Loading...
HomeMy WebLinkAbout2008-07-28~.~ l~ E IDLAN*~---- ~ ®/4'°'' ~~ ics!! ~ MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zarernba NOTICE OF SPECIAL JOINT WORKSHOP /MEETING MERIDIAN CITY COUNCIL ADA COUNTY BOARD OF COMMISSIONERS NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian and the Ada County Commissioners will hold a Special Joint Workshop at the Ada County Courthouse, Commissioners Hearing Room, 200 West Front Street, Boise, Idaho, on Monday, July 28, 2008 at 1:30 noon. They will be discussing the following issues: Area of Impact expansion request: Adding South Meridian and Phyllis Canal Comprehensive Plan Amendments to pending expansion requests and renegotiation of Title 9 Agreement. P/arming and Impact Areas (Eagle letter/Kuna) Ada County services in Meridian City Hall Juvenile Probation and Parole Facility Partnership at Meridian Police Department Fueling Station Partnership `,`\`,,, 111,1, 111 ,., ~,,/',' The public is welcome to attend. ,~.~``~~~~ ~ - `~'~7,y''~~,., T~~ DATED this 25th day of July, 2008. ~~11 = JAYCEE L. HOLMAN - CITY CLLR I ,~c$' T .~ '~/ \~\ ''~~/r fllll X11.11 ~1\` Meridian City Council Special Joint Meeting with ACHD Commissioners -July 28, 2008 All materials presented at public meetings shall become the property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the Administration of Ada County Highway District at 387-6100 at least 48 hours prior fo the public meeting. ' ~~ s:'^ " - :~ • ` • :r~ ~E IDIZ IAN-- ~J CITY OF MERIDIAN / ADA COUNTY COMMISSIONERS SPECIAL JOINT WORKSHOP /MEETING AGENDA Monday, July 28, 20.08 at 1:30 p.m. Ada County Court House Building Ada County Commissioners Hearing Room 200 West Front Street Boise, Idaho 1. Roll-call Attendance: David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd Paul Woods Fred Tilman Rick Yzaquirre 2. Area of Impact expansion request: Adding South Meridian and Phyllis Canal Comprehensive Plan Amendments to pending expansion requests and renegotiation of Title 9 Agreement. 3. Planning and Impact Areas (Eagle letter/Kuna) 4. Ada County services in Meridian City Hall 5. Juvenile Probation and Parole Facility Partnership at Meridian Police Department 6. Fueling Station Partnership Meridian City Council / Ada County Commissioner Special Joint Meeting -July 28, 2008 Page 1 of 1 All materials presented at public meeting shall become property of the City of Meridian. Anyone desiring accommodations for disabilities related to documents and / or hearings, please contact the Ada County Commissioner's Office at 287-7000 at least 48 hours prior to the public meeting. ~ ~ Broadcast Report ~ ~ Date/Time LocaIID 1 LocaIID 2 07-25-2008 11:02:15 a.m. Transmit Header Text Clty of Meridian Idaho 2088884218 Local Name 1 Llne 1 Local Name 2 Llne 2 This document :Failed (reduced sample and details below} Document size : 8.5 "x11 " -'li~Se 1'GL::~ tar l"(.,lbl.,l. C;. ovtru ~-" I ,i tu:t i IW ~ L ~ MayorFammy de Weerd E IDIAN*--- CftyCouncilMemb®rs: Keith Bird /' Joe Burton I ®~ ~ ~ Charkz Rountree David Zaremba NOTICE OF SPECIAL JOINT WORKSHOP !MEETING MEWDtAN CITY COUNgL 8 ADA COUNTY BOARD OF COMMISSIONERS NOTICE IS HEREBY GIVEN that the City Council of the City of Alleridian and the Ada County Commissioners will hold a Special Joint Workshop at the Ada County Courthouse, Commissioners Hearing Room, 200 West Front Street, Boise, Idaho, on Monday, July 28, 2008 at 1:30 noon. They will be discussing the following issues: Area of/mpact expansion request Adding South Mesldian and Phyllis Cereal Compreleenslve Plan Amendments to pendlieg expansion requests and renegodfatfon of TJtle 9 Agreement Planning and impact Areas (Eagle letter/Kuna) Ada County services in Meridian City Hall Juvenile Probation and Parole FacJlJty Partnership at MerJdfan Police Departrnenf Fueling Sfaflon Partnership The public is welcome to attend: DATED this 25th day of July, 2008. Merfdtan ~y Caunc9 spedaf Joint Meeting ware Acffo cero,Masronara - duy 2Q Zoos Air malsAals, prassrdad et puldlc mugs anew baCNna Me property of fheClty of Madden. Myone desiring aacommodatbn for dfsatr9dles rs/eted fo dowments end 1 orheadngs, please aoMect the Adminlstretlon of Ada County Mghwsy!?isGfd et 387~lDO atleest 48 hours pda to the pulMk meettrg. I Total Paaes Scanned : 2 Total Paaes Confirmed : 30 No. Job Remote Station Start Tlme Duration Pages Llne Mode lob Type Results 001 352 38T0160 10:44:50 a.m. 07-25-2008 00:01:5(1 212 1 EC HS CP9600 002 352 8989551 _. 10:44:50 a.m. 07-25-2008 00:00:29- 2/2 1 EC HS CP19200 003 352 20888413723 10:44:.50 a.m. 07-25-2008 00:00:28 212 1 EC HS CP28800 004 352 8886854 10:44:50 a.m. 07-25-2008 00:00:25 2/2 t EC HS CP31200 005 352 2088985501 10:44x50 a.m. 07-25-2008 00:00:30 212 1 EC HS CP31200 006 352 84673116 10:44:50 a.m. 07-25-2008 00:00:23 212 1 EC HS CP28800 007 352 8950390 10:44:50 a.m. 07-25-2008 00:00:26 2/2 1 EC HS ~P33600 ~ Broadcast Report ~ ~ DatelTime 07-25-2008 11:02:22 a.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 I Line 1 Local ID 2 Lacal Name 2 Line 2 No. .lob Remote Station Start Time buratfon Pages Line Mode lob Type Results 008 352 208 888 2662 T0:44:50 a.m. 07-25-2008 00:00:22 2/2 1 EC HS CP33600 009 352 8840745 10:44:50 a.m. 07-25-2008 00:00:25 2/2 1 EC H5 CP31.200 010 352 8885052 10:44:50 a.m. 07-25-2008 00:00:23 2/2 1 EC HS CP31200 011 352 8881983 10:44:50 a.m. 07-25-2008 00:00:25 212 1 EC HS CP26400 012 352 2083776449 10:44:50 a.m. 07-25-2008 00:01:03 2/2 1 EC HS CP14400 013 352 4679562 10:44:50 a.m. 07-25-2008 00:00:23 2!2 1 EC HS CP28800 014 352 8886700 10:44:50 a.m. 07-25-2008 00:00:00 0/2 1 -- HS FA 01.5 352 8841159 10:44: SOa.m.07-25-2008 00:00:23 2/2 t EC HS CP28800 016 352 8840744 10:44:50 a.m. 07-25-2008 00:00:26 2/2 1 EC HS CP26400 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC: Error Correct • Meridian City Council Joint Meeting July 28, .2008 The Meridian City Council joint meeting was called to order at 1:30 P.M. on Monday, July 28, 2008 at the Ada County Courthouse by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, David Zaremba, Charlie Rountree and Joe Borton. Others Present: Bill Nary, Will Berg, Pete Friedman, Steve {inaudible), Jay Gibbons, Ted Baird, Jeff Lavey, Robert Simison, Jaycee Holman, Dave (inaudible), Bill Lewis, Rich Wright. Ada County Commissioners Present: Paul Woods, Rick Yzaguirre, Fred Tilman. Item 1. Roll-call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree O Keith Bird X Mayor Tammy de Weerd 2. Area of Impact expansion request: Adding South Meridian and Phyllis Canal Comprehensive Plan Amendments to pending expansion requests and renegotiation of Title 9 Agreement. 