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2008-08-19
E IDIANt• IDAHO NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, on Tuesday, August 19, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: Longitudinal Pipeline Encroachment Agmt with UPRR for $20,870.00 2008 SRO Agreement: K2 Construction Change Order No. 3 for Water Division 2 for existing contract for $3,557.06 Community Recycle Fund Application for Meridian Academy for Library Furniture - Update from Petra on New City Hall Building - Discussion of Janitorial Services for New City Hall -- Presentation on Clean Air Zone Idaho Program Community Liaison Update - Meridian Arts Comm. Appointment for Mary Jensen - Presentation on Meridian Art Commission Five Year Strategic Plan & Strategic Budget - Enterprise Fund Rate Model Presentation - Discussion on Meridian Heights Discussion on Leisure Lane Water - Heroes Park / PAL Agreement Meridian City Council Special Workshop / Meeting — August 19, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. George Fox Learning Project Proposal for MPD: Peterson Indemnity Agmt Slawson Indemnity Agmt - Discussion of Fire Hydrant Ordinance - Executive Session per ISC 67-2345(1)(j)(c) The public is welcome to attend. DATED this 15th day of August, 2008. JAYVEE HOLMAN - CITY CLERK Meridian City Council Special Workshop / Meeting — August 19, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. c*i Ce---��n`�s I i C�VERjDIAN*,---, �A�O CITY COUNCIL SPECIAL MEETING / WORKSHOP AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, August 19, 2008 at 6:00 p.m. David Zaremba Joe Borton Charlie Rountree Keith Bird Mayor Tammy de Weerd 'Item Agenda Item Presenter Action Needed Time, 1 ! ROLL CALL ATTENDANCE City Clerk _ 2 ADOPTION OF AGENDA City Council Approve - City Council Approve 3 CONSENT AGENDA (a) Longitudinal Pipeline Encroachment Agmt with UPRR for $20,870.00 (b) 2008 SRO Agreement: (c) K2 Construction Change Order No. 3 for Water Division 2 for existing contract for $3,557.06 (d) Community Recycle Fund Application for Meridian Academy for Library Furniture Meridian City Council Special Meeting / Workshop Agenda — August 1.9, 2008 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • • 4 COMMUNITY ITEMS / PRESENTATIONS: (a) Update from Petra on New City Hall Building (b) Discussion of Janitorial Services for New City Hall (c) Presentation on Clean Air Amy Luft DEQ Zone Idaho Program (d) Community Liaison Update Will Berg — Community Liaison (e) Meridian Arts Comm. Appointment for Mary Jensen (f) Presentation on Meridian Emily Kane / Art Commission Five Year Meg Glasgow Strategic Plan & Strategic Budget 5 DEPARTMENT REPORTS (a) Enterprise Fund Rate Tom Barry Model Presentation (b) Discussion on Meridian Clint Dolsby Heights (c) Discussion on Leisure Lane Clint Dolsby Water (d) Heroes Park/ PAL Steve Siddoway Agreement (e), George Fox Learning Jeff Lavey Project Proposal for MPD: - Peterson Indemnity Agmt - Slawson Indemnity Agmt Meridian City Council Special Meeting / Workshop Agenda — August 19, 2008 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • 6 CITY ORDINANCE REVIEW: (a) Discussion of Fire Hydrant Ordinance 7 EXECUTIVE SESSION: (a) Executive Session per ISC 67-2345(1)0)(c) Meridian City Council Special Meeting / Workshop Agenda — August 19, 2008 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Broadcast Report W Date/Time 08-15-2008 04:00:49 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 , Local Name 2 Line 2 I This document: Failed (reduced sample and details below) Document size: 8.5 "x11 " P1ea_c�'e. VosN _1�10f Vub�;C_ Ja-► C'e_ i C�VERIDIAN*,_-- Ik7tiH0 CITY COUNCIL SPECIAL MEETING / WORKSHOP AGENDA City Council Chambers 1 33 East Idaho Avenue, Meridian, Idaho Tuesday, August 19, 2008 at 6:00 p.m. _ David 2aremba _ Joe Borton Charlie Rountree _ Keith Bird _ Mayor Tammy de Weerd T ROLL CALL ATTENDANCE City Clerk 2 ADOPTION OF AGENDA I City Council I ADDrove _ City Council j Approve 3 1 CONSENT AGENDA (a) Longitudinal Pipeline Encroachment Agmt with UPRR for $20,870.00 (b) 2008 SRO Agreement (c) K2 Construction Change Order No. 3 for Water Division 2f0r for existing contract for $3,557.06 (d) Community Recycle Fund Application for Meridian I Academy for Library Furniture Results C Meridian City Council Special Meeting 'Workshop Agenda —August 19, 2008 Page 1 of 3 All materiels presented at.pubec meetings shall become p+ope+ty of the City of Meridien. Anyone dsstrtng sccommodatfoe fordisabilities tetated to documents and/or heafi g, Wease contact the City Cfark's Office at 8884433 at Ieasf 48 hours prior to the public meeltng. Total Pages Scanned : 3 Total Pages Confirmed : 69 No. Job Remote Station Start Time Duration Pages Line Mode Job 001 412 3810160 03:23:01 p.m.08-15-2008 0 3/3 0:02:33 1 EC HS 002 41.2 ICRMP 03:23:01 p.m. 08--15-2008 00:02:45 3/3 1 G3 HS 003 412 8989551 03:23:01 p.m.08-15-2008 00:0037 3/3 1 EC HS 004 412 2088848723 03:23:01 p.m.08-15-2008 00:00:28 3/3 1 EC HS 005 412 8886854 03:23:01 p.m.08-15-2008 00:00:27 3/3 1 EC HS 006 412 2088985501 03:23:01 p.m.08-P5-2008 00:00:44 3/3 1 EC HS 007 41.2 8467366 03:23:01 p.m. 08-15-2008 00:00`30 313 1 EC HS Results C Date/Time 08-1.5-2008 Local ID 1 2688884218 Local ID 2 i I L— Broadcast Report w 04:00:56 p.m. Transmit Header Text City of Meridian Idaho Local Name 1 Line 1 LocaIName 2 Line2 No. lJob I Remote Station StartTime Duration Pages Line Mode Job Type Results 008 1412 18950390 03:23:01 p.m.08-15-2008 00:00:27 3/3 1 EC HS CP33600 009 412 208 888 2682 03:23:01 p.m.08-15-2008 00:00:28 3/3 1 EC WS CP33600 010 412 888677.7 03:23:01 p.m.08-15-2008 00:00:57 3/3 1 EC HS CP14400 011 412 8840745 03:23:01 p.m. 08 00:00:58 3/3 1 EC HS CP14400 012 41.2 208 387 6393 03:23:01 p.m.08-15-2008 00:00:57 3/3 1 EC HS CP144 00 013 412 208 287 7959 03:23:01 p.m.08-15-2008 00:01:14 3/3 1 EC HS CP14400 014 412 8885052 03:23:01 p.m. 08-1 -00:00:29 3/3 1 EC HS TP -3 015 412 8886573 03:23:01 p.m.08-15-2008 00:02:34 3/3 1 EC HS CP9600 016 412 8881983 03:23:01 p.m.08-15-2008 00:00:38 3/3 1 EC HS CP28800 017 412 2083776449 03:23:01 p.m.08-15-2008 00:00:57 -3/3---- 1 EC HS CP14400 01.8 412 4679562 03:23:01 p.m.08-15-2008 00:00:29 3/3 1 fC HS CP28800 019 412 8886700 03:23:01 p.m.08-15-2008 00:00:00 0/3 1 -- HS FA 020 412 8884022 03:23:01 p.m.08-15-2008 00:01:49 3/3 1 EC HS CP14400 021 412 3886924 03:23:01 p.m. 08-15-2008 00:0118 3/3 ' 1 E C HS CP14400 022 412 8841159 03:23:01 p.m.08-15-2008 00:00:29 3/3 1 EC HS CP28800 023 412 8840744 03:23:01 p.m.08-15-2008 00:00:30 3/3 1 EC HS CP28800 024 .412 3363735 03:23:01 p.m.08-15-2008 0001:36 3/3 1 G3 HS CP14400 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fail RP: Report EC: Error Correct • Meridian City Council Special Workshop Meeting August 19, 2008 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, August 19, 2008, by President- Charlie Rountree. Members Present: Tammy de Weerd, David Zaremba, Keith Bird, Joe Borton, and Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Anna Canning, Caleb Hood, Will Berg, Tom Barry„ Keith Watts, Clint Dolsby, Jeff Lavey, Steve Siddoway, Mark Niemeyer, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Rountree: I will open this evening's special meeting of August 19th, 2008. I will start the meeting with roll call attendance. Item 2: Adoption of the Agenda: Rountree: Thank you. And welcome, everybody. The first item on the agenda is the adoption of the agenda. Borton: Mr. President? Rountree: Joe. Borton: Move we adopt the agenda as published. Zaremba: I believe there is a request to modify No. 7, the Executive Session, and delete item J. Rountree: That's correct. Yes. Zaremba: A little tiny note down at the bottom second the motion. Borton: Yes. If the maker is including that, I will Meridian City Council Special Meeting/Workshop August 19, 2008 Page 2 of 101 RountIree: It's been moved and seconded to approve the amended motion. All those in favor? Measure passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 3: CONSENT AGENDA (a) Longitudinal Pipeline Encroachment Agreement with UPRR for $20,870.00 (b) 2008 SRO Agreement: (c) K2 Construction Change Order No. 3 for Water Division 2 for existing contract for $3,557.06 (d) Community Recycle Fund Application for Meridian Academy for Library Furniture Rountree: Consent Agenda. Questions? Zarerriba: I move we adopt the Consent Agenda as published. I would make note that item A for an amount of 20,870 dollars and item C is for an amount of $3,557.06. Borton: Second. Rountree: It's been moved and seconded to adopt the Consent Agenda. Roll call. Roll -Call: Bird, absent; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd.: Mr. President? Rountree: Madam Mayor. De Weerd: I'm sorry, I guess I thought it might have been noted on your agenda. We did have a request from our Public Works Department to move the discussion on Meridian Heights and the Leisure Lane, I believe to towards the beginning. I believe there is a number of employee -- or neighbors here that maybe we don't want to bore them with the rest of our agenda, but -- or maybe Clint thought we might bore them with our agenda. I don't know which. But if the chair would consider moving that up at some point within the agenda, that would be appreciated. Or at least that was the request. Correct? From Public Works. Meridian,City Council Special MeetingMorkshop August 19, 2008 Page 3 of 101 Holman: Madam Mayor, I apologize, I thought that they asked to just move it before the rate fund presentation, so I moved it up there. De Weerd: I think any movement was appreciated. Holman: Okay. Barry:; Madam Mayor, that's correct, the way it is reflected on the agenda is the way we had hoped it would be in its delivery tonight, so we appreciate that. De Weerd: Okay. Rountree: Thank you, Mayor. De Weerd: Anytime. Since it's not me running this meeting, I have to give my two cents: Went down from ten. Item 4: COMMUNITY ITEMS / PRESENTATIONS: (a) Update from Petra on New City Hall Building i Rountree: Yeah. Went down from ten. Next item on the agenda are community items. Presentations and update from Petra on the new City Hall. Gene? Bennett: Thank you. My name is Gene Bennett, I'm with Petra. 1097 North Rosario in Meridian, Idaho. You have before you the monthly report for the month of August. The report was prepared three weeks ago, so things have progressed quite a bit schedulewise since that report was prepared. The project is still on schedule. The budget remains the same as it was in December. And we are -- we will go through in detail now the monthly report, starting with Jack on schedule. At the end I'd like to close with a few updates on things that are coming up, so that you can be prepared for that. Jack. Rountree: Jack. Borton: Mr. President? Rountree: Mr. Borton. Borton: I'll pose the question and whoever gets to answer it can answer it. Just update rnon the timing of completion of the project, the LEED clean out, testing period or move. in -- and the move in. Meridian'City Council Special Meeting/workshop August 19, 2008 Page 4 of 101 Bennett: The Reader's Digest version is that we are ready for punch list the first two weeks of September. The last two weeks of September we will be completing those punch, lists. For two weeks of October everybody will be out of the building, except for the computer man that's going to be hooking up -- hooking up wires and we will be blowing the building out for those two weeks and, then, occupying the building takes place on 10/15. Borton: The start of the move in? Bennett: That's correct. Borton: Okay. Rountree: Thanks, Gene. Watts, Excuse me. I believe that's 10/16. Right, Gene? 10/16? De Weerd: No. I believe it was 10/15. We have it on the public record. Rountree: We will hold him to it. Vaughn: Well, I will just tell you that we were 20 minutes ahead of schedule, Madam Mayor, but now I'm 23 hours and 40 minutes late, so -- my name is Jack Vaughn. I'm with Petra. I'm the Senior Superintendent on the Meridian City Hall Project. I'd like to review the schedule. You'll find that in section two of our booklet and as Gene indicated, the red line is added as of the first of this month and you can see we were progressing well and we are right on schedule with this. Flooring is actually proceeding well. We have got carpet down on first and -- most of first and most of second currently, so our flooring is actually proceeding a little further ahead in September, because we have accelerated the schedule a little bit to allow us more time for punch and commissioning. You can see on the top line there the overall project is 93 percent complete. The last line, the move in, 10/15. De Weerd: 10/15. Vaughn: 5:01 in the evening. No. If you will proceed to the next page, that is our monthly breakdown, a little bit more succinct with our progress and, once again, we are right on line with everybody -- everything in here. Carpet this week is going down on second floor. We plan on progressing to third floor as soon as we finish that. I mean blinds -are going in. Drywall punch. Flooring. The sheet vinyl is down. Hardware, doors ',are up on third floor and hanging, and we are finishing up with the hardware on those doors. We have already started our completion list, which is like a preliminary punch, list that Petra creates to go around and say, you know, that screw is missing on that hinge and so forth. So, we are progressing well. And, then, the next section Meridian City Council Special Meeting/Workshop August 19, 2008 Page 5 of 101 involves our site work and it's broken down, as you have seen in the past, Meridian Road i scape is the top half there, that main line across the top, gives us our total duration. Kind of breaks down each one of the individual tasks as we go through lines three through 12 and it continues through that same process. The Broadway. streetscape which we have -- I'm sure you have noticed, we have torn down our fence and beginning to do our ACHD work along there, getting ready to lay curb and so forth. So, that's progressing on schedule. The Heritage Building is the next section, next page,, starting with line 32. That duration we will finish right at the first of October and that's progressing well. We have got the ceilings in. Mechanical is going in. Roof is a couple days from actually being completed. Block work -- all the block work and brick work is complete on the outside of the building. It's beginning to take shape. It's really looking good, I believe. Plaza in general, the streamside features and all that -- it may not look like we have made much progress in a few weeks, but we are doing a lot of the little things you need to do to keep the right sequence. We have been actually back- filling and plastering the building. We have had quite a bit of discussion on the finishes of the -- of the exposed foundation and the wall over around the dumpster. You look now, it's pretty well completed, so now we are able to start back -filling and doing those final grade issues. Getting the last of our underground utilities in. And we will be accelerating the utility work to the east parking lot, that bid package coming out, but we need to go ahead and get utility lines in now, so that we are not going back and tearing up our pavers and so forth. So, we are getting ready to do that work in preparation for that bid package coming out. That completes my presentation. Be happy to entertain any questions. De Weerd: Mr. President? Rountree: Madam Mayor. De W'eerd: So, Jack, when does -- I saw that the design was supposed to be done on the east parking lot August 4th. So, do we have it out to bid? Vaughn: Yes, ma'am. It went out to bid the 14th or 15th, Tom? And the bids are due on the 28th of this month and I believe it's -- Keith will help chime in. I believe we plan on bringing that to the board on September 2nd, the first Tuesday after that presentation or that -- receiving the bids and we have got slated .to start September 8th for construction. I must remind the board, though, that's dependent on some issues still with our DEQ and our soil cleanup and recommendations from DEQ and also ACHD comments that are still out pending and being incorporated into current plans. But we have put the bid package together trying to anticipate those two issues. So, I believe the only thing that would keep us from going to construction on the 8th would be ACHD comments or the DEQ recommendation from the contractor that the board selected, which' is Terracon. 0 • Meridian City Council Special Meeting/workshop August 19, 2008 Page 6 of 101 i Watts. Madam Mayor, Council Members, I do expect to hear back from Terracon tomorrow. I spoke with Curt Priebe this evening, he -- or earlier this afternoon. He was going to meet with DEQ today and hope to have a go ahead for us to start cleanup tomorrow. So, I will -- if I don't hear him by noon, I will be making a call to Terracon. De Weerd: Okay. Thank you. Rountree: Thank you. Any further questions for Jack? Thank you. Vaughn: Thank you. Rountree: Tom. Oh. Okay. Vaughn: Sorry. Our LEED presentation will be by Adam. Rountree: Okay. Adam's back with us. De Weerd: Nice to see you back. Johnson: Madam Mayor, Members of the Council, just run you through the LEED, since Nick wasn't able to be here tonight. Kind of our same routine, the point standings, pretty much know it by heart now. Commissioning, we are still continuing on. I don't know if you guys have had a chance to meet Martin, our new commissioning agent. Very savvy individual, lots of projects under his belt. He has taken it by the horns and getting us through our documentation on that. So, the benefits of that, you guys will notice once you get in the building, right off the bat, no problem. It's a great way to go. So, that's going, ;the paperwork is following. IAQ is still a hot item, especially with all the finishes, paints, sealants in the wood and all that kind of stuff, track and make sure everything meets the BOC compliance. And, then, we are getting down to our building flush out, like Gene had mentioned earlier, where we do the two week flush out and, then, replace the filters and turn it over to you guys and, then, it's you guys from there, so -- De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Did you do the test on the third floor? Johnson: Yes, we did. We were at 9.4 percent. Don't quote me on the point. Point three or point four, somewhere in there. So, within passing. So, we are getting the final numbers put together on that and the final report and, then, they are going to work on an innovation in design credit for the under floor system, so to explain the benefits of that and the exceptional performance that we have been able to get out of it. So, kudos to the team for doing an awesome bullet proof system on our air testing and quality of Meridian City Council Special Meeting/workshop August 19, 2008 Page 7 of 101 that floor, so -- and, then, the last page on section three is the recycled content to date. We are still right on our rock of 80.4 percent. I don't see anything drastic changing here. We are on the tail end of it. Probably have one more metal bin and a couple more with hardboard and plastic and miscellaneous. So, right there, but pretty impressive that 80 percent has been diverted, so -- with that, any questions you guys can hit me with? Rountree: Questions for Adam? De Weerd: We should have some. Rountree: You may just want to hit him. I don't know. Johnson: Okay. Now I'll turn it over to Tom Rountree: Thanks. Coglin: Madam Mayor, Council Members, Tom Coglin, also with Petra. Financially, as Gene jindicated, the budget hasn't changed since December. We are holding steady at the 20 million -- 20.42 million. Currently phase two and three, the building phases, are approximately 93 percent complete. Phase four, the plaza, is 42 percent complete. There were a total of eight change orders approved in July. Sixteen are pending additional action by the city, LCA, or the contractor. The one budgeted item that will come up with the bidding is what we are calling the east parking lot, phase five, there will have to be a budget allocation for that. So, I assume that will have to be addressed. Flipping to section four, the overall budget, as I indicated, there is really no change in the bottom line. Certain line items have been adjusted as the work is allocated to the various contractors. The second two pages show how that allocation has been accomplished through the change order process to the various subs. The changes are the ones approved in July, are in the dark print and at the bottom of page two that will get you to the total of the uncommitted contingency, the balance remaining. Page three is a projection based on what we know today for August for where it's headed. Any questions pertaining to the budget or for progress? Rountree: I don't see any, Tom. Thank you. Gene, you wanted to wrap up? Bennett: Again, as I mentioned, that punch list will occur during the first two weeks of September for the city. Those walks will be scheduled by Keith and you will be getting notified on those. There is one last item that I'd like to cover and that has to do with exterior signage and Will will present that. Are there any other questions for me before I turn it over to Will? Rountree: No. Thank you. Will. • O Meridian City Council Special Meeting/workshop August 19, 2008 Page 8 of 101 Berg: Mr. President, Madam Mayor, Members of the Council, you have on your place setting with some other papers is a proposal, the RFP that we received at 4:00 o'clock yesterday. We received only one .proposal for the sign package and you have it before you. There is a couple things we can do. We can have you look it over very carefully, if you don't have any problems with that proposal, we can accept it and go with what was proposed and the prices that they quoted or you can look at it and if we need some other little design changes or additions or deletions, we can take it back to them and negotiate that. I think that's kind of what -- the couple options we have, unless Keith has something else to add. Watts: Yes. We are looking for direction from Council and Mayor to move forward with an award and with the authority to negotiate with the selected firm, the only one that proposed in this case, and if you have any minor changes or anything that you'd like to see, you can let Will know and we can work through Will to get the -- any changes made that you'd like. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: In the pictures there are several of them showing the front of the building, the east elevation, and at the very top over the doors, what would be approaching the roof line, some of them just say City Hall, but the last page shows Meridian City Hall. I was kind of hoping that the choice would include Meridian. Have we made a decision as to which ;way we are going? Berg: , Mr. President, Madam Mayor, Members of the Council, I have not made any decisions. That's what we are here for you to give us direction. If you look on your proposal, they broke it out several different ways, so we could take a couple options. The numbers above the door is pretty much standard requirement for the fire department and so above the doors on -- above the third floor we have the option of just City Hall, our logo with Meridian City Hall, or going even in a different direction if you don't like that proposal. Zarem'ba: I, for one, would like to have Meridian as part of the sign on the face of the City Hall. Berg: Mr. President, Members of the -- Zaremba: Page five of five. Berg: ,Madam Mayor, Members of the Council, these -- the ones above on the building, above the third floor, is non -illuminated. We talked about even having some -- maybe some lights shine up there or making even a totally different illuminated signage. But MeridianCityCouncil Special Meeting/Workshop August 1.9, 2008 Page 9 of 101 there is that option. If you looked on the first page, there is an option of -- of those kind of -- those kind of things. So, the direction, just point to us what you'd like to have, that or that, and we will begin negotiations and work with them to get those signs ordered. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd': I guess, Will, what you're asking, do they want the illuminated or do they want the logo with -- because the one on page five of five is not lit, whereas the one on page .two of five would be lit. Is that correct? Or are they both lit? Zaremba: Halo illuminated -- it sounds like it's lit. De Weerd: One of the reasons I guess we wanted both is City Hall could be lit -- page five of five, we didn't know if you wanted the city of -- or the Meridian, Idaho, logo, because it could change in the next one hundred years, if the last four is any indication. Zaremba: Mr. President and Madam Mayor. Rountree: Mr. Zaremba. Zaremba: I wasn't so concerned that it be the logo, I would like at least Meridian; Idaho, to be apart of the City Hall sign at the top of the building. And I agree it doesn't need to be the logo, but I think it should be say Meridian City Hall, not just City Hall. Berg: Mr. President, Madam Mayor, Members of the Council, same font, just Meridian City Hall? Zaremba: That would work for me. Rountree: Any objections? Support? Zaremba: Do we want that halo illuminated as well? Rountree: That would be my preference. Zaremba: It would sound good to me. De Weerd: Okay. Rountree: There you have it. I don't see a number here for that, but gives us a number. Meridian City Council Special MeetingMorkshop August 19, 2008 Page 10 of 101 Berg: We -- if the direction from the Mayor and Council is to go that way, we will. The monument sign okay? Zaremba: Uh-huh. Berg: The lettering on the wall to give the address is okay. The letters above the door is okay. And, then, we will work on Meridian City Hall illuminated on -- above the third floor. Rountree: Correct. Berg: 'Above the entrance. De Weerd: Mr. President? Rountree: I just -- we have two doors into the entry. Do they both have to have the same'address on it? Can you like center it? Berg: Madam Mayor, my understanding was they took direction from the fire department. If the fire department only requires one address somewhere there, that would sure cut in the price and we could make it look good. So, we can negotiate if you'd like. De Weerd: If you would negotiate with our fire department to go with one address. a Niemeyer: Yes. De Weerd: Okay. Very cool. I like that kind of negotiation. Berg: Mr. President, I know Councilman Bird just got here, but if we wanted to look at our signage and if he has any other comments, I could go over it with him tomorrow, which you guys directed to do. Rountree: Please do. Any further directions? Do we need a motion to give you that direction? _ Watts.: Yes, please. It would be requesting authorization to negotiate and enter into a contract for and not to exceed 45 -- say 46,000 dollars. Bird: Just round it off, uh? Watts; We will be -- Borton: So moved. 0 Meridian City Council Special Meetinglworkshop August 19, 2008 Page 11 If 101 I Zaremba: Second. Rountree: It's been moved and seconded to accept and authorize the bid with the amended changes. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Berg: Thank you, Mr. President. Rountree: Thanks, Will. (f) Award of Bid and Authorization to purchase: Bid # CH -08-001 for City hall Furniture Watts:; Madam Mayor, Council Members, we have the furniture package that also goes along with the new City Hall. It's at the end. I don't know if you want to bring them up and have them go now as well, please. Rountree: Please. Watts: Okay. Kara or Elizabeth. Rountree: Kara is going to do it. Okay. Moser: Good evening, Madam Mayor, Council Members. My name is Kara Moser., I'm with LCA Architects. We also have Elizabeth Henson and Keith Christensen with us this evening. We are here this evening to present the final furniture upholstery and to get approval and, then, to also get approval on the Mayor's suite and the furniture and upholstery for that as well. I will go ahead and start with walking you through the floor plans and showing you where these upholsteries will be used and on the furniture that it will be used on. Okay. We will go ahead and start in the City Council chambers. In this area we have got the City Council seating, which we had approved in the previous meeting to be this mocha and it's an environmentally friendly vinyl that we originally approved. This is also being used at the City Council conference and also on the third floor of the executive conference and the Mayor's suite. I do understand that in the Mayor's suite that we will be changing to a black upholstery. Also, in the City Council chambers we have public seating, which we have two different chairs, one with arms and one without. Both of those would be covered in this upholstery here. And, then, moving to the second floor, we have some lounge seating that is in the lobby of the fire department and parks and rec that's shared there. Upholstery for that seating has not been yet selected, but, however, that will be selected in the same color pallet as what 0 • Meridian City Council Special Meeting/Workshop August 19, 2008 Page 12 of 101 you see here, in probably a geometric pattern to go along with the design of the rest of the building. Across from that in the lobby in the mezzanine there, we have some sectional bench seating, which you can see here, and we have that covered in a -- again'it is an environmentally friendly vinyl, which is very cleanable and washable. De Weerd: And just to clarify, that's for LEED certification points as well. Moser: Yes. De Weerd: Just to let you know your environmentally friendly fabric is also for LEED. Henson: This is Elizabeth Henson with LCA Architects. That fabric is low VLC, but we can actually get a point for it. Moser: This is the same product as used on the third floor in the gallery space. It's kind of an,S shape with that same seating in the vinyl and, then, across the hallway right before you enter the Mayor's apartment, we have a small bench seat that would be covered in this lighter fabric here. So, you will notice that we have got a dark mahogany wood .that goes with the rest of the building throughout the chair rails, doors, and, then, these two upholsteries there. De Weerd: Kara, that is in the -- the art gallery? Moser: Yes. De Weerd: Okay. Moser: That is correct. The art gallery. And, then, in the department lobbies -- each of the department lobbies will have some side seating or guest seating and all of those will match, but we are proposing this upholstery here, again, with a darker wood and, then, throughout the departments we have offices -- office side seating and apartment conference room seating. We are proposing this upholstery on both of those seats. So, we will not be using this upholstery here that you see. Moving into the Council -- into the Mayor's reception, we have some lounge seating there and this is the upholstery that the Mayor has selected and, then, in the Councilmen's office -- offices, there is a small lounge area there for breakout meetings and we have some lounge seating there as well in this upholstery and wood finish. And, then, we would like to go ahead and get final approval from the Mayor on the upholstery for her seating, so I will go ahead and come,up there and present that. De Weerd: Mr. President? Rountree: Madam Mayor. Meridian City Council Special Meeting/Workshop August 19, 2008 Page 13 of 101 De Weerd: You know, Kara, I am not a very good designer, so I trust whatever you have. Moser: Okay. We have made a few recommendations. Do you just want us to present that or -- De Weerd: I believe that Keith showed me that earlier today and at first I was a little stunned, but I think it's okay. Moser: Was there one that we need to -- there was one we needed to -- De Weerd: Okay. Moser: Okay. Very good. So, at this time we'd like to go ahead and get approval on those,upholsteries if we could. Rountree: Keith. Watts:: Madam Mayor, Council Members, we opened our furniture bid -- I don't have the date on here. Let me look here. On the 15th of August. Correct. And we had three bidders. Two of them were in the running and it ended up our low bidder, who was 1,161 dollars lower than the second low, did not bid per the specifications. I did go over and meet with legal and verified that -- because I was concerned of having a protest by the second low and Ted had advised me to go with the second low, as the first low did not bid per the specifications. So, we will notify them. The second low bid was 220,551. These were bid as unit prices, so that could vary when we come down to final order, when we order for the exact cubes that go in. We will double-check everything. am guessing that that number will drop down, but I would like approval for 220,551 dollars for the cube furniture and, then, for the miscellaneous chairs and the hardwood furniture, the bid was 28,619 dollars and I also believe that could vary -- that could go up another 5,000 dollars. So, I would like a little leeway on there to maybe go to 35,000 dollars. Those are also item priced. But my request would be to enter into a contract with lintermountain Design for the not to exceed amount ten percent was 242,606 dollars. I will be watching that and we will order only what we need and per unit prices. Bird: Who is the 35 with? Who is the 35 with? Watts: Excuse me. What was that, Mr. Bird? Rountree: You mean 35,000 for -- Bird: 'Thirty-five thousand, not to exceed. Who is that with? i Meridian City Council Special Meeting/workshop August 19, 2008 Page 14 sof 101 Watts': That was -- they were Intermountain Design. They were the low bidder on both those. Bird: !So, what -- what you're wanting is 245 total -- 245 total; right? Watts: Correct, sir. Correct, sir. Bird: 'Okay. 4 Watts: Two fifty-five. Excuse me. Bird: Two fifty-five. Watts; Two fifty-five. Bird: That's what I was going to say. Rountree: Any questions for Keith? I have a request if you need additional information, we will get that, but we need to get this order placed if we are going to make that October 15th deadline. It's going to be tough as it is. Bird: Mr. President? Rountree: Mr. Bird. Bird: 1 If I don't hear anymore discussion, I move we enter into a contract with Intermountain Interiors with a not to exceed price 255,000 dollars. Zaremba: Second. Rountree: It's been moved and seconded to award the bid in the amount stated. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. Watts: Thank you, Mayor and Council Members. Rountree: Next Item on the agenda -- De Weerd: Mr. President? Rountree: Madam Mayor. 0 i I Meridian (City Council Special MeetingNVorkshop August 19, 2008 Page 15 i f 101 De Weerd: I guess before we move off and seeing LCA here, did we have some resolution on two different items? One would be the -- the Union Pacific Railroad encroachment for the landscape design and fencing and the second one would be to the plaza -- whatever plaza changes are needed in response to the MDC and the tree I - issue., Christensen: Madam Mayor, Members of the Council, my name is Steve Christensen with LCA. To answer the Mayor's question, on the first one regarding the Union Pacific right of way, in discussion with legal we are able to capture an additional five feet of right of way, such that we can have landscaping -- landscape buffer between the back of curb and the -- and the proposed fence there. Right now we don't -- we do not have a selection on the type of fence that we are going to -- that we are going to put there. I know ;Petra, in reviewing e-mails, they have provided I think three or four -- probably four different options of fencing with proposed costs associated with each one and is awaiting for decision on the type of fence, so that can go ahead and get incorporated into the project. De Weerd: Okay. And who has those? Watts: I have those, Madam Mayor. remember. Christensen: They came today. They came either last night or today, I don't Watts, I think I got them this afternoon. But I will get those to you tomorrow for you to take a look at. De Weerd: Okay. Christensen: And, then, on item number two, as far as revisions to the plaza to incorporate the additional pavers to back of curb on Broadway as requested by the MDC, Meridian Development Council, we did go ahead and prepare that revised plan and send it off to Shaun Wardle and he met with his committee and they went ahead and approved that. So, basically, it's pretty much how we discussed that morning at the meeting, extending some pavers out the back of curb and also extending some additional concrete out and around the clock. So, they accepted that and we were able to delete the three trees. De Weerd: So, all taken care of? Christensen: All taken care of, yes. Meridian City Council Special Meetinglworkshop August 19, 2008 Page 16 of 101 De Weerd: And just, finally, the Zamzows property line issue and design how we deal with the drainage. Christensen: Right now I just received from Petra today -- or this afternoon some -- what the existing grades are, both on Zamzow's property -- existing grades on the property line and we are going to go ahead and send those over to our civil engineer and landscape architect to come up with a little keystone retaining wall there to get the water to stay on our property -- on the city's property and, then, also provide a little catch basin, if you will, on the Zamzow's property at the low spot. That will take care of the Zamzow's drainage. De Weerd: The drainage we have historically been accommodating? Christensen: Correct. So, that's all in the works, but we don't have -- we know a solution, but we don't have it down on paper yet, but we are proceeding accordingly to get that taken care of. - De Weerd: Okay. But it's not causing any delays in the plaza? Christensen: Not to my knowledge, no. De Weerd: Okay. Okay. Thank you. Christensen: Thank you. Rountree: Thanks, Steve. Any further questions on City Hall? Berg: ; I'm sorry, Mr. President, we did -- Rountree: Will has some more information for us. Berg: 1 We just want to make a clarification, by awarding the bid to Intermountain Interiors you are accepting the proposal -- the recommendations from LCA for the interior upholstery design on the chairs? De Weerd: Uh-huh. Rountree: I believe that was the intent. Berg: ' We just want to make it clear, so they can proceed on. Thank you. De Weerd: They are the designers. That's confidence, Kara. (c) Presentation on Clean Air Zone Idaho Program/Smoking Policy I MeridiantCity Council Special Meeting/workshop August 19, 2008 Page 17;of 101 Rountree: Next item under item 4-C, presentation on Clean Air Zone, the Idaho program, and, Amy, are you here? Yeah, she's here. Holman: Madam Mayor, Council Members, and Council President Rountree, it looks -- we have item B. I don't believe we discussed that yet. Rountree: Oh. You're correct. We did not discuss janitorial services. Keith, don't run -away. Okay. Sorry, Amy, we will preempt you for just a bit. Actually, let's go ahead, Amy. De Weerd: Because I think Tom was doing the presentation. Rountree: Okay. Luft: !Madam Mayor, Members of the Council, I'm Amy Luft with the Department of Environmental Quality, 1410 North Hilton in Boise, and I appreciate the opportunity to talk to you tonight about Clean Air Zone, which is Idaho's anti -idling program. I'm sure you're all very well aware of the air quality issues affecting the Treasure Valley and looking primarily at ozone issues in the summertime and particulate matter issues in the winter and the primary human cause -- reason for both of those issues is the automobiles that we drive. There are a lot of ways to control emissions from our cars. Obviously,, the most effective way is to simply get the vehicles off the road or having people drive less, walk, bicycle, take the bus. But we also do realize that we are a country of people who loves our automobiles and so we also need to work within that and work with people who are driving their cars to drive those cars more efficiently to help improve our air quality in that manner. There are a lot of ways to do that, simply to encourage people to do what we call trip chaining, to combine errands to make their trips most efficient. To car pool. To drive more fuel efficient vehicles. And, finally, to reduce idling when it's not necessary. And that's where our Clean Air Zone program comes in. Our Clean Air Zone is designed to assist communities, schools, and businesses in encouraging people to not idle their cars unnecessarily on their property. It is a voluntary program and it is a free program. When a community or school or business signs up for the program, we provide you with the tools and resources you need to help implement the program. We provide things such as signs, which looks like this: You may also have seen similar signs at your schools in Meridian. The Meridian School District, as an entire district, is a member of Clean Air Zone. The one difference is their signs have school buses on them. We also provide posters and I was pleased to see a poster as I walked in. I brought an example, but I don't need to show it -- as well as window decals and other things that you can use on your city property to help discourage people from idling their cars unnecessarily. Any combustion engine is going to pollute and emit pollutants, whether it's driving 75 miles an hour down the interstate or whether it's sitting driving zero miles an hour in a parking lot, for instance, waiting to pick up a spouse from work, to pick up a child from school, or waiting in a drive-thru. 0 r Meridian City Council Special Meeting7Workshop August 10, 2008 Page 18 of 101 So, the goal of clean air zone is to encourage people to shut off those vehicles and not emit those pollutants. It's one very small piece of the puzzle, but it's one piece of the puzzle that helps us to prevent air pollution and improve the air quality in our area. If you wish to join Clean Air Zone as a community, all you need to do is simply fill out a form -- I brought copies of that with me, as well as additional information, and you submit that to DEQ and we provide you with the signs, posters, and window decals in the quantities and mixture that you need for your city property, everything from your new City Hall, city parks, any other city properties. If you wish to go a step further, you may wish to develop a city policy that discourages idling, that backs up the signs, or develop a city policy that states city employees, while driving city vehicles, will not idle. You also may wish to encourage businesses in Meridian to join Clean Air Zone. It is also free and available to any business that wishes to encourage people to idle on their ground, to get drive-thrus, parking lots, what have you. So, it's something I hope that you will consider.. It is a small piece of the puzzle, but it is something that we can all do and something easy for citizens to do, and it's also very visible, which is nice, because people see those signs and it helps them remember our air quality issues and remember that they can do some things to help fight those. Thank you and I will open the floor for questions. Rountree: Any questions for Amy? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess we had this as a discussion item today in our executive committee meeting at COMPASS and, you know, right now we have an opportunity to be pro active; in avoiding non -attainment. If we have a good 2009 year, we can avoid non - attainment. And every little incremental piece is going to help add to avoiding that non - attainment status. So, I guess that we have been looking at the car pooling and van -- van opportunities. We have been looking at how to encourage alternative transportation forms when we get all 11 departments into the City Hall building, this would be just one more thing to add to what part we are playing in it, just as the vapor recovery that you adopted into the findings when we approved the Maverick. So, every little thing counts and we are looking to Council's comments and ideas on if this makes sense for city property at this point and so we can incorporate it into the new City Hall campus. Rountree: Comments? Questions? Zaremba: Madam Mayor? Rountree: Mr. Zaremba. Zaremba: I'm sorry. Mr. President and Madam Mayor. I Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 19 of 101 Rountree: That's okay. Zaremba: I'm very much in favor of it. I attended a meeting this morning put on by Boise. Valley Economic Partnership, which probably was happening the same time as the meeting you were at, but the director of DEQ made the point that we are pushing non -attainment and we need to find ways to back off and any little thing will help. Certainly having signs round the City Hall would b helpful, but I would suggest that we might,also to want have them in the parking lots of our parks, where people quite often idle waiting for somebody that's doing sports or something like that. I think there is a lot places of where we can put them. I'm in favor of it. Rountree: Amy, you mentioned some ordinances that the city could entertain. Do you have model ordinances that relate to those? Moser: With me here I have sample policies, a sample of a no idle policy on city grounds, and a sample policy for city vehicles. I do not have an ordinance here with me. However, I do know that -- I can't remember the town, a suburb of Spokane, though, recently passed a city ordinance and I'm in contact with the person working on that, so I could get a copy of that for you as well. Rountree: And if you would I would appreciate it. and give us copies of your sample policies. Get it to the city clerk. It would be beneficial. And I agree with what Councilman Zaremba said, that I think we can -- we can start trying to do our part by making people aware that it is an issue and it sounds like a legitimate cooperative effort that we can undertake with DEQ. Moser: It is. And it's also something that is easy to do for the public and there is a body of research that shows that when someone does something -- takes a small step to do something positive, they are more likely to take a bigger step later, so this does also help kind of down that path of encouraging people to make larger sacrifices in the future. Rountree: So, Madam Mayor, you need guidance from the Council on moving forward with this or -- De Weerd: That would be my preference. Rountree: I don't know that we necessarily need a motion -- De W'eerd: You don't need a motion, but I would like to see a consensus before we move down that road. Rountree: It's your last chance, Joe. Meridian City Council Special Meeting/workshop August 19, 2008 Page 20 of 101 Borton: Amy,. it's great information and a great cause and I'm supportive of the policy behind it. Before I'd feel comfortable taking it to the stage of a city ordinance, my comfort level would be more empirical data on the results gained from that, the enforcement costs, and it just seems ripe for arbitrary enforcement and causing more problems than it might help, so -- I mean I like the idea, I like the sign and the awareness, but I'm a bit skeptical on some of the -- Moser,: The program as it stands now is simply the signs and awareness and it's a voluntary program. The extra step of having the city policy is certainly up to you and the additional step beyond that of having a city ordinance is, you know, something further down the road that you can look at. You can, however, join the Clean Air Zone program simply by putting up the signs and having the awareness and deciding later if you want to take those extra steps. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: One step at a time. I'm not asking for the city ordinance, just policy at this point. Borton: fair enough. De Weerd: You jumped ahead of us. So, you're just trying to get a couple more years under that one comment; right? Borton: It's a slippery slope. De Weerd: So, Council, I would assume that we should go ahead and move forward on the policy aspect of signing city properties and considering the employee and city vehicles, no idling policy as well. And that's something we can bring back to you once that policy is -- personalized. Moser: What I have now -- yes, I have it on a hard copy and on a CD, so you can simply download the policy, change it as necessary, and fill in the blanks and move forward from there. De Weerd': And I do have those packets as well. Moser: Okay. I knew you got some at the Air Quality Council. So, the packet that you have contains those two policies. De Weerd: Uh-huh. Okay. Thank you. I Meridian:City Council Special Meetinglworkshop August 1:9, 2008 Page 21 iof 101 Moser: Thank you. (b) Discussion of Janitorial Services for New City Hall Rountree: Thank you, Amy. You have our direction. Back to item 4-B. Keith, are you back?; Watts: Yes. Rountree: Okay. Watts: Madam Mayor and Council Members, the question has come up whether we should hire in-house employees for janitorial or go out for a -- and hire a subcontractor. We have obtained quotes from three -- three different contractors and you can see those numbers up there on the board and we have also got with HR and got what was an appropriate way and put together what it would cost to hire either three or four employees to do that job. You can see the numbers up there. We did break it down by square foot. The dollars and cents of it show that -- as you can see that hiring the employees would be a -- a better bargain. I also have contacted several janitorial supplier companies and asked them their -- I asked their opinion on whether -- what are the cleanest buildings that they see, if it's in-house or contracted folks, and they to -- the two people that I contacted both told me that it was in-house that they thought were cleaner and one of them was adamant about it, that you will never have a cleaner building when you have in-house people that are there during the entire working day. So, we are just looking for Council direction on what you would like to see happen, either: to move forward with the employees or subcontract out. Tom has some comments as well. Barry:, Madam Mayor, Members of the Council, in all fairness, we want to scroll through the sheet to give you -- I don't want to do it yet, by to give you a full understanding of the cost estimates associated with our scenario. Again, up there you will see three employees on the very left, four employees, those are in-house. Subcontract one. Subcontract two. And subcontract three. From strictly a personnel standpoint, it seems very beneficial to utilize in-house staff, as opposed to subcontract or contracted staff. The story changes very slightly as you move down, because we have this divided out into personnel costs, operating costs, capital outlays, and, then, a total cost. So, what you are seeing there is personnel costs. If we scroll down to operating costs and capital outlays and, then, the total, you will see that the operating costs for in-house are a little bit higher than they were -- than they are for subcontracts -- or contracted staff. Some of the vendors that we spoke to -- or the three vendors that we spoke to, having included some of the operating expenses in their original quote and, therefore, we subtracted those out of this initial cost comparison. What you will see here when you get down to capital outlays is that, essentially, under all scenarios, except the Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 22 of 101 subcontract number three, you know, the purchase of vacuum cleaners, for example, is -- it's something the city would have to bear. When you add up the capital outlay expenses, the operating expenses, then, also the personnel expenses, and you go down to the total, you can see that the total for three employees is certainly -- for in- house services is certainly less than all scenarios up there. Just as a comparison, if we brought on three employees, we would be talking about a cost savings over our current contract, which is subcontract one, of about 59,000 dollars. Under subcontract number two about 54,000 dollars. And under subcontract three about 28,000 dollars. That's under -- that's in comparison with the three employees, if we were to bring them on board; I will say that each of the contracted columns represent less service for the money and what that means is under the three employee and four employee scenario, we are talking about staff that works 2,080 hours per week per -- or, excuse me -- per -- that would be a lot -- per year, whereas under subcontract number one, two and three, we are talking about whatever the agency felt was the bare minimum to get the job done. So, that could be 20 hours a week per employee. It could be 45 hours a week. We don't know. But, generally, what we have been told is that the amount is less than 40 hours per week per employee under each of those subcontracted examples. So, with Mr. Watts' analysis and including that -- in subcontract three that there is no waxing of floors included -- there is less services provided in some of the subcontracts than what we would be able to provide utilizing in-house employees. The recommendation at this point is to move forward with bringing the janitorial services in house with employees. The square footages we are talking about -- in the buildings, they are about 30,000 square feet and police about 2,000 square feet and parks 10,000 square feet and the water department 3,600 square feet at wastewater facilities and, then, about 100,000 square feet for the new City Hall. One thing that -- to note here is that under all scenarios, except for subcontract three, even under the four employee scenario, it is far cheaper than -- you know, to have in-house employees, as opposed to the subcontracted employees. I will say that having four employees provides us some additional cross-over as relates to the building maintenance duties associated with City Hall and other buildings. You will notice -- you will know that we are moving forward with the building maintenance technician hiring. We have those scheduled for next week. However, we know that it is a tall order for any one individual to be maintaining from a building maintenance standpoint, not a janitorial one, 150,000 or so square feet of buildings and facilities. So, utilizing four employees does give us a little bit of additional buffer, provided that one of the employees brought on had a -- a mix of skills between janitorial and some handyman type of services. So, we are just looking for your direction at this point in time as it relates to moving this item forward. If you'd like us to bring back more information, we are happy to do that. Alternatively, if you direct us so, we can bring back budget amendments reflecting whichever scenario you'd like or continue under our current subcontract. My understanding is that the amount budgeted for fiscal year '09 is in the amount of the subcontract number one, so it's about 250,000. So, even bringing in four employees starting in FY -09 would save us on the order of about 19,000 dollars per year. So, with that we will stand for any questions. I'm sorry. Mr. Watts has additional information. Meridian City Council Special Meeting/Workshop August 19, 2008 Page 23 of 101 Watts: Yeah. I also wanted to point out that 1 -- the suppliers that I contacted were providing LEED -- a LEED cleaning system -- a green -- a green building all the way through the entire janitorial process and with purchasing materials or equipment from these'vendors, they also offered to come in and train the entire maintenance staff on how to use those green materials per the flooring and surfaces that we have in the building and the equipment as well. So, that will be provided by the supplier of our janitorial supplies. Rountree: Questions? Zarernba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I'm attracted to the in-house parts of the solution and 1, actually, have a sideways question about whether we have thought about something else. We have had a request from Valley Regional Transit to be able to hold their meetings in our conference rooms and I'm sure we will have other regional community meetings or even city community meetings request to use our building for meetings. Lumped under maybe a bigger category of custodial, they would need the room set up a certain way and, then, somebody would need to reset it back to the standard way. I am not aware that we have thought through how we would have non -city meetings or even all of the commissions and -- I imagine most of the commissions and committees would meet in the Council chambers. How we would accommodate the use of our conference rooms by non -city people and how they would be set up and who would do that -- would the custodial janitorial staff do that? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: We have had a work group working on a policy for that -- Robert -- Robert can comment on the details. Simmons: Madam Mayor, City Council, right now what's contemplated -- we have had a group; put together a -- some policies that the directors are actually reviewing tomorrow, an operational meeting that would be brought to City Council for review. It's currently contemplated that anybody that uses the room, they are going to be responsible for setting it up and tearing it down and putting it back into the way it was. So, that's the current thought behind the policy. Obviously, that's one way to do it. Another way to do it is to charge a higher fee to utilize staff resources to do that, so that is definitely something that could be contemplated. I know there is a desire to not charge fees to other ,government entities that come in and do that, but it does beg the question if they 0 • Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 24 of 101 come in and they want the room set up, if -- are they willing to set that up or is that going to be incumbent upon the city staff to set it up and tear it down for those government entities. It's easier to tell somebody -- a homeowner group might come in -- you're responsible for that. It's a little bit more difficult to tell a bunch of elected officials you're' responsible for tearing -- setting up and tearing down your room, you know, with their busy schedule. They always don't have time to do it. So, it is contemplated, but with in-house services it does make it a possibility to have people that would be there to help facilitate that process if need be. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Just to continue the example of Valley Regional Transit, they would also need an audio-visual set up and plug in a tape recorder to record the meetings. They typically have a side table with pitchers of water and juice and cookies. Are we -- De Weerd: They can do that. Zaremba: -- being able to do that kind of stuff? De Weerd: They can do that. Zaremba: Okay. Simmons: All that's being contemplated into whatever is put together. But if they have juice and it spills and it goes onto the floor, who is going to be the person that's going to be responsible for -- for cleaning that up or fixing it? I mean there are costs associated with all that, that they can either have someone there to fix it or we might have to contact whoever to replace the carpet, but there are costs associated with people using the rooms and that's something that has to be contemplated one way or the other, no matter which group uses it. Zaremba: Okay. Thank you. So, I appreciate the message that this is being thought about and I'm understanding that's separate from what we are talking about now, so -- thank you. Rountree: Further discussion or questions? Keith, you wanted some comments. I will give you a couple of mine. I'm not ready to hire three or four new employees. I would like to :see a maintenance manual, if you will, and I don't know if that's the right word, it seems to me that if we are going to have people give us costs that we need tell them what We have, what we expect, and, then, they can cost that to meet our needs. Tonight I hear for the first time and should have known and didn't think about it -- is that it is a LEEDS building and probably needs special attention to certain things. To me it's Meridian City Council Special Meeting/Workshop August 19, 2008 Page 25 ;of 101 important that anybody- we talk to in terms of sub'ing out or contracting this work understand that and that they are capable of doing that. So, those things need to be pulled together in a document, if you will, a punch list, however you do that. I know they are out there. There is probably a model to follow. Watts: There is, yes. Rountree: I would like to see that put together and I would like to see us go out for bids and get a cost and, then, we have something to compare against. Right now we have kind of hip pocket guesses by three subcontractors of what this might cost us. We don't know that. And before I make a commitment -- me make a commitment to hiring folks, want to make sure that private enterprise can't take care of it just as well. Watts: Absolutely. And I would probably ask for Mr. Nary's guidance. One of my thoughts was to actually have Public Works bid against somebody else, so we would actually have an apples and apples comparison. Rountree: That would be even better. Bird: Yeah. Mr. President? Rountree: Mr. Bird. Bird: Keith, along the same lines, I agree wholeheartedly with what Councilman Rountree said and go even one step farther. I'd be interested to know what the big businesses are doing. I know in the private very few hire in-house maintenance people. You say you start with four. I'll guarantee you in next year's budget you're going to want six or eight. Because you're not -- it's just not the green building. We are talking about someiother buildings. We are talking about the wastewater treatment building, we are talking about the police department building. In your costs up there I see no vehicle costs., So, I'm like Mr. Rountree, let's get some true bids out, not just some guesses. Watts: Okay. We will move forward with that direction. Bird: ;Okay, Keith. Rountree: Thank you. Watts' Thank you. De Weerd: Mr. President? Rountree: Madam Mayor? Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 27 of 101 some guidelines. Be real quick. And I will just hit some highlights of what this memo has: I guess I should first start off with dealing with the legislature and some issues that were pretty hot topics this last winter, but they haven't fallen either. Impact fees, Star legislation, the CID legislation, we are still working on Stars and the election consolidation proposal that kind of died last winter is going to be coming up strong. I have been involved with a committee, with county clerks, school districts, association of counties, Secretary of State's Office and some legislature and there will be a consolidation bill coming up that will regulate the number -- or the days you have elections and who runs the elections and so it's very intense consolidation. So, we have been working on that. I'll give you an update. We are supposed to have another meeting in September. I have been involved with downtown parking. I'll just kind of hit some of this stuff. I am their -- kind of the go to person with the Chamber of Commerce and you see all the different functions I'm involved with there. ACHD. I am a member of the neighborhood advisory committee and we have had a couple meetings. The last one dealt mostly with the proposed registration fees and gave us information about that election coming up. I have attended the Transportation Task Force monthly meetings. do attend the Meridian School District Board meetings, which that's why we have changed this workshop several times and thank you for accommodating that. The school board's going back on their schedule of the second and fourth meetings of the month ,� So,.this third one will work really fine for me reporting back to you. I do discuss issues4ith the Lake View Golf Club, anywhere from the driving range balls going over the net, to trespassing, to future improvements, to amendments to their conditional use permits. So, we have been dealing with some issues there. 1 am a representative in the senior citizens for their board meetings and I'm on the advisory board. We have been working on capital improvement plans. I'm also still following up on the grant that we got; from the Community Block Grant from the state. I do help out with the Historic Preservation Commission by kind of arranging that and I do attend the Historical Society monthly meetings, which I should note that I'm the youngest one there. So, we are trying to change that, so we can get a little bit diverse membership. I am helping out with the Mayor's Youth Advisory Council -- De Weerd: And you are the oldest person there on that one. Berg: Thank you, Madam Mayor. I didn't realize that. De Weerd: I thought I'd bring you down to earth again Berg: Okay. Yeah. I am. I am the oldest person there. Thank you. And the activities that they do, I help them with that. I'm on -- a member of the Meridian Downtown Business Association representing the city. I try to attend the Meridian Development Corporation meetings, but I do work with the administrator on certain downtown issues and streetscape amendments for the City Hall project. I do work with Sanitary Service on some recycle awareness. One was getting the recycling bins at the speedway, has really helped the -- less trash going to the landfill, but also helping our recycling. I also Meridian City Council Special Meeting/Workshop August 19, 2008 Page 28 of 101 help with the Mayor's Faith Ambassador Council. Also setting up building site visits with our faith community. I'm still representative with the AIC, providing support and information for them and also working with legislative issues and helping them with training and instruction and conferences. I also am a member of ICMA, attending conferences and meetings with the city management association and fortunately or unfortunately, I'm the secretary of that organization and I think most of my time -- especially the last few months has been working with the City Hall building project trying to get some finishing touches, decisions, some things -in process, so we don't delay the construction. So, in a nutshell, that's all the different things -- I have probably left some out, but that's -- that's beside the point. I guess what I'm here is what I can my monthly report to you about, what we need to talk about, what we need to follow up with, what we need to get feedback on. And so that's what I'd like to make it a pretty good monthly report and maybe present it to you and, then, if you have some comments or discussion items, we can discuss it further. But maybe .the format or the direction or guidelines. Rountree: Discussion? Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I think my' omments would be of the meetings that I attend, I'm always listening for where I can speak up for Meridian in their meetings and listening for where they may be going a direction that isn't helpful to Meridian. So, if you hear those kind of things, ,that's probably the kind of report that we should have, so -- and so the group has decided they want to do this and I feel it impacts the city in this way. That makes you the eyes and ears of the city to these liaison organizations that you attend, so -- Berg: Thank you. Zaremba: Bring us any concerns that alert you when you are at their meetings, would be my thought. Berg: Thank you, councilman. Rountree: Any other comments? Will, you and I have spoken numerous times about expectations. I think I'll put mine in a nutshell again, is that you're out there as a liaison with a multitude of groups dealing with concerns, issues, and, hopefully, occasionally even some good things. That's the kind of stuff I would want to see in a monthly report. We all :see e-mails to either the Mayor or a Council person or a letter to the editor or something, somebody grousing about something and typically the liaison acts as an intermediary to deal with that particular issue. Oftentimes we don't see the resolve. That would be helpful. I think a point in each meeting -- and no more than one at a time, bring a summation of what these boards do, what is their charter, and from your Meridian City Council Special Meeting/Workshop August 19, 2008 Page 29 of 101 perspective do you think they are accomplishing anything. We all attend plenty of meetings and if we can take a few off our plate, that much better. So, in addition to all the other things we have talked about before, but I mean those three things I would highlight. De Weerd: Mr. President? Rountree: Madam Mayor. De Weer& I guess just to -- to also summarize, as the ommunity liaison you are the city's ambassador and the whole idea with this was to bring the city to the community and I guess we can see -- we can read the minutes to many of these meetings, but what I think would be beneficial to the Council, to the elected officials, is to get the unwritten feedback. What is some of the discussion? You know, what are the individual citizens saying',,and that sometimes don't make the minutes. And what is the general consensus feeling in those meetings. That's what will be beneficial to this body. And as our ambassador I would like to welcome the Boy Scout Troop that has joined us. Our workshops we start at 6:00 o'clock, so we probably caught you a little off guard, but I do have pencils if Will wants to give it to the members. We appreciate you being here and wish you luck on your citizenship badge. Rountree: And those have the answers to your homework in them, too, so -- De Weerd: That's why they are not sharpened. Borton:: Mr. President? Rountree: Mr. Borton. Borton: Will, to add to some of these comments, I got to tell you, I'm extremely impressed of the length of the list of activities that you're participating in. Whether it's active or not, you're at the very least at many of these -- these organizations and all their meetings. I saw you in chambers today and I know you do a really good job of -- by way of example, at a chamber luncheon, if there is a conversation about transportation, you tie people into what you know about ACHD or what the DBA is doing and you keep each organization informed of what the other ones are doing. I think that's great. I know you do a great job of it. It's a long list. It's a lot for one person to do. So first, I say thanks for doing it, because I know you do a good job doing it. And, second, that type of feedback to the Council is how you have assisted these organizations in communicating together. That's always valuable. Because I know it's really valuable to them, because they don't have a resource like a Will Berg to be at each of these to see how they interact, so keep up the good work. Rountree: Any further comments? Meridian :City Council Special Meeting/Workshop August 19, 2008 Page 30 of 101 Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I would just thank you also. Rountree: I as well. Berg: Punch that guy. Rountree: Mr. Bird. D) Berg: I know what he was doing today. I was at the same place that he was Bird: Yeah. I -- I don't have to -- I don't think I have to speak regarding Will's work ethic. �He does a great job.. He's a very good ambassador for the City of Meridian. The nice thing about this is this isn't all he does for the community either. It's just part -- it's just his job. Berg: Thank you. Mr. President, if I could, I know my door's open now, because I share the door, but at the new City Hall, you know, I know we will be on different ends of the building, but, you know, the door is open, don't hesitate to let me know what I can do better or what you feel that we need to do, because this -- this is a city project, we are out there reaching out to the community, showing what the city is all about. So, don't hesitate to let me know. Rountree: Okay. Will do. And now that our schedules are in sync, we will expect to see you at our workshops from this point forward. Bortom Congratulations. Rountree: Congratulations. Berg: Thank you. If there is not another appointment that is being made, I will be in attendance. Thank you. (fl Reappointment of Nancy Rountree and Appointment of Mary Jensen and Bonnie Metcalf to Meridian Arts Commission and Resolution No. : for Arts Commission Appointments & Reappointments Rountree: Thanks, Will. The last item for the community items, Meg. Or -- Meridian'City Council Special Meeting/Workshop August 19, 2008 Page 32 of 101 Bird: What's the resolution number? Rountree: The resolution number for that item would be 08-615. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I move that we are confirm the three appointments to the Arts Commission made by the Mayor and that we pass resolution number 08-615. Bird: Second. Rountree: It's been moved and seconded to approve the appointments from the Mayor for the;Arts Commission. Is that roll call? Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. (g) Presentation on Meridian Art Commission Five Year Strategic Plan & Strategic Budget Rountree: Welcome, Mary. Okay. Meg. Glasgow: Thank you. Meg Glasgow with the Meridian Arts Commission. I'm going to make this very quick this evening. The Arts Commission Commissioners have come together with the assistance of Delta James, who is helping us with our strategic plan. We have been working on this very very hard over the last several months and as a dynamic and enthusiastic group we found this exercise tremendously helpful in giving us laser focus about how we see the arts in the community of Meridian growing and developing over the last five years. And so what I have brought before you today -- it's really lead our kind nine step -- or our plan step by step going into nine core areas that was identified after we reviewed the city's Comprehensive Plan and also conducted a pretty extensive survey of Meridian residents and visitors about what they wanted to see. And so we identified these nine core areas and our plan is based around that and I'll just highlight them quickly and that is public arts, which we know we are starting pretty aggressively for the new City Hall project. Arts education for both youth and adults. Performing arts. The visual arts. Arts awareness. Supporting local artists. A civic center is also on our horizon and as well as sustainability, because we want to be able to have funding mechanisms in place, so that we can continue and to grow. So, this is what our plan looks like over the next five years. We are very excited about this. We have also kind of penciled in until some financial numbers with the help of Nancy w) Meridian -City Council Special Meeting/Workshop August 19, 2008 Page 33 of 101 Rountree in putting the projected budget together. That is still a very rough working document, but I felt it important to include it in with this strategic plan for you today to kind of give us some comment, feedback, guidance as we continue on with our plan before, we go through the process of adopting this formally. So, I am certainly here to answer any questions you may have. Rountree: Questions for Meg? Comments? Discussion? Bird: Mr. President? Rountree: Mr. Bird. Bird: Meg, I just compliment you guys for being a short-term commission, but at least having, a great five year strategic plan. And I think I can speak for all the Council, we are here to help you with everything we can. We appreciate what you have done so far. Thank ;you. Glasgow: Appreciate that. Thank you. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I know Meg has heard me say that before -- this before and certainly I shared it with Mary -- is this is a dynamic group of individuals, very committed to our Arts Commission, and they have done an amazing amount in the short period that they have been organized. So, we appreciate that and we are really excited about this strategic plan, the implementation, and some of the people that are getting involved and we hope that in going through these interviews, each one of them is another convert to helping` with the efforts of the Arts Commission and moving forward on their strategic plan. Thank you, Meg. Borton: Mr. President? Rountree: Mr. Borton. Borton: Quick question, Meg. And I meant to e-mail this question to you. Was there -- was there anything about the survey results that were shocking one way or the other as far as the feedback you got? I turned mine in and if there was something that came back, I'm not aware. Glasgow: I wouldn't say the results were shocking. It was really -- of course, reinforced my own personal point of view in this, the arts are very very important. Some of the comments that I have heard in the meetings I have attended and kind of my own Meridian City Council Special Meeting/Workshop August 1.9, 2008 Page 34 of 101 advocacy that I'm doing about the committee -- or the community, is that many people I have talked to really applauded us as an organization and the leadership in the city to see the value in the arts and what that means for a community, because, really, the arts really become the heart and sole of what a community is about and we all know, who have lived here a long time that Meridian has often kind of struggled with creating its own identity and that has changed and I think the arts, particularly, are a part of that, when we have our own community theater, you know, symphony and public arts and, you know, sculptures and art in parks and different things like that really become unique identifiers that residents can really related to their community. So, that was -- that came out very strong through the surveys is that that was really important to people that they can experience those things here close to home. i Borton Good. Glasgow: Oh. One other comment I wanted to mention about the care of the artwork for the City Hall, since that was discussed earlier today. I would happy to provide my expertise and comment regarding the custodial care of the original art pieces that will be in City Hall. So, I'm going to make myself available for that at a later time. So, thank you. Rountree: Madam -- it's my meeting, isn't it. De Weerd: It is. Rountree: Meg, I just wanted to say that you guys have done a great job in the few months; that you have been together and organized and what you brought forth is a true value, not only to the community, but in the way you have gone about it. You put together a strategic plan with minimal cost to the city, considerable cost of your all's time and I support your strategic plan and the approach you have done. As far as the budget goes, it's a starting point. I think it will grow and I think it needs to grow and at this point a good portion of that is volunteer based and certainly the support you have gotten in these hard times will reflect better things to come and, again, I offer whatever support can provide from the Council, along with the rest of the Council, but thank you for the work and to keep it up and we are looking forward to those new pieces in City Hail. Glasglow: It's going to be exciting. We have a lot of work to do, so thank you. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I want to add my thanks as well and before you came up I thought of some things that I wanted to suggest to you that you should do, you mentioned them all, so was thrilled that you're doing all of those things. The one thought that strikes me, since Meridian (City Council Special MeetingNVorkshop August 19, 2008 Page 35 of 101 i I am the liaison to the Parks and Recreation Department, is there may be some things that could be worked out in compatibility. I know they feel the need for a community and civic center, they have some recreational activities that could be related to not only theater arts, but -- not just the performing arts, but the decorative arts or painting and those kind of things. Glasgow: Absolutely. Zaremba: So, there may be some interrelations that could be developed there as well to -- for you both to help each other. I'm thrilled with what you're doing. Glasgow: We are. Good. Good. Thank you. We do work with Parks and Rec in developing educational programs, so we will be continuing with that and Mr. Siddoway and I are also meeting frequently to discuss opportunities for artwork in parks and keep in mind that it takes about 18 good months, two years, to really get a public art piece in place in, for example, a park or the City Hall or whatnot, so we are really on the fast track for City Hall, but we are wanting to work with parts more looking down the road, you know, two or three years down the road to install public art projects in upcoming parks, so, yes, that's -- Zaremba: Cool. Thank you. Glasgow: -- on our plate. De Weer& Mr. President? Rountree: Madam Mayor. De Weerd: I guess just to add, we do have an artist who is also a contract employee with the parks department* who has been sitting in on all of the commission meetings. He's kind of been the liaison between the parks department- and the arts commission. We would kind of like to formalize an ex officio type of an arrangement with that to keep that important link. So, at some point, if we see the need to formalize that, we can. But for nowit's -- it's been a great communication relationship to have their representative at each of,the commission meetings. Been very helpful. i Rountree: Good. Glasgow: Thank you. Rountree: Any other questions? Thanks, Meg. Glasgow: Okay. 4) Meridian City Council Special Meeting/Workshop August 19, 2008 Page 36 of 101 Borton: Thank you. Item 5:: DEPARTMENT REPORTS (a) Discussion on Meridian Heights •) Rountree: That brings us to Item 5, Department Reports, and the first one is the discussion on Meridian Heights. Clint or Tom, are you going to lead that off? Okay. Thank you, gentlemen. Hope you get your badges. Dolsby: Council President Rountree, Madam Mayor, Members of the Council, this is the first of two county subdivisions that we are going to speak about tonight, so the Meridian Heights Subdivision, also Kentucky Ridge, located on the southwest corner of Meridian and Victory Road. This subdivision was constructed I believe in the late 70s. They have been on their own sewer and water systems ever since then. A couple years ago they received a consent order from DEQ on their water system, because they tested- for high levels of some contaminants. So, they are in the process of looking into connecting to city services. I know we have talked about these folks before. I wanted to introduce a representative for Meridian Heights Steve West with Centra Consulting. He's going to give you a little presentation on -- a little background on their situation and the proposal they want to bring forth to Council tonight. West: Thank you very much, Clint. My name is Steve West, I'm with Centra Consulting and I have had the pleasure of working with a number of you previously in various capacities. I wanted to take just a moment and applaud you for the steps that you are taking in addressing some of the air quality issues here in the Treasure Valley. Years ago in a previous life when I was regional administrator for DEQ here in southwest Idaho, my office prepared the first maintenance plan to deal with a nonattainment issue here in, the Treasure Valley. Worked very closely with President Rountree in the Department of Transportation at that time, City of Meridian, city of Boise, and others and, then, also as the state air program administrator, the issues that we are all facing in different parts of the state, it's a huge undertaking and a regulatory fix is rarely, if ever -- well, never the desired solution. I believe most of those challenges can be addressed at the local level, but it takes leadership and it takes statesmanship and that's what you're evidencing here and it's certainly, consistent with what I have come to associate with you, whom I have worked with you earlier and there is a lot to be -- you're to be commended for that. I applaud you. And it's the same levels of leadership and statesmanship that I'm going to be appealing to tonight on the issue with Meridian Heights Water and Sewer Association. I have some handouts that I'd like to start with and just -- and I apologize in advance for the small print. We do have a Powerpoint presentation. At first I thought it was just my failing eyesight, but now, in fact, it's small print. So, we will be talking about that. I'd also like to just start and draw to your attention the outstanding job that your staff are doing, at least in my experience in working�with them on this issue. Public Works Director Barry, Director Canning and the Meridian City Council Special Meeting/workshop August 19, 2008 Page 37 of 101 Planning Department and their staff have been outstanding in terms of what they try to do to ,help us work through the issues associated with this and -- second to none. I have worked with a number of cities and they really have done a great job. We have a huge -- it's impossible to overstate ' the challenge that we have here in the Meridian Heights Subdivision. I think in referencing that or looking at that we also have a number of other people here to lend support to the presentation. Mark Mason, the regional manager for engineering for DEQ is here. Several members of the Meridian Heights Water and Sewer Association board are here, including President Val Hill, and members of our team, project engineer Steve Ray, Donna West, who will be dealing with a number of the annexation issues, but what I'd like to do is just kind of quickly go through what the issues are, what we are faced with and some proposals for you to consider. What we are hoping to accomplish at the end of this is I think some direction to staff in terms of identifying what the goals are to work through to try to get resolution on the "Meridian Heights issue. Rountree: Excuse me, Steve and/or Clint. I have before me a document Meridian Heights Water and Sewer Association. I have no attribution or date. Is that from you or is from city staff? West: That's from me. Rountree: Okay. West: My apologies for not including that. It's from me Steve West, Centra Consulting, and finalized today. Rountree: Okay. Thank you. West: Thank you, Mr. President. Next slide. Or do I do that here? In a nutshell, the Meridian Heights Water and Sewer Association provides potable water and wastewater collection to most of the lots located in Meridian Heights and Kentucky Ridge -- laser backward and forwards. Well, we will see how well that works. i Rountree: Point it that way. 'De Weerd: It won't work if you point it at us. West: Well, we will see what you say about it, Mayor. Provide total water, wastewater collection to most of the lots located in Meridian Heights and Kentucky Ridge Subdivision. A regulated public water system provides potable water supply from private wells located within their service area. Wastewater is collected through a central service !- sewer system, treatment is provided through a wastewater treatment plant and lagoon system. Treated effluent is land applied for irrigation on agricultural property located within an easement on adjoining property and the land application site is 41 6> Meridian City Council Special Meeting/Workshop August 19, 2008 Page 38 of 101 permitted by DEQ. The association was built in three phases. There were 220 lots. Kentucky Ridge Subdivision was built -- or the Meridian Heights Subdivision. The Kentucky Ridge Subdivision was built in two phases, 73 lots, so roughly 286 service connections within the service area. All residential lots are connected to the Meridian Heights water system, with the exception of one lot in Kentucky Ridge Subdivision. So, 286 water system connections. All of the residential lots are connected to the sewer system, with the exception of three lots located within the Kentucky Ridge Subdivision. So, 283 sanitary sewer system connections are being serviced by the association. Now, they have an issue -- there have been some excedances and they currently -- their land application permit is expired and they have been informed by DEQ that they are not going to renew the permit or administratively extend the permit. So, in reality, a public health emergency is looming with regard to the future disposal of wastewater from Meridian Heights Water and Sewer Association. The owner of the land application site property desires -- strongly desires to have Meridian Heights Water and Sewer Association cease land application as, soon as possible and so, unfortunately, or fortunately, whichever, Meridian Heights has no other suitable property to continue land application. So, there really is no option for disposal of the waste -- of the treated wastewater anywhere in the area. So, the department is going to require that Meridian Heights cease land application activities. The only viable option -- and I mean the only viable option in this case is to hook up to city sewer services as a means of managing disposing of wastewater generated at the association. The basis for that requirement is a reasonable access to the trunk,line that was extended, as well as permit exceedances or issues with the land application site that just make it no longer viable, coupled with the current land owner of the land application, site .no longer wanting that -- the property used for that purpose. Sewer service from the city was available in spring of 2008 in terms access. One of the things that we have been looking at is the integrity of the system; the collection system. There was a recent television inspection of the -- certain sections of the sewer collection system, which indicated there may be some issues in terms of being able to meet city requirements for a sewer collection system. So, that's an issue, because we understand that for the city to take ownership of a sewer system under an annexation proceeding, that that system has to comply with city requirements first, as opposed, to the city being responsible for bringing that up to city code. Now, city ordinance, also requires subdivisions within their municipal service area to connect with water and sewer. An additional provision of this ordinance requires the subdivision annexation, together with payment of certain municipal sewer connection fees. So, there are a number of things at play here in a very short time line of being able to get it all done. In addition toproblems with the land application site or the sewer, they also have an issue with their public drinking water system. The existing water supply has elevated levels of uranium and so they are currently under a consent order and required to find a new source for their drinking water. The consent order is in effect and we have been looking at ways to deal with that. Originally we looked at putting in a new well. However, under that annexation scenario we have gotten some indication from the city that they weren't particularly interested in acquiring a new well. Going forward with that well is no longer viable, so that project 'has been put on hold, preferring instead to hook Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 49 of 101 water systems, which probably have no resale value, but they do have value in the fact that they are a functioning system and that is about the only assets that Meridian Heights Sewer and Water Association has. Does that address your question there? Borton: It does. Hill: Okay. I did want to point out -- I know there was some question about fire lines. There are fire hydrants in both subdivisions and I believe that every home has a fire hydrant within 300 feet, which is the -- my understanding of the current requirements. I cannot guarantee the flow to some of the older systems, but I do know that in Kentucky Ridge that the pipe sizing and such was adequate that the flows would be available under property water supply. And, then, just -- if I can quickly on the single point connection on the sewer, if you will look at very -- kind of the end of the triangle there, the first pond, both -- yes, there is a confluent there where the sewer system from Kentucky Ridge and from Meridian Heights come together, they have one entry into the pond, and that's the point at which we would like to make the connection. So, that's why he's talking about a single point connection, rather than having to add sewer lines to all the individual homes. Barry: Mr. President? Rountree: Tom. Barry: Thank you. I wanted to just go on the record and say that, you know, Mr. Hill has described the assets that would be used as security or collateral for the proposed 15 million dollar loan to upgrade their infrastructure and I just want to go on record that the Public Works Department is not in support of having the collateral include the water and sewer infrastructure, because if we were to take over that infrastructure, then, there is question as to who, then, is responsible for the obligation of that infrastructure and pay back. So, thus, we had suggested a performance bond as a mechanism or possible mechanism to, insure improvements were done to the site without the city having to unknowingly take on the financial obligations of the transfer from the -- of the water and sewer infrastructure from the association to the Public Works Department or the city, rather. I think -- I'm not certain and I'll defer to Mr. Nary to correct me on this, because I don't think any of us in the room are very familiar with the CID process, but there may be an avenue, however, in which we can come up with a short-term solution to this particular challenge and you will still continue to work toward a CID process, such that the loan that has been referred to this evening could be acquired by the association to make the improvements to the association infrastructure in preparation for that infrastructure to, then, be transferred to the city. However, of course, the city does not want to have the transfer of that financial obligation and so perhaps before the transfer the -- if we were running the CID process in parallel, the loan that would be secured by the association could, then, we repaid by the CID loan, which would, then, tie the financial obligation to the property owners and the collection thereto of the infrastructure Meridian City Council Special Meeting/Workshop August 1.9, 2008 Page 50 of 101 improvements to the taxes of each of those properties, such that we could conceivably take on the infrastructure without taking on the debt. Now, I don't know if that's feasible. We are working diligently here to come up with creative solutions. I'm not an attorney as well and so I'll defer to those experts in the room to help us with the validity of that particular more potential solution. So, Mr. Nary, if you could help us. Nary: Mr. President, Madam Mayor, Members of the Council, I certainly wouldn't profess to know everything about the CID process, but we do have a person here that does. So, Mr. Carter Froelich of Development and Planning and Finance Group that's also affiliated with Evans Keane, he is here. He is here at our request. Certainly we weren't looking for a lengthy presentation, but we know that the CID process is probably available and probably the most likely solution to some of these issues and so we asked him to be here to assist us in this -- both with this issue, as well as the next item on the agenda. Froelich: Thank you. Mr. President, Madam Mayor, Members of the Council, my name is Carter Froelich and I'm the managing member of the Development Planning & Financing Group with offices here in Boise and in Phoenix, Arizona. As I was listening to this, I'm racking in my brain how we are going to -- and I was actually asked to come here on behalf of Leisure Lane and talk about how we might be able to finance some of the improvements related to that subdivision that also is -- my understanding has some of the same issues. I'd like to make it known that I'm not representing the Leisure Lane folks. However, I'm here for informational purposes. We were involved with Evans Keane in the drafting and the CID legislation and I think it has some applications for the Meridian Heights project, as well as the Leisure Lane, but I'm here to address specific concerns that you all have about the CID process. I did not come with a presentation. I was told to keep it short, so I'm more here to answer any questions you may have. But to give you a 30,000 foot view of the CID process, a CID is a separate political subdivision that is established by the city or the county on behalf of the landowners who petition the city or the county for the formation of this special purpose taxing district that its sole purpose is to issue tax exempt bonds to build public infrastructure. Now, when the CID legislation was passed, the politics of how the legislation worked is that the -- for the most part they all -- the legislature only wanted the CID to be used for regional - type infrastructure. So, we are talking about regional wastewater treatment plants, regional water lines, sewer lines, collector roads, arterial roads, et cetera. They did also set it up so that we could finance development impact fees as well. So, as I'm listening to Mr. West in his presentation related to the Meridian Heights project, I'm feverishly going through the statute trying to figure out how we can work through the statute to finance not only some the facilities that the Leisure Lane folks are requiring, but also the facilities that are related to the Meridian Heights project as well. I don't have any great ideas for you, based -- because most of the infrastructure that I can -- that I discerned on the -- on the listing that was put up is primarily infrastructure that fronts single family residential homes and by statute that type of infrastructure is excluded from the CID as being eligible infrastructure. Now, if we were to have a better description of some of Meridian City Council Special Meeting/workshop August 19, 2008 Page 51 of 101 that infrastructure, we might be able to -- there are some gray areas -- carve out some of the trunk lines for both the water and sewer and be able to finance portions of that infrastructure to be able to reduce some of the obligations that the homeowners or the various associations will be asked to come up with. That may be a solution. The other opportunity that you have available that is available for financing this type of facility for tax exempt bonds is the Local Improvement District and I'm not sure what the political winds are in regards to that, but that would be a situation where tax exempt bonds could be issued, the security would be the land that is benefiting from those improvements and that would be the way to perhaps speed up not only the Meridian Heights infrastructure, but also the challenge that the Leisure Lane folks are going to have is that there is only 11 homeowners and it's -- when you look at the amount of infrastructure that needs to be funded, our information is 237,000 dollars, that's a very small bond issue. It works out if we were just going to issue a bond and we were able to find an underwriter to do it, we would be looking at about a 310,000 dollar bond with an assessment lien of about 29,000 dollars per lot, so -- I mean that's part of the challenge. If there is a way to bring the two together to develop enough synergy and economies of scale to make this where it's -- unfortunately, there are a lot of costs involved with this type of thing, but we are able to share those costs among greater homeowners -- or greater number of homeowners and, then, be able to lay down the leans to build the infrastructure, secure that by the property -- and, here again, all the homeowners would have to agree to this. I'm not representing anybody, nobody -- mean I'm just exploring a concept. And, then, that bond would be amortized over a 30 year term. The credit markets right now are in disarray. We have issued -- I'm not an underwriter, but we work primarily for the private sector financing infrastructure. The last bond we issued was about 7.4 percent amortized over a 30 year period and typically those bonds are in the -- in the low sixes or high fives. So, it just gives you a feel for where we are at. Hopefully, if this were something that the homeowners and the City Council wish to explore in more detail by the time the districts potentially were formed, the interest rates will have come down by then. I don't have a crystal ball, but that's my hope. So, with that I'm here to stand for any questions that you may have. Rountree: Not pertaining to this subject, but pertaining to the last bond issuance, what kind of bond rating are we looking at? Froelich: They were non -rated dirt bonds. So, secured by a three -to -one value -to -lien ratio. So, there was no recourse other than to the land. Rountree: Okay. De Weerd: Mr. President? Rountree: Madam Mayor. Meridian City Council Special Meeting/Workshop August 19, 2008 Page 52 of 101 De Weerd: So, if you have two different areas in the scenario that you suggested might be possible, they don't need to be connected? Froelich: They -- are we talking about the CID? De Weerd: Uh-huh. Froelich: The initial formation -- and this is just an idea, but, typically, the CIDs are set up for funding big master planned communities. When we were dealing with League of Cities, one of the ideas that came across is to make this a vehicle available for everybody, large landowners, small landowners, to retrofit neighborhoods. Let's allow it to finance development impact fees as well. And so the idea was that a city could establish a CID that initially would be contiguous. So, that could be one landowner, it could be the Meridian Heights folks, it could be Leisure Lane folks, what have you. But, anyway, an initial district would be formed that would be contiguous. Later, other landowners could petition to annex into that district. So, this could happen within an hour of the first formation of the district -- so, in other words, the Leisure Lane folks -- I'm using them as an example, could form a CID. The CID is formed. The city -= three representatives of the City Council would be the governing board of the CID. Once .the -- the CID board meeting is convened, they could, then, entertain the annexation of additional property to that -- to the new CID, provided one hundred percent of the owners of the property to be annexed were in agreement with that. So, I mean this -- and it would not have to be contiguous. So, this district could grow over time. My thought was that the city could establish the CID to not only assist in efforts such as the Meridian Heights to retrofit some of this improvements and hook it up to the city sewer system, but this -- the purpose of a district also could be for other landowners that wanted to prepay their development impact fees up front, rather than waiting until they pulled building permits. So, that would be the function. The city would benefit, because it would be getting development impact fees from home builders that wished to do this. Also, it would be benefiting residents who were either within the boundaries of the city or thewished to come into the boundaries, who were experiencing some of these infrastructure challenges. So, it might be something that the city could use to adapt to addressing some of its challenges. Here again, we'd have to work within the boundaries of the statute and the last time I checked I think the legislature meets every year, so it has to be tweaked, maybe that could done as well. De Weerd: Just a follow up. Rountree: Madam Mayor. De Weerd: So, because this was really designed for a master planned community, what would be the collateral? 