HomeMy WebLinkAbout2008 11-05 SpecialMeridian City Council Meeting November 5,_ 2008
A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday,
November 5, 2008, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, Brad
Hoaglun, and David Zaremba.
Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Bill Johnson, Jeff Lavey, Bob
Stowe, Steve Siddoway, Tom Barry, Keith Watts, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
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De Weerd: I'm going to go ahead and start tonight's meeting by first welcoming all of
you here tonight. We appreciate you coming. For the record, it is Wednesday,
November 5th. It is five minutes after 7:00. We will start tonight's meeting with roll call
attendance.
Item 2: Pledge of Allegiance:
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the
pledge.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Russ McCrea with Living Grace
Community Fellowship:
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Russ
McCrea with the Living Grace Community Fellowship. If you will all join us in the
community invocation or take this as an opportunities for a moment of reflection. Pastor
McCrea.
McCrea: Thank you, ma'am. I bring to you this evening a small scripture from the book
of First Timothy, Chapter 2. It says I urge them, first of all, that request prayers and
intercessions and thanksgiving be made for everyone, for Kings and all those in
authority, that we may live peaceful and quiet lives in all godliness and holiness. This is
good and pleases God, our savior. I find it interesting that the scriptures, even though
Paul, as he wrote this, lived in a very difficult time when the rulers were persecuting his
-- his very own people and bringing him to trial, that he always remembered that we
pray for all those in authority. This evening I would like to do the same. Lord God, I ask
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Meridian City Council
November 5, 2008
Page 2 of 35
that you might hear our cry for those who are in authority in our city. Our Mayor. Our
Councilmen. Our staff. Our police and fire departments and each one who serves our
city willingly and knowingly as well. I pray for their health, for their families, for their well
being. I pray that you would give them wisdom in their offices and passion and
compassion as well as they -- as they live out their duties serving the City of Meridian
and the citizens thereof. Lord, I also pray for the governor, for senators and
congressmen, and our president, our president elect, and those who are serving our
country in the armed services. Give them grace and mercy and watch over them as
well. Tonight, Lord God, we call for your divine guidance and your presence and, again,
that you would watch over these your servants in Christ's name, amen.
Item 4: Adoption of the Agenda:
De Weerd: Thank you, pastor. Item No. 4 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: On the agenda, on the Consent, Item B, is -- the proposed resolution number 08-
630. Item C, the proposed resolution number is 08-631. Item D on the Consent has
been asked to take off and vacate to the agenda of 11-18. Also under Legal
Department, Item 8-A-1 has been asked to be taken off until 11/18/08, because the
gentleman had to be called out on emergency. And Items 13 and 14 have been asked
to be continued to 11/25. And with that I move that we approve the adopted agenda.
Rountree: Second.
De Weerd: Okay. I have a motion and a second to approve the agenda as amended.
All those in favor say aye. All ayes. Motion carves.
MOTION CARRIED: ALL AYES.
Item 5: Proclamation for National Hospice Month:
De Weerd: Items 5 and 6 are proclamations and I will take a moment to move down to
the floor. Okay. I have two proclamations to read this evening. Which one do I start
with? Okay. And I believe that we have some guests for this one. If will you, please,
come forward. It is National Hospice Month and so we have a proclamation to read in
honor of this month and what we need to be thinking about. Whereas hospice care
plays an important role in American medicine by easing a patient's suffering, while
reaffirming individual dignity in a familiar environment and whereas hospice care
providers are assisting in hospitals, nursing homes, and private residences, offering
physical, emotional, and spiritual support to patients who often have a short life
expectancy and whereas hospice teams consist of physicians, social workers,
counselors, and volunteers who are experts in end-of--life issues and whereas they offer
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November 5, 2008
Page 3 of 35
pain management, therapy, nutrition, and other supportive care in the home or other
comfortable surroundings, making it easier for patients, family members, and friends to
spend time together in a loved one's final days and whereas hospice experts also offer
grief counseling to friends and family members after their loss and whereas these
dedicated hospice professionals and volunteers form a support network that continues
to play a vital role in patients who are near their end of life, since every stage of human
life deserves to be treated with respect and care and whereas St. Alphonsus Four
Rivers Hospice -- okay, so what is that? Amedisys -- a word I have never seen --
Hospice Care and the National Association of Home Care and Hospice and thousands
of hospice agencies across the United States have declared the month of November
2008 as National Hospice Month and are all calling on all Americans to observe with
this -- on this occasion with appropriate ceremonies and activities. Therefore, I, Tammy
de Weerd, Mayor of the City of Meridian, do hereby proclaim November 2008 as
National Hospice Month in the City of Meridian and we ask that all citizens encourage
and increase their awareness of hospice service and to observe this month with the
appropriate activities and programs. It is signed on this 5th day of November and I
congratulate each and every one of you that serve in hospice care to our loved ones
and extend our appreciation for everything that you do. Thank you.
Item 6: Proclamation for Idaho ..Nonprofit Week:
De Weerd: This next proclamation is in honor of Idaho Nonprofit Week. We all know
the value of nonprofits in our community and I would invite those representatives for the
Idaho Nonprofit Week to, please, come forward. Okay. Another proclamation. These
are so much fun back to back, but Iknow -- and since we have our Boy Scouts in the
audience as well, our volunteers that serve in our community, they add the color and the
fabric to each of our communities and it is with great honor that I read this proclamation.
Whereas, nonprofit organizations help build and sustain healthy communities and
enhance the quality of life for Meridian citizens and for others throughout the, county,
country and the world and whereas the thousands of nonprofit organizations based in
Idaho contribute significantly to a viable and vibrant economy by providing residents of
Meridian and all Idahoans with jobs, goods, and services, with expenditures of more
than two billion dollars annually, according to the most recent data, and whereas our
community's nonprofit leaders are often entrepreneurs creating new solutions to
problems and fill previously unmet needs in the area of health, recreation, education,
research, arts, social services and more. Whereas, the nonprofit sector works as a
responsible partner with private enterprise and government to alleviate the most
pressing social issues of our time and whereas Idahoans have one of the highest rates
of volunteerism in the nation, thus providing opportunity for leadership, civic
engagement, and building communities and whereas the nonprofit sector acts as a
responsible steward of .charitable dollars to achieve a diverse range of missions and
goals and whereas nonprofits organizations often fulfill their missions by advocating on
behalf of those who cannot advocate for themselves and whereas the nonprofit sector
of Meridian and throughout Idaho has a proud history of service, innovation, and social
change and deserve acknowledgment, affirmation, and celebration, therefore, I, Tammy
de Weerd, Mayor of the City of Meridian, do by here proclaim the week of November
Meridian City Council
November 5, 2008
Page 4 of 35
10th to be the Idaho Nonprofit Week in the City o~f Meridian and encourage all citizens to
increase their awareness of nonprofit service and to observe this week with appropriate
activities and programs. And I will ask Lynn if she would like to say a few words on
behalf object of the nonprofit organizations. Lynn.
Hoffmann: Thank you, Tammy. And thanks for this wonderful proclamation. As you
know and others know, the governor has declared this week the state of -- or the state
of Idaho has declared this week nonprofit week and we have lots of celebrations going
on throughout the state and many mayors have chosen to participate and we are
especially grateful to Tammy de Weerd for doing that as well.
De Weerd: Thank you. Would you like to say anything? Thank you.
Item 9: Award Presentation for 2008 Environment at Work for Crucial
TechnoloAV ~ Meridian Academy by SWAC:
De Weerd: Council, if you don't mind, we do have, on Item 9, an award presentation. If
we can move that ahead of Department Reports, we can send our awardees on their
way before they have to sit through Department Reports. I mean they are very exciting,
but I thought maybe that might be appropriate.
Rountree: And they have earned the award not having to sit through the Department
Reports, might be even more of an award.