3. Planning and Impact Areas (Eagle letter/Kuna): De Weerd: Okay, I will have Pete give an overview of where we are. Friedman: Thank you Madame Mayor, Commissioners and Council Members at the meeting we had with the city mayors on May 29th, the Board expressed their willingness to expedite some of the pending areas of impact expansion request and move them forward.. As you know the city has had a request in for the north Meridian area, including north west for sections of the county for some time now. At that meeting staff had suggested that we could add the recently adopted South Meridian Comprehensive Plan amendment, the Phyllis Canal amendments to that request and move the whole thing forward to the Planning and Zoning Commission for consideration. So, this is the formal renegotiation request required by state law that says the two governing bodies need to get together to negotiate the renegotiation, so that is the purpose of this meeting. There was one other amendment to the title 9 agreement that we are proposing and that was requesting that in those areas of impact that the current planning and zoning remain in place until the property is annexed into the city, as opposed as to just going to the RUT. • • Meridian City Councif Joint Meeting July 28, 2008 Page 2 of 17 (Speaker unknown): Okay, so it is still -typically we would if we changed the area of impact we would accept the changes on the (inaudible)? Friedman: That is correct. So that is the purpose of the meeting. If you give us the go ahead then we are prepared to submit (inaudible). Tilman: What about the boundary between Eagle and Meridian? Has it been developed yet? Are we going to get into a problem? Friedman: I think we have a resolution in principle. There are some technicalities that we need to work out just on amending each other's comprehensive plans, but Mayor has had a meeting with Mayor Bandy - Tilman: So you have a boundary that you agree upon? Friedman: I believe so. (Speaker unknown): It was our understanding when we met with - (Inaudible discussion) De Weerd: We just need to hurry and get it before it changes. Kind of like in the south. I think, Mr. Chairman, if I may, we did meet with Mayor Bandy and I think that your staff and as well the Commission that (inaudible) on a .letter regarding certainly on the (inaudible) bench planning area and then the area that was immediately north of that, they need a comprehensive plan change. I have forwarded to them the application from the property owners that requested to be included in our area of impact as that took a large percentage of the property owners in that area. The property owners that were not in that transaction, in that application in front of the city, wished to remain in the county, not in anyone's area of impact. We did send them that application last Friday, I believe and so. they are hoping that maybe that would satisfy the evaluation they needed to amend their comprehensive plan. But, I haven't heard back from (inaudible). One of the things that we (inaudible) in there is the letter stated that they would not be opposed to amending their comprehensive plan. The question right now is who does that application? Tilman: I think our position right now is we don't care, just tell us where the line is so we can go work on whatever adjustments (inaudible). I think that is all we ' are trying to -make sure that we agree and where the line is going to be, so we don't get into this battle over competing and overlapping area of impacts because that doesn't solve any problems either. De Weerd: Mr. Chair we had hoped that maybe this letter would at least give you the assurance that we have been in conversation with them, that we are near the • Meridian City Council Joint Meeting July 28, 2008 Page 3 of 17 official resolution in the technicalities in amending plans, but in interim this should show they have resigned to the fact that that area is (inaudible). Tilman: Okay, now that we got that - (Speaker unknown): Just to clear some things up. It looks like you have agreed on the line, but I guess this would be for staff or legal on the timing. It says here at the next Planning and Zoning Commission hearing that they will be considering this application in January 2009? It seems to me that we are beginning to stretch this - it is a lot bigger than we envisioned and is that still the case that they have to do this before we can consider their application? Friedman: Mr. Chair, Madame Mayor, Commissioners and Council Members I believe we can move forward with the area of impact and agree to the line, have the county designate the line, then we as individual cities will have to go through because our time lines is a little bit different than both Eagle and the county's to adjust our comprehensive plans where it is appropriate. Woods: Jay do you concur with that? Gibbons: I would concur with that. The City of Eagle has recently done a series of comp plan map amendments to implement the comp plan or the direction of the city, so that is why they now have closed that window and so that is why they have to wait until January in that regard, but I think that if we get to the point that we can agree to this, we will see where they need to be. Tilman: It is my understanding that Eagle too has requested expansion of the area of impact. Are they too if we get this on line and figured out, could we do theirs at the same time? I think that is what we were trying. to do organized if we could do this thing and say this is where Meridian is going to be, this is where Eagle is going to be and then hopefully in Kuna get them all laid out there, Boise if they -just trying to get them all done at the same time. That is what we are trying to accomplish. I appreciate you doing to get your piece of it. We are not (inaudible) to hold you up - we are just hoping that we could get some of this so we could say one kind of a public .process and lay it out so everybody could see where the planning is going to go. Do you think you are pretty well along that same line at this point? Gibbons: That is correct and we are working with Eagle and the City of Meridian and we would like to have at .least those two at the same time. I don't know if Kuna is ready to be at the table in the same timeframe. They are not as far down the road as Eagle or .Meridian. Meridian is probably the farthest down the road and if we can coordinate it great; if not - • Meridian City Council Joint Meeting July 28, 2008 Page 4 of 17 Tilman: That .brings me to my second question (inaudible) south