The URL can be used to link to this page

Home My WebLink About2008-10-21Aw N IDIANIi, P.A Tuesday October 21, 2008 @ 6:00 p.m. X David Zaremba O Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA Approve New Beer & Wine License for Good A. Thyme Grille & Catering, LLC at 750 S. Clerks Progress Ave. Ste. 170 B Task Order with MTI for Settler's Square Public Works Phase 1 Improvements for $2,905 4 COMMUNITY ITEMS/PRESENTATIONS A. Valley Regional Transit Discussion on Ma Barker Transit Amenities Mary B. Update on New City Hall Building Petra 5 DEPARTMENT REPORTS A. A. CARE Card Discussion Mayor's Office B Steve Siddoway - Parks Dept. Renaming of Kiwanis Park to Gordon Bill Nary - Legal B. Harris Park C Steve Siddoway - Parks Dept. Parks Action Plan Implementation / Prox Card Policy Meridian & Amity D. Care to Share Policies D. Steve Siddoway - Parks Dept. E. Arts Commission/Bill Nary Request for Gallery Maintenance Fee Bill Nary - Legal E. Flyer Distribution Ordinance Approve New Beer & Wine License for F. Flatbread Community Oven at 830 N. Bill Nary - Legal Bill Nary -- Legal Engine Idling Ordinance Main Street 6 CITY ORDINANCE/POLICY REVIEW A. Parking Permit Policy Bill Nary - Legal Bill Nary - Legal B. Parking Ordinance Bill Nary - Legal C. Prox Card Policy Bill Nary - Legal D. Amendment to Massage Ordinance Bill Nary - Legal E. Flyer Distribution Ordinance Bill Nary - Legal F. Engine Idling Ordinance Prhinfa ozaminna nienneni Cvefam IG. I r 1 ivaLc vcvvayc L"FlOPU001 �JYOLVI I I Bill Nary - Legal I Ordinance 7 EXECUTIVE SESSION Executive Session per ISC 67- 2345(1)(c) - to conduct deliberations concerning labor negotiations or to A. acquire an interest in real property, which is not owned by a public agency) & (fl — (to consider and advise its legal representatives in pending litigation) AGENDA NAME ClC Uo-Ksvo 10-21-0$ BACK TABLE FOR P & Z OR CIC DOOR OF CHAMBERS CLERKS STATION CITY COUNCIL SEATS CLERKS WALL CALENDAR REPOST IN LOBBY REFAX WEBSITE WEBLINK E-MAIL ro REVISED (YESAVO) eS REVISED DATE: 10"2 I'Ce m initial: Date; Time: Item Tuesday October 21, 2008 a@ 6:00 p.m. (I., �, I al P David Zaremba ® Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd Item Revised 10-20-08 City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho 1 ROLL CALL ATTENDANCE1), 'J Presenter 2 ADOPTION OF THE AGENDA ^ 3 CONSENT AGENDA New Beer & Wine License for Good A. Thyme Grille & Catering, LLC at 750 S. Clerks Progress Ave. Ste. 170 B. Task Omer with MTI for Settler's Square Public Works Phase 1 Improvements for $2,905 4 COMMUNITY ITEMS/PRESENTATIONS A. Valley Regional Transit Discussion on Mary Barker Transit Amenities B. Update on New City Hall Building Petra 5 DEPARTMENT REPORTS AGENDA NAME CC /Agenda -- 16-21-ol& BACK TABLE FOR P & Z OR CIC DOOR OF CHAMBERS CLERKS STATION CITY COUNCIL SEATS CLERKS WALL CALENDAR REPOST IN LOBBY REFAX WEBSITE WEBLINK E-MAIL I 1 42 rom Initfa Date: Time; REVISED (YES/NO) NCS REVISED DATE: Mayor Tammy de Weerd ID City Council Members: E�� Keith Bird Joe Borton Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING / WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, October 21, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: New Beer & Wine License for Good Thyme Grille & Catering, LLC at 750 S. Progress Ave. Ste 170 Task Order with MT/ for Settler's Square Phase 1 Improvements for $2,905 Valley Regional Transit Discussion on Transit Amenities CARE Card Discussion Renaming of )Gwanis Park to Gordon Harris Park Parks Action Plan Implementation /Meridian & Amity Care to Share Policies Request for Gallery Maintenance Fee Parking Permit Policy Parking Ordinance Prox Card Policy Amendment to Massage Ordinance Flyer Distribution Ordinance Engine Idling Ordinance Private Sewage Disposal System Ordinance Meridian City Council Special Workshop / Meeting — October 21, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Executive Session per Idaho State Code 67-2345(9)(c)&(i) The public is welcome to attend. `\��►"►p►►►►►►►�,,,� DATED this 17th day of October, 2008. '9y JAYCP HOLMAN - CITY CLERK AL �°p O -•� 9Q GIST 1 S'� . � `�. Meridian City Council Special Workshop / Meeting — October 21, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E IDIAN Tuesday October 21, 2008 @ 6:00 p.m. David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd City Council Special Meeting Workshop Agenda City Council Chambers 33 E. Broadway Ave., Meridian, Idaho Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA New Beer & Wine License for Good A. Thyme Grille & Catering, LLC at 750 S. Clerks Progress Ave. Ste. 170 B Task Order with MTI for Settler's Square Public Works Phase 1 Improvements for $2,905 4 COMMUNITY ITEMS/PRESENTATIONS A. Valley Regional Transit Discussion on Ma Barker Transit Amenities Mary 5 DEPARTMENT REPORTS A. CARE Card Discussion Mayor's Office B Renaming of Kiwanis Park to Gordon Steve Sippoway - Parks Dept. Harris Park C Parks Action Plan Implementation / Steve Sippoway - Parks Dept. Meridian & Amity D. Care to Share Policies Steve Sippoway - Parks Dept. E. Request for Gallery Maintenance Fee Arts Commission/Bill Nary 6 CITY ORDINANCE/POLICY REVIEW A. Parking Permit Policy Bill Nary - Legal Bill Nary - Legal B. Parking Ordinance Bill Nary - Legal C. Prox Card Policy Bill Nary - Legal D. Amendment to Massage Ordinance Bill Nary - Legal E. Flyer Distribution Ordinance Bill Nary - Legal F. Engine Idling Ordinance Bill Nary - Legal G Private Sewage Disposal System Ordinance 7 EXECUTIVE SESSION Executive Session per ISC 67- 2345(1)(c) - to conduct deliberations concerning labor negotiations or to A- acquire an interest in real property, which is not owned by a public agency) & (fl — (to consider and advise its legal representatives in pending litigation) Mayor Tammy de Weerd City Council Members: E IDIAN Keith Bird i'�' Joe Borton A H 5 Charles Rountree David Zaremba NOTICE OF SPECIAL MEETING i WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting / Workshop in the City Council Chambers at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on Tuesday, October 21, 2008 at 6:00 pm. The Meridian City Council will be discussing the following agenda items: New Beer & Wine License for Good Thyme Grille & Catering, LLC at 750 S. Progress Ave. Ste 170 ow Task Order with MTI for Settler's Square Phase 1 Improvements for $2,905 Valley Regional Transit Discussion on Transit Amenities CARE Card Discussion Renaming of Kiwanis Park to Gordon Harris Park Parks Action Plan Implementation / Meridian & Amity Care to Share Policies Request for Gallery Maintenance Fee Parking Permit Policy Parking Ordinance Prox Card Policy Amendment to Massage Ordinance Flyer Distribution Ordinance Engine Idling Ordinance Private Sewage Disposal System Ordinance Meridian City Council Special Workshop / Meeting — October 21, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. a Executive Session per Idaho State Code 67-2345(9)(c)&(t) The public is welcome to attend. DATED this 17th day of October, 2008. JAYCP HOLMAN - CITY CLERK AL • t1NTY Meridian City Council Special Workshop / Meeting — October 21, 2008 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CNM-E City Council Tuesday Special Meeting October 21, 2008 Workshop Agenda @a 6:00 p.m. City Council Chambers 33 E. Broadway Ave., Meridian, Idaho David Zaremba Brad Hoaglun .Charlie Rountree Keith Bird Mayor Tammy de Weerd Item Agenda Item Presenter 1 ROLL CALL ATTENDANCE 2 ADOPTION OF THE AGENDA 3 CONSENT AGENDA New Beer & Wine License for Good A. Thyme Grille & Catering, LLC at 750 S. Clerks Progress Ave. Ste. 170 B. Task Order with MTI for Settler's Square Public Works Phase 1 Improvements for $2,905 4 COMMUNITY ITEMS/PRESENTATIONS Valley Regional Transity Discussion on A. Transit Amenities Mary Barker 5 DEPARTMENT REPORTS A. CARE Card Discussion Mayor's Office B. Renaming of Kiwanis Park to Gordon Harris Park Steve Sippoway - Parks Dept. C. Parks Action Plan Implementation / Meridian & Amity Steve Sippoway -Parks Dept. D. Care to Share Policies Steve Sippoway - Parks Dept. E. Request for Gallery Maintenance Fee Arts Commission/Bill Nary 6 CITY ORDINANCE/POLICY REVIEW A. Parking Permit Policy Bill Nary - Legal B. Parking Ordinance Bill Nary - Legal C. Prox Card Policy Bill Nary - Legal D. Amendment to Massage Ordinance Bill Nary - Legal E. Flyer Distribution Ordinance Bill Nary - Legal F. Engine Idling Ordinance Bill Nary - Legal G. Private Sewage Disposal System Ordinance Bill Nary - Legal 7 EXECUTIVE SESSION txecuuve session per 15C 67- 2345(1)(c) - to conduct deliberations concerning labor negotiations or to A. acquire an interest in real property, which is not owned by a public agency) & (1) — (to consider and advise its legal October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. 3-A REQUEST New Beer & Wine License for Good Thyme Grille & Catering, LLC at 750 South Progress Avenue. Ste 170 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached ;t. i Date: Phone: _ Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. .k BEER/WINE/LIQUOR LICENSE APPLICATION INTERNAL APPROVAL CHECKLIST For Internal - Office Use Only: Applicant: Good Thyme Grille & Catering, LLC - Stan Perez Business Name: Good Thyme Grille & Catering- Location: atering Location: 750 Progress Ave, Ste 170, Meridian, ID 83642 License Type: [x] Beer [x] Wine [] Liquor - (wine included) Application / File Fee: New Beer License $200.00, New Wine License $200.00 Receipt No. 14466 Economic Development: Economic Development Approval Police Department: Police Chief Approval: Fire Department: Fire Chief Approval: N/A Signature Date Signature Date /0//1/00' ,Signature Date Planning Department: Planning Director Approval: , gy Signature Date Public Works Department: Development Services Manager Approval: Signature/Ur� _ -4D PLEASE RETURN THIS SHEET ONLY with the appropriate signature. This item is tentativelvscheduled to be approved on Tuesday Octobe(T-k 2008 City Council Agenda. / s� THANK YOU. E IDIAN,� 11? A 1-1 So APPLICATION FOR NEW BEER LICENSE APPLICATION YEAR. aocf (1) Application is hereby made for a license as a �A1 LC P— Retailer or Package Vendor Only Of beer and fee in the sum of $ 20-0,,0 is enclosed. Name of Business Card®Q `T1-r.!91tv►t &cVAtA Address 010 Phone Type of Business ex �L-K ; 04-0. (Insert Corporation, Individual, Partnership, etc.) Name of Applicant S-rA-t-4 1� Z Address •750 5� ?2z6flizmS 4J 4XIO Phone V — MayorTammy deweerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba Address of Premises -1 50 '5, A4C:,44I`70 V% X 40k "4 Street Address City County (2) Premises are (check one: _ Owned Owned or Mortgaged Amount of loan secured by mortgage: $ leased ✓ rented Owner of building is C%St-`-XgAL. ?AP—v-- k�LaA '?A Name and Address Person holding mortgage on premises is 40 Name and Address j Fixtures in the premises are of the value of $ and are (check one): Owned Held on Conditional Sales Contrail Leased or Rented If fixtures are held on Conditional Sales Contract or are leased or rented, the owner is: C)o �e*�t_ Name an Add d a City Clerk's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433. Fax 208-888-4218 a www.meridiancity.org If applicant is a Partnership, the names and addresses of the other partners are: Corporate applicant must furnish the following: Date and place of incorporation: 1i , I Registered Office: 'biiDC- CV's Name of Manager of Corporation: """5TPn4 Manager of Corporation became a resident of Idaho on: ®`-15rE� Names of all officers and Board of Directors of Corporation: If wholesaler, address where records are kept: 750 'n' • 1NOO Mb -o !W `-M Recommendations (6 or more residents of Meridian required): 2 3 STATEMENT AND OATH OF PERSONAL QUALIFICATIONS OF APPLICANT STATE OF Idaho ADA COUNTY I, = t A-" P�--W%� , being first duly sworn on my oath and say: That I reside at I%VZ-'A %J- *W-xvrc:-t that I became a bona fide resident of Beer License Application Page 2 of 4 Idaho on , i0MIZ : that I am connected with the above named applicant as: 0VcrcKN� Owner Partner Manager of Corporation That I now hold United States Internal Revenue Retail Liquor or Wine Dealer's Stamp No. or Malt Dealer's Stamp No. taG(if none, write "none") That the following is a statement of the occasions within the past three years upon which I have been convicted of any violation of the Laws of the United States, the State of Idaho, or any other state of the United States, regulating governing or prohibiting the sale of alcoholic beverages or intoxicating liquor, or have within the past three years forfeited or suffered the forfeiture of a bond for my appearance to answer charges of any such violation: (if none, write "none) Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions upon which I have been convicted of any felony within the past five years or have paid any fine or completed any sentence of confinement therefore within the past five years: (if none, write "none") Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions within the past three years when my application for or my license to deal in beer, wine or liquor have been refused, suspended or revoked (if none, write "none") Date of Refusal, Suspension or Reason for Refusal, Suspension or Revocation Revocation Beer License Application Page 3 of 4 That I am a citizen of the United States: (if naturalized, give number & place) (If wholesaler, cross out the following line) That I am not an official, agent or employee of any distillery, winery, brewery, of wholesaler or jobber of liquor or malt bever ges. Signature of Applicant STATE OF IDAHO ) ss: County of AOL-) 1161 I HEREBY CERTIFY that on this day of 10Wore fore the ndersigned, a Notary Public in the State of Idaho, personally appeared M , known to me to be the person who executed the said instrument, drid acknowledged to me that he / she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year inp,*A certificate first a ove written. SEAL ° �O TAW (SEAL) „� , NotaryPublic for Idaho ® Residing at , Idaho ® My Commission Expires: 0- 11 tot P610- False 6•False statements in this application constitutes a felony and are punishable by imprisonment for not more than fourteen (14) years (Title 18, Chapter 54, Idaho Code). Beer License Application Page 4 of 4 MayorTammy de weerd _ City Council Members:E I DIAN Keith Bird /�' Joe Gorton Charles Rountree A P `� �® David Zaremba f`vi�J APPLICATION FOR NEW WINE LICENSE APPLICATION YEAR -40-D-T (1) Application is hereby made for a license as a Retailer Only Of Wine and fee in the sum of $ 4-m- -P is enclosed. (Retailer - $200.00) Name of Business at76 MZ..t C4M"C .. LL.0: Address'1501b?WL- &yEr. ML t"10 Phone `�c �'�"� Type of Business (Insert Corporation, Individual, Partnership, etc.) Name of Applicant 0*" ��- Address '11bo. > -' 1-,0 Phone Address of Premises -716 c i�c`9(1-iia iYlt --,-�-40 ADA Street Address City County (2) Premises are (check one: Owned Owned or Mortgaged Amount of loan secured by mortgage:$ leased v"' rented Owner of building is C%tm,"L . rPerx P._� Name and Address Person holding mortgage on premises is "later %Name and Add Fixtures'in the premises are of the value of $ and are (check one): owned Held on Conditional Sales Contract Leased or Rented If fixtures are held on Conditional Sales Contract or are leased or rented, the owner is: Com. caft - peeg- 1w&a Dwr t ►:a.�,,, Nafhe and Address City Clerk's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433. Fax 208-888-4218 . www.merldiancity.org If applicant is a Partnership, the names and addresses of the other partners are: Corporate applicant must furnish the following: Date and place of incorporation: i c8 Registered Office: Name of Manager of Corporation: Manager of Corporation became a resident of Idaho on: Names of all officers and Board of Directors of Corporation: If wholesaler, address where records are kept: Recommendations (6 or more residents of Meridian required): 2. 3. 4. 