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HomeMy WebLinkAboutChange Order No. 16 with Prime Development Co. LLP for North Black Cat Trunk Sewer ~,...r_ x i . { i f M i .~ i _ ,. :~ ,_ . :.. . ,. .. .,~. p ty o er an ., Pl ubl ~c Wor ks De p t. To: Jaycee Holman; Tara Green; Keith Watts; Kathy Wanner From: Max Jensen, Capital Projects Manager CC: Clint Dolsby, P.E., Acting City Engineer Da#®: 12/8/2008 Ile: Proposed Agenda Item for December 16, 2008 City Council Meeting The Public Works Departrnent respectfully requests the following item be placed on the December 162008 Ciiy Council agenda, under Consent Agenda, for Council's consideration: Chance Order No. 16 with Primetand Development Co.. LLP -North Black Cat Trunk Sewer (Construction) Attached is Change Order No.16 with Primeland Development for the construction of the North Black Cat Trunk Sewer project. This addfional work is for Primeland Development Ca, LLP additional time for processing cthange orders and direct administration costs (as no#ed in the executed reimbursement agreement}. The Change Order is for an additional $6,782.50 {less than 1 °lo increase to the original contract amount). Recommended Council Action: The Public Works Department recommends that City Counci! approves and signs Change Order IVo. 16 with Primeland Development Co., LLP. Thank you for your cansideratian. Please contact me if you have any questions. • Paps 9 CHANGE ORDER 16 PROJECT: North Black Cat Trunk Sewer DATE OF ISSUANCE: 11/26/08 EFFECTIVE DATE: OWNER: Primeland Development Co. LLP CONTRACTOR: Primeland Development Co. LLP ENGINEER: JUB Engineers Page 1 of 8 You are directed to make the following changes in the Contract Documents due to the additional 4% for processing change orders + direct admin costs. • Attachments: Time cards ,contract paragraphs and summary of costs. CfIANGE IN CONTRACT PRICE: CHANGE 1!N CONTRACT TINIFS: Original Contract Price Original Contract Times `~ 1,717,487,31 Substantial Completion: 168 Davs - Mav 1, 2008 Ready for Final Payment: 213 Da s -June 15, 2008 days Or dates Net Changes from previous Change Orders No. 1 to No. t 5 Net Changes from previous Change Orders No. f to No. 15 $ 112,883.58 0 Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: _168 Days -May 1.20(18 ,~ 1,830,370.89 Ready for Final Payment:: 213 Da s -June 15 2008 days or dates Net Increase (decrease of this Change Order} Net increase (decrease of this Change Order} $ 6782.50 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: Days - I68 May 1.2008 1,837,153,3} Ready far final payment: Davs - 213 June 15.2008 days or dates RECOMMENDED BY OWNER: /~ By: Date: 11/26/08 APPROVED BY OWNER: C.. ~ Date: ~2'l~~'!o'~ ACCEPTED BY CONTRACTOR: A By: Date: 11/26/08 Tammy de Weerd, Mayor Date: Attest: ' William G. Berg, Jr., City Clerk Date: Administrative Fees- Primeland Development above $65,000.00 Total: Change Orders 1 thru 15 $ 112,883.58 4% i=ee due Primeland Development per Section 8 "Change Orders to Constructian Contract" $ 4,515.34 Direct Administrative Costs above 4% of change orders per Section 10. B. "Method of Payment." $ 2,267.16 Total due Prlmeland above Contract amount: $ 6,782.50 f ~ ~~ _ i ._ , ~ ~ ~ t' '~z t, ~; ,~ 4 ~# ;~ ~ ~ i f ~; ~ f ~ ~~ ~ ~,ti .