part between Meridian and Kuna. Have you agreed upon a line there? I know you guys think you have, but - De Weerd: Mr. Chair, I guess you were at the same meeting that Councilman Rountree, our Planning Director and their Planning Director and we moved forward with our public hearings and solidified our space on that meeting. We thought we had resolution on a line and have since found differently. We can't just keep waiting to see what they might do and if they will change their mind or not. At some point, they have to just cut it off and say we need the plan for our city and we have been through extensive public participation and workshops and I think the two property owners in the south are a testament to that. I would turn this over to Councilman Rountree who was at their public hearings and maybe he has a few extra comments to make. Rountree: Well, actually the public hearing resulted in pretty much (inaudible) off of information and the line we agreed to I think the portion of the southeast corner and their Council seemed to agree and consider some (inaudible) in terms of public testimony what we have done in terms of infrastructure and planning in terms of public involvement and the effort that we went through.. We are aware that there has been a request for reconsideration for the decision that was reached (inaudible) and the impact area. Don't know where that is going. Don't know where that is scheduled., but I would assume in the next couple of weeks - Tilman: What was the logic behind it, have you heard? Rountree: What? Tilman: That they wanted to reconsider it. Rountree: Apparently, at the hearing they had no one testify in support of the lines they were talking about. They were talking about going into Canyon County and going -the testimony was pretty much no. The discussion was pretty much along the lines of where has it been? What (inaudible) in the past and maybe just reaffirming what has been done in the past is the way I understand it. Apparently there were a couple of property owners who requested annexation consideration that was north again., in Lake Hazel - Tilman: Requested annexation into Kuna? Rountree: Into Kuna not knowing where or if there was a way to annex at this point. We haven't seen the testimony and we haven't seen that particular consideration - I felt that they reached a reasonable decision based on the testimony that they considered at the meeting to put the line back in at Lake Hazel. I think for the little bit of overlap that we had in the south east that we could deal with that just like we did with the common areas that we have wifh • • Meridian City Council Joint Meeting July 28, 2008 Page 5 of 17 Boise in our impact areas and if it makes sense it goes to Boise and if it makes sense it comes to Meridian (inaudible) the infrastructure and what the populace wants. I felt really good at the end of that hearing (inaudible). Tilman: Okay, do we have anything on this from our staff? Do we have any contact with Kuna as far as them asking us to -you know every time we meet with them they keep saying that they have got -have had an .application now for 10 years or whatever that keeps changing., but I am just curious do we have any - -? Because it seems like the boundary keeps changing and so have you heard anything? Gibbons: We have Mr. Chairman, we have seen no current information of what fihey are planning to ask for. They did open a negotiation in what - 2003 or something like that and withdrew all of their information.. They are in the process of updating a comp plan at the moment, so we haven't had much contact with them at all. (Speaker unknown): I got an email from Steve Hansen probably about two or three months ago and said if we can come up .with something for planning (inaudible) we are all good to go and he said well I will get right back to you and I never heard back from him. Tilman: Anything else? (Speaker unknown): Just a question. We are talking about the Lake Hazel cutoff, I mean that was mentioned. Are we talking at Meridian Road or are we talking west of Meridian Road? Tilman: Well you have seen the map that shows the planning area? I think that is what they are talking about. (Speaker unknown): Because it jogs and then goes along the Meridian Kuna school boundary. Friedman: This is the city (inaudible). (Speaker unknown): Well I was going to tell you that the school boundaries are different than the fire district boundaries and different than the area of impact boundaries (inaudible). Friedman: South of Lake Hazel and west of Meridian Road. Tilman; Anything else on this? De Weerd: I guess to wrap it up, we stand with the current request in front of you as discussed last fall and we would like to proceed forward. _ • • Meridian City Council Joint Meeting July 28, 2008 Page 6 of 17 Tilman: So your take on everything even that north west corner, a whole square mile or something like that, (inaudible) and we got that four square miles and then you are talking about the piece that goes down below the bluff that the property owners in the meeting we had had requested of the fact that it lowered the approach to development brought into Meridian. So that is the piece that you feel comfortable that Eagle at least at this point agreed that if the property owner wants to go that way this will let-them? De Weerd: That is correct. Tilman: Okay the other would be on the south and you said the southeast and there is a little -from where (inaudible) the meeting that Charlie and I ran set the timing boundary, so that pretty much hasn't changed as far as you -that line that was pretty much Lake Hazel and then - Rountree: -- just stair step down Eagle Road - right turn on Meridian Road. Tilman: -- that was based alot -your decision that that is what the property owners want. Rountree: Again, we did it on a property owners workshop out there and they did point a dot map of where they wanted to be and we pretty much drew a line of where it encompassed most of the -blue dots that wanted to be in Meridian. Now there were some that didn't want either way and some that wanted Kuna and some down here that wanted Meridian. Based on history and what we thought we could do in infrastructure and the desires of landowners are. (Speaker unknown): Mr. Chairman from my perspective it just seems like this is for what we set out to do that this is consistent with the previous discussions and it just makes sense and that the Board and Kuna wants to join in and use this line - the reality on the ground might be in the future, like you said could go either Meridian depending on what the