De Weerd: Any problem with that? Okay. We will go ahead and jump forward to Item
9, which is award presentation for the 2008 environment at work for Crucial Technology
and Meridian Academy by the Solid Waste Advisory Council and I would ask our
awardees to join me at the podium. Okay. It is my privilege to talk about these awards
tonight and I would ask, since Samantha seems to be behind the camera, Doug, would
you like to step up here with us as well. Doug Mason is here with Sanitary Services.
The Environment At Work awards program was created in 2008 to recognize Meridian
organizations that implement waste reduction measures through recycling, reduction,
reuse, and hazardous waste management. Easy for me to say. The award is
presented to organizations with the most innovative recycling programs. The Meridian
Solid Waste Advisory Committee, together with Sanitary Services and the Meridian City,
created this program to distinguish Meridian organizations going the extra mile to
recycle. The Environment At Work award winner for 2008 is Crucial Technology. And I
would like to say a few things about what Crucial Technology is doing and who they are.
Crucial Technology supplies high quality memory upgrades. They are located here in
Meridian and they are a wholly owned subsidiary of Micron Technology, Inc. Crucial
established their reuse, recycle program in 2006 and 2007. Over 77 tons of plastic,
cardboard, and pallets were recycled. The honorable mention goes to Meridian
Academy and it's so exciting to see some of these Meridian schools and they have
really gotten behind their recycling programs. Just to see the energy and the interest
that our kids have in these programs is really encouragipg. Meridian Academy is a
school that is committed to our environmental awarene s and recycling has been a
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Meridian City Council
November 5, 2008
Page 5 of 35
large part of the school's environmental awareness program. Meridian Academy has
placed recycling bins in each classroom, as well as the library, common area, and gym.
The school has eliminated 40 percent of the trash containers in the facility and recycles
an average of 200 pounds of material per week. I would like to congratulate each of
you for your recycling efforts and we encourage you to continue to do your due
diligence in helping us preserve the precious environment that we will pass onto our
future generations. So, every effort you do helps us in that regard. So, first, I would like
to present Crucial Technology their plaque and I do have City of Meridian pins for each
of you.
Zaremba: I'll have to say that I believe that swiveling podium is really slick.
Rountree: Isn't that neat.
Zaremba: That's neat.
De Weerd: Okay. Council, we will go back to our Department Reports. Item -
Item 7: Consent Agenda:
A. Approve Minutes of October 7, 2008 City Council Regular Meeting:
B. Resolution No. CARE to Share
Resolution:
C. Resolution No. :CPA 08-010 Request for
a Comprehensive Plan Text Amendment to revise the Street
Sections Map of the Ten Mile Interchange Specific Area Plan for
Ten Mile Area Map Revision by City of Meridian Planning
Department -Black Cat Road from the railroad tracks to I-84;
Franklin Road between McDermott Road and Linder Road; Ten
Mile Road between the railroad tracks and Franklin Road and Ten
Mile Road from I-84 to Overland Road -all within the Ten Mile
Interchange Specific Area:
D. Sanitary Sewer and Water Easement Agreements for Nola
Vacation by ZWJ Properties, LLC:
E. Approve Addition of Forsgren Associates, Inc. to Roster of
Qualified Consultants for Engineering Services:
F. Water Main Easement Agreement for Meridian Storage Condos
by MSSB Enterprises, LLC:
G. Change Order No. 7 for WWTP Expansion
Meridian City Council
November 5, 2008
Page 6 of 35
Bird: Madam Mayor?
De Weerd: Yes.
Bird: Can we do that Consent Agenda first?
Rountree: We need to do the Consent Agenda.
De Weerd: Oh, Yeah. I'm sorry. I guess we do need to do the Consent Agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve the Consent Agenda with one change, the request to vacate
Item No. D, to 11/18/2008. And, item B, resolution number is 08-630 and Item C is
resolution number is 08-631. And for the Mayor to sign and the Clerk to attest on all
papers.
Rountree: Second.
De Weerd: Okay. I have a motion and a second to approve the Consent Agenda as
amended. All those in favor say aye. Oh, I'm sorry. Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
Item 8: Department Reports:
A. Legal Department -Bill Nary:
1. Tabled from October 14, 2008: Recommendation from
SWAC for Community Recycle Fund to The Idaho
Foodbank for $19,500.00:
De Weerd: I just was seeing of you guys were paying attention. Okay. Item 8 is our
Department Reports. We have been asked to remove Item 8-A-1 and we will hear that
on November 18th.
B. Police Department / HR Department:
1. Discussion of Budget Amendment Regarding Specialty
Pay for Police Officers:
De Weerd: So, I will move to 8-B and ask our police department.
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Lavey: Madam Mayor, Council, I requested this time to just give Council a brief update
on the pay scale that we had approved last year and I believe everyone's familiar with it,
except maybe Councilman Hoaglun and if you have any additional questions I can
answer those for you. But as you recall, last year you had approved a pay study and,
then, a pay scale that we implemented phase one in February of this year. And, then,
the plan was to put phase two in place for October of this year and you most likely have
seen -- I believe Councilman Hoaglun also has seen an enhancement to put phase two
in place. Well, when we started doing the calculations and finance plugged in the
numbers, there was some changes due to workmen's comp rates and there was also
some changes due to eligibility of employees since the original data was put in place.
Hence, there is a short fall of 31,000 dollars -- 31,400 dollars. Now, normally that's not
a problem with the police department budget, it's usually covered with salary savings.
It has for the last several years. However, when you're trying to implement it at the
beginning of the budget, there is no salary savings, and so I asked finance and payroll
to hold off on implementing that until this last pay period, because I felt it was necessary
to advise Council ahead of time, so there is no surprises and you can ask any questions
that you want and, then, I would request permission to implement that plan in place,
with the understanding that we need an additional 31,400 dollars to fund it. And with
that being said, I tum it over to Mr. Nary for maybe his input as well.
Nary: Madam Mayor, Members of the Council, he's right. We had -- or had this
discussion. We had approved this. The chief and I did settle on the specialty pay and
what the amount was. But we are into the new budget and, like you said, correct
implement at the beginning of the budget year we don't have savings -- there will be
likely savings, so that's not going to be a problem. We do need to do a budget
amendment to cover that up front, so --
De Weerd: Okay. Council, any questions? Thank you, chief.
Lavey: Thank you.
De Weerd: Council, I will need to a motion to approve this budget amendment.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve the budget amendment for the police department for the
sum of 31,400 dollars.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 8-B-1. If there is no
discussion, Madam Clerk, will you call roll.
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Page 8 of 35
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
C. Finance Department:
1. Budget Amendment for CDBG Grant FY08 Carry forward
for $179,647.00:
De Weerd: Okay. Item 8-C is our Finance Department and Todd.
Lavoie: Thank you, Madam Mayor and Council Members. Item number one is a budget
amendment for 179,647 dollars. This is a cant' forward amount from fiscal year 2008
for what is known as a CDBG block grant. This was approved in '08. This grant has
been in process and we got it halfway through fiscal year '08 and we were,
unfortunately, not able to spend every dollar. So, this is a request for you to grant a
spending approval to spend the remainder of the 179 that was granted to us in fiscal
year 2008. The Planning Department does have plans to expenditure all the remaining
funds in the fiscal year 2009 and if you have any detailed questions, we do have Peter
here to help answer any of the detailed items, but this is a request to -- for spending
authority for the remainder 179 carved forward from 2008.
De Weerd: Thank you, Todd. Council, do you have any questions?
Bird: I have none.
De Weerd: Okay. If there is no questions, do I have a motion to approve?
Hoaglun: Madam Mayor?
De Weerd: Yes, Mr. Hoaglun.
Hoaglun: I move that we approve the budget amendment for the CDBG grant cant'
forward in the amount of 179,647 dollars.
Bird: Second.