~ r~ ~ , , , i; ~ _ ( , t ~ i {3 ~ t ~~ S { 3_ ~ ,+ , '~ i yt i~ t` ~~ ~ ~ ~ t~ ~ ~ s ?, p, ~ 11~ ti ~ .1 i_ ~ ~ 1 ~. F c FZ 4~ ~ 7~i f ~ ~~ t 7 i < ~ ~~ ~ !~ ~ 1 ~ i i } ~ 3 ~ < ~ I~ ~~ ~ ~ ',~~ ~,' t i ~ ~ t S :t t } E i t ~: ~ } ~}~ h j E ~g a~ f ~ ~ ~ ~ ~ ~ ' ~ ki ~ ~ ~ ~ ~ ~ r ~ ~ ~ ~~ ~ ~ ~ ~ y s ;, i~ i i, ~ 1 ~. x ~~ i ; ~ ~ ~ s e~ ~ ;_ r ~ ~ s ~ ~ s ~ ,~ ~'~ u 3 per person and per occutren~, and properly damage with a limit of One Million Dollars ($1,000,000.40} per occurrence, naming both DEVELOPER and CITY as co-insureds. G. A provision that the contractor shall indemnify CITY and DEVELOPER from any and all claims by third persons arising out ofthe performance ofthe contract. H. A provision that the contractor shall comply with all applicable laws, rules, and regulations, and that the contractor shall secure aU applicable permits and pay all applicable fees. I. A provision providing at least a one (1}year waa~rAty on the operation and materials of the Project from the «xintractars, which warranty shall be assignable to CITY. J. DEVELOPER shall have the right to rely upon instructions and the authority of the City Engineer. 6. Conditions Precedent to Execution„of Construction Contract~s~. Prior to execution of any construction contract, the following conditioAs shall be saxisfied: A. DEVELOPER shall obtain written approval from CITY of the form and, terms of such construction contract, including but not limited to DEVELOPER'S failure to obtain a construction contract that contains the provisions required by this Agreement, but which approval shall not otherwise be unreasonably withheld or delayed. B. Any easements required for the Pmject or the constriction thereof shall be deed~l to CITY and recorded prior to aansttuction of the Project. 7. DEVELOPER and CITY Respon~bility far Costs, Because the DEVELOPER will construct sanitary sewer improvements, as shown on Exhibit `B", at the request of the CITY, it is mutually agreed that the exist of the Project will be reimbursed as set forth herein," subject to actual cost verification by City. DEVELOPER shall fund l0U% of the cost of the Project, estimated at ~i,717.484.~, as detailed in Paragraph l0 below, with reimbursement from the CITY in accordance with the provisions of this Agreement. CITY warrants to DEVELOPER that it leas su~.cient funds on hand for payment of its share ofthe costs pwrsuaat to the teens of this Agreement. Chan Orders to Co ti C ct. DEVELOPER shall obtain the written approval of CITY before approving any change order to the construction contract. In the event of a change order, CITY aid DEVELOPER shall execute an amendment to this Agreement to record the