individual property owners want - Tilman: For the purposes of planning and the area of impact this seems consistent with what we had wanted to do from my perspective.. Yzaquirre: Mr. Chairman I would agree and would go forward posthaste. I know the timing is critical with everybody and we have a meeting with Eagle tomorrow afternoon, so we will hit the rest of the City Council Members. Tilman: Well, at least from our perspective we find that it doesn't make a lot of sense to sit and fuss over these boundaries (inaudible) cities to be able to annex into anyone's area of impact as long as there is a request from a landowner and it's contiguous. So we fuss over this area for planning and I sympathize but if you are planning to put infrastructure and some other city comes and annexes it Meridian Ciry Council Joint Meeting July 28, 2008 Page 7 of 17 • that is certainly beyond my control and yours too, I guess, but I do appreciate very much that you are going (inaudible) meeting we had and we will certainly direct our staff to do everything we can to (inaudible) and we hopefully - at least Eagle has come along (inaudible) and maybe do them at the same time, but maybe not. I think we have made a good faith effort to try and get everybody sit down and draw the line and if they don't want to participate, we will continue to try and move forward. De Weerd: Mr. Chairman,. my final remark is I appreciated your comments a couple of years ago that we find these final lines so that we really can plan. We really had a working relationship with the City of Boise and our eastern line and really doing an analysis based on pretty much services on what makes sense and what doesn't because a lot of them there is a 30,000 feet level and when you get. drilled down into some things make sense and some things don't and we have had a good working relationship on that and if we think that we should still service it, they back off and they will not provide services. So it has been a good relationship. One of the concerns certainly is from the service perspective. We have had the area to the east, the Meridian-Kuna Highway in our planning for more than a dozen years and what it has done it has dictated how we size our facilities. We negotiated with United Water and PUC on where our wells are and we have come a long way on facility planning. We've sized our pipes and modeled them for the flows that these would add to it. If we don't have those flows it compromises not only excess waste and upsizing pipes, but also the ability to gradually feed ,that back to the plant and so it has real serious implications if an area that you have planned for suddenly has a big chop taken out of it. So I guess that is why we felt last fall is enough to really start making some solid decisions when we move forward and hopefully this will be considered in your negotiations. Tilman: Thank you very much for that. One thing that we did learn in the negotiations (inaudible). That is the problem that we got into before - De Weerd; -- we can. You buy the lift station and we will (inaudible) wherever we have. We are just not going to buy it. Tilman: Well, thank you very much again for you and your staff. We will take it seriously. Anything else on the area of impact? Rountree: I have got to ask the question. You have said soon? What is soon? De Weerd.: What is soon? Gibbons: Well, we have to transmit 45 days and the hearing after that. Rountree: Have the hearing on the 45th day? • Meridian City Council Joint Meeting July 28, 2008 Page 8 of 17 Gibbons.: We are still shooting for September. (Speaker unknown): Initially we were thinking that we were going to do a comp plan change in September. I don't think that we have to because when I looked at the comp plan, the only thing that references the areas of cities' impacts to the future land use map is (inaudible). So that is mainly in Pete's court because they were talking about specific wording (inaudible) and then we can move forward. Rountree: Well we can be excited in the anticipation in the next couple of months. Tilman.: Anything else on that? Okay, we will move onto the Meridian City Hall. 4. Ada County services in Meridian City Hall: De Weerd: Mr. Chairman I was in front of you and asked if the city could bring at least some form of services to the west Ada County and certainly for the citizens. You had not (inaudible) and going to do some discussions with some of the other elected officials and want to put that on the table for discussion and what information you have found out. Tilman: Well, I think one of the things that we found out in the meantime is we have to get resolved (inaudible) of course. And we are going to have a meeting on that in the next few days, but that is one of the things (inaudible). It is something that we don't have control of and the courts are involved in it -all cities and so I don't know exactly where that is going to come either as far as what each city is going to be required to do. Some cities, three of you are under court orders and provide facilities, magistrate courts. Three of you are not. So, I don't know where that is going to close. So I think that is going to trump everything else that we have been talking about as far as services there. De Weerd: Mr. Chair, I guess whenever that discussion is in the next week or so, it (inaudible) in the new city hall. I don't know if you can't commit to looking at other services - Tilman: Sure we can. De Weerd: -- and looking at what those services might be and what those needs would require to meet those needs and that is what I am looking for. Tilman: Well, again, I am not sure what you have in mind anyways -driver's license? De Weerd: No. We were looking for a place that you can pay your property city taxes, register to - • Meridian City Council Joint Meeting July 28, 2008 Page 9 of 17 Tilman; And all of that but you have the courts there. A lot of that, your fine, forfeiture are court functions. So there is a lot of the things that you are talking about that are good and fit nicely in there as part of a court function. As far as paying the property taxes and that sort of thing, we could certainly talk (inaudible). I don't know who all is involved in doing that, but I think that is the least concern as far as - we would have to deputize your people (inaudible), but don't know from afacility - as far as having the right kind of facilities and stuff, it is more of a manpower function that we could cross train or whatever to do those sort of things, but -that is why I say a lot of the functions (inaudible) at the courthouse. If