De Weerd: Okay. I have a motion and a second. Any discussion? Hearing none,
Madam Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
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Page 9 of 35
2. Budget Amendment for Latecomers Expense and
Revenue Budget for $500,000.00:
Lavoie: Thank you, Madam Mayor, Council Members. Item number two. This is a
budget amendment for 500,000. This was originally put into the fiscal year 2009 budget
presentation. Unfortunately, we did not -- it was overlooked during the implementation
and import into the financial system for fiscal year 2009. This is for the latecomers or
also known as the reimbursements that go on throughout the year. This is just to put
the dollar amount of 500,000 in the budget, so, therefore, we do have the authority to
spend this at that time upon Council's approval. So, this is just an earmark -- not an
earmark, but this is a place holder to put into the budget if, during the year 2009, you do
desire to expend money on a reimbursement agreement.
De Weerd: Council, do you have questions?
Bird: I have none.
Rountree: Madam Mayor, just for clarification. Todd, the money from that would come
out of the Enterprise Fund; is that correct?
Lavoie: Councilman Rountree, you are correct.
Rountree: Okay. Madam Mayor, I would move that we approve the budget amendment
request for the Latecomers Expense in the amount not to exceed 500,000 dollars.
Bird: Second.
De Weerd: Okay. I have a motion and a second. Any discussion? Madam Clerk, I'll
ask for roll call attendance. Not attendance, but roll call vote.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
3. Budget Amendment for MDC Tree Contribution for
($20,000.00):
De Weerd: Okay. Item 8-C-3.
Lavoie: Madam Mayor, Council Members, number three is a budget amendment for
20,000 dollars. This is the approved spending authority for the Parks Department to
spend an amount of 20,000 dollars, which will be funded through the Meridian
Development Corporation. It is in their budget to give the parks -- or the City of
Meridian 20,000 dollars to work on a tree -- downtown tree work. So, this is a request
for you to give that spending authority throughout the fiscal year to go ahead and get
this tree work done for -- in the amount of 20,000 dollars.
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Meridian City Council
November 5, 2008
Page 10 of 35
De Weerd: Council, any questions?
Bird: I have none.
De Weerd: Do I have a motion to approve?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve the budget amendment for the tree contribution for
20,000 dollars.
Hoaglun: Second.
De Weerd: Okay. I have a motion and a second to approve this item. If there is no
discussion I'll ask for roll call.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carves.
MOTION CARRIED: ALL AYES.
4. Budget Amendment for Senior Center Grant for
$16,908.00: ,
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De Weerd: And last, but not least, Todd.
Lavoie: Madam Mayor, Council Members, Item number four. This is a budget
amendment for the senior center grant. This is a carry forward from prior years. We
are requesting that the senior center grant be approved to spend 16,908 dollars
throughout the fiscal year. This is just requesting that we do have spending authority
throughout the year to help the senior center with their capital expenditures throughout
the year.
De Weerd: Todd, is this -- is this tied to a community development block grant from a
previous award?
Lavoie: Yes. What it -- normally we do this at the end of the fiscal year. This year we
are being proactive and putting it in front of you now and that way we can have the
spending authority now, instead of asking for an amendment in six or seven months. If
we do not spend all the monies, we will carry it forward for the next previous -- for the
next year. This grant will continue until the funds are expended and this is the current
remaining balance of the group block grant itself.
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Meridian City Council
November 5, 2008
Page 11 of 35
De Weerd: Okay. Thank you. Any other questions from Council?
Rountree: I have none.
De Weerd: Okay. Do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve the budget amendment for the senior center grant for 16,908
dollars.
Rountree: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call
roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
D. Purchasing .Department (Approve Multiple Budgeted Contract
Amendments for the New City Hall Building for Not to Exceed
Amounts Listed Below for a Total Amount of $128,530.00:
1. Sidewalks, LLC Budgeted Contract Amendment No. 5
for $3,800.00 (Owner Initiated and Architect Changes):
2. Suncoast dba B$B Steel Budgeted Contract
Amendment No. 4 for $2,685.00 (Architect Initiated
Change):
3. Cobblestone Construction Budgeted Contract
Amendment No. 1 for $9,668.00 (Owner Initiated and
Architect Requested Change):
4. Buss Mechanical Budgeted Contract Amendment No. 3
for $10,068.00 (Owner Requested /Architect Initiated /
Utility Company Initiated Changes:
5. Designer Floors Budgeted Contract Amendment No. 2
for $4,061.00 (Owner Requested Change and Architect
Initiated Changes:
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Meridian City Council
November 5, 2008
Page 12 of 35
6. Tri-State Electric Budgeted Contract Amendment No. 4
for $25,671.00 (Owner Requested and Architect /Design
Initiated Changes:
7. Tri-State Electric Budgeted Contract Amendment No. 1
(Plaza) for $54,311.00 (Architect /Design and Owner
Initiated Changes):
8. SBI Budgeted Contract Amendment No. 4 for $1,285.00
Payment Drop Box (Owner Initiated Change):
9. Axelsen Concrete Budgeted Contract Amendment No. 2
for $8,897.00 (Architect /Design and Owner Initiated
Changes):
10. Commercial Painting Budgeted Contract Amendment
No. 4 for $2,780.00 (Architect / Design/ Contractor
Initiated Changes):
De Weerd: Okay. And under Department Reports, Item D, we have Mr. Watts.
Watts: Thank you, Madam Mayor, Council Members. Tonight before you with -- we
have 12 change order requests. They are contract budget amendments for the City Hall
project. They are listed out in your packet and I have Gene Bennett from Petra here
also to answer any questions you may have. Excuse me. I am corrected. There is --
there are ten, not 12. Okay. Any questions on any of these?
Rountree: Madam Mayor, the question I have asked previously. These payments do
not constitute closeout of any of these agreements?
Watts: No, Councilman Rountree, they do not. These are still in the course of doing
business. I will bring a final report to you when we get to that point.
Rountree: Okay. Thank you.
De Weerd: Okay. Anything further, Council?
Bird: Madam Mayor?
De Weerd:. Mr. Bird.
Bird: I move that we approve the ten amendment change orders, contracts, all owner or
architect initiated, for the total sum of 128,530 dollars.
Rountree: Second.
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November 5, 2008
Page 13 of 35
De Weerd: Okay. I have a motion and a second to approve these items. If there is no
discussion, Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Watts: Thank you.
De Weerd: Thank you. Nice to have your boys with us. Okay. There were no items
moved from the Consent Agenda.
E. Planning Department
1. Local Match for Increasing Time Capacity on Intercounty
Service with Valley Regional Transit:
De Weerd: So, we will move on to Item 11, which is the presentation of the SSC
collection rate services. Oh, I'm sorry. Yes, we have our Planning Department and
under Planning Department we have Valley Regional Transit.
Friedman: Thank you, Madam Mayor, Council Members. Mary Barker from Valley
Regional Transit here tonight is to present a proposal for funding both interim and long
term funding measures to relieve inter-county bus service overcrowding. So, I believe
Mary has a presentation for you.
