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HomeMy WebLinkAbout2008-11-05E IDIAN�- 9 CITY COUNCIL SPECIAL MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, November 5, 2008 at 7:00 p.m. `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of the presenter." 1. Roll -call Attendance: David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Russ McCrea with Living Grace Community Fellowship: 4. Adoption of the Agenda: 5. Proclamation for National Hospice Month: 6. Proclamation for Idaho Nonprofit Week: 7. Consent Agenda: A. Approve Minutes of October 7, 2008 City Council Regular Meeting: B. Resolution No. Resolution: CARE to Share C. Resolution No. : CPA 08-010 Request for a Comprehensive Plan Text Amendment to revise the Street Sections Map of the Ten Mile Interchange Specific Area Plan for Ten Mile Area Map Revision by City of Meridian Planning Department — Black Cat Road from the railroad tracks to 1-84; Meridian City Council Special Meeting Agenda — November 5, 2008 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 8. Franklin Road between McDermott Road and Linder Road; Ten Mile Road between the railroad tracks and Franklin Road and Ten Mile Road from 1-84 to Overland Road — all within the Ten Mile Interchange Specific Area: D. Sanitary Sewer and Water Easement Agreements for Nola Vacation by ZWJ Properties, LLC: E. Approve Addition of Forsaren Associates, Inc to Roster of Qualified Consultants for Engineering Services: F. Water Main Easement Aareement for Meridian Storage Condos by MSSB Enterprises, LLC: G. Change Order No. 7 for WWTP Expansion Project with JC Constructors, Inc. for $137,039.91: Department Reports: A. Legal Department — Bill Nary: 1. Tabled from October 14, 2008: Recommendation from SWAC for Community Recycle Fund to The Idaho Foodbank for $19,500.00: B. Police Department / HR Department: 1. Discussion of Budget Amendment Regarding Specialty Pay for Police Officers: C. Finance Department: 1. Budget Amendment for CDBG Grant FY08 Carry forward for $179,647.00: 2. Budget Amendment for Latecomers Expense and Revenue Budget for $500,000.00: 3. Budget Amendment for MDC Tree Contribution for ($20,000.00): 4. Budget Amendment for Senior Center Grant for $16,908.00: Meridian City Council Special Meeting Agenda — November 5, 2008 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 r D. Purchasing Department (Approve Multiple Budgeted Contract Amendments for the New City Hall Building for Not to Exceed Amounts Listed Below for a Total Amount of $128,530.00: 1. Sidewalks, LLC Budgeted Contract Amendment No. 5 for $3,800.00 (Owner Initiated and Architect Changes): 2. Suncoast dba B&B Steel Budgeted Contract Amendment No. 4 for $2,685.00 (Architect Initiated Change): 3. Cobblestone Construction Budgeted Contract Amendment No. 1 for $9,668.00 (Owner Initiated and Architect Requested Change): 4. Buss Mechanical Budgeted Contract Amendment No 3 for $10,068.00 (Owner Requested / Architect Initiated / Utility Company Initiated Changes: 5. Designer Floors Budgeted Contract Amendment No. 2 for $4,061.00 (Owner Requested Change and Architect Initiated Changes: 6. Tri-State Electric Budgeted Contract Amendment No. 4 for $25,671.00 (Owner Requested and Architect / Design Initiated Changes: 7. Tri-State Electric Budgeted Contract Amendment No. 1 (Plaza) for $54,311.00 (Architect / Design and Owner Initiated Changes): 8. SBI Budgeted Contract Amendment No. 4 for $1,285.00 Payment Drop Box (Owner Initiated Change): 9. Axelsen Concrete Budaeted Contract Amendment No 2 for $8,897.00 (Architect / Design and Owner Initiated Changes): 10. Commercial Paintina Budgeted Contract Amendment No. 4 for $2,780.00 (Architect / Design/ Contractor Initiated Changes): Meridian City Council Special Meeting Agenda — November 5, 2008 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 E. Planning Department 1. Local Match for Increasing Time Capacity on Intercounty Service with Valley Regional Transit: 9. Award Presentation for 2008 Environment at Work for Crucial Technology & Meridian Academy by SWAC: 10. Items Moved From Consent Agenda: 11. Presentation on SSC Collection Rate Services by Steve Sedlacek: 12. Tabled from October 28, 2008: MFP 08-006 Request to phase the perimeter and common space fencing approved with the final plat landscaping . plan for Hacienda Subdivision (FP 05-031) by Jayo Construction — east side of Meridian Road, approximately a quarter mile south of East Chinden Boulevard: 13. Continued Public Hearing from September 23, 2008: CPA 08-003 Request for Comprehensive Plan Amendment to modify the Future Land Use Map by changing the land use designation from Medium Density Residential to Mixed Use -Community for approximately 94 acres for Volterra Commercial by Primeland Investment Group, LLC — west of North Ten Mile Road and north of West McMillan Road: 14. Public Hearing: RZ 08-004 Request for Rezone of 93.64 acres from L -O (Limited Office) and R-4 (Medium Low -Density Residential) to C -G (General Retail and Service Commercial) (25.10 acres), L -O (Limited Office) (10.70 acres), C -C (Community Business) (37.84 acres) and R-15 (Medium -High Density Residential) (20 acres) zones for Volterra Mixed Use by Primeland Development Company, LLP — west of North Ten Mile Road and north of West McMillan Road: 15. Water / Sewer Rate Update: 16. Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): Meridian City Council Special Meeting Agenda — November 5, 2008 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. l1, 111,"Jil. III l I I'll IT I li k i E IDIAN CITY COUNCIL SPECIAL MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, November 5, 2008 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to the best of the ability of the presenter. " 1. Roll -call Attendance: David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Russ McCrea with Living Grace Community Fellowship: 4. Adoption of the Agenda: 5. Proclamation for National Hospice Month: 6. Proclamation for Idaho Nonprofit Week: 7. Consent Agenda: A. Approve Minutes of October 7, 2008 City Council Regular Meeting: B. Resolution No. Resolution: CARE to Share C. Resolution No. : CPA 08-010 Request for a Comprehensive Plan Text Amendment to revise the Street Sections Map of the Ten Mile Interchange Specific Area Plan for Ten Mile Area Map Revision by City of Meridian Planning Department — Black Cat Road from the railroad tracks to 1-84; Meridian City Council Special Meeting Agenda — November 5, 2008 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E 0 Franklin Road between McDermott Road and Linder Road; Ten Mile Road between the railroad tracks and Franklin Road and Ten Mile Road from 1-84 to Overland Road — all within the Ten Mile Interchange Specific Area: D. Sanitary Sewer and Water Easement Agreements for Nola Vacation by ZWJ Properties, LLC: E. Approve Addition of Forsuren Associates. Inc. to Roster of Qualified Consultants for Engineering Services: F. Water Main Easement Agreement for Meridian Storage Condos by MSSB Enterprises, LLC: G. Change Order No. 7 for WWTP Expansion Project with JC Constructors, Inc. for $137,039.91: 8. Department Reports: A. Legal Department — Bill Nary: 1. Tabled from October 14, 2008: Recommendation from SWAC for Community Recycle Fund to The Idaho Foodbank for $19,500.00: B. Police Department / HR Department: 1. Discussion of Budget Amendment Regarding Specialty Pay for Police Officers: C. Finance Department: 1. Budget Amendment for CDBG Grant FY08 Carry forward for $179,647.00: 2. Budget Amendment for Latecomers Expense and Revenue Budget for $500,000.00: 3. Budget Amendment for MDC Tree Contribution for ($20,000.00): 4. Budget Amendment for Senior Center Grant for $16,908.00: Meridian City Council Special Meeting Agenda — November 5, 2008 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 • D. Purchasing Department (Approve Multiple Budgeted Contract Amendments for the New City Hall Building for Not to Exceed Amounts Listed Below for a Total Amount of $128,530.00: 1. Sidewalks, LLC Budgeted Contract Amendment No 5 for $3,800.00 (Owner Initiated and Architect Changes): 2. Suncoast dba B&B Steel Budaeted Contract Amendment No. 4 for $2,685.00 (Architect Initiated Change): 3. Cobblestone Construction Budgeted Contract Amendment No. 1 for $9,668.00 (Owner Initiated and Architect Requested Change): 4. Buss Mechanical Budgeted Contract Amendment No 3 for $10,068.00 (Owner Requested / Architect Initiated / Utility Company Initiated Changes: 5. Desianer Floors Budgeted Contract Amendment No 2 for $4,061.00 (Owner Requested Change and Architect Initiated Changes: 6. Tri-State Electric Budgeted Contract Amendment No 4 for $25,671.00 (Owner Requested and Architect / Design Initiated Changes: 7. Tri-State Electric Budgeted Contract Amendment No 1 (Plaza) for $54,311.00 (Architect / Design and Owner Initiated Changes): 8. SBI Budgeted Contract Amendment No. 4 for $1,285.00 Payment Drop Box (Owner Initiated Change): 9. Axelsen Concrete Budgeted Contract Amendment No 2 for $8,897.00 (Architect / Design and Owner Initiated Changes): 10. Commercial Painting Budgeted Contract Amendment No. 4 for $2,780.00 (Architect / Design/ Contractor Initiated Changes): Meridian City Council Special Meeting Agenda — November 5, 2008 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. tP 41 11 t I ) Is E. Planning Department 1. Local Match for Increasing Time Capacity on Intercounty Service with Valley Regional Transit: 9. Award Presentation for 2008 Environment at Work for Crucial Technology & Meridian Academy by SWAC: 10. Items Moved From Consent Agenda: 11. Presentation on SSC Collection Rate Services by Steve Sedlacek: 12. Tabled from October 28, 2008: MFP 08-006 Request to phase the perimeter and common space fencing approved with the final plat landscaping plan for Hacienda Subdivision (FP 05-031) by Jayo Construction — east side of Meridian Road, approximately a quarter mile south of East Chinden Boulevard: 13. Continued Public Hearing from September 23, 2008: CPA 08-003 Request for Comprehensive Plan Amendment to modify the Future Land Use Map by changing the land use designation from Medium Density Residential to Mixed Use -Community for approximately 94 acres for Volterra Commercial by Primeland Investment Group, LLC — west of North Ten Mile Road and north of West McMillan Road: 14. Public Hearing: RZ 08-004 Request for Rezone of 93.64 acres from L -O (Limited Office) and R-4 (Medium Low -Density Residential) to C -G (General Retail and Service Commercial) (25.10 acres), L -O (Limited Office) (10.70 acres), C -C (Community Business) (37.84 acres) and R-15 (Medium -High Density Residential) (20 acres) zones for Volterra Mixed Use by Primeland Development Company, LLP — west of North Ten Mile Road and north of West McMillan Road: 15. Water / Sewer Rate Update: 16. Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): Meridian City Council Special Meeting Agenda — November 5, 2008 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 'd 471 S 11 0 k f9 { ? 3 4+ ; s � t3 # .k' D flz ) EIDIAN --- NOTICE OF SPECIAL MEETING MERIDIAN CITY COUNCIL Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Wednesday, November 5th, 2008 at 7:00 pm. The Meridian City Council will be discussing the following items: Pledge of Allegiance: Community Invocation by Russ McCrea with Living Grace Community Fellowship: Adoption of the Agenda: Proclamation for National Hospice Month: Proclamation for Idaho Nonprofit Week: Consent Agenda: A. Approve Minutes of October 7, 2008 City Council Regular Meeting: B. Resolution No. CARE to Share Resolution: C. Resolution No. : CPA 08-010 Request for a Comprehensive Plan Text Amendment to revise the Street Sections Map of the Ten Mile Interchange Specific Area Plan for Ten Mile Area Map Revision by City of Meridian Planning Department — Black Cat Road from the railroad tracks Meridian City Council Special Meeting — November 5, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 • to 1-84; Franklin Road between McDermott Road and Linder Road; Ten Mile Road between the railroad tracks and Franklin Road and Ten Mile Road from 1-84 to Overland Road - all within the Ten Mile Interchange Specific Area: D. Sanitary Sewer and Water Easement Agreements for Nola Vacation by ZWJ Properties, LLC: E. Approve Addition of Forsgren Associates Inc to Roster of Qualified Consultants for Engineering Services: F. Water Main Easement Agreement for Meridian Storage Condos by MSSB Enterprises, LLC: G. Change Order No. 7 for WWTP Expansion Project with JC Constructors. Inc. for $137,039.91: - Department Reports: A. Legal Department - Bill Nary: 1. Tabled from October 14, 2008: Recommendation from SWAC for Community Recycle Fund to The Idaho Foodbank for $19,500.00: B. Police Department / HR Department: 1. Discussion of Budget Amendment Regarding Specialty Pay for Police Officers: C. Finance Department: 1. Budget Amendment for CDBG Grant FY08 Carry forward for $179,647.00: 2. Budget Amendment for Latecomers Expense and Revenue Budget for $500,000.00: 3. Budget Amendment for MDC Tree Contribution for ($20,000.00): 4. Budget Amendment for Senior Center Grant for $16,908.00: D. Purchasing Department (Approve Multiple Budgeted Contract Amendments for the New City Hall Building for Not to Exceed Amounts Listed Below for a Total Amount of $128,530.00: Sidewalks. LLC Budgeted Contract Amendment No 5 for $3,800.00 (Owner Initiated and Architect Changes): Meridian City Council Special Meeting - November 5, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. t 2. Suncoast dba B&B Steel Budgeted Contract Amendment No. 4 for $2,685.00 (Architect Initiated Change): 3. Cobblestone Construction Budgeted Contract Amendment No. 1 for $9,668.00 (Owner Initiated and Architect Requested Change): 4. Buss Mechanical Budgeted Contract Amendment No. 3 for $10,068.00 (Owner Requested / Architect Initiated / Utility Company Initiated Changes: 5. Designer Floors Budgeted Contract Amendment No 2 for $4,061.00 (Owner Requested Change and Architect Initiated Changes: 6. Tri-State Electric Budgeted Contract Amendment No 4 for $25,671.00 (Owner Requested and Architect / Design Initiated Changes: 7. Tri-State Electric Budgeted Contract Amendment No 1 (Plaza) for $54,311.00 (Architect / Design and Owner Initiated Changes): 8. SBI Budgeted Contract Amendment No 4 for $1,285.00 Payment Drop Box (Owner Initiated Change): 9. Axelsen Concrete Budgeted Contract Amendment No. 2 for $8,897.00 (Architect / Design and Owner Initiated Changes): 10. Commercial Painting Budgeted Contract Amendment No. 4 for $2,780.00 (Architect / Design/ Contractor Initiated Changes): E. Planning Department 1. Local Match for Increasing Time Capacity on Intercounty Service with Valley Regional Transit: Award Presentation for 2008 Environment at Work for Crucial Technology & Meridian Academy by SWAC: Items Moved From Consent Agenda: Presentation on SSC Collection Rate Services by Steve Sedlacek: .. Tabled from October 28, 2008: MFP 08-006 Request to phase the perimeter and common space fencing approved with the final plat landscaping plan for Hacienda Subdivision (FP 05-031) by Jayo Construction — east side of Meridian Road, approximately a quarter mile south of East Chinden Boulevard: Meridian City Council Special Meeting — November 5, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 41, glk Continued Public Hearing from September 23, 2008: CPA 08-003 Request for Comprehensive Plan Amendment to modify the Future Land Use Map by changing the land use designation from Medium Density Residential to Mixed Use -Community for approximately 94 acres for Volterra Commercial by Primeland Investment Group, LLC - west of North Ten Mile Road and north of West McMillan Road: Public Hearing: RZ 08-004 Request for Rezone of 93.64 acres from L- O (Limited Office) and R-4 (Medium Low -Density Residential) to C -G (General Retail and Service Commercial) (25.10 acres), L -O (Limited Office) (10.70 acres), C -C (Community Business) (37.84 acres) and R-15 (Medium -High Density Residential) (20 acres) zones for Volterra Mixed Use by Primeland Development Company, LLP - west of North Ten Mile Road and north of West McMillan Road: - Water / Sewer Rate Update: Executive Session per Idaho State Code 67-2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): 11 DATED this 31 st day of Octo r, 2008. JAYCEE HOLMAN - CITY CLERK" SIC _ 's,'Sese*pecret4y y91�a4��d``��,a6s Meridian City Council Special Meeting — November 5, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 13 T jL A F1 NOTICE OF SPECIAL MEETING MERIDIAN CITY COUNCIL Lt Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Wednesday, November 5th, 2008 at 7:00 pm. The Meridian City Council will be discussing the following items: Pledge of Allegiance: Community Invocation by Russ McCrea with Living Grace Community Fellowship: Adoption of the Agenda: Proclamation for National Hospice Month: Proclamation for Idaho Nonprofit Week: — Consent Agenda: A. Approve Minutes of October 7, 2008 City Council Regular Meeting: B. Resolution No. CARE to Share Resolution: C. Resolution No. : CPA 08-010 Request for a Comprehensive Plan Text Amendment to revise the Street Sections Map of the Ten Mile Interchange Specific Area Plan for Ten Mile Area Map Revision by City of Meridian Planning Department — Black Cat Road from the railroad tracks Meridian City Council Special Meeting — November 5, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. t n y � f k 51 a f 3 Zft 0 0 to 1-84; Franklin Road between McDermott Road and Linder Road; Ten Mile Road between the railroad tracks and Franklin Road and Ten Mile Road from 1-84 to Overland Road — all within the Ten Mile Interchange Specific Area: D. Sanitary Sewer and Water Easement Agreements for Nola Vacation by ZWJ Properties, LLC: E. Approve Addition of Forsgren Associates Inc to Roster of Qualified Consultants for Engineering Services: F. Water Main Easement Agreement for Meridian Storage Condos by MSSB Enterprises, LLC: G. Change Order No. 7 for WWTP Expansion Project with JC Constructors. Inc. for $137,039.91: Department Reports: A. Legal Department — Bill Nary: 1. Tabled from October 14, 2008: Recommendation from SWAC for Community Recycle Fund to The Idaho Foodbank for $19,500.00: B. Police Department / HR Department: Discussion of Budget Amendment Regarding Specialty Pay for Police Officers: C. Finance Department: 1. Budget Amendment for CDBG Grant FY08 Carry forward for $179,647.00: 2. Budget Amendment for Latecomers Expense and Revenue Budget for $500,000.00: 3. Budget Amendment for MDC Tree Contribution for ($20,000.00): 4. Budget Amendment for Senior Center Grant for $16,908.00: D. Purchasing Department (Approve Multiple Budgeted Contract Amendments for the New City Hall Building for Not to Exceed Amounts Listed Below for a Total Amount of $128,530.00: 1. Sidewalks, LLC Budgeted Contract Amendment No 5 for $3,800.00 (Owner Initiated and Architect Changes): Meridian City Council Special Meeting — November 5, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. IMP • 0 2. Suncoast dba B&B Steel Budgeted Contract Amendment No. 4 for $2,685.00 (Architect Initiated Change): 3. Cobblestone Construction Budgeted Contract Amendment No. 1 for $9,668.00 (Owner Initiated and Architect Requested Change): 4. Buss Mechanical Budgeted Contract Amendment No. 3 for $10,068.00 (Owner Requested / Architect Initiated / Utility Company Initiated Changes: 5. Designer Floors Budgeted Contract Amendment No 2 for $4,061.00 (Owner Requested Change and Architect Initiated Changes: 6. Tri-State Electric Budgeted Contract Amendment No 4 for $25,671.00 (Owner Requested and Architect / Design Initiated Changes: 7. Tri-State Electric Budgeted Contract Amendment No 1 (Plaza) for $54,311.00 (Architect / Design and Owner Initiated Changes): 8. SBI Budgeted Contract Amendment No 4 for $1,285.00 Payment Drop Box (Owner Initiated Change): 9. Axelsen Concrete Budgeted Contract Amendment No. 2 for $8,897.00 (Architect / Design and Owner Initiated Changes): 10. Commercial Paintina Budgeted Contract Amendment No. 4 for $2,780.00 (Architect / Design/ Contractor Initiated Changes): E. Planning Department 1. Local Match for Increasing Time Capacity on Intercounty Service with Valley Regional Transit: Award Presentation for 2008 Environment at Work for Crucial Technology & Meridian Academy by SWAC: Items Moved From Consent Agenda: Presentation on SSC Collection Rate Services by Steve Sedlacek: Tabled from October 28, 2008: MFP 08-006 Request to phase the perimeter and common space fencing approved with the final plat landscaping plan for Hacienda Subdivision (FP 05-031) by Jayo Construction — east side of Meridian Road, approximately a quarter mile south of East Chinden Boulevard: Meridian City Council Special Meeting — November 5, 2008 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 0 — Continued Public Hearing from September 23, 2008: CPA 08-003 Request for Comprehensive Plan Amendment to modify the Future Land Use Map by changing the land use designation from Medium Density Residential to Mixed Use -Community for approximately 94 acres for Volterra Commercial by Primeland Investment Group, LLC — west of North Ten Mile Road and north of West McMillan Road: Public Hearing: RZ 08-004 Request for Rezone of 93.64 acres from L- O (Limited Office) and R-4 (Medium Low -Density Residential) to C -G (General Retail and Service Commercial) (25.10 acres), L -O (Limited Office) (10.70 acres), C -C (Community Business) (37.84 acres) and R-15 (Medium -High Density Residential) (20 acres) zones for Volterra Mixed Use by Primeland Development Company, LLP — west of North Ten Mile Road and north of West McMillan Road: Water/ Sewer Rate Update: — Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): DATED this 31 st day of Octo4jer, 2008. JAYCEE HOLMAN - CITY CLERK �crr WA w�ras� Beo�gerretaq aa�°a°°®°°�a Meridian City Council Special Meeting — November 5, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Broadcast Report Date/Time 10-31-2008 05:25:18 p.m. Transmit Header Text Ctyof Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 This document: Failed (reduced sample and details below) Document size: 8.5 "x11 " CVEP,ID1ANj-,CITY COUNCIL IDAHO UN L sP ECIAL MEETING AGENDA City Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, November 5, 2008 at 7:00 p.m. "Although the City of Meddlan no longer requires sworn festirnony, elf presentations before the Mayor and City Councd are expected to be truthful and honest to the best of the abiftty of the presenter." 1. Roll -call Attendance: David 2:aremba Brad Hoaglun Charlie Rountree Keith Bird Duration Mayor Tammy de Weerd 2. Pledge of Allegiance: Mode 3. Community Invocation by Russ McCrea with Uving Grace .Community Felfowshlp: 713 4. Adoption of the Agenda: 04:29:30 p.m. 10-31-2008 5. Proclamation for National Hostaice Month: 8. Proclamation for Idaho ftnorofit tWeeir 7. Consent Agenda: FA A. Approve Minutes of October 7, 2008 City Council Regular Meeting: B. Resolution No. CARE to Share Resolution: 00:00:52 C. Resolution No. : CPA 08-010 Request for a Comprehensive Plan Text Amendment to revise the Street SeMons Map of the Ten Mile Interchange Specific Area Pian for Ten Mile Area Mao Revision by City of Meridian Planning Department - Black Cat Road from the railroad tracks to. 1-84; MedrWn CRY CoarOd SPSCW Meeft Apnda— November 5, 2008 Page f of 4 All maWrtals Presented at PWft meethgie shag become property of the City of Meridien. Anyone desiring eocommWedw ford1sabBifta related to doc+mrenM anter hearing, please aord0d the 04 Clerk's Office at 888.4433 at least 48 ft= prior to the pubk meeft, Total Paaes Scanned: 4 Tntal Panac f nnflrmaA - Cr. No. Job I Remote Station Start Time Duration Pages Line Mode Job Type Results 001 713 9,3810160 04:29:30 p.m. 10-31-2008 00:00:00 0/4 1 IG3 HS FA 002 713 9,8467366 04:29:30 p.m.10-31-2008 00:00:52 4/4 1 EC HS CP28800 003 713 2088882682 04:29:30 p.m. 10-31-2008 00:00:54 4/4 1 EC HS CP28800 004 713 9,8840745 04:29:30 p.m. 10-31-2008 00:01:10 4/4 1 EC HS CP26400 005 713 2083876393 04:29:30 p.m. 10-31-2008 00:00:51 4/4 1 EC HS CP28800 006 713 Ada County 04:29:30 p.m. 10-31-2008 00:02:45 4/4 11 G3 HS CP14400 007 1713 19,8885052 04:29:30 p.m. 10-31-2008 00:00:53 4/4 11 EC HS CP28800 Broadcast Report Date/Time 10-31-2008 05:43:54 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 No. Job Remote Station StartTime Duration Pages Line Mode Job Type Results 008 714 9,8886573 04:30:04 p.m. 10-31-2008 00:03:30 4/4 1 EC HS CP9600 009 714 9,8881983 04:30:04 p.m. 10-31-2008 00:00:51 414 1 EC HS CP26400 010 714 2083776449 04:30:04 p.m. 10-31-2008 00:01:22 4/4 1 EC HS CP14400 011 714 9,4679562 04:30:04 p.m. 10-31-2008 00:00:49 414 1 EC HS CP28800 012 714 19,8886700 04:30:04 p.m. 10-31-2008 00:00:00 014 1 -- HS FA 013 714 9,8884022 04:30:04 p.m. 10-31-2008 00:02:24 4/4 1 EC HS CP14400 014 714 3886924 04:30:04 p.m. 10-31-2008 00:00:48 414 1 EC HS CP31200 015 714 9,8841159 04:30:04 p.m. 10-31-2008 00:00:54 4/4 1 EC HS CP24000 016 714 9,8840744 04:30:04 p.m. 10-31-2008 00:00:57 4/4 1 EC HS CP26400 Abbreviations: HS: Host send HR: Host receive WS: Waiting send PL: Polled local MP: Mailbox print TU: Terminated by user PR: Polled remote CP: Completed TS: Terminated by system G3: Group MS: Mailbox save FA: Fail RP: Report EC: Error Correct Broadcast Report Date/Time 10-31-2008 05:43:45 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 This document: Failed (reduced sample and details below) Document size: 8.5 "x19 " cv, IDIAl' IDAHO NOTICE OF SPECIAL MEETING MERIDIAN CITY COUNCIL MayarTammy de waerd City Coundl Members: KOM Bird loe Borton Charles Rountree David 2aremba NOTE IS HEREBY GIVEN that the City Cound of the City of Meridian vdl hold a Spacial Meeting In the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Wednesday, November Siff, 2008 at 7:00 prat. The Meridian City Council will be discussing the following items: - Pledge of Allegiance: — Community Invocation by Russ Mccma with Living Grace Community fellowship: - Adaption of the Agenda: Prodamatioq fff National Hospice ffimth: Prft4lsmattoil for Idebo Nonpmffl Week_ - Consent Agenda: A. Approve Woutes of October 7, 2008 City Council Regular Meeting: S. Resolution No. CARE to Share Resolution: C. Resolution Na. CPA 08-040 Request for a Comprehensive Plan Text Amendment to revise the Street Sections Map of the Ton Mile interchange Specific Area Plan for len Nilo Area Map Revision by Chy of Meridian Planning Department — Sink Cat Road from the railroad tracks Morldian CRY Cound Special Meaft —November 6, 2W8 All materials presented at public msetngs stroll becane properly of the City of Meridian. Anyano desiring a=mmodadon for disabilities related to documonfs andlot hearings. please contact the City Clerk's gfAce at 868.4433 at feast 46 tours prier to the public meeting. Total Pages Scanned: 4 Total Pates Conflrmpd - sq No. Job I Remote Station Start Time Duration Pages Line Mode Job Type Results 001 714 3810160 04:30:04 p.m. 10-31-2008 00:40:54 314 1 G3 HS FA9600 002 714 9,8467366 04:30:04 p.m. 10-31-2008 00:00:48 4/4 1 EC HS CP28800 003 714 2088882682 04:30:04 p.m. 10-31-2008 00:00:50 4/4 1 EC HS CP28800 004 714 9,8840745 04:30:04 p.m. 10-31-2008 00:01:40 4/4 1 EC HS CP26400 005 714 2083876393 04:30:04 p.m.10-31-2008 00:00:48 4!4 1 EC HS CP28800 006 1714 1 Ada County 04:30:04 p.m. 10-31-2008 00:02:22 4/4 1 G3 HS CP14400 007 714 9,8885052 04:30:04 p.m.10-31-2008 00:00:49 4/4 1 EC HS ICP28800 Broadcast Report Date/Time 10-31-2008 05:25:26 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 No. Job Remote Station StartTime Duration Pages Line Mode Job Type Results 008 713 9,8886573 04:29:30 p.m. 10-31-2008 00:04:04 4/4 1 EC HS CP9600 009 713 9,8881983 04:29:30 p.m. 10-31-2008 00:00:56 4/4 1 EC HS CP26400 010 713 2083776449 04:29:30 p.m. 10-31-2008 00:01:34 4/4 1 EC HS CP14400 011 713 9,4679562 04:29:30 p.m. 10-31-2008 00:00:52 4/4 1 EC HS CP28800 012 713 9,8886700 04:29:30 p.m. 10-31-2008 00:00:00 0/4 1 -- HS FA 013 713 9,8884022 04:29:30 p.m. 10-31-2008 00:02:53 4/4 1 EC HS CP14400 014 713 3886924 04:29:30 p.m. 10-31-2008 00:00:50 4/4 1 EC HS CP31200 015 713 9,8841159 04:29:30 p.m. 10-31-2008 00:00:59 4/4 1 EC HS CP24000 016 713 9,8840744 04:29:30 p.m. 10-31-2008 00:00:55 4/4 1 EC HS CP26400 Abbreviations: HS: Host send HR: Host receive WS: Waiting send PL: Polled local MP: Mailbox print TU: Terminated by user PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 MS: Mailbox save FA: Fall RP: Report EC: Error Correct October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. S REQUEST Proclamation for National Hospice Month AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Meridian City Council Meeting November 5, 2008 A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday, November 5, 2008, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, Brad Hoaglun, and David Zaremba. Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Bill Johnson, Jeff Lavey, Bob Stowe, Steve Siddoway, Tom Barry, Keith Watts, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I'm going to go ahead and start tonight's meeting by first welcoming all of you here tonight. We appreciate you coming. For the record, it is Wednesday, November 5th. It is five minutes after 7:00. We will start tonight's meeting with roll call attendance. Item 2: Pledge of Allegiance: De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation by Russ McCrea with Living Grace Community Fellowship: De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Russ McCrea with the Living Grace Community Fellowship. If you will all join us in the community invocation or take this as an opportunities for a moment of reflection. Pastor McCrea. McCrea: Thank you, ma'am. I bring to you this evening a small scripture from the book of First Timothy, Chapter 2. It says I urge them, first of all, that request prayers and intercessions and thanksgiving be made for everyone, for Kings and all those in authority, that we may live peaceful and quiet lives in all godliness and holiness. This is good and pleases God, our savior. I find it interesting that the scriptures, even though Paul, as he wrote this, lived in a very difficult time when the rulers were persecuting his -- his very own people and bringing him to trial, that he always remembered that we pray for all those in authority. This evening I would like to do the same. Lord God, I ask Meridian City Council November 5, 2008 Page 2 of 35 that you might hear our cry for those who are in authority in our city. Our Mayor. Our Councilmen. Our staff. Our police and fire departments and each one who serves our city willingly and knowingly as well. I pray for their health, for their families, for their well being. I pray that you would give them wisdom in their offices and passion and compassion as well as they -- as they live out their duties serving the City of Meridian and the citizens thereof. Lord, I also pray for the governor, for senators and congressmen, and our president, our president elect, and those who are serving our country in the armed services. Give them grace and mercy and watch over them as well. Tonight, Lord God, we call for your divine guidance and your presence and, again, that you would watch over these your servants in Christ's name, amen. Item 4: Adoption of the Agenda: De Weerd: Thank you, pastor. Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the agenda, on the Consent, Item B, is -- the proposed resolution number 08- 630. Item C, the proposed resolution number is 08-631. Item D on the Consent has been asked to take off and vacate to the agenda of 11-18. Also under Legal Department, Item 8-A-1 has been asked to be taken off until 11/18/08, because the gentleman had to be called out on emergency. And Items 13 and 14 have been asked to be continued to 11/25. And with that I move that we approve the adopted agenda. Rountree: Second. De Weerd: Okay. I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 5: Proclamation for National Hospice Month: De Weerd: Items 5 and 6 are proclamations and I will take a moment to move down to the floor. Okay. I have two proclamations to read this evening. Which one do I start with? Okay. And I believe that we have some guests for this one. If will you, please, come forward. It is National Hospice Month and so we have a proclamation to read in honor of this month and what we need to be thinking about. Whereas hospice care plays an important role in American medicine by easing a patient's suffering, while reaffirming individual dignity in a familiar environment and whereas hospice care providers are assisting in hospitals, nursing homes, and private residences, offering physical, emotional, and spiritual support to patients who often have a short life expectancy and whereas hospice teams consist of physicians, social workers, counselors, and volunteers who are experts in end -of -life issues and whereas they offer Meridian City Council November 5, 2008 Page 3 of 35 pain management, therapy, nutrition, and other supportive care in the home or other comfortable surroundings, making it easier for patients, family members, and friends to spend time together in a loved one's final days and whereas hospice experts also offer grief counseling to friends and family members after their loss and whereas these dedicated hospice professionals and volunteers form a support network that continues to play a vital role in patients who are near their end of life, since every stage of human life deserves to be treated with respect and care and whereas St. Alphonsus Four Rivers Hospice -- okay, so what is that? Amedisys -- a word I have never seen -- Hospice Care and the National Association of Home Care and Hospice and thousands of hospice agencies across the United States have declared the month of November 2008 as National Hospice Month and are all calling on all Americans to observe with this -- on this occasion with appropriate ceremonies and activities. Therefore, I, Tammy de Weerd, Mayor of the City of Meridian, do hereby proclaim November 2008 as National Hospice Month in the City of Meridian and we ask that all citizens encourage and increase their awareness of hospice service and to observe this month with the appropriate activities and programs. It is signed on this 5th day of November and I congratulate each and every one of you that serve in hospice care to our loved ones and extend our appreciation for everything that you do. Thank you. Item 6: Proclamation for Idaho Nonprofit Week: De Weerd: This next proclamation is in honor of Idaho Nonprofit Week. We all know the value of nonprofits in our community and I would invite those representatives for the Idaho Nonprofit Week to, please, come forward. Okay. Another proclamation. These are so much fun back to back, but I know -- and since we have our Boy Scouts in the audience as well, our volunteers that serve in our community, they add the color and the fabric to each of our communities and it is with great honor that I read this proclamation. Whereas, nonprofit organizations help build and sustain healthy communities and enhance the quality of life for Meridian citizens and for others throughout the, county, country and the world and whereas the thousands of nonprofit organizations based in Idaho contribute significantly to a viable and vibrant economy by providing residents of Meridian and all Idahoans with jobs, goods, and services, with expenditures of more than two billion dollars annually, according to the most recent data, and whereas our community's nonprofit leaders are often entrepreneurs creating new solutions to problems and fill previously unmet needs in the area of health, recreation, education, research, arts, social services and more. Whereas, the nonprofit sector works as a responsible partner with private enterprise and government to alleviate the most pressing social issues of our time and whereas Idahoans have one of the highest rates of volunteerism in the nation, thus providing opportunity for leadership, civic engagement, and building communities and whereas the nonprofit sector acts as a responsible steward of charitable dollars to achieve a diverse range of missions and goals and whereas nonprofits organizations often fulfill their missions by advocating on behalf of those who cannot advocate for themselves and whereas the nonprofit sector of Meridian and throughout Idaho has a proud history of service, innovation, and social change and deserve acknowledgment, affirmation, and celebration, therefore, I, Tammy de Weerd, Mayor of the City of Meridian, do by here proclaim the week of November Meridian City Council November 5, 2008 Page 4 of 35 10th to be the Idaho Nonprofit Week in the City of Meridian and encourage all citizens to increase their awareness of nonprofit service and to observe this week with appropriate activities and programs. And I will ask Lynn if she would like to say a few words on behalf object of the nonprofit organizations. Lynn. Hoffmann: Thank you, Tammy. And thanks for this wonderful proclamation. As you know and others know, the governor has declared this week the state of -- or the state of Idaho has declared this week nonprofit week and we have lots of celebrations going on throughout the state and many mayors have chosen to participate and we are especially grateful to Tammy de Weerd for doing that as well. De Weerd: Thank you. Would you like to say anything? Thank you. Item 9: Award Presentation for 2008 Environment at Work for Crucial Technology & Meridian Academy by SWAC: De Weerd: Council, if you don't mind, we do have, on Item 9, an award presentation. If we can move that ahead of Department Reports, we can send our awardees on their way before they have to sit through Department Reports. I mean they are very exciting, but I thought maybe that might be appropriate. Rountree: And they have earned the award not having to sit through the Department Reports, might be even more of an award. De Weerd: Any problem with that? Okay. We will go ahead and jump forward to Item 9, which is award presentation for the 2008 environment at work for Crucial Technology and Meridian Academy by the Solid Waste Advisory Council and I would ask our awardees to join me at the podium. Okay. It is my privilege to talk about these awards tonight and I would ask, since Samantha seems to be behind the camera, Doug, would you like to step up here with us as well. Doug Mason is here with Sanitary Services. The Environment At Work awards program was created in 2008 to recognize Meridian organizations that implement waste reduction measures through recycling, reduction, reuse, and hazardous waste management. Easy for me to say. The award is presented to organizations with the most innovative recycling programs. The Meridian Solid Waste Advisory Committee, together with Sanitary Services and the Meridian City, created this program to distinguish Meridian organizations going the extra mile to recycle. The Environment At Work award winner for 2008 is Crucial Technology. And I would like to say a few things about what Crucial Technology is doing and who they are. Crucial Technology supplies high quality memory upgrades. They are located here in Meridian and they are a wholly owned subsidiary of Micron Technology, Inc. Crucial established their reuse, recycle program in 2006 and 2007. Over 77 tons of plastic, cardboard, and pallets were recycled. The honorable mention goes to Meridian Academy and it's so exciting to see some of these Meridian schools and they have really gotten behind their recycling programs. Just to see the energy and the interest that our kids have in these programs is really encouraging. Meridian Academy is a school that is committed to our environmental awareness and recycling has been a Meridian City Council November 5, 2008 Page 5 of 35 large part of the school's environmental awareness program. Meridian Academy has placed recycling bins in each classroom, as well as the library, common area, and gym. The school has eliminated 40 percent of the trash containers in the facility and recycles an average of 200 pounds of material per week. I would like to congratulate each of you for your recycling efforts and we encourage you to continue to do your due diligence in helping us preserve the precious environment that we will pass onto our future generations. So, every effort you do helps us in that regard. So, first, I would like to present Crucial Technology their plaque and I do have City of Meridian pins for each of you. Zaremba: I'll have to say that I believe that swiveling podium is really slick. Rountree: Isn't that neat. Zaremba: That's neat. De Weerd: Okay. Council, we will go back to our Department Reports. Item — Item 7: Consent Agenda: A. Approve Minutes of October 7, 2008 City Council Regular Meeting: B. Resolution No. CARE to Share Resolution: C. Resolution No. : CPA 08-010 Request for a Comprehensive Plan Text Amendment to revise the Street Sections Map of the Ten Mile Interchange Specific Area Plan for Ten Mile Area Map Revision by City of Meridian Planning Department — Black Cat Road from the railroad tracks to 1-84; Franklin Road between McDermott Road and Linder Road; Ten Mile Road between the railroad tracks and Franklin Road and Ten Mile Road from 1-84 to Overland Road — all within the Ten Mile Interchange Specific Area: D. Sanitary Sewer and Water Easement Agreements for Nola Vacation by ZWJ Properties, LLC: E. Approve Addition of Forsaren Associates, Inc. to Roster of Qualified Consultants for Engineering Services: F. Water Main Easement Agreement for Meridian Storage Condos by MSSB Enterprises, LLC: G. Chanae Order No. 7 for WWTP Expansion Meridian City Council November 5, 2008 Page 6 of 35 Bird: Madam Mayor? De Weerd: Yes. Bird: Can we do that Consent Agenda first? Rountree: We need to do the Consent Agenda. De Weerd: Oh, Yeah. I'm song. I guess we do need to do the Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda with one change, the request to vacate Item No. D, to 11/18/2008. And, item B, resolution number is 08-630 and Item C is resolution number is 08-631. And for the Mayor to sign and the Clerk to attest on all papers. Rountree: Second. De Weerd: Okay. I have a motion and a second to approve the Consent Agenda as amended. All those in favor say aye. Oh, I'm song. Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. Item 8: Department Reports: A. Legal Department — Bill Nary: 1. Tabled from October 14, 2008: Recommendation from SWAC for Community Recycle Fund to The Idaho Foodbank for $19,500.00: De Weerd: I just was seeing of you guys were paying attention. Okay. Item 8 is our Department Reports. We have been asked to remove Item 8-A-1 and we will hear that on November 18th. B. Police Department / HR Department: 1. Discussion of Budget Amendment Regarding Specialty Pay for Police Officers: De Weerd: So, I will move to 8-13 and ask our police department. Meridian City Council November 5, 2008 Page 7 of 35 Lavey: Madam Mayor, Council, I requested this time to just give Council a brief update on the pay scale that we had approved last year and I believe everyone's familiar with it, except maybe Councilman Hoaglun and if you have any additional questions I can answer those for you. But as you recall, last year you had approved a pay study and, then, a pay scale that we implemented phase one in February of this year. And, then, the plan was to put phase two in place for October of this year and you most likely have seen -- I believe Councilman Hoaglun also has seen an enhancement to put phase two in place. Well, when we started doing the calculations and finance plugged in the numbers, there was some changes due to workmen's comp rates and there was also some changes due to eligibility of employees since the original data was put in place. Hence, there is a short fall of 31,000 dollars -- 31,400 dollars. Now, normally that's not a problem with the police department budget, it's usually covered with salary savings. It has for the last several years. However, when you're trying to implement it at the beginning of the budget, there is no salary savings, and so I asked finance and payroll to hold off on implementing that until this last pay period, because I felt it was necessary to advise Council ahead of time, so there is no surprises and you can ask any questions that you want and, then, I would request permission to implement that plan in place, with the understanding that we need an additional 31,400 dollars to fund it. And with that being said, I tum it over to Mr. Nary for maybe his input as well. Nary: Madam Mayor, Members of the Council, he's right. We had -- or had this discussion. We had approved this. The chief and I did settle on the specialty pay and what the amount was. But we are into the new budget and, like you said, correct implement at the beginning of the budget year we don't have savings -- there will be likely savings, so that's not going to be a problem. We do need to do a budget amendment to cover that up front, so -- De Weerd: Okay. Council, any questions? Thank you, chief. Lavey: Thank you. De Weerd: Council, I will need to a motion to approve this budget amendment. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve the budget amendment for the police department for the sum of 31,400 dollars. Rountree: Second. De Weerd: I have a motion and a second to approve Item 8-B-1. If there is no discussion, Madam Clerk, will you call roll. Meridian City Council November 5, 2008 Page 8 of 35 Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. C. Finance Department: 1. Budget Amendment for CDBG Grant FY08 Carry forward for $179,647.00: De Weerd: Okay. Item 8-C is our Finance Department and Todd. Lavoie: Thank you, Madam Mayor and Council Members. Item number one is a budget amendment for 179,647 dollars. This is a cant' forward amount from fiscal year 2008 for what is known as a CDBG block grant. This was approved in '08. This grant has been in process and we got it halfway through fiscal year '08 and we were, unfortunately, not able to spend every dollar. So, this is a request for you to grant a spending approval to spend the remainder of the 179 that was granted to us in fiscal year 2008. The Planning Department does have plans to expenditure all the remaining funds in the fiscal year 2009 and if you have any detailed questions, we do have Peter here to help answer any of the detailed items, but this is a request to -- for spending authority for the remainder 179 carried forward from 2008. De Weerd: Thank you, Todd. Council, do you have any questions? Bird: I have none. De Weerd: Okay. If there is no questions, do I have a motion to approve? Hoaglun: Madam Mayor? De Weerd: Yes, Mr. Hoaglun. Hoaglun: I move that we approve the budget amendment for the CDBG grant carry forward in the amount of 179,647 dollars. Bird: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Hearing none, Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carries. MOTION CARRIED: ALL AYES. R Meridian City Council November 5, 2008 Page 9 of 35 2. Budget Amendment for Latecomers Expense and Revenue Budget for $500,000.00: Lavoie: Thank you, Madam Mayor, Council Members. Item number two. This is a budget amendment for 500,000. This was originally put into the fiscal year 2009 budget presentation. Unfortunately, we did not -- it was overlooked during the implementation and import into the financial system for fiscal year 2009. This is for the latecomers or also known as the reimbursements that go on throughout the year. This is just to put the dollar amount of 500,000 in the budget, so, therefore, we do have the authority to spend this at that time upon Council's approval. So, this is just an earmark -- not an earmark, but this is a place holder to put into the budget if, during the year 2009, you do desire to expend money on a reimbursement agreement. De Weerd: Council, do you have questions? Bird: I have none. Rountree: Madam Mayor, just for clarification. Todd, the money from that would come out of the Enterprise Fund; is that correct? Lavoie: Councilman Rountree, you are correct. Rountree: Okay. Madam Mayor, I would move that we approve the budget amendment request for the Latecomers Expense in the amount not to exceed 500,000 dollars. Bird: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Madam Clerk, I'll ask for roll call attendance. Not attendance, but roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. 3. Budget Amendment for MDC Tree Contribution for ($20,000.00): De Weerd: Okay. Item 8-C-3. Lavoie: Madam Mayor, Council Members, number three is a budget amendment for 20,000 dollars. This is the approved spending authority for the Parks Department to spend an amount of 20,000 dollars, which will be funded through the Meridian Development Corporation. It is in their budget to give the parks -- or the City of Meridian 20,000 dollars to work on a tree -- downtown tree work. So, this is a request for you to give that spending authority throughout the fiscal year to go ahead and get this tree work done for -- in the amount of 20,000 dollars. Meridian City Council November 5, 2008 Page 10 of 35 De Weerd: Council, any questions? Bird: I have none. De Weerd: Do I have a motion to approve? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve the budget amendment for the tree contribution for 20,000 dollars. Hoaglun: Second. De Weerd: Okay. I have a motion and a second to approve this item. If there is no discussion I'll ask for roll call. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carnes. MOTION CARRIED: ALL AYES. 4. Budget Amendment for Senior Center Grant for $16,908.00: De Weerd: And last, but not least, Todd. Lavoie: Madam Mayor, Council Members, Item number four. This is a budget amendment for the senior center grant. This is a cant' forward from prior years. We are requesting that the senior center grant be approved to spend 16,908 dollars throughout the fiscal year. This is just requesting that we do have spending authority throughout the year to help the senior center with their capital expenditures throughout the year. De Weerd: Todd, is this -- is this tied to a community development block grant from a previous award? Lavoie: Yes. What it -- normally we do this at the end of the fiscal year. This year we are being proactive and putting it in front of you now and that way we can have the spending authority now, instead of asking for an amendment in six or seven months. If we do not spend all the monies, we will cant' it forward for the next previous -- for the next year. This grant will continue until the funds are expended and this is the current remaining balance of the group block grant itself. Meridian City Council November 5, 2008 Page 11 of 35 De Weerd: Okay. Thank you. Any other questions from Council? Rountree: I have none. De Weerd: Okay. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the budget amendment for the senior center grant for 16,908 dollars. Rountree: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. D. Purchasing Department (Approve Multiple Budgeted Contract Amendments for the New City Hall Building for Not to Exceed Amounts Listed Below for a Total Amount of $128,530.00: 1. Sidewalks, LLC Budgeted Contract Amendment No. 5 for $3,800.00 (Owner Initiated and Architect Changes): 2. Suncoast dba B&B Steel Budgeted Contract Amendment No. 4 for $2,685.00 (Architect Initiated Change): 3. Cobblestone Construction Budgeted Contract Amendment No. 1 for $9,668.00 (Owner Initiated and Architect Requested Change): 4. Buss Mechanical Budgeted Contract Amendment No. 3 for $10,068.00 (Owner Requested / Architect Initiated / Utility Company Initiated Changes: 5. Designer Floors Budgeted Contract Amendment No. 2 for $4,061.00 (Owner Requested Change and Architect Initiated Changes: Meridian City Council November 5, 2008 Page 12 of 35 6. Tri-State Electric Budgeted Contract Amendment No. 4 for $25,671.00 (Owner Requested and Architect / Design Initiated Changes: 7. Tri-State Electric Budgeted Contract Amendment No. 1 (Plaza) for $54,311.00 (Architect / Design and Owner Initiated Changes): 8. SBI Budgeted Contract Amendment No. 4 for $1,285.00 Payment Drop Box (Owner Initiated Change): 9. Axelsen Concrete Budgeted Contract Amendment No. 2 for $8,897.00 (Architect / Design and Owner Initiated Changes): 10. Commercial Painting Budgeted Contract Amendment No. 4 for $2,780.00 (Architect / Design/ Contractor Initiated Changes): De Weerd: Okay. And under Department Reports, Item D, we have Mr. Watts. Watts: Thank you, Madam Mayor, Council Members. Tonight before you with -- we have 12 change order requests. They are contract budget amendments for the City Hall project. They are listed out in your packet and I have Gene Bennett from Petra here also to answer any questions you may have. Excuse me. I am corrected. There is -- there are ten, not 12. Okay. Any questions on any of these? Rountree: Madam Mayor, the question I have asked previously. These payments do not constitute closeout of any of these agreements? Watts: No, Councilman Rountree, they do not. These are still in the course of doing business. I will bring a final report to you when we get to that point. Rountree: Okay. Thank you. De Weerd: Okay. Anything further, Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve the ten amendment change orders, contracts, all owner or architect initiated, for the total sum of 128,530 dollars. Rountree: Second. Meridian City Council November 5, 2008 Page 13 of 35 De Weerd: Okay. I have a motion and a second to approve these items. If there is no discussion, Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Watts: Thank you. De Weerd: Thank you. Nice to have your boys with us. Okay. There were no items moved from the Consent Agenda. E. Planning Department 1. Local Match for Increasing Time Capacity on Intercounty Service with Valley Regional Transit: De Weerd: So, we will move on to Item 11, which is the presentation of the SSC collection rate services. Oh, I'm sorry. Yes, we have our Planning Department and under Planning Department we have Valley Regional Transit. Friedman: Thank you, Madam Mayor, Council Members. Mary Barker from Valley Regional Transit here tonight is to present a proposal for funding both interim and long term funding measures to relieve inter -county bus service overcrowding. So, I believe Mary has a presentation for you. Barker: Thank you, Madam Mayor, Council Members. Good to see you again. It's been a couple weeks. I'm back tonight to present an issue that we have been talking to a number of jurisdictions throughout the region about. It's a good problem to have. We have significant overcrowding and demand for intercounty bus routes. At this point we have had a 40 percent increase in intercounty bus ridership for this year. From the month of August to the month of September we have an 80 percent increase in intercounty bus ridership. This has resulted in standing room only conditions on many of our intercounty routes. We are looking to lease three additional large buses to help this overcrowding issue. Two of the large buses would be used on the route 42, which serves Nampa, Meridian, and into Boise onto BSU. This bus route is currently served by a 24 passenger bus and we have standing room only on our three main commute runs in the morning and our three main commute runs in the evening on this route. The third bus would be used for a spare. If we are able to increase the 42s to a 40 passenger bus we would, then, be operating seven 40 passenger buses for intercounty service without a spare available. That means if one of those buses goes down or needs routine maintenance during a regular work day, we would have to replace that bus with a 24 passenger bus and these buses are already standing room only at a 40 capacity level. So, the way we have done the budget is those cities and jurisdictions Meridian City Council November 5, 2008 Page 14 of 35 that are currently helping fund the local match for the route 42 would help pay for the local match for the two additional buses on route 42 and, then, all of the jurisdictions that are helping fund intercounty routes would help fund the third bus that would be used as a spare on all of those intercounty routes. So, for the City of Meridian for the remaining of this fiscal year, beginning into December and, then, running through the end of October -- or the beginning of October, it would be 8,402 dollars. That would allow us to lease these additional three buses. We do have federal money to put towards this, so 80 percent of this would be funded by federal money, 20 percent of the entire cost is a local match, and, then, Meridian's share of that local match would be the 8,402 dollars. We realize that this is outside the regular budget cycle. We do have a lot of customers that really want to use our service. They need to use it now and they are standing in the aisles and it's a long ride and we would like to be able to help address this issue sooner rather than later. The bus company that we lease buses from has three buses that will become available in December. Buses are in very high demand throughout the whole country right now, so we'd like to be able to let the leasing company know that we would like to use those three buses before they go to someone else. Is there any questions or any other information that I can -- De Weerd: How does this breakdown relate to ridership and how will we assure -- because I have had a complaint or two that our citizens will actually get a seat and not be the ones standing because it's full when it gets to Meridian? Barker: Mayor, we did do -- had a person ride the route 42 on these major morning and evening commute routes to do actual passenger counts in terms of where riders are getting on and off each route and it is between the BSU west campus and when we get onto Overland in mainly the Meridian area we get that over capacity issue and on the route back in the evening we are hitting over capacity before the bus even leaves downtown. So, by putting a 40 passenger bus of that route we do not have 40 passengers right now using that route, so if we are able to put a 40 passenger bus on the route we should be able to have a seat for everybody, including the passengers from Meridian. So, they would benefit actually the most from adding these 40 passenger buses on to the route 42. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I have a question, Mrs. Barker. On phase one you talk about the two 24 passenger vehicles from BSU that you will borrow. It says you will operate right behind buses on overcrowded runs. Is it ten minutes behind or do you mean right behind? I mean are they right together? Barker: We mean right behind. What we would do is the passenger would actually get on the regular bus, pay their fare on our regular bus fare box. If there is not a seat, they would get off and get right on behind the bus and this is -- BSU has been very gracious Meridian City Council November 5, 2008 Page 15 of 35 in allowing us to borrow these buses. It's a very temporary short term message -- or method of solving the problem until we can get these larger buses leased. Hoaglun: Follow up on that, Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: What is the time frame for that lease for the larger buses? I mean -- and I guess the larger part of my question is are we going to see -- are we going to be seeing permanent change. Gas prices have dropped dramatically here recently, but are we seeing a change to more ridership on a more permanent basis? Barker: I believe, Councilman, that we are seeing more a permanent change. My experience and our data shows that once we get riders on the route and it is a positive experience for them that they like to stay if it is a positive experience, which is part of the reason we'd like to solve the overcrowding issue as quickly as possible. And while gas prices are going down, construction and other economic issues are also part of what are driving people to take intercounty routes. We also have -- recently the governor has changed a ruling allowing state agencies to help fund -- individuals fund their transit and so we will see many state agencies providing transportation benefits to their employees and that will boost our ridership significantly and also Ada County has also added that on as a benefit and many of those folks are coming from this area and further west and so we will see I believe an increase in ridership, even if gas prices are starting to drop. Hoaglun: Thank you. De Weerd: Any additional questions? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Mary, you indicated that the 42 coming to Meridian from the west campus and the bulk of the boardings on it from there and Overland. Is that the park and ride location at the interstate? Barker: The fill in places and boardings on the route are the BSU west campus and the park and ride at Gold's Gym here in Meridian and at St. Luke's here in Meridian. We also have a number of passengers who get on at regular stops along Overland. We have done a survey of passengers and many of those folks are driving from residential neighbors in Meridian and parking at just shopping areas along there and boarding the bus there as well, although those aren't official park and ride locations. Rountree: You have done surveys of passengers. What number of those come from Kuna? Any? Meridian City Council November 5, 2008 Page 16 of 35 Barker: Most of those that are getting on along Overland are not coming from as far south as Kuna. If they are coming from the south it's the residential neighborhood just south of Overland. Rountree: Okay. De Weerd: Okay. Any other questions from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Sort of doing the math, what you're suggesting is that -- De Weerd: Mr. Zaremba, can you get closer to the -- Zaremba: Oh. Sorry. De Weerd: Move that closer to you or -- Zaremba: Just doing the math, the amount that Meridian would contribute is actually leveraged and pretty close to 50,000 dollars when you include the rest of the matches; is that correct? Barker: Actually the entire cost of the project is about 100,000 dollars. Actually, it's 101,000. So, that would be the whole value of what we will be purchasing or leasing. Zaremba: And the amount that Meridian needs to contribute, is that an all at once contribution or is that spread out over the nine or ten months? Barker: We can spread it out over the nine or ten months. We pay the leases on a monthly basis. The main thing that I would like to be able to do is to let the leasing company know that we can commit to leasing the buses, so that we can have them slated for us before they go off to another overcrowded transit agency. Zaremba: Thank you. De Weerd: Okay. Anything further? Okay. Thank you. Barker: Thank you very much. Zaremba: Madam Mayor, I would move that we provide the match, spread out in a monthly basis. Rountree: In an amount. Meridian City Council November 5, 2008 Page 17 of 35 Zaremba: Well, I didn't do the monthly math -- Rountree: Well, not to exceed total. Zaremba: Uh? Rountree: Not to exceed total. Zaremba: Not to exceed 8,402 dollars for the entire year. Rountree: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Rountree`. Madam Mayor, I'd just comment that I know we feel the frustration of kind of being the funding mechanism to have a system that works better, probably, in Caldwell, Nampa, to Boise, but it, in fact, is the only way we can get transit in our community at this point in time. We make a sizable contribution already in our regular budget. I have ridden the route. People do use it. The people that use it do need it. It's also a pretty slick route for Boise State students commuting between the different campuses. So, though I recognize the limited value we get for the dollars we spend, I support the motion. De Weerd: Thank you. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: My comment is I, too, support the motion. Gas prices have come down dramatically here recently, but long term projections that is not going to hold. Once the economy picks back up and the way the world is consuming oil resources and energy, it's jut something we need to develop and if people are in the habit of taking the bus, I think that's a very positive step forward. So, I will be supporting this motion as well. De Weerd: Thank you. Any further comment? Ma'am Clerk, will you, please, call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: Okay. All ayes. Motion carnes. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor, I guess the question I would have, having seen that motion pass, is from what budget does that money derive? Meridian City Council November 5, 2008 Page 18 of 35 De Weerd: That's what I was just going to -- it was just like, okay, who is preparing the budget amendments and whose money is it coming out of. Pete, if you can follow up with finance tomorrow and see where we need to initiate the appropriate paperwork, we will bring it back to Council on a Consent Agenda. If you can work with finance to see where this money might come from, we will report back to you next week. Friedman: I'd be happy to do that, Madam Mayor. De Weerd: Okay. I'm glad you asked that, because I was getting ready to. If you can't find it, it will come out of our budget. Okay. Okay. We have already addressed Item No. 9. Item 10: Items Moved From Consent Agenda: De Weerd: There were no items moved from the Consent Agenda. Item 11: Presentation on SSC Collection Rate Services by Steve Sedlacek: De Weerd: Item 11 is a presentation on SSC collection rate services and I don't see Mr. Sedlacek here. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, Mr. Siddoway reminded me -- we had this discussion yesterday at the Solid Waste Advisory Committee. We didn't have a recommendation from the committee. We didn't have enough time to discuss it. So, we tabled -- or we continued the item at Solid Waste until December's meeting, so the thought was to, then, bring it back in front of the Council possibly at the workshop in December to have this conversation. I'm song I neglected to tell you at the beginning of the meeting, but that's why I believe Mr. Sedlacek isn't here is we haven't -- we haven't finished the discussion with Solid Waste. De Weerd: Okay. Rountree: Madam Mayor? De Weerd: Yes. Rountree: Question for Bill. Did the subject of rate increases come up? Do we know what the county is going to do? Is it still a guessing game? Nary: Madam Mayor, Members of the Council, Council Member Rountree, no, we haven't had any -- we didn't have a discussion regarding the county's -- as far as I know Meridian City Council November 5, 2008 Page 19 of 35 the county hasn't made a decision yet on the landfill, so we haven't increased the rates on that. This is on the service change that they are looking for sometime in calendar year'09. Rountree: Thank you. De Weerd: Thank you. Okay. So, we will go ahead and note this for the workshop in December. Item 12: Tabled from October 28, 2008: MFP 08-006 Request to phase the perimeter and common space fencing approved with the final plat landscaping plan for Hacienda Subdivision (FP 05-031) by Jayo Construction — east side of Meridian Road, approximately a quarter mile south of East Chinden Boulevard: De Weerd: Item 12 is tabled from October 28th on MFP 08-006. 1 will ask for staff comments. Friedman: Okay. Thank you, Madam Mayor, Council Members. This is a plat modification request for the Hacienda Subdivision. It is located approximately a quarter mile south of Chinden Boulevard on the east side of Meridian Road. On just by way of background, the final plat was approved by the city in 2005. In 2006 the applicant sought modification to request that the original planned six foot wrought iron perimeter fence be changed to a four foot vinyl fence. That modification was approved. Since that time the applicant has suffered the same effects that many of our contractors have in that there has been such a slow down in the housing industry and has requested a modification to the conditions to phase the provision of the required fencing within the subdivision. I'll just give you a little bit more. He is proposing to phase the fencing for the site is the modification to the conditions of approval. They revised the landscape plan, detailing the requested phasing plan, and staff has reviewed that and what I'll do is I will briefly run through their requested phasing and, then, I'll let the applicant give you any details on it. But, effectively, what they have asked for is that they have installed the four foot vinyl fencing currently on this north boundary line from, essentially, the Meridian Road right of way to the back of the first lot. There is a single family home that is either completed or nearing completion. They are, then, requesting that this yellow area, the area of the perimeter fencing, as well as these interior areas -- no. I'm sorry. There we go. Still learning our new system here. I'll back up. So, what they are requesting is that this green area here be completed now as part of the modification and that the yellow area, the perimeter fencing and the internal areas, be installed upon the issuance of 20 occupancies. The fencing that's been installed to date is this sort of pink colored and the orange color is an existing masonry wall that is on the lot line between this development and the one next door. Staff has reviewed their request and the recommendation to you for tonight's modification is that the perimeter fencing be installed in the areas where it currently doesn't exist. That would be on the north boundary -- portion of the east boundary, a small portion of the south boundary, and that the residual fencing on the internal areas, as well as a portion of the perimeter Meridian City Council November 5, 2008 Page 20 of 35 fencing along Meridian Road be phased so that those fences are installed with the completion of the individual structures on the individual lots. So, the applicant is here tonight to state their case to you and I will stand for any questions. De Weerd: Thank you, Pete. Council, any questions? Bird: Not at this time. Rountree: Pete, go back to that recommendation. So, there is fencing on the southern boundary, with the exception of that one corner where it's red? Friedman: If I can -- yeah. Thank you, Council President Rountree. Let me go back to this slide. There is an existing fence along the southern boundary right here. There is also an existing fence on the east side of the community center. Rountree: And you can't see it on that, but on Meridian Road I think it -- I see some yellow there. Is that an indication there is -- Friedman: Council -- or Madam Mayor, Council President Rountree -- Rountree: -- what the yellow means. Friedman: The yellow is a proposal by the applicant to put that fencing in after they receive 20 occupancies for the project. There currently is no fencing there and, actually, there is a berm and it's really kind of a quite attractive berm right now. Rountree: Thank you. De Weerd: Thank you. Good evening. If you will, please, state your name and address for the record. Jayo: Yes. Cameron Jayo at Jayo Construction -- De Weerd: Thank you. Jayo: -- 1323 South Five Mile, Boise, Idaho. Basically, what he outlined is what we have proposed and the reasoning behind that is, you know, obviously, the economy is a little slow right now and we have had -- so far we have had one sale in here. We have, you know, 99 to go and what the Planning Department has proposed, you know, that's, basically, another -- came up with about 60,000 dollars out of pocket to put that additional fence in at this time. And I want to point out all the improvements at this point in the subdivision are done and, obviously, he pointed out what fencing has been installed. One thing that Planning didn't point out is what I have agreed to or I will agree to is put in fencing anywhere that we do put up a new unit, I will go ahead and fence behind that unit as we go along. But once we do reach that point of 20 occupancies -- and we do have one now, so it's more like 19. But at that point I will put in all the Meridian City Council November 5, 2008 Page 21 of 35 fencing, except for the interior fencing and the reason we are holding off on that is because those are zero lot lines and you basically -- you can't put the fence in until you build the unit, otherwise, you're just going to have to tear it down and put it up again, so -- so, that kind of -- that lays out the interior, but it's the -- the bordering fences are the issue right now. De Weerd: Thank you. Council, any questions? Rountree: No, Madam Mayor, just a comment that this particular project has always had an issue with fencing, to a significant cost to the neighbor's subdivision with that masonry wall that it was required to be put in to keep the bulls in the fence in this piece of property. Jayo: Now what was that? A masonry wall? De Weerd: The one south of there. Rountree: The masonry wall. It's that masonry wall. Jayo: No. It's -- that orange one is the -- Rountree: The masonry wall. Jayo: That's, actually, the neighbor's development. I can't remember what -- Saguaro. Saguaro Canyon or -- Rountree: Saguaro Canyon. Jayo: Yeah. Yeah. It's not a masonry wall, it's, actually, a fancy concrete wall that they put in there. And the fence on the south side we put in already. Rountree: Just fencing has been an issue. De Weerd: Okay. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: This is a question I regularly ask and for some reason I never remember the answer. Is there a way to track when 20 houses have been built and trigger the need to finish the fencing? Friedman: Madam Mayor, Council Member Zaremba, Council Members, it is challenging. Bill Parsons and I have talked about it. He's had some discussions with the Building Department. Our sort of counter recommendation to you, if you feel Meridian City Council November 5, 2008 Page 22 of 35 inclined to provide some relief for the applicant, is that we would rather have the individual building plans include a fencing detail and that that fence be constructed and, then, we can sign off on it prior to them getting occupancy for the individual units. So, you wouldn't get the perimeter fencing all at once or even at the point of the 20 occupancies, but it's probably easier to do it on a lot -by -lot basis, because you could have, you know, a couple of houses built in the north here, you could have a couple built on the interior and so forth. The other thing we would recommend, though, is that should Council prolong the recommendation that we also include the requirement for the continued maintenance of the construction fencing, which has been a problem, so -- if that answers your question. Zaremba: Thank you. De Weerd: Okay. Any other questions from Council? Rountree: Madam Mayor, just a clarification from Pete's comments. There has been an issue with respect to construction fencing? Friedman: We have had some -- yeah. We have had some comments. We were out there the other day just kind of taking a look around and it wasn't real obvious, but the construction fencing was up there. So, I think just as a matter of, you know, particularly the concerns we receive from the church to the north is trying to keep some of the construction debris within the site. Jayo: Can I say something? De Weerd: Uh-huh. Jayo: I want to point out that the church -- they did write a letter to staff that they -- they didn't have any problems -- I mean, obviously, they'd like to see that fence go in, but they did point out that, you know, with the market and everything that they understand our situation and their main concern was, basically, what I said I would do, as long as I maintain the fence behind any units that we put in, that they didn't have any problem with that and as long as we maintain the construction fence. And, yeah, we have rebuilt that construction fencing three times. I mean they do deteriorate, but, you know, we have rebuilt it three times now, so -- try to maintain it. De Weerd: 1 guess I would like to compliment you. I drive by here all the time and, yeah, I haven't seen much activity, but what you have put up there is really beautiful. Jayo: Yeah. It turned out nice. I mean we got that large clubhouse that we put in and, then, that's all finished and a nice pool and just need some sales. De Weerd: Okay. Council, any other questions for the applicant? Okay. Thank you. Jayo: Thank you. Meridian City Council November 5, 2008 Page 23 of 35 De Weerd: Okay. Council, you have a request in front of you. I will ask if there is any further discussion? If not, do I have a motion? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Provided that the construction -- my motion is provided that the construction fencing is in place and maintained, I would move that we adopt the staff's recommendation with individual building plan submittal the applicant shall include a fencing detail and construct the fencing prior to release of occupancy for the individual buildings. Bird: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Seeing none -- Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: Construction fencing meaning the entire perimeter of the property? Rountree: As per our ordinance requirement. Yes. Zaremba: Yeah. Thank you. De Weerd: Okay. Thank you for the clarification. If there is nothing further, Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 13: Continued Public Hearing from September 23, 2008: CPA 08-003 Request for Comprehensive Plan Amendment to modify the Future Land Use Map by changing the land use designation from Medium Density Residential to Mixed Use -Community for approximately 94 acres for Volterra Commercial by Primeland Investment Group, LLC — west of North Ten Mile Road and north of West McMillan Road: Item 14: Public Hearing: RZ 08-004 Request for Rezone of 93.64 acres from L -O (Limited Office) and R-4 (Medium Low -Density Residential) to C -G Meridian City Council November 5, 2008 Page 24 of 35 (General Retail and Service Commercial) (25.10 acres), L -O (Limited Office) (10.70 acres), C -C (Community Business) (37.84 acres) and R-15 (Medium -High Density Residential) (20 acres) zones for Volterra Mixed Use by Primeland Development Company, LLP — west of North Ten Mile Road and north of West McMillan Road: De Weerd: Items 13 and 14 have been requested to continue to November 25th. So, I will need a motion to continue the continued public hearing on Item 13 and I will open the public hearing on Item 14 for RZ 08-004. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we continue both Items 13 and 14 to November 25th, 2008. Bird: Second. De Weerd: Okay. I have a motion and a second to continue Items 13 and 14 to November 25th. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 15: Water / Sewer Rate Update: De Weerd: Okay. Item 15 is a water and sewer rate update. I'll tum this over to Mr. Barry. Barry: Thank you, Madam Mayor. Madam Mayor, President Rountree, Members of the Council, as you know there exists a need to modify the water and sewer rates to keep pace with utility, capital, infrastructure needs, increased operational and maintenance costs and the rising cost of capital construction. Public Works staff understand that any modification to the rates could have a significant impact on our customers and to this end staff from the Public Works Department, the Finance Department, and also the Mayor's office on, have been working diligently on a process for educating and involving our rate payers in this important work. You may recall that on September 16th I presented to the City Council a scope and timeline regarding the proposed public process associated with the modification of the rates. The scope included a technical review or rate validation process and a public education and involvement component. I'm pleased to report that we have completed ahead of schedule the technical review component. I have submitted that opinion letter to the clerk and you should have that before you. Thomas Pippin, who is the managing director for BBC Research and Consulting, which is a financial consulting firm based out of Denver, Colorado, has developed a third -party opinion letter on the efficacy of our rate model, our inputs into that model, and the model's results. In summary, the opinion letter substantiates and endorses the city's method, data input, and financial calculation and, quote, industry Meridian City Council November 5, 2008 Page 25 of 35 standard, end quote, and validates the results and recommendations of city staff regarding the fiscal need and impact of the requisite rate modification. With the conclusion of the technical review, we are now beginning the public process. We are working with the consultants in developing a focus group about seven to 15 participants who would represent a broad spectrum of the community impacted the issue. The purpose of this group is to engage representative stake holder groups in the rate setting process by gathering their perception about a range topics concerning water and wastewater services, values, and costs. Specifically, we hope that this group will be able to provide us input regarding their perceptions on the recommended rates and make a recommendation concerning rate implementation. This will help staff in the public education and outreach campaign to reach the broader public with what will likely be the broader public concern. After the work -- the focus group concludes we will begin the city wide public education outreach campaign to inform the public of the rate setting process with all of these activities culminating in a rate hearing to be set sometime in the near future. We are proceeding under this scope and timeline within schedule. The estimated time of completion of all these phases is mid April of 2009. This is largely due to the fact that we have decided to pause temporarily the public process component until after the holidays, since we don't want our work or progress interrupted by Thanksgiving, the Christmas and New Year holidays. This revised timeline, however, is still consistent with the original schedule that I had proposed in September. Now, in the interim the Council may want to consider a slight modification to the rates right now in an effort to keep the revenue gap from widening. We certainly know that a significant adjustment is needed. However, it might be prudent to make a small adjustment now to buy us a little breathing room, if you will, while we carry out the public process. Additionally, you could consider a small adjustment now as an inflationary increase, since we have not yet modified our rates to incorporate inflation over this past year. With that I will answer any questions or address any comments you might have. De Weerd: Thank you, Tom. Any questions from the Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I think my recollection from previous presentations on this subject is that there is no doubt that the rates do need to increase. I like very much the suggestion of going ahead and making a modest increase now. It would be a portion of the future increase anyhow, but stepping it up a little bit makes the next step even more palatable, probably. So, I certainly would support the idea of making an initial immediate small rate increase and, then, resolving the rest of it through the public process that you're discussing. De Weerd: Other questions or comments from the Council? Meridian City Council November 5, 2008 Page 26 of 35 Rountree: Madam Mayor, I concur in what Councilman Zaremba just said. A question for Tom. In terms of inflationary rate, what are we looking at this year? Was it just a tad over four percent? Barry: Mr. Rountree, I anticipated your question and had done a little research and found out that tracking for the year 2008 from January through September, which was the last input, we have an average inflation rate of 4.6 percent. So, that would -- that would be a good starting point for consideration. Now, I will also add, however, that we know that number is less than what we are experiencing at -- within our utility. As an example, power, as an example, we are expecting a 15 percent increase for rate nine customers. We know that the rates for trash and the landfill are going to be going up. We have heard numbers ranging much higher than four and a half percent I should say. Travel, training, chemical uses, energy, also fuel -- all of these sorts of things are trending higher than what we are seeing the inflationary number of average for this year of 4.6. percent. Hoaglun: Madam Mayor, question for Tom. Tom, what -- when will the focus group complete its work again? What was the timeline that you had in mind and when would we be -- the rate increase be in front of us again? Bary: Yes, sir. Mr. Hoaglun, the timeline is such that with a modification we'd like to begin the focus group work after the first of the year, simply so we don't have any of the holidays interrupting schedules and we are talking about a potentially significant number of participants and we didn't want any -- any of their travel arrangements to interfere with our progress through the holidays. So, starting in January we had hoped to have a couple meetings throughout January, maybe into early February, and having a conclusion of the focus group sometime in early February, maybe mid February and, then, taking that information to a series of public meetings, town hall style meetings is kind of what we are envisioning with our consultant at this points in time. And, then, from there maybe having two or three town hall meetings and from there, then, bringing all of that information that we gathered from the, excuse me, focus group, as well as the town hall meetings to the City Council with a formal staff recommendation at that time. We hope to have all of that done and have the rate hearing sometime in March would be ideal. So, we suggested, again, we are within the time schedule of being finished by April with, you know, the understanding that it might be two or three days of hearings -- separate days of hearings, so -- and I think -- did you ask -- did I answer the question? Hoaglun: You did. Barry: Okay. Hoaglun: And, Madam Mayor, just for my information and clarification, if we were to do the inflationary increase now with the -- by resolution, what's the time frame? How long before that would be accomplished? Are we looking at a month? Two months? De Weerd: Mr. Nary, can you answer that? Meridian City Council November 5, 2008 Page 27 of 35 Nary: Madam Mayor, Members of the Council, if the Council does move to -- to go forward with the increase as proposed, we would bring a resolution back for your next meeting for approval and whatever the effective date you would like that to be, if that's going to be on November 18th on your Consent Agenda, you could make it effective the 1st of December or whenever you would like it to be. I think that probably from the billing services side they'd like to have as far a leave in advance so they can at least provide notice to our rate payers that the increase will be on their next billing cycle. I think Mrs. Holman could probably give you at least a good guesstimate of -- if they were to -- if the Council were to approve that in mid November, would that be adequate time for the billing cycles that we have? Holman: Madam Mayor, Members of the Council, Mr. Nary, if -- you're saying they would approve it mid November and, then, we would need the two cycles to -- before we would increase it we would want to notify at least all the way through the bills one time. Is that what you're saying? Nary: That's -- I think that's generally the practice we have had. Holman: Yeah. So, the bills go out on November 20th, if it was done before November 20th, so say the meeting on the 18th. Then, it would go out November 20th bills, December 5th bills, and December 20th bills we would actually put the rate increase into effect. Hoaglun: Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Anything under five percent we don't have to have a raise in fees -- don't have to have a public hearing, do we? Nary: Anything less than five percent does not require a public hearing. Bird: Okay. I -- oh, Madam Mayor, I'm sorry. De Weerd: Uh-huh. Bird: The way things are going right now I have a problem raising it two percent, let alone four and a half percent. I tell you, it's -- and you get good news like 200 people lose their jobs again and I know the plant's in Nampa, but I tell you -- I'll guarantee you, a lot of them live in Meridian. It's -- I think we need to -- if we are going to add an inflationary rate increase, we also need to take care of some of our -- tightening of our belt for awhile and everything we can to help get it that way, so -- I don't know if I could support 4.6 percent increase right now. Meridian City Council November 5, 2008 Page 28 of 35 Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I don't have necessarily an opinion about the percentage. I have to agree with Councilman Bird that this is a tough time. I would suggest that we pick a date such as January 1st, delaying it one week from what we have already talked about would make it a New Year's present to the people, as opposed to a Christmas present to the people. I would prefer to do that. I don't think that one week would make that much difference to our billing, whatever the percentage is. De Weerd: Okay. Any further discussion? Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I did have the opportunity to see Tom's presentation before I was on the City Council and -- De Weerd: And you still said yes. Hoaglun: I know. It was rather eye opening, to see where that fund is going and the need to increase those rates, because we can't let it continue that way. Councilman Bird is absolutely right, this is -- this is a tough time to do things like this for folks, but at the same time the responsibility to keep this fund partand pun above water is something that we have to do and I would -- with Councilman Zaremba's idea, yeah, maybe psychologically it might help to delay it into the new year a little bit, but I would support the inflationary increase right now. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I think everything that's been said so far is spot on. The only thing we haven't said is that we are in this pickle because we did delay and we didn't necessarily stay on top of these issues as well as we should have. A four -- or a 4.6 percent increase on a 40 dollar bill is less than two dollars. Our costs at the wastewater plant are skyrocketing. We have all heard the potential of 40 percent increases in disposal fees. Fuel, fortunately, has come down, but we have had to eat a lot of those fuel costs the last few months -- last couple of years. Costs of parts are going up geometrically with the cost of a barrel of oil and a pound of steel. That physical plant out there is not inexpensive to keep up and keep running. We have a significant investment there and I don't think we can get behind the curve on that. 1 support us doing something. I support the -- the effort that Public Works is doing in terms of the public involvement Meridian City Council November 5, 2008 Page 29 of 35 and the work there in terms of education. I don't think folks understand how much it does cost to take care of their stuff. In looking at the numbers and looking what we have done in comparison to other communities, we offer a pretty good value, and I don't want to ever be in a position where we are not offering a good value. But if we get much more behind in maintaining that physical plant out there, the increases that we have seen projected in terms of rates -- they are going to be more than a couple bucks a bill and that's going to be a really tough pill to swallow for all of us. It's going to be a very difficult decision to make, I think, in the next two years, given what the economy looks like. So, with that said I can support the inflationary increase at this point. I'm shocked again this month with the increase in delinquencies. We had them down in the 10 to 12 thousand dollar range and now they are up in the 32,000 dollar range again. It indicates to me that there must be tough times out there, but we have bills to pay, too. And we have a responsibility to maintain that plant. So -- both wastewater, as well as our water delivery system. It's tough. It will be one of the hardest decisions we make in the next few months. But right now I support the -- I would support the -- going forward with a resolution to increase the fees four percent and I would not be hesitant at all doing that after we had a public hearing. I'd like to hear -- even though it's not required I'd like to have folks have an opportunity to say we can't do it. And if we hear that, then, take that into consideration. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I could agree with something like that, as long as we have the public hearing first. I think it's only fair that we do. It seems like -- and I know every one of us has got the same letters. When it gets tight out in the public -- or in the private world we tighten our belts and people consequently lose jobs. It seems like in the public world nobody every -- we can slow down. Our building permits in fiscal year'08 is less than what we had in two months in '06 and the only salvation there is we got our building inspectors on contract, hallelujah. So, I could -- I can support something like that if we have a public hearing first. Otherwise, I don't think we are being fair to our public and I realize we got a big plant out there, we have had -- we have grown with it and we need to maintain it and keep growing with it, but also you grow as the community grows. Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: I don't disagree with that, but my point is that just because it's an economic tough time for all of us, I don't see that there has been a reduction in consumption of water and there hasn't been a reduction in the amount of sewage coming into the plant, because of economic tough times. And if we do nothing, the cost of taking care of just what's there has gone up way more than the CPI, the 4.6. Zaremba: Madam Mayor? Meridian City Council November 5, 2008 Page 30 of 35 Rountree: And that's, if you will, eating what seed com we might have to make improvements in those facilities as we grow. So, I just don't want to get so far behind it all looks up. De Weerd: Well -- and I don't think that this report has anything to do with the cost as it relates to growth. It has everything to do with cost as it relates to the current service and so -- Mr. Zaremba. Zaremba: My comment would be that I -- the presentation, from the discussions that we have had, certainly have convinced me that this is something we need to do, even the beginning step of the inflationary adjustment, and I certainly would not be afraid of making that point to the public as well. If we could schedule a public hearing for two weeks from now, however long it takes to notice that, at least on the inflationary adjustment part of it I think we could make the case to the public. It certainly has been made to me. Nary: Madam Mayor? De Weerd: Yes, Mr. Nary. Nary: Madam Mayor, Members of the Council, if your desire is to have a public meeting, I guess I would recommend two things. In looking at the calendar, December 2nd is probably the soonest we could have a public hearing and satisfy the noticing requirements. The second thing I would recommend is that we would notice that you are proposing an increase up to five percent. And the reason I would suggest that is to not set this expectation that every time you raise rates, even if it's not statutorily required, you're going to have a public hearing. Future councils may not choose to do that. So, if at least if you advertise it up to five percent, that's consistent with the statute. You can always make it lower. But, then, we wouldn't at least be setting some false expectation out in the public that you will always hold a public hearing regardless of the increase. I understand your reasoning of why you want to do it on this case, but I would simply recommend that you notice the increase as up to five percent. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: That's a good idea, Bill. I agree with you. And we could even go as high as say five percent or above. Because I don't want to tie some other Council's hands when they want to raise something through four percent and set a precedence, but -- Rountree: It's a great suggestion. Bird: I think it's a good idea. Meridian City Council November 5, 2008 Page 31 of 35 De Weerd: So, could you do that November -- Nary: December 9th you could do it as well. Rountree: I won't be here the 16th. Zaremba: Madam Mayor, would we still be able to make it effective as of January 1st holding the hearing at that point? Bird: No. There would be no way. Nary: Madam Mayor, Members of the Council, you could certainly do it the 25th. It would still be -- it would be tight getting the notices out, it would just happen to be the week of Thanksgiving. People won't feel very thankful, probably, to have a hearing that week for a fee increase, but you certainly have -- we have the time to do it then. De Weerd: Well, what is the preference from Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: If we could get it out on the 25th, because I think all four of us would be here to hear it and I know that's probably not the ideal day, but if we could get it noticed for the 25th, I would be in favor of that. And, then, we can take our actions and have it -- give it plenty of time to be done by the first of January and in effect, if we so desire. De Weerd: Okay. Rountree: So, point of clarification. Would we have a resolution at that point in time with a blank in the amount and if we so choose to move forward with it we would pick the percentage and vote on the resolution or if we chose not to move forward we just make that decision as well, so we could not have yet another week or two in the process. Nary: Madam Mayor, Members of the Council, Council Member Rountree, yeah, that's what I would recommend -- Rountree: Okay. Nary: -- is we can prepare a resolution and you can just fill that amount in. Holman: Madam Mayor, Members of the Council, we would be able to -- because we notice for two consecutive weeks, so that we would have to give that to Frank this Friday. So, then, it would be in the week of the 10th and the 17th. If the resolution was Meridian City Council November 5, 2008 Page 32 of 35 passed on the 25th, then, we would notice on the December 5th and December 20th bills and it would go into effect on the January 5th bill; am I correct? Rountree: Okay. Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: And I think this connects to what Nary said earlier, would be I would have the resolutions say up to five percent actually. on it, as opposed to leaving it blank, and, then, when we are having the public hearing we would decide what that up to is. Wouldn't that be preferable? Nary: Madam Mayor, Members of the Council, Council Member Zaremba, as long as we specifically put on the record -- and the purpose of that and the resolution would be to -- that there is a document showing what the specific amount is. So, yeah, we would include the space, but still include that in the resolution. De Weerd: Mr. Bary, what is up to five percent? What -- what is that number? Bary: In rates? De Weerd: Uh-huh. Barry: I did not do the calculation. I'm sorry, I don't have that information with me at this time. I could bring that back to the Council or forward an e-mail. But I would like to add if you are considering a public hearing, then, would you -- since it's not required for under the five percent, you -- you want us to try -- in Public Works, do you want us to try to get at a more accurate, true cost of inflation and Public Works or -- you know, the 4.6 percent is, essentially, the federal inflationary number. If you are going to have a public hearing and you limit yourself to the five percent -- I mean we can use that federal number, 'I just -- I just wanted to sort of go through that line of thinking as it relates to whether or not you want Public Works staff to try to refine that number to be more reflective of true cost of inflation or if at this point in time it's suffices to use just the federal index. Zaremba: Madam Mayor? De Weerd: Uh-huh. Zaremba: When we pose this as a question back to the question, it was kind of my thinking that the presentation of the public hearing would be as near to justifying the entire increase that we are talking about from the data that you have already given us and, then, the discussion is the immediate change is going to be a temporary small Meridian City Council November 5, 2008 Page 33 of 35 increase up to five percent. But I have -- I have no fear of telling the public where we are going or is that the wrong tact to take? De Weerd: I think that kind of dilutes the process if you want to help offset and right now just look at it as a cost -- an inflationary cost while you preserve the integrity of asking the citizens to take their time and provide meaning for a full comment and, then, be able to really take the information and the data out in the town hall meetings and gain public comment. Doing all of that right now would already color any process you're trying to gain meaningful comment, but, of course, that's my -- Zaremba: That's a good point. Rountree: I agree. Bird: I agree a hundred percent. Hoaglun: Madam Mayor, I also think, though, if Tom were to do his presentation -- I mean it shows, you know, literally to people what needs -- that something needs to be done and I think part of that process is how we do it. And, you know, yes, they need to come to that point and say yes, the city needs to do something, but also I think we are asking them how do we achieve that? By phasing in? By doing different things? And to me that's -- that's just as important how do we get there as do we get there, but how do we get there. So, I think that's an important part of the process. De Weerd: Which is all built into the -- Bary: Yeah. So, Madam Mayor -- so, my recommendation at this point is if the Council is looking at an inflationary rate, we not get into the details of the -- of the context and issues surrounding a larger increase and only stay focused on the inflationary increase and if -- with your concurrence, the question that I'm still not clear on is whether or not you'd like us to take the index out of that number for a recommendation or if you would like us to try to do some sort of work through cost of inflation number. I'm afraid it would -- it would likely be much higher than 4.6 percent discussed this evening and I'm not certain with the time frames involved, particularly associated with the noticing requirements for the public hearing, that we could actually complete a more true cost of services inflationary number with regard to Mr. Nary and Mrs. Holman's suggestion on publish dates for the public hearing. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Tom, it would be -- it would be my preference to -- if we are going to advertise up to five percent, if you get in the true increase, it probably is going to be a little over -- going to be over five percent, I would imagine, but right now we just need to put a Band- Aid on it, am I not right? To get it started -- to get the process started. I think the five Meridian City Council November 5, 2008 Page 34 of 35 percent and, then, we can adjust from there after we have the public hearing and I'm like the Mayor, I don't think we need to bring all the complete program in at this point until we get numbers or go before the committee. But right now if you need a Band-Aid, we need to get it fixed. Zaremba: And I concur with that. I'm withdrawing my original question. De Weerd: So, the direction to staff is to move forward with the public noticing for the November 25th public hearing and up to five percent rate increase and if perhaps as we get this information out, if you could give an up to five percent equals what in dollars or cents, that would be appreciated and we will move forward with public noticing and get information to Frank and the public. Item 16: Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): De Weerd: Okay. Next item on the agenda is an Executive Session. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as Idaho State Code 67-2345 (1)(A). Rountree: Second. De Weerd: I have a motion and a second. Roll call, please. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: De Weerd: I would entertain a motion to come put of Executive Session. Bird: So moved. Rountree: Second. De Weerd: All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Meridian City Council November 5, 2008 Page 35 of 35 De Weerd: Could I have a motion to adjourn? Bird: So moved. Rountree: Second. De Weerd: All those in favor? MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:42 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 1 2-5 OJ3 MAY R TAM be WEERD DATE APPROVED `\\`,�y OF MElgo®, ATTEST: JAYCEE L. HOLMAN, CIT-' C ERKBZJA o v 1111\0`\``\ 'Phe Office of the Mayor PROCIABVIA�rlON -Whereas, hospice care plays an important role in American Medicine by easing a patient's suffering while reaffirming individual dignity in a familiar, comfortable environment; and -Whereas, hospice care providers are assisting in hospitals, nursing homes and private residences, offering physical, emotional and spiritual support to patients who often have a short life expectancy; and -Whereas, hospice teams consist of physicians, nurses, social workers, counselors and volunteers who are experts in end -of -life issues; and -Whereas, they offer pain management, therapy, nutrition and other supportive care in the home or other comfortable surroundings, making it easier for patients, family members and friends to spend time together in their loved one's final days; and -Whereas, hospice experts also offer grief counseling to friends and family members after their loss; and -Whereas, these dedicated hospice professionals and volunteers form a support network that continues to play a vital role in patients who are near their end -of -life since every stage of human life deserves to be treated with respect and care; and -Whereas, Saint Alphonsus Four Rivers Hospice, Amedisys Hospice Care, the National Association of Home Care and Hospice and thousands of hospice agencies across the United States have declared the month of November 2008 as National Hospice Month and are calling on all Americans to observe this occasion with appropriate ceremonies and activities; Therefore, I, Tammy de Weerd, Mayor of the City of Meridian, hereby proclaim November 2008, National Hospice Month in the City of Meridian and encourage all citizens to increase their awareness of hospice service and to observe this month with appropriate activities and programs. Dated this 5th day of November, 2008. Tammy de Weerd, Mayor Charlie Rountree, City Council David Zaremba, City Council Keith Bird, City Council Brad Hoaglun, City Council r i i de PI 1] October 31, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT November 5, 2008 0 ITEM NO. REQUEST Proclamation for Idaho Nonprofit Week AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. i1PO 4 lit p T", fix �W R4 "p! �RMi IN! 0 • C �E IDIAN-- �H 'rhe Office of the .Mayor PROCLAMATION -WHEREAS, Nonprofit organizations help build and sustain healthy communities and enhance the quality of life for Meridian citizens and for others throughout the country and the world; and -WHEREAS, The thousands of nonprofit organizations based in Idaho contribute significantly to a viable economy by providing residents of Meridian and all Idahoans with jobs, goods, and services, with expenditures of more than $2 billion annually according to the most recent data; and -WHEREAS, our community's nonprofit leaders are often entrepreneurs, creating new solutions to problems, and fill previously unmet needs in the areas of health, recreation, education, research, arts, social services, and more; and -WHEREAS, The nonprofit sector works as a responsible partner with private enterprise and government to alleviate the most pressing social issues of our time; and -WHEREAS, Idahoans have one of the highest rates of volunteerism in the nation, thus providing opportunities for leadership, civic engagement, and building communities; and -WHEREAS, The nonprofit sector acts as a responsible steward of charitable dollars to achieve a diverse range of missions and goals; and -WHEREAS, Nonprofit organizations often fulfill their missions by advocating on behalf of those who cannot advocate for themselves; and -WHEREAS, The nonprofit sector in Meridian and throughout Idaho has a proud history of service, innovation, and social change; and deserve acknowledgment, affirmation, and celebration; 'IMEREFORE, I, Tammy de Weerd, Mayor of the City of Meridian, hereby proclaim the week of November 10th to be Idaho Nonprofit Week in the City of Meridian and encourage all citizens to increase their awareness of nonprofitsservice and to observe this week with appropriate activities and programs. Dated this 5th day of November, 2008. Tammy de Weerd, Mayor Charlie Rountree, City Council David Zaremba, City Council Keith Bird, City Council Brad Hoaglun, City Council E October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 e APPLICANT ITEM NO. 7-,A REQUEST Approve Minutes of October 7, 2008 City Council Regular Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: approvt,-- CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. e October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 7-B REQUEST Resolution -- CARE to Share Resolution AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: AWmvc,-, CITY BUILDING DEPT: Q s CITY WATER DEPT: V CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN RESOLUTION NO. D? -&30 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN REGARDING THE "CARE TO SHARE" PROGRAM; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Meridian has established a "Care to Share" program through its Department of Parks and Recreation; and WHEREAS, the funds for this program are gathered from voluntary donations and not from taxpayer dollars; and WHEREAS, the Parks and Recreation Director is empowered to administer the program and the funds collected pursuant to this policy; and WHEREAS, any member of the public may request access to the funds for a child and qualification for the child shall be based upon the following criteria: 1. Need must be documented using proof of other assistance program, i.e. free school lunch, food stamps, energy assistance, Women Infants & Children (WIC), Aid to Families with Dependent Children (AFDC), etc. This list are merely examples of qualifying programs and not exhaustive. 2. Any child may receive a maximum of 80% of the cost of the class or camp with an annual calendar year maximum of $150.00. 3. Awards are granted on first come, first served basis. 4. If the funds are exhausted no awards may be granted NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. Pursuant to the stated criteria in this resolution the Parks and Recreation Director shall be empowered to administer the Care to Share program and accompanying funds. SECTION 2. Effective Date. This Resolution shall be in full force and effect immediately upon its adoption and approval. "CARE TO SHARE" PROGRAM — Page 1 of 2 0 v ADOPTED by the City Council of the City of Meridian, Idaho, this 5 day of Nf(oy-C 2008. APPROVED by the Mayor of the City of Meridian, Idaho, thisEt day of APPROVED: Mayor Ty de Weerd Of Mho® ATTEST: G By; A_ AL Jaycee V. Holman, City C1e-k Cb 001i , "CARE TO SHARE" PROGRAM — Page 2 of 2 October 31, 2008 CPA 08-010 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 7-C REQUEST Resolution — Request for a CPA Text Amdmt to revise the street section map of Ten Mile Interchange Specific Area Plan for Ten Mile Area Map Revision Black Cat from RR tracks to 1-84 Franklin between McDermott & Linder AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See aBached Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • ADA COUNTY RECORDER J. C& NAVARRO AMOUNT .00 3 BOISE IDAHO 11114/08 10:53 AW DEPUTY VicW Allen RECORDED—REQUEST OF —10-8124036 Meridian City CITY OF MERIDIAN RESOLUTION NO. O9' L®3 I BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND THE FUTURE LAND USE MAP OF THE 2002 COMPREHENSIVE PLAN FOR THE TEN MILE INTERCHANGE SPECIFIC AREA MAP REVISION, MERIDIAN, IDAHO TO EXPAND FUTURE LAND USE DESIGNATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to Idaho Code § 50-302 to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the City of Meridian Comprehensive Plan was adopted in August in 2002 as resolution 02-382; and WHEREAS, the Mayor and Council have deemed it appropriate to amend the future land use map of the 2002 Comprehensive Plan for the Ten Mile Area Map Revision located at Black Cat Road from the railroad tracks to I-84; Franklin Road between McDermott Road and Linder Road; Ten Mile Road between the railroad tracks and Franklin Road and Ten Mile Road from I- 84 to Overland Road — all within the Ten Mile Interchange Specific Area, Meridian, Idaho to expand future land use designations; and WHEREAS, the Mayor and City Council have provided all the requisite notices, held the necessary hearings, and received the required information necessary to make a final decision as required by the Idaho Local Land Use Planning Act to amend the adopted comprehensive plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. Pursuant to Idaho Code §67-6509, the Mayor and City Council hereby amend the City of Meridian Comprehensive Plan and Land Use Map, a copy of which is attached hereto incorporated herein by reference. A copy of this Resolution and the attached amendment shall be held on file in the office of the City Clerk. COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE MAP - TEN MILE INTERCHANGE SPECIFIC AREA — CPA 08-010— Page 1 of 2 SECTION 2. EFFECTIVE DATE. This Resolution shall be in full force and effect immediately upon its adoption and approval. ,,�1q ADOPTED by the City Council of the City of Meridian, Idaho, thisSJ "day of K00C a �e/- , 2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of 2008. ATTEST: aycee 10 Holman, City Clerk APPROVED: Mayor T y de Weerd COMPREHENSIVE PLAN AMENDMENT FOR FUTURE LAND USE MAP — TEN MILE INTERCHANGE SPECIFIC AREA — CPA 08-010— Page 2 of 2 October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 7-D REQUEST Sanitary Sewer and Water Easement Agreements for Nola Vacation by ZWJ Properties, LLC AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: a-6, r 40 CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. %-E REQUEST Approve Addition of Forsgren Associates, Inc. to Roster of Qualified Consultants for Engineering Services AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See aftached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: ARavl�� CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Memo To: Jaycee Holman From: Kyle Radek CC: Keith Watts, File Date: 10/27/08 Re: Proposed Agenda Item for November 4, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the November 5 City Council agenda, under consent agenda, for Council's consideration: Addition of Forsgren Associates Inc. to roster of qualified consultants The consultant has submitted a statement of qualifications to Public Works staff who have reviewed them and believe they should be added to our roster. Recommended Council Action: The Public Works Department recommends that City Council approves the addition of Forsgren Associates Inc to the roster of qualified consultants for engineering services. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. • Page 1 U 0 • N T T C 0 LU GLU m W LU W E W C O O E p T� c p T� _ 75 7 c N �p O� U p� (p U p� o 9E T U O O 5 O O o w v` x -`o x O 0 O 0 O 0 w w'9 $' x Lu W x Ul LU cox w S 12 m �S � o o �� m � x �x x 2 «fix :' W W � w S S (9 LD x S x 0 (9 w x N "-' .IL (a U (6 �C I9 f0 A LL j �. J m m 3 3a0 N m'�� N N Y Nia �Y'- m Y � E to y mcc co cu0 cc A LL m 3 cc m 0-0 M ca m 0 m m cam civ ca E W c 0 � c _ t a N cci O) c m e� Of °m m CW� e c O, c E W O c E o C W C c C C O (moi .2 c m z o 4 a. m 2E vii ° c U v Ec ci m c y= t�0 p, V C m a C C C v W F Q O C O6 U C 30 Ip y m v w o) v N aI v o� C 3 c c C W W V (i C V �' y O) C (l Q �y = C 'C W m O O7 c Ci D® C O1 c d c C p m C d d ,i� p 0 C^ a G 0� G CC W T (.i S O) V O y N u O N C O OI $ C C ma 0 � J W V C! Of c ICO W N C C Y b O Of O N C V J N T y Of m W W U g C W IDH y O W 0 O• .. O W CC t m H v E V Cc C O p to N S '� V O O m O 9 T m N = c 0! O C 3_ .d+ A Ip C t�0 C O m p O C a®+ r y v m V v v o LL. 0 x x 5 Y v Y x g a a s w rn w at- Oi October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 7-F REQUEST Water Main Easement Agreement for Meridian Storage Condos by MSSB Enterprises, LLC AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ADA COUNTY RECORDER J. DAVID NAVARRO AMOUNT .00 1 BOISE IDAHO 11/19108 10:26 AM DEPUTY Bonnie Oberbl109 I� I I`IIII'I'I' I�' �IIII I"� II I II I II'I, RECORDED -REQUEST OF 108125311 Meridian City WATER MAIN EASEMENT THIS INDENTURE, made this day of JIM., 2008 between M.S.S.B. Enterprises, LLC, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way ightof-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, malting repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such constriction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or He within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished Water Main Easement easmt wtr m in at.S�t T { r , t a E`ax e p 4 °{ 2f #; i 34 1 : • . THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. STATE OF IDAHO ) ss County of Ada ) On this day of 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared Chase S. Mart, known or identified to me to be the managing Partner of the LLC that executed the within instrument, and acknowledged to me that such LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. .0*•' 7Z� gat PUBq&0TARk ion PUg'�c s .••9TE OF GRANTEE: CITY OF MERIDIAN Water Main Easement easmt wlr main E Tammy de Attest by J*ee Holman, City Approved By City Council On: STATE OF IDAHO, ) m,, pill "aw is . ss. County of Ada ) On this �'?" day of��M� , 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ,.fees L'A M. •eer► Water Main EaSOInellt 0a3IIlt wtr -main • July 7, 2008 Page 1 of 3 EDIT "A" WATERLINE EASEMENT A waterline easement, across Lot 5 Porky Park Subdivision, recorded at Book 96 at Page 11881- 11883, Ada County Records, situated in the North Half of the South Half of Section 9, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, said easement being more particularly described as follows: Commencing at the northwest comer of said Lot 5 common to Lot 6 and North Principle Place right-of-way, being the POINT OF BEGINNING; thence along the North line of said Lot 5, North 89°10'47" East 18.85 feet; thence leaving said north line South 00°39'55" East 50.72 feet; thence North 89020'05" East 143.27 feet; thence South 00049'13" East 120.79 feet; thence North 89014'05" East 185.08 feet; thence North 00°45'55" West 5.00 feet; thence North 89014'05" East 19.01 feet to a point on the east line of said Lot 5; thence along said line South 00039'55" East 25.00 feet; thence leaving said east line South 89014'05" West 202.52 feet; thence South 00°15'01" West 164.32 feet; thence South 00039'55" East 616.86 feet; thence South 89056'26".East 185.16 feet; thence North 00039'55" West 37.84 feet; thence North 89020105" East 20.00 feet to a point on the east line of said Lot 5; thence along said line South 00039'55" East 58.09 feet; thence leaving said east line North 89056'26" West 225.16 feet to a point on the west line of said Lot 5; `thence along said line North 00039'55" West 636.61 feet; thence South 89022'19" West 10.50 feet; thence leaving said west line North 00039'09" West 10.00 feet; thence North 89020'51" East 12.03 feet; thence North 00049'13" West 275.08 feet; thence South 89020'05" West 143.32 feet; thence North 00039'55" West 58.76 feet to a point on the right-of-way of North Principle Place; thence along said right-of-way, 11.99 feet along a curve to the left, said curve having a radius of 61.00 feet, a delta angle of I 1 °15'39" and a chord bearing and distance o to the POINT OF BEGINNING Said easement contains 31,862 square feet or 0.731 acres, more or • IrAGC z WATERLINE EASEMENT Fn --m-]- uadrant PORKY PARK SUBDIVISION NO.2 Consulting, Inc. ftm LOT 5 ► P. i" M-om wxw 0" sem-m rex w. rwmmw KZS LOT 4 CURVE TACE aIRVE NGTHWRADIUSI�GIE t 0mci 11.991•IS'9.i8' N04j51'WT 1 11.97 NORTH PRINCIPLE PLACE I NOMM'55" W�. ' C1 Ir . LOT 6 W o z LOT 5 v V. 7 SO ' W 164.3r\ LINE TABLE LINE I BEARING LENGTH Ll A8910 -47T 10.85 L2'45' W 5.00 L3 .. 14'05'E 18.01 L4 S0M9'E 21 00 L5 S89 '19'W 10.50 L6 N '09'W 10.00 U 89 '51 1203 WATERLINE EASEMENT Fn --m-]- uadrant PORKY PARK SUBDIVISION NO.2 Consulting, Inc. ftm LOT 5 ► P. i" M-om wxw 0" sem-m rex w. rwmmw KZS LOT 4 CURVE TACE aIRVE NGTHWRADIUSI�GIE t 0mci 11.991•IS'9.i8' N04j51'WT 1 11.97 NORTH PRINCIPLE PLACE I NOMM'55" W�. ' C1 Ir . LOT 6 W o z LOT 5 v V. 7 SO ' W 164.3r\ 20' WATER EASEMENT Ji 20' WATER EASEMENT 4 F Y p[ •� ok � V 4; F� 20' WATER EASEMENT I r— S00'49'13'E '120.7 I GO 0 N I LOT 7 w I I I Ji 4 F Y p[ 4; F� 4S ij v in q 4 PAGE 2 ."i BDLG #8 BDLG #9 ION —�' WAIM EASEMENT BDLG #12 2W WA70 EASEMENT /. 7"L/1./_ BDLG #13 � 0 � i ■■ Quadrant Consulting Ina M4."t ONWIMd mbw on) 3a -a m � AN39-OW fAx IIsm,u�wam I N I I Krs I i I I I I I I I I City of Meridian Public Works Dept. Memo To: Mayor De Weerd & City Council From: Karie Glenn CC: File Date: 10/30/2008 Re: Proposed Agenda Items for 1114/08 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the 11A/08 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Water Main Easement for Meridian Storage Condos by MSSB Enterprises LLC. Typical Water Main Easement. Recommended Council Action: Approve the Water Main Easement for Meridian Storage Condos by MSSB Enterprises LLC and authorize the Mayor to sign and City Clerk to attest. 2) Change Order #7 for Wastewater Treatment Plant Expansion Project. Additional work is required to the wastewater treatment plant expansion project. Recommended Council Action: Approve the Change Order #7 for Wastewater Treatment Plant Expansion Project and authorize the Mayor to sign and City Clerk to attest Thank you for your consideration. • Page 1 0 0 WATER MAIN EASEMENT THIS INDENTURE, made this day of , 2008 -between M.S.S.B. Enterprises, LLC, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter tailed the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. Water Main Easement easmt wtr main 0 e THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: ember STATE OF IDAHO ) ss County of Ada ) On this day of O , 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared Chase S. Mart, known or identified to me to be the managing Partner of the LLC that executed the within instrument, and acknowledged to me that such LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. CAN ,OT A R 1► dw.dw PUBL%G ••�'!• .0 �O Tq rE OF 1�.•. GRANTEE: CITY OF MERIDIAN OTAR'VPUBLIC FOR ID esiojag at 1Vt&,Itz ommission Expires: 3f—o- Goj6 Water Main Easement easmt wtr main Tammy de Weerd, Mayor Attest by Jaycee Holman, City Clerk Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada } On this day of . 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. NOTARY PUBLIC FOR IDAHO Residing at: Commission Expires: Water Main Easement easmt wtr main 2 vhf S 4 2 � $ 1 $ Y°' _ x E 4 July 7, 2008 Page 1 of 3 0 i EXHIBIT "A" WATERLINE EASEMENT A waterline easement, across Lot 5 Porky Park Subdivision, recorded at Book 96 at Page 11881- 11883, Ada County Records, situated in the North Half of the South Half of Section 9, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, said easement being more particularly described as follows: Commencing at the northwest corner of said Lot 5 common to Lot 6 and North Principle Place right-of-way, being the POINT OF BEGINNING; thence along the North line of said Lot 5, North 89°10'47" East 18.85 feet; thence leaving said north line South 00039155" East 50.72 feet; thence North 89020'05" East 143.27 feet; thence South 00'49'13" East 120.79 feet; thence North 89014'05" East 185.08 feet; thence North 00°45'55" West 5.00 feet; thence North 89014'05" East 19.01 feet to a point on the east line of said Lot 5; thence along said line South 00°39'55" East 25.00 feet; thence leaving said east line South 89014'05" West 202.52 feet; thence South 00°15'01" West 164.32 feet; thence South 00°39'55" East 616.86 feet; thence South 89°56'26" East 185.16 feet; thence North 00°39'55" West 37.84 feet; thence North 89°20'05" East 20.00 feet to a point on the east line of said Lot 5; thence along said line South 00039'55" East 58.09 feet; thence leaving said east line North 89056'26" West 225.16 feet to a point on the west line of said Lot 5; thence along said line North 00039'55" West 636.61 feet; thence South 89'22'19" West 10.50 feet; thence leaving said west line North 00°39'09" West 10.00 feet; thence North 89°20'51" East 12.03 feet; thence North 00'49'13" West 275.08 feet; thence South 89020'05" West 143.32 feet; thence North 00°39'55" West 58.76 feet to a point on the right-of-way of North Principle Place; thence along said right-of-way, 11.99 feet along a curve to the left, said curve having a radius of 61.00 feet, a delta angle of 11 ° 15'39" and a chord bearing and distance of North 4°51' 11.97 feet to the POINT OF BEGINNING Said easement contains 31,862 square feet or 0.731 acres,. more or OF LC PAUL 1 0 WATERLINE EASEMENT PORKY PARK SUBDIVISION NO.2 LOT 5 LOT 4 BDLG #5 m \J L Quadrant Consulting, Inc. R« VM oA~ FIDW aw* 1 w, aum fzoel 3" -OM PfKFC c1d11 30-e= AM MAMAGM AM =VE TAME UNE TABLE CURVE LENGTH UNE BEARING LENGTH L1 N8910'47E 18.85 L2 N00' ' S'W 5.00 13 N8974'05' 19.01 L4 39'55'E 25.00 L5 S89'22'19'W 1 10.50 L6 N00'39' 9'W 10.00 17 N89 0' E 12.03 0 WATERLINE EASEMENT PORKY PARK SUBDIVISION NO.2 LOT 5 LOT 4 BDLG #5 m \J L Quadrant Consulting, Inc. R« VM oA~ FIDW aw* 1 w, aum fzoel 3" -OM PfKFC c1d11 30-e= AM MAMAGM AM =VE TAME CURVE LENGTH RMUS o�u chorea atata M= BE M. envc�M C1 11.99 61.00 111539' N"51%41 11.97 NORTH PRINCIPLE PLACE I If N LOT 6 co CD I � y o LOT 5 \ Q I w cn N \gym 4k; f `f� L6 20' WATER EASEMENT :M 0 N00'49'130W, 275.08' f S00'1501'W 164.32' S0D'49'13 E 120.79 20' WATER EASEMENT s I �1 0 20' WATER EASEMENT LOT 7 cm. (n ,, Z Mn 0 v 0 r LLJ W IX MATCHLINE PAGE 2 BDLG #8 BDLG #9 BDLG #11 2-2W WA7M FA41VUFMT v 2Cr WAIM EASEMY mlir BDLG #13 Fm -m--1 00 Quadrant Consulting, Im wnt owilmd x"d Bob% Wako enol MW (20) 3Q -O= FAX N IMS I 0 4 October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 7-G REQUEST Change Order No. 7 for WWTP Expansion Project with JC Constructors Inc for $137,039.91 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: gee attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: Appnovz CITY BUILDING DEPT. CITY WATER DEPT. CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CHANGE ORDER 7 PROJECT: City of Meridian - Wastewater Treatment Plant Expansion Project DATE OF ISSUANCE: October 8, 2008 EFFECTIVE DATE: October 8, 2008 OWNER: City of Meridian CONTRACTOR: JC Constructors, Inc. ENGINEER: C112M HILL You are directed to make the following changes in the Contract Documents. • Replacement of existing 30 -inch diameter Raw Sewage pipeline with a 42 -inch diameter Raw Sewage pipeline to alleviate the bottleneck between the Headworks and Primary Clarifiers. (WCD 39) Attachments: JC Constructors Change Proposal Request - (WCD 39) - May 15, 2008 for $137,039.91 CHANGE IN CONTRACT PRICE: Original Contract Price $ 8,367,500.00 CHANGE IN CONTRACT TIMES: Original Contract Times Substantial Completion: 670 Days - September 1. 2007 Ready for Final Payment: 730 Days — November 1. 2007 days or dates Net Changes from previous Change Orders No. 1 to No. 5 $ 734,263.98 Net Changes from previous Change Orders No. 0 to No. 4 213 days . Days Contract Price prior to this Change Order $ 9,101,763.98 Contract Times prior to this Change order Substantial Completion: 670 Days — Seotember 1.2007 Ready for Final Payment: 730 Days — November 1.2007 days or dates Net Increase (decrease of this Change Order) $ 137.039.91 Net Increase (decrease of this Change Order) days Contract Price with all approved Change Orders $ 9,238,803.89 Contract Times with all approved Change Orders Substantial Completion: 670 Days — September 1. 2007 Ready for final payment: 850 Days — February 28, 2008 days or dates RECOMMENDED BY ENGINEER: Daniel lye , PE Date: d/ / 3 / U ��' APPROVED BY OWNER: Clint-Dolsby, P.E., Public Works Date: I ° _FIOY Date: AC:UKY'1'K1) IS UU 1'KAl:1VK: Contractor Date: t Signature) 1.4 )Aeste�5i�-_ Jaycee Hohnan.,ity Clem = Date: IV 1� O "Filitt t CHANGE PROPOSAL REQUEST 1.PROJECT 1CONTRACTOR 3.PROJECT NO. Change Proposal # MERIDIAN WWTF JC CONSTRUCTORS 148 WCD # 39 IMPROVEMENTS 5.CONTRACT NO: &PROPOSAL DATE DESCRIPTION OF CHANGE 15 -May -08 Upsize main influent pipe to 42 inches FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR Direct labor w/ labor fringes (Attach supporting detail estimates with man-hours and rates) $ 33,440.0 Insurance and Labor Taxes $ 7,968.96 Materials and Equipment Detailed quantities attached. $ 75,995.00 Overhead & Fee @@ 15% $ 17,610.61 Time Extention Requested 0 working day JC Constructors, Cost $ 135,014.69 For work to be performed by subcontractors, per proposals and detailed breakdowns 3CONTRACTOR NAME CATEGORY OF WORK TAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OH&Px $ - NTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT @ 5 PERCENT: $ - NTRACTORS BOND COST @ $.018/1000 $ 2,025.' TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+B5) $ 137,039.! JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE/DATE Page 1, JCC N l �. gr t3p$2� dA- f � p 3 3 „ §i f IN JC CONSTRUCTORS, INC. Change Proposal Request # WCD # 39 Date: 15 -May -08 Scope of change: Upsize main influent pipe to 42 inches 0 0 0 0 LABOR Foreman Hours 0.00 Labor Rate w/Fringe Carpenter/Operator Hours 845.00 Labor Rate w/Fringe $ 41.13 $ 39.57 0.00 33440.09 Ironworker/Pipe Fitter Hours 0.00 Labor Rate w/Fringe $ 39.57 0.00 Laborer/Carp Apprentice Hours 0.00 Labor Rate w/Fringe $ 33.66 0.00 Project Management Hours 0.00 Labor Rate w/Fringe $ 50.00 0.00 TOTAL LABOR COSTS INCLUDING LABOR FRINGES 33440.09 MATERIAL Material listed below or from attached detailed material sheets - 75995.00 Other direct material not specifically included in detailed take -off - Consumables, etc. 0.00 Freight from vendor to job site if not already included in above material costs. TOTAL MATERIAL COSTS FOR CHANGE ORDER 75995.00 EQUIPMENT Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Descrition Est Usa a Rate 0.00 TOTAL EQUIPMENT COSTS FOR CHANGE ORDER 0.00 Page 2 ss fa t, t r a � ± � `�, �.+ 1i; �� (. C� � ., rn�h"� �' •� ` ,c � ' +�_.. � fr� + � a �. '`�" � .; � '} :523 ..