0 • Meridian City Council Special Meeting/workshop August 19, 2008 Page 53 of 101 Froelich: It's the land. It's solely the land and so -- and the way that we would have to issue bonds would be through a special assessment process. That is the only way that this type of financing -- be it LID -- well, obviously, LIDs have to issue assessment .bonds, but a CID -- issuing assessment bonds is the only way that we could get that type of money up front to actually fix the infrastructure challenges. De Weerd: And, Carter, what is the passage rate on the CID? I mean -- Froelich: Meaning? De Weerd: Property owners. Do you need a hundred percent? Froelich: Well, two-thirds need to petition -- two-thirds of the property owners need to petition the City Council for the adoption or the creation of the CID. Generally we have one hundred percent of the landowners, but in situations such as this where we have existing subdivisions, we would need two-thirds of the residents. De Weerd: Okay. But you're saying to designate one large area and that areas could annex into within those parameters, who is -- who are the voters? The ones that are wanting to annex into that CID area or the entire area? Froelich:, Madam Mayor, it would be the individuals who wish to annex into, so -- De Weerd: Okay. Froelich: And that way we were able to pretty much assure that we were going to be able to annex into the existing district that would grow over time, so -- Nary:. Madam Mayor? Madam Mayor, Members of the Council, Council Member Rountree, I mean one of the reasons I think -- what we were looking for tonight, once all the presentations were done, was direction from this Council that if this is an avenue you wish to explore more in detail, that we do that. I mean one of the reasons that think the -- the public entities in the state eventually I think can support a CID process is because different than the LID, the entity that's formed is responsible for the debt. In the LID the city is responsible for the debt. So, that impact the city is bonding, the city's ratings, and those things and so there is a greater risk to the tax -- to the other rate payers, which I think this Council has said a number of times that's not what you're wanting is to fund this debt with the other rate payers having to fund it. This allowed it -- think there is, obviously, a lot of detail, because this is new legislation, whether it timingwise can work for Meridian Heights, I don't know if there is a -- part of that's a long term solution, whether -- again, we are kind of ahead of the next -- the next item, but if those things can be done, I just know that we don't have all the answers tonight. I don't think you were expecting that, either. But I think we would be looking for direction of exploring this a little further to see what could work, what we could help these Meridian .City Council Special MeetingNVorkshop August 19, 2008 Page 54 of 101 neighbors to be able to get these infrastructure improvements done in a reasonable fashion, but, again, there is risk to them and there is some -- obviously, some work involved on the city's end to form this, but I think we are looking to I guess continue down that path, if that's the direction you'd like us to go. Bird: Mr. President? Rountree: Mr. Bird. Bird: Carter, how -- how secure do you feel that the CID is workable under the existing statute for this -- for these two types of -- we brought both in now, but these two types of subdivisions and stuff? As I read the statute, it's basically for large developments, new, didn't see anywhere where there was redo's, but I -- as Mr. Nary said, I would be interested in a CID, if it's possible to look into it. Froelich: Well, one of the powers of a CID is that it has the ability to improve infrastructure. When I look at improve, could that mean repair? Yeah, it's kid of one of those gray areas. I'm not a -- I'm a recovering CPA, I'm not an attorney. But -- but I kind -- I look at it as -- and oftentimes the way we look at these situations, if you tell us What the rules are and you tell us what we are trying to -- trying.to accomplish there are ways to get from A to B to C and C being the ultimate place where we want to go and what I would need to know is to sit down with your legal counsel and to explore some of the -- and have a better understanding of the types of infrastructure we are talking about, not only for the two subdivisions in question, but any others that may come in and, then, try to get to C by whatever means we can and maybe we can't get there, maybe we can get halfway there, but I just don't have enough information at this point in time to be able to -- to be able to answer that question, sir. Bird: Thank you very much. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess Meridian Heights Sewer and Water Association has a couple of options if this seems like a viable one. I do think that bottom line, though, more the concern it seems in that particular proposal is the annexation aspect and because of the new law, as I understand what Mr. Nary conveyed, is you need one hundred percent consent and that would have to come from the association's efforts and I guess that's the challenge in front -- in front of them. Zaremba: Mr. President? Rountree: Mr. Zaremba. 0 • Meridian City Council Special Meeting/Workshop August 19, 2008 Page 55 of 101 Zaremba: I don't know whether there are other people that wish to testify on it, but if we are looking for a sense of direction, L, for one, would be in favor of -- I guess it would be Public Works staff, Planning and Zoning staff, and legal staff continuing to expend some time on exploring where this could go. The end result of -- of annexing this area I think is a worthy goal that will come up at some time anyhow, whether it's immediate or not. I understand their immediate need and if the main question before us is do we want staff to spend anymore time on it, I would be supportive of saying yes. Rountree: Further comments? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess, too, I'd like staff to come back or Mr. Nary to come back with if this is an emergency situation, I guess the city takes some responsibility for that one hundred percent annexation approval and I don't know if -- if DEQ has anything to add to it. It's just I guess my interpretation of why they are even sitting in the back row or our City Council chambers is to emphasize the importance of it. But I guess we do need clarification on that end, if it has to have consent before we can actually do the single point connection. Additionally, I would like to have better clarity. Mr. West had mentioned a large water right that might be associated with this. Is this part of the package and, if so, what does that mean and to bring details of that back in as well. West: Madam Mayor, Mr. President, I would be happy to get some additional information on that. De Weerd: And that was a quote. Large water right. Just wanted to make sure we understand scored that. West: Understand. Nary: Madam Mayor? Madam Mayor, Members of the Council, I mean just so I'm expressly clearly to you -- we are very rarely talking about two different things. The CID and the infrastructure improvements don't require the consent we are talking about, but it has been our city's practice before we would provide service, then, we would also want a commitment to annex. So, if I made it sound like they'-- they are both required -- they are required for different purposes, but certainly if we are going to annex those parcels, now the statute requires that not -- do we not just have to provide them service, we have to have informed consent. So, we have to have specific consent to annex. Otherwise, there is other means to annex, but it's much more difficult and more time consuming. And if we are going to provide a service, I think, then, it's reasonable to expect a consent up front. I think certainly if that's the Council direction and Madam Meridian City Council Special Meeting/workshop August 19, 2008 Page 56 of 101 Mayor, we will certainly work with our planning staff and Public Works and those property owners to address and educate on that issue of where that needs to be done. Again, I think more than anything in the past a lot of it is just -- it's just an education that people haven't had enough information to understand the gravity of it. The other issue -- and I think maybe these folks could maybe answer it better from Lisa Meyers understanding and maybe Mr. Barry, I don't think we are talking about an emergency today, but certainly there is a point that's sooner rather than later, that they are going to have a significant crisis and I think that's what we are trying to avert. So, I don't think it's imperative today, but the window very big. Is that a fair estimation? West: Mr. President, Mr.- Nary, you are correct, although in order for that emergency to be averted, the hook up for sewer needs to occur this construction season, so next growing season they will be unable to apply their water and a de facto emergency would exist. Theo ' ther thing that I would just -- I think if I -- just for my own clarification, there may be, eve -- even with all the education in the world sometimes people aren't always going to -- somebody is not going to see it your way and it would be my hope that the Council continues to be open to the potential that there may be a percentage of people, however small, that do not want to be annexed and I would be concerned that the rest of the population in those two subdivisions be subjected to a public health emergency as a result of those small people. I think sometimes that can create more problems than what a forced annexation would be able to solve, if that's the right term. De Weerd: But -- Mr. President? Rountree: Madam Mayor. De Weerd: I guess because you're going with the single point of connection it takes that stick away from us and that is a concern and that's why I think that the onus is on you in making the sale, because if it was a little bit different and you didn't want that single point of connection, we could go and say, well, in order to get the services you have to annex. Well, we can't do that with a single of connection and so that does take that incentive away and it does put the onus, in my opinion, on you and your efforts or the association's efforts and I hate to say that, but that is the only way -- if it was individuals, then, you could just refuse services to them and they will have to annex, because they need those services. The single point of connection changes that. West: Mr. President, Madam Mayor, I think that's an excellent point that we had not fully flushed out in our discussions earlier, but that is something that we will take a look at in individual connections as well. So, I think that's an excellent -- thank you for bringing that to my attention. Rountree: Steve, you indicated you wanted to talk about the annexation process. Do you want to defer that? 9 0 Meridian City Council Special MeetingNVo�kshop August 19, 2008 Page 57 of 101 West: I think we can defer that. It think as long as -- and I appreciate -- I think that we have gotten direction to -- Rountree: She says it's okay. West: That's all we need to know, that we are to go forward and, again, continue to try to get resolution on these things and be able to come back to the Council with a proposal on the annexation and sewer hook up and more fully develop the plan. Borton: Mr. President? Rountree: Mr. Borton. Borton: Along those lines, you have done a wonderful job with a really sticky situation, in my opinion. What I would love to see clarified as sharp as possible is the funding options that you have listed. It sounds like you're well on your way to get it lined out, specifically with Zion's Bank, IDWR loan conversion -- it just might be procedural, but firm up as much as possible, whether those are really on the hook or not. One of the areas that the city has been burned in a totally different situation is to try to create a solution like this and there is -- maybe could be -- should be some funding option, the city does their part, things don't turn out, and, then, you come back and say, well, golly geez, it didn't work out, but with the best of intentions, so -- West: Sure. That's entirely reasonable. Borton: -- you run the risk -- West: Absolutely. Borton: Okay. So, as much as you can firm up that and, then, along those same lines, articulate the mechanism that follows from Mayor de Weerd's comments about nonpayment of fees and collection efforts and with a single point,. if I'm Joe Homeowner, you know, and I don't pay my fees, what are you going to do, shut it off for 286 people? That's, -- nobody wants that. The hammer to enforce payment of individual fees is missing or it needs to be articulated some way to create a solution for that. West: Okay. President and Councilman Borton, thank you. I will do that. Rountree: Any further comments? Guidance? Steve, thank you and agree with Mr. Borton's comments, you have done a good job of listening to us and there are still some issues that we have and concerns and I think you have heard them and you're much further along than the last time. 0 0 Meridian City Council Special Meeting/workshop August 19, 2008 Page 58 of 101 West: I appreciate your allowing us the opportunity to present here tonight, so thank you. (b) Discussion on Leisure Lane Water Rountree: Thank you. Next item. Leisure Lane. Discussion and, Clint, are you going to kick that off? Dolsby: Council President Rountree, Madam Mayor, Members of the Council, this is the second subdivision that's in a similar situation, but the caveat with this one is like Carter presented, there is only 11 homeowners. They are located on Cherry Lane, oh, just to the west of West 8th Street. This is also an older county subdivision. They are under consent order from DEQ for their water system and with that I would invite any representatives from Leisure Lane to come up and say a few words. Sanchez: My name is Janet Sanchez, 1929 Leisure Lane, and I just want to thank you all for letting us come and speak with you tonight. As Clint indicated, we are a very small and informal subdivision. There are 11 homes on our street. Nine of those homes are a member of a very small community water association. One additional home that uses that well, but via a private pump in that well, so they are not part of our water association, and the 11th home currently has city water and sewer services. We have, however, had all 11 households involved in our discussions and decision making processes, because we knew that anything we do is going to affect all of them. Part of that is because we are on a private drive. So, whatever happens down that street to get services to all of us is going to affect everyone. As Clint indicated, our well has been disqualified by DEQ due to high uranium content and we are under consent order to implement an alternate solution. We have considered multiple solutions both to the water issue and funding of any of those solutions, including point of use, digging a new well and connecting to city services and we have considered various funding and as far as private funding or, you know, some kind of a loan, DEQ funding, those types of things and at this point everyone has agreed that city services is really the best long term solution to our issue, but we are still in a quandary over the funding, because none of those .options are feasible for us. .We don't have assets that we can put up to back that funding, basically, other than our homes. We do have a preliminary design and cost estimate that was put together for us by Civil Survey Consultants and I think that you guys should have a copy of that in your packets and we have been having multiple discussions for several months with city staff about our situation and possible options. We had considered requesting an LID, but staff had told us recently that your preference was most likely the CID and we are aware, which has been -- come even more clear to all of us that there are still a ton of questions around the CI'D and how it works. So, what we have come before you tonight is basically just to present our situation. We have worked -- we are looking for your confirmation if the CID was your preference, but it kind of sounds like maybe there is still a possibility an LID is the better option. What we are looking for and I think what staff from our conversations with them Ll 0 Meridian City Council Special Meetinglworkshop August 19, 2008 Page 59 of 101 is looking for is your direction on what option we can pursue to resolve this issue. We do intend to install not only water, but to convert to sewer services as well and the plan that's been put together for us includes installing hydrants and meeting that code requirement also. So, as I said, what we are looking for from you tonight is your confirmation or some direction and your approval for city staff to move forward with pursuing those options and helping us form whatever the right type of district is, if you're in support of that, so that we can move forward and resolve this issue. Rountree: Thank you. Comments? Questions? Tom or Clint, do you have anything to add? Barry: No, Mr. President, not at this time. We continue to work with the Leisure Lane folks to try to resolve the same issues that were previously identified and discussed at length in the last presentation. As far as it relates to the LID as an option on this particular challenge, I would like to ask if the Council does want to direct staff to look into that more closely, the fact that there are a smaller number of properties in this particular case may provide us a little greater flexibility as it relates to the LID. Certainly that does not avert the concerns thatwe would have as it relates to administration liability on the city's part, as well as costs to form and administer the LID. So, barring those things with your direction we can continue to try to look into that more or if you'd like us to just focus our efforts on the CID process, which, again, I'm not certain is necessarily the most viable process, having heard Carter's presentation earlier. We'd just like to accept any direction that you might have as it relates to the CID or LID or any other financing mechanism. Bird: Mr. President? Rountree: Mr. Bird. Bird: Tom, what is the overall cost -- Barry: I have no idea -- Bird: -- on an LID? I mean what are we looking at, three hundred, four hundred thousand? What is it? Water and sewer? Barry: We do have -- Bird: Because I'm too lazy to get my computer out. Barry: Mr. Bird, I don't believe we have enough information right now to share that with you. Generally, my understanding of the LID does, however, require that each property be .appraised and that differences in the appraised value are used to help levy the bonds or back the bonds, rather. Those costs for appraisals on each of the properties, Meridian City Council Special Meeting/Workshop August 19, 2008 Page 60 of 101 you know, could be anywhere from two to five thousand dollars on administration fees to acquire the loan and the loan origination fees and those sort of things will also be incurred. I'd say, again, this is very rough, meaning a couple hundred, maybe, but that can be rolled into the overall bond issue and so -- and, then, certainly you can also roll into that I believe administration costs the city would bear, so you can post bond for that as well or not post bond, but, rather, roll that into the LID assessment for each of the properties, so conceivably we could get those monies back, but there is an enormous amount of work up front to get that sort of process started. Rountree: Thanks, Tom. Carter, you had comment you wanted to make? Froelich: Carter Froelich, Development Planning & Financing Group. We had run some -- and I'm not sure if this is what the actual question was. What are the costs for establishing the district or what would be -- Bird: What would be the -- what would be the obligation the city would be under? Is it going to be a half a million -- Froelich: It will be less than a half -- Bird: The one we just had was 1.5. Froelich: Yes, sir. Bird: And this was -- you stated something like three to four hundred thousand. Froelich: Yeah. Roughly. And I was being very very general on the -- or I shouldn't say cheap on the cost to establish the district and we. were roughly at a bond amount of about 310,000 dollars. That is assuming the costs that we were provided are accurate. And those are just rough numbers. But I think I figured out a way to solve the CID problem and I talked to -- so, I just want to let you know that I hope you're not taking that off the table, because I think there is a way to do it. It's going to C by B and -- but I think we can get there and I think we can roll this project in with it, but if not it would be nice to be able to take a look at the LID option as well as a backup. Bird: What kind of -- on the LID what -- what is the bond's retirement? How many -- Froelich: Well, the -- Bird: It's not 30 years, is it. Froelich: Well, the maximum is 30 years. Bird: Yeah. Meridian City Council Special Meeting/Workshop August 19, 2008 Page 61 of 101 Froelich: Generally, city policy will dictate -- oftentimes they want the bonds paid off sooner than that. Obviously, the longer the amortization period the less the cost to the homeowners on a monthly basis or yearly basis. Bird: And we are dealing with such small amount of homeowners in this -- inthis scenario that -- I don't know. Froelich: And that's why if possible it would be nice to roll it into a bigger bond issue to develop the economies of scale, so that -- because whether you're doing it for 11,000 homes or 11 homes, the paperwork's the same. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess probably it's worth exploring and certainly the neighbors would probably want to know what their options are, too. If it does create choices. Froelich: And I haven't even met them, so hi. De Weerd: He liked that recovering CPA by the end of -- Froelich: Yeah. Thank you. Bird,: Thank you, Carter. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Not to throw another wrinkle in and I don't know whether this is a question for Public Works or perhaps Mr. Hood of Planning and Zoning, but do we put water and sewer lines under a private street? Wouldn't it need to somehow end up as a public street? Barry: Mr. Zaremba, Mr. President, we do prefer to have those in public streets, so -- but there are mechanisms under which we can entertain, I believe, that would allow for the situation you have described. However, again, for the record our preference is to have all public services in public rights of way or streets and, again, keeping in mind that we don't own our rights of way, Ada County does, so -- but they are public, nevertheless. Nary: Mr. President? Meridian City Council Special Meetinglworkshop August 19, 2008 Page 62 of 101 Rountree: Mr. Nary. Nary: Mr. President, Madam Mayor, I knew Mr. Barry would have to find a way to get that in, but I think the other issue, though, is the -- not only is it a private street, it's not a private street owned by these property owners either, so this is not -- the connection point currently is from Cherry Lane to Leisure Lane and that' portion, you probably recall., was part of the discussion with the library district and the library district actually owns that street now on that recent request that came in front of you. So, there is a portion there that now the library is the entity we would have to address on an easement or access or something else, because part of that discussion was to not make it a public street. Therefore, that limits our ability to get that service through there. So, we would have to meet with them, too, and these property owners to see about that connection. Sanchez: Mr. President? A couple clarifications. One on a previous discussion is that, obviously, the cost of this is a huge issue for us, because, as you all pointed out, there is a very small number of us. So, the cost being split amongst us is -- is pretty large for each one of us. And so just the cost, which current estimate, including connection fees, is about 287,000 dollars, plus we would have the cost of converting, you know, our homes over to the city connection and our sewer over to the city connection, because most of the neighbors are currently on septic systems. So, huge administrative costs on top of that that would, in essence, double our cost is going to be a huge concern. So, that's one of the questions that's still really on the table for us with either a CID or an LID. In regards to the road and the lines, I just want to make a clarification that the homeowners do own the road. The library owns the two lots -- the very end of our road and as part of their project with the rezoning they just did and their parking lot expansion, the city water and sewer lines already run part way down our street to serve that lot on the corner of Cherry and the orthodontist and accounting office that's on the east side of Leisure Lane on the corner of Cherry. Those lines come part way down that street, which is, in essence, not really a street, it is an easement. The library owns the property across that first section and it is their intention and they have confirmed to us that as part of their project they intend to run the waterline to the north edge of their property for us to pick it up from there. The plan indicates that the sewer line will come from the north end of Leisure Lane. Our home is at the very end of the street. We are currently on city sewer services and the intention is to hook into that line, which it currently comes most of the way across our property, with, of course, an easement for access to it and run it and that's due to the slope of the entire area. And the rest of Leisure Lane from the north boundary of the library property is an easement. The property lines come together somewhere in that driveway, if you will, and everyone has an easement to use that portion of the property for access to and from their homes. So, the property we are talking about truly belongs to the residents on Leisure Lane. There is no portion of it that doesn't belong to someone. But the library doesn't own the entire street, only the section that's on the two lots they own at the end. Just a comment to 0 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 63 of 101 that particular point. At the end of all of this that will become the biggest issue. Remember I said that. Sanchez: I think we are very aware of that. I mean, obviously, we are all very willing to, you know, provide easement.and, obviously, that portion is going to remain open and we are not going to build on it or we are not going to be able to get to our homes. There is a concern with making it a public street, both because of the cost of that, because I think we are assuming that if it were made a public street you would expect us to pay for that, which we have enough problems trying to figure out how to get services down there, much less make it a public street. And it is not -- there is not enough space to make a full fledged Ada county approved width road and if that were done the street's pretty much going to be on our front porches for almost everyone on the street. De Weerd: Two very easy projects we are talking about tonight. Rountree: Yeah. Borton: Mr. President? Rountree: Mr. Borton. Borton: Kind of go back to one of Tom's comments and suggestions. It would make sense to report back the viability of both the CID and LID options. It sounds like Carter's creating some potential solutions that we want to hear more about and, then, the funding and timing of each of those. Rountree: I agree with the comment. I think that the -- you folks probably need to get with Carter and his firm and with the Meridian Heights folks and figure out how you do get to A through C or -- or however you're going to do this. I'm more inclined if the CID works to go that way. I'm not particularly interested in having the city accept the liability of an LID, without some mechanism that may very well become onerous to the homeowners in terms of the city having a first on property in order to pay for some default. We just -- we don't like to take those kinds of risks for our rate payers. So, if there is a possibility of making a CID work, I would certainly welcome at least taking a breath and exploring that opportunity. And it would be a first, I think, if we could pull something off in the next couple months. Any other comments? Staff, what kind of -- know it's going to take time, but it seems to me that the time right now is -- is back in the court of the subdivisions to fashion a plan and, then, bring it back through Public Works and to either -- if they can do this in the next month or next workshop or possibly the workshop in October. Sanchez: Mr. President, can I ask a question? Rountree: Yes. Meridian City Council Special Meetinglworkshop August 19, 2008 Page 64 of 101 Sanchez: I was speaking with Mr. Baird in the attorney's office and in my conversations with him I was of the impression that his expectation was that we come before you and ask for your direction to basically give approval for city staff to pursue what it's going to take to form a CID. So, I think there is a lot of question around -- Rountree: Let me interrupt right there. I think what you heard tonight is the CID is, basically, in your hands. You have to petition the city to form the CID. The city doesn't set up that district. So, you need to understand what your role in that is, along with -- if it's going to work jointly with Meridian Heights, how would you play off of their petition or how you would form a group that would petition the city to form this district. So, that's why I say, really, it's in your hands at this point. City staff can't do that for you. Sanchez: I understand that they can't petition and that we have to make the request. I think where part of the question is that there is a multitude of questions up in the air about exactly how does it work and what are going to be the costs associated with it going to be that really need to be answered before we would be in a position to feel comfortable coming to you and say, please, form a CID for us. Those questions need to be answered and I think that we need to do that in cooperation with city staff, so that everyone involved understands the answer to those questions, so we know if we want to ask and you know how you want to answer. Rountree: If your question is you want the city to prepare that information for you, my response -- and I don't know what the rest of the Council's response is, that's not our job. Our job is to review what you present to us. Sanchez: I think what we are asking is how can we work with the city to get those answers and make sure that we are continuing to be in, you know, close communication and who are the right people at the city for us to be working with, because I don't know that Public Works necessarily has all the answers to those types of questions, it seems that some of that is going to need to come from finance and legal, et cetera, and so I guess I'm feeling like we need your approval for them to be spending their time on that and us to know who should we be talking to. Borton: Mr. President -- oh, go ahead. Rountree: I agree. You don't want to be run around and I think what city staff can and will do is provide guidance in what the city needs in terms of information and they can probably give you a punch list or an outline of what are the projected costs, what are the steps that you will be going through in a petition to request a CID. How many hookups are there and what -- valuations are there on homes, if you want to pursue an LID, those kind of things need to be answered. So, it depends on what scenario you want to pursue. There is a whole lot of work that needs to be done up front for an LID and if we Meridian City Council Special Meeting/Workshop August 19, 2008 Page 65 of 101 are talking the CID, I don't know that staff knows anymore than your folks about what needs to be developed for -- because it's new. Sanchez: Right. And part of our quandary is we obviously don't have the resources or the funding to answer questions for both, so we at least need to know which one should we be pursuing and we need input from staff and from you to give us direction on what route should we be taking, so that we are actually getting somewhere and not just circling. Rountree: Okay. Joe, you had a comment? Borton: No. You said exactly where I was going to -- Rountree: I will speak for myself and we can either get nods yes or no, but I think where we are inclined to go is the CID with the information we have been provided tonight, that there appears to be a way to get there. Sanchez: Okay. Rountree: So, having said that, I don't know -- Madam Mayor, you have a comment and the rest of the Councilman can weigh in on that. De Weerd: Yeah. Mr. President, I think there remains questions for this project, as well as the previous project. It might be prudent to get the leaders of those two projects, our staff, and representatives -- well, Carter -- I'll commit your time to this. And see if we can define some of those items that are needed, make the assignments on who needs to do what and, then, you will have a better road map as to how to procedure forward. Sanchez: That would be wonderful. Rountree: So, staff will take the role in pulling together a meeting of the concerned parties. Sanchez: Okay. De Weerd: Mr. Barry, is that -- Rountree: Mr. Barry? Barry: Yes, Mr. President, Madam Mayor, we can certainly facilitate a meeting. We have provided guidance, if you will, to the Leisure Lane folks, letter dated July 31st, where we had recommended that they procure the services of qualified individuals or firms to develop an action plan that outlines the formation of an improvement district regardless of whether it was an LID or a CID. We also gave them some insight as to 0 01 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 66 of 101 what they needed to include in that action plan and we struggle, however, to make progress, as I believe there is a difference of opinion as to who should be in the leadership role as it relates to gathering the information collecting the -- the assessment information,. identifying infrastructure, all of the -- infrastructure needs, all of the things associated with these two issues and I would suggest that, Mr. Rountree, in conformance with your comments earlier, we do not believe that staffs role is to do all of that background work. We have enough busy workload as it is and we cannot -- we cannot devote the staff resources to isolated projects as complex as this, we need to rely, just as we do on the developing community to bring forward plans and specs and cost estimates, we need to rely on these associations to do that. Now, we understand and recognize that this is not something they are used to doing and it is something that is unfamiliar to them and it is very complex and we will work to that end to help them through this, but I just hope that the Leisure Lane folks understand that we cannot provide the level of service I believe that they are requesting from the city. Sanchez: I guess sort of my confusion is I almost feel like I'm hearing a mixed message. I ' understand what Mr. Barry is saying. We do have a proposal for the installation of the water and sewer lines, the fire hydrants included, and, you know, a cost estimate for that. So, we do have that preliminary work of the design and the cost estimate. Where we are stuck is with getting the funding and I felt I .heard earlier that you had requested staff to come back to you with more information about a CID and how they could work and that type of thing, which is really what we are asking for as well is some further clarification on the city's stance, the city's role in the CID -- we are not trying to ask you to go off and do it all for us, but the city plays a huge role in it and we'd like to work closely with you to work through that process and the understanding and the decision as to whether that's something you're willing to go forward with. Borton: Mr. President? Rountree: Mr. Borton. Borton: It might answer your question. Maybe, maybe not. I think to get you to that point is, as Councilman Rountree mentioned, the city facilitates giving you the data, costs -- it sounds like you already have that. But, ultimately, the city's role will be voting, you know, up or down on your petition for that mechanism. The preliminary question you have to answer -- and it's between you and perhaps Carter's company -- by no means does the city or can the city volunteer them to do it, but an organization like that, to answer those questions and find out specifically how it would be set up, what it would cost, does the number make sense. If it makes sense and that data works out for you and your group, then, you can come back to the Council and say, hey, folks, the CID works, we can formulate a petition, here is how we would do it. Here is the timing. What, do you guys think? And I think the city can weigh in, then, if they like that idea, but right now it might not work for you and whether it works for you or not, we can't answer, but the gentleman in the back can help you answer it. Meridian City Council Special Meeting/Workshop August 19, 2008 Page 67 of 101 Sanchez: Could you clarify for me your comment about the city providing us with some costs? The only costs we have are the costs that were provided to us by a civil survey engineer for the actual installation. We don't have any estimates from the city as to what additional fees and admin and overhead and that, kind of stuff would need to be added on top of that. And I don't know where to get those numbers, except from the city. Nary: Mr. President? Rountree: Mr. Nary. Nary: Mr. President, Madam Mayor, Members of the Council, I guess -- if I understand the direction, what the Council is asking is for the city staff, Public Works, Planning, and legal department, to work on this issue regarding CIDs and what would that mean to the city and, obviously, we are looking at one large project. In addition to that, we have this very small project that may answer some of the same questions. I think my staff and I know Public Works staff and Planning staff are pretty good at being able to gather information, which is, I think partly what Mrs. Sanchez is asking for, and being able to, then, define to them this is the point you have to get your own counsel and this is the point where we can't advise you any longer, we aren't your representatives, we are just providing you some real maybe generalized information about some of that. I don't know how much more specific we can be until we get into that, but I think the counsel's asked for some information back from staff. We can certainly have that conversation. think, like Mr. Barry, had suggested of facilitating a meeting about that, but there probably is a point that you're going to need -- whether it's through Mr. Froelich or having your own counsel that's your homeowner's group is going to have to go out and hire their own attorney to make sure their rights and their interests are protected. So, we can probably provide you some of the information you're seeking through what the Council's asked us for and there probably will be a dividing point where we as the city are going to say this is something you are going to have to go get your own advice about, because we can't provide that to you. Sanchez: Understood. And I think that make sense. I think what we are asking from the city is the same thing that you guys are asking from staff to come back to you with, so I think what we need at this point is to know what that answer that they come back to you with is as well, because I feel like we need that piece of information before we can go too much further on our own or -- we don't even know what questions to ask. Nary: Right. I don't think we are on two different planets. I mean I think we are on the same idea, I just -- as long as you know that there is a point where, really, we are providing information for the Mayor and the Council in what they have requested and we would probably have to advise you at that point you need to go get your own counsel to advise you folks. 1 don't think we are that far apart. Meridian City Council Special Meeting/workshop August 19, 2008 Page 68 of 101 Sanchez: Understood. Okay. So, one, what should we expect -- do we know now what we should expect as far as when we might have some of those answers or. -- because it sounds like we are in agreement that we kind of need to wait for that information before we go out to get our own counsel -- I'm just trying to get a feel for what timeline we should expect to move forward. Barry: Mr. President? Rountree: Tom. Barry: Mrs. Sanchez, I'm sorry, I'm not certain what kind of information you lack or the questions that you have and I don't mean to put you on the spot tonight, but if you have some guidance for staff as to what it is -- the information is that you're requesting, we could certainly tell you whether we have got the information or whether we can get the information or whether or not you need to pursue the acquisition of that information yourself. So, again, that doesn't need to be -- we don't need to know this evening, but you -- certainly in correspondence with my staff -- and are free to continue to do that, we advise that you do that, and -- but please be specific about the information in that correspondence that you're looking for from staff, so we can help guide your movement through this process, so -- and that's what we sort of are uncomfortable with at this point in time, the past e-mail communications between my staff and yourself have led to, I think in part, that misunderstanding and we would certainly like to have clarity on what it is exactly you feel you need in order to move forward, so -- Sanchez: Okay. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd': I guess so we don't continue to just talk in circles, I think the first thing is to facilitate the meeting, get the various voices at the table and make those definitions. I don't know if Mrs. Sanchez really knows what information she needs at this point. But it would be helpful that you don't talk through us, that you have Carter, yourself, our attorney, the homeowners at the table saying what is -- what are the pieces of information needed, who is the appropriate party to get it, and before we go into that meeting you know the definition of what is our role, so that you can help define our aspect of it. Does that make sense? Barry: Absolutely. De Weerd: Okay. Does that help? Meridian City Council Special Meetinglworkshop August 19, 2008 Page 69 of 101 Sanchez: Yes, it does. De Weerd: Okay. Sanchez: Thank you. De Weerd: Thank you. And Carter is nodding in the back, so we are all good. Good deal. Rountree: We just need a meeting date. De Weerd: And you can set that tomorrow. Okay. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Before we move on, just an observation and perhaps this is another sideways comment, but a couple of issues have been raised about uranium and drinking water and I think we have heard that subject before on other wells around and I realize uranium is not desirable in drinking water, but it is a valuable commodity. Isn't there some way we could extract it and make the water better and sell the uranium? Rountree: Not in the minuscule amount you're talking about. Zaremba; Oh. Okay. De Weerd: Mr. President, I -- Rountree: Madam Mayor, we are going to take a 15 minute break. (Recess.) (c) Enterprise Fund Rate Model Presentation Rountree: Next item on the agenda is the rate model presentation. Tom, are you going to lead that? Barry: Yes, Mr. President. Rountree: Okay. The floor is yours. Barry: Thank you, sir. Mr. President, Madam Mayor, Members of the Council, you may recall last month, I believe it was the 14th of July, we presented information regarding Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 70 of 101 not only our budget and requested items in the fiscal year '09 budget, as well as accomplishments of the department and various other issues associated with our department, we also presented a -- a rate presentation in which we described three scenarios under which we included various inputs associated with modeling. One of the -- one of the things I'd like to mention is that we provided that rate portion of the presentation we gave in July to you and, hopefully, you found it in your boxes. Tried to do that to facilitate or expedite, rather, our presentation of this to remind you of where we left off. As you know, we have some financial issues that we need addressed' and the history that was presented in that presentation I hope laid out the fame work associated with which the -- with which we need to work within to insure that we continue our operation in the positive. So, tonight's presentation is at the request of the Council to dive more into the details of the rate model that we had discussed on the 14th, particularly to provide Council some insight as to how the rate model works and, then, to provide an interim or initial recommendation as to a modification of the rates for the Council to consider and provide feedback on. As it relates to tonight's presentation, the agenda is as follows: After the thanks that I'd like to give to the staff who helped with this presentation. We certainly have many folks to thank. I get the pleasure of presenting this, but I also want to make sure, however, that all of the staff who put a lot of time and effort into this presentation are recognized. Certainly I appreciate the leadership and guidance from the Mayor, as well as the Council President, my liaison. I also .appreciate the collaborative nature with which Public Works has worked with the Finance Department, Stacy Kilchenmann, Todd Lavoie, and Rita Cunningham have been phenomenal to work with and owe -- I owe a -- not only a debt of gratitude for, but a lot more than that. I'd like to also thank Becky LeCary and Carrie Glen from my admin team. Bob Field, our volunteer. Clint Dolsby and Kyle Radek from our engineering group. Rick Clinton and Tracy Crane representing our water and 'wastewater groups and our consultant Ed Squires from Hydrologic, who has been -- who has been helping us along the way in getting our water infrastructure plans up to speed. So, as it relates to tonight's agenda, I'd like to talk a bit about the rate model, specifically the assumptions, the input, and the approach that we utilize. I'd like to go from there and give you the rate recommendation that is if -- with those inputs and assumptions, what the rate model is telling us at this point in time. We'd like to follow that up with some rate forecasting and impact analyses, just to give you some -- a better idea as to what it's moving forward as it relates to how the model can be a predictive asset for us in helping determine what we need to do today in order to make more palatable the future financial challenge that we have. I want to talk a little bit about rate structure as well, since we are talking about rates and impacts, we should maybe touch on rate structure, get your input as it relates to whether or not you continue to agree with our current rate structure, show you how that works and, then, also provide at least a couple options for your consideration on the rate structure. I'll provide a brief conclusion and, then, hopefully, we can have some time for open discussion. Having said that, we will just dive right in. I have just one or two summary slides to pick up where we left off last time. As you know, our financial position is one in which we need to be more diligent about looking forward and being assertive, as well as anticipatory about what we do Meridian City Council Special Meeting/Workshop August 19, 2008 Page 71 of 101 today, such that we can embrace the challenges of the future. Many of the challenges have been brought about by our local and regional and national economic changes, the trends that we have seen in the last several months to the last couple of years, for that matter, have impacted certainly our operation in both the water and wastewater groups. We have mentioned -- or I had mentioned last month the reduction in utility rates in 2002 also had an impact on our revenues. We estimated that we have lost at least about 8.1 million dollars between 2002 to 2007. We have not yet done the calculation for 2008, but it looks on the order of about one and a half to two million dollars in addition. We also recognize that over that five year period between 2002 and 2007 we are experiencing reduction in water consumption and, of course, when people purchase less water, we make less revenues and this is, of course, impacting our revenue. The good side is we hope that that is associated with conservation practices. We think that might be part of the key to that. We also think, however, that there may be -- well, that the continuance of bringing folks on to pressurized irrigation had had some impact on reducing water consumption from the domestic supply. Reimbursement agreement policies as of late have also impacted our financials. We had taken a position of paying off all reimbursements, late comers agreements at one time, which, certainly impacted our overall ending fund balance and, then, our current practice, off and on, seems to be, you know, in some cases payments in full upon construction, which is a policy that we are, at the Council's direction, looking into and we will be presenting some information as it relates to modifications to our current reimbursement agreement policy and ordinance. Increased capital spending over a short period of time, as you know we have grown phenomenally and to accommodate that growth we have had to invest heavily in our infrastructure, so that has, obviously, impacted our revenues and expenses. As is the rising cost of capital construction and, then; of course, declining interest rates impact our -- our interest -- our interest earnings on balances. And, then, lastly, I just wanted to, again, point out that as the regulatory environment continues to mold and modify, we expect that additional regulatory requirements are going to continue to impact our future expenses. As a reminder, the phosphorus rulings that we expect to come here soon impact our wastewater treatment plant. As you have heard tonight, the impact associated with uranium to a couple of private water systems are certainly not isolated to private water systems. We have one well that is not functioning because of the same reason. Another well that we are keeping a close eye on. So, we know that the regulatory environment does have an impact on our fiscal position and we need to be aware of that. I also presented this slide, which shows our Enterprise Fund balance history over time from about 2000. At its peak our ending fund balances were on the order of around 48 million -- 47, 48 million. The ending year projection for 2008, without a reserve is about 10.2 million. With a reserve, which I'm recommending, we would -- with the Council's approval, have an ending fund balance of cash at 6.2 million. If we project that forward into 2009, we expect with a reserve that we fall to about three and a half million dollars as an ending fund balance. This has caused us, of course, some pause and opportunity to really look and scrutinize the way we do things now. What has helped us to -- to scrutinize the way we work is to look at our overall capital means into the future and we have done a fantastic job to date and we continue to work Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 72 of 101 on improving our five year capital improvement program plan. Currently, however, in that plan we have identified about 15.9 million dollars over five years worth of capital improvements associated with water department infrastructure. Some of these are well rehabs, some of them are new wells, a variety of different infrastructure. In the wastewater department the five year cost is looking more like 36 million or so. Again, for new infrastructure, replacement infrastructure, upgrades, those sorts of things. Some of the drivers, as I mentioned earlier, are more stringent regulation, repair and replacement. As we learn more, I think I mentioned earlier that in July, as we learn more we learn more about what we need to do and that's certainly -- it generally includes costs to make improvements. New technological advancements which help us in our overall operation might have an upfront cost, but may, we hope, improve operational efficiencies and a lower cost over time. That certainly is something we want to look into. And, then, of course, our growth related investments continue to drive a lot of the need for the addition of our infrastructure. So, having said all of that, we recognize, Public Works, with the help of Finance, we recognize the need to look forward -- more forward than we have traditionally looked as it relates to trying to identify where we are going to be in the future financially and this led to the development of a multi-year rate projection model. Our existing model that we have been using the last several years was a one year model. This one year model does not do a very good job at predicting or accommodating future impacts or needs. It is analogous to driving down the road at 60 miles an hour with your door open looking straight down. The problems that you face will be upon you when you know that they are problems and so your reaction time is very poor. So, we feel like we don't want to drive that way any longer and what we would like to do instead is to lift our head and look forward and this new projection model -- rate projection model allows us to look forward over a six year period now. So, if we can look down the road six years and identify what the impacts are going to be in six years, we can prepare for them now, thus reducing the crisis situation that might -- we might otherwise face having not had that opportunity. A couple -- excuse me. A couple things about our -- our multi-year rate model is that we have done a good job of separating out water and wastewater utilities and you may recall from our earlier conversation in July that it was very difficult for us to identify what water rate or what water services cost, what sewer services cost. If the revenues for one covers or subsidizes the cost for the other. So, what we did is internally we separated water and wastewater utilities. In water we separated further our operations from capital and, of course, in wastewater we did the same. So, we took one giant pot of money, which is the Enterprise Fund and we split it into four quadrants, one being water operation, the second being water capital, the third being water -- or, excuse me, wastewater operations. And the fourth being wastewater capital. This rate projection model allows us to input a variety of different information in order to model different scenarios and that variability in our projections has allowed us to provide additional insight as to where we are moving and what we should expect to be coming down the road in the future. Our multi-year rate model also now includes personnel growth and inflationary factors, which help us to more realistically project costs associated with each of those areas. We also can project, as I mentioned, the resultant Meridian City Council Special Meeting/Workshop August 19, 2008 Page 73 of 101 impacts over a six year period. And I want to show you the benefit of utilizing a multi- year rate projection model in comparison to the model we currently use. What you see here on the right is our current rate structure. Water base and usage and, then, at the rates and, then, sewer base and usage again. Base is just the amount that you have to pay in order to have the connection and, then, usage is what you pay on a per thousand gallon basis. Our existing program or business model has the following input -- has traditionally had the following impact. If we utilize for this example all of our FY -09 enhancements to keep everything constant, but we do not include an operational reserve. We do not include a capital transfer, we do not include a depreciation reserve, and we do not include any regulatory compliance needs. What we see is if we chart all of this on a graph where we are financially as it relates to ending fund balance projections. What you will see is that, essentially, our wastewater ending fund balance is on -- for the fiscal year 2009 or ending the fiscal year 2009, is about 2.7 or 2.8 million dollars. Water would be on the order of about 4.5 million dollars. And so you add those two together to get your overall ending fund balance in the Enterprise Fund, which is the red square and that tells you that you have, you know, essentially, 7.2 or so or 7.3 million dollars. That is again, without an operational reserve. Now, if you take the same information and you move forward, that scenario -- if we were to do this year by year by year by year and plot what was going to happen looking backwards, this is what it would look like. The benefit of having a rate projection model is that we don't have to wait for this scenario to unfold, we can, instead, look forward and respond. Under this scenario, projecting our overall ending fund balances as it relates to water and wastewater cash position, we can see that the water -- the blue line here, which represents water, comes very very close to zero and the wastewater line goes negative in 2000 -- it's a bit far for me to read. I believe it's 2010. What happens is as the wastewater ending fund balance plummets, it pulls with it the cash position of the water utility and that's what this red line -- this red dotted line means, because that is the sum of the blue line and the green line. So, what this means is that if we continue down this -- down this path and we were not able to look forward as far as we can now, we would expect to have serious concerns in about 2011. So, that's one of the biggest benefits of doing a projection model is it helps us to now have a dashboard by which we can take information and make adjustments today in order to prevent this kind of scenario from occurring. So, this new approach that I wanted to speak more about is the, of course, multi-year rate projection model. I wanted to give you some of the assumptions that we have used in the scenario that we are recommending for your consideration this evening. You will remember in July we gave you three scenarios to consider. What we had done in this particular example is taken our best stab at what we believe is -- or should be considered by Council as it relates to modification of rates. So, you will only see one recommendation here, because we have tried to streamline all that information, and that recommendation is based on the following assumptions, inputs, and approach. The assumptions are that population growth factor will be about three percent. You can agree or disagree that it will be three percent, you know that right now we believe it's floating around one and a half percent. However, we have come off a couple of years of around 15 and a half percent. So, we wanted to be -- we wanted to be as accurate Meridian City Council Special Meetinglworkshop August 19, 2008 Page 74 of 101 as we could as it related to the numbers, but certainly that's just -- you should know that that's the assumption that we used. Our personnel growth factor. This relates to personnel costs., insurance, benefits, staff growth, whatever, is included in here at a growth rate of three percent. And, then, our construction costs inflator, this is a -- an inflator as it relates to how much we believe construction projects will cost in the future on a year by year basis. We use the five year ENR, which is Engineering News Report, at 4.04 percent. This is just really an inflationary factor used for construction projects. So, those are the assumptions that we use. We can -- Borton: Mr. President? Rountree: Mr. Borton. Borton: Tom, can I interrupt real quick? Barry: Yes, sir. Borton: On the personnel growth factor, is that a percentage of increase for each personnel unit or the department as a whole? Barry: Across the board. Across the board. So, that represents -- Rountree: Merit increase. Barry: Merit increases. It represents our commitments to retirement or medical benefits or all of that stuff. Borton: On an individual basis, not the -- the cost of the department as a whole, the personnel cost increase, because you will have new hires, by way of an example. Barry: Right. And that is included as new hires as well. So, what we did is said, okay, personnel might cost us 2.5 million dollars in water -- and I'm not saying it is, I'm using that as an example. We just took that 2.5 percent, multiplied it by a three percent growth factor year by year by year and, again, we did that, because we were trying to cover these additional costs we know are going to be incurred with merit increases, bonuses -- or not bonuses, but benefits, retirement, new hires, all of that stuff goes into that. So, that was just our best -- our best guess. And, again, like I say, you should be familiar with these assumptions, because if you don't agree, we can modify them very easily and rerun the model and see what it says. Borton: The only thing I would add is it seems low -- it seems the -- within reason on an individual cost of a single employee could increase annually at that rate when the costs for personnel for the department would increase. You know, if that's the individual rate, plus the inclusion of new employees being greater than three percent. Meridian City Council Special Meeting/workshop August 19, 2008 Page 75 of 101 Barry: It could very well be greater than three percent. We made the assumption that we weren't going to grow very much. Borton: And that's okay. Councilman Bird says that's good. Okay. Thank you. Barry: Now, you know, I can't make comment as to whether that will come true or not and, again, that's the disadvantage of projection, we have to take a guess as to where we think we are going to be. So, that was the number we used and., certainly, if the Council would like us to modify that, we are happy to do that. On the scenario you should be familiar with the inputs that we utilize as well. As you know, I'm recommending -- and our finance director Mrs. Kilchenmann is recommending an operational reserve. For water we are recommending an operational reserve of two million dollars and the same for wastewater. This represents in each of those groups about a six month reserve. That -- that should be sufficient. We shouldn't have to build that reserve, six months should do it. Some utilities have, you know, two months, three months, zero months, six months, nine months, it's all over the board. It's just, really, whatever you're comfortable with. That was the number that we chose. We also chose for a capital transfer, you may recall in July when we spoke about the need for capital transfers and the benefits of capital transfers, we included in this scenario a water capital transfer on the order of about 1.4 million to 1.7 million to finance capital needs. And, then, in wastewater from 3.5 million to about 4.5 million. Certainly, the needs in wastewater, as I -- as I presented earlier are greater than that of the water department and, therefore, the capital transfer is greater. For depreciation financing, I wanted to explain that I utilized a simple straight line depreciation approach. The -- the straight line approach just, essentially, takes your total asset value of all of your infrastructure and divides it by your service life. So, my asset value in water is about 800 million -- or, excuse me, 80 million -- not 800 million. It if was we would have big problems. The wastewater depreciation or total asset value is on the order of about 125 million. believe these numbers are low, just so you know. We don't really have a very good way of determining what the true value is. A lot of the infrastructure was put in before we started keeping records of it, but this is what we have on the books now and so that's what I decided to use. The infrastructure service life. This is another variable that is highly debatable. I utilized 75 years. Some utilities utilize 50 years, some utilize a hundred years, some utilities will take the actual service life -- expected service life and group those into tiers. Others will have a specific service life. But what's important here is that whatever your service life, it does impact your overall depreciation set aside. So, if you just take the inputs that I have plugged in here, the annual financing would be 1/75th of the total asset value, which would equate to an annual set aside for the water department for depreciation financing of 1.1 million and for wastewater 1.7 million. That means we would be setting aside every year 1.1 for water and 1.7 for wastewater, but that would accrue. We currently don't accrue our depreciation financing. What we do is we just replace it. And that's a very very dangerous position for us to be in. We should really be accruing our financing. And we should be spending that as well. We don't Meridian City Council Special Meeting/Workshop August 19, 2008 Page 76 of 101 expect that there will be a single point in time 75 years into the future where all of the infrastructure is going to be replaced at once. Instead, we know that as infrastructure ages and we need to repair or replace things, we should be utilizing this depreciation financing set aside to finance those -- those upgrade replacements. So, moving our CIP -- our five year CIP toward' a depreciation and a new infrastructure financing approach will help us to make sure that we have balance in the depreciation financing portion of the CIP. And, then, lastly, we talked about a regulatory reserve in one of our scenarios in July. I did not include a regulatory reserve. This is something that the Council could ask us to consider and run the model on. You will remember the third scenario I presented in July did include a regulatory reserve and you can see -- or, hopefully, you will remember that that was a pretty hefty investment and requirement in increases for rates in order to cover that. 'Does that mean we should ignore the regulatory requirements? Absolutely not. But we are in a position here where I think we just can't take too big of a bite at this point in time and it may be something we need to consider next year or the following year. And certainly I would feel more comfortable after we got more information as it related to what really looks to be the regulatory -- impending regulatory requirements on us. Our approach was fairly straight forward. Our model included all of the FY -09 enhancements that are proposed in the current budget, which the Council has thus far approved with limited modification. I did utilize a just -in -time capital financing strategy. I know that was discussed at our July meeting and we certainly can discuss it again here. The approach here is, again, to just budget the money that you need for any one project at any one year, but to have the Council approve the overall project at its inception and, essentially, ferret out or allow only the monies needed for any one particular year, that helps us to reduce our overall commitment or encumbrance on any particular line item in the fund has its benefits, but certainly that is something that can be discussed later, should the Council desire. The model, as I mentioned before, attempts to anticipate current revenue needs based upon future operational capital and depreciation needs. So, we are trying to say what are we going to need in the future and how do we embrace that today. So, note that our capital needs are going to increase as we learn more about our system, as we get new regulatory requirements, as we revise our capital plan, as we upgrade our existing infrastructure. Or don't expect for the capital needs to go down, unfortunately. That would be great. But we are a long way from that. So, I didn't actually put the model into the screen, because it is enormous and it is full of all sorts of numbers. I'm happy to provide that to you in a spreadsheet, which you can go through and pick apart, but, essentially, I picked out the highlights as it related to what we utilize in our -- in our overall rate recommendation. And I apologize for the size here, but I wanted you to -- wanted you to get a side-by-side comparison here. I'm hopeful this is on your screens. No screens tonight? Okay. Well, let me help you through this. Bird: I can see this one. Barry: Okay. Great. .. Meridian City Council Special Meeting/workshop August 19, 2008 Page 77 of 101 Bird: I told you I was too lazy to get my computer out. Barry: So, let me walk you through this, then, since it is a bit hard to read. On the left this graph right here represents the water -- the changes in the water rate. The graph on the right represents the changes in the wastewater rates. Currently -- the current rate is this bar right here and for water, our current base charge is $4.04 here and our current usage charge is $1.39. When we run the model with the assumptions and the inputs that I discussed with you, it tells us that we need, in order to sustain a positive financial position, that we need to increase the base by 97 cents and our usage by 33 cents, bringing the total base charge to $5.01 and the usage charge to $1.72. Over on the sewer side again, this -- this bar graph represents current -- our current sewer base rate is $4.74. Our current sewer -- sewage usage rate is $3.04. Our proposed rate -- or when you run the model, the model tells us that we are going to need to increase our base rate by $2.82, and usage rate by $1.81. This brings the proposed rate under the model scenario to $7.56 for a base and $4.85 for usage. Now, if you convert this impact to average user, that's what this chart here at the bottom tells us. And I'll read this across. The average family water bill currently is on the order of $15.16. Under the new rate structure that average bill would go up to $18.79, for an increase of $3.63 or a. percentage increase of about 24 percent. The average family sewer bill is currently $19.94. The proposed rate for the average family sewer bill would be $31.79, with a dollar difference of $11.85 and, then, a percent difference of about 59 percent. So, the total monthly bills are down here for the average user. That means that the total monthly bill currently between water and wastewater -- this is the check that our rate payers write to us monthly currently, for the average user is $35.10. That would go up by $15.48 per month to $50.58, which is an overall increase of 44 percent. I would like to say that the average user in this scenario is -- for water an 8,000 gallon usage and for sewer a 5,000 gallon usage. Sewer is less, generally, because it does not include -- it is generally an average of the winter water consumption, which does not include irrigation. So, we don't charge folks the sewer amount, because we believe in the summertime the water increases are going to the lawn and not down the wastewater system. So, what does this do as it relates to ending fund balances over time? And this is -- this is what the model tells us. It says that in 2009 we are not looking too bad. In 2000 -- but, essentially, over the time from 2009 to 2014 we had a general decrease -- for 2013 I should say. We have a general decrease in remaining cash for our wastewater and our water utilities. This can be disconcerting or it can also be reassuring. The thing to keep in mind is that what you're seeing on the screen does include a two million reserve for water and a two million dollar reserve for sewer. It also includes an annual set aside of the amount that I specified earlier for depreciation financing. So, having those safety nets does help us to be reassured in the fact that we are approaching a low ending fund balance .between the two utilities. However, the down side to that is if we are going to continue under a pay go policy, that is a pay as you go for infrastructure and everything else policy, this is not the best position to be in, because what this states is that if you have to pay for big ticket items, you really only have 1.3 million dollars in 2014 from the water fund and one million dollars, essentially, from the wastewater fund to pay for 0 • Meridian City Council Special Meeting/Workshop August 19, 2008 Page 78 of 101 those items. We know that there are some big ticket items coming down the road that extend beyond the 2015 time horizon here. The model just, however, hasn't picked those up, because it's not built beyond 2014. So,, under the general rate -- under the assumptions that I have described and the inputs that we utilize, we end up with an overall average increase in water and sewer of 44 percent. That coming from 24 percent increase in water and 59 percent in wastewater and this is the result. I want to talk a little bit about what this rate modification would include. As I mentioned it includes all enhancements as proposed in the FY -09 budget. It includes the dedicated six month operational reserve for both water and wastewater. A dedicated accounting transfer to both water and wastewater. A dedicated accruing depreciation reserve for the water and wastewater utilities beginning in FY -10. Couldn't afford to do it in FY -09. And, then, what it does not include is a regulatory compliance component. It's -- we can accommodate that, but it wasn't included this time. Here is what the rate does -- the rate suggestion does. It brings stability and predictability to our fund. It also positions our utilities to meet all of our immediate needs and helps us to meet some of our short- term future needs. It helps us to adequately finance our existing public facilities and services and one thing to keep in mind is that it will require future adjustments to continue to rectify the declining trend that was displayed on the model. The good news is that it doesn't go below zero. I want to keep this in perspective and this graph and information is presented to try to keep that in perspective. I know it's hard to read again here. I'll go from right to left on the chart. This represents the average -- what we did is we called up a bunch of utility companies and we said what's the average bill for your customers? And this is what we got. In garbage we got an average bill -- monthly bill of $15.45. With our new proposed rate in Meridian water, average bill would be $18.79. We step that up to the sewer bill, average is about $31.79. And, then, for internet, phone, and cable TV, those are all coming in around 35 dollars, according to those entities. Some folks say that's high, some folks say that's low. In any event, moving on. Natural gas charges, of course, that depends upon your home size, your usage, the temperature, all these things. Now, we have heard from the gas company, it's about 75 dollars per month. Of course, that's not every single month, because most people aren't using that kind of gas in the summertime. And the same for electricity it's the inverse. But, generally, that's 87 dollars. And, then, cell phones. This is cell phone costs on the order of a hundred dollars. What I'm trying to display here is that the Meridian Public Works Department provides life, safety, and essential services. Water and sewer are, however, amongst the cheapest services out there. If you consider garbage, which is -- which is only less per month here, is really a four times a month service, which is an important service -- we are providing services 24 hours a day, seven days a week, 365 days'of the year, for the most part uninterrupted. I understand that this may not be the glamorously recognized as by sirens and lights, for example, but we also consider that our community would not be what it is without these essential life safety services. And also put up here for your consideration the costs associated with other per gallonage products. A gallon of gasoline, as we know -- I had to -- because I was going to present this a couple times, this has gone up and down and up and down, but, essentially, right Meridian City Council Special Meeting/workshop August 19, 2008 Page 79 of 101 around $3.99. A gallon of milk $3.79. A gallon of water at the supermarket, about 99 cents. A gallon of Meridian water is one-fifth of a penny, so -- De Weerd: I thought you would say priceless. Barry: It is priceless. Yeah. That's true. I should have said that. I would also say that the price -- the price a -- I didn't put up here the price of a gallon of sewage treatment from -- from our wastewater plant is one-third of a penny. If you consider just for a moment, if we could charge what the bottled water companies charge for water, the average bill for our citizens would be over 8,000 dollars a month. It's pretty phenomenal. So, I wanted to just -- I know these are big numbers that we are talking about, but I wanted to keep it in perspective. I also think that you may be asking the question later what happens if we implement these rate modifications, if we so choose to implement them at all, over a multiple -- multiple periods? And so I wanted to have a brief discussion as to what impacts you might see or expect to see if you implemented these modifications over time. This is a somewhat confusing chart, but it's actually very easy to read once you know how to step through it. Consider as an example -- now, this is just as an example. This isn't real life, except that the numbers are real life, but the percentages are not real life. I just wanted to do it to have round numbers. But consider, for example, that you needed a 50 percent rate increase and you decided to take that 50 percent rate increase in a one year period. So, this is the period. The loss of revenues in taking that 50 percent in the first year is zero, because you're getting all those revenues in that first year. If, instead, you break up that 50 percent revenue over a two year period, that means the first year of the two year period you're charging 25 percent increase and, then, in the second year you add another 25 percent increase. If you do that, however, you actually lose in the water department 1.5 million dollars just by delaying one year the overall increase. Now, you continue that trend further in this analysis and you say if you took the 50 percent rate increase over three years, that is an equivalent of about 16.7 percent per year, so you're going to lose over that three year period about three million dollars. Over the four year period, although you can get the rate reduced, you're going to lose 4.4 million dollars. Over the fifth year that's ten percent per year for five years. You're going to lose almost six million dollars. This is very important to consider when you're going to talk about what you may or may not want to do as it relates to rates. Now, this is the graph that shows the same relationship, but with a little bit different dollars in the wastewater group. The concept is the same. Take the rate increase in the first year, you get all the money that you need to balance in the first year. You take it over two years, you start losing revenue. Over three years you lose more. Four. Five. So, that's an important concept to grasp. This is another confusing chart. Let me explain this one. If you decided that you did not want to lose the money I just described, then, you could increase the rate an additional incremental amount and spread it over time to not lose that money. Here is the example. If you took a 50 percent rate increase over the first year period, then, your equivalent rate increase is going to be 50 percent, because you took it all in the first year. If, instead, you took that rate increase over two years, you would be thinking it • 0 Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 80 of 101 was 25 percent for two years, but if you don't want to lose the revenue that I talk about in the previous slide, you, actually, have to tack on another three percent, which means over the two year period our rate payers would be paying six percent more if you didn't want to dose that revenue. If you took it over three years, the equivalent was about 17 percent, but you would have to raise it another four percent per year to have an overall increase of 21 percent per year for three years, that means the rate impact to our citizens would be an additional 13 percent over that three year period, which means it costs them really 63 percent over the three year period. What this is trying to do is describe that although it may seem prudent to delay the implementation of a rate or distribute it over time, there are consequences financially for doing that. And as long as we keep that in mind, if we do that and you want to make up the revenue, that's fine. If not we know what we are getting into. That's, essentially, what this chart is trying to help to demonstrate. I hope that you understand that, because it is a pretty confusing chart. Are there any questions on this chart? Okay. Moving forward. Here is the effect of delaying the rate adjustment as it relates to our existing model. Now, this chart over here on the left, this is the actual model result with the inputs and assumptions that I have described to you. So, this is -- this is no different than what you saw a couple slides back, but this represents the same input and the same assumption, but, instead, distributing the rate over only a two year period. What you can see here is that although we have a declining trend here, we continue to maintain positive cash flow all the way through the year 2014. However, if we delay the rate over a two year period, you can see that in our wastewater ending fund balance we only have about three years before we have to do something drastic to make sure that we don't go into the red. In water we also dip down, but don't go below zero. The red line, again, represents, because we have one fund, the sum of the green line and the blue line, which means that, essentially, the entire Enterprise Fund would be -- would potentially go insolvent -- I can't read that year. Zaremba: 2012. Bird: 2012. Barry: 2012. Thank you. So, this is -- this is the power of this rate projection model, because you can plug in all kinds of different assumptions and inputs and have it spit out for you what -- what the future is going to look like. Again, they are based on our best guesses, but the difference between these two charts is only that you distributed the rate adjustment evenly over a two year period. Now, I wanted to just show you the benefit of the prediction again. These graphs are the same exact graphs with all the assumptions, all the data is the same, the difference here, however, is that in graph A you implement the full adjustment in 2009 and in graph B you also implement the full rate adjustment in 2009 as the model recommends, but, then, you add on a modest five percent increase every year thereafter. Now, I'm not suggesting we do this, I'm just showing you what that would look like. You can see just how stable the fund becomes with a minor modification every year thereafter, whether they are inflationary Meridian City Council Special Meeting/Workshop August 19, 2008 Page 81 of 101 modifications or what. What we see here is that the model is telling us we need to make a big mid point -- or mid course correction now and after that time, provided we make that mid course correction to the level it needs to be made, we can bring stability to the fund with minor inflationary adjustments over the six year time period into the future. As a matter of fact, this is kind of nice to see here, where we have some increases going on. I can tell you when we get here that's not going to look like that, because this, again, doesn't include our phosphorus regulatory requirement, the uranium requirement that we are still having to meet, and those kinds of things. So, this will modify, but this is -- this is based on what we know today. So, I just wanted to give you that background to show you what little tinkering -- what a little bit of tinkering can do as it relates to your projection. I'd like to pause there and ask if you have any questions, essentially, on the rate recommendation, the model, and that information I have presented thus far, because we are going to deviate here just a little bit into some pretty complex stuff. I'm hopeful it's not that complex, but I do want to pause for a minute and make sure we -- I answer your questions or comments or concerns before we move forward. So, I'll pause for those if you have any. Rountree: Comments? Questions? Press on. De Weerd: Todd looks like he's having too much fun. Rountree: Todd, you want us to ask you a question? They would be, wouldn't they. Okay. Barry: Because we are considering some pretty -- potentially pretty big changes to our rates, I thought it prudent that we look at how we structure our rates and I have really no recommendation here on this next section, I just wanted to point some things out to you. actually do have a recommendation, but I'll withhold that at this point in time for your comment. The rate restructuring portion here -- and, again, I didn't know that you wouldn't have your screens. This is -- this is a bit tough to read and the next one is going to be even tougher. Can we make copies of this for the Council? Yeah. That's going to be tough to read, too. Do you mind blowing that up? Yeah. If you could blow this up, that would be great. I'm going to get you copies of this, hopefully blown up, so that it makes a little bit more sense. Rountree: Tom, we have eye in our health insurance, so you might -- might schedule yourself for an eye exam. I don't have any trouble reading that. Borton: I can read it. Barry: I thought my glasses were strong enough, but, again, I'm a pretty good distance away, so -- Bird: It's better than what we get from Todd. Meridian City Council Special Meeting/Workshop August 19, 2008 Page 82 of 101 Barry: This is Todd's right here. I'm going to have that one blown up. But let's go through this. We will step through the charts here, because it makes a lot of sense, it just looks scary. This is water. This is sewer. And this is the combined. When we talk about rate structures, currently this is our current structure. We have a base, which also can be considered fixed income. We have usage, which can be considered variable income. Our base is what we are going to get no matter what, if people are connected. Our usage is what we are going to get based on how they use it. That's why it's variable. If you multiply this across, even under our new fee scenario, we increase as we are recommending here, 24 percent. These are the new fees. I have already described those. This would be the revenue under the new rate structure for water, with a 24 percent increase. That's the revenue that we would get, this bold number. Now, if you take that and you divide what you're getting in your revenue from your base versus from your usage, you see that your base is supplying about 27 percent of your overall financing -- or funding, rather. And your usage is providing about 73 percent of your overall funding. Now, when you say what does the base and what does the usage cover currently, our base covers 60 percent of personnel expenses and, then, the remaining 40 percent has to be covered by usage. The other key here is that operating expenses, CIP transfer, and the depreciation reserve would all be covered by usage under this rate structure. This is what the rate structure looks like. Generally, 25 percent comes from base, our revenues come from base, 75 percent comes from usage.. Now, you get something very similar in sewer. Here is the overall total revenue in sewer. Here is the percentage that comes from base up here and from usage. Again, about 60 percent of your base is covering personnel, the other 40 percent's coming from your usage. And, then, your CIP, your operational and your depreciation expenses are coming from full usage and that carries forward when you combine the two rates for the overall amount. The question of the day is should we be covering, essentially, our fixed costs with variable income. That's the question. Shall we cover fixed costs with variable income. Our fixed costs are personnel and operating. So, I'm not suggesting that this rate structure does not work, it's just a question for the Council. Do we want to consider moving under this structure whereby we are only covering a small portion of our personnel and operating cost with a base rate or a fixed income. There are two other options that I want to present to you. Mr. Watts, however, is I believe -- did they get the -- he's working on the next slide, which is pretty difficult to read. Rountree: We can read it. Bird: We can read it. Get with it. Barry: All right. I'm not sure I can and he's got my -- I can maybe move up. Bird: Give it to Todd, he can read it for you. Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 83 of 101 Rountree: You can use this mike. Barry: Okay. Okay. So, this represents -- this first column here represents what we just went through. This is our current fee structure. Twenty-five percent of our income comes from base or fixed income and the other 75 percent comes from usage. Option two is when we say, okay, let's take all of our personnel expenses and cover those with fixed income. And that's just what we have done here. You will notice that the amount of revenue is the same in every case and so is the rate increase, okay? Or the revenue from the rate increase. What differs here is the percent increase when you compare it from base to usage across the board, but the bottom line increase is the same, 24 percent for water -- 24 percent from water, 59 percent for sewer, 59 percent here. But because you're making modifications to the base and the usage you get different percentages in here, but they average out to what we were talking about before. So, in this case under option two, all we are doing is saying, look, we want to cover personnel expenses with fixed income and so, therefore, a hundred percent of that should be covered by your base. If you do that, then, you can see here that you have got on the order of about 38 percent -- close to 40 percent coming from base income and fixed income and the remaining coming from usage. However, in this situation we are not covering any of our operational expenses, which also could be considered, however, as a fixed cost. So, option three here says, all right, well, what does it look like if you want to have your fixed costs covered by your fixed income and here we have personnel expenses covered by a hundred percent base and operating expenses covered by a hundred percent base and that's this graph here where, essentially, 60 percent of your income is fixed and 40 percent is variable. Now, the impact to the rate payers, just by changing the structure here under this example -- this is the average rate payer, 8,000 gallons of water, 5,000 gallons sewer, is exactly the same. Okay. Again, overall increase here that is being recommended was 24 percent for water is the same in option one, it is the same in option two, it is the same in option three. Fifty-nine percent for sewer. The same in option one, option two, and option three and the combined increase that we talk about at being 44 percent is the same. in option one, two and three. I will point out, however, that if you publish rate adjustments, you know, doing a restructuring here, you're going to see in the newspaper -- for example, if you choose this, that our base rate was going from say for sewer 4.74 to 16.86, that we have a 256 percent increase. Now, that's true if you're just doing a numbers comparison, but you also have a minus two percent in usage and so that equates, generally, when you do the calc, to a 59 percent overall increase. So, this can be very confusing for the public and you should just be aware of that. It is always a challenge when you change your rate structure to educate the public on how the structure is changing„ but how it is not intended to modify or adjust the incomes that you're trying to get, just, essentially, covering your base expenses with your fixed income. So, anyway, that is, essentially, it as it relates to rate structure. Just something to think about. So, in conclusion, as you probably ascertained, we have some financial challenges that we need to deal with. will emphasize, however, that we do have a balanced budget. We utilize the multi -rate projection model to help us provide insight into what's going to happen in the future. We Meridian City Council Special Meeting/workshop August 19, 2008 Page 84 of 101 know that we don't have a crystal ball, we don't have fortune cookies or anything else that we can use to help us with that, so we have to do the best with the information that we have and that's what this multi-year rate projection model can help us with. We do know that as a result of this we are going to have better awareness about where we are fiscally and we are going to have better reporting that's going to be required in order to keep this model up to date and to keep it true and accurate. And so tracking is going to be important as well. But this has allowed us an opportunity to really emphasize our movement toward a longer term planning horizon, but we need to act now in order to make our mid course correction. Many will say that now is the worst possible time for us to be considering raising our rates and while I empathize with this, I can assure you looking forward, using the rate projection model, that there is no better time than now to make our mid course correction, as postponing our actions will only make more difficult our future financial challenges. To that end we will continue to be fiscally conservative in the way we budget and in the way that we operate. We will move more toward an anticipatory budgeting approach, helping -- using the model to help guide our decision making processes. We will use -- we will have better use and programming and leveraging of our existing dollars and as an example of this, I'd like to emphasize again that in the fiscal year 2009 budget we were able to reduce our personnel and operating expenses utility wide by 12.7 percent over fiscal year 2008, with the exception of wastewater. We also reduced our enhancement request by 26 percent over fiscal year 2008 and we also freed up greater than four million dollars in capital expenses in fiscal year 2009 by utilizing just -in -time capital financing. Some of the recommended next steps we have are that we'd like for you to provide input as it relates to your agreement or disagreement with our assumptions and input and we would like to go back and model -- modify the model inputs to match your directive, should you have a different directive than what's been presented this evening. After that's done, we'd recommend that we initiate a public process for modification of our rates and/or structure to be determined by Council. And that we revive and develop our finance policies to match our recommended approach and be inclusive of Council's directives. So, I having said that, I am -- that concludes my presentation and I'm anxious to take your questions, comments, or concerns. Rountree: I have a question for Todd. In our General Fund accounts we have a reserve, I believe it's three months or is it six months? It's four? Okay. I was close. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I just -- it's always a bad time to raise rates, as you put out. Some times are better, some times are worse than others and I'm reminded that somebody made a comment one time the best time to plant a tree is 20 years ago. The second best time is today. So, having identified that we have a crisis coming, the time is always today. So, I -- you know, if we would have solved it ten years ago or something, we wouldn't be Meridian City Council Special Meeting/workshop August 19, 2008 Page 85 of 101 having the discussion, I guess. But I think to go forward in the future, we need to be doing this, and just off the top of my head, the methodology that you went for all seems reasonable to me. We probably will discuss whether we ought to have the same kind of reserve as we do other places, maybe four months instead of six. That seems like a fair question. The other discussions are things that -- this is probably something we ought to review once a year and see, you know, do we need to adjust the assumptions, do we need to adjust the rates. I would be inclined to suggest that we should go for the rate increase, as you have proposed. I have some discomfort from getting that much of our budget from the variable part of the income. I guess my suggestion would be that maybe we go for option one, we go for the entire rate adjustment that you're suggesting immediately, because I see the penalty of not doing that. But, two, the rate restructuring where you get more of it -- more of the base income from the fixed base fee, I probably would go with option two the first year and segway into option three the second or third year, because that -- the dollar figures are the same. Even if it takes us a couple of years to get to our comfort level with where it's coming from, that would be all right with me. I think we should go that direction. But I'm not sure we need to make that change immediately. Personal opinion. I'm done. Rountree: Further comments, questions? De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Now, I guess I ask staff -- and while we want to encourage conservation, we don't want to necessarily penalize as well. So, which of those options seems most fair? You know, should -- and I guess that's a philosophical question on who should pay, the higher users or because your base doesn't change much, regardless of the usage, what is fair? Was that a question you understood? It's getting late. Barry: Well, Madam Mayor, Mr. President, I'm not sure if that's a rhetorical question or a philosophical question or a question you would like staff to comment on, so -- De Weerd: I would like your comment on while the goal is to encourage conservation of water -- what you flush down your pipes, you don't necessarily want that person who is spending a lot of time and effort to conserve to pay a higher rate, because they are conscientious of those resources. So., in these three scenarios what is your recommendation trying to balance some of the goals on conservation and being fair? Barry: Madam Mayor and Mr. President, Council Members, the rate structure that we have is one in which we utilize a base to cover some portion of our operation whether it be personnel, operating costs, capital outlays, or whatnot. And the structure that we currently have is such that about 75 percent of our income comes from a variable source. Now, if we really push hard on conservation, which I would like to do, we will Meridian City Council Special Meeting/workshop August 19, 2008 Page 86 of 101 not be solvent if we do that under that existing -- under our current rate structure. There will be a point in time where we will not be -- we will not gain sufficient revenues from a 25 percent fixed income in order to sustain ourselves. And this is the big debate over conservation. How much do you want to penalize people for conserving, because some people look at it that way. You know, I'm getting -- I'm having to pay more for less and that is true in a lot of different areas, as we grow as a population, as we have finite resources that continue to be consumed by more and more people, there will be those points in time where the resource can't sustain the population's demand on them and so it will be required -- a requirement for folks to be conserving. But the rate structure in each of the options that have been presented are such that those who use more will pay more, without question. The principle behind this is how comfortable do we want to be that our fixed costs are going to be covered by our variable income and it is a balancing act, because we are a business. You know, the Enterprise Fund, utilities are a business and we need to stay solvent. At the same time we also want to promote conservation and environmental initiatives. So, where do you strike that balance? De Weerd: Well -- and, Tom, I guess that's my question and theory is isn't that something that you should look at annually in your fee adjustments if you are being successful in your conservation efforts? It does go with the base is going to have to increase, but, you know, by continuing to keep that philosophy and making sure that that is just an annual consideration, instead of loading it up front with the -- with the premise that, well, if we use less, we have to make up for it. I mean isn't that just an annual consideration? Barry: You can make it an annual consideration. Rate restructuring is not something that's commonly done that frequently and there are certainly a lot of different structures to consider. You can consider block structures, for example, where you charge a base rate and, then, the first two or three thousand gallons of usage is at one rate, the next two to three thousand gallons is at another rate, which is higher, the two to three thousand gallons is at another rate, which is even higher, to, A, promote conservation and, B, make up the -- or have the people who have the biggest impact on the system pay the biggest amount for it. There is a variety of different ways we can talk about it. You know, all I did was take our existing structure and say how much of it do you want to continue to cover fixed costs versus how much do you want to have to pay for other stuff. You could certainly look at your rate structure every single year. What we have noticed, again, since 2002 to now is that the amount of consumption is reducing and presented in July a graph that showed, in part, the impact of that loss of consumption on our revenues and because our current. rate structure shows that 75 percent of our revenues in the water department, for the most part, are coming from variable income sources, that is usage. We aren't seeing the impact of using less and the reality of the situation is while we want to promote that, it's got to be made up someplace else. You can front load it into a base or you can tier your usage charges, so that the people who do end up using more actually get charged more and more as they ease up. There is a variety of different structures that can be considered, it's just -- it's really a philosophical • 0 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 87 of 101 question, it's something that, you know, is more or less a city policy as it relates to how we want to charge our customers. De Weerd: Just one more question. Rountree: Madam Mayor. De Weerd: I would be curious to see if we mirrored the General Fund's reserve at four months, rather than the six months you have in the proposal. I'm sure it's not going to change it significantly, but because that reserve has to be made on the front side, rather than the back side, perhaps it will. If you can include that in a model run. Barry: Uh-huh. Yes, ma'am, we can do that. Rountree: Further questions? Comments? Tom, on the grade restructuring, that whole conundrum of what to do for conservation is probably not going to be solved, but when I look at the fairness issue, whether you're conserving or not, the cost of that well and the cost of the infrastructure to deliver a gallon of water to the consumer, who is conserving and the consumer who is utilizing above the 8,000 gallons on average, is the same. And they are going to be impacted the same if that resource is not producing water. So, have a tough time struggling with that. I think our structure now is, if you will, subsidizing the system. I mean if everybody were to utilize and conserve, we would not be able to meet our base expenses. Period. De Weerd: Or if we have a wet spring. Rountree: Yeah. If we have a flood. There you go. So, I think we need to -- we need to give that serious consideration. We are not going to do that tonight in terms of where we are going to go, but I think that we need to take a look at that and find a comfort point or move to a comfort point in that situation. And it may, in fact, be a blocked situation to discourage high use and to award the conservers, but that base fee somehow or another needs to be distributed amongst all users, because they all benefit the same for having that in place. As far as the rates, I don't like the percentage particularly, but we are living with seeing rate increases every day, whether it's power or natural gas or -- we have actually seen some rate decreases with gasoline, but that's -- that's not going to stay. So, I think we need to look at the rates. I think we need to discuss when we want to schedule our rate hearings. We won't do that with our budget. And start seeking public input. And I suspect I know what that's going to be, but the bottom line is our costs are going up, just like everybody else's costs are going up. Our water and wastewater facilities are driven by the petroleum industry, mainly, in terms of the infrastructure that we put in and the chemistry that we utilize to maintain them. Our expertise is growing and needed to operate those highly technical systems and that's costing us more. So, we need to address that and we'need to have the right rates. don't think we can back away from that, even though it's going to be a tough decision, Meridian City Council Special Meeting/Workshop August 19, 2008 Page 88 of 101 we are going to have to make that. So, I think, Tom, we need to work with Finance and the Mayor and the Clerk to figure out when and how we schedule public hearings and maybe some just public information on rates, rates -- the need for rate increases and schedule public hearings. De. Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess since Ralph benefits from all of these presentations that he -- Rountree: I was going to ask Ralph how he felt about it. De Wee'rd: It would be =- it would be helpful if you asked him some of -- you know, when we do that public outreach, what speaks to you, Ralph, and what makes sense and where -- where we need to focus the public education aspect of this. This is not a comfortable direction, but a necessary one. Rountree: I think what the Mayor is asking, Ralph, would you be a sounding board, in that process with us. Thank you. De Weerd: Thank you for interpreting what I said. Rountree: Any other comments, questions? Do you need any -- Bird: Mr. President? Rountree: Mr. Bird. Bird: I wholeheartedly agree with what you stated about -- I hate to see fixed costs being financed mostly by variable usage. It costs the same to -- for every house to get the first gallon there and, then, whatever -- how many gallons you use that's where it -- that's the deal. So, as long as we can back up what we need for costs I have no problem with the rates. I don't -- I'm like Councilman Rountree that I hate seeing this percentage, but in the same token if -- if our costs warrant it, then, we have got to do it. We are not in the business of losing money and evidently with your model it's working a lot better. One of the reasons we have to go with a higher percentage is because we don't look at rates enough, we wait too many years and, then, have to scrape the bottom and get after it and get the black eye. So, before you put it out to public hearings and stuff, I hope -- and I hope that's soon, at least let us know when it's going to be, please. Rountree: Well, Mr. Bird, I would say that we will have all of that before we start that -- or what -- before we get into that process. So, we will not necessarily approve that, but • 0 Meridian City Council Special Meeting/workshop August 19, 2008 Page 89 of 101 we will authorize the presentation of at least some options, ranges of numbers, that we are comfortable with. De Weerd: Mr. President, I guess -- Rountree: Madam Mayor. De Weerd: -- staff needs direction on what to take to the public. You know, what is palatable to you and certainly I'd like Councilman Borton to have this opportunity to make a tough decision before his last meeting, so I would hate to deprive you. If we are to move forward with this, we do need to know what -- what your direction is on how we are moving forward. Borton: Madam Mayor, I'll throw out my two bits. Tom, this is awesome stuff. You have done exactly what needs to be done to fix the problem. My perspective would be to do the full increase immediately or alter your model to increase the increase to cover the difference to allow it to be apportioned over a number of years. I'm sure you can tweak the formula to show that if that makes some sense. Barry: Absolutely. Borton: So, it still gets you there, but allows you to spread it out and maybe that's an option A and an option B to present in a public forum. I don't think the discussion is whether or not the gap gets closed, it's -- the gap is going to get closed and these are two different mechanisms to get there. I don't know which is better. And, then, on the -- on the rate restructuring, I tend to agree that putting more fixed costs into the base makes sense. I don't know if it's option two or option three. I see where you're trying to go. I'll just try and figure out the elasticity of personnel costs as it relates to consumption, which I got myself -- I was graphing things and getting it confused, so understanding that might make sense to determine which of those options you choose. But, clearly, I think shifting some of it over to the base makes more sense, brought to light by the change in the economy and usage that's happened in the last year or so. So, those are my perspectives. I would favor an approach of the problem is going to be fixed and here is how it is. And another question on that. I made a note. I didn't bring it up. The operational reserves I presume have an inflation quotient into it, like the three percent cost, because the operational reserves need to grow incrementally. It's not just two million dollars to -- or whatever that figure is. That figure grows annually as well. Barry: Mr. Borton, Members of the Council, that is true. However, in the model we kept it flat. So, we did not increase the operational reserve by a percentage. It doesn't mean we couldn't, it just -- it's a matter of tolerances, too. I mean, you know, the depreciation reserve I think is perhaps low, that we are going to set aside every year, but we can't afford what I think we need to probably consider, so, you have to start somewhere and some of the assumptions that we used are inclusive of that. We are Meridian City Council Special Meeting/Workshop August 19, 2008 Page 90 of 101 trying to be sensitive of the political will of the Council, as well as the -- the impact to the rate payers, but on that particular issue we did not escalate by any inflationary factor the operating reserve at all over the six year period. Rountree: And, Tom, you and I have already discussed this and I have basically given my blessing on the numbers you have come up with and I think that's a -- that's the starting point and we go up from there. I don't see us backing away from those numbers. Not and staying solvent in the funds. Particularly with the inflation that we are looking at and just the operating costs. Barry: Thank you, sir. This is great direction. We -- we are in a position at Public Works with this model having it fully developed and having finance's assistance and blessing on this to run any -- any input or any modification that you'd like, I can spit you out a number within 'minutes. So, that -- as we have discussed tonight I want to clarify the direction that I have and also ask for a bit more. The Mayor has requested -- and understand the Council has also conferred that we would like to reduce the operational reserve to a four month reserve, instead of a six month reserve. That will shave, I believe, about 500,000 dollars off of water and 500,000 dollars off of sewer for the operational reserve, which means we have about one and a half million for sewer and one and a half million for water. That will have an impact on the rates. It will, of course, reduce the rate. If you would like for me to increase the operational reserve by an inflationary factor on a year by year basis, that will counter that decrease and would allow us an opportunity to keep pace with our operational reserve over time. So, I guess I'll pause there and if you -- because I need to have that kind of clarity in order to run the model with the direction that you would like to see. So, I guess the question is for input, put in three months or, excuse me, four months reserve for water and wastewater and, then, add an inflationary escalator to the operational reserve over time. Is that -- do we have general agreement that that's how we should at least run that portion of the model? De Weerd: Yes. Rountree: Yes. I'm� okay with that. Barry: Okay. Great. And, then, the depreciation amount we will keep the same and -- let me think what else. As far as structure, I'm not really sure how to move forward there. I mean would you like us to consider other alternatives or provide additional information beyond what has been provided this evening with regard to the three options, come up with a new concept, look at the blocks, you know, especially for water. Because for sewer I don't know that you use the block system for that. So, I guess a little more direction there would be helpful to allow me to streamline the next iteration. Rountree: Any comments? My comment, would be let's look at option two as the first step. r Meridian City Council Special Meeting/Workshop August 19, 2008 Page 91 of 101 Zaremba: Mr. President, I would join that. I think option two. But revisit going as far as option three within another year or two, probably. Somewhere down the line. Barry: Certainly. Zaremba: Not immediately. I would be interested in the block on the variable. Barry: I'm sorry, Mr. Zaremba. Zaremba: Doing the variable part of it in blocks. That would interest me. So, that the bigger users not only pay more, but they -- it accelerates. I think that's very reasonable. Rountree: And I can see that just applied to the water side. Zaremba: Yes. Yes. Rountree: Any other guidance? Zaremba: Apparently there are others like United Water that actually do that now. So, it's not that we would be unique. Rountree: Any other comments, direction? Tom, you need further clarification? Barry: No, sir. I guess I would just ask how would you like us to present this information to you next and what is the time horizon with which you'd like us to report back to you? Rountree: I'd. like to see it next week if we can. I mean we have got to get something scheduled. Bird: We have got to get going. Rountree: We got to have this in place by -- I think by the end of September. Barry: Okay. So, the -- coming back to you in a week's time, you're referring to the actual rate hearing. Rountree: No. No. Barry: Okay. Just additional information. Rountree: What do the numbers look like with the suggested changes -- Barry: Fantastic. Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 92 of 101. Rountree: -- and we will go from there and if we are comfortable with those, then, we will move forward with the public process. Barry: Okay. We can finish the model work and report back almost immediately. The moving toward a different rate structure, particularly a block type of structure, will require quite a bit of work for us to make sure that the block structure is set up appropriately, so that we don't end up shooting ourselves in the foot. So, that will take us a bit more time and I would not be able to provide answers or insight within a week's time on that. But perhaps, too, having said that, is it your preference that we just move forward in a week to present to you the rate model stuff and, then, the second week brings back the structure or just to wait and bring them both back to you? Rountree: That would be my preference, that we get the rate now and as you look at the block structure give it time. We are kind of in the pickle we are in because I think we were rushed into the last rate changes without giving them full due diligence. Barry: Mr. President, if I may, changing the rate structure will significantly complicate our public information campaign, without doubt. I agree that moving our fixed costs more to a fixed income is entirely reasonable. I just want to make clear that it will be difficult to explain to the public not only the changes in the rates, but, then, how we are changing the structure to the rate. It will also be difficult for us to say that your bill will not change simply by changing the rate structure, because those who are not the average users will see different impacts and I guess I don't want to set Council or the leadership of the city up for a huge public outcry as it relates to too many changes at once and so you may say, well, why did you even present it, but I just presented it only to say that it's something else we should think about. If we want to think about it now, that's great, we can incorporate it, and do that work, there is no problem doing that, but I just want to make sure that everyone understands it will be a much more complex public relations campaign. Rountree: Tom, thank you for the concern. I think we all recognize the political fallout of that. I'm not saying that we at this point in time decided to follow through with that, but I think we want the information and if it looks like something we need to do, I think that we are brave enough to do it. Barry: Fantastic. Thank you, sir. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: You know, I guess in moving to option two and changing your base, I firmly believe we have to look at this every year. One of the reasons we probably get into 0 0 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 93 of 101 these scenarios or we are not fine tuning this every year to make sure we still -- you know, whether it's an increase or a decrease, we are still maintaining that cost effectiveness and, you know, it's.-- I'm not concerned about the public relations aspect of it, but it is complex. You are already changing your restructure with your base that maybe you look at the tier structure when you look in a year to see how that works and do it then and that was -- is certainly up to Council discussion, but I don't want to ask staff to bite off more than we can handle at this point either. Just to discuss. Borton: Mr. President? Rountree: Mr. Borton. Borton: Tom, you were probably going to do this anyway, but you when bring that back is to have that proposed implementation date in sort of a backup calendar from there as to when the public hearings potentially would be, informational meetings from there to sort of see how it would roll out schedule -wise. Barry: Yes, sir. I would be happy to bring that information back to you. Rountree: Yeah. Thank you, Joe. You won't have to see that. Are we through with this item? Any further input you need, staff? Todd's making an inquiry of Rita. Rita's going to tell him what to do. Barry: We are just confirming the expectation on the two weeks for the tiered structure for the block on usage. Two weeks -- as I understand may be a bit tight for staff. I now have confirmation that we can meet that two week -- Rountree: We don't need -- yeah. Mr. Borton's correct, we don't need the tiered to close the gap. Barry: Okay. Fantastic. De Weerd: But when do you want it? For this or when we look at it again? Rountree: Anybody have a preference? I would like to keep it fresh with us and not wait until April or sometime like that, but if we are looking end of October, first part of November -- Barry: I believe we could certainly meet that schedule. Rountree: Okay. On the general input on the block, so -- Barry: Thank you all for your time. I appreciate the -- 0 0 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 94 of 101 Rountree: Tom, appreciate it. Good job. Now, we will want to do this every year. I have a comment for the record pertaining to the last item on Leisure Lane. This is one Councilman that was working under the assumption that Leisure Lane is not part of the City of Meridian, but the county, but apparently they are. I have asked Mr. Nary to check into that and I would also like to find out when they were and possibly why they do not have city services and I think that might have some bearing on how we deal with them in the future. So, if staff would look into that. Bird: They are all in the city. Rountree: That's what we just found out. And I would like to get back to them, once we find out that information, and maybe sit down with them and see if we can't figure out what the city's part of this is, if, in fact, that's true and what our obligation is. And if staff or the Mayor would relate that to their up front personnel, I'd appreciate that. De Weerd: Tom, can you communicate that? Barry: Yes, ma'am. We will have that discussion at our first meeting and make sure that they are aware of that and I will also make sure that we follow up with Council and the Mayor regarding the status of that. Rountree: And would you invite me to that meeting? Barry: Yes, sir. Rountree: Okay. De Weerd: Me, too. Barry: Okay. (d) Heroes Park / PAL Agreement Rountree: Next item. Steve, you have been patiently nodding away back there in the corner, so we are now two hours past our workshop closing time, so take it away and let's get it over with. Siddoway: Thank you, Mr. Council President, Mayor, Members of the Council. What you have before you is an agreement for development and joint use of Heroes Park. This agreement is the agreement with PAL for Heroes Park. Council has already seen two previous versions of this, so I will keep my comments to the highlights. The previous direction that we received from Council on this agreement was to write the agreement for the 328,000 dollars and to remove all references to a promissory note, separate from the lien on the property and to show that full amount as an encumbrance Meridian City Council Special Meeting/Workshop August 19, 2008 Page 95 of 101 on the sale of the property. This agreement does that, as directed by Council. In addition to delineating those financial responsibilities, it also addresses the processes for scheduling both soccer and in-line hockey seasons. You have three documents before you. One is the agreement. One is titled Mortgage and. Security Agreement. And the third one is the mortgage note. I'd like to publicly thank on the record the legal department for their work on this agreement and especially Emily Kane for her work and direction. We are here to recommend approval -of this agreement. It has been signed by PAL at this time and to authorize the Mayor to sign all three documents associated with this agreement and I will stand for questions. Rountree: Questions for Mr. Siddoway or Mr. Nary? I have a question for Mr. Nary. It has been reviewed by legal and -- Nary: Mrs. Kane wrote the document, so, yes, Mr. President. Rountree: It has been reviewed by you? Nary: Yes. Rountree: Okay. Thank you. Comments? Bird: I have none. Rountree: Mr. Zaremba. Zaremba: Is a motion in order to approve this? Rountree: I would have a question for Mr. Borton. I- know he was instrumental in some of the language as it related to the surety of the property. I just want to make sure that the language is consistent with the direction he gave. Borton: It is. Rountree: Okay. Siddoway: Mr. President, I just also point out for the record that the 328,000 that is required by PAL as part of this agreement is in addition to the 322,000 that they have already spent on the property, so the total amount invested by PAL in Heroes Park will be approximately 650,000 and the 328,000 of this agreement, again, is in addition to what they have already spent. . Rountree: Thank you, Steve. 0 Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 96 of 101 Zaremba: Mr. President, I move that we ratify the Heroes Park Police Athletic League agreement and I guess that would mean authorize the Mayor to sign and the Clerk to attest. Is that the process? Nary: Yes. Bird: Second. Rountree: It's been moved and seconded to approve the Heroes Park PAL agreement, authorizing the Mayor to sign and the Clerk to attest. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. De Weerd: Can we break open our sparkling cider after this one? Zaremba: In the park. De Weerd: This is long awaited. Rountree: Well -- Siddoway: Thank you very much. (e) George Fox Learning Project Proposal for MPD: - Peterson Indemnity Agmt - Slawson Indemnity Agmt - Sara Harris Indemnity Agmt - Terry Theuson I'ndenmity Agmt Rountree: -- it's not over. Next item is the George Fox Learning Project. Mr. Nary, are you going to tell us about that? Nary: Yes. Mr. President, Madam Mayor, Members of the Council, this is a project that's been coordinated through the police department with Chief Lavey. George Fox is doing a survey -- a survey development implementation plan. This is a school project that will benefit the police department. All the reason the indemnity agreements are in front of you is the individuals are indemnifying the city for any injury that may occur on our premises by them being in our building and, essentially, in the secured areas of the building and such. I think there is one more person that may be submitting one later, we just haven't gotten them, but it may be all of them that are covered, but that's all this is. This is just a project with the police, so -- Meridian City Council Special MeetingNVorkshop August 19, 2008 Page 97 of 101 Rountree: And what's the action that's required? Is it just for information? Nary: This is to approve these indemnity agreements. Rountree: Okay. Bird: Have you got a first name on the first two? Nary: It's just the one that's got -- Bird: Yeah, but the first name. Nary.: Oh. First name is Emily Peterson and Stephanie Slawson. Bird: Stephanie? Okay. Rountree: So, we need a motion to approve those agreements. Borton: So moved. Bird: Mr. President? Rountree: Mr. Bird. Bird: You want a motion now? Rountree: Please. Bird: I would move that we approve the indemnity agreement with George Fox Learning Project for the Meridian Police Department for Emily Peterson, Stephanie Slawson, Sara Harris and Terry Thueson and Michael Garner. Borton: Second. Rountree: It's been moved and seconded to approve these agreements. Roll call or voice? All those in favor? Opposed? Motion passes. MOTION CARRIED: ALL AYES. De Weerd: Mr. President? Rountree: Madam Mayor. Meridian City Council Special Meeting/workshop August 19, 2008 Page 98 of 101 De Weerd: Just before you move off the topic of police -- and I don't know if Mark has anything to add, but in the police and fire games we have been taking home several metals. Let's see. Lieutenant Basterrechea got a bronze in wrestling. Michael de St. Germain, he has gotten a number in track and field, the decathlon and the biathlon, the coed biathlon. I believe that Brian Lueddeke just got one in motocross. I know that our soccer team is still in the running. And so that's on the police side of it. I don't know if anyone in fire is doing anything? Niemeyer: Our guys have yet to play in the horseshoe tournament. They are waiting on that. Rountree: I believe those that are playing in hockey have won their first game. Niemeyer: Yes. Hockey has just started. De Weerd: Are you -- is the fire department participating in any of the other events? Niemeyer: We have got hockey, horseshoes, -bench press, and I believe softball we have got fire guys signed up for. De Weerd: They do have the fire -- or boxing is one of their main events Friday evening at 6:30 1 believe the competition starts. It is free. All of the games are free. It's a great opportunity to get out and support our public safety officers and those in the valley. I did go and watch our command staff participate in the dodge ball competition. It was the funniest thing I have seen. We didn't do very well, but it was very entertaining. And, you know, they did beat the Ada County Sheriffs Department and the command staff for Boise police, so we figured we held our head high when we walked out of there. Item 6: CITY ORDINANCE REVIEW: (a) Discussion of Fire Hydrant Ordinance Rountree: Thank you for the update. Next item is city ordinance, discussion of fire hydrant ordinance. Mr. Nary? Nary: Thank you, Mr. President, Madam Mayor, Members of the Council. This is an ordinance we'd like to bring in front of you next week, if at all possible. There was a discrepancy we found in the fire code between the distance vehicles can park from fire hydrants. The fire code is five feet and -- or excuse me. The fire code is three feet. The city code is five feet. And both the fire department and the water department enforce that and because there is a discrepancy, the fire -- the city one we couldn't find any reason that the five feet existed, other than historically that's what they had, but there is -- there is support in the fire code for the three foot distance. That was the fire department's preference was that we be consistent with the fire code, since there is that • 0 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 99 of 101 external support for that -- that clearance distance. The water department is fine with that. So, this is one just cleaning up our city code to make it consistent. If it's all right with Council, we would bring that back in front of you next week for approval. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I have a question about something that's being deleted. Apparently the original paragraph A was kind of a catch all and I see that B now covers damage, but the piece of obstructing does no longer appear anywhere. It would seem -- Nary: It's already in the fire code and the fire code is already adopted by the city. So, that was the reason. Zaremba: Okay. So, it exists, it doesn't need to be restated. Nary: Correct. Zaremba: Okay. Thank you. De Weerd: Does Mark -- Rountree: Mark. Niemeyer: President Rountree, Madam Mayor, yes, we agree. I figured I had to say something. Rountree: Made your time worthwhile. Niemeyer: Yeah. De Weerd: We will tell the chief you did an outstanding job. Rountree: Mr. Nary, question. Is there a provision, once -- if and once we have this ordinance in place, to get ACHD or someone to designate the curb where these fire hydrants are located? Some of them even know they have to be cleared and whatnot, are not very well recognized in neighborhoods. And without some kind of notification, don't know how we enforce that. Nary: Mr. President, Madam Mayor, Members of the Council, currently what the water department -- since they are the ones probably out the most on these, I can tell you that ACHD's answer is they don't paint curbs. They no longer paint curbs for anything. Mostly because of maintenance and the recurring cost of repainting. But what we do 0 0 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 100 of 101 currently is they provide written notice. So, when they are out reading meters or addressing other water issues in the city, they will note -- not give citations, but put notices on vehicles that they are parked too close. So, they do try to inform before we really enforce and from what I have been told by the water department and the fire department, that's been a fairly effective tool. It hasn't been problematic for the fire -- the fire department to get to a scene and have problems with vehicles, but that's the best I can tell you, unless we wanted to go out and paint the curbs ourselves, I wouldn't see ACHD doing it. Item 7: EXECUTIVE SESSION: (a) Executive Session per ISC 67-2345(1)0)(To engage in communications with a representative of the public agency's risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed. The mere presence of a representative.of the public agency's risk manager or insurance provider at an executive session does not satisfy this requirement & (c) to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency): Rountree: Okay. Last item on the agenda, Executive Session. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c). Zaremba: Second. Rountree: It's been moved and seconded to go into Executive Session. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: De Weerd: I would entertain a motion to come out of Executive Session. Rountree: So moved. Borton: Second. 0 Meridian City Council Special Meeting/Workshop August 19, 2008 Page 101 of 101 De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Motion to adjourn? Bird: So moved. Borton: Second. De Weerd: All in favor? MOTION CARRIED: ALL AYES. De Weerd: We are adjourned. MEETING ADJOURNED AT P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ATTESTED: ..ems -r TAMMY DE WE D, MAYOR ATTESTED: • Oq / a-5 / Old DATEAPPROVED rR 0 JAYCE L. HOMAN, VT CLERK BEAL _= August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 3-A REQUEST Longitudinal Pipeline Encroachment Agreement with UPRR for for $20, 870.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. AU a'r 249546 PLE.DOC 980220 Folder No. 02466-08 Form Approved, AVP -Law LONGITUDINAL PIPELINE ENCROACHMENT AGREEMENT Between Mile Posts 455.13 and 455.24 Boise Subdivision/Branch Location: Meridian, Ada County, Idaho THIS AGREEMENT ("Agreement") is made and entered into as of July 31, 2008, ("Effective Date") by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation, ("Licensor") and CITY OF MERIDIAN, an Idaho municipal corporation to be addressed at 660 East Watertower Street, Suite 200, Meridian, Idaho 83642 ("Licensee"). IT IS MUTUALLY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: Article 1. LICENSOR GRANTS RIGHT. In consideration of the License Fee to be paid by the Licensee and in further consideration of the covenants and agreements herein contained to be by the Licensee kept, observed and performed, the Licensor hereby grants to the Licensee the right to construct and thereafter, during the term hereof, to maintain and operate one underground 10 inch pipeline encroachment for transporting and conveying potable water only (hereinafter the "Pipeline") in the location shown and in conformity with the dimensions and specifications indicated on the attached prints dated July 25, 2008 and marked Exhibit A and Exhibit A-1, attached hereto and hereby made a part hereof. Under no circumstances shall Licensee modify the use of the Pipeline for a purpose other than transporting and conveying potable water, and the Pipeline shall not be used to convey any other substance, any fiber optic cable, or for any other use, whether such use is currently technologically possible, or whether such use may come into existence during the life of this Agreement. Article 2. LICENSE FEE. Upon execution of this Agreement, the Licensee shall pay to the Licensor a one-time License Fee of Twenty Thousand Eight Hundred Seventy Dollars ($20,870.00). Article 3. CONSTRUCTION, MAINTENANCE AND OPERATION. The grant of right herein made to the Licensee is subject to each and all of the terms, provisions, conditions, limitations and covenants set forth herein and in Exhibit B, attached hereto and hereby made a part hereof. Article 4. IF WORK IS TO BE PERFORMED BY CONTRACTOR. If a contractor is hired by the Licensee to do any of the work performed on the Pipeline (including initial construction and subsequent relocation or maintenance and repair work), then the Licensee shall require its contractor to execute the Licensor's current form of Contractor's Right of Entry Agreement. Licensee acknowledges receipt of a copy of Contractor's Right of Entry Agreement and an understanding of its terms, provisions, and requirements, and will inform its contractor of the need to execute the Agreement. Under no circumstances will Licensee's contractor be allowed onto Licensor's property without first executing the Contractor's Right of Entry Agreement and the contractor providing to the Licensor the insurance binders, certificates and endorsements described in the Contractor's Right of Entry Agreement. Article 5. INSURANCE. A. Before commencement of the term of this Agreement and prior to any Pipeline construction, the Licensee, at its sole expense, shall provide to the Licensor the insurance binders, certificates and endorsements described in Exhibit C, attached hereto and hereby made a part hereof. The Licensee or it's contractor, whichever entity will be performing the Pipeline construction, will need to procure a Railroad Protective Liability Insurance policy for the duration of such work, as described in Exhibit C. B. Not more frequently than once every two years, Licensor may reasonably modify the required insurance coverage to reflect then -current risk management practices in the railroad industry and underwriting practices in the insurance industry. C. All insurance correspondence, binders, certificates and endorsements shall be directed to: Jon E. Devish Folder No. 02466-08 Union Pacific Railroad Company Real Estate Department 1400 Douglas St. STOP 1690 Omaha, NE 68179-1690 D. If the Licensee is a public entity subject to any applicable statutory tort laws, the limits of insurance described in Exhibit C shall be the limits the Licensee then has in effect or which is required by applicable current or subsequent law, whichever is greater, a portion of which may be self-insured with the consent and approval of Licensor. Article 6. TERM. This Agreement shall take effect as of the Effective Date first herein written and shall continue in full force and effect until terminated as herein provided. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first herein written. UNION PACIFIC RAILROAD COMPANY By: 4'. L Q A ret r C ntracts CITY OF MERIDIAN By- PLACE ARROW INDICATING NORTH DIRECTION RELATIVE TO CROSSING - - -'JQ �Q UP o �l 4. ~ oe TO (NEAREST P.R. TOWNI ` 5 VT` Tv21`Z FORM OR -0404-6 Q REV. 5-15-98 e� www.uprr.com �•�` ENCASED NON-FLAMMABLE PIPELINE CROSSING NO SCALE yP33FT. G�'FT.— ( SEE NOTE 3 B 5) 4 LN K ' I . i I�- h tict (DESCRIBE FIXED OBJECT ( SEE NOTE 6) (DISTANCE ALONG TRACK FROM SECTION LINE CROSSING) NOTE: ALL AVAILABLE DIMENSIONS MUST BE FILLED IN TO PROCESS THIS APPLICATION. RR' S R,= (NOTE: THIS DIMENSION REQUIRED IN ALL CASES. AT LO CA'T IONS NOT USING SEC710HS. DISTANCE TO A LEGAL SURVEY LINE IS REOUIPED) R.R' S R/W-�- FT.fT c MIN. DIST A, 1See Note I VI FT. CA$INC 6� FT. T � FT. ( EE N TE 3 8 5) . tOOFT. To (ANGLE OF CROSSING) (NEAREST R.R. TOWN$ '1�uc�d,,% RcaTd JF (DESCR(SOE EE FIXED OBJECT) �•� FT. i_2,�kFT. - GROU1NDD SURFACE SUBGRAOE 7. 'FT. \ FT. (4.5 FT MIN. ) (20 FT. II MAX.) O SEAL CASING 1� CASING PIPEI(See Note 4) (3 F71 u,N.\) J / I I 1 � z D .s Fr. _j 5 F T. FT. -+i �'• L FT. I 67F T. I 107 FT. NOTES (CASING LENGTH WHEN MEASURED ALONG PIPELINE.) I1 ALL HORIZONTAL DISTANCES TO BE MEASURED AT RIGHT ANGLES FROM Q OF TRACK. 21 CASING TO EXTEND BEYOND THE 9. OF TRACK AT RIGHT ANGLES THE GREATER OF 20 • 20 FT., OR 30 FT., AND BEYOND LIMIT OF RAILROAD RIGHT-OF-WAY IF NECESSARY TO PROVIDE PROPER LENGTH OUTSIDE OF TRACK. 3$ MINIMUM OF SO' FROM THE END OF ANY RAILROAD BRIDGE, Q OF ANY CULVERT, OR FROM ANY SWITCHING AREA. 41 SIGNAL OF MUST BE PRESENT DURING INSTALLATION IF RAILROAD SIGNALS ARE IN THE VICINITY OF CROSSING. 51 ALLOWABLE PIKED OB 'E IS INCLUDE: BACKWALLS OF BRIDGES; 4 OF ROAD CROSSINGS 8 OVERHEAD VIADUCTS (GIVE ROAD NAMEI, OR CULVERTS. 61 CASING AND CARRIER vIPE MUST BE PLACED A MIN114i1 OF 2 FEET BELOW THE EXISTING FIBER OPTIC CABLE. ANY EXCAVATION REOUI RED WITHIN 5 FEET OF THE EXISTING FIBER OPTIC CABLE MUST RE HAND OUG_ I STEEL CASING L THICKNESS CHART MI.N (MUM DIAMETER OF TH-ICKNESS CASING PIPE 3125" 5/16' OVER12_-IB" 3750" 3/8" OVER 18"-22" 4375" 7/16' OVER 22--28' 5000, 1/2" OVER 28-34" 5625" 9/16" OVER 34"-42" 6250" 5/8" OVER 42"-48" OVER 48" MUST BE APPROVED BY R. R. CO. NOTE. THIS CHART IS ONLY FOR SMOOTH STEEL CASING PIPES WITH MINIMUM YIELD STRENGTH OF 35,000 PSI. FORMULA TO FIGURE CASING LENGTH WITH ANGLE OF CROSSING OTHER THAN 90- 8 !a SIN * B C `I1 M I -N. 01 5 T. (.NOTE 2) TRACK A) IS PIPELINE CROSSING WITHIN DEDICATED STREET ? YES;_l�_—NO; EXHIBIT "A" B) IF YES, NAME OF STREET IFOA RAILROAD USE DNL(l D) DISTRIBUTION LINE _A OR TRANSMISSION LINE C) CARRIER PIPE :UNION le, /' PACIFIC RAILROAD CO. COMMODITY TO BE CONVEY D P0-`oGlP. WA ao'tc Ci• =�i�� OPERATING PRESSUREPSI // WALL THICKNESS O%C;DIAMETER. -MATERIAL �UG ; -�a<<'� sueorvlswN. E) CASING PIPE ( WALL THICKNESS;DIAMETER_ Me P yC;-11 E. S. 1611+114 ;MATERIAL; NOTE :CASING MUST HAVE 2" CLEARANCE BETWEEN GREATEST ENCASED CROSSING AT OUTSIDCCASINGEPIPE. WHENER OF CARRIER INTERIOR M trwl:o w AA- Q GIVVE OUTSIDEDIAMETER FURNIISHINGPDIMENSIIONS,OFF ,REAAESY CIT, IcoUNn 5Y c' y CARRIER PIPE AND INSIDE OF CASING PIPE. F) METHOD OF INSTALLING CASING PIPE UNDER TRACK(S): XDRY BORE AND JACK ( WET BORE NOT PERMITTED) ; vPucMn TUNNEL ; OTHER RR F I LE NO. 1164' Olt DATE •"F"Oe G) WILL CONSTRUCTION BE BY AN OUTSIDE CONTRACTOR? YES; NO; W A R N I N G H) DISTANCE FROM CENTER LINE OF TRACK TO NEAR FACE OF BOR 8,ANO JACKING PITS WHEN MEASURED AT RIGHT ANGLES TO TRACK 1) APPLICANT HAS CONTACTED 1-800-336-9193 (30' MIN.) r IN ALL OCCASIONS, B COMMUNICATIONSu. P. COMMUNICATIONS DEPARTMENT MUST BE CONTACTED IN ADVANCE U. P. COMMUNIgA ION DEPARTMENT, AND HAS DETERMINED FIBER OF ANY WORK TO DETERMINE EXISTENCE AND OPTIC CABLE�DOES ;—DOES NOT ; EX1S7 IN V[ 1 ITY OF �1 u? LOCATION OF FIBER OPTIC CABLE. WORK TO BE PERF RMED . TICKET NO. On 7'� PHONE : I-800-336-9193 • Form Approved, AVP Law Updated 07/2006 EXHIBIT B Section 1. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED.. A. The foregoing grant of right is subject and subordinate to the prior and continuing right and obligation of the Licensor to use and maintain its entire property including the right and power of the Licensor to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, signal, communication, fiber optics, or other wirelines, pipelines and other facilities upon, along or across any or all parts of its property, all or any of which may be freely done at any time or times by the Licensor without liability to the Licensee or to any other party for compensation or damages. B. The foregoing grant is also subject to all outstanding superior rights (including those in favor of licensees and lessees of the Licensor's property, and others) and the right of the Licensor to renew and extend the same, and is made without covenant of title or for quiet enjoyment. Section 2. CONSTRUCTION, MAINTENANCE AND OPERATION. A. The Pipeline shall be constructed, operated, maintained, repaired, renewed, modified and/or reconstructed by the Licensee in strict conformity with (i) Licensor's current standards and specifications ("UP Specifications"), except for variances approved in advance in writing by the Licensor's Assistant Vice President Engineering — Design, or his authorized representative; (ii) such other additional safety standards as the Licensor, in its sole discretion, elects to require, including, without limitation, American Railway Engineering and Maintenance -of -Way Association ("AREMA") standards and guidelines (collectively, "UP Additional Requirements"), and (iii) all applicable laws, rules and regulations ("Laws"). If there is any conflict between the requirements of any Law and the UP Specifications or the UP Additional Requirements, the most restrictive will apply. B. All work performed on property of the Licensor in connection with the construction, maintenance, repair, renewal, modification or reconstruction of the Pipeline shall be done to the satisfaction of the Licensor. C. Prior to the commencement of any work in connection with the construction, maintenance, repair, renewal, modification, relocation, reconstruction or removal of the Pipeline where it passes underneath the roadbed and track or tracks of the Licensor, the Licensee shall submit to the Licensor plans setting out the method and manner of handling the work, including the shoring and cribbing, if any, required to protect the Licensor's operations, and shall not proceed with the work until such plans have been approved by the Licensor's Assistant Vice President Engineering Design, or his authorized representative, and then the work shall be done to the satisfaction of the Licensor's Assistant Vice President Engineering Design or his authorized representative. The Licensor shall have the right, if it so elects, to provide such support as it may deem necessary for the safety of its track or tracks during the time of construction, maintenance, repair, renewal, modification, relocation, reconstruction or removal of the Pipeline, and, in the event the Licensor provides such support, the Licensee shall pay to the Licensor, within fifteen (15) days after bills shall have been rendered therefore, all expenses incurred by the Licensor in connection therewith, which expenses shall include all assignable costs. D. The Licensee shall keep and maintain the soil over the Pipeline thoroughly compacted and the grade even with the adjacent surface of the ground. Section 3. NOTICE OF COMMENCEMENT OF WORK. If an emergency should arise requiring immediate attention, the Licensee shall provide as much notice as practicable to Licensor before commencing any work. In all other situations, the Licensee shall notify the Licensor at least ten (10) days (or such other time as the Licensor may allow) in advance of the commencement of any work upon property of the Licensor in connection with the construction, maintenance, repair, renewal, modification, reconstruction, relocation or removal of the Pipeline. All such work shall be prosecuted diligently to completion. Section 4. LICENSEE TO BEAR ENTIRE EXPENSE. The Licensee shall bear the entire cost and expense incurred in connection with the construction, maintenance, repair and renewal and any and all modification, revision, relocation, removal or reconstruction of the Pipeline, including any and all expense which may be incurred by the Licensor in connection therewith for supervision, inspection, flagging, or otherwise. Section 5. REINFORCEMENT, RELOCATION OR REMOVAL OF PIPELINE. A. The license herein granted is subject to the needs and requirements of the Licensor in the safe and efficient operation of its railroad and in the improvement and use of its property. The Licensee shall, at the sole expense of the Licensee, reinforce or otherwise modify the Pipeline, or move all or any portion of the Pipeline to such new location, or remove the Pipeline from the Licensor's property, as the Licensor may designate, whenever, in the furtherance of its needs and requirements, the Licensor, at its sole election, finds such action necessary or desirable. B. All the terms, conditions and stipulations herein expressed with reference to the Pipeline on property of the Licensor in the location hereinbefore described shall, so far as the Pipeline remains on the property, apply to the Pipeline as modified, changed or relocated within the contemplation of this section. Section 6. NO INTERFERENCE WITH LICENSOR'S OPERATION. The Pipeline and all parts thereof within and outside of the limits of the property of the Licensor shall be constructed and, at all times, maintained, repaired, renewed and operated in such manner as to cause no interference whatsoever with the constant, continuous and uninterrupted use of the tracks, property and facilities of the Licensor, and nothing shall be done or suffered to be done by the Licensee at any time that would in any manner impair the safety thereof. Section 7. PROTECTION OF FIBER OPTIC CABLE SYSTEMS. A. Fiber optic cable systems may be buried on the Licensor's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Licensee shall telephone the Licensor during normal business hours (7:00 a.m. to 9:00 p.m. Central Time, Monday through Friday, except for holidays) at 1-800-336-9193 (also a 24-hour, 7 -day number for emergency calls) to determine if fiber optic cable is buried anywhere on the Licensor's premises to -be used by the Licensee. If it is, Licensee will telephone the telecommunications company(ies) involved, arrange for a cable locator, make arrangements for relocation or other protection of the fiber optic cable, all at Licensee's expense, and will commence no work on the Licensor's property until all such protection or relocation has been accomplished. Licensee shall indemnify and hold the Licensor harmless from and against all costs, liability and expense whatsoever (including, without limitation, attorneys' fees, court costs and expenses) aiising out of or caused in any way by Licensee's failure to comply with the provisions of this paragraph. B. IN ADDITION TO OTHER INDEMNITY PROVISIONS IN THIS AGREEMENT, THE LICENSEE SHALL INDEMNIFY, DEFEND AND HOLD THE LICENSOR HARMLESS FROM AND AGAINST ALL COSTS, LIABILITY AND EXPENSE WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES, COURT COSTS AND EXPENSES) CAUSED BY THE NEGLIGENCE OF THE LICENSEE, ITS CONTRACTOR, AGENTS AND/OR EMPLOYEES, RESULTING IN (1) ANY DAMAGE TO OR DESTRUCTION OF ANY TELECOMMUNICATIONS SYSTEM ON LICENSOR'S PROPERTY, AND/OR (2) ANY INJURY TO OR DEATH OF ANY PERSON EMPLOYED BY OR ON BEHALF OF ANY TELECOMMUNICATIONS COMPANY, AND/OR ITS CONTRACTOR, AGENTS AND/OR EMPLOYEES, ON LICENSOR'S PROPERTY, EXCEPT IF SUCH COSTS, LIABILITY OR EXPENSES ARE CAUSED SOLELY BY THE DIRECT ACTIVE NEGLIGENCE OF THE LICENSOR. LICENSEE FURTHER AGREES THAT IT SHALL NOT HAVE OR SEEK RECOURSE AGAINST LICENSOR FOR ANY CLAIM OR CAUSE OF ACTION FOR ALLEGED LOSS OF PROFITS OR REVENUE OR LOSS OF SERVICE OR OTHER CONSEQUENTIAL DAMAGE TO A TELECOMMUNICATION COMPANY USING LICENSOR'S PROPERTY OR A CUSTOMER OR USER OF SERVICES OF THE FIBER OPTIC CABLE ON LICENSOR'S PROPERTY. Section 8. CLAIMS AND LIENS FOR LABOR AND MATERIAL; TAXES. A. The Licensee shall fully pay for all materials joined or affixed to and labor performed upon property of the Licensor in connection with the construction, maintenance, repair, renewal, modification or reconstruction of the Pipeline, and shall not permit or suffer any mechanic's or materialman's lien of any kind or nature to be enforced against the property for any work done or materials furnished thereon at the instance or request or on behalf of the Licensee. The Licensee shall indemnify and hold harmless the Licensor against and from any and all liens, claims, demands, costs and expenses of whatsoever nature in any way connected with or growing out of such work done, labor performed, or materials furnished. B. The Licensee shall promptly pay or discharge all taxes, charges and assessments levied upon, in respect to, or on account of the Pipeline, to prevent the same from becoming a charge or lien upon property of the Licensor, and so that the taxes, charges and assessments levied upon or in respect to such property shall not be increased because of the location, construction or maintenance of the Pipeline or any improvement, appliance or fixture connected therewith placed upon such property, or on account of the Licensee's interest therein. Where such tax, charge or assessment may not be separately made or assessed to the Licensee but shall be included in the assessment of the property of the Licensor, then the Licensee shall pay to the Licensor an equitable proportion of such taxes determined by the value of the Licensee's property upon property of the Licensor as compared with the entire value of such property. Section 9. RESTORATION OF LICENSOR'S PROPERTY. In the event the Licensor authorizes the Licensee to take down any fence of the Licensor or in any manner move or disturb any of the other property of the Licensor in connection with the construction, maintenance, repair, renewal, modification, reconstruction, relocation or removal of the Pipeline, then in that event the Licensee shall, as soon as possible and at Licensee's sole expense, restore such fence and other property to the same condition as the same were in before such fence was taken down or such other property was moved or disturbed, and the Licensee shall indemnify and hold harmless the Licensor, its officers, agents and employees, against and from any and all liability, loss, damages, claims, demands, costs and expenses of whatsoever nature, including court costs and attorneys' fees, which may result from injury to or death of persons whomsoever, or damage to or loss or destruction of property whatsoever, when such injury, death, damage, loss or destruction grows out of or arises from the taking down of any fence or the moving or disturbance of any other property of the Licensor. Section 10. INDEMNITY. A. As used in this Section, "Licensor" includes other railroad companies using the Licensor's property at or near the location of the Licensee's installation and their officers, agents, and employees; "Loss" includes loss, damage, claims, demands, actions, causes of action, penalties, costs, and expenses of whatsoever nature, including court costs and attorneys' fees, which may result from: (a) injury to or death of persons whomsoever (including the Licensor's officers, agents, and employees, the Licensee's officers, agents, and employees, as well as any other person); and/or (b) damage to or loss or destruction of property whatsoever (including Licensee's property, damage to the roadbed, tracks, equipment, or other property of the Licensor, or property in its care or custody). B. AS A MAJOR INDUCEMENT AND IN CONSIDERATION OF THE LICENSE AND PERMISSION HEREIN GRANTED, THE LICENSEE AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE LICENSOR FROM ANY LOSS WHICH IS DUE TO OR ARISES FROM: 1. THE PROSECUTION OF ANY WORK CONTEMPLATED BY THIS AGREEMENT INCLUDING THE INSTALLATION, CONSTRUCTION, MAINTENANCE; REPAIR, RENEWAL, MODIFICATION, RECONSTRUCTION, RELOCATION, OR REMOVAL OF THE PIPELINE OR ANY PART THEREOF; 2. THE PRESENCE, OPERATION, OR USE OF THE PIPELINE OR CONTENTS ESCAPING THEREFROM; OR 3. LICENSEE'S BREACH OF THIS AGREEMENT, EXCEPT WHERE THE LOSS IS CAUSED BY THE SOLE DIRECT NEGLIGENCE OF THE LICENSOR, AS DETERMINED IN A FINAL JUDGMENT BY A COURT OF COMPETENT JURISDICTION, IT BEING THE INTENTION OF THE PARTIES THAT THE ABOVE INDEMNITY WILL OTHERWISE APPLY TO LOSSES CAUSED BY OR ARISING FROM, IN WHOLE OR IN PART, LICENSOR'S NEGLIGENCE. Section 11. REMOVAL OF PIPELINE UPON TERMINATION OF AGREEMENT. Prior to the termination of this Agreement howsoever, the Licensee shall, at Licensee's sole expense, remove the Pipeline from those portions of the property not occupied by the roadbed and track or tracks of the Licensor and shall restore, to the satisfaction of the Licensor, such portions of such property to as good a condition as they were in at the time of the construction of the Pipeline. If the Licensee fails to do the foregoing, the Licensor may, but is not obligated, to perform such work of removal and restoration at the cost and expense of the Licensee. In the event of the removal by the Licensor of the property of the Licensee and of the restoration of the roadbed and property as herein provided, the Licensor shall in no manner be liable to the Licensee for any damage sustained by the Licensee for or on account thereof, and such removal and restoration shall in no manner prejudice or impair any right of action for damages, or otherwise, that the Licensor may have against the Licensee. Section 12. WAIVER OF BREACH. The waiver by the Licensor of the breach of any condition, covenant or agreement herein contained to be kept, observed and performed by the Licensee shall in no way impair the right of the Licensor to avail itself of any remedy for any subsequent breach thereof. Section 13. TERMINATION. A. If the Licensee does not use the right herein granted or the Pipeline for one (1) year, or if the Licensee continues in default in the performance of any covenant or agreement herein contained for a period of thirty (30) days after written notice from the Licensor to the Licensee specifying such default, the Licensor may, at its option, forthwith immediately terminate this Agreement by written notice. B. In addition to the provisions of subparagraph (a) above, this Agreement may be terminated by written notice given by either party hereto to the other on any date in such notice stated, not less, however, than thirty (30) days subsequent to the date upon which such notice shall be given. C. Notice of default and notice of termination may be served personally upon the Licensee or by mailing to the last known address of the Licensee. Termination of this Agreement for any reason shall not affect any of the rights or obligations of the parties hereto which may have accrued, or liabilities, accrued or otherwise, which may have arisen prior thereto. Section 14. AGREEMENT NOT TO BE ASSIGNED. The Licensee shall not assign this Agreement, in whole or in part, or any rights herein granted, without the written consent of the Licensor, and it is agreed that any transfer or assignment or attempted transfer or assignment of this Agreement or any of the rights herein granted, whether voluntary, by operation of law, or otherwise, without such consent in writing, shall be absolutely void and, at the option of the Licensor, shall terminate this Agreement. Section 15. SUCCESSORS AND ASSIGNS. Subject to the provisions of Section 14 hereof, this Agreement shall be binding upon and inure to the benefit of the parties hereto, their heirs, executors, administrators, successors and assigns. The policy must contain the following endorsement, which must be stated on the certificate of insurance: Alternate Employer endorsement ISO form WC 00 03 01 A (or a substitute form providing equivalent coverage) showing Railroad in the schedule as the alternate employer (or a substitute form providing equivalent coverage). D. Railroad Protective Liability insurance. Railroad Protective Liability insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Licensor as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. A binder stating the policy is in place must be submitted to Licensor before the work may be commenced and until the, original policy is forwarded to Licensor. E. Umbrella or Excess insurance. If Licensee, and/or Licensee's contractor, utilizes umbrella or excess policies, these policies must "follow form" and afford no less coverage than the primary policy. Other Requirements F. All policy(ies) required above (except worker's compensation and employers liability) must include Licensor as "Additional Insured" using ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage). The coverage provided to Licensor as additional insured shall, to the extent provided under ISO Additional Insured Endorsement CG 20 26, and CA 20 48 provide coverage for Licensor's negligence whether sole or partial, active or passive, and shall not be limited by Licensee's liability under the indemnity provisions of this Agreement. G. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless the law governing this Agreement prohibits all punitive damages that might arise under this Agreement. H. Licensee waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees. This waiver must be stated on the certificate of insurance. I. Prior to commencing any work, Licensee, and/or Licensee's contractor, shall furnish Licensor with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this Agreement. J. All insurance policies must be written by a reputable insurance company acceptable to Licensor or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state in which the Utility is located. K. The fact that insurance is obtained by Licensee, and/or Licensee's contractor, or by Licensor on behalf of Licensee, and/or Licensee's contractor, will not be deemed to release or diminish the liability of Licensee, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by Licensor from Licensee or any third party will not be limited by the amount of the required insurance coverage. Form Approved, AVP -Law Updated 08/2006 EXHIBIT C Union Pacific Railroad Insurance Requirements Licensee shall, at its sole cost and expense, (except for Railroad Protective Liability Insurance required in Paragraph D), procure and maintain in effect during the term of this Agreement the following insurance coverage. Licensee shall procure and maintain, or cause to be procured and maintained by its contractor, at its sole cost and expense, Railroad Protective Liability Insurance coverage described in Paragraph D during any period of construction, maintenance, repair or reconstruction work. A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $2,000,000 each occurrence and an aggregate limit of not less than $4,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, which must be stated on the certificate ofinsurance: - • Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Railroad Company Property" as the Designated Job Site. B. Business Automobile Coverage insurance. Business auto coverage written on ISO form CA 00 01 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $2,000,000 for each accident. The policy must contain the following endorsements, which must be stated on the certificate of insurance: • Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Property" as the Designated Job Site. • Motor Carrier Act Endorsement - Hazardous materials clean up (MCS -90) if required by law. C. Workers Compensation and Employers Liability insurance. Coverage must include but not be limited to: • Licensee's and/or Licensee's contractor's statutory liability under the workers' compensation laws of the state where the Wireline is located. • Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee. If Licensee, and/or Licensee's contractor, is self-insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable. 0 Y Memo To: Jaycee Holman; Tara Green From: Kyle Radek CC: File, Keith Watts AUG 13 2008 City Of Meridian City Clerk Office Date: 10/15/07 Re: Proposed Agenda Item for August 19, 2007 City Council Meeting The Public Works Department respectfully requests the following item be placed on the October 23, 2007 City Council agenda, under Consent Agenda, for Council's consideration: Longitudinal Pipeline Encroachment Agreement with Union Pacific Railroad Company for a 10 -inch water main along and crossing the railroad tracks between RR Mile Post 455.13 and 455.24 for the amount of $20,870.00 Recommended Council Action: The Public Works Department recommends that City Council approves the Longitudinal Pipeline Encroachment Agreement with Union Pacific Railroad Company for a 10 -inch water main along and crossing the railroad tracks between RR Mile Post 455.13 and 455.24 for the amount of $20,870.00 and authorizes the Mayor to sign it, and have it notarized. Thank you for your consideration. Please contact me if you have any questions regarding this item. • Page 1 0 • PLE.DOC 980220 Folder No. 02466-08 Form Approved, AVP -Law LONGITUDINAL PIPELINE ENCROACHMENT AGREEMENT Between Mile Posts 455.13 and 455.24 Boise Subdivision/Branch Location: Meridian, Ada County, Idaho THIS AGREEMENT ("Agreement") is made and entered into as of July 31, 2008, ("Effective Date") by and between UNION PACIFIC- RAILROAD COMPANY, a Delaware corporation, ("Licensor") and CITY OF MERIDIAN, an Idaho municipal corporation to be addressed at 660 East Watertower Street, Suite 200, Meridian, Idaho 83642 ("Licensee"). IT IS MUTUALLY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: Article 1. LICENSOR GRANTS RIGHT. In consideration of the License Fee to be paid by the Licensee and in further consideration of the covenants and agreements herein contained to be by the Licensee kept, observed and performed, the Licensor hereby grants to the Licensee the right to construct and thereafter, during the term hereof, to maintain and operate one underground 10 inch pipeline encroachment for transporting and conveying potable water only (hereinafter the "Pipeline") in the location shown and in conformity with the dimensions and specifications indicated on the attached prints dated July 25, 2008 and marked Exhibit A and Exhibit A-1, attached hereto and hereby made a part hereof. Under no circumstances shall Licensee modify the use of the Pipeline for a purpose other than transporting and conveying potable water, and the Pipeline shall not be used to convey any other substance, any fiber optic cable, or for any other use, whether such use is currently technologically possible, or whether such use may come into existence during the life of this Agreement. Article 2. LICENSE FEE. Upon execution of this Agreement, the Licensee shall pay to the Licensor a one-time License Fee of Twenty Thousand Eight Hundred Seventy Dollars ($20,870.00). Article 3. CONSTRUCTION, MAINTENANCE AND OPERATION. The grant of right herein made to the Licensee is subject to each and all of the terms, provisions, conditions, limitations and covenants set forth herein and in Exhibit B, attached hereto and hereby made a part hereof. Article 4. IF WORK IS TO BE PERFORMED BY CONTRACTOR. If a contractor is hired by the Licensee to do any of the work performed on the Pipeline (including initial construction and subsequent relocation or maintenance and repair work), then the Licensee shall require its contractor to execute the Licensor's current form of Contractor's Rijzht of Entry Agreement. Licensee acknowledges receipt of a copy of Contractor's Right of Entry Agreement and an understanding of its terms, provisions, and requirements, and will inform its contractor of the need to execute the Agreement. Under no circumstances will Licensee's contractor be allowed onto Licensor's property without first executing the Contractor's Right of Entry Agreement and the contractor providing to the Licensor the insurance binders, certificates and endorsements described in the Contractor's Right of Entry Agreement. Article 5. INSURANCE. A. Before commencement of the term of this Agreement and prior to any Pipeline construction, the Licensee, at its sole expense, shall provide to the Licensor the insurance binders, certificates and endorsements described in Exhibit C, attached hereto and hereby made a part hereof. The Licensee or it's contractor, whichever entity will be performing the Pipeline construction, will need to procure a Railroad Protective Liability Insurance policy for the duration of such work, as described in Exhibit C. B. Not more frequently than once every two years, Licensor may reasonably modify the required insurance coverage to reflect then -current risk management practices in the railroad industry and underwriting practices in the insurance industry. C. All insurance correspondence, binders, certificates and endorsements shall be directed to: Jon E. Devish Folder No. 02466-08 Union Pacific Railroad Company Real Estate Department 1400 Douglas St. STOP 1690 Omaha, NE 68179-1690 D. If the Licensee is a public entity subject to any applicable statutory tort laws, the limits of insurance described in Exhibit C shall be the limits the Licensee then has in effect or which is required by applicable current or subsequent law, whichever is greater, a portion of which may be self-insured with the consent and approval of Licensor. Article 6. TERM. This Agreement shall take effect as of the Effective Date first herein written and shall continue in full force and effect until terminated as herein provided. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first herein written. UNION PACIFIC RAILROAD COMPANY CITY OF MERIDIAN By: By: Manager - Contracts Title: ;.:..::. ... . PLACE ARROW INDICATING NORTH FOF'M DF - - -I-F, DIRECTION RELATIVE TO CROSSING REV. S- 1S-3? Q.� www.uprr.com ENCASED NON-FLAMMABLE LIFELINE CROSSING NOTE: ALL AVAILABLE OIMEr)SIONS MUST BE ?�eP NO SCALE FILLED 111 TO PROCESS THIS APPLICATION;. --_JQr -- -- -- f T. FT. : =LOFT. FT. (SEE NOTE 3 6 5) (SE E 3 B S) - 100 FT. oe r rONEAaEST P.P. OMNI 1.O (•MLLE 0: CPOSSINC)f.DNEePE� P NI yV as (; TRACT WIT _ y s s i tir"i„Q \(DESCRIBE FLED OBJECT) (DESCRIBE FT -ED OBJECT) V/Q�? SEF NOTE 6) ( SEE NOTE 5) y VSO Jlr (DISTANCE ALONG TRACF FROM SECTION LINE CROSSINGI 444 FT. �yFT. !� (NOTE: TN15 DIMENSION RED ;RED IN ALL CASES. AT LOCATIONS NOT USING SECTIONS. DISTANCE 1 1D A LEGAL SUR VET LINE IS PEOUIPED) if—FT.fT, �� _2�yyT. W STEEL CASING WALL IN. 01.5T I SURFACE THICKNESS CHART (See Note 2) I MNIMUM DIAMETER OF S(IBGRADE I THCKNESS CASING PIPE ' -VOAOBEDI I .2500"114- 12" OR LESS 9 .3115" 5/16- OVER 12"- FT. .3750- 3+8" OVER 18--22- (4.5 FT MIN.)\ .4375" Ti16' OVER 22"-28" FT, (20 Fr. uex.) I FT, SEAL LASING • 5000" 1 Y2" OVER 2B"- 34" SEAL CASING D ` CASING PIP ,(See Nora a (3 \ Fr, MIN•) . 5625" 9+16- OVER 34--42" ) .625.0` 5/8" OVER 42--48- - — — — — — — — — — — I — — — — — — — — — — — 2" -4B" ----------------------- OVER 48" MUST BE CARRIER PIPE \ APPROVED BY R• R• CO. Ij. =------- NOTE. THIS CHART IS ONLY /; OR SMI I `\ NO PIPES ITH MINIMUM Y1STEEL CAS1E 0 / STRENGTH OF 35,000 PSI. I FT. —.I F,. FT, I FORMULA TO FIGURE CASING LENGTH WITH ANGLE OF �FT. CROSSING OTHER THAN 90• IT2—F T. B �r NOTES (CASING LENGTH NHEN MEASUFEO ALONG PIPELINE.) (� �I11 TI ALL HORIZONTAL DISTANCES 10 BE MEASURED. AT RIGHT ANGLES FROMit OF TRACK. 21 CASING TO EXTEND BEYOND THEE OF TRACK AT RIGHT ANGLES THE GREATER OF ZD • 20 FT., OR 30 Fr.., y` 5 AND BEYOND LIMIT OF RAILROAD RIGHT-OF-WAY IF NECESSARY TO PROVIDE PROPER LENGTH OUTSIDE OF TRACK. `15.� MITI. Dlir. 31 A(INIMJM OF 50' FROM INE END OF ANY RAILROAD BRIDGE, E OF ANY CULVERT, OR FROM ANY SWITCHING AREA. (NOTE 7) 41 SICNAL REPRESENTATIVE MUST BE PRESENT "INC INSTALLATION IF RAILROAD SIGNALS ARE IN THE VICINITY OF CROSSING. TRACK 51 ALLOWABLE FIXED DOJEC T.5 INCLUDE: BACKWALLS OF BRIDGES; E OF ROAD CROSSINGS B OVERHEAD VIADUCTS (GIVE ROAD NAMEI, OR CULVERTS. 61 CASING AND CARRIER PIPE MUSI BE PLACED A MINIHH OF 2 FEET BELOW THE EXISTING FIBER OPTIC CABLE. ANY EXCAVATION REOUIREO WITHIN A) 15 PIPELINE CROSSING WITHIN DEDICATED STREET ? YES; --<—NO; EXHIBIT "A„ B) IF YES, NAME OF STREET FDA R•:1 R0AD Uu cM1r• D) DISTRIBUTION LINE OR TRANSMISSION LINE C1 CARRIER PIPE : P", -Ale% r UNION PACIFIC RAILROAD CO. COMMODITY TO BE CONVEYED tyAle PRESSURE PSI 4*:Sc C-��<<'� i• S/�i��, OPERATING / WALL THICKNESS ;DIAMETER ;MATERIAL AUL' F YRO(+1s10rr E) CASING PIPE �� WALL THICKNESS 52>c'""l M. P yss•�3 E. S. %`17+71+ =�;DIAMETER _;MATERIAL ; NOTE :CASING MUST HAVE 2" CLEARANCE BETWEEN GREATEST ENCASED CROSSING AT OUTSIDE DIAMETER OF CARRIER PIPE AND INTERIOR DIAMETER OF M A�• 2 O CASING PIPE. WHEN FURNISHING DIMENSIONS, GIVE OUTSIDE OF !►WoW► /`f F) CARRIER PIPE AND INSIDE OF CASING PIPE. METHOD OF INSTALLING CASING PIPE UNDER TRACK(S): "L'"T"L"" 4C01111. "NIL C ;st V �f Mev:*416.64 DRY BORE AND JACK ( WET BORE NOT PERMITTED) ; -111-1. TUNNEL ; OTHER RR FILE 1\10. 2!! Of DATE 7'Z�WQ G) WILL CONSTRUCTION BE 81 AN OUTSIDE CONTRACTOR? YES; N0; H) DISTANCE FROM CENTER LINE OF TRACK TO NEAR FACE OF BOR b,AND W A R N I N G JACKING PITS WHEN MEASURED AT RIGHT ANGLES TO TRACK I1 APPLICANT HAS CONTACTED 1-800-336-9193, (30 NUN.) E ALL OCCASIONS, B u. P. COLWARICATIONS AND DEPARTMENT MUST BE CONTACTED IN CE U. P. COMMUNIC ION DEPARTMENT, AND HAS DETERMINED FIBER EZ (SABLE. ANO Di ANY WORK TO DETERMINE CE OPTIC CABLEXDOES ; DOES NOT ;� C S SSV151�10T �F EocArloN of OPTIC CABLE. WORK TO BE PERFORMED T CCKET N0. 2 y 1-80 336-9 PHONE : 1-800-316-9193 0 s Forth Approved, AVP Law Updated 07/2006 EXHIBIT B Section 1. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED. A. The foregoing grant of right is subject and subordinate to the prior and continuing right and obligation of the Licensor to use and maintain its entire property including the right and power of the Licensor to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, signal, communication, fiber optics, or other wirelines, pipelines and other facilities upon, along or across any or all parts of its property, all or any of which may be freely done at any time or times by the Licensor without liability to the Licensee or to any other party for compensation or damages. B. The foregoing grant is also subject to all outstanding superior rights (including those in favor of licensees and lessees of the Licensor's property, and others) and the right of the Licensor to renew and extend the same, and is made without covenant of title or for quiet enjoyment. Section 2. CONSTRUCTION, MAINTENANCE AND OPERATION. A. The Pipeline shall be constructed, operated, maintained, repaired, renewed, modified and/or reconstructed by the Licensee in strict conformity with (i) Licensor's current standards and specifications ("UP Specifications"), except for variances approved in advance in writing by the Licensor's Assistant Vice President Engineering — Design, or his authorized representative; (ii) such other additional safety standards as the Licensor, in its sole discretion, elects to require, including, without limitation, American Railway_ Engineering and Maintenance -of -Way Association ("AREMA") standards and guidelines (collectively, "UP Additional Requirements"), and (iii) all applicable laws, rules and regulations ("Laws"). If there is any conflict between the requirements of any Law and the UP Specifications or the UP Additional Requirements, the most restrictive will apply. B. All work performed on property of the Licensor in connection with the construction, maintenance, repair, renewal, modification or reconstruction of the Pipeline shall be done to the satisfaction of the Licensor. C. Prior to the commencement of any work in connection with the construction, maintenance, repair, renewal, modification, relocation, reconstruction or removal of the Pipeline where it passes underneath the roadbed and track or tracks of the Licensor, the Licensee shall submit to the Licensor plans setting out the method and manner of handling the work, including the shoring and cribbing, if any, required to protect the Licensor's operations, and shall not proceed with the work until such plans have been approved by the Licensor's Assistant Vice President Engineering Design, or his authorized representative, and then the work shall be done to the satisfaction of the Licensor's Assistant Vice President Engineering Design or his authorized representative. The Licensor shall have the right, if it so elects, to provide such support as it may deem necessary for the safety of its track or tracks during the time of construction, maintenance, repair, renewal, modification, relocation, reconstruction or removal of the Pipeline, and, in the event the Licensor provides such support, the Licensee shall pay to the Licensor, within fifteen (15) days after bills shall have been rendered therefore, all expenses incurred by the Licensor in connection therewith, 0 • which expenses shall include all assignable costs. D. The Licensee shall keep and maintain the soil over the Pipeline thoroughly compacted and the grade even with the adjacent surface of the ground. Section 3. NOTICE OF COMMENCEMENT OF WORK. If an emergency should arise requiring immediate attention, the Licensee shall provide as much notice as practicable to Licensor before commencing any work. In all other situations, the Licensee shall notify the Licensor at least ten (10) days (or such other time as the Licensor may allow) in advance of the commencement of any work upon property of the Licensor in connection with the construction, maintenance, repair, renewal, modification, reconstruction, relocation or removal of the Pipeline. All such work shall be prosecuted diligently to completion. Section 4. LICENSEE TO BEAR ENTIRE EXPENSE. The Licensee shall bear the entire cost and expense incurred in connection with the construction, maintenance, repair and renewal and any and all modification, revision, relocation, removal or reconstruction of the Pipeline, including any and all expense which may be incurred by the Licensor in connection therewith for supervision, inspection, flagging, or otherwise. Section 5. REINFORCEMENT. RELOCATION OR REMOVAL OF PIPELINE. A. The license herein granted is subject to the needs and requirements of the Licensor in the safe and efficient operation of its railroad and in the improvement and use of.its property. The Licensee shall, at the sole expense of the Licensee, reinforce or otherwise modify the Pipeline, or move all or any portion of the Pipeline to such new location, or remove the Pipeline from the Licensor's property, as the Licensor may designate, whenever, in the furtherance of its needs and requirements, the Licensor, at its sole election, finds such action necessary or desirable. B. All the terms, conditions and stipulations herein expressed with reference to the Pipeline on property of the Licensor in the location hereinbefore described shall, so far as the Pipeline remains on the property,apply to the Pipeline as modified, changed or relocated within the contemplation of this section. Section 6. NO INTERFERENCE WITH LICENSOR'S OPERATION. The Pipeline and all parts thereof within and outside of the limits of the property of the Licensor shall be constructed and, at all times, maintained, repaired, renewed and operated in such manner as to cause no interference whatsoever with the constant, continuous and uninterrupted use of the tracks, property and facilities of the Licensor, and nothing shall be done or suffered to be done by the Licensee at any time that would in any manner impair the safety thereof. Section 7. PROTECTION OF FIBER OPTIC CABLE SYSTEMS. A. Fiber optic cable systems may be buried on the Licensor's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Licensee shall telephone the Licensor during normal business hours (7:00 a.m. to 9:00 p.m. Central Time, Monday through Friday, except for holidays) at 1-800-336-9193 (also a 24-hour, 7 -day number for emergency calls) to determine if fiber optic cable is buried anywhere on the Licensor's premises to be used by the 0 • Licensee. If it is, Licensee will telephone the telecommunications company(ies) involved, arrange for a cable locator, make arrangements for relocation or other protection of the fiber optic cable, all at Licensee's expense, and will commence no work on the Licensor's property until all such protection or relocation has been accomplished. Licensee shall indemnify and hold the Licensor harmless from and against all costs, liability and expense whatsoever (including, without limitation, attorneys' fees, court costs and expenses) arising out of or caused in any way by Licensee's failure to comply with the provisions of this paragraph. B. IN ADDITION TO OTHER INDEMNITY PROVISIONS IN THIS AGREEMENT, THE LICENSEE SHALL INDEMNIFY, DEFEND AND HOLD THE LICENSOR HARMLESS FROM AND AGAINST ALL COSTS, LIABILITY AND EXPENSE WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES, COURT COSTS AND EXPENSES) CAUSED BY THE NEGLIGENCE OF THE LICENSEE, ITS CONTRACTOR, AGENTS AND/OR EMPLOYEES, RESULTING IN (1) ANY DAMAGE TO OR DESTRUCTION OF ANY TELECOMMUNICATIONS SYSTEM ON LICENSOR'S PROPERTY, AND/OR (2) ANY INJURY TO OR DEATH OF ANY PERSON EMPLOYED BY OR ON BEHALF OF ANY TELECOMMUNICATIONS COMPANY, AND/OR ITS CONTRACTOR, AGENTS AND/OR EMPLOYEES, ON LICENSOR'S PROPERTY, EXCEPT IF SUCH COSTS, LIABILITY OR EXPENSES ARE CAUSED SOLELY BY THE DIRECT ACTIVE NEGLIGENCE OF THE LICENSOR. LICENSEE FURTHER AGREES THAT IT SHALL NOT HAVE OR SEEK RECOURSE AGAINST LICENSOR FOR ANY CLAIM OR CAUSE OF ACTION FOR ALLEGED LOSS OF PROFITS OR REVENUE OR LOSS OF SERVICE OR OTHER CONSEQUENTIAL DAMAGE TO A TELECOMMUNICATION COMPANY USING LICENSOR'S PROPERTY OR A CUSTOMER OR USER OF SERVICES OF THE FIBER OPTIC CABLE ON LICENSOR'S PROPERTY. Section 8. CLAIMS AND LIENS FOR LABOR AND MATERIAL, TAXES. A. The Licensee shall fully pay for all materials joined or affixed to and labor performed upon property of the Licensor in connection with the construction, maintenance, repair, renewal, modification or reconstruction of the Pipeline, and shall not permit or suffer any mechanic's or niaterialman's lien of any kind or nature to be enforced against the property for any work done or materials fumished thereon at the instance or request or on behalf of the Licensee. The Licensee shall indemnify and hold harmless the Licensor against and from any and all liens, claims, demands, costs and expenses of whatsoever nature in any way connected with or growing out of such work done, labor performed, or materials furnished. B. The Licensee shall promptly pay or discharge all taxes, charges and assessments levied upon, in respect to, or on account of the Pipeline, to prevent the same from becoming a charge or lien upon property of the Licensor, and so that the taxes, charges and assessments levied upon or in respect to such property shall not be increased because of the location, construction or maintenance of the Pipeline or any improvement, appliance or fixture connected therewith placed upon such property, or on account of the Licensee's interest therein. Where such tax, charge or assessment may not be separately made or assessed to the Licensee but shall be included in the assessment of the property of the Licensor, then the Licensee shall pay to the Licensor an equitable proportion of such taxes determined by the value of the Licensee's property upon property of the Licensor as compared with the entire value of such property. Section 9. RESTORATION OF LICENSOR'S PROPERTY. In the event the Licensor authorizes the Licensee to take down any fence of the Licensor or in any manner move or disturb any of the other property of the Licensor in connection with the construction, maintenance, repair, renewal, modification, reconstruction, relocation or removal of the Pipeline, then in that event the Licensee shall, as soon as possible and at Licensee's sole expense, restore such fence and other property to the same condition as the same were in before such fence was taken down or such other property was moved or disturbed, and the Licensee shall indemnify and hold harmless the Licensor, its officers, agents and employees, against and from any and all liability, loss, damages, claims, demands, costs and expenses of whatsoever nature, including court costs and attorneys' fees, which may result from injury to or death of persons whomsoever, or damage to or loss or destruction of property whatsoever, when such injury, death, damage, loss or destruction grows out of or arises from the taking down of any fence or the moving or disturbance of any other property of the Licensor. Section 10. INDEMNITY. A. As used in this Section, "Licensor" includes other railroad companies using the Licensor's property at or near the location of the Licensee's installation and their officers, agents, and employees; "Loss" includes loss, damage, claims, demands, actions, causes of action, penalties, costs, and expenses of whatsoever nature, including court costs and attorneys' fees, which may result from: (a) injury to or death of persons whomsoever (including the Licensor's officers, agents, and employees, the Licensee's officers, agents, and employees, as well as any other person); and/or (b) damage to or loss or destruction of property whatsoever (including Licensee's property, damage to the roadbed, tracks, equipment, or other property of the Licensor, or property in its care or custody). B. AS A MAJOR INDUCEMENT AND IN CONSIDERATION OF THE LICENSE AND PERMISSION HEREIN GRANTED, THE LICENSEE AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE LICENSOR FROM ANY LOSS WHICH IS DUE TO OR ARISES FROM: 1. THE PROSECUTION OF ANY WORK CONTEMPLATED BY THIS AGREEMENT INCLUDING THE INSTALLATION, CONSTRUCTION, MAINTENANCE, REPAIR, RENEWAL, MODIFICATION, RECONSTRUCTION, RELOCATION, OR REMOVAL OF THE PIPELINE OR ANY PART THEREOF; 2. THE PRESENCE, OPERATION, OR USE OF THE PIPELINE OR CONTENTS ESCAPING THEREFROM; OR 3. LICENSEE'S BREACH OF THIS AGREEMENT, EXCEPT WHERE THE LOSS IS CAUSED BY THE SOLE DIRECT NEGLIGENCE OF THE LICENSOR, AS DETERMINED IN A FINAL JUDGMENT BY A COURT OF COMPETENT JURISDICTION, IT BEING THE INTENTION OF THE PARTIES THAT THE ABOVE INDEMNITY WILL OTHERWISE APPLY TO LOSSES CAUSED BY OR ARISING FROM, IN WHOLE OR IN PART, LICENSOR'S NEGLIGENCE. Section 11. REMOVAL OF PIPELINE UPON TERMINATION OF AGREEMENT. Prior to the termination of this Agreement howsoever, the Licensee shall, at Licensee's sole expense, remove the Pipeline from those portions of the property not occupied by the roadbed and track or tracks of the Licensor and shall restore, to the satisfaction of the Licensor, such portions of such property to as good a condition as they were in at the time of the construction of the Pipeline. If the Licensee fails to do the foregoing, the Licensor may, but is not obligated, to perform such work of removal and restoration at the cost and expense of the Licensee. In the event of the removal by the Licensor of the property of the Licensee and of the restoration of the roadbed and property as herein provided, the Licensor shall in no manner be liable to the Licensee for any damage sustained by the Licensee for or on account thereof, and such removal and restoration shall in no manner prejudice or impair any right of action for damages, or otherwise, that the Licensor may have against the Licensee. Section 12. WAIVER OF BREACH. The waiver by the Licensor of the breach of any condition, covenant or agreement herein contained to be kept, observed and performed by the Licensee shall in no way impair the right of the Licensor to avail itself of any remedy for any subsequent breach thereof. Section 13. TERMINATION. A. If the Licensee does not use the right herein granted or the Pipeline for one (1) year, or if the Licensee continues in default in the performance of any covenant or agreement herein contained for a period of thirty (30) days after written notice from the Licensor to the Licensee specifying such default, the Licensor may, at its option, forthwith immediately terminate this Agreement by written notice. B. In addition to the provisions of subparagraph (a) above, this Agreement may be terminated by written notice given by either party hereto to the other on any date in such notice stated, not less, however, than thirty (30) days subsequent to the date upon which such notice shall be given. C. Notice of default and notice of termination may be served personally upon the Licensee or by mailing to the last known address of the Licensee. Termination of this Agreement for any reason shall not affect any of the rights or obligations of the parties hereto which may have accrued, or liabilities, accrued or otherwise, which may have arisen prior thereto. Section 14. AGREEMENT NOT TO BE ASSIGNED. The Licensee shall not assign this Agreement, in whole or in part, or any rights herein granted, without the written consent of the Licensor, and it is agreed that any transfer or assignment or attempted transfer or assignment of this Agreement or any of the rights herein granted, whether voluntary, by operation of law, or otherwise, without such consent in writing, shall be absolutely void and, at the option of the Licensor, shall terminate this Agreement. Section 15. SUCCESSORS AND ASSIGNS. Subject to the provisions of Section 14 hereof, this Agreement shall be binding upon and inure to the benefit of the parties hereto, their heirs, executors, administrators, successors and assigns. Form Approved, AVP -Law Updated 08/2006 EXHIBIT C Union Pacific Railroad Insurance Requirements Licensee shall, at its sole cost and expense, (except for Railroad Protective Liability Insurance required, in Paragraph D), procure and maintain in effect during the term of this Agreement the following insurance coverage. Licensee shall procure and maintain, or cause to be procured and maintained by its contractor, at its sole cost and expense, Railroad Protective Liability Insurance coverage described in Paragraph D during any period of construction, maintenance, repair or reconstruction work. A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $2,000,000 each occurrence and an aggregate limit of not less than $4,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, which must be stated on the certificate of insurance: Contractual Liability Railroads -ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Railroad Company Property" as the Designated Job Site. B. Business Automobile Coveraze insurance. Business auto coverage written on ISO form CA 00 O1 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $2,000,000 for each accident. The policy must contain the following endorsements, which must be stated on the certificate of insurance: • Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 O1 (or a substitute form providing equivalent coverage) showing "Union Pacific Property" as the Designated Job Site. • Motor Carrier Act Endorsement - Hazardous materials clean up (MCS -90) if required by law. C. Workers Compensation and Employers Liability insurance. Coverage must include but not be limitedto: • Licensee's and/or Licensee's contractor's statutory liability under the workers' compensation laws of the state where the Wireline is located. • Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee. If Licensee, and/or Licensee's contractor, is self-insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable. The policy must contain the following endorsement, which must be stated on the certificate of insurance: • Alternate Employer endorsement ISO form WC 00 03 01 A (or a substitute form providing equivalent coverage) showing Railroad in the schedule as the alternate employer (or a substitute form providing equivalent coverage). D. Railroad Protective Liability insurance. Railroad Protective Liability insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Licensor as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. A binder stating the policy is in place must be submitted to Licensor before the work may be commenced and until the original policy is forwarded to Licensor. E. Umbrella or Excess insurance. If Licensee, and/or Licensee's contractor, utilizes umbrella or excess policies, these policies must "follow form" and afford no less coverage than the primary policy. Other Requirements F. All policy(ies) required above (except worker's compensation and employers liability) must include Licensor as "Additional Insured" using ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage). The coverage provided to Licensor as additional insured shall, to the extent provided under ISO Additional Insured Endorsement CG 20 26, and CA 20 48 provide coverage for Licensor's negligence whether sole or partial, active or passive, and shall not be limited by Licensee's liability under the indemnity provisions of this Agreement. G. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless the law governing this Agreement prohibits all punitive damages that might arise under this Agreement. H. Licensee waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees. This waiver must be stated on the certificate of insurance. ][. Prior to commencing any work, Licensee, and/or Licensee's contractor, shall furnish Licensor with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this Agreement. J. All insurance policies must be written by a reputable insurance company acceptable to Licensor or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state in which the Utility is located. K. The fact that insurance is obtained by Licensee, and/or Licensee's contractor, or by Licensor on behalf of Licensee, and/or Licensee's contractor, will not be deemed to release or diminish the liability of Licensee, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by Licensor from Licensee or any third party will not be limited by the amount of the required insurance coverage. 9 August 15, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST 2008 SRO Agreement August 19, 2008 ITEM NO. 3-B AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: See attached CITY FIRE DEPT: CITY BUILDING DEPT: Appmvr, CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • MERIDIAN SCHOOL RESOURCE OFFICER AGREEMENT THIS AGREEMENT, entered into by the City of Meridian, a political subdivision of the State of Idaho, hereinafter referred to as "the City of Meridian", and Joint School District Number 2, Meridian, Idaho hereinafter referred to as "the District". WHEREAS, the District desires increased law enforcement from the City, through the Meridian Police Department; and WHEREAS, the City of Meridian and the Meridian Police Department desire to provide increased law enforcement services to the District, through the Meridian Police Department; and WHEREAS, the parties recognize their mutual interest can be furthered through the use of the School Resource Officer (SRO) Program of the Meridian Police Department; NOW, THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. This Agreement shall be for the sole benefit of the District and the City and shall not be interpreted to benefit third parties. The relationship of the parties hereto is that of contractor and independent contractor, and it is expressly understood and agreed that each party and their officers, agents, and employees do not in any way, nor for any purpose, become a partner, agent, joint venturer, servant, or employee of the other. • 0 2. The City of Meridian, through the Meridian Police Department, shall provide School Resource Officer services at designated campuses, as referenced in Paragraph 3 below, including, but not limited to: investigating and preventing crimes against persons or property; identifying and arresting violators of state and local laws; filing investigative reports and other required reports or documents; patrolling; and, to a limited extent, maintaining building security, controlling traffic, and enforcing traffic laws. 3. The City of Meridian shall provide one (1) School Resource Officer at Meridian Middle School, one (1) School Resource Officer at Sawtooth Middle School, one (1) School Resource Officer at Lewis and Clark Middle School, one (1) School Resource Officer at Heritage Middle School, and one (1) School Resource Officer to cover Central Academy, Meridian Academy, Crossroads Middle School, and Pathways Middle School. 4. As a member of the school management team, the SRO shall endeavor to maintain open and regular communication with the assigned school principal and shall positively promote the school, staff, students, and administration to the community. 5. The Meridian Police Chief, and the District will determine how the officers performing the duties under this Agreement will be deployed, and the manner in which the services contemplated by the Agreement shall be provided. The Meridian Police Department will communicate to the assigned school principal whenever concerns or problems regarding scheduling, duties, or other items occur. The interiors of buildings will not be patrolled by SROs except as is 2 • necessary to investigate crimes and apprehend criminal suspects; however, the SROs shall maintain high visibility with students during break and lunch periods. 6. The Meridian Police Chief and his officers shall have the right to exercise due discretion in the performance of this Agreement, including, but not limited to the type, nature, extent, and result of any response or activity undertaken by the Meridian Police Chief and his officers. 7. a. With the exception of paragraph 7(b) below, the conduct of the Meridian Police Chief and his officers will be governed by the Meridian Police Policy Manual (hereinafter "Manual"). In the event that the District's procedures conflict with the procedures set forth in the Manual, the provisions of the Manual shall prevail. The Manual which will be maintained at the Meridian Police Department shall be an integral part of this Agreement and it is incorporated herein as if set forth fully. b. District and Parental Notifications. Not withstanding any other provisions herein to the contrary, the following procedures shall be used in all instances with regard to notifying the principal and/or a student's parents about the interaction of SROs with students: L When an SRO interviews a student in the course of investigating a crime, the SRO shall notify the school principal, or designee, of the fact that an interview with the student was conducted, no later than the end of the school day in which the interview was conducted. ii. In the event that a student is arrested by an SRO or if the SRO finds it otherwise necessary to remove the student from school, the SRO shall Immediately notify the principal of the school, or designee. N. Upon receiving notice of any of the above circumstances from an SRO, the principal, or his or her designee, shall make reasonable efforts to contact the student's parent or guardian. If contact is made, the principal may tell the parent or guardian .of the student that a police officer questioned the student, removed the student from campus, or arrested the student, as the case may be, and may further state that additional information may be obtained by contacting the Meridian Police Department or if another enforcement agency is involved of which the principal is aware the principal may then give the parent or guardian that information. iv. If a student's parent or guardian contacts the principal about interviews conducted by an SRO, the principal may disclose any information received by the principal from the SRO and may refer further questions to the Meridian Police Department or the correct law enforcement agency if another law enforcement agency is involved of which the principal is aware. Liability arising from any of the above actions shall be governed by paragraphs 18 and 19 of this Agreement. 8. The City of Meridian shall use five (5) suitably trained police officers in meeting its obligation herein, each of whom may be physically present at one of the school campuses referenced in Paragraph 3, in accordance with a schedule that is mutually agreeable to the District and the Meridian Police Department. If Cl s scheduling conflicts occur causing an SRO to be off campus during a scheduled on -campus period, efforts will be made to provide prior notice and arrange with the assigned school principal to provide adequate coverage. 9. Meridian police officers providing additional services and police protection under the terms of this Agreement will wear the authorized uniform of the Meridian Police Department. 10. The parties recognize that the District may from time to time adopt policies, procedures, rules, and regulations affecting the conduct of persons present on the campuses referenced in Paragraph 3. To the extent that violation of those policies, procedures, rules, and regulations constitutes a violation of law, including breach of the peace, or a threat to public health or safety, those policies, procedures, rules, and regulations will be enforced by the Meridian Police Chief and his officers. To the extent that violation of those policies, procedures, rules, and regulations does not constitute a violation of the law, the Meridian Police Department is not required to take law enforcement action and will leave the enforcement thereof to the District. SROs shall infotm the principal, or his designee, of violations of school policies, procedures, rules or regulations of which he/she has personal knowledge. 11. This Agreement is for a period commencing on or about August 18, 2008, and ending June 4, 2009. It is agreed under the terms of this Agreement that the SROs shall commence the duties set forth herein one (1) week prior to the first day of classes in the fall of 2008, and will complete the obligations one (1) day after the last day of classes in June 2009. At the present • E time, the dates set forth in this section are the anticipated starting and ending dates. However, each party to this agreement recognizes, that as of this date, the start and end dates of the 2008 — 2009 school year are tentative and may be changed, and if there are changes, this Agreement shall incorporate such changes as if set forth fully herein. 12. As consideration for the services provided by the City of Meridian pursuant to the terms of this Agreement, the District shall pay the total sum of $221,018.00 to the City of Meridian in two installments. One-half shall be paid on January 30, 2009, and the balance on or before May 31, 2009. 