Barker: Thank you, Madam Mayor, Council Members. Good to see you again. It's
been a couple weeks. I'm back tonight to present an issue that we have been talking to
a number of jurisdictions throughout the region about. It's a good problem to have. We
have significant overcrowding and demand for intercounty bus routes. At this point we
have had a 40 percent increase in intercounty bus ridership for this year. From the
month of August to the month of September we have an 80 percent increase in
intercounty bus ridership. This has resulted in standing room only conditions on many
of our intercounty routes.. We are looking to lease three additional .large buses to help
this overcrowding issue. Two of the large buses would be used on the route 42, which
serves Nampa, Meridian, and into Boise onto BSU. This bus route is currently served
by a 24 passenger bus and we have standing room only on our three main commute
runs in the morning and our three main commute runs in the evening on this route. The
third bus would be used for a spare. If we are able to increase the 42s to a 40
passenger bus we would, then, be operating seven 40 passenger buses for intercounty
service without a spare available. That means if one of those buses goes down or
needs routine maintenance during a regular work day, we would have to replace that
bus with a 24 passenger bus and these buses are already standing room only at a 40
capacity level. So, the way we have done the budget is those cities and jurisdictions
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November 5, 2008
Page 14 of 35
that are currently helping fund the local match for the route 42 would help pay for the
local match for the two additional buses on route 42 and, then, all of the jurisdictions
that are helping fund intercounty routes would help fund the third bus that would be
used as a spare on all of those intercounty routes. So, for the City of Meridian for the
remaining of this fiscal year, beginning into December and, then, running through the
end of October -- or the beginning of October, it would be 8,402 dollars. That would
allow us to lease these additional three buses. We do have federal money to put
towards this, so 80 percent of this would be funded by federal money, 20 percent of the
entire cost is a local match, and, then, Meridian's share of that local match would be the
8,402 dollars. We realize that this is outside the regular budget cycle. We do have a lot
of customers that really want to use our service. They need to use it now and they are
standing in the aisles and it's a long ride and we would like to be able to help address
this issue sooner rather than later. The bus company that we lease buses from has
three buses that will become available in December. Buses are in very high demand
throughout the whole country right now, so we'd like to be able to let the leasing
company know that we would like to use those three buses before they go to someone
else. Is there any questions or any other information that Ican --
De Weerd: How does this breakdown relate to ridership and how will we assure --
because Ihave had a complaint or two that our citizens will actually get a seat and not
be the ones standing because it's full when- it gets to Meridian?
Barker: Mayor, we did do -- had a person ride the route 42 on these major morning and
evening commute routes to do actual passenger counts in terms of where riders are
getting on and off each route and it is between the BSU west campus and when we get
onto Overland in mainly the Meridian area we get that over capacity issue and on the
route back in the evening we are hitting over capacity before the bus even leaves
downtown. So, by putting a 40 passenger bus of that route we do not have 40
passengers right now using that route, so if we are able to put a 40 passenger bus on
the route we should be able to have a seat for everybody, including the passengers
from Meridian. So, they would benefit actually the most from adding these 40
passenger buses on to the route 42.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I have a question, Mrs. Barker. On phase one you talk about the two 24
passenger vehicles from BSU that you will borrow. It says you will operate right behind
buses on overcrowded runs. Is it ten minutes behind or do you mean right behind? I
mean are they right together?
Barker: We mean right behind. What we would do is the passenger would actually get
on the regular bus, pay their fare on our regular bus fare box. If there is not a seat, they
would get off and get right on behind the bus and this is -- BSU has been very gracious
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Meridian City Council
November 5, 2008
Page 15 of 35
in allowing us to borrow these buses. It's a very temporary short term message -- or
method of solving the problem until we can get these larger buses leased.
Hoaglun: Follow up on that, Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: What is the time frame for that lease for the larger buses? I mean -- and I
guess the larger part of my question is are we going to see -- are we going to be seeing
permanent change. Gas prices have dropped dramatically here recently, but are we
seeing a change to more ridership on a more permanent basis?
Barker: I believe, Councilman, that we are seeing more a permanent change. My
experience and our data shows that once we get riders on the route and it is a positive
experience for them that they like to stay if it is a positive experience, which is part of
the reason we'd like to solve the overcrowding issue as quickly as possible. And while
gas prices are going down, construction and other economic issues are also part of
what are driving people to take intercounty routes. We also have -- recently the
governor has changed a ruling allowing state agencies to help fund -- individuals fund
their transit and so we will see many state agencies providing transportation benefits to
their employees and that will boost our ridership significantly and also Ada County has
also added that on as a benefit and many of those folks are coming from this area and
further west and so we will see I believe an increase in ridership, even if gas prices are
starting to drop.
Hoaglun: Thank you.
De Weerd: Any additional questions?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Mary, you indicated that the 42 coming to Meridian from the west campus
and the bulk of the boardings on it from there and Overland. Is that the park and ride
location at the interstate?
Barker: The fill in places and boardings on the route are the BSU west campus and the
park and ride at Gold's Gym here in Meridian and at St. Luke's here in Meridian. We
also have a number of passengers who get on at regular stops along Overland. We
have done a survey of passengers and many of those folks are driving from residential
neighbors in Meridian and parking at just shopping areas along there and boarding the
bus there as well, although those aren't official park and ride locations.
Rountree: You have done surveys of passengers. What number of those come from
Kuna? Any?
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Meridian City Council
November 5, 2008
Page 16 of 35
Barker: Most of those that are getting on along Overland are not coming from as far
south as Kuna. If they are coming from the south it's the residential neighborhood just
south of Overland.
Rountree: Okay.
De Weerd: Okay. Any other questions from Council?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Sort of doing the math, what you're suggesting is that --
De Weerd: Mr. Zaremba, can you get closer to the --
Zaremba: Oh. Sorry.
De Weerd: Move that closer to you or --
Zaremba: Just doing the math, the amount that Meridian would contribute is actually
leveraged and pretty close to 50,000 dollars when you include the rest of the matches;
is that correct?
Barker: Actually the entire cost of the project is about 100,000 dollars. Actually, it's
101,000. So, that would be the whole value of what we will be purchasing or leasing.
Zaremba: And the amount that Meridian needs to contribute, is that an all at once
contribution or is that spread out over the nine or ten months?
Barker: We can spread it out over the nine or ten months. We pay the leases on a
monthly basis. The main thing that I would like to be able to do is to let the leasing
company know that we can commit to leasing the buses, so that we can have them
slated for us before they go off to another overcrowded transit agency.
Zaremba: Thank you.
De Weerd: Okay. Anything further? Okay. Thank you.
Barker: Thank you very much.
Zaremba: Madam Mayor, I would move that we provide the match, spread out in a
monthly basis.
Rountree: In an amount.
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November 5, 2008
Page 17 of 35
Zaremba: Well, I didn't do the monthly math --
Rountree: Well, not to exceed total.
Zaremba: Uh?
Rountree: Not to exceed total.
Zaremba: Not to exceed 8,402 dollars for the entire year.
Rountree: Second.
De Weerd: Okay. I have a motion and a second. Any discussion?
Rountree: Madam Mayor, I'd just comment that I know we feel the frustration of kind of
being the funding mechanism to have a system that works better, probably, in Caldwell,
Nampa, to Boise, but it, in fact, is the only way we can get transit in our community at
this point in time. We make a sizable contribution already in our regular budget. I have
ridden the route. People do use it. The people that use it do need it. It's also a pretty
slick route for Boise State students commuting between the different campuses. So,
though I recognize the limited value we get for the dollars we spend, I support the
motion.
De Weerd: Thank you.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: My comment is I, too, support the motion. Gas prices have come down
dramatically here recently, but long term projections that is not going to hold. Once the
economy picks back up and the way the world is consuming oil resources and energy,
it's jut something we need to develop and if people are in the habit of taking the bus, I
think that's a very positive step forward. So, I will be supporting this motion as well.
De Weerd: Thank you. Any further comment? Ma'am Clerk, will you, please, call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: Okay. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor, I guess the question I would have, having seen that motion
pass, is from what budget does that money derive?
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November 5, 2008
Page 18 of 35
De Weerd: That's what I was just going to -- it was just like, okay, who is preparing the
budget amendments and whose money is it coming out of. Pete, if you can follow up
with finance tomorrow and see where we need to initiate the appropriate paperwork, we
will bring it back to Council on a Consent Agenda. If you can work with finance to see
where this money might come from, we will report back to you next week.
Friedman: I'd be happy to do that, Madam Mayor.
De Weerd: Okay. I'm glad you asked that, because I was getting ready to. If you can't
find it, it will come out of our budget. Okay. Okay. We have already addressed Item
No. 9.
Item 10: Items Moved From Consent Agenda:
De Weerd: There were no items moved from the Consent Agenda.
Item 11: Presentation on SSC Collection Rate Services by Steve Sedlacek:
De Weerd: Item 11 is a presentation on SSC collection rate services and I don't see Mr.
Sedlacek here.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, Mr. Siddoway reminded me -- we had
this discussion yesterday at the Solid Waste Advisory Committee. We didn't have a
recommendation from the committee. We didn't have enough time to discuss it. So, we
tabled -- or we continued the item at Solid Waste until December's meeting, so the
thought was to, then, bring it back in front of the Council possibly at the workshop in
December to have this conversation. I'm sorry I neglected to tell you at the beginning of
the meeting, but that's why I believe Mr. Sedlacek isn't here is we haven't -- we haven't
finished the discussion with Solid Waste.
De Weerd: Okay.
Rountree: Madam Mayor?
De Weerd: Yes.
Rountree: Question for Bill. Did the subject of rate increases come up? Do we know
what the county is going to do? Is it still a guessing game?
Nary: Madam Mayor, Members of the Council, Council Member Rountree, no, we
haven't had any -- we didn't have a discussion regarding the county's -- as far as I know
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November 5, 2008
Page 19 of 35
the county hasn't made a decision yet on the landfill, so we haven't increased the rates
on that. This is on the service change that they are looking for sometime in calendar
year'09.
Rountree: Thank you.
De Weerd: Thank you. Okay. So, we will go ahead and note this for the workshop in
December.
Item 12: Tabled from October 28, 2008: MFP 08-006 Request to phase the
perimeter and common space fencing approved with the final plat
landscaping plan for Hacienda Subdivision (FP 05-031) by Jayo
Construction -east side of Meridian Road, approximately a quarter mile
south of East Chinden Boulevard:
De Weerd: Item 12 is tabled from October 28th on MFP 08-006. I will ask for staff
comments.
Friedman: Okay. Thank you, Madam Mayor, Council Members. This is a plat
modification request for the Hacienda Subdivision. It is located approximately a quarter
mile south of Chinden Boulevard on the east side of Meridian Road. On just by way of
background, the final plat was approved by the city in 2005. In 2006 the applicant
sought modification to request that the original planned six foot wrought iron perimeter
fence be changed to a four foot vinyl fence. That modification was approved. Since
that time the applicant has suffered the same effects that many of our contractors have
in that there has been such a slow down in the housing industry and has requested a
modification to the conditions to phase the provision of the required fencing within the
subdivision. I'll just give you a little bit more. He is proposing to phase the fencing for
the site is the modification to the conditions of approval. They revised the landscape
plan, detailing the requested phasing plan, and staff has reviewed that and what I'll do is
I will briefly run through their requested phasing and, then, I'll let the applicant give you
any details on it. But, effectively, what they have asked for is that they have installed
the four foot vinyl fencing currently on this north boundary line from, essentially, the
Meridian Road right of way to the back of the first lot. There is a single family home that
is either completed or nearing completion. They are, then, requesting that this yellow
area, the area of the perimeter fencing, as well as these interior areas -- no. I'm sorry.
There we go. Still teaming our new system here. I'll back up. So, what they are
requesting is that this green area here be completed now as part of the modification and
that the yellow area, the perimeter fencing and the intemal areas, be installed upon the
issuance of 20 occupancies. The fencing that's been installed to date is this sort of pink
colored and the orange color is an existing masonry wall that is on the lot line between
this development and the one next door. Staff has reviewed their request and the
recommendation to you for tonight's modification is that the perimeter fencing be
installed in the areas where it currently doesn't exist. That would be on the north
boundary -- portion of the east boundary, a small portion of the south boundary, and
that the residual fencing on the intemal areas, as well as a portion of the perimeter
Meridian City Council
November 5, 2008
Page 20 of 35
fencing along Meridian Road be phased so that those fences are installed with the
completion of the individual structures on the individual lots. So, the applicant is here
tonight to state their case to you and I will stand for any questions.
De Weerd: Thank you, Pete. Council, any questions?
Bird: Not at this time.
Rountree: Pete, go back to that recommendation. So, there is fencing on the southem
boundary, with the exception of that one comer where it's red?
Friedman: If I can -- yeah. Thank you, Council President Rountree. Let me go back to
this slide. There is an existing fence along the southern boundary right here. There is
also an existing fence on the east side of the community center.
Rountree: And you can't see it on that, but on Meridian Road I think it -- I see some
yellow there. Is that an indication there is --
Friedman: Council -- or Madam Mayor, Council President Rountree --
Rountree: -- what the yellow means.
Friedman: The yellow is a proposal by the applicant to put that fencing in after they
receive 20 occupancies for the project. There currently is no fencing there and,
actually, there is a berm and it's really kind of a quite attractive berm right now.
Rountree: Thank you.
De Weerd: Thank you. Good evening. If you will, please, state your name and
address for the record.
Jayo: Yes. Cameron Jayo at Jayo Construction --
De Weerd: Thank you.
Jayo: -- 1323 South Five Mile, Boise, Idaho. Basically, what he outlined is what we
have proposed and the reasoning behind that is, you know, obviously, the economy is a
little slow right now and we have had -- so far we have had one sale in here. We have,
you know, 99 to go and what the Planning Department has proposed; you know, that's,
basically, another -- came up with about 60,000 dollars out of pocket to put that
additional fence in at this time. And I want to point out all the improvements at this point
in the subdivision are done and, obviously, he pointed out what fencing has been
installed. One thing that Planning didn't point out is what I have agreed to or I will agree
to is put in fencing anywhere that we do put up a new unit, I will go ahead and fence
behind that unit as we go along. But once we do reach that point of 20 occupancies --
and we do have one now, so it's more like 19. But at that point I will put in all the
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Meridian City Council
November 5, 2008
Page 21 of 35
fencing, except for the interior fencing and the reason we are holding off on that is
because those are zero lot lines and you basically -- you can't put the fence in until you
build the unit, otherwise, you're just going to have to tear it down and put it up again, so
-- so, that kind of -- that lays out the interior, but it's the -- the bordering fences are the
issue right now.
De Weerd: Thank you. Council, any questions?
Rountree: No, Madam Mayor, just a comment that this particular project has always
had an issue with fencing, to a significant. cost to the neighbor's subdivision with that
masonry wall that it was required to be put in to keep the bulls in the fence in this piece
of property.
Jayo: Now what was that? A masonry wall?
De Weerd: The one south of there.
Rountree: The masonry wall. It's that masonry wall.
Jayo: No. It's -- that orange one is the --
Rountree: The masonry wall.
Jayo: That's, actually, the neighbor's development. I can't remember what -- Saguaro.
Saguaro Canyon or --
Rountree: Saguaro Canyon.
Jayo: Yeah. Yeah. It's not a masonry wall, it's, actually, a fancy concrete wall that they
put in there. And the fence on the south side we put in already.
Rountree: Just fencing has been an issue.
De Weerd: Okay.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: This is a question I regularly ask and for some reason I never remember the
answer. Is there a way to track when 20 houses have been built and trigger the need to
finish the fencing?
Friedman: Madam Mayor, Council Member Zaremba, Council Members, it is
challenging. Bill Parsons and I have talked about it. He's had some discussions with
the Building Department. Our sort of counter recommendation to you, if you feel
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November 5, 2008
Page 22 of 35
inclined to provide some relief for the applicant, is that we would rather have the
individual building plans include a fencing detail and that that fence be constructed and,
then, we can sign off on it prior to them getting occupancy for the individual units. So,
you wouldn't get the perimeter fencing all at once or even at the point of the 20
occupancies, but it's probably easier to do it on a lot-by-lot basis, because you could
have, you know, a couple of houses built in the north here, you could have a couple
built on the interior and so forth. The other thing we would recommend, though, is that
should Council prolong the recommendation that we also include the requirement for
the continued maintenance of the construction fencing, which has been a problem, so --
if that answers your question.
Zaremba: Thank you.
De Weerd: Okay. Any other questions from Council?
Rountree: Madam Mayor, just a clarification from Pete's comments. There has been an
issue with respect to construction fencing?
Friedman: We have had some -- yeah. We have had some comments. We were out
there the other day just kind of taking a look around and it wasn't real obvious, but the
construction fencing was up there. So, I think just as a matter of, you know, particularly
the concerns we receive from the church to the north is trying to keep some of the
construction debris within the site.
Jayo: Can I say something?
De Weerd: Uh-huh.
Jayo: I want to point out that the church -- they did write a letter to staff that they -- they
didn't have any problems -- I mean, obviously, they'd like to see that fence go in, but
they did point out that, you know, with the market and everything that they understand
our situation and their main concern was, basically, what I said I would do, as long as I
maintain the fence behind any units that we put in, that they didn't have any problem
with that and as long as we maintain the construction fence. And, yeah, we have rebuilt
that construction fencing three times. I mean they do deteriorate, but, you know, we
have rebuilt it three times now, so -- try to maintain it.
De Weerd: I guess I would like to compliment you. 1 drive by here all the time and,
yeah, I haven't seen much activity, but what you have put up there is really beautiful.
Jayo: Yeah. It turned out nice. I mean we got that large clubhouse that we put in and,
then, that's all finished and a nice pool and just need some sales.
De Weerd: Okay. Council, any other questions for the applicant? Okay. Thank you.
Jayo: Thank you.
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November 5, 2008
Page 23 of 35
De Weerd: Okay. Council, you have a request in front of you. I will ask if there is any
further discussion? If not, do I have a motion?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Provided that the construction -- my motion is provided that the construction
fencing is in place and maintained, I would move that we adopt the staffs
recommendation with individual building plan submittal the applicant shall include a
fencing detail and construct the fencing prior to release of occupancy for the individual
buildings.
Bird: Second.
De Weerd: Okay. I have a motion and a second. Any discussion? Seeing none --
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Zaremba: Construction fencing meaning the entire perimeter of the property?
Rountree: As per our ordinance requirement. Yes.
Zaremba: Yeah. Thank you.
De Weerd: Okay. Thank you for the clarification. If there is nothing further, Madam
Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 13: Continued Public Hearing from September 23, 2008: CPA 08-003
Request for Comprehensive Plan Amendment to modify the Future Land
Use Map by changing the land use designation from Medium Density
Residential to Mixed Use-Community for approximately 94 acres for
Volterra Commercial by Primeland Investment Group, LLC -west of
North Ten Mile Road and north of West McMillan Road:
Item 14: Public Hearing: IZZ 08-004 Request for Rezone of 93.64 acres from L-O
(Limited Office) and R-4 (Medium Low-Density Residential) to C-G
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Page 24 of 35
(General Retail and Service Commercial) (25.10 acres), L-O (Limited
Office) (10.70 acres), C-C (Community Business) (37.84 acres) and R-15
(Medium-High Density Residential) (20 acres) zones for Volterra Mixed
Use by Primeland Development Company, LLP -west of North Ten Mile
Road and north of West McMillan Road:
De Weerd: Items 13 and 14 have been requested to continue to November 25th. So, I
will need a motion to continue the continued public hearing on Item 13 and I will open
the public hearing on Item 14 for RZ 08-004.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we continue both Items 13 and 14 to November 25th, 2008.
Bird: Second.
De Weerd: Okay. I have a motion and a second to .continue Items 13 and 14 to
November 25th. All those in favor say aye. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Item 15: Water /Sewer Rate Update:
De Weerd: Okay. Item 15 is a water and sewer rate update. I'll tum this over to Mr.
Bany.
Barry: Thank you, Madam Mayor. Madam Mayor, President Rountree, Members of the
Council, as you know there exists a need to modify the water and sewer rates to keep
pace with utility, capital, infrastructure needs, increased operational and maintenance
costs and the rising cost of capital construction. Public Works staff understand that any
modification to the rates could have a significant impact on our customers and to this
end staff from the Public Works Department, the Finance Department, and also the
Mayor's office on, have been working diligently on a process for educating and involving
our rate payers in this important work. You may recall that on September 16th I
presented to the City Council a scope and timeline regarding the proposed public
process associated with the modification of the rates. The scope included a technical
review or rate validation process and a public education and involvement component.
I'm pleased to report that we have completed ahead of schedule the technical review
component. I have submitted that opinion letter to the clerk and you should have that
before you. Thomas Pippin, who is the managing director for BBC Research and
Consulting, which is a financial consulting firm based out of Denver, Colorado, has
developed athird-party opinion letter on the efficacy of our rate model, our inputs into
that model, and the model's results. In summary, the opinion letter substantiates and
endorses the city's method, data input, and financial calculation and, quote, industry
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Meridian City Council
November 5, 2008
Page 25 of 35
standard, end quote, and validates the results and recommendations of city staff
regarding the fiscal need and impact of the requisite rate modification. With the
conclusion of the technical review, we are now beginning the public process. We are
working with the consultants in developing a focus group about seven to 15 participants
who would represent a broad spectrum of the community impacted the issue. The
purpose of this group is to engage representative stake holder groups in the rate setting
process by gathering their perception about a range topics concerning water and
wastewater services, values, and costs. Specifically, we hope that this group will be
able to provide us input regarding their perceptions on the recommended rates and
make a recommendation concerning rate implementation. This will help staff in the
public education and outreach campaign to reach the broader public with what will likely
be the broader public concern. After the work -- the focus group concludes we will
begin the city wide public education outreach campaign to inform the public of the rate
setting process with all of these activities culminating in a rate hearing to be set
sometime in the near future. We are proceeding under this scope and timeline within
schedule. The estimated time of completion of all these phases is mid April of 2009.
This is largely due to the fact that we have decided to pause temporarily the public
process component until after the holidays, since we don't want our work or progress
interrupted by Thanksgiving, the Christmas and New Year holidays. This revised
timeline, however, is still consistent with the original schedule that I had proposed in
September. Now, in the interim the Council may want to consider a slight modification
to the rates right now in an effort to keep the revenue gap from widening. We certainly
know that a significant adjustment is needed. However, it might be prudent to make a
small adjustment now to buy us a little breathing room, if you will, while we cant' out the
public process. Additionally, you could consider a small adjustment now as an
inflationary increase, since we have not yet modified our rates to incorporate inflation
over this past year. With that I will answer any questions or address any comments you
might have.
De Weerd: Thank you, Tom. Any questions from the Council?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I think my recollection from previous presentations on this subject is that
there is no doubt that the rates do need to increase. I like very much the suggestion of
going ahead and making a modest increase now. It would be a portion of the future
increase anyhow, but stepping it up a little bit makes the next step even more palatable,
probably. So, I certainly would support the idea of making an initial immediate small
rate increase and, then, resolving the rest of it through the public process that you're
discussing.
De Weerd: Other questions or comments from the Council?
Meridian City Council
November 5, 2008
Page 26 of 35
Rountree: Madam Mayor, I concur in what Councilman Zaremba just said. A question
for Tom. In terms of inflationary rate, what are we looking at this year? Was it just a tad
over four percent?
Barry: Mr. Rountree, I anticipated your question and had done a little research and
found out that tracking for the year 2008 from January through September, which was
the last input, we have an average inflation rate of 4.6 percent. So, that would -- that
would be a good starting point for consideration. Now, I will also add, however, that we
know that number is less than what we are experiencing at -- within our utility. As an
example, power, as an example, we are expecting a 15 percent increase for rate nine
customers. We know that the rates for trash and the landfill are going to be going up.
We have heard numbers ranging much higher than four and a half percent I should say.
Travel, training, chemical uses, energy, also fuel -- all of these sorts of things are
trending higher than what we are seeing the inflationary number of average for this year
of 4.6. percent.
Hoaglun: Madam Mayor, question for Tom. Tom, what -- when will the focus group
complete its work again? What was the timeline that you had in mind and when would
we be --the rate increase be in front of us again?
Bany: Yes, sir. Mr. Hoaglun, the timeline is such that with a modification we'd like to
begin the focus group work after the first of the year, simply so we don't have any of the
holidays interrupting schedules and we are talking about a potentially significant number
of participants and we didn't want any -- any of their travel arrangements to interfere
with our progress through the holidays. So, starting in January we had hoped to have a
couple meetings throughout January, maybe into early February, and having a
conclusion of the focus group sometime in early February, maybe mid February and,
then, taking that information to a series of public meetings, town hall style meetings is
kind of what we are envisioning with our consultant at this points in time. And, then,
from there maybe having two or three town hall meetings and from there, then, bringing
all of that information that we gathered from the, excuse me, focus group, as well as the
town hall meetings to the City Council with a formal staff recommendation at that time.
We hope to have all of that done and have the rate hearing sometime in March would
be ideal. So, we suggested, again, we are within the time schedule of being finished by
April with, you know, the understanding that it might be two or three days of hearings --
separate days of hearings, so -- and Ithink --did you ask -- did I answer the question?
Hoaglun: You did.
Bany: Okay.
Hoaglun: And, Madam Mayor, just for my information and clarification, if we were to do
the inflationary increase now with the -- by resolution, what's the time frame? How long
before that would be accomplished? Are we looking at a month? Two months?
De Weerd: Mr. Nary, can you answer that?
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Meridian City Council
November 5, 2008
Page 27 of 35
Nary: Madam Mayor, Members of the Council, if the Council does move to -- to go
forward with the increase as proposed, we would br7ng a resolution back for your next
meeting for approval and whatever the effective date you would like that to be, if that's
going to be on November 18th on your Consent Agenda, you could make it effective the
1st of December or whenever you would like it to be. I think that probably from the
billing services side they'd like to have as far a leave in advance so they can at least
provide notice to our rate payers that the increase will be on their next billing cycle. I
think Mrs. Holman could probably give you at least a good guesstimate of -- if they were
to -- if the Council were to approve that in mid November, would that be adequate time
for the billing cycles that we have?
Holman: Madam Mayor, Members of the Council, Mr. Nary, if a you're saying they
would approve it mid November and, then, we would need the two cycles to -- before
we would increase it we would want to notify at least all the way through the bills one
time. Is that what you're saying?
Nary: That's -- I think that's generally the practice we have had.
Holman: Yeah. So, the bills go out on November 20th, if it was done before November
20th, so say the meeting on the 18th. Then, it would go out November 20th bills,
December 5th bills, and December 20th bills we would actually put the rate increase
into effect.
Hoaglun: Thank you.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Anything under five percent we don't have to have a raise in fees -- don't have to
have a public hearing, do we?
Nary: Anything less than five percent does not require a public hearing.
Bird: Okay. I -- oh, Madam Mayor, I'm sorry.
De Weerd: Uh-huh.
Bird: The way things are going right now I have a problem raising it two percent, let
alone four and a half percent. I tell you, it's -- and you get good news like 200 people
lose their jobs again and I know the plant's in Nampa, but I tell you -- I'll guarantee you,
a lot of them live in Meridian. It's -- I think we need to -- if we are going to add an
inflationary rate increase, we also need to take care of some of our -- tightening of our
belt for awhile and everything we can to help get it that way, so -- I don't know if I could
support 4.6 percent increase right now.
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Meridian City Council
November 5, 2008
Page 28 of 35
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I don't have- necessarily an opinion about the percentage. I have to agree
with Councilman Bird that this is a tough time. I would suggest that we pick a date such
as January 1st, delaying it one week from what we have already talked about would
make it a New Year's present to the people, as opposed to a Christmas present to the
people. I would prefer to do that. I don't think that one week would make that much
difference to our billing, whatever the percentage is.
De Weerd: Okay. Any further discussion?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I did have the opportunity to see Tom's presentation before I was on the City
Council and --
De Weerd: And you still said yes.
Hoaglun: I know. It was rather eye opening, to see where that fund is going and the
need to increase those rates, because we can't let it continue that way. Councilman
Bird is absolutely right, this is -- this is a tough time to do things like this for folks, but at
the same time the responsibility to keep this fund part and pun above water is
something that we have to do and Iwould -- with Councilman Zaremba's idea, yeah,
maybe psychologically it might help to delay it into the new year a little bit, but I would
support the inflationary increase right now.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I think everything that's been said so far is spot on. The only thing we
haven't said is that we are in this pickle because we did delay and we didn't necessarily
stay on top of these issues as well as we should have. A four -- or a 4.6 percent
increase on a 40 dollar bill is less than two dollars. Our costs at the wastewater plant
are skyrocketing. We have all heard the potential of 40 percent increases in disposal
fees. Fuel, fortunately, has come down, but we have had to eat a lot of those fuel costs
the last few months -- last couple of years. Costs of parts are going up geometrically
with the cost of a barrel of oil and a pound of steel. That physical plant out there is not
inexpensive to keep up and keep running. We have a significant investment there and I
don't think we can get behind the curve on that. I support us doing something. I
support the -- the effort that Public Works is doing in terms of the public involvement
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Page 29 of 35
and the work there in terms of education. I don't think folks understand how much it
does cost to take care of their stuff. In looking at the numbers and looking what we
have done in comparison to other communities, we offer a pretty good value, and I don't
want to ever be in a position where we are not offering a good value. But if we get
much more behind in maintaining that physical plant out there, the increases that we
have seen projected in terms of rates -- they are going to be more than a couple bucks
a bill and that's going to be a really tough pill to swallow for all of us. It's going to be a
very difficult decision to make, I think, in the next two years, given what the economy
looks like. So, with that said I can support the inflationary increase at this point. I'm
shocked again this month with the increase in delinquencies. We had them down in the
10 to 12 thousand dollar range and now they are up in the 32,000 dollar range again. It
indicates to me that there must be tough times out there, but we have bills to pay, too.
And we have a responsibility to maintain that plant. So -- both wastewater, as well as
our water delivery system. It's tough. It will be one of the hardest decisions we make
in the next few months. But right now I support the -- I would support the -- going
forward with a resolution to increase the fees four percent and I would not be hesitant at
all doing that after we had a public hearing. I'd like to hear -- even though it's not
required I'd like to have folks have an opportunity to say we can't do it. And if we hear
that, then, take that into consideration.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I could agree with something like that, as long as we have the public hearing first.
I think it's only fair that we do. It seems like -- and I know every one of us has got the
same letters. When it gets tight out in the public -- or in the private world we tighten our
belts and people consequently lose jobs. It seems like in the public world nobody every
-- we can slow down. Our building permits in fiscal year'08 is less than what we had in
two months in '06 and the only salvation there is we got our building inspectors on
contract, hallelujah. So, I could -- I can support something like that if we have a public
hearing first. Otherwise, I don't think we are being fair to our public and I realize we got
a big plant out there, we have had -- we have grown with it and we need to maintain it
and keep growing with it, but also you grow as the community grows.
Rountree: Madam Mayor?
De Weerd: Yes, Mr. Rountree.
Rountree: I don't disagree with that, but my point is that just because it's an economic
tough time for all of us, I don't see that there has been a reduction in consumption of
water and there hasn't been a reduction in the amount of sewage coming into the plant,
because of economic tough times. And if we do nothing, the cost of taking care of just
what's there has gone up way more than the CPI, the 4.6.
Zaremba: Madam Mayor?
Meridian City Council
November 5, 2008
Page 30 of 35
Rountree: And that's, if you will, eating what seed com we might have to make
improvements in those facilities as we grow. So, I just don't want to get so far behind it
all looks up.
De Weerd: Well -- and I don't think that this report has anything to do with the cost as it
relates to growth. It has everything to do with cost as it relates to the current service
and so -- Mr. Zaremba.
Zaremba: My comment would be that I -- the presentation, from the discussions that we
have had, certainly have convinced me that this is something we need to do, even the
beginning step of the inflationary adjustment, and I certainly would not be afraid of
making that point to the public as well. If we could schedule a public hearing for two
weeks from now, however long it takes to notice that, at least on the inflationary
adjustment part of it I think we could make the case to the public. It certainly has been
made to me.
Nary: Madam Mayor?
De Weerd: Yes, Mr. Nary.
Nary: Madam Mayor, Members of the Council, if your desire is to have a public
meeting, I guess I would recommend two things. In looking at the calendar, December
2nd is probably the soonest we could have a public hearing and satisfy the noticing
requirements. The second thing I would recommend is that we would notice that you
are proposing an increase up to five percent. And the reason I would suggest that is to
not set this expectation that every time you raise rates, even if it's not statutorily
required, you're going to have a public hearing. Future councils may not choose to do
that. So, if at least if you advertise it up to five percent, that's consistent with the statute.
You can always make it lower. But, then, we wouldn't at least be setting some false
expectation out in the public that you will always hold a public hearing regardless of the
increase. I understand your reasoning of why you want to do it on this case, but I would
simply recommend that you notice the increase as up to five percent.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: That's a good idea, Bill. I agree with you. And we could even go as high as say
five percent or above. Because I don't want to tie some other Council's hands when
they want to raise something through four percent and set a precedence, but --
Rountree: It's a great suggestion.
Bird: I think it's a good idea.
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November 5, 2008
Page 31 of 35
De Weerd: So, could you do that November --
Nary: December 9th you could do it as well.
Rountree: I won't be here the 16th.
Zaremba: Madam Mayor, would we still be able to make it effective as of January 1st
holding the hearing at that point?
Bird: No. There would be no way.
Nary: Madam Mayor, Members of the Council, you could certainly do it the 25th. It
would still be -- it would be tight getting the notices out, it would just happen to be the
week of Thanksgiving. People won't feel very thankful, probably, to have a hearing that
week for a fee increase, but you certainly have -- we have the time to do it then.
De Weerd: Well, what is the preference from Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: If we could get it out on the 25th, because I think all four of us would be here to
hear it and I know that's probably not the ideal day, but if we could get it noticed for the
25th, I would be in favor of that. And, then, we can take our actions and have it -- give it
plenty of time to be done by the first of January and in effect, if we so desire.
De Weerd: Okay.
Rountree: So, point of clarification. Would we have a resolution at that point in time
with a blank in the amount and if we so choose to move forward with it we would pick
the percentage and vote on the resolution or if we chose not to move forward we just
make that decision as well, so we could not have yet another week or two in the
process.
Nary: Madam Mayor, Members of the Council, Council Member Rountree, yeah, that's
what I would recommend --
Rountree: Okay.
Nary: -- is we can prepare a resolution and you can just fill that amount in.
Holman: Madam Mayor, Members of the Council, we would be able to -- because we
notice for two consecutive weeks, so that we would have to give that to Frank this
Friday. So, then, it would be in the week of the 10th and the 17th. If the resolution was
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November 5, 2008
Page 32 of 35
passed on the 25th, then, we would notice on the December 5th and December 20th
bills and it would go into effect on the January 5th bill; am I correct?
Rountree: Okay.
Zaremba: Madam Mayor?
De Weerd: Yes.
Zaremba: And I think this connects to what Nary said earlier, would be I would have the
resolutions say up to five percent actually. on it, as opposed to leaving it blank, and,
then, when we are having the public hearing we would decide what that up to is.
Wouldn't that be preferable?
Nary: Madam Mayor, Members of the Council, Council Member Zaremba, as long as
we specifically put on the record -- and the purpose of that and the resolution would be
to -- that there is a document showing what the specific amount is. So, yeah, we would
include the space, but still include that in the resolution.
De Weerd: Mr. Bany, what is up to five percent? What -- what is that number?
Bany: In rates?
De Weerd: Uh-huh.
Bany: I did not do the calculation. I'm sorry, I don't have that information with me at
this time. I could bring that back to the Council or forward an a-mail. But I would like to
add if you are considering a public hearing, then, would you -- since it's not required for
under the five percent, you -- you want us to try -- in Public Works, do you want us to try
to get at a more accurate, true cost of inflation and Public Works or -- you know, the 4.6
percent is, essentially, the federal inflationary number. If you are going to have a public
hearing and you limit yourself to the five percent -- I mean we can use that federal
number, ~I just -- I just wanted to sort of go through that line of thinking as it relates to
whether or not you want Public Works staff to try to refine that number to be more
reflective of true cost of inflation or if at this point in time it's suffices to use just the
federal index.
Zaremba: Madam Mayor?
De Weerd: Uh-huh.
Zaremba: When we pose this as a question back to the question, it was kind of my
thinking that the presentation of the public hearing would be as near to justifying the
entire increase that we are talking about .from the data that you have already given us
and, then, the discussion is the immediate change is going to be a temporary small
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November 5, 2008
Page 33 of 35
increase up to five percent. But Ihave -- I have no fear of telling the public where we
are going or is that the wrong tact to take?
De Weerd: I think that kind of dilutes the process if you want to help offset and right
now just look at it as a cost -- an inflationary cost while you preserve the integrity of
asking the citizens to take their time and provide meaning for a full comment and, then,
be able to really take the information and the data out in the town hall meetings and
gain public comment. Doing all of that right now would already color any process you're
trying to gain meaningful comment, but, of course, that's my --
Zaremba: That's a good point.
Rountree: 1 agree.
Bird: I agree a hundred percent.
Hoaglun: Madam Mayor, I also think, though, if Tom were to do his presentation -- I
mean it shows, you know, literally to people what needs -- that something needs to be
done and I think part of that process is how we do it. And, you know, yes, they need to
come to that point and say yes, the city needs to do something, but also I think we are
asking them how do we achieve that? By phasing in? By doing different things? And
to me that's -- that's just as important how do we get there as do we get there, but how
do we get there. So, I think that's an important part of the process.
De Weerd: Which is all built into the --
Barry: Yeah. So, Madam Mayor -- so, my recommendation at this point is if the Council
is looking at an inflationary rate, we not get into the details of the -- of the context and
issues surrounding a larger increase and only stay focused on the inflationary increase
and if -- with your concurrence, the question that I'm still not clear on is whether or not
you'd like us to take the index out of that number for a recommendation or if you would
like us to try to do some sort of work through cost of inflation number. I'm afraid it would
-- it would likely be much higher than 4.6 percent discussed this evening and I'm not
certain with the time frames involved, particularly associated with the noticing
requirements for the public hearing, that we could actually complete a more true cost of
services inflationary number with regard to Mr. Nary and Mrs. Holman's suggestion on
publish dates for the public hearing.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Tom, it would be -- it would be my preference to -- if we are going to advertise up
to five percent, if you get in the true increase, it probably is going to be a little over --
going to be over five percent, I would imagine, but right now we just need to put aBand-
Aid on it, am I not right? To get it started -- to get the process started. I think the five
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Meridian City Council
November 5, 2008
Page 34 of 35
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percent and, then, we can adjust from there after we have the public hearing and I'm
like the Mayor, I don't think we need to bring all the complete program in at this point
until we get numbers or go before the committee. But right now if you need aBand-Aid,
we need to get it fixed.
Zaremba: And I concur with that. I'm withdrawing my original question.
De Weerd: So, the direction to staff is to move forward with the public noticing for the
November 25th public hearing and up to five percent rate increase and if perhaps as we
get this information out, if you could give an up to five percent equals what in dollars or
cents, that would be appreciated and we will move forward with public noticing and get
information to Frank and the public.
Item 16: Executive Session per Idaho State Code 67-2345(1)(a) - (to consider
hiring a public officer, employee, staff member or individual agent, not to
include. This paragraph does not apply to filling a vacancy in an elective
office):
De Weerd: Okay. Next item on the agenda is an Executive Session. Do I have a
motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as Idaho State Code 67-2345 (1)(A).
Rountree: Second.
De Weerd: I have a motion and a second. Roll call, please.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION:
De Weerd: I would entertain a motion to come put of Executive Session.
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor say aye. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
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Meridian City Council
November 5, 2008
Page 35 of 35
De Weerd: Could I have a motion to adjourn?
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor?
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 9:42 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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MAY R TAM e WEERD DATE APPROVED ,~~~"" "'~~,, ~~,,
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