you are not going to have that function in the courthouse, then you are going to have to stop and think about whatever services might be (inaudible) that you would want to put in your courthouse. I can't really answer that at this point, but we would be willing to take a look at anything that makes sense. Woods: We talked a little bit about a payment issue and I think as I recall there is always more details (inaudible) and the treasurer and (inaudible) and it would make .some sense that your clerk collect payments - anyway, I think they were looking into it, but there was some details that they have to get back to us on as I recall. Is that making any sense? We did have discussion, there was something about handling cash in our -not that is insurmountable but it is just (inaudible) but we did ask that question. Try to make that happen because I think that makes a lot of sense to collect the money (inaudible) court. De Weerd: Who would be the appropriate people to meet with that would look - identified in my letter to meet with whomever -who would that whoever be? Tilman: Me, and I will get whoever we need to at the county to set the table. Part of what we are getting is a legal review by our legal staff to also make sure on how we go about this - if you are comingle money at your end, how are you going to do that? If you can't comingle it then are you going. to have a separate position, separate cash drawers or separate everything else? That is a whole issue even like with the (inaudible) people. They have got to be deputized under this county, which is different from the city. So there are a few other things that we have to do to figure out how we are going to make this (inaudible) and I just want to tell you that we are going through the same negotiations at the same time with Eagle and Star. So we are trying to figure out a lot of this. Star is looking at even -maybe vehicle registration - Woods: (Inaudible) which you have already got in Meridian. Most people have got to drive all the way over to Meridian and even clear downtown. So there are some of those things that are easier to fix than others. Of course, the vehicle registration, that is a state source. We just do that under contract. So that is a state source that we are providing. De Weerd: Well, I have designated our City Clerk and our Finance Director to follow up. • Meridian City Council Joint Meeting July 28, 2008 Page 10 of 17 Tilman: Well, I will definitely follow up with the Clerk's Office. I know we even talked about getting building permits and all that stuff. I don't know if that would work out or not, but those are things that - if it were something that we could figure out on how to keep dollars from being comingled - but I will guarantee you that we will get to the bottom line. If you have got some people that could sit down and just work through the pick and shovel part of it, I will make sure we get the appropriate (inaudible) with Ada County and set up a meeting and go point by point, piece by piece or whatever services that you think that you would like to have over there as far as the county would be responsible for providing. We will let you know if we can feasibly (inaudible) and what the cost involved may be. De Weerd: So we would follow up with your office to get that meeting set? Tilman: I will set it. If you provided a list of names (inaudible)? De Weerd: Yes. Tilman: It looks like you have already been in conversation with Navarro, right? De Weerd: No. Woods: I think that is going back to the vendors and court discussion three or four years ago. De Weerd: Yeah, that was the courtroom discussion a couple of years ago. Tilman: Well, we will definitely get the proper people and take a look at it and am not really sure - a lot of the services provided here, if it is court related that is going to be a big chunk of people, but I think with some of the biggest traffic flow we have. come in is court related. Every time you need to make a child support payment, every time you have got to pay a fine, every time you need to do any of those kinds of things, that is all court functions. That is the huge ball of our traffic on a daily basis is those kinds of things. The other ancillary type things, some of the high volume ones would be -how about indigent services, we could turn those over to you? Woods: Some of those things though, I think you could have a certain appreciation for that. There is a certain emotion paying child support or paying a fines and we have a security system that is set up to somewhat protect those people on a daily basis and that is some consideration that is being given towards those - De Weerd.: Well., we do water and sewer bills and there is a lot of emotion with those - • Meridian City Council Joint Meeting July 28, 2008 Page 11 of 17 Woods: Well., sure I just wanted to throw that out there. Tilman: As I say, some of that - a lot of our traffic is court related purposes and whether or not those can be a part of this and it will help us narrow it down to a large degree what services other than that might be feasible because - we had similar conversation with Star trying to figure out what else beyond even just vehicle registration or driver's license that can be paid.. But, those are all state functions so we would have to negotiate with the state to get access to their equipment from that location. Again, it is a manpower thing. If we are going to put some people there, depending on the volume, could we work with some people where we can cross train some of your people and fill in or if they are going to take a break or a lunch or whatever? So, those kinds of things are not insurmountable and when we start talking about, I think, where we have got a little bit more deeper concern is where you talk about the comingling and so on. think we ought to make sure we do it right and that could create some other problems for us. Because if you have got somebody filling in for lunch hour and somebody comes in and wants to make some payments, and two cash drawers and so on and so forth, those aren't insurmountable, but each of those things in and by themselves, can add additional expense or potential manpower expenses, but I will guarantee you I will follow up on that personally and get people from the county to set up a meeting and we can just start walking through this and. see what is feasible, but I have to tell you the biggest concern I have is the court function and how that is going to play out. Because when you start talking about footing county services, the biggest services that we provide, it