13. Security for special events will be approved and the City of Meridian compensated as follows: SPECIAL EVENTS a_ The District shall provide the Meridian Police Department with a list of special events and scheduled after-school activities for all schools within the city limits of Meridian at which the District is requesting law enforcement officers to be present. The Meridian Police Department shall provide a minimum of two police officers for each event one of whom may be a Reserve Police Officer. b. If an event should arise that is not on the original special event list provided by the District, the Community Service Division (CSD) SRO Sergeant shall attempt to provide two law enforcement officers to comply with the request. RECORD OF TIME AND REIMBURSEMENT C. SROs who attend a special event at his/her designated school and/or officers who work at special events at the request of a district school principal shall complete a Meridian Police Department Time Slip for the event and the requesting principal or his/her designee must sign and approve the completed slip. The SRO and/or officers shall then submit the Meridian Police Department Time Slip to the SRO Sergeant. PAYMENT d. The SRO Sergeant of the Meridian Police Department shall prepare and submit an invoice to the Meridian City Finance Department. The Meridian City Finance Department will invoice the individual school(s) hosting the special event(s) at which SRO(s) or other officers worked at the end of each month. The District shall pay one-half (1/2) of the overtime pay due and owing an SRO who worked at the request of his/her designated school at the SRO's hourly overtime salary. The District shall . pay Meridian Police Department standard overtime for all other required Meridian Police Department Officers. 14. The parties recognize that a school within the District may desire to have the Meridian Police Department provide additional security services for FI sanctioned school events. This agreement does not govern the provision of such additional security .services. Additional security services for school events may be addressed in an addendum to this Agreement or in a separate agreement at a later date. 15. The District agrees to provide officers with adequate office space and suitable desks and chairs for the purpose of this Agreement. 16. It is acknowledged by the parties that City of Meridian personnel acting pursuant to this Agreement are not the employees or agents of the District or schools within the District, but rather, they remain the employees of the City of Meridian. 17. Law enforcement personnel acting pursuant to this Agreement may be absent from their assigned campuses on holidays observed by the District. 18. In the event the City of Meridian or any of its officers, agents, employees, insurers, or indemnitors have any claim, demand, suit, or judgement asserted against them which arises from acts or omissions of the District, its officers, agents, or employees, the District shall, at its expense, defend and indemnify the City, its officers, agents, employees, insurers, and indemnitors, and hold them harmless in the premises. 19. In the event the District or any of its officers, agents, employees, insurers, or indemnitors have any claim, demand, suit, or judgment asserted against it which arises from acts or omissions of the City of Meridian, its officers, agents, or employees, the City of Meridian shall, at its expense, defend and s CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER 0 Change Order No.: 3 Protect Number 0726 C Dam 816!2008 Effective Dale: CONTRACTOR: K2 Constmatlon PROJECT: Water Division - Phase 2 The Contrectcr Is hereby directed to malas the fohawing dm*es ftm the Contract Documents and Plans. 0"alptlon: Amount Install landscape drain. $3,557.06 Reason for Charge Order Drain landscape water from the Phase 1 project. Attachments: K2 Construction Change Order Landscape drain detail. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Odgtrmf Contract Price: $48805.00 OrP bW Contract Complatlon Date: 9/10=08 OrWrial Contract CMlelfon 90 Working Net changes form previous C.O.%.: Net Days change form previous C.O.-s: No. o to g No. 2 to 1 $32.447.10 8 Working Conftd Price Prtar to this C.O.: Contract Compledon Date before this C.O.: 9/2?P10� $501.112.10 Net Increase Cdecrease) of this CO.: Not Days Increase (deaeass) of this CO.: NA _ $3,557.08. This charge not associated with the Contract Times Contract Price mO all Armed C.O.'s: Contract Completion Date w th all Approved C.O.V. 912212008 $804.889.16 RECOMMENDED: (CONSTRUCTION MANAGM) ACCEPTED (CONTRACTOR) fay: �404i Date: By NCi A APPROVED: (crTYCOUNCIL APPROVAL By: Kelth Waft Date: , /3 -Ad Dae: `,,p,,►r,rrrlrrr,l,,,,1' APPROVED: By: raammyWWI ATrEsr: By: Cny Cler�4a�H&emw o -0e Data: �.a y. ok/ _ EXISTING MERMAN WATER DMSA BU LD114G STING TRANSFORMER RETAIN AND PROTECT EXISTING LANDSCAPING RETAIN AND EXISTING SPRINKLER SYSTEM LOCATED AT EDGE OF EXISTING LAWN AREA NOTES SCALE: LONE 1. REMOVE ALL E)M7INC LAWN SODAN AREA TMA HAS BEEN DAMAGED BY STANDING WATER. 2. RETAIN AND PROTE7Cf ALL EXISTING LAWN TREES. LANDSCAPING AND SPTBNKLER SYSTEM dcEPf AS REQUIRED TO INSTALL GRAIN TRENCH. 3. REPAIR ANY DAMAGE TO SPRINKLER SYSTEM AND INSTALL NEW LAWN SOD IN ALL DISTURBED AREAS. 4. FURNISH AND INSTALL DRAIN TRENCH 21•-tf0l�r 3' WIDE TRENCH TO BE T1fPICJIL SECTION D SHEET 2. �+. Z' qa sop iPNy ,.�►nsSc,y, S DRAIN TRENCH - OPTION A SCALE: NONE a�o PRoFFs CITY OF MERIDIAN s .4 b , y WATER DIVISION BUILDING Fgv���y LAWNAREA DRAIN ; CML 6UR4EYODN8IA7ANTB.I=. 1400 E WATERTOWOR EST. BUTTE 100 IMOnw, MAHO SHEET t OF 2 �"� • EXISTING— LAWN SOD z 0 I N oT 2 • EXISTING LANDSCAPE PLANTER AREA 2' THICKNESS OF 6" MINUS COBBLES WITH 2" MINUS WASHED DRAIN ROCK PLACED IN VOIDS BETWEEN COBBLES -FILTER FABRIC SIDES -A1149 - ONLY FILTER SAND BED PER ITD STANDARD SPECIFICATION 703.02 "FINE AGGREGATE FOR CONCRETE" VARIES 3'- e 1. EXCAVATE 1'-0" MIN. INTO FREE DRAINING MATERIALS WHICH ARE ANTICIPATED TO BE BEANEEN SIX (6) AND N101re <4 FEET BELOW EXISTING GROUND. 2. WRAP SIDES WITH MIRAFI 170N NON -WOVEN FILTER FABRIC (OR EQUAL). OVERLAP ALL JOINTS IN FILTER FABRIC 1'-0" MIN. 3. RETAIN AND PROTECT EXISTING SPRINKLER PIPE LOCATED ALONG THE EDGE BETWEEN THE PLANTER ANRE AND LAWN. DRAIN TRENCH - OPTION A SCALE: NONE CITY OF MERIDIAN ;• �4�1'2 :� vrF � •b. �4 yh WATER DIVISION BUILDING veyy a'e�a�w LAWN AREA DRAIN SHEET 2OF2 GVfL SURVEY CONSULTANTS. Or - 1400 E WATE PWAR Sr. SURE 100 MEND AN. IDAHOOM CM 12 From: K2 Agreement #: 0835 - 000001 CITY OF MERIDIAN 660 Bast Watwtower Lane Change Order #: 00005 Suite 200 Phone: 208-898-550P passe 1 oft Meridian, ID 83642 Fax: 208-898-955: For: Landscape Drain Chanpre Order Project:City of Meridian - Parking Facility (Subcontracts/Contracts) 2235 NW 8th Street CO Date: Monday, Aug 04, 2008 TOX2 Construction, Inc. Job #: 0835 8555 W. Hackamore Dr., Suite 200 Contract No: 000001 Contract For: MAIN CONTRACT Boise, ID 83709 Contract Date: 5/22/2008 Attention: Stacie Irish Original Conte Completion Date 9/10/2008 Phone: 208,377-9139 Fax: 208-377-9149 Mobile: 208.863-2927 pager. In accordance with the terms of this Contract, the following changes are approved: Install landscape drain at the South side of the existing building to drain standing landscape water. This includes the repair of damaged sod within construction area only. Item Description 00001 The supply and install of a new CO Lump Sum: lawn area drain - 60 x 3 x 6.S Area CO Lump Tax: Drain with fabric, C-33 Sand and CO Total: 6° cobble Rock. (See attached drawing supplied by City of Meridian) 00002 Sod, landscaping and sprinkler repair at new lawn area drain. 00003 Increase to Bond cast ($14.4031000) 00004 Liability Insurance 00005 Contractor Fee (No Charge) Stock# Quantity Units 1.000 LS 1.000 LS 1.000 is 1.000 IS 1.000 IS Unit Price . Tax Rate Tax Amount Net.Amount $2,241.00 0.009/o $1,230.00 0.000/a $50.49 0.00% $35.57 0.001* $0.00 0.00% $0.00 =41.00 $0.00 $1,230.00 $0.00 $50.49 $0.00 $35.57 $0.00 $0.00 CO Unit Cost: $3,557.06 CO Unit Tax: $0.00 CO Lump Sum: $0.00 CO Lump Tax: $0.00 CO Total: $39557.06 CITY OF MERIDIAN K2 Aereement #: 0835 - 000001 TY 660 East WatMower Lane Change Order #: 000M Suite 200 Phone: 209-898-SSOP Page 2 oft Meridian, ID 83642 Fax: 208-898-955: For. Landscape Drain The Original Contract Sam was.ppN»M.p»NNNp.N.p.N.»...ppN..N».pNpNMp..N.ppp.p..p..p.Mp.pN $469,665.00 Net Change by Previously Authorized Requests and Changes ------ $32,447.10 The Contract Sum Prior to This Change Order was ..»»p. $501,112.10 The Contract Sum Will be Increased NNNN.»...N....».NNN...:»N.»»»».......»N».NN...NN..»»...N. $3,557.06 The New Contract Sum Including This Change Order. p». $50409.16 The Contract Time Will Not Be Changed»p»».»»»».......»»N..p».....N....».......NN....».».».p.N... The Date of Substantial Completion as of this Change Order Therefore is ». 9/18/2008 OFFER AND ACCEPTANCE SIGNATURES APPROVAL (if required): K2 Construction, Inc. CITY OF MERIDIAN By By: Stacie IrishNiii ensen Date: 8/6/2008 Date: 8/6!2008 Date: • City of Meridian Public Works Dept. Memo To: Jaycee Holman; Tara Green; Keith Watts; Kathy Wanner From: Max Jensen, Engineering Technician CC: Clint Dolsby, P.E., Acting City Engineer Rick Clinton, Water Division Superintendent 0 Date: 8/13/2008 Rm Proposed Agenda Item for August 19, 2008 City Council Meeting AUG 13 2008 City Of Meridian City Clerk Office The Public Works Department respectfully requests the following item be placed on the August 19, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Change Order No. 3 with K2 Construction - Water Division Phase 2 Proiect (Construction) Attached is Change Order No.3 with K2 for the construction of the Water Division — Phase 2 project. This additional work is for a landscape drain. The Change Order is for an additional $3,557.06 (less than 1 % increase to the original contract amount) and is within the approved FY 08 budget. Recommended Council Action: The Public Works Department recommends that City Council approves and signs Change Order No. 3 with K2 Construction. Thank you for your consideration. Please contact me if you have any questions. • Page 1 • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER Change Order No.: 3 Proled Number: 0726 C Date: 8/612008 Effective Date: CONTRACTOR: K2 Construction PROJECT: Water Division - Phase 2 The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Oesciption: Amount Install landscape drain. $3,557.06 Reason for Change Order: Drain landscape water from the Phase 1 project. Attachments: K2 Construction Change Order Landscape drain detail. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: $468,665.00 Ortginal Contract Completion Date: 9/10/2008 Original Contract Completion Days: 90 Working Net changes form previous C.O.'s.: Net Days change form previous C.O.'s: No. Q to $ No. g to 1 $32.447.14 8 Working Contract Price Prior to this C.O.: Contract Completion Date before this C.O.: 9/22/2008 $501,112.10 Net Increase (decrease) of this C.O.: Net Days Increase (decrease) of this C.O.: NA $3,557.06 This change not associated with the Contract Times Contract Price with all Approved C.O.'s: Contract Completion Date with all Approved C.O. s: 9/22/2008 $504,669.16 RECOMMENDED: (CON TRUCTION MANAGER) ACCEPTED (CO CTOR) By: Date: 8/� G B. a : C/ APPROVED: (CITY PURL ING A COUNCIL APPROVAL IT By: Keith Watts Date: - / 3 '0 Date: APPROVED: (Cm) ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Data: Date: EXISTING MERIDIAN WATER DIVISION BUILDING TRANSFORMER RETAIN AND PROTECT EXISTING LANDSCAPING RETAIN AND PRO EXISTING SPRINKLER SYSTEM LOCATED AT EDGE OF ,.EXISTING LAWN AREA NOTES���� SCALE: NONE 1. REMOVE ALL EXISTING LAWN SOD IN AREA THA HAS BEEN DAMAGED BY STANDING WATER. 2. RETAIN AND PROTECT ALL EXISTING LAWN. TREES. LANDSCAPING AND SPRINKLER SYSTEM EXCEPT AS REQUIRED TO INSTALL DRAIN TRENCH. 3. REPAIR ANY DAMAGE TO SPRINKLER SYSTEM AND INSTALL NEW LAWN SOD IN ALL DISTURBED AREAS. 4. FURNISH AND INSTALL DRAIN TRENCH 20-t911G APIPPLON. eqp L SHAPE TRENCH TO BE IWIDE SEE TYPICAL SECTION ON—SHEET 2. Fa. Q ZNole top �huN�a �.ArvaScao� �l Y --4 DRAIN TRENCH — OPTION A SCALE: NONE CITY OF MERIDIAN WATER DIVISION BUILDING P R 0 �°� ' �l► G 1 �f ��O '4 12 T?'NrleO Fy A. a LAWN AREA DRAIN CIVIL SURVEY CONSULTANTS, INC. 1400 E. WATERTOWER ST, SUITE 100 MERIDIAN, IDMO83842 SHEET 1 OF 2 i§ (208)8884312 EXISTING 20 V EXISTING LANDSCAPE LAWN SODPLANTER AREA 2' THICKNESS OF 6" MINUS COBBLES WITH 2" MINUS WASHED D. ROCK PLACED IN VOIDS BETWEEN COBBLES FABRICFILTER SIDES v v v ONLY :1 W h"`J`";•-•�'`'� FILTER SAND BED PER ITD _ ° ' • �"-_`tiw' STANDARD SPECIFICATION 703.02 > '�. V ' ` `'Y' , _•' "FINE AGGREGATE FOR CONCRETE" VARIES 3'-6a 1. EXCAVATE 1'-0" MIN. INTO FREE DRAINING MATERIALS WHICH ARE ANTICIPATED TO BE �:EEN SIX (6) -AINDNINE-- 4 FEET BELOW EXISTING GROUND. 2. WRAP SIDES WITH MIRAFI 170N NON—WOVEN FILTER FABRIC (OR EQUAL). OVERLAP ALL JOINTS IN FILTER FABRIC 1'-0" MIN. 3. RETAIN AND PROTECT EXISTING SPRINKLER PIPE LOCATED ALONG THE EDGE BETWEEN THE PLANTER ANRE AND LAWN. DRAIN TRENCH - OPTION A SCALE: NONE ss CITY OF MERIDIAN �, .,. 12•,., WATER DIVISION BUILDING LAWN AREA DRAIN SHEET 2 OF 2 CIVIL SURVEY CONSULTANTS. INC. 1400 E. WATERTOWER ST. SUITE 100 MERIDIAN. IDAHO 83842 (M)II68-4312 I _. .. BUTLER l���IL� .. .- nNC- 6ENBRAL CONTRACTORS ... • CONSTRYCTlON MANAGERS _.. BUILDER CONSTRUCTION $0.00 From: K2 Agreement #: 0835 - 000001 CITY OF MERIDIAN 660 East Watertower Lane Change Order #: 00005 Suite 200 Phone: 208-898-5500 page 1 ore Meridian, ID 83642 Fax: 208-898-955:.. For:. Landscape Drain Change Order Project:City of Meridian - Parking Facility (Subcontracts/Contracts) 2235 NW 8th Street CO Date: Monday, Aug 04, 2008 To. Construction, Inc. Job #: 0835 8555 W. Hackamore Dr., Suite 200 Contract No: 000001 Contract For: MAIN CONTRACT Boise, ID 83709 Contract Date: 5/22/2008 Original Contract Completion Date 9/10/2008 Attention: Stacie Irish Phone: 208-317-9139 Fax: 208-377-9149 Mobile: 208-863-2927 Pager. �iy �accor� ance yr7.11t„tbe�ter`msyoi�t�is�Contr_,_act�wt'heYollowingachanges ..r�eiaPProved - . _ p ,.:� ^•. '...� Install landscape drain at the South side of the existing building to drain standing landscape water. This includes the repair of damaged sod within construction area only. g#�:m�.Desczipttonl�a ._,_,_....� - 'a4:G.;:"T""�'�,.?�y . � `4'i.��Ih'ST.l7':.���-�.-•w�J � F `ice ��.7'#.. �Stoc't#. 1i,����uant��n.ts;r-'�',�;:LTnitrPrace _�:�az-�Ra�.;�ax�Amount�Net�Am un# 00001 The supply and install of a new 1.000 LS $2,241.00 0.000/0 $0.00 52,241.00 lawn area drain - 60 x 3 x 6.5 Area Drain with fabric, C-33 Sand and 6" cobble Rock (See attached drawing supplied by City of Meridian) 00002 Sod, landscaping and sprinkler 1.000 LS $1,230.00 0.000/0 $0.00 $1,230.00 repair at new lawn area drain. 00003 Increase to Bond cost 1.000 LS $50.49 0.000/0 $0.00 $50.49 ($14AMI000) 00004 Liability Insurance 1.000 LS $35.57 0.00% $0.00 $35.57 00005 Contractor Fee (No Charge) 1.000 LS $0.00 0.00% $0.00 $0.00 CO Unit Cost: CO Unit Tax: CO Lump Sum: CO Lump Tax: CO Total: $3,557.06 $0.00 $0.00 $0.00 $3,557.06 ' oeNEwAa. coNTwAOYayRs BUTLER . SNC. CONSTRUCTION CONSTRUCT�ON MANAQERS ` - - - BUILDER From: CITY OF M MIAN K2 Agreement #: 0835 - 000001 660 East 'tower Lane Change Order #: 00005 Suite 200 Phone: 208-898-5500 Meridian, ID 83642 Fax: 208-898-955: Pace 2 of 2 For: Landscape Drain TheOriginal Contract Sum was .......................................................................................... ... $468,665.00 Net Change by Previously Authorized Requests and Changes ................................................ The Contract Sum Prior to This Change Order was $32,447.10 ......... $501,112.10 The Contract Sum Will be Increased .......•........................................................................... The New Coniract Sum Including This Change Order $3,557.06 ..... $504,669.16 The Contract Time Will Not Be Changed.................................................................................. The Date of Substantial Completi6n as of this Change Order Therefore is ... 9/18/2008 ------------- OFFER AND ACCEPTANCE SIGNATURES------------_ APPROVAL (if required): K2 Construction, Inc. CITY OF MERIDIAN By• y:_-v�----.. —A4Max By: Stacie Irish ensen Date: 8/6/2008 Date: 8/6/2008 Date: August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 3-D REQUEST Community Recycle Fund Application for Meridian Academy for Library Furniture AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See attached Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. '•1 l , a /. Community Recycling Fund Application Review Form AUG 13 2008 City Of Meridian The Solid Waste Advisory Committee to the City of Meridian has made the fogj&Vv rk Office recommendation regarding distributing expenditures from the Community Recycling Fund. Organization: Meridian Academy 2311 East Lanark Meridian, ID 83642 Proposed Project: Furniture for Library Application Date: June 5, 2008 Reviewed By: Ashley Williams Charlie Rountree Josh Maus Steve Siddoway Bill Nary Tom Barry J 71 �'Y U ) -S,111 lob Date Review Date: June 10, 2008 Amount Requested: $4,425.00 Amount Awarded: $4,425.00 Date Presented to Council: II August�W, 2008 Tax ID # 12128E821 Notes: c% Council approved full amount Augus" ,-'- 2008. . Community Recycling Fund Application This application is to be completed by organizations applying for community recycling funding. Please note: We can only consider applications for projects within Meridian city limits; which pertain to recycling; which have a 1:1 matching component, and which contain recycled content if applicable. A sign must be placed on or near the project stating that it was funded in part by the Meridian curbside recycling program. Please return completed application to Sanitary Services, Co. 2130 W. Franklin Road, Meridian, Idaho, 83642 or fax to 888-5052. Organization Name Meridian Academy Address 2311 East Lanark City Meridian State Idaho Zip Code 83642 Contact Name and Title Pam Rybus Librarian Phone Number 855-4315 school 4298532 (home) Fax Number 855 4324 Describe your organization's purpose. Attach additional sheets if needed. Meridian Academy is a school of CHOICE It emphasizes: Character Honor Opportunity, Inquiry, Community and Excellence. Describe the community recycling activity you would like to have supported. Attach additional sheets if needed. Meridian Academy is a school committed to environmental awareness. Recycling is a big part of the school's environmental awareness program Currently there are recycling bins in each classroom and in the library, commons area and gym Students get the clear message to recycle. This particular proiect would be a continuation of the recycling project in place. Last year the school purchased outdoor tables and benches and indoor benches made of recyclinq materials. This grant would also provide funding for the school to purchase needed furniture made from recycled materials to build a "green" school library. This grant also includes recycled furniture for Crossroads Pathways and Central alternative schools libraries which are much needed. See attachment for more information. Please provide manufacturers information for the items to be used in the project. Total funds requested $4,425.00 Total estimated cost of project _$. 8875.00 Describe how the community recycling funds will be used, the schedule for the project, and how the 1:1 matching contribution will be determined. Attach additional sheets if needed. The community recycling funds will be used to purchase recycled indoor furniture for Meridian Academy's school library which will be relocated in the school commons area. The school will match the funds from its budget with supplies recycled bookshelves and labor which will be used to install the furniture. It also includes three other Meridian Joint District No. 2 alternative schools in the grant Each of these schools would purchase recycled furniture to create seating and a secure book drop in their libraries The project schedule is attached. Describe the signage that will be used, (plaque, standing sign, etc), and the location. Attach additional sheets if needed. We would like the sign to read: (insert applicant) thanks the citizens of the City of Meridian for their efforts though the Curbside Recycling Program to help fund this flnmd roiect . EST. (insert year) The sign will be a computer routed sigh made of recycled plastic It will be mounted on a piece of the recycled furniture The sign will say" The furniture in this library are made entirely of recycled plastic materials Thanks to the citizens of the City of Meridian for their efforts through the Curbside Recycling Program to help fund the purchase of this furniture. Signature of Contact Person _Pamela M. Rybus_Date 6-5-08 * Will drop signed copy off at office in Meridian My summer contact phone number is 4298532 Budget: KA,=nriinn Ar-rirismmv Alternative Recycled Funds Matching Source School Furniture Requested Funds (listed) from Community Recycling Fund Meridian 1 Workstation $2,000. Academy (Circulation Desk) $400.00 in kind 2311 E. Lanark St 2 Recycled labor to Sustain -A -Built Meridian, Idaho snowboard $600. assemble(all (local) 83642 chairs furniture) 1 book $150. Sport - return bin $3.000. In kind Furniture.com 1 recycled $200. grant from Idaho (shipped) snowboard Commission for bench Libraries 1 recycled snowboard $175. table 1 snowboard trash can Crossroads Middle 1 book return bin $150 $150 from school Advanced School funds Wood Design 650 N. Nola Road (local) Meridian Idaho 83642 Pathways Middle 1 book return bin $150 $150 from school Advanced School 1 snowboard funds Wood Design 1855 E. Leigh Field clock (local) Drive 1 recycled Meridian Idaho snowboard $200. 83646 bench w/ $100. labor to Sport - back assemble Furniture.com 1 recycled $50. (Shipped) snowboard $50. school bench w/ no budget back Central Academy 1 book return bin $150 $150 school Advanced 6075 N. Locust 1 recycled budget Wood Design Grove snowboard $200.. (local) Meridian Idaho bench w/ $ 200. In kind 83642 back grant from Idaho Sport - Commission for Furniture.com Libraries (Shipped) $$50. labor All schools shipping $400. $200. school Estimate for budget I shipping • 9 Total= Community Recycling Fund Request=$4,425.00 Matching Funds=$4,450.00 (school funds at each school will pay for signage to acknowledge Meridian Curbside Recycling Program) School Implementing Timeline By Whom Project Meridian Order Furniture August 2008 Pam Rybus Academy When it School 2311 E. Assemble arrives & Lanark St Furniture principal Meridian, After Pam Idaho Publicize new assembly. Rybus..publicize 83642 furniture to students, local news, and library association publication Crossroads same same same Middle School 650 N. Nola Road Meridian Idaho 83642 Pathways same same same Middle School 1855 E. Leigh Field Drive Meridian Idaho 83646 Central same same same Academy 6075 N. Locust Grove Meridian Idaho 83642 August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 4-A REQUEST Update from Petra on New City Hall Building AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. t _ r ■_n r■rri■ii • rr'r ptr' �� jj'� i •r'oi -� f■u.0 eu _ ■rr.rur.r.� EkIDIAN r i ii(IUL 11W ILA 1111 lutull 1411 E DL IAN-- HO Meridian City Hall Monthly Report August, 2008 Table of Contents: Section 1 Executive Summary Section 2 Schedule Section 3 LEED Section 4 Financial Section 5 ASI's Section 6 RFI's Section 7 Submittals Section 8 Photos 11' SCHEDULE: o Current Estimated Completion: October 15, 2008 o The work on the interior finishes is proceeding. The drywall & ceiling grid installation is substantially complete, ceramic tile work in the restrooms is complete. Installation of the painting, light fixtures, millwork install, MEP trims and controls work is proceeding. The installation of carpeting is ready to start pending the underfloor water balancing. o Plaza work is proceeding, the south parking lot has been paved, forming and pouring of the masonry walls for the Heritage Bldg and the site walls are in progress. o The air pressure test on the under floor plenum has been completed successfully on the Is` & 2° floor, 3rd floor is schedule for 8/12. Equipment start-up and commissioning activities are in the early stages. Heery, the commissioning agent is on-site monitoring activities periodically. LEED: o Project is scheduled for Silver LEED's accreditation. o Targeted points are 35 points out of a range of 33-38 for Silver. FINANCIAL: o The building budget remains at $20.42 million. o Phase II, and III, the building phases, are 93% billed to date. o Phase IV, the Plaza, is 43% billed to date. o There were a total of 8 change orders approved in July. 16 additional proposed change orders are pending action by the City, LCA, and the Contractors. ASI'S & PR'S: o There is a total of 128 ASI's and 2 PR's issued to date. RFI'S: o There is a total of 190 RFI's to date; 4 are active and 186 are closed. SUMBITTALS: o There are a total of 247 submittals to date; 3 are active and 244 are approved. N.................................................................................................................................................................................................................. 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N W H p fA ¢SFIFF c c C as N~ f W W 0 7 Q co O O ~ ' a� .. ...................................................... Cl) 0o U, E m o d in a C'4 O co E t5 aNi E o LL................................................................. (A d g _ - a7 o � - C5 - 7 I _ U J_ 0 Q N Z C7 W r ¢ ¢p Z Y N «_ Q Z W ¢ d cn d W Z Q p� (=ry U W CC UJ UJ CL W Q o U O Z JW ¢¢ Q Z LL O w J y E O U OU O V W cC Z� LL Cl)W J a U- U W S J J Q LL U (n Y W U W W U U Z U) UJ ¢ W H d a Z — m CL LL Z — V H cn p ®CID .r U LL cn In co cr 0 CID CO M f0 0 _ N m � 0 u lu VoPrTgA JiROCK SOLID GENERAL CONTRACTORS LEED Update 7-1-2008 • Point Overview o 36 Points Attempting o 5 Additional Possible Points o 22 Points Unattainable • Energy and Atmosphere — Fundamental Commissioning of the Building Energy Systems, Prerequisite 1 o Heery International, Commissioning Agent for the project is making weekly visits, key to his commissioning report. He notes any discrepancies or concerns for prompt resolution. o The third and final IAQ walk has been performed for EQ credit 3.2 from Heery International. Startup and water testing is being performed at this time. • Documentation of LEED EQ Credit 3.1 Indoor Air Quality - Construction o Monitoring in progress of all activities for HAVC system safeguards, such as plastic covers over open ductwork, cleanliness of underfloor areas, and any inspection of all adhesives and sealants in use for their VOC contents. This requires photo documentation, and a daily log of all activities. ■ Plastic On Ductwork ■ MERV 8 Filters LEED Update 1 of 2 • Material Recycling — Materials and Resource Credit 2.1 & 2.2 o Dumpster Update — List of recycled items to date. To Date: 1073 cubic yards sent out, 863 sent to recycling. Currently 80.4% Diverted from Landfill. LEED Update 2 of 2 Approx Approx Yards Yards To Material Type Capacity (in cubic Yards) No. of Dumps Recycled Landfill General Trash 20 8 210 Sheetrock 10 7 210 Wood .10 28 280 Cardboard 10 13 130 Plastic 30 3 30 Metal 30 8 160 Pallets 10 1 53 Totals 210 To Date: 1073 cubic yards sent out, 863 sent to recycling. Currently 80.4% Diverted from Landfill. LEED Update 2 of 2 • LEED for New Construction X2.2 1.eec Registered Project Checklist Project Name: Meridian City Hall Revision Date 8-1-2008 Project Address: 33 E. Broadway BOB Sustainable Sites 14 Points �j Prereq 1 Construction Activity Pollution Prevention Required Petra 10.5% New Buildings or 3.5% Existing Building Renovations Credit 1 Site Selection 1 Owner/Architect 1 Credit 2 Development Density & Community Connectivity 1 Owner/Architect 1 4 Credit 3 Brownfield Redevelopment 1 Petra/Architect 1 Credit 4.1 Alternative Transportation, Public Transportation Access 1 Architect 1 Credit 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms 1 Architect 1 9 Credit 4.3 Alternative Transportation, Low -Emitting & Fuel -Efficient Vehicles 1 Architect 1 On -Site Renewable Energy Credit 4.4 Alternative Transportation, Parking Capacity 1 Architect 1 1 Credit 5.1 Site Development, Protect or Restore Habitat 1 Civil Engineer 12.5% Renewable Energy 1 Credit 5.2 Site Development, Maximize Open Space 1 Civil Engineer 1 Enhanced Refrigerant Management Credit 6.1 Stormwater Design, Quantity Control 1 Civil Engineer 1 Mechanical Engineer 1 Credit 6.2 Stormwater Design, Quality Control 1 Civil Engineer 1 Credit 7.1 Heat Island Effect, Non -Roof 1 Landscape Architect 1 CredR 7.2 Heat Island Effect, Roof 1 Architect 1 Credit Light Pollution Reduction 1 Electrical Engineer Yes ? No BOB Water Efficiency 5 Points 1 Credit 1.1 Water Efficient Landscaping, Reduce by 50% 1 Landscape Engineer 1 Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation 1 Landscape Engineer 1 Credit 2 Innovative Wastewater Technologies 1 Mechanical Engineer 1 Credit 3.1 Water Use Reduction, 20% Reduction 1 Mechanical Engineer 1 Credit 3.2 Water Use Reduction, 30% Reduction 1 Mechanical Engineer BUB • Points Prereq 1 Fundamental Commissioning of the Building Energy Systems Required Heery International Prereq 2 Minimum Energy Performance Required Electrical Engineer Prereq 3 Fundamental Refrigerant Management Required Mechanical Engineer Mote for EAct: All LEED for New Construction projects registered after June 260, 2007 are required to achieve at least two (2) points under EAc1. ®Credit 1 op timize Energy Performance 1 to to Mechanical Engineer 10.5% New Buildings or 3.5% Existing Building Renovations 1 14% New Buildings or 7% Existing Building Renovations 2 17.5% New Buildings or 10.5% Existing Building Renovations 3 4 21% New Buildings or 14% Existing Building Renovations 4 24.5% New Buildings or 17.5% Existing Building Renovations 5 28% New Buildings or 21% Existing Building Renovations 6 New Buildings or 24.5% Existing Building Renovations 7 35% New Buildings or 28% Existing Building Renovations 8 N31.5% 38.5% New Buildings or 31.5% Existing Building Renovations 9 42% New Buildings or 35% Existing Building Renovations 10 [_ Credit 2 On -Site Renewable Energy 1 to 3 Mechanical Engineer 2.5% Renewable Energy 1 7.5% Renewable Energy 2 12.5% Renewable Energy 3 1 Credit3 Enhanced Commissioning 1 Heery International 1 Credit Enhanced Refrigerant Management 1 Mechanical Engineer 1 Credit5 Measurement & Verification 1 Mechanical Engineer 1 Credit 6 Green Power 1 Owner continued... 11 11 11 1 0 ®■U Materials & Resources 13 Points -i Prereq 1 Storage & Collection of Recyclables Required Owner/Arch./Petra 1 I Credit 1.1 Building Reuse, Maintain 75% of Existing Walls, Floors & Roof 1 Architect/Petra 1 lCredit 1.2 Building Reuse, Maintain 95% of Existing Walls, Floors & Roof 1 Architect/Petra1 1 Credit 1.3 Building Reuse, Maintain 50% of Interior Non -Structural Elements 1 Architect/Petra Low -Emitting Materials, Carpet Systems Credit 2.1 Construction Waste Management, Divert 50% from Disposal 1 Petra 1 Credit 2.2 Construction Waste Management, Divert 75% from Disposal 1 Petra 1 Credit 3.1 Materials Reuse, 5% 1 Architect/Petra 1 Credit 3.2 Materials Reuse, 10% 1 Architect/Petra1 Daylight & Views, Views for 90% of Spaces Credit 4.1 Recycled Content, 10% (post -consumer + 1/2 pre -consumer) 1 Petra 1 Credit 4.2 Recycled Content, 20% (post -consumer + 1/2 pre -consumer) 1 Petra 1 Credit 5.1 Regional Materials, 10% Extracted, Processed & Manufactured Regioi 1 Petra 1 Credit 5.2 Regional Materials, 20% Extracted, Processed & Manufactured Regioi 1 Petra 1 Credit 6 Rapidly Renewable Materials 1 Petra 1 Credit7 Certified Wood 1 Petra Yes ? No 10 1 4 ••• - �' �• Prereq 1 Prereq 2 Credit 1 Credit 2 Credit 3.1 Credit 3.2 Credit 4.1 Credit 4.2 Credit 4.3 Credit 4.4 Credit 5 Credit 6.1 Credit 6.2 Credit 7.1 Credit 7.2 Credit 8.1 Credit 8.2 Minimum IAQ Performance Required Mechanical Engineer Environmental Tobacco Smoke (ETS) Control Required Owner/Petra outdoor Air Delivery Monitoring 1 Mechanical Engineer Increased Ventilation 1 Mechanical Engineer Construction IAQ Management Plan, During Construction 1 Petra Construction IAQ Management Plan, Before Occupancy 1 Petra Low -Emitting Materials, Adhesives & Sealants 1 Petra Low -Emitting Materials, Paints & Coatings 1 Petra Low -Emitting Materials, Carpet Systems 1 Petra Low -Emitting Materials, Composite Wood & Agrifiber Products 1 Petra Indoor Chemical & Pollutant Source Control 1 Architect Controllability of Systems, Lighting 1 Electrical Engineer Controllability of Systems, Thermal Comfort 1 Mechanical Engineer Thermal Comfort, Design ' 1 Mechanical Engineer Thermal Comfort, Verification 1 Mechanical Engineer Daylight & Views, Daylight 75% of Spaces 1 Architect Daylight & Views, Views for 90% of Spaces 1 Architect Innovation & Design Process 5 Points 11 lCredit 1.1 Innovation in Design: Informational Flyer 1 Owner/Petra 1 Credit 1.2 Innovation in Design: Water Efficency 40 % over Standard 1 Mechanical Engineer Credit 1.3 Innovation in Design: Carpet Materials, 1.25% 1 Petra 1 Credit 1.4 Innovation in Design: Underfloor Plenum System Efficiency 1 Petra 1 �HCredit2 LEED®Accredited Professional 1 Architect Yes ? No 1361 4 23 • • 111 Certified: 26-32 points, Silver: 33-38 points, Gold: 39-51 points, Platinum: 52-69 points ETA Meridian City Hall Meridian, Idaho o��a�. �aroKs July 31, 2008 IDIAN!�- 1DAHO INCLUDED IN BUDGETS Current Budget July 31, 2008 1 2 3 Phase I - Building Demolition & Abatement 4 Creamery Demolition & Abatement $426,357 5 6 Total Phase I - Building Demolition & Abatement $426,357 7 8 Phase II - Core & Shell 9 Sitework & Utilities Does not incl Cont Soil - see Line 88 $473,527 " 10 Structural Concrete $885,144 11 Masonry $1,558,726 12 Structural Steel $1,882,766 13 Rough Carpentry $0 14 Insulation & Dampproofing $69,932 15 Roofing & Sheetmetal $182,990 16 Exterior Doors Does not include Ph 4 Doors & Spec $6,923 17 Storefronts & Curtainwall $297,458 18 Shaftwall Framing & Drywall $363,287 19 Elevator $223,700 20 Total Phase 11- Core & Shell $5,944,453 21 22 Phase III - TVMEP 23 Architectural Metalworks $93,295 24 Carpentry -Framing, Backing $112,060 25 Cabinetry & Casework $464,062 26 Insulation & Dampproofing Incld in Ph 2 - Sealco $22,388 27 Interior Doors $302,027 28 Interior Storefront $96,749 29 Coiling Overhead Doors/Screens $5,590 30 Interior Gypsum Drywall Systems $1,059,040 31 Ceramic Tile $116,992 32 Resilient Flooring & Carpet $187,951 33 Paint & Wallcoverin s $174,433 34 Specialties $110,365 35 Operable Partitions $20,840 36 Access Flooring $528,800 37 Window Coverings $22,600 38 Fire Suppression Systems $437,433 39 Plumbing $970,602 40 HVAC $2,111,775 41 Electrical $2,828,613 42 Total Phase III - TVMEP $9,665,555 43 44 Phase IV - Plaza Landscaoina & Site Im rovements 45 Sitework, Utilities & HMAC Paving $338,000 46 Water Feature $216,775 47 Concrete Unit Pavers $75,462 48 Landscaping $199,679 49 Structural & Concrete Paving Concrete $296,200 50 Masonry $194,585 51 Steel Fabrications $130,450 52 Carpentry, Bldg Insulation & Drywall $8,400 53 Roofing & Flashing $10,495 54 Doors, Frames & Hardware / Specialties Incld in Ph 2 - ABS $36,220 55 Moisture Protection & Waterproofing $3,028 56 Painting $11,400 57 Mechanical $29,064 58 Electrical $344,090 59 Total Phase IV - Plaza, Landscaping & Site Improvements - Total $1,893,848 Total Phase IV - Plaza, Landscaping & Site Improvements - With Deductive Alternates H:\Construction\Projects\2006\Tom\Meddian City Hall\Budgets\Budget History & Projections 073108 11 it 60 61 FF&E $0 62 Demountable Walls (Options to $1.163 Million $208,907. 63 Audio Visual Systems $192,784 64 Telecommunication S stems 84,695 65 SecuriSystems 66 Phone Service & Equipment Provider By Owner 42'954 67 Interior Signage Package Allowance 40,000 68 Final Cleaning $569,340 69 Total FF&E 70 71 General Conditions & Fees $279'812 72 Project Reimbursable Cost Allowances $181,029 73 Phase II General Conditions $181'029 74 Phase III General Conditions $550,230 75 Construction Contingency Balance 76 Winter Conditions Costs Incid in Contin enc $205,000 77 Estimated LEED Certification Costs for Silver $0 78 Estimated Value Engineering Allowance $574,000 79 Contract CM Fee $376,808 80 CM Fee Pendin Chan a Order Change in Scope & Complexity $2,347,908 81 Total General Conditions & Fee 82 83 Total Project Direct Costs $20,847,460 84 85 Project Site Costs $,590 86 Contaminated Soils Removal $52,502 $52 87 CM Fee for Contaminated Soils 79 526 88 Unsuitable Soils Removal and Structural Fill for Contm & Unsuit. 89 Total Project Site Costs $925,618 90 91 Building Construction Budget w/Site Development Costs $21,773,078 92 Less Creamery Demolition & Abatement $426'357 925 61 I 93 Less Contaminated and Unsuitable Soils Removal 94 Current Building Construction Budget $20 421'103 H:\Construction\Projects\2006\Tom\Meridian City Hall\Budgets\Budget History & Projections 073108 0 MERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary Contingency Amount Contingency Allocation per 11/13/07 Budget Phase 4 Plaza - Allocation of balance of Plaza budget Current Balance Winter Conditions / Inclement Weather / Job Conditions Costs billed to dated thru July 08 Billing Contract Budget Allocations Interior Signage Package Overage - Advanced Sign Final Cleaning Budget - Approved Change Orders - Phase 2.3 & 4 thru 07/31/08 Change Orders Approved in July 08 - 8 Phase 2 - Shell CO#01 ABS (07) Ph 2 CO#02 ABS (07) Ph 2 (Ph4 Plaza Drs & Spec) C0#01 Custom Glass (09) Ph 2 CO#01 MJ's Backhoe (03) Ph 2 - Bldg Portion Only CO#02 MJ's Backhoe (03) Ph 2 CO#03 MJ's Backhoe (03) Ph 2 CO#01 Rule Steel (06) Ph 2 - CO#01 Schindler Elevator (11) Ph 2 CO#01 Sealco (12) Ph 2 CO#02 Sealco (12) Ph 2 CO#01 Sidewalks (04) Ph 2 CO#02 Sidewalks (04) Ph 2 CO#03 Sidewalks (04) Ph 2 CO#04 Sidewalks (04) Ph 2 CO#01 TMC (05) Ph 2 CO#02 TMC (05) Ph 2 CO#03 TMC (05) Ph 2 $ 193,810.82 $ 17,954.00 $ 40,000.00 $ 57,954.00 (897.00) 36,220.00 2,137.00 (216,744.20) 44,753.00 35,204.00 35,766.00 1,600.00 22,388.00 2,750.00 137,108.00 4,371.00 23,550.00 64,519.57 (32,348.00) 324.00 5,989.71 166.691.08 07/31/08 Contingency Amount Phase 3 - Tenant Improvements & MEP CO#01 Buss Mech (32) Ph 3 $ 4,922.00 CO#02 Buss Mech (32) Ph 3 $ 12,295.00 CO#01 Custom Glass (21) Ph 3 $ 19,784.00 CO#02 Custom Glass (21) Ph 3 $ 8,287.00 CO#01 AWC (24) Ph 3 $ 7,665.30 CO#02 AWC (24) Ph 3 $ 1,968.60 CO#03 AWC (24) Ph 3 $ 10,856.10 CO#01 Designer Flrs (25) Ph 3 $ 5,597.00 CO#01 SBI (27) Ph 3 $ 365.00 Page 1 of 3 $ 700,000.00 $ 342,372.00 $ 1,042,372.00 $ 848,561.18 $ 790,607.18 Pending City Confirm :0 MERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary CO#01 Commercial Paint (28) Ph 3 CO#02 Commercial Paint (28) Ph 3 CO#03 Commercial Paint (28) Ph 3 CO#01 SimplexGrinnell (31) Ph 3 CO#02 SimplexGrinnell (31) Ph 3 CO#03 SimplexGrinnell (31) Ph 3 CO#01 Hobson Fab (33) Ph 3 CO#02 Hobson Fab (33) Ph 3 CO#03 Hobson Fab (33) Ph 3 CO#01 Tri-State Elec(34) Ph 3 CO#02 Tri-State Elec(34) Ph 3 CO#03 Tri-State Elec(34) Ph 3 C0#01 SuncresUB&B (17) Ph 3 CO#02 Suncrest/B&B (17) Ph 3 CO#03 SuncresUB&B (17) Ph 3 CO#01 ID Custom Wood (19) Ph 3 CO#02 ID Custom Wood (19) Ph 3 CO#01 Schmacher (26) Ph 3 CO#01 ABS (22) Ph 3 CO#02 ABS (22) Ph 3 CO#03 ABS (22) Ph 3 CO#04 ABS (22) Ph 3 CO#01 Integrated Interiors (35) Ph 3 CO#01 PreCom (36) Ph 3 CO#02 PreCom (36) Ph 3 CO#01 Aatronics (37) Ph 3 Phase 4 - Plaza None to Date Adjustment for SealCo CO#02 - Amt already included as Ph 3 budget TOTAL - Approved Change Orders Change Orders Pending Approval - CO's Pending City Action 1 CO's Pending Contractor Action 1 CO's Pending A/E Approval 14 .• 200.00 22,185.00 773.00 2,917.98 19,499.28 2,136.26 1,335.00 9,941.00 40,499.00 (6,064.75) 12,059.26 72,723.24 267.75 2,677.38 17,085.05 (5,479.66) 5,541.86 6,039.00 7,952.00 5,420.00 6,122.00 5,303.00 10,700.00 (29,687.37) 3,470.96 4,527.86 289.884.10 $ (22,388.00) $ 434.187.18 $ 16 1$ 116,225.00 1 $ 07/31/08 Amount 356,420.00 240,195.00 CONTINGENCY AMOUNT - BALANCE REMAINING I $ 240,195.00 I Page 2 of 3 • MERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary 07/31/08 ngency Amount Projected Future Allocations Winter Conditions/Job Conditions $ 15,000.00 Estimated Amount of Outstanding Pricing Pending CO $ 125,000.00 $ 140,000.00 Projected Uncommitted Contingency Amount Is 100,195.00 Page 3 of 3 • PETR • Note Pads --..__..._.._ . ... .............. _............ 323-4500 BOISE, IDAHO GENERAL C0NT1tAc:1_UKN 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7131/2008 Project No: 06-0675 Page: 1 of 53 Note PadItem No. Status Required Ball In CourtNotes opened Closed ASI0.1 .........._ASI.._No..._0001_..._....._...._...._..._..:_.._.._:_._...:_. _.::..--___._:-__..----._......_.__._.-._.._____.__.............._.._.:.__......:_._._._............_._....._..-----:..._..:._:.._.._.............. ............... ........................ ........ ::..._._.._..._......._..........__..__._.................._. _ 00001 PRO Furnish all labor, materials and equipment _ 4/20/2007 necessary to revise details A4 and 65 on sheet S3.1 and A3, 63 and C3 on sheet S7.2 as shown on attached sketches dated march 28,2007. ASI 02 ASI No.. 0002 00001 PRO Furnish all labor, material and equipment 6/26/2007 necessary to preform the following work: -Revise the finish floor elevation to 2610.4 -Footings and foundation shall bear on undisturbed native gravel or compacted granular fill per specification section 02300. -Any existing site fill encountered beneath the footings and foundations shall be removed to the undisturbed native sand and gravel. -In areas where removal of contaminated materials has extended below the bottom of footings, the over excavated areas shall be back filled and compacted with granular fill per specification section 02300. -Areas where excavation has occourred to enable the abandonment of water wells shall be backfilled with granular fill per specification section 02300. ASI 03 ASI No. 0003 __............................... _.............._...._..... -- -- - - - 00001 PRO Sheet S5.2: The framing layout for the roof 6/26/2007 joists is specified to be at 5 equal spaces; however the framing plan shows 6 equal spaces. The enclosed sketch SK -1 shows the appropriate number of joists and spaces. Sheet S7.5, Detail E4: Revise the detail callouts for the TS sections to be TS 20x4x5/16 in lieu of the TS 16x4x5/ 16. See enclosed sketch SK -2. Attachments: SK- 1, SK -2. Report R_NP_01 p•NotePads .....ep . ..... 323-4500 BOISE, IDAHO ( ROCK SQUID GENERAL CONTRACTORS 1097 N. ROSARIO STREET 9 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: 713112008 Page: 2 of 53 Note PadItem No. Status Required Ball In CourtNotes opened Closed ASI 05 ASI No. 0005 - --....__..._..._.__...... _..... ... -............... 00001 PRO Sheet S2.11 and S2.12: Refer to the enclosed 6/26/2007 sheets for revisions required for the top of footing elevations based on the revised grading plan. Sheets S5.2: Revised details D2, D5, D6, and E1 to reflect a deeper grade beam at the similar ' conditions on the north side of the building. Sheet S5.3: Revise details 131, 62, and B3 to reflect the reference to the foundation plan for the T.O.F. elevations. Add the Footing Step Detail D6 to Sheet S5.3. Attachments: Sheets S2.1 and S2.12, Sketches SK -1 thru SK -8. Expeditione Report R—NP 01 u 'I l 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 3 of 53 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI._06.. _............-ASI No._0006_... ..._...._._._.......... --- - 00001 NEW In response to the ACHD plan review 6/4/2007 comments, the attached civil drawings reflect the following modifications that have occurred to the civil drawings: 1. Sheet C1.0 has been added regarding construction requirements. Sheet C1.1 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line from centerline for both Meridian and Broadway Road. 4. A dimension has been added showing the distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly, 12. The seepage bed located in Broadway Avenue has been eliminated. All storm water from the Broadway Ave right of way will be routed into existing storm drain .lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Note 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48 " dia. manhole per added key note 31. Report R_NP_01 ' Note Pads Tn) M 1f � A 323=4500 BOISE, IDAHO ' 11 RCE -1875 m ROCK SOLID NERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 7/3112008 Project No: 06-0675 Page: 4 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Ave. ' 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. ' Sheet C4.1 has be renumbered to Sheet C3.1 Sheet C3.1 19. Source of groundwater data and design infiltration rate has been added to Sheet C3.1 Sheet C4.2 has been renumbered to Sheet C3.2 Sheet C3.2 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet c4.3 has been renumbered C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 has been added to the set. ...................... ...--......_...._...__..-._...._...._._...._....._..... _ __ �_ _ -- -- . ___......._._._.__.._._...._._..._....- - - .........._._._... _.._.-..._.....__. Expeditione Report RNP -01 11 11 11 1 if M-4500 11 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 5 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 07ASI No. 0007 . IExpedition® 00001 PRO Sheet C1.0: has been added regarding 6/26/2007 construction requirements Sheet C1.1: 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line form centerline for both Meridian and Broadway Rd... 4.A dimension has been added showing distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly. 12. The seepage bed located in Broadway Avenue has been eliminated. All stormwater form the Broadway Avenue right-of-way will be routed into the existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Not 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48" dia. Manhole per added key not 31. 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Report R -NP 01 1 • 6! 323-4500 BOISE, IDAHO Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 6 of 53 Note Padltem No. Status Required Ball In CourtNotes Opened Closed Avenue. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1: Has been renumbered to Sheet C3.1 Sheet C3.1 19: Source of groundwater data and design infiltration rate has been added to sheet C3.1 Sheet C4.2: Has been renumbered to Sheet CI. Sheet C3.2: 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet C4.3: has been renumbered to Sheet C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 have been added to the set Attachments: Civil Drawings C1.0, Ci.1, C2.1, C3.1, C3.2, C3.3, C4.1, C4.2, C4.3, C5.1 and C5.: ASI 08 ASI.No..0008 . ... ........ ......... ..... ............. _......... ...............................................---.._................ --.... ---...... --.... ..... ..................... .... .... -_........ .... -........... ...... --.... ..... ------------- --_.... _......... ............................ _....... _.......... ..................... ---._...._.___.._........................ _....-............. _... _.............. __.................... -... .......... _.............. 00001 PRO Sheet S0.01: Add details C4, C5 and D4 to this 6/26/2007 sheet, per enclosed sketches SK -1, SK -2 and SK -3 Sheet S3.1: Revise details A4 and B5 enclosed sketches SK -4 and SK -5 Sheet S7.2: Revise detail A3 per enclosed sketch SK -4 Attachments: Sketches SK -1 thru SK -6 Expeditione Report R_NP_01 ' •• Note Pads 1....._._.............f0PET......................_........_ 323-4500 BOISE, IDAHO 1 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 7 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 09 ASI. N®._0009 00001 PRO Elevator Opening Framing: Revise the 6/26/2007 dimensions for the framing locations around the elevators at each level based on the enclosed sketches SK -1 and SK -2. Sheet S7.2: Provide and additional detail C7 showing the increased dimensions between the edge of slab and the perimeter support framing. See enclosed sketch SK -3. ASI 10 ASI No. 0010 00001 PRO Sheets A4.0, A4.1, A4.2, A4.3: Revise the 6/19/2007 exterior elevations per the enclosed revision sheets: A4.011, MAR, A4.211, AUR. Sheets A5.0, A5.1, 5.2, A5.3: Revise the wall sections per the enclosed revised sheets: A5.011, A5.111, 5.2, A5.3R. • PETR i Note Pads 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 11 of 53 ' Note Paditem No. Status Required Ball In CourtNotes Opened Closed AS11 ASNo. 0011 00001 PRO Sheet S2.31: Revise the dimension between 6/19/2007 beams on gridlines 3 and 10 at the roof transition edge to be V-8". This will correspond with the dimension noted in the referenced detail. Sheet S2.31:Provide an additional detail reference E1/S7.6 at the non-bearing edge of the stair vestibule adjacent to gridline F2.5. See enclosed sketch SK -1. Sheet S2.32: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be 1"-8". This will correspond with the dimension noted in the referenced detail dimension between the edge of slab and the perimeter support framing. Sheet S2.32: Provide an additional detail reference E1/S7.6 at the non bearing edge of the stair vestibule adjacent to F10.5. See enclosed sketch SK -2. Sheet S2.42: Revise the dimensions for the elevator deck support beams as shown. See enclosed sketch SK -3. Sheet S7.6: Add detail E1 showing the configuration of the slab and wall framing at the stair vestibules of the 4th floor. See enclosed sketch SK -4. Attachements: Sketches SK -1 thru SK -4. Expedition® Report R_NP_01 0 3 23 -4500 BOISE, IDAHO iD 0 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (2.08) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 7 of 53 ASI 13 ASI No. 0013 _._ ... _......................_.................... _..... __._....... __._................... ................. _ ........... -_.--- .......... ---..... --......._....----.._._..__....._........_._.._..._.................._.........----- -----....—_._.__._..._..__._._._......_....__........._....__..............._...._....._..._._..........._..-- 00001 PRO Please issue the following clarification to the 6/25/2007 contract documents per attached Stapley Engineering Memorandum dated June 20, 2007. Note Pads n > T D ;.` 323-4500 N BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 20 of 53 Note PadItem No. Status Required Ball In CourtNotes opened Closed ASI._ 14................_ASI.._No._0014...._....:._....: - ...: -_.. -=- =-. �.__._..__.._________.- = :__:_:.-=--=-- -:_._ _.._..-- - --= ...:_......._-._._.-...-......................... 00001 PRO 1. Furnish all labor, materials and equipment as 6/26/2007 required to install plastic laminate panels in elevator cars No. 2 and No. 2 as supplied and installed by the elevator manufacturer. Color of panels shall be 7922-07 Brighton Walnut as manufactured by Wilsonart. ASI 15 ASI .No. ,.0015 2. Furnish all labor material and equipment necessary to install software as required for card reader access system operation of elevator No. 3. _......................._.__.._.___..____...__....-._-__...._...............___.._.___..____�__—�i 00001 PRO 1.Furnish all labor, material and equipment as 6/26/2007 required to install drainage fill and filter fabric at foundation drainage system. Drainage fill shall be clean crushed rock containing less then f percent fines passing the No. 200 Sieve. The filter fabric shall be woven or non -woven geotextile filter fabric of PP or polyester fibers, or combination of both.. Flow rates range from 110 to 330 gpm per sq. ft. when tested according to ASTM D4491. 2.Install fabric and drainage fill as follows: a.Before installing drainage fill, lay geotextile filter fabric in trench and overlap trench sides. b.Place supporting layer of compacted drainage fill over compacted sub grade to a depth of 4". Install drainage pipe. Add drainage fill such that it is 12" minimum from face of footing and extend over top of footing a minimum of 12". Return drainage fill to face of foundation wall. Place drainage fill layer not exceeding 3 inches in depth. Compact each layer placed. c.After drainage fill has been installed, wrap top of drainage fill with geotextile fabric. Fasten and lap geotextile fabric per manufactures instructions. 3.Foundation drainage system shall run to the 4" pvc pipe connection the foundation drainage system to the 48" diameter manhole as shown on the revised civil drawings. Report R_NP_01 • Note Pads PETR 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE; (208) 323-4500 • FAX: (208) 323-4507 Project Name- Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 21 of 53 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI... 16........_...... -ASI.. No..._00.16...._.....:._._.._._......_....__...___. _..._..__....._._.___:— - = --=--._.—__.._ -- ._...:- -- - _:__..:..._ ----.._. ---..:----.... -................. ................... _..:......... ......... _... ....... _.... _... 00001 NEW Furnish all labor materials, and equipment 6/26/2007 11 u 11 11, necessary to install a 48" diameter manhole and 4 pvc pipe for the foundation drainage system per key note 30 and 31 shown on the revised civil drawings. ASI 17. ASI No. 0017... _ _ ___ _____._______.__._.__.__----._._.._______._._..____.____.___..____._................_.__ 00001 NEW _ —~� The work shall be carried out in accordance 7/10/2007 with the following supplemental instructions issued in accordance with the contract documents without change in contract sum or contract time. Prior to proceeding in accordance with this instruction, indicate your acceptance of this instruction, for minor change to the work as consistent with the contract documents and return a copy to the architect. Sheet A5.4 Detail A4: Add the following note: Provide 2" I.D. pipe nozzle outlet in bottom of gutter for connection of drain piping by mechanical. Expedition® Report R_NP_01 • ��� � �� � • Note Pads 7 -2 323-4500 BOISE, IDAHO RCE -1875 m ROCK SOLID oENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-450.0 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 22 of 53 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI 18 ASI.._No..._0018...:_.._..__._...__._______.._---=- _____ -----.__.._..._----_.:.__..::.__-- ':____..:__....__...._._._.-------..:.--= --.._.__.._.__.._.__._._._......_.. N 00001 NEW Sheet S2.41: 7/13/2007 1. Connections Grid lines 6 and 7. Remove the moment connection symbol from the V24x55 ' beams on grids 6 and 7 at the columns on Grid E. Provide a simple gravity connection at these locations. 2. Connectins Grid lines 6 and 7. Provide a ' moment connection symbol from the W24 x 55 beams on grids 6 and 7 at the columns on Grid G. Provide a rigid frame connection at these locations. 3. W12x16 beams. Provide 1/2" camber at all W12x16 beams with spans greater than 25 feet. ' Sheet S2.42: 1.Connections Grid line 7. Remove the moment connection symbol from the W24 x 55 beam on grid 7 at the column on Grid E. Provide a simple gravity connection at this location. 2. Connections Grid line 7. Provide a moment ' connection symbol from the W 24 x 55 beam on grid 7 at the column on Grid G. Provide a rigid frame connection at these locations. 3. W12 x 16 Beams. Provide 1/2" camber at all W12 x 16 beams with spans greater than 25 feet. Expedition® Report R_NP_01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 23 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI._19.........._-_ASI_No.._0019.-....._... -- -- =- - - - -_ _______.._-----------:.:_.___:_._:._...:.:. __...:._:-- -.....---..:_.__.....__._.....-__:.__..:.......-_.:.----------._......_.....__...._...-----....--- ..:.__...._. 00001 NEW Sheet S2.41: Show 6 x 6 steel columns in 7/23/2007 canopy area build out at grids 6 and 7. See sketch SK -1. Sheet S2.52: 1. Provide dimensions for the locations of the TS sections that span east/west beyond grid A at the west side canopy. These TS members, TS 20x4x5/16 are supported by the bracing located at the column noted in item#1. See sketch SK -2. 2. Delete the TS 20x4x5/16 shown midway between grids 6 and 7 spanning from grid H to ' the TS20x4x5/16 at the entry column line. See sketch SK -2. Sheet S7.4 Detail E4: Add TS 6x6.1/4" column ' and the dimension locating the column. This column was shown in detail e4/S7.5 and in the architectural drawings, but was not reflected in the related plan view. See sketch SK -3. - Additional Sketches Enclosed. - Architectural Partial Wall Sections/Elevations: These sketches are the architectural.elevations ' showing the configuration of the bracing at the East and West end of the building. Note the configuration of the braces is altered fro what appears in the original building elevations and details. See sketches SK -4 and SK -5. -Markups of the Canopy Sections from Steel shop drawings Sheet E -7L: These sketches ' reflect additional information that was not relayed during the review of the shop drawings. This additional information should allow ' completion of the shop drawings for the entry canopy areas. See sketches SK -6 and SK -7. Expedition® Report R—NP 01 1 all 323-4500 BOISE, IDAHO Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 24 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI .._20..........:-..._ASI_No.._0020......... ._........ - -- -----__.__--_.--____.:._:_..:.:_._;_.___-._..--__._..�,.:__._..--= =-- - .._..--...__:.:__.._.._...............---—...._.___.:.._.._. Expedition® 00001 NEW Sheet A2.01T: Per the contractors request the wall between Electrical 002 and Mechanical 003 may be left out until the electrical gear is installed and all clearances are verified. This wall may be moved as required into the Mechanical room 003 to accommodate this change. Additionally door 003A may be reositioned within this wall as required. Sheet MO.11: FCU 2 is to be relocated above door 003A as required, maintain all connections and piping as shown. Report K—NF_Ul II Note Pads PETR 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 25 of 53 Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 21 _........_ .................................._ASI _No.__002_.1._....:...._:._......._.._.:----.__.:._.- --- ----- 11 -...__.: - - ...---.._._..:.........-._...__.:__........_.............__:_....-- 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 9/4/2007 Door Hardware Specification Section 087106e advised of the following modifications to hardware requirements to the following doors: 1.Add Card Readers to doors 1016, 101C and 1011). These doors shall be secure from the Lobby. 2.Add Card Reader to door 101A. This door shall be secure from Stair 101 3.Add Card Reader to door 1046. This door to be secure from the exterior. 4.Add Card Reader to door 129. This door shall be secure from Receiving 129. 5.Add Card Reader to door 141. This door shall be secure from Corridor 140. 6.Revise door swing at door 152 to swing into Lobby 151. Revise lockset to Storeroom function 7.Delete Card Reader from door 124. 8.Add Card Readers to doors 232A and 238A. These doors shall be secure from Waiting Area 237. 9.Add Card Reader to door 252. This door shall be secure from Corridor 246. 10.Delete Card Reader from door 312. Revise lockset to Storeroom Function. 11.Revise lockset at door 3156 to a Storeroom Function. This door shall be secure from Training 315. 12.Add Card Reader to Door 354. Door shall be secure from Lobby 304. 13.Add Card Reader to Door 307A. Door shall be secure from Corridor 305. Report R_NP_01 ' • Note Pads 323-4500 BOISE, IDAHO RCE -1875 07 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323 -45Date: 713112008 Project Name: Meridian City Hall Pane: 26 of 53 KI . nR11R7r% opened Close Note Pad Item No. Status Required Ball In CourtNotes ASL22 ...._._.-ASI ._No,..0022.:.:.:............__._..___.__...._:_:__..__.—: 1 - 00001 NEW 11 11 PETRA AJ Reference: Full Tenant Improvement with MEP's 9/4/2007 Reflected Ceiling Plan Sheets A7.21T and A7.221 Be advised of the following modifications to following ceiling heights: 1. Revise ceiling heights at Corridors 205, 222, 246 and 262 from 10'-0" to 9'-6"and revise soffits from 9'-6" to 9'-5". Note, the 11'-0" high ceiling at these locations shall remain as shown. 2. Revise ceiling height at Plan Vault 210 from . 10'-0" to 8'-6". ASI 23 ASI.No..0023 ...................... _... ...... ............ I-- ... _............ ....... .............. _._.............. _._. 00001 NEW ._____._..___._._.___..___.._....-___ ____-Sheet A3.3 -Detail A5: Provide a 9"x8 1/2"x3/8" 9/4/2007 fabricated angle with epoxy anchors at 24" 0 -c - for the steel lintel at the stair tower header per RFI #24. Fourth Floor Stair Construction: Provide columns and channels per RFI # 28 for the framing.of Stair #4. Sheet S2.11/S2.12: Revise the floor framing to be a W21x44 at the following locations: Gridline 5.5 from D to E and Gridline 7.5 from.D to E_ ASI 24 ASI No. 0024. _.._._.._ ._. --_ ........... ...... _...................................... _...... _....---...__.........._.. ---- -- ---------- -...-- — --- - --._._._......._._.. ..... _... ---...... _....... _................................. -.----- 00001 NEW PETRA A] Refer to attached civil drawings sheet C2.1. 9/21/2007 Revise location of new -water service to connect into existing 10 water service within property line as shown in lieu of connecting into existing 12" waterline located in Meridian Road. Note: Routing of sanitary service shall be located within the building structure per response to RFI No 22 see attached in lieu of location shown on sheet C2.1. Report R_NP_01 11 11 11 11 Note Pads PETR 323-4500 BOISE, IDAHO iE 1097 N. ROSARIO STREEr 0 MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 * FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7131/2008 rage: &^^�=° Project No: 06-0675 Note Padlitern No. Status Requi OE)ened Closed AS1 25 ASI No. 0025 00001 NEW The electrical engineer has been in discussions 9/11/2007 with the supplier for the electrical bus -duct for the above referenced project. In there discussions, the question was raised whether the specified 208V bus -duct is required to be provided with a 200% neutral bus to match the specified 200% neutral bus for the main switchboard (MSBL). The specification for the bus -duct requires a 100% rated neutral bus. The electrical engineer has recommend that the 208V bus -duct be provided with a 200% rated neutral bus to keep the intent of the design consistent throughout the distribution system, and to minimize the effects of harmonic loads (computers, etc.) that are anticipated to be prevalent on the 208 volt distribution system in the facility. As such the electrical engineer recommends ' revision in electrical work: Sheet E5.00 ^' Bus-ducts`BD-LA'and8D-LB'shaUbefurnished and installed with 3UO%rated neutral bussing and the appropriate lugs necessary tm accommodate the specified feeders. The electrical engineer has also reviewed the construction requirements for emergency distribution switchboard `ESB3'vviththe electrical gear supplier, and has found that the contract documents indicate that the feeder for `E5133'is sized for 2,280 amps. Per the schedule ' mnthe documents, `ESB3'israted for 4OOamps. ` The electrical engineer dose not believe that the feeder to this switchboard needs tobesized for ' 2,38Oamps. Therefore, in addition tothe work recommended above, please direct the contractor to provide the following revisions in electrical work: Sheet E5.00 1.Feederfor `E88Y(indicated asfmeder`I'oo feeder schedule) shall be 4-500 and 1-](G)-4^ Report R—NP_01 • Note Pads .& 7A McKSoim .............................. _ _ .......... . _- 1 4500 IDAHO _ v—__ RCE -1875 m SOLID L 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE:(208) 323-4500 • FAX: (208) 323507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 28 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 26 _....._......................._..........._ASI._No. -0026_..__......_......__.._- --=---.:.__- �____._—__-..-__:.______..:__:___,___-_____.___:._ = - -- __._-.__.__ ..-=------ — ...._._... 00001 NEW Reference: Full Tenant Improvment twith MEP's 9/18/2007 Door Hardware Specification Section 08710. Be advised of the following modifications to hardware requirments to the following doors. 1. Add Card Readers to doors 102A. This door shall be secure from Stair 104. 2. Add Card Reader to door 110A. This door shall be secure from Stair 110. 3. Add Card Reader to door 124A. This door to be secure from Corridor 113. 4. Add Card Reader to door 102C. This door shall be secure from Stair 104. 5. Delete Card Reader from door 224. 6. Add Card Reader to door 309. This door shall be secure from Corridor 305. 7. Add Card Reader to door 3376. This door shall be secure from Corridor 337. Steve Christiansen, LCA 9/17/2007 ASI 27 ASI No. 002.7 _......_..... .............. ...---.....__....._.._.... _.._ .... _ - - - 00001 NEW Reference: Full Tenant Improvement with MEP's 9/20/2007 Hallow Metal Frames, Doors and Glazing. 1. Refer frame hallow metal frame type 'M'. Revise the two T-9" dimension to read 2'-0". Revise the overall 11'-2" dimension to read 7'-8". Glazing in this frame shall be 1/4" wire glass. 2. Glass in frame type 'B' located at door 3468 shall be 1/4" clear tempered glass. 3. Glass in frame type 'B' located at doors 135A and 135B shal be type 3 "Fire Lite Plus" 4. Glass in door 1336 shall be 1/4 wire glass. 5. Glass in door 135C shall be bype 3 "Fire Lite Plus" 6. Revise frame type for door 144A to read type 'X' in the door and frame schedule. This door and frame shall be glazed with "Fire Lite Plus". 7. Revise frame type for door 124 A to read type 'C' in the door and frame schedule. 8. Revise frame type for door 347 to read type 'N' on the floor plan. Expeditione Report R_NP_01 --�Note Padis� - n CTD ...... . ..... ... . .. . ............... . - —... 323-4500 ,IDAHO x� r-raILIn ROcg SOLID GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 29 of 53 ' Note Padltem. No. Status Required Ball In CourtNotes Opened Closed :.._.. - ............... ASI 28ASINo.0028 — ..----._...._. ...... ....__ __ ..............-. 00001 NEW Sheet A6.1T: See attached sketches SK -1 and 9/18/2007 SK -2 for additional dimensions of millwork and walls at the City Council Chambers. ASI 28: SKl, SK2. ASI.29 ASI.No.. 0029 ........... ....... _... .... _...... ._....._....___._.-.__._.... _.......... 00001 NEW Sheet M1.11: Provide (2) smoke dampers at 9/25/2007 9/25/2007 VAV #134 per enclosed RFI #38. Reference RFI #38. ASI 30 ASI No. 0030 ................................_........... _................. ---................................ __.................... __....... --._-.._......... 00001 NEW Sheet AUT: Revise Folding Partition detail D5 9/25/2007 per the enclosed sketch SK -1. Verify all framing requirment with Operable Folding Partition Submittial dated September 7, 2007. ASL 31 ASI No. ,0031 ... .................. __.....__..... _............ _.............._..._..__._... -----._.__.... _... .._........ _....... _._._._-.--.--.---,.---.--.___-- 00001 NEW Full Tenant Improvement with MEP's: 10/1/2007 Dimension Clarification: Revise the following dimensions typical all sheets. Gridline G to H is 27'-8", Gridline H to 3 is 18'-8". SK -1 ASI 32...__..ASI._No 0032 00001 NEW PETRA A3 Refer to specification section 09511 Acoustical 10/15/2007 Panel Ceilings item 2.3. -Revise ACP -1 Product to Dune 2712 Tegular Second Look (24x48). -Revise ACP -2 Product to Cortega 2758 Tegular Second Look (24x48). Expedition® Report R_NP_01 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 30 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 33 ........_................__.... _ASI..No....._0033.........__......._._...-------: _....... .____—_:___:_..:____..:__:;:.....- -- ---= _.:_..-=- - -_.:_ -- - - -- ............... -.............- - - - 00001 NEW PETRA A) Full Tenant Improvement with MEP's Ceiling 10/15/2007 Revisions Sheet A6.6T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, A2, A4, 61, 65, Dl, D2 and El. Sheet A6.7T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, 62, Cl, C4,'C5 and D2. Note: At copy machine locations, just the first (2) equal sections of cabinet are to be deleted. ASI 34_ ..ASI No. 0034... - - ------ 00001 NEW Sheet AUT: At detail 132, provide a 24" x 24" 10/15/2007 opeing at each wall and trhough the insulation as shown on the enclosed sketch SK -1 to allow a return air path over the folding partition. Attachement: SK -1 ASI 35 ASI Pio..003.5:.: ............. ..................... _... ..._.................... _.................... _...... -....... .... _... _............................._... _... ----._.._....._...__..... .... ...... _..---......... __..... __... _......... _.............. _............ --_--....------------ ----- _....... __....... ...... _..------...... .................................... 10/29/2007_..------. -.._................ 00001 NEW ALLCON AB(Cold Shell and Core Package Screen Wall, Loading Dock and Ramp Area Revisions: Sheets Al.0 and Al. I: Modify the area of the loading dock, trash enclosure, ramp and screen walls per the enclosed sheets. .... .... ...:... I - Report R NP_01 Expedition® 11 11 11 Note Pade 323-4500 BOISE, IDAHO noE'1Vr» 1097 N. ROSARIO STREEr * MERIDIAN, ID 83642 PHONE: (208) 323-4500 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: * 31 of 53 Note Padltem No. Status Required Ball In CourtNotes opened Closed __ 1 EW Sheet A2.01TF: 10/17/2007 1. At Elevator Equipment Room #001: Revise the North and West alls to be Wall Type #8A, 2 hour rated walls. 2. AtElevator Equipment Room #001: Provide vvaU mounted fire extinguisher (1OS2O) inside the door tmthis room. SheetA2.OZTF: 1.At Elevator Equipment Room #017: Revise the North, East and West walls to be VVaU Type #8A, 3hour rated walls. 3.AtElevator Equipment Room #017: Pnovide.a wall mounted fire extinguisher /1DS2O1 inside the door tothis room. SheetA3.OT: Revise doors OO1 and 017 to be provided with a 90 minute rating. Sheet AUT: E4 - Wall Types, Wall Type #B; Add note as follows: Wall Type 8Aistmbaa2hour rated vvaU perU'L. U419' Provide (2) layers ofS/8^ type X gypsum board each side of wall. This wall istobeconstructed atall walls mfthe elevator equipment rooms, unless already shown to have 2 hour wall. 5heet&8.OT: 1.RevseDetail B4 - Elevator Wall tmbeA4. 2.ReyiseDetail A4asshown onsketch GK -1' SheetsE2.01L/B.03L: Light fixture typeVVF3 in elevator pits shall be revised toCan|atno. 68-02-31-C]G-39. Fixture to be NEMA4 rated vapor proof light fixture, vvaU mount, with 36VVTRT lamp, polycarbonate globe and guard. SheetE3.D1M: 1.Funnish and install dedicated circuit for shunt trip connection tmelevator disconnecting means in room 001. Circuit shall be LBA-58, #12's. Connect toshunt-trip device aarequired. Coordinate connection with elevator equipment supplier. 2.Locateelevator disconnecting means in accondancewithe|evatorequipmnent-supp|ier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinatedfo ct placement. 323-4500 A BOISE, IDAHO Note Pads ....................... _.................. .... _..... -...... -----................. _......... ---.._ ............ _........... _..... 00001 NEW PETRA A3 Full Tenant Improvements with MEP's. 10/17/2007 Based on discussions between Geoff Johnson and Idaho Power Co. regarding the capacity of the pad mounted transformer(s) for doubling the neutral conductor capacity from the main switchboard MSBL to the pad mounted transformer, Idaho Power has indicated that the 200% neutral conductor's requirement shown on the documents can not be met. As such, the following electrical revisions are to be made: Sheet E5.00: Feeder'P' between main switchboard MSBL and Idaho Power 208V transformer to be revised to be (8) 4" C's each with 4-500 MCM in lieu of indicated. Please provide credit pricing for this revision in work. Because the system neutral is bonded to ground at the main switchboard, we do not believe that this revision will compromise the intent of the design to provide a system to accommodate the heating effects of non-linear electrical loads on the system. _............... ..__._... ............................... _... .... Report RNP -01 Expedition® r GENERAL CUN_1'kU%%: J vices • MERIDIAN, ID 83642 • PHONE: (208) 323500 • FAX: (208) 323-4507 7131/2008 1097 N. ROSARIO STREET Project Name: Meridian City Hall Date: Page: 32 of 53 Project No: 06-0675 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 3.AII wiring in elevator pit shall conform to requirements of NEMA 4 for wet locations. Sheet E2.02M: 1.Furnish and install dedicated circuit for shunt trip connection to both elevator disconnecting means in room 017. Circuits shall be LBB -27 and LBB -29, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 21ocate elevator disconnecting means in accordance with elevator equipment supplier and the local. Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. 3.Receptacles in elevator pits 1 and 2 are to be GFI type receptacles. 4.All wiring in elevator pit shall conform to requirements on NEMA 4 for wet locations. ASI 37 ASI No. 0037. ....................... _.................. .... _..... -...... -----................. _......... ---.._ ............ _........... _..... 00001 NEW PETRA A3 Full Tenant Improvements with MEP's. 10/17/2007 Based on discussions between Geoff Johnson and Idaho Power Co. regarding the capacity of the pad mounted transformer(s) for doubling the neutral conductor capacity from the main switchboard MSBL to the pad mounted transformer, Idaho Power has indicated that the 200% neutral conductor's requirement shown on the documents can not be met. As such, the following electrical revisions are to be made: Sheet E5.00: Feeder'P' between main switchboard MSBL and Idaho Power 208V transformer to be revised to be (8) 4" C's each with 4-500 MCM in lieu of indicated. Please provide credit pricing for this revision in work. Because the system neutral is bonded to ground at the main switchboard, we do not believe that this revision will compromise the intent of the design to provide a system to accommodate the heating effects of non-linear electrical loads on the system. _............... ..__._... ............................... _... .... Report RNP -01 Expedition® r it III 11 Note Pads Project.Name: Meridian City Hall page: 33 of 53 Project No: 06-0675 opened Closed Note. Pa tem mo. ASI:3ASL No.O.:_... _._.__ __ 10/31/2007 00001 NEW A$L39 A$I Sheets A2.11T and A2.12T:.Relocate WIndow Type -Q,,, typical of (2), at the City Council Chambers per the enclosed sketch SK -1 and SK -2. Be advised of the following modifications to hardware requirements to the following doors. Modify hardware as required for a secure door with access by card reader and or key only. 1.Add Card Reader to door 002 2.Add Card Reader to door 004 (One active leaf of pair of doors to room 004) 3.Add Card Reader to door 005 4.Add Card Reader to door 106 5.Add Card Reader to door 108 6.Add Card Reader to door 200 7.Add Card Reader to door 202 8.Add Card Reader to door 300 9.Add Card Reader to door 302 10.Add Card Reader to door 101E 11.Add Card Reader to door 312 1 00001 NEW ASI No.. 0040 00001 NEW 11/2/2007 __.......... __..... -- :--.:_-- ------ _... — ...._-...__.. -... _..... ......... _... - - -----................ ................ ......... - --._..._._.__...._...._.....__._...._............................_.__...._.....__._._....... . pERA A] Sheets A2.11T, A2.12T, A2.21T and A2.22T: 11/8/2007 Relocate the roof and overflow drain piping shown at gridlines 1-F and 12-F per the enclosed Sketches SK -1, SK -2, SK -3, and SK -4. Coordinate relocation with mechanical. Attachments SK -1, SK -2, SK -3, SK -4. ' Report R_NP_01 ' • Note Pads ' 323-4500 BOISE, IDAHO RCE -1875 TM Rom SOLID 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 34 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 41 ASI No. 0041 _ _.....-- '~- 00001 NEW PETRA AJ Reference: Full Tenant. Improvement with MEP's 11/19/2007 Sheets A2.12T and P1.12: Multi Purpose 142 - Delete the sink (P-11) from South section cabinets. Sheet A2.21T: 1. Work area 212: Revise per enclosed sketch SK -1. 2. Mens Shower 225 and Womens Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch DK -1. Coordinate deletion with mechanical. SheetA7.21T: 1. Work Area 212: Revise per enclosed sketch SK -2. 2. Men's Shower 225 and Women's Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch SK -2. Provide lay -in acoustical ceiling as shown. SheetP2.11: Mens shower 225 and Womens Shower 226: Delete all plumbing fixtures and associated piping from these rooms. Sheet M2.11: Mens Shower 225 and Womens Shower 226: Delete all exhaust grills and associated duct work from these rooms. Sheet E2.21F: Mens Shower 225 and Womens Shower 226: Delete the Fire Alarm Horns at these two rooms. Sheet E2.21L: Mens Shower 225 and Womens ' Shower 226: Revise lighting at these two rooms to provide (1) GF2 type fixture at each room with normal switching. Attachements: Sketches SK -1, SK -2. Expeditione Report R_NP_01 �,�� A • Note Pads ............ . .... ........ ......... ........ .............._....__._.....: 323-4500 BOISE, IDAHO RCE -1875 , ^, �ROCK SOLI] ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7131/2008 Project No: 06-0675 Page: 35 of 53 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 42 ...... ASI No._0042.- 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheets A6.12T: Elevation C5 - Revise the millwork for Reception, 354 per the enclosed sketch SK -1. Note the millwork for Reception 321 to remain as per the original drawing. ASI 43 ASI. No. _0043 00001 NEW PETRA WB Reference: Full Tenant Improvement with MEP's 11/19/2007 Access Flooring System 10270: Color selection for the Static Conductive Plastic Laminate in Rooms 311 and 312 is'Tate Access Floor System Folkstone Graphix. ASI 44, ASI No. 0044 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A8.37T: Detail El, revise condoc note 06402110 (Wood veneer over MDF) to be 09260.P (5/8" type 'X' Gypsum Board). ASI 45, ASI .No- :.0045._ 00001 NEW PETRA A] Reference: Full Tenant Improvment with MEP's 11/19/2007 ASI 46 ......... _ASI No.. 0046 .................................. - - - 1 00001 NEW Sheet A7.21T and A7.22T: Revise the ceiling height of Unassigned Rooms 211 and 252 to be 9'-4". Revise the soffits of Lobby 111 to 9'-4" above the 2nd floor. Sheet M2.11 and M2.12: Revise the duct work at FT -18 and FT -19 per the enclosed sketch SK -12 and SK -13. Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A6.67T: Elevation -D1; Revise elevation Der enclosed sketch SK -1. Report RNP 01 11 u u n iI u Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 36 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 47 ASI No. 0047 00001 NEW Reference: Fall Tenant Improvement with MEP's 11/20/2007 Sheets M1.01, M1.02, M2.01, M3.01, and M3.02: Revise the locations of the clouded VAV units per the enclosed sketches. Attachementsl- SK -9, SK -8, SK -7, SK -5, SK -6. ASI 49 ASI .No. ._0049 ............. . 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 . Sheets E2.11S, E2.12S, E2.21S, E2.22S, E2.31S and E2.32S: Revise the layout of the cable tray at each area per the enclosed drawings. ASI 50 ASI No. 0050 00001 NEW Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A2.22T: Provide openings in the gypsum board at the top 12" of the wall along Gridline 9 for a return air path, net open area in wall shall be at least 13.33 sq. ft. See enclosed sketch SK -1. Expeditions Report R_NP_01 Sheet A3.3T: Revise detail D1 per enclosed sketch SK -1. Note this revision only occurs at the head of window type '3' along gridlines 1 and 12, between gridlines F-1. All other ' locations are to be per the Construction _........... ._.. _ Documents. ........... ..._._........ _............. ..................... Expeditions Report R_NP_01 1 • , Note Pads PETROA..._....:_.._........._..____.___..._....._.-....................._....._....... 323-4500 BOISE, IDAHO RCE -1875 m ROCS SOLID 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 37 of 53 ' Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI ,52 ASI .No...0052 00001 NEW PETRA A] Reference: Cold Shell and Core 11/26/2007 Sheet 52.41: Add W8x10 beam at the east end of the elevator penthouse at gridline 3 F. Provide additional detail reference C7/S7.5 for angle deck support between column and stair corner. See attached sketch SK -1. Sheet S2.421- Add W8x10 beams at each end of the elevator at the elevation of the primary 1 roof. Add W8x10 beam to the west elevator shaft also. See attached sketch SK -2. 1 Sheet S2.42: Provide additional detail reference C7/S7.5 for angle deck support between column and stair corner. See attached sketch SK -3. 1 Sheet S7.5: Add detail C5 showing a 4x4x1/4 angle spanning between the column and the masonry wall to provide support for the roof decking. See attached sketch SK -4. Attachements: Sheets SK -1, SK -2, SK -3, SK -4 ' ASI 53 ASI No. 0053 ...:_..__ ........._-_._.._.... _ _.......... -...... _ __._.._._ _....._____ _.._—------ --._._._-------- —_.--..--.-._-... 00001 NEW Reference: Full Tenant Improvement with MEPs 12/2/2007 Sheets M2.01, M2.02, M3.01 and M3.02: Delete all manual dampers shown on the inlets of all under floor VAV boxes. Expedition Report R NP_01 Note PadFL /HT1' C'T n t��\. 323-4500 BOISE, IDAHO TV 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/3112008 Project No: 06-0675 Page: 38 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI54 ASI No. 0054 _ ... ... _.................. ...... ._.._.. 00001 NEW PETRA A] Reference: Cold Core and Shell Package. 12/3/2007 Sheet S2.41: Adjust the roof elevation at gridline E to be 46-10 1/2". This information was revised in submittals. Provide reference to new detail 65/S/7.6, which shows the proposed method to adjust the top of the masonry wall to the correct elevations. See enclosed sketch SK -1. Sheet S2.42: Adjust the roof elevation at gridline E to be 46-10 1/2". This information was revised in submittals. See enclosed sketch SK -2. Sheet S7.6: Add detail 65 showing a TS12x2x3/16 section cut to match the roof slope for the wall adjacent to gridline 3. See enclosed sketch SK -3. Sheet S 7.6: Revise detail C7 to indicate that the length of the dowels between the masonry wall and the concrete slab on deck will need to vary due to the slope of the roof. See enclosed sketch SK -4. Sheet S7.6: Revise detail C7 to indicate that the length of the dowels between ASI 55 . ASI No 0055.- - - 00001 NEW Reference: Community Plaza and Site 12/3/2007 Improvements: Sheet L1.70: Terllis Construction Details, See enclosed sketches SK -1, SK -2, SK -3, which clarify the materials and construction of this structure. Expedtione Report R_NP_01 II u 11 11 11 1U IF l 4o' AN -Note a 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/3112008 Project No: 06-0675 Page: 39 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 56 ...... ASI No,. 0056 --=------ -.-._ --- - - -- - —...-----._.._ -- 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Sheet A2.11TF: Revise wall type at Plan Vault 118 and Storage 126 to wall type 6 as detailed on sheet A8.OT. Sheet A2.21TF: Revise wall type at Plan Vault 210 to wall type 6 as detailed on sheet AUT. Sheet A2.22TF: Revise wlal type at Storage 244 to wall type 6 as detailed on sheet AUT. Sheet M1.01: Provide (2) additional fire smoke dampers and duct work at Storage Rooms 126 and 134 (leach) per enclosed sketch SK -1. ASI 57: _. ASI _No. _0057 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Note: This ASI is clarifying the ceiling heights of the 2nd floor Lobby, Waiting and Main Corridors. Previously issued ASI's #22 and #45 had revised some of the ceiling heights in this area, please disregard these and use the information described here. Sheets A7.21T and A7.22T: Revise ceiling heights per enclosed sketches. Sheets A2.21T and A2.22T: At doors #222A and 262 only, revise frame type "Z" to be 9'-4" tall. At door #224 only revise frame type "C" to be 9'-4" tall. Expedition® Report R_NP-01 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 40 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened. Closed ASI 58 .............. ........... -- ..............No._0058-._..:__._.:._.____:_._ 00001 NEW Full Tenant Improvement with MEPs. 1/4/2008 Sheet E2.11P: City Council Conference 133, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #22). Sheet E2.3213: Mayor's Suite 343 and Executive Conference 346, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #15). ASI 59 ASI No. 0059 00001 NEW Reference:Full Tenant Improvement with MEP's 1/14/2008 Sheet E2.12S: Revise the cable tray layout per the enclosed sketch SK-E2.21S-1. ASI 60 ASI No. 0060 . 00001 NEW Reference:Full Tenant Improvement with MEP's: 1/14/2008 Sheet A2.01T: In Women's and Men's 022 add a door at the void adjacent to the countertop to create a storage closet per enclosed sketch SK -1. Finish interior walls and ceiling of storage closet with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed concrete. Sheet A3.OT: Add doors 019A and 022A to the door schedule per enclosed sketch SK -2. Expedition Report R_NP_01 �K�= Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 41 of 53 Note PadItem_No. Status Required Ball In CourtNotes Opened Closed ASI 61 ASI No. 0061 �. 00001 NEW 323-4500 NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION BOISE, IDAHO ' RCE -1875 ROcg Sou 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 41 of 53 Note PadItem_No. Status Required Ball In CourtNotes Opened Closed ASI 61 ASI No. 0061 �. 00001 NEW Building Commissioning: Provide all labor, 1/17/2008 NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION materials and equipment as required to assist - Heery International, Inc. to complete LEED 2.2 ....._.....__....... _._._...___._......... Sheet A2.11T: Revise the location of the wall 1/17/2008 commissioning services, Indoor Air Quality ' (IAQ) management plan during construction and door 124A per enclosed sketch SK -1. (LEED NC v2.2 IEQ credit 3.1) and Indoor Air ' Quality (IAQ) management plan pre -occupancy phase (LEED NC v2.2 IEQ credit 3.2) and per frame type L and door 143 per enclosed sketch attached Commissioning Policies and SK -1. Procedures Manual dated January 16, 2008. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch SK -2. ASI 63 ASI No. 0063. ' 00001 NEW Sheet A9.OT: Enlarged Elevator Plan - B5: 1/22/2008 ........... ..... ............_...... _.... ..._............__......... ...... .......... _...... _...-._.._.._...._....----.._._..._...._................._ ..... ......._ ..........._....._._.................._._......._.......__._.......... ..._._...._.._......__.._.......... .._.......... .......... .... .... _......... .... _._...... Revise the 10'-8" dimension to be 10'-2" per enclosed sketch SK -1. ....-.--....__.....__. - .....----_........................................__.._.... -.._....._......__._._...._............_..----.._..._......_....._......._...._.._.....__....._.....................__...._......_...... ' ASI 64_ ,ASI No, 0064. .... ._...._.......---- 00001 NEW Reference: Full Tenant Improvement with MEP'S 1/22/2008 Specification Section 08710: Hardware Schedule: Doors 100A, 100B, 100C and 10OD: Revise the closure to be a surface mounted device in lieu of the floor type specified. Closures to be Sargent Model 351. Report R_NP_01 NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION 'ONLY. ASI 62 ASI No. 0062 - ....._. ...... ....... _...... .......... _..... _.......... _.-... .............. -.... ___._.._._._............ _....... 00001 NEW ....._.....__....... _._._...___._......... Sheet A2.11T: Revise the location of the wall 1/17/2008 ' containing door 124A and reverse frame type C and door 124A per enclosed sketch SK -1. Sheet A2.12T: Revise the location of the wall at frame type L and door 143 per enclosed sketch SK -1. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch SK -2. ASI 63 ASI No. 0063. ' 00001 NEW Sheet A9.OT: Enlarged Elevator Plan - B5: 1/22/2008 ........... ..... ............_...... _.... ..._............__......... ...... .......... _...... _...-._.._.._...._....----.._._..._...._................._ ..... ......._ ..........._....._._.................._._......._.......__._.......... ..._._...._.._......__.._.......... .._.......... .......... .... .... _......... .... _._...... Revise the 10'-8" dimension to be 10'-2" per enclosed sketch SK -1. ....-.--....__.....__. - .....----_........................................__.._.... -.._....._......__._._...._............_..----.._..._......_....._......._...._.._.....__....._.....................__...._......_...... ' ASI 64_ ,ASI No, 0064. .... ._...._.......---- 00001 NEW Reference: Full Tenant Improvement with MEP'S 1/22/2008 Specification Section 08710: Hardware Schedule: Doors 100A, 100B, 100C and 10OD: Revise the closure to be a surface mounted device in lieu of the floor type specified. Closures to be Sargent Model 351. Report R_NP_01 Note Pads PETR ..................... ... ... .... ............. 323-4500 BOISE, IDAHO RCE -1875 TM ROCK SOLID GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE:_ (208)K3-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/3112008 Project No: 06-0675 Page: 42 of 53 Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASL_65........_..._ASI__No.__0065..._.. _........... ....... 00001 NEW Reference: Full tenant Improvements with MEP' 2/4/2008 Sheet A2.12TL At office 159: Revise the layout and revise window frame type to be E per ' enclosed sketch SK -1. At Purchasing Manage Office 160: revise the layout and reverse window frame type F per enclosed sketch SK -1. —— .--------------- ASI66 ASLNo. _0066. ..-....._.. - .....--- ---_------ 00001 NEW Reference: Full Tenant Improvement with MEP'S 2/11/2008 Lavatory Specification Section 15440: Reference P-4 Note: Revise sensor operation to be battery operated in lieu of electric transformer —_ operated. ASI 67 ASI No. 0067 _....__:........ - _ _....._..... ................_.......---._... --. _.. .......................... .... .. 00001 NEW ... ............... ----._. .._... -- .... -- - - Full Tenant Improvement with MEP's 2/28/2008 Sheet A6.0: Revise the framing dimensions for the showers at Shower 021 and 024.per the enclosed sketch. SK -1. ASI 68 .. ASI No. 0068 ._......._...._................._.__ _----------- ...._..--- --------- --- �______-._ ___�.__ __—____...__---.-.---.._...—__.._._.----_.....-_...._.._--.-_.._....__ 00001 NEW Reference: Full Tenant Improvement with MEP's 3/3/2008 Sheet A2.31T: At Server Room 311, add window type BC, per the enclosed sketch SK -1. Sheet A3.1T: Add window type BC, per the enclosed sketch SK -2. ......... ............ ....... .............. _.._............. ..............._...... ....... _._......... .... ............ ..__.... 1 i Report R NP_01 Expedition® i���� Note Pads �TUf 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Date: 713112008 Project Name: Meridian City Hall Page: 43 of 53 Project No: 06-0675 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASL 69 _.... ASI No. 0069 - - -- -- -- - — - = -- -- - - "- - -- -- _ ----...- — -- -- --- _— - - 00001 NEW wv Reference: Full Tenant Improvments with MEP's 3/3/2008 Sheet A2.21T: At Deputy Cheif-Prevention #234 and Recreation Super # 240: Revise door frames at both rooms to be type 'G' and swap door frames from one room to the other, per the enclosed sketch SK -1. Note the head of frame type V is to be at 8'-10", per detail C6/A3.1T. Sheet A7.2T and A7.22T: At Gridline E, Between gridline 5.5 and 7.7; Frame out around beam per detail A5/A8.1T at Open Office and B4/A8.1T at Offices 234 and 240, per the enclosed sketch SK -2. — ASL. 76 .. ASI No. -0070. _ ..... -- - - - =— -- - - - --_- -- 00001 NEW Reference: Full Tenant Improvment with MEP's 3/11/200 Sheet A2.11T: The window between Conference 156 and Payroll 161 should be Type 'W", not'X'. ASI 71 . ASI :No. 007.1 _... _. __._........_.........__......._......_.._..__...__.........---..._._......_---.................._..._._...__._...........__........_ ---- ----..._.. 00001 NEW Reference: Full Tenant Improvments with MEP's 3/11/20 08 Sheet A2.12T: Revise the location of Door#143/Frame Type L as shown on the enclosed sketch SK -1. Sheet A7.12T: Revise the ceiling at the area of Door #143/Frame Type L as shown on the enclosed sketch SK -2._ .................................. ____... Report R_NP 01 Exoedition® 11 11 11 11 11 11 ��� � • Note Pads 323-4500 BOISE, IDAHO RCE -1875 r x00K NoLM GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 44 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 72 ASI No. 0072 - 00001 NEW PETRA A] Reference: Full Tenant Improvments With MEP's. Sheets A 2.12T A2.12TF and A7.12T:. Revise the location of the wall between Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK -1 SK -2 and SK -3. Sheets M3.01 and M3.11: Revise the mechanical system at the area Open Office #309 and Unassigned #314 as shown on the enclosed sketches and SK -20 and SK -21. Sheets E2.31F, E2.31L, E2.31M, E2.31P and E3.02: Revise the electrical system at the area Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK-E2.31F-IA, SK -E2.311 --1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-1B AND SK -E3.02-1. Attachements: SK-E2.31F-1A, SK-E2.31L-1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-1B AND SK -E3.02-1. 3/18/2008 ASI 73 ASI No. 0073 ......... _........... _.............. _...._._..........._.._.......... _... -........ _...................... _.......... ---- ----- —___.... .......... ,_ __.__. _.___.-____.______________._.. ..__.___.._._.._._------..__.---__.-........... _.......... _._..___..-.._.____.__ ... ........ __..... _..__....... . 00001 NEW Reference: Full Tenant Improvement with MEP'S 3/11/2008 Provide Blackout Shades at the exterior windows of Room 133 City Council Conference; Room 343 Mayor Suite; and Room 346 Executive Conference Room, per enclosed Specification Section 12494. �,_.........__...._..._.._.._._........_..__._...._..._.__...._..__..._......____._._..__._.__.._---._...._..____.__-_.-Attachments_Specification Section 12494 .-.- .......... _....... _-_--.._....__....__..--.-_...-___... _........................ _.......... ............. _ ASI 74 ASI No. 0074 00001 NEW Reference: Full Tenant Improvement with MEP'! 3/25/2008 Per RFI #100: Provide grounding of the access ................................. __..................__......I ........... _....... _... _. floor system as described int he attached RFI. Expedition® Report R NP_01 11 it 1U lu 1U Note Pad& / W G ;.\ `� 323-4500 N BOISE, IDAHO C}BNERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/3112008 Project No: 06-0675 Page: 45 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 75 ASI No. 0075 -- - -- - -- -------- - -- 00001 NEW Reference: Full Tenant Improvement with MEP'? 3/25/2008 Owner Requested Additional Data Drops: Per the City of Meridian's request, provide (40) additional data drops of CAT 5E, non -terminated cable per floor (1st, 2nd and 3rd). See enclosed sheets for location and quantity. ASI 76 ASI No. 0076 00001 NEW Reference: Full Tenant Improvement with MEP', 3/25/2008 Sheet A8.1T - Detail B2 - Folding Partition Detail: Provide a C 10 x 20 channel for support of the door track. Spacing of supports is to be per the manufacturers recommendations. Additionally the access flooring at the stack end of the folding partition shall be recessed a minimum of 2" to receive the floor guide track, per sheet 3 of the Modernfold submittal.. ASI 77 ASI No. 0077 .......................... ......... ......_........ _............................................... -.... -..... ---... ........................ - ...................... .-- .._............... ... _..- ......--------.............................................. .................. ---------- ................_._ . .... _ ......-- .... ............ 00001 NEW PETRA AJ Reference: Full Tenant Improvment with MEPs. 3/25/2008 -Sheets SK1.01, SE1.04, and SE1.05: Revise the site lighting per the enclosed sketches SE1.01-1, SE1.04-1 and SE1.05-1. ASI 78 ASI, No 0078 1 00001 NEW Reference: Full Tenant Improvement with MEP's 3/25/2008 Sheet A6.6T - Elevation C1 -Front Counter, Room #238: Revise elevation "C" per the enclosed sketch SK -1. tExpedition® Report R_NP_01 Note Pads TZA 1 _............_____............._........... .__......... _..____-_ 323-4500 BOISE, IDAHO ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 •. PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 46 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 79 ASI No. 0079 00001 NEW Reference: Full Tenant Improvement with MEP'S 3/31/2008 Specification Section 09310 — Tile: CT3, Color to ' be 0051 Matte Vanilla. Add the following trim pieces: Bull nose: 54369, S4639, SCR4369 and SCR4639. Note these pieces are to be used at the top tile of the wainscots and outside corners. ASI 80, . ,. ASI No. 0080 -- ............ _._. ___. __._...._._._.._.__._._._____.__..._..__...._...____..._..._..__ 00001 NEW Reference: Full Tenant Improvment with MEP's 3/31/2008 Sheet2.6T - First Floor Room Finish Schedule: Room #111 - Lobby, revise West wall to be paint color P3, to match other walls. Sheet2.6T - All Room Finish Schedules: At all rooms shown with ACP/GYP under the ceiling finish material column of the schedules, revise the paint color of the gypsum board to match the typical wall color of that room per the schedule (this will be either paint color P1 or 133), except as noted at Lobby 111 and City Council Chambers 135 on the enclosed sketch SK -1. Sheet6.2T - A4 A4 Looby 111 Elevation: Revise the paint scheme per the enclosed sketch SK -2. Sheet A6.3T - C1 Corridor 113 and 123 Elevation: Revise the paint color below the chair rail to be P8. Expedition Report R_NP_01 iNote Pads 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 47 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI81 ASI No. 0081 00001 NEW Reference: Full Tenant Improvement with MEP's 4/28/2008 Sheet A2.21T - Second Floor - Area 1 Floor Plans: 1. Per previously issued ASI #41, Showers 225 and 226 were modified to be Storage spaces, per the owners request these rooms will now be Offices, see enclosed sketches SK -1 ans SK -3. 2. Add office 263 adjacent to Office 218 as shown on enclosed sketches SK -1. Hardware for door 263 is to match door 218. 3. Revise Unassigned Space #211 to be Conference Room per enclosed sketch SK -2. Sheet A2.6T-Roof Finish Schedule: 1. Revise the finishes for rooms 211, 225, and 226 per enclosed sketch SK -3. 2. Add room 263 to the schedule per enclosed sketch SK -3. Mechanical: Revise the mechanical work in the above noted spaces per the enclosed sketches. Electrical: Revise the electrical work in the above noted spaces per the enclosed sketches. ASI 82 ASI No. 0082 00001 NEW Reference: Full Tenant Improvement with MEP'S 4/15/2008 Sheet A2.01T — Basement Floor Plan — Area 1: Due to the electrical gear extending into Mechanical Room 003 make the flowing revisions: At door # 003B, reverse doors and frame in the existing framed opening so that the doors swing out. Revise the hardware for door #003B as follows: Delete the (2) flush bolts, passage set and dust proof strike and add a Sargent vertical rod exit device, model # 8715-LBR-ETL. Expedition® Report RNP 01 • Note Pads 100PEETTR 1_-4500 2, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7131/2008 Project No: 06-0675 Page: 48 of 53 LNote Padltem No. Status Required Ball In CourtNotes Opened Closed ASI 83 ASI No. 0083 00001 NEW ASI 84 ASI No. 0084 00001 NEW Reference: Cold Shell and Core 4/2.1/2008 Sunshade Color- Per the City of Meridian's review of the painted sunshade samples, the color is to be #1 left sample which is one shade darker then P-7. Attachments: None Reference: Cold Shell and Core 4/28/2008 Exterior Exposed Metal: All exterior exposed metal between gridlines 6 and 7 at the curved upper roof and front entry canopy is to be painted to match the prefinished metal roofing color (Silver Metallic). ASI 85 ASI No. 0085 ........ _......._............................. _.... .._..................... ......-----............... _................ - ..—....._._..._.._._...- - - -----... - ......... _..------._._....... ..... -------......................... -- ---- ------....... --........ --------.._._._....__......_.__._._._...-...----._......_......_...... 00001 NEW Reference: Full Tenant Improvements with MEP' 4/28/2008 Electrical: Per the owners request to provide additional electrical outlets for a Christmas tree in the Lobby and exterior lights and power for a possible future exterior signage or clock, provide the necessary work per the enclosed letter from Eidam and Associateds dated April 22, 2008. Attachements: Sketch Sheets: SK-E2.11P-1, SK -E2.40 -1A, SK -E2.40-16, SK -E2.40 -1C, SK -E2.40-11), SK -E2.40 -1E, SK-E2.40-lF, SK-E3.01-1,SK-E3.02-3A, SK -E3.02-313, SK -E3.05 -2A, SK -E3.05 -2A, SK -E3.05-26. Report R NP_01 • P E p • Note Pads 323-4500 BOISE, IDAHO RCE -1875 k ROCK SOLID 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 49 of 53 Note Paditem No. Status Required Ball In CourtNotes Opened Closed ASI 86 ASL_No.. 0086 - - . 00001 NEW Reference: Full Tenant Improvments with MEP's 5/5/2008 Sheet A6.6T: Elevation E3 -Mail Room #128 & 129, provide (2) tube steel (Painted) braces per enclosed sketch SK -1. Sheet A8.2T: Cabinet Section D5, At Mail Room #128 &129, provide (2) tube steel (painted) braces per enclosed sketch SK -2. Attachements Sketches SK -1 and SK -2 ASI 87 _ ASI No. 0087_.. ... ... _............ _.... _... _... _..... -........... ... __........... -....... ____...._..__..------ _ ------- _----.___._._____—__._.__..--_—__._-_----------._._...---.—_—_ 00001 NEW Reference: Full Tenant Improvement with MEP's 4/28/2008 Sheet M1.11 Revise the supply duct work from FT -13 as shown on the enclosed sketch SK -30. Attachments SK -30 I 1 Expedition® Report R NP_01 The plaza changes to the water feature are as follows: 1) Change to Aquasol System - WTC-L. The system will come as a complete unit. See the attached from Aquasol. 