5. STATEMENT AND OATH OF PERSONAL QUALIFICATIONS OF APPLICANT STATE OF Idaho ADA COUNTY I, `�-� , being first duly sworn on my oath and say: That I reside at l Wlt W %W'6a t on : that l became a bona fide resident of Wine License Application Page 2 of 4 Idaho on , tolW : that I am connected with the above named applicant as: Crtv-)o Iii ,.0 E- i C#MW4-U Owner Partner Manager of Corporation That I now hold United States Internal Revenue Retail Liquor or Wine Dealer's Stamp No. R1C or Malt Dealer's Stamp No.W04T-L (if none, write "none") That the following is a statement of the occasions within the past three years upon which I have been convicted of any violation of the Laws of the United States, the State of Idaho, or any other state of the United States, regulating governing or prohibiting the sale of alcoholic beverages or intoxicating liquor, or have within the past three years forfeited or suffered the forfeiture of a bond for my appearance to answer charges of any such violation: (if none, write "none) Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions upon which I have been convicted of any felony within the past five years or have paid any fine or completed any sentence of confinement therefore within the past five years: (if none, write "none") Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions within the past three years when my application for or my license to deal in beer, wine or liquor have been refused, suspended or revoked (if none, write "none") Date of Refusal, Suspension or Reason for Refusal, Suspension or Revocation Revocation Wine Ucense Application Page 3 of 4 That I am a citizen of the United States: (if naturalized, give number & place) (If wholesaler, cross out the following line) That I am not an official, agent or employee of any distillery, winery, brewery, of wholesaler or jobber of liquor or malt beveraggs. Signature of Applicant STATE OF IDAHO ) ) ss: County of Ad(L— ) I HEREBY CERTIFY that on this _day of sTiD6C 2=k b fore the dersigned, a Notary Public in the State of Idaho, personally appeared Lt known to me to be the person who executed the said instrument, an acknowledged to me that he / she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first a ove written. "0860. _Al 0000 (SEAL); ' `��, ,�'�� Notary Public for Idaho Residing at Ca id k i KJ .` , Idaho s o ; My Commission Expires: I,() -t t—L 1 b False statemeA& �n this application constitutes a felony and are punishable by imprisonment for not more than fourteen (14) years (Title 18, Chapter 54, Idaho Code). Wine Ucense Applica>3on Page 4 of 4 rn CD CD 4 SEE REVERSE SIDE FOR SALE OR TRANSFER OF THIS LICENSE o -00 ;u0 x ;r,, 0 w E G)G) X X ° c°n cc CD g° g° c X� X ° < s 0 3. aR 1 ..,- r a� cc ° c0 r O ca CD n m • Cfl 0 z..\„a; 0 O Q 3cr m cn ��h'JJJJ ''cnw V! (D r- Q 3 O Q �, cp -4 —1 D 'yJ ° ° r G) G) m 0 M m cn 0 cn m cn 0z cn CD cn 0z in 69169 O 69 N r C11 c.n O O O R. O O n y Q O O O O O O 0 C 0 O 0 n, �D. Q° CD Sp O o -00 ;u0 n Q z v w N G) cmnmm CJ) D m (nmm G)G) X X co m omm g° g° X� X Q , G) G) aR H CD 3 r c0 r O ca CD n Q , aR H CD 3 c0 O ca CD ' • z..\„a; O Q 3cr ��h'JJJJ CD Q Q �, cp -4 'yJ CAAi G) G) 0 0 ;j p � `< r A Z, CD CD R. i2 n y Q A N G) N G) Q' O O n, �D. Q° CD Sp O O � — 010 CCD CCD f-} -4 A oV D CL o r r c� cD A � co A 0 0 0 n n CD N ZZ ►� CD C/) CD D o CDD Gn A A CD \V CD N `.mo�„llll H N. (D (p Q: Cr ('D' CD N co = v N 3 o WAA C) CCA 1�"�iJ�� `41. I`1 "4 c. J y CG � td Od d � CDCrQ - ^ o0 O OCD 0 0 CAN -�CD 14 C, CDo 00 CD o o C) _ CL H ti Y m o o n n m a. o O C o to m m 00 uj C N . ss. � CD . � ° � a eD C ego off. ° 00 00 00 00 W � O O •� eD Q y b Page 1 of 1 Sheree Finch From: Bruce Freckleton Sent: Monday, September 29, 2008 11:14 AM To: Sheree Finch Subject: RE: New BW License - Good Thyme Grille & Catering Attachments: Bruce Freckleton (freckleb@meridiancity.org).vcf Development Services has no problem with the issuance of the Beer and Wine License for the Good Thyme Grill & Catering Co. Bruce C�WERQ Bruce Freckleton Development Services Manager Meridian Public Works Department From: Sheree Finch Sent: Monday, September 29, 2008 10:16 AM To: Jeff Lavey; John Overton - Police; Ron Anderson; Joe Silva; Anna Canning; Bruce Freckleton Cc: Jaycee Holman; Tara Green; Nancy Radford Subject: New BW License - Good Thyme Grille & Catering Attached are applications for a new Beer and Wine license. This item is scheduled for approval on the October 7t' City Council Agenda. Please review and return only the first page with your signature. Thank you. Ob1?ffxC' )WIN Meridian City Hall Clerks Office 33 E. Idaho Ave Meridian, ID 83642 208.888.4433 9/29/2008 Page 1 of 1 Sheree Finch From: Joe Silva Sent: Monday, September 29, 2008 4:58 PM To: Sheree Finch; Jeff Lavey; John Overton - Police; Ron Anderson; Anna Canning; Bruce Freckleton Cc: Jaycee Holman; Tara Green; Nancy Radford; Rick Jackson Qacksonr@meridiancity.org); Rich Greene (greenefire@clearwire.net) Subject: RE: New BW License - Good Thyme Grille & Catering Sheree This building is not done with the installation of its fire sprinkler system. It is a not approved at this time. Joe Joseph P. Silva Deputy Chief/ Fire Prevention Meridian Fire Department silvaj@meridiancity.org (208) 888-1234 Office (208) 895-0390 Fax From: Sheree Finch Sent: Monday, September 29, 2008 10:16 AM To: Jeff Lavey; John Overton - Police; Ron Anderson; Joe Silva; Anna Canning; Bruce Freckleton Cc: Jaycee Holman; Tara Green; Nancy Radford Subject: New BW License - Good Thyme Grille & Catering Attached are applications for a new Beer and Wine license. This item is scheduled for approval on the October 7th City Council Agenda. Please -review and return only the first page with your signature. Thank you. i : W Meridian City Hall Clerks Office 33 E. Idaho Ave Meridian, ID 83642 208.888.4433 CA*_(1ER1D1AM.-- 9/30/2008 Page 1 of 2 Sheree Finch From: Bruce Freckleton Sent: Tuesday, September 30, 2008 8:58 AM To: Sheree Finch Subject: RE: New BW License - Good Thyme Grille & Catering Attachments: Bruce Freckleton (freckleb@meddiancity.org).vcf Sheree, After receiving Joe Silva's reply stating that the fire sprinkler system isn't complete, I went back and looked at our records again. I must have pulled up the wrong records yesterday when I sent you my approval .... arg! At this time I would like to retract my earlier approval due to the incomplete status of construction at the subject address. Sorry for any inconvenience my error may have caused you. 1:>WE Bruce Freckleton Development Services Manager Meridian Public Works Department From: Bruce Freckleton Sent: Monday, September 29, 2008 11:14 AM To: Sheree Finch Subject: RE: New BW License - Good Thyme Grille & Catering Development Services has no problem with the issuance of the Beer and Wine License for the Good Thyme Grill & Catering Co. Bruce c/-VEP,z .� Bruce Freckleton Development Services Manager Meridian Public Works Department From: Sheree Finch Sent: Monday, September 29, 2008 10:16 AM To: Jeff Lavey; John Overton - Police; Ron Anderson; Joe Silva; Anna Canning; Bruce Freckleton Cc: Jaycee Holman; Tara Green; Nancy Radford Subject: New BW License - Good Thyme Grille & Catering 9/30/2008 BEER/WINE/LIQUOR LICENSE APPLICATION INTERNAL APPROVAL CHECKLIST For Internal - Office Use Only: Applicant: Good Thyme Grille & Catering. LLC — Stan Perez Business Name: Good Thyme Grille & Catering Location: 750 Progress Ave, Ste 170, Meridian, ID 83642 License Type: [x] Beer [x] Wine p Liquor -- (wine included) Application / File Fee: New Beer License $200.00, New Wine License $200.00 Receipt No. 14466 Economic Development: Economic Development Approval: N/A Signature Date Police Department: Police Chief Approval: Signature Date Fire Department: Fire Chief Approval: ignature Date Planning Department: 1211 Qvc�v\edGt /� Planning Director Approval: Axw-A&*Lt V4 -P—. Signature Date Public Works Department: Development Services Manager Approval: Signature Date PLEASE RETURN THIS SHEET ONLY with the appropriate signature. This item is tentatively scheduled to be approved on Tuesday October 7th 2008 City Council Agenda. THANK YOU. BEERMINE/LIQUOR LICENSE APPLICATION INTERNAL APPROVAL CHECKLIST For Internal - Office Use Only: Applicant: Good Thyme Grille & Catering. LLC — Stan Perez Business Name: Good Thyme Grille & Caterina Location: 750 Proaress Ave. Ste 170, Meridian ID 83642 License Type: [x] Beer [x] Wine p Liquor - (wine included) Application / File Fee: New Beer License $200.00 New Wine License $200.00 Receipt No. 14466 Economic Development: Economic Development Approval: N/A Sign t r Date Police Department: Police Chief Approval: es M, Date Fire Department:(/signature Fire Chief Approval: Signature Date Planning Department: Planning Director Approval: Signature Date Public Works Department: Development Services Manager Approval: Signature Date PLEASE RETURN THIS SHEET ONLY with the appropriate signature. This item is tentatively scheduled to be approved on Tuesday October 7th 2008 City Council Agenda. THANK YOU. Nancy Radford From: Bruce Freckleton Sent: Wednesday, October 15, 2008 11:01 AM To: Nancy Radford Subject: Re: Good Thyme Grille & Catering BW License 750 Progress # 170 Shoud be fine as of topday Thanks Bruce -------------------------- Sent using BlackBerry -----Original Message ----- From: Nancy. Radford To: Bruce Freckleton Sent: Wed Oct 15 10:28:10 2008 Subject: FW: Good Thyme Grille & Catering BW License 750 Progress # 170 Bruce, can you approve this now so that I can get it on next weeks agenda? Thanks a bunch! Nancy -----Original Message ----- From: Joe Silva Sent: Tuesday, October 14, 2008 4:24 PM To: Nancy Radford Subject: FW: Good Thyme Grille & Catering BW License 750 Progress # 170 FYI Joe Joseph P. Silva Deputy Chief/ Fire Prevention Meridian Fire Department silvaj@meridiancity.org (208) -888-1234 Office (208) 895-0390 Fax 1 -----Original Message ----- From: Rick Jackson Sent: Tuesday, October 14, 2008 1:24 PM To: Joe Silva Subject: RE: Good Thyme Grille & Catering BW License 750 Progress # 170 It is finished. Complete. Done.... Rick Jackson -----Original Message ----- From: Joe Silva Sent: Monday, October 13, 2008 4:16 PM To: Rick Jackson Subject: FW: Good Thyme Grille & Catering BW License 750 Progress # 170 Rick Can you let me know when the Fire Alarm line has been run from the Hood & Duct Extinguishing system the FACP, so I can sign this license. Thanks Joe Joseph P. Silva Deputy Chief/ Fire Prevention Meridian Fire Department silvaj@meridiancity.org (208) 888-1234 Office (208) 895-0390 Fax -----Original Message ----- From: Kenny Bowers Sent: Friday, October 10, 2008 11:51 AM To: Joe Silva Subject: RE: Good Thyme Grille & Catering BW License STATUS? Boss I don't know anything about a fire line??? K.W.B. :-> -----Original Message ----- From: Joe Silva 2 Sent: Thursday, October 09, 2008 4:22 PM To: Kenny Bowers Subject: Fw: Good Thyme Grille & Catering BW License STATUS? KB I thought we were done with this. Joe Sent using BlackBerry -----Original Message ----- From: Nancy Radford To: Joe Silva; Bruce Freckleton Sent: Thu Oct 09 15:42:24 2008 Subject: Good Thyme Grille & Catering BW License STATUS? Joe and Bruce, I spoke to Stan Perez, owner of Good Thyme in regards to his BW License and he said he is waiting to hear from the city on his "fire line" and electrical permits? Would one or both of you be so kind as to contact this gentleman? 898-9888 Thank you! Nancy Radford Meridian City Clerk's Office 33 E. Idaho Ave. Meridian, Idaho 83642 208-884-2468 x225 9 October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. 3-B REQUEST Task Order with MTI for Settler's Square Phase 1 Improvements for for $2,905 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become properly of the City of Meridian. Memo To: Jaycee Holman; Tara Green; Keith Watts; Kathy Wanner From: Max Jensen CC: Steve Siddoway, Parks and Recreation Division Director Elroy Huff, Parks and Recreation Division Superintendent Date: 10/16/2008 Re: Proposed Agenda Item for October 21, 2008 City Council Meeting The Parks and Recreation Division respectfully requests the following item be placed on the October 21, 2008 City Council agenda, under Consent Agenda, for Council's consideration: Task Order with MTI — Settlers Village Square Phase One Improvements Attached is a Task Order with MTI for materials testing and inspections associated with the construction of the Settlers Village Square Phase One Improvements project. The Task Order is for $2,905.00. Recommended Council Action: The Parks and Recreation Division recommends that City Council approves and signs the Task Order with MTI. Thank you for your consideration. Please contact me if you have any questions. 0 Page 1 C�', to- Z t -®g CITY DA AND MATERIALS ,. INSPECTIO -A This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Agreement between the above named parties dated November 14th, 2006. CITY OF MERIDIAN SETTLERS VILLAGE SQUARE PHASE ONE IMPROVE'ff.-EfM- r - � The Consultant's scope of services and compensation shall be as set forth herein. Services shall generally be described as testing and inspections consulting services. TASK 1 — Testing and Inspections Consulting Services Per the City's request, the Consultant will provide professional testing and inspections consulting services relating to the construction of the Settlers Village Square Phase One Improvements project. These services are listed in MTI's October 15, 2008 Estimated Services and Fees (Attachment A). The Not--To-Exceed amount for Task Order No. PKS-08-006 is Two Thousand Nine Hundred Five and 001100 dollars ($2,905.00). CITY OF MERIDIAN COWSU' A TAMMY WEERD, MAYOR (-Authorized Representative) Date l= Date Approved by City Council: Date CITY OF MERIDIAN(OWNER) AND MATERIALS TESTING AND INSPECTIONS (CONSULTANT) CITY OF ,FXLET .VILL4GE SQUAREPHASE ONE .i v k t b n�2 / Emm'A^ PACE 01 OF 0 PRM DATE 1011312008 {VATISERVER2V'ROPOSALSICONSTRUCTION" OPOSALS100 PROPOSALS18OL4EV'81085- Sem MESOUAREDoc U Environmental Services ❑ Geotechnical Engineering U Construction Materials Testing U Special Inspections MAX J BNSEN PHONE. (208) 888-3579 CITY OF MERIDIAN, PARKS AND RECREATION FAX. (208) 898-51Mt 11 West Bower Avenue Meridian, III 83642 Re: Testing and Inspection Services for the Proposed Project: Settlers Village Square, Meridian, ID Dear Max Jensen, The enclosed cost proposal has been prepared for your review and evaluation. Materials Testing & Inspection, Inc. (MTI) appreciates the opportunity to submit this estimate to provide materials testing and inspection services on the above referenced project. The estimate is based on our review of plans, specifications, similar projects and City of Meridian requirements. The estimate is also based on a presumed construction schedule. If the construction schedule does not follow MTI's estimated production rates and schedule, the quantities and number of trips required will vary. Please review the number of trips and quantities to insure that each item follows your construction schedule/production rates. Variances from our estimate and your schedule/production rates will be billed at the indicated unit rates. The result may be a decrease or increase in the total testing and inspection costs. Scope of services for the project have been outlined below: Site Work - The Scope of Services includes; 1) soils testing and inspection, 2) concrete testing and inspection, 3) pervious concrete testing and inspection, and 4) asphalt testing and inspection. The scope may be ad}usted based on the actual special inspection requirements. Costs will be dependent on the actual number of trips/time for testing and d inspections. A detailed explanation of testinglinspection items for each phase of construction has been provided below: e Soils - Fill placement monitoring and compaction testing will be performed throughout the project. Geotechnical observations will also be performed during stripping activities and at footing bearing surfaces. 