is somehow one way or the other related to court function. Zaremba: If 1 may have we any thought of building our own west county court facility that would also have those things in it? 5. Juvenile Probation and Parole Facility Partnership at Meridian Police Department: Tilman: At this point, no. We have not contemplated that. The only thing, which kind of leads into the next topic was we have given some thought considering how we are going to provide juvenile and at one point I think we were talking about a facility like that somewhere over there - I think we talked to you about your old courthouse or some other location., but we are still interested in having some kind of a juvenile presence, but originally we were going to bring them into our Benjamin property. I think your school district, everybody, probably your law enforcement district that it would be better if we kept that in the Meridian area somewhere. So we have changed our planning and so we are still planning at least leaving the existing juvenile facility where it is, but with the idea we would probably look for a better suitable facility because that one just doesn't quite meet our needs. So we are still open with that. But as far as putting another court service over there -let me ask you this question. Until we get this issue resolved as far as the magistrate courts, who's party will provide what, I think that • Meridian City Council Joint Meeting July 28, 2008 Page 12 of 17 will probably drive this into the future, but at this point, there is no way that we could justify having another courthouse and again that is the court's directive. But right now we have we have directed three different cities to provide their own facilities and that issue has to get resolved and then I think (inaudible), but at this point, no. (Speaker unknown): Mr. Chair the uniqueness of the situation let's say the cities decide that they want to run their own magistrate court system, the county has no way to say yea or nay in that as it is the court's decision. Like for instance, this courthouse was built kind of under the assumption that a lot of that would incur here and all of a sudden, you know, it starts going out and the cities start saying we want to provide it. It is kind of awkward in the county's investment in a west facility would really only make sense that each of the cities never compete in that arena, otherwise you have competing facilities and so I think that is the discussion to just try and get a snapshot of not only the vision, but (inaudible) think (inaudible) the same vision. Otherwise the county could build a facility that wouldn't have anything going on in it. Tilman: We are always going to have paying court functions above and beyond the magistrate. We have got .responsibility (inaudible--). Rather or not in this facility there is going to be adequate well into the future. Then again I think that the time that this building was put together the thought was to consolidate all into one location. Now when you start looking at traffic and air quality and everything else we have does it make sense to have everybody drive all the way down here to pay a traffic ticket? I fihink there is a lot of other ancillary issues that come into this. Does it tie in and does it make sense to decentralize this certain court functions for first of all customer service and all the other issues, traffic, air quality issues and all of that and I think .they are interrelated, no question about it. But to - answer your question, too, long term we are interested in finding a different facility for juvenile.. I know that you guys mentioned at one time that there .may be an opportunity to look at your property where your present police station is located and if there is any expansion out there that we might partner into some kind of a space sharing or whatever at that location. I think part of that was because that is where also - it is located right down the street from the School District as well. The only other thing I will tell you is we had some concern from (inaudible) courts about having the juvenile and the probation tied in even with our Sheriff's Department. Some courts think you have got to keep those separate and they didn't like the idea of having the same guy arrest you kind of there also looking at the juvenile probation stuff and I know we can work through that. Just for having a low (inaudible) we are not happy with that over and it is not meeting our needs, but we have not made a commitment or a definite decision. We don't have to leave right now. Originally we were planning to move them to our property that we just purchased on Benjamin and with the juvenile folks and now with this concern of the school district's and everybody in the area they didn't feel like this was going to work for us. So we just backed off and said okay you stay where you are for now. • • Meridian City Council Joint Meeting July 28, 2008 Page 13 of 17 (Inaudible discussion) Tilman: No, that is at Barrister. This is just west of the mall. It is right off of -the old Santa Clara Plastic building, we just purchased that and we are going to be putting a number of different agencies in there -the elections, our juvenile probation, drug court, the -whole Clerk's record storage as well as elections center is going to be in that. All of our backup, business continuity and whatever we have for IT that will be duplicated down there in case this building goes down 'we can still function as a court. We are also putting - we are taking all of the driver's license and registration out of Barrister and putting it into the Benjamin building.., so all of that parking and everything else will go to the Benjamin building. What that is doing is leaving an awful lot of space at the Barrister location, so we in the future can expand our table facility and if you are aware that Boise City, which we share that facility with, they have purchased their own building and they are going to be moving their Boise City Police out of the Barrister building to their new location. So that will leave pretty much just the Sheriff in that location. There will be no juvenile function there, which there is now. There will be no driver's license. There will be no registration. That will all be at the Benjamin office. So that will leave that whole campus, if you will, for a jail facility and the reason we are doing that is business is good and we keep expanding and we don't have a lot of space around there to build, so every little bit of land that we can utilize we are trying to eventually leave that just for