2) Delete the Bromine System. ' 3) Change to a 36" Baker Hydro HRV, High Rate Permanent Media Filter. 4) Change to a 5.5' tall return tank to acccomodate the over flow line. 5) Add a six inch overflow line from tank to AD -5. 6) Change AD -5 to a precast 24" diameter x 4' tall with grate type to accommodate new overflow from tank. 7) Change pump to turbine type with programmable VFD. VIT-CATM 1 stage 6x11 CLC. 8) Add concrete enclosure on top of tank with grates to cover pump and valves. 9) Use four inch line in and out of filter room at Heritage Building. Filter line to discharge into I tank. 10) The return from the canal shall be eight inch. 11) The return from the pool shall be six inch ' until it connects to the Stream. 12) The return from the Stream shall be eight inch until it connects to the Pool return. 13) Pool and Stream will connect into a ten inch and return to the tank. 14) Delete drain to sanitary sewer. 15) All supply to water features to be six inch. 16) Pool weir to be eight inch in length. 17) There shall be two each of two inch water services to be installed in the mechanical room of the Hertiage Building. One each for the Expedition® Report R_NP_01 • OP% CT Note Pads I . ...._.-..-._...........______.._._..._........_....................... _ 323-4500 1"M BOISE, IDAHO RCE -1875 ROCK SOLID GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 50 of 53 1 Note PadItem No. Status Required_ Ball In CourtNotes Opened Closed .ASI 88 _ ASI._No. 0088._._._._._._...__..:_..__-._._...--_--___— =-=---._.;___.__—__.....:.------_----=-- ---- :.:...----- .............. _.... _........ ........... .... ._. 00001 NEW Reference: Community Plaza and Site 5/1/2008 Improvements Water Feature: Revise the water features per the enclosed Bulletin #22 from Petra Inc. Dated 4/30/08. The plaza changes to the water feature are as follows: 1) Change to Aquasol System - WTC-L. The system will come as a complete unit. See the attached from Aquasol. 2) Delete the Bromine System. ' 3) Change to a 36" Baker Hydro HRV, High Rate Permanent Media Filter. 4) Change to a 5.5' tall return tank to acccomodate the over flow line. 5) Add a six inch overflow line from tank to AD -5. 6) Change AD -5 to a precast 24" diameter x 4' tall with grate type to accommodate new overflow from tank. 7) Change pump to turbine type with programmable VFD. VIT-CATM 1 stage 6x11 CLC. 8) Add concrete enclosure on top of tank with grates to cover pump and valves. 9) Use four inch line in and out of filter room at Heritage Building. Filter line to discharge into I tank. 10) The return from the canal shall be eight inch. 11) The return from the pool shall be six inch ' until it connects to the Stream. 12) The return from the Stream shall be eight inch until it connects to the Pool return. 13) Pool and Stream will connect into a ten inch and return to the tank. 14) Delete drain to sanitary sewer. 15) All supply to water features to be six inch. 16) Pool weir to be eight inch in length. 17) There shall be two each of two inch water services to be installed in the mechanical room of the Hertiage Building. One each for the Expedition® Report R_NP_01 u 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 51 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed Heritage water service. One each water feature. ASI 89 ASI No. ..0089.. :: ...-..:.......... .._ 00001 NEW 1 .... ..... ................ ........... _._ ... - ----.._..--- -- — ASI 90 ASI. No. 0090.. [.I Reference: Cold Shell and Core Package 5/5/2008 Site: Per the Owners request to maximize the parking count at the South parking lot, revise the layout per the enclosed sheets C1.2AR andC3.1AR. 00001 NEW Reference: Full Tenant Improvement with MEP'S 5/5/2008 Finish Legend: See the attached Finish Legend for all interior materials color selections. ASI 91 ASI No. 0091 00001 NEW Reference: Community Plaza and Site 5/7/2008 Improvements Community Plaza and Site Improvements: Per the Owners request to maximize the parking count at the South parking lot, revise the layout per the enclosed sheets L1.40, L1.42 and L1.50. ASI 92 ASI No. 0092 _ ..... ............. . 00001 NEW Reference: Community Plaza and Site 5/12/2008 Improvements Sheets: L1.64, L1.65, L1.68 and L1.69: All brick veneer shown on the Stream water feature and the Canal water feature is to be match brick color #1 from the Main Building Shell and Core Package, Interstate Brick, Color: Canyon Rose, Texture: Matte. Sheets: A2.0, A3.0 and A3.1: All brick veneer use for the Restroom Building is to be per the Community Plaza and Site Improvements specification, Owner furnished brick. Attachments None Acknowledged By: Brent Pitts Contractor Lombard -Conrad Architects, P.A. Report R_NP_01 • • Note Pads PETR rX-323-4500......__........_.._........ BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 52 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 93 ASI No. 0093 00001 NEW Reference: Full Tenant Improvement with MEP's 5/12/2008 Sheets A2.22T: Per the owners request provide a wall at teh Assistan Planners #257, AS shown on the enclosed sketch SK -1 00001 NEW Reference: Full tenant Improvement with MEP's 5/21/2008 Sheet a6.6t - Elevation E3 - Mail Room 128 and 129: Provide an additional section of opent cabinets as shown on the enclosed sketch SK -1. Area above cabinets to remain open. ASI 97.. ASI No. 0097 ... 00001 NEW Reference: Cold Shell and Core Package 5/28/2008 Sheet A1.0: D1 - Enlarged Plan: Relocated the gas meter as shown on the enclosed sketch per the request by Intermountian Gas Company ASI 98....... _ASI_No. 0098....... - ------ 00001 NEW Reference: Full Tenant Improvement with MEP'! 5/28/2008 Sheet A2.6T - Room Finish Schedule: Revised the flooring from VCT to Carpet Tile at the following rooms: Hall 125, Mail 127, Mail 128, Storage 134, Storage 244, Storage 324, and Storage 335. At Receiving Room 129 provide VCT as called out, except at the area where FB -B is to be relocated , provide Carpet Tile. See mechanical directions below. Sheet M1.01 First Floor HVAC Plan: At Receiving Room 129, relocated FB -B to the Northeast corner of the room. Expedition' Report R NP_01 ' • ���� • Note Pads n 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7131/2008 Project No: 06-0675 Page: 53 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 99 ASI No. 0099 _ .. 00001 NEW Reference: Full Tenant Improvement with MEP'! 5/29/2008 Sheets E2.40, E3.04: Provide heat tape at the barrel vault roof gutters. See attached sketch sheets SK-E2.40-2KA, SK -E2.40-213, SK -E2.40 -2C and SK -E3.04-2. ASI 100 ASI No. 0100 00001 NEW Reference: Full Tenant Improvement with MEP'! 5/29/2008 Sheets A1.0: Refer to the attached sketch SK -1, Enlarged Plan - E2 for the correct opening layout at the existing smoke stack door. Attachments: Sketch SK -1 Expeditione Report R_NP_01 11 1 �'`=� • Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-450! Project Name: Meridian City Hall Date: 713112008 Project No: - '06-0675 Page: 8 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 102 ASI No. 0102 00001 NEW Reference: Cold Shell and Core Package 5/27/2008 Sheet A3.3: Add enclosed Sill Detail to sheet A3.3. This sill detail is to be used at doors #307 and 348. Revise the height of window frame type CC, which was added as part of PR, #1, to be 8'-8" with the sill of the frame 8" above finish floor. Attachments: Sketch SK -1 ASI 103 ASI No. 0103--- 00001 NEW Reference: Cold Shell and Core Package 6/3/2008 Sheet A2.20: Per the owner's request, provide stone. ballast ( 5 lbs/s.f.) at the low roof above the main entry doors. ASI.104 .ASI No. 0104.. 00001 NEW Reference: Full Tenant Improvement with 6/3/2008 MEP'S: Sheet A6.OT Bi Enlarged Plan Basement: Showers 021 and 024, at each individual shower stall provide an additional shower curtain and rod at teh shower spacem in addition to the current one shown outside the drying area. ASI 105 ASI No. 0105 ... .......... .............. ..._.............. .......................... __.._........ __........ _..... _...... _........_........-- ... ....... _........ __.______..,.----.--__......_ 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/3/2008 Sheets SE1.01, SE1.03 and SE1.05: Delete the previously specified 'SLI' luminaries from the project and replace with enclosed product data sheets. Revise the lighting design at the canal water feature per to attached sheets. See the attached sketch sheets showing the revised luminaries schedule, and details for construction. Report RNP 01 •• Note Pads _. ........................ ---p��A ..... ........ ...... . _ _-_ 323-4500 BOISE, IDAHO RCE -1875 m R6 -CX SOLID ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 9 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 106 ASI No.0106 _. 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/3/2008 Delete the, (2) western most luminaries type RR3 from the ceiling just East of the mechanical chase in Hallway 349. Provide a credit for ' deleted work. ASI 107 ASI No. 0107 . ...... .... .... .. 00001 NEW Reference: Full Tenant Improvement with MEP's 6/5/2008 Sheet a2.22T: Per the owners request revise the location of the wall between Storage 244 and Conference 245 and add door #243 as shown, per the enclosed sketch SK -1. Door and frame for door #243 is to match door _...... ....... ...... .___..___ _________ _ _ _ _ #223, with Hardware Group 21.0 ExpeditionO Report R—NP 01 III Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/3112008 Project No: 06-0675 Page: 10 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI.._108......... _ASI. No._0108___._._._..._....:_:._-:.- — _= ------ ---- -- _____. - ----- - .:_.:: -= - ..__.. __...- :____.__:........___.._...._.._._..................._......._.._..._--_.... 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/9/2008 TRANSIENT VOLTAGE SURGE SUPPRESSION Furnish and install Transient Voltage Surge Suppression (TVSS) Devices at switchboards MSBH, MSBL, and ESB. TVSS devices shall be in a separate enclosure (not integral to switchboard) and shall be installed as near as possible to the switchboard. TVSS shall have the following specifications: 1. Furnish with disconnecting means for maintenance. Connect to circuit breaker in respective switchboard as required by Code. 2. Surge Current Per Phase: Main Switchboards - 250 KA, Distribution Switchboards: 120 KA. 3. LED Status indicator per phase. 4. Surge counter. 5. Audible indication of failure. 6. Provide normally open/normally closed contacts (5A/125 VAC) for remote 1 monitoring/annunciation. TVSS shall be of the same manufacturer as the respective switchboard. _._.. _._._ —0.0 — - ASI 109. .ASI No. 0109:....- - .....____ . _.... ..... _...... ........ _.. _................ 000 . . . 01 . _..............N..EW Reference: Full Tenant Improvement with MEP's 6/11/2008 Sheet A6.12T: Elevation El -Teller Counter #151: Delete the (2) middle section of the upper counter top dividers as shown on the enclosed sketch SK -1. Expedition® Report RNP -01 Note Pads t ._.._............__ ...............__ ......_....__._ ....... ........ -_.-___. 323-4500 BOISE, IDAHO RCE -1875 n, RocK SOLID ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 12 of 53 ' Note Padltem No. Status Required Ball In CourtNotes Ooened Closed ASI 00 ...........................'__ .............._...................q..._...._li_...._.._..-=------ -=----...__....:_._..._..._._.......-- ... ........ -.......... ... 1 00001 NEW ASI 1111 ASI No. 0111 00001 NEW Reference: Full Tenant Improvement with MEP's 7/14/2008 Sheet M4.11: Revise the mechanical work as follows: the Exhaust Fan EF -2, 48"x48" louver will be ducted outside on the north wall towards the east parapet. The discharge will terminate 8'-0" from the east parapet. Contractor to provide 30 degree angled discharge with a 1"xl" mesh bird screen. The duct size shall be 48"x16". Connect to 48"x48" louver with the 48"x16" duct. Duct shall be mounted on wall with the narrow side out from the wall. Drop duct down low enough to not be revealed above the parapet. The sewer vent located to the south of the louver shall be connected to and offset to the north wall and routed on the wall below the exhaust duct noted above. The vent shall terminate at the end on the exhaust duct in a vertical position per code. This work shall occure after the penthouse sideing has been installed. Attachments to the siding shall be make weather tight. Reference: Community Plaza and Site 6/20/2008 Improvements: Sheet L1.20: Add concrete sidewalk and stair at the north stair tower exit door and the fire riser room door as shown on enclosed sketches 1-1.20-A and 1-1.20-13. Construct stair and handrail per detail #2 sheet 1-1.62. IExpedition® Report R—NP 01 u 11 11 11 I i PETR Note Pads -A . . .............. .. . . ........ .......................... . 323-4500 BOISE, IDAHO GEN MAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 13 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI ..112...ASI No. 0112__.__.... --- -- _ -- -. ............ ...... .... - 00001 NEW Reference: Community Plaza and Site 6/16/2008 Improvements: Incorporate the following revisions to the civil drawings. These revisions are in response to ACHD Comments: Sheet C1.1A 1.Tree well at approximately 10+70 on Broadway has been relocated to allow a 10'-0" separation from the 1,500 gallon sand and ----- ---- - - grease trap. - 2.Curb return driveway approach at the Broadway parking area has been revised to be constructed with a curb return driveway with 4 foot valley gutter per SD -708 and SD -807 without deceleration lane). Construct the approach using a minimum 15 -foot curb radius. Construct pedestrian ramps per SD -712C at the curb return approach. Provide matching elevations for the curb return driveway. 3.Parking striping plan along Broadway has been added. 4.Pedestrian ramp at Broadway crossing has been shifted to the west to align with the pedestrian ramp on the north side of Broadway. Sheet C1.2A 1.5.5' dimension between back of curb and paver retainer curb has been added along Meridian Road. 2.Revision to south parking lot has been added per ASI #89. Sheet C1.3A 1.Sheet C1.3A has been added for alley improvements. Sheet C2.1A 1.Notes have been changed to note that all pit run shall be 6 -inch minus. Report R NP_O1 lul IU n 11 � Note Pads /s\`.� 323-4500 BOISE, IDAHO RCE -1875 ,ca.o:�:_ .TC:rr:V_[SOILO) 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 14 of 53 Note Padltem No. Status Required Ball In CourtNotes Opened Closed 2.Note for Type P surface repair has been revised to add reference to ISPWC standard for street repairs per SD -301, SD -303 and SD -806 (minimum cross -slope). Asphalt cut lines shall be a minimum of 2 feet for the pavement match including driveway approaches and utility cut street repairs on Broadway. ASI 113 ASI No. 0113 . Ill Sheet C2.2A 1.Add this sheet to the drawing set. ...... .... .... .............. _.........................._.............. __.._..... 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/18/2008 Sheet A6.7T - Elevation B5 - Casework #346: Per the Owners request revise the base cabinets to provide space for an under counter refrigerator, per the enclosed sketch SK -1. Sheet E2.32P: Executive Conference` Room ' #346: Provide power at the owner requested under counter refrigerator, extend power from ...... .__... .__........ ......... ... .._..._._- ............ i the left hand. above counter outlet. _.........__........._._....__..;._......___...__..._......._._.._...._................._...............- ............. _._........ _ _ _----_-_-____.____.......__......---... -- -______._..._..__ ASI 114 ASI No. 0114 .:. _ :....... .. - -- --- - - -- - ........... ...... _................. _... ._.........._._ ................. .......... ...--..__....-... __.._............. . ._..._...._.__.-..._-_- ' 00001 NEW --_ _ — __.._^.__.... _ _ _...__ _ __._... _ -- ._...__...._...- -.._.._.._..._....................._.... Reference: Full Tenant Improvement with MEP'S 6/23/2008 iExpedition® Wireless Internet: Per the Owners request furnish all labor, material and equipment necessary to install CAT 5E cable, terminated at service boxes located above ceiling at location shown on the enclosed sketch SK -1 and connect to patch panel in the nearest Tele/Comm room. ASI. 11.5 _ASINo.:011S._....---...._._ -- -- - - -.... ___..._..----... _ _ 00001 NEW Reference: Full Tenant Improvement with MEP's 7/1/2008 Sheet A2.21T: At Unassaigned Space #223, ' provide all labor, material and equipment necessary to install 7/8" hat channels and 5/8" type gypsum board at the area of exposed CMU wall along Gridline #3. iExpedition® Report R_NP_01 11 11 lu 11 1111 0 323-4500 BOISE, IDAHO • Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 713112008 Project No: 06-0675 Page: 15 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI1.16.....ASI No. 0116. _ _._..... _.__....—= --- — ------ - - _ ._ --- -- - - — .�_..- — ---._ _......_ .._ _.__. _.......... _....- - 00001 NEW Reference: Cold Shell and Core Packeage 7/14/2008 Sheet A1.0: Revise the emergency generator as follows: 1. Use remote fuel tank and reduce capacity. 2..-Use-remote-muffler..and. pipe exhaust to. muffler as required. 3. Saw can and opening in the wall of the generator enclosure and provide a louver in the opening, adjacent to and matching the size of I M the radiator of the generator. --ASI 117 ASI No, 0117. .--------------- iu 11 00001 NEW Reference: Full Tenant Improvements with MEP' 7/1/2008 Carpet Installation Clarification: CPT1 should be installed in the following Corridors/Lobbies: 007, 008, 015, 204, 205, 222, 237, 246,•262, 304, 305, 308, 316, 317, &337 as an Ashler pattern with the stripes running perpendicular to the main corridor walls. Please see attached Sketches SK -1. SK -2 and SK -3 for clarification. CPTI: Quarter turn at all other scheduled locations, see Room Finish Schedule A2.6T. CPT2: Quarter turn at all scheduled locations, see Florr Finish Plans, A2.21TF, A2.22TF, & A2.31TF for layout. Expedition® Report RNP 01 PETR"�'V Note Pads 323-4500 BOISE, IDAHO , 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 16 of 53 Note_PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 118 ASI No..0118 00001 NEW Reference: Community Plaza and Site 7/8/2008 Improvements RE: Sheet SE1.00 Light Fixture P1 Location, C1.1 and C1.2A (ASI 112) Street light fixture type P1 along MEridian Road shall be located in the decorative brick paver strip as sown on sheets C1.1A and C1.2A as part of ASI 112 in lieu of the 5.5 foot landscape strip shown on sheet SE1.00. Aslo note location of southern most Pi light fixture shall also be installed as shown on sheet C1.2A. The face of the concrete foundation for the light fixtures shall be located 24" from the inside edge (edge adjacent to pavers,) of the 6" concrete brick paver retainer strip. The face of the concrete foundation for the light fixtures located along Broadway shall be located 24" from the back of the 6 curb in lieu of front face of the curb. Refer to detail 4/SE1.03. ASI 119 ASI No. 0119 -................ - 00001 ._. __.__.........._ __..__......_.__ Reference: Full Tenant Improvements with MEP'7/16/2008 NEW RE: Building Access System Card Readers Per the City of Meridians request, revise the proximity card readers from teh HID I -class to the XceedID Multi -technology. Revise the smart cards from the HID 2k to the XceedIID 10k. See attached Change Order #1 from Apex dated June 27, 2008. Expedition® Report RNP 01 I I 11 1] 11 Note Pads 0K -9A --------------- ..... ...... ..... ...... ................................. 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 17 of 53 Note PadItem No. Status Required Ball In CourtNotes Opened Closed ASI 120 ASI No. 0120 00001 NEW Reference: Full Tenant Improvement with MEP's 7/16/2008 Seet A2.311TF: Per the City of Meridians request, do not install the millwork in Open Office 309, shown by elevation C5/A6.7T. Contractor is to store this millwork on site for possible future installation, location to be coordinated with owner. ASI 121 , ASI No 0121 _. __._ ... ' 00001 NEW I Reference: Fill Tenant Improvement with MEP's 7/24/2008 Mechanical HVAC Piping and Control Modifications: It was brought to our attention by the Hydro Therm Boiler Representative that the boilers require a minimum flow rate of approximately 22 GMP per boiler. The current ' piping installation of the boilers is per the Heating Hydronic Piping Schematic - E-3, Sheet M6.2. The boilers are piped in a parallel configuration. The boiliers as piped will require ' a total minimum flow rate of 88 GPM. The following system modifications shall be made: ' Contractor shall provide and install a 3" by-pass between the HS & HR piping as shown on Sketch SK -33, Reference Schematic E-3, Sheet M6.2. Install a 2" Belimo 8252-ARX24-MFT modulation control valve in the new 3" by-pass. Valve provided by Columbia Hydronics. Modify control sequence as follows: The existing system pressure control shall modulate the VFD on loop circulation pumps to a minimum flow of 100 GPM, as system pressure builds on further rise in system pressure and modulate the new by-pass valve open to maintain a minimum flow of 100 GPM to boilers. Attached: Sketch SK -33 -- ..---- _..........-_.......__..._._..... ---------- 11 Expedition® Report RNP -01 Note Padt NIINII%�1 323-4500 BOISE, IDAHO RCE -1875 1. ROCK SOI:ID oENm; AL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • F,AX: (208) 323-4507 'Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 18 of 53 Note Padltem No. Status Required Ball In CourtNotes Opened Closed ASL._122._...__ASI,_No._0122 ... - --- - ---= -- -== -- = -- =- - --= --=------ -- _.. - - -- --.._..._...:._ ....................._.... .. 1 00001 NEW ASI 123 _. ASI No.. 0123. --- 00001 NEW Reference: Full Tenant Improvement with MEP's 7/23/2008 Sheets SE1.00, E2.22P, E3.01, E3.04, E3.05: Per the City of Meridians request, provide additional site power and outlets in Employee Break #252 per the enclosed sketch sheets: SK-SE1.00-2A, SK-SE1.00-2B, SK-E2.22P-1, SK -E3.01-2, SK -E3.04 -3A, SK-E3.0473B, and SK -E3.05-3. Reference: 100% FFE Package 7/29/2008 ' Sheets A2.10, A2.20 and A2.30: Owner provided furniture layout is to be per enclosed sheets Attachments Sheets A2.10, A2,20 and A2.30 ASI 124 ASI No 0124- --- _ _. ................................... ... ... ........ .................................... ..-....._...... _.._........ _.......... ... _.................. -----..... _................ _.............. ........... _........... -.-_-... ---................ -..........._......_....-........... -................. -.... _......... --... --.................... -.... -.... ....... --...... --....._......_...... ......... ------- 00001 NEW Reference: Community Plaza and Site 7/29/2008 Improvements ' Attachment: Sketch SK -1 1 Expedition® Report R NP_01 Sheet C1.2AR: Per the City of Meridians request, provide all material and labor needed to provide a rolled curb and a 10' x 24' x 4" thick concrete slab on ' grade for motorcycle parking as shown in the enclosed sketch SK -1. ' Attachment: Sketch SK -1 1 Expedition® Report R NP_01 11 11 11 PETR Note Pads 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 19 of 53 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed ASI 125 ASI_No. 0125 ._......._._ .... :__..--- -- --: __...--- —==- - = - - - -- -- -- - --- - - --- --- ._. _..--.._ _ _ - -.... --._. _.._... 11 00001 NEW Reference: Community Plaza.and Site 7/29/2008 Improvements Sheet 1-1/30: Per the City of Meridians request, provide all material and labor needed to relocate the City provided clock, extend the conduit and add additional unit pavers as shown on the enclosed sketch SK -1. The area of new unit pavers is to be an extention of the radius currently shown at teh East of the radius sidewalk. Attachments: Sketch SK -1 ASI 127 ASI No. 0127 . ' Expedition® 00001 NEW Reference: Full Tenant Improvements with MEP' 7/30/2008 Sheet E2.40: Per the City of Meridians request, at the following locations, furnish and install (1) 2" EC stubbed through roof into accessible ceitling space below for future wireless equipment. Conduit stub through roof shall be booted and sealed per roofing manufacturer standard details. The locations are as follows: 1. On lower roof at northeast corner, 5' from exterior parapet walls. 2. On lower roof at southeast corner, 5' from exterior parapet walls. 3. On upper roof at the northeast corner, 5' from exterior parapet walls. 4. On upper roof at the southeast corner, 5' from exterior parapet walls. Report RNP -01 Requests for Information Log ' Report RRC 01_RFI Expedition® Project Name: Project No: Type To RFI CITYMER 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • Meridian City Hall 06-0675 From NumberTitle Status Date PETRA 00001 CLO 5/14/2007 FAX: (Zutt) JLJ-+_-)vi Date. Page: Approved Responded 5/21/2007 5/21/2007 7/31/2008 1 of 7 Required 5/21/2007 RFI LOMARC PETRA 00002 Project Director CLO 3/12/2007 3/19/2007 3/19/2007 3/19/2007 RFI LOMARC PETRA 00003 Water / Sewer for Plaza CLO 4/18/2007 4/18/2007 4/18/2007 4/25/2007 RFI LOMARC PETRA 00004 Change Detail C2 - S 5.2 CLO 4/20/2007 5/3/2007 5/3/2007 4/27/2007 RFI LOMARC PETRA 00005 Base Plate Change CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00006 Embed Plate P-1, P-2 CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 ' RFI LOMARC, PETRA 00007 Rule Steel RFI No 2 CLO 5/1/2007 6/13/2007 6/13/2007 5/8/2007 RFI RFI LOMARC LOMARC PETRA PETRA 00008 00009 Rule Steel RFI No 3 Wall & Footing height CLO CLO 5/1/2007 5/8/2007 5/21/2007 6/26/2007 5/21/2007 6/26/2007 5/8/2007 5/15/2007 RFI LOMARC PETRA 00010 Foundation Drain at Basement CLO 5/16/2007 6/26/2007 6/26/2007 5/23/2007 RFI LOMARC PETRA 00011 ASI Requests -Elevations and Details CLO 5/16/2007 6/26/2007 6/26/2007 5/25/2007 RFI LOMARC PETRA 00012 Rule Steel RFI No. 4 CLO 5/24/2007 6/26/2007 6/26/2007 5/31/2007 LOMARC PETRA 00013 Rule Steel RFI No. 5 CLO 5/30/2007 6/26/2007 6/26/2007 6/6/2007 'RFI RFI LOMARC PETRA 00014 Rule Steel RFI No. 6 CLO 5/30/2007 6/5/2007 6/5/2007 6/6/2007 RFI LOMARC PETRA 00015 Top steel elevation@Detail(RS-7) CLO 6/11/2007 6/12/2007 6/12/2007 6/18/2007 ' RFI LOMARC PETRA 00016 Beam Verification (RS -8) CLO 6/14/2007 6/26/2007 6/26/2007 6/21/2007 RFI LOMARC PETRA 00017 Domestic Water Source CLO 6/18/2007 6/20/2007 6/20/2007 6/20/2007 RFI LOMARC PETRA 00018 Wall Fix at Grid "D" CLO 7/5/2007 7/3/2007 7/3/2007 7/12/2007 RFI RFI LOMARC LOMARC PETRA PETRA 00019 00020 Arched Chord Joist Connection(RS-9) Foundation Drain Colection Manhole CLO CLO 7/5/2007 7/11/2007 7/6/2007 7/5/2007 7/6/2007 7/5/2007 7/12/2007 7/18/2007 RFI LOMARC PETRA 00021 Back Filling Basement Walls CLO 7/19/2007 7/19/2007 7/19/2007 7/26/2007 RFI LOMARC PETRA 00022 Sewer Modification Request CLO 7/23/2007 8/1/2007 8/1/2007 7/30/2007 RFI LOMARC PETRA 00023 Masonry Mortar Color Clarification CLO 7/25/2007 7/27/2007 7/27/2007 8/1/2007 RFI LOMARC PETRA 00024 Steel Lintel at Stair Tower Header CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00025 AC Bolt Correction CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 LOMARC PETRA 00026 Moment Frame Shear Tab Weld CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 'RFI RFI LOMARC PETRA 00027 Sewage Ejector Tank CLO 8/6/2007 9/3/2007 9/3/2007 8/13/2007 RFI LOMARC PETRA 00028 4th Floor Stair Assembly CLO 8/8/2007 8/14/2007 8/14/2007 8/15/2007 RFI LOMARC PETRA 00029 Wall at Grid H - 4, 9 CLO 8/24/2007 9/18/2007 9/18/2007 8/31/2007 RFI LOMARC PETRA 00030 Water to fixture P-18 CLO 8/29/2007 9/5/2007 9/5/2007 9/5/2007 ' Report RRC 01_RFI Expedition® • Requests for Information Log OPO 0 L�T 9A 323-4500 BOISE, IDAHO RCE_IRTS n+ ROCK SOLID 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE (208) 323-4500 • FAX: (208) 323-4507 Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 7/31/2008 2 of 7 'Type To RFI LOMARC From PETRA NumberTitle 00031 Vent for Ejector Pump Status CLO Date 8/29/2007 Approved 9/6/2007 Responded 9/6/2007 Required 9/5/2007 RFI LOMARC PETRA 00032 Basement Toilet Rooms CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00033 Floor Sink Near Grid 5-F CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00034 Sink Near Grid 10-E CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00035 Sink Near Grid 10-B CLO 8/29/2007 9/4/2007 9/4/2007 9/5/2007 RFI LOMARC PETRA 00036 Plumbing Drawing for 4th Floor CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00037 Switch Board MDS Feeders CLO 9/5/2007 9/10/2007 9/10/2007 9/12/2007 RFI LOMARC PETRA 00038 VAV at Room 134 CLO 9/11/2007 9/14/2007 9/14/2007 9/18/2007 ' RFI LOMARC PETRA 00039 Interconnection of Fire Stand Pipes CLO 9/11/2007 9/11/2007 9/11/2007 9/18/2007 RFI LOMARC PETRA 00040 RWD 10-D CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00041 Misc. Plumbing Questions P2.12 CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00042 Shear Tab Correction CLO 9/18/2007 9/26/2007 9/26/2007 9/25/2007 LOMARC PETRA 00043 Radius SOG at 2ed Floor CLO 9/24/2007 10/9/2007 10/9/2007 10/1/2007 'RFI RFI LOMARC PETRA 00044 Smoke Dampers CLO 9/27/2007 9/28/2007 9/28/2007 10/4/2007 LOMARC PETRA 00045 Operable Wall Partition-Submittial CLO 9/27/2007 11/14/2007 11/14/2007 10/4/2007 'RFI RFI LOMARC PETRA 00046 HWS & HWS At Basement CLO 10/2/2007 10/2/2007 10/2/2007 10/9/2007 RFI LOMARC PETRA 00047 W8x10 at North Cold Air Return CLO 10/2/2007 10/5/2007 10/5/2007 10/9/2007 RFI LOMARC PETRA 00048 Clean Agent Releasing Panel CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00049 Pre -Action Sequence of Operations CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 rRFI LOMARC PETRA 00050 Elevator Shaft Fire Alarm Question CLO 10/4/2007 10/16/2007 10/16/2007 10/11/2007 RFI LOMARC PETRA 00051 Beam Web to Column Flange Weld CLO -10/4/2007 10/5/2007 10/5/2007 10/11/2007 RFI LOMARC PETRA 00052 Electrcal Drawings TI and Plaza CLO 10/18/2007 10/25/2007 10/25/2007 10/25/2007 RFI LOMARC PETRA 00053 Sprinkler Pipe Hangers CLO 10/22/2007 10/29/2007 10/29/2007 10/29/2007 RFI LOMARC PETRA 00054 Fire Suppression Flow Meter CLO 10/22/2007 10/25/2007 10/25/2007 10/29/2007 RFI LOMARC PETRA 00055 RDL & OFL CLO 10/29/2007 11/1/2007 11/1/2007 11/5/2007 LOMARC PETRA 00056 ASI 32 Ceiling Tile Clarification CLO 10/30/2007 10/30/2006 10/30/2006 11/6/2007 'RFI RFI LOMARC PETRA 00057 Entry Vestibule Fire Suppression CLO 10/31/2007 11/7/2007 11/7/2007 11/7/2007 RFI LOMARC PETRA 00058 Fire Riser Room Issues CLO 10/31/2007 11/6/2007 11/6/2007 11/7/2007 ' RFI LOMARC PETRA 00059 Supply & Return 1 -Hr Rated Assembly CLO 11/2/2007 11/14/2007 11/14/2007 11/9/2007 RFI LOMARC PETRA 00060 Under Floor Conflicts CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 ' bcpeditiorP Report R -RC 01_RFI n n Requests for Information Log 323-4500 N BOISE, IDAHO RFI LOMARC PETRA N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 CLO 11/9/2007 '1097 Project Name: Meridian City Hall Date: 7/31/2008 PETRA Project No: 06-0675 Page: 3 of 7 ' Type To From NumberTitle Status Date Approved , Responded Required PETRA RFI LOMARC PETRA 00061 Access to Fire Smoke Dampers CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 RFI LOMARC PETRA 00062 Data Drops CLO 11/9/2007 11/20/2007 11/20/2007 11/16/2007 RFI LOMARC PETRA 00063 Electrical through Concrete Wall CLO 11/27/2007 12/3/2007 12/3/2007 12/4/2007 RFI LOMARC PETRA 00064 3ed Floor Sink at Grid 5/E CLO 11/27/2007 11/27/2007 11/27/2007 12/4/2007 RFI LOMARC PETRA 00065 Diminution Verification CLO 11/28/2007 11/29/2007 11/29/2007 12/5/2007 RFI LOMARC PETRA 00066 Fire Alarm Questions CLO 12/4/2007 12/14/2007 12/14/2007 12/11/2007 RFI LOMARC PETRA 00067 Security Camera Height CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00068 Ceiling at Rm 111, 112. CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00069 Zed Floor Duct Conflicts CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00070 Return Duct at RM 142 CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00071 Gas Meter / Condensing Units CLO 12/14/2007 12/17/2007 12/17/2007 12/21/2007 RFI LOMARC PETRA 00072 Lower Entry Canopy Attachment CLO 12/18/2007 12/18/2007 12/18/2007 12/25/2007 RFI LOMARC PETRA 00073 Sun Screen Top Attachment CLO 12/21/2007 1/4/2008 1/4/2008 12/28/2007 RFI LOMARC PETRA 00074 Exterior Wall Types CLO 12/26/2007 1/4/2008 1/4/2008 1/2/2008 RFI LOMARC PETRA 00075 Fire Alarm Questions CLO 1/4/2008 1/15/2008 1/15/2008 1/11/2008 RFI LOMARC' PETRA 00076 Brick Type A2 CLO 1/4/2008 1/4/2008 1/4/2008 1/11/2008 RFI LOMARC PETRA 00077 Test Switches for In -Duct Detectors CLO 1/11/2008 1/14/2008 1/14/2008 1/18/2008 RFI LOMARC PETRA 00078 Building Phone System CLO 1/14/2008 1/14/2008 1/14/2008 1/21/2008 RFI LOMARC PETRA 00079 Under Floor Dud Insulation CLO 1/14/2008 1/15/2008 1/15/2008 1/21/2008 RFI LOMARC PETRA 00080 Filters @ VAV & Fan Coils CLO 1/16/2008 1/22/2008 1/22/2008 1/23/2008 RFI LOMARC PETRA 00081 Column to Moment at Grid 4-E CLO 1/17/2008 1/18/2008 1/18/2008 1/24/2008 RFI LOMARC PETRA 00082 Johnsonite 6" Recess, Color #47 CLO 1/21/2008 1/21/2008 1/21/2008 1/28/2008 RFI LOMARC PETRA 00083 Interface Cable for York System CLO 1/21/2008 1/22/2008 1/22/2008 1/28/2008 RFI LOMARC PETRA 00084 Framing Dimensions on First Floor CLO 1/23/2008 1/24/2008 1/24/2008 1/30/2008 RFI LOMARC PETRA 00085 Exterior Light @ gridiiine J CLO 1/24/2008 1/24/2008 1/24/2008 1/31/2008 RFI LOMARC PETRA 00086 Water Supply to Refrigerators CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00087 Fan Coil Unit - Verity Model Type CLO 1/31/2008 . 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00088 Steel Question @ Parapet Wall CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00089 Beam Pocket @ NW Stair Tower. CLO 2/1/2008 2/4/2008 2/4/2008 2/8/2008 RFI LOMARC PETRA 00090 Power to Clock and Flood Lights CLO 2/5/2008 2/6/2008 2/6/2008 2/12/2008 Expedition® Report R_RC_01_RFI 11 � I Requests for Information Log 323-4500 BOISE, IDAHO GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 7/31/2008 4 of 7 Type To From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00091 Power Shut Down at RM 013, 014, CLO 2/5/2008 2/5/2008 2/5/2008 2/12/2008 RFI LOMARC PETRA 00092 1 Parking Lot Profile @ Fiber CLO 2/8/2008 .2/13/2008 2/13/2008 2/15/2008 RFI LOMARC PETRA 00093 Stair Tower Brick Relief Angle CLO 2/12/2008 2/13/2008 2/13/2008 2/19/2008 RFI LOMARC PETRA 00094 Chiller Support Structure CLO 2/13/2008 2/18/2008 2/18/2008 2/20/2008 RFI PETRA PETRA 00095 Data between Sever & RM 303 CLO 2/15/2008 2/18/2008 2/18/2008 2/22/2008 RFI LOMARC PETRA 00096 Window Head Drip Flashing CLO 2/26/2008 2/26/2008 2/26/2008 3/4/2008 RFI LOMARC PETRA 00097 Time Warmer Entrance CLO 2/26/2008 3/11/2008 3/11/2008 3/4/2008 RFI LOMARC PETRA 00098 Duct Sizes at'Basement Toilet Rm. CLO 3/3/2008 3/6/2008 3/6/2008 3/10/2008 RFI LOMARC PETRA 00099 Fire Alarm Questions From Simplex CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC PETRA 00100 Grounding of Access Floor CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC PETRA 00101 EF -1 @ Penthouse CLO 3/10/2008 3/11/2008 3/11/2008 3/17/2008 RFI LOMARC PETRA 00102 Tele / Com Riser Driagram CLO 3/13/2008 3/17/2008 3/17/2008 3/20/2008 RFI LOMARC PETRA 00103 Water Feature One line Diagram CLO 3/13/2008 3/19/2008 3/19/2008 3/20/2008 RFI LOMARC PETRA 00104 Soffit at Entry Lobby. CLO 3/31/2008 4/1/2008 4/1/2008 4/7/2008 RFI LOMARC PETRA 00105 Mail Room Fume Hood CLO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 RFI LOMARC PETRA 00106 Fire Riser Room 130 CLO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 RFI LOMARC PETRA 00107 Access to FT -9 CLO 4/8/2008 4/15/2008 4/15/2008 4/15/2008 RFI LOMARC PETRA 00108 Screen Wall for AHU's CLO 4/9/2008 4/9/2008 4/9/2008 4/16/2008 RFI LOMARC PETRA 00109 Electrical / Mechanical RM Door CLO 4/9/2008 4/9/2008 4/9/2008 4/16/2008 RFI LOMARC PETRA 00110 Water Feature Questions CLO 4/11/2008 4/17/2008 4/17/2008 4/18/2008 RFI LOMARC PETRA 00111 Section 13000 Questions CLO 4/28/2008 5/7/2008 5/7/2008 5/5/2008. RFI LOMARC PETRA 00112 Loading dock ramp handrail CLO 4/28/2008 4/28/2008 4/28/2008 5/5/2008 RFI LOMARC PETRA 00113 Boiler Flues CLO 4/29/2008 4/29/2008 4/29/2008 5/6/2008 RFI LOMARC PETRA 00114 Cabinet Keying Schedule CLO 4/30/2008 4/30/2008 4/30/2008 5/7/2008 RFI LOMARC PETRA 00115 Cabinet Keying Schedule #2 CLO 5/1/2008 5/2/2008 5/2/2008 5/8/2008 RFI LOMARC PETRA 00116 Owner provided cubicles CLO 5/5/2008 5/12/2008 5/12/2008 5/12/2008 RFI LOMARC PETRA 00117 Cable One Building Entry Conduit CLO 5/5/2008 5/20/2008 5/20/2008 5/12/2008 RFI LOMARC PETRA 00118 Adding wall & door @ room 257 CLO 5/5/2008 5/8/2008 5/8/2008 5/12/2008 RFI LOMARC PETRA 00119 Area Drain 5 Location CLO 5/6/2008 5/8/2008 5/8/2008 5/13/2008 RFI LOMARC PETRA 00120 Door Hardware @ Mayor's Area CLO 5/7/2008 5/9/2008 5/9/2008 5/14/2008 Expedition® Report R RC_01_RFI 323-4500 BOISE, IDAHO Requests for Information Log Expedition® Report R_RC_01 RFI RFI RCE -1875 11111rr PETRA 00123 ASI -93 Electrical Requirements CLO ROCK SOLID 5/12/2008 5/12/2008 5/14/2008 GEATSRAL CONTRACTORS LOMARC PETRA 00124 Wall Footing @ Transformer 1097 N ROSARIO STREET - MERIDIAN, ID 83642 - PHONE: (208) 323-4500 - FAX: (208) 323-4507 5/12/2008 ' Project Name: Meridian City Hall Date: 7/31/2008 PETRA Project No: 06-0675 Page: 5 of 7 5/12/2008 Type To From NumberTitle Status Date Approved Responded Required LOMARC RFI LOMARC PETRA 00121 Exterior Reader Board CLO 5/7/2008 5/12/2008 5/12/2008 5/14/2008 5/13/2008 RFI LOMARC PETRA 00122 2nd Floor Roof Decks CLO 5/7/2008 5/12/2008 5/12/2008 5/14/2008 Expedition® Report R_RC_01 RFI RFI LOMARC PETRA 00123 ASI -93 Electrical Requirements CLO 5/7/2008 5/12/2008 5/12/2008 5/14/2008 RFI LOMARC PETRA 00124 Wall Footing @ Transformer CLO 5/8/2008 5/12/2008 5/12/2008 5/15/2008 RFI LOMARC PETRA 00125 Drain Lines CLO 5/8/2008 5/12/2008 5/12/2008 5/15/2008 RFI LOMARC PETRA 00126 Weir Clarification Questions CLO 5/13/2008 5/14/2008 5/14/2008 5/20/2008 t. RFI LOMARC PETRA 00127 Wire Mesh Partitions @ Basement CLO 5/16/2008 5/20/2008 5/20/2008 5/23/2008 RFI LOMARC PETRA 00128 Electrical at Loading Dock CLO 5/20/2008 5/22/2008 5/22/2008 5/27/2008 ' RFI LOMARC PETRA 00129 PreCom Submitbal Question CLO 5/20/2008 6/13/2008 6/13/2008 5/27/2008 RFI LOMARC PETRA 00130 Water Fall Elevation Confirmation CLO 5/20/2008 5/21/2008 5/21/2008 5/27/2008 RFI LOMARC PETRA 00131 Water Feature Clarifications CLO 5/20/2008 5/21/2008 5/21/2008 5/23/2008 RFI LOMARC PETRA 00132 East Ampiitheathre Wall Clarfication CLO 5/20/2008 5/21/2008 5/21/2008 5/23/2008 RFI LOMARC PETRA 00133 Door 310 A CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00134 RFI # 116 Revised CLO 5/21/2008 5/22/2008 5/22/2008 5/22/2008 RFI LOMARC PETRA 00135 LEED Air loss testing CLO 5/21/2008 5/29/2008 5/29/2008 5/23/2008 ' RFI LOMARC PETRA 00136 ASI # 96 Mail Room Cabinets CLO 5/21/2008 6/11/2008 6/11/2008 5/28/2008 RFI LOMARC PETRA 00137 Hollow Metal Frame Construction CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00138 Women's Room HVAC CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 RFI LOMARC PETRA 00139 Sprinkler in Vestibule 100 CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00140 Accordian door ceiling CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00141 TV & Screens conflict with lights CLO 5/21/2008 5/26/2008 5/26/2008 5/28/2008 ' RFI LOMARC PETRA 00142 Adding soffits for Mechanicals CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00143 HVAC Basement Electrical Room CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 ' RFI LOMARC PETRA 00144 Building Maintenance Room Heater CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 RFI LOMARC PETRA 00145 Room 109 Ceiling HVAC CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 LOMARC PETRA 00146 Curtain Wall Head Anchoring CLO 5/22/2008 5/22/2008 5/22/2008 5/29/2008 'RFI RFI LOMARC PETRA 00147 Relocate VAV # 215 CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 RFI LOMARC PETRA 00148 Columns H-3 & H-10 CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 ' RFI LOMARC PETRA 00149 Can Lights in Executive Conference CLO 5/22/2008 5/29/2008 5/29/2008 5/29/2008 RFI LOMARC PETRA 00150 Counter top Clarifications CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 Expedition® Report R_RC_01 RFI I, Requests for Information Log u 323-4500 N BOISE, IDAHO 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Prosect No: 06-0675 Page: 6 of 7 'Type To From NumberTitle Status Date Approved Responded Required 6/27/2008 RFI LOMARC PETRA 00151 Interior Paint Color Clarification CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 RFI LOMARC PETRA . 00152 Planting Clarification CLO 5/23/2008 5/29/2008 5/29/2008 5/30/2008 ' RFI LOMARC PETRA 00153 Floor Box Locations CLO 5/27/2008 7/14/2008 7/14/2008 6/3/2008 7/2/2008 RFI LOMARC PETRA 00154 Elect/Tele/Com room HVAC CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 RFI LOMARC PETRA 00155 Confirmati Mayors Office Return Air Plenum CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 RFI LOMARC PETRA 00156 Council Chamber Return Air CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 7/8/2008 RFI LOMARC PETRA 00157 Site Drainage System CLO 6/3/2008 6/4/2008 6/4/2008 6/4/2008 RFI LOMARC PETRA 00157R Site Drainage System CLO 6/4/2008 6/5/2008- 6/5/2008 6/11/2008 RFI LOMARC PETRA 00158 Fume Hood Submittal] Installation CLO 6/4/2008 7/14/2008 7/14/2008 6/11/2008 7/17/2008 RFI LOMARC PETRA 00159 Signage Wall Footing CLO 6/11/2008 6/17/2008 6/17/2008 6/18/2008 ' RFI LOMARC PETRA 00160 Utility Penetrations CLO 6/18/2008 6/20/2008 6/20/2008 6/25/2008 RFI LOMARC PETRA 00161 Bleed Sensors CLO 6/20/2008 6/26/2008 6/26/2008 6/27/2008 RFI LOMARC PETRA 00162 Thermostat locations CLO 6/20/2008 6/24/2008 6/24/2008 6/27/2008 RFI LOMARC PETRA 00163 Re -Ask RFI 111 - A/V Rads location CLO 6/25/2008 7/14/2008 7/14/2008 7/2/2008 RFI LOMARC PETRA 00164 Generator Size/ Screen wall CLO 6/25/2008 6/30/2008 6/30/2008 7/2/2008 RFI LOMARC PETRA 00165 Break Room Cabinetry CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00166 Ceiling in Bike Storage 009 CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00167 Elevator Center lights @ Directory CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00168 Gallery wall lights @ soffits CLO 6/25/2008 6/27/2008 6/27/2008 7/2/2008 RFI LOMARC PETRA 00169 Mono Coating sealing at fire damper CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00170 Amphitheater Footings CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 RFI LOMARC PETRA 00171 Site Electrical Clarifications CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 RFI LOMARC PETRA 00172 Stream Grade Clarifications CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 RFI LOMARC PETRA 00173 Piping at Heritage Building CLO 7/1/2008 7/2/2008 7/2/2008 7/8/2008 RFI LOMARC PETRA 00174 Pool Elevation Clarification CLO 7/1/2008 7/1/2008 7/1/2008 7/8/2008 RFI LOMARC PETRA 00175 Window Sill/Apron CLO 7/2/2008 7/2/2008 7/2/2008 7/9/2008 RFI LOMARC PETRA 00176 Heritage Building Color Selections CLO 7/7/2008 7/8/2008 7/8/2008 7/14/2008 ' RFI LOMARC PETRA 00177 Drainage at East Property Line NEW 7/16/2008 7/23/2008 RFI LOMARC PETRA 00178 P-2 Ligjt Pole Bases at Plaza CLO 7/16/2008 7/16/2008 7/16/2008 7/23/2008 RFI LOMARC PETRA 00179 Mortar color at Heritage building CLO 7/17/2008 7/18/2008 7/18/2008 7/24/2008 Expedition® Report R_RC_01_RFI ;"i� l Requests for Information Log 323-4500 BOISE, IDAHO 0124MIAL CONTRACTORS 1� Expedition® Report R_RC_01_RFI RFI 1097 N.- ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 00181 Project Name: Meridian City Hall Date: 7/31/2008 7/22/2008 Project No: 06-0675 Page: 7 of7 PETRA Type To From NumberTitle Status Date Approved Responded Required 7/28/2008 7/29/2008 RFI LOMARC PETRA 00180 Canal Water- Feature Brick Veneer OLD 7/21/2008 7/29/2008 7/29/2008 RFI 1� Expedition® Report R_RC_01_RFI RFI LOMARC PETRA 00181 Streamside Water Feature CLO 7/21/2008 7/22/2008 7/22/2008 7/28/2008 RFI LOMARC PETRA 00182 Fire Riser Room Door Steps/Wall CLO 7/21/2008 7/29/2008 7/29/2008 7/28/2008 RFI LOMARC PETRA 00183 Waterfall feature CLO 7/22/2008 7/29/2008. 7/29/2008 7/29/2008 ' RFI LOMARC PETRA 00184 Egress Lighting at Heritage Bldg CLO 7/23/2008 7/24/2008 7/24/2008 7/30/2008 RFI LOMARC PETRA 00185 Exposed Ceiling Colors CLO 7/29/2008 7/29/2008 7/29/2008 8/5/2008 RFI LOMARC PETRA 00186 Deletion of pre -cast panels CLO 7/29/2008 7/29/2008 7/29/2008 8/5/2008 RFI LOMARC PETRA 00187 Lanscape Irrigation Boxes NEW 7/29/2008 8/5/2008 RFI LOMARC PETRA 00188 Finish Grade of entry features NEW 7/29/2008 8/5/2008 RFI LOMARC PETRA 00189 Door Glass Size . NEW 7/30/2008 8/6/2008 1� Expedition® Report R_RC_01_RFI 11 11 11 11 l PIRTR Submittal Log 323-4500 BOISE, IDAHO RCE -1875 ,v 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 1 of 6 Latest Dates Package Submittal Rev. Title Status Rcvd. Sent Return Forward BIC 02840-02 001 3/4" Bark Mulch APP 4/15/2008 4/15/2008 5/30/2008 5/30/2008 DIV 0202-222 029 Structural Excavation and Bacfill _- - AAN 5/10/2007 5/11/2007 5/18/2007 ...... __ 5/22/2007 _........................._......_....._.........._......._....._.._..._.._._.._..........._............_:._...._._._._ DIV 02 02-222-01 001 -Drain Rock - -•_- -...-- __-- APP -- 7/27/2007 - 7/30/2007 9/6/2007 9/7/2007 .... T - - DIV 02 02-222-02 -- 001 _._..._._....._.......__.._.__.- 1500 Gal Sand and Grease Intercepto - ___......__.__. .-_-__._..____. _-_..._.__..._.___.._.._._.._.__.___..___-..... APP 7/27/2007 __.-----__....._._____._- 7/30/2007 9/6/2007 -- 9/7/2007 .................................._._..............._..--.._.................._....._..-. DIV 02 02-222-03 001 Manhole Ring . _ _. _______.-_-_�_._.._...._._.....__._ APP 7/27/2007 7/30/2007 9/6/2007 9/7/2007 ................ --......_.............---..- DIV._ 02 ...... _.-............_........... _._.._..........._____..._.__.._...._.____-___._.__... 02-222-04_._.._........_. _._001 Tapping Valves,_ 6" __..._____..._----_._.___--__._..._.____.___.__._.__.__..____-.__.____.___-__..._ APP 7/27/2007 7/30/2007 9/6/2007 ._--.-.------__.-........___...___.._._......_.__._._....._.___-_ 9/7/2007 ' ............... DN 02 02-222-05 001 Plaza -Piping and Sewer Components _ - --- - -- AAN ..._ ._.---- -- 5/5/2008 - _---.�... 5/5/2008 - 5/19/2008 -- -- --- - 5/22/2008 .......................................................--......_...._._.._.....-.-_...._...._......._..-_..__........ DIV 02 02-222-06 001 Plaza -4" Pit Run and 3/4 Proctors - -...- _._..... _..__..- -- AAN --_--_ - _ 5/5/2008 - -- _.-_.... 5/5/2008 -.__...__..._. 5/19/2008 - 5/22/2008 ...................:............................................_._................._.__......_.._._._............_......... DIV 02 ._......... 02-760-01 -x001 Site Trash Receptacles --- _ -- APP __• ______ 4/16/2008 4/16/2008 __ _ 4/30/2008 - _ ._ 5/14/2008 _ __ _...... r DIV 02 02-760-02 ....... .. ____ 001 _...- _.__._-__.__-_. Site Bench Seating -__._____...__.__._. ._.__._._..___ -_......._._-_-.-_________._._._-__.______..._.._.._.._---_....__..__._.....-- APP 4/16/2008 4/16/2008 5/14/2008 5/14/2008 ......._ __._ DIV 0202-760-03 -_ 001 .... --_.._..............._._... Bick Racks _. ..._.._.-_.--_ _...._.._.... ---- - - —---_... APP ------..___..- --- 4/16/2008 --- 4/16/2008 - - 4/30/2008 - _ 5/14/2008 - _ .............._................-_......... .. DIV 02 __. ............._....._._.-.......__... 02-760-04 001 Site Furnishings AAN 5/22/2008 6/11/2008 ` 6/16/2008 _... 6/16/2008 -- _ - _......._._._......_..-- .......: .. ........... .......... DIV 02 ... __...... ...... .................................... 02-780-01 _._._.._.. -_ 001 _--..__..... - -- ---------- -- --- ...- Unit Pavers _ - - ..__..._-_ AAN _ __--_.__.._-__— -.._.. -- 6/6/2008 - ... 6/9/2008 __-.____..._. 6/11/2008 ............ ___......... 6/11/2008 --DIV ..................._......................._..._...............•.......-__.._.........._._.-.---._......__..._...__._..._._.._...--_-_..._.--_-.__--__-._..-------__--_•_ 02 02810-01 001 Double Check Valves �y - APP -APP 4/15/2008_" 4/15/20085/30/2008 -4/15/2008 44/15/2008 _5/30/2008 DIV 02 02810-02......_..-.....___._.__001 Brass Ball Valves - -. __-__-___----.--_--._._ 5/30/2008 _..--------.-..---.._..._...__._.____ 5/3012008 ... ....... _--__._-......_..-..__.......:._....-..._. DIV 0202810_03 -...---._.__._._..-._.._.-.__------._. 001 __ _ -_. --•- -Brass Gate Valve - APP 4/15/2008 4/15/2008 5/30/2008 5/30/2008 DIV 02 02810-04 001 - - ESP -MC Series Controlers -..----- - -- - -- -- ._. -.-.._...__. APP _-. - - 4/15/2008 __ 4/15/2008 5/30/2008 _ ._... 5/30/2008 ..- ........ ....... _......._._.............__._._.._._.........._.._._........_-.... DIV 02 02810-05 ................._..._..__............__.........._ .. 001 Swing Pipe Tubing APP 4/15/2008 4/15/2008 5/30/2008 5/3012008 .................-..............._..._..._ DIV 0202810-06 _......--..__.-.._.._.._-•.._-. 001 Bubbler Heads _ — _.._.-__--.. -._- -_.-_.._.. APP - - --- ----- 4/15/2008 - - 4/15/2008 _ ---- - 5/30/2008 -- -- -- 5/30/2008 - .._............ ......... .. DIV 0202810-07 ... _............. _._...__...__._._.._....... 001 .._....._..__.._..---- Irrigation Valves - -------- ----- APP - 4/15/2008 __ 4/15/2008 _- 5/30/2008 .----- . 5/30/2008 ..........._.... ......................_.....:.. DIV02 02815-08 001 Sprinklers APP 4/15/2008 4/15/2008 5/30/2008 5/14/2008_._-.-___-._ _•- ...... ...... --.... .... ._.._........ _............................. DIV 02 ------- 02840-01 001 Plant Specifications _...._..__.____MCNR 4/15/2008 4/15/2008 5/30/2008 5/30/2008 SUNSLAND - _ - ' DN 02 02870 01 001 Plant Specs REJ 4/15/2008 4/15/2008 4/30/2008 5/14/2008 SUNSLAND DIV 02 02-890-01 001 __...._.._.._...._........_.. Water Feature Collection Tank AAN 4/29/2008 4/29/2008 5/23/2008 ---- 6/11/2008 --.._..:......................................__........_-.._._.........._._.._....I......___._.. DIV 0202-890-02 ..........._........._-..........._._..._....__........._..._.....__._.._....._..__... 001 Plaza -Flange Fittings,Water Feature AAN 4/29/2008 4/29/2008 5/23/2008 6/11/2008 ' DIV 02 .__._.. _ 02.890-03 001 Pumps, Fittings, and Filters ........._.__--------_._ AAN _.. 5/20/2008 _-_�_-_ 5/20/2008 __-_----_----- 6/11/2008 6/11/2008 DIV 02 02-890-04 ....... _-_.._..._.__...._ ..... 001 Canal Feature Catch Basins ._.- APP 6/18/2008 6/18/2008 6/19/2008 6/19/2008 ............. _... -.... ........_.................. DIV 02 02920-01 001 Turf Grass APP 4/15/2008 4/15/2008 4/30/2008 5/14/2008 _.._..-.._.. ' .................__._..........._...........__.._..........._..__........_....--------- DIV 03 _........_-......__._ ._..__.._..._.� 011 Footings and Foundations - _`-� �- - - -AAN ---. 4/30/2007 --..__._--_._.._--.-_..:..._.....__.... 4/30/2007- 5/1/2007 5/1/2007 - _..__...__..__..._...-.___ .... _.......:__........03:100- DIV 03 03-100-02 ' 002 ...._....__001......... Concrete Mix De_sign_s -__..-__...__.-_-__._____.___...____----APP AAN --5/10/2007 5/8/2007_ 5/8/2007 W 5/14/2007 5/.16/2007 DIV 03 03-100-03- Concrete Mix Designs 5/11/2007 5/31/2007-5/31/2007 ' DIV 03 ............... .......... 03-1.00-04 _.-_..._._001 Concrete Mix Designs -PLAZA --�--- - Y -APP _ -4/23/2008 -4/23/2008 -5/5/2008 5/5/2008 __....___.__._._.... .__.... DIV 03 ............._..-.. 03-100-06 001 First Floor Deck Rebar Shops AAN 7/24/2007 7/27/2007 8/6/2007 8/8/2007 _._._....__.......-...m_ DIV 03 03-100-07 001 .......... _.. Plaza Rebar Shops _....-_....__._ _ __ .._..............._.- . ..._......_..._.._....--_-..--. APP - .......... 4/28/2008 ..._.._ _.. 4/28/2008 _ _... .._... 5/2/2008 ......-_._-...._.....-_.._._................................................... 5/2/2008 ..... _... _.. .............. _............. ......... ......._........................................._...._......._ DIV 03- 03. 100-08 -^ -^ 001 Plaza -Historic Building Shops---- - �^- - -APP- 5/2/2008-_5/2/2008-^.5/8/2008 _-5/15/2008 _ ........................__....._ DIV 03 ..... 03.100-09 001 Plaza _Ampetheater Shops --.. APP ---____- 5/2/2008 5/2/2008 5/8/2008 5/15/2008 DIV 03 _._...-...........___-._-_......_.-_.-_..._--_-__.__-__ 03-100-10 001 ........... PLAZA Canal Water Feature _...__.___-_.....--.--__�_ _.-.._._.._._.._ _.-___.-__...___..._..-__--.. AAN 5/15/2008 ..___-.-----_----...._--.._.-_._._..•_...._... 5/15/2008 5/16/2008 5/16/2008 -_ ... _......._...... DIV 03 03-100-3 002 -Upper Footings -Rebar Shops -- -- - _._ _ _. AAN 7/9/2007 __..._ 7/9/2007 _.__.. 7/23/2007 _._...__.. _.... 7/23/2007 _._... _ ............. _... _.......... ........ DIV 03 _., .._. 03300 01 ._......._.._-.. 001 _ ___-. PVC Waterstop _-----------_..-_ _._---_._..._. _-.__-.---.----.---__ APP 4/30/2007 _ _ 4/30/2007 _._--.-..._.. 5/17/2007 5/17/2007 __ DIV 03 ....... . .................._........................_.............._....._..._.........._......._.._..__.:_._......._._.. 03300-02 001 Vapor Block -- ............. ---- - ......_.._...._.._.-.-_. .._...._..... APP .. - - -_ .- 4/30/2007 _ - 4/30/2007 - - - - - 5/17/2007 5/17/2007 DIV 03 _ ..........- _. 03300-03 - 001 Concrete Accessories -Epoxy ._.-....._._-.----_- APP _----._� 4/30/2007 _•__ 4/30/2007 ____-.---.---._-_._-_ 5/17/2007 _..._._.....__.___.-__.. 5/17/2007 _ _...-...... _.... _........ -...... DIV 03 ............. _................................................ 03300-04 ... ............. ............. ...._ 001 ............... _._....._......._- Concrete Accessories -Form Oil ._..-.. - ._-. - - _ - APP 4/30/2007 4/30/2007 5/17/2007 - 5/17/2007 DIV 03 -_............._......_.............-.........__ 03300-05 .......... ..._.._-....._... 001 --..._.....__...__... Concrete Accessories -Curing Compoun _ -- -_.... APP 4/30/2007 4/30/2007 5/17/2007 - 5/17/2007 DIV 0303300-06 001 Silicate Hardener and Sealer 9/6/2007 9/6/2007 9/14/2007-9/1412007 - _ -__._....._....______-APP -_ ... _....... _.___. ' Expedition® Report R_SB_01 11 11 11 it 11 dItt Fri i illt 111117 Submittal Lo -,,r, 323-4500 BOISE, IDAHO RCE -1875 1 . GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall 0505 500-02 -005 - Structural Steel Shops (Phasel) �- Date: 7/31/2008 Project No: 06-0675 6/12/2007 6/13/2007 - ..... DIV 05 05500-04 001 Page: 2 of 6 APP 6/14/2007 6/14/2007 7/6/2007 7/6/2007 ' Latest Dates 05-000-01 ..............................__._.___.__._ Package Submittal Rev. Title Status Rcvd. Sent Retum Forward BIC DIV 03 03300-07 001 _._.H._yd_r.o.�tite W...a_t..e..rsto_p ._5/2 7/10/2007 5_/.2_.2_.2_0-0.8_...._.. ._.-__._.........._.- LOMARC _._. ...._. ....-_........__. DIV 03 03-300-08 _ ....... 001 _ Underslab Vapor Retarder ..._.. -__..... APP 6/11/2008 6/11/2008 _ ... 6/11/2008 __..__... 6/11/2008 ...............-...............................................................__..............._........ DIV 04 04-000-01 - 001 MasonryAccessories APP 6/14/2007 • 6/18/2007 7/3/2007 7/3/2007 _........ ......... ....._..._.-.........._....... DIV 04 ..... __............. .... _................. 5/15/2008 -Grout Mix Design--��_ APP -6/14/2007 6/18/2007 7/11/2007 7/11/2007 .........-_ ....I .......... . - -04-200_01 DIV 04 -001 04-200-02 001 Concrete Masonry Units APP 6/14/2007 6/18/2007 7/10/2007 7/11/2007 DIV 04 04-200-03 ---------- 001 Mortar Mix Design Type S __--_ APP 6/14/2007 - -- — ----- 6/18/2007 - - 7/10/2007 _.._ 7/11/2007 ............ .........................--........._.__.._.........._.....------- DIV 04 04-200-04 001 Mortar Mix Design Type N ..-------.--.-.� --------_-.___.._-_.__-._- APP 6/14/2007 6/18/2007 7/10/2007 7/1112007 ._....._......______......__..........._.....__._._...__...___..__.__._.......__-._._..__-_ DIV 04 04-200-05 001 Mutual Brick Specifications _ _._ -- -_ APP __-- ._._.....-_...__- 7/10/2007 7/13/2007 -...... -- -_ 8/9/2007 _-_. 8/9/2007 ................................_............................-_....:......_..._......_......_.._....._..-_.._.__.-..._..--- DIV 04 04-200-06 001 Arriscraft Stone Submittial — --__- --- APP -.__.�--_._ 7/16/2007 _.-,_-- 7/18/2007 ___-.-_-^.-_ 7/23/2007 7/23/2007 .... _._._..._..._... ......... .._....____...___.:._-.......____--_..___._ DIV 04 04-200-07 y 001 Mortar Mix Colorchart --- - -- AAN --- _ 7/25/2007 -_- _ 7/25/2007 _--- -- 8/1/2007 _ 8/1/2007 .......- .. _........ DIV 04 - 04-200-08 001 Masonry Color Caulking Color Chart APP — -- 3/4/2008 -----__ 3/4/2008 _--__- 3/25/2008 3/25/2008 ........ DIV 04 04-200-09 ... ..... ............... 001 Plaza-Masonary Submittials-----�----- _AAN 5/7/2008 -_5!7/2008--5/19/2008 7/13/2007 7/18/2007 5/19/2008 --_- --- ......................_......._ DIV 04 04-810-01 001 Veneer Masonry Anchors APP 12/13/2007 12/13/2007 12/14/2007 12/17/2007 0505 500-02 -005 - Structural Steel Shops (Phasel) �- _- Y AAN 5/23/2007 -5/29/2007 6/12/2007 6/13/2007 - ..... DIV 05 05500-04 001 Revised Sheets from Phase 1 Set APP 6/14/2007 6/14/2007 7/6/2007 7/6/2007 ' DIV 05 05-000-01 ..............................__._.___.__._ 001 Weld Procedure Specifications APP 6/14/2007 _-----_- 6/20/2007 -__ 7/9/2007 -_.-_- 7/10/2007 ....-_........._....-..._..._........_...._.__..- DIV 05 05-000-02 001 Welding Procedures and Specs -Field AAN ______._------.--.---------------- 7/10/2007 7/12/2007 8/6/2007 8/8/2007 ..............._...._.......__........._.._____._-_...___.__._.._._.._._..-.___.___ DIV 05 05-000-03 001 Trellis Mesh ---- _ ._. .._.__.___ - - - _ _- _ ..._.._... APP -- -- -------__ 6/19/2008 6/24/2008 6/26/2008 7/1/2008 ' ........................_..........._..............._.._........._.._.........._...._...._..__...._.._._.._._.__...- DIV 05 .............._...._._._.__-._-------._.__.__.__.._-�_ 05-000-11 001 Plaza Imbeds, Decorative Rail ._---- --.___..._..____-_--.___�------------__---_- APP 5/14/2008 5/14/2008 5/15/2008 5/15/2008 ...._............_..__._:_ DIV 05 _..._ ........... 05-300-01 _....... __...__.._._.._..__._..._....-__.._.__ 001 Metal Deck- Shop Drawings No.1 _ _-__---- --- - _ ...__.._-....._._ APP 5/7/2007 5/9/2007 5/16/2007 5/17/2007 DIV 05 05-300-02 002 J1, J2 Joists and Decking - _-- _-.-�--__...__..___.._ APP _..____.--_---_.-------y_-._-_.....____.___._._.__ 5/23/2007 5/29/2007 6/14/2007 6/14/2007 ..._..__...._...._..._.._.._._...._...._......____.._..__..____......._._._._..__._.____....__...._. DIV 05 ..._.........._......_.._.__....-......_........ 05.400-01 __._....._...._....... 001 -_..-_..._.._.--- Cold Formed Metal Framing -- -_. AAN 6/14/2007 6/14/2007 7/11/2007 7/12/2007 ' DIV 05 ......... 05-500 _....._._.._..____..____-__ 001 Anchor Bolt Plan _ MCN 4/27/2007 4/30/2007 5/16/2007 5/17/2007 _..___ ............._....__- DIV 05 ............. Stair #1_-. -. - - - --- - _- - - - DN 05 .._.._......._...._._._....__._.___..____._....__._._____-.._.._._.___.- 05-500-04 001 Structural Steel Shop (Phase II) AAN 6/11/2007 6/12/2007 7/11/2007 7/13/2007. ....... _.._...__ ' DIV 05 ......._...._..............-_...._.._...__..........-..._._._._.._.__._......-._.......__.----.-.....__ 05-500-05 001 Stair #2 Plans _....._....__.-____-_ ___------_-__.-.__...._.__....___...__--.----_...__._�_._.___ AAN 6/14/2007 6/14/2007 __._.__-._._..._-__ 7/9/2007 7/10/2007 DIV 05 05-500-06 001 Shop Drawings - Bent Plate _ __- AAN ---_--_-----.___-_..-- 7/13/2007 7/18/2007 8/6/2007 8/8/2007 .._.._._._.__.._......_........._.._.._.._..._..__ DIV OSOS 500-07 001 Revised 1st;2nd,3rd,4th, Framing APP 8/29/2007 8/30/2007 9/27/2007 10/1/2007 DIV 0505-500-08 _.------._...._._.-.-- - 001 -- - -_ Sunscreens and Chiller Frame Shops AAN 9/4/2007 9/4/2007 9/27/2007 _.._ _ _... 10/1/2007 ..._...._ . ................ DIV05 ............._................................._......_..._.._._...---_......._._..__..................._..------- ...... .. _... _. 05-500-09 .._ -. 006 EL -Beams and Canopys _ ---- - _- ._ ---- ..- --- --... AAN 10/2/2007 _..._.. _ --- -- --_... 10/3/2007 - _ -- 10/17/2007 10/17/2007 .... -_._ _ DIV 05 05-500-10 006 EL -Beams and CanoPYS Resubmit AAN 11/2/2007 11/15/2007 11/26/2007 11/26/2007 ' DIV 0505-500-11 _...._..-._.._.._.....__........_........__._._._._._.._..._--- 001 .._._.. ._.__.__._....._..__._- - - - ---------- ------ Trellis, Decorative Rail, Hand Rail _ AAN 5/23/2008 5/28/2008 6/11/2008 6/11/2008 DIV 05 . 05^500: 12 - -- 001 Plaza Anchor Bolts - ----- AAN _ -_ -- 5/16/2008 .- .---- 6/9/2008 6/9/2008 --__ 6/9/2008 - DIV 05 05-521-01 001 Council Chambers Steel Shops _..___-.__--._-__...____.._------------- AAN 12/11/2007 12/13/2007 1/7/2008 -.----__ .__._.___-__._.------- ......... 1/14/2008 _........... _.-____..__.._____.___... ........................_...............__._._................._._...........__.__....._..__-_.-_..____..__.___._.____...�. DIV 06 .... ...... --..___...._.._._.._. 06-402-01 ......................... _.- 001 ........ _... Interior Architectural Woodwork _AAN 10/26/2007 10/30/2007 12/3/2007 12/3/2007 ......... DIV 07 ........... . 07-1.1.5-00..................._...... -001 . Dampproofing-_.._:...._--- _ _ ._. _ _.___...._.._.__..___..- APP _.--.._--.------ 6/9/2008 6/20/2008 6/26/2008 __...._...___._.------ ._ 7/1/2008 DIV 07 07-141-01 .... .......... _..._.._.............. _..._._.... 001 ____.._._..._.__-_._.-- Mechanical Equip Room Waterproofing --.. �_-. _._.._____ - __...._..__.._.___--.__._-__.___._.._ AAN 3/24/2008 3/24/2008 4/4/2008 4/4/2008 ..............._........__.....__........__... DIV 07..........._ ................._07.141-02........_. __.........._. 001 Mechanical Equip Room Waterproofing. ................_............_.._...... APP 4/812008-_.__418/2008._.__.4/9/2006....._._.4110/2008._... ....................... _-............ ' DIV 07 ._- 07210-01 _..____.. 001 __ Rigid Foam Insulation -Foundation _.. ----_--_- ._.._-___.__- _.___- _ ___ APP _._..._._.._ _..___. 4/30/2007 ...... ----.___-- 4/30/2007 _---- 5/17/2007 _.._._ ___....__.._ 5/17/2007 .............. DIV 07 07-210-01 001 Building Insulation _---..........-._.._..__ - -.. -- ....._.._._..._._ ._ __._..._.. APP _ _ 6/14/2007 _ _ .._._-._. 6/14/2007 _.._._._._..._... 7/11/2007 _.... 7/12/2007 ...........................................................:........................_._._.._..-........._..._..-...._.,..........._._.. DIV 07 _.............._...................._........_....._......_.._..._._.......-.__..._.._._.___........._....----.. 07-210-02 001 Foil Faced Fiberboard Insulation _-.--_---. _- _- _._._._ - .-.._.__.._._._._ APP _._-_____..._.____--------_.__..__ 8/15/2007 8/21/2007 9/14/2007 .__-__.___ 9/14/2007 _.___....__-.----.._._....._..__._._. DIV 07 -. __ ................-07.210-03.......-... .......... _003_._.._._PLAZA _Membrane Roofing-___._..._....__.__._.-_.._..__._.._........__..--_..-APP ---.4/--_'_ 8 -4/29/2008 5/26/2008 5/19/2008....._._....._...._....._...__-..._... DIV 07 07-210.04 001 PLAZA-Buildin Insulation 9 NEW 4/28/2008 4/29/2008 ...__._.._...._---__.-.__.._._ _ LOMARC _.. .............._..._........_......._._........_....._..._........__.___.._._.__.-.__._.---_._..._-_.._-_--.-____._._ DIV 0707_500-01 Roofing- APP 2/4/2008 2/6/2008 2/26/2008 2/26/2008 -004 - Report R_SB_01 Expedition® ' •Submittal Log "KTM • p�� 1 .... . ..........................._.__.........._..__..........._...._........ 15 323-4500 BOISE, IDAHO RCE -1875 ROCK SOLID 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 3 of 6 Latest Dates ' Package Submittal Rev. Title - 111_ Status R-cvd.111..- _ Sent 11 Retu11rn1..- .. . 1_ Forward BIC DIV 07 07-500-02 ............ ..001 Metal Roofing ------....... ......... ......... --- 1111 AAN 2/4/2008 2/6/2008 3!7/2008 3/14/2008 DIV07 07-900 ........... --.._..._.__._....._......_._..._...._..._..__.._......Y -_.._.._._..------..-_.-.---..._._.._....._..__.... _..._.... _....._-..------1111 -___.---_-__....__.....__. ---- ..._.._ _ DIV 07 07-920-00 __...._.._.......__.._..__._.___.�..___._.----,____..___......__.__-.__.,.�__.-1111._ 001 Joint Sealant APP _ 6/9/2008 _ .__ 1111 - 1111 6/20/2008 _.__......_ __ _ ____ 6/26/2008 __..__.......___....._....__.._ 7/1/2008 .............. ....... DIV OS 08-110-01 _ _._._............___._.. 001 ..._..._.._..__... Steel Doors and Frames PLAZA _-__._...._.--_-.-._..__.___-_-__-____.__.....__._.-_-.___...____.... APP 5/22/2008 5/22/2008 6/2/2008 6/2/2008 DIV 08 _._.._...._...._..._.._.._._.,...._...1111..-.__-....__...._.... OS -211-01 001 ____..._.._.... Wood Doors .__._____ _. _. _ _- AAN 8/8/2007 8/9/2007 9/6/2007 9/6/2007 ................. ' DIV 08 08-211-02 .._..........._......................_.._.._._...._.... 001 ._....___--- Wood Door Cut Sheets _ _.__..._ AAN 8/8/2007 8/912 07 8!9/2007 9/6/2007 07 9/6/2007 DIV 08 _..__._..._....__ OS -211-03 ...............__.__..__...._.... -_-0111_. 002 Door Sample for Color and Finish _ .�. APP -.� ---- 3/24/2008 3/27/2008 3/31/2008 --1111_0111.. 3/31/2008 1111 -- DIV 08 08-334-01 ........ ._._-...._.....___._._._._-_ 001 ..................____...__..__._....___...__.._.._..__ Overhead Coiling Grilles AAN 10/10/2007 10/10/2007 11/1/2007 11/8/2007 ........ __._. DIV 08 _....__................1...........1-_..__...... 08-411-01 ..__._....._._...._....__.-_ 002 __._._.._.. Aluminum Entrances and Storefronts 1111 1111.- ..-_�__......_..._-_. - AAN 6/28/2007 6/28/2007 7/11/2007 __ 7/13/2007 ...... ._..._.... ....... ........ _ DIV 08„ 1 OS 630-01-_..__...._._...._..._001 - Metal Framed Skylights 10001111__ __ - APP 6/25/2007 /25127/11/2 _....._.._.... 6/28/2007 - 7/11/2007 -- - 7/13/2007 ............ -----_._0111 DIV 08 08-711-01 _8-.-___....._.._._._.__.._...._...__01 001 Finish Hardware Schedule Hardware Schedule MCN 8/8/2007 8/9/2007 9/6/2007 9/6/2007 DIV 08 OS -800-01 _..._............__. 001 __..-----._._.___._-__-_..._—.-.-._.._.._...._-----._..__.._..._..__ Glazing AAN 6/25/2007 6/28/2007 7/11/2007 7/13/2007 DIV 08 - :.............._08-800-02 -__.._.....__ 001 Glazing Shop Drawings 1010-- - AAN -._.---...------ _.0.____.....______-._._ 8/27/2007 -.-0111--.._....._......___._.._.. 9/4/2007 9/14/2007 ..._._._.._ ........ ... 9/14/2007 ... -......_....._._........_...... . _ DIV 08 08-800-03 _ __.._....-.......................__._.__.__._.._._..._...._._.-__._._.........�...___- 001 Spandrel Glass Color Selections APP 2/1/2008 ........................... 2/4/2008 3/5!2008 3/5/2008 DIV OS _............._.._........_...- 08-800-04 .._.........._._._..._..._....__._....._ 002 ._...__...- ... Spandrel Color on Specified Glass APP 3/4/2008 3/4/2008 3/17/2008 ............................-----1111.---- 3/17/2008 DIV ' DIV 09 - 09-260-01 --- ------- 001 Gypsum Board Assemblies _ .._.__... --- -1010-- -- --� APP 6/14/2007 6/14/2007 7/11/2007 _._.....--------- ------- _------------------------------ 7/12/2007 ------ ...:._....._ DIV 09 _.___._......_.._.._...__..._.____..__ 09310-01 001 Tile Color Boards 0000- - AAN 2/13/2008 _ 1110 _ 2/15/2008 3/14/2008 3/14/2008 DIV 09 ..........................._.._......._..........__.....-.__.___....._..__..._..___..__-.._._.__.___..._.__ 09310-02 001 Grout Color Chips -. __ 0111_ _ __-.._.__._._--.--._._.___. _ _- AAN 2/13/2008 _0100-_ 2/15/2008 3/14/2008 3/14/2008 IV 09 __....._........._._.._...._...-........._...-._---.___upling DIV 09310-03 001 Uncoupling Membrane _ APP 000 4/7/2008 0-01110111_ 4/14/2008 — ------- ----- 4/22/2008 ..__......___.._.......... 4/24/2008 ..... ..1 ........ _............. 09 09-562-01 -...._.__..-1111_. 001 _. 01...-- 00 Sheet Vinyl 1111_ APP ____.__.._.____._..__..._...._____ 10/29/2007 10/30/2007 11/16/2007 11/16/2007 30/200 DI__.09.-5174-.0.1 . .. V 09 _ -.--.001 -- Linear Metal Ceilings �- _ - APP 6/14/2007 6/14/2007 7/11/2007 7/12/2007 DIV 09T 09-651 01 1110- 001 - 0101__ _..... Resilient Floor Tile __ r Til APP 10/29/2007 10/30/2007 11/16/2007 11/16!2007 DIV 09 09-653-01 ._.._._._.____.._..........___.._.___.____._.._ 001 Rubber Base APP -1111___ 10/29/2007 10/30/2007 11/16/2007 11/16/2007 0101 DIV 09 -.._...__................._...._-._.__...-._._.._..-...........___ 09-880-0. 001 __ -100000001 _. Carpet _ Carpet _ _ -0000__ 0111_ APP ......__._._......._____.__._.__ _..__.___. ----- 10/29/2007 10/30/2007 11/16/2007 ._-11101100--------.--°--,-_ 11/16/2007 DIV 09 _._._.._.....__._.........._...-_.-..._....._........____-.----1111---__.._extil 09-720-01 004 Textile Wallcovering APP 8/8/2007 8/9/2007 9/7/2007 9/7/2007 DIV 09 09-900-01 ...................... 002 _-..-_...-__._._......._..........____..-__...1111._.-__.........._.__._.-.. Paint __..._--------.._..-___- ....... APP _-______..__.__-._..._ 9/27/2007 9/27/2007 _- 10/10/2007 10/15/2007 DIV 09 09-900-02 _.-._...__ 001 Exterior Paint Specs --- -- -- - APP 4/2/2008 4/2/2008 4/8/2008 4/15/2008 DIV 09 ..................... 09-900-03 001 .._._.._...._ Revised P-5 Color Product - - -_- _-. APP ----�-------._ 4/23/2008 4/23/2008 5/14/2008 5/15/2008 DIV 09 099.. - _ 11���Revis ----_- -1111__0111 _--0111-- - _.__...__...._.- _ ----1111.. 1111.. DIV 09 0..9..-.91.-.2,.-.0..2........... ... .... . . 11 ....001 -- - Plaza Painting APP - 5/22/2008 5/22/2008 6/3/2008 6/3/2008 DIV 1D ....... .... ...... ..._..._......_-....._ 10-100-01 ........ _....... _._._.___..-._ 001 .......... _..__.._____._..__.._.__...___ Visual Display Surfaces APP 10/4/2007 10/4/2007 11/5/2007 .............. 11/8/2007 1111-.............._......_.... ' DIV 10 10-155-01001 ._............. .......................... Toilet Partitions APP 10/4/2007 10/4/2007 2/19/2008 ---------- 2/19/2008 ._.__-_.___..._-... DIV 10 10-265-01 001 .-....... - - Comer Guards - -- -- -- -- APP 10/10/2007 10/10/2007 10/19/2007 10/19/2007 DIV 10 10-270-01 _...-._.............................._............._.__.____. 002 ____.._...-_.__..__..._ Access Flooring _---......,._-0 APP 10/3/2007 10/3/2007 11/6/2007 11/8/2007 ' DIV 10 10-400-00 __......______.._.__._.-.._..____...___.._. 001 Interior Sign Package 1111___0011 NEW 7/25/2008 _.__._..._-._....._..._..__.__.....____.._....._....._.._ 7/25/2008 ....... .V_ ............... _............ LOMARC DIV 10 10-505-01 __._.....__.......... 001 - .......... ...._._...... Lockers .... -_ _._....- AAN -- -- - -- 10/4/2007 10/4/2007 11/5/2007 11/8/2007 ................_.._._..._ DIV 10 ............................................._._... 10-520.01 --__....._...._...._..........._..__._.__.._.__..____ 001 Fire Extinguisher and Cabinet 1101__ APP 1110-.- - -- .. .. 10/4/2007 - --------..1011- 10/4/2007 --- ...__...._..._:...._....._...........1. 10/19/2007 .................. 10/19/2007 _..__...... DIV 10 10-605-01 _._...................._.__._.......__..._.....__._1111-....._.._.-_.___-_.-____�_ 001 Wire Mesh Partitons AAN 10/4/2007 10/4/2007 10/31/2007 ..-........_.__._. 11/8/2007 DIV 10 10-651-01 _...._..__._. 001 Operable Panel Partitions _-----�_- -.:__._.-.__..--.--..--_---.-.--.-----.__-._______..___..._.._.___..-----__-._----._._-.__.._._____...-11.......0._......-- AAN 9/11/2007 9/14/2007 9/27/2007 9/27/2007 DIV 10 . .._ 10-801-01 _.-..............._.._._.-_.._..........-__-.....__......_.___...___._.___ 001 Toilet Room Accesories _...___..___...._ AAN 10/4/2007 10/4/2007 11/8/2007 11/8/2007 ' DIV 10 _._............_.........._........................._...._._........._.._._...._._.._..___.__._...._......_..._._.___.._.__.___.....---...__.._..� 10-900-01 001 Television Wall Mounts --- -_ 1111__ 1111__ APP 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DIV 10 .........................................................._..........---............._......._......._..._...._.__..__.....-..._..._-.---- 10-900-02 001 Knox Box --_ 1111 __. APP _.._.._..--.__....._..... - 1111.._-. 10/4/2007 10/4/2007 11/5/2007 11/8/2007 DIV 12 12 484-01 _..._.__.__........___..__...__._.....___.__..________.._._.._._...._____...._ 001 Walk Off Mats APP 10/29/2007 10/30/2007 1111-1111.-. 11/16/2007 .. _.._.,.__....__-- 11/16/2007 ....... _... DIV 1212-491-01 002 Horizontal Louver Blind Submittials APP 4/22/2008 4/23/2008 4/29/2008 4/29/2008 Expedition® Report R_SB_01 i 11 Submittal Log PT 323-4500 BOISE, IDAHO DIV 15 15-325-03 001 Fire Pre -Action Valve AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 ._............._..._..........._._._.....__.__._...__........__...._.....__.__...._._.__.._...._._.._.-__ DIV 15 15-325-04 001 Fire Backflow Preventor AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 15-075-01 ...... .............................. _.._...._-.-..__...._...._.___._._..__._-.-----._.-------__._.-.-_._.-___-.------. 001 Project Name: Meridian City Hall APP 9/5/2007 9/10/2007 9/25/2007 Date: 7/31/2008 Project No: 06-0675 15-082-01 003 _ - Pipe Insulation --- - -- - .._-_.. .._---------- APP 9!7/2007 9!7/2007 Page: 4 of 6 _ DIV 15 Div ........................... ..........._..._....._............ 15-083-01 - - .._._....__..... 001 ..._.. ...._...._.._.- Mechanical Insulation -_ - - __ ----- ._- APP __.-._.----- .. Latest Dates 9/10/2007 - --------------- 9/25/2007 - -DIV Package Submittal Rev. Title Status Rcvd: Sent Return Forward BIC DIV 12 12494-01 003 Roller Shade Submittials APP 4/22/2008 4/23/2008 4/29/2008 4/29/2008 9/26/2007 DIV 13 ........_.._......-....................................._..__.-.__..._...._.... 13100-01 _..__...._.__._-----------_----.---.---__._ 001 Audio Systems AAN 3/12/2008' 3/13/2008__..__..__.._......... 4/10/2008 4/10/2008 9/7/2007 DIV 13 -- .. _.._ ....--- 13150-01 - - 001 - -Video Systems_- --- — - AAN -_...._ _. —_ --- . 3/12/2008 - 3/13/2008 --- ... 4/10/2008 - - - 4/10/2008 - - 9/7/2007 DIV 13 .........._....._......_.._......_...._ 13-150-02 - __-._..__..._ ............. _..... _....._......... 001 Audio/visual Wall Mount Rack -_.-_---. APP 7/9/2008 7/9/2008 7/10/2008 -- 7/10/2008 APP DIV 13 _-....._.................,-_._.__...__.___.__.._._..__ 13200-01 001 Audiovisual Control System __---- _ AAN __-- 2/1/2008 2/13/2008 4/10/2008 4/10/2008 APP DIV 13 .................._..._..._....................__..._....._.............._.._.__........._.._.. 13-200-01 001 Control Systems APP 3/12/2008 3/13/2008 4/29/2008 4/29/2008 --_--_----------- Thermometers -----__. -_-.-_...._ DIV 1313770-01 ..._...._...._......_.._... ..................._......._.........._.......__........___._ --_-_.- 9/7/2007 001 DARS System AAN 3/13/2008 3/13/2008 4/10/2008 4/10/2008 001 DIV 14 ................................._......_............._............._..._.._.__..._...--.--...._....._..................--__..___..__._...__._._._.._.. 14-000-01 002 Elevator Submittials .._..._... AAN 5/3/2007 5!7/2007 7/31/2007 5/31/2007 - DIV 15 ........... ...... ........... ....... ._...__.._....__._.._............ 15-053-01 _._._......____.__ 001 Plaza -Historic Bid Mechanical - _-- MCNR 5/8/2008 5/9/2008 6/9/2008 6/9/2008 PAIMEC DIV 15 ............__......__._..........-............_.___..._.__....._.._........._...._.__. 15-053-02 001 Heritage building Plumbing Resubmit _9 .___. MCN 6/30/2008 6/30/2008 7/9/2008 _- 7/9/2008 15-185-14 ._...._.... __._....... DIV 15 15-061-01 001 Fire Piping Hangars AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15-325-03 001 Fire Pre -Action Valve AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 ._............._..._..........._._._.....__.__._...__........__...._.....__.__...._._.__.._...._._.._.-__ DIV 15 15-325-04 001 Fire Backflow Preventor AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 DIV15 ..._... ....... ............................. 15-075-01 ...... .............................. _.._...._-.-..__...._...._.___._._..__._-.-----._.-------__._.-.-_._.-___-.------. 001 Mechanical Identification APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 FDC,Hose Valve, Pump Test Connector --_-___..... :...__._..__.._...__..-__.._..._.... AAN -.__._..._.._._ -AAN-,---10/-9-/-2,-0-07 DIV 15 ....._........................................._...._........._..__........._.._._......... 15-082-01 003 _ - Pipe Insulation --- - -- - .._-_.. .._---------- APP 9!7/2007 9!7/2007 9/26/2007 _ ._.- 9/26/2007 _ DIV 15 Div ........................... ..........._..._....._............ 15-083-01 - - .._._....__..... 001 ..._.. ...._...._.._.- Mechanical Insulation -_ - - __ ----- ._- APP __.-._.----- .. 9/5/2007 _ -_ --- 9/10/2007 - --------------- 9/25/2007 - -DIV 9/25/2007 _ _ Piping Plans Basement and 1st Floor DIV15 _...................__........................._.............. DIV 1515-185-02 ......................................_.._..._....._........__.........._ 15-185-01 ................... .......... 001 -....... _._...._._..--- 001 Hydronic Pumps ------..._... --._..._..-. �- ...-------- Hydronic Pumps 1,2,3,4,5 AAN _ APP 9/14/2007 -- ._-._..-- 9/7/2007 9/14/2007 -..--.. 9/7/2007 10/12/2007 10/15/2007 - _.-__..- -- ------ 9/26/2007 9/26/2007 11/26/2007 11/30/2007 12/14/2007 12/14/2007 DIV 1515-185-03 . ._...__...._.._.................. ..._..._._.-..__......_.. 001 Suction Diffuser APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DIV 15 15-185-04 001 Pressurized Expansion Tanks -APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DIV 15 15-185-05 001 Air Separator APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DIV 15 _......._._._. ...... _.._ 15-185-06 001 Air Vent APP 9/7/2007.__ 9/7/2007 _.._- _---__. 9/26/2007 9/26/2007 DIV 15 15-185-07 001 Flexible Connectors APP 9/7/2007 9/7/2007 9/26/2007 -- -- 9/26/2007 .- _ -_ - ------- _. ----- -- DIV 15 _._............................__..-......._.___..._......_._---..-____...___._.-------__-_-.-- _..----..........- -------.- 15-185-08 __ 001 --_--_----------- Thermometers -----__. -_-.-_...._ - -.-_-- APP --_-_.- 9/7/2007 - _-- 9/7/2007 -- 9/26/2007 9/26/2007 DIV 15 15-185-10 001 Pressure Gauges _ APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 _ .__. DIV 15 ........... ..._....... ....... ._.............---....-- 15-185-12 ............. .... _.............-- 001 -_.. Circuit Setters ---'....:_ - ...__- - ----..-.___...-.. --- - - APP 9/7/2007 _--------------._..._..-_... 9/7/2007 9/26/2007_._9/26/2007 ----- DIV 15 _........_.__.....__._....__._._......_....-- 15-185-13 001 Read Out Kit APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DIV 15 ......................._.... 15-185-14 ._...._.... __._....... 001 - - Safety Relief Valves - - -- _ APP _ .. --- ----- 9/7/2007 - - 9/7/2007 -- ...__ 9/26/2007 - - '9/26/2007 - DIV 15 ............._.......__._._.._....- 15-185-15 -..__.... 001 Reducing Valves ------ ---_---._._-_ APP _..--- 9/7/2007 9/7/2007 9/26/2007 _.----- 9/26/2007 -- DIV 15 ................._.._.._..._............_._.._.._..........._... 15-185-16 _ ..._.._ 001 - -... - -- Reduced Pressure Backflow Preventer - -_ _ _ APP -._... _ --- 9/7/2007 - -.-.- 9/7/2007 _-.._.-_- 9/26/2007 - . 9/26/2007 -.,_....------._..._...-__.._...._.._. DIV 1515-185-17 __......_...._...._...___...._._...._.. 001 Chem By -Pass Feeder ---_-__. APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DIV 15 ..............................._................._................................................._.. 15-185-18 001 _... Test Plugs ---- -- -----`_- . --... --_- .._..__....._.. APP 9/7/2007 9/7/2007 9/26/2007 _ 9/26/2007 1 DIV 15 ......................._..__..._._...._. DIV 15 DIV .............. ............. ..................._......_.......__. 15-185-19 _...._......... ......... -............. 15-320-01 ................................. 001 __-...._.......-..... 001 _._...-___...._..._...._..._.. Chemical Feeder Package -._._.......__...--- - ------- --- Fire Bell ....... _.......... _ ._.._ _. ___ _._---------._._.._--..-_.___ APP AAN __.-_-__.__-_--__.___-__.__.-___ 9/7/2007 10/9/2007 9/7/2007 9/26/2007 9/26/2007 10/10/2007 10/30/2007 10/30/2007 _ DIV 15 _......_....._..........---....._.._.._....---...._ 15-325-01 .............. 001 - ... Fire Sprinkler Heads _..__.. - _ --------.._..--- - ._.... AAN -- ---- -- --.- 10/9/2007 ----- 10/10/2007 10/30/2007 10/30/2007 --- - - _- - DIV 15 15-325-02 001 Riser Manifold AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15-325-03 001 Fire Pre -Action Valve AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 ._............._..._..........._._._.....__.__._...__........__...._.....__.__...._._.__.._...._._.._.-__ DIV 15 15-325-04 001 Fire Backflow Preventor AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 15-328-01 001 Fire Pump AAN 10/10/2007 10/10/2007 10/30/2007 10/30/2007 ._._ ........ _............................._............_.-.-...__..............._-_.__._..._..._.... _-.- - ._.__.__-_- __-.____..__..-____....__.___-.__-_-.._._-___-.__...._-__.._.__-.__.._-.._._ -.... DIV 15 15-400-01 001 Sewage Ejector System AAN 7/30/2007 • 7/30/2007 8/9/2007 8/9/2007 ........... ............................ ... ....... ................................ .........._._.__. _....._......_...._......... - ..__....._.__._..-__- .... -- -...._._........._.....-_._...__..-...._.._._.__.._.-_.. - _ _.....-.....--..._.-......... .............. _._.._.._......_...... ................. ..... _.......... _.... ........ Expedition® Report R—SB-01 DIV 15 15-325-05 001 Groove Fittings AAN 10/9/2007 10/10/2007 10/30/2007 10/30/2007 DIV 15 . . ............._.................._.-_._................................_...._......_..._......._._.._......_..._......._.......__._... 15-325-06 001 FDC,Hose Valve, Pump Test Connector --_-___..... :...__._..__.._...__..-__.._..._.... AAN -.__._..._.._._ -AAN-,---10/-9-/-2,-0-07 10/9/2007 10/10/2007 10/30/2007 10/3012007 --_.. _.._..__..._.... _......_...._._..._._...__._.....__.._....._............. DIV 15 15-325-07 001 Check Valve 10/10/2007 10/30/2007 10/30/2007 DIV 15 ............ ....... ................. 15-325-08 ...._............---........ _....._....... _....------ 001 - Basment and 1st Piping Shops ._._-.... -- _-------- - _.. AAN .. - - - 10/29/2007 10/31/2007 11/6/2007 11/6/2007 - -- - - ....._ - _..-.__.._..__._-.._. - ....__..__..........__ DIV 15 15-325-09 001 _ _ Piping Plans Basement and 1st Floor AAN 11/26/2007-11/30/2007 12/3/2007 - 12/4/2007 DIV 1515-325-10 001 Hydrolic Calculations PRO 11/26/2007 11/30/2007 12/14/2007 12/14/2007 DIV 15 15-328-01 001 Fire Pump AAN 10/10/2007 10/10/2007 10/30/2007 10/30/2007 ._._ ........ _............................._............_.-.-...__..............._-_.__._..._..._.... _-.- - ._.__.__-_- __-.____..__..-____....__.___-.__-_-.._._-___-.__...._-__.._.__-.__.._-.._._ -.... DIV 15 15-400-01 001 Sewage Ejector System AAN 7/30/2007 • 7/30/2007 8/9/2007 8/9/2007 ........... ............................ ... ....... ................................ .........._._.__. _....._......_...._......... - ..__....._.__._..-__- .... -- -...._._........._.....-_._...__..-...._.._._.__.._.-_.. - _ _.....-.....--..._.-......... .............. _._.._.._......_...... ................. ..... _.......... _.... ........ Expedition® Report R—SB-01 Submittal Log 1 • F%sl rr+h�i � m\\\ • 11 323-4500 N BOISE, IDAHO _.......... ..... .............. .......... .......... ................ .._............... ....._.... _.... ._..... .... _.... .__............. ... _..._...__...._.._...... _... _........... --------.................................. .------ -.._......... _.... _........... _-_.-- -__..__.._...._.._.._..._.._......_..._........ Expedition® Report R SB_01 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 '1097 Project Name: Meridian City Hall Date: 7131/2008 Project No: 06-0675 Page: 5 of 6 Package Submittal Rev. Title Status Rcvd. Latest Dates Sent Return Forward BIC D. -- _--_.._._........__. -- --- -- _ -_ ._........_...__....-.. __-.... - ._. ._-.._._..- --- _ __ .. . DIV 1515-400- --.._.. __.._..._.._._ ._ ._.._... - ... _._..__.... 1 ................. .... .............. DIV 15 . ....... 15-400-04 ---..__.._......._.._. 002 __ .__.__...._. -- __......_._. P-3 Urinal -----._._....__._....._.._._._ -- __......-__.. ---- _ _._..... APP _._.____._.... -- __.. _.�. 11/6/2007 .... ------ 11/6/2007 ._.._..--- -... 11/16/2007 ---.._.._....._.. 11/16/2007 _............_..._._...._................_........_...._....._................_.... DIV 15 - 15-400-05 ... ... --..... .._.......-........_....._...__._ 001 P-4 Lavatory (ADA) (1) .._._. __....._.. AAN __-.._._.._.._ 9!7/2007 -_.._- ...._ 9/07 7/20 -- - 9/26/2007 - - 9/26/2007 ............ ... _.._..................... _... ...... DIV 15 __._....... .................. 15-400-06001 P-5 Lavatory, (ADA) (2)-- AAN 9(7/2007 9/7/2007 9/26/2007 9/2612007 _.._._...._._...._.__....._.._......._..._ DIV 15 --------- . 15 400-07 001 - - P-6 Floor Drain AAN 9/7/2007 9/7/2007 9/26/2007 9/2612007 _..... ..... ............... __..... DIV 15 ......_..._......_....__......__.__.__.....__._.._..._._...____.____._.._.._...._._....____. 15 400-08 _._ 001 P-7 Shower Stall ADA ._. AAN 9/7/2007 9L7/2007 9/26/2007 9/26/2007 ................ ..............--........... DIV 15 .__............... ....... ............................ 15-400-09 001 -.... P-8 Shower Stall --- _ _ - .._.__.. - ----.__....__._ AAN _ ----- - .__- 9/7/2007 .__._.___ _ 9!7/2007 - - -- - 9/26/2007 - -- 9/26/2007 ......................................................_.__..._..._.._._..........._..........__.._...--- DIV 15 15400-10 . . 001 -- P-9 Janitor Sink -� -� ----- APP_ --- ---AAN 9/7/2007_ 9f7/2007 9/26/2007 9/26/2007 ' DIV 15 . 15-400-11 - P-10 Floor Sink .-------._--..-------------.__._.__ 9/7/2007 9/7/2007 9/26/2007- -_._. 9/26/2007 _ ..............._..___.._..___......__............ D...............__ -_---.__---- DIV 15 15 400-13 001 P-12 Floor Sink (2) AAN 9!7/2007 9/7/2007 - 9/26/2007 - .._..- 9/26/2007 __..._...... - ._.._._.... ' ... DIV 15 15-400-14 001 P-15 Water Heater APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 DIV 1515-400-15 ................ _..... _...... _........... _.._......__.....__...__.__.._.._..__. 001 P-16 Thermostatic Mixing Valve ... .... _..._ APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 .............................. ..._.... DIV 15 ............._......_.._.__......................._....__....__..._......______._....._._...._...._.._.___ 15-400-16 001 P-17 Water Heater(2) _----- .._._------.--�__._-_-___-.__.._._....____.___--._-----------..__-.---_..___...___--__.__._.____... AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 __..... _....__._._...___..........._.._.._..._. DIV15 15-400-17 __._.._..___001 P-18 Water Cooler APP 9/7/2007 9/7/2007 11/16/2007 11/16/2007 DIV 15 15-400-18 - ........ _._......_-....... _........_ 001 .... ..... P-19 Eyewash AAN 9/7/2007 9/7/2007 9/26/2007 ._..- 9/26/2007 ...... ..........I........._.._._....._........ DI ... ... DIV 15 15-400-20 001 DC - Downspout Covers -__...________._ ........ _._._...__....APP 9/7/2007 9!7/2007 9/26/2007 9/26/2007 ........ _........................._...._........_....---....__._....._...__.._-__.__.__.._.._..__..___.-_---.- DIV 15 15-400-21 001 RD - Roof Drain AAN 9/7/2007 9!7/2007 9/26/2007 -__- 9/26/2007- - - - - .................................................................._._.._....-------.... DIV 15 15-400-22 001 OFD - Overflow Drain AAN 9!7/2007 9/7/2007 9/26/2007 9/26/2007 __._.._._.._.......... - - DIV 15 ._....--- ----- ....... DI. .............._...__....._....._._...._...._......_._...._...._.___-________....._._...___�--_.__..__--.--_--.__-_- DIV 1515-513-01 001 Condensing Boilers .- .._._...._.._ AAN 9/7/2007 9/7/2007 9/26/2007 9/26/2007 _ -- ................ ..._..._......... _........... DIV 15 __......_.._._....._....._......__._..........._._.-.------ 15-626-01 ................_...._. -- _._.-_._._.._.._ 002 Rotary Screw Water Chillers -_------.. --- -- ------�.- APP - -..-. --_ 11/1/2007 -- --- -- 11/7/2007 _-_- 11/16/2007 --- 11/16/2007 _____..-._._....._._..._.._......... _.......... _..._ ' .........._........._...._......._.. DIV 15 ......................._.........._..............__......:_...........................---._..__.....---................ 15-725-01 001 Modular Indoor Cetral Air Unit _ __ ........_.. ---- _._..._.._.__---..... APP -....._......... ___ ..._.. 9/5/2007 ...._._. 9/10/2007 _.. - 9/25/2007 9/25/2007 - ... __ - DIV 15 15-725-02 001 Modular Indoor Cetral Air Unit . -_--.__-.-_------- ---� DIV 15 15-734-01 001 Computer Room Air Conditioning Unit _-------.---_-_. AAN __._.___.__..._----- -_ ._ 9/5/2007 __ .--____..____-___.._.__..__-_-___._._.__.-__..._..___......_.-.._..._..___.-. 9/10/2007 9/25/2007 9/25/2007_ _........................_............._..................._................_..._._..._......_...._.__...._.___.__.._---------__.._-.. DIV 15 _........._..........................._.._.....__............_._-._....__..___._-_.__..-._.._._.._._..--- 15-738-01 001 Split System Air Conditioning Units -^_ AAN 9/5/2007 9/10/2007 9/25/2007 9/25/2007 ... ... DIV 15 ........................_............_..........._...._..._....._...._................-__....__.__.___-._._-..-.___.._.._._.....__..__-__-.-__.__. 15-762-01 001 Unit Heaters ____ ___...._._._ AAN _._-.._.__._______.____.___._......._.._....____...._..._.__.._._..___ 9/5/2007 9/10/2007 9/25/2007 .. 9/25/2007 ......... DIV 15 __..... 15-762-02 ......... -............. .... -__......_...-- 001 _....- Hot Water Convectors - - _ - - - -- _ _._ .. _--- APP ----- ----- - - 4/4/2008 - -- _...____.---..._... 4/7/2008 _ ....- 4/9/2008 ----- 4/14/2008 _.._._._........ -........ _._.............. ........ _. ' DIV 15 _..................................._. 15-765-01 __..._._.............._....._.............._.._..._._..._.__.._.._....._-____._.._...._.._..._ 001 Access Floor Terminal Units _.- ._.___. _.______--_._._..___..._______ APP _..._...__..-___.___.�__..._._..______....._..__ 9/5/2007 9/10/2007 9/25/2007 9/25/2007 DIV 15 15-815-01 001 Metal Duct APP ----- 9/5/2007 ----------- 9/10/2007 - - 9/25/2007 - - -- 9/25/2007 - - _......_............_...__................-_........_............_...._...... DIV 15 15-82.0-01 001 Duct Accessories AAN 9/5/2007 9/10/2007 9/25 2007 ................ ' ..............._._............................._.._.._.._...._......_.....__..__..__......_....__.._-.__ DIV 15 _._ _....._ -n15-838-00 - -_ - 001 ._.__...._..___-__ _ .._.__.._.__ - _.-__.._.. .Boiler Flue Piping - ...._____._._.___-__._____._.._.--....____ _---- APP 6/20/2008 .._.__.._._._...__.___..__............ 6/23/2008 6/30/2008- _._5_/2007 7/2 -.__._.._._._____.._........._ - - _..-.. DIV 15 15-838-01 001 Power Venilator AAN 9/5/2007 -_-_._._.__._.9/1 9/10/2007 __ _..__. 9/25/2007 _. _.___._._.._._.___.....__ 5/208 9/25/2007 DIV 15 15-838-02 001 Fume Hood AAN 3/31/2008 4/1/2008 _.__._._.._-__._-__..__..._.__..._.____..._..._....__.._.._....__..---.---. 4/4/2008 4/8/2008 _.............----......._.__...._.........._...._...._......._...._._....._.._.._.___._.___._��_-_ DIV 15 ............. ............................... 15-838-03 .........._...................._......... .._._._:_.._.._.__..__.._.._._........_._....._._._....._._ 001 _-.---.-----.-.--.__...__ Fume Hood Resubmit ........ -- ----- _ ...__..__.._....._..---- -_._ ___-_._._._-___.....-._---•--- AAN .._..._._.---._.._---- 5/19/2008 5/21/2008 .._.._..__....__..._....-._....-_ 6/2/2006 -...__..._.... 6/2/2008 __.._...__._...._.._..__.._..__.... DIV 15 .._..........._ .... ........... ---..........._..._......-......._...._..._.._.__.._....._._.._......._......_....__._ 15-855-01 001 Diffusers, Registers, Grilles -. - _....-_- - ___._ . APP _ _.. - - - - 9/5/2007 -- ..._ 9/10/2007 - -- .._.. - 9/25/2007 -...--- --- - 9/25/2007 DIV15 15-855-02 001 York Grilles APP_ 12/11/2007 12/13/2007_ 1/7/2_008 1/14/2008 DI.9/25/200L.,._.___._.______ _- - .............._._........_.................._._..............._...._...-----------__._._...._._._.�.__._... DIV 15 .............. _....... ........................................ 15900-02 _............. ..................... _..__._.. 001 _......._........_.........._.._._._.._....__... Field Device Data - - .__.__._._..__..._..........__..__.._.__...__........_........_......_..-..----------._._ AAN 9/5/2007 - 9/10/2007 9/25/2007 9/25/2007 DIV 15 ..................... ........... 15900-03 .... _.-............. ._........... _....... .... 001 ......__._..__...._... Control Valve Schedule Data ._ _. -- -_.-_............._..........--_._._.._ APP 9/5/2007 9/10/2007 9/25/2007 9/25/2007 .................... DIV 15 15900-04 001 Circuit Sensors APP 9/7/2007 9/7/2007 9/26/2007 9/26/2007 _.......... ..... .............. .......... .......... ................ .._............... ....._.... _.... ._..... .... _.... .__............. ... _..._...__...._.._...... _... _........... --------.................................. .------ -.._......... _.... _........... _-_.-- -__..__.._...._.._.._..._.._......_..._........ Expedition® Report R SB_01 • Submittal Log ETR 323-4500 BOISE, IDAHO RCE -1875 ,u, ROCK SOLID GUI -MR -&L CONTRACTORS '1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 7/31/2008 Project No: 06-0675 Page: 6 of 6 DIV 16 Package Submittal Rev. Title - - Status Rcvd. Latest Dates , Sent Return Forward BIC DIV 15 15900-05 _.__.__._.... 001 .......... Ebtron Controlers -...._._ _ __________-- _.___---_. AAN ..._.._._..____._-__----_.._-___......._.._..--.----..__.._______._..__.._._.___.._......__...__...__..._--- 3/4/2008 3/4/2008 3/14/2008 3/14/2008 DIV 15 ...........................-.._.._.._.....__..-._.........._....__._.--_.---.__-._.___-.-----.-----._..._._.__ 15-900-05 001 Yamas Controls -DDC Submittials _......__.-..---_.___._._..... AAN .._.._._____.___... 2/14/2008 __—_------._—__.____......... 2/27/2008 3/12/2008 ____.____......__.._......-....___.._............ 3/12/2008............. ___.._ ' DN 15 15-950-01 ___.__._ 001 Test and Ballance Qualification -- APP 9/5/2007 9/10/2007 _ _ 9/25/2007 _..____..._. 9/25/2007 .._._.._.._...._.............. DIV 16 16-000-01 001 MSB Submittials APP 7/20/2007 7/23/2007 8/16/2007 8/16/2007 DIV 16 16-000-02 001 ETC Submittials AAN 4/28/2008 4/28/2008 5/2/2008 5/14/2008 ' DIV 16 16-111-01 001 Conduit APP 10/1/2007 10/3/2007 12/4/2007 12/5/2007 DN 16 16-114-01 001 Cable Tray APP 10/3/2007 10/3/2007 11/5!2007 11/5/2007 DIV 16 .16-120-01 001 Wires and Cables APP 10/3/2007 1013/2007 12/4/2007 12/5/2007 DIV 16 16-125-01 _ 001 _......._.__..__.._..._---- Modular floor Systems �- - _ ---_._ AAN ... ...... ___.-- 10/3/2007 10/3/2007 _---_-_—_._ 11/5/2007 11/5/2007 ----._.-__.__—_ DIV 16 16-130-01 __..___...............__...._._.____9 001 Boxes __.___.._...-_____ ___._._______.-__--__........_.._.__..- AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 ...... _..... -._...... ............. 16-141-01 _._........ ............... _.-.___._.._.._._-_-_.-----._..._—._—_.____-----.---_._-_--------_..---__-.-- 001 Wring Devices APP 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 ...-........__- ... _.........._......_..._.._.............. 16-149-01 ....... .... _..... _......_........._ 001 ..._.._. Low Voltage Switching - -- _ _ _ _ ....._.. APP 10/3/2007 10/3/2007 __�.-- ...._ 12/4/2007 _ 1215/2007 - ._...__._._.._..._....-.._.. ..-_... DIV 16 ............ .. 16-425-01 .._....._..___...._ 001 Switchboards AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-465-01 ........... 001 Bus Duct ----.-__ AAN 10/3/2007 — 10/3/2007 ---------__.. 12/4/2007 12/5/2007 DIV 16 ...._..........-..........._....._ 16-470-01 ............... _...--------._..... 001 - -._... _- Panel Boards _ _ --�-- - - MCN -- ---- -- 10/3/2007 ------- 10/3/2007 - .-_.-- 12/4/2007 --- 12/5/2007 DIV 16T8 470-02 _._...... 001 `PLAZA Panelboards -._._._ .._._-. MCN - 4/29/2008 -4/29/2008 _ 5/5/2008.... 5/6/2008 DN 16 16-510-01 001 Lighting Fixtures AAN 1013/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 ................................... 16-530-01 _........._....._...._,... _...._....... ..__. __..._._.001 Plaza Site Lighting AAN 4/25/2008 _ 4/25/2008 _..__....._.__.-__._.__ 5/5/2008 5/6/2008 ___ _._._--___........_._._._.-._...... DIV 16 16-622-01 _ _...--.----.._._..._-.-------_____.__.. 001 Generator Set AAN 10/3/2007 10/3/2007 12/4/2007 12/5/2007 DIV 16 ......16-622 =02 ......._._._- 001 -Generator Supplimental Info —_ _ AAN- 2/1/2008 2/13/2008 -3/14/2008 3!19/2008 --- -------_. DN 16 <._._._.....-.-....... _ ....... .... 16-721-01 001 Fire Alarm AAN 10!3/2007 ' 10/3/2007 12/4/2007 12/5/2007 DIV 16 16-721-02 001 Fire Alarm System Drawings ..___.-._ AAN ........... _._.----._.___�_— 10/3/2007 10/3/2007 12/12/2007 12/13/2007 DIV 16 __ ..... . 16-741-01 ._......_..__.._._...__......_.......__. 001Telecommunication Cable AAN 2/11/2008 2/18/2008 3/20/2008 3/20/2008 DIV 1616-741-02 _...............__............................_____..__...._.......__._. ___001 Telecommunication Equip Rack AAN 2/11/2008 2/18/2008 3/20/2008 3/20/2008 DN 16 16-741-03 001 Telecommunication Jacks and Plates MCNR 2/11/2008 2/18/2008 3/8/2008 3/8/2008 PRECOM DIV 16 16751-01 001 Access Control System AAN 1/11/2008 1/14/2008 3117/2008 3/24/2008 DN 16 16761-01 001 Video Surveillance Systems AAN 1/11/2008 1/14/2008 3/17/2008 3/24/2008 Expedition® Report R_SB_01 I I ■11 � `' I I I I 11 P t 1 f � � \� �\� l �r 1 1 1 1 1 1 1 'il 1 1 1 1 - 1 A Aty m u 11 I' IA7 At - i A,A J °- \ \ V IE Signs Proposal For °, "ect No. CH 08"002 2008 August 18, 13' width Wid' electromc Sign, ll' height, s ecifications* per required city P 11CCoV EI) aur 1 % 20 C`ty O{ mefadie" 1 • N�`en"Ga 22 m n • height, Ines channel letters, Sign, reverse pa aired city ng hg "City Hall as per required q d cast metal lettering on the brick illumma� ading 33 East Broadway Noll -8° In he re ,�at�er feat�e' Avenue brushed silver al "di an uininat'd lettering reading s reading Merl 4• N°n ill ° as per city, speCifi cation with it, log " Idding °33 East BrOad�°a`y ah° Cly' Kal1 • ess numbers (2 sets) rea 5 • Vinyl addr Avenue $26,934 $12,647 $1,308 $4,668 r $282 / $4,5,939 CgAGE PACE• stall and coon de TOTS' anon PA i , m'actur>n, m des gn power source must be Pro" ac tiring includes A Su$'�icient P° Packag P •cians alwor contractor. to Power source- .ith elect IE Signs will the sites by others• aired• a dried; Pe�� are n°t red has not been i/ Viso :`t i�Si ■ - • (2p813 way / goise. 6528 SuPPN August 15, 2008 August 19, 2008 MERIDIAN CITY COUNCIL MEETING 4_B ITEM NO. APPLICANT REQUEST Discussion of Janitorial Services for New City Hall COMMENTS AGENCY -- CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY r CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Date: Phone: Contacted: Staff Initials: En1C111ed: of the City of Meridian. Materials presented at public meetings shall become property August 15, 2008 August 19, 2008 MERIDIAN CITY COUNCIL MEETING 4-C ITEM NO. APPLICANT REQUEST Presentation on Clean Air Zone Idaho Program COMMENTS AGENCY See attached CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Date: Phone: Contacted: Staff Initials: Emailed: Materials presented at public meetings shall become property of the city of Meridian. • EIDIAN;.,-- IDAHO June 25, 2008 MEMORANDUM TO: Mayor Tammy de Weerd FROM: Robert Simison RE: Clean Air Zone Idaho Communities • Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba Per your request I have gathered information about becoming a participating member of the Clean Air Zone Idaho communities. Information on the program is in the accompanying documents. In order for Meridian to be a participating community all that is required is for a form to be filled out. I have done so with my information at this time. With the form filled out, the City can request how many metal signs, window stickers, and posters it would like for each facility in the community. For the City, obvious choices would be the new City Hall, the Police Station, and City Parks, but there are many more. The signs are free to cities on a first come basis. In addition, DEQ can provide suggested text on adopting a no -idling policy. While it is not a requirement, it would seem logical to have an official action by City Council prior to participating in the program or the posting of signs. Moving forward, the first question to consider is should you take this to Council first before submission of the program and posting of the signs? Secondly, I would suggest ' this be discussed at the next operational meeting to determine how many signs we would be requesting as a City. Please let me know how you would like to proceed on this matter. Mayor's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433 . Fax 208-884-8119 . www.meridiancity.org • S STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY `O� JAMES E. RISCH, GOVERNOR 1410 NORTH HILTON • BOISE, ID 83706-1255 • (208) 373-0502 TONI HARDESTY, DIRECTOR June 19, 2006 The Honorable Tammy de Weerd Mayor, City of Meridian Dear Mayor de Weerd: ber of Clean air is among Idaho's greatest assets. As our state has �° me a v ehe real threat to vehicles lean air. You and your increased, however, air pollution from vehicle exhaust has become community can help protect air quality—and save gas and money at the same time—by joining the Idaho one ive ers to Department of Environmental Quality' s newly expanded Cleaning kids off atschool,tand tsitting n line atvdrive- "turn off their engines" while waiting at public facilities, has confirmed that you can prevent pollution and save UP windows. The U.S. Environmental Protection gf you expect to idle for more than 30 seconds. gas by turning the engine off and restarting it againY Idaho program started in 2004 with an emphasis on discouraging 000 Idaho students that go to school. Y idling of buses on The Clean Air Zone P representing over , grounds. Today, more than 200 schools ares the program, rep g Clean Air Zone Idaho schools and 935 buses that no longer spew diesel fumes while idling on school grounds. es where id ing vehicles expanded program is designed to discourage idling by all types of irports,lib ariess p ksvehicleat cspoA areasl Thep and zoos. We are common. Our initial focus is on public facilities, such as do also hope to enlist the support of businesses with drive -up windows, such as coffee shops, fast food restaurants, p and banks, and those with delivery areas or loading docks. more details about the program, a DEQ news release announcing the expanded Enclosed are a brochure withFree and a sample Clean Air Zone poster and window sticker• basis top outdoor cities for postingrin Off program, sheet how Your Engine" message are available on a first-come, first served p outdoor waiting areas and parking lots of public facilities. Simply let us know on the enclosed sign-up and/or additional posters you need. We'll also provide intheprogram th an information nd a draft tClean Air a many signs our city'sparticipation draft news release you may issue to announce y ty Zone policy for consideration by your city council. Please encourage businesses with drive -up areas n your community to contact DEQ to obtain free window stickers. air ity mayor of your city, you are in a unique position to provide leadership a the effort towith protect you andlyourn As y you do just that! We look forward to working your community. Clean Air Zone can help y citizens to keep Idaho's air clean. / Sincerely, Toni Hardesty Director Clean Air Zone Idaho Turn off ► Return this form to join Clean Air Zone Idaho. your engine CEJ Yes, our community wants to help improve air quality and protect the �� health of our citizens by joining th Clean Air Zone Idaho program. Name of Community Contact Person oloert cS' mi i Address 3 a _ o A ✓e Num Zip city Y)ef- it, Phone �ays� 8�38-�/y33 Email SIM @ lner�jjw• c14,4. o� lan Please indicate below the public facilities in Yes" while waiting (examples:mmunity at which you Pc city to encourage citizens to Turn Off Their Engines" sports area, zoo) and the hall, police station, airport, library, Y P number of signs, stickers, and/or posters requested for each site: Facikity Name Meta_ Sins window Stickers Posters Questions? Contact Loni Hanka at (208) 373-0124 or Toni hankaC�deg idaho.