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HomeMy WebLinkAboutChange Order No. 1 with Civil Survey Consultants, Inc. for Well 27 DesignCITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER Survey Consultants 27 Design Change Order No.: 1 Project Number: 06700 Date: 1112012008 Effective Date: Contractor is hereby directed to make the following changes from the Contract Documents and Plans. 1J Additional Design and Construction Staking. 2) Artesian flow well head Design. 3) SCADA programming. 4) NMID License Agreement Update. 5) Rate Adjustments for design fees and construction services. 6) Change in Subcontractor Reason for Change Order: Change in Scope of work. /'\\\4V I II 11011 W . Letter of Request from Civil Survey Consultants CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: $26,500.00 Original Contract Completion Date: Original Contract Completion Days: Net changes from previous C.O.'s.: .Net Days change form previous C.O.'s: No. 0 to 0 No. 0 to 0 $0.00 Contract Price Prior to this C.O.: Contract Completion Date before this C.O.: Increase (decrease) of this C.O.: Days Increase (decrease) of this C.O.: Contract Price with all Approved C.O.'s: Contract Completion Date with all Approved C.O.'s: $41,564.00 RECOMMENDED: (CONSTRUCT O MANAGER)' ACCEP NT CTOR) ~-~ A~ ~~~ ~~ ~~~ Pff Dater Date. ~~ _ z~ O ~t //- Z 5 - ZA~~ APPROVED: (CITY PU CH ING AG ) COUNCIL APPROVAL By: Keith Watts '~ ~~~ Date: 1 ~ ~2~ 'd~ Date: ~~` (~' r •~ Tammy de We~fd °b~J = SEAL City Clerk, Jaycee Holman ' O~ ~aNrr ,, ~--J~riirit net\~~` Glenn K. Bennett, P.LS. Pnesident Timothy A. Burgess, P.E. Vice President Kyle Radek, PE City of Meridian 33 East Broadway Avenue Meridian, Idaho 83642 Civil Survey Consultants, Inc. 1400 E. Watertower St. Suite 100 Meridian, Idaho 83642 Re: City of Meridian -Well No. 27 Dear Kyle: (Z08)888~312 Fex 888-0323 November 5, 2008 Our Agreement for Professional Services for the Well 27 project was executed in November 2004. Since then, the project has changed adding additional work effort not anticipated when the original scope of services was prepared. I am requesting a supplement to the original agreement to cover this additional work and adjust for the four year delay in completion of this project. I have enclosed a~copy of the original executed agreement for your reference. I have also attached a summary of all billings as of 11/4/08.. As of November 4, 2008 we have billed a total of 18,474 for design fees. This number is $900 higher than shown on my November 4 billing due to the fact that I had not included my March 5, 2006 billing in my budget summary. I will correct this during the next billing cycle. Work that I consider a change in scope is as follows: 1. The Cherry Lane Christian Church needed to install landscaping along the northerly edge of their property in Apri12006. This required that the by-pass/flushing pipeline from the well lot to Ten Mile Creek be constructed as a separate project. The separate project added design effort and construction staking that was not originally included in the scope of services. I estimate the fees for additional work associated with this change aze one half of Bills No. 2 and 3 and all of Bill No. 4 for a total of $2,185.00. 2. When We1127 was actually constructed it was found to be a flowing artesian well. This required that we prepaze a special separate detail for a well head capable of diverting the artesian flow during development and test pumping. Since you still planned to postpone design and construction of the pumping facilities, Ed Squires recommended that you have the ability to flush the well to preserve water quality until the pumping facilities are installed. This required that we prepare a separate set of design plans for improvements to handle the artesian flow until the pumping facilities are constructed. I estimate the fees for additional work associated with this change are all of Bill No. 6 and one half of Bills No. 9, 10 and all of Bills No. 11 and 12 for a total of $5,036.50. Radek November 5; 2008 Page 2 of 3 3. When the original scope of services was prepared city policy was that the contractors install a SCADA panel and antenna furnished by Meridian. All SCADA start-up and prograrrvning was performed by Meridian once the well was completed and accepted. This policy has now changed so that the equipment will be furnished by the contractor as part of the construction contract and SCADA programming will be provided under the design services contract. DC Engineering's fee proposal for the SCADA programming is $2,500.00. 4. You have requested the new pumping facilities include the ability to by-pass flows whenever the well starts after remaining idle. This requirement was not included in the original project. The License Agreement with the Nampa Meridian Irrigation District allowing for flows to be by- passed to Ten Mile Creek was obtained prior to this new requirement and does not allow for this type of discharge. A modification to the existing agreement will be required. Since Ten Mile ______ ____,_ Creek s_a drain rather_than a canalLanticipate_that_obtaining this.modification will be_possible, but I have not approached NN1ID regarding this issue at this time. Assuming everything goes smoothly, I estimate approximately 8 hours of Project Engineer time will be required to update the license agreement, which will add approximately $760.00. This does not include any direct expenses for charges by NMID's attorney, which I will pass through at cost. 5. Originally We1127 was to be constructed in 2005. Construction was delayed due to water quality issues discovered when the test well was constructed, and due to changes in anticipated demands in the area. Billings submitted to date have been made at the current hourly rate at the time of billing. There are some original budgeted hours that are not currently billed, or included in another supplement item, for which I am requesting an increase to adjust to current rates. I have attached two spreadsheets to support this request, one for the design fees and one for the construction services fees. The combined total for this item is $4282.50. 6. I originally planned to use Mulder Engineering for electrical design and Kartchner Engineering for mechanical design. On my recent projects I have been using the services of DC Engineering for both electrical and mechanical design. It is my understanding that DC Engineering is also providing most of the SCADA programming for Meridian making them a good choice for this project. I have enclosed a copy of their proposed scope of services and fee estimate. This proposal includes $5,000 for electrical and mechanical design, which is $300.00 over the original budget. The following summarizes the fee adjustments requested above by item number: Change No. 1 = $ 2,185.00 Change No. 2 = $ 5,036.50 Change No, 3 = $ 2,500.00 Change No. 4 = $ 760.00 Change No. 5 = $ 4,282.50 Change No. 6 = $ 300.00 Total Fee Increase = $15,064.00 Radek November 5, 2U08 Page 3 of 3 I spoke to Ed Squires this morning regarding the well. He indicated that his proposal to restrict portions of the well screens for water quality purposes should not affect the selection or design of the pumping equipment. Ed is not finished with this design, but indicated he would have well capacity and drawdown information to me by next week. For purposed of this supplement I have assumed we will have a standard vertical turbine pump configured for the artesian well. Please let me know if you need any additional information to support this request. _/ enc.