the jail facility. So that is what our purpose and long range plan is for acquiring the Benjamin property. I think that is about all. But., the thought was because we are moving all of the juvenile from Barrister location was to also bring one for Meridian and p.ut it in the same facility. So, after (inaudible) said that wasn't ideal, we backed off of that and we said fine we will stay where we are. But in long term down the road., if there is a location that suits the need better, certainly we are interested. De Weerd: Certainly that was on there for follow up on our discussion in June. know that Jeff has had an initial meeting, but it is just the beginning of some of those discussions. Tilman: Well, we haven't really made any solid - we are not in a crisis situation. They have a facility that is working for them. I think what put them in a crisis mode is when we said we were going to move to Benjamin. So, we backed off of that and said we are staying for now. The other thing that I am concerned about even where they are on Franklin now is there is no place to secure the vehicles there and we have not had a lot of serious problems, but my guess is you could see a lot of gas (inaudible) because there is no way to enclose that. That is one of the reasons, too, that we were looking to go to Benjamin is because we have a huge parking lot where we could have a secured area for cars and motor pool type cars there. So ultimately that was another thing that we were looking for to obviously get those vehicles in a secured area and keep the temptation down. So that is about where we are for now. Nothing final. • • Meridian City Council Joint Meeting July 28, 2008 Page 14 of 17 (Inaudible discussion) Tifman: So down the road if it looks like it is something that we can work together on, then (inaudible) if it benefits us both. 6. Fueling Station Partnership: Tilman: How much do you want to pay? Just kidding. I will tell you where we are on that. We had several iterations coming to us. The first one -Circle K, it was nice, restrooms, coke stands - no I am just kidding. It is a little bit over the hill as far as what we had in mind. So they have gone back and redesigned and cut it back. We think (inaudible) is probably manageable as far as the cost is concerned. The other thing we are trying to do is with the piece of ground that they are trying to use there, we are having to ask them to go back and retook and see -the way it is put in there, they can use the fuel station and it works perfectly, but it cuts off the use of any of the ground behind it, which is -you know in the future you never want to leave yourself without getting access to ground which you might be able to use. So we had them go back and say is there a way we can turn that a little bit one way or the other and we are trying to do it and we told them, too, to go back and talk to your Fire Department if they are interested in that making sure that depending on the size of their vehicles and the turning radius that they.fit if they are going to be one of the entities using it and making sure there is a height standpoint, a clearance standpoint and turning radius that it is something that we will build it to work that it will be functionally used for that purpose. So we asked a lot of questions and they didn't seem to have a lot of answers that we were asking for, so they kind of have gone back and this will be the third ,iteration. But, I think we have got the money in the budget and we are committed to build it; it would be in the '09 budget cycle, after October. If we can ever agree on the design iteration. But, I think we are getting very close, or at least that is my opinion. There was money from various departments that were already on site there that would be committed to using it and we put certain construction dollars in from our side of the budget to help support the whole thing. So as far as if and when and how we might partner with you to do that - it is my understanding the way the system is going to work is if you are going to be a partner that we would just once it is built, it is built and we have to keep the thing up anyway. But we may just have to have - if there is any expense involved, or what would be expense to us would be having you issue all of the cards and everything and be a part of the card system as far as this person. having it and everything else and that is another thing that we really have been leery about because it is two things, it is kind of out there by itself. There is no security from vandalism and it is on the main road coming in there and so we weren't sure what we might do -because there isn't somebody in that building 24 hours a day and so we asked them about that., the idea that we could possibly put security cameras and if you put lights the neighbors aren't going to appreciate it if it is too lit up. So that is another issue that we asked them to take a look at. But the other thing was we need to make sure for your benefit and • • Meridian City Council Joint Meeting July 28, 2008 Page 15 of 17 ours as well if we are using the card system that we make sure we have got a system from a security standpoint that we can make sure that if it is a police car, a fire truck or whatever that you can be assured that it is a police car or fire truck and it is not somebody taking the card and running through there on their way home or something. Those are all issues that we are just trying to get figured out and resolved because in our other fuel station which is out on Barrister, that is one that is manned pretty much and there is always somebody there so we don't have the same kind of issues. This one could be somebody coming after hours or whatever and we weren't envisioning having it closed or locked up to be opened only certain hours of the day, but that may be something that we have to from a security standpoint that may have to (inaudible--). Woods: I was just wondering if - we talked with our operations person about system that seems to be secure. I think it is for (inaudible) and I don't know if you have an extra security camera laying around at the .Police Department that you would be willing to donate but we kind of talked about a security camera and kind of to show once and for all, you know a picture of who is there pumping. You probably got boxes of those things lying around. (Speaker unknown.): The security camera is the cheapest part of the whole thing.. It is the hardware associated with how is the data retrieved? How is the turnover? So, it is the server space that is the problem and the connection