� JC CONSTRUCTORS, INC. Change Proposal Request # Dare: Scope of change: Upsize mein Influent pipe to 42 inches 0 0 0 0 WCO # 39 DesalWlon Quer uty unit HntNnit Labor Haas $Knit Coet Mobe In and ow eqWwmm 3.00 Me 1.50 4.50 175.00 Ex to bottom of ahluttrre 1.00 lob 20.00 20.00 0.00 Re mut or ffir One 1.00 job 15.00 15.00 350.00 $350 Plug old One 30' W with retainer 1.00 job 3.00 3.00 450.00 Derrw and haW off old pipe 1.00 job 4.00 4.00 250.00 Shore - n M(MM pipe and excavellon 1.00 job 20.00 20.00 1000.00S-Upooft $1 000 Mid b and elect cordub 1.00 job 20.00 20.00 0.00 $0 Ex rmnabft allarmterit & bed 1.00 job 30.00 30.00 650.00 42' p4m and flMW 1.00 job 110.00 110.00 32D00.00 $3 Backfill and grade 1.00 job 30.00 30.00 1500.00 1 600 Restore wails curb and cover 1.00 40.00 40.00 1660.00 $15611 Set draft - Omb and setae 1.00 40.00 40.00 300.00 Controlled fill 1.00 20.00 20.00 2500.00 800 Cut exftv wall & remove 1.00 lob 0.00 0.00 750.00 750 Patch wall out 1.00 fob 200 200 25.00 $25 CW in slide gate and patch 1.00 0 8.00 8.00 228.00 Form and potm box 8.00 24.00 19200 280.00 szoso DrfO and som dowels 1.00 lob 4.OD 4.00 800.00 Gmft and supports 1.00 job 7,50 7.50 2200.00 Install 200 ea 8.00 18.00 120.00 40 Ates 1.00 Is 0.00 O.OD 5500.00 Sat uP taw down bypass amps 1.00 job 80.00 90.00 0.00 $0 Rune and One- 3.00 days 0.00 0.00 2350.00 $7.050 Access 1.00 lob 1 5.00 5.00 250.00 Fxhmftd General C xfitm 1.00 momh 150.00 160.00 2200.00 0.00 Eaularrient Rental 0.00 $O Excavator 1.00 ngmh 0.00 6600.00 $8400 Pmrs Included above 0.00 0.00 0.00 $0 Compactor 1.00 week MOD 200.00 Loma 2.00 week 0.00 2400.00 $4,800 tuck 1.00 weak 0.00 9DD.0D 0.00 0.00 so Hours 1 841.00 MM 75 t18fi Page 3 PVC price from Urdted $30.700.00 Labor brdudes Pre-asserrt* and night tlme 8e -in Gobal sampson Memo To: Karie Glenn, Business Operations Manager From Clint Dolsby, P.E., Interim City Engineer CC: Thomas Bary, P.E., Public Works Director Date: 10/28/2008 Re: Proposed Agenda Item for November 4, 2008 City Council Meeting The Public Works Department respectfully requests the following item be placed on the November 4 City Council agenda, under consent agenda, for Council's consideration: Chance Order No. 7 for the Wastewater Treatment Plant Expansion Project Additional work is required for the wastewater treatment plant expansion project This final change order consists of the following work, which is 1.64% of the original contract amount for the project. This makes the total changes from Change Order No. 1, 2, 3, 4, 5, 6 and 7 equal to 10.4% of the original contract amount. This Change Order will replace the existing 30 -inch diameter Raw Sewage pipeline with a 42 -inch Raw Sewage pipeline to alleviate the bottleneck between the Headworks and Primary Clarifiers. This will increase the hydraulic capacity of the wastewater treatment plant and coupled with the plant upgrades it will ultimately allow us to apply for an increase to the permitted capacity. JC Constructors, Inc. submitted a cost for this change order as summarized below: JC Constructors, Inc. $137,039.91 Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No. 7 for the Wastewater Treatment Plant Expansion with JC Constructors, Inc. for $137,039.91 and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. • Page 1 0 CHANGE ORDER 7 PROJECT: City of Meridian - Wastewater Treatment Plant Expansion Project DATE OF ISSUANCE: October 8, 2008 EFFECTIVE DATE: October 8, 2008 OWNER: City of Meridian CONTRACTOR: JC Constructors, Inc. ENGINEER: C1`12M HILL You are directed to make the following changes in the Contract Documents. • Replacement of existing 30 -inch diameter Raw Sewage pipeline with a 42 -inch diameter Raw Sewage pipeline to alleviate the bottleneck between the Headworks and Primary Clarifiers. (WCD 39) Attachments: JC Constructors Change Proposal Request - (WCD 39) - May 15, 2008 for $137,039.91 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times Substantial Completion: 670 Days — September]. 2007 $ 8,367,500.00 Ready for Final Payment: 730 Days —November 1 200 7 days or dates Net Changes from previous Change Orders No. i to No._ 5 Net Changes from previous Change Orders No. 0 to No. 4 $ 734,263.98 _ 213 days Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 670 Days — September 1, 2007 $ 9,101,763.98 Ready for Final Payment: 730 Days — November 1, 2007 days or dates Net Increase (decrease of this Change Order) Net Increase (decrease of this Change Order) $ 137,039.91 _..... _days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 670 Days -• September 1, 2007 S 9,238,803.89 Ready for final payment: 850 Days —February 28, 2008 days or dates RECOMMENDED BY ENGINEER: By:-.--,-.. -- Daniel Ayers, P.E. Date: APPROVED BY OWNER: O Clint olsb , P.E., Public Works Date: f() o Date: ACCEPTED BY CONTRACTOR: By- ---e— .... _ —.... Contractor (Aut orized Signature) Date: i to o 40g, Tammy de Weerd, Mayor Attest: Jaycee Holman., City Clerk Date: 0 CHANGE PROPOSAL REQUEST 1.PROJECT MERIDIAN WWTF IMPROVEMENTS 2.CONTRACTOR JC CONSTRUCTORS 3.PROJECT NO. 148 Change Proposal # WCD # 39 5 -CONTRACT NO: 6.PROPOSAL DATE 15 -May -08 DESCRIPTION OF CHANGE Upsize main influent pipe to 42 inches 9 COST SUMMARY A. FOR CHANGE WORK DIRECTLY PERFORMED BY THE UNDERSIGNED CONTRACTOR 1. Direct labor w/ labor fringes (Attach supporting detail estimates with man-hours and rates) 2. Insurance and Labor Taxes 3. Materials and Equipment. Detailed quantities attached. 4. Overhead & Fee @ 15% Time Extention Requested 0 working day JC Constructors' Cost $ $ $ $ $ 33,440.09 7,968.98 75,995,00 17,610.61 135,014.69 B. For work to be performed by subcontractors, per proposals and detailed breakdowns 1. SUBCONTRACTOR NAME CATEGORY OF WORK AMOUNT 2 TOTAL SUBCONTRACTOR AMOUNT (INCLUDING SUB. OH&P): $ - 3 CONTRACTORS COMMISSION ON TOTAL SUBCONTRACTOR AMOUNT r@ 5 PERCENT: $ - CONTRACTORS BOND COST @ 5.01$11000 $ 2,025.22 C. TOTAL INCREASE OR DECREASE OF CONTRACT PRICE - (A8+B5) $ 137,039.91 JC CONSTRUCTORS, INC. CONTRACTOR NAME Jim Cox PRINTED NAME ON PROPOSAL SIGNATURE/DATE Page 1, JCC 9 ' , i 2 01 A IC z g"- { ( � 1& 18L E jiFy' • 0 JC CONSTRUCTORS, INC. Change Proposal Request # WCD # 39 Date: 15 -May -08 ' Scope of change: Upsize main influent pipe to 42 inches 0 0 0 0 LABOR Foreman Hours 0.00 Labor Rate w/Fringe Carpenter/Operator Hours 845.00 Labor Rate w/Fringe $ 41.13 $ 39.57 0.00 33440.09 Ironworker/Pipe Fitter Hours 0.00 Labor Rate w/Fringe $ 39.57 0.00 Laborer/Carp Apprentice Hours 0.00 Labor Rate w/Fringe $ 33.66 0.00 Project Management Hours 0.00 Labor Rate w/Fringe $ 50.00 0.00 TOTAL LABOR COSTS INCLUDING LABOR FRINGES 33440.09 MATERIAL Material listed below or from attached detailed material sheets - 75995.00 Other direct material not specifically included in detailed take -off - Consumables, etc. 0.00 Freight from vendor to job site if not already included in above material costs. TOTAL MATERIAL COSTS FOR CHANGE ORDER 75995.00 EQUIPMENT Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 Equipment Description Est Usage Rate 0.00 TOTAL EQUIPMENT COSTS FOR CHANGE ORDER 0.00 Page 2 �Wo 111111111141111-1" , i E x "In ill 1, 11 . JC CONSTRUCTORS, INC. Change Proposal Request # WCD # 39 Date: 1 Scope of change: Upsize main, influent pipe to 42 inches 0 0 0 1 0 Descriown Quantity Unit tirsturdt Lat10r Fiarrs SNNt Material Cost h om in and out ul em 3.00 to s ].SO 4.50 775.00 $525 . Ex to bottom of structure 1,00 Ot 20.00 20.00 0.00 $0 Re -rout or phig air Pirie 1. ' h ]5.00 15.00 350.00 5350 P old line 3D' MJ wim reiamw _ 1.oQ 3.00 3.00 450.00 5450 Detrm and haul off old pipe 1.00 'Db _ 4.00 4.00 250.00 $250 ShDie nd Support existing Pipe and excevatfbrt 1900 20.00 20_00 1000 DD 81 000 Support light We and elect wnouts 1.00 ' b 20.00 20 000 g0 Ex remei0irr9 alipnmem & bed I M 120 30.00 30.00 650.00 5850 42' DiDe 1Yd fmirlg9 1.00 Job 11000 110.00 32000.00 532,500 'I Backfill and arade 1.00 b 30.00 30.00 15-W DO 51.500 Restore walks curb. l' m cover 1.00 Ob 40.00 _40.00 1550.00 51,550 Sar draftplumb arra secure 1.00 - b 40 40.00 300.00 $3W Controlled fill 1.00 b 20.00 2000 2500,00 $2.500 Cut exist wall & remove 1.OD LO. b 0.22 0.00 75000 $750 Patch *-all cut 1.00 0 2 DO 2.00 2500 525 Cutin slide _e and patch _ 1.00 jpb 9.00 B.OD 225.00 Form and pgw box 8.00 24.00 192-00 260.00 92,080 Drill and . tlowels 1.00 job 4000 4.00 800.00 $800 GA"GAft and &Wports 7. 750 2200.00 $2.200 _ IrStaPo ales _ 8 10.00 120.00 $240 B atas 0.00 0.00 5500.00 ,500teardown &2oM 90.00 9000 0.00 $0 Pum and ffrie rental 0.00 0.00 2350.00Accuas and ion 5.00 5M 250.00F ceded General Conaiton5 . 160.00 100.00 2200.00 $220 0.00 SO EnuiprrieritRental 000 $0 Excavatar _ 1.lm month O.DO 6400.00 $8.400 ._ Pu.ps jrLd ded abwe O.DO 0.00 1 0.00 $0 Cmmcitor 1.00 week 0.00 200.00 $2011 Loader 2.00 week 0.00 2400.00 54800 +rn SrufJk 1.00 week 0.00 900.00 0.00 _3900 $0 0,00 50 Rpure L 841.00 I Mat9 r s7_50 5j Page 3 VC price fmm Untied $30.700.00 GDbal sampsan Labor indtides pre.assembly and nght time ue.in 0 0 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Legal Department ITEM NO. 8-A-1 REQUEST Tabled from October 14, 2008 -- Recommendation from SWAC for Community Recycle Fund to the Idaho Foodbank for $19,500.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. 0 0 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Police Department / HR Department ITEM NO. 8-B-1 REQUEST Discussion of Budget Amendment Regarding Specialty Pay for Police Officers AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Finance Department ITEM NO. 8-C-1 REQUEST Budget Amendment for CDBG Grant FY08 Carry Forward for $179,647 AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. n C1 W m CD rLr �. 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S !D 7 U C D D D i Cs c Ci co d rn 0 CL CD CL CD CD =, =3m 7 CD 0 -1GW0 lD iA v c m °, <-13 CD 3;a mo vZ m Z -i A Z4, 0 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Finance Department ITEM NO. 8-C-3 REQUEST Budget Amendment for MDC Tree Contribution for ($20,000.00) AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached Contacted: Date: Phone: Emailed: Staff Initials• Materials presented at public meetings shall become property of the City of Meridian. n �• a cn CD t0 T Q _ 5•N N 7 CD ��--v C CD N (D C = N n• O G D) r D CD '-D CD �. ._-.. O (D y < CD m C7 G a n CD co n Qm = v, CD o g � m su $ 2 O Q C o 0 0 0 nx D1 w = Oto O O S2. < < N d C r y wvCD (y� lY v d v v i.i7lill�ov 'o o � o CDC c 1 a r� o o G , 3 O o4� w � m m x ,a z' a O c yN 40 a >3 CD Ri n CD r y wvCD (y� lY v d v v i.i7lill�ov m o � o CDC c 1 a o o G , o4� w n CD r y � (y� lY v d v v i.i7lill�ov NIS' fD W C 30 CD0 CD �. o 0 CD c 5 n CD a o y O O y C CD CL3 m �o in Q CL O CD � w 0 n y .a cc�p m n c CL CD 7' (D c C Q v 0) CL w X v 0 0 E. m to 0 5 7• CD O F R M CDCD c CD W CL CD N October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Finance Department ITEM NO. 8-C-4 REQUEST Budget Amendment for SeniorCenter Grant for $16,908.00 AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 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COD CL Cp N 0) Cn CD y Cn N C7' CCp) O 0r - CCL �. fD CD O CD CD Q y CA01 01 0) y 7' N O 0 v Cn Q n 0 0. =r CD 0 0 CD CD 01 I 0 p J All m m Mcg o$mCL � m m cr Asa m < 3m - I °. a cm 3 m m o m c � ova• CL m rr 3 S+ Ol CL o ID al =L =0 3 ICL ID gm -gyp 'i m m c 3 3 m o did N All m m Mcg o$mCL � m m cr Asa m < 3m - I °. a cm 3 m m o m c � ova• CL m rr 3 S+ Ol CL o ID al =L =0 3 ICL ID gm -gyp 'i m m c 3 0 e October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-1 REQUEST Sidewalks, LLC Budgeted Contract Amendment No. 5 for $3,800.00 Owner Initiated and Architect Changes AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT:. CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT NO. 06 PROJECT NO. CH -06-001 DATE: 10/7/08 EFFECTIVE DATE: CONTRACTOR: SIDEWALKS LLC PROJECT: MERIDIAN CITY HALL - Phase 2 Shell & Core The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions perASi#111 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachments: Change items description, dated 9129/08, with contractor quotes CHANGE IN CONTRACT PRICE. CHANGE IN CONTRACT TIMES: Original Contract Price $655,595.35 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 04 No._ to _ (calendar days) $229,648.57 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: $885,143.92 (calendar days or date) 8/28/2008 Net Increase kura e) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: $3,800.00 (calendar days or date) None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: $888,943.92 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION R) Petra Inc. ACCEPTED: (CONTRACTOR) idewalks, LLC By: Thomas R. Cou Klin Date: By: Ben Bardot Date: laG APPROVED: (CITY PLTRCHASI A N� _ COUNCIL APPROVAL �����ofj/����i,�� By: Keith Watts Date: f L ., (� Date: APPROVED: (C 101 i� ATTEST: BMW _ By: Mayor Tammy de Wee �j �� By: CityClerk, Jaycee Hoiman;.-a-. O '�,� <,� T 18" t • Date: _ �v O Date: _ , 0I Y jf GL��" • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT • BUDGETED CONTRACT AMENDMENT NO. 05 PROJECT NO. CH -06-001 DATE: 10/7/08 EFFECTIVE DATE: CONTRACTOR: SIDEWALKS, LLC PROJECT: MERIDIAN CITY HALL - Phase 2 Shell & Core The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI#111 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachments: Change Items description, dated 9/29/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $655,595.35 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 04 No._ to _ (calendar days) $229,548.57 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $885,143.92 8/28/2008 Net Increase) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $3,800.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $888,943.92 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION R) ACCEPTED: (CONTRACTOR) /f � Petra Inc. Sidewalks, LLC /`y By: Thomas R. Coughlin Date: By: Ben Bardot Date: o16 /e/n, 6 ���0� APPROVED: (CITY P RCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: IONTRICI. T � OCT 19 E�EIVE 2008F 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI#111- Phase II DATE: 9/29/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Ben Bardot CONTRACT NO: 4 Sidewalks, LLC 1735 S. Millenium Way Meridian, ID 83642 Phone: 955-9000 Fax: 955-9050 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Tax Tax Net Item Description Quantity Units Unit Price Rate Amount Amount 00001 ASI#111 Stairs & Walks @ Emergency Exits- Add CIP stairs and walks at doors 1.000 LS $3,800.00 0.00% $0.00 $3,800.00 at north stair tower and fire riser room per MFD comments. Sidewalks quote 9/5/08 Unit Cost: $3,800.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $3,800.00 TheOriginal Contract Sum was................................................................................................. $655,595.35 Net Change by Previously Authorized Requests and Changes ................................................ $229,548.57 The Contract Sum Prior to This Change Order was ...................................................... $885,143.92 TheContract Sum Will be Increased................................................................................... $3,800.00 The New Contract Sum Including This Change Order ...................................................... $888,943.92 The Contract Time Will Not Be Changed ................................................... ........................... The Date of Substantial Completion as of this Change Order Therefore is ............................ ACCEPTED: Sidewalks Petra Incorpor LCA Ar hitects, Bye By: elo By: Ben Bardot To CZoulin Steve Christensen Dat 'a . �� Date: /61®,, Date: lot 31 fl� Expedition E MERIDIAN CITY HALL PROJECT NO: CH -06-001 SIDEWALKS, LLC - Phase 2 (04) CHANGE ORDER NO 5 09/29/08 CHANGE ORDER ITEMS 1 ASI 111 Stairs & Walks @ Emergency Exits 3,800.00 Add CIP stairs and walks at doors at north stair tower and fire riser room per MFD comments. Sidewalks 9/5/08 3,800.00 e 0 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-2 REQUEST Suncoast dba B&B Steel Budgeted Contract Amendment No. 4 for $2,685.00 Architect Initiated Change AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT • BUDGETED CONTRACT AMENDMENT NO. 04 PROJECT NO. CH -06-001 DATE: 10/7/08 !EFFECTIVE DATE: CONTRACTOR: SUNCOAST dba B&B STEEL ERECTORS PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI#76- Folding Partition Support ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachments: Change Items description, dated 9/27108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $73,265.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 03 No— to _ (calendar days) $20,030.18 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $93,295.18 6/28/2008 Net Increase (deerof this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $2,685.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $95,980.18 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION GE ACCEPTED: (CONTRACTOR) Petra Inc. Suncoast dba Stee�Er�. By: Thomas R. Coughlin By: Todd Bloo Date: �d �� Date: �1 �O / rip APPROVED: (CITY PURC? A COUNCIL APPROVAL�Of�I�t��rNr„� By: Keith Watts Date: Date: APPROVED: (CM Y_.% ATTEST,= 5E.1 By: Mayor Tammy de W'% , V % By: City Clerk}} Jaye Holman ,2 b- '9 jz,- ate Date: p - = r 1st ' YN, CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT NO. 04 PROJECT NO. CH -06-001 DATE: 10/7/08 EFFECTIVE DATE: CONTRACTOR: SUNCOAST dba B&B STEEL ERECTORS PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI#76- Folding Partition Support ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachments: Change Items description, dated 9/27/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $73,265.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 03 No._ to _ (calendar days) $20,030.18 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $93,295.18 8/28/2008 Net Increase ( of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $2,685.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $95,980.18 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION GE ACCEPTED: (CONTRACTOR) Petra Inc. Suncoast dba Steel Erb By: Thomas R. Coughlin By: Todd Blooj�-- Date: G� ®3� ��r (J Date: /O / -2 APPROVED: (CITY PURCHASING AGENT) COUNCIL APPRO AL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: OCTRCHANGE ORDER PEMPCRAIMA -------------- --- 11IIII :. 111111, 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI#76- Phase III DATE: 9/29/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Todd Bloom CONTRACT NO: 17 Suncrest Corp DBA B&B Steel Erectors P.O. Box 5735 Boise, ID 83705 Phone: 208-342-0695 Fax: 208-343-4157 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Tax Tax Net Item Description Quantity Units Unit Price Rate Amount Amount 00001 ASI#76 Folding Partition Support (COR#01)- Fabricate & install C10X20 channel 1.000 LS $2,685.00 0.00% $0.00 $2,685.00 for overhead support of partition track per manufacturers recommendation. B&B quote 3/27/08 Unit Cost: $2,685.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $2,685.00 TheOriginal Contract Sum was................................................................................................. $73,265.00 Net Change by Previously Authorized Requests and Changes ................................................ $20,030.18 The Contract Sum Prior to This Change Order was ...................................................... $93,295.18 TheContract Sum Will be Increased................................................................................... $2,685.00 The New Contract Sum Including This Change Order ...................................................... $95,980.18 TheContract Time Will Not Be Changed .................................................. ...................... The Date of Substantial Completion as of this Change Order Ther�ore i ............................. ACCEPTED: Sun es p DBA B teel Erectors By: TNXia Date: �(� Expedition Petra Incorporate / LCA Ar hitects /A By: By: le To Cou hli Steve Christensen w Date: O0 66-' ® Date: EM MERIDIAN CITY HALL PROJECT NO: CH -06-001 SUNCOAST dba B&B STEEL ERECTORS - Phase 3 (17) 09/27/08 CHANGE ORDER NO 3 CHANGE ORDER ITEMS 1 ASI 76 Folding Partition Support (COR#01) $ 2,685.00 Fabricate & install C10X20 channel for overhead support of partition track per manufacturers recommendation. B&B quote 3/27/08 $ 2,685.00 Page 1 of 1 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-3 REQUEST Cobblestone Construction Budgeted Contract Amendment No. 1 for $9,668.00 Owner Initiated and Architect Requested Change AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented of public meetings shall become property of the City of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT NO. 01 PROJECT NO. CH -06-001 DATE: 1017/08 EFFECTIVE DATE: CONTRACTOR: COBBLESTONE CONST!311CTION, INC. PROJECT: MERIDIAN CITY HALL - Phase 4 Plaza 8 Site Improvement The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 112, 125,138 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's Attachments: Change Items description, dated 9129/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $75,462.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 00 No._ to _ (calendar days) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: $75,462.00 (calendar days or date) 8/28/2008 Net Increase (deemax}of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: $9,668.00 (calendar days or date) None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: $85,130.00 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION GER) ACCEPTED: (CONTRACTOR) Petra Inc. Cobblestone Con ction By: Thomas R. Cough 'n Norm Zachary h..•�- '��1 Date: 141 ty/ t� 6 .0By: Date: /� A APPROVED: (CITY PU7�Of COUNCIL APPROVAL By: Keith Watts Date: // _ O - Date: APPROVED:/CI A By: Mayor Tammy de W 7tdi Date: //"'_% — 0Jp— By: City Clerk, Jaycee Holman tt=ZZ Date: // -- 0 '� O r 1ST • .j► ��• P /O UNT`l 111,111, fill its, 10 �\ • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT r: BUDGETED CONTRACT AMENDMENT NO. 01 PROJECT NO. CH -06-001 DATE: 10/7/08 EFFECTIVE DATE: CONTRACTOR: COBBLESTONE CONSTR PROJECT: MERIDIAN CITY HALL - Phase 4 Plaza & Site Improvement The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 112, 125, 138 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's Attachments: Change Items description, dated 9/29/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $75,462.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 00 No._ to _ (calendar days) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $75,462.00 8/28/2008 Net Increase (deeresse}of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $9,668.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $85,130.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION GER) ACCEPTED: (CONTRACTOR) Petra Inc. l�� Cobblestone Con ruction By: Thomas R. Cough'n By: Norm Zachary - Date: Id l7' G? Date: APPROVED:I/(C�'ITY PURCHASING AGENT) — COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: DCIEBT • CHANGE ORDER �"19'2008 o. 00001 323-4500 BOISE, IDAHO _ RCE -1875 ,.. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI Pricing- Phase IV DATE: 9/29/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Norm Zachary Cobblestone Construction, Inc. 12 Lakeview Drive Horseshoe Bend, ID 83629 RE: Phone: 208-793-3144 Fax: 208-793-3015 To: DESCRIPTION OF CHANGE **All taxes are included in costs** CONTRACT NO: 56 From: Number: Item Description 00001 ASI#112 Plaza Civil Revisions- ACHD Changes (COR#01)- Cut -in pavers around five light pole bases. $200 EA. Cobblestone quote 8/23 00002 ASI#125 City Clock Relocation (COR#02)- Void see ASI#138 for final configuration 00003 ASI#138 Concrete Paving Dimensions @ Plaza Clock (COR#03)- Reconfigure unit paver area and add square footage, approx 800-825 SF. Cobblestone quote 9/18/08 Tax Tax Net Quantity Units Unit Price Rate Amount Amount 1.000 LS $1,000.00 0.00% $0.00 $1,000.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $8,668.00 0.00% $0.00 $8,668.00 Unit Cost: $9,668.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $9,668.00 TheOriginal Contract Sum was................................................................................................. $75,462.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $75,462.00 TheContract Sum Will be Increased................................................................................... $9,668.00 The New Contract Sum Including This Change Order ...................................................... $85,130.00 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order ThereWre is /i .......................... ACCEPT D: Cobble ne ConstY'C ' n nc. By: ry Date: �SX,17; Expedition Petra Incorpo By: ' T m C ughlin Date: �� �l� �'� IXA Arghitects, PA By: Steve Christensen Date: o I 0 t MERIDIAN CITY HALL • PROJECT NO: CH -06-001 COBBLESTONE CONSTRUCTION - Phase IV Plaza CHANGE ORDER NO 1 e 09/29/08 CHANGE ORDER ITEMS 1 ASI 112 Plaza Civil Revisions -ACHD Changes (COR#01) 1,000.00 Cut -in pavers around five light pole bases. $200 EA Cobblestone quote 8/23 2 ASI 125 City Clock Relocation (COR#02) N/C Void see ASI -138 for final configuration 3 ASI 138 Concrete Paving Dimensions @ Plaza Clock (COR#03) 8,668.00 Reconfigure unit paver area and add square footage, approx 800-825 SF. Cobblestone quote 9/18/08 Page 1 of 1 9,668.00 �r X y tT- 9,668.00 • October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-4 REQUEST Buss Mechanical Budgeted Contract Amendment No. 3 for $10,068.00 Owner Requested / Architect Initiated / Utility Company Initiated Changes AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT. CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ;- #;� J $ fi34-12 { } { Y T r . t Off,, 0 • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 P GE ORDER NO. 03 ECT NO. CH -06-001 712/08TIVE DATE: CONTRACT CHANGE ORDER CONTRACTOR: BUSS MECHANICAL PROJECT: MERIDIAN CITY HALL -Phase 3 Tenant Improvements & MEP The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's81, 68, 69, 70, 71, 72,97,107; RFI's 91, 104,106,107,113,147; PR#01 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order. Additional scope or revisions per listed ASI's, RFI's & PR Attachments: Change Order Items Description, dated 6/17/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 953,385.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No. 01 to 02 $17,217.00 No._ to, (calendar days) None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. $970,602.00 (calendar days or date) 8/28/2008 Net Increase of this Change Order: Net Increase (decrease) of this Change Order. $10,068.00 (calendar days or date) None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $980,670.00(calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCT[ GE ACCEPTED: (CONTRACTOR) PETRA INC BUSS MECHANICAL By: Tom Coughlin By: John Buss Date: 2 y QQ CJ Date: APPROVED: (CITY PUR AENZy COUNCIL APPROVAL By: KeithWatts Date- - 48-1 _ O Date: By: Mayor Tammy de Weerd /-', O Date: f o WE L1A1101 Dili"By: Ci erk,Ja HolmancyDate: '1O "0 �i,, �4� `� '4 O �. UNT`i CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CONTRACTOR: BUSS MECHANICAL PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements e CHANGE ORDER NO. 04 PROJECT NO. CH -06-001 DATE: 9-2-08 EFFECTIVE DATE: The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 11 OR, 121, 126 & Wall Boxes quote ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Additional scope or revisions per listed ASI's & Wall Boxes quote Change Order Items Description, dated 8/25/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 953,385.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No. 01 to 03 $27,285.00 No._ to _ (calendar days) None Contract Price Prior to this Change Order: Contract Times prior to this Change Order: $980,670.00 (calendar days or date) 8/28/2008 Net Increase of this Change Order: Net Increase (decrease) of this Change Order. $5,304.00 (calendar days or date) None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $985,974.00 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUC AGE ACCEPTED: (CONTRACTOR) PETRAINC BUSS MECHA 4L By: Tom Coughlin Date: ���� (� By: John Buss Date: APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL IBy: Keith Watts (CITY) - IBy: Mayor Tammy de Weerd Date: Date: ATTEST: By: City Clerk, Jaycee Holman Date: 323-4500 BOISE, IDAHO RCE -1875 � CHANGE ORDER No. 00004 � SEP 0-8 2008 IUI 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI# 11011, 121, 126 Pricing DATE: 8/25/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: John Buss CONTRACT NO: 32 Buss Mechanical PO BOX 190476 phys: 4471 S. Henry Boise, ID 83719 Phone: 208-562-0600 Fax: 208-562-0555 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Tax Item Description Q ntity Units Unit Price Rate Tax Amount Net Amount 00001 ASI#110R Exhaust Fan EF -2 Exhaust Modification (COR#38)- Re-route sewer A1011000 LS $873.00 0.00% $0.00 $873.00 line to new location. Buss quote 7/24/08 00002 ASI#121 Boiler Control Modifications (COR#39)- Install a bypass with control1.000 LS $2,831.00 0.00% $0.00 $2,831.00 valve for the boiler loop. Buss quote 7/25/08 00003 ASI#126 Dishwasher Relocation from Rm 145 to 340 (COR#40)- Add suPe yL. 1.000 �i Ls $639.00 0.00% $0.00 $639.00 and drain for new dishwasher location. Buss quote 8/5/08 00004 Wall Boxes for Refrigerator Ice Makers (COR#41)- Provide and install 10 ea 1.000 Ls $961.00 0.00% $0.00 $961.00 metal wall boxes for water connections to refrigerator ice makers. Buss quote 6/6/08 Unit Cost: $5,304.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $5,304.00 TheOriginal Contract Sum was................................................................................................. $953,385.00 Net Change by Previously Authorized Requests and Changes ................................................ $27,285.00 The Contract Sum Prior to This Change Order was ...................................................... $980,670.00 TheContract Sum Will be Increased................................................................................... $5,304.00 The New Contract Sum Including This Change Order ...................................................... $985,974.00 The Contract Time Will Not Be Changed ..................................................... ........................ The Date of Substantial Completion as of this Change Ordel�Therefore iis�... ACCEPTED: BussM nical By: J m uss Date: Z// �9 Expedition Petra Incorporat LCA Ar hitects, PA - By: By: A4.i To Co1! Steve Christensen Date: �� Date: 0 MERIDIAN CITY HALL PROJECT NO: CH -06-001 BUSS MECHANICAL - Phase 3 (32) CHANGE ORDER NO 4 CJl CHANGE ORDER ITEMS ASI & RFI Changes 1 ASI 110R Exhaust Fan EF -2 Exhaust Modification (COR#38) Re-route sewer line to new location Buss quote 7/24/08 2 ASI 121 Boiler Control Modifications (COR#39) Install a bypass with control valve for the boiler loop. Buss quote 7/25/08 3 ASI 126 Dishwasher Relocation from Rm 145 to 340. (COR#40) Add supply and drain for new dishwasher location, Buss quote 8/5/08 4 — — Wall Boxes for Refrigerator Ice Makers (COR#41) Provide and install 10 ea metal wall boxes for water connections to refrigerator ice makers. Buss quote 6/6/08 Page 1 of 1 08/25/08 873.00 2,831.00 639.00 961.00 $ 5,304.00 I- I L CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER (�11A1T11 A l+'T/11�. A• •!mow � CJ CHANGE ORDER NO. 03 PROJECT NO. CH -06-001 DATE: 7/2/08 EFFECTIVE DATE: %,Uiv r rvrt_, r UM. 6UOZ Mr-UHANIGAL - PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements & MEP The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's81, 68, 69, 70, 71, 72, 97,107; RFI's 91,104,106,107,113,147; PR#01 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Additional scope or revisions per listed ASI's, RFI's & PR Attachments: Change Order Items Description, dated 6/17/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 953,385.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No. 01 to 02 $17,217.00 No._ to (calendar days) None Contract Price Prior to this Change Order: Contract Times prior to this Change Order: $970,602.00 (calendar days or date) 8/28/2008 Net Increase of this Change Order: Net Increase (decrease) of this Change Order: $10, 068.00 (calendar days or date) None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $980,670.00 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTI GER) ACCEPTED: (CONTRACTOR) PETRA INC BUSS MECHANICAL By: Tom Coughlin F/oe By: John Buss Date: Date: APPROVED: (CITY PUR COUNCIL APPROVAL By: Keith Watts Date: .. _ v V Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: PDOPOSED CHANGE ORDER �m I !j No.00003 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 a FAX: (208) 323-4507 TITLE: ASI, RFI & PR Pricing DATE: 6/17/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: John Buss CONTRACT NO: 32 Buss Mechanical $0.00 PO BOX 190476 $0.00 phys: 4471 S. Henry $0.00 Boise, ID 83719 LS Phone: 208-562-0600 Fax: 208-562-0555 0.00% RE: To: DESCRIPTION OF PROPOSAL **All taxes are included in costs** Item Description 00001 PR#01 Mayor Suite Revisions (RFP#01)- Revise location & configuration of the Mayors Suite. Buss quote 3/17/08 00002 ASI#81 Second Floor Office Revisions (RFP#02)- Revise & add office and conference space on 2nd Public Works & Fire Dept areas. Buss quote 4/30/08 00003 ASI#68 Window Addition @ Rm. 311 (COR#21) 00004 ASI#69 DR/Soffit Rev Rms 234 & 240 (COR#22) 00005 ASI#70 Window Type at Rms 155 & 161 (COR#24) 00006 ASI#71 Ceiling & Dr Rev @ Rm 143 (COR#23) 00007 RFI#91 Power Shutdown Rm.311 (COR#25) 00008 ASI#72 PW & IT Wall Revision (COR#29) 00009 RFI#104 Beam Framing (COR#30) 00010 RFI#106 Fire Riser Rm.130 Enlargement (COR#31) 00011 RFI#107 Basement RR- Fan Unit Access (COR#32) APPROVAL: By: Date: Expedition By: From: ;Quantity Units 1.000 LS 1.000 LS 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 f Unit Price $1,938.00 $0.00 Number: Tax Rate Tax Amount Net Amount 0.00% $0.00 $1,938.00 0.00% $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 XX C $0.00 0.000/0 $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 LS $0.00 0.000/0 $0.00 $0.00 LS $0.00 �n $0.00 $0.00 LS $0.00 By: From: ;Quantity Units 1.000 LS 1.000 LS 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 f Unit Price $1,938.00 $0.00 Number: Tax Rate Tax Amount Net Amount 0.00% $0.00 $1,938.00 0.00% $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 LS $0.00 0.000/0 $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 LS $0.00 0.000/0 $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 LS $0.00 0.000/0 $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 LS $0.00 0.00% $0.00 $0.00 Unit Cost: $10,068.