�ov. Mail form to: Idaho Department of Environmental Quality Attn: Loni Hanka 1410 N. Hilton Boise, ID 83706 Or fax to: (208) 373-0342 • 441S 0 rr 0 0• R w 0 cn < y 'ti pi cl0n O ODo .. vo o 0 o 1nR R con ;3 <� 10 u0i c m o � w :s w cQ- Vf tn• O :3 Q :3 < <' CP v, ^ ^ ¢ wR R �• 0 O R fl c w 'O 0�� 3 � 100- W S a o O e•r p m o c w Q O !n cr cx op '00 c O R w R a S < m C a M x w Q cp A. a n Oo w � o !n co Q Cl)w R w � o coo V) w R O ao, G s C=:a a o 0 rr 0 0• R w IE cn < y 'ti pi cl0n O ODo .. vo o 0 o 1nR R con ;3 <� 10 u0i c m o � w :s w cQ- o con to o :3 Q :3 < <' CP v, !n R 0 O e•* O X• R � 100- W S a � �' m a m o c � �' fl' 3 O !n cr U) c O R w R a S < m C a M x w cp A. a n Oo r. o !n co Q V V) w R O ao, G s C=:a a o cR �. lO Q � y cn r�' O 'v r • ^• o s o �. °- c (n (S w cr a N ::s R 0 rr 0 0• n IE 0 o w o 0 :-, cl0n 00, vo o 0 o 1nR R con ;3 <� 10 u0i c m o � w :s w o con 0 p :3 Q :3 < <' CP v, !n R 0 O e•* O X• R � 100- W T - ° n IE f0 a a vo o 0 o 1nR � con ;3 <� 10 u0i c m cr o con C) R !n R O e•* O X• O p 100- W c ° � �' m a m o c � �' fl' 3 O !n cr U) c O R w R a S < m C a M x w cp A. a n IE f0 a a vo o 0 o 1nR � con ;3 <� 10 u0i m C) R !n R e•* O o^Q a • v -• CP r ~ ~ O R O �0• �' m O m o c � �' fl' � S O a. U) r O w R a S < m C cp A. r. Q V a C=:a CD) (I to Q � r�' O 'v r • �. 9 0 a � n N a •— • 0 -� �.Cb O ,3 7 o S `J • y o b ° er w �- ° �. p N °• c o a °�° � °' o' s X <• N � � �' co w � •Xv � 00' a. 4 ° X a c l0 p o -s co in n p y c M. co y m oPi H w s o a a fb ^. 7 o O °c a y two Goo. n � b � m � �' � o `� o ° �, � 3 — 5 ¢- CTS � � o. crf0o• CL a yoo�ooE. oo� c o � vi' ccpS7 T� oc,`� ,.��_o o >; op A � Ow oo G C •• `V C) 0 a a' a y E p A h1 y 00 ;ftza �`o v;� �� �° ti�,0�o. 7 �_ 7 roa`�p~. �o •pb of c�-�� � o� 7 �p ci �i o'Rf� y e y c� a ow a �n c0 00� c,+ e �• �, h L+ '°C A� 7 to co s A+ z �i '� O C' �+. CA N CCi4 ccCA 6� O OD CA Ek �. ?Mot fin ::Emma _ ! 3 foo (D a ? 3 afl� N 7 C o p o m , a ro Turn k Idlinc into t areas o are the polluti you can hee^lpWIm quality and pros health by turnir engine while w; facilities, dropp school, and sitt drive -up windo z For more information on aiIdaho Departmentof EnviPollution Preventio (208)373-0 • STATE OF IDAHO DEPARTMENT OF • ENVIRONMENTAL QUALITY AUG , Pyof 1410 North Hilton • Boise, ID 83706 • (208) 373-0502 C. L. Tt To August 19, 2008 City of Meridian: Clean air is among Idaho's greatest assets. As our state has grown and the number of vehicles on our i increased, however, air pollution from vehicle exhaust has become a very real threat to clean air. You community can help protect air quality—and save gas and money at the same time—by joining the Ida Department of Environmental Quality's newly.expanded Clean Air Zone Idaho initiative to encourage' "turn off their engines" while waiting at public facilities, dropping kids off at school, and sitting in line, up windows. The U.S. Environmental Protection Agency has confirmed that you can prevent pollution; gas by turning the engine off and restarting it again if you expect to idle for more than 30 seconds. The Clean Air Zone Idaho program started in 2004 with an emphasis on discouraging idling of buses onI grounds. Today, more than 300 schools are in the program, representing overt 17, 000 Idaho students tha Clean Air Zone Idaho schools and 1,300 buses that no longer spew diesel fumes while idling on school g The expanded program is designed to discourage idling by all types of vehicles at places where idling veli are common. This includes public facilities, such as airports, libraries, parks, and sports areas. We also he enlist the support of businesses with drive -up windows, such as coffee shops, fast food restaurants, and ba and those with delivery areas or loading docks. Enclosed are a brochure with more details about the program, several other air quality brochures, and a si sheet. A draft Clean Air Zone otic b h policy y your city council is available upon request. A Clean Air Zone win, sticker is on the front of the packets. Free outdoor metal signs with the "Turn Off Your Engine" message ar available on a first-come, first-served basis to participating cities for posting in outdoor waiting areas and parking lots of public facilities. Simply let us know on the enclosed sig stickers, and/or additional posters you will need. Please encourage busineses with drive up aresheet how many as, in yourrwl community to contact DEQ to obtain free window stickers. As city leaders of Meridian, you are in a unique position to provide leadership in the effort to protect air in your community. Clean Air Zone can help you do just that! We look forward to working with you and qua citizens to keep Idaho's air clean. y Sincerely, Toni Hardesty Director Clean Air done Idaho Return this form to join Clean Air Zone Idaho. Q Yes, our community wants to help improve air quality and protect the health of our citizens by joining the Clean Air Zone Idaho program. Name of Community Contact Person Address City Zip Phone Email Turn of your engine �A... Please indicate below the public facilities in your community at which you plan to encourage citizens to "Turn Off Their Eagi sports" while tingzoo) and hexampeles: city I hall, police station, airport, library, city p number of signs, stickers, and/or posters requested for each site: Facility Name Metal Suns Window Stickers Posters Questions? Contact Loni Hanka at (208) 373-0124 or loni.hanka@deg.idaho.gov. Mail form to: Idaho Department of Environmental Quality Attn: Loni Hanka 1410 N. Hilton Boise, ID 83706 Or fax to: (208) 373-0342 r `oaer,Hr o ozone In the Treasure Valley: �.�to Businesses and Gov: v,n;ments What it Means J 1410 N. Hilton What is Ozone? en are Boise, ID 83706 Ozone is an odorless, colorless gas that forms in the atmosp here when three atoms of oxygen 208-373-0502 combined. It can be helpful or harmful, depending on where itis located. www.dea.idaho.Qov sphere, p Up g hi h, it is natural and helps Boise Regional ➢ Ozone in the ups r atmo office: protect us from a sun'sultraviolet rays here, is good. (208)373-0550 July 2008 ➢ Ozone at ground level is bad. Near the surface of the earth, in the air we breathe, ozone is unnatural, hazardous to our health, and an air pollutant. o the air, but is created by e of heamical reaction t and strong etween desof Ozone is not emitted directly intthe nitrogen (NO,) and volatile organic compounds (VOCs) presence sunlight. ers, it provides the Because the Treasure Valley experiences hot, sunny a ozone come from motorveal ehicleiegfor hausthe umm formation of ground -level ozone. Pollutants that cause industrial emissions, gasoline vapors, chemical solvents, and vegetation. What Are the Health Impacts of Breathing Ozone? Breathing ground -level ozone can be dangerous t 'humanthe elderly, anyone whogs active outdoorozone is s, and to everyone, although it is most harmful to children, people with respiratory diseases such as asthma. athingor Breathing ozone can cause coughing, rapid or shallow and other, is discomfort atory di easesre educe�lung when general chest discomfort: It can also aggravate function, and inflame and damage lung tissue. Recent health studies have shown ozone to be even more detrimental to health than previousla new y thought. Because of this, the U.S. Environmental Protection Agency (EPA) more stringent standard for.ozone. What. is the "Ozone Standard"? sets limits on To protect our health and the quality of the air we breath,e limits are called he National Ambient Air . certain pollutants that can safely be in our airy c areas exceed these standards, they must take Quality Standards or NAAQS. When geogr p steps to meet them. On March 12, 2008, EPA lowered the standard for ground -level ozone air pollution from 80 parts per billion to 75 parts per billion. This is a reflection of the serious health effects of breathing ozone. 1410 N. Hilton Boise, ID 83706 208-373-0502 www.dea.idaho.eov Boise Regional Office: (208) 373-0550 July 2008 Statement of Purpose This.policy is designed to assist in protecting Idaho's air quality while maintaining XXX's commitment to outstanding customer service and optimal productivity. Alternative work schedules offer the ability to develop working arrangements that will reduce commute -based traffic congestion and air pollution, contribute to higher productivity, enhance staff morale, and assist in recruitment and retention of employees. Background Air pollution, particularly ground -level ozone and fine particulate matter, is an immediate and on- going concern in the Treasure Valley of Idaho. It impacts citizen health, economic growth, and quality of life. Vehicle exhaust contributes significantly to air pollution in the Treasure Valley. Enabling employees to work alternative schedules can have a positive impact on air quality by reducing vehicle emissions. Alternative work schedules also provide a means of responding to rapidly changing factors impacting today's workforce and enable staff and management to better serve customers, meet goals, and balance personal and professional responsibilities. Statement of Policy It is the policy of XXX to allow employees to work alternative work schedules. Alternative work schedules may include: ➢ Flexible Work Schedule — Flexible work schedules allow for flexible scheduling arrangements that permit variations in starting times, lunch, and departure times around set "core" hours (usually 7 a.m. — 6 p.m.). ➢ Compressed Work Schedule — Compressed work schedules involve a 40 -hour work week shortened to fewer than 5, 8 -hour days (e.g., 4, 10 -hour days). Employees with compressed work schedules have set days and hours of work. All arrangements must be put in writing to ensure that management and employees have a mutual understanding of the specifics of the schedule. All alternative work arrangements must conform to the overtime, record keeping, and other provisions of the Fair Labor Standards Act (FLSA) and Idaho State labor law for staff covered by those provisions. ➢ Non -Exempt Employees: Non-exempt employees (those who accrue overtime at time and one-half) are covered by the requirements of the FLSA and are subject to.overtime pay for time worked in excess of 40 hours in a week. Therefore, non-exempt employees may have an alternative work schedule as long as it does not alter the total number of hours worked in a normal work week. ➢ Exempt Employees: Exempt employees (those not covered by the time and one-half overtime requirements of the FLSA) have flexibility in scheduling their work weeks, as they are exempt from certain overtime and record keeping requirements: 1410 N. Hilton Boise, ID 83706 208-373-0502 www.deg.idaho.eov Boise Regiona Office: (208)373-0550 July 2008 E • IMIployee Alternative Transportation Policy Statement of Purpose This policy is designed to assist in protecting Idaho's air quality through encouraging employees to use alternative modes of transportation for their commutes. Definition For the purpose of this policy, "alternative transportation" includes carpooling, vanpooling, using public transportation (e.g., a bus), bicycling, walking, and running. Background Air pollution, particularly ground -level ozone and fine particulate matter, is an immediate and ongoing concern in the Treasure Valley of Idaho. It impacts citizen health, economic growth, and quality of life. Vehicle exhaust contributes significantly to air pollution in the Treasure Valley. Using alternative modes of transportation leads to a reduction in the use of single - occupancy vehicles, which helps reduce emissions and protects air quality. Statement of Policy It is the policy of XXX that employees be encouraged to use alternative modes of transportation whenever possible. XXX's Alternative Transportation Coordinator [Employer: Consider appointing an employee to serve this role] is available to assist employees with their alternative transportation needs. In addition, XXX provides the following incentives to promote alternative transportation among employees: [Employer: Choose among these, add some of your own, or omit incentives altogether.] ➢ Secure bike racks ➢ Locker room and shower facilities ➢ Complimentary bus passes ➢ Complimentary Commuteride (vanpool) fares ➢ Preferred parking for carpoolers ➢ Guaranteed ride home Implementation This policy shall be effective immediately from the date of signature. Dated the XXX day of XXX, 20XX. Signature 1410 N. Hilton Boise, ID 83706 208-373-0502 www.dea.idaho.gov Boise Regional Office: (208)373-0550 Air pollution, particularly ground -level ozone and fine particulate matter, is an immediate and ongoing concern in the Treasure Valley of Idaho. It impacts public health, economic growth, and quality of life. Vehicle exhaust contributes significantly to air pollution. Using alternative modes of transportation leads to a reduction in the use of single -occupancy vehicles, which helps reduce emissions and protects air quality. July 2008 "Alternative transportation" includes carpooling, vanpooling, using public transportation (e.g., a bus), bicycling, walking, and running. As a business or government agency, you can encourage your employees to use alternative modes of transportation and/or develop an official policy to promote it. Although using alternative transportation often requires extra effort, employers can help ease this burden and encourage alternative transportation through recognition and incentives. Here are some options: Provide Facilities and Services to Make Alternative Transportation Convenient ➢ Supply secure bike racks ➢ Supply locker rooms and showers o If you don't have this capability, consider partnering with a nearby facility that does ➢ Pay for bus passes ➢ Pay Commuteride (vanpool) fares ➢ Provide preferred parking for carpoolers ➢ Provide a guaranteed ride home o Pay for taxi fares for employees who used an alternative form of transportation to get to work_ , but need another way to get home due to unforeseen circumstances, such as: ■ Employee becomes sick ■ Employee called to pick up a sick child ■ Employee has to work late ■ Employee's carpool partner leaves ■ Other unforeseen circumstances or emergencies o This service is also provided through ACHD Commuteride; see www.commuteride.com/CommuterIncentives/GRH.aspx for more information ! T S �n7L'Nl'A�' 1410 N. Hilton Boise, ID 83706 208-373-0502 www.dea.idaho.gov Boise Regional Office: (208) 373-0550 July 2008 is • Sample 11 Telecommuting Policy Statement of Purpose This policy is designed to assist in protecting Idaho's air quality through the use of telecommuting, while maintaining XXX's commitment to outstanding customer service and optimal productivity. When used properly, telecommuting programs can improve air quality, reduce traffic congestion, reduce commuting time and expenses for employees, extend hours of customer service, improve employee performance, and decrease overhead costs. Definition For the purposes of this policy, telecommuting is defined as a mutually agreed upon workplace option between XXX and the employee, which allows work to be done by an employee at an alternate work location for one or more days each week. In most cases, some work will continue to be done at the employee's usual work location. Background Air pollution, particularly ground -level ozone and fine particulate matter, is an immediate and on- going concern in the Treasure Valley of Idaho. It impacts citizen health, economic growth, and quality of life. Vehicle exhaust contributes significantly to air pollution in the Treasure Valley. Enabling employees to telecommute can have a positive impact on air quality by reducing vehicle emissions. Telecommuting can also provide a cost savings to both the employer and the employee, increase productivity and motivation, and provide flexibility for employees. Statement of Policy It is the policy of XXX to allow employees to work at alternate work locations for part or all of their work week when deemed appropriate for the employee and his/her job responsibilities. When telecommuting, the following practices shall be observed: Meetini?s: Supervisors may require employees to report to a central workplace as needed for work- related meetings or other events. In general, business meetings or visits should not be held at an alternate work location when it is in a home. Use of Leave: Telecommuting is not intended to be used in place of sick leave, Family and Medical Leave, workers' compensation leave, or any other type of leave. Dual Employment/Personal Business: Employees may not be employed by another entity nor operate a personal business during the hours agreed upon as work hours. Employees shall not perform personal business during the hours agreed upon as work hours. Dependent Care: Telecommuting employees shall not act as primary care givers for dependents or others. If children or adults in need of primary care are in the alternate work location during an employee's work hours, another individual must be present to provide care. Compliance: It is the employee's responsibility to ensure that he/she is in compliance with local zoning regulations if telecommuting from home. Telecommuters are advised to contact their insurance agent and tax consultant for information regarding alternate work locations in the home. The employee shall be responsible for tax and insurance consequences, if any, as a result of this arrangement. • 1410 N. Hilton Boise, ID 83706 208-373-0502 www.dea.idaho.gov Boise Regional Office - (208) 373-0550 ffice-(208)373-0550 July 2008 Ozone is an odorless, colorless gas that forms in the atmosphere when three atoms of oxygen are combined. Ozone is not emitted directly into the air, but is created by a chemical reaction between oxides of nitrogen (NO,,) and volatile organic compounds (VOCs) in the presence of heat and strong sunlight. Because the Treasure Valley experiences hot, sunny summers, it provides the ideal setting for the formation of ground -level ozone. The pollutants that cause ozone come from motor vehicle exhaust, industrial emissions, gasoline vapors, chemical solvents, and vegetation. Businesses and governments can help prevent ground -level. ozone from forming in the Treasure Valley and improve air quality in general. This flyer lists a number of options of ways to help. Not all options are appropriate for all businesses or government agencies, nor are you being asked to do everything listed here. If each business or agency takes just one or two actions, the results will add up quickly.* Lawn and Grounds Maintenance Gasoline -powered lawn mowers, leaf blowers, and trimmers are large sources of air pollution. Businesses that care for the grounds where they are located (either by doing the work themselves or contracting the work out) can impact on air quality by their actions. ➢ Use electric or manual lawn mowers, trimmers, and other lawn -care equipment (best for small lawns). _ ➢ If using gasoline -powered lawn tools, only mow and trim on days when the air quality is forecast to be good (the Air Quality Index is "green"). ➢ Reduce lawn areas (so less mowing is necessary); landscape with native, water -tolerant plants. ➢ Use gas cans that indicate they meet California Air Resources Board's requirements for portable fuel containers. ➢ Store gasoline -powered lawn equipment out of the heat and sunlight to prevent fuel evaporation. ➢ Keep gasoline -powered lawn equipment well maintained. Change the oil, clean or replace filters regularly, get tune-ups, maintain sharp blades, and keep underside of deck clean. ➢ If you contract out for lawn care, include the above in the contract. Building Maintenance Many chemical products, such as paints and cleaners, contain VOCs. Keeping VOCs out of our air helps keep ozone from forming. ➢ Use products that are VOC-free. or only contain small amounts of VOCs (look for labels that say "low-VOC" or "zero-VOC"). ➢ - Only use VOC-containing products on days when the air-quality is forecast to be good ("green"). ➢ If you contract out for building maintenance, include the above in the contract. * You will find additional details, sample policies, etc. on the accompanying pages and compact disk. All samples and information on the disk can be downloaded, copied, and modified to fit your agency's or company's needs. Sample No -Idle PoginMpany/Agency Property 1410 N. Hilton Boise, ID 83706 Statement of Purpose 208-373-0502 This policy seeks to reduce air pollution and individual exposure to vehicle exhaust by www.dea.idaho.gov discouraging unnecessary idling of vehicles on property owned, operated, or managed by XXX. Boise Regional Background Office: (208) 373-0550 Air pollution, particularly ground -level ozone and fine particulate matter, is an immediate and on - going concern in the Treasure Valley of Idaho. It impacts citizen health, economic growth, and July 2008 quality of life. Vehicle exhaust, including exhaust from idling vehicles, contributes significantly to air pollution in the Treasure Valley. Statement of Policy Drivers are advised to turn off vehicles when parked on property owned, operated, or managed by XXX and not re -start vehicles until necessary to depart. This policy applies to all vehicles, including vehicles owned and operated by XXX, vehicles operated by employees of XXX, vehicles delivering goods and services to XXX, and vehicles operated by customers/visitors of/to XXX. XXX shall notify its customers and visitors of this policy by: (1) Posting "Turn Off Your Engine/No Idle Zone" street signs where they can be easily seen by vehicles parked at XXX. (Available from DEQ) (2) Posting "Turn Off Your Engine/No Idle Zone" posters and window stickers, as appropriate, on the premises. (Available from DEQ) (3) Providing literature on the benefits of not idling. (Available from DEQ) (4) Including this message in mailings, newsletters, bill inserts, and other customary means of communicating with customers and visitors. Exemptions The request that a driver turn off a vehicle and refrain from idling does not apply for the period or periods during which idling is necessary under the following circumstances: (1) To provide for the safety of vehicle occupants, such as in cases of extreme hot or cold conditions (e.g., to run the air conditioner or heater under extreme heat or cold). (2) To use lift equipment or other equipment necessary to accommodate individuals with one or more disabilities. (3) When specific traffic, safety, or emergency situations arise. In any of the above exemption cases, if equipment can be run from the battery, drivers should refrain from idling unless there is a significant concern of draining the battery. Implementation This policy shall be effective immediately from the date of signature. Dated the XXX day of XXX, 20XX. Signature Sample Ckt No Idlin Polic for Fleets Y 1410 N. Hilton Boise, ID 83706 Statement of Purpose 208-373-0502 This.policy is designed to assist in protecting Idaho's air quality through the reduction of engine www.dea.idaho.gov idling by vehicles operated as part of the vehicle fleet of XXX. Boise Regional Definition Office: (208) 373.0550 For the purpose of this policy, a "fleet" is defined as all vehicles owned, rented, or leased by XXX July 2008 or operated for the purpose of conducting business on behalf of XXX. Background Air pollution, particularly ground -level ozone and fine particulate matter, is an immediate and on- going concern in the Treasure Valley of Idaho. It impacts citizen health, economic growth, and quality of life. Vehicle exhaust, including exhaust from idling vehicles, contributes significantly to air pollution in the Treasure Valley. Statement of Policy It is the policy of XXX that drivers of XXX fleet vehicles turn off vehicle engines (not idle) when a vehicle will be stopped for more than 30 seconds, except when in traffic. This policy applies, but is not limited, to the following situations: ➢ .When loading or unloading goods or personnel ➢ When stopped for road construction ➢ When waiting at a drive-through window ➢ When stopped and waiting for any reason (except in traffic, such as when stopped at a traffic light) Exemptions The policy of turning off vehicles when stopped does not apply for the period or periods during which idling is necessary under the following circumstances: (1) To provide for the safety of vehicle occupants, such as in cases of extreme hot or cold conditions (e.g., to run the air conditioner or heater under extreme heat or cold). (2) To use lift equipment or other equipment necessary to accommodate individuals with one or more disabilities. (3) When stopped in traffic, such as when waiting at a traffic light. (4) When specific traffic, safety, or emergency situations arise. With the exception of Exemption Number 3, if in the above exemption cases equipment can be run from the battery alone, drivers should refrain from idling unless there is a significant concern of draining the battery. Implementation This policy shall be effective immediately from the date of signature. Dated the XXX day of XXX, 20XX. Signature 0 .0 August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 4-D REQUEST No Smoking Policy AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 August 15, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT • August .19, 2008 ITEM NO. 4-E REQUEST Community Liaison Update AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. uta"'-, Ven, I�1TER � p;; 1 OFFICE OF THE COMMUNITY LIAISON / PUBLIC RELATIONS Monthly Summary / Action Report for To: Mayor & City Council From: William G. Berg, Jr. ,/AZ Date: Tuesday, August 19, 2008 What have I been doing? Legislature Impact Fees STAR CID Election Consolidation proposal for this next year Downtown Parking Individual meeting with problems or situation Developed committee for recommended design Chamber of Commerce Attend the Luncheon meetings Attend Government Affairs Committee meetings Attend Economic Development Committee meetings Attend Business After Hours Attend First Friday Networking Work with ordinance changes and feed back Attend Ribbon Cuttings ACHD Attend Joint City Council / ACHD Commissioners meeting Member of the ACHD Neighborhood Advisory Committee Transportation Task Force Attend monthly meetings to give updates Meridian School District Attend the Meridian School District Board meetings Network with staff members on issues and concerns Page 1 of 2 Lakeview Golf Club Meet with owner representative of golf course to discuss concerns and problems and future projects Sr. Citizen Center Attend Sr. Citizen Board meetings Member of the Sr. Citizen Advisory Board Work on Capital Improvement Plan Complying with grant requirements Historic Preservation Commission Attend monthly meetings Attend monthly Historical Society meeting Mayor's Youth Advisory Council Attend MYAC Executive meetings Attend MYAC general meetings Provide information to High School for registration Help with meeting organization, projects, volunteering opportunities, etc. Meridian Downtown Business Association Attend monthly meetings Meridian Development Corporation Attend monthly meetings Work with administrator on downtown issues Sanitary Service Company Work with staff on recycling awareness in the business community Mayor's Faith Ambassador Council Attend general monthly meetings Meet with faith community membership building site visits AIC Provide support to AIC for information and networking Discuss and prepare information on legislative issues Provide instruction for various workshops ICMA New City Hall Attend conference, meetings, training affiliated with Idaho City Management Association Provide support and communication with LCA and Petra for the construction of the new city hall building Page 2 of 2 r: • August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 4-F REQUEST Meridian Arts Commisision Re -appointment for Nancy Rountree and Appointments of Mary Jensen and Bonnie Metcalf AGENCY ` CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS Date: Phone: _ Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. July 12, 2008 Re: Meridian Arts Commission Vacancy Dear Mayor DeWeerd, My name is Mary C. Jensen and I am writing in regard to the vacancy on the Meridian Arts Commission. I would like to be considered to fill that vacancy based on my knowledge and passion for the arts, in particularly the performing arts. I have an interest and dedication to serving the community of Meridian in order to live in a vibrant and thriving small city. I also have experience and understanding of the imps dance of volunteerism and how to work with volunteers in order to make things happen. I have a bachelor's degree from Boise State University in Theatre Arts with an emphasis in Acting, Directing, and Secondary Education. Theatre has always been my great passion and I have been lucky enough to work with such theatres as The Playmill, The Old Lyric, The Stage Stop, Boise Music Week, Idaho Theatre for Youth, and Open Door Children's theatre. I currently contract with schools, and non profit groups including the Treasure Valley Family YMCA, McCall City Arts Council, and ANSER Charter School to organize and produce theatre camps, shows, and experiences for youth ages 5 to 13. While I enjoy all aspects of the theatre, I also have a love and knowledge for music. I have played the violin since I was 10 years old with numerous orchestras, school programs, and chamber groups along the way and currently teach private violin lessons to beginning students. I have had some dance training in the past and thoroughly enjoy and appreciate all aspects of performance art. I have absolutely no formal training when it comes to art or architecture, however whenever I travel I make art museums and architectural wonders a top priority on my itinerary. I enjoy anything that makes you think and/or contributes to beautifying and inspiring people and their surroundings. I am originally from Utah and have been a part of the Treasure Valley for nearly 11 years. I have lived in Meridian for the past 2 1/2 years and admit that I wasn't thrilled to leave Boise with all of its well established programs and parks. My husband, however, was convinced that Meridian was the place to be. I have now embraced the size and charm of the city. I applaud all of the changes and programs that have been made within city programs in the past two years and I see the great potential that lies ahead. I would like to be a part of the building of these programs for this great city, especially arts programs. I believe that the most unique trait that I can bring to this committee is my ability to work within a volunteer organization. While working for the Treasure Valley Family YMCA for nearly 10 years, I learned the importance, and intricacies of working with dedicated and knowledgeable volunteers. I was trained at the local and national levels of the YMCA to work with committees and volunteers to maximize production while cultivating relationships and skill sets to make everyone realize that they are contributing and are of worth to the organization and have a positive volunteer experience. I have also volunteered in several church organizations and schools and agree with Margaret Mead whole heartedly when she said, "Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it's the only thing that ever has." Thank you for taking the time to consider me for a position on the Meridian City Arts Commission. If you have further questions, or need more information please feel free to contact me at 344-4238. I look forward to the future of the arts in Meridian, and enjoying all that this great city has to offer. Sincerely, Mary C. Jensen • �. Nary C Jensen 3650 N. Park Crossing Meridian, Id 83646 208-344-4238 maryjensenhome@gmail.com OBJEC?YVE To become of member of the Meridian City Arts Commission SXTLLS PROFILE . A knowledge and great passion for the arts, especially arts education. • A desire and willingness to serve my community through volunteering • A bachelor's degree from Boise State University in Theatre Arts, 2000 • Experience with non -profits, grant writing, budgeting, strategic planning, etc. E7KPLOYNE3V7 Theatre Instructor, Independent Contractor June 2004 -Current .3-asTOR1j Idaho • Teach children ages 5 to 13 the joys of theatre while learning about themselves and how to work with others. • Produce plays and musicals featuring children. • Help develop summer arts programming for non-profit organizations and schools. Producer, Open Door Studio Children's Theatre June 2005 -July 2006 Boise, Idaho • Organize and produce professional actors in musicals targeted to children age 3 to 8. Market shows, secure sponsors and grants, sell tickets, maintain budget. Human Resource Coordinator, Treasure Valley September 2000 -September 2003 Family YMCA Downtown YMCA, Boise, Idaho • Coordinate all hiring and firing for the 1,000 employees of the local YMCA. • Initiate and evaluate all training programs and employee evaluations. • Lead and organize the volunteer human resources committee. • Implement employee moral programs. Site Coordinator, Treasure Valley Family YMCA June 1998 -September 2000 West YMCA, Boise, Idaho • Ensure the safety and activities of a YMCA before and after school site and summer day camp program, for children ages 5 to 12. JAC?YWT.YES Mother of two, Member of the Daughters of the Utah Pioneers, Secretary of the Heritage Commons Activities Committee. • CITY OF MERIDIAN BY THE CITY COUNCIL: • RESOLUTION NO. BIRD, BORTON, ROUNTREE, ZAREIVMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN REAPPOINTING NANCY ROUNTREE TO SEAT 1 OF THE MERIDIAN ARTS COMMISSION; APPOINTING MARY JENSEN TO FILL THE VACANCY IN SEAT 2 OF THE MERIDIAN ARTS COMMISSION; APPOINTING BONNIE METCALF TO SEAT 7 OF THE MERIDIAN ARTS COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 27, 2007, pursuant to Meridian City Code § 2-5-3(B)(2), Mayor Tammy de Weerd appointed, with City Council's approval, six persons to the Meridian Arts Commission, including Nancy Rountree; and WHEREAS, on March 27, 2007, by Resolution no. 07-551, Mayor Tammy de Weerd designated Commissioner Nancy Rountree to fill Seat 1, the initial term of which was to be one year per the Commission Bylaws, i. e. from February 27, 2007 through February 26, 2008; and WHEREAS, on January 22, 2008, Mayor De Weerd reappointed Commissioner Nancy Rountree to a second term, and pursuant to Meridian City Code § 2-5-3(C), Commissioner Rountree's current term in Seat 1 is three years, i.e. from February 27, 2008 through February 26, 2011; and WHEREAS, on March 27, 2007, by Resolution no. 07-551, Mayor Tammy de Weerd designated Commissioner Sandra Cavanaugh to fill Seat 2, the initial term of which was to be two years per the Commission Bylaws, i.e. from February 27, 2007 through February 26, 2009; and WHEREAS, in April 2008, Mayor De Weerd accepted the resignation of Commissioner Cavanaugh, and Seat 2 has remained vacant since that time; and WHEREAS, on August 31, 2008, pursuant to Resolution no. 08-597, the one-year term of the youth member appointed to Seat 7 of the Meridian Arts Commission shall expire; and WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the citizens of the City of Meridian to approve the respective reappointment of Commissioner Nancy Rountree and appointments of Mary Jensen and Bonnie Metcalf as recommended by Mayor De Weerd and described herein; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: RESOLUTION REAPPOINTING ROUNTREE, APPOINTING JENSEN AND METCALF TO MAC - PAGE 1 OF 2 • 0 Section 1. That, effective January 22, 2008, Nancy Rountree shall be reappointed to Seat 1 of the Meridian Arts Commission, which term shall run from February 27, 2008 through February 26, 2011. Section 2. That, effective immediately, Mary Jensen shall be appointed to fill the vacancy in Seat 2 of the Meridian Arts Commission, which term shall run through February 26, 2009. Section 3. That, effective September 1, 2008, Bonnie Metcalf shall be appointed to Seat 7 of the Meridian Arts Commission, which term shall run from September 1, 2008 through August 31, 2009. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 2008. R day of APPROVED by the Mayor of the City of Meridian, Idaho, this 2008. day of APPROVED: ATTEST: Mayor Tamrny e Weerd MEliv By: t� Jaycee lman, City Clerk SEAL RESOLUTION REAPPOINTING ROUNTREE, APPOINTING JENSEN AND METCALF TO MAC - PAGE 2 OF 2 August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 4-G REQUEST Presentation on Meridian Art Commission Five Year Strategic Plan & Strategic Budget AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT:. MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • 9 Page 1 of 1 Tara Green From: Emily Kane Sent: Thursday, August 14, 2008 6:08 PM To: Tara Green; Jaycee Holman Cc: Bill Nary; 'Meg Peters Glasgow' Subject: Arts Commission Report Agenda Item for 8/19 Follow Up Flag: Follow up Flag Status: Green Attachments: MAC 5 -Year Strategic Plan.pdf; MAC 5 -Year Strategic Budget.pdf Hi. Arts Commission President Meg Glasgow would like to appear before Council at their workshop on Tuesday, August 19 at 6:00 p.m. to discuss the attached Arts Commission Five -Year Strategic Plan and Strategic Budget. Thank you! Emily Emily Kane Deputy City Attorney City of Meridian, Idaho Phone: 208-898-5506 Fax: 208-884-8723 E-mail: kanee@meridiancity.org 8/15/2008 • • MERIDIAN ARTS COMMISSION STRATEGIC PLAN 2009-2013 Meridian Commission 2008 MAC Commissioners Meg Glasgow, Chairman Nancy Rountree, Vice -Chair & Finance Committee David Stolhand, Secretary Dwight Williams, Visual Arts Committee Fred Shaddick, Arts'Education Committee Members of the Meridian Arts Commission came together to create a vision of what Meridian will look like in the future and more specifically what MAC will look like in the next five years. We devised a working plan focused on nine core goals that reflect the areas identified in Meridian's Comprehensive Plan. The following is a detailed plan of MAC's goals, objectives and strategies through 2013. 1. PUBLIC ART Meridian's residents and visitors will have an opportunity to experience art in public art. A. Public art will be installed in City Hall i. Purchase 10 original art pieces for the City's permanent collection (FY 08-09) 1. Establish list of artists eligible artists 2. Establish call to artist guidelines 3. Appoint sub-commiftee to jury entries ii. Commission public artwork for entry (FY 08) 1. (See grant application) iii. Commission public artwork for exterior areas (FY 10-11) 1. Assess location(s), 2. Determine type of artwork needed 3. Seek funding from grants, public & private individuals MAC STRATEGIC PLAN PAGE 1 OF 12 U B. Public art will be integrated as a component of community development i. Develop public art as component of 10 Mile overpass (FY 10- 11) 1. Assist with engineers & ITD in design phase 2. Provide artistic input by involving local artist ii. Partner with MDC & private developers to create public art in the redevelopment area (1 project completed by FY 13) 1. Meet with MDC to assess opportunities in redevelopment area (FY 09) 2. Assist with coordination of public art project iii. Work with Parks & Recreation department to incorporate public art as part of the park system (FY 13) 1. Meet with P/R to assess opportunities (FY 09) 2. Facilitate selection of professional artists and/or youth organizations for creation of artwork C. Pursue Percent for Art ordinance with the City i. Collaborate with City legal department to draft Percent for Art ordinance (FY 09) 1. Research % for art programs in other communities 2. Determine feasibility of % for art program 3. Work with MDC to establish program guidelines 4. Meet with City attorneys to report findings ii. Advocate & educate elected leaders and public about benefits of Percent for Art Program 1. Identify specific benefits of % for art programs 2. Create presentation for civic, city organizations 3. Identify/recruit volunteer advocates 4. Identify opposing opinion & groups iii. Present Percent for Art ordinance for approval (FY 10) MAC STRATEGIC PLAN PAGE 2 OF 12 9 • 2. ART EDUCATION FOR YOUTH The youth in Meridian will learn to perform, create & experience the arts. A. Develop and offer youth art opportunities in schools i. Participate in Meridian Symphony Orchestra young artist award program (Annually) ii. Participate in Meridian School District Art Contest (Annually) iii. Collaborate with local arts educators to promote artist in residence programs (As needed) iv. Provide financial support to artist in residence programs (xl FY 10, x2 FY 11-13) B. Develop and offer youth art opportunities afferschool i. Collaborate with after-school arts activities providers to promote artistic activities (As needed) ii. Participate in selection of MSO Young Artist Award competition (Annually) iii. Explore opportunity for youth arts mentorship program (FY 13) 3. ART EDUCATION FOR ADULTS Area adults and seniors will have access to arts education opportunities. A. MAC will present hands-on arts educational opportunities for adults and seniors (Project on hold) B. MAC will partner with other community organizations to support and encourage adult arts education programs i. Partner with Parks & Rec to identify arts educators and collaborate on curriculum development for Ed Program (FY 09-13) ii. Identify local arts educators and list in web -based registry (FY 13) iii. MAC facilitates connection between teachers and activity program providers (FY 09-13) MAC STRATEGIC PLAN PAGE 3 OF 12 4. PERFORMING ARTS The residents and visitors of Meridian will have the opportunity to experience performing arts. A. Present variety of performing arts locally L Coordinate & present talent for Christmas tree lighting festival (Annually) 1. Assist Meridian downtown business association and Park & Rec Department with finding musical groups 2. Assist with promotion and production of the event ii. Present free "Concerts on Broadway" series at City Hall Amphitheater once a month through the summer (FY 09 + Annually) 1. Evaluate outdoor amphitheater for size, electrical and sound needs 2. Audition talent 3. Seek sponsorship dollars 4. Schedule, promote & produce performance MAC will sponsor performing arts in partnership with community organizations. L Provide financial support to one performing arts program/event per year ($500 FYI - $1000 FY1 1 - $1500 FYI - $2000 FYI 3) ii. Promote area performing arts opportunities by including in City's newsletter/web-page (FY 09-13) iii. Connect local performing artists with community presenting organizations (As needed) 5. ARTS AWARENESS Meridian residents will gain understanding of the arts. A. Raise awareness and promote existing arts offerings and artwork within the community i. Inventory existing community artworks (FY09) 1. Establish an inventory committee (1 MAC Commissioner, 1 Historic Commission & 1 Park and Rec. Commission) MAC STRATEGIC PLAN PAGE 4 OF 12 2. Complete inventory in 90 days 3. Provide information to City web administrator to place on MAC web site ii. Identify arts organizations in the community (FY09) 1. Prepare list of current art organizations 2. MAC chairman to appoint commissioner to complete the list iii. List arts organizations on web registry (FY 09) 1. Provide information to City web administrator to place on MAC web site iv. List public artworks on web registry (FY 09) 1. MAC to establish a committee 2. Gather information and give to City web administrator to place on MAC web site v. Create print publication (FY 10) 1. Brochure development 2. Work with current departments within the City to produce this document a. Plan first issue by January 2011 b. Add $1,000 in FY 10 Budget B. Cultivate base of arts support and patrons in the community i. Make presentations to civic organizations 6x year (FY 09 - 13) 1. Commission to prepare list of community civic groups w/dates and times 2. Commission Chair appoints representative/s to attend meetings 3. Prepare talking points and items of interest/importance about the Arts & the'Commission ii. Issue press release about MAC activities (Quarterly) 1. Commission chair to work with City officials to complete press releases iii. Maintain good relationship with local media by welcoming them to meetings (FY 09 - FY 13) 1. Compile list of local media 2. Commission secretary to send agenda information to local media MAC STRATEGIC PLAN PAGE 5 OF 12 iv. Represent MAC by attending area events/meetings (FY 09 - FY-13) 1. Community event update to be included on monthly agenda 2. Appoint commissioner to prepare update 3. Discuss and appoint commission representative to attend those events C. Communicate and promote MAC's mission and goals i. Make presentations to civic organizations 6x year (FY 09 -13) 1. Commission to prepare list of community civic groups/with meeting dates and times 2. Commission Chair appoints representative/s to attend meetings 3. Prepare talking points and items of interest/importance about the Arts & the Commission ii. Publicize MAC goals/visions (FY09 -FYI 3) 1. Include in quarterly press releases 2. Share at community events 3. Share at civic group meetings 4. Prepare printed version of Strategic Plan to use for advertising and fund raising 5. Increase marketing budget by $500 iii. Work with City's communications director to maintain web presence by updating monthly (FY09 - FY 12) 1. Assign commissioner to be responsible for by monthly contact with City's communication director 2. Review web site information to insure updates are timely and correct D. Pursue public input into MAC's program and goals i. Form public committees for selection of public artworks (5x between FY09 - FYI 3) ii. Conduct written and web surveys prior to strategic planning process (FYI 3) 1. Commission to prepare survey as a group (Sp 2011) 2. Distribute survey at area civic meeting and at public events in the community(Summer 2011) 3. Use City website and Chamber website for web surveys (Summer 2011) 4. Tally results for Strategic planning use (Fall 2011) iii. Present public art proposal options for community input through public and web displays (FY 09 + as needed) 1. Commission to determine 3 locations for public input 2. Prepare response data forms for public displays 3. Partner with the Chamber and City to display 8 record responses to proposal options on their websites MAC STRATEGIC PLAN PAGE 6 OF 12 • 0 6. VISUAL ART EXHIBITIONS Meridian residents and visitors will have the opportunity to experience the visual arts. A. MAC will present visual arts exhibits for the community to enjoy i. Coordinate rotating exhibits in the Initial Point Gallery at City Hall every other month (FY 09 - FY 13) 1. Establish a call to artists. 2. Establish a list of artists and art groups within the regional area of participation. Make a periodic call to these individuals and groups as needed to keep exhibitions moving. 3. Establish an ad hoc jury to vet applying artists and work with artists before, during and at the end of each exhibit. 4. Work a year in advance in planning each exhibit, i.e. plan a year's worth of exhibits in advance. 5. Establishment of the ad hoc group that is large enough (6 members?) to handle this responsibility without too much work falling on each individual. 6. The first years calendar should be full, or nearly so, in time to start the first exhibit (after the fall Idaho Watercolor show) no later than Jan. 09 7. The cost of each exhibit should be about $200 per show, $2400 per year. ii. Explore other locations that might be used for public exhibits that can, at a later date, become part of this group's responsibility. Further determination of time and expense to be considered if such opportunities arise. B. MAC will support visual arts opportunities presented by other community groups i. Promote other exhibits by posting on MAC web page, city calendar, Chamber newsletter and calendar (FY 09) 1. A list of possible groups to be included. MAC STRATEGIC PLAN PAGE 7 OF 12 0 • 2. Word of our interest in them and in publishing their information needs to be sent to them. This may be an ongoing contact. 3. The responsibility for this should fall either on the Visual Arts sub -committee or a portion of MAC -VA that is given this task. 4. This could be a matter of contact only with no expense involved. 7. SUPPORTING LOCAL ARTISTS Local artists will have opportunities to showcase their work. A. Visual artists will be provided exhibition opportunities L Coordinate rotating exhibits in the Initial Point Gallery at City Hall every other month (FY 09 - FY 13) 1. Form committee to review/select featured artists 2. Assist artist with move -in, installation & take-down 3. Provide display space for artist's information 4. Promote artist (Opening night event, website, etc) B. MAC will provide references and referrals for performing/visual arts opportunities i. Identify local performing/visual artists (FY 09) ii. Provide list of artists on web registry (FY 09) iii. Provide financial support to one performing arts program/event per year ($500 FY10- $1000 FYI l - $1500 FY 12 - $2000 FYI 3) 8. CIVIC CENTER - HOME FOR THE ARTS Meridian residents, visitors and artists will have a place to experience and participate in the arts. A. Develop design concept for Meridian's new home for the arts i. Conduct feasibility study to assess size, location, elements and sustainability of a civic arts center (FY 12) 1. Form Civic Center Study Group (Meridian Development Corp, City Official/s, MAC MAC STRATEGIC PLAN PAGE 8 OF 92 0 Commissioner/s, 2 + members of the community, youth representative 2. Hire consulting company to prepare/analyze the study 3. Partner with Chamber, Meridian Development Corporation, and the City to fund project 4. Project $1,000 in FYI budget to prepare the project 5. Project $2,000 in FY 12 budget to complete study and publish results 9. SUSTAINABILITY MAC will build the human and financial resources needed to fulfill its' vision. A. MAC will partner with the City to develop a permanent paid arts administrator position and professional support and expertise when needed i. Create job description for public art administrator (FY 09) and contract work, grant writing, event planning, etc (As needed) ii. Gain approval from City to add FTE (FY 10) iii. Include professional services in City budget (FY 11) iv. Educate elected officials on the importance of paid staff (FY 09 FY 10) B. Develop the governing Commission to its fullest capacity i. Develop formal process for board development - recruitment, advertise, interview, etc. (FY 09) ii. Identify needed skills (FY 09) iii. Provide professional development training at annual board retreat (FY 09 - FY 13) C. Create and develop a core volunteer group i. Identify needed skills (FY 09) 1. (See iii. Volunteer Job Descriptions below) MAC STRATEGIC PLAN PAGE 9 OF 12 ii. Define committee structure (FY 09) 1. Advocacy 2. Arts Education 3. Finance 4. Public Art 5. Events iii. Create volunteer job descriptions (FY 09) 1. City Hall & Initial Point Gallery Volunteer Docent Tour Program MAC and the City of Meridian will initiate a volunteer docent tour program of City Hall and Initial Point Gallery with the intent of increasing public access to and knowledge of Meridian's public art collection. Tours will be given on weekdays by reservation and will be offered free of charge. Interested volunteers should have a prior knowledge of or interest in architecture, art history, Meridian history. Docents are asked to attend a minimum of two tours, study and learn provided tour information, undergo several supervised training sessions before leading a tour, agree to a probationary period of three months and commit to volunteer a minimum of two hours per weekday. The tour of City Hall includes a discussion of the building's architecture, including the landmark Meridian Creamery site, public art paintings, photography and sculptures and visits to the Initial Point Gallery. 2. Accounting/Finance - We work closely with the City of Meridian who oversees our budget. Accounting is needed for specific programs and events. 3. Donor- Monetary donations are always appreciated. We are planning more art acquisitions, performances and arts education programs in the future and would greatly welcome the assistance. 4. Exhibition Committee -This committee will be responsible for maintaining the monthly exhibit schedule for Initial Point Gallery. Duties include accepting artwork, hanging/displaying artwork, take down and clean up, staffing during opening nights, reception help and various task as required (program labels, communications, etc.) Time commitment ranges from about 4 to 10 hours per month. 5. Fundraising/Sponsorship- If you have experience in this, please help! Volunteers will become active advocates of MAC programs by seeking fundraising opportunities through private donors and business sponsorships. MAC STRATEGIC PLAN PAGE 10 OF 12 • 9 6. Grant Writing - Volunteers are needed to seek and write compelling grant applications. Good writing and research skills are required. 7. Education Programming - This committee will be responsible for generating educational program ideas, recruiting instructors and coordination of these programs. We will partner with Meridian Parks & Recreation, Meridian School District and other civic organizations for these activities. 8. Publicity & Promotion - Help is needed writing press releases, contacting media, etc. Good writing skills are required and timely interaction with media. Experienced graphic designers could contribute by designing promotional material for exhibitions, newsletters, website, etc. 9. Volunteer Coordinator -Maintain database of volunteers, recruit new volunteers and oversee the Volunteer Recognition Program iv. Develop recruitment strategy (FY 09) 1. Take Part in the Arts volunteer form available at City Hall and electronically on our web -page 2. Advertise volunteer opportunities through city communications, press releases, etc. v. Volunteer recognition program (FY 09-13) 1. Art Advocate/Volunteer of the Year award 2. Acknowledged in city newsletter 3. Letter of appreciation D. Seek and obtain the public/private financial resources needed to fulfill MAC's goals/objectives i. Research grant opportunities (FY 09 - 13) 1. Contact professional arts organizations 2. Research through internet sources ii. Apply for grants as they fit program needs (FY 09 - 13) 1. Appoint grant writing committee 2. Seek professional services as project requires iii. Continue to identify individual/business contributors (FY 09+) iv. Formalize donor recognition (FY 09+) 1. Send thank you letters 2. Establish levels of giving 3. Publish donor name on MAC webpage 4. Public acknowledgement at MAC/City events v. Invite supporters to events (FY 09+) 1. Mail invitations, USPS and e-mail 2. Inform donors though e -newsletter vi. Continue to foster positive relationships with elected officials 1. Invite officials to MAC meetings 2. Meet with city officials to discuss MAC vision MAC STRATEGIC PLAN PAGE 11 OF 12 • • vii. Form "Friends of MAC' 501-C3 non-profit fund-raising group 1. Form committee to explore pros/cons of "Friends" (FY 10) 2. Committee to recommend plan to proceed (FY 10) 3. Work with City to implement plan (FY 11) Meridian I Commission rako Paitivv MAC STRATEGIC PLAN PAGE 12 OF 12 Meridian, Commission Five -Year Strategic Plan Budget Workbook August 2008 • MAC 2009 Projected Budget as of May 2008 CJ Revenues 1840 1840 General Funds General Funds(committed by CC Jan2008) $10,000.00 $5,000.00 34800 ICA Grant $9,500.00 34800 MAC Fundraising Campaign $6,811.00 Total Revenue $31,311.00 Proeected 2009 Ex eases 1840 1840 1840 1840 1840 1840 1840 1840 1840 Public Art Project Entrywa Student Art Award (Meridian School Dist.) '09 Meridian Symphony Young Artist Award 09 Community Arts Advocacy Program Sp 09 Art in Public Places (City Hall) Organizational Memberships Marketing OE (paper, postage,printing and misc MAC Education Meridian Saturday Market Sponsorship $28,250.00 $150.00 $150.00 $1,000.00 $7,500.00 $200.00 $1,000.00 $300.00 $2,000.00 $300.00 Total Expenses $40,850.00 PENDING_ REVENUE Art in Public Places Sponsorships $7,500.00 Public Art Project (Entryway) Fundraising $5,000.00 Idaho Community Foundation Grant Pendia $5,000.00 Total $17,500.00 • 0 Strategic Plan Budget PY 09 Revenues 1840 General Funds $10,000.00 1840 Additional Funding (CC committed 1/2008) $5,000.00 34800 ICA Grant $9,500.00 34800 MAC Fundraisin Cam ai '08 $6,811.00 34800 Art in Public Places Fund Paising'09 $7,500.00 34800 MAC Fundraising Campaign 09 $1,439.00 Total Revenue $40,250.00 Projected 2009 Ex enses 1840 Public Art Project(Entryway)$28,250.00 1840 OE $300.00 1840 Marketing $1,000.00 1840 Student Art Award Mer School Dist. '09 $150.00 1840 Meridian Symphony Young Artist Award' 09 $150.00 1840 Community Arts Advocacy Program $1,000.00 1840 Art in Public Places (City Hall Spieces) $1,500.00 1840 Initial Point Gallery (3 exhibits) $600.00 1840 MAC Professional Training $500.00 1840 Meridian Saturday Market Sponsorship $300.00 1840 Strategic Plan Prep & Printing $500.00 Total Expenses $40,250.00 PENDING REVENUE Art in Public Places Sponsorships $7,500.00 Public Art Project (Entryway) Fundraising $2,439.00 Idaho Community Fndation Grant(Pending) $5,000.00 Other Grants_ to be Determined Total $14,939.00 • s Strategic Plan Budget FY 10 Revenues 1840 34800 34800 34800 General Funds MAC Fundraising Cam ai '10 Concerts on Broadway Sponsorshp Additional Funding $10,000.00 $6,800.00 ,000.00 $6,500.00 Total Revenue $38,300.00 Pro'ected 2010 FMenses 1840 1840 1840 1840 1840 1840 1840 1840 1840 1840 1840 1840 1840 1840 OE Marketing$1, Student Art Award Mer School Dist. '10 Meridian §ymphony SymphonyYoung Artist Award ' 10 Community Arts Advocacy Program Per -forming Arts Partnership (1 event) Initial Point Gallery 6 exhibits MAC Professional Training Meridian Saturday Market Sponsorship Brochure Development Concerts on Broadway 3 events Exterior Art in Public Places:::L:A Artist in Residence 1 Professional Services 500.00 $2,000.00 $150.00 $150.00 $1,000.00 $500.00 $1,200.00 $2,000.00 $300.00 $1,000.00 $15,000.00 $10,000.00 $1,500.00 $2,000.00 Total Expenses $38,300.00 PENDING REVENUE Total $0.00 Strategic Plan Budget FY 11 Revenues 1840 General Funds $10,000.00 34800 Concerts on Broadway Sponsorships $15,000.00 1840 % for Art Funds $26,000.00 34800 MAC Fundraising Cam aign ' 11 $7,300.00. Total Revenue $58,300.00 Projected 2011 Expenses 1840 Public Arts Admistrator 1 2 FTE) 25,000.00 1840 OE $1,000.00 1840 Marketing $1,500.00 1840 Student Art Award Mer School Dist. '11 $150.00 1840 Meridian Symphony Young Artist Award 'l 1 $150.00 1840 Community Arts Advocacy Program $1,000.00 1840 Exterior Art in Public Places $5,000.00 1840 Initial Point Gallery6 exhibits $1,200.00 1840 MAC Professional Training $2,000.00 1840 Meridian Saturday Market Sponsorship $300.00 1840 Artist In Residence (2) $3,000.00 1840 Concerts on Broadway $15,000.00 1840 Professional Sevices $1,000.00 1840 Civic Center Project $1,000.00 1840 Performing Arts Partnership (2 events) $1,000.00 Total Expenses $58,300.00 PENDING REVENUE Total $0.00 • Strategic Plan Budget FY 12 Revenues 1840 34800 34800 34800 General Funds Concerts on Broadway Sponsorships % for Art Funds MAC Fundraising Campaign 12 $10,000.00 $15,000.00 $27,500.00 $7,300.00 Total Revenue L ( $59,800.00 Pro'ected 2012 Exnenses 1840 1840 1840 1840 Public Arts Admistrator 1 2 FTE) OE Marketin Student Art Award Mer School Dist. '12 25,000.00 $1,000.00 $1,500.00 1840 Meridian Symphony Young Artist Award 12 $150.00 1840 1840 Community Arts Advocacy Program Exterior Art in Public Places $150.00 $1,000.00 1840 Initial Point Galle 6 exhibits $5,000.00 $1,200.00 1840 1840 1840 MAC Professional Training$1,000.00 Meridian Saturda Market Sponsorship Artist In Residence 2 $300.00 1840 1840 1840 Concerts on Broadway Professional Sevices Civic Center Project $3,000.00 $15,000.00 $2,000.00 1840 Performing Arts Partnership (3 events $2,000.00 $1,500.00 Total Expenses $59,800.00 PENDING REVENUE Total:M$10.00 0 • Strategic Plan Budget FY 13 0 0 August 15, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT August 19, 2008 ITEM NO. 5-A REQUEST Discussion on Meridian Heights AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. A VZb UG Meridian Heights Water & Sewer Association089 ?008 Assessment and Proposal for Annexation and Connection to City Sewer and Water This document is intended to summarize the current situation and identify options for resolving existing water and wastewater management and compliance issues at the Meridian Heights and Kentucky Ridge subdivisions located in Ada County and situated on the southern boundary of the City of Meridian's Area of Impact. Following the table of options outlined is a list of key factors associated with Meridian Heights Water and Sewer Association's proposal to City of Meridian concerning annexation and connecting to city water and sewer. Parties Involved: • Meridian Heights Water & Sewer Association (MH) • Meridian Heights & Kentucky Ridge Subdivisions (SD) • City of Meridian (City) • Idaho Department of Environmental Quality (DEQ) • CENTRA Consulting, Inc. Summary of Current Situation MH has existing wastewater disposal issues to resolve as follows: 1. The MH Wastewater Land Application Permit (WLAP) has expired; 2. DEQ has indicated it will not renew or administratively extend the MH WLAP; 3. The owner of the land application property desires to have MH cease land application as soon as possible; MH has no other suitable property to continue land application; 4. As a result of No. 1, 2 & 3 above, a public health emergency exists with regard to future disposal of waste water from SD. 5. MH owns and operates a wastewater treatment plant consisting of an aerated lagoon system with chlorination; the plant is located on land between the Meridian Heights & Kentucky Ridge Subdivisions; 6. DEQ now requires that MH cease land application activities and connect to City sewer service as an alternative means of managing/disposing of wastewater generated at the SD; the basis for this requirement is DEQ's reasonable access policy as it relates to the City's plans to extend a trunkline to the area and previously noted compliance issues with the existing land application system; 7. Sewer service from the City is available as of Spring of 2008; 8. MH owns and operates the existing wastewater collection system within the SD; recent television inspection of portions of this system revealed deficiencies in the Meridian Heights portion of the system; collection system upgrades would be required for City to take ownership and provide for operation/maintenance responsibilities; 9. City ordinance requires subdivisions within their current municipal service area/area of impact to connect to City water and sewer; an additional provision of this ordinance requires subdivision annexation together with payment of certain municipal service connection fees; and 10. MH will need to evaluate what if any additional engineering requirements must be addressed pursuant to any agreements reached by City. MH also has existing water supply issues to resolve as follows: 1. The MH Public Water Supply (PWS) has uranium concentrations' exceeding federal and state drinking water maximum contaminant levels; 2. MH is currently working under a Consent Order (CO) with DEQ to resolve the uranium contamination issue; DEQ has expressed willingness to amend CO to shift resolution from new well to City PWS connection; 3. MH has invested funds (-$50K) to drill and perform initial source monitoring on a new PWS well to provide a new potable water source to the SD; 4. Plans are in place for construction of a new PWS well at the SD; estimated cost including provision of treatment for high manganese content is $500,000; 5. Water supply service connections within the SD lack individual meters/meter setters; other features of the potable water distribution system may be substandard relative to current City and/or DEQ requirements; distribution system upgrades may be required for City to take ownership and provide for operation/maintenance responsibilities (e.g., looping water lines to eliminate dead ends); 6. Irrigation supply to the SD is provided through the potable water distribution system from existing PWS wells owned and operated by MH; 7. MH was poised to begin drilling a new PWS well to address their uranium contamination issue and fulfill its obligations under the current DEQ CO. However, MH has decided to not go forward with construction of this well based on conversations with the City pertaining to annexation and water service issues. 8. City ordinance requires subdivisions within their current municipal service area/area of impact to connect to City water and sewer; an additional provision of this ordinance requires subdivision annexation together with payment of certain municipal service connection fees. MH position: 1. MH understands and accepts the DEQ requirement to cease land application activities on the land application site. MH further is willing and desires to connect to City sewer as soon as possible. 2. MH, as a water and sewer association, while not a governing homeowners' association, does have legal authority to agree to City annexation as a condition of connecting to City sewer according to the MH attorney; 3. MH preference is to connect to City sewer first and then follow up with connecting the potable water supply 4. MH has existing water supply wells that could be used for the provision of pressurized irrigation and/or fire flow for the SD, however the City has stated that it does not want or need this supply; Key Factors ➢ MH has the legal authority to commit SD residents to annexation by the City for the provision of water and sewer services ➢ DEQ acknowledges the urgency of the situation faced by MH and strongly supports connecting with the City sewer and water. ➢ Financing is a limiting factor. SRF funding is not currently available within the timeframe MH is working under. CID funding is unlikely to materialize within the available timeframe. The Bond Bank will not finance this type of Association. Private lenders are cost prohibitive. A pre -commitment agreement has been obtained for a line of credit through Zion's Bank. MH has requested reconsideration of the IDWR revolving loan development agreement account loan contract to allow funds previously allocated for construction of a new potable water well to be used for water system renovation and connection to the City water system. Timeline ➢ August/September 2008: Complete negotiations for annexation (including transfer of ownership agreement) sewer and water hook up. ➢ October/December 2008: Obtain approval of the design for the wastewater interconnection and complete construction of the interconnection. ➢ January/April 2009: Begin evaluation of the existing MH sewer collection system. ➢ May/August 2009: Complete land surveying work for existing MH water system. • ➢ September/December 2009: Complete evaluation of sewer collection system, prepare engineering report regarding upgrades to sewer infrastructure and submit report to City Public Works Department and DEQ for review. ➢ January/August 2010: Implement changes to MH sewer collection system. ➢ September/December 2010: Begin evaluation of existing MH water distribution system. ➢ January/June 2011: Complete evaluation of MH water distribution system. Prepare engineering report regarding upgrades to water infrastructure and submit to City Public Works Department and DEQ for review. ➢ July/December 2011: Implement upgrades to MH water distribution system. ➢ January/June 2012: Complete Annexation. ➢ July 2012//September 2012: Execute transfer of ownership agreement. Discussion The only viable option for MH at this point is to connect with the City's sewer and water system. This will require annexation into the City and eventual transfer of ownership of the collection and distribution systems to the City. Funding is being secured to complete the sewer connection and potential sources for the water system are being pursued. The first priority is to address the waste water issue. MH proposes to connect with City sewer first with a completion date of construction via a single hook up this year (2008). Once completed, MH will move forward with connecting to City water which will be completed during 2011. This is an ambitious timeline and there are numerous issues associated with maintaining this schedule. Funding it is understood that the costs for the engineering design and construction of the sewer and water lines to connect with the City will be borne by MH. Further, it is acknowledged that costs for ensuring the sewer and water systems meet City standards prior to transferring ownership of the collection and distribution system to the City will be borne by MH. Annexation: MH will support annexation into the City and has the legal authority to act on behalf of the SD. A recent survey was conducted and roughly 85% of respondents indicated they would not oppose annexation. However, it is unlikely that 100% of SD property owners will sign an affidavit in support of annexation. Without a means to dispose of the waste water, a bona fide public health emergency is deemed to exist and MH requests the City proceed with annexation for the public good. Further, this needs to occur concurrently with hooking up to City sewer. Infrastructure: At the present time, it is unclear what discrepancies exist between the existing MH sewer and water systems and City standards. It will take some amount of time to evaluate the integrity of each system and implement the necessary changes to ensure City standards are achieved. Therefore, MH suggests that MH retain ownership of the sewer and water systems for a specified period of time that would allow MH to evaluate the systems and implement the necessary upgrades. MH would be responsible for the operation and maintenance of each system until such time as ownership can be transferred to the City. MH will enter into an agreement with the City with specified time lines to complete the system evaluation and upgrades as a prerequisite to transfer of ownership to the City. Hook Un Fees: MH will continue to own and operate the water and sewer systems via "single point" connections until both systems comply with City standards pursuant to an agreement between MH and City. MH proposes that hook up fees be paid to the City at the time of transfer of ownership. In the interim, MH will be responsible for the administration, maintenance and operation of the collection and distribution systems for sewer and water. The single point connection is proposed because an emergency exists and intended to remain in place while a permanent solution is being secured. • 0 Code Violations: Several residences in the SD are reported to have potential violations of City Code such as setback requirements, structures, etc. A complete list of potential violations is not available at this time. Many of these property owners are of limited financial means and are unable to afford the cost of bringing their properties into compliance. MH asks the City to consider allowing these properties to be annexed with the existing code violations to be addressed at such time as the property is sold through a deed restriction placed on the property. There is precedent for this accommodation within Ada County as well as elsewhere in the State and this would allow for the annexation and connection to City sewer and water to proceed without placing undue financial hardship on these property owners. Fire flow requirements: City fire flow requirements will be met. Cross Connection Control: City standards will be met. City of Meridian Public Works Dept. Meeting Minutes Attendees: Val Hill, Homeowners Association Steve West, Steve Rae, Donna West; Centra Consulting, Inc. Lee Centers Mark Mason, DEQ Thomas Bary, Bruce Freckleton, Anna Canning, Ted Baird, Clint Dolsby; Meridian Notes Issued B r. Clint Dolsby, Acting City Engineer Date: 2 — 4 pm 8/15/08 Re: Meridian Heights Sewer and Water Association Proposal for August 19, 2008 Council Meeting Notes: The representatives from Meridian Heights summarized the proposal that was emailed to City Staff August 1St. This proposal includes: o Connection to the sewer system fall of 2008. This would be a single point connection since in their opinion this situation constitutes a public health emergency (they cannot dispose of the sewer flow past this winter) .o Subsequently, Meridian Heights would evaluate the water and sewer systems, bring them up to City Code, and connect to water service. o After that, they would pay the hookup fees for sewer and water services. Tom brought up concerns with paying hookup fees at the end of the project. He recommended that hookup fees be paid when sewer and/or water service is connected. Additionally, he was concerned about the overall funding of the project and suggested that Meridian Heights procure a performance bond for all of the work and look into different funding sources. Steve West commented that they have applied for SRF funding and expect to be on the priority list, have a verbal commitment from Zions Bank for a line of credit up to $1,500,000, and have looked into the'CID process and expect it will take up to a year to get that set up. The City requested flow monitoring data from Meridian Heights and Centra Consulting commented that they have data they could send to Meridian. • Page 1 Action Item — Contact Centra Consulting and request the data Lee Centers commented that while Len Grady was with the City he said in writing that Meridian would be willing to accept a single point connection and Meridian Heights would upgrade their sewer and water systems over a period of time. Action Item — Find historical correspondence regarding this issue. Were there commitments made to pay for the water rights? Revised Proposal Following discussion of the proposal and the need for a revised proposal, this was tentatively agreed upon: Meridian Heights will procure a letter from Zions Bank stating their commitment to provide funding up to $1,500,000. They will use this amountto: o Construct the improvements for a single point connection of the sewer system. o Pay the annexation fees, sewer hookup fee (when they connect to sewer service) o Complete the study and upgrades to the sewer system to bring it up to code. Additionally, they will look into funding sources and provide in the interim a performance bond to: o Complete the study and upgrades to the water system to bring it up to code o Pay the water hookup fees when they connect to water services • Page 2 Water En.ginee'ring, LLC G�SVFvvater resource consultants MEMORANDUM DATE: June 3, 2008 TO: Lee Centers FROM: SPF Water Engineering, LLC RE: Wastewater Land Application Site Review JOB NO.: 701.0010 INTRODUCTION AND EXECUTIVE SUMMARY The purpose of this memorandum is to describe an existing wastewater land application (WLA) site located near the City of Meridian, Idaho. The WLA site is located south of Victory Road, west of Meridian Road, and serves the Meridian Heights and Kentucky Ridge Estates subdivisions. The system is operated by the Meridian Heights Water and Sewer Association under the Idaho Department of Environmental Quality (IDEQ) issued Municipal Wastewater Land Application Permit (WWLAP) LA -000067-03. The WWLAP became effective on July 22, 2002 and a copy of the permit is included in Appendix A. The treatment facility currently receives domestic wastewater from approximately 280 homes.within the two subdivisions. The method of wastewater treatment consists of an aerated lagoon followed by a non-aerated lagoon. Effluent from the non-aerated lagoon is chlorinated then applied utilizing a gated pipe to the WLA site. The information contained within this memorandum was provided through an IDEQ public records information request, a site visit, and discussions with the current land owner Mr. Lee Centers. As part of the original development plan, the wastewater treatment system and WLA site were valuable and necessary since there were no wastewater services available at the time. However, through the years there have been continued operational deficiencies with the system. Major issues identified through this study include: • The required buffer zones to protect the public from wastewater effluent exposure are not incorporated into the WLA site. • Historic nutrient application rates (nitrogen and phosphorus) have exceeded the allowable application rates based on crop uptake. • Total coliform results, which indicate the amount of pathogen disinfection, have exceeded permitted levels. 600 East River Park Lane, Suite 105, Boise, Idaho 83706 Tel: 208-383-4140 Fax: 208-383-4156 June 4, 2008 • The WLA site has shown a buildup of phosphorus in the soil. • The system historically has not been in compliance with the permit sampling and testing requirements. • The actual allowable and usable WLA site acreage does not appear to match the allowable acreage listed in the permit. Based on the available information, SPF recommends the following: 1. The Meridian Heights Water and Sewer Association should connect to the City of Meridian for sewer service. Given the above operational and compliance concerns, and to avoid potential liability to the home owners association that owns and operates the wastewater system and WLA site, it is recommended to connect and discharge wastewater from Meridian Heights and Kentucky Ridge Estates to the City of Meridian and abandon the WLA site. 2. It is our understanding that the original intent of the developer was to utilize the existing wastewater treatment and WLA site only until municipal facilities were available to the subdivisions. City of Meridian sewer service is available at this time and should be utilized. PERMIT REQUIREMENTS According to the IDEQ permit, the land application site originally consisted of 20 -acres. The application area was subsequently reported as 18 -acres by the Meridian Heights Water and Sewer Association. To protect the general public and neighboring properties from exposure to the wastewater effluent, the permit includes buffer distances indicating how close the effluent can be applied to certain facilities. The required buffer distances are,based on the disinfection level of the applied effluent, measured by testing total coliform colonies present after chlorination. The IDEQ buffer requirements included in the permit are provided below in Table 1. Disinfection Level Public Inhabited Streams Private Water Public Water (total coliform) Access Dwellings Sources Sources 2.2/100 mL 0 feet 50 feet 50 feet 500 feet 1,000 feet < 210®, mL 3/ �.. Ofeef 5®;feet 50 fi~et 5,Q0 feet 1,.00*® feet :,:. ... _.. s_... < 230/100 mL 100 feet 300 feet 50 feet 500 feet 1,000 feet Table 1 — IDEQ Permit Buffer Zone Requirements The treated wastewater has consistently been under 23 total coliform colonies per 100 milliliters (mL), which is the basis for the current permit buffer requirements. To determine compliance with the 23/100 mL standard, the median value of the last 5 samples must not exceed 23/100 mL and no single sample value shall exceed 240/100 mL. Page 2. June 4, 2008 As part of the original project plan, an additional 150 foot buffer along the west boundary of the entire WLA site was included in the Ada County development documents. A copy of the county map is provided in Appendix B. The land application site is utilized for slow rate land treatment of the pond effluent. The permit land application criteria include: • The growing season is from March 1 through October 31, 245 days. • The hydraulic loading rate shall be no greater than the irrigation water requirement using data from the tables of the University of Idaho web site: www.kimberly.uidaho.edu/water/api)ndxet/indes.shtml • Bi -annual (April and October) ground water grab samples from ground water wells are required. • Ground water quality shall be in compliance with the Idaho Ground Water Quality Rule. • Carbonaceous oxygen demand (COD) limit is 50 pounds/acre/day (seasonal average). • Maximum nitrogen application rate is 125% of crop uptake. • Maximum phosphorus application rate is 125% of crop update. • Signs shall be posted every 500 feet designating the fields as wastewater reuse areas or equivalent. PERMIT DISCUSSION A review of the most recent annual wastewater reuse reports was conducted for the years 2003 through 2007. A summary of the applied nitrogen and phosphorus levels and estimated crop uptake are provided in Table 2. Item 2003 2004 2005 2006 2007 Total Nitrogen Applied Ibs/acre 159.3 174.2 24.3 201.1 157.4 Estimated Crop Nitrogen U take Ibs/acre 139.7 268.8 291.9 235.9 62 Percenta e_ofNitro' entA^; lied,and U, ake=_ _ 11i:4/o 65 /° 8t/o 85 /q_ Total Phosphorus Applied lbs/acre 38.7 40.8 10.1 44.6 31.14 Estimated Crop Phosphorus Uptake(lbs/acre) 13.08 25.17 27.34 1 22.09 5.81 PerceOta ofmPh s horus jA Ied,and U at ke, . 296%w X1,62%P ' v 37% x202$% 536%0 1. Permit allows applying up to 125% of estimated crop uptake. Table 2 — Summary of Historic Applied Nutrients and Estimated Crop Uptake The 2005 nutrient data was incomplete because nutrient testing was not performed on all of the applied effluent. The applied nitrogen levels were generally within the permit limit of 125% of the estimated crop uptake. The exception is in 2007 when over 250% of the estimated crop uptake Page 3 June 4, 2008 was applied. Over the study period, the applied phosphorus levels exceeded the allowable permit level in 4 of the 5 years, but again the 2005 data is incomplete. The identified permit violations over the past 5 years. • In 2007 the applied nitrogen exceeded the allowable application rate. • In 2003, 2004, 2006, and 2007 the applied phosphorus exceeded the allowable application rate. • In 2004, 2005, 2006, and 2007 the sampling conducted did not fully comply with permit requirements. • In 2004, 2005, and 2006 coliform results exceeded 240/100 mL. SUMMARY Historic operating reporting data establishes that in each year of the study period the Meridian Heights Water and Sewer Association failed to comply with all of their permit requirements. In 2004, 2005, and 2006 it is not clear why the total coliform results were so high. The annual reports describe that Analytical Laboratories was supposed to take a "preliminary test' to accurately define the chlorine levels prior to taking the coliform tests for reporting purposes. However, the system should always be in compliance when discharging to the land application site. The fact that preliminary testing is completed prior to taking tests for reporting purposes implies that the system is tested, and then adjusted if necessary to meet permit requirements. If the testing and sampling is conducted every time wastewater effluent is applied to the land as part of normal operation, then this practice would be acceptable. If not, then system operation and permit compliance is questionable when wastewater is discharged without the preliminary testing to understand the chlorine and disinfection conditions of the effluent. In 4 out of the past 5 years the allowable permit nutrient loadings were exceeded. In all years except 2005 (likely due to inadequate testing) the applied phosphorus loading was too high and in 2007 the nitrogen loading was exceeded. The 2007 annual reuse report suggested that the annual crop production was less than in previous years, and if crop production increased then the nutrient loadings may have been within permitted rates. Through discussions with Lee Centers, the land. application site has failed in the past few years to produce a significant crop. In order to address the elevated levels of applied phosphorus and increase crop yield, the site was replanted with alfalfa in the spring of 2007, but was unsuccessful. The IDEQ Guidance for Reclamation and Reuse of Municipal and Industrial Wastewater (2007) suggests for ground water protection that a maximum allowable phosphorus concentration of 30 mg/kg (determined by the Olson method) be allowed in the 24"-36" soil depth region when ground water is greater than 5 feet from the ground surface. The 2007 annual report showed an available phosphorus concentration of 36 mg/kg at the 24"-36" soil depth. Historic data also shows that phosphorus levels in the soil have increased significantly, although the 0-12" soil depth phosphorus concentration decreased from 2006 to 2007. Page 4 June 4, 2008 An on-site visit found that there are no physical barriers (berms, drainage facilities, etc.) to prevent wastewater effluent runoff from the land application site and ensure the required buffer distances under the permit are met. As shown in the attached site map, there are residential housing units directly north of the land application site, and also no permanent fencing around the site to keep the general public off the site. There is one private residential well located within the 50 -foot buffer zone, and a second private residential within 100 feet of the land application site. There is also a public water system well located within 1,000 feet of the land application site, and located within 300 feet of the wastewater treatment ponds. There is also a surface water ditch running directly along the western boundary of the site that could receive wastewater effluent. As such, the site does not meet the required buffer distances included in the permit. With the buffer zones eliminated from the allowable application area, GIS mapping indicates an allowable application area of approximately 13.5 acres. Additionally, site topography does not allow discharged effluent to evenly disperse across the entire property. There is a swale that runs through the middle north half of the property and effluent ponds in the swale. A drain was added to the swale to eliminate the ponding. The discharge location of the drain is not known. Given the above information, the usable acreage is much less than the 18 acres indicated in the permit. It is recommended to conduct a detailed site survey to delineate the allowable application area (excluding buffer zones) and identify the actual usable acreage due to topography. The permit also has a special condition that states "If a City of Meridian sewer trunk line becomes available with respect to location and capacity, the Meridian Heights Water and Sewer Association shall be required to hook up to city sewer and this permit will be terminated after all sanitary connections are made." The City of Meridian has an existing manhole located just north of the treatment lagoons. Meridian Heights Water and Sewer Association is reportedly in negotiations with the City of Meridian, but no final agreements are in place at this time. Page 5 0 3. 0' 0 c: W M 00' CA C m' '� ,-•4 CD O Lit Q ID`+" .,. Ste. •. � x6i� .w. '¢&.,� k 14 _4j Of qq C X. �� a$`bF{# US AC '1 is _.,y .. �= � �- ,• ssee y �t by a'R Naas 34 !k f aw._. 1 m z peO�/ ueipuay�-, k a �°ae 41 � :rW -' Ofd, �. .<- �.}9 �{j 5 1 y IM CD n m LO !k f aw._. 1 m z peO�/ ueipuay�-, a �°ae � :rW -' Ofd, �. .<- �.}9 �{j • Meridian Heights Water and Sewer Association Proposal for Annexation into the City of Meridian And receive City Sewer and Water Services The Meridian Heights Water and Sewer Association (MHWSA) • The MHWSA provides potable water and wastewater collection to most of the lots located with the Meridian Heights and Kentucky Ridge Subdivision(s) o A regulated Public Drinking Water System provides potable water from private wells located within the MHWSA service area i, Wastewater is collected through a central sewer system and treatment is provided using a treatment plant and lagoon system r Treated effluent is land applied for irrigation on an agricultural area located within an easement on an adjoining property. The land application site is permitted by IDEQ t -rll,E J47elj`rlt:l r P Meridian Heights r Kentucky Ridge Subdivision Subdivision o Two (2) Phases • Three (3) Phases o 73 Lots 220 Lots There are 286 service connections within the MHWSA All residential lots are connected the MHWSA water system with the exception of one (1) lot in the Kentucky Ridge Subdivision 1286 water system connections) All residential lots are connected to the MHWSA sanitary sewer =Ridge the exception of three (3) lots located within the Kentuclry Ridge Subdivision (283 sanitary sewer system connections) • 4 IV�� c�� f,9?Opg • Summary of Current Situation at MHWSA - Sanitary Sewer o MHWSA has existing wastewater disposal issues to resolve as follows: o A public health emergency is looming with regard to future disposal of waste water from MHWSA: • The MHWSA Wastewater Land Application Permit (WLAP) has expired; DE p has indicated it wdl not renew or administratively extend the MHWSA WLAP; • The owner of the land application property desires to have MHWSA cease land application as soon as possible; MHWSA has no other suitable property to continue land application; • DEQ now requires that MHWSA cease land application activities. The only viable option is to connect to City sewer service as a means of managing/disposingof wastewater generated at the MHWSA; the basis for this requirement is DEQ s reasonable access policy as it relates to the City s plans to extend a trunkline to the areaand previously noted compliance issues with the existing land application system; Summary of Current Situation at MHWSA - Sanitary Sewer P Sewer service from the City was available as of Spring of 2008; o Recent television inspection of portions of this system may suggest deficiencies in the Meridian Heights portion of the system; collection system upgrades may be required for City to take ownership and provide for operation/maintenance responsibilities; and i, City ordinance requires subdivisions within their current municipal service area/area of impact to connect to City water and sewer; an additional provision of this ordinance requires subdivision annexation together with payment of certain municipal service connection fees. Summary of Current Situation at MHWSA - Potable Water o The MHWSA also has existing water supply issues to resolve as follows: • The MHWSA Public Water Supply (PWS) has uranium concentrations exceeding federal and state drinking water maximum contaminant levels; • MHWSA is currently working under a Consent Order (CO)with DEQ to resolve the uranium contamination issue; DE Qfhas expressed willingness to amend the CO to shift resolution rom new well to City PWS connection; • MHWSA was poised to begin drilling a new PWS well to address their uranium contamination issue and fulfill its obligations under the current DEQ CO. However, MHWSA has decided to not go forward with construction of this well based on conversations with the City pertaining to annexation and water service issues. 0 Summary of Current Situation at MHWSA - Potable Water s Water supply service connectlons within the MHWSA lack Individual meters/meter setters; other features of the potable water distribution system may. be substandard relative to current City and/or DEQ requirements; • Distribution system upgrades may be required for Ciry to take ownership and provide for operation /maintenance responsibilities (e.g., looping water lines to eliminate dead ends); 0 City ordinance requires subdivisions within their current municipal seryice area/area of Impact to connect to City water and sewer; an additional provision of this ordinance requires subdivision annexation toye[her with payment of certain municipal service connection fees. Proposal for Annexation r MHWSA position: • MHWSA understands and accepts the DEQ re44 Irement to ceaseland apVllcatlon activities on the land application site. ml,,Ufurther Is willing and desires to connect to CIry sewer as soon as possible; • MHWSA understandsand accepts the terms of the Consent Order with DEQ and desires to connect to City Water as soon as possible: g M sx a ion as and doeater snothave legal lauthority tc agree governing annet loo as a condition of connecti10 ng to CIry sewer; • MHWSAIng the potable water sus to CIry sewer B's t and thenfollow up with PPh^ • MHWSA-proposes to continue operating and main lain ing the sewer and water systems until they are . graded comph wish Ciry/State requirements and ownership can be transferred to the City • MHWSA has exlsting water suV�h ells that could be used for the provision of pressurized Irrigation and/or Bre Bow for theSD: • MHWSA proposes to pay connection fees at time connections are made: • MHWSA will post a performance Bond for work that will not be secured through funding sources Proposed Annexation Area • Timeline rAu Development Agreember Bent and tram Sof ownershi— forp agreement] selwer and water hookup. October/December 2008: Obtaln approval ofthe-0eslgn for the wastewater Interconnection and complete constructlan of the Interconnection . January/June 2009: Beginevaluation of the existing MHWSA sewer collection system. September/December 2009: Com pplete evaluation of sewer collection system, prepare engglneering reporFregartla ng upgrades to sewer infrastructure and submit re Pon to Cfry Pu blit Works Department and DEQ for review. January/August 2010: Implement changes to MHWSA sewer collection system. January/June 2010: Begin evaluation of existing.MHWSA water distribution system. June/Jury 2010: Finalize evaluation of MHWSA water distribution system. July /September 2011: Prepare engineering report regarding u gades to water Infrastructure and submit to City Public Works Department and OEQ for review. October/December 2019: Implement upgrades to MHWSA water distribution system. January 2012/June 2012: Complete terms of the Annexation Development Agreement. Jury 2012//September 2012: Execute transfer of ownership agreement. Funding o Sanitary Sewer Estimated costs Sanitary sewer connection = $400,000 Improvements to existing infrastructure = $200,000 Connection fees (@2,749/lot) = $778,000 Total estimated cost = $1,378,000 o Funding source Zions Bank in the form of a line of credit for $1,500,000 Funding Potable Water Estimated costs Interconnection to City potable water system = $ 30,000 Upgrades to existing infrastructure = $300,000 Connection fees (@$1,794/lot) = $513,000 Total estimated cost = $843,000 e Funding Source: Conversion of existing $350,000 IDWR loan to replace contaminated wells to loan for water system upgrades State Revolving Fund (SRF) grant and loan through IDEQ utilize a Community Infrastructure District Z.Secure funding 0 Connection Fees MHWSA will continue to own and operate the water ng and sewer systems via "sile point" connections until both systems comply with City standards pursuant to a development agreement between MHWSA and the City. MH Proes that hook up fees be paid to the City at the tposime of transfer of ownership. In the interim, MHWSA will be responsible for the administration, maintenance and operation of the collection and distribution systems for sewer and water. 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I I -0900 . I N. m OOOp� �8$';°\°°yam °°o° •a\ I I 1 iC `a.!O°; .a; a °Cb, 3 = ac w �• ° e a a � 0 b. (D COo o a_ 0 1 2 `r a. a V 4i 3 � N ;sd \ o °oa' � \ ° �•\ \a •oe p� ' �' � 0 3 Cit \ O O DyI N I u1 d I °° +a� `0 •a\ o\� °<.00a oO oO \p. IW J a $ •°°`O \\ .oa 9 4 d Jap e,:v°�` .a\ y g =1 W IZ I Z I .n c I d 2 •\' d.od .eA oo a .o, ^u Spa(ia o,N i •� °• • ' 0 N 62 .\a•• �,o°°" `t� 1;, ..:.<a ' r\\ "So,\\Om, $••• m S� I •• os�s �i'.�i • 9 °II Ig I� 0 _ m — —���a , e••• e 0 00'Obl °i° . 8 �.e.—� aoW uLL Hi M:.6£.80o0'S—a' vIe * me a\\n oe z66eb s 133HIS Sla�ayH , z I 'a..lz.ls°hes ,OL'0E8 ISo68'S In 0 NIMI Ir (O311V1dNl1) r 3 2 C7 2 I W O: n Q we tp `000 8 .\ O.'00 ,8 4 ,ms \ o °J i �� a\ s'00. I I -0900 . I N. m OOOp� �8$';°\°°yam °°o° •a\ I I 1 iC `a.!O°; .a; a °Cb, 3 = ac w �• ° e a a � 0 b. (D COo o a_ 0 1 2 `r a. a V 4i 3 � N ;sd \ o °oa' � \ ° �•\ \a •oe p� ' �' � 0 3 Cit \ O O DyI N I u1 d I °° +a� `0 •a\ o\� °<.00a oO oO \p. IW J a $ •°°`O \\ .oa 9 4 d Jap e,:v°�` .a\ y g =1 W IZ I Z I .n c I d 2 •\' d.od .eA oo a .o, ^u Spa(ia o,N i •� °• • ' 0 N 62 .\a•• �,o°°" `t� 1;, ..:.<a ' r\\ "So,\\Om, $••• m S� I •• os�s �i'.�i • 9 °II Ig I� 0 _ m — —���a , e••• e 0 00'Obl °i° . 8 �.e.—� aoW uLL Hi M:.6£.80o0'S—a' vIe * me a\\n oe z66eb s 133HIS Sla�ayH , z I 'a..lz.ls°hes ,OL'0E8 ISo68'S In 0 NIMI Ir (O311V1dNl1) August 15, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Discussion on Leisure Lane Water is August 19, 2008 ITEM NO. 5-B AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. E IDIAN'��-�-"�T a DA H July 31, 2008 Leisure Lane Water Association 1929 Leisure Lane Meridian, ID 83646 RE: Request for City water for residents of Leisure Lane FILE�COPY Dear Representatives of the Leisure Lane Water Association: Mayor Tammy de Weerd . City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba Thank you for your letter we received the week of July 1 O'b. We appreciate'your Willingness to move forward with the challenges and issues facing your community. The Public Works Department is writing you in an attempt to provide you guidance on the questions that were raised in your letter in an effort to help you be as effective as possible when presenting your issues and questions to the City Council for their review and direction. Regarding your request to be placed on the City Council Agenda, there were several items identified for clarification or direction in order to develop an action plan for Leisure Lane. We would like to take this opportunity to comment on these items as it relates to the overall action plan for your community. At the City Council Meeting on May 27, 2008 direction was given from Council to staff that Council would entertain a proposal for the formation of a Capital Improvement District (CID) for funding improvements to County Developments requesting to be connected to City services. The Council went on to state that they do not want to impact existing rate payers, property that is provided City services is required to annex or sign a consent to annex and the City would require that the infrastructure be brought up to all City standards. The Public Works Department recommends that the Leisure Lane Water Association procure the services of a qualified individual or firm(s) to develop an action plan that outlines the formation of an improvement district. As a part of this action plan, the consultant should include a preliminary design report, schedule, and cost estimate for the improvements to the Leisure Lane Development. While we are happy to offer our assistance in reviewing and commenting on the action plan prior to a presentation to the Mayor and City Council, it is not the City's position to design improvements for private systems. Thanks again for your letter to the Mayor and Council and we look forward to working with you to resolve your issues. Sincerely, U -j OA� Clint Dolsby Interim City Engineer Cc: Tammy de Weerd, Mayor Meridian City Council Tom Barry, Public Works Director I 5 Leisure Lane Water Association 1929 Leisure Lane Meridian, ID 84646 July 10, 2008 City of Meridian Attn: Mayor de Weerd & Meridian City Council Meridian City Hall 33 E. Idaho Avenue Meridian, ID 83642 RE: Request for city water for residents of Leisure Lane Dear Mayor and Council, U R.