amount of the change order to be reianbursed to DEVELOPER, if any. The project managenn~t fee to Primeland Developmen# Company, L.L. for any change order may be four j4%) percent of any additional project costs if determined approgriate by the CITY. 9. Completion of the Project. A. Upon final completion of the Project, DEVELOPER shall furnish to CITY written certification tha# the Project has been completed in accordance with the approved plans. CQQPERATIVE CONSTRUCTION AND REIIvIBURSF~ENT AGREEMENT -Page 3 of t3 ~° a ai ! ~~ ~ ~ ~ ~~ ~~~ ,- `~~ ; ~i i E 3 I S ?.':. k j E a '•€ t ` ' t ~ ~ .~ , { y L ~ ~ '~ t 1 Within fifteen (15) days after delivery of the certificate of completion, CITY shall either accept the same or provide a written itemiza#ion of those matters it reasonably finds to be non-conforming with the approved gloms, is wlsich case DEVELOPER shall promptly cause the remediatian of all non-oonfomiing matters by the contras#ars. DEVELOPER shall not be liable for any defaults, omissions, or fair of the contractors unless DEVELOPI~t, failed to exercise reasonable care in the petfomaance of its duties. DEVELOPER warrants to the CITY tha# it will perform its duties pursuant to this agreement with reasonable care. B. Upon completion of the Project, DEVELOPER shall deliver to CITY cmnprehensive as~uilt drawings for the project, signed and stamped by a licensed, professional engineer, in both, a roproducable, printed format, on bath mylar and is electronic files in AutoCAD format. C. Upon completion of the Project DEVELOPER shall complete all pagerwark necessary to assign to CIT'iT the contractor's one (i) year warranty of the work and materials on the Project. D. Upon completion of the Project, DEVELOPER shall represent and warrant that the Project is free and clear of all liens and encumbrances not created by or with the written consent of CITY. 10. Reimbursement to DEVELO A. Es ' ted Total Reimbursement. Because DEVELOPER will construct the Project, CITY shall reimburse to DEVELOPER 100'~o of project costs, with the total reimbursement to the DEVELOPER estimatal at $1,717.484.3 i. The estimated total reimbursement for the North Black Cat Trunk Sewer is as follows: I . Constn-ction Bid (Brawn Construction) $1,578,937.31 2. Project Management (:Primeland Development) $ 65,000.00 3. Engineering $ 60,000.40 4. Survey $ 9,300.00 5. Testing and inspection vezification $ 4,250A0 Total $1,717,8731 B. Method of Pam. To reneive payment, DEVELOPER will provide CITY with a written invoice for each Reimbursement Payment. Upon receipt of such invoice, CITY will. pay such invoice within forty-five (45) days after receipt, provided that DEVELOPER. is in compliance with alI other terms and conditions of this Agreement. The invoice frovn DEVELOPER shall have attached to it all invoices and billings fiom contractors, engineers, and expenses of caniract management verifying the total actual. project costs for which DEVELOPER is seeking a Reimbursement Paymente COt3PERATTVE CONS'IILUCTION AND LJRSEMEN'f ACiREEEMENT -Page 4 of 13 a ~ ~ , ~ ~ ~ ~ Y ~ ~ ~ ~ ~ r 3 ` :o F ~ ~ f ~ i '~~~ ~~, i ~ ~' J ' e ~ e~ ~ i ~~ 1 _ '~ ~ ~ ~~ ~ ; ~ ~i ~~ f ~ = C , ~, ! l € ~~ ~ 1 ~ ~ ~~~ < ~ ~E ~ < ~' ' a ~ i yi 1 i ~ 3 +~ Invoice Primetand ©evelopment Company, LLP 3120 W Bel[tower, Suite 100 Merldlan, ID 83646 Bate: Nov®mber 25, 2008 Phone: 888-3323tFax: 8883323 Bill To: Terms: Upon Receipt City of Meridian 33 E Idaho Avenue Meridlan,lD 83642 Item Contractor Description Amount Construction Bid Brown Construction $ 1,578,937.31 Protect Management Primeland Development $ 65,000.00 Engineering RiveRidge Engineering $ 60,000.00 Survey Idaho Survey Group $ 9,300.00 Testing & inspection $ 4,250.00 Original Estimate $ 1,717,487.31 Change Order #1 Brown Construction Deletion of Bore #1 $ (23,198.00) Change Order #2 Brown Construction Remove concrete at connection point Manhole #1 A $ 400.00 Change Order #3 Brown Construction Remove bridge foundation/unsuttable material $ 17,820.00 Change Order #4 Brown Construction Imported trench bacldl! $ 11,380.00 Change Order #5 Brown Construction Imported trench bacldill $ 13,952A0 Change Order #6 Brown Construction Added time for hauling $ - Change Order #7 Brown Construction ]mported trench backRlUManhole 17A1 $ 24,721.00 Change Order #8 Brown Construction Manholes: Bellhaven Sub and Coleman Sub $ 13,166.00 Change Order #9 Brown Construction imported trench backtilUManhole $ 22,885.00 Change Order #10 Idaho Survey Group Idaho Survey Group- Time & Materials $ 435.00 Change Omer #11 Idaho Survey Group Idaho Survey Group- Time & Materials $ 435.00 Change Order #12 Brown Construction Imported trench backfill $ 12,534.00 Change Order #13 Brown Construction 60° manhole not installed $ - Change Order #14 Brown Construction Clarification of pipe specs $ 14,368.58 Change Order #'15 Idaho Survey Group Idaho Survey Group- Time & Materials $ 4,005.00 Change Order #16 Primeland Development Direct Admin. Costs- Primeland above $65000 $ 6,782.50 Change order totals $ 119,666.08 Original estimate + change orders $ 1,837,153.39 AdJustments: Engineering credit: $ {8,750.34} Testing & insped'+on credit: $ {4,250.00) Total adtustments: $ (18,000.34} Total contract less adJustments: $ 1,824,153.08 1st payment-Sept. 18, 2008 $ 1,286,186.31 Fine! payment now due: $ 537,966.74 k ,i ~ ~. ~ t _ i y~ L: , f 7 3 D4 F ~ ., e• _ ~ l ~ ~ S ' ~' , I ' I ~k ~` ~ r li ~ ~ I f ~ ~ ~ x ~ ~ } ~ ~ E~ I ~ E ~ ~ # ~ ," ~ ~~ i ~ 1 1 e ~ "t f~ F ~ `' . ~ y ~ y ~ ~7 ~ ~ ~ k' ~ A ~ t F~& I $_..~ I f. 7 ~ I'- ~ i ~ ~ ` ~ {i' t~ ~.~ ~d ~; ~ i ~1„~ 11 -~. f; I: ~~ R' ~. I ~ ' i~ ~ ,. ~J~~KLY DIME CA~® ®2003 ® 4K~EF9 ~EPA,~LOYEE'S NAME ~ ~ y ~L.AJ NO. YVEJIX_END NG: ~ DA7/E: Q /(~ ~ d V DOB NAME.OR.NOL _: KtND.OF:WORK",17QI11E; ~ ' ' `,: ;-.;-.,,`"';`:' S -• :- ti4'- , 'T W-: ,i . F . E S HRS_ RAT AhROUhff ... y. ® ~ ~ °G~ 7 .f - Z . ~ t j ~ _ ® 3. _r /~ Z ra G 1 5. ~ ~ Zf - G 7. - - ~ 8 f Q' S 10 TOTALREGU[ARTIME tO v ~T T TOTAC OVERTIME 5 AP$ROYED BY: WITHHOLD S.DJ. E.LCA. MfOICARE STATE W.H. 70TAL EARNINGS i TOTAL DEDUCTIONS DATE PAID: .. .. .... ~ :::.