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0% GC Markup: $0.00 Total: $10,068.00 ConradLornba Architects Di,.. 0 04; POSED CHANGE ORDER fil Ir. dr No -00003 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI, RFI & PR Pricing DATE: 6/17/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: John Buss CONTRACT NO: 32 Buss Mechanical $0.00 PO BOX 190476 $10,068.00 phys: 4471 S. Henry Item Boise, ID 83719 Quantity Units Phone: 208-562-0600 Fax: 208-562-0555 Tax.Rate Tax Amount By: Date: Expedition Unit Cost: RE: To: From: $0.00 Number: $0.00 Lump Tax: DESCRIPTION:OF:PROPOSAL , 0% GC Markup: $0.00 Total: $10,068.00 Item Description' Quantity Units Unit Price Tax.Rate Tax Amount Net Amount 00012 RFI#113 Boiler Flue Configuration (COR#32)- 1.000 Ls $6,739.00 0.00% $0.00 $6,739.00 Manifold boiler flues together to provide for one roof penetration. This is the difference in cost for 4 smaller straight flues to the manifold system. Buss quote 6/6/08 00013 ASI#97 Relocate Gas meter (COR#34)- Relocate 1.000 Ls $997.00 0.00% $0.00 $997.00 meter per item gas request & requirements. Buss quote 5/29/08 00014 ASI#107 Wall Relocation @ Rms 244 & 245 1.000 Ls $0.00 0.00% $0.00 $0.00 (COR#35) 00015 RFI#147 Relocate VAV #215 (COR#36)- Extend 1.000 LS $394.00 0.00% $0.00 $394.00 ductwork and relocate VAV #215 per RFI#147 , response. Buss quote 5/29/08 By: Date: Expedition Unit Cost: $10,068.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0% GC Markup: $0.00 Total: $10,068.00 Date: Date: Conrad Architects Page 2 of 2 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-5 REQUEST Designer Floors Budgeted Contract Amendment No. 2 for $4,061.00 Owner Requested Change and Architect Initiated Changes AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. E CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 02 PROJECT NO. CH -06-001 DATE: 8-11-08 EFFECTIVE DATE: CONTRACTOR: DESIGNER FLOORS PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents Plans. and Description: Incorporate revisions per ASI's 98,107, 117 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Additional scope or revisions per listed ASI's Attachments: Change order items description, dated 7118/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $182,354.00 Original Contract Times: Substantial Completion 8/28108 Net changes form previous Change Orders Net changes form previous Change Orders No. 00 to 01 No._ to _ (calendar days) $5,597.00 None Contract Price Prior to this Change Order. Contract Times prior to this Change Order. $187, 951.00 (calendar days or date) 8/28/2008 Net Increase (dam) of this Change Order: Net Increase (decrease) of this Change Order. $4,061.00 (calendar days or date) None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $192,012.00 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION MANAGER ACCEPTED: (CONTRACTOR) Petra Inc. By: Thomas R. Coughlin Date: � Designer Floors By: Dick Brown , Date: APPROVED: ITY PURCH771/7 COUNCIL APPROVAL By: Keith Watts Date: �i ��� Date: _ Q ` CJ N�iiurtili� APPROVED: rr, ..�/" ATTEST: / ��� � By: Mayor amm� rct By: City Clerk, aycee Holman Date. v Date: • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 02 PROJECT NO. CH -06-001 DATE: 8-11-08 EFFECTIVE DATE: CONTRACTOR: DESIGNER FLOORS PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 98, 107, 117 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Additional scope or revisions per listed ASI's Attachments: Change order items description, dated 7/18/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $182,354.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No. 00 to 01 No._ to _ (calendar days) $5,597.00 None Contract Price Prior to this Change Order: Contract Times prior to this Change Order: (calendar days or date) $187,951.00 8/28/2008 Net Increase (d ) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days or date) $4,061.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $192,012.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION MANAGER Petra Inc. By: Thomas R. Coughlin ACCEPTED: (CONTRACTOR) Designer Floors By: Dick Brown Date: Date: w APPROVED: (61TY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: i ( \,CHANGE ORDER MIS) • 1111 Vii' 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI# 98, 107, 117 Pricing- Ph III DATE: 7/21/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Dick Brown Designer Floors 1400 W. Front St Boise, ID 83702 Phone: 208-342-4271 Fax: 208-342-7245 CONTRACT NO: 25 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Item Description 00001 ASI#98 Revise Finishes- Mailroom (COR#06)- Supply and install an additional 125 of carpet tile at the receiving/mailroom. Credit back VCT labor, return VCT material to owner stock. Designer Flrs quote 5/28/08 00002 ASI#107 Wall Relocation Rms 244 & 245 (COR#07)- Supply and install an additional 12 SY of carpet tile and deduct 100 SF of VCT. Designer Mrs quote 6/9/08 00003 ASI#117 Carpet Installation Clarification (COR#08)- Designer Firs quote 7/17/08 FAUG 18 2008 Tax Tax Net Quantity Units Unit Price Rate Amount Amount 1.000 LS $3,778.00 0.00% $0.00 $3,778.00 1.000 LS $283.00 0.00% $0.00 $283.00 1.000 LS $0.00 0.00% $0.00 $0.00 Unit Cost: $4,061.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0 00 Total: $4,061.00 TheOriginal Contract Sum was................................................................................................. $182,354.00 Net Change by Previously Authorized Requests and Changes ................................................ $5,597.00 The Contract Sum Prior to This Change Order was ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, $187,951.00 TheContract Sum Will be Increased .................... e ......................................... ................... $4,061.00 The New Contract Sum Including This Change Order ...................................................... $192,012.00 The Contract Time Will Not Be Changed .......................... ........... ........................ .,,..,......,,,,,,,,,,,, The Date of Substantial Completion as of this Change Order The fore is ,r ........................... ACCEPTED: Desi F1Mr By: t yly -44 Dick Brown Date: +#2m Expedition aD Petra Incorporate LCA Arebitects, By: e , By: To Coughli Steve Christensen Date: /Date: AQ MERIDIAN CITY HALL • PROJECT NO: CH -06-001 DESIGNER FLOORS - Phase 3 (25) 07/18/08 CHANGE ORDER NO 2 CHANGE ORDER ITEMS 1 ASI 98 Revise Floor Finishes - Mailroom (COR#06) 3,778.00 Supply and install an additional 125 SY of carpet tile at the receiving/mailroom. Credit back VCT labor, return VCT material to owner stock. Designer Floors quote 5/28/08 2 ASI 107 Wall Relocation Rms 244 & 245 (COR#07) 283.00 Supply and install an additional 12 SY of carpet tile and deduct 100 SF of VCT. Designer Floors quote 6/9/08 3 ASI 117 Carpet Installation Clarification (COR#08) 0.00 Designer Floors quote 7/17/08 4,061.00 Page 1 of 1 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-6 REQUEST Tri-State Electric Budgeted Contract Amendment No. 4 for $25,671.00 Owner Requested and Architect / Design Initiated Changes AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. u CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT 1J BUDGETED CONTRACT AMENDMENT NO. 04 PROJECT NO, CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: CONTRACTOR: TRI STATE ELECTRIC PROJECT: MERIDIAN CITY HALL -Phase 3 Tenant Improvements The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 59, 108,110R, 113,118, 122, 123, 128, 127, 129, 134R, 135, 148, RFI#190 & Misc. Changes ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's, RFI & Changes Attachments: Change Items description, dated 10/14/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $2,749,895.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 04 $78,717.74 No._ to _, (calendar days) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: $2, 828,612.74 (calendar days or date) 8/28/2008 Net Increase (deemese) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: $25,671.00 (calendar days or date) None Contract Price with all Approved Budgeted Contract Amendment: Contract Times with all Approved Budgeted Contract Amendment: $2,854,283.74 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION Petra Inc. ACCEPTED: (CONTRA R) By: Thomas R. Coughlin Tri State Electric (` 0D / Date: �r y ( By: Jay Gooden Date: 142-14109 APPROVED: (CIN PURCHASI AG COUNCIL APPROVAL By: Keith Watts Date: / `,````,%ttUturN!llrrrr'r`i i� Date: -! ATTEST: l'�6• O y �' APPROVED: By: Mayor Tammy de We d� �i Date: By: City Clerk, Jay a Holman, �L Date: //'/0 . � '�. , r 183 • x�.� 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT NO. 04 PROJECT NO. CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: CONTRACTOR: TRI STATE ELECTRIC PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 59,108, 110R, 113, 116, 122, 123, 126, 127, 129, 134R, 135, 146, RFI#190 & Misc. Changes ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's, RFI & Changes Attachments: Change Items description, dated 10/14/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $2,749,895.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 04 No._ to _ (calendar days) $78,717.74 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $2,828,612.74 8/28/2008 Net Increase (deemase) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $25,671.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $2,854,283.74 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ACCEPTED: (CONTRA R) �( Petra Inc.Tri State Electric By: Thomas R. Coughlin By: Jay Gooden Date: ;z Date: 101 ZA [cam APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk,'Jaycee Holman Date: I Date: 323-4500 BOISE, IDAHO RCE -1875 L CHANGE ORDER ,�. No. 00004 OCT 27 2003 F 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI, RFI & Misc Pricing- Phase III DATE: 10/16/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Jay Gooden Tri State Electric 7790 Mossy Cup Boise, ID 83709 RE: Phone: 208-362-4636 Fax: 208-362-1716 To: DESCRIPTION OF CHANGE "All taxes are included in costs" CONTRACT NO: 34 From: Number: Item Description 00001 ASI#59 Cable Tray Locations (COR#23)- Cable tray locations finalized based on final configuration including ASI 49 & 59 and required field adjustments. 00002 ASI#108 TVSS Devices on Electrical Switchboards (COR#59)- Add TVSS devices to electrical switchboards. Tri-State quote 7/3/08. Design issue 00003 ASI#110R Exhaust Fan EF -2 Revision (COR#64) 00004 ASI#113 Casework Revision Rm#346 (COR#61) 00005 ASI#116 Emergency Generator Height Revision. Relocate emergency generator fuel tank from underneath generator to adjacent location and muffler from top of unit to adjacent wall. City request 00006 ASI#122 Sit Power & Emergency Breakroom Power (COR#65)- Add 5 GH receptacles to breakroom wall at vending machine location. Tri-State quote 9/26/08. City request 00007 ASI#123 Furniture Layout (COR#67)- To be determined pending final furniture locations per city direction 00008 ASI#126 Dishwasher Relocation (COR#68) 00009 ASI#127 Roof Penetrations for Tel/Data (COR#69)- Add 4 2'- conduit stub -ups thru roof. Tri-State quote 9/26/08. City request 00010 ASI#129 Light Fixtures Council Conference Rm (COR#70)- Raise fixtures in Rm.133 and add dimmer. Tri-State quote 9/26/08. Design issue Unit Cost: $25,671.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.00/a GC markup: $0.00 Total: $25,671.00 TheOriginal Contract Sum was................................................................................................. $2,749,895.00 Net Change by Previously Authorized Requests and Changes ................................................ $78,717.74 The Contract Sum Prior to This Change Order was ...................................................... $2,828,612.74 TheContract Sum Will be Increased................................................................................... $25,671.00 The New Contract Sum Including This Change Order ...................................................... $2,854,283.74 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Therefore isA ACCEPTED: Tri S ectric Petra Incorpora By:.�By: � I- Z t_La-11-11, Jay Gooden Date: tC�l (�� Date: did Expedition ® -� LCA Ar hitects, P ` By: 0l,lk a Steve Christensen Date: p . yl- a t Tax Tax Net Quantity Units Unit Price Rate Amount Amount 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $11,983.00 0.00% $0.00 $11,983.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $976.00 0.00% $0.00 $976.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $1,006.00 0.00% $0.00 $1,006.00 1.000 LS $615.00 0.00% $0.00 $615.00 Unit Cost: $25,671.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.00/a GC markup: $0.00 Total: $25,671.00 TheOriginal Contract Sum was................................................................................................. $2,749,895.00 Net Change by Previously Authorized Requests and Changes ................................................ $78,717.74 The Contract Sum Prior to This Change Order was ...................................................... $2,828,612.74 TheContract Sum Will be Increased................................................................................... $25,671.00 The New Contract Sum Including This Change Order ...................................................... $2,854,283.74 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Therefore isA ACCEPTED: Tri S ectric Petra Incorpora By:.�By: � I- Z t_La-11-11, Jay Gooden Date: tC�l (�� Date: did Expedition ® -� LCA Ar hitects, P ` By: 0l,lk a Steve Christensen Date: p . yl- a t CHANGE ORDER 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI, RFI & Misc Pricing- Phase III PROJECT: Meridian City Hall TO: Attn: Jay Gooden Tri State Electric 7790 Mossy Cup Boise, ID 83709 Phone: 208-362-4636 Fax: 208-362-1716 RE: To: DESCRIPTION OF CHANGE DATE: 10/16/2008 JOB: 060675 CONTRACT NO: From: Number: Item Description 00011 ASI#134R Card Reader & Buzzer at Dr #349 (COR#72) 00012 ASI#135 Relocate Sapphire Fre System to Rm. 311 (COR#73)- Relocate fire suppression system tank to location inside Rm.311. 00013 RFI#190 Electrical Additions for Conference Room 245 (COR#75)- Add light fixture, outlets, tel/data boxes & FA strobe per RFI -190 response. Tri-State quote 9/26/08 00014 ASI#146 Council Chambers Power, Data, Security (COR#78)- Add additional outlets in council desk. Tri-State quote 10/15/08. City request 00015 Elevator Card Reader Boxes. Add boxes and conduit for card reader boxes for elevator card readers. Tri-State quote 6/25/08. Construction issue 00016 Council Chambers Raceways- Add 4- 2" conduits across gyp board ceiling in council chambers to provide a path for future needs. Tri-State quote 6/25/08. Construction issue 00017 A/V Assisted Listening System Boxes. Add rough -in boxes and conduit for assisted listening system shown on A/V drawing but not on electrical. Tri-State quote 6/25/08. Design issue 00018 Add 110V power for DDC controllers in each communications room. Not included on power system drawings. Tri-State quote/work order 7/28/08. Design issue Tax Quantity Units Unit Price Rate 1.000 LS $0.00 0.00% 1.000 LS $0.00 0.00% 1.000 LS $3,556.00 0.00% 1.000 LS $416.00 0.00% 1.000 LS 1.000 LS 1.000 LS 1.000 LS $657.00 0.00% $3,363.00 0.00% $1,084.00 0.00% $2,015.00 0.00% 34 Tax Net Amount Amount $0.00 $0.00 $0.00 $0.00 $0.00 $3,556.00 $0.00 $416.00 $0.00 $657.00 $0.00 $3,363.00 $0.00 $1,084.00 $0.00 $2,015.00 ACCEPTED: Tri Sta a ectri j� ` Petra Incorporat LCA A hitects, By: `� . c v By: By: Jay ooden To Coug, in Steve Christensen Date: �(� 2-41 02> Date: �(� Date: LD Expedition ® — Page 2 of 2 Unit Cost: $25,671.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0 00 Total: $25,671.00 TheOriginal Contract Sum was ............................................................................................ ..... Net Change by Previously Authorized Requests and Changes $2,749,895.00 The Contract Sum Prior to This Change Order was ................................................ $78,717.74 TheContract Sum Will be Increased ...................................................... $2,828,612.74 ................................................................................... The New Contract Sum Including This Change Order $25,671.00 The Contract Time Will Not Be Changed ...................................................... $2,854,283.74 ................................................................................. The Date of Substantial Completion as of this Change Order Therefore iA /........................... ACCEPTED: Tri Sta a ectri j� ` Petra Incorporat LCA A hitects, By: `� . c v By: By: Jay ooden To Coug, in Steve Christensen Date: �(� 2-41 02> Date: �(� Date: LD Expedition ® — Page 2 of 2 MERIDIAN CITY HALL PROJECT NO: CH -06-001 TRI-STATE ELECTRIC - Phase 3 (34) 10/14/08 CHANGE ORDER NO 4 Page 1 of 1 CHANGE ORDER ITEMS 1 ASI 59 Cable Tray Locations (COR#23) $ - Cable tray locations finalized based on final configuration including ASI 49 & 59 and required field adjustments. 2 ASI 108 TVSS Devices on Electrical Switchboards (COR#59) $11,983.00 Add TVSS devices to electrical switchboards Tri-State quote 7/3/08. Design Issue 3 ASI 11OR Exhaust Fan EF -2 Revision (COR#64) $ - 4 ASI 113 Casework Revision Rm #346. (COR#61) $ - 5 ASI 116 Emergency Generator Hght Rev $ - Relocate emergency generator fuel tank from underneath generator to adjacent location and muffler from top of unit to adjacent wall. City Request. 6 ASI 122 Site Power & Emergency Breakroom Power (COR#65) $ 976.00 Add 5 GFI receptacles to breakroom wall at vending machine location. Tri-State quote 9/26/08. City Request 7 ASI 123 Furniture Layout (COR#67) TBD To be determined pending final furniture locations per city direction 8 ASI 126 Dishwasher Relocation (COR#68) $ - 9 ASI 127 Roof Penetrations for Tel/Data (COR#69) $ 1,006.00 Add 4 2'- conduit stub -ups thru roof Tri-State quote 9/26/08. City Request 10 ASI 129 Light Fixtures Council Conference Rm (COR#70) $ 615.00 Raise fixtures in Rm 133 and add dimmer. Tri-State quote 9/26/08. Design Issue 11 ASI 134R Card Reader & Buzzer at Dr #349 (COR#72) $ - 12 ASI 135 Relocate Sapphire Fire System to Rm 311 (COR#73) $ - Relocate fire suppression system tank to location inside Rm 311. 13 RFI 190 Electrical Additions for Conf Rm 245 (COR#75) $ 3,556.00 Add light fixture, outlets, tel/date boxes & FA strobe per RFI -190 response. Tri-State quote 9/26/08 14 ASI 146 Council Chambers Power, Data, Security (COR#78) $ 416.00 Add additional outlets in council desk. Tri-State quote 10/15/08. City Request 15 Elevator Card Reader Boxes. Add boxes and conduit $ 657.00 for card reader boxes foe elevator card readers. Tri-State quote 6/25/08. Construction Issue 16 Council Chambers Raceways - Add 4 - 2" conduits $ 3,363.00 across gyp board ceiling in council chambers to provide a path for future needs. Tri-State quote 6/25/08. Construction Issue 17 A/VAssisted Listening System Boxes. $ 1,084.00 Add rough -in boxes and conduit for assisted listening system shown on A/V drawing but not on electrical. Tri-State quote 6/25/08. Design Issue. 18 Add 110V power for DDC controllers in each communications $ 2,015.00 room. Not included on power system drwgs. Tri-State quote/work order 7/28/08. Design Issue $25,671.00 Page 1 of 1 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-7 REQUEST Tri-State Electric Budgeted Contract Amendment No. 1 (Plaza) for $54,311.00 Architect / Design and Owner Inititated Changes AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT 0 BUDGETED CONTRACT AMENDMENT NO. 01 PROJECT NO. CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: %,Ufv 1 MMM, I UK: t KI , I A l t CLI cTKIG PROJECT: MERIDIAN CITY HALL - Phase 4 Plaza & Site Improvement The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 89R, 105, 112, 122,125,142, 149, RFI's 196, 200 & PR#01 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's, RFI's & PR Attachments: Change Items description, dated 10/14108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $344,090.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 00 No._ to _ (calendar days) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: $344,090.00 (calendar days or date) 8/28/2008 Net Increase (4eeremmoof this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: $54,311.00 (calendar days or date) None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: $398,401.00 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ER ACCEPTED: (CONTRACTOR) Petra Inc. -- Tri State Electric 0 By: Thomas R. Coughlin t" By: Jay Gooden Date: �d i 40-$ IC�- Date: APPROVED: (CITY PLIRC IN G T) COUNCIL APPROVAL uurr',//'"i By: Keith Watts ```of Date: Date: APPROVED: (C. ATTEST: By: Mayor Tammy de Weerd Date: - By: City Cler�JaHolmarl-_-t.%- Date: 1 �bt ava)ik- ' 'It. • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT NO. 01 PROJECT NO. CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: CONTRACTOR: TRI STATE ELECTRIC PROJECT: MERIDIAN CITY HALL - Phase 4 Plaza & Site Improvement The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 89R, 105, 112, 122, 125, 142,149, RFI's 196, 200 & PR#01 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's, RFI's & PR Attachments: Change Items description, dated 10/14/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $344,090.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 00 No._ to_ (calendar days) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $344,090.00 8/28/2008 Net Increase (deerejsepof this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $54,311.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $398,401.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION ER Petra Inc. -- ACCEPTED: (CONTRACTOR) Tri State Electric <--� By: Thomas R. Coughlin By: Jay Gooden Date: �� Date: iotzy �� �4.°'� APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: VOPCETO'll 0 CHANGE ORDER � No. 00001 ....-------—`-.__. 0 323-4500 B©ISE, IDAHO OCT 27 2008 RCE -1875 A. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE. PR, ASI & RFI Pricing- Phase IV PROJECT: Meridian City Hall DATE: 10/16/2008 JOB: 060675 TO: Attn: ]ay Gooden CONTRACT NO: 43 Tri State Electric 7790 Mossy Cup Boise, ID 83709 Phone: 208-362-4636 Fax: 208-362-1716 RE: To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Item Description 00001 PR#01 Plaza Redesign & Re -Bid (RFP#02)- Plaz redesign add additional light fixtures. Tri-State quote 5/1/08. Design issRue t' LSS�`�' 00002 ASI#89R South Parking Lot Revisions (CO X50) 00003 ASI#105 Plaza SI -1 Light Fixture Revision (COR#53)- Change Type SL -1 to fiber optic. Tri-State quote 6/17/08. Design issue 00004 ASI#112 Plaza Civil & ACHD Revisions (COR#62) 00005 ASI#122 Site Power & Emergency Breakroom Power (COR#65)- Add 9 duplex power receptacles to tree wells in south parking lot. Tri-State quote 9/26/08. Owner request 00006 ASI#125 Relocate Plaza Clock (COR#71) 00007 ASI#142 Power @ Tree Wells on Meridian Rd (COR#74)- Add 16 duplex power outlets along Meridian Rd. Tri-State quote 9/26/08. Owner request 00008 ASI#149 Plaza Luminaire Removal (COR#79)- Remove eight luminaires from the plaza per city direction. Five of the luminaires will be re -ballasted and used in the East Parking Lot, three luminaires will be turned over to the as is for used on another project. This quote includes the credit for the five luminaires in the East Parking Lot. Tri-State quote 00009 RFI#196 Light Bollards @ Meridian & Broadway. Add 3 bollard per MDC requirements. Tri-State quote 8/11/08, Rev.. Owner request 1.000 LS $9,732.00 0.00% $0.00 $9,732.00 Unit Cost: $54,311.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $54,311.00 TheOriginal Contract Sum was................................................................................................. $344,090.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $344,090.00 TheContract Sum Will be Increased................................................................................... $54,311.00 The New Contract Sum Including This Change Order ...................................................... $398,401.00 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Theipfore is .............................. ACCEPTED: Tri St to lectric By: Jay G oden Date: v -L ova Expedition Petra Incorporate LCA A hitec (�. By: By: Tom ugeve Christensen Date: /07V , Zr, Date: s_ Z2— Tax Tax Net Quantity Units Unit Price Rate Amount Amount 1.000 LS $29,095.00 0.00% $0.00 $29,095.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $14,357.00 0.00% $0.00 $14,357.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $3,807.00 0.00% $0.00 $3,807.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $6,507.00 0.00% $0.00 $6,507.00 1.000 LS ($12,500.00 0.00% $0.00 ($12,500.00) 1.000 LS $9,732.00 0.00% $0.00 $9,732.00 Unit Cost: $54,311.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $54,311.00 TheOriginal Contract Sum was................................................................................................. $344,090.00 Net Change by Previously Authorized Requests and Changes ................................................ $0.00 The Contract Sum Prior to This Change Order was ...................................................... $344,090.00 TheContract Sum Will be Increased................................................................................... $54,311.00 The New Contract Sum Including This Change Order ...................................................... $398,401.00 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Theipfore is .............................. ACCEPTED: Tri St to lectric By: Jay G oden Date: v -L ova Expedition Petra Incorporate LCA A hitec (�. By: By: Tom ugeve Christensen Date: /07V , Zr, Date: s_ Z2— CHANGE ORDER FBOISE, E��� No. 00001 3-4500 IDAHO RCE -1875 ,.. 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: PR, ASI & RFI Pricing- Phase IV DATE: 10/16/2008 PROJECT: Meridian City Hall JOB: 060675 TO: Attn: Jay Gooden CONTRACT NO: 43 Tri State Electric 7790 Mossy Cup Boise, ID 83709 Phone: 208-362-4636 Fax: 208-362-1716 RE: To: From: Number: DESCRIPTION OF CHANGE Tax Tax Net Item Description Quantity Units Unit Price Rate Amount Amount 00010 RFI#200 Heritage Bldg Heat Tape. Add heat tape to two roof drains on the 1.000 LS $3,313.00 0.00% $0.00 $3,313.00 Heritage Bldg. Tri-State quote 9/10/08. Design issue ACC TED: Tri ate lectric 1 Petra Incorporati By: �o c,�- i� By: Jay Gooden T4 Date: l�c ( os Date: Expedition LCA A chitec By: c_& M�_ Steve Christensen Date: 16. `L"L- D 6 Page 2 of 2 Unit Cost: $54,311.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0 00 Total: $54,311.00 TheOriginal Contract Sum was ........................................................................ Net Change by Previously Authorized Requests and Changes ......................... $344,090.00 The Contract Sum Prior to This Change Order was ................................................ $0.00 ...................................................... TheContract Sum Will be Increased $344,090.00 ................................................................................... The New Contract Sum Including This Change Order $54,311.00 ...................................................... The Contract Time Will Not Be Changed ................................................ $398,401.00 The Date of Substantial Completion as of this Change Order . ....... refore s ACC TED: Tri ate lectric 1 Petra Incorporati By: �o c,�- i� By: Jay Gooden T4 Date: l�c ( os Date: Expedition LCA A chitec By: c_& M�_ Steve Christensen Date: 16. `L"L- D 6 Page 2 of 2 MERIDIAN CITY HALL PROJECT NO: CH -06-001 TRI-STATE ELECTRIC - Phase 4 (43) CHANGE ORDER NO 1 CHANGE ORDER ITEMS 10/14/08 1 PR 01 Plaza Redesign & Re -Bid (RFP -02) $ 29,095.00 Plaza Redesign add additional light fixtures Tri-State quote 5/1/08. Design Issue 2 ASI 89R South Parking Lot Revisions (COR#50) $ - 3 ASI 105 -Plaza SLA Light Fixture Rvision (COR#53) $ 14,357.00 Change Type SLA to fiber optic. Tri-Star quote 6/17/08. Design Issue 4 ASI 112 Plaza Civil & ACHD Revisions (COR#62) $ - 5 ASI 122 Site Power & Emergency Breakroom Power (COR#65) $ 3,807.00 Add 9 duplex power receptacles to tree wells in south parking lot. Tri-State quote 9/26/08 Owner request. 6 ASI 125 Relocate Plaza Clock (COR#71) $ - 7 ASI 142 Power @ Tree Wells on Meridian Rd (COR#74) $ 6,507.00 Add 16 duplex power outlets along Meridian Rd Tri-State quote 9/26/08. Owner request 8 ASI 149 Plaza Luminaire Removal (COR#79) $ (12,500.00) Remove eight luminaires from the plaza per city direction. Five of the luminaires will be re -ballasted and used in the East Parking Lot, three lumaires will be turned over to the as is for use on another project. This quote includes the credit for the five lumaires in the East Parking Lot. Tri-State quote 9 RFI 196 Light Bollards @ Meridian & Broadway $ 9,732.00 Add 3 bollard per MDC requirements. Tri-State quote 8/11/08, Rev. Owner Request 10 RFI 200 Heritage Bldg Heat Tape $ 3,313.00 Add heat tape to two roof drains on the Heritage Bldg. Tri-State quote 9/10/08 Design Issue $ 54,311.00 Page 1 of 1 • 0 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-8 REQUEST SBI Budgeted Contract Amendment No. 4 for $1,285.00 Payment Drop Box Owner Initiated Change AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See attached r?e h` 10 �z } • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT • BUDGETED CONTRACT AMENDMENT NO. 04 PROJECT NO. CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: vvj141rv1%%11Vr%. .701 VVIY1KAGI NU PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per AS1f1144 Mall/Payment Drop Box ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachments: Change items description, dated 10/8/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $110,000.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 03 ($4,090.00) No., to — (calendar days) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: $105,910.00 (calendar days or date) 8/28/2008 Net Increase (decrease) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: $1,285.00 (calendar days or date) None Contract Price with all Approved Budgeted Contract Amendment: Contract Times with all Approved Budgeted Contract Amendment: $107,195.00 (calendar days) Substantial Completi 8/28/2008 RECOMMENDED: {CONSTRucnON G > ACCEPTED: (CONT oR) Petra Inc. v SBI Contractin By: Thomas R. Coughl' Date: �Q Z� gy;4 Date: APPROVED: (CITY PUR HAS ENT) ENT) COUNCIL COUNCIL APPROVAL By: Keith Watts Date: Of M y c Date: / ! /� .` i �Y,9 ' • ` � CJ APPROVED: (C � ATTEST: � � By: Mayor Tammy de Weer Q By: City Clerk, Jaycee Holman BLAL Date: /^ Date: .- 7 1. tlrn t��l CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT • BUDGETED CONTRACT AMENDMENT NO. 04 PROJECT NO. CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: CONTRACTOR: SBI CONTRACTING PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI#144 Mail/Payment Drop Box ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI Attachments: Change Items description, dated 10/6/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $110,000.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 01 to 03 No._ to _ (calendar days) ($4,090.00) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $105,910.00 8/28/2008 Net Increase (devre^ase) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $1,285.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: (calendar days) $107,195.00 Substantial Completi 8/28/2008 RECOMMENDED: (CONSTRUCTION G ) ACCEPTED: (CONT R OR) Petra Inc. ✓ SBI Contractin By: Thomas R. Coughl' By,geg.g� Date: Q® Z" Date: APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROV(((AL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: TITLE: ASI#144- Drop Box- Ph III PROJECT: Meridian City Hall TO: Attn: Bob Gaige (gut) SBI Contracting mail: 228 E. Plaza #193 Phys:11400 W Exec. Dr. Ste. A, Boise Eagle, ID 83616 Phone: 208-376-5200 Fax: 208-376-5201 RE: To: From: DESCRIPTION OF CHANGE **Ali taxes are included in costs** OCT o LCA )RS 323-4500 • FAX: (208) -4507 DATE: 10/6/200. OCT 2 7 Z��g JOB: 060675 jj �.- CONTRACT NO: Number: Tax Tax Net Item Description Quantity Units Unit Price Rate Amount Amount 00001 ASI#144 Mail/Payment Drop Box (COR#08)- Fumish and install mail/payment 1.000 LS $1,285.00 0.00% $0.00 $1,285.00 drop box. Salsbury Model#4276, Opt C, Custom color with placards & pedestal model 4285. SBI quote 10/2/08 Unit Cost: $1,285.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $1,285.00 TheOriginal Contract Sum was................................................................................................. $110,000.00 Net Change by Previously Authorized Requests and Changes ................................................ ($4,090.00) The Contract Sum Prior to This Change Order was ...................................................... $105,910.00 TheContract Sum Will be Increased................................................................................... $1,285.00 The New Contract Sum Including This Change Order ...................................................... $107,195.00 TheContract yme Will Not Be Changed ....................................... ........... ....................... The Date ub ntial Completion as of this Change Order Ther ore is Z. ..................... ACCE ED: SBI acti Petra Incorporat LCA Architects By: By: By: om ughl' Steve Christensen Date: /0 2— l Date: Date: La -11- Expedition • 0 MERIDIAN CITY HALL PROJECT NO: CH -06-001 SBI CONTRACTING - Phase 3 (27) 10/06/08 CHANGE ORDER NO 4 CHANGE ORDER ITEMS ASI & RFI Changes 1 ASI 144 Mail/Payment Drop Box (COR#08) 1,285.00 Furnish and install mail/payment drop box. Salsbury Model 4276, Opt C, Custom color wih placards & pedestal model 4285. SBI quote 10/2/08 Page 1 of 1 $ 1,285.00 October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-9 REQUEST Axelsen Concrete Budgeted Contract Amendment No. 2 for $8,892.00 Architect / Design and Owner Initiated Changes AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT :TOR: AXELSEN CONCRETE MERIDIAN CITY HALL - Phase 4 Plaza & Site Imc • BUDGETED CONTRACT AMENDMENT NO. 02 PROJECT NO. CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. :ription: Incorporate revisions per ASI's 89R, 112, 125, 138,144 & RFPs 195, 180 OTHER TERMS AND CONDITIONS REMAIN THE SAME. ;on for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's & RFPs Attachments: Change Items description, dated 10/14/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $296,200.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 01 No. to $12,298.00 — (calendar days) None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: $308,498.00 (calendar days or date) 0^ -- Net ^ r - Net Increase Oftraace) of this Budgeted Contract Amendment: $8,897.00 Contract Price with all Approved Budgeted Contract Amendment: $317,395.00 RECOMMENDED: (CONSTRUCTIO ER) Petra Inc. �7` By: Thomas R. Coughli� Date: 110AW 68 APPROVED: (CITY PUF&ASINGAGENT! By: Keith Watts '-/ V!/ Date: //-- ! — 0 APPROVED: (' 3y: Mayor Tammy de Wee ]ate• d Increase (decrease) of this Budgeted Contract Amendment: ndar days or date) with all (calendar days) ubstantial Completion 8/28/2008 ACCEPTED: (CONTRACTOR) 'Axelsen Concrete . Co nstruclSd�r.LC..v By. Paul Axelsen arc/ Date: _Zy COUNCIL APPROVAL Date: ATTEST: r , By: City Clerk, JaYcee Holman Date: ra CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 BUDGETED CONTRACT AMENDMENT BUDGETED CONTRACT AMENDMENT NO. 02 PROJECT NO. CH -06-001 DATE: 10/23/08 EFFECTIVE DATE: CONTRACTOR: AXELSEN CONCRETE PROJECT: MERIDIAN CITY HALL - Phase 4 Plaza & Site Improvement The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 89R, 112, 125, 138, 144 & RFI's 195, 180 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Budgeted Contract Amendment: Additional scope or revisions per listed ASI's & RFI's Attachments: Change Items description, dated 10/14108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $296,200.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Budgeted Contract Amendment: Net changes form previous Budgeted Contract Amendment: No. 00 to 01 No._to_ (calendar days) $12,298.00 None Contract Price Prior to this Budgeted Contract Amendment: Contract Times prior to this Budgeted Contract Amendment: (calendar days or date) $308,498.00 $/28/2008 Net Increase fie) of this Budgeted Contract Amendment: Net Increase (decrease) of this Budgeted Contract Amendment: (calendar days or date) $8, 897.00 None Contract Price with all Approved Budgeted Contract Contract Times with all Approved Budgeted Contract Amendment: Amendment: $317 395.00 (calendar days) ubstantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTIO ER) ACCEPTED: (CONTRACTOR) Petra Inc. Axelsen Concrete Constructio , By: Thomas R. Coughl' By: Paul Axelsen �cp Date: 1,0Ze,166 Date: APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: T. ' OCTill323-45 BOISE IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI & RFI Pricing- Phase IV DATE: 10/15/2008 PROJECT: , Meridian City Hall JOB: 060675 TO: Attn: Paul Axelsen Axelsen Concrete Construction, LLC 4640 Hemlock Way Nampa, ID 83687 Phone: 208-466-5620 Fax: 208-466-7895 RE: To: DESCRIPTION OF CHANGE **All taxes are included in costs** CONTRACT NO: 48 From: Number: Item Description 00001 ASI#89R South Parking Lot Revisions (COR#01) 00002 ASI#112 Plaza Revisions- ACHD Comments (COR#02) 00003 ASI#125 Plaza Clock Relocation (COR#03) 00004 ASI#138 Concrete Paving Plaza Clock Relocation (COR#04)- Additional concrete paving, approx 700 SF @ $2.60/SF. Axelsen quote 9/9/08, revised per. discussion with Paul Axelsen. City Request 00005 RFI#195 Canal Water Feature. Form & place additional wall section & footing. Axelsen DFA's dated 8/14, 15, 18, 19- Design Issue. 00006 RFI#195 Brick Ledge @ Canal Water Feature at added wall section. Axelsen DFA dated 8/22/08. Design Issue 00007 RFI#180 Brick Ledge @ Canal Water Feature at added wall section. Axelsen DFA undated, rec'd 9/24. Design issue 00008 ASI#144 Payment Drop Box (COR#05)- Provide 16" Dia X 3' Deep unreinforced concrete footing for the drop box. Axelsen quote 10/6 City Request. Unit Cost: $8,897.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $8,897.00 TheOriginal Contract Sum was................................................................................................. $296,200.00 Net Change by Previously Authorized Requests and Changes ................................................ $12,298.00 The Contract Sum Prior to This Change Order was ......................................................$308,498.00 TheContract Sum Will be Increased................................................................................... $8,897.00 The New Contract Sum Including This Change Order ...................................................... $317,395.00 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Therefore is,,, ............................. ACCEPTED: Axeljsen�ConcrpetCstruction, LLC Paul Axelsen Petralncorpo By: -515 Date: 2� ®� Date: Expedition LCA Ar hitects, By: CM111 Steve Christensen Date: Q o . o i Tax Tax Net Quantity Units Unit Price Rate Amount Amount 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $1,820.00 0.00% $0.00 $1,820.00 1.000 LS $4,474.00 0.00% $0.00 $4,474.00 1.000 LS $640.00 0.00% $0.00 $640.00 1.000 LS $1,838.00 0.00% $0.00 $1,838.00 1.000 LS $125.00 0.00% $0.00 $125.00 Unit Cost: $8,897.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0.00 Total: $8,897.00 TheOriginal Contract Sum was................................................................................................. $296,200.00 Net Change by Previously Authorized Requests and Changes ................................................ $12,298.00 The Contract Sum Prior to This Change Order was ......................................................$308,498.00 TheContract Sum Will be Increased................................................................................... $8,897.00 The New Contract Sum Including This Change Order ...................................................... $317,395.00 TheContract Time Will Not Be Changed................................................................................. The Date of Substantial Completion as of this Change Order Therefore is,,, ............................. ACCEPTED: Axeljsen�ConcrpetCstruction, LLC Paul Axelsen Petralncorpo By: -515 Date: 2� ®� Date: Expedition LCA Ar hitects, By: CM111 Steve Christensen Date: Q o . o i MERIDIAN CITY HALL PROJECT NO: CH -06-001 • 0 AXELSEN CONCRETE (48) - Phase IV Plaza 10/14/08 CHANGE ORDER NO 2 $ 8,897 Page 1 of 1 f. CHANGE ORDER ITEMS 1 ASI 89R South Parking Lot Revisions (COR#01) $ _ 2 ASI 112 Plaza Revisions - ACHD Comments (COR#02) $ _ 3 ASI 125 Plaza Clock Relocation (COR#03) $ _ See ASI 138 for paving revisions 4 ASI 138 Concrete Paving Plaza Clock Relocation (COR#04) $ 1,820 Add'I concrete paving, approx 700 SF @ $2.60/SF Axelsen quote 9/9/08, revised per disscussion with Paul Axelsen. City Request 5 RFI 195 Canal Water Feature. Form & place additional wall $ 4,474 section & footing. Axelsen DFA's dated 8/14,15,18,19 Design Issue 6 RFI 195 Brick ledge @ canal water feature at added wall section $ 640 Axelsen DFA dated 8/22/08. Design Issue 7 RFI 180 Brick ledge @ canal water feature - west elevation $ 1,838 Axelsen DFA undated, rec'd 9/24. Design Issue 8 ASI 144 Payment Drop Box (COR#05) $ 125 Provide 16" Dia X 3' Deep unreinforced concrete footing for the drop box. Axelsen quote 10/6 City Request $ 8,897 Page 1 of 1 f. October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Purchasing Department ITEM NO. 8-D-10 REQUEST Commercial Painting Budgeted Contract Amendment No. 4 for $2,780.00 Architect / Design/ Contractor Initiated Changes AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: COMMENTS See attached Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Merldian. rF E E3 i e ➢ o§ t. F7S,F` x S _� e c CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83842 CONTRACT CHANGE ORDER f1A1TO AnTnn11A��■ CHANGE ORDER NO. 04 PROJECT NO. CH -06-001 DATE: 8/11/08 EFFECTIVE DATE: 10 �oO 1 wr%: a.valrCK AL rAIN I INC CONTRACTORS PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions perASl's 107, RFI's 142 & 166 & Rooftop AHU's (COR#21) ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order. Additional scope or revisions per listed ASI's, RFI's & Rooftop proposal Attachments: Change order Items description, dated 7/16108, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $151,275.00 Original Contract Times: Substantial Completion 8/28108 Net changes form previous Change Orders Net changes form previous Change Orders No. 0 to 03 $23,158.00 No._ to _ (calendar days) None Contract Price Prior to this Change Order: Contract Times prior to this Change Order. $174,433.00 (calendar days or date) 8/28/2008 (doweaee) of this Change Order. Net Increase (decrease) of this Change Order. :$2,780.00 (calendar days or date) None Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $177,213.00 (calendar days) Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION R) ACCEPTED: (CONTRACT ) Petra Inc. Commercial Paint C a By: Thomas R. Coughlin By: Keith Martin Date: Or� Date: 1911 e? f• 01 APPROVED: (CITY PURRCC SI AGE COUNCIL APPROVAL By: Keith Watts Date: 6f �� `,`c��ccruuurrirr Date: 1 .- s _ �� OF 1 APPROVED: {� d ATTEST: By: Mayor Tammy de Weerd terk-%]Aycee Date: By: City Holman _ S v�/ 1►L Date: //— to — or 10 �oO 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 04 PROJECT NO. CH -06-001 DATE: 8/11/08 EFFECTIVE DATE: CONTRACTOR: COMMERCIAL PAINTING CONTRACTORS PROJECT: MERIDIAN CITY HALL - Phase 3 Tenant Improvements The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Incorporate revisions per ASI's 107, RFI's 142 & 166 & Rooftop AHU's (COR#21) ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Reason for Change Order: Additional scope or revisions per listed ASI's, RFI's & Rooftop proposal Attachments: Change order items description, dated 7/16/08, with contractor quotes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $151,275.00 Original Contract Times: Substantial Completion 8/28/08 Net changes form previous Change Orders Net changes form previous Change Orders No. 0 to 03 No._ to _ (calendar days) $23,158.00 None Contract Price Prior to this Change Order: Contract Times prior to this Change Order: (calendar days or date) $174,433.00 8/28/2008 Net Increase (dam) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days or date) $2,780.00 None Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $177,213.00 Substantial Completion 8/28/2008 RECOMMENDED: (CONSTRUCTION MA R) Petra Inc. ACCEPTED: (CONTRACT ) Commercial Painti g C rac s By: Thomas R. Coughlin By: Keith Martin Date: Date: APPROVED: (CITY PURL Sl AGE COUNCIL APPROVAL / By: Keith Watts Date: (� Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Jaycee Holman Date: Date: CHANGE ORDER IN No. 1111 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 TITLE: ASI & RFI Pricing- Phase III DATE: 7/21/2008 PR03ECT: Meridian City Hall 3OB: 060675 TO: Attn: Keith Martin CONC1f► Commercial Painting Contractors, Inc 7Y - RE: P.O. Box 1115 phys: 16531 Plum Rd. Caldwell, 83607Caldwell, Idaho 83606 Phone:208-453-1898 Fax: 208-455-7537 To: From: Number: DESCRIPTION OF CHANGE **All taxes are included in costs** Item Description 00001 ASI#107 Wall Relocation Rms 244 8t 245 (COR#19)- Paint new wall, approx 280 SF, plus patch & refinish intersecting walls at old and new locations, approx 160 SF. Commercial Paint quote 6/6/08 00002 RFI#142 Soffits @ lobby 111 8t 316 (COR#20)- Commercial Paint quote 6/10/08 00003 Rooftop AHU's (COR#21)- Paint exposed sides of the two rooftop AHU's South unit S,W, & E sides, North unit N, W 8t E sides. Paint to include prep work as needed. Commercial Paint quote 5/29/08 00004 RFI#166 Bike Storage Rm #009 (COR#22)- Add paint finish to exposed structure in Bike Storage #009. Commercial Paint quote 6/30/08 Tax Tax Net Quantity Units Unit Price Rate Amount Amount 1.000 LS $520.00 0.00% $0.00 $520.00 1.000 LS $0.00 0.00% $0.00 $0.00 1.000 LS $1,925.00 0.00% $0.00 $1,925.00 1.000 LS $335.00 0.00% $0.00 $335.00 ACCEPTED: Commercial a441�&m , Inc Petra Incorporated By: By. Keith Martin Tom Coughlin Date: 8 $/1� Date: - Expedition ® T— LCAA chitects By: X;Steve Christensen Date: 7/2412609— 1 d16 Unit Cost: $2,780.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 0.0% GC markup: $0 00 Total: $2,780.00 TheOriginal Contract Sum was .................................................................................... Net Change by Previously Authorized Requests and Changes ................................................ ............ $151,275.00 $23,158.00 The Contract Sum Prior to This Change Order was ...................................................... TheContract Sum Will be Increased $174,433.00 ................................................................................... The New Contract Sum Including This Change Order $2,780.00 ...................................................... The Contract Time Will Not Be Changed .............................................. $177,213.00 The Date of Substantial Completion as of this Change Order Theref ................... a is ..// ....................... ACCEPTED: Commercial a441�&m , Inc Petra Incorporated By: By. Keith Martin Tom Coughlin Date: 8 $/1� Date: - Expedition ® T— LCAA chitects By: X;Steve Christensen Date: 7/2412609— 1 d16 MERIDIAN CITY HALL PROJECT NO: CH -06-001 COMMERCIAL PAINTING CONTRACTORS - Phase 3 (28) 07/16/08 CHANGE ORDER NO 4 CHANGE ORDER ITEMS 1 ASI 107 Wall Relocation Rms 244 & 245 (COR#19) 520.00 Paint new wall, approx 280 SF, plus patch & refinish intersecting walls at old and new locations, approx 160 SF Com Paint quote 6/6/08 2 RFI 142 Soffits @lobby 111 & 316 (COR#20) 0.00 Com Paint quote 6/10/08 3 Rooftop AH U's (COR#21) 1,925.00 Paint exposed sides of the two rooftop AHD's South unit SO & E sides, North unit N, W & E sides Paint to include prep work as needed. Com Paint quote 5/29/08. 4 RFI 166 Bike Storage Rm #009 (COR#22) 335.00 Add paint finish to exposed structure in Bike Storage #009. Com Paint quote 6/30/08 2,780.00 Page 1 of 1 • e October 31, 2008 Department Report MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Planning Department ITEM NO. 8-E-1 REQUEST Local Match for Increasing Time Capacity on Intercounty Service with Valley Regional Transit AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. brs 1 ,? s" t x 5pp i r ! r t! s4a fix'S .; 11 � 9t pia Edi '4 y1}' lvi, ,d � e.. H ,. fi � r_J Tara Green u From: Matthew Ellsworth Sent: Tuesday, November 04, 2008 8:37 AM To: Tara Green Cc: Peter Friedman; C. Caleb Hood Subject: FW: Information Regarding Larger Buses For Meridian City Council Members Attachments: Meridian City Council Larger Bus Lease Package.pdf Page 1 of 1 Tara, Here's the info from VRT for their presentation tonight. I think it is listed as a department report from Planning on the agenda. Thanks, Matt Ellsworth Associate City Planner Meridian Planning Department 33 E. Broadway Ave. Meridian, ID 83642 208.884.5533 From: Mary Barker[mailto:mbarker@valleyregionaltransit.org] Sent: Monday, November 03, 2008 1:40 PM To: Matthew Ellsworth Subject: Information Regarding Larger Buses For Meridian City Council Members Matt — Here is the information I prepared for the City Council meeting. If you would like to distribute it to council members before hand so that they can review the information, that would be fine. I do hope that they won't draw a conclusion prior to any dialogue we might have at the council meeting. Thanks..mary Mary Barker Service Development Valley Regional Transit 846-8547 ex 4211 11/4/2008 • 0 Intercounty Bus Service Overcrowding Valley Regional Transit is experience significant overcrowding on several intercounty routes. This issue has been building for several months as gas prices rise and construction congestion builds. Driver surveys in late August and early September showed buses near capacity or passengers standing on: • Three morning peak trips on the Rt. 40 • Three evening peak trips on the Rt. 40 • Three morning peak trips on the Rt. 42 • Three evening peak trips on the Rt. 42 The Rt. 40 currently operates with a 40 -passenger bus. Addressing this overcrowding situation would require an additional bus and driver. The Rt. 42 currently operates with a 24 -passenger bus. Addressing this overcrowding situation would require using a larger bus. In place of the smaller bus. • 5:30 AM run from Nampa and Meridian to Boise o all seats full between St. Luke's Meridian and Overland and Clear Creek • 6:30 AM run from Nampa and Meridian to Boise o all seats full between St. Luke's Meridian and Overland and Clear Creek o Standing passengers between Overland and Clear Creek and Maple Grove and Overland • 7:30 AM run from Nampa and Meridian to Boise o Standing passengers between BSU West Campus and Overland and Clear Creek • 3:04 PM run from Boise to Meridian and Nampa o Standing passengers beginning at Towne Square Mall • 4:04 PM run from Boise to Meridian and Nampa o All seats full beginning a St. Luke's Meridian • 5:04 PM run from Boise to Meridian and Nampa o Standing passengers beginning at 12th & Idaho The Rt. 43, which operates with a 40 passenger bus, has passengers standing periodically. The Rt. 44, which operates with a 40 passenger bus, is near seating capacity. VRT currently operate five 40 -passenger buses on the intercounty routes. Adding two to the Rt. 42 would bring the total to seven. VRT has no spare 40 - passenger buses. If one breaks down and needs to be pulled from service, VRT would have to send a 24 -passenger bus in its place. • Valley Regional Transit has initiated a three phase strategy to address this overcrowding issue. • Phase I — Short Term: We are in the process of borrowing two 24 passenger vehicles from BSU which we will operate right behind buses on overcrowded runs. • Phase II — Mid Term: We have a contract in place through which we can lease three additional 40 passenger buses. The leasing company will have three vehicles available in December. These vehicles are in high demand across the county. We are asking jurisdictions to provide the local match for existing federal operating funds to lease these vehicles. Two of these vehicles will replace 24 passenger vehicles currently operating on the Rt. 42. One vehicle will be a spare. We are currently operating five 40 passenger vehicles on the intercounty service and do not have a spare vehicle. • Phase III — Long Term: We will be proposing a package of expanded intercounty bus service to meet the increasing demand. The ridership we are experiencing now is taking place without any advertising. Many employers are currently subsidizing the cost of public transportation for their employees. Many additional employers are interested in starting such an employee benefit. State agencies are now allowed by law to provide transportation benefits, which will significantly increase the demand. IM p O N N L J 0 � v m in U) C ti co ■� 00 O M p N a Mco V .a m U J i! 0 e *+ 0 �000 V Cl 0 V o \ o -00, c e c \ o c O r O ti c0 N N to L O O Lo O y CMO v o n O Lo c0 N M W) ` a L a O O C O d U '''' N N R C4 N �LL-1 CL a O -5aoC)5U� ciU 10- O N LO 04 N cc V O 0) UoCO co o N O O O O 0)� N to O 0) OO eF U N U � N �N �69, to O C H O O V O r- O O �- N 6v} 60J. 0 0 K? Eii M VcN fA 4a *+ 0 V Cl 0 V o \ o \ c e c \ o c o Q O ti N to L O O Lo O O 40' v o n W c U 2 Z O d O O C O d U '''' N N R C4 N �LL-1 O -5aoC)5U� ciU 10- V o O O O to to O C H O O d V O O O 0 0 Lo M VcN ( O •L V 00 00 � tf} Ef} � coo tf} Ef} � E!} c1i V31 � EA fA i m AW U) V 0 0 o V v o o o o 0 0 0 0 0 c0 d N N CO 01) r- N .00 O a Lo O N M tp IL lC d o rco LO� CO co O Co O fn O N~ y O O N ti LO 0 O M C4 0 r O V � ti O O M 000 ci O r- N U r r Co � � ". � (P} r- *+ 0 0 Q o m v o n W c U 2 Z O O O O a O OOO U '''' R IL �LL-1 -5aoC)5U� ciU 10- 0 Larger Buses For Route 42 December 2008 - September 2009 Project Cost OPERATIONS SUMMARY Service Period 10 Months Morning Intercounty Express Trips Per Day 2 Evening Intercounty Express Trips Per Day 2 Hours Of Express Service Per Day 6 Number Of Vehicles 2 Yearly Operating Days 214 Total Annual Operating Hours 1,284 REVENUE SUMMARY Total Federal Funds $56,500.57 Total Local Contribution $16,000.35 Passenger Fares (30 Passengers Per Trip) $0.00 Total Revenue $72,500.92 EXPENSE SUMMARY Total Direct Operating Cost $17,500.92 Total Capital Cost $55,000.00 Total Indirect Cost $0.00 Total Expense $72,500.92 4 0 EXPENSE DETAIL DIRECT OPERATING Hourly Rates $13.63 Total Direct Operating Cost: $17,500.92 CAPITAL Monthly Lease Rate $2,750 Total Capital Cost $55,000.00 INDIRECT Indirect Rate 0.000 Total Indirect Cost $0.00 REVENUE DETAIL ELIGIBLE EXPENSES Ineligible Operations (fares, > 6 hours operations) $0.00 Eligible Operations $17,500.92 Eligible Capital $55,000.00 80/20 OPERATING REIMBURSEMENTS Eligible Operating Expenses Total 40% $7,000.37 Federal Operating Assistance (80%) $5,600.29 Local Operating Match (20%) $1,400.07 50/50 OPERATING REIMBURSEMENTS Eligible Operating Expenses 60% $10,500.55 Federal Operating Assistance (50%) $5,250.28 Local Operating Match (50%) $5,250.28 CAPITAL REIMBURSEMENTS Eligible Capital Expenses $55,000.00 Federal Capital Assistance (83%) $45,650.00 Local Capital Match (17%) $9,350.00 Larger Buses For Route 42 December 2008 - September 2009 Jurisdiction Cost Jurisdiction Cost Percent Ada County $800 5% City of Boise $800 5% City of Meridian $7,040 44% City of Star $0 0% City of Eagle $0 0% TOTAL ADA COUNTY $8,640 54% Canyon County $800 5% City of Caldwell $0 0% City of Middleton $0 0% City of Nampa $6,560 41% TOTAL CANYON COUNTY $7,360 46% GRAND TOTAL $16,000 100% S r +u gg 4 fk * A Spare Larger Bus For Express Routes December 2008 - September 2009 Project Cost OPERATIONS SUMMARY Service Period 10 Months Morning Intercounty Express Trips Per Day 0 Evening Intercounty Express Trips Per Day 0 Hours Of Express Service Per Day 0 Number Of Vehicles 1 Yearly Operating Days 214 Total Annual Operating Hours 0 REVENUE SUMMARY Total Federal Funds $22,825.00 Total Local Contribution $4,675.00 Passenger Fares (30 Passengers Per Trip) $0.00 Total Revenue $27,500.00 EXPENSE SUMMARY Total Direct Operating Cost $0.00 Total Capital Cost $27,500.00 Total Indirect Cost $0.00 Total Expense $27,500.00 EXPENSE DETAIL DIRECT OPERATING Hourly Rates Total Direct Operating Cost: CAPITAL Monthly Lease Rate Total Capital Cost INDIRECT Indirect Rate Total Indirect Cost REVENUE DETAIL ELIGIBLE EXPENSES Ineligible Operations (fares, > 6 hours operations) Eligible Operations Eligible Capital 80/20 OPERATING REIMBURSEMENTS Eligible Operating Expenses Total 40% Federal Operating Assistance (80%) Local Operating Match (20%) 50/50 OPERATING REIMBURSEMENTS Eligible Operating Expenses 60% Federal Operating Assistance (50%) Local Operating Match (50%) CAPITAL REIMBURSEMENTS Eligible Capital Expenses Federal Capital Assistance (83%) Local Capital Match (17%) $0.00 $0.00 $2,750 $27,500.00 0.000 $0.00 $0.00 $0.00 $27,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $27,500.00 $22,825.00 $4,675.00 • 0 Spare Larger Bus For Express Routes December 2008 - September 2009 Jurisdiction Cost Jurisdiction Cost Percent Ada County $304 6% City of Boise $206 4% City of Meridian $1,362 29% City of Star $92 2% City of Eagle $272 6% TOTAL ADA COUNTY $2,236 48% Canyon County $256 5% City of Caldwell $284 6% City of Middleton $92 2% City of Nampa $1,808 39% TOTAL CANYON COUNTY $2,439 52% GRAND TOTAL $4,675 100% 0 October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 9 REQUEST Award Presentation for 2008 Environment at Work for Crucial Tech. and Meridian Academy by SWAC AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See attached 2130 W. Franklin Road Meridian, ID 83642 Media Release October 27, 2008 Meet the Meridian "Environment at Work" 2008 Award Recipients The Environment at Work" awards program was created in 2008 to recognize Meridian organizations that implement waste reduction measures through recycling, reduction, reuse, and hazardous waste management. The award is presented to organizations with the most innovative recycling programs. The Meridian Solid Waste Advisory Committee, together with Sanitary Services Company (SSC) and Meridian City, created this program to distinguish Meridian organizations going the extra mile to recycle. "The applicants for the first year of this award were fantastic. It's great to see businesses so concerned about our environment and community" said Steve Sedlacek of SSC. The "Environment at Work" Award winner for 2008 is Crucial Technology. Honorable mention goes to Meridian Academy. Crucial Technology supplies high-quality memory upgrades. Located in Meridian, Crucial is a wholly owned subsidiary of Micron Technology Inc. Crucial established a reuse/recycle program in 2006, and in 2007 over 77 tons of plastic, cardboard, and pallets were recycled. "We're honored to be the first recipient of the "Environment at Work" award presented by the city of Meridian and the Sanitary Services Company," said Darin Johnson, Finished Goods Supervisor for Crucial Technology. "At Crucial Technology, our team members continually strive to identify opportunities to recycle and reuse materials within our daily processes, and this award reaffirms their efforts and ongoing commitment." Meridian Academy is a school committed to environmental awareness. Recycling is a big part of the school's environmental awareness program. They have placed recycling bins in each classroom, as well as the library, commons area and gym. The school has eliminated 40% of the trash containers in the facility, and recycles an average of 200 pounds of materials per week. According to teacher Jeremy Whitman, "Meridian Academy was excited to be selected for the award. We feel that the school has come a long way in establishing a strong sense of sustainability on campus. Students will be the future leaders, and learning early about recycling will guide them for the rest of their lives." The award ceremony will take place on Wednesday, November 5 at 7:00 P.M. at the new Meridian City Hall. Recipients receive a commemorative plaque, a City of Meridian pin, an award ceremony with the Mayor, and recognition in the CityNews newsletter and website. For more information on the "Environment at Work" Award, visit www.sscwaste.com. Media Contact: Symantha Miller, s3Miller@sscwaste.com October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. REQUEST Presentation on SSC Collection Rate Services by Steve Sedlacek AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. N • 0 October 31, 2008 MFP 08-006 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Jayo Construction ITEM NO. 12 REQUEST Tabled from October 28, 2008 -- Request to phase the perimeter & common space fencing approved with the final plat for Hacienda Subdivision e/o Meridian Rd. s/o Chinden Blvd AGENCY COMMENTS CITY CLERK: See Previous Item Packet / Minutes CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: A epr® CITY BUILDING DEPT: r CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 0 October 31, 2008 CPA 08-003 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Primeland Investment Group, LLC ITEM NO. 13 REQUEST Continued Public Hearing from 9-23 — Request for a CPA to modify the future land use map by changing the land use designation from medium density residential to mixed use community for approx. 94 acres for Volterra Commercial AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See Previous Item Packet / Minutes See attached Staff Comments CITY POLICE DEPT: CITY FIRE DEPT: C CITY BUILDING DEPT: -to �'io\IeMPLX ' CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Response to Staff Report Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. October 31, 2008 RZ 08-004 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT Primeland Investment Group, LLC ITEM NO. 14 REQUEST Public Hearing — Request for a Rezone of 93.64 acres from L -O and R-4 to C -G, L -O, C -C and R-15 zones for Volterra Mixed Use — west of North Ten Mile Road and north of West McMillan Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: See Previous Item Packet / Minutes See attached Staff Comments 00f*oALLI-, MERIDIAN POST OFFICE: OTHER: See attached Response to Staff Report Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 15 REQUEST Water / Sewer Rate Update AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: �� 17-6 CB _ CITY FIRE DEPT: ��'�� "Z5 Ce I CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: 04 i NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 04 i pg MM11 RESEARCH & CONSULTING 3773 Cherry Creek North Drive Suite 850 Denver, Colorado 80209-3868 303.321.2547 fax 303.399.0448 www.bbcresearch.com bbc@bbcresearch.com October 27th, 2008 Mr. Thomas Barry Public Works Director City of Meridian 660 East Watertower, Suite 200 Meridian, ID 83642-2300 Re: Utility Rate Review Opinion Letter Dear Mr. Barry: This document is an opinion letter from BBC Research & Consulting (BBC) on the soundness of the City's utility rate update methodology, data and calculations. The opinion herein is based on our independent, third party review of the utility rate financial model recently completed internally by City of Meridian staff. The remainder of this letter is organized into the following sections: ■ Scope of Work ■ Opinion on the City's Methodology ■ Opinion on the City's Data ■ Opinion on the City's Calculations :ach Summary and Recommendations section follows in turn below. Scope of Work In order to form our opinion, we completed the following tasks: ■ Met personally with you and representatives of the City's Finance Department to get an overview of your methodology, data and calculations and receive both hard copy and computer disk versions of supporting documentation. • 0 Final Opinion Letter, Page 3 Please note that City staff has also conducted a "phase in" analysis that would accomplish the same goals but spread the necessary rate increase over three years instead of one. In our judgment, this is also a perfectly acceptable approach based on a comparably sound methodology and analysis conducted by City staff. City Council could safely choose either method (i.e., one-time rate increase or three-year phase in) depending on their preference. If Meridian chose not to raise rates by these proposed new amounts, it could face one or more of the following undesirable consequences: ■ Having to transfer General Fund revenues to subsidize for utility O&M deficits; ■ Falling behind on scheduled CIP projects to the detriment of both existing and new utility customers; ■ Providing utility service with a very thin (i.e., less than 4 -month) operating reserve, especially given current macroeconomic uncertainty; and ■ Falling behind on funding scheduled depreciation, which is essentially asking future generations to pay for routine repair and replacement that the current generation is unwilling to do. Any of these consequences would conflict with standard industry practices. Opinion on the City's Data Even with a sound methodology, any financial analysis exercise relies on inputs to the spreadsheet model. Therefore, it is also appropriate to ask the following question: "Did the City of Meridian use legitimate data sources in updating its utility rates?" In our opinion, the answer is yes. Specifically, City staff used three types of data in updating the water and wastewater rates: ■ Average monthly customer utilization data in gallons per month for water and wastewater; ■ Audited accounting data on beginning fund balances and FY 2009 budgeted revenue and expense data; and Growth factors for inflating revenue and expense over time from FY 2009 through FY 2014. It is, once again, a standard industry practice to use these types of data when conducting a utility rate update. City staff had to make assumptions on the growth factors used in the financial model. For example, staff chose 4.04 percent per year to inflate infrastructure -related costs based on the Engineering News Record inflation index. Final Opinion Letter, Page 5 It is our understanding that no "Regulatory Reserve" has been included in the water and wastewater rate update. Meridian, like other Treasure Valley cities, is facing potentially large compliance costs pending new Federal and State environmental legislation. We recommend that Meridian begin to develop a contingency plan to finance these compliance costs if/when the new environmental regulations are promulgated. It is our understanding that City staff have prepared comparison tables that show how Meridian's current and potential new water and wastewater rates differ from neighboring municipalities. Based on our nearly two decades of experience in compiling similar comparison tables, we urge extreme caution in placing too much significance on this data. True "apples -to -apples" comparisons are very difficult because the type and level of utility service provided by Meridian to its citizens certainly varies from its neighbors. Finally, we recommend that the City of Meridian develop a plan to update its water and wastewater construction assessments in order to complement the recently updated rates. In our judgment, it would be appropriate to begin this work in 2009 after the rate increase is adopted. In this way, the construction assessments could be updated based on the City's most current utility financial analysis spreadsheet model. Mr. Barry, please feel free to call me toll-free at 800-748-3222, x236 when you are ready to schedule my presentation to City Council. Sincerely, Thomas A. Pippin Managing Director 0 o October 31, 2008 MERIDIAN CITY COUNCIL MEETING November 5, 2008 APPLICANT ITEM NO. 6 REQUEST Executive Session per Idaho State Cod 67-2345(1) (a) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. t C. MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joe Borton Charles Rountree David Zaremba CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234 / fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579 / fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533 / fax 888-6844 Police 1401 E. Watertower Lane 888-6678 / fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211/fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191 / fax 8840744 - Water 2355 N.W. 8th Street 888-5242 / fax 8841159 DELIQUENCY FOR TURN OFF Schedule for November 4, 2008 Cycle 2 MAYOR: This letter attests to the fact that no water users have requested a pre termination hearing for November 5, 2008. Users having delinquent utility bills will be shut off on November 5, 2008. The total amount past due is $33,183.01 The number of past due customers is 313 Shellie L. Gallagher Utility Billing Manager CITY TALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642(208) 888-4433 " crrY CLERK - FAx 888-4218 crrY ATToRNEY / HR- FAx 884-8723 FINANCE & vrnxrY BujiNG - FAx 887 13 MAYoR's oFFicE -FAX 884-8116 I k } I i CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 1 Standard Payment Customers Nov 04, 2008 06:22pm Current Period: 11/05/2008 -Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Report Criteria: Terminated customers not included Customer.Cust No () = {<}7700000001 Customer.Bill Cycle = 2 Customer. Customer Type = {not like} BANKRUPTCY% Customer. disconnected = False Customer.shut off list = False Customer.Vacant = False Ref No Cust No Name / Service Address Past Due Balance 1 3.18.1230.02 2139 SAGE SPRGS CT LAND TRUST 89.40 133.22 2139 SAGE SPRINGS CT W 2 16.31.3428.02 ABERNATHIE, DAVID & SHARON 68.42 145.45 1082 FAIRWOOD CT 3 3.15.4205.02 ALBERT, GABRIEL 84.02 199.43 2625 WOLF RAPIDS DR W 4 3.03.5876.02 ALLEN-DRAVES, KELLY 76.69 116.39 5884 COUGAR FLAT AVE N 5 16.32.1392.02 ALOHA LEILANI JENSEN 85.35 106.83 646 WATERBURY DR W 6 9.92.7120.02 ANDERSON, JEFFREY & ADELA 117.73 141.96 Ij 4537 KI LEE AVE N 7 15.21.1008.03 ANDERSON, SCOTT & REBECCA 116.66 211.08 2937 QUARRYSTONE WAY N 8 13.13.5012.02 ARNOLD, BETTINA & ALLEN 85.72 142.25 4869 TOURNAMENT DR W RENTER PAY TOTAL DUES + FEES + NO ARRANGMENTS ALLOWED 9 14.20.1990.04 ARNOLD, SPENCER & CHARITY 71.77 122.69 3727 QUAKER RIDGE DR 10 5.50.0233.02 ARRASMITH, SETH & KIM 85.03 118.12 589 SENITA CANYON ST E 11 17.33.0760.01 ASPEN HILLS APARTMENTS 137.25 323.23 234 JAMES CT E 12 17.33.0762.01 ASPEN HILLS APARTMENTS 185.98 418.26 tJ� # # 266 JAMES CT E 41, Ij tJ� # # , 1 ® rl 0 CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 2 Standard Payment Customers Nov 04, 2008 06:22pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 13 17.33.0764.01 ASPEN HILLS APARTMENTS 137.25 290.05 280 JAMES CT E 14 17.33.0766.01 ASPEN HILLS APARTMENTS 1,349.72 2,689.71 300 JAMES CT E -' 15 17.33.0768.01 ASPEN HILLS APARTMENTS 181.03 382.91 126 JAMES CT E '-- 16 17.33.0770.01 ASPEN HILLS APARTMENTS 115.10 285.21 138 JAMES CT E 1- 17 17.33.0772.01 ASPEN HILLS APARTMENTS 159.40 35 154 JAMES CT E 18 17.33.0774.01 ASPEN HILLS APARTMENTS 163.83 3 iz 176 JAMES CT E 19 17.33.0776.01 ASPEN HILLS APARTMENTS 203.70 447.27 222 JAMES CT E 20 15.21.0066.01 ATHAY, ROBERT 70.05 150.16 2288 LEANN WAY 21 9.92.1308.03 AURORA LOAN SERVICES LLC 294.29 318.52 4723 ZACHARY WAY N 22 15.22.0216.02 BAIMBRIDGE, DAVID 73.67 180.37 1620 KASTLE FALLS AVE N 23 16.32.1172.01 BAKER, ELSIE M. 76.48 154.35 239 SPICEWOOD DR W 24 16.32.0544.03 BAKER, KAREN LLA & APRIL SUSAN 89.55 143.54 606 LAWNDALE DR 25 18.42.2378.03 BANDURRAGA, WENDY 78.09 136.74 2327 GREEN MEADOW CT E 26 3.15.1336.02 BANK OF NEW YORK 73.30 94.78 1991 MARTEN CREEK DR W 27 9.09.0160.02 BARRIE, WILLIAM 79.34 116.86 3812 ELSINORE WAY N rl iz IV 0 CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 3 Standard Payment Customers Nov 04, 2008 06:22pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 28 17.33.4274.03 BEAUDION, JOHN & MARGARET 90.93 130.13 2593 EUREKA PL N 29 7.48.1707.02 BECKER, BRETT & BARBARA 111.22 171.00 3941 DIXON AVE N 30 15.22.1560.01 BEESE, JEFFREY 94.47 153.38 1890 TANA COURT fi 31 8.81.0215.02 BEHRENDT, PATRICK & MICHELLE 70.55 138.32 148 CORNELL DR E 32 17.33.2316.01 BELL, LILLY 98.15 179.62 } y gig y 2518 ARROW WOOD WAY N 33 17.34.1902.04 BENGOECHEA, MIKE 96.17 158.98 2061 LARK PL N NO MORE ARRANGEMENTS ALLOWED UNTIL 11/26/08 DUE TO BREAKING ARRANGEMENTS --DB 11/27/07 34 15.22.1512.02 BENSON, KENNETH & JULIE 147.94 262.52 1856 SANDALWOOD DR W 35 16.31.0808.01 BENT, JASON & LAUREL 75.49 132.91 2121 WEST 12TH ST N 36 15.21.0130.01 BESKER, GLORIA 106.63 188.82 2624 LEANN WAY N NO ARRANGEMENTS ALLOWED FOR CUSTOMER UNTIL 9/11/08 --USED 2ND ONE ON 10/9/07 --DB 10/9 37 8.81.0809.02 BETANCOURT, MARIBEL 68.77 134.76 3857 TIPTON WAY N 38 15.21.2032.03 BIANES, ROSITA 81.31 120.51 3056 GEMSTONE DR W 39 18.42.4038.03 BIBIKOV, DANIEL 101.69 136.46 1701 KAMAY CT E 40 16.31.2314.03 BICKMORE, SHANE & DESIREE 93.50 135.45 1473 LOWRY ST 41 14.20.0700.05 BIGHAM, CINDY 164.71 215.52 1669 GOLFVIEW WAY N REMOVED CASH ONLY ALERT --HAS BEEN OVER A YEAR --DB 6/18/07 fi {} l £ 9 k " J } y gig y q Ilk CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 4 Standard Payment Customers Nov 04, 2008 06:22pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 42 18.42.0352.03 BINDER, LANCE A. 80.50 120.93 2256 APRICOT DR E 43 12.40.0612.02 BLACKWELL, MARY ANN 118.27 161.90 3377 OAKSTONE AVE N 44 3.15.2621.02 BLAIR, MICHAEL & KRISTA 104.20 148.46 1876 HAM RAPIDS ST W 45 18.98.0103.01 BLASER, DARREN & KIMBERLY 66.22 152.34 2498 FAIRVIEW AVE E 46 3.15.2428.02 BOHN, JOHN & 66.77 120.52 6059 MOOSE CREEK WAY N 47 14.19.2400.01 BOISE RANCH GOLF COURSE, INC. 462.40 890.37 4200 TALAMORE BLVD W I- -48 48 17.34.1318.02 BOOHER, CRAIG 132.86 250.55 2627 SNOW GOOSE WAY N RENTER PAYS TOTAL DUE + FEE � 49 15.21.0064.02 BORUP, BRENT & JEANETTE 90.15 147.52 f<lk ,S�f 2270 LEANN WAY 50 16.32.1304.06 BRECKENRIDGE, TRAVIS 82.23 136.26 361 WOODBURY DR W 51 16.16.3306.02 BREWER, CHRIS & ELIZABETH 157.81 182.04 300 SEDGEWICK DR W 52 16.32.1558.04 BROWN, BRIAN & TANA 72.71 127.35 2554 WEST 8TH AVE N 53 14.20.2016.02 BROWNING, WHITNEY & NICHOLE 87.18 196.02 ,' ie , 3780 QUAKER RIDGE DR FS d--. .�&. �' �.. -� � t :�.t •:� E i.� B .;. ..# �� . • - Y '. # �.'� 't � ab . , f d � 54 8.22.0301.03 BRUE, KJ & SABRA 106.74 130.97 1281 STAR DR E 55 8.08.0212.02 BRUMETT, CLAYTON & LEILA 88.39 131.89 3846 HOLLYMOUNT WAY N (CORNER) 56 18.42.2718.03 BRYANT, JOHN 75.80 126.01 2507 LAUGHRIDGE AVE N Ilk � f<lk ,S�f � �� ,' ie , f: FS d--. .�&. �' �.. -� � t :�.t •:� E i.� B .;. ..# �� . • - Y '. # �.'� 't � ab . , f d � � �f CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 5 Standard Payment Customers Nov 04, 2008 06:22pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 57 15.21.1486.01 BUNCH, LAWRENCE 95.66 181.59 2660 JANELLE ST W 58 14.19.5494.05 BURCHFIELD, MATTHEW 65.84 101.68 2853 VALAM AVE N 59 9.92.7140.03 BURT, MICHAEL 81.55 114.64 1356 LORETTA ST W 60 15.21.2174.06 BUTLER, MICHAEL 91.42 183.24 1905 BING AVE N 61 3.03.5202.02 CAMPBELL, MICHAEL & TAMMY 74.95 151.29 1966 PUZZLE CREEK DR W 62 16.32.0910.03 CANNELL, FRANK & CATHY 176.94 383.22 2395 KELSEY PL N 63 15.22.1050.01 CANON, BILL & BETSY 187.60 305.76 2070 GLENNFIELD PL N 64 4.70.1606.01 CAPITOL BUILDING CO 87.26 130.89 815 COLBERT ST W 65 9.92.7008.02 CASE, LEX 128.44 152.67 1519 LORETTA ST W 66 7.04.0906.03 CASTELLANOS, ULISES 70.61 116.99 1624 TERRITORY DR E 67 14.20.2042.02 CHACE, RAYMOND 255.17 279.99 1620 LAUDERHILL WAY N 68 10.10.2138.04 CHARLTON, DEBORAH LYNN 112.88 150.40 2176 GRASSY BRANCH DR W 69 14.19.1706.02 CHASE, NICHOLAS 87.91 137.83 2570 CROOKED CREEK WAY N 70 3.18.2011.02 CHAVEZ, ROBERTO & 71.19 117.57 2680 ANATOLE DR W 71 6.06.9222.03 CHISICK, MARK & DENISE 71.38 126.76 2299 ROARING CREEK ST E 72 17.34.0966.01 CHRISTIANSEN, SCOTT L 182.75 259.86 2611 VALMET PL N RM 0 i CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 6 Standard Payment Customers Nov 04, 2008 06:22pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 73 5.05.0201.01 CK3 ENTERPRISES 85.92 107.40 5943 MORPHEUS WAY N 74 18.43.0590.03 CLAY, JAMES & BRENDA 94.02 141.03 2303 HICKORY WAY N 75 16.31.0446.02 CMJ PROPERTIES LLC 113.93 163.06 1421 STOREY ST 76 17.34.1824.02 COLWELL, JOHN & JUDY 68.65 144.25 2171 10TH AVE NE 77 17.34.1560.02 CONKLIN, JAKE 85.29 170.58 952 HAWK ST E 78 17,85.0311.02 CONN, CHARLES 88.20 133.06 101 RYEGATE DR E 79 16.32.1178.04 CROSE, JEFFREY 90.00 196.10 161 SPICEWOOD DR W 80 16.07.0807.01 CROSSFIELD POOL & POOLHOUSE 287.63 334.56 1009 STANHOPE ST W 81 3.90.0008.02 DANAHA, STEPHEN & SANDY 87.33 254.77 5393 VERCELLI WAY N 82 16.31.3636.03 DARRAGH, DANIELLE 66.72 160.15 2005 BLOSSOM PL 83 16.32.1684.04 DEALY, ARLEE 94.43 158.54 57 WATERBURY DR W RENTER PAY TOTAL DUES + FEES 84 10.55.2119.02 DECK, TERRY & KIMBERLY 66.44 124.43 2758 PIAZZA DR W 85 15.22.0988.03 DEERFIELD, RICK 83.15 157.96 2305 MARBURG PL N 86 14.19.7326.02 DICK, MICHAEL & TIA 87.47 124.99 3500 MOON LAKE ST W 87 17.33.2612.06 DONALDSON, NEAL 68.20 135.72 2924 CAPE COD AVE N l { If TO .I t CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 7 Standard Payment Customers Nov 04, 2008 06:23pm Current Period: 11/05/2008 -Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 88 17.34.2090.02 DOTY, CHRISTIANA 92.46 186.31 1041 TAMMY ST 89 17.34.2040.01 DOTY, CURTIS 89.37 153.72 1903 TEARE AVE N 90 16.31.0816.04 DUFT, KRISTINA 106.35 177.14 2102 WEST 12TH ST N 91 8.81.0541.03 EBERHARDT, B. & SHAN, R. 78.00 136.02 3790 TIPTON WAY N 92 8.08.5062.03 ECKHOFF, DAREN 117.47 138.95 4497 HERITAGE VIEW AVE N 93 14.20.0486.04 ELLIOTT, RICHARD & YVETTE 87.26 130.89 1833 GOLFVIEW WAY N 94 12.40.0408.03 ELLIS, JASON & WANDA 126.98 151.21 3234 MAPLESTONE ST N 95 17.34.0592.01 ELLIS, TODD & DANA 148.92 262.28 2328 AMETHYST AVE N 96 16.31.0840.04 EMERY, MARK & TINA 74.19 95.67 1312 TANA DR 97 8.08.1308.04 FABITZ, KYLE 336.82 358.30 453 MOSKEE ST E 98 15.21.2690.02 FINN, STEPHANIE 117.51 237.22 3072 KENDRICK ST W 99 18.42.1190.02 FNMA - REMAX WEST 92.50 125.59 2232 CLARENE ST E ! � � §k € 3 100 17.34.1288.01 FOURNIER, JAMES 71.08 123.57 2567 BLACK BEAR WAY N jj 101 9.09.9616.05 FOUTENOT, DARREL & SHANON 90.57 129.35 1 1015 WHITE SANDS DR W RENTER PAYS TOTAL DUES + FEES t ****NO ARRANGMENTS PER PM 102 15.21.3168.02 FOWLER, MIKE 120.29 241.97 3038 THAMES AVE N 1 A g. t .< ! � � §k € 3 R ➢ i i, t. r, 4. s � rl � jj 1 t I r } 2 } }ff i �� } g i S CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 8 Standard Payment Customers Nov 04, 2008 06:23pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 103 17.34.3276.03 GARAY, A. & BLANCO, E. 89.13 199.92 3009 BIG ROCK PL N 104 15.21.3014.02 GARCIA, STEVEN & JULIE 109.36 215.75 2931 HEARTH AVE N RENTER PAYS TOTAL FEES + DUES ***NO ARRANGMENTS PER PM 105 13.13.6042.03 GARDNER, CHEREE GOLDING 139.66 185.75 3085 VALLEY GREEN WAY N (CORNE 106 18.42.2258.02 GARRETT, JACK & COLLEEN 69.02 129.70 2174 CHATEAU DR E RENTER PAYS TOTAL DUE + FEE 107 3.18.0817.03 GARY L JONES 118.45 167.42 2382 APGAR CREEK DR W 108 3.90.0318.03 GEHA, MINERVA 79.39 133.74 112 18.42.0366.01 5367 AREZZO AVE N 86.29 138.49 109 6.45.0204.02 GIBSON HOMES - DEBORAH GIBSON 100.01 150.98 113 17.33.4344.03 1832 MEADOW CREEK DR E 74.61 155.84 110 8.08.1322.03 GIBSON, LORI & STEVEN 80.81 131.62 114 10.20.0294.03 3541 WESTON WAY N 65.14 107.09 111 15.22.1400.07 GILBERT, SEAN & DE LA CRUZ, K 80.13 147.75 1927 CAIRNS WAY RENTER PAYS TOTAL DUES + FEES 112 18.42.0366.01 GILLUM, DERICK & AMY 86.29 138.49 2347 APRICOT DR E 41 113 17.33.4344.03 GINES, RICHARD 74.61 155.84 2557 LARCHMONT AVE N 114 10.20.0294.03 GOODEN, DUSTIN 65.14 107.09 3841 MORNING SKY AVE N 115 18.42.2138.04 GRIMES, JON 67.72 122.83 j'€ 2262 DEVLIN AVE N 3 s 116 17.34.0382.03 GRIMM, KEITH & DESTINY 107.01 193.75 1184 WILLOWBROOK DR E { 41 j'€ 3 s { I t } s1 } 1 i 7 0 CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 9 Standard Payment Customers Nov 04, 2008 06:23pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 117 3.15.4902.02 GUINN, JASON & LISA 73.18 123.23 1758 RATTLESNAKE DR W 118 18.10.0212.02 HAHN, ERNIE 186.63 333.67 1058 JUSTIN PL N 119 3.15.4017.02 HALL, RONALD & BARBARA 66.85 137.37 5779 TANGO RAPIDS WAY N 120 18.42.1984.04 HALL, STEVE 93.04 155.50 2210 LOCHNESS WAY N RENTER PAYS TOTAL DUE + FEE 121 16.32.1542.03 HANSEN, TROY 107.24 131.47 995 WATERBURY DR W 122 17.33.4248.02 HARGRAVE, CLATE & KAREY 93.06 166.69 2703 EUREKA AVE N 123 16.32.0718.02 HARRIS, DARLA 79.24 139.02 221 WILLOWBROOK DR W 124 8.30.0412.02 HART, DANIEL & LEAH 88.20 133.69 3608 PARK CROSSING AVE N 125 15.21.3056.03 HARTMAN, BRUCE 104.73 184.21 2938 MORELLO AVE N 126 3.03.5576.02 HAVILAND, V. PAGE 71.54 117.92 2172 CEDAR GROVE ST W 127 3.90.1006.03 HAYDEN, JOSEPH 67.51 130.85 2871 WAPOOT ST W 128 10.10.2506.02 HAYES, GERRY & CHRISTINE 118.50 149.91 2003 TEANO DR W 129 16.31.0828.04 HELTON, DEWEY & LISA 100.90 183.73 1211 DELMAR DR 130 10.10.2482.02 HICHBORN, ROBERT & YASMIN 69.54 120.38 2259 TEANO DR W NO ARRANGEMENTS FOR ANY RENTERS PER THE OWNERSII M 131 15.22.1578.03 HILL, JASON 105.89 157.57 1841 CHATEAU DR W M CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 10 Standard Payment Customers Nov 04, 2008 06:23pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 132 16.31.3626.02 HJELM, GREGORY 72.55 147.88 2005 8TH ST NW 133 17.79.0629.02 HODGES, J. & WILLIAMS, T. 82.57 123.16 463 ELBRIDGE ST E 134 17.33.4346.01 HOLLOWAY, PAIGE 167.01 236.37 2531 LARCHMONT AVE N 135 15.21.2736.03 HOPPER, WILLIAM & NANCY 110.23 208.78 2506 STONE PL N NO ARRANGEMENTS ALLOWED AND CASH ONLY TIL 9/25/08 DUE TO NSF TO GET/KEEP WATER ON --DB 9/25/07 136 14.20.1316.02 HORTON, STEVEN & LANA 66.25 130.35 3262 HATCH CT W RENTER PAYS TOTAL DUE + FEE -- NO ARRANGEMENTS FOR RENTERS PER HPM111111111►111 137 15.22.1214.03 HOWELL, TROY & MARY 142.46 215.77 2172 HENDRICKS ST W 138 18.42.2388.03 HUDDLESTON, TIM 109.43 193.13 2255 GREEN MEADOW CT E 139 8.08.1420.03 IES FUND 2 LLC 182.00 208.98 3493 LEZANA AVE N RENTER PAYS TOTAL DUE + FEE 140 8.85.0124.01 INDYMAC BANK 86.74 108.22 4145 CONNER PL N 141 8.90.0510.02 JACKSON, MORGAN & KATHY 81.35 136.46 4346 LONGABAUGH WAY N 142 15.22.2190.03 JOHNSTON, KENNETH B & 83.72 134.53 3080 MARBURG AVE N 143 16.32.0350.01 JONES, WILLIAM 204.09 300.28 306 CHERRY LN W 144 13.13.8490.03 JORDAN, BILLY & JOLYNN 75.57 113.09 2673 VALLEY GREEN WAY N RENTER PAYS TOTAL DUE + FEE - NO 4 � 3, t t' S CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 11 Standard Payment Customers Nov 04, 2008 06:24pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance ARRANGEMENTS ALLOWED FOR RENTERS, PER HPM!!! 145 17.34.1002.04 JORDAN, KATHY 126.44 192.13 2463 ARCHERY WAY N RENTER PAYS TOTAL DUE + FEE 146 10.20.0314.03 JORGENSEN, TOM & PATTY 92.00 161.63 3618 MORNING SKY PL N ARRANGEMENTS NOW ALLOWED --IF ONE IS BROKEN, NO ARRANGEMENTS PERMANENTLY. --DB 3/10/08 NO ARRANGEMENTS ALLOWED UNTIL 11/20/07. CUSTOMER DID NOT KEEP FINAL PAYMENT ARRANGEMENT ON 11/20/06. --DB 147 17.79.0206.02 JPMORGAN CHASE BANK 91.39 150.90 740 BLUE HERON ST E 148 8.81.0717.02 KALINOVSKIY, NIKOLAY 179.15 225.53 3874 TIPTON WAY N 149 17.34.0812.01 KAUTZ, KARL & LORRAINE 85.20 204.57 2298 10TH AVE NE 150 15.21.3280.02 KELLEY, DAVID 80.87 161.74 3056 PEBBLESTONE ST W RENTER PAYS TOTAL DUES + FEES NO ARRANGMENTS PER THE OWNER 151 17.34.1878.03 KELLY, JAMIE 69.33 152.64 2052 LARK PL N RENTER PAYS TOTAL DUE + FEE 152 9.09.9332.02 KENT, SHARON 121.42 195.52 1339 WHITE SANDS DR W 153 17.33.4348.01 KINGSTON, CHARLES 74.44 129.69 2536 TUSCAN AVE N 154 19.10.0915.02 KLEFFNER, SADIA 75.04 116.99 4314 ARCH DR E NO ARRANGEMENTS ALLOWED FOR RENTER (KLEFFNER) DUE TO BROKEN ARRANGEMENT --DB 3/4/08 155 17.33.2314.02 KUDRO, NATHAN & REBECCA 94.97 164.92 2496 ARROW WOOD WAY N j E� yg CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 12 Standard Payment Customers Nov 04, 2008 06:24pm Current Period: 11/05/2008 -Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 156 8.81.0209.02 KUHN, JUSTIN 87.39 111.62 268 CORNELL DR E 157 12.40.0310.04 LAMSON, AARON 90.17 157.29 3324 ELMSTONE AVE N 158 10.10.1046.03 LAND VENTURE, INC 82.96 135.92 3501 STATION AVE N 159 9.09.0192.02 LANINFA, CHRISTOPHER 68.52 90.00 82 CORNELL CT W 160 9.92.1311.04 LAVINE, ROBERT & COLLEEN 102.45 148.83 4779 ZACHARY WAY N 161 16.31.3282.02 LAWLER, MICHAEL 69.19 138.38 I 1190 NEWPORT CT W 162 8.08.1578.02 LEA, OWEN 75.82 112.58 391 SANTIAGO DR E 163 16.32.1148.02 LEE, DWAINE & PAIGE 81.44 133.80 411 CHRISFIELD DR W 164 15.21.2120.04 LEE, EARL & LINDA 80.83 128.60 1761 MORELLO AVE N 165 7.48.1509.03 LENNOX, MELISA 87.94 130.52 2372 SWINDELL DR E 166 18.42.2712.03 LESTER, DAVID & JUDITH 80.80 158.82 2581 LAUGHRIDGE AVE N 167 8.81.0609.02 LIPSH, JASON & DONNA 86.74 172.61 3894 LONGABAUGH AVE N CASH ONLY FOR LIPSH DUE TO 2 NSF'S UNTIL 9/18/08 --DB 168 8.85.0134.02 LOFLAND, TOM & KRIS 97.49 148.30 4173 BEAHAM PL N 169 7.48.0034.03 LOOS, MELISSA & GRADY 129.63 255.09 2219 SATTERFIELD ST E NO ARRANGEMENTS FOR RENTER!!! 170 8.08.5300.02 LOWRY, ROBERT LANE 68.04 133.30 1078 GRAND CANYON ST E RENT R PAY TSTA D + F I Y €M CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 13 Standard Payment Customers Nov 04, 2008 06:24pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance 171 9.92.0427.02 MADERA, FROYLAN 73.06 112.42 1249 TIDA ST W 172 16.26.0102.02 MAKRES, GLADYS LYNN 81.92 127.05 13 INDIAN ROCKS ST W 173 5.50.1108.02 MANKIYEV, ASLAN 69.41 90.89 825 SILVER TORCH ST E 174 8.08.1248.03 MANZER, JEFF 76.80 111.57 3422 WESTON WAY N 175 10.10.0010.03 MARIN, DANIEL & MIRIELLE 96.36 117.84 e r 2901 PUDU ST W 176 17.34.1472.01 MARKHAM, RON 71.95 116.05 g { is 8 2898 MULE DEER WAY N 177 17.34.2842.02 MARTIN, RYAN 72.53 115.87 1249 SHARPTAIL ST E 178 9.20.0110.02 MARTINI, BRIAN & CHAYA 74.65 109.89 964 ASHTON DR W 179 16.32.1378.05 McCARTHY, TIMMI 83.79 122.99 496 WATERBURY DR W 180 19.10.1102.02 MCCOY, JASON & REBECCA 69.72 102.81 4091 CHANDLER ST E RENTER PAYS TOTAL DUE + FEE 181 13.13.1036.01 McELLAN, JILL 84.49 119.26 5180 CLASSIC DR W 182 15.21.2114.03 McGAHEY, JAMES & LISA 107.19 144.71 2905 GEMSTONE DR W 183 8.90.0809.02 MCGUIRE, SHANNON 73.21 132.52 4215 BEHAM AVE N 184 17.34.1854.01 McGURER, WAYNE 99.73 170.37 1011 CLAYBOURNE DR 185 16.31.0432.05 McLEOD, JEDIDIAH & ALYCIA 92.47 136.10 1497 STOREY ST 186 16.31.3308.03 McLOUD, CHAD 97.67 203.68 1010 KINGSWOOD CT W 187 15.15.0278.04 MEHMOOD, ADINA 125.85 150.08 2226 WHITELAW DR W RENTER PAYS TOTAL D + FFF e r ei � � • 1 1 � � � d� f L P= t t � g { is 8 CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 14 Standard Payment Customers Nov 04, 2008 06:25pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance 188 9.09.0740.02 MENDOZA, PEDRO & EVA 221.09 260.29 550 WELCH ST W 189 17.33.7616.01 MICHAELSON, BRADLEY 127.92 178.20 128 EASTBROOK CT E 190 10.54.0124.02 MIHALISKO, MICHEAL V & MARY C 72.80 91.00 4610 STATION PL N 191 16.32.1332.06 MILLER, DONALD & BONA LUE 75.36 114.56 64 WOODBURY DR W 192 15.21.2602.02 MILLER, VIRGIL & TERESA 77.04 144.66 2310 SWAINSON AVE N 193 16.31.0698.01 MILLS, D L 91.27 128.69 2026 WEST 12TH ST N 194 15.21.2730.01 MILNER, KIM AND BRIAN 84.91 168.43 2466 STONE PL N 195 18.41.0513.02 MOHAR, CELESTE 81.73 105.96 2319 CHALLIS ST E 196 14.20.0134.04 MONTGOMERY, HENRY & TERESA 93.58 191.20 1811 GREENFIELD AVE N TWO NSF WITHIN A YEAR CASH ONLY 197 16.32.0988.01 MOODY, MARY 107.28 178.42 187 CHRISFIELD DR W 198 17.34.1588.02 MOORE, SUSANNE 91.19 158.21 2684 MULE DEER WAY N NO ARRANGEMENTS FOR RENTERS M 199 16.26.0104.04 MORGAN, BEULAH 65.63 117.36 59 INDIAN ROCKS ST W RENTER PAYS TOTAL DUE + FEE 200 16.32.1614.03 MOSSAAD, MARWAN 291.73 315.96 2593 RIDGEBURY WAY N 201 17.34.0500.01 MOURITSEN, LAYNE 154.74 267.78 2092 SAPPHIRE PL N 202 15.22.2586.05 MUNSON, STEVEN & KIMBERLY 77.60 185.20 1663 LOWRY ST W 203 3.03.5864.02 MURPHY, MARCUS & JILL 83.90 132.43 1683 HAM RAPIDS ST W +s CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 15 Standard Payment Customers Nov 04, 2008 06:25pm dd3 s t t } Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref t No Cust No Name / Service Address Past Due Balance 204 7.48.1204.01 MURRAY, DEBBIE 82.20 135.79 2469 NAKANO DR E NO ARRANGMENTS ALLOWED PER THE PMlllllllllllllll 205 14.19.6566.02 MUSKIN, BEN 76.81 120.91 2949 BURLEY WAY N RENTER PAYS TOTAL DUES + FEES 206 15.21.1094.01 MUZALIWA, ILUNGU 133.14 238.48 2779 OLD STONE WAY N 207 17.34.0828.04 MYER, LESLIE FREEMAN 78.08 137.39 983 BLUE HERON ST E RENTER PAYS TOTAL DUE + FEE -- NO jr ARRANGEMENTS ALLOWED FOR THE RENTERS PER THE OWNERM 208 15.08.0100.02 NABOULSI, JALAI M & SHANNON M 83.76 273.76 1760 CHERRY LANE W 209 14.19.0268.02 NAU, TIM 70.61 94.84 2555 SEA COVE WAY N 210 9.90.1311.02 NEITZELL, JIM & HEATHER 78.53 128.45 986 YOSEMITE DR W 211 3.18.1206.03 NIELSEN, CHRISTOPHER 78.06 130.55 2347 APGAR CREEK DR W 212 15.22.1290.01 NIGH, MICHAEL 69.36 163.78 2070 LASHER COURT 213 17.34.1414.03 ODONNELL, STEPHEN 75.99 143.64 2547 SNOW GOOSE WAY N 214 18.42.2084.03 O'ROURKE, C. & MUNSON, S. 99.95 190.18 2076 WINGATE PL N RENTER PAY TOTAL DUE + FEE 215 15.22.1156.05 OVERTON, DAVID & KRISTINA 92.88 157.96 2303 RAINWATER CT W 216 8.08.5318.02 PAAP, RUSLIN 597.06 665.60 4439 TEMPEST WAY N +s dd3 s t t } t lq jr CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 16 Standard Payment Customers Nov 04, 2008 06:25pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 217 3.15.4907.02 PACHECO, RICHARD & SANDRA 70.18 112.13 1852 BOULDER BAR DR W 218 15.21.2704.06 PAYN E, KATIE 79.14 144.38 2301 SWAINSON AVE N 219 17.34.2110.01 PENCE, STEVEN 80.18 152.02 1020 TAMMY ST 220 17.79.0635.02 PESIC, KATHERINE 110.29 173.90 2059 EUREKA AVE N 221 17.33.2570.03 PETERSON, MATTHEW & SHARON 84.18 172.17 708 HAWK ST E 222 7.48.1825.03 PETTY WAY RES LAND TRUST 79.77 114.54 3715 PETTY WAY N 223 15.22.1526.01 PIERCE, TANYA 67.60 114.35 1985 KINGSWOOD CT 224 5.50.1907.02 PLAZA, CHRISTOPHER L & TINA 147.65 186.40 5541 ROSA SPRINGS AVE N 225 17.34.2854.03 POKORNEY, JASON 82.89 132.42 1318 STORMY DR E 226 3.03.5232.02 PONICH, JACQUALINE 83.90 108.13 1879 EAGLE MOUNTAIN DR W NO ARRANGEMENTS ALLOWED PER PMIIIIIIIII 227 18.42.1886.02 POPE, GERARD & JANET 112.27 207.09 1770 OAKCREST DR E 228 15.21.2604.01 PORTER, RODNEY 119.62 174.71 2352 SWAINSON AVE N 229 17.33.3702.05 POST, LESLIE 80.81 131.62 500 SEDGEWICK ST E 230 10.20.0210.02 PRICE, KENNETH & TERESA 87.18 181.28 1860 QUIET PEAK ST W rp CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 17 Standard Payment Customers Nov 04, 2008 06:25pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 231 15.22.2386.03 PRICE, VIRGINIA 80.66 111.00 2999 SPRINGTIME WY N NO ARRANGEMENTS FOR RENTERS PER PM!!!!! 232 7.52.0114.02 PROFFITT, JACOB 65.41 86.89 3679 SUMMERPARK PL N 233 18.42.2112.02 PROUTY, CLAYTON 81.42 158.17 2361 WINGATE PL N 234 14.19.1202.01 PUGMIRE, JEFF & PAM 81.56 194.51 4733 DAWSON DR W 235 15.21.0012.02 RAINFORD, ROBERT & ALINDA 96.56 197.83 1722 TODD WAY 236 18.42.3010.03 REAGER, KENNETH 80.60 119.51 2747 CHIANTI WAY N 237 15.21.2876.01 REBER, RANDY & DARLA 97.12 140.75 2974 FOXTROTTER DR W RENTER PAY TOAL DUE + FEE -- NO ARRANGEMENTS FOR RENTERSM! e 238 18.42.2298.04 REECE, ADRIAN 72.27 111.18 2292 DIXIE PL N 239 3.15.1414.02 REYNA, ANTHONY & MARIA 80.81 137.31 1850 MARTEN CREEK DR W 240 18.42.2620.02 REYNOLDS, PATRICK T 69.12 106.51 2650 CHANCERY WAY N 241 3.18.2103.03 REZANSOFF, MARK & BRENDA 72.45 110.13 2640 ROOT CREEK ST W 242 17.34.1658.05 RIFE, KATIE 127.38 236.08 2695 WOLVERINE AVE N NO ARRANGEMENTS ALLOWED AND CASH ONLY TIL 9/25/08 DUE TO CHECK WRITTEN ON CLOSED ACCT. TO GET/KEEP WATER ON --DB 9/25/07 243 16.31.1270.04 ROBINSON, RICHARD & PRISCILLA 67.10 121.41 2612 WEST 12TH ST N 244 18.43.0328.02 RODIN, ADAM & HEATHER 83.56 167.12 2286 CHANDRA WAY N (CORNER?) NO ARRANGEMENTS TIL 7/28/07!!! --CASH ONLY t iS S e ! iii k id CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 18 Standard Payment Customers Nov 04, 2008 06:25pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance PERM. -CUSTOMER WROTE NSF TO KEEP/GET WATER BACK ON. 2ND NSF 245 8.30.2903.02 ROSS-, SHELLY 90.49 136.11 3930 HERITAGE VIEW AVE N 246 7.48.0094.02 RUBIN, BART 114.02 151.54 2256 SATTERFIELD ST E RENTER PAYS TOTAL DUE + FEE - NO ARRANGMENTS ALLOWED FOR THE RENTERS PER THE OWNER!! 247 9.15.3102.02 RUSSELL & MANNING LLC 83.51 107.74 550 JORDANELLE DR W 248 16.32.1686.05 SANCHEZ, JAVIER 120.56 259.19 29 WATERBURY DR W 249 12.40.0505.02 SANTANA, JOEL 91.06 112.54 5097 ALDERSTONE ST W 250 17.34.0902.02 SARGENT, CHAD & KELLI 127.10 217.25 1155 HUNTER DR E 251 17.34.0376.01 SAYTHAVY, XAYSAVATH & 82.67 172.29 1185 WILLOWBROOK DR E 252 14.19.1172.02 SCHELL, DANIEL & DEBORAH 87.47 138.78 2644 WAGGLE PL N 253 8.08.5066.02 SEGAN, DAWN & GRADADOS, ELOY 70.61 103.70 4447 HERITAGE VIEW AVE N 254 15.22.1316.02 SHAW, OWEN & CHRISTINA 267.70 324.23 2007 MONACO WAY 255 13.13.0022.03 SHERIDAN, JEFFREY & SHELLEY 125.48 164.68 4976 CLASSIC DR W 256 15.21.0208.01 SILSBY, TERRY 104.97 192.34 2674 OLD STONE WAY N 257 15.15.0764.02 SILVA, MANUEL & MARIA 71.82 113.64 2558 ROUGH STONE PL N 258 15.21.0510.03 SILVERTHRONE, ALYCE LUANA 108.40 194.65 2870 QUARRYSTONE WAY N 259 10.10.1108.02 SIMMONS, JON & JANA 84.32 158.91 2565 CROSSLAND DR W 260 15.21.1734.05 SMITH, BRENTLEY & SARAH 142.28 214.23 2053 KRISTEN WAY GASH ONLY -CUSTOMER WROTE A RA I CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 19 Standard Payment Customers Nov 04, 2008 06:26pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance CHECK TO PAY FOR AN ILLEGAL TURN -ON 261 15.15.0414.03 SMITH, MARK & SHELLIE 78.27 116.71 2380 BAYSTONE DR N (CORNER) 262 15.22.1350.01 SMITH, TAMARA & LANCE 99.02 164.09 1956 MCGLINCHEY ST W 263 6.06.1334.02 SONNEMAN, DAVID 83.56 137.12 2019 MOZART ST E CANCELED D/P DUE TO 2ND NSF ITEM --DB 6/10/08 264 17.34.3316.01 STADLER, STEPHEN & HEATHER 118.30 183.51 3112 SHEEPHORN AVE N NO ARRANGEMENTS ALLOWED --BROKEN ARRANGEMENT 265 18.42.2040.02 STAHL, KARIN 90.64 172.94 2337 CHATEAU DR E 266 17.07.0103.02 STAKER, DAVID & RESHMA 96.50 132.66 3149 WOLVERINE AVE N 267 17.34.1026.04 STANTON, SHERRY 71.61 175.93 2537 ELK COVE WAY N 268 16.31.3456.01 STEELE, GREG 98.49 188.64 2021 WEST 8TH ST N 269 16.32.0792.02 STEPHANS, LEANN 66.22 136.36 2375 GALWAY DR N 270 9.92.0412.02 STETSON HOMES 81.04 119.15 1241 COBBLEFIELD CT W 271 17.34.2816.03 STIEHL, REBECCA 84.91 148.97 1257 RINGNECK CT E 272 17.34.0820.02 STINGER, DAVE & RHONDA 121.28 173.25 975 BLUE HERON ST E 273 15.21.0152.02 STODDARD, NORMAN 95.96 227.48 2486 LEANN WAY N 274 16.32.0896.05 STRAIGHT, ED & MCPEAK, MARIE 70.88 126.47 2214 KENMERE DR 275 18.43.2434.02 STROPE, LIESA 83.14 120.66 2505 MEADOW WOOD CT E RENTER PAYS TOTAL DUE + FEE I CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 20 Standard Payment Customers Nov 04, 2008 06:26pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 276 16.32.1312.03 SUTCH, SHANNON 72.87 117.13 195 WOODBURY DR W 277 17.34.0432.01 TERRIQUEZ, FRANCISCO MAGANA 111.29 204.51 1185 CHATEAU DR E 278 3.18.1225.02 THEIL, DANIEL 154.25 178.48 2172 SAGE SPRINGS CT W 279 16.32.1076.03 THI PHAM, HONG -VAN 106.74 229.58 24 CHRISFIELD DR W 280 19.10.1311.02 THOMPSON, CHARLES & SHANNON 80.81 157.44 4334 RACE ST E 281 15.15.0742.02 THOMPSON, DUSTIN 79.57 114.34 2722 CINNAMON PL N RENTER PAYS TOTAL + FEES NO ARRANGEMENTS PER THE OWNER 282 9.09.0338.02 THOMSEN, DAVY 80.81 146.04 3826 GREENWICH WAY N 283 16.31.0870.03 THORMAHLEN, BLAKE & CATHERINE 79.63 150.92 1404 CHATEAU AVE W 284 3.15.4515.03 THRUPP, BRIAN & RUTH 96.15 163.69 2361 RATTLESNAKE DR W 285 8.81.0820.02 TIERNEY, SARAH 92.49 143.46 3850 KILBERRY AVE N 286 15.15.0516.03 TRINIDAD, MICHAEL 97.57 130.66 2385 BAYSTONE DR N CANCELED D/P PER CUST. REQUEST ON 3/13/08 --DB 3/13 PUT ON D/P 11/15/07 --DB 11/15 287 5.50.2004.02 TULLY, JAMES & LINDA 71.51 140.25 5465 SENITA HILLS AVE N 288 8.08.5320.02 TURPIN, KELLY & TRAVIS 65.97 141.67 4421 TEMPEST WAY N 289 18.42.2306.04 VERMA, RAM 86.03 158.16 2370 DIXIE PL N NO ARRANGEMENTS ALLOWED FOR CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 21 Standard Payment Customers Nov 04, 2008 06:26pm Current Period: 11/05/2008 - Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance LITTLECOOK (RENTER) UNTIL 10/22/08 DUT O BROKEN ARRANGEMENT. --DB 10/23 290 16.32.0656.03 VICTORY, MICHAEL O 78.51 166.17 467 CRANMER DR 291 16.31.0608.01 WALKER, MICHAEL 65.24 124.92 1333 NEWPORT DR 292 17.33.3682.01 WALLACE, CRYSTAL 79.29 121.24 419 SEDGEWICK ST E 293 18.42.2526.01 WALLACE, CRYSTAL 179.63 307.83 2400 LAUGHRIDGE AVE N RENTER PAYS TOTAL DUES + FEES � �d ***NO ARRANGEMENTS PER PM � €£ •fig k Y- I 294 17.34.1030.01 WALLGREN, NICHOLAS & CHRISTINA 94.17 167.49 2503 ELK COVE WAY N 10/09/08 -10:16 AM -- nicholse CANCLED D/P FOR OWNER PER REQUEST RENTER PAYS TOTAL PAYS + FEES 295 16.31.3620.03 WALSH, JOSEPH 140.25 224.08 941 STOREY AVE 296 15.22.1566.02 WATTS, JACOB & SARAH 91.43 147.30 1980 TANA COURT 297 15.22.0842.02 WATTS, LOU 80.94 204.39 2147 CHATEAU DR W 298 10.55.3022.02 WEIR, JOHN & TRACY 79.82 124.52 2353 LOS FLORES DR W 299 15.21.2924.02 WHEELER, CALVIN & RUTH 78.35 171.41 2643 MORELLO AVE N 300 8.70.0820.01 WHITAKER, BENJAMIN & JULIAN 67.52 113.90 712 WASHAKIE ST E 301 15.21.1868.03 WHITE, DIONNA & JAMES JR 81.93 169.42 2638 REBECCA WAY 302 17.34.2828.02 WHITEHEAD, CHAD 106.07 237.34 1296 SHARPTAIL ST E 303 16.32.0888.03 WIBBELER, ERIC J KRISTINE L 73.42 148.23 612 TIFFANY DR � �d { � €£ •fig k Y- I 11 '� 'i �,' CITY OF MERIDIAN Shutoff Account List CITY COUNCIL Page: 22 Standard Payment Customers Nov 04, 2008 06:26pm Current Period: 11/05/2008 -Transactions Included Through: 11/05/2008 Shutoff Minimum of $ 65.00 compared to Delinquent Balance Ref No Cust No Name / Service Address Past Due Balance 304 9.90.1309.03 WIEDENFELD, DON & HEATHER 83.90 127.24 900 YOSEMITE DR W 305 10.20.0126.03 WILKEY, JASON & BREE 83.26 140.96 3650 WATERSONG WAY N 306 17.34.1800.03 WILLIAMS, MARY D 66.26 189.51 1090 WILLOWBROOK DR E 307 15.21.1092.01 WILSON, CHARLES & HILDA 75.73 141.73 2785 OLD STONE WAY N 308 7.04.1707.02 WILSON, TERRY 181.84 203.32 2135 SIDEWINDER DR E 309 15.21.2754.04 WOLF, CHRISTOPER & ANGELA 83.24 156.79 2415 VICTOR WAY N 310 17.34.1858.06 WRAY, JENNIFER 102.27 236.51 2050 BRIXTON PL RENTER PAYS TOTAL DUE + FEE -- NO ARRANGEMENTS ALLOWED FOR RENTERS PER HPM!!! 311 18.42.2478.03 WRIGHT, MICHAEL 196.83 221.06 2479 SEQUOIA AVE N CANCELED D/P DUE TO 2ND ONE RETURNED AS ACCT. CLOSED -DB 5/13/08 PUT ON D/P 12/14/06 ---DB 312 15.22.1530.02 WUPPER, ROBERT & JENNIFER 100.22 201.25 1931 KINGSWOOD CT 313 10.55.1356.02 YABLONSKY, VASILY & NINA 80.55 126.93 2611 LOS FLORES CT W Grand Totals: 313 Customers Listed 33,183.01 55,461.82 Report Criteria: Terminated customers not included Customer.Cust No () _ {<}7700000001 Customer. Bill Cycle = 2 Customer. Customer Type = {not like} BANKRUPTCY% Customer. disconnected = False Customer.shut off list = False Customer.Vacant = False R