0 Concrete - This estimate is based on the assumption that structural concrete will be tested at the International Building Code minimum intervals of one set of 4 concrete cylinders for each 150 cubic yards or fraction thereof of each concrete mix placed each day. 2791 S. Victory View Way a Boise, Idaho 83709 • (208) 376-4748 - Fax (208) 322-6515 mti@mti-id.00M a WWW M11 -id eom Rei ,Oruro? EwRen •A" PAGE 92 OF Ma DATE iot' W2OOS ,W, GLRVER2~POSALSSCCNSTRUCT10H1PA OPOSALSW8 PHOPOSALSVUXSMP81O88. SETTLERS SHARE DOC r ❑ Environmental Services U Geotechnical Engineering ❑ Construction Materials Testing U Special Inspections o Pervious Concrete — Pervious Concrete Pavement will be tested in accordance with the specification and ASTM 138 and ASTM C29. Asphalt —Monitoring of placement and density testing will be perfonned. It is MTI's intention that our services will complement your efforts towards maintaining the highest standards of quality. Please let us know if you require additional information. We thank you for considering our firm and look forward to working with you on this project. Respectfully Submitted, Materials Testing /& Inspection, Inc_ Charles Garrison Director of Marketing 2791 S. Victory View Way o Boise, Idaho 83709 a (208) 376-4748 a Fax (208) 322-6515 mti@mtl-id.com . www,mti-id com Rev 10MGMT p, ExH®tr"A" PAcm#pT IP L MM(TV TE1 D`� aaM DATE 1ai1512008 TESTING 9 UMT"RYEM2IPHOP09A ICCHMUCTmMIPR oposa.slo8Pimposa.seo�seW8loss- `s;; INSPECTION EH sEms SQuueE.000 U Environmental Services D Geotechnical Engineering U Construction Materials Testing ❑ Special Inspections The following estimate of services is based on current MTI standard rates and estimated project quantities. inspection and testing time are based on historical averages. They will be dependent on the contractor's schedule of activities and changes in project scope or requirements. if no cost is shown, the associated cost item is not required or will be provided by others. The costs below are estimated using day rates (7:00 Aho to 5:30 PM). Work not omformed durin> the normal working day -is subiect to be billed at 1.5 times the day tate. This is a time and materials quote, M Item 0 of Trips Units # of Units Rate Totals SOILS INSPECTION & TESTING Field Density Testing D2922 8 hours 16 $38.00 $608.00 Proctor D698, D1557lT99, T180 each 3 $140.00 $420.00 Sieve Analysis- Coarse & Fine C117, C1361TI1. T27 each 3 $75.00 $225.00 Atterberg Limits D4318tT89, T90 each $90.00 $0.00 Sample Pick Up 2 hours 2 $35.00 $70.00 Subgrade Inspector 2 hours 4 $80.00 $320.00 Sub Total $1,643.00 CONCRETE INSPECTION & TESTING Concrete Inspector 2 hours 4 $35.00 $140.00 Concrete Cylinders C39tf22 each 8 $15.00 $126.00 Cylinders Pick Up hours $35.00 $0.00 Pervious Concrete inspector (Volumetric Unit Weight) 1 hours 2 $38.00 $7$.00 Pervious Concrete Coring D979 hours 2 $125.00 $250.00 Pervious Concrete Core Harden Unit Weight each 2 $35.00 $70.00 Sub -Total $656.00 ASPHALT INSPECTION & TESTING Asphalt Field Density Testing D2922 1 hours 4 $35.00 $140.00 Asphalt Coring D979 hours $125.00 $0.00 Asphalt Core Specific Gravity, Height, Diameter, Weight each $50.00 $0.00 Asphalt Content -by Ignition Method D6307ff308 each $125.00 $0.00 Mechanical Analysis D.5444 each 1 $75.00 $75.00 SubTotai $218.00 MISC. ITEMS Travel Time - No Charge hours $40,00 $0.00 Mileage - 20 Miles RJT 16 miles 340 $0.65 $221.00 Certificate of Compliance hours 2 $85.00 $170.00 Sub -Total $391.00 Estimated project Total: 2791 S. Victory View Way o Boise, Idaho 83709 ® (208) 376-4748 a Fax (208) 322-6515 mti@mti-id.com o www.mtl-id.com Rev 10116107 Page 95 of 5 Revision Date 10115120D8 lWtiserve2tP=osa[sNO-suuctionno ,,.Is= Pwpwaw%somemPsioes - settlers square dw 0 Environmental Services 0 Geotechnical Engineering U Construction Materials Testing Q Special Inspections IX. LIMITATION OF LIABILITY. Should CONSULTANT or any of its professional employees be found to have been negligent in ftte performance of its work, or to have made and breached any express or implied warranty, representation or contract, CLIENT, all parties claiming through CLIENT and all parties claiming to have to any way retied upon CONSULTANTS work, agree that the maximum aggregate amount of the liability of CONSULTANT, its officers, employees and agents shall be limited to $25,000.00 or the total amount of the fee paid to CONSULTANT under this Agreement , whichever amount is less; or the limit of any optional, CLIENT -purchased insurance. X. COMPENSATION FOR SERVICES RENDERED. CLIENT recognizes that the estimate noted in Exhibit `A' (if provided) was obtained through a diligent evaluation of the contract documents, baristruction plans and specifications and scheduled discussions with the Owner, relevant subcontractors, the general contractor and design group members. CLIENT recognizes that the testing, inspection and the consulting engineering industry and the services rendered herein under this contract, are schedule driven and are as mandated by the scheduling and manning of the contractor(s). Should such Nems. Inducting, but not limited to, the quantity of concrete placement, field or shop steel welding schedules, masonry placement days or additional charges for driller's services alter from that quoted within our proposal, CONSULTANT shall he entitled to compensation for services rendered. A. OVERTIME AND BILLING MINIMUM. CLIENT recognizes the attached Exhibit `A' which, as appropriate, outlines bitting minimums of two (2) hours for airy services rendered on site. In addition, CLIENT recognizes that, on occasion, due to the schedule of the contractor or relevant subcontractors, occasional overtime wIN be encountered. Due to the nature of the construction business, CONSULTANT will have no notloe of this until the day the said overtime occurs. According to the schedule as listed in Exhibit 'A , CLIENT agrees to compensate CONSULTANT for such overtime. XII. LIMITATION OF SERVICES PROVIDED. The services provided pursuant to this agreement are intended solely for the use and benefit of the CLIENT as noted above. No other person or entity shall be entitled to rely on the services, opinions, recommendations. plans, or specifications provided pursuant to this agreement without the express written consent of CONSULTANT. Xfil. INDEMNITY. CLIENT agrees to defend, indemnify, and hold CONSULTANT, its officers, directors, employees, agents and independent contractors harmless from any and all claims, suits or liability for personal Injury, death, illness, property damage, damage to natural resources, fine or penalty arising or alleged to have arisen out of performance of CONSULTANT'S work to the extent that such claims or damages are due to the fault of the CLIENT, except to the extent due to gross negligence or intentionally wrongful conduct of CONSULTANT. CLIENT further agrees to compensate CONSULTANT for all costs, expenses and attorney fees reasonably Incurred In defending any such claim. In the event CLIENT shall bring any action against CONSULTANT, to the extent CONSULTANT prevails in such action. CLIENT shall provide the same compensation. XIV. PROVISIONS SEVERABLE. The unenforceabirdy or invalidity of any precision or provisions hereof shall not render any other provision or provisions unenforceable or invalid. Nothing in the Agreement shall relieve any party from its responsibilities under law or contract XV. LOCATION OF AGREEMENT AND DURATION OF PROPOSAL. This agreement is governed by the laws of the State of Idaho, and is entered into the County of Ada, City of Boise. The attached Proposal shall remain valid and in effect for 1110 days from the date written In below, unless withdrawn by CONSULTANT prior to acceptance. XVi. DISCLAIMER OF WARRANTIES. CONSULTANT makes no representations regarding any potential findings, conclusions, or recommendations on conclusion of CONSULTANT'S services. CONSULTANT EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED AS TO FINDINGS, RECOMMENDATIONS, SPECIFICATIONS OR PROFESSIONAL ADVICE. This agreement contains the entire and integrated Agreement between CLIENT and CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This agreement cannot be amended or modified except by a written Agreement, executed by each of the parties hereto. This Agreement is governed by the laws of the state of Idaho. The individual signing below represents and warrants that he/she has full authority to enter into this Agreement on behalf of CLIENT. if the individual below lacks such authority, he/she shall be personally responsible for payment of obligations under this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written, at Boise, Idaho. Gopsuliant: Materials Tes4ir,g'& Ins io , Inc. Nairne & Tit(: � Date: Name & Title: Date: Client: Company Name 2791 S. Victory View Way o Boise, Idaho $3709 a (208) 376-4748 a Fax (208) 322-6515 mtitbmti-id.com a www.ml-id.com Fant soaA Rev iwoavr October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. 4-A REQUEST Valley Regional Transit Discussion on Transit Amenities AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. October 17, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Update on New City Hall October 21, 2008 AGENCY COMMENTS ITEM NO. 4-B CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. No 11 EtRIDIAN CI Y H ►LL ( COUNCIL CHAMBERS INITIAL POINT G ;IDIAN HLSTORICAL SOCIETY SUITE 100 MAYOR'S OFFIC d ��' 1 a — WING DEPARTMENT SUITE 102 MAYOR TAMM f' 5' k 4 `` .• r 1 , Y CLERK'S OFFICE SUITE 104 CITY COUNCIL loll— LITY BILLING SUITE 106 COUNCILMEN ` 1ANCE DEPARTMENT SUITE 106 COUNCI �. SUITE 108. COUNCILME )NFERENCE ROOM �. k, a i SUITE 110 COUNCILME NCE ROOM ECONOMIC DEVI E IDIAN- IDAHO Meridian City Hall Monthly Report October, 2008 Table of Contents: Section 1 Executive Summary Section 2 Schedule Section 3 LEED Section 4 Financial Section 5 ASI's Section 6 RFI's Section 7 Submittals Section 8 Photos SCHEDULE: o Current Estimated Completion: October 15, 2008 o The work on the building interior finishes is substantially complete. The Punch List inspections have been completed and punchlist work is in progress. o The Test and Balance work is substantially complete. Commissioning activities are proceeding with Heery ready to start the functional testing. The air flush for the LEED accreditation will take place in early October. o Work on the Plaza is proceeding, the majority of the site concrete has been poured, the masonry work is complete, pavers and landscape materials are being installed. The Heritage building structure and skin is substantially complete with the finishes in progress. o On the East Parking Lot the contaminated soil found beneath the old gas station has been removed and the mass excavation is proceeding. LEED: o Project is scheduled for Silver LEED's accreditation. o Targeted points are 35-36 points out of a range of 33-38 for Silver. FINANCIAL: o The project budget remains unchanged at $20.42 million; this does not include the Phase V East Parking Lot which is currently budgeted at $286 thousand. o Phase II, and III, the building phases, are 99.6% billed to date. o Phase IV, the Plaza, is 85% billed to date. o There were no change orders approved in September. 21 proposed change orders are pending action by the City, 7 by LCA, and 1 by the Contractors. ASI'S & PR'S: o There is a total of 145 ASI's and 2 PR's issued to date. RFI'S: o There is a total of 222 RFI's to date; 3 are active and 219 are closed. SUMBITTALS: o There are a total of 254 submittals to date; 4 are active and 250 are approved. . LL .............................................................................................................................................................................................................. ............... 0 . ................................................ ...... ................. .......................................................................................................................................... ...... . ..................................................................................................................................................................................... ............................... ...... > . ....................................... ................... ...... ..................................................................................... ............................................................ ...... ic . ........................................................................................................................................................................................................... 0 0 . LL ................................................................................................................................................. ........................................................... ......... .. CL ................... ................................................................................................................................................................... .............. IM 0. Ewa ....................................................................................................................................................................... ................... IM: .......................................... ........ - ................................................................. ............................... ........... ............................. 0 ME . ............................................................................................................................................... ........ ............................. AvF — — ------------------------------------------------------------------------------------------------------ tzc --w ............................................ . ...................................... IM mc 08 I -C .. ......... ........... .................................. Z coLL �Oo=��................. r m J ..................................................................... .......... ...... .. ....... ........................................................ w fr a. 0 LL LU W CL0 cc . . ................... ....................... .................... t .......... .... .. ........ ....................................................... 2 .t— W UJ CC W W . ............................. .............................................. ..... ....... ... ...................... ...................................................... . ........... ............. ............... ...................................... ................. .......................... ........................ ...................... .. . .............................. Z X ............................ ... W ............ Z.. C: . ........................................ . ..................................................... ........................................................ U, 'n0 LLL 1-- F- F- I-- 0 w 12 0 �fCi�- LL LL & 0 13: c if W 1 5 W ico 0 w 1. 0 cli 0 0 W N- V in t2 193 ❑ W i I iZ F - w 'cr Nw ir LU LL, LU :z ir ig Ir- P, 1 2 z'- F- W F- J U) i 2 tr — ILLI N Lu (D : = z i[c LU m Lu 3 t,7 IQ W < o Z, LU r U, U, Lu Lu z w .n g u" 0 "A 2 to) fr 2 Z 0 zi :3� W — 11 OW & i Su UZ) 8 < m 5 [u- :- W U. w C., W C5 't I uj W F- 8 X 'Z) �8 1 N Irt M uj C.) 0 lo W t Lu Lu > 8 CL �Lu C3 W us, Z 0 L) 'Lu W 0 10 2 w x t I. 0'r o IN Io im Z M cr l i S2 0 ;LL 0 cr 1 g I o 1> 0 um, w 0 W 'r I o L) 1> zi 10 FS In :r im lz iir L) 0: 1 LU z Q< : W Ir i�IO !1 1:0 0 0 z g ILu 1= Lu Lu w 18 1 Lu aa: !�8 18 0� �W W on uj a. Ir > n U, cxc- WIC CLUL W- W 0 R I— I- I- IV I- I- I- 1W Im I I I .m-, 1"� I!g I"! 11!? 1 IPA I- IN- I- I- I- I- Is k Is, Ig' 1;; 1 1 1- 1 1 k k 1!� 1� [S I --------------- ------------------ ........... ........ .............. -----.._.................. W --------------------------------------------- m W ............ ............. ----------- N Y ----... 'T W pqg, N 1- 0 J �. U W m W Z LU p O t05W N Z W Ir V W N W W Z 0 LL ..............- ZO........ ................. _..W. y......._........ -N 3p -...............Q..=..... �.O...U...m W �...Q..�.. a W N Q Q W p oa, t'3 �jp W p W aJ O W W IL p J V, Z g p p IL M p ZW m Z W aC Y Q w LpU, W m co) Q 2 n Z E Q ccIE W <r Y Q H W Q `3 m V O O m p W p m G V> 1i LU Q fUA p W 2 Q -L O OC - _ W V j a UJ 0 W aLU V J p C3 fl V Z¢ J 4 -O-M-. a U). p...0...�.. �_ .....-.W O W .-- p �.. ................... - ui IL a Ly N 0 LL y vl x> w V g Z LL z- W _ O a a Li a� a2 O p � d W > W m d` m O - p .'.: W :3tm_ Q ,; .:: E E v m w m w m o o o 0 o o 'o o o ;o o co o 'o o .o:Co o �o o ''.o o '.o o o o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 .o '0 0 0 0 0 0 0 0 0 0 0 0 0 L N o 0 0 0 o IN IN ;ao OD ',� N N T O W O C 7 7 7 a -- 'C LL o .O o O O) O N L CD O O O 00 o W C 3 -C T O E ~ ~ '.., LL ,, LL LCL ',, LCL FL- Cr CO CO o co O o O o l0 co o OO CO O O O oo o 0 o OOOO O o CO E cOD� m O O O O O O, rmaO aOs m ca N '� I '',.� 'N N N I� W O) iOf Y z�_ ca o ao m co ''. m c c N U LL '.. C I O g O O ~ LL m 7 7 7 I� L F' . c C �-'I�- LL LL m I'C m '. 'H m C m m II— 7 .0 I— O. g O '� m o F'- I►L— F'- F'- h' m a- c N T i T T T ca T T T T T T: T l'a T T T T T la T co T T T T - ,� ca a La '� �o ca co a v cu ca ca m m m tv : ca a co r a 0 to ca m coLa m a ca ca m ca co ',., to �' d' d' N : N lA '.. d' � ! N d' : r N CO N d' d' N Lo N . N v _ W N - - W _ Z ~ a O W � Z a: :W � m Q J LU c7 Cc L a W D J U cn J 3 Y LU LU V Z 'a C o : 'W w CL L:m 0 LU Q Im J OZ CD a CC F- cA LU Y Q 11-0 F- U Ln ja O Z Z Q U J. J J W Q D U ca U> U W a U J LLL LU F- �% f7 Ir W O Lu C5 Y U G Q CC ',ci F- o� co Z Co > v�_ Lu U ¢ to o a Lo c¢n LU v c~i> '� a a> Z cc CL LIJ a w o m a WLU 'a o. R O m W a: w� I� ,c o ,p G °-CD o E a U U O 'U U U: } U W> O ,z ',O ¢ U Q U c = IQ J U) uj LOU'.. J J Y CC Z) a: a:'�0 U U Z I— '.Z ',O '�Er !U '.� W O '.0 M Z m m W 'W :W z 75 CO Cf)0 U U- r N C7 W f0 r co O O r N Ml Lo t0 o O N N N N co N d' N O N co N r- N m N O N O co C7 m m 'O a. 0 ................ Zd ..------------------------------------ - ---- ---------------- --------- --------------------------------------------................................................................................... 0 — LL 0 z Lu w P w 0 1. LU 0 W 0 LU Z a LL P Z LU 7.- CC LU ------ ..................... ....... ...... .............................. CL -, 3: ..w .... . ILD'* ccWw w LUz M LL M Z m W W (Dc7 LU > 0) m — WW w 0 cc W m LL Z ui _j 0 w CC LU LL LA CL Z¢ 'z > Yi -3 w w w 0. a) — m a z LL P-Lu IE LU 0 Z w w 2 a Lu z x 0 w o a LL CL cc 9E LL LU 0 o a 0 Q w W cc P z LL mW o U) 0 w ------------------ ............................. ............ ..................... ................ ------- ... ................... - E E ca LU LU ❑ co Cl co 00 00 00 00 !R - if 00 00 00 CO 00 00 IOD !'R 1� CO Co CO 00 00 0 co co co co co co 0 co 0 Go 0 Go ID CD 0 � :! �-5 1 sis 'C' 173 r.a zz cli , ZC45 ;C,51 (D CD :3 C Q) Go (D co I co co Cl) OD 1.2 O I's O DD .0 0 1= :0 0 :3 LL ;0 iLL ca co 00 00 loo co Go fO CO 00 CO 00 CO CO CO CO COO 000 COO Go co co CD co a Go co co w E a) Of g a5 C'15 Cq — " O C7 C7 OD—Cli L N 8 —Cq (Dz C ca U) -r- ;M a s -,.N CD 'C . 'r- co y 8 CDE :3 LL LL G) M O LL CD :3 CD C 0 (D L LL LL :3 M :3 :3 LL LL M LL = LL a) = :3 2 > W U) T T N 0) (1) >e to 4- >we cn (L r 0Ir r C>e 'at ca (a Cd co m Cl) It 04 LO Cl) NC%J CD 10 V LO LO LU LLI LU Z 0 LU :z U- :0 D 0 LU Q UJ CC Cl) -j z D 0 U) Z D LU r- I Cl) Z cu co LL -i =CL 0) 2 ui LU cn CD C.D 5 LU a: 0 05 :D LU LU Z < LL fr < Z :z Z 0 Lu z Cl) a. z LLJ D z m < Z! CO L) L) z 0 IL > _j Z 0 0 LU Fr 0 ui LLJ D LU !U) — z 0 Z z I 0 a. — Ln 0 a: 0 LL 0 LL LU a: cr cc �: Lu 0 U) z p 0 0 0 ra oC m z LU co LLI 2 Z LL M z — LL -i < EL M: 0 (i) CLnu LLJ w LU LU icr j- LU 5 fi 0 -j LL LU a) Lu (a 'Er LL Lu z D w z < Z UJ Fn LU LU LL LU cc 0 w 9 — 10 8 -_jj < z < z U) LL LL > m icn -1 6 z Lluc LL CC Lu LL c) < Lu m x it p < w cc < :i Ae 8❑w (n z ;R Cl) Z 8 �L)❑ a: 0 LU �Er (D 2 w LU 0 z Lu LU CL z m ri) 5 Lu CE w w w iL 0 m 0 LU CID < �F- U) 4.; LL a,) CNO Cl) m Cl) It LOO to V r, v m a Ln Y) LO M LO LO LO 0 W r- OD 0 w 0 0 w N co bi 2 li C_ rli ..................................... _........... W —U.. 0 Z W p LL 0 W Q CL p p W LL n O OQ. Z_ FW- Q a 0 0 0 W W m J 5 p = N C5 F tc QLu. ..�.-Z..�--M... -Z J--V- v N 0 - Z W V V M Q IL 0 E p IL a _ a :w CD Fw rwe m C y O W m a ........... _...................................--_._........ E E E m v W W Q co OD 03 co co Go co 00 00 N O LL e I.L LL F- -F- LL: F- F- LL co E E Cl) ro o o !O o 0 0 0 'o o r M ',I N ` t\7 N d\ m �' c d W m O O O) O as, Occ CTO LL O m OBD E C ,,,'LCL LL L m p cnn = a � m a a a a 0 'o a a 'a 3 a a 'a a a r, _ N Lo Lo I m '' N I N 1� CV _ J U y Z W m d Z w Q Z '� Y .. a t3)Q o S i- U) a LU z a oLU o a U 5_ Z0 -1 'aC ¢ OLL z '0 Cl) Er � J W 0 w LU 00 o m a[ ' a- 0 a: '� 0 M V O U J cn 0 a o o ;Q v7 F- m a h a ',z a '� FL z v U CO � cl ` \ \ LL toc� W LO COO m m m n bi oli aQ LEED Update 9-1-2008 • Point Overview o 36 Points Attempting o 5 Additional Possible Points o 22 Points Unattainable Energy and Atmosphere — Fundamental Commissioning of the Building Energy Systems, Prerequisite 1 o Heery International, Commissioning Agent for the project is making weekly visits, key to his commissioning report. He notes any discrepancies or concerns for prompt resolution. o HEERY will be on-site for functional performance testing on Oct. 6d'- l Od`. O&M's and a training schedule are being compiled for training which will begin for the building staff by the end of the month. ' • Documentation of LEED EQ Credit 3.1 Indoor Air Quality - Construction o The air flush has commenced on Oct. 2"d. We will be monitoring temperature, humidity and air flow through the building. Proper filtration is in place for this flush. No other work is to be performed in the building during this period. LEED Update 1 of 2 • Material Recycling — Materials and Resource Credit 2.1 & 2.2 o Dumpster Update — List of recycled items to date. Material No. of Approx Yards Approx Yards To Type Capacity (in Cubic Yards) Dumps Recycled Landfill General Trash 30 8 240 Sheetrock 30 9 270 Wood 10 37 370 Cardboard 10 21 210 Plastic 10 5 50 Metal 20 10 200 Acc. Tile 10 4 40 Pallets 10 1 53 Totals 1193 240 To Date: 1433 cubic yards sent out, 1193 sent to recycling. Currently 83.3% Diverted from Landfill. LEED Update 2 of 2 LEED for New Construction v2.2 `Q o Registered Project Checklist Project Name: Meridian City Hall Revision Date 10-1-2008 Project Address: 33 E. Broadway Sustainable Siteall s.".. 14 Points _T1 Prereq 1 Construction Activity Pollution Prevention Required Petra 1 10.5% New Buildings or 3.5% Existing Building Renovations Credit 1 Site Selection 1 Owner/Architect 1 Credit 2 Development Density & Community Connectivity 1 Owner/Architect 1 4 Credit 3 Brownfield Redevelopment 1 Petra/Architect d Credit 4.1 Alternative Transportation, Public Transportation Access 1 Architect 1 Credit 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms 1 Architect 1 s Credit 4.3 Alternative Transportation, Low -Emitting & Fuel -Efficient Vehicles 1 Architect 1 On -Site Renewable Energy Credit 4.4 Alternative Transportation, Parking Capacity 1 Architect 1 9 Credit 5.1 Site Development, Protect or Restore Habitat 1 Civil Engineer 12.5% Renewable Energy 3 Credit 5.2 Site Development, Maximize Open Space 1 Civil Engineer 1 Enhanced Refrigerant Management Credit 6.1 Stormwater Design, Quantity Control 1 Civil Engineer 1 Mechanical Engineer I Credit 6.2 Stormwater Design, Quality Control 1 Civil Engineer Credit 7.1 Heat Island Effect, Non -Roof 1 Landscape Architect 1 Credit7.2 Heat Island Effect, Roof 1 Architect 1 Credit 8 Light Pollution Reduction 1 Electrical Engineer Yes ? No 121 1 3 Points 9 Credit 1.1 Water Efficient Landscaping, Reduce by 50% 1 Landscape Engineer Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation 1 Landscape Engineer 9 Credit 2 Innovative Wastewater Technologies 1 Mechanical Engineer 1 Credit 3.1 Water Use Reduction, 20% Reduction 1 Mechanical Engineer 1 Credit 3.2 Water Use Reduction, 30% Reduction 1 Mechanical Engineer 161213 M"N 17 Points' Prereq 1 Fundamental Commissioning of the Building Energy Systems Required Heery International Prereq 2 Minimum Energy Performance Required Electrical Engineer Prereq 3 Fundamental Refrigerant Management Required Mechanical Engineer *Nato for FJ1o1: All LEED for New Construction projects registered after June 2e, 2007 are required to achieve at least two (2) points under EAot. ®Crede 1 O timize Energy Performance 1 to to Mechanical Engineer 10.5% New Buildings or 3.5% Existing Building Renovations 1 14% New Buildings or 7% Existing Building Renovations 2 17.5% New Buildings or 10.5% Existing Building Renovations 3 4 21 % New Buildings or 14% Existing Building Renovations 4 24.5% New Buildings or 17.5% Existing Building Renovations 5 28% New Buildings or 21% Existing Building Renovations 6 New Buildings or 24.5% Existing Building Renovations 7 35% New Buildings or 28% Existing Building Renovations 8 N31.5% 38.5% New Buildings or 31.5% Existing Building Renovations s 42% New Buildings or 35% Existing Building Renovations 10 [Credit 2 On -Site Renewable Energy 1 to 3 Mechanical Engineer 2.5% Renewable.Energy 1 7.5% Renewable Energy 2 12.5% Renewable Energy 3 credit 3 Enhanced Commissioning 1 Heery International Credit4 Enhanced Refrigerant Management 1 Mechanical Engineer Credit 5 HI Measurement & Verification 1 Mechanical Engineer Credit 6 Green Power 1 Owner continued... I 11 I non* Materials & Resources 13 Points �( Prereq 1 9 Credit 1.1 Credit 1.2 9 Credit 1.3 1 Credit 2.1 1 Credit 2.2 1 Credft 3.1 it ICredft3.2 1 Credit 4.1 1 Credit 4.2 1 Credit 5.1 1 Credit 5.2 1 Credit 6 1 Credit 7 Yes ? No Yes ? No 11 12 1 2 3.1 3.2 4.1 4.2 4.3 4.4 5 6.1 6.2 7.1 7.2 8.1 8.2 Storage & Collection of Recyclables Building Reuse, Maintain 75% of Existing Walls, Floors & Roof Building Reuse, Maintain 95% of Existing Walls, Floors & Roof Building Reuse, Maintain 50% of Interior Non -Structural Elements Construction Waste Management, Divert 50% from Disposal Construction Waste Management, Divert 75% from Disposal Materials Reuse, 5% Materials Reuse, 10% Recycled Content, 10% (post -consumer + �/2 pre -consumer) Recycled Content, 20% (post -consumer +'h pre -consumer) Regional Materials, 10% Extracted, Processed & Manufactured Regioi Regional Materials, 20% Extracted, Processed & Manufactured Regioi Rapidly Renewable Materials Certified Wood Minimum IAQ Performance Environmental Tobacco Smoke (ETS) Control Outdoor Air Delivery Monitoring Increased Ventilation Construction IAQ Management Plan, During Construction Construction IAQ Management Plan, Before Occupancy Low -Emitting Materials, Adhesives & Sealants Low -Emitting Materials, Paints & Coatings Low -Emitting Materials, Carpet Systems Low -Emitting Materials, Composite Wood & Agrifiber Products Indoor Chemical & Pollutant Source Control Controllability of Systems, Lighting Controllability of Systems, Thermal Comfort Thermal Comfort, Design Thermal Comfort, Verification Daylight & Views, Daylight 75% of Spaces Daylight & Views, Views for 90% of Spaces Required Owner/Arch./Petra 1 Architect/Petra 1 Architect/Petra 1 Architect/Petra 1 Petra 1 Petra 1 Architect/Petra 1 Architect/Petra 1 Petra 1 Petra 1 Petra 1 Petra 1 Petra I Petra Required Mechanical Engineer Required Owner/Petra 1 Mechanical Engineer 1 Mechanical Engineer 1 Petra 1 Petra 1 Petra I Petra 1 Petra 1 Petra 1 Architect 1 Electrical Engineer 1 Mechanical Engineer 1 Mechanical Engineer 1 Mechanical Engineer 1 Architect 1 Architect 1 51 1 1 - -. 1 credit 1.1 Innovation in Design: Informational Flyer 1 Owner/Petra 1 Credit 1.2 Innovation in Design: Water Efficency 40 % over Standard 1 Mechanical Engineer 1 Credit 1.3 Innovation in Design: Carpet Materials, 1.25% 1 Petra 1 Credit 1.4 Innovation in Design: Underfloor Plenum System Efficiency 1 Petra 1 Credit 2 LEED® Accredited Professional 1 Architect Yes ? No Certified: 26-32 points, Silver: 33-38 points, Gold: 39-51 points, Platinum: 52-69 points 11 II t Meridian City Hall - Meridian, Idaho RQCaEn eanc. =oNTR - September 30, 2008 IDIAN�- IDdHO INCLUDED IN BUDGETS Current Budget September 30, 2ooe 1 2 3 Phase I - Building Demolition & Abatement 4 CreameryDemolition & Abatement $426,357 5 6 Total Phase I - Building Demolition & Abatement $426,357 7 8 Phase 11- Core & Shell 9 Sitework & Utilities Does not incl Cont Soil - see Line 88 $473,527 10 Structural Concrete $885,144 11 Masonry $1,558,726 12 Structural Steel $1,926,485 13 Rough Carpentry $0 14 Insulation & Dampproofing $69,932 15 Roofing & Sheetmetal $182,990 16 Exterior Doors Does not include Ph 4 Doors & Spec $6,923 17 Storefronts & Curtainwall $297,458 18 Shaftwall Framing & Drywall $363,287 19 Elevator $223,700 20 Total Phase 11- Core & Shell $5,911111+1172 21 22 Phase III - TUMEP 23 Architectural Metalworks $93,295 24 Carpentry -Framing, Backing $112,000 25 Cabinetry & Casework $464,062 26 Insulation & Dampproofing Incid in Ph 2 - Sealco $22,388 27 Interior Doors $302'027 28 Interior Storefront $96,749 29 Coiling Overhead Doors/Screens $5,590 30 Interior Gypsum Drywall Systems $1,059,040 31 Ceramic Tile $116,992 32 Resilient Flooring & Carpet $187,951 33 Paint & Wallcoverin s $174,433 34 Specialties $110,365 35 Operable Partitions $20,840 36 Access Flooring $528,800 37 Window Coverings $22'600 38 Fire Suppression Systems $437,433 39 Plumbing$980,670 40 HVAC $2,111,775 41 Electrical $2,828,613 42 Total Phase III - TI1MEP $9,675,623 43 44 FF&E 45 Demountable Walls 'ons to $1.163 Million $0 46 Audio Visual Systems $208,907 47 Telecommunication Systems $192,784 48 Security tems 84,695 49 Phone Service & Equipment Provider By Owner 50 Interior Signage Package Allowance 42,954 51 Final Cleaning 40,E 52 Total FF&E $569,340 53 54 Phase IV - Plaza Landscanina & Site Im rovements 55 Sitework, Utilities & HMAC Paving $338, 000 56 Water Feature $216,775 57 Concrete Unit Pavers $75,462 58 Landscaping $199,679 59 Structural & Concrete Paving Concrete $296,200 60 Masonry $194,585 61 Steel Fabrications $130,450 62 Carpentry, Bldg Insulation & Drywall $8.400 63 IRoofing & Flashing $10,495 64 1 Doors, Frames & Hardware / Specialties Incid in Ph 2 - ABS $36,220 H:\Construction\Projects\2006\Tom\Meridian City Hall\Budgets\Budget History & Projections 093008 1 it 1 t L t H:\Construction\Projects\2006\TomWleddian City Hall\Budgets\Budget History & Projections 093008 MERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary 09/30/08 Page 1 of 3 Contingency Amount Contingency Amount Contingency Allocation per 11/13/07 Budget Phase 4 Plaza - Allocation of balance of Plaza budget $ 700,000.00 $ 342,372.00 Current Balance $ 1,042,372.00 Job Condition / Winter Conditions / Inclement Weather Costs billed to dated thru Sept 08 Billing $ 218,433.00 $ 823,939.00 Contract Budget Allocations Interior Signage Package Overage - Advanced Sign $ 17 954.00 Final Cleaning Budget - ABM Janitorial $ 13,900.00 UPRR Fence - Anvil Fence $ 18,934.00 $ 50,788.00 $ 773,151.00 Approved Change Orders - Phase 2.3 & 4 thru 09/30/08 Change Orders Approved in Sept 08 - None Phase 2 - Shell CO#01 ABS (07) Ph 2 $ (897.00) CO#02 ABS (07) Ph 2 (Ph4 Plaza Drs & Spec) $ 36,220.00 CO#01 Custom Glass (09) Ph 2 $ 2,137.00 CO#01 MJ's Backhoe (03) Ph 2 - Bldg Portion Only $ (216,744.20) CO#02 MJ's Backhoe (03) Ph 2 CO#03 MJ's Backhoe (03) Ph 2 $ 44,753.00 Pending City Confirm CO#01 Rule Steel (06) Ph 2 - $ $ 35,204.00 CO#01 Schindler Elevator (11) Ph 2 $ 35,766 00 1,600 00 CO#01 Sealco (12) Ph -2 $ 22,388.00 CO#02 Sealco (12) Ph 2 $ 2,750.00 CO#01 Sidewalks (04) Ph 2 $ 137,108.00 CO#02 Sidewalks (04) Ph 2 $ 4,371.00 CO#03 Sidewalks (04) Ph 2 $ 23,550.00 CO#04 Sidewalks (04) Ph 2 $ 64,519.57 CO#01 TMC (05) Ph 2 $ (32,348.00) CO#02 TMC (05) Ph 2 $ 324.00 CO#03 TMC (05) Ph 2 $ 5,989.71 $ 166,691.08 Phase 3 - Tenant Improvements & MEP CO#01 Buss Mech (32) Ph 3 $ 4,922.00 CO#02 Buss Mech (32) Ph 3 $ 12,295.00 CO#03 Buss Mech (32) Ph 3 $ 10,068.00 CO#01 Custom Glass (21) Ph 3 $ 19,784 00 CO#02 Custom Glass (21) Ph 3 $ 8,287.00 CO#01 AWC (24) Ph 3 $ 7,665.30 CO#02 AWC (24) Ph 3 $ 1,968.60 rCO#03 AWC (24) Ph 3 10,856.10 Page 1 of 3 MERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary CO#01 Designer Firs (25) Ph 3 $ 5,597.00 CO#01 SBI (27) Ph 3 $ 365.00 C0#01 Commercial Paint (28) Ph 3 $ 200.00 CO#02 Commercial Paint (28) Ph 3 $ 22,185.00 CO#03 Commercial Paint (28) Ph 3 $ 773.00 CO#01 SimplexGrinnell (31) Ph 3 $ 2,917.98 CO#02 SimplexGrinnell (31) Ph 3 $ 19,499.28 CO#03 SimplexGrinnell (31) Ph 3 $ 2,136.26 CO#01 Hobson Fab (33) Ph 3 $ 1,335.00 CO#02 Hobson Fab (33) Ph 3 $ 9,941.00 CO#03 Hobson Fab (33) Ph 3 $ 40,499.00 CO#01 Tri-State Elec(34) Ph 3 $ (6,064.75) CO#02 Tri-State Elec(34) Ph 3 $ 12,059.26 CO#03 Tri-State Elec(34) Ph 3 $ 72,723.24 CO#01 Suncrest/B&B (17) Ph 3 $ 267.75 CO#02 Suncrest/B&B (17) Ph 3 $ 2,677.38 CO#03 Suncrest/B&B (17) Ph 3 $ 17,085.05 CO#01 ID Custom Wood (19) Ph 3 $ (5,479.66) CO#02 ID Custom Wood (19) Ph 3 $ 5,541.86 CO#01 Schmacher (26) Ph 3 $ 6,039.00 CO#01 ABS (22) Ph 3 $ 7,952.00 CO#02 ABS (22) Ph 3 $ 5,420.00 CO#03 ABS (22) Ph 3 $ 6,122.00 CO#04 ABS (22) Ph 3 $ 5,303.00 CO#01 Integrated Interiors (35) Ph 3 $ 10,700.00 CO#01 PreCom (36) Ph 3 $ (29,687.37) CO#02 PreCom (36) Ph 3 $ 3,470.96 CO#01 Aatronics (37) Ph 3 $ 4,527.86 $ 299,952.10 Phase 4 - Plaza None to Date $ _ Adjustment for SealCo CO#02 - Amt already included $ (22,388.00) as Ph 3 budget 09/30/08 Contingency Amount TOTAL - Approved Change Orders $ 444,255.18 $ 328,895.82 Change Orders Pending Approval - 29 $ 106,951.00 $ 221,944.82 CO's Pending City Action 20 CO's Pending Contractor Action 2 CO's Pending A/E Approval 7 CONTINGENCY AMOUNT - BALANCE REMAINING Is 221,9".82 Page 2 of 3 MERIDIAN CITY HALL CONTINGENCY ALLOCATION Cost & Project Allocation Summary Projected Future Allocations 09/30/08 Amount Winter Conditions/Job Conditions $ 9,000.00 Estimated Amount of Outstanding Pricing Pending CO $ 200,000.00 $ 209,000.00 Projected Uncommitted Contingency Amount Is 12,944.82 Page 3of3 Note Pads 323-4500 BOISE, WAHO RCE -1875 1097 N. ROSMO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 1 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 PRO Furnish all labor, materials and equipment 4/20/2007 necessary to revise details A4 and B5 on sheet S3.1 and A3, B3 and C3 on sheet S7.2 as shown on attached sketches dated march 28,2007. v 00001 PRO Furnish all labor, material and equipment 6/26/2007 necessary to preform the following work: -Revise the finish floor elevation to 2610.4 -Footings and foundation shall bear on undisturbed native gravel or compacted granular fill per specification section 02300. -Any existing site fill encountered beneath the footings and foundations shall be removed to the undisturbed native sand and gravel. -In areas where removal of contaminated materials has extended blow the bottom of footings, the over excavated areas shall be back filled and compacted with granular fill per specification section 02300. -Areas where excavation has occourred to enable the abandonment of water wells shall be backfilled with granular fill per specification section 02300. 