- ::.......:.... .: .........'_ .:_ CHECK NO. .-..-~~_ z._.,u . ~ :._:~:.n a-a.-:aw 4-..:..r . _rsawk:+e~ _ ao ..d. _v...a...,»-4 NET PAY .-, ,~ -n.e ,... , r- ~1~9~~~~~..~' ~~~ ~~~~ ©2003 ~F8JiP7~ 4K409 `tdi3~i~0YEE`S NAME ~ ~i ~.~ NO. WEEK DING: ! c~~ DATE: ~° 14 ~ i jOB NAME OR.N(d.::° K1N13,13~.'4Y(31tK'b~NE :.: _ ,. , ::'`;;; <S` .. M',.. .' t!a':-;.': fi f S HRS. RATE AMOUNT } ~: ~ 1 ,`r Z' s ~' 3.. ..e ~.i ~ .r1, G 'i 4. ~~, i s / /G?A~S ~ , ~I b 1- 8 j 9,. n 70 TOTALREGUtARTIME J p t` f 1 T TOTAL OVERTIME `i ~ A$$ROYED BY WITHHOLD S.OJ. F.LCA. A4EDICARE STATE W.H. (OTAL EARNNNG$ 4 fi TOTAL DEOUCTIONS ,~ DATE PAID: CHECK NO. ~ NET PAY ~JE~KLY ~'111/1E CAR® ®2003 Yi®1C~RM~ 4K409 EMPEOYEE'S NAA0.E NO. WEEK EN /NG: DATE~• j ~j )00 NAME UR NO.. ' . ,.- KII~D:O~F:4VC3RlE D<SNE ' S . M: T' 41~:., ' T''. F S HRS. RASE AM0IINT _ ~ 3 11- ~ ~ z ~ 2,, ~y { g.. / / 'J t ® ~ ~ $ r ~ 8 s ~ // I 5 S 6 `5 a ~ - a g. - a 3 10 TOTAL REGULARriME f 71: TOTAE OVER.ITME APP&OYED BY: WRHHOLD S.D.1. FS.CA MEDICARE SPATE W.H. TOTAL FARNINOS TOTAL DEDUCTIONS d ' DATE PAID: CHECK NO. NET PAY ~~~L~ ~~~ ~R® 0}2003 RED1F9t~M® 4K409 =_r19PE0YEE'S NAA4E ~ ~r~ NO. WEEP( END G: .~' ~° C~~t DATE: ~' ~" C~ c~S E ~O~ NA,R1E OE2 NO: .- ''iCINIJ OETNi3Hk~ONE S. Ik1 T W : -T F S H[~5. RA AKfaU1VT w - ~~ ~i y ~~ ~~r, ~ rr ~~ L~ ~~ ~ 1 ._ K z ev'' ~. $.~ -- `` N '~} G~ i~ 4' ~ ' r 4 `b 7. 3 P 9. 16, TOTAE ftEGULARTIME 3 5 '11 TOTAE OVERTIME 9 APPRCNED 8Y: 3 WITHHOLD S.D.I. E.I.C,A. MEDICARE STAYS W.H. TOTAL EARNINGS TOTAE DIDUCl70NS DATE PAID: CHECK NO. NET PAY _ - E~dCt1' TIA~E ~A6t® 012003 A~®4K4Q9 EMPLOYEE'S NAME NO. WEEK E D NG: ~ ~g ©~ DA7E: zr ~ ._~ ., OB NAME ORS: :...... .:.. ; . _ NO., . .:.>.:.. ~._;. JffND.QF.WO~IC:DONE;-,_,..,-:.~;.,....: ::5'::<,.:-:M~ - FN:=~sn_~,-:,°F'=:':~t`~.i:~:fl[tS.: R~iitE...AAAOGt13T T 'lfJ T ~~ 7 ~ / © f f / / 4. ~ ~ 1. ! ~ ® $. / / • 6 T 8 3 4 I'0' TOTALREGUTARTIME 1T TOTAL OVERTIME _ APPROVED BY: LYITHHOLD SJ)J. ELC.A. MmIfARE STATE WJi. TOTAL E4RNFNCS TOTAL DEDUCTIONS DATE PAIp: ..-_ .- ._a.,-.,P<.., CHECK NO. r ....ems.- ., : ~=.~:~:•`~a - ~~a -, v NET PAY im. ,.s.~.-a_ r., ,~.,.. ~ .. .. oaoos .s~t® nK4o9 a EA9PLOYEE'S NAME ~°' NO. WEEK EN NG: DATE a - $OBTVAMEORNOr.. ' .-..: .... KIND OF.:WORIf,f30NE:.'?.'>"~i':'i:':=.;;;:$:::'.::;1~,~~tz:•'=~;~~. ,. a~.~i< ... . ~: >'~=f,''<<`"-F::1.'-S'.. ~ktRS ~ Z 2, 2, 3. ~ ~ ~~ ~® - 4 ~; .ter Z ! t j - a `y. 3 - 1 $ e :9 -. :10. TOTAL REG{1LAR TIME / ~ .rs _ 17- TOTAL OVERTIME APPROVED 8Y: WTTHHOLD 5.0.1. FJ.GA. hiFDICARE STATE W.H. TOTAL EARNINGS ri TOTAL DEDUCTIUYS - DATE PAID: CHECK NO- 3 NET PAY - ~~ ::.. :. r>.-. ... :~.~. ...,.,.. ~.i~~-~. m. c .,__ -"- r: c.evsx. ..:.r•:.-nz-.axwr9-r_:-- _. r . - . : em ... ~ - 7. ~ . a rte:, .... .. -. .:.~.-. . .sa..-n.-__,....~--,._.,~ s,.:,, - .: ..._ -e