to get IT involved because if you have a device that just sits there and downloads into a tape, tapes are pretty much obsolete, but then every 12 or 6 hours or whatever (inaudible). The camera is the key part. So I can get you the camera, but it is all the hardware that is the - Tilman: Oh, you will give us the camera as long as we = (Speaker unknown): You can get the camera for $10 that will work. That is the least expense. De Weerd: Mr. Chairman I guess we have a checkout process for our gas cards,. credit cards and those kinds of things and certainly we put operation hour's restriction on there and that works fine for us. We could even submit to you authorized users. So however you would like to set it up - Tilman: Well, it is not that far into that yet, but we are being told that its -the system that they are contemplating is very similar to the one that we use at Barrister as far as an agency comes in and wants to use it, you slide. the card and that bills it to the proper agency from an accounting standpoint. I think that part is pretty well laid out, we are just concerned about who is the one with the card and using it and you always have to make sure that you have a system in place so it does not tempt people to (inaudible) tax payer's dollars. We have got to make sure that we do it properly. But the other issue is just the fiscal security of the whole thing. It is a little different than the one - it is moire secluded part of • • Meridian City Council Joint Meeting July 28, 2008 Page 16 of 17 industrial. Behind us is just a big empty field, so that is just one of those little things that we are going to have to work through and we even talked about having some security dates and we will have to get with the folks or whoever is going to be using it -emergency situations where you still need to get in there after hours and we need to figure out a way to accommodate that if we do lock it up. So I think we are committed to making a fueling station. We have got the money in the budget, we planned it. It is just trying to get what is going to work for us and before we do finalize it, certainly we will if you are still interested in participating in this we will get some of your folks involved with this and go talk to your Fire Departments. I don't know if they (inaudible) about using it when it is appropriate, but we will get with you and your police and make sure that whatever we are doing up there is going to be (inaudible) before we actually finalize the whole thing. I think it is safe to say that we are committed to building a fuel station just for our own benefit. It has proven that it does save taxpayers' dollars having a fuel system set up like that. (Inaudible). At least this way the only one that uses it would be taxes - (Speaker unknown): We will have, I think, vapor recoveries - (Inaudible discussion) Tilman: Anything else? Well, I just wanted to remind you that we are past the hour. Woods: On the fireworks ordinance we haven't had a chance to circle back (inaudible) the county -you requested of us almost a year ago some changes and we were able to find out that by doing nothing we were actually able to accomplish what you wanted to do, but how did that turn out this year? Are we seeing a change from what you had seen as a problem between the stands and the county? Are we still seeing issues there? De Weerd: I guess, Mr. Chairman, Commissioner Woods the last year was pretty clean. This year, boy you saw a lot of aerial fireworks out there and the burden was they got them all in Canyon County, so I don't know. It continues to be a problem, and I think you have seen a couple of letters to the editor about aren't those illegal and what can we do about it? We certainly have got some phone calls from citizens after the fourth on why aren't you patrolling better and enforcing our own? How can you do that? I don't even know. The only way you are going to be able to enforce it is to have a consistent statewide law. At least Valley wide. Tilman; Yeah, I think the issue Paul was making was the idea that we were not allowing the stands - at least that part we forced them to go to the cities. We like those kind of things. Woods: They all seem to be in compliance with ages and spaces, products - • i Meridian City Council Joint Meeting July 28, 2008 Page 17 of 17 Tilman: Because I think that was one of the things that was brought to us was even our own rules was questionable, rather or not they were going through the right process, you know, there was some question as to whether they needed a permit or whatever - De Weerd: Well, in the past they would fine that county pocket and you know in your faces - Tilman: We have shut the door on that so it is back in your domain. So what they are selling is up to you. De Weerd: No, I think it is up to the state. I am sure you would hear a lot more from our Fire Chief if it were here. He is very passionate about that topic. Chief do you have anything to add? Lavey: I can comment that there is several people that we actually had come in contact with that had bought $1500 aerial fireworks and was able to get about $400 dollars worth off when they met us and so we took the rest of their supplies. According to them, they didn't buy it from Ada County, so that is on the record. The problem is still there. I do believe that what the county has done and what the cities have done has made a small difference., but there is a major problem there and .people have got their minds wrapped around the fact that fireworks are necessary and everything else. Without taking a side on it, it probably needs to be a bigger person to make those decisions. So we are doing our part and it is having some benefits, but there is still a major problem out there. Tilman: Okay, anything else? Well, again we are looking forward to (inaudible) because as we stated in the letter we are hoping it is going to be all six cities and walk through exactly where we stand on the owner issue of the courts. Like I said., the three cities are under court order, three are not. And we just have got to find a solution collectively on how and where the facilities and who pays what. Well, we appreciate very much your time and for you coming and we appreciate just every once in a while getting together and having a discussion. I think that fireworks thing sounds exactly like it ought to be (inaudible) partnerships. MEETING AJOURNED AT 2:38 P.M. (AUDIO ON FILE OF THESE PROCEEDLNGS) AP ROVED: TAMMY DE ERD, MAYOR ATTESTED: DATE f~ ~ rRO EAL JAYCEE . HOLMAN, CITY~LE ~,`~ ,9 ~ %~ ~ T19T• .~.` P ~~ 'q~Unf't'r o,,.