00001 PRO Sheet A3.1: D1- Window Frames Types -revise 6/13/2007 frame type 13 per the enclosed Sketch. Attachments:SK-1 00001 PRO Sheet S5.2: The framing layout for the roof 6/26/2007 joists is specified to be at 5 equal spaces; however the framing plan shows 6 equal spaces. The enclosed sketch SK -1 shows the appropriate number of joists and spaces. Sheet S7.5, Detail E4: Revise the detail callouts for the TS sections to be TS 20x4x5/16 in lieu of the TS 16x4x5/16. See enclosed sketch SK -2. Attachments:SK-1, SK -2. Expedition® Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 GENERAL CONTRACTORS 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 2 of 56 Note PadItem No. Status Regulred Ball In CourtNotes Opened Closed 00001 PRO Sheet S2.11 and S2.12: Refer to the enclosed 6/26/2007 sheets for revisions required for the top of footing elevations based on the revised grading plan. Sheets S5.2: Revised details D2, D5, D6, and El to reflect a deeper grade beam at the similar conditions on the north side of the building. Sheet S5.3: Revise details 61, 62, and 63 to reflect the reference to the foundation plan for the T.O.F. elevations. Add the Footing Step Detail D6 to Sheet S5.3. Attachments: Sheets S2.1 and S2.12, Sketches SK -1 thru SK -8. EVedrdon® Report RNP 01 UENERAL CONTRACTORS 1097 N. ROSARIO STREET 9 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Pam: 3 of 561 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW In response to the ACHD plan review 6/4/2007 comments, the attached civil drawings reflect the following modifications that have occurred to the civil drawings: 1. Sheet C1.0 has been added regarding construction requirements. Sheet Cl.1 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been Included to R/W line from centerline for both Meridian and Broadway Road. 4. A dimension has been added showing the distance from centerline of railroad tracks to the south property line. S. Longitudinal and suss slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed in the parking lot. The seepage bed size has been changed accordingly. 12. The seepage bed mated in Broadway Avenue has been eliminated. All storm water from the Broadway Ave right of way will be routed into existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Note 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48 " dia. manhole per added key note 31. Expe0on® Report RNP 01 i P �� Note Pads TR 323-4500 BOISE, IDAHO RCE -1875 ROCS SOLID GENERAL CONTRACTORS ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 4 of 56 Note Padltem No. Status Required Ball In CourtPlotes Opened Closed 17. Key Note 32 has been added for reference to curb taper at curb terminus at Broadway Ave. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1 has be renumbered to Sheet C3.1 Sheet C3.1 19. Source of groundwater data and design Infiltration rate has been added to Sheet C3.1 Sheet C4.2 has been renumbered to Sheet C3.2 Sheet C3.2 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet 0.3 has been renumbered C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 has been added to the set. EPedfonv Report RNP 01 Note Pads 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN ID 83642 • PHONE: 208 323-4500 • FAX: 208 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 5 of 56 Note PadItern No. Status Required Ball In CourtNotes Ouened Closed NOq 00001 PRO Sheet C1.0: has been added regarding 6/26/2007 construction requirements Sheet C1.1: 2. Keynote 14 has been modified to include ACHD truncated dome requirements. 3. Dimensions have been included to R/W line form centerline for both Meridian and Broadway Rd... 4.A dimension has been added showing distance from centerline of railroad tracks to the south property line. 5. Longitudinal and cross slopes have been added. 6. The driveway approach has been modified per ACHD requirements. 7. Detail reference for curb terminus has been added to the plans. See added key note 28. 8. Grade break has been added at the new driveway. 9. Radii at the driveway have added. 10. The radii of the inside curves at the on street parking at on Broadway has been modified to 20' at TBC. 11. The roof drain has been rerouted to the southern seepage bed In the parking lot. The seepage bed size has been changed accordingly. 12. The seepage bed located in Broadway Avenue has been eliminated. All stormwater form the Broadway Avenue right-of-way will be routed into the existing storm drain lines in Broadway Avenue. 13. The sand and grease trap elevations have been modified. 14. Key Note 27 has been added for pedestrian ramps at driveway. 15. Key Note 29 has been added for new stop sign at driveway. 16. Key Not 30 has been added for new 4" pvc pipe that is used to tie foundation drainage system into new 48" dia. Manhole per added key not 31. 17. Key Note 32 has been added for reference to ExpeditionG curb taper at curb terminus at Broadway Report RNP 01 Note Pads 323-4500 BOISE, IDAHO 1097 N. ROSA_RIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 a FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Paae: 6 of 56 Note Padltem No. Status Required_Ball In CourtNotes Opened Closed Avenue. 18. Key Note 33 has been added for connection of inlet catch basin inlet to existing storm drain manhole at Broadway Ave. Sheet C4.1: Has been renumbered to Sheet C3.1 Sheet C3.1 19: Source of groundwater data and design infiltration rate has been added to sheet C3.1 Sheet C4.2: Has been renumbered to Sheet C3.2 Sheet C3.2: 20. Note 2 and sub notes 1 through 5 have been added to detail 1 on sheet C3.2 Sheet C4.3: has been renumbered to Sheet C3.3 Sheet C4.1, C4.2, C4.3, C5.1 and Sheet C5.2 have been added to the set Attachments: Civil Drawings C1.0, C1.1, C2.1, C3.1, C3.2, C3.3, C4.1, C4.2, C4.3, C5.1 and C5.: ...tet. .v, u.. r, ,. a U_ d x:: ✓ x: oovol PRO Sheet S0.01: Add details C4, C5 and D4 to this 6/26/2007 sheet, per enclosed sketches SK -1. SK -2 and SK -3 Sheet S3.1: Revise details A4 and B5 enclosed sketches SK -4 and SK -5 Sheet S7.2: Revise detail A3 per enclosed sketch SK -4 Attachments: Sketches SK -1 thru SK -6 upe�mvn— ---- Report RNP 01 u Note Pads 323-4500 BOISE, IDAHO GIMCMAi, CONTRACMR3 1097 N. ROSARIO STREET •MERIDIAN, ID 83642 • PHONE: (208) 323-4500 •FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 7 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 PRO Elevator Opening Framing: Revise the 6/26/2007 dimensions for the framing locations around the elevators at each level based on the enclosed sketches SK -1 and SK -2. Sheet S7.2: Provide and additional detail C7 showing the increased dimensions between the edge of slab and the perimeter support framing. See enclosed sketch SK -3. 00001 PRO Sheets A4.0, A4.1, A4.2, A4.3: Revise the 6/19/2007 exterior elevations per the enclosed revision sheets: A4.011, A4.111, A4.2R, A4.311. Sheets A5.0, A5.1, 5.2, A5.3: Revise the wall sections per the enclosed revised sheets: A5.0R, ASAR, 5.2, A5.3R. Rewd RNP 01 t PEN ote Pads 323-4500 ' BOISE, IDAHO RCE -1875 Attachements: Sketches SK -1 thru SK -4. ExpeMorP Report R NF _01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE 208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 11 of 56 Note PadItem No. Status RequirecLBall In CourtNotes Opened Closed AI&. ' 00001 PRO Sheet S2.31. Revise the dimension between 6/19/2007 beams on gridlines 3 and 10 at the roof transition edge to be V-8". This will correspond ' with the dimension noted in the referenced detail. Sheet S2.31:Provide an additional detail reference EI/S7.6 at the non-bearing edge of the stair vestibule adjacent to gridline F2.5. See enclosed sketch SK -1. Sheet S2.32: Revise the dimension between beams on gridlines 3 and 10 at the roof transition edge to be 1"-8". This will correspond with the dimension noted in the referenced ' detail dimension between the edge of slab and the perimeter support framing. Sheet S2.32: Provide an additional detail reference El/S7.6 at the non bearing edge of the stair vestibule adjacent to F10.5. See enclosed sketch SK -2. Sheet S2.42: Revise the dimensions for the 1 elevator deck support beams as shown. See enclosed sketch SK -3. Sheet S7.6: Add detail El showing the ' configuration of the slab and wall framing at the stair vestibules of the 4th floor. See enclosed sketch SK -4. Attachements: Sketches SK -1 thru SK -4. ExpeMorP Report R NF _01 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 16 of 56 No tem j le. tatw�, iteyuired Bafl In CourtA tas Opened Hosed 00001 PRO 1. Fumish all labor, materials and equipment as 6/26/2007 ' required to install plastic laminate panels in elevator cars No. 2 and No. 2 as supplied and Installed by the elevator manufacturer. Color of ' panels shall be 7922-07 Brighton Walnut as manufactured by WilsonarL 2. Fumish all labor material and equipment necessary to install software as required for card reader access system operation of elevator No. 3. moo,® Report RNP 01 ' �`¢' '�� ,+l ,tai _ �- 1?_my _�:3uf�.. � �1 ,"J�"`a Si, iYS,,. +J' 4• v 00001 PRO Please Issue the following clarification to the 6/19/2007 contract documents per attached Stapley ' Engineering Memorandum dated June 15, 2007. 00001 PRO Please Issue the following clarification to the 6/25/2007 contract documents per attached Stapley Engineering Memorandum dated June 20, 2007. 00001 PRO 1. Fumish all labor, materials and equipment as 6/26/2007 ' required to install plastic laminate panels in elevator cars No. 2 and No. 2 as supplied and Installed by the elevator manufacturer. Color of ' panels shall be 7922-07 Brighton Walnut as manufactured by WilsonarL 2. Fumish all labor material and equipment necessary to install software as required for card reader access system operation of elevator No. 3. moo,® Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET 0 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 24 of 56 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed 00001 PRO 1.Fumish all labor, material and equipment as 6/26/2007 required to install drainage fill and filter fabric at foundation drainage system. Drainage fill shall be clean crushed rock containing less then f percent fines passing the No. 200 Sieve. The filter fabric shall be woven or non -woven geotextile filter fabric of PP or polyester fibers, or combination of both. Flow rates range from 110 to 330 gpm per sq. ft. when tested according to ASTM D4491. 2.Install fabric and drainage fill as follows: a.Before installing drainage fill, lay geotextile filter fabric in trench and overlap trench sides. b.Place supporting layer of compacted drainage fill over compacted sub grade to a depth of 4". Install drainage pipe. Add drainage fill such that it is 12" minimum from face of footing and extend over top of footing a minimum of 12". Return drainage fill to face of foundation wall. Place drainage fill layer not exceeding 3 inches In depth. Compact each layer placed. c.After drainage fill has been installed, wrap top of drainage fill with geotextile fabric. Fasten and lap geotextile fabric per manufactures Instructions. 3.Foundation drainage system shall run to the 4" pvc pipe connection the foundation drainage system to the 48" diameter manhole as shown on the revised civil drawings. 00001 NEW Furnish all labor materials, and equipment 6/26/2007 necessary to install a 48" diameter manhole and 4" pvc pipe for the foundation drainage system per key note 30 and 31 shown on the revised civil drawings. B peditlonw Report RNP 01 Note Pads 323-4500 BOISE, MAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Pane 95 of Aa Note PadItem No. Status Required Ball In CourtNotes Opened Closed oovol NEW The work shall be carried out in accordance 7/10/2007 with the following supplemental instructions Issued in accordance with the contract documents without change in contract sum or contract time. Prior to proceeding in accordance with this instruction, indicate your acceptance of this instruction, for minor change to the work as consistent with the contract documents and return a copy to the architect. Sheet ASA Detail A4: Add the following note: Provide 2" I.D. pipe nozzle outlet in bottom of gutter for connection of drain piping by mechanical. 1M�`y]{�iP" .>+^ •#Mt �Pt, x.X Y. X �' - F J n„�4''.:: 'R�'� Jy �a3 j J �.: t .ly.. ) uuuui NEW Sheet S2.41: 1. Connections Grid lines 6 and 7. Remove the moment connection symbol from the V24x55 beams on grids 6 and 7 at the columns on Grid E. Provide a simple gravity connection at these locations. 2. Connectins Grid lines 6 and 7. Provide a moment connection symbol from the W24 x 55 beams on grids 6 and 7 at the columns on Grid G. Provide a rigid frame connection at these locations. 3. W12x16 beams. Provide 1/2" camber at all W12x16 beams with spans greater than 25 feet. Sheet S2.42: 1.Connections Grid line 7. Remove the moment connection symbol from the W24 x 55 beam on grid 7 at the column on Grid E. Provide a simple gravity connection at this location. 2. Connections Grid line 7. Provide a moment connection symbol from the W 24 x 55 beam on grid 7 at the column on Grid G. Provide a rigid frame connection at these locations. 3. W12 x 16 Beams. Provide 1/2" camber at all W12 x 16 Dams with spans greater than 25 feet. 7/13/2007 rxpeamon-- Report RNP 01 n Note Pads 11 323-4500 n BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 26 of 56 Note Padltem No. Status Required Ball_In CourtNotes Opened Closed 00001 NEW Sheet S2.41: Show 6 x 6 steel columns in 7/23/2007 canopy area build out at grids 6 and 7. See sketch SK -1. Sheet S2.52: 1. Provide dimensions for the locations of the TS sections that span east/west beyond grid A at the west side canopy. These TS members, TS 20x4x5/16 are supported by the bracing located at the column noted In item #1. See sketch SK -2. 2. Delete the TS 20x4x5/16 shown midway between grids 6 and 7 spanning from grid H to the TS20x4x5/16 at the entry column line. See sketch SK -2. ' Sheet S7.4 Detail E4: Add TS 6x6.1/4" column and the dimension locating the column. This column was shown in detail e4/S7.5 and in the architectural drawings, but was not reflected In the related plan view. See sketch SK -3. - Additional Sketches Enclosed. ' - Architectural Partial Wall Sections/Elevations: These sketches are the architectural elevations showing the configuration of the bracing at the East and West end of the building. Note the ' configuration of the braces is altered fro what -appears in the original building elevations and details. See sketches SK -4 and SK -5. ' -Markups of the Canopy Sections from Steel shop drawings Sheet E -7L: These sketches reflect additional information that was not relayed during the review of the shop drawings. This additional information should allow completion of the shop drawings for the entry canopy areas. See sketches SK -6 and SK -7. ExpedfflorP Report R_NF 01 Note Pads if 323-4500 _ BOISE, IDAHO RCE -1875 XMIL 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 27 of 66 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 'ASI>2 �►i4�d 00001 NEW Sheet A2.01T: Per the contractors request the 8/2/2007 wall between Electrical 002 and Mechanical 003 may be left out until the electrical gear is installed and all clearances are verified. This wall may be moved as required into the Mechanical room 003 to accommodate this change. Additionally door 003A may be reositioned within this wall as required. Sheet MO. 11: FCU 2 is to be relocated above door 003A as required, maintain all connections and piping as shown. Expedition® Report RNP 01 Note Pads 323-4500 t _ BOISE, WARO RCE -1875 ' GIRGIRAL C0NTRACMRS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 0 FAX• (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 28 of 56 Note PadItem No. Status RequiAM red Ball In CourtNotes Ouened Closed tel+" 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 9/4/2007 Door Hardware Specification Section 08710Be advised of the following modifications to hardware requirements to the following doors: 1.Add Card Readers to doors 101B, 101C and 101D. These doors shall be secure from the Lobby. 2.Add Card Reader to door 101A. This door shall be secure from Stair 101 3.Add Card Reader to door 1046. This door to be secure from the exterior. 4.Add Card Reader to door 129. This door shall be secure from Receiving 129. 5.Add Card Reader to door 141. This door shall be secure from Corridor 140. 6.Revise door swing at door 152 to swing into Lobby 151. Revise lockset to Storeroom function 7.Delete Card Reader from door 124. 8.Add Cana Readers to doors 232A and 238A. These doors shall be secure from Waiting Area 237. 9.Add Card Reader to door 252. This door shall be secure from Corridor 246. 1O.Delete Card Reader from door 312. Revise lockset to Storeroom Function. 11.Revise lockset at door 315B to a Storeroom Function. This door shall be secure from Training 315. 12.Add Card Reader to Door 354. Door shall be secure from Lobby 304. 13.Add Card Reader to Door 307A. Door shall be secure from Corridor 305. Expedition® Report RNP 01 %7 a `\Note Pads ! 323-4500 BOISE, IDAIIO 1097 N. ROSARIO STREET • MERIDIAN, ID'83642 a PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 29 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW PETRA AJ Reference: Full Tenant Improvement with MEPs 9/4/2007 Reflected Ceiling Plan Sheets A7.21T and A7.221 Be advised of the following modifications to following ceiling heights: 1. Revise ceiling heights at Corridors 205, 222, 246 and 262 from 10'-0" to 9 =6"and revise soffits from 9'-6" to 9'-5". Note, the 11'-0" high ceiling at these locations shall remain as shown. 2. Revise ceiling height at Plan Vault 210 from 10'-0" to 8'-6". _, n,.,, -:� ,> .,arc..: �.., .. . . -. ��.,,� � ,.K r✓ .. ✓.,"� .. ��„ ..,r -tri .. ., .., �� 3, adr �. ..tt.; Y .ir... / ly,,, .,+�,� 00001 NEW Sheet A3.3 - Detail A5: Provide a 9"x8 1/2"x3/8" 9/4/2007 fabricated angle with epoxy anchors at 24" o.c. for the steel lintel at the stair tower header per RFI #24. Fourth Floor Stair Construction: Provide columns and channels per RFI # 28 for the framing of Stair #4. Sheet S2.11/S2.12: Revise the floor framing to be a W21x44 at the following locations: Gridline 5.5 from D to E and Gridline 7.5 from D to E. 00001 NEW PETRA A7 Refer to attached civil drawings sheet Q.1. 9/21/2007 Revise location of new water service to connect into existing 10" water service within property line as shown in lieu of connecting into existing 12" waterline located in Meridian Road. Note: Routing of sanitary service shall be located within the building structure per response to RFI No 22 see attached in lieu of location shown on sheet C2.1. Expedition® Report RNP 01 00001 NEW The electrical engineer has been In discussions 9/11/2007 with the supplier for the electrical bus -duct for the above referenced project. In there discussions, the question was raised whether the. specified 208V bus -duct is required to be provided with a 200% neutral bus to match the specified 200% neutral bus for the main switchboard (MSBL). The specification for the bus -duct requires a 100% rated neutral bus. The electrical engineer has recommend that the 208V bus -duct be provided with a 200% rated neutral bus to keep the intent of the design consistent throughout the distribution system, and to minimize the effects of harmonic loads (computers, etc.) that are anticipated to be prevalent on the 208 volt distribution system in the facility. As such the electrical engineer recommends that the contractor provide the following revision in electrical work: Sheet E5.00 1. Bus -ducts `BD -LA' and BD -LB' shall be furnished and installed with 200% rated neutral bussing and the appropriate lugs necessary to accommodate the specified feeders. The electrical engineer has also reviewed the construction requirements for emergency distribution switchboard `ESB3' with the electrical gear supplier, and has found that the contract documents indicate that the feeder for `ESB3' is sized for 2,280 amps. Per the schedule on the documents, `ESB3' Is rated for 400 amps. The electrical engineer dose not believe that the feeder to this switchboard needs to be sized for 2,280 amps. Therefore, in addition to the work recommended above, please direct the contractor to provide the following revisions in electrical work: Sheet E5.00 1.Feeder for `ESB3' (indicated as feeder `I' on feeder schedule) shall be 4-500 and 1-3(G)-4" in lieu of specified. Expedition® Report RNP 01 I OP Note Pads iAV �� V 323-aO BOISE, RCE- RO(X GENERAL C014TRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian City Hail Date: 10/2/2008 Project No: 06-0675 Page: 30 of 56 Note Padltem No. Status Required Ball In CourtNotes Opened Closed z 00001 NEW The electrical engineer has been In discussions 9/11/2007 with the supplier for the electrical bus -duct for the above referenced project. In there discussions, the question was raised whether the. specified 208V bus -duct is required to be provided with a 200% neutral bus to match the specified 200% neutral bus for the main switchboard (MSBL). The specification for the bus -duct requires a 100% rated neutral bus. The electrical engineer has recommend that the 208V bus -duct be provided with a 200% rated neutral bus to keep the intent of the design consistent throughout the distribution system, and to minimize the effects of harmonic loads (computers, etc.) that are anticipated to be prevalent on the 208 volt distribution system in the facility. As such the electrical engineer recommends that the contractor provide the following revision in electrical work: Sheet E5.00 1. Bus -ducts `BD -LA' and BD -LB' shall be furnished and installed with 200% rated neutral bussing and the appropriate lugs necessary to accommodate the specified feeders. The electrical engineer has also reviewed the construction requirements for emergency distribution switchboard `ESB3' with the electrical gear supplier, and has found that the contract documents indicate that the feeder for `ESB3' is sized for 2,280 amps. Per the schedule on the documents, `ESB3' Is rated for 400 amps. The electrical engineer dose not believe that the feeder to this switchboard needs to be sized for 2,280 amps. Therefore, in addition to the work recommended above, please direct the contractor to provide the following revisions in electrical work: Sheet E5.00 1.Feeder for `ESB3' (indicated as feeder `I' on feeder schedule) shall be 4-500 and 1-3(G)-4" in lieu of specified. Expedition® Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 31 of 56 NotePadItem No. Status Requite Ball In CourtNotes opened Closed 00001 NEW Reference: Full Tenant Improvment twith MEPs 9/18/2007 Door Hardware Specification Section 08710. Be advised of the following modifications to hardware requirments to the following doors. 1. Add Card Readers to doors 102A. This door shall be secure from Stair 104. 2. Add Card Reader to door 110A. This door shall be secure from Stair 110. 3. Add Card Reader to door 124A. This door to be secure from Corridor 113. 4. Add Card Reader to door 102C. This door shall be secure from Stair 104. 5. Delete Card Reader from door 224. 6. Add Card Reader to door 309. This door shall be secure from Corridor 305. 7. Add Card Reader to door 337B. This door shall be secure from Corridor 337. Steve Christiansen, LCA 9/17/2007 1. . 00001 NEW Reference: Full Tenant Improvement with MEP's 9/20/2007 Hallow Metal Frames, Doors and Glazing. 1. Refer frame hallow metal frame type W. Revise the two 3'-9" dimension to read 2'-0". Revise the overall 11'-2" dimension to read 7'-8". Glazing in this frame shall be 1/4" wire glass. 2. Glass in frame type'B' luted at door 3466 shall be 1/4" clear tempered glass. 3. Glass in frame type 'B' located at doors 135A and 135B shal be type 3 "Fre Lite Pius" 4. Glass in door 133B shall be 1/4 wire glass. 5. Glass in door 135C shall be bype 3 "Fre Lite Plus" 6. Revise frame type for door 144A to read type 'X' in the door and frame schedule. This door and frame shall be glazed with "Fre Lite Pius". 7. Revise frame type for door 124 A to read type 'C' in the door and frame schedule. 8. Revise frame type for door 347 to read type 'N' on the floor plan. Expedition® Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 32 of 56 NoteP�fadItem No. yStatus Required Ball In CourtNotes Opened Closed lk k 'yr> 00001 NEW Sheet A6.1T: See attached sketches SK -1 and 9/18/2007 SK -2 for additional dimensions of millwork and walls at the City Council Chambers. ;1:1I1i11l♦ �� A i�� ASI 28: SKI, SK2. Sheet M1.11: Provide (2) smoke dampers at 9/25/2007 9/25/2007 VAV #134 per enclosed RFI #38. 00001 NEW PETRA A7 Refer to specification section 09511 Acoustical 10/15/2007 Panel Ceilings item 2.3. -Revise ACP -1 Product to Dune 2712 Tegular Second Look (24x48). -Revise ACP -2 Product to Cortega 2758 Tegular Second Look (24x48). BPITM-11 Report R NP_09 Reference RFI #38. > b'� 00001 NEW Sheet AUT: Revise Folding Partition detail D5 9/25/2007 per the enclosed sketch SK -1. Verify all framing requirment with Operable Folding Partition Submittial dated September 7, 2007. �� , Q fav✓ �-✓ ��✓ ti �, � ✓ 00001 NEW Full Tenant Improvement with MEPs: 10/1/2007 Dimension Clarification: Revise the following dimensions typical all sheets. Gridline G to H is 27'-8", Gridline H to J Is 18'-8". SK -1 z As A WIN 11 00001 NEW PETRA A7 Refer to specification section 09511 Acoustical 10/15/2007 Panel Ceilings item 2.3. -Revise ACP -1 Product to Dune 2712 Tegular Second Look (24x48). -Revise ACP -2 Product to Cortega 2758 Tegular Second Look (24x48). BPITM-11 Report R NP_09 u u Note Pads 1111 10��11111 1097 N ROSARIO STREET * MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 33 of 56 Note PacI em No. Status Required Ball In CourtNotes opened Closed 00001 NEW PETRA AJ Full Tenant Improvement with MEPs Ceiling 10/15/2007 Revisions Sheet A6.GT: Delete the upper cabinets over the.refrigerator or the copy machine at the following elevations: Al, A2, A4, B1, B5, D1, D2 and El. Sheet A6.7T: Delete the upper cabinets over the refrigerator or the copy machine at the following elevations: Al, B2, C1, C4, C5 and D2. Note: At copy machine locations, just the first (2) equal sections of cabinet are to be deleted. 00001 NEW Sheet AUT: At detail B2, provide a x opeing at each wall and trhough the insulation as shown on the enclosed sketch SK -1 to allow a return air path over the folding partition. !!�y Attachement: SK -1 Expedition® 00001 NEW ALLCON AB(Cold Shell and Core Package 1U/Ly/1-UU/ Screen Wall, Loading Dock and Ramp Area Revisions: Sheets A1.0 and A1.1: Modify the area of the loading dock, trash enclosure, ramp and screen walls per the enclosed sheets. Report RNP 01 u Note Pads 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET * MERIDIAN, ID 83642 • PHONE: 208 323-4500 • FAX: 208 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 poriA. 2A -i G@ -Note PaCrItem No Status Req ulred Ball In CourtlVotes Opened Closed � S � 00001 NEW Sheet A2.01TF: 10/17/2007 1. At Elevator Equipment Room #001: Revise the North and West ails to be Wall Type #8A, 2 hour rated walls. 2. At Elevator Equipment Room #001: Provide a wall mounted fire extinguisher (10520) inside the door to this room. Sheet A2.02TF: 1.At Elevator Equipment Room #017: Revise the North, East and West walls to be Wall Type #8A, 2 hour rated walls. 2.At Elevator Equipment Room #017: Provide a wall mounted fire extinguisher (10520) Inside the door to this room. Sheet A3.OT: Revise doors 001 and 017 to be provided with a 90 minute rating. Sheet A8.OT: E4- Wall Types, Wall Type #8: Add note as follows: Wall Type 8A is to be a 2 hour rated wall per U.L. U419. Provide (2) layers of 5/8" type X gypsum board each side of wall. This wall is to be constructed at all walls of the elevator equipment rooms, unless already shown to have a 2 hour wall. Sheet AUT: 1.Revise Detail B4 - Elevator Wall to be A4. 2.Revise Detail A4 as shown on sketch SK -1. Sheets E2.01L/E2.02L: Light fixture type WF3 in elevator pits shall be revised to Caniet no. 68-02-21-OG39. Fixture to be NEMA 4 rated vapor proof light fixture, wall mount, with 26W TRT lamp, polycarbonate globe and guard. Sheet E2.01M: 1.Fumish and install dedicated circuit for shunt trip connection to elevator disconnecting means in room 001. Circuit shall be LBA-59, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 21ocate elevator disconnecting means in accordance with elevator equipment supplier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. Report RNP 01 J ORAL COrTTRAc: KS 1097 N. ROSARIO STREE7 • MERIDIAN ID 83642 • PHONE:208 323-4500 • FAX: 208 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: 10/2/2008 Page: 35 of 56 Note PadItem No Status RequireBall In CourtNotes Opened Closed 3.AII wiring in elevator pit shall conform to requirements of NEMA 4 for wet locations. Sheet E2.02M: 1 -Furnish and Install dedicated circuit for shunt trip connection to both elevator disconnecting means in room 017. Circuits shall be LBB -27 and LBB -29, #12's. Connect to shunt -trip device as required. Coordinate connection with elevator equipment supplier. 2.Locatc elevator disconnecting means in accordance with elevator equipment supplier and the local Authority having jurisdiction. Locations shown on plans are general and are to be coordinated for exact placement. 3.Receptacies in elevator pits 1 and 2 are to be GFI type receptacles. 4.AII wiring in elevator pit shall conform to i requirements on NEMA 4 for wet locations. 00001 NEW PETRA A) Full Tenant Improvements with MEPs. 10/17/2007 Based on discussions between Geoff Johnson and Idaho Power Co. regarding the capacity of the pad mounted transformer(s) for doubling the neutral conductor capacity from the main switchboard MSBL to the pad mounted transformer, Idaho Power has Indicated that the 200% neutral conductor's requirement shown on the documents can not be met. As such, the following electrical revisions are to be made: Sheet E5.00: Feeder `P' between main switchboard MSBL and Idaho Power 208V transformer to be revised to be (8) 4" C's each with 4-500 MCM In lieu of indicated. Please provide credit pricing for this revision in work. Because the system neutral Is bonded to ground at the main switchboard, we do not believe that this revision will compromise the intent of the design to provide a system to accommodate the heating effects of non-linear electrical loads on the system. Expedition® Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 GE NERAL CONTR -CMRSt 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 3234500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 36 of 56 Note Paciltem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Be advised of the following modifications to 10/31/2007 hardware requirements to the following doors. Modify hardware as required for a secure door with access by card reader and or key only. 1.Add Card Reader to door 002 2.Add Card Reader to door 004 (One active leaf of pair of doors to room 004) 3.Add Card Reader to door 005 4.Add Card Reader to door 106 SAW Card Reader to door 108 6.Add Card Reader to door 200 7.Add Card Reader to door 202 8.Add Card Reader to door 300 9.Add Card Reader to door 302 10.Add Card Reader to door 101E 11.Add Card Reader to door 312 00001 NEW Sheets A2.11T and A2.12T: Relocate WIndow 11/2/2007 Type "Q", typical of (2), at the City Council Chambers per the enclosed sketch SK -1 and SK -2. AS :. Ac ,' �.� '°j ? 1 t �, t i 'mow �`. . r ✓ '�.>�` / �' s a Tr 00001 NEW PETRA A] Sheets A2.11T, A2.12T, A2.21T and A2.22T: 11/8/2007 Relocate the roof and overflow drain piping shown at gridlines 1-F and 12-F per the enclosed Sketches SK -1, SK -2, SK -3, and SK -4. Coordinate relocation with mechanical. Attachments SK -1, SK -2, SK -3, SK -4. Expedition® Report R NFP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Pana- 17 of Ra Note PadItem No. Status RequlrecLBall In CourtNotes Opened Closed 00001 NEW PETRA A7 Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheets A2.12T and P1.12: Multi Purpose 142 - Delete the sink (P-11) from South section cabinets. Sheet A2.21T: 1. Work area 212: Revise per enclosed sketch SK -1. 2. Mens Shower 225 and Womens Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch DK -1. Coordinate deletion with mechanical. Sheet A7.21T: 1. Work Area 212: Revise per enclosed sketch SK -2. 2. Men's Shower 225 and Women's Shower 226: Delete all plumbing fixtures and revise to be Storage Rooms 225/226 as shown on enclosed sketch SK -2. Provide lay -in acoustical ceiling as shown. SheetP2.11: Mens shower 225 and Womens Shower 226: Delete all plumbing fixtures and associated piping from these rooms. Sheet M2.11: Mens Shower 225 and Womens Shower 226: Delete all exhaust grills and associated duct work from these rooms. Sheet E2.21F: Mens Shower 225 and Womens Shower 226: Delete the Fire Alarm Horns at these two rooms. Sheet E2.21L: Mens Shower 225 and Womens Shower 226: Revise lighting at these two rooms to provide (1) GF2 type fixture at each room with normal switching. Attachements: Sketches SK -1, SK -2. Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 Rocs Sol m QBNERAL COWRA MRS 1097 N. ROSARIO STREET • MERIDIAN ID 83642 • PHONE: 208 323-4500 • FAX: 208 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 38 of 56 Note PacI tem No Status Requirecl_Sall In CourtNotes Opened Closed 00001 NEW PETRA A] Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheets A6.12T: Elevation C5 - Revise the millwork for Reception 354 per the enclosed sketch SK -1. Note the millwork for Reception 321 to remain as per the original drawing 00001 NEW PETRA WB Reference: Full Tenant Improvement with MEP's 11/19/2007 Access Flooring System 10270: Color selection for the Static Conductive Plastic Laminate in Rooms 311 and 312 Is `Tate `Access Floor ' System Folkstone Grapho( 00001 NEW PETRA A) Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A8.3T: Detail El, revise condoc note 06402/10 (Wood veneer over MDF) to be 09260.P (5/8" type 7C Gypsum Board) 00001 NEW PETRA A] Reference: Full Tenant Improvment with MEP's 11/19/2007 Sheet A7.21T and A7.22T: Revise the ceiling ' height of Unassigned Rooms 211 and 252 to be 9'-4". Revise the soffits of Lobby 111 to 9'-4" above the 2nd floor. Sheet M2.11 and M2.12: Revise the duct work at Fr -18 and FT -19 per the enclosed sketch SK -12 and SK -13. MEL 00001 NEW Reference: Full Tenant Improvement with MEP's 11/19/2007 Sheet A6.6T: Elevation -Di; Revise elevation per enclosed sketch SK -1. Expedidon® Report RNP 01 Note Pads 323-4500 BOISE, IDAHO 1097 N. ROSARIO STREET * MERIDIAN ID 83642 9 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 39 of 56 Note Padltem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvement with MEP's 11/20/2007 Sheets M1.01, M1.02, M2.01, M3.01, and M3.02: Revise the locations of the clouded VAV units per the enclosed sketches. Attachementsl- SK -9, SK -8, SK -7, SK -5, SK -6. r,,. i ,±..:}Y ,.u55„'s a y x s, -.> t 'v �< �� N, j+ r 3 ✓+ f -s Y a 00001 NEW Reference: Full Tenant Improvement with MEPs 11/20/2007 Sheets E2.11S, E2.12S, E2.21S, E2.22S, E2.31S and E2.32S: Revise the layout of the cable tray at each area per the enclosed drawings. 00001 NEW Reference: Full Tenant Improvement with MEPs 11/19/2007 Sheet A2.22T: Provide openings in the gypsum board at the top 12” of the wall along Gridline 9 for a return air path, net open area in wall shall be at least 13.33 sq. ft. See enclosed sketch SK -1. Sheet M2.11 and M2.12: Revise the duct work layout at the clouded areas shown on the enclosed sketch SK -14 and SK -15. Attachements: Sheet SK -1, SK -14 and SK -15. 00001 NEW Reference: Full Tenant Improvement with MEPs 11/20/2007 Sheet A3.3T: Revise detail D1 per enclosed sketch SK -1. Note this revision only occurs at the head of window type'3' along gridlines 1 and 12, between gridlines F-]. All other locations are to be per the Construction Documents. aped -11 Report R NP�_01 Note Pads 323-4500 BOISE, WAHO 1097 N. ROSARIO STREET • MERIDIAN ID 83642 • PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Paae: 40 of 56 Note Padltem No. Status RegulrecLBall In CourtNotes Opened Closed `ryy 00001 NEW PETRA AJ Reference: Cold Shell and Core ' 00001 NEW Sheet S2.41: Add W8x10 beam at the east end of the elevator penthouse at gridline 3 F. Provide additional detail reference C7/S7.5 for angle deck support between column and stair comer. See attached sketch SK -1. Sheet S2.421- Add W8x10 beams at each end of the elevator at the elevation of the primary roof. Add W8x10 beam to the west elevator shaft also. See attached sketch SK -2. Sheet S2.42: Provide additional detail reference C7/S7.5 for angle deck support between column and stair corner. See attached sketch SK -3. Sheet S7.5: Add detail C5 showing a 4x4x1/4 angle spanning between the column and the masonry wall to provide support for the roof decking. See attached sketch SK -4. Attachements Sheets SK 1, SK 2, SK 3, SK -4 5 11/26/2007 Reference: Full Tenant Improvement with MEPs 12/2/2007 Sheets M2.01, M2.02, M3.01 and M3.02: Delete all manual dampers shown on the Inlets of all under floor VAV boxes. txpeamon�- ReW RNP 01 Note Pads J00PCETR -Al 323-4500 BOISE, IDAHO RCE -1875 Rocs SOLID G4E imtm. CON FRAE ORs 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 41 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed .ASS 00001 NEW PETRA A] Reference: Cold Core and Shell Package. 12/3/2007 Sheet 52.41: Adjust the roof elevation at gridline E to be 46-10 1/2". This information was revised in submittals. Provide reference to new detail B5/S/7.6, which shows the proposed method to adjust the top of the masonry wall to the correct elevations. See enclosed sketch SK -1. Sheet S2.42: Adjust the roof elevation at gridline E to be 46-10 1/2". This information was revised in submittals. See enclosed sketch SK -2. Sheet S7.6: Add detail 65 showing a TS12x2x3/16 section cut to match the roof slope for the wall adjacent to gridline 3. See enclosed sketch SK -3. Sheet S 7.6: Revise detail C7 to indicate that the length of the dowels between the masonry wall and the concrete slab on deck will need to vary due to the slope of the roof. See enclosed sketch SK -4. ' Sheet S7.6: Revise detail C7 to indicate that the length of the dowels between WN&�q��.�. f t 00001 NEW Reference: Community Plaza and Site 12/3/2007 Improvements: Sheet 1-1.70: Terllis Construction Details, See enclosed sketches SK -1, SK -2, SK -3, which clarify the materials and construction of this structure. Expedition® Report RNP 01 Note Pads 323-4500 BOISE, MARO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 42 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed AA �4SIi lid►.°OaG r 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Sheet A2.11TF: Revise wall type at Pian Vault 118 and Storage 126 to wall type 6 as detailed on sheet AUT. Sheet A2.21TF: Revise wall type at Plan Vault 210 to wall type 6 as detailed on sheet AUT. Sheet A2.22TF: Revise wlal type at Storage 244 to wall type 6 as detailed on sheet AUT. Sheet M1.01: Provide (2) additional fire smoke dampers and duct work at Storage Rooms 126 and 134 (leach) per enclosed sketch SK -1. �, 9,, y ,y ''' .y Y ✓ > t c nc a ', �'' r,� � „,n � "a�s�y, , T .y'`'„ -� a.'>', ✓':,ray i 00001 NEW Reference: Full Tenant Improvement with MEP's 12/10/2007 Note: This ASI Is clarifying the ceiling heights of the 2nd floor Lobby, Waiting and Main Corridors. Previously issued ASI's #22 and #45 had revised some of the ceiling heights In this area, please disregard these and use the Information described here. Sheets A7.21T and A7.22T: Revise ceiling heights per enclosed sketches. Sheets A2.21T and A2.22T: At doors #222A and 262 only, revise frame type "Z" to be 9'-4" tail. At door #224 only revise frame type "C" to be 9'-4" tall. Eupeditn® Report R NF_01 Note Pads A 323-4500 BOISE, IDAHO RCE -1875 1 00001 NEW Reference:Full Tenant Improvement with MEP's 1/14/2008 Sheet E2.12S: Revise the cable tray layout per the enclosed sketch SK-E2.21S-1. AASMMAS 00001 NEW Reference:Full Tenant Improvement with MEP's: 1/14/2008 Sheet A2.01T: In Women's and Men's 022 add a door at the void adjacent to the countertop to create a storage closet per enclosed sketch SK -1. Finish interior walls and ceiling of storage closet with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed concrete. Sheet A3.OT: Add doors 019A and 022A to the door schedule per enclosed sketch SK -2. Lveamon Report RNP 01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 43 of 56 Note No. Status RequirecLBall In CourtNo#es Opened Closed jPyadItem 00001 NEW Full Tenant Improvement with MEPs. 1/4/2008 t Sheet E2.11P: City Council Conference 133, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from Inside the room (Keynote #22). Sheet E2.32P: Mayor's Suite 343 and Executive Conference 346, the power for motorized shades shall be located at the right side of each window opening, when facing the opening from inside the room (Keynote #15) ' �. ,✓... �. . ril �, . ��'Y. ,✓. ,%..'., "2 y ' � t � � �� ; � �Y.. 5' �a' f �,;;,., ��, Y .,..h ....., t�� , .�,Zi" ,!', ✓ i 4 \� � 1 00001 NEW Reference:Full Tenant Improvement with MEP's 1/14/2008 Sheet E2.12S: Revise the cable tray layout per the enclosed sketch SK-E2.21S-1. AASMMAS 00001 NEW Reference:Full Tenant Improvement with MEP's: 1/14/2008 Sheet A2.01T: In Women's and Men's 022 add a door at the void adjacent to the countertop to create a storage closet per enclosed sketch SK -1. Finish interior walls and ceiling of storage closet with painted gypsum board. Ceiling height to be 9'-6". Floor finish to be sealed concrete. Sheet A3.OT: Add doors 019A and 022A to the door schedule per enclosed sketch SK -2. Lveamon Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: "of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Building Commissioning: Provide all labor, materials and equipment as required to assist Heery International, Inc. to complete LEED 2.2 commissioning services, Indoor Air Quality (IAQ) management plan during construction (LEED NC v2.2 IEQ credit 3.1) and Indoor Air Quality (IAQ) management plan pre -occupancy phase (LEED NC v2.2 IEQ credit 3.2) and per attached Commissioning Policies and Procedures Manual dated January 16, 2008. NOTE: THIS IS A NOT COST CHANGE AND IS ISSUED FOR SUPPLEMENTAL INFORMATION ONLY. 1/17/2008 :>��.. M .'• >.�',. ,P, ,.�. y, v,�' y a 'r 00001 NEW Sheet A2.11T: Revise the location of the wall 1/17/2008 containing door 124A and reverse frame type C and door 124A per enclosed sketch SK -1. Sheet A2.12T: Revise the location of the wall at frame type L and door 143 per enclosed sketch SK -1. Sheet A2.32T: Revise the location of the South wall of Communications Office 351 and reverse frem type E and door 351 per enclosed sketch SK -2. r - z 00001 NEW Sheet A9.OT: Enlarged Elevator Plan - 65: 1/22/2008 Revise the 10'-8" dimension to be 10'-2" per enclosed sketch SK -1. Expedition® Report R NF_01 Ell Note Pads MICRAM 323-4500 BOISE, IDAHOATMRCE-1875 vva%ia%.raa.avANa 1097 N. ROSARIO STREET 0 MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ProJect Name: Meridian City Hall Date: 10/2/2008 . Project No: 06-0675 Page: 45 of 56 Note Pacatem No. Status Required_Ball In CourtNotes Opened Closed 00001 NEW Reference: Full tenant Improvements with MEP's 2/4/2008 Sheet A2.12TL At office 159: Revise the layout and revise window frame type to be E per enclosed sketch SK -1. At Purchasing Manage Office 160: revise the layout and reverse window frame type F per enclosed sketch SK -1. ' 00001 NEW .Reference: Full Tenant Improvement with MErS2/11/2008 Specification Section 15440: Reference Lavatory P-4 Note: Revise sensor operation to be battery operated in lieu of electric transformer operated F 00001 NEW Full Tenant Improvement with MEP's 2/28/2008 Sheet A6.0: Revise the framing dimensions for the showers at Shower 021 and 024 per the enclosed sketch et 1 00001 NEW Reference: Full Tenant Improvement with MEP's 3/3/2008 Sheet A2.31T: At Server Room 311, add window type BC, per the enclosed sketch SK -1. Sheet A3. IT: Add window type BC, per the enclosed sketch SK -2. ExpedtUon® Report RNP 01 323-4500 BOISE, IDAHO RCE -1875 Note Pads 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/212008 Project No: 06-0675 Page: 46 of 56 Note Padltem No. Status Require+ (Ball In CourtNotes Opened Closed �� Si� ',I Ilii,.-�1� a a y ,i � < ✓� , ' t s E :. E � v 00001 NEW Reference: Full Tenant Improvments with MEPs 3/3/2008 Sheet A2.21T: At Deputy Cheif-Prevention #234 and Recreation Super # 240: Revise door frames at both rooms to be type 'G' and swap door frames from one room to the other, per the enclosed sketch SK -1. Note the head of frame type V Is to be at 8'-10", per detail C6/A3.1T. Sheet A7.2T and A7.22T: At Gridline E, Between gridline 5.5 and 7.7; Frame out around beam per detail A5/A8.1T at Open Office and B4/A8.1T at Offices 234 and 240, per the enclosed sketch SK -2. Y 00001 NEW Reference: Full Tenant Improvment with MEPs 3/11/2008 Sheet A2.1 IT: The window between Conference 156 and Payroll 161 should be Type W, not W. 00001 NEW Reference: Full Tenant Improvments with MEPs 3/11/2008 Sheet A2.12T: Revise the location of Door#143/Frame Type L as shown on the enclosed sketch SK -1. Sheet A7.12T: Revise the ceiling at the area of Door #143/Frame Type L as shown on the enclosed sketch SK -2. Expeditn® Report RNP 01 1097 N. ROSARIO STREET 0 MERIDIAN, ID 83642 9 PHONE: (208) 323-4500 9 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 1012/2008 Project No: 06-0675 Page: 47 of 56 Note PacIftern No. Status Required Ball In CourtNotes Opened Closed AS!,7 #> ltd"#07 i'� W 11'11'�' �MNI 00001 NEW PETRA A] Reference: Full Tenant Improvments With 3/18/2008 MEPs. Sheets A 2.12T A2.12TF and A7.12T: Revise the location of the wall between Open Office #309 and Unassigned #314 as shown on the enclosed sketches SK -1 SK -2 and SK -3. Sheets M3.01 and M3.11: Revise the mechanical system at the area Open Office *309 and Unassigned #314 as shown on the enclosed sketches and SK -20 and SK -21. Sheets E2.31F, E2.31L, E2.31M, E2.31P and E3.02: Revise the electrical system at the area Open Office *309 and Unassigned #314 as shown on the enclosed sketches SK-E2.31F-IA, SK-E2.31L-1A, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-1B AND SK -E3.02-1. Attachements: SK-E2.31F-1A, SK-E2.31L-IA, SK-E2.31M-1A, SKE2.31M-1B, SK-E2.31M-1B, SK-E2.31P-1A, SKE2.31P-1B AND SK -E3.02-1. ... . . . . . .. . . . ......... . . . . �u 00001 NEW Reference: Full Tenant Improvement with MEPS 3/11/2008 Provide Blackout Shades at the exterior windows of Room 133 City Council Conference; Room 343 Mayor Suite; and Room 346 Executive Conference Room, per enclosed Specification Section 12494. Attachments: Specification Section 12494 A51 00001 NEW Reference: Full Tenant Improvement with MEP'! 3/25/2008 Per RFI #100: Provide grounding of the access floor system as described int he attached RFI. Expedition® Report RNP01 1097 N. ROSARIO STREET - MERIDIAN, ID 83642 - PHONE: (208) 323-4500 - FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 48 of 56 Note PadItem No. Status Required Ball in CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvement with MEP': 3/25/2008 Owner Requested Additional Data Drops: Per the City of Meridian's request, provide (40) additional data drops of CAT 5E, non -terminated cable per floor (1st, 2nd and 3rd). See enclosed sheets for location and quantity. r ,,w hA� r 00001 NEW Reference: Full Tenant Improvement with MEP': 3/25/2008 Sheet A8.1T - Detail B2 - Folding Partition Detail: Provide a C 10 x 20 channel for support of the door track. Spacing of supports is to be per the manufacturers recommendations. Additionally the access flooring at the stack end of the folding partition shall be recessed a minimum of 2" to receive the floor guide track, per sheet 3 of the Modemfold submittal. ' Sheet A6.6T - Elevation Cl -Front Counter, Room #238: Revise elevation "C" per the enclosed sketch SK -1. Expedrdon® Report RNP 01 1097 N. ROSARIO STREET • MERIDIAN ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 49 of 56 NotetyyP�adItem No. �Status Required 113x11 In CourtNotes Opened Closed ��'I ri:; � NM.it 1R#I .r Tk y �Y '>,: A'' L� ' '✓ '`.r h 00001 NEW Reference: Full Tenant Improvement with MEP'S3/31/2008 Specification Section 09310 — Tile: CT3, Color to be 0051 Matte Vanilla. Add the following trim pieces: Bull nose: S4369, S4639, SCR4369 and SCR4639. Note these pieces are to be used at the top tile of the wainscots and outside comers. v i 00001 NEW Reference: Full Tenant Improvment with MEPs 3/31/2008 Sheet2.6T - First Floor Room Finish Schedule: Room #111- Lobby, revise West wall to be paint color P3, to match other walls. Sheet2.6T - All Room Finish Schedules: At all rooms shown with ACP/GYP under the ceiling finish material column of the schedules, revise the paint color of the gypsum board to match the typical wall color of that room per the schedule (this will be either paint color P1 or P3), except as noted at Lobby 111 and City Council Chambers 135 on the enclosed sketch SK -1. Sheet6.2T - A4 A4 Looby 111 Elevation: Revise the paint scheme per the enclosed sketch SK -2. Sheet A6.3T - Cl Corridor 113 and 123 Elevation: Revise the paint color below the chair rail to be P8. mpeamon— — Report R NP_01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 50 of 56 Note Paci tem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvement with MEPs 4/28/2008 Sheet A2.21T - Second Floor - Area 1 Floor Plans: 1. Per previously issued ASI #41, Showers 225 and 226 were modified to be Storage spaces, per the owners request these rooms will now be Offices, see enclosed sketches SK -1 ans SK -3. 2. Add office 263 adjacent to Office 218 as shown on enclosed sketches SK -1. Hardware for door 263 is to match door 218. 3. Revise Unassigned Space #211 to be Conference Room per enclosed sketch SK -2. Sheet A2.6T-Roof Finish Schedule: 1. Revise the finishes for rooms 211, 225, and 226 per enclosed sketch SK -3. 2. Add room 263 to the schedule per enclosed sketch SK -3. Mechanical: Revise the mechanical work in the above noted spaces per the enclosed sketches. Electrical: Revise the electrical work in the above noted spaces per the enclosed sketches. 00001 NEW Reference: Full Tenant Improvement with MEP'S4/15/2008 Sheet A2.01T — Basement Floor Plan — Area 1: Due to the electrical gear extending into Mechanical Room 003 make the flowing revisions: At door # 003B, reverse doors and frame in the existing framed opening so that the doors swing out. Revise the hardware for door #003B as follows: Delete the (2) flush bolts, passage set and dust proof strike and add a Sargent vertical rod exit device, model # 8715-LBR-ETL. Expedition® Report RNP 01 Note Pads 323-4500 WlSl , MAHo 00001 NEW Reference: Cold Shell and Core 4/21/2008 Sunshade Color- Per the City of Meridian's review of the painted sunshade samples, the color is to be #1 left sample which is one shade darker then P-7. Attachments: None ASS"l,at 00001 NEW Reference: Cold Shell and Core 4/28/2008 Exterior Exposed Metal: All exterior exposed metal between gridlines 6 and 7 at the curved upper roof and front entry canopy is to be painted to match the prefinished metal roofing ' color (Silver Metallic) 00001 NEW Reference: Full Tenant Improvements with MEP':4/28/2008 Electrical: Per the owners request to provide additional electrical outlets for a Christmas tree In the Lobby and exterior lights and power for a possible future exterior signage or clock, provide the necessary work per the enclosed letter from Eidam and Associateds dated April 22, 2008. Attachements: Sketch Sheets: SK-E2.11P-1, SK -E2.40 -1A, SK -E2.40-113, SK -E2.40 -1C, SK -E2.40-11), SK -E2.40 -1E, SK -E2.40 -1F, SK-E3.01-1,SK-E3.02-3A, SK -E3.02 -3B, SK -E3.05 -2A, SK -E3.05 -2A, SK -E3.05-26. Expedition® Report R Np 01 1097 N. ROSARIO STREET • MERIDIAN ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 52 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed �.#-0G11y.. 00001 NEW Reference: Full Tenant Improvments with MEP's 5/5/2008 Sheet A6.6T: Elevation E3 -Mail Room #128 & 129, provide (2) tube steel (Painted) braces per enclosed sketch SK -1. Sheet A8.2T: Cabinet Section D5, At Mail Room #128 &129, provide (2) tube steel (painted) braces per enclosed sketch SK -2. Attachements Sketches SK -1 and SK -2 00001 NEW Reference: Full Tenant Improvement with MEPs 4/28/2008 Sheet M1.11 Revise the supply duct work from FT -13 as shown on the enclosed sketch SK -30. Attachments SK -30 ExW!Von® Report R NF _01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 53 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Community Plaza and Site 5/1/2008 Improvements Water Feature: Revise the water features per the enclosed Bulletin #22 from Petra Inc. Dated 4/30/08. The plaza changes to the water feature are as follows: 1) Change to Aquasol System - WTC-L The system will come as a complete unit. See the attached from Aquasol. 2) Delete the Bromine System. 3) Change to a 36" Baker Hydro HRV, High Rate Permanent Media Filter. 4) Change to a 5.5' tall return tank to accomodate the over flow line. 5) Add a six Inch overflow line from tank to AD -5. 6) Change AD -5 to a precast 24" diameter x 4' tall with grate type to accommodate new overflow from tank. 7) Change pump to turbine type with programmable VFD. VIT-CATM 1 stage 6x11 CLC. 8) Add concrete enclosure on top of tank with grates to cover pump and valves. 9) Use four inch line in and out of filter room at Heritage Building. Filter line to discharge into tank. 10) The return from the canal shall be eight inch. 11) The return from the pool shall be sic inch until it connects to the Stream. 12) The return from the Stream shall be eight Inch until it connects to the Pool return. 13) Pool and Stream will connect into a ten inch and return to the tank. 14) Delete drain to sanitary sewer. 15) All supply to water features to be six inch. 16) Pool weir to be eight inch in length. 17) There shall be two each of two inch water services to be installed in the mechanical room of the Hertiage Building. One each for the ExpedMon® Report RNP 01 Note Pads 323-4500 BOISE, WAiiO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 54 of 56 Note PadItem No. Status Required (Ball In CourtNotes Opened Closed Heritage water service. One each water feature. w� y 00001 NEW Reference: Cold Shell and Core Package 5/5/2008 Site: Per the Owners request to maximize the parking count at the South parking lot, revise the layout per the enclosed sheets C1.2AR andC3.1AR. I✓":pRi .;.�f ✓ v > ax, ' - ,+ -� r 1 �2 . v..:. s.... ✓ . .,k,k�,r� ..:; 00001 NEW Reference: Full Tenant Improvement with MEP'S 5/5/2008 Finish Legend: See the attached Finish Legend for all interior materials color selections. €� '✓ y:. Q '� r � �� . � '!�'�s'' �:;� a � ti �.�+�; ✓� ��a'" +, � � sx � '� >.,a �>�:�.,y 1. ,'�;"5 m�>„ �zt: �'* � :-.�� .2,�'rr t 00001 NEW Reference: Community Plaza and Site 5/7/2008 Improvements Community Plaza and Site Improvements: Per the Owners request to maximize the parking count at the South parking lot, revise the layout per the enclosed sheets 1-1.40,1-1.42 and 1-1.50. ' �,�> ,.... � r', � '�. -.. ✓'^ 'h � � A ��i'S` { � y�C. J � s �f �`..� } "E an' l \� i ✓�' �,+ ,, j 00001 NEW Reference: Community Plaza and Site 5/12/2008 Improvements Sheets: 1-1.64, 1-1.65, 1-1.68 and 1-1.69: All brick veneer shown on the Stream water feature and the Canal water feature is to be match brick color #1 from the Main Building Shell and Core Package, Interstate Brick, Color: Canyon Rose, Texture: Matte. Sheets: A2.0, A3.0 and A3.1: All brick veneer use for the Restroom Building is to be per the Community Plaza and Site Improvements specification, Owner furnished brick. Attachments None Acknowledged By: Brent Pitts Contractor Lombard -Conrad Architects, P.A. Expeditlon® Report R_NF 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET MERIDIAN, ID 83642 • PHONE: (208) 323-4500 a FAX: (208) 323-4507 Project Name: Meridian City Hail Date: 101212008 Project No: 06-0675 Page: 55 of 56 -Note QAPadItem No. Status Required Ball In CourtNot s Opened Closed y i J f z i Y r 0- R ,' d 00001 NEW Reference: Full Tenant Improvement with MEP's 5/12/2008 Sheets A2.22T: Per the owners request provide a wall at teh Assistan Planners #257, AS shown on the enclosed sketch SK -1 ;y �ryr a' L. 4. 00001 NEW Reference: Full Tenant Improvement with MEP's 5/21/2008 Specification Section 06200 - Interior Finish Carpentry: The stain color for all interior standing and running trim is to match the stain color for the Interior Wool Doors, approved by this office on 3/27/08 v 00001 NEW Reference: Full tenant Improvement with MEP's 5/21/2008 Sheet a6.6t - Elevation E3 - Mail Room 128 and 129: Provide an additional section of opent cabinets as shown on the enclosed sketch SK -1. ,s Area above cabinets to remain open. R, 00001 NEW Reference: Cold Shell and Core Package 5/28/2008 Sheet A1.0: D1- Enlarged Plan: Relocated the gas meter as shown on the enclosed sketch per the request by Intermountian Gas Company 00001 NEW Reference: Full Tenant Improvement with MEW., 5/28/2008 Sheet A2.6T - Room Finish Schedule: Revised the flooring from VCT to Carpet Tile at the following rooms: Hail 125, Mail 127, Mail 128, Storage 134, Storage 244, Storage 324, and Storage 335. At Receiving Room 129 provide VCT as called out, except at the area where FB -B is to be relocated , provide Carpet Tile. See mechanical directions below. Sheet M1.01 First Floor HVAC Plan: At Receiving Room 129, relocated FB -B to the Northeast corner of the room. ExpedWorff - Report R_NF 01 a \ Note Pads 323-4500 1 BOISE, IDAHO RCE-1875 ROCS SOI,m GIEN3MAL CONTRACTORS ' 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 56 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvement with MEP':5/29/2008 Sheets E2.40, E3.04: Provide heat tape at the barrel vault roof gutters. See attached sketch sheets SK-E2.40-2KA, SK-E2.40-213, SK-E2.40-2C and SK-E3.04-2. Expedition® Report RNP 01 Note Pads 323-4500 BOISE, IDAHO 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hail Date: 10/2/2008 Project No: 06.0675 Page: 7 of 56 Note PadItem No. StaWs Rei;:., Ba11 In CourtNotes maned Closed 0 AS 00001 NEW Reference: Full Tenant Improvement with MY'! 5/191zuutf Sheets A3.OT: Per the Owner's request, revise doors 225 and 226 to by type "C" and revise hardware group to be #25. .- wit, t _. T< ! i ft .d. � ✓ > a as vf.{y; _s;, +� ?hr, `.x� � �,t� a€rte 'v+s� --f � v._✓{;...;. �� VY"S.#�/�Y� s.,t a. : ✓ ', aK � � � ✓ z � -? � '',. r� �.( `�` - i t _. taG. s ,. f",' �... � � xt.X�" ,.. ..fir`*- ., �... _ .. : - ..., Xs,. z 00001 NEW Reference: Community Plaza and Site 5/27/2008 Improvements Sheets A1.0: Refer to the attached sketch SK -1, Enlarged Plan - E2 for the correct opening layout at the existing smoke stack door. Attachments: Sketch SK -1 Note Pads 323-4500 BOISE, IDAHO RCE -1875 GENERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 8 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Cold Shell and Core Package 5/27/2008 Sheet AU: Add enclosed Sill Detail to sheet A3.3. This sill detail is to be used at doors #307 and 348. Revise the height of window frame type CC, which was added as part of PR #1, to be 8'-8" with the sill of the frame 8" above finish floor. Attachments: Sketch SK -1 �'�� ..! :�. .Al.#�1?+Mf� .,� � ,.... ". �' - r ,'� �.✓s, '�✓ .....;� -✓ .. i> ,� ° ij a v,,.r,. �_ ..x «.,:fin 00001 NEW Reference: Cold Shell and Core Package 6/3/2008 Sheet A2.20: Per the owner's request, provide stone ballast ( 5 lbs/s.f.) at the low roof above the main entry doors. 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/3/2008 Sheets SE1.01, SE1.03 and SE1.05: Delete the previously specified 'SLI' luminaries from the project and replace with enclosed product data sheets. Revise the lighting design at the canal water feature per to attached sheets. See the attached sketch sheets showing the revised luminaries schedule, and details for construction. Expedition® Report RNP 01 Note Pads GENERAL COMMACMIKS 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX (208) 323507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 9 of 56 Note Paditem No. Status Required Hall In CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/3/2008 Delete the (2) western most luminaries type RR3 from the ceiling just East of the mechanical chase in Hallway 349. Provide a credit for deleted work. Nim_ .ate v •r`r✓�.- J. 00001 NEW Reference: Full Tenant Improvement with MEPs 6/5/2008 Sheet a2.22T: Per the owners request revise the location of the wall between Storage 244 and Conference 245 and add door #243 as shown, per the enclosed sketch SK -1. Door and frame for door #243 is to match door #223, with Hardware Group 21.0 Expedition® Report RNP 01 u u 01WERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 * PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 10 of 56 Note Padltem No. Status Required Sall In CourtNotes Opened Closed Expedi0on® 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/9/2008 TRANSIENT VOLTAGE SURGE SUPPRESSION Furnish and install Transient Voltage Surge Suppression (TVSS) Devices at switchboards MSBH, MSBI., and ESB. TVSS devices shall be in a separate enclosure (not integral to switchboard) and shall be installed as near as possible to the switchboard. TVSS shall have the following specifications: 1. Furnish with disconnecting means for maintenance. Connect to circuit breaker in respective switchboard as required by Code. 2. Surge Current Per Phase: Main Switchboards - 250 KA, Distribution Switchboards: 120 KA. 3. LED Status indicator per phase. 4. Surge counter. S. Audible indication of failure. 6. Provide normally open/normally closed contacts (SA/125 VAC) for remote monitoring/annunciation. TVSS shall be of the same manufacturer as the respective switchboard. 00001 NEW Reference: Full Tenant Improvement with MEPs 6/11/2008 Sheet A6.12T: Elevation El -Teller Counter #151: Delete the (2) middle section of the upper counter top dividers as shown on the enclosed sketch SK -1. Report RNP 01 Note Pads 11 323-4500 N BOISE, IDAHO 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 * PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hail Date: 10/2/2008 Project No: 06-0676 Page: 12 of 66 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Full Tenant Improvement with MEP's 7/14/2008 Sheet M4.11: Revise the mechanical work as follows: the Exhaust Fan EF -2, 48"x48" louver will be ducted outside on the north wall towards the east parapet. The discharge will terminate 8'-0" from the east parapet. Contractor to provide 30 degree angled discharge with a 1"x1" mesh bird screen. The duct size shall be 48'x16". Connect to 48"x48" louver with the 48"x16" duct Duct shall be mounted on wall with the narrow side out from the wall. Drop duct down low enough to not be revealed above the parapet. The sewer vent located to the south of the louver shall be connected to and offset to the north wall and routed on the wall below the exhaust duct noted above. The vent shall terminate at the end on the exhaust duct in a vertical position per code. This work shall occure after the penthouse sideing has been installed. Attachments to the siding shall be make weather tight. t 00001 NEW Reference: Community Plaza and Site 6/20/2008 Improvements: Sheet 1-1.20: Add concrete sidewalk and stair at the north stair tower exit door and the fire riser room door as shown on enclosed sketches 1.1.20-A and 1-1.20-13. Construct stair and handrail per detail #2 sheet 1.1.62. Expedition® Report RNP 01 D E Note Pads A 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 13 of 56 Note+�Padltem No. Status Required Ball In CourtNotes Opened Closed 00001 NEW Reference: Community'Plaza and Site 6/16/2008 Improvements: Incorporate the following revisions to the civil drawings. These revisions are in response to ACHD Comments: Sheet CUA 1.Tree well at appro)amately 10+70 on Broadway has been relocated to allow a 10'-0" separation from the 1,500 gallon sand and grease trap. 2.Curb return driveway approach at the Broadway parking area has been revised to be constructed with a curb return driveway with 4 foot valley gutter per SD -708 and SD -807 without deceleration lane). Construct the approach using a minimum 15 -foot curb radius. Construct pedestrian ramps per SD -712C at the curb return approach. Provide matching elevations for the curb return driveway. 3.Parking striping plan along Broadway has been added. 4.Pedestrian ramp at Broadway crossing has been shifted to the west to align with the pedestrian ramp on the north side of Broadway. Sheet C1.2A 1.5.5' dimension between back of curb and paver retainer curb has been added along Meridian Road. 2.Revision to south parking lot has been added per ASI #89. Sheet C1.3A 1.Sheet C1.3A has been added for alley improvements. Sheet C2.1A 1.Notes have been changed to note that all pit run shall be 6 -inch minus. Expedi8on® Report RNP 01 I n Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 0 PHONE: 208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 14 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 2.Note for Type P surface repair has been revised to add reference to ISPWC standard for street repairs per SD -301, SD -303 and SD -806 (minimum cross -slope). Asphalt cut lines shall be a minimum of 2 feet for the pavement match including driveway approaches and utility cut street repairs on Broadway. Sheet C 2.2A 1.Add this sheet to the drawing set. a t � , 00001 NEW Reference: Full Tenant Improvement with MEP'S6/18/2008 Sheet A6.7T - Elevation B5 — Casework #346: Per the Owners request revise the base cabinets to provide space for an under counter refrigerator, per the enclosed sketch SK -1. Sheet E2.32P: Executive Conference Room #346: Provide power at the owner requested under counter refrigerator, extend power from the left hand above counter outlet. 00001 NEW Reference: Full Tenant Improvement with MEP'S 6/23/2008 00001 NEW Reference: Full Tenant Improvement with MEPs 7/1/2008 Sheet A2.21T: At Unassaigned Space #223, provide all labor, material and equipment necessary to install 7/8" hat channels and 5/8" type gypsum board at the area of exposed CMU wall along Gridline #3. e peaonw Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 Am, 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 0 FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 15 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed x Y00 00001 NEW Reference: Cold Shell and*Core Packeage 7/14/2008 Sheet A1.0: Revise the emergency generator as follows: 1. Use remote fuel tank and reduce capacity. 2. Use remote muffler and pipe exhaust to muffler as required. 3. Saw can and opening in the wall of the generator enclosure and provide a lower in the opening, adjacent to and matching the size of the radiator of the generator. , ✓ 00001 NEW Reference: Full Tenant Improvements with MEW: 7/1/2008 Carpet Installation Clarficadon: CPT1 should be Installed in the following Corridors/Lobbies: 007, 008, 015, 204, 205, 222, 237, 246, 262, 304, 305, 308, 316, 317, 8337 as an Ashler pattern with the stripes running perpendicular to the main corridor walls. Please see attached Sketches SK -1. SK -2 and SK -3 for clarification. CPT1: Quarter tum at all other scheduled locations, see Room Finish Schedule A2.6T. CPT2: Quarter tum at all scheduled locations, see Fiorr Finish Plans, A2.21TF, A2.22TF, & A2.31TF for layout. Expedition® Report RNP 01 The face of the concrete foundation for the light fixtures shall be located 24" from the inside edge (edge adjacent to pavers). of the 6" concrete brick paver retainer strip. The face of the concrete foundation for the light fixtures located along Broadway shall be located 24" from the back of the 6 curb in lieu of front face of the curb. Refer to detail 4/SE1.03. • . .. -:. ,F;. }... -. .: �,::., :a ._. .. ...... .., ,£.... i.. .,.,,:-`" .... :.±ss '•.c: ��•:.,3`rv.-.:.•��,:.:winz_.:.::•�5�\•-;.;r'ib�•��'::•::r>:;:;:;.,,:.:>::b;,'::+:;_;._..;:.. u�I��.. ��.Y �`��. $.`t-<•:f'C ';:*-�`+�: ; 3-. x'rr-�.�:::>;.:.C;._,.k:<< \<'�.�' .. : 4.. `> ,� •�.,y'..at,.•,�'`• �,.Z: 2F & r �. j' Ar ti .. ' . t;? .M. � .,•-.._ 2 �: f�....aM.r a,*.u�"r ,a ::¢� � ';,i:£s r.:;lf2,.{"�, - >, . z . a _4;,."�v.,ua.. •*�' ;;,. �,- c4'�:z': 00001 NEW Reference: Full Tenant Improvements with MEP': 7/16/