� cit ?Op8 C1�cf �O orl e ice Leisure Lane Water Association is a very small water system that services 10 single family homes located on Leisure Lane. Our community well has been disqualified by DEQ due to high uranium content. We are under DEQ order to implement an alternative solution for our drinking water. The residents of Leisure Lane have agreed that the best long term solution is to convert to the city water system. We have had several discussions with staff from the Public Works and Planning Departments, and recently the City Attorney's office as well, regarding our situation and requirements. We also have a preliminary design and cost estimate generated by Civil Survey Consultants, Inc. The cost is of course quite significant, especially since it must be covered by only 1 I single family homeowners. Therefore, we are exploring options for the creation of an LID or CID to facilitate funding for the project. (One home currently has city water and sewer but will share in costs of restoring road after construction and cost of fire hydrants.) There are no zoning, annexation, or development changes requested, only the installation of the required services. At this time we would like to request an appointment on the Agenda of a City Council meeting. We would like to present our request to you for discussion and work with you to form an action plan that will allow us to move forward with implementing a solution. The items we would like to accomplish at the meeting or via the resulting action plan are: ■ Decision regarding formation of an improvement district ■ Outline of the process for creating and utilizing the improvement district ■ Estimate of administrative costs and other fees that will be incurred above the construction costs ■ . Understanding of how allocation of costs will be determined (one home already has sewer and another has sewer and water but will share resurface and hydrant costs). ■ Timeline & project plan for creating an improvement district ■ Timeline & project plan to complete construction once district is formed We appreciate your attention in this matter and look forward to your response with the date and time we are scheduled on your agenda. Sincerely, ?Janet Sanchez $(03 -Sq91 Doug Crabtree Allen Garratt Attachments: DEQ Disapproval Notice DEQ Consent Order Minutes from meeting with city staff Design and cost estimate by Civil Survey Consultants, Inc. At , 11 y t 0 Notes from meeting with Meridian City staff, July 8,2008-07-08 Prepared by: Janet Sanchez Attendees: Caleb Hood — Planning Department Scott Steckline — Public Works Department Clint Dolsby — Public Works Department Ted Baird — City Attorney's Office Doug Crabtree — Leisure Lane resident Allen Garratt — Leisure Lane resident Janet Sanchez — Leisure Lane resident Situation: Community well of Leisure Lane Water Association has been disqualified by DEQ due to high uranium content. Residents of Leisure Lane are seeking access to city water to resolve the issue. Also seeking to establish an improvement district in order to fund the cost of the project. No changes in zoning or additional development is desired. Per Caleb, no major changes would be required for Leisure Lane based on this request for public services. Leisure Lane is a driveway established via easement across each of the properties. The only requirements would be a minimum 20ft width surfaced to accommodate a fire truck and acceptable turn around for a fire truck. Any future requests to sub -divide and develop additional lots would result in a requirement for other improvements. Exception to this is the separate lot owned by 1917 since it currently exists as a separate lot. Input from city regarding LID vs CID: City is not in favor of an LID due to the cost to administer and the impact on the debt capacity of the city. The city would hold full responsibility for an LID, both the debt and collection of payments. City is more open to a CID because the city does not hold all responsibility for the debt and collection is done via county tax assessment. Also allows district to be adjusted to accommodate similar needs in other areas, however this would not affect the Leisure Lane timeline or cost. Questions: ■ The CID statute (Title 50, Chapter 31), section 50-3102 (2) states: "Community infrastructure excludes public improvements fronting individual single family residential lots." • Initial response from the city is that this would include items like curb, etc, but that infrastructure such as water and sewer lines would not be excluded. ■ Can we get an estimate of what the admin and other costs would be if an LID or CID is used? ■ Would allocation of costs to individual home owners be done on a prorated basis based on benefit? i.e. adjust if a property was already connected to water and/or sewer. ■ If a property were to subdivide in the future would the assessment for the CID be divided amongst the new lots or remain with the original home? ■ Can a homeowner install their own lines to connect their sewer and water to the city lines? • Per Scott, this is acceptable as long as the work meets city requirements. If someone other than the homeowner does the work they must be licensed with the city. Next Steps: Leisure Lane residents to submit request for appointment on agenda of city council to discuss the situation and possibility of creating an improvement district. Include: ■ summary of situation ■ DEQ order ■ Request for estimate of admin costs ■ Information on design and cost generated by Tim Burgess i STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY s 1445 North Orchard • Boise, Idaho 83706 • (208) 373 -MW C.L. "Butch' Otter, Governor April 25, 2007 Toni Hardesty, Director Douglas or Denise Crabtree Certified mail no:70041350000283081240 Leisure Lane 1927 Leisure Ln. Meridian, ID 83642 Re: Disapproval ofthe.Leisure Lane Water System Dear Mr. or Ms. Crabtree: A review of our records indicates that the Leisure Lane Water System has continued to exceed the Maximum Contaminant Level (MCL) for Uranium, in accordance with IDAPA 58.01.08.050. Because of this, the Leisure Lane System has been Disapproved. A Public Notice shall be issued to notify the customers of Leisure Lane that this public water— system has been disapproved. This requirement is in addition to, but may be included with, any public notification requirement for the exceedance of Uranium, in accordance with IDAPA 58.01.08.007.07. A consent order will be written and agreed to with Leisure Lane. The consent order will establish time lines that the water system must meet in order to return to compliance and remove the disapproval status. If you have any questions, please contact me at (208) 373-0564 or via e-mail at Tiffany.FIgA(a) ft. idaho.gov. Sincerely, Tiff o Regional ministrative and Drinking Water Manager cc: Jerry Davis, Central District Health Department Jerri Henry, Drinking Water Enforcement Coordinator File 1 DW Cornsp. Reading File STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY 1410 North Hilton • Boise. Idaho 83706 • (208) 373-0502 July 31, 2007 Douglas Crabtree Leisure Lane Water Association 1927 Leisure Lane Meridian, Idaho 83646 C.L. 'Butch" Otter, Governor Toni Hardesty, Director CERTIFIED MAIL: RETURN RECEIPT REQUESTED RE: Executed Consent Order for Leisure Lane Water Association, PWS#: ID4010087 Dear Mr. Crabtree.- Enclosed rabtree: Enclosed is a fully executed copy of the Consent Order (CO) signed by Idaho Department of Environmental Quality's Director, Toni -Hardesty. The staff at the Boise regional office will be tracking compliance with the deadlines set forth in the CO. Please send required communications to: Tiffany Floyd, Regional Drinking Water Manager Department of Environmental Quality Boise Regional Office 1445 N. Orchard Boise, Idaho 83706 Thank you for working with the Department to resolve these issues. Sincerely, Barry N. Burnell Water Quality Division Administrator BNB: jt Enclosure c: Stephanie Ebright, Deputy Attorney General Pete Wagner, Boise Regional Office Tiffany Floyd, ;Boise -Regional Office !. Brandon Lowder, Boise Regional Office File COF AUG 0 2 2007 ENVIRpNMEfV NT OF BOISE REG10 AL OFFICE W 0 IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY In the matter of: ) CONSENT ORDER Idaho Code § 39-108 Leisure Lane Water Association 1. Pursuant to the Idaho Environmental Protection and Health Act, Idaho Code §§ 39-101 through 39-130, the Idaho Department of Environmental Quality (Department) enters into this Consent Order with Leisure Lane Water Association (Leisure Lane). Leisure Lane owns and/or operates a community public water system, PWS 4010087, which serves 10 connections and approximately 32 persons on a daily basis in Meridian, Ada County, Idaho. 2. Quarterly samples taken from Leisure Lane's drinking water system in 2005 and 2006 consistently exceeded the uranium maximum contaminant level (MCL) of 30 ug/L, specified in 40 CFR 141.66, incorporated by reference in the Idaho Rules for Public Drinking Water Systems, IDAPA 58.01.08.050. 3. By letter dated April 25, 2007, the Department of Environmental Quality, Boise Regional Office notified Leisure Lane that the system was disapproved due to exceedances of the uranium Maximum Contaminant Level (MCL). 4. The Department requested that Leisure Lane meet with the Department in a compliance conference to enter into a Consent Order. A compliance conference was held on May 22, 2007. 5. Leisure Lane hereby agrees to perform the following actions in the time periods set forth in order to achieve compliance with Idaho Rules for Public Drinking Water Systems, IDAPA 58.01.08: zt a. Public Notice. Effective immediately, Leisure Lane shall provide quarterly public notice concerning Department disapproval of the water system, exceedances of the MCL for uranium and the health effects related to these exceedances, in. accordance with IDAPA 58.01.08.150, to each residence on the system by mail'or hand delivery. i. Leisure Lane shall continue to provide quarterly public notice until such time'as the Department notifies Leisure Lane in writing that quarterly notice is no longer required. ii. Leisure Lane shall provide the Department with proof of each quarterly not cation via the Department's supplied notification form and a copy of each quarterly notification within ten (10) days of LEISURE LANE CONSENT ORDER Page 1 of 6 a o. completion in accordance with IDAPA 58.01.08.150. b. Sampling. Beginning the quarter of April 1, 2007 through June.30, 2007, Leisure Lane shall submit for analysis to a certified laboratory samples for uranium. Leisure Lane shall continue quarterly sampling until such time as the Department notifies Leisure Lane in writing that quarterly sampling is no longer required. C. Selection of Uranium Mitigation Option. No later than December 1, 2007, Leisure Lane shall evaluate and select one of the following mitigation options: i. Enter. into a contract with a professional engineer, licensed in the State of Idaho, to evaluate various treatment options to mitigate uranium, and provide written documentation to the Department stating as such; or ii. Submit page one (1) of the Department's Point Of Use (POU) treatment application form indicating selection of the POU treatment option as well as a completion date, subject to Department approval, for implementing the POU treatment option, in accordance with IDAPA 58.01.08.450.02; or iii. _Enter into an agreement with an existing public water system for interconnection and service, with a signed letter of agreement between Leisure Lane and an existing public water system for interconnection and service in accordance with IDAPA 58.01.08. The letter will also indicate a completion date subject to Department approval. d. If Leisure Lane elects to hire an engineer as per Paragraph 5.6, Leisure Lane shall complete the following actions within the specified timeframes: i. No later than January 15, 2008, Leisure Lane and the Engineer shall schedule and attend a uranium treatment pre -design meeting with the Department. ii.. No later than July 1, 2008, Leisure Lane, shall submit to the Department a Preliminary Engineering Report, per IDAPA 58 :01.08:503, that explains how -the water system will be brought into compliance -with IDAPA 58.01.08. The Preliminary Engineering Report shall delineate the steps that Leisure Lane will take to obtain full compliance with IDAPA 58.01.08, including, but not limited to, the following: a. Recommendations for actions to be taken to enable Leisure Lane to meet the requirements of IDAPA 58.01.08 including: identifying available alternatives to meet the uranium MCL, and treatment, if necessary to meet -all requirements of IDAPA 58.01.08. LEISURE LANE CONSENT ORDER Page 2 of 6 b. A funding plan to implement the recommendation selected under the provisions of Paragraph 5.d.ii. This plan shall include, but may not be limited to, the amount of funding needed, sources of funding, procedures and program requirements to secure funding from those sources, and a schedule with milestones to obtain all funding in a coordinated effort to implement the project. C. A proposed project implementation schedule for the recommendation(s) selected under the provisions of Paragraph 5.d.ii. The schedule shall include: plans and specifications, preparation of bidding documents, supervision of bid openings and bid awards, pre -construction meetings, construction schedules, construction inspection, and record drawings. iii. The Department shall review, comment and/or approve the Preliminary Engineering Report as specified in Paragraph 6 of this Consent Order. The approved Preliminary Engineering Report shall then be considered the Draft Engineering Report Approved for Community Comment. iv. No later than fourteen (14) days after the Department approves the Draft Engineering Report Approved for Community Comment, Leisure Lane shall serve notification to each consumer on the water system. The notification shall specify where the Draft Engineering Report Approved for Community Comment can be reviewed, invite written comments, and schedule a community meeting no later than sixty (60) calendar days after the Department's approval of the Draft Engineering Report Approved for Community Comment. Leisure Lane shall provide the Department with copies of the above notification within ten (10) days of completion. V. Within sixty (60) calendar days of the Department's approval of the Draft Engineering Report Approved for Community Comment, Leisure Lane shall hold a community meeting and record all comments. Leisure Lane shall ensure that the Engineer, a Department representative, and the Leisure Lane system owner are present to answer questions. vi. Within twenty-one, (21) calendar days of the community meeting, Leisure Lane shall ensure that the Engineer submits to the Department a summary of thepertinentverbal and written comments, how they were addressed, and a Revised Draft Engineering Report that incorporates pertinent comments. The Department. shall review, comment on, and/or approve the Revised;Draft Engineering -Report as specified -in Paragraph 6 of this Consent Order until the Department advises Leisure Lane and LEISURE LANE CONSENTS ORDER Page 3 of 6 the Engineer that a Final Engineering Report may be submitted for approval. The conditions and completion dates in the Department approved Final Engineering Report, including the detailed financial plans and the .work plan described in Paragraph 5.d.ii of this Consent Order shall be incorporated by reference into this Consent Order and shall be enforceable as provided by applicable law. viii Within 30 days of completion of the items described in the project implementation schedule of the Final Engineering Report incorporated by reference in Paragraph 5.d.vii; Leisure Lane shall submit record drawings to the Department in accordance with Idaho Code §39-118 and IDAPA 58.01.08.504. e. If Leisure Lane selects POU treatment option as per Paragraph 5.c.ii, Leisure Lane shall complete the following actions within the specified timeframes: i. No later than January 15, 2008, Leisure Lane shall schedule and attend a uranium treatment pre -design meeting with the Department. ii. No later than March 15,.2008, submit signed access agreements for all service connections, in;accordance with' IDAPA 58.01.08.450. iii. No later than May 15, 2008, Leisure Lane shall submit to the Department a complete POU Application Form which includes all information required by IDAPA 58.01.08.450 and as itemized on page two (2) of the POU. treatment application form that shall delineate the steps required to bring Leisure Lane into full compliance with IDAPA 58.01.08. The Department shall review, comment and/or approve the POU treatment application as specked in Paragraph 6 of this Consent Order. iv. Leisure Lane shall implement the POU treatment option in accordance with IDAPA 58.01.08.450.02 and the Department -approved completion date. f. I If Leisure Lane selects the option for interconnection with an existing public water system as per Paragraph 5.c.iii, Leisure Lane shall submit to the Department for approval, no later than December 1, 2007, a letter from that public water system stating that they will be able to provide services to Leisure Lane and the proposed date of interconnection. Leisure Lane shall ensure interconnection and service is completed in accordance with the signed letter of agreement and the Department -approved completion date. LEISURE LANE CONSENT ORDER Page 4 of 6 6. Department Submittal Review Process Unless otherwise set forth specifically. herein, the following document.submittaI and review process (Submittal Review Process) shall be followed regarding submittals required by*tPiis Consent Order. This process shall be followed until the Department approves the document or the document review time frame has expired. a. Within thirty (30) calendar days of receipt of Leisure Lane's submittal, the Department shall 1) notify Leisure Lane in writing the document is approved; 2) notify Leisure Lane in writing of any deficiencies in the document; or, 3) notify Leisure Lane of the Department's extension of the Department's review and comment period. If the Department notifies Leisure Lane of deficiencies in the document, Leisure Lane shall submit a revised document to resolve those deficiencies within thirty (30) calendar days of receipt of the Department's notice. b. The Submittal Review Process shall be repeated until the Department notifies Leisure Lane the document is approved. However, the submittal must meet the Department's approval within sixty (60) days from the due date for the first,submittal of the document, unless the Department provides Leisure Lane with a written extension of the sixty (60) day time frame. Leisure Lane's failure to obtain Department approval of a submittal within such time frames shall constitute a violation of this Consent Order. C. Once the Department approves documents, they shall be incorporated herein and enforceable as a part of this Consent Order. 7. All communications required of Leisure Lane by this Consent Order shall be addressed to: Tiffany Floyd, Regional Drinking Water Manager Department of Environmental Quality Boise Regional Office 1445 N. Orchard Boise, Idaho 83706 8. All notices, reports and submittals required of the Department by this Consent Order shall be addressed to: Douglas Crabtree Leisure Lane Water Association 1927 Leisure Lane Meridian, Idaho 83646 9. This Consent Order shall not in any way relieve Leisure Lane from any obligation to comply with any provision of the Idaho Rules for Public Drinking Water' Systems, or any applicable local, state, or federal laws. LEISURE LANE CONSENT ORDER Page 5 of 6 10. Leisure Lane recognizes that failure to:comply with the terms in this Consent Order may result in district court action seeking specific performance of this Consent Order; assessment of costs and .expenses; -available penalties'under Idaho Code §39- 106; restraining orders; injunctions; attorney fees; and other relief available by statute or rule as the court considers to be just and reasonable under the circumstances. 11. This Consent Order shall retain in.full force and effect'until the Department acknowledges in writing that. the� Consent Order is terminated and that Leisure Lane has fulfilled all r"equirements of this Consent Order. 12. This Consent Order -shall bind Leisure Lane, -its successors and assigns, until terminated" in writing by the Department. 13. Each undersigned representative to this Consent Order certifies that he or she is fully authorized to enter -into the terms and conditions of this Consent Order, and to execute and legally bind such party to this document. 14. The effective date of this Consent Order shall be the date of signature by the Director of the Idaho Department of Environmental Quality. DATED this. L'day of , 2007. By .I Leisure Lane Water Association ti DATED this i day of �, . V , 2007. By: f ( _Y\— , L Toni Hardesty, Director Department of Environmental Quality LEISURE LANE , CONSENT ORDER Page 6 of 6 Civil Survey Consultants, Inc. Glenn K. Bennett, P.L.S. � (208)888312 President 1400 East Watertower Street Fax 888-0323 Suite 100 Timothy A Burgess, P.E. Meridian, Idaho 83642-7786 Vice President December 3, 2007 Doug Crabtree Leisure Lane Water Association 1927 Leisure Lane Meridian, ID 83642 Dear Doug, As requested, I have prepared a conceptual plan and opinion of construction costs to install water and sewer mains to serve the homes on Leisure Lane. I have also prepared a preliminary project cost distribution that shows the cost per parcel. The preliminary opinion of construction costs is based upon recent bids for similar work in the area. Construction costs are very unpredictable, especially with the recent slow down in construction projects, and your actual costs may vary from the amounts shown. I have added a fifteen percent contingency to all of the estimated costs to help account for this. I based the project cost distribution on twelve total possible connections, one of which is a vacant parcel that you indicated could have an additional home on it, one of which is already connected to the city sewer system, and one which is connected to both city water and sewer. I have shown all twelve parcels sharing in the roadway repair costs, eleven parcels sharing in the sewer costs and ten parcels sharing in the water costs. I have enclosed twelve copies of each for your use. Please provide a copy to each home connected to the system. Once everyone has had a chance to review this information I recommend that we schedule a meeting with the City of Meridian to discuss the project and see what they are willing to do to help. We can then meet with the Idaho Department of Environmental Quality to see if they can help with financing the project. Please call me if you have any questions. Sincerely, CAVA, SUkVEY CONSULTANTS, INC. Tim Burgess, PE • -. a Leisure Lane Water Association Water and Sewer Improvements Preliminary Concept Plan Opinion of Construction Costs Item No. Item Description Estimated Unit Unit Item* Quantity Price Total 401.4.1.A.1a 6" AWWA C900, Class 150, PVC Water Main 30 LF $30.00 $900.00 401.4.1.A.1b B" AWWA C900, Class 150, PVC Water Main 1018 LF $35.00 $35,630.00 402.4.1.&1 6' Gate Valve 3 EA 1 $1,800.00 $5,400.00 403.4.1.A1 I Fire Hydrant 3 EA $4,000.00 $12,000.00 404.4.1.A.1a I Water Service Connection 11 EA $1,000.00 $11,000.00 404.4.1.A1b 1" HDPE Water Service Pipe 600 LF $15.00 $9,000.00 2" Main Line Blow Off Assembly 1 EA $2,000.00 $2,000.00 201.0.4.1.A.1'I Mobilization 1 LS $6,000.00 $6,000.00 Subtotal - Water $81,930.00 501.4.1.8.1 8" ASTM D3034 PVC Sewer Main 1045 LF $40.00 $41,800.00 502.4.1.A.1 48" Manhole Type A 5 EA $2,000.00 $10,000.00 502.4.1.F.1 Connect to Existing Manhole 1 EA $500.00 $500.00 504.4.1.A.1 4" ASTM D3034 PVC Sewer Service Line 500 LF $25.00 $12,500.00 504.4.1.D.1 4" Sewer Service Connection To -Main 10 Ea $400.00 $4,000.00 2010.4.1.A.1 Mobilization 1 LS $5,000.00 $5,000.00 Subtotal - Sewer $73,800.00 307.4.1.D.1 Type "C" Gravel Surface Restoration 200 LF $10.00 $2,000.00 801.4.1.A1 4" Thickness 3/4" Minus Crushed Base Gravel 415 CY $20.00 $8,300.00 810.4.1.A:1 2-1/2' Thickness Not plant Mix Pavement 438 Ton $35.00 $15,330.00 2010.4.1.A.1 I Mobilization 1 LS $2,000.00 $2,000.00 Subtotal - Roadway $27,630.00 Subtotal - All Improvements $183,360.00 Preliminary Engineering $3,400.00 Design Engineering $15,000.00 Construction Services $4,600.00 Subtotal Engineering $23,000.00 Contingency @ 15% 15% $30,954.00 Total Project $237,314.00 12/3/2007 • O1 0 HCD � CU CD a CL n 3 p O O 22 ol o O > > •TI 00 m N N O 0 A 00 CU o. °I rn Cn p CD � o m N� C N O � 3 � �: _ N �G `G 3 m N 7 7 d C4 (D 0 D) CD U3 7 > n CDt0O 3 406949 0 CO N CD N -+ VO Cn II CSD ((DD N 40 M N W r N N m co O O O A 002 O O �r 3 m eD CL CAW o 1 0 O 'M C o a C a � CD Ct O O O � � O to! cc'co,co}cOcol�t'�ICIDIQDtOD!CID a �i�� ?O}(ND'GNDIV!Nt�0r.�;�i00t+�P� (A EA iEA fA'EAjfArfA}fA�EAldld/EA!El1EAt: a V V'�Vi. 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X. � a SB�``�—� . - .� rs-� ,,•yam_ zf� Page 1 of 2 0 Tara Green CJ From: Clint Dolsby Sent: Friday, August 08, 2008 9:24 AM To: J SANCHEZ Cc: Tara Green; Bill Nary; Ted Baird; Doug & Denise Crabtree; Allen Garratt; Thomas Barry Subject: FW: DRAFT Respones to Leisure Lane's email FW: City of Meridian Response to Leisure Lane Water Association Ms. Sanchez, Thank you for your response to our letter. I have provided responses to your questions and concerns below. If you have any other questions or clarifications, or would like to present more information to us for review and comment prior to the City Council Meeting August 19th feel free to contact me. Thanks Again Clint Dolsby Acting City Engineer City of Meridian From: J SANCHEZ [mailto:jlsanchez77@msn.com] Sent: Monday, August 04, 2008 5:06 PM To: Clint Dolsby Cc: Tara Green; Bill Nary; Ted Baird; Doug & Denise Crabtree; Allen Garratt Subject: FW: City of Meridian Response to Leisure Lane Water Association Clint, Thank you for your response. I have several questions regarding the information in your letter and am hoping you can offer some clarification. Your letter indicates that Leisure Lane Water Association needs to provide a preliminary design report and cost estimate for the improvements. This has been done and was provided with our letter to Council. Could you please advise what additional detail is required if the information submitted is not sufficient?[Clint Dolsby] You are not obligated to provide additional information to the Public Works Department or Council prior to the Council Meeting August 19th. Our intentions were to present suggestions on additional information that you could provide to the Council at the meeting. This information could include but is not limited to: • Proposed Timeline for designing improvements, constructing improvements, setting up financing, ect. • General outline for financing through a CID or other mechanism such as SRF Funding, bonding, line of credit. At the.meeting we had with staff on July 8, the information from the City Council meeting on May 27 was presented to us and it was indicated that their preference was likely a CID over an LID, but that the Council would need to provide us a final decision. At that time we requested direction on the appropriate next steps for us to take and were advised to submit a letter to the City Council requesting an appointment on their agenda and to include documentation of our situation as well as the preliminary design and cost information. That is what we have done. Are you now advising that there are additional actions we need to complete before approaching Council? [Clint Dolsby] You are welcome to present the information that you have sent to Council on August 19th. The Public Works Department's intention was to provide you with suggestions on additional information you could consider presenting to Council with your letter and backup information sent in July. 8/18/2008 Page 2 of 2 0 • Tara Green in the City Clerk's office had indicated that we were tentatively scheduled on the City Council agenda for August 19, 2008. Is this still the case or has that changed?[Clint Dolsby] I checked and confirmed that you are on the Council Agenda for August 19th. regards, Janet Sanchez Leisure Lane Water Association Subject: City of Meridian Response to Leisure Lane Water Association Date: Fri, 1 Aug 2008 09:54:22 -0600 From: licarib@meridiancity.org . To: jisanchez77@msn.com CC: dolsbyc@meridiancity.org Please seethe attached document. BL for Clint Dolsby, Interim City Engineer City of Meridian Public Works Department 8/18/2008 Page 1 of 2 40 • Tara Green From: Clint Dolsby Sent: Wednesday, July 30, 2008 8:54 AM To: Bill Nary; Ted Baird Cc: Jaycee Holman; Tara Green; Thomas Barry Subject: RE: Leisure Lane.PDF Follow Up Flag: Follow up Flag Status: Green Bill and Ted I would like to set up a meeting with Mrs Sanchez prior to placing this on the council agenda. Based on the the Council meeting where we received direction regarding county subs on May 27th, I could provide her some direction on her issues that were brought up in the letter. • Decision regarding formation of an improvement district - Council was against an LID but said they would entertain a proposal for a CID. • Outline of the process for creating and utilizing the improvement district. This would be something they could get from you or should could hire someone? • Estimate of administrative costs and other fees that will be incurred above the construction costs. Thier consultant would come up with this in their proposal. • Understanding of how allocation of costs will be determined (one home already has sewer and another has sewer and water but will share resurface and hydrant costs) Their consultant would come up with this in their proposal. • Timeline and project plan for creating an improvement district Their consultant would come up with this in their proposal. • Timeline and project plan to complete construction once district is formed Their consultant would come up with this in their proposal. I would like to provide additional direction to Leisure Lane so that they could come to council with a proposal like Meridian Heights is planning on instead of asking for additional council direction. Right now their plan is to come to council with no proposal asking for their direction on how to proceed. How does this plan sound to you? Thanks —Original Message— From: Bill Nary Sent: Tuesday, July 29, 2008 9:46 AM To: Tara. Green; Clint Dolsby; Ted Baird Cc: Jaycee Holman Subject: Re: Leisure Lane.PDF I think this what the council was waiting to see. I think Charlie wanted to discuss at the workshop on the 19th. Can PW be ready with a recomendation by that time? From: Tara Green Sent: Tuesday, July 29, 2008 9:27 AM To: Clint Dolsby; Bill Nary; Ted Baird 8/18/2008 Cc: Jaycee Holman Subject: Leisure Lane.PDF Page 2 of 2 Here is the letter for Leisure Lane. She is anxiously awaiting your phone call :) As of now, I told her it definately wouldn't be on the agenda before the 19th of August but you would confirm or let her know which date. Let me know if I can do anything else to help! Tara 8/18/2008 Page 1 of 2 0 Tara Green 0 From: J SANCHEZ Ulsanchez77@msn.com] Sent: Monday, August 04, 2008 5:06 PM To: Clint Dolsby Cc: Tara Green; Bill Nary; Ted Baird; Doug & Denise Crabtree; Allen Garratt Subject: FW: City of Meridian Response to Leisure Lane Water Association Attachments: Leisure Lane Response Letter.pdf Clint, Thank you for your response. I have several questions regarding the information in your letter and am hoping you can offer some clarification. Your letter indicates that Leisure Lane Water Association needs to provide a preliminary design report and cost estimate for the improvements. This has been done and was provided with our letter to Council. Could you please advise what additional detail is required if the information submitted is not sufficient? At the meeting we had with staff on July 8, the information from the City Council meeting on May 27 was presented to us and it was indicated that their preference was likely a CID over an LID, but that the Council would need to provide us a final decision. At that time we requested direction on the appropriate next steps for us to take and were advised to submit a letter to the City Council requesting an appointment on their agenda and to include documentation of our situation as well as the preliminary design and cost information. That is what we have done. Are you now advising that there are additional actions we need to complete before approaching Council? Tara Green in the City Clerk's office had indicated that we were tentatively scheduled on the City Council agenda for August 19, 2008. Is this still the case or has that changed? regards, Janet Sanchez Leisure Lane Water Association Subject: City of Meridian Response to Leisure Lane Water Association Date: Fri, 1 Aug 2008 09:54:22 -0600 From: licarib@meridiancity.org To: jisanchez77@msn.com CC: dolsbyc@meridiancity.org Please see the attached document. 8/18/2008 Page 2 of 2 BL for Clint Dolsby, Interim City Engineer City of Meridian Public Works Department 8/18/2008 • Leisure Lane Water Association 1929 Leisure Lane Meridian, ID 84646 July 10, 2008 City of Meridian Attn: Mayor de Weerd & Meridian City Council Meridian City Hall 33 E. Idaho Avenue Meridian, ID 83642 RE: Request for city water for residents of Leisure Lane Dear Mayor and Council, CR. t' V� C. I ??0 Ity o 08 Cltd, Q f j, f eco Leisure Lane Water Association is a very small water system that services 10 single family homes located on Leisure Lane. Our community well has been disqualified by DEQ due to high uranium content. We are under DEQ order to implement an alternative solution for our drinking water. The residents of Leisure Lane have agreed that the best long term solution is to convert to the city water system. We have had several discussions with staff from the Public Works and Planning Departments, and recently the City Attorney's office as well, regarding our situation and requirements. We also have a preliminary design and cost estimate generated by Civil Survey Consultants, Inc. The cost is of course quite significant, especially since it must be covered by only 11 single family homeowners. Therefore, we are exploring options for the creation of an LID or CID to facilitate funding for the project. (One home currently has city water and sewer but will share in costs of restoring road after construction and cost of fire hydrants.) There are no zoning, annexation, or development changes requested, only the installation of the required services. At this time we would like to request an appointment on the Agenda of a City Council meeting. We would like to present our request to you for discussion and work with you to form an action plan that will allow us to move forward with implementing a solution. The items we would like to accomplish at the meeting or via the resulting action plan are: ■ Decision regarding formation of an improvement district ■ Outline of the process for creating and utilizing the improvement district ■ Estimate of administrative costs and other fees that will be incurred above the construction costs ■ Understanding of how allocation of costs will be determined (one home already has sewer and another has sewer and water but will share resurface and hydrant costs). ■ Timeline & project plan for creating an improvement district ■ Timeline & project plan to complete construction once district is formed We appreciate your attention in this matter and look forward to your response with the date and time we are scheduled on your agenda. Sincerely, Janet Sanchez g103-,5-qg 1 Doug Erabtree Allen Garratt Attachments: DEQ Disapproval Notice DEQ Consent Order Minutes from meeting with city staff Design and cost estimate by Civil Survey Consultants, Inc. t Notes. from meeting with MeridianIfty staff, July 8, 2008-07-08 • Prepared by: Janet Sanchez Attendees: Caleb Hood — Planning Department Scott Steckline — Public Works Department Clint Dolsby — Public Works Department Ted Baird — City Attorney's Office Doug Crabtree — Leisure Lane resident Allen Garratt — Leisure Lane resident Janet Sanchez — Leisure Lane resident Situation: Community well of Leisure Lane Water Association has been disqualified by DEQ due to high uranium content. Residents of Leisure Lane are seeking access to city water to resolve the issue. Also seeking to establish an improvement district in order to fund the cost of the project. No changes in zoning or additional development is desired. Per Caleb, no major changes would be required for Leisure Lane based on this request for public services. Leisure Lane is a driveway established via easement across each of the properties. The only requirements would be a minimum 20ft width surfaced to accommodate a fire truck and acceptable turn around for a fire truck. Any future requests to sub -divide and develop additional lots would result in a requirement for other improvements. Exception to this is the separate lot owned by 1917 since it currently exists as a separate lot. Input from city regarding LID vs CID: City is not in favor of an LID due to the cost to administer and the impact on the debt capacity of the city. The city would hold full responsibility for an LID, both the debt and collection of payments. City is more open to a CID because the city does not hold all responsibility for the debt and collection is done via county tax assessment. Also allows district to be adjusted to accommodate similar needs in other areas, however this would not affect the Leisure Lane timeline or cost. Questions: • The CID statute (Title 50, Chapter 31), section 50-3102 (2) states: "Community infrastructure excludes public improvements fronting individual single family residential lots." • Initial response from the city is that this would include items like curb, etc, but that infrastructure such as water and sewer lines would not be excluded. ■ Can we get an estimate of what the admin and other costs would be if an LID or CID is used? ■ Would allocation of costs to individual home owners be done on a prorated basis based on benefit? i.e. adjust if a property was already connected to water and/or sewer. ■ If a property were to subdivide in the future would the assessment for the CID be divided amongst the new lots or remain with the original home? ■ Can a homeowner install their own lines to connect their sewer and water to the city lines? • Per Scott, this is acceptable as long as the work meets city requirements. If someone other than the homeowner does the work they must be licensed with the city. Next Steps: Leisure Lane residents to submit request for appointment on agenda of city council to discuss the situation and possibility of creating an improvement district. Include: ■ summary of situation ■ DEQ order ■ Request for estimate of admin costs ■ Information on design and cost generated by Tim Burgess � NN STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY 1445 North Orchard • Boise, Idaho 83706 • (208) 373-0550 April 25, 2007 Douglas or Denise Crabtree Leisure Lane 1927 Leisure Ln. Meridian, ID 83642 C.L. "Butch" Otter, Governor Toni Hardesty, Director Certified mail no:70041350000283081240 Re: Disapproval of the Leisure Lane Water System Dear Mr. or Ms. Crabtree: A review of our records indicates that the Leisure Lane Water System has continued to exceed the Maximum Contaminant Level (MCL) for Uranium, in accordance with IDAPA 58.01.08.050. Because of this, the Leisure Lane System has been Disapproved. A Public Notice shall be issued to notify the customers of Leisure Lane that this public water --- system has been disapproved. This requirement is in addition to, but may be included with, any public notification requirement for the exceedance of Uranium, in accordance with IDAPA 58.01.08.007.07. A consent order will be written and agreed to with Leisure Lane. The consent order will establish time lines that the water system must meet in order to return to compliance and remove .the disapproval status. If you have any questions, please contact me at (208) 373-0564 or via e-mail at Ti ffany. F loydna.deq. Idaho. goy. Sincerely, Tiffa o Regional dministrative and Drinking Water Manager cc: Jerry Davis, Central District Health Department Jerri Henry, Drinking Water Enforcement Coordinator File 1 DW Corresp. Reading File si STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY 1410 North Hilton • Boise, Idaho 83706 • (208) 373-0502 _ July 31, 2007 Douglas Crabtree Leisure Lane Water Association 1927 Leisure Lane Meridian, Idaho 83646 N* C.L. 'Butch" Otter, Governor Toni Hardesty, Director CERTIFIED MAIL: RETURN RECEIPT REQUESTED RE: Executed Consent Order for Leisure Lane Water Association, PWS#: ID4010087 Dear Mr. Crabtree: Enclosed is a fully executed copy of the Consent Order (CO) signed by Idaho Department of Environmental Quality's Director, Toni -Hardesty. The staff at the Boise regional office will be tracking compliance with the deadlines set forth in the CO. Please send required communications to: Tiffany Floyd, Regional Drinking Water Manager Department of Environmental Quality Boise Regional Office 1445 N. Orchard Boise, Idaho 83706 Thank you for working with the Department to resolve these issues. Sincerely, Barry N. Burnell Water Quality Division Administrator BNB:jt Enclosure c: Stephanie Ebright, Deputy Attorney General Pete Wagner, Boise Regional Office Tiffany .Floyd, . B.oise:Regional Office . : Brandon Lowder, Boise Regional Office File COF ����r9 _� CO) AUG 0 2 2007 ENVIRON RNENT OF Sol. -3E REGIONAL OFFj^E IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY In the matter of: ) CONSENT ORDER Leisure Lane Water Association ) Idaho Code § 39-108 1. Pursuant to the Idaho Environmental Protection and Health Act, Idaho Code §§ 39-101 through 39-130, the Idaho Department of Environmental Quality (Department) enters into this Consent Order with Leisure Lane Water Association (Leisure Lane). Leisure Lane owns and/or operates a community public water system, PWS 4010087, which serves 10 connections and approximately 32 persons on a daily basis in Meridian, Ada County, Idaho. 2. Quarterly samples taken from Leisure Lane's drinking water system in 2005 and 2006 consistently exceeded the uranium maximum contaminant level (MCL) of 30 ug/L, specified in 40 CFR 141.66, incorporated by reference in the Idaho Rules for Public Drinking Water Systems, IDAPA 58.01.08.050. 3. By letter dated April 25, 2007, the Department of Environmental Quality, Boise Regional Office notified Leisure Lane that the system was disapproved due to exceedances of the uranium Maximum Contaminant Level (MCL). 4. The Department requested that Leisure Lane meet with the Department in a compliance conference to enter into a Consent Order. A compliance conference was held on May 22, 2007. 5. Leisure Lane hereby agrees to perform the following actions in the time periods set forth in order to achieve compliance with Idaho Rules for Public Drinking Water Systems, IDAPA 58.01.08: a. Public Notice. Effective immediately, Leisure Lane shall provide quarterly public notice concerning Department disapproval of the water system, exceedances of the MCL for uranium and the health effects related to these exceedances, in accordance with IDAPA 58.01.08.150, to each residence on the system by mail or hand delivery. i. Leisure Lane shall continue to provide quarterly public notice until such time as the Department notifies Leisure Lane in writing that quarterly notice is no longer required. ii. Leisure Lane shall provide the Department with proof of each quarterly notification via the Department's supplied notification form and a copy of each quarterly notification within ten (10) days of LEISURE LANE CONSENT ORDER Page 1 of 6 b. A funding plan to implement the recommendation selected under the provisions of Paragraph 5.d.ii. This plan shall include, but may not be limited to, the amount of funding needed, sources of funding, procedures and program requirements to secure funding from those sources, and a schedule with milestones to obtain all funding in a coordinated effort to implement the project. C. A proposed project implementation schedule for the recommendation(s) selected under the provisions of Paragraph 5.d.ii. The schedule shall include: plans and specifications, preparation of bidding documents, supervision of bid openings and bid awards, pre -construction meetings, construction schedules, construction inspection, and record drawings. iii. The Department shall review, comment and/or approve the Preliminary Engineering Report as specified in Paragraph 6 of this Consent Order. The approved Preliminary Engineering Report shall then be considered the Draft Engineering Report Approved for Community Comment. iv. No later than fourteen (14) days after the Department approves the Draft Engineering Report Approved for Community Comment, Leisure Lane shall serve notification to each consumer on the water system. The notification shall specify where the Draft Engineering Report Approved for Community Comment can be reviewed, invite written comments, and schedule a community meeting no later than sixty (60) calendar days after the Department's approval of the Draft Engineering Report Approved for Community Comment. Leisure Lane shall provide the Department with copies of the above notification within ten (10) days of completion. V. Within sixty (60) calendar days of the Department's approval of the Draft Engineering Report Approved for Community Comment, Leisure Lane shall hold a community meeting and record all comments. Leisure Lane shall ensure that the Engineer, a Department representative, and the Leisure Lane system owner are present to answer questions. vi. Within twenty-one (21) calendar days of the community meeting, Leisure Lane shall ensure that the Engineer submits to the Department a summary of the pertinent verbal and written comments, how they were addressed, and a Revised Draft Engineering Report that incorporates pertinent comments. The Department shall review, comment on, and/or approve the Revised Draft Engineering Report as specified in Paragraph 6 of this Consent Order until the Department advises Leisure Lane and LEISURE LANE CONSENT ORDER Page 3 of 6 0 (1�p C5 6. Department Submittal Review'Process Unless otherwise set forth specifically herein, the following document submittal and review process (Submittal Review Process) shall be followed regarding submittals required by this Consent Order. This process shall be followed until the Department approves the document or the document review time frame has expired. a. Within thirty (30) calendar- days of receipt of Leisure Lane's submittal, the Department shall 1) notify Leisure Lane in writing the document is approved; 2) notify Leisure Lane in writing of any deficiencies in the document; or, 3) notify Leisure Lane of the Department's extension of the Department's review and comment period. If the Department notifies Leisure Lane of deficiencies in the document, Leisure Lane shall submit a revised document to resolve those deficiencies within thirty (30) calendar days of receipt of the Department's notice. b. The Submittal Review Process shall be repeated until the Department notifies Leisure Lane the document is approved. However, the submittal must meet the Department's approval within sixty (60) days from the due date for the first. submittal of the document, unless the Department provides Leisure Lane with a written extension of the sixty (60) day time frame. Leisure Lane's failure to obtain Department approval of a submittal within such time frames shall constitute a violation of this Consent Order. C. Once the Department approves documents, they shall be incorporated herein and enforceable as a part of this Consent Order. 7. All communications required of Leisure Lane by this Consent Order shall be addressed to: Tiffany Floyd, Regional Drinking Water Manager Department of Environmental Quality Boise Regional Office 1445 N. Orchard Boise, Idaho 83706 8. All notices, reports and submittal;; required of the Department by this Consent Order shall be addressed to: Douglas Crabtree Leisure Lane Water Association 1927 Leisure Lane Meridian, Idaho 83646 9. This Consent Order shall not in any way relieve Leisure Lane from any obligation to comply with any provision of the Idaho Rules for Public Drinking Water Systems, or any applicable local, state, or federal laws. LEISURE LANE CONSENT ORDER Page 5 of 6 • 0 Glenn K. Bennett, P.L.S. Civil Survey Consultants, Inc. (208)888-4312 President 1400 East Watertower Street Fax 888-032.3 Suite 100 Timothy A. Burgess, P.E. Meridian, Idaho 83642-7786 Vice President December 3, 2007 Doug Crabtree Leisure Lane Water Association 1927 Leisure Lane Meridian, ID 83642 Dear Doug, As requested, I have prepared a conceptual plan and opinion of construction costs to install water and sewer mains to serve the homes on Leisure Lane. I have also prepared a preliminary project cost distribution that shows the cost per parcel. The preliminary opinion of construction costs is based upon recent bids for similar work in the area. Construction costs are very unpredictable, especially with the recent slow down in construction projects, and your actual costs may vary from the amounts shown. I have added a fifteen percent contingency to all of the estimated costs to help account for this. I based the project cost distribution on twelve total possible connections, one of which is a vacant parcel that you indicated could have an additional home on it, one of which is already connected to the city sewer system, and one which is connected to both city water and sewer. I have shown all twelve parcels sharing in the roadway repair costs, eleven parcels sharing in the sewer costs and ten parcels sharing in the water costs. I have enclosed twelve copies of each for your use. Please provide a copy to each home connected to the system. Once everyone has had a chance to review this information I recommend that we schedule a meeting with the City of Meridian to discuss the project and see what they are willing to do to help. We can then meet with the Idaho Department of Environmental Quality to see if they can help with financing the project. Please call me if you have any questions. Sincerely, CIVIL SURVEY CONSULTANTS, INC. Tim Burgess, PE Leisure Lane Water Association Water and Sewer Improvements Preliminary Concept Plan Opinion of Construction Costs Item No. Item Description Estimated Unit Unit Item Quantity Price Total 401.4.1.A.1a 6" AWWA C900, Class 150, PVC Water Main 30 LF $30.00 $900.00 401.4.1.A.1b 8" AWWA C900, Class 150, PVC Water Main 1018 LF $35.00 $35,630.00 402.4.1.A.1 6' Gate Valve 3 EA $1,800.00 $5,400.00 403.4.1.A.1 Fire Hydrant 3 EA $4,000.00 $12,000.00 404.4.1.A.1a Water Service Connection 11 EA $1,000.00 $11,000.00 404.4.1.A.1b 1" HDPE Water Service Pipe 600 LF $15.00 $9,000.00 2" Main Line Blow Off Assembly 1 EA $2,000.00 $2,000.00 2010.4.1.A.1 _ Mobilization 1 LS $6,000.00 $6,000.00 Subtotal - Water $81,930.00 501.4.1.B.1 8" ASTM D3034 PVC Sewer Main 1045 LF $40.00 $41,800.00 502.4.1.A.1 48" Manhole Type A 5 EA $2,000.00 $10,000.00 502.4.1.F.1 Connect to Existing Manhole 1 EA $500.00 $500.00 504.4.1.A.1 4" ASTM D3034 PVC Sewer Service Line 500 LF $25.00 $12,500.00 504.4.1.D.1 4" Sewer Service Connection To•Main 10 Ea $400.00 $4,000.00 2010.4.1.A.1 Mobilization 1 LS $5,000.00 $5,000.00 Subtotal - Sewer $73,800.00 307.4.1.D.1 Type "C" Gravel Surface Restoration 200 LF $10.00 $2,000.00 801.4.1.A.1 4" Thickness 3/4" Minus Crushed Base Gravel 415 CY $20.00 $8,300.00 810.4.1.A:1 2-1/2' Thickness Hot plant Mix Pavement 438 Ton $35.00 $15,330.00 2010.4.1.A.1 Mobilization 1 LS $2,000.00 $2,000.00 Subtotal - Roadway $27,630.00 Subtotal - All Improvements $183,360.00 Preliminary Engineering $3,400.00 Design Engineering _ _ $15,000.00 Construction Services $4,600.00 Subtotal Engineering $23,000.00 Contingency @ 1.5% 15% $30,954.00 Total Project $237,314.00 12/3/2007 O O = �0_:� ea �0 a n H O QC Q CLv L C O :3 SO Rim Cd a. 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C O N EA EA 69 C i0 N C •` 0) C) C_ C > O OIQ M WW o N m m aa) v °- 0 0 N N L ! r a Cn rn � c c Qa C .M (o � (D a) .r C) M a) ,6 O (n0 0 0 C6 p0 O as N N a II a N N NO O W U c C C 0.9 p = U (D ` C N C r - U U o U C -0,0 m am ; a? v ca a) E.9 W W cu H a) N 00 w August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 5-C REQUEST Enterprise Fund Rate Model Presentation AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ID HO Pub 'c Enterprise [Fund Rate Model Presentation QIrr cy Licari ie Glenn b Field t Dolsby e Radek Clinton :y Crane Squires Rate iVlodel Assum�ptic Rate Rec-o �- Rate Forec�� Rate St�ruct�� r Conclusion Open DisGu Agenda Fnputs and Approach ani, a_ cts Fubiic \1 tVorRs Oepartem nt Mention you provided to them the Rate portion of July 141h Presentation and the Minutes from that Meeting as a reminder of what was presented and discussed at that meeting in an effort to minimize redundancy in this presentation. 3 E y Contr byRng Fa4 .- Local, Regional, economy impact Reduction in u,til Reduction in wa revenues :- Reimbursement Initial Payofif �raymenis rn I,ncre.ased cap impacted reve Rising cost of DI.Kli IIFI Intel Increasing reg coM11tinue to im � 1 �a1 changes in & expenses acted revenues iption I impacted Policy spending over a short period �s & e> epe.nses Aal construction Rates ,o y require encs will a future elenses Eyy Our financial position has been influenced by many contributing factors: );,Energy Price Volatility Impact Expenses ➢Rapid Growth Over Short Period Impacted Revenues & Expenses ➢Significant Recent Capital Spending ➢Local, Regional, and National Changes in Economy Impact Revenues & Expenses (develop assessments, interest rates, etc.) ➢Reduction in Rates Impacted Revenues ➢Reduction in Water Consumption Impacted Revenues ➢Increasing Regulatory Requirements Will Continue to Impact Future Expenses ➢Rising Cost of Capital Construction MAY NOT SAY THIS HERE: Despite only a very modest increase in our base budget (0.3%) and a substantial reduction in our enhancement requests over last year (27%), the EFB is projected to fall to $3M by the end of the; FY09. 4 • a� Enterprise Fund Balance History $50,000,000 $45,000,000 — — — — — — -- — - $40,000,000 ---- -- -------- -- $35,000,000 ------------ ---- $30,000,000 --------------- ----� $25,000,000 $20,000,000 $15,000,000 Incl. $10,000,000 — — — — — — --Res —$10:2M ---no Res $5,000,000 — — — — — — -- —$6.2M=with Reser., $0- 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Public Work, D,p,nmen[ Current projection for FY08 EFB is $10.2M with no reserve or $6.2 with a $4M Operating Reserve. The FY09 EFB Projection is estimated at just under $3.4M but includes a $4M Operating Reserve. 5 Future Needs & Projections Water Depart ent 5 -Year Cost Projection: $1�..9M Wastewater D partment 5 -Year Cost Projection: $3'6.2�M � Some Drivers: Increasing and more string nt regulations o Infrastructur Repair and Replace.me:nt Increased Sy to owledge .- New Technol gical Ad a ce. a is Growth-Re.lat d I ves n s Water Department ➢Well Reconstruction & Rehab ➢Regulatory Response ➢Fire Flow Requirements ➢New Water Quality Requirements ➢New constituents and lower limits ➢Ur & Others ➢Alternative Source Reconciliation & Develop. ➢Intertie Connectivity ➢Conjunctive Management ➢Water Rights Issues ➢Aquifer Characterization Studies ➢Aquifer Storage & Recovery ➢Existing Infrastructure Replacements ➢Growth -Related Investments ➢Future Needs Studies & Rights Acquisition ➢New Well Construction Wastewater Department ➢Regulatory Response ➢Water Quality - new constituents and lower limits ➢Phosphorus = Between $15M and $35M in 5-10 years ➢Nitrogen = Unknown ➢Other Nutrients = Unknown ➢Water Reuse ➢Aquifer Storage ➢Inflow and Infiltration (I & I) ➢Odor Control ➢Master Planning and Infrastructure Planning ➢Existing Infrastructure Replacement ➢Growth -Related Investments ➢Plant expansions 6 I nn ���� e � �aC�� ��� � � � • •� ••'� ... �. Pudic �/ ao.k, oeye.c�:.moi R� 0 E�x�istingRate Model: O,ne year model Cannot predict or needs Development of Multi Separates Wafter 1 Separates Water Separates WW . Allows Variability Includes Persenn Projects results a MuI i -Year Rate Projection Model fiutu_rmp,acts or r Rate Projection Model: Wastewater Utilities atiens from Water Capital ions from WW Capital & I flatie ary Factors eVe. 6 years Publlt ,Really hammer home the point on the I -year model: Like driving with your head facing downward on the road. By the time you realize there is a problem, it is already upon you. Needed a way to look up, to see down the road and identify early impending problems. This model gives us a dashboard of information that will allow us to respond now to future challenges and will help to L _,bring stability in the application of rates. (rate stability) g Inclwdes all FY09 No Operational R . No Capital Transf No Depreciation F No Rectulatory Cc Remaining Cash 0 Year Rate lien Model dl ussed needs S10,OD0,000 $5.000.000 --------------------------------------------------------- ($5,000.000) -------.......................................... ($10.000,000) ----------------------------------------........ ... -- —($15($15,000,000) ,000.000) ------------------------------------------------------------- ($20.0D0,060) M-- —.- _ _ -- ---- --.. $8.00 $7.00 $6.00 $3.04 $5.00 $4.00 — — $3.00 $2.00 ! 4 n-} '. ?. 7,3 $1.00 $0.00 Water Sewer Usage $1.39 $3.04 Base $4.04 $4.74 � {lit m1Ata• 'i P„c0< warts oepaam<ne Explain that if you look only at FY09 — everything looks OK. Applying the rate projection model to our current business model results in some telling predictions. !This necessitates the need to make modifications now to avoid financial instability. WATER & WASTEWATER COM BINDED CASH POSITION OVER TIME FOR SCENARIO 1 2009 2010 2011 2012 2013 2014 Warr $4,547,698 $4,168,213 53,385,350 $2,623,219 $1,561,435 S 1,663,959 Wmimatw S2,779,440 $5,352 (54,833,799) (58,973,894) ($12,715,967) ($15,979,198) TOTAL EFB $7,327,137 $4,173,565 ($1,448,449) (56,350,675) ($11,154,532) (514,315,239) 9 10 Multi -Year Rate 'Model Assum, ptons: Population Growt Factor = 3% Personnel Growt Factor = 3% . Construction Cos Inflator = 4.04% (5 -my r &gNR) Public \J WerYe DePertm.:nr ENR = Engineering News Record, McGraw Hill Publishing 11 • Multi -Year Rate Projection Model In �.0#►s: OperatingReserve Water: $2Mrj Wastewater: $2IVI Capital Trans:fe� . Water: $1..4M to $1.7M Wastewater: $�.5 to $4.5M Depreciation Fiprcing: Straight Line Total Asset Va'ue Water: $80 Wastewater•. -125M . Infras'tructur Service Life = 75 years Annum Financ ng = 1/75t" of Total Asset Value Water: $1.1 M Wastewate $1.7M Reg latory Rese.ry = No e POW 4 Types of Depreciation Financing Approaches: 1) Ignore It or Do Nothing 2) Straight Line = TAV/Ser Life = Annual Budget 3) Tiered = Group Assets into classes based on service life and calculate 4) Specific = Each Asset is assigned its own service life and all are calculated RY.CO,MIENDATIO\: Devreeivmnlro lvlLmnl CanbUv A�.vmomm Tot. Yalue Yea of im ti Web 3123,000,000 30 S2,SW,M.00 S263.000,000 S265M.".0 313500,000.0 SO SS,J00,000.00 ALTERNATE' o«el,mnlno lnnamm c.he-uo A avmwbv: TaL A++. \'alae Yean of sa } Tia I S 4 A+ w,le ' sao.o6o,000 ' 3 31,066,x00.00 58.000.000.0 We9cvaly 3123,000,000 ]S 51,666,250.00 512500,000.0 01 Multi- ear Rate Projection Model Approach: Model includes all FY09 enhancements in proposed Budget Utilizes a JIT capital financing strategy . 111anticipate current revenue needs based on future operational, capital, and depreciation needs Im-1- Capital needs will increase with increased system knowledge, new regula ory require a ts, revised infrastructure capital p ans & upgrades, a c. Note: The JIT Capita] Financing Strategy reduced the net I -year impact by about $4.2M 13 Rate Model Results PW Recommendation $8.00 $7.00 $0.00 $5.00 7 $1.39 $4.00 .' $9.00 $2.00 $4.04 $1.00 $1.72 - o Water Usage OWater Base % Difference a Sewer Usaye $5.01 $15.16 $4.85 aSewerBase -- $0.97 �� t]urent Roposed $Offererce ] Water tba9e 1 $1.39 1 $1.72 $0.33 ] Water Base 1 $1:04 1 $5.01 $0.97 $14.00 Current $12.00 $ Difference % Difference a Sewer Usaye $10.00 $15.16 $4.85 aSewerBase $8.00 $6.00 $3.04 $31.79 $11.85 S4.00 Total Monthly Bill $2.00 $50.58 $15.48 44.10% $0.00 Assumes average use of 8k for WA & 5k for WW Wrrenl Reposed $Oaference o Sewer lba9e $3.04 $4.85 $1.81 a Sewer Base E4.74 $7.56 $2.62 Q % '�`//m�"i7��t1� ��ry� atii'aum OE � '+fes '• public N�rta Departm: nt 14 Current Proposed $ Difference % Difference Average Family Water $15.16 $18.79 $3.63 23.91% Average Family Sewer $19.94 $31.79 $11.85 59.44% Total Monthly Bill $35.10 $50.58 $15.48 44.10% Assumes average use of 8k for WA & 5k for WW 14 Rate Mod = 1 Results PW Recommendation `{Iii IIIIAN'- Putillc ao.vs.nevenme�e While it is Generally OK to run your remaining cash down a bit (because you have a depreciation and operational reserve), doing so compromises you ability to continue under a PAYGO policy. To facilitate PAYGO under this scenario, you will have to continue to increase the rates annually over the next several years to build up enough cash to satisfy your fiscal needs. Safety Nets: 1) Eliminate the annual CTP Transfer 2) Postpone the annual Depreciation Set Aside 3) Dip into Operational Reserve 15 Remaining Cash $8.000,000 ------------------- $7:000:000 -- ----------------- $6,000,000 $5:000:000 -- -- -------------- $4,000,000 — — — – $3,000,000 — — — — — - • $2,000,000 .---------- - -------- $1,000,000 ------------ $0 2009 1 2010 1 2011 1 2012 1 2013 1 2014 Water $5,647,698 $3,401,213 $2,685,340 $2,025,208 $1,101,484 $1,379,209 Wastewater $7,029,440 1 $4.932,852 $2,902,526 $1,706,521 $1,047,860 $1,011,544 `{Iii IIIIAN'- Putillc ao.vs.nevenme�e While it is Generally OK to run your remaining cash down a bit (because you have a depreciation and operational reserve), doing so compromises you ability to continue under a PAYGO policy. To facilitate PAYGO under this scenario, you will have to continue to increase the rates annually over the next several years to build up enough cash to satisfy your fiscal needs. Safety Nets: 1) Eliminate the annual CTP Transfer 2) Postpone the annual Depreciation Set Aside 3) Dip into Operational Reserve 15 Rate MROME I IR.esults PWRecommendation What Rate Would Include: Includes All Water and Wasltewater F A Enhancements in Proposed Budget Dedicated 6 -Month Operatlional Reserve fo.r Both Water and Wastewa er Dedicated Capital Transfer far Both Water and Wastewater Capital Construction A Dedicated, Accruing Depreciation Reserve For Water and Wastewater beginni'ng i'n FY10 .- Does No Include: Regulatory Compfianc Dollars to Finanee Impending Regu ato R quirem n s � public Works. Mpxrtment ,' 16 Rate Reciommenda iron: It In Perspective Average Monthly Utility Bills $120.00 $100.00 ia.,.,,,_pfi.a rim nt $100.00 587:00— — — — — — — — — — — — L�fl/(!]!llHll{luiiLstauul'LiA o $80.00 $76.00- r $60.00- 0 60.00 c $40.00 $35.00 $35.00 $35.00 $31.79 $18.79BulJ $20.00 _ $0.00 yy .%Mafflecmg,ti�r onIl.a/.^OL1h P01i The Public Works Department provides essential life -safety services. Now they may not be as glamorously recognized as by sirens and lights, but consider what our community would be like without drinking water or sewer treatment. This chart graphically depicts the average cost for utilities that our customers bear. Many of these utilities are non-essential or discretionary in nature. We believe that water and sewer service is essential. But the chart captures what customers are willing to pay for non-essential services. I EXPLAIN !As you can see, our water and sewer services are still, by far, among the best value for the service. Our residents currently pay about 1/5th of a penny for a gallon of water and about 1/3rd of a penny for 1 gallon of sewage treatment. This is phenomenally lower that the cost of a gallon of gas, a gallon of milk, or even a gallon of bottled water. Consider, if we charged what bottled water companies did for water, our average customer bill would be $8,000/mo. i - �J 18 `{tl' 1II 11AN� W-k.,Depne —t 19 M - - � o Period Rate Increase 1 Rates vs Revenues Over Time: Water $0 60.0% $7,000,000 $1,491,299 3 16.65% $2,953,641 -0--Period Rate Increase 4 12.55% $4,387,658 50.0% 5 50.0% f Reeenue Loss for Period $5,793,969 $5,793,969 $6,000,000 $5,000,000 40.0% CO ,387,658 H $4;000,000 m io 30.0% tY 25.0% $2,953,641 $3,000,000 20.0% 16.7% $2,000,000 $1,491,299 12.6% 0.0% 10.0% $1,000,000 0.0% $0��i I$0 1 2 3 4 5 Years �: (lcR1D1AN Werke Department REPHRASE: Failure to adjust rates in a timely manner may disrupt the ability to cover -losses in the future. Assume a 50% rate increase is needed today. This graph shows the impact on Water Revenues when distributing the rate increase over time. The further out the rate adjustment is made, the larger the loss of revenues over that time period. EXPLAIN. As an example, a 50% rate increase needed now, but distributed over a 5 year period at 10% per year (red line) would equate to a total revenue loss in the Water Department of $5,793,969 for the five-year period. WATER: Period Period Rate Increase 1 50% $0 2 25% $1,491,299 3 16.65% $2,953,641 4 12.55% $4,387,658 5 10% $5,793,969 Revenue Loss for Period 20 A very similar relationship exists in the Wastewater Department. Again, the further out the rate adjustment is made, the larger the loss of revenues over that time period. EXPLAIN. Here, a 50% rate increase needed now, but distributed over a 5 year period at 10% per year (red line) would equate to a total revenue loss in the Wastewater Department of $8,089,692 for the five-year period. WASTEWATER: Period Period Rate Increase Revenue Loss for Period 1 50 Rates vs Revenues Over Time: Wastewater $0 2 25 60.0% $9,000,000 3 --s—Period Rate Increase $8,089,692 $4,123,952 4 12.5 $6,126,164 0 50.0 /0 0—�Re�enue Loss for Period 50.0 /o $8,000,000 $7,000,000 40.0% $6,126,164 $6,000,000 H N O $5,000,000 W 30.0% 7 25.0% $4,123,952 $4,000,000 y m 20.0% $3,000,000 0: 16.7% $2,082,197 12.6% 0.01 $2,000,000 10.0% $1,000,000 $0 0:0% $0 lk 1 2 3 4 5 Years ` { t iJP\,11)1aN1 World O'P"tM"' A very similar relationship exists in the Wastewater Department. Again, the further out the rate adjustment is made, the larger the loss of revenues over that time period. EXPLAIN. Here, a 50% rate increase needed now, but distributed over a 5 year period at 10% per year (red line) would equate to a total revenue loss in the Wastewater Department of $8,089,692 for the five-year period. WASTEWATER: Period Period Rate Increase Revenue Loss for Period 1 50 $0 2 25 $2,082,191 3 16.6 $4,123,952 4 12.5 $6,126,164 5 10 $8,089,692 21 100 90 80 70 —60 y 50 m W 40 30 20 10 0 Rate Equivalents O Equkelent Period Increase Ofquhalent Increase for Total Period - — — — — — — - 72 35 56 22 50 50 6 13 50 s9 21 4 25 5 7 17 13 10 1 2 3 4 5 Years Pabilc �/ Worhe DeOartmint This graph shows the impact of delaying rate adjustments over time. Here, a 50% adjustment needed to balance the budget over a five-year period taken in the first year is compared with delaying that same increase over time. If that 50% increase is taken over two years, the rate for each of the two years would not be 25%, but rather 28% to make up for the loss previously described. If that 50% increase is taken over 3 years, then the rate would need to be 21 % for each of the three years, and so on. The combined total for the rate over the period ends up being higher than if taken all in one year. (EXPLAIN). 22 9 Remaining Cash Remaining Cash 57=.me b.me.me Sf,00pme ` � Sf.me.m0 b,00o.m0 S3.m0,000 b si,mo.mo Is�AOD,00o) Graph A Graph B Notes: All inputs and assume ions are identical Graph A: Implement full Ra djusment i 2©U9 Graph B: ©is ribute Rate Adjust en eve Iy osier 3 years 23 Rate For = casting: Remaining Cash Remaining Cash b.000aoo bA — — -- — — — — _ _ — M.M 00 sa,000,000 sa.000.aoo $3.00.00 bAW.M b.m0000 v-- -----------__ si.aoo.aoo si.000,000 ---- --- -- - _ _ so Graph B All inputs and assumptio s are iden ical Graph A: Impleme t full Rate Adjust en in ?AU9 Graph B: Implement full Rate Adjust e t in 2UU9 and a 5% i crease eve y year the eafter 24 0 Restructuring eer Publlc Worts Depart m: nr 25 0 • Explain Chart & Graph Average Annual Usage is: 8,000 gallons for Water 5,000 gallons for Sewer 26 OPTION 1: Water Sewer Combined Current Fee New Fee % T/ j Current Fee New Fee % T/ j_ Current Fee New Fee % T/ j Current Rate Structure Base {Fixed) Usage (Variable) Monthly Usage Monthly Bill Calculated Revenue .$4.04 $5.01 24% $4.74 $7.56 59% 8.78 $12.57 43% $1.39 $1.72 24% $3.04 $4.85 59% $4.43 1 $6.57 48% 11.12 13.76 24% 15.20 24.25 59% 26.32 $38.01 44% $15.16 $18.77 24% $19.94 $31.81 59% $35.10 -1 $50.58 44% $5,631,000.00 $9,543,000.00 $15,174,000.00 Base Revenue $1,503 000.00 27% $2,268,000.00124% $3 771 000:00 25% Usage Revenue Personnel Expenses Operating Expenses $4 128 000.00 73% $7275,000.00. 76% 11 403 000.00 75% 60%Base 40% Usage 60% Base 40% Usage 60% Base 40% Usage 100%.Usage 100% Usage 100% Usa e CIP Transfer De reciation Expense 100% Usage 100% Usage 100% Usage 100% Usage 100% Usage 100% Usage Income Distribution (Avg. Mo. Bill) ease Income $12.57 25% Inc=me ,:2 tr1 `; III II )pAN� Public Wertre Oepar ont Explain Chart & Graph Average Annual Usage is: 8,000 gallons for Water 5,000 gallons for Sewer 26 OPTION 2: Per Coverage Only Base (Fixed) Water Le �I Le' UIc 4JIJ I1,F-ra I OPTION 1: Sewer Water Combined Sower Current Fee New.Fee % /j Current Fee Now Fee %j/j. Current Fee New Fee Combined $4.0458:25 .104% 14.74 $11.OB ..134% 18.78 $19.34 120% Currant Rata Sbucture Current Fee, New Fee %j/j Currant Fee New Fee %j/) Current Fee New Fee %j/1 Income Distribution Base (Fixed) $4.04 .01 24% $4.74 17.58 59% 12.57 43% (Avg. Mo. Bill) Usage (Variable) E7.3B 7.72 24% $3:04 4.85 50% $ 50% 13 11 Monthly Usage 111.12 $13:78 24% 115.20 12425 58% 138.01. �32 44% mae ercomo Monthly Bill Et6.18 f18.77 20% f19.&3 131.81 59% (50.68 44% 31267 Calculated Revenue 100%81ise 831000.00 100% Base 5.13000.00 100%U 100%Uea a 100%Use 15174000.00 100%Use-e 100%Usae 100%Use Si 25% Base Revenue $1,503 000:00 27% 288000.00 24% $3771 00000 25% usage Revenue 728000.00 73% 7275000.00 78%. $11403000. 75% K' Peroonnel Expenses' 80%Base 40%Uee-- BOSS Base 40%Use 80%Base 40%Usa a Oparesng Expenses 100%U--- 100%Use a 100%Use CIP Transfer 100%Uae 100%U6 100%Use De reciatbn. Expense 700%2111.2 100%Usage Income Distributl n (Avg. Mo. Bill) eve 310.1. sex ge OPTION 3: Water Be-, Combined Por80ps Coverage Current Fee New . Fee %j/j Current Fee New Fee %j/j Current Fee New Fee %T/j Income Distribution Base (Fixed) $4.04 $73.88 238% $4.74 $18.86 25t1% 58.78 130.52 248% (Avg. Mo. Bill) Usage (Variable) $1.38 $0.84 -54%. 53.04 12.89 -2%. $4.43 13.03 -18% Monthly Use $11.12 $5.11 -54% $15.20 114.85 - -2% 120.32 520A8 -24% Monthly Bill $16.16 $18.77 24% $19.94 131.81 SB% 535.10 55058 44% Calculated Revenue : .56831000.to fB 543000.00 $16174000.00 ^� Base Revenue $4 088 878.00 73% S5 057 351.00 53% 19158 230.00 80% 4]0.62 Usage Revenue $1532121.00 27% $4485848.00 47%. 58077770.00 40% 6oX Is.Expenses 700%Baa9 100%KE 100%Bebe Operating Expanses 100% Base 100%88-0 100%Base CIP Transfer 100%Uae a 100%Usa a 700%'Use Depreciation Expense loo%usage loo%u 100% usage OPTION 2: Per Coverage Only Base (Fixed) Water Sewer Combined Current Fee New.Fee % /j Current Fee Now Fee %j/j. Current Fee New Fee %j/j $4.0458:25 .104% 14.74 $11.OB ..134% 18.78 $19.34 120% Usage (Variable) 1.38 1.31 S% 3.00 .14 38% :43 .48 23% Monthly Usage 17.12 10.52 S% $15.20 20.72 38% $28.32 1.24. 18% Monthly Bill Calculated Revenue $15.18 518.77 2d% 519.170 {31.81 50% 13 11 550.68 44% 55831000.00 19643000.00 (16174000.00 700%Usage OPTION 2: Per Coverage Only Base (Fixed) Water Sewer Combined Current Fee New.Fee % /j Current Fee Now Fee %j/j. Current Fee New Fee %j/j $4.0458:25 .104% 14.74 $11.OB ..134% 18.78 $19.34 120% Usage (Variable) 1.38 1.31 S% 3.00 .14 38% :43 .48 23% Monthly Usage 17.12 10.52 S% $15.20 20.72 38% $28.32 1.24. 18% Monthly Bill Calculated Revenue $15.18 518.77 2d% 519.170 {31.81 50% 13 11 550.68 44% 55831000.00 19643000.00 (16174000.00 Base Revenue Usage Revenue E2 478 287.00 44% $3 325 BB.00 35% $5 802 182.00 38% $3,154,703.001 50% $B 7,13' 5.00.85% 9,371,838.00 82% Porsonnal Expenses Operating Expenses CIP Transfer De raciation ense 100% Base 100%81ise 100% Base 100%U 100%Uea a 100%Use 100%Use-e 100%Usae 100%Use 700%Usage 70095 Use a 100%Usa Explain Chart &Graph Average Annual Usage is: 8,000 gallons for Water 5,000,gallons for Sewer 27 0 • Conclusion We have some financial challenges Balanced FY09 Budget Multi -Year Rate Projection Model provides insight into future Better awareness, reporting, and tracking Longer-term planning horizon Need to act now Mid -course correction Fiscally co,nservatiue Antisipatory budgeting approach Better use programming, and leveraging of existing dollars Reduced personnel and opera ing a penses utility -wide by 12.7°Dover FY2UU8 (e eluding WW Reduced enhancement reques s by 26°D over f=Y2008 Freed -up > 4M in capital a •penses in FY2UU9 b using JIT IMAM- WI I < p1 Works Depa.[ Need to Act Now: Many will say that now is the worst possible time for us to be raising rates. While I empathize, I can assure you - looking forward — that 1 there is no better time than now to make our mid -course correction as postponing our actions will only make more difficult our future financial Challenges. To that end, we will continue to be fiscally conservative in all that we do. We will ....... 28 61 0 Initiate Public Process for Modificatfian of Rates and/o,r U., U11 V Revise/Develop Finance Policies io Matc-h Recommended Approach and Gouncil- Di�rec-tive(s) public W11ks -pa-- Our recommendation, as a means to move forward include: 1) Modify Model Inputs to Match Council Directive 2) Initiate Public Process for Modification of Rates and/or Structure 3) Revise/Develop Finance Policies to Match Recommended Approach and Council-Directive(s) 29 1 J • r ' hDIAN�- IDAHO Pubfl�i � ork Department �-eport 30 ,.Clic Warks D p-mllt 31 [Rate H islttory � Ili,�naa,n� public `/ Worh. Oepuetm.,nt In 2002 we made a substantial change to our rate structure. The base rate for water service as well as the water usage charge were reduced 46% and 20%, respectively equating to a loss of $60/year for the average 8,000 gallon user. Considering we have about 25,000 accounts in 2007, that equated to a loss of approximately $1.5M in the last fiscal year alone. 32 Water Rate History $7.00 t Water Base $6.00 0% f Water Usage $5.00 $4.00 $3.00 �J -46%0o/0 0 /0 0 3/0 0 0 / 0o 4%J 8% $2.00 $1.00 $0.00 4 0% 20% o 0 0 % % 0 2000 200:1 2002 2003 2004 2005 2006 2007 2008 � Ili,�naa,n� public `/ Worh. Oepuetm.,nt In 2002 we made a substantial change to our rate structure. The base rate for water service as well as the water usage charge were reduced 46% and 20%, respectively equating to a loss of $60/year for the average 8,000 gallon user. Considering we have about 25,000 accounts in 2007, that equated to a loss of approximately $1.5M in the last fiscal year alone. 32 • 0 $ia.00 Wastewater Rate History 0% -65% t W W Base $,2.00 t W W Usage $io.00 $8:00 $s.00 0% — 0% — 3% — 0%40X — — 8% $a.00 $2.00 $o.00 0% 7% 0% 0% 3% 0% 4% 2% 2000 2001 2002 2003 2004 2005 2006 2007 2008 L 1tI.PQI IANl. Public Warks Department $ia.00 Wastewater Rate History 0% -65% t W W Base $,2.00 t W W Usage $io.00 $8:00 $s.00 0% — 0% — 3% — 0%40X — — 8% $a.00 $2.00 $o.00 0% 7% 0% 0% 3% 0% 4% 2% 2000 2001 2002 2003 2004 2005 2006 2007 2008 Similar modifications were made to the rate structure in 2002 for wastewater services. The base rate for wastewater service was reduced by 65% while the usage fee was increased 7%. 33 • Rate His�ttory 2002-2007 Revenue Loss $1,000;000 $0 ($1,000,000) — ($2.000,000) - - - - - - — -- - — - -- — --- ($3,000,000) - ($4,000,000) - --- ($5,000,000) ($5,000,000) - ($6,000,000) 0 Wastewater ($7,0001000) - o Water - ($8,000,000) - --- --- - - ----- - ($9,000,000) FY2002 FY2003 FY2004 FY2065 FY2006 FY2007 FY02-07 o Wastewater $59,359 ($60,345) ($229,405) ($263,932) ($499,291) ($533,290) ($1,526,904) o Water ($782,206) ($850,329) ($1,051,151) ($1,039;456) ($1,398,252) ($1,576,684).($6,698;079) The reduction in the rates back in FY2002 resulted in a compounding loss of revenues that equated to more than $1.5M in lost wastewater revenues and nearly $6.7M in lost water revenues for a total loss to the Enterprise Fund of $8,224,983 over that five year period. 34 Regional Rate Benchmarks: Water $25.00- $0.00 ❑ WaterUsa $20.00 - --------------0 e Water Base $15.00- 0% 4.50/to $10.00-- —t7oo q� .00 $5.00-- — -- — - fl—r- - — $0:00 T, Idaho Boise Post Falls .Lewiston Nampa C�eUr Twin Falls Meridian Falls d'Alene i Water Usage $0.00 $2.02 $0.86 $2.32 $0.71 $0.65 1 $0.00 1 $1.39 Water Base $21.00 $8.11 $8.06 W-1 IUoAtVr— Warks Dopar_ Meridian has among the lowest water rates in the region. Usage = Charge per 1,000 gal Anticipated Increases -- as of 6/26/08 Boise United Water None Nampa Water No information available Lewiston Water annual increase - amount will be determined by Water Master Plan (no information available) 35 Q�� • � +J � 6 lJ 6.lU4-IU�1� Regional Rate Benchmarks: Wastewater $30.00- 4.5% $25.00 $0.00 0% - _$0.00- o Wastewater Usage --a% — — — — — .00 o Wastewater Base $20.00 7 80.00 $15.00— — —7--------- $0.29 $10.00 - i% 7 1.30 3% $5.00 $5.00 �'2.^. 83.04 $3.10 $0.00 Post Coeur Lewiston Idaho Twin Nampa Meridian Boise Falls d'Alene Falls Falls Wastewater Usage $0.00 1 $0.00 $0.00 1 $0.00 1 $0.29 $1.30 1 $3.04 $3.10 Wastewater Base $25:58 1 $24.43 $21.77 1 $16.50 1 $11.24 $6.16 1 $4.74 $4.07 ' Pubilc Werge DeOuttmenr Meridian also has among the lowest wastewater rates in the region. Usage = Charge per 1,000 gal For Wastewater — mention that Boise does not have BNR or Tertiary Filtration (our plant is more advanced) — Need to Confirm. Anticipated Increases -- as of 6/26/08 Boise Sewer 3% increase annually effective 10/1 of each year Nampa 36 Average Annual Usage is: 8,000 gallons for Water 5,000 gallons for Sewer 37 Average Monthly Water and Sewer Bills $50.00 $45.91 13 Sewer $45.00 -- - 26.01 ❑Water $40:00 .52 37.50 $35.86 E21.00 $35.00 �^ i.77 - E14.94 $16.20 $35.10 E15.16 $30:00 $25.00 $20.00 $15.00 E24.14 E24.30 $10.00 $5.00 _ E71.43 $13.32 $0.00 Lewiston Boise/UW Post Falls Nampa Idaho Falls Coeur Meridian Twin Falls d'Alene 111'. IUvAN:- Public 0.'11X, Department Average Annual Usage is: 8,000 gallons for Water 5,000 gallons for Sewer 37 -- - 26.01 - — E21.00 E14.94 $16.20 E15.16 Average Annual Usage is: 8,000 gallons for Water 5,000 gallons for Sewer 37 d 46 ll Meridian Public Works Memo R AUG 191008 To: Mayor Tammy de Weerd, Charlie Rountree, Joe Borton, Dave Zaremba and Keith Bird From: Becky Licari for Tom Barry CC: Tom Barry Date: 8/15/2008 Re: Rate Model Presentation, Tuesday, August 19, 2008 I have attached a copy of the rate portion of the Enterprise Fund budget presentation given on July 14, 2008. Tom wanted to make sure that each of you had a copy to serve as a reminder and in preparation for our upcoming Rate Model discussion at Council next Tuesday, August 18th. I also wanted to include a copy of the meeting minutes for further reference, but unfortunately the minutes have not been finalized yet. If you have any questions or concerns you may contact Tom at the office at 208-898-5500 or on his cell phone at 208-906-7027. Regards, Becky Licari �4) 1 RECEIV ED AUG 19 2008 'i LDAHO Pu � FYO9 Enterprise Fund udget Presentation ,�.-ro Ery l M3 3 wmm tiJ wo.w u�oanm�m 1 %- N Ll ElL }(E IDIZ IAN1- •Ppnn� wo.w Depanmen, 2002-2007 Revenue Loss $1,000,000 $o ($3,000,000) - -- --- - -- - --- - - - _ ($4,000,000) — ($5,000,000) ($6,000,000) � Wastewater ($7,0001000) — ❑Water ($s,000,000) ($9,000,000)FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY02-07 O Wastewater, $59,359 ($60,345) ($229,405) ($263,932) ($499,291) ($533,290) ($1,526,904) low te Water and Wastewater Rate History $14.00 ❑ Water Base $12.00 V) ❑Water Usage ❑ WW Base $10.00 ❑ WW Usage $8.00 C $6.00 , A n r r (7 7 N N � ^ � O $4.00 $2.00 - - - - - — — - - r $0.00 2000 2001 2002 2003 2004 2005 2006 2007 2008 W.A, Dep --t Ll ElL }(E IDIZ IAN1- •Ppnn� wo.w Depanmen, 2002-2007 Revenue Loss $1,000,000 $o ($3,000,000) - -- --- - -- - --- - - - _ ($4,000,000) — ($5,000,000) ($6,000,000) � Wastewater ($7,0001000) — ❑Water ($s,000,000) ($9,000,000)FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY02-07 O Wastewater, $59,359 ($60,345) ($229,405) ($263,932) ($499,291) ($533,290) ($1,526,904) low te r ($782,206) ($850,329) ($1,051,157)_ ($1,039;456) ($1,398,252). ($1,576,684) ($6;698,079) Ll ElL }(E IDIZ IAN1- •Ppnn� wo.w Depanmen, 2002-2007 Revenue Loss $1,000,000 $o ($3,000,000) - -- --- - -- - --- - - - _ ($4,000,000) — ($5,000,000) ($6,000,000) � Wastewater ($7,0001000) — ❑Water ($s,000,000) ($9,000,000)FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY02-07 O Wastewater, $59,359 ($60,345) ($229,405) ($263,932) ($499,291) ($533,290) ($1,526,904) low te Rate Model Results E�x�isting Rate Model: One year mode Development of Multi -Year Rate Projection Model: Separates Water from Wastewater Uti'l'ities Separates Water Operations fro Water Capital Separates WW Operations from WW Capital Allows Nariabi'lity in Projections Includes PersonneA, Grow h. Infiatio ary Factors Projects results and i pa is ov 5 y ars :-Cross-Chet ped 12esults Wit E� pis, '� -Rat Mod I Rate Model Results Multi -Year Rate Projection Model Assumptions &Scenarios: Deveaoped 3 scenarios Scenarios based on fund recommendations and projected needs Aril scenarios uti'Iize a JIT capital financing strateg►y Model attempts to anticipat cu nt r venue needs based on future op rational, capital, and regulatory needs NO�TiE; Cap tal needs will inc ease wi h inc eased system knowled • e ne reg ia. o req' 're encs reuiseal infrastructure &cap a! plans _ p • rales c Scenario #2: InCl,udes all FY09 Enhancements discussed Includes an Ope.rational Reserve Includes a Capital Transfer Does Not include a Depr dation Reserve in needs puerr Works Department Remaining Cash $8,000,000— — — — — — — .......... — — — — — — — — $6,000,000 .. $4,000.000 ---------•41111.---------- --------41111.----------$2,000,000Total $2,000,000— — — — — — —'• f� TotalEnterprise Fund Balance — — — — — — - $0 (rib rbe-serv—efl— ($2,000,000) - ($4,000,000) - ($6.000,000) - ($8,000,000) - ($10,000,000) - ($12,000.000) - 2009--T--2010 2011 2012 2013 Water $4,547.698 $5,190,766 $5,275,519 $5,453,715 $5,731,114 Wastewater $2.457,440 $940,447 ($1,120,799) ($10,213,181) ($10,089,485) Scenario #2: InCl,udes all FY09 Enhancements discussed Includes an Ope.rational Reserve Includes a Capital Transfer Does Not include a Depr dation Reserve in needs puerr Works Department 00 ( � $8.00 $25.00 0 Sewer tjwg $7.00 $1.94 W�Iter Be. a Sewer Sam S5.00 $15.00 U� allo a$12.4357M ".0 � to ............... ........................ fe •Extrapolated for 1 000 gallons of usage Average Monthly Water and Sewer Bills Regional Rate Benchmarks: Wastewater $30.00 4.5% ❑ Sewer $45.00 .84 $0.00 ° /o $40.00 $35.00 $21.77 52 Wastewater Usage $25.00 -50.00- % 1,00 - - - - -❑ - L:v SJ - 26.01 $20:00 ❑Wastewater Base $15.00 $20.00-- $24.14 - -- ----------- �.� _ $14.94 $16.20 $15.16 _ - _ $11.43 $13.32 $0.00 $0:00 $15.00-- - d'Alene -7------- -- $25.59 $24,43 $0.29 $10.00 �7 77 16.50H 1.30 �3% $5.00 - _r1516 $3.10 $4.74 $1.07 $0.00 ---Post Coeur Lewiston Idaho Twin Nampa .Meridian Boise Falls d'Alene Falls Falls Wastewater Usage $0.00 $0.00 $0.00 $0.00 $0.29 $1.30 $3.04 $3.10 Wastewater Base $25.58 $24.43 $21.77 1 $16.50 $11.24 $6.16 $4.74 $4.07 _ •Extrapolated for 1 000 gallons of usage Average Monthly Water and Sewer Bills $50.00- $45.91 ❑ Sewer $45.00 .84 $40.00 $35.00 $21.77 52 - 8:70- - 37.50 - - - - $35.86 $35.10 ❑ Water $19.55 $30.00 $25.00 - - L:v SJ - - 816.:9 - - �'1.SJ $21.43 $19.E 26.01 $20:00 $15.00 $10.00 $24.14 $24.30 E21.00 . �.� _ $14.94 $16.20 $15.16 _ - _ $11.43 $13.32 $0.00 Lewiston Boise/UW Post Falls Nampa Idaho Falls Coeur Meridian Twin Falls d'Alene [Extrapolated for 8 000 gallons f ware sage n 5 000 as Ions o sewe u ge, � C(E [DR IANC W -k. work. n�o--, 11 August 15, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT August 19, 2008 ITEM NO. 5-D REQUEST Heroes Park / PAL Agreement AGENCY CITY CLERK: CITY ENGINEER: ,CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: COMMENTS See Attached Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. AGREEMENT FOR DEVELOPMENT AND JOINT USE OF HEROES PARK This AGREEMENT FOR DEVELOP AND JOINT USE OF HEROES PARR (hereinafter "Agreement') is made this �� of August, 2008 (the "Effective Date'), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City'), and the Meridian Police Activities League, Inc., a nonprofit corporation organized under the laws of the State of Idaho (hereinafter 41MPAV). WHEREAS, the respective governing bodies of City and MPAL are mutually interested in enhancing the Meridian community's quality of life by providing and supporting recreational facilities and opportunities, including soccer programming, for members of the Meridian community; WHEREAS, City and MPAL recognize that through cooperation, publicly -held facilities can be used to meet broader community needs for athletic programming and recreation than either party can provide separately; WHEREAS, Heroes Park, located at West Malta Drive, Meridian, Idaho (hereinafter refened to as "Park', upon completion, is to include soccer playing fields and related improvements and defined as the area depicted on Exhibit A hereto; WHEREAS, on or about September 21, 2004, MPAL and City entered into a development and license agreement under which certain rights and responsibilities regarding the development of facilities, amenities, and infrastructure at Park were set forth, and by which a partnership was established; WHEREAS, the nature of the partnership between, and the available resources oty the respective parties have changed such that the previous written agreement and amendments thereto no longer reflect the respective resources andcommitments that the parties wish to contribute to the development and joint use of Park, and by this Agreement the parties hereby supersede and void all previous agreements; WHEREAS, MPAL has agreed to reimburse City for certain costs incurred by City for improvements implemented to benefit Park in exchange for City's agreement to allow MPAL's use of Park and related improvements under the certain terms and conditions as set forth in this Agreement; and WHEREAS, the respective governing bodies of City and MPAL find that it is fiscally responsible and in the best interest of the community to enter into an agreement sharing the costs and benefits of Park, NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and MPAL agree as follows: AGREEMENT FOR DEVBLOPMENTAND✓OtNT USE OFHBROESPARK PAGE 1 of 14 I. General oblieations of MPAL. A. Monetary contribution. I. City and MPAL agree that the facilities, features, and amenities of Park shall be developed generally in accordance with the plan attached hereto as Exhibit A. 2. City and MPAL agree that in lieu of developing particular facilities, features, or amenities of Park, and irrespective of and in addition to any and all other monetary and/or in-kind contributions made prior to, during, and/or following this Agreement, MPAL shall contribute three hundred twenty-cight thousand dollars ($328,000.00) to the development of Park, which amount appropriately reflects both the history and nature of the respective parties' past contributions to the development of Park and the intent and vision of the respective parties regarding the future development and use of Park. 3. MPAL shall therefore pay to City three hundred twenty-eight thousand dollars ($328,000.00) according to the terms of the Mortgage and Security Agreement and Mortgage Note separately executed and attached hereto as Exhibit B. B. Primary Source of Contact for NEPAL. MPAL shall provide City the name, e-mail address, and telephone number of specific MPAL personnel (hereinafter' ANAL Contact") who shall serve as MPAL's primary contact between City AND MPAL for all matters regarding the day-to-day scheduling, use, and maintenance of Park. C. Reasonable use. MPAL shall employ best efforts to ensure that its use of Park and Park facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where MPAL's use of Park and Park facilities, infrastructure, and/or vegetation causes disproportionately excessive damage to some, MPAL shall reimburse City for the cost or Proportionate cost of necessary repairs and/or replacement. WAL shall exercise best efforts to see that any and all use of Park, where such use is scheduled or authorized by MPAL, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, such reasonable policies as may be adopted or enacted by the Director of the Meridian Parks and Recreation Department. D. Field marking. Throughout the Spring and Fall Soccer Seasons and the June and July Soccer Camps, MPAL shall accomplish any and all field striping and/or marking that is required for its practice sessions and/or games. E. Goals and equipment. MPAL shall be solely responsible for providing, maintaining, Preparing, repairing, and/or replacing any and all necessary equipment for any and all MPAL activities. MPAL shall not allow such equipment to stay on the field when the equipment is not in active use, except that goals may be set up on the evening preceding a soccer game or game day, so long as such goals are removed from the field at the conclusion of such game or game day. MPAL shall stow such equipment, including, but not limited to, soccer goals, in AGRUMENTFOR DEMOPMENTANDiomT USE OFHEROESPARK PACE 2 OF 14 such location as shall be designated by the Director of the Meridian Parks and Recreation Department. F. Storage facllity. As set forth in the plan attached hereto as Exhibit A, Park shall include a building containing restroom facilities, a concession facilities, a storage facility designated for City's use, and a storage facility designated for MPAvs use. MPAL shall secure the storage facility designated for MPAL's use (hereinafter' 1V1PAL storage facility) so as to prevent criminal or destructive behavior to same and/or to the attached or adjacentfacilities. MPAL shall be solely responsible for any theft, vandalism, unlawful entry, arson, or other damages incurred to the MPAL storage facility and/or to attached or adjacent facilities due to a breach of security at the MPAL storage facility. MPAL shall maintain the MPAL storage facility in a safe and sanitary manner and shall repair immediately any unsafe or insanitary conditions caused by the MPAL storage facility or items or materials stored therein. G. Inline Hockey Facility. 1. Temporary goals and barriers. MPAL shall, at its sole cost and liability, install temporary goals on the playing surface and install temporary court barriers around the perimeter of the playing surface in accordance with official inline hockey regulations and safety standards as established by USA Hockey Inline or the Amateur Athletic Union. 2. Resurface and repaint. At MPAL's election, and upon execution by both City and MPAL of a separate written addendum to this Agreement, MPAL may elect to resurface and/or repaint the inline hockey playing surface, install permanent goals on the playing surface, and/or install permanent court barriers around the perimeter of the playing surface. 3. Commercial advertising. Unless and until a separate written agreement is reached regarding commercial advertising at Park, no commercial advertising shall be permitted on any portion of the inline hockey facility at Park, except that temporary signs announcing commercial sponsorship of an MPAL or City event may be posted at the inline hockey facility during such event, so long as such signs are removed from the inline hockey facility at the conclusion of such event and comply with all other applicable provisions of City code and policy. 4. Funding separate. hIPAL expressly represents and warrants that each and all of these delineated preparation activities shall be undertaken and finided separately and apart from any other duties or costs set forth herein. The $328,000.00 due and owing from MPAL to City under this Agreement shall not include the cost of preparing the inline hockey facility as set forth in this paragraph. II. General Obligations of City. A. Development of Park. City shall install Park facilities and infiastrircture generally in accordance with the plan attached hereto as Exhibit A, except that City shall be entitled to make reasonable and/or necessary changes to such plan and/or the implementation thereof. AORWMENT POR Dz=opMENTAND JOINT USB OAHEROES pARK PAog 3 op 14 . & Maintenance and operation. 1. Mowing, irrigation, custodial. Except as otherwise set forth herein, City shall provide maintenance, mowing, irrigation, and custodial services with regard to all Park facilities, infrastructure, and vegetation. This shall include; a. Maintenance of all Park turf, including, but not limiter to, any and all necessary re. seeding, laying sod, weed or pest control, and/or fertilizing; b. Cleaning and maintaining concession facilities; and c. Cleaning, maintaining, and stocking.all restroom facilities. 2. Utilities. City shall provide all necessary utilities and services to Park, including, but not limited to, electricity, potable water, sewage service, and/or waste and refuse removal. 3. Repair. Except as otherwise set forth herein, City shall cause the repair and/or replacement of any and all Park facilities, infrastructure, and/or vegetation that are physically damaged by use, misuse, vandalism, acts of nature, weather, or other damage or wear and tear. 4. Scheduling. Except as otherwise set forth herein, City shall be solely responsible for scheduling all use of Park and Park facilities and amenities. C. Primary Source of Contact for City. City shall provide MPAL the name, e-mail address, and telephone number of specific City personnel (hereinafter "City Contact') who shall serve as City's primary contact between City and MPAL for all matters regarding the day -today scheduling, use, and maintenance of Park. D. Storage faci ty. 1. Security of City portion. With regard to the building containing restroom, concession, and storage facilities, City shall secure the restroom, concession, and City storage facility portions thereof so as to prevent criminal or destructive behavior to same and/or to the attached or adjacent MPAL storage facility. 2. Exterior. City shall maintain the exterior of such building, including the exterior of the MPAL storage facility, except that MPAL shall be solely responsible for the maintenance and operation of any and all security devices, systems, and/or hardware utilized to secure the MPAL storage facility. E. Inline Hockey facility playing surface. City shall surface the inline hockey facility with concrete and shall mark and paint such concrete playing surface in accordance with official inline hockey regulations and safety standards as established by USA Hockey Inline or the Amateur Athletic Union. AORBB Mff FOR DBMOPmmvTAIND Jo NT Un OFHBROBSPARK PAGE 4 of 14 III. General Rights of WAL A. Storage facility. Subject to all other provisions of this Agreement, NPAL shall be entitled to exclusive use of the NPAL storage facility at park. B. Collection of fees. NPAL shall have right to assess and collect reasonable fees from persons participating in activities set forth in the Official NPAL Spring Schedule, the Official NPAL Fall Schedule, the Official June and July Soccer Camp Schedules, and/or the Official NPAL Inline Hockey Schedule. Upon providing thirty (30) days advance written notice to City, NPAL may charge admission fees for access to Park or Park facilities for a regional or state tournament hosted by NPAL which is affiliated with a national sponsor, including, but not limited to, the National Police Activities League, or with a district sponsor including, but not limited to, Idaho Youth Soccer Association, or other sponsor requiring the host organization to charge admission fees. Except as provided herein, NPAL shall not collect admission fees for soccer practice sessions and/or games. Except as provided herein, City shall not be entitled to any fee assessed and/or collected by NPAL. IV. General Mots of Ckv. A. Public park. The parties hereto expressly acknowledge that Park is a public space, the management and scheduling of which shall at all times be within the sole purview of City. City shall have the right to use or allow the use of Park for any and all purposes and under any and all conditions, so long as such use does not conflict or interfere with a scheduled use set forth in the Official NPAL Spring Schedule, the Official NPAL Fall Schedule, the Official NPAL June and Soccer Camp Schedules, and/or the Official NPAL Inline Hockey Schedule. B. Alterations/Improvements to Park. Upon thirty (30) days notice to NPAL in the manner established herein, City shall have the right to make alterations of Park and/or to construct or locate fences, fixtures, structures, and/or any other improvements in or upon Park or Park sties, itiftstructum and vegetation, except that City may undertake alterations, construction, or improvements to or in Park on an emergency or immediate basis without notice to WAL where such action is necessary to protect the health, safety, and/or welfare of the public, or where such alterations, construction, or improvements will not unreasonably affect NPAL's use of Park or Park amenities or facilities as set forth in this Agreement, Unless otherwise agreed in writing by the parties prior to such alterations, construction, and/or improvements to Park by City, such alterations, construction, and/or improvements to Park shall not adversely affect the use of Park by NPAL, except that City may undertake alterations, construction, or improvements to or in Park on an emergency or immediate basis, even if such action will adversely affect the use of Park by NPAL, where such action is nay to protect the health, safety, and/or welfare of the public. C. Collection of Fees. In accordance with its policies, City shall have right to assess and collect reasonable user fees from persons who use Park, however, the amount of such user fees shall AGREEMENTFOR DBYELOPMENTAND JOINT U%SE OFHEROESPAM PAGE S OF 14 not exceed costs and expenses actually incurred. MPAL shall not be entitled to any Park user fee assessed and/or collected by City. V. Parties' Scheduling Ob mations and Entitlements. A. Public reservation of Park amenities, February 1. The parties acknowledge that on February 1 of each year, City shall make available to the public the opportunity to reserve unscheduled and/or unreserved soccer fields and shelters in Park. As a condition of MPAL's priority use of Park and Park amenities as such use is described and/or permitted herein, MPAL shall adhere strictly to the scheduling requirements set forth herein.. B. No right to exclude conveyed. Any exclusive use granted to MPAL by this Agreement shall include neither the right to exclude any law-abiding person from Park where such person is not interfering with MPAL's use thereof, nor the right to interfere with any person's concurrent, lawful use of Park where such concurmart use does not conflict or interfere with MPAL's use. At all times not set forth in the Official MPAL Spring Schedule, the Official MPAL Fall Schedule, the Official June and July Soccer Camp Schedules, the Official MPAL Wine Hockey Schedule, or as such activities are rescheduled in accordance with this Agreement, MPAL shall be on an equal footing with the general public regarding its use of Park, which shall include, but shall not be limited to, reservation requirements, priority of reservation of Park facilities, and payment of reservation and other applicable fees. MPAL shall exercise any exclusive use granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. C. Spring Soccer Season. 1. Establishment of Spring Soccer Season. By December 1 of the preceding year, MPAL shall provide written notice to City as provided herein of the starting and ending dates of the twelve- to fourteen -week period in the spring of the following year during which MPAL proposes to schedule and conduct field preparation and soccer practice sessions and games at Park. By December 31, the Meridian Parks and Recreation Director shall either provide written notice to MPAL of the acceptance of same, or shall notify the MPAL Contact of any necessary amendments. Upon City's mailing of City's written acceptance ofMPAL's proposed season, the proposed season shall be known as the "Spring Soccer Season." Once established, the Spring Soccer Season may be amended only upon con m mication between the MPAL Contact and the Meridian Parks and Recreation Director. MPAL shall not be guaranteed priority use of the soccer fields at Park if the Spring Soccer Season is amended after January 31. 2. Establishment of Official MPAL Spring Schedule. At least thirty (30) calendar days prior to the first day of the Spring Soccer Season, MPAL shall provide written notice to City as provided herein of its proposed practice and game schedule for the Spring Soccer Season, which shall include proposed dates, times, locations (i.e. fields to be used), and duration of each and every soccer practice session and soccer game or soccer game day. The proposed schedule shall also delineate the dates, times, locations, and duration of soccer field preparation activities to be undertaken by MPAL prior to any and all practice AORMUMTFORDmaopMm'!'AmDJoNT USE OPHEROBSPAm PAGE 6 of 14 sessions and games or game days. Within seven (7) calendar days of receipt of the proposed schedule from MPAL, the Meridian Parks and Recreation Director shall either Provide written notice to MPAL of the City's acceptance of same or shall notify the MPAL Contact of any necessary amendments. Upon City's mailing of City's written acceptance of MPAL's proposed schedule, the proposed schedule shall be Imown as the '°Official MPAL Spring Schedule." Once established, the Official AeAL Spring Schedule may be amended only upon communication between the MPAL Contact and the City Contact. MPAL shalt not be guaranteed priority use of the soccer fields at Park if the Official MPAL Spring Schedule is amended after January 31. 3. Fields. Provided that MPAL strictly adheres to the scheduling requirements as set forth in this Agreement, during the Spring Soccer Season, MPAL shall be entitled to exclusive use of the soccer fields in Park for soccer practice session(s), soccer game(s), and field preparation as scheduled in accordance with the Official MPAL Spring Schedule for the purposes set forth therein and under the terms set forth in this Agreement, which use shall preclude non-MPAL uses of the soccer fields. 4. Shelters. Provided that MPAL strictly adheres to the scheduling requirements as set forth in this Agreement, during the Spring Soccer Season, MPAL shall be entitled to the use of Park shelters as follows. a. Shelter reservations made for during practice sessions and games on days other than Saturdays. Between the establishment of the Spring Soccer Season as set forth herein and January 31, MPAL shall be entitled to reserve one (1) shelter in Park during practice sessions or game days which are scheduled per the Official MPAL Spring Schedule for days other than Saturdays, for which reservation the shelter reservation fee shall be waived City shall have the right to reserve one (1) shelter for non MPAL activities or uses, which reserved uses shall take precedence over MPAL's non -reserved use of such shelter. In the event that MPAL does not reserve either or both shelters in Park during a non,Saturday game and/or practice session, City shall have the right to reserve both shelters for non-MPAL activities or uses, which reserved uses shall take precedence over MPAL's non -reserved use of such shelters. After January 31, MPAL shall be on equal footing with the general public regarding shelter reservation requirements, priority of reservation, and payment of shelter reservation fees. b. Shelter reservations during practice sessions and games on Saturdays. MPAL shall be entitled to exclusive use of both shelters in Park on Saturdays during the Spring Soccer Season, which use shall preclude non MPAL reservations and/or uses of the shelters. MPAL shall not be required to make a specific shelter reservation for such use, and there shall be no shelter reservation fee for such use. D. Fall Soccer Season. 1. Establishment of Fall Soccer Season. By December 1 of the preceding year, MPAL shall provide written notice to City as provided herein of the starting and ending dates of AIGREWW FOR DEV&oPMENTANDjorvT USE OFHEROESPARK PAGE 7 of 14 the ten- to twelve -week period in the fall of the following year during which MPAL proposes to schedule and conduct field preparation and soccer practice sessions and games at Park. By December 31, the Meridian Parks and Recreation Director shall either provide written notice to MPAL of the acceptance of same, or shall notify the MPAL Contact of any necessary amendments. Upon City's mailing of City's written acceptance of MPAL's proposed season, the proposed season shall be known as the "Fall Soccer Season." Once established, the Fall Soccer Season may be amended only upon communication between the MPAL Contact and the Meridian Parks and Recreation Director. MPAL shall not be guaranteed priority use of the soccer fields at Park if the Fall Soccer Season is amended after January 31. 2. Establishment of Offidal MPAL Flail Schedule. At least thirty (30) calendar days prior to the first day of the Fall Soccer Season, MPAL shall provide written notice to City as provided herein of its proposed practice and game schedule for the Fall Soccer Season, which shall include proposed dates, times, locations (Le, fields to be used), and duration of each and every soccer practice session and soccer game or soccer game day. The proposed schedule shall also delineate the dates, times, locations, and duration of soccer field preparation activities to be undertaken by MPAL prior to any and all practice sessions and games or game days. Within seven (7) calendar days of receipt of the proposed schedule from MPAL, the Meridian Parks and Recreation Director shall either provide written notice to MPAL of the City's acceptance of same or shall notify the MPAL Contact of any necessary amendments. Upon City's mailing of City's written acceptance of MPAL's proposed schedule, the proposed schedule shall be known as the "Official MPAL Fall Schedule." Once established, the Official MPAL Fall Schedule may be amended only upon communication between the MPAL Contact and the City Contact MPAL shall not be guaranteed priority use of the soccer fields at Park if the Official MPAL Fall Schedule is amended after January 31. 3. Fields. Provided that MPAL strictly adheres to the scheduling requirements as set forth in this Agreement, during the Fall Soccer Season, MPAL shall be entitled to exclusive use of the soccer fields in Park for soccer practice session(s), soccer game(s), and field preparation as scheduled in accordance with the Official MPAL Fall Schedule for the Purposes set forth therein and under the terms set forth in this Agreement, which use shall preclude non-MPAL uses of the soccer fields. 4. Shelters. Provided that U PAL strictly adheres to the scheduling requirements as set forth in this Agreement, during the Fall Soccer Season, MPAL shall be entitled to the use of Park shelters as follows. a. Shelter reservations made for during practice sessions and games on days other than Saturdays. Between the establishment of the Fall Soccer Season as set forth herein and January 31, MPAL shall be entitled to reserve one (1) shelter in Park during practice sessions or game days which are scheduled per the Official MPAL Fall Schedule for days other than Saturdays, for which reservation the shelter reservation fee shall be waived. City shall have the right to reserve one (1) shelter for non-MPAL activities or uses, which reserved uses shall take precedence over AGREEMENTFOR DEYELOPMENT.4ND✓olhT USE OF HEROES PARK PAGE S OF 14 MPAL's non -reserved use of such shelter. In the event that MPAL does not reserve either or both shelters in Park during a non -Saturday game and/or practice session, City shall have the right to reserve both shelters for non-MPAL activities or uses, which reserved uses shall take precedence over MPAL's non -reserved use of such shelters. Atter January 31, MPAL shall be on equal footing with the general public regarding shelter reservation requirements, priority of reservation, and payment of shelter reservation fees. b. Shelter reservations during practice sessions and games on Saturdays. MPAL shall be entitled to exclusive use of both shelters in Park on Saturdays during the Fall Soccer Season, which use shall preclude non-MPAL reservations and/or uses of the shelters. MPAL shall not be rewired to make a specific shelter reservation for such use, and there shall be no shelter reservation fee for such use. E. Summer Soccer Camps. 1. Establishment of Official June and July Soccer Camp Schedules. By December 1 of the preceding year, MPAL shall provide written notice to City as provided herein of the starting and ending dates of the two-week period in June of the following year and the two-week period in July of the following year during which MPAL proposes to schedule and conduct soccer camps at Park, which notice shall also include locations of such camps (i.e. fields to be used). By December 31, the Meridian Parks and Recreation Director shall either provide written notice to MPAL of the acceptance of same, or shall notify the MPAL Contact of any necessary amendments. Upon mailing of such written acceptance from City, MPAL's proposed soccer camp schedules shall be known respectively as the "Official MPAL June Soccer Camp Schedule" and the "Official MPAL July Soccer Camp Schedule." Once established, the Official MPAL June or July Soccer Camp Schedules may be amended only upon communication between the MPAL Contact and the Meridian Parks and Recreation Director. MPAL shall not be guaranteed priority use of the soccer fields at Park for the lune or July Soccer Camp if the Official MPAL June or July Soccer Camp Schedule is amended atter January 31. 2. Fields. Provided that MPAL strictly adheres to the scheduling requirements as set forth in this Agreement, during the June and July Soccer Camps, MPAL shall be entitled to exclusive use of no more than four (4) soccer fields in Park for soccer camps scheduled in accordance with the Official MPAL June or July Soccer Camp Schedules, which use may preclude non-MPAL uses of the scheduled soccer fields. 3. Shelters. Provided that MPAL strictly adheres to the scheduling requirements as set forth in this Agreement, during the June and July Soccer Camps, MPAL shall be entitled to the use of Park shelters as follows. Between the establishment of the Official June and July Soccer Camp Schedules as set forth herein and January 31, MPAL shall be entitled to reserve one (1) shelter in Park during the dune and July Soccer Camps, for which reservation the shelter reservation fee shall be waived. City shall maintain the right to reserve one (1) shelter for non-MPAL activities or uses, which reserved uses shall take precedence over MPAL's non -reserved use of such shelter. In the event that MPAL does AGMEAffi TFORDMLOPmWTANDjomT USE OFHBROESPAm PACE 9 of 14 not reserve a shelter in Park during a June and July Soccer Camp, City shall have the right to reserve both shelters for non-MPAL activities or uses, which reserved uses shall take precedence over MPAL's non -reserved use of such shelters. After January 3.1, MPAL shall be on equal footing with the general public regarding shelter reservation requirements, priority of reservation, and payment of shelter reservation fees. F. Inline Hockey Season. 1. Establishment of Inline Hockey Season. By December 1 of the preceding year, MPAL shall provide written notice to City as provided herein of the starting and ending dates of the ten -week period in the summer of the following year during which MPAL proposes to schedule and conduct playing surface preparation and inline hockey practice sessions and games at Park. By December 31, the Meridian Parks and Recreation Director shall either provide written notice to MPAL of the acceptance of ane, or shall notify the MPAL Contact of any necessary amendments. Upon City's mailing of City's written acceptance of MPAL's proposed inline hockey season, the proposed season shall be known as the "Inline Hockey Season." Once established, the Inline Hockey Season may be amended only upon communication between the MPAL Contact and the Meridian Parks and Recreation Director. MPAL shall not be guaranteed priority use of the inline hockey facility at Park if the biline Hockey Season is amended after January 3 L 2. Establishment of Official NWAL Inline Hockey Schedule. At least thirty (30) calendar days prior to the first day of the Inline Hockey Season, MPAL shall provide written notice to City as provided herein of its proposed practice and game schedule for the Inline Hockey Season, which shall include proposed dates, times, and duration of each and every inline hockey practice session and game. The proposed schedule shall also delineate the dates, times, and duration ofplaying surface preparation activities to be undertaken by MPAL prior to any and all inline hockey practice sessions and games. Within seven (7) calendar days of receipt of the proposed schedule from MPAL, the Meridian Parks and Recreation Director shall either provide written notice to MPAL of the City's acceptance of same or shall notify the MPAL Contact of any necessary amendments. Upon City's mailing of City's written acceptance of MPAL's proposed schedule, the proposed schedule shall be known as the "Official MPAL Inline Hockey Schedule." Once established, the Official MPAL Inline Hockey Schedule may be amended only upon communication between the MPAL Contact and the City Contact. MPAL shall not be guaranteed priority use of the inline hockey facility at Park if the Official MPAL Inline Hockey Schedule is amended after January 31. 3. Inline hockey facility. Provided that MPAL strictly adheres to the scheduling requirements as set forth in this Agreement, during the Inline Hockey Season, MPAL shall be entitled to exclusive use of the inline hockey facility at Park for inline hockey practice sessions, games, and playing surface preparation as scheduled in accordance with the Official MPAL Inline Hockey Schedule for the purposes set forth therein and under the terms set forth m this Agreement, which use shall preclude non-MPAL uses of the inline hockey facility at Park. AORMMENTFOR DEVBLOPMMTANDJo&T Usg oFHERoEsPARK PAGE 10 of 14 4. Shelters. The provisions of this Agreement regarding inline hockey shall grant MPAL no priority use of Park shelters. With regard to the use of the inline hockey facility at Park, MPAL shall be on equal footing with the general public regarding shelter reservation requirements, priority of reservation, and payment of shelter reservation fees. VLA Communication between the MPAL Contact and the City Contact regarding day -today matters (e.g., issues related to use, scheduling, and maintenance of Park) shall occur via e-mail, facsimile, or telephone. All other notices required to be given by either of the parties hereto shall be m writing and be deemed communicated when personally served, or mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Attn: Parks and Recreation Director 33 E. Idaho Avenue Meridian, Idaho 83642 Meridian Police Activities League Atter Commissioner 250 N. Baltic Place, Suite A Meridian, Idaho 83642. Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. VIE Seasonal Review. At the conclusion of each of the following, the MPAL Contact and the City Contact shall together review the season to address any problems which may have arisen and to discuss possible changes to improve matters regarding the parties' joint use of Park: the Spring Soccer Season, the June Soccer Camp, the July Soccer Camp, the Inline Hockey Season, and the Fall Soccer Season, VIII. Conflict Resolution. If either party believes that the other party is not fulfilling its obligations as established by this Agreement, the complaining party shall give written notice of its complaint to the other party. The party receiving the complaint shall, within fifteen (15) calendar days, correct the situation and confirm the correction in writing, or reject the complaint, explaining the mitigating circumstances and why a remedy cannot be achieved DL Assignment. AORMMENTFOR DEVELOPMENTAND JomT UsE OFHEROESPARK PAGE 11 of 14 City shall not assign or sublet all or any portion of City's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of MPAL. MPAL shall not assign or sublet all or any portion of MPAL's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representative, successors, and assigns of the parties. X No agency. Neither MPAL nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in their use and occupancy of Park. XI. IndemnMeation. MPAL and each and all of its employees, agents, contractors„ officials, officers, servants, guests, and/or invitees, and all participants in MPAL programming, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by MPAL or any MPAL employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MPAL programming, at or in its use of Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. MPAL shall maintain, and specifically agrees that it will maintain, throughout the term of this MOU, liability insurance in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of MPAL or any MPAL employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MPAL programming, MPAL covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of the premises; MPAL accepts Park for use as is, both at the Effective Date of this Agreement and for each practice session, game, and/or game day. XII. Comulfmce aws. In performing the scope of services required hereunder, City and MPAL shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. MIL Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This AGREEMENTPORDEvELOPMENTANDJomT USBOFHEROESPARK PAGE 12 of 14 • provision shall be deemed to be a separate contract between the patties and shall survive any default, termination or forfeiture of this Agreement. XiV. Term of Agreement. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire twenty-two (22) years from the Effective Date unless earlier terminated or extended in the manner as set forth in this Agreement. If the parties to this Agreement fail to mutually extend this Agreement, and neither has terminated the Agreement, the term of this Agreement, or such other terms as the parties have agreed upon in writing, shall be renewed automatically for one-year periods thereafter unless terminated by either party in the manner provided in this Agreement: XV. Termination. A. Grounds for termination. Grounds for termination of this Agreement shall include, but shall not be limited to: 1. An act or omission by either party which breaches any term of this Agreement. 2. An act of nature or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party. 3. A change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. B. Termination process. Either party may terminate this Agreement by providing (6) months advance written notice of intention to terminate. Such written notice shall include a description of the breach or circumstances providing grounds for termination. A ninety (90) day cure period shall commence upon mailing of the notice of intention to terminate. If, upon the expiration of such clue period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement may be terminated upon provision of written notice of termination. XVI. Construction and Severabil_W. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. XVII. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement XVIII. Entire Agee_ AGREEMSNTFORDSVzLOPMENT.4RIDJOIIVTUSEOFHF,ROSSPARK PAOB 13 of 14 This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written,. whether previous to the execution hereof or contemporaneous herewith. XIX. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement: XX. Anniicable Law, This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. XXL Annroval Require. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and MPAL. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. MERIDIAN POLICE ACTIVITIES LEAGUE: BY: m Roy Date MPAL Co over CITY OF MERIDIAN: BY: Tammy de Date Mayor ````y ��ir�inrr,,,���''' Attest: s BEAM a5iee H ea = City Clerk % r 10 . � 4, ;01 ' AGRmmrFOR DEYELOP,vmTA' E1VIS� F %BS PARK NoB 14 of 14 rrrrrrm in���� 0 4) EXHIBIT A.9 HEROES PARK PLAN AGREEMENT FOR DBYBLOPMENTANDMAT USE OFHEROFASPARK ExHiBrrA ya.t 4 s EXHIBIT B: MORTGAGE NOTE MORTGAGE AND SECURITY AGREEMENT AGREEMENT FOR DEVELOPMENTAND JOINT USE OFHEROESPARK Err $ MORTGAGE NOTE $328,000.00 Ada County, Idaho August __., 2008 FOR VALUE RECEIVED, the undersigned Meridian Police Activities League, Inc., a nonprofit corporation organized under the laws of the State of Idaho, whose address is 250 N. Baltic Place, Suite A, Meridian, Idaho 83642 (hereinafter "Promisor'), promises to pay to the order of the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 E. Idaho Avenue, Meridian, Idaho 83642 its successors and assigns (the "Holder') the sum of Three Hundred and Twenty -Eight Thousand Dollars ($328,000.00), in lawful money of the United States of America which shall be legal tender in payment of all debts at the time of such payment. The sum due hereunder shall be payable at the office of Holder at 33 East Idaho Avenue, Meridian, Idaho 83642, or at such other place as Holder may from time to time designate. Said principal shall be paid in the manner set forth below. 1. Interest. No interest shall accrue on the unpaid balance of this Note. 2. Maturity. The unpaid balance of this Note, if not sooner paid, shall be due and payable in full upon sale of the Property as defined below by Promisor (the `Maturity Date'). 3. Prepayment. Promisor shall have the right to prepay all or any part of the obligation evidenced by this Note at any time. 4. Additional Conditions. This Note is secured by, and subject to the terms of, a Mortgage and Security Agreement of even date herewith encumbering certain real property located in the County of Ada, State of Idaho and other property as more particularly described in the Mortgage and Security Agreement (hereinafter `Troperty'). This Note, the Mortgage and Security Agreement, and all other documents and instruments executed as further evidence of, as additional security for, or executed in connection with the indebtedness evidenced by this Note are collectively referred to as the "Loan Documents." S. pull Recourse. The liability of Promisor with respect to payment hereunder shall be "full recourse" and, accordingly, Holder's source of satisfaction of said indebtedness and Promisor's other obligations hereunder and under the other Loan Documents shall not be limited to the Property. Upon the Maturity Date, Holder may seek to procure payment for any deficiency out of any other assets of Promisor, or any person or entity comprising Promisor, or to seek judgment for any sums which are or may be payable under this Note or under any of the other Loan Documents. 6. Idaho Law. This Note is made in the state of Idaho, which state the parties agree has a substantial relationship to the parties and to the underlying transaction embodied hereby. Accordingly, in all respects, this Note and the Loan Documents and the obligations arising hereunder and thereunder shall be governed by, and construed in accordance with, the laws of the state of Idaho applicable to contracts made and performed in such state and any applicable law of the United States of America. Each party unconditionally and irrevocably mommaeNoff PAas 1 OF waives, to the fullest extent permitted by law, any claim to assert that the law of any jurisdiction other than the state of Idaho governs this Note and the Loan Documents. 7. Captlons. The captions set forth at the beginning of the various paragraphs of this Note are for convenience only and shall not be used to interpret or construe the provisions of this Note. S. Savings Clause. If any clauses or provisions herein contained operate or would prospectively operate to invalidate this Note, then such clauses or provisions only shall be held for naught, as though not herein contained and the remainder of this Note shall remain operative and in full force and effect. IN WITNESS WHEREOF, Promisor has executed this Note as of the day and year first above written. PROAUSOR Meridian Policetivities Lea e; Inc. y: T6S4AWqr, Commissioner STATE OF IDAHO ) ss: County of ADA ) I HEREBY CERTIFY that on this I day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared TOM ROY, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my band and affixed my official seal, the day and Y cate first abovNritten. AoT'4+Q1 Mo�lyPublic Idaho t ding at is a Idaho '°UB L1G y Commission Expires: moo/ �. • /• `• • • ••.,�?606680 4Xo,X IN lftTMO WHEREOF, Holder has executed this Note as of the day and year first above written. HOLDER: City of Meridi Attest: .•`��.� Of �''•. C% By: Tamm e T aycee ban, City Cl SQL 9 MOR71GrlGENOTB�rIsl' �llt� ���82oF2 0 MORTGAGE AND SECURITY AGREEMENT THIS MORTGAGE AND SECURITY AGREEMENT effective as of August LY 2008, by Meridian Police Activities League, Inc., a nonprofit corporation organized under the laws of the State of Idaho, whose address is 250 N. Baltic Place, Suite A, Meridian, Idaho 83642, as mortgagor (heminafter "Promisor'), and the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 E. Idaho Avenue, Meridian, Idaho 83642 as mortgagee (hereinafter "Holder"). WHEREAS, Promisor is indebted to Holder in the original principal sum of Three Hundred and Twenty -Eight Thousand Dollars ($328,000,00), which indebtedness is evidenced and represented by that certain Mortgage Note of even date from Promisor to Holder (the Mortgage Note together with all substitutions, consolidations, modifications, replacements, restatements, increases, renewals, and extensions thereof in whole or in part, shall collectively be referral to as the "Note'); and WHEREAS, Holder, as a condition precedent to the extension of credit and the malting of the loan evidenced by the Note, has required that Promisor provide Holder with security for the repayment of the indebtedness evidenced by the Note as well as for the performance, observance and discharge by Promisor of various covenants, conditions and agreements made by Promisor to, with, in favor of, and for the benefit og Holder with respect to such indebtedness and security; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, Promisor and Holder agree as follows: 1. Grants of Security. 1.1 Property Granted. In consideration of and in order to secure the repayment, observance, performance and discharge by Promisor of the Secured Obligations (as defined below), Promisor grants, bargains, sells, aliens, remises, releases, conveys, assigns, transfers, pledges, delivers, sets over, hypothecates, warrants, and confirms to Holder, as beneficiary hereunder, subject to the terms and conditions of this Mortgage and Security Agreement, all estate, right, title and interest that Promisor now has or may later acquire in and to the following described properties, rights and interests and all replacements of, substitutions for, and additions thereto (all of which are referred to below as the "Property'l: 1.1.1 Real Property. The real property in Ada County, Idaho, described in Exhibit A attadhed hereto and made a part hereof (the "Real Property"). 1.1.2 Improvements. All buildings, structures and other improvements of any kind, nature or description now or hereafter erected, constricted, placed or located upon the Real Property (the `aImprovements'). 1.1.3 Appurtenances. All tenements, hereditaments, strips and gores of land, rights-of-way, easements, privileges and other appurtenances now or hereafter belonging or in M0fi7W 0B MID,SeBCURnYfl GRBB aw PAGE 1 OF 12 any way appertaining to the Real Property, including, without limitation, all right, title and interest of the Promisor in any after-acquired right, title, interest, remainder or reversion, in and to the beds of any ways, streets, avenues, roads, alleys, passages and public places, open or proposed, in front of, running through, adjoining or adjacent to the Real Property, all minerals, royalties, gas rights, water, waxer rights, water stock, flowers, shrubs, lawn plants, crops, trees, timber and other emblements now or hereafter located on, under, or above all or any part of the Real Property (the "Appurtenances'). 1.1.4 Condemnation Awards. Any and all awards, payments or settlements, including interest thereon, and the right to receive the same, as a result of (a) the exercise of the right of eminent domain, (b) the afteration of the grade of any street, and (c) any other injury, damage or casualty to, taking of; or decrease in the value of; the Property, to the extent of all amounts that may be secured by this Mortgage and Security Agreement at the date of any such award or payment, including but not limited to Reasonable Attorneys' Fees (as defined below), costs, and disbursements incurred by Holder in connection with the collection of such award or payment. 1.2 Secured Obligations. This Mortgage and Security Agreement and the grants, assignments and transfers made herein are given for the purpose of securing all of the following, in such order of priority as Holder may determine in .its sole discretion (the "Secured Obligations'): 1.2.1 The payment of the indebtedness evidenced by the Note in lawful money of the United. States of America to the extent authorized by the Note or the other Loan Documents. 1.2.2 The performance of all other obligations of Promisor herein. 1.2.3 The performance of each obligation of Promisor in the Loan Documents in addition to the payment of the Note. 1.2.4 The performance of each obligation in the Loan Documents of any person guaranteeing the payment of the Note or any portion thereof or performance by Promisor of any terms of this Mortgage and Security Agreement, if any. 1.25 The performance of each obligation of Promisor and any guarantor in any renewal, extension, modification, consolidation, change, substitution, replacement for, restatement or increase of all or any part of the Note, this Mortgage and Security Agreement or the other Loan Documents. 2. Promisor Covenants. Promisor covenants and agrees as follows: 2.1 Payment of Note. Promisor shall pay the Note in accordance with the terms of the Note, and shall promptly and punctually pay pursuant to the terms of the Note, this Mortgage and Security Agreement, and all other documents and instruments executed in connection with the indebtedne§s evidenced by the Note and secured by this Mortgage and Security Agreement (hereinafter collectively referred to as the "Loan Documents'l. If and when. the Property or any portion thereof is sold, through foreclosure, eminent domain, or otherwise, whether such sale is MO*MvffAND S=UWTAcaEWMff PAoa 2 op 12 voluntary or involuntary, prior to the receipt by Holder of payment of the Note, Holder shall have the right,: whether or not a deficiency judgment on the Note shall have been sought, recovered or denied, to receive the award or payment, or a portion thereof sufficient to pay the Secured Obligations. 2.2 Performance of Other Obligations. Promisor shall perform, comply with, and abide by each and every one of the covenants, agreements and conditions contained and set forth in the Note, this Mortgage and Security Agreement, and the other Loan Documents and shall comply with all laws, ordinances, rules, regulations and orders of any governmental authorities having jurisdiction over the Property that now or hereafter affect the Property or requires any alterations or improvements to be made thereon, and shall perform all of its obligations under any covenant, condition, restriction or agreement of record affecting the Property and shall insure that at all times the Property constitutes one or more legal lots capable of being conveyed without violatidn of any subdivision or platting laws, ordinances, rules or regulations, or other laws relating to the division or separation of real property. 2.3 Compliance with Laws. Promisor shall observe, abide by, and comply with all statutes, ordinances, laws, orders, requirements or decrees relating to the Property enacted, promulgated or issued by any federal, state, county or local governmental authority or any agency or subdivision thereof having jurisdiction over Promisor or the Property. Promisor shall observe and comply with all conditions and requirements necessary to preserve and extend any and all rights, licenses, permits, privileges, franchises and concessions that are or become applicable .to the Property or that have been granted to or contracted for by Promisor in connection with any existing, presently contemplated or future use of the Property. 2A Preservation and Maintenance of Property. Promisor shall keep all Improvements now existing or hereafter erected on the Real Property in good order and repair and shall not do or permit any waste, impairment or deterioration thereof or thereon, nor alter, remove, or deunolish any of the Improvements without the prior written consent of Holder. Promisor shall got do or permit any act whereby the Property shall become lees valuable, be used for purposes contrary to applicable law, or be used in any mamier that will increase the premium for or result in:a termination or cancellation of the insurance policies hereinafter required to be kept and maintained on the Property. 2.5 Hazardous Waste. 2.5.1 Promisor at all tames shall keep the Property and ground water of the Property free of Hazardous Materials as defined below. Promisor shall not and shall not knowingly perbut its tenants or any third party requiring the consent of Promisor to enter the Property, to use, generate, manufacture, treat, store, release, threaten release, or dispose of Hazardous Materials in, on, or about the Property or the ground water of the Property in violation of any federa4 regional, state, or local law, decision, statute, rale, ordinance or regulation currently in existence or hereinafter enacted or rendered (collectively the "Hazardous Waste Laws"). Promisor shall give Holder prompt written notice of any claim by any person, entity, or governmental agency that a significant release or disposal of Hazardous Materials has occurred in, on, or under the Property in excess of legal limits. Promisor, at its cost, shall promptly and thoroughly investigate suspected Hazardous Materials contamination of the Property. Promisor M0=AGE&M S&-UWrAasEEMarr PAQB 3 OF 12 shall forthwith !remove, repair, clean up, and/or detoxify any Hazardous Materials found on the Property or in the ground water of the Property if such actions are required by Hazardous Waste Laws, and whether or not Promisor was responsible for the existence of the Hazardous Materials in, on or about the Property or the ground water of the Property. Hazardous Materials shall include but not be limited to substances defined as "hazardous substances," "hazardous materials," or "toxic substances" in The Comprehensive Environmental Response, Compensation ;and Liability Act of 1980, as amended, by the Superfund Amendments and Reauthorizatioi7 Act of 1986, The Hazardous Materials Transportation Act of 1994. The Resource Conservation and Recovery Act of 1976, as amended by The Used Oils Recycling Act of 1980, The Solid Waste Disposal Act amendment of 1984, The Toxic Substances Control Act, The Clean Air Act, The Clean Water Act, Idaho Environmental Protection and Health Act (Idaho Code §§ 39-101 to 39-130), Idaho Radiation and Nuclear Material Act (Idaho Code §§ 39-3001 to 39-3030), Idaho Water Quality Act (Idaho Code §§ 39-3601 to 39-3639), Idaho Hazardous Waste Management Act (Idaho Code §§ 39-4401 to 39-4432), Idaho Hazardous Substance Emergency Response Act (Idaho Code §§ 39-7101 to 39-7115), Idaho Petroleum Clean Water Trust Fund Acq (Idaho Code §§ 41-4901 to 41-4948), Idaho Land Reclamation Act (idaho Code §§ 39-7201 to 39-7210), Idaho Solid Waste Facilities Act (Idaho Code §§ 39-7401 to 39-7420), Idaho Sale and Disposal of Batteries Act (Idaho Code §§ 39-7001 to 39-7004), Idaho PCB Waste Disposal Act (Idaho Code §§ 39-620.1 to 39-6216) or in any other Hazardous Waste Laws. In addition, Promisor shall not put any underground storage taroks on the Real Property. 25.2 Promisor shall indemnify Holder and hold Holder harmless from and against any and all losses, liabilities, damages, injuries, costs, expenses and claims of any and every land whatsoever paid, incurred or suffered by, or asserted against Holder for, with respect to, or as a direct or indirect result of, the presence in, on, or under, or the escape, seepage, leakage, spillage, discharge, emission, or release from, the Property of any Hazardous Materials (including, without limitation, any losses, liabilities, damages, injuries, costs, expenses or claims asserted or arisIng under any Hazardous Waste Laws), regardless of the source of origination and whether or not caused by, or within the control of, Promisor. 2.6 Accessibflity. Promisor at all times shall maintain the Property in full compliance with all existing and hereafter enacted federal, state, county, regional or local laws, ordinances, rules and regulations governing accessibility for the disabled, including but not limited to The Architectural Barriers Act of 1968, The Rehabilitation Act of 1973, The Fair Housing Act of 1988, and Th.1 Americans with Disabilities Act (the "Accessibility Laws"). Promisor shall indemnify Holder and hold Holder harmless from and against any and all losses, liabilities, damages, injuries, costs, expenses and claims of any and every kind whatsoever paid, incurred or suffered by, or!asserted against Holder for, with respect to, or as a direct or indirect result of, the non-compliance of the Property with the Accessibility Laws whether or not caused by, or within the control of; Promisor. 2.7 Payment of Taxes, Assessments and Other Charges. 2.7.1 Promisor shall pay all taxes, assessments, and other charges, that are or may be hereafter levied or assessed upon or against the Property, when the same shall become due and payabl.e according to law, before the same become delinquent, and before any interest or penalty shall attach thereto. Promisor shall deliver official receipts evidencing the payment of M0kM0BAMSLC&W fA0REEhfiW PAGB4of 12 the same to Holder not later than thirty (30) days following payment. Promisor shall have the right to contest, in good faith, the proposed assessment of ad valorem taxes or special assessments by governmental authorities having jurisdiction over the Property, provided, however, Promisor shall give written notice thereof to Holder and Holder may, in its sole discretion, require Promisor to post a bond or other collateral satisfactory to Holder in connection with any such action by Promisor. 2.7.2 Promisor represents and warrants to Holder that Promisor has filed all federal, state, county, municipal, and city income and other tax returns required to have been filed by it and have paid all taxes and related liabilities which have become due pursuant to such returns or pursuant to any assessments received by it Promisor does not know of any basis for any additional assessment in respect of any such taxes and related liabilities for prior years. 2.8 Payment of Liens, Charges and Encumbrances. Promisor shall immediately pay and discharge from time to time when the same shall become due all lawful claims and demands of mechanics, mateYialmen, laborers and others that, if unpaid, might result in, or permit the creation of, a lien, charge or encumbrance upon the Property or any part thereof; and/or to do or cause to be done everything necessary so that the lien of this Mortgage and Security Agreement shall be fully preserved, at the cost of Promisor, without expense to Holder. 2.9 Payment of Mortgage Taxa. Promisor shall pay any and all taxes that may be levied or assessed directly or indirectly upon the Note and/or this Mortgage and Security Agreement or the debt secured hereby, without regard to any law that may be hereafter enacted imposing payment of the whole or any part thereof upon Holder, its successors or assigns. 2.10 Insurance. 2.10.1 Promisor shall obtain and maintain, or cause to be maintained, insurance for Promisor and the Property providing at least the following coverages: (a) Property Insurance. If and/or when applicable, insurance with respect to the Improvements and building equipment insuring against any peril in an amount equal to amounts at all times sufficient to prevent Holder from becoming a co-insurer within the terns of the applicable policies and under applicable law, but in any event such insurance shall be maintained in an amount equal to the full insurable value of the Improvements and building equipment on the Property. The term "full insurable value" means the actual replacement cost of the Improvements and building equipment (without taking into account any depreciation, and exclusive of excavations, footings and foundations, landscaping, and paving) determined annually by an insurer, a recognized independent insurance broker, or an independent appraiser. The Policy shall provide that: (i) all proceeds be payable to Holder as set forth in this Mortgage and Security Agreement and shall contain a standard "non-contributory mortgagee" endorsement or its equivalent relating, inter alta, to recovery by Holder notwithstanding the negligent or willful acts or omission of Promisor, and (u) a provision that such policy shall not be canceled or terminated, nor shall it expire, without at least thirty (30) days' prior written notice to Holder. (b) Liability Insurance. General liability insurance, including bodily injury, death and property damage liability insurance, against any and all claims, including all MORMAOE AND SECUWYAORBEMENT PAGB S OF 12 legal liability to the extent insurable and imposed upon Holder and all court costs and attorneys' fees and expenses, arising out of or connected with the possession, use, leasing, operation, maintenance or condition of the Property in such amounts as are generally available at commercially reasonable premiums and are generally required by institutional Holders for 6VIescomparable to the Property but in no event for a combined single limit of less than . The Policy shall name Holder as an additional named insured and shall contain a provision that such policy shall not be canceled or terminated, nor shall it expire, without at least thirty (30) days' prior written notice to Holder. 2.10.2 Promisor shall comply with all insurance requirements and shall not bring or keep or permit to be brought or kept any article upon any of the Property or cause or permit any condition to exist thereon that would be prohibited by an insurance requirement, or would nivalidate the insurance coverage required hereunder to be maintained by Promisor on or with respect to any part of the Property pursuant to this Section. 2.10.3 If the Property shall be damaged or destroyed, in whole or in part, by fire or other casualty, Promisor shall give prompt notice of such damage to Holder and Promisor shall promptly commence and diligently prosecute the completion of the repair and restoration of the property as nearly as possible to the condition the Property was in immediately prior to such fire or other casualty. 2.10.4 The insurance coverage required hereunder may be effected under a blanket policy or policies covering the Property and other properties and assets not constituting a Part of the security hereunder, provided that any such blanket policy shall specify, except in the case of public liability insurance, the portion of the total coverage of such policy that is allocated to the Property, and any sublimit in such blanket policy applicable to the Property, and shall in any case comply in all other respects with the requirements of this Section. 2.10.5 Promisor waives any and all right to claim or recover against Holder, its officers, employees, agents and representatives, by way of subrogation or otherwise, for any loss sustained by Promisor, or any loss or damage to the Property, Promisor's property or the property of others. under Promisor's control from any cause insured against or required to be insured against by the provisions of this Mortgage and Security Agreement, 2.11 Condemnation. Promisor shall promptly give Holder notice of the actual or threatened commencement of any condemnation or eminent domain proceeding and shall deliver to Holder copies of any and all papers served in connection with such proceedings. Holder may participate in any such proceedings to the extent permitted by law. Promisor shall, at its expense, diligently prosecute any such proceedings, and shall consult with Holder, its attorneys and experts, and cooperate with them in the ,carrying on or defense of any such proceedings. Notwitt Wading any taking by any public or quasi public authority through eminent domain or otherwise (including, but not limited to any transfer made in lieu of or in anticipation of the exercise of such taking), Promisor shall pay the Secured Obligations in the manner provided for its payment in the Note and in this Mortgage and Security Agreement. 2.12 Examination of Promisor's Records and Premises. MOMAOEAND SECUM7AOMEMW PAGE 6 OF 12 2.12.1 Promisor shall maintain complete and accurate books and records showing in detail the income and expenses of the Property, and shall permit Holder and its representatives to examine such books and records and all supporting vouchers and data during normal business hours and from time to time upon request by Holder, in such place as such books and records are customarily kept. Upon the occurrence of an Event of Default, Holder shall have the right to require that the financial statements be audited and certified by a certified public accountant acceptable to Holder, at the sole cost and expense of Promisor. 2.12.2 Holder, and/or its agents, shall have the right and shall be permitted, but shall not be required, at all reasonable times, to enter upon and inspect the Property to insure compliance with the covenants, agreements, and conditions set forth in this Mortgage and Security Agreement. 3. Warranty of Title. Promisor represents and warrants to Holder that Promisor has good title to the Property and has the right to mortgage, grant, bargain, sell, pledge, assign, warrant, transfer and convey the same and that Promisor possesses a fee simple absolute Mate in the Real Property and that it owns the Property free and clear of all liens, encumbrances and charges whatsoever except for two prior mortgages and real property taxes for years subsequent to 2008, which are not yet due and payable (the "Permitted Exceptionf 1. Promisor shall forever warrant, defend and preserve the title and the validity and priority of the lien of this Mortgage and Security Agreement and shall forever warrant and defend the some to Holder against the claims of all persons whomsoever. 4. Further Encumbrance Prohibited. Promisor shallnot, without the prior written consent of Holder, mortgage, grant, bargain, encumber, pledge, assign, or otherwise transfer the Property or any part thereof or permit the Property or any part thereof to be mortgaged, granted, bargained, encumbered, pledged, assigned, or otherwise transferred. S. Default. The occurrence of any one or more of the following events shall constitute an "Event of Default": 5.1 Failure to make any payment of the entire amount of the Secured Obligations in accordance with the terms of the Note, this Mortgage and Security Agreement, and all other Loan Documents. 5.2 If any representation or warranty of Promisor, or any member, general partner, principal or beneficial owner of any of the foregoing, made herein, or in any other Loan Document, or in any guaranty, or in any certificate, report, financial statement or other instrument or document furnished to Holder shall have been false or misleading in any material respect when made. 5.3 if (i) Promisor or any Guarantor shall commence any case, proceeding or other action (A) under any existing or future law of any jurisdiction, domestic or foreign, relating to bankruptcy, insolvency, reorganization, conservatorship or relief of debtors, seeking to have an order for relief entered with respect to it, or seeking to adjudicate it a bankrupt or insolvent, or seeking reorganization, arrangement, adjustment, winding -up, liquidation, dissolution, composition or other relief with respect to it or its debts, or (B) seeking appointment of a M0R9CVAGE AAD SsCUR/TYAGRUffMVT PAGE 7 OF 12 receiver, trustee, custodian, conservator or other similar official for it or for all or any substantial part of its assets, or the Promisor or any Guarantor shall make a general assignment for the benefit of its creditors;. or (ii) there shall be commenced against Promisor or any Guarantor any case, proceeding or other action of a nature referred to in clause (i) above which (A) results in the entry of an order for relief or any such adjudication or appointment or (B) remains undismissed, undischarged or unbonded for a period of sixty (60) days; or (iii) there shall be commenced against the Promisor or any Guarantor any case, proceeding or other action seeking issuance of a warrant of attachment, execution, distraint or similar process against all or any substantial pari of its assets which results in the entry of any order for any such relief which shall not have been vacated, discharged, or stayed or bonded pending appeal within sixty (60) days from the entry thereof, or (iv) the Promisor or any Guarantor shall take any action in furtherance of, or indicating its consent to, approval of, or acquiescence in, any of the acts set forth in clause (i), (ii), or (iii) above; or (v) the Promisor or any Guarantor shall generally not, or shall be unable to, or shall admit in writing its inability to, pay its debts as they become due. SA Except for the specific defaults set forth in this Section, any other default under any Loan Document by Promisor, which default is not cured within thirty (30) days after written notice from Holder to Promisor, provided that if such default cannot reasonably be cured within such thirty (30) day period and Promisor shall have commenced to cure such default within such thirty (30) day period and thereafter diligently and expeditiously proceeds to cure the same, such thirty (30) day period shall be extended for so long as it shall require Promisor in the exercise of due diligence to cure such default, it being agreed that no such extension shall be for a period in excess of ninety (90) days, unless, only in the case of cures that require construction or remedial work, such cure cannot with diligence be completed within such ninety (90) day period, in which case such period shall be extended for an additional ninety (90) days. 6. Rights and Remedies. 6.1 Remedies. Upon the occurrence of any Event of Default, Holder may take such action, without notice or demand, as it deems advisable to protect and enforce its rights against Promisor and in and to the Property, including, but not limited to the following actions, each of which may, to the extent permitted by applicable law, be pursued concurrently or otherwise, at such time and in such order as Holder may determine, in its sole discretion, without impairing or otherwise affecting the other rights and remedies of Holder. 6.1.1 Declare the entire unpaid Secured Obligations to be immediately due and payable. 6.1.2 Institute proceedings, judicial or otherwise, for the complete foreclosure of this Mortgage under any applicable provision of law in which case the Property or any interest therein may be sold for cash or upon credit in one or more parcels or in several interests or portions and in any order or manner. 6.1.3 Institute an action, suit or proceeding in equity for the specific performance of any covenaat, condition or agreement contained herein, in the Note or in the other Loan Documents. MORTGAOEAMSECUR/7YAORE Nwr PAOa 8 OF 12 6.1A Apply for the appointment of a receiver, trustee, liquidator or conservator of the Property, without notice and without regard for the adequacy of the security for the Secured Obligations and without regard for the solvency of Promisor or of any person, firm or other entity liable for the payment of the Secured Obligations. 6.1.5 Subject to any applicable law, Holder may enter into or upon the Property, either personally or by its agents, nominees or attorneys and dispossess Promisor and its agents and servants therefrom, without liability for trespass, damages or otherwise and exclude Promisor and its agents or servants wholly therefrom, and Promisor agrees to surrender possession of the Property to Holder upon demand, and thereupon Holder may (i) use, operate, manage, control, insure, maintain, repair, restore and otherwise deal with all and every part of the Property, (ii) apply the receipts from the Property to the payment of the Secured Obligations after deducting therefrom all expenses (including Reasonable Attorneys' Fees) incurred in connection with the aforesaid operations and all amounts necessary to pay the Taxes, Other Charges, insurance and other expenses in cormection with the Property, as well as just and reasonable compensation for the services of Holder, its counsel, agents and employees. 6.1.6 Pursue such other remedies as Holder may have under applicable law. Notwithstanding the provisions of this Section to the contrary, if any Event of Default shall occur, the entire unpaid Secured Obligations shall be automatically due and payable, without any further notice, demand or other action by Holder. 6.2 Right to Care Defaults. Upon the occurrence of any Event of Default, Holder may, but without any obligation to do so and without notice to or demand on Promisor and without releasing Promisor from any obligation hereunder, cure the same in such manner and to such extent as Holder may deem necessary to protect the security hereof Holder is authorized to enter upon the Property for such purposes, or appear in, defend, or bring any action or proceeding to protect its interest in the Property or to foreclose this Mortgage and Security Agreement or collect the Secured Obligations, and the cost and expense thereof (including Reasonable Attorneys' Fees to the extent permitted by Iaw) shall constitute a portion of the Secured Obligations and shall be due and payable to Holder upon demand. All such costs and expenses incurred by Holder in remedying such Event of Default or in appearing in, defending, or bringing any such action or proceeding shall bear interest at the statutory rate for the period after notice from Holder that such cost or expense was incurred to the date of payment to Holder. All such costs and expenses incurred by Holder together with interest thereon calculated at the statutory rate shall be deemed to constitute a portion of the Secured Obligations and be secured by this Mortgage and Security Agreement and the other Loan Documents and shall be immediately due and payable upon demand by Holder therefor. 6.3 Other Rights. 63.1 The failure of Holder to insist upon strict performance of any term hereof shall not be deemed to be a waiver of any term of this Mortgage and Security Agreement. Promisor shall not be relieved of Promisor's obligations hereunder by reason of (i) the failure of Holder to comply with any request of Promisor to take any action to foreclose this Mortgage and Security Agreement or otherwise enforce any of the provisions hereof or of the Note or the other MORMAGEAxn SEcuPi77AojwEMBNr PAaB 9 of 12 Loan Documents, (ii) the release, regardless of consideration, of the whole or any part of the Property, or of any person liable for the Secured Obligations or any portion thereof, or (iii) any agreement or stipulation by Holder modifying or supplementing the terms of the Note, this Mortgage and Security Agreement or the other Loan Documents. 6.3.2 The risk of loss or damage to the Property is on Promisor, and Holder shall have no liability whatsoever for decline in value of the Property, for failure to maintain the insurance policies required hereunder, or for failure to determine whether insurance in force is adequate as to the amount of rials insured. 6.3.3 Holder may take action to enforce any covenant hereof without prejudice to the right of Holder thereafter to foreclose this Mortgage. The rights of Holder under this Mortgage and Security Agreement shall be separate„ distinct and cumulative and none shall be given effect to the exclusion of the others. No act of Holder shall be construed as an election to proceed under any one provision herein to the exclusion of any other provision. Holder shall not be limited exclusively to the rights and remedies herein stated but shall be entity to every right and remedy now or hereafter afforded at law or in equity. 7. Indemnification. If Holder shall become a party either as plaintiff or as defendant, in any action, suit, appeal or legal proceeding (including, without limitation, foreclosure, condemnation, bankruptcy, administrative proceedings or any proceeding wherein proof of claim is by law required to be filed), hearing, motion or application before any court or administrative body in relation to the Property or the lien and security interest granted or created hereby or herein, or for the recovery or protection of said indebtedness or the Property, or for the foreclosure of this Mortgage, Promisor shall save and hold Holder harmless from and against any and all, costs and expenses incurred by Holder on account thereof, including, but not limited to, Reasonable Attorneys' Fees, title searches and abstract and survey charges, at all trial and appellate levels, and Promisor shall repay, on demand, all such costs and expenses, together with interest thereon; all of which sums, if unpaid, shall be added to and become a part of the indebtedness secured hereby. & Usury Savings Clause. Notwithstanding any provisions in the Note or in this Mortgage and Security Agreement to the contrary, the total liability for payments in the nature of interest including but not limited to default interest shall not exceed the limits imposed by the laws of the State of Idaho or, if controlling, the United States relaxing to maximum allowable charges of interest. Holder shall not be entitled to receive, collect or apply, as interest on the indebtedness evidenced by the Note, any amount in excess of the maximum lawful nate of interest permitted to be charged by applicable law. If Holder ever receives, collects or applies as interest any such excess, such amount that would be excessive interest shall be applied to reduce the unpaid balance of the indebtedness evidenced by the Note. If the unpaid balance of such indebtedness has been paid in full, any remaining excess shall be paid to Promisor. 9. Notices. All notices or other written communications hereunder shall be deemed to have been properly given (a) upon delivery, if delivered in person or by facsimile transmission with receipt acknowledged by the recipient thereof, (b) one (1) business day after having been deposited for overnight delivery with any reputable overnight courier service, or (c) three (3) business days after having been deposited in any post office or mail depository regularly Moil uGEAm SBaan7AGv,&w IP PAGE 10 OF 12 maintained by the U.S. Postal Service and sent by registered or certified mail, postage prepaid, return receipt requested, addressed as follows: If to Promisor: Meridian Police Activities League, Inc. Attn: Commissioner 250 N. Baltic Place, Suite A Meridian, ID 83642 If to Holder. City ofMeridian Attn: City Attorney 33 E. Idaho Avenue Meridian, ID 83642 Either party by notice to the other may designate additional or different addresses for subsequent notices or communications. 10. Governing Law. This Mortgage and Security Agreement is to be governed by and construed in accordance with the laws of the state of Idaho and, if controlling, by the laws of the United States and shall be binding upon Promisor, its heirs, personal representatives, successors and assigns and shall inure to the benefit of Holder, its successors and assigns. All rights, powers and remedies provided in this Mortgage and Security Agreement may be exercised only to the extent that the exercise thereof does not violate any applicable provisions of law and are intended to be limited to the extent necessary so that they will not render this Mortgage and Security Agreement invalid, unenforceable or not entitled to be recorded, registered or filed under the provisions of any Applicable Law. 11. Terminology. The provisions hereof shall be binding upon Promisor and the heirs, personal representatives, successors and assigns of Promisor, and shall inure to the benefit of Holder, its successors and assigns. Where more than one Promisor is named herein, the obligations and liabilities of said Promisor shall be joint and several. Wherever used in this Mortgage and Security Agreement, unless the context clearly indicates a contrary intent or unless otherwise specifically provided herein, the word "Promisor" shall mean Promisor and/or any subsequent owner or owners of the Property, the word "Holder" shall mean Holder or any subsequent holder or holders of this Mortgage and Security Agreement, the word "Note" shall mean the Note secured by this Mortgage and Security Agreement, and the word "person" shall mean an individual, trustee, trust, corporation, partnership or unincorporated association. As used herein, the phrase "Reasonable Attorneys' Fees" shall mean fees charged by attorneys selected by Holder based upon such attorneys' then prevailing hourly rates as opposed to any statutory presumption specified by any statute then in effect in the State of Idaho. 12. Inapplicable Provisions. If any term of this Mortgage or any application thereof shall be invalid or unenforceable, the remainder of this Mortgage and any other application of the term shall not be affected thereby. 13. Modifications. This Mortgage and Security Agreement cannot be changed, altered, amended or modified except by an agreement in writing and in recordable form, executed by both Promisor and Holder. M0RWA0EAMSECURMA0REWMT PAGE II OF 12 14. Captions. The captions set forth at the beginning of the various sections of this Mortgage and Security Agreement are for convenience only and shall not be used to interpret or construe the provisions of this Mortgage and Security Agreement. 15. Entire Agreement. The Mote, this Mortgage and Security Agreement and the other Loan Documents constitute the entire understanding and agreement between Promisor and Holder with respect to the transactions arising in connection with the Secured Obligations and supersede all prior written or oral understandings and agreements between Promisor and Holder with respect thereto. IN WITNESS WHEREOF, Promisor has executed this Mortgage and Security Agreement as of the day and year first written above. PROMISOR Meridian Police Activities League, Inc. To mmissioner STATE OF IDAHO ) ss: County of ADA ) I FIEMY CERTIFY that on this ___L day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared TOM ROY, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and y �cate first above 1414 1` ••~~~'• �oTaR J- tarylublic for Idaho gat ��s; s� .Idaho u B LIG •; ommission Expires: o !I IN WITN16$�eo.REOF, Holder has executed this Mortgage and Security Agreement as of the fiay and year first written above. a , 1 OF Attest+ • ay=e City Clers BRAL ED '%,��►O,y r tai • Pa•$ A ONWOBM+D SECURMAOREMWff PAGE 12 of 12 EXHIBIT A: DESCRIPTION OF REAL PROPERTY MORTGAGL AND SECURnYAOREEwma EXHmrr A -Q& Code Reissue Amt. am QX Bron 049 11 12 1 Fie No.: Polio.: Date of Polic%,: Amt. of Insurance: Premium Amt. 291486 ZB213309 March 3. 200 at 7:30:00 $10,000.00 $200.00 AM Old Republic National Title Insurance Company LITIGATION GUARANTEE SCHEDULE A 1. Name of Assured: Meridian Police Activities League, Inc. 2. Title to said estate or interest at the date hereof is vested in: Meridian Police Activities League, Inc. 3. The estate or interest in the land hereinafter described or referred to covered by this Guarantee is: Fee Simple 4. The land referred to in this Guarantee is situated in the State of Idaho, County of Ada and is described as follows: (1) SEE ATTACHED EJ(MIT A Schedule A page 1 of 2 page(s) • Old Republic National Tide Insurance Company LITIGATION GUARANTEE SCHEDULE A EXHIBIT A (1) A parcel of land locate in the Southeast quarter of Section 26, Township 2 North, Range 1 Bast, Boise Meridian, Ada County, Idaho, being more particularly described as follows: The South half of the Northeast quarter of the Southeast quarter of Section 26, the East half of the Southwest quarter of the Southeast quarter of Section 26, the Southeast quarter of the Southeast quarter of Section 26. Beginning at a brass cap marking the Southeast corner of said Section 26, said brass cap described in CP&F #103166014, Ada County Official Records; Thence along the South line of the Southeast quarter of Section 26, North 89'18'45" West, 1957.30 feet to the West line of the East half of the Southwest quarter of the Southeast quarter of Section 26; Thence along said West line, North 00013'40" West, 1325.39 feet to the North line of said East half of the Soudrwest quarter of the Southeast quarter of Section 26; Thence along said North line, South 89-31'14" East, 653.83 feet to the West line of the South half of the Northeast quarter of the Southeast quarter; Thence along said West line, North 00°09'57" West, 663.87 feet to the north line of said South half of the Northeast quarter of the Southeast quarter, Thence along said North line, South 89°37'28" East, 1309.08 feet to the East line of the Southeast quarter of Section 26, said -East lice being the centerline of S. Maple Grove Road; Thence along the said East line and said centerline, South 00002'34" East, 1998.69 feat to the TRUE POINT OF BEGINNING. Schedule A page 2 of 2 page(s) MORTGAGE NOTE $3289000.00 Ada County, Idaho August LZ 2008 FOR VALUE RECEIVED, the undersigned Meridian Police Activities League, Inc., a nonprofit corporation organized under the laws of the State of Idaho, whose address is 250 N. Baltic Place, Suite A, Meridian, Idaho 83642 (hereinafter "Promisor'l, promises to pay to the order of the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 E. Idaho Avenue, Meridian, Idaho 83642 its successors and assigns (the "Holder") the sum of Three Hundred and Twenty -Eight Thousand Dollars ($328,000.00), in lawful money of the United States of America which shall be legal tender in payment of all debts at the time of such payment. The sum due hereunder shall be payable at the office of Holder at 33 East Idaho Avenue, Meridian, Idaho 83642, or at such other place as Holder may from time to time designate. Said principal shall be paid in the manner set forth below. 1. Interest. No interest shall accrue on the unpaid balance of this Note. 2. Maturity. The unpaid balance of this Note, if not sooner paid, shall be due and payable in Rill, upon sale of the Property as defined below by Promisor (the ` Maturity Date'). 3. Prepayment. Promisor shall have the right to prepay all or any part of the obligation evidenced by this Note at any time. 4. Additional Conditions. This Note is secured by, and subject to the terms of a Mortgage and Security Agreement of even date herewith encumbering certain rat property located in the County of Ada, State of Idaho and other property as more particularly described in the Mortgage and Security Agreement (hereinafter "Property). This Note, the Mortgage and Security Agreement, and all other documents and instruments executed as further evidence of as additional security for, or executed in connection with the indebtedness evidenced by this Note are collectively referred to as the "Loan Documents" S. Full Recourse. The liability of Promisor with respect to payment hereunder shall be "full recourse' and, accordingly, Holder's source of satisfaction of said indebtedness and Promisor's other obligations hereunder and under the other Loan Documents shall not be limited to the Property. Upon the Maturity Date, Holder may seek to procure payment for any deficiency out of any other assets of Promisor, or any person or entity comprising Promisor, or to seek judgment for any sums which are or may be payable under this Note or under any of the other Loan Documents. 6. Idaho Law. This Note is made in the state of Idaho, which state the parties agree has a substantial relationship to the parties and to the underlying transaction embodied hereby. Accordingly, in all respects, this Note and the Loan Documents and the obligations arising hereunder and thereunder shall be governed by, and construed in accordance with, the laws of the state of Idaho applicable to contracts made and performed in such state and any .applicable law of the United States of America. Each party unconditionally and irrevocably Mnim .daR Arow Peng 1 nA 9 waives, to the fullest extent permitted by law, any claim to- assert that the law of any jurisdiction other than the state of Idaho governs this Note and the Loan Documents. 7. Capdtous. The captions set forth at the beginning of the various paragraphs of this Note are for convenience only and shall not be used to interpret or construe the provisions of this Note. & Savings Clause. If any clauses or provisions herein contained operate or would prospectively operate to invalidate this Note, then such clauses or provisions only shall be held for naught, as though not herein contained and the remainder of this Note shall remain operative and in full force and effect. IN WITNESS WHEREOF, Promisor has executed this Note as of the day and year first above written. PROMISOR Meridi olice Activities League, Inc. Y: Tom y mmissioner STATE OF IDAHO ) ss: County of ADA ) I HEREBY CERTIFY that on this /1 day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared TOM ROY, known to me to be the person who executed the said instaument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and Y_W%*"=b4WCate first above vmtten. �f ,0,0TA k �. pUB1'ZG fto R at > S e , Imo Expires; —i//:20/I If O// IN WITNESS WHEREOF, Holder has executed this Note as of the day and year first above written. HOLDER City of Meridian By: T Weerd, Mayor 1V"M Attest: s � ; a o City el 9 1111111\t\�el7A i AF i 40 August 15, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT M August 19, 2008 ITEM NO. 5-E REQUEST George.Fox Learning Project Proposal for MPD AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: See attached CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 40 Service Learning Project: N Survey Development & Implementation Plan for The Meridian Police Department Project Proposal Submitted by: Michael Garner Sara Harris Emily Peterson Stephanie Slawson Terry Thueson George Fox University July 28, 2008 Meridian Police Department The mission of the Meridian Police Department (MPD) is to provide the highest quality of service, in partnership with the community, to preserve and protect life and property through education, prevention and enforcement. The department has three major divisions: patrol, investigations, and community services. Specialty areas include K-9, traffic, field training, SWAT, school resource officers (SRO), investigations, and narcotics. Current staffing is authorized for 77 sworn members and 20 non -sworn members. George Fox University Project Team The George Fox University project team is comprised of five members with combined skills and experience in the areas of marketing, organizational communication and negotiation, leadership, satisfaction surveying, data analysis, and customer service. Michael Garner 208-861-6504 mgamer@cityofboise.com Michael Garner is a code enforcement officer for the City of Boise. He is also an infantry platoon sergeant in the Idaho Army National Guard, with additional duties as a leadership instructor for enlisted and officer candidate soldiers. As a member of numerous city work groups, he has been a contributing author for several city employee and community -wide surveys. He is also an instructor for the FEMA Community Emergency Response Team program. He holds a bachelor degree from the College of Idaho in history and is currently completing graduate work at George Fox University for an MBA. Sara R. Harris 208-318-3929 saraharris@cableone.net Sara is an energetic, young professional who successfully works under strict time and production deadlines, while producing quality deliverables. Sara has done extensive administrative, marketing and programming work in both the non-profit and private business sectors. Her work experience demonstrates her strong interpersonal, communication, organizational and time management skills and also underscores her ability to lead, manage, plan and coordinate a wide range of programs and extracurricular activities. Sara has a Bachelor of Arts from the College of William & Mary in Virginia and is currently completing graduate coursework in Organizational Leadership at George Fox University in Idaho. Emily Peterson 208-830-1119 emily@taxguys.cc Emily graduated from Boise State University with a B.A. in accounting. She is currently working -on obtaining her CPA license and works for a local public accounting firm. Emily will bring her accounting and analytical skills to this project. She will use these skills to assist the team in analyzing the data collected from the survey of Meridian's citizens. Her skills will assist in translating the data into valuable information that the MPD can use to improve upon the service they offer the community. • Stephanie Slawson N 2 208-250-1410 stephanieslawson@boiseinc.com Stephanie graduated from Boise'State University with a B.A. in accounting. She was named a BSU Top Ten Scholar and received the 2005 Outstanding Business College Graduate award as well as the Wall Street Journal Student Achievement Award. Stephanie has worked as an accountant for Boise Cascade, now Boise, Inc., for three years. She has an extensive educational background in statistical analysis. She will bring her expertise to the project by helping to create an effective survey instrument and statistically analyzing the survey results. Terry Thueson 208-736-8785 tthueson@tfid.org Terry is a Staff Sergeant for the Twin Falls Police Department, currently assigned to supervise the Criminal Investigation Division. He has worked in Law Enforcement since 1996 as a Police Officer in various assignments and has been a supervisor since 2003. He holds a bachelor degree from Boise State University in Criminal Justice Administration and is currently completing graduate work at George Fox University for an MBA. Statement of Purpose This objective of this proposal is to obtain the approval of the Service Learning Coordinator for George Fox University and the Meridian Police Department to survey a representative sample of the City of Meridian's population. This will aid in determining the citizens' satisfaction with police services, and their perceptions of the danger of crime, and how well the police address those dangers. Project Overview The Meridian Police Department's goal is to provide the highest quality police services, in partnership with the community, to preserve and protect life and property through education, prevention, and enforcement. The MPD requests an assessment of its impact on the city including such aspects as how it is doing, how it can do better in the future, and what will determine its success in efforts to serve and respond to the public's needs and wants. The GFU project team will determine the effectiveness of the department as seen in the eyes of the citizens of Meridian. The team will accomplish this by creating, implementing, and interpreting a survey of approximately 25 questions to the citizens of Meridian. The questions will measure the effectiveness of the MPD in each of their main goals: education, prevention, and enforcement, as well general perceptions of the department. The goal sample size is 350 responses. From those responses, the team will analyze the results. The team will provide the MPD with the survey data and analysis in electronic form and a final written report and presentation. The final deliverables will include the complete survey results, the team's interpretation of the survey results, and recommendations for future goals and surveys. The MPD will approve all survey questions prior to snaking them available to the public. They will have veto power if they do not want a particular question as part of the survey. I Scope LJ The project will involve conducting preliminary research, developing and implementing a survey instrument, and analyzing the survey results. The team will present their findings to the police department in the form of a final report and presentation. Timeline Phase 1 Develop Survey: June 2008 - • Survey the community's perception of issues. August 2008 • Measure department achievement of education, prevention, and enforcement. • Develop instrument that will accurately measure public's perception in each area. Phase 2 Implement Survey: August 2008 - • Community Events/Service Clubs November 2008 • Business Events/Chamber of Commerce • "Survey Monkey"/Interviews/Questionnaire • Cards/calls for service survey implementation Phase 3 Interpret Results: November 2008 - • Assess data/information collected. January 2009 Phase 4 Develop Report and Presentation: February 2009 — • Findings April 2009 • Recommendations Distribution of Assignments All team members are expected to take an active roll in every portion of the project. Each team member will assume a leadership role during a particular phase and is expected to monitor the team's progress toward accomplishing the team's goals satisfactorily and efficiently. Proposal — Sara Harris (Lead) Phase 1 — Michael Garner (Lead) Phase 2 — George Fox University Project Team Phase 3 - Emily Peterson (Lead), Stephanie Slawson (Lead) Phase 4 — Terry Thueson (Lead) ♦ « a Budget Estimated Expenses: Fee for online survey site "Survey Monkey" $200 Paper and printing expenses $200 Other expenses (travel, data entry, etc) $600 Total Estimated Budget $1,000 The Meridian Police Department will contribute up to one thousand dollars ($1,000.00) toward the completion of this project. To receive payment for costs incurred in the course and scope of the project, the project team shall send a written, itemized invoice to the City of Meridian Accounting Department, 33 East Idaho Avenue, Meridian, Idaho 83642. The City will pay all invoices within thirty (30) days after receipt. The George Fox University project team understands the importance of keeping expenses to a minimum and will utilize any resources available to cut costs, such as utilizing volunteer services and MPD resources. Communication Guidelines It is important to establish congruent expectations for communications throughout the project, both within the GFU project team and between the team and the MPD. Communications for this project will be conducted through e-mail, phone, and face-to-face meetings. The expectation for e-mails and phone calls is to receive a response within three business days. The expectation for meetings is to arrive on time and prepared. The GFU project team has decided to meet at 5:30 before class every Monday to discuss the status of the project and to assign further action items. It is expected that every team member strive to attend these meetings. 40 Authorization This proposal accurately represents the intentions and expectations of the service learning project for a Meridi Police Department, to be completed by the George Fox University project team. r -L& "JatA�� Bet Schafer, Servi arning Coordinator George Fox University Jo onzales, Community Services Sergeant Meridian Police Department Chief of --Micfta—el Garner, ro ect Wam Member George Fox University Sara Hams, Project Team Member George Fox Univ ity 1 Emily Pet on, roject Team Member George Fox University Stephanie Slawson, Project Team Member George Fox University Terry Thueson, Project Team ember George Fox University APPROVED: Tammy de Weer ,Mayor City of Meridian ,�`�y 0f: Attest: �O SELL Jaycee Hdfinan, City Clerk , oma`;`,,,,,. 9-� a g Date am- y- oe Date 8-3e a8 Date Date M "9 Date 9ISYng Date 8` /0-f 0 Date e � i -i9-o? Date INDEMNITY AGREEMENT Between Emily Peterson and City of Meridian for George Fox University Service Learning Project This Agreement is made this 5 day of August, by and between EMILY PETERSON, a person whose address is 315 0. UOfff" by, 4ju , I g.3(o;34 and whose date of birth is JvVe I', 10I'?76 (hereinafter "Student"), and the City of Meridian, Idaho, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"). WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, Student seeks to work with the City of Meridian Police Department to complete a service learning project, to - wit: survey development and implementation; and WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, MPD has requested that Student assess MPD's impact on the city, including how it is doing, how it can do better in the future, and what will determine its success in efforts to serve and respond to the public's needs and wants; and WHEREAS, this Agreement is intended to clarify the relationship of the Parties; NOW THEREFORE, in consideration of the recitals and mutual covenants, agreements, and inducements contained herein, the parties hereby agree as follows: I. No agency. In the course of Student's participation in the Project and/or any activity related thereto, Student shall not be considered an agent of City in any manner or for any purpose whatsoever. II. Indemnification. In consideration of Student's participation in the Project as described in Exhibit A, Student shall, and hereby does, indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Student and not caused by or arising out of the tortious conduct of City of Meridian. Student assumes for himself all risks and hazards of participating in the Project and/or any activity related thereto, and forever waives and releases, on behalf of himself, Student's heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Student now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of Student's participation in the Project and/or any activity related thereto and not caused by or arising out of the tortious conduct of the City of Meridian or its employees. Student further acknowledges that the City of Meridian shall not provide for Student any coverage of any kind, whether financial, medical, or otherwise, for any accidents, injuries, losses, or damages that result during or arise out of Student's participation in the Project and/or any activity related thereto. INDEMNITYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 1 OF 3 0 III. Compliance with Laws. • In participating in the Project and/or any activity related thereto, Student shall comply with all applicable laws, ordinances, policies, and codes of Federal, State, and local governments, and Student shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. IV. Construction and Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. V. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. STUDENT: Emily Pete s n STATE OF IDAHO ) ss: County of ADA ) 4h 15l OP Date I HEREBY CERTIFY that on this 5+'—day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared EMILY PETERSON, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day .... uq and year j,ahio r�ate first above written. N`` +••..........TO�•.,�, '?� .• •• Z = No y Public for Idaho P U B "oo •1 Residing at 0'wx. , I aho ��:,• �►r •••�.••��;•� My Commission Expires: 10 1 (p Lo -u 3 INDEMNITYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 2 OF 3 CITY OF MERIDIAN: BY: Tammy de d Date May Attest: CIF c;� o = Jaycee Holm - SEAL City Clerk INDEMNlTYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 3 OF 3 INDEMNITY AGREEMENT Between Stephanie Slawson and City of Meridian for George Fox University Service Learning Project This Agreement is made this 5-1�' day of August, by and between STEPHANIE SLAWSON, a perso w ose address is q }� Q &W- UXK 14 CA �� $3-f1� and whose date of birth is aq 3 (hereinafter "Student"), and the City of Meridian, Idaho, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"). WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, Student seeks to work with the City of Meridian Police Department to complete a service learning project, to - wit: survey development and implementation; and WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, MPD has requested that Student assess MPD's impact on the city, including how it is doing, how it can do better in the future, and what will determine its success in efforts to serve and respond to the public's needs and wants; and WHEREAS, this Agreement is intended to clarify the relationship of the Parties; NOW THEREFORE, in consideration of the recitals and mutual covenants, agreements, and inducements contained herein, the parties hereby agree as follows: I. No agency. In the course of Student's participation in the Project and/or any activity related thereto, Student shall not be considered an agent of City in any manner or for any purpose whatsoever. II. Indemnification. In consideration of Student's participation in the Project as described in Exhibit A, Student shall, and hereby does, indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Student and not caused by or arising out of the tortious conduct of City of Meridian. Student assumes for himself all risks and hazards of participating in the Project and/or any activity related thereto, and forever waives and releases, on behalf of himself, Student's heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Student now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of Student's participation in the Project and/or any activity related thereto and not caused by or arising out of the tortious conduct of the City of Meridian or its employees. Student further acknowledges that the City of Meridian shall not provide for Student any coverage of any kind, whether financial, medical, or otherwise, for any accidents, injuries, losses, or damages that result during or arise out of Student's participation in the Project and/or any activity related thereto. INDEMNITYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 1 OF 3 III. Compliance with Laws. In participating in the Project and/or any activity related thereto, Student shall comply with all applicable laws, ordinances, policies, and codes of Federal, State, and local governments, and Student shall not discriminate against any person on the basis of race, color, religion, sex, national, origin or ancestry, age or disability. IV. Construction and Severabilitv. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. V. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. STUDENT: 117 Stephanie Slawson STATE OF IDAHO ) ss: County of ADA ) 68105/0 9 Date I HEREBY CERTIFY that on this day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared STEPHANIE SLAWSON, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day al mp,VX in this certificate first above written. ATO.,40 e �;:A�,i •999 W •. �/8Lt6 . OF 6011 �:\\\ iii Residing at ( AF6E- LBH My Commission Expires: INDEMNITYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 2 OF 3 CITY OF MERIDIAN: BY: q _d Tammy de We Date Mayor Attest: ,� O!F s Jaycee Hol166 SEAL City Clerk 7' 131 ��''r►r►fill w������. INDEMNITYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 3 OF 3 0 9 INDEMNITY AGREEMENT Between Terry Thueson and City of Meridian for George Fox University Service Learning Project This Agreement is made this ,5Dday of August, by and between TERRY TH[TESON, a person whose address is,,2,1g7 4i'lleres-� bt- 511.s TW -?"°and whose date of birth is Or��o6�,• ail, aao8 (hereinafter "Student"), and the City of Meridian, Idaho, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"). WHEREAS, pursuant to the Project Proposal attached.hereto as Exhibit A, Student seeks to work with the City of Meridian Police Department to complete a service learning project, to - wit: survey development and implementation; and WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, MPD has requested that Student assess MPD's impact on the city, including how it is doing, how it can do better in the future, and what will determine its success in efforts to serve and respond to the public's needs and wants; and WHEREAS, this Agreement is intended to clarify the relationship of the Parties; NOW THEREFORE, in consideration of the recitals and mutual covenants, agreements, and inducements contained herein, the parties hereby agree as follows: I. No agency. In the course of Student's participation in the Project and/or any activity related thereto, Student shall not be considered an agent of City in any manner or for any purpose whatsoever. H. Indemnification. In consideration of Student's participation in the Project as described in Exhibit A, Student shall, and hereby does, indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Student and not caused by or arising out of the tortious conduct of City of Meridian. Student assumes for himself all risks and hazards of participating in the Project and/or any activity related thereto, and forever waives and releases, on behalf of himself, Student's heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Student now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of Student's participation in the Project and/or any activity related thereto and not caused by or arising out of the tortious conduct of the City of Meridian or its employees. Student further acknowledges that the City of Meridian shall not provide for Student any coverage of any kind, whether financial, medical, or otherwise, for any accidents, injuries, losses, or damages that result during or arise out of Student's participation in the Project and/or any activity related thereto. INDEMNITY AGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 1 of 3 • M. Comnliance with Laws. 0 In participating in the Project and/or any activity related thereto, Student shall comply with all applicable laws, ordinances, policies, and codes of Federal, State, and local governments, and Student shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. IV. Construction and Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. V. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. STUDENT: -71 Terry Thueson STATE OF IDAHO ) ss: County of ADA ) O'r Date I HEREBY CERTIFY that on this b t4- day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared TERRY THUESON, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. av sic N ary blic f r Idaho STATE OF IDAHO Residing a v , Idaho My Commission Expires: d -3d -/ y INDEMNITYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 2 of 3 E CITY OF MERIDIAN: • BY:� Tammy de Weerd Date Mayor Attest: 1 Ilia," /// Of �o Jaycee Hol an _ SEAL City Clerk 9 T t91 ��rrrrrrrrin nWO�``\ INDEMNITYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 3 of 3 0 • INDEMNITY AGREEMENT Between Sara Harris and City of Meridian for George Fox University Service Learning Project This Agreement is made this IV day of August, by and between SARA HARRIS, a person whose address is 19 1$I 1} Cti'Wb�Cou�rt, 11Aln333(A& and whose date of birth is b I — 10 — 101 (hereinafter "Student"), and the City of Meridian, Idaho, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"). WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, Student seeks to work with the City of Meridian Police Department to complete a service learning project, to - wit: survey development and implementation; and WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, MPD has requested that Student assess WD's impact on the city, including how it is doing, how it can do better in the future, and what will determine its success in efforts to serve and respond to the public's needs and wants; and WHEREAS, this Agreement is intended to clarify the relationship of the Parties; NOW THEREFORE, in consideration of the recitals and mutual covenants, agreements, and inducements contained herein, the parties hereby agree as follows: I. No agency. In the course of Student's participation in the Project and/or any activity related thereto, Student shall not be considered an agent of City in any manner or for any purpose whatsoever. II. Indemnification. In consideration of Student's participation in the Project as described in Exhibit A, Student shall, and hereby does, indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Student and not caused by or arising out of the tortious conduct of City of Meridian. Student assumes for himself all risks and hazards of participating in the Project and/or any activity related thereto, and forever waives and releases, on behalf of himself, Student's heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Student now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of Student's participation in the Project and/or any activity related thereto and not caused by or arising out of the tortious conduct of the City of Meridian or its employees. Student further acknowledges that the City of Meridian shall not provide for Student any coverage of any kind, whether financial, medical, or otherwise, for any accidents, injuries, losses, or damages that result during or arise out of Student's participation in the Project and/or any activity related thereto. INDEMNITY AGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 1 of 3 • M. Compliance with Laws. In participating in the Project and/or any activity related thereto, applicable laws, ordinances, policies, and codes of Federal, State Student shall not discriminate against any person on the basis national origin or ancestry, age or disability. IV. Construction and Severabilitv. • Student shall comply with all , and local governments, and of race, color, religion, sex, If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. V. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. STUDENT: Sara Harris STATE OF IDAHO ) ss: County of ADA ) I HEREBY CERTIFY that on this 19 day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared SARA HARRIS, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written!, •,��$elseeaeo��o, •.•• �$ B LE0"00600 0 Ds!., a taOTA_R a*' UBL1G 0 0•'••. �''•9rP OF i�q,.••. &ateae►,Sts Nov Public for Idaho Residing at Chm lla— &i y , Idaho My Commission Expires: o,,- `, -2o it INDEMMTYAGREEVENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 2 of 3 • CITY OF MERIDIAN: • BY: � - )�- 08� Tammy de Wee rd Date Mayor Attest: of: o' Jaycee Holman SIKALL _ City Clerk 9Q - T ISI • Iobu INDEw=AGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 3 OF 3 INDEMNITY AGREEMENT Between Michael Garner and City of Meridian for George Fox University Service Learning Project This Agreement is made this 101Aday of August, by and between MICHAEL GARNER, a person whose address is 5138 CZE�R� DC,l: DR.� $asE, =n 83:K5 and whose date of birth is 2.4 Tum6 1%S (hereinafter "Student"j, and the City of Meridian, Idaho, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"). WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, Student seeks to work with the City of Meridian Police Department to complete a service learning project, to - wit: survey development and implementation; and WHEREAS, pursuant to the Project Proposal attached hereto as Exhibit A, MPD has requested that Student assess MVD's impact on the city, including how it is doing, how it can do better in the future, and what will determine its success in efforts to serve and respond to the public's needs and wants; and WHEREAS, this Agreement is intended to clarify the relationship of the Parties; NOW THEREFORE, in consideration of the recitals and mutual covenants, agreements, and inducements contained herein, the parties hereby agree as follows: I. No agency. In the course of Student's participation in the Project and/or any activity related thereto, Student shall not be considered an agent of City in any manner or for any purpose whatsoever. H. Indemnification. In consideration of Student's participation in the Project as described in Exhibit A, Student shall, and hereby does, indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Student and not caused by or arising out of the tortious conduct of City of Meridian. Student assumes for himself all risks and hazards of participating in the Project and/or any activity related thereto, and forever waives and releases, on behalf of himself, Student's heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Student now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of Student's participation in the Project and/or any activity related thereto and not caused by or arising out of the tortious conduct of the City of Meridian or its employees. Student further acknowledges that the City of Meridian shall not provide for Student any coverage of any kind, whether financial, medical, or otherwise, for any accidents, injuries, losses, or damages that result during or arise out of Student's participation in the Project and/or any activity related thereto. INDEMMTYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 1 OF 3 M. Compliance with Laws. In participating in the Project and/or any activity related thereto, Student shall comply with all applicable laws, ordinances, policies, and codes of Federal, State, and local governments, and Student shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. IV. Construction and Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the .remainder of the Agreement is reasonably capable of completion. V. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. STUDENT: Michael Garner Date STATE OF IDAHO ) ss: County of ADA ) I HEREBY CERTIFY that on this LK_�day of August, 2008, before the undersigned, a Notary Public in the State of Idaho, personally appeared MICHAEL GARNER, known to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first aboye-mlitten. . Qi12G V Notary Public f dah , 4NAWPUBLIC Residing at I ho STATE OF IDAHO My Commissi Expires: .� INDEAmTYAGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 2 OF 3 CITY OF MERIDIAN: BY: � Tammy de Weerd Date Mayor Attest: ti o Jaycee Holm City Clerk 5EAL 9 �r �s� • Q� �• ''... ..............� INDEMNITY AGREEMENT FOR GEORGE FOX SERVICE LEARNING PROJECT PAGE 3 OF 3 August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 5-F REQUEST Award of Bid and Authorization to Purchase: Bid #CH -08-001 for City Hall Furniture AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. August 15, 2008 MERIDIAN CITY COUNCIL MEETING August 19, 2008 APPLICANT ITEM NO. 6-A REQUEST Discussion of Fire Hydrant Ordinance AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • Page 1 of 1 • Tara Green From: Emily Kane Sent: Thursday, August 14, 2008 1:19 PM To: Tara Green; Jaycee Holman Cc: Bill Nary; Joe Silva; Ron Anderson; Sean Billett Subject: Ordinance for Council agenda for 8/19 workshop Follow Up Flag: Follow up Flag Status: Green Attachments: Ordinance revising 9-1-32 per IFC 508.5.5.doc Hello. Will you please include this ordinance on the Council agenda for Tuesday, August 19? It can be a discussion item on the 19th and my hope is that it would be on for adoption on the 26th with a waiver of the reading rules. It is to clarify an inconsistency that was discovered between Meridian City Code § 9-1-32 and IFC § 508.5.5 adopted per Meridian City Code § 10-4-1. Thank you! Emily Emily Kane Deputy City Attorney City of Meridian, Idaho Phone: 208-898-5506 Fax: 208-884-8723 E-mail: kanee@meridiancity.org 8/15/2008 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, ROUNTREE, BORTON, ZAREMBA AN ORDINANCE AMENDING TITLE 9, CHAPTER 1, OF THE MERIDIAN CITY CODE, REGARDING DAMAGE TO FIRE HYDRANTS; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 25, 2008, by Resolution no. 08-1344, the City Council of the City of Meridian adopted the 2006 edition of the International Fire Code, which includes IFC § 508.5.5, providing that a three (3) foot clear space be maintained around the circumference of fire hydrants; WHEREAS, IFC § 508.5.5 has been found to conflict with Meridian City Code § 9-1-32, which provides that a five (5) foot clear space be maintained around the circumference of fire hydrants; and WHEREAS, the City Council finds that it is in the best interest of the heath, safety, and welfare of the public to clarify this discrepancy and also ensure that fire hydrants are kept clear to maximize visibility and access thereto; NOW, THERFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 9, Chapter 1, Section 32 of the Meridian City Code -is hereby amended as follows: 9-1-32: FIRE HYDRANTS: A. Authority To Operate; Obstfueting Arseess: It shall be unlawful for any person, except one duly authorized by the city, to open, close, operate, turn on, turn off, interfere with, attach any pipe or hose to or connect anything with any fire hydrant or auxiliary valve belonging to the city. lti,,,. he :t shall be , „1.,wfu f any per -sea tom, ebst.0 et the ., o s to any fire i..,drant b�praEii eiE$-$�6ic�biiekrlumber-, dii4, or- other- nutciiil drthiifive feet (5-')-vf the fire hydr-ant as measi-irred- hefvizefital4y in any dir-eetion. it shall be upAawful for- any per -son to wilfully or- par-elessly injiar-e any fire hydrant. B. Damaging Hydrants: Any per -so who s' all It shall be unlawful for any person to wilf,411),e� ear-eles4y injure any fire hydrant by anv means, including, but not limited to, wilfully or carelessly running any vehicle against a fire hydrant, or drawing or attempting. to draw water therefrom. C. Penalty: A violation of this section shall be .teemed guilty -of a misdemeanor, and shall, upon conviction thereof, be punished by a fine and/or imprisonment Bests, as well any other available civil, administrative, and/or criminal remedies and penalties, including restitution and be 1i for all damages done to said hydrant. FIRE HYDRANT ORDINANCE PAGE 1 OF 2 6 Section 2. That, pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly. This ordinance shall be in full force and effect after its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this this day of 92008. APPROVED: Tammy de Weerd Mayor ATTEST: Jaycee Holman City Clerk FIRE HYDRANT ORDINANCE PAGE 2 OF 2 August 15, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Executive Session: ISC 67-2345 (1)y& (c) August 19, 2008 . ITEM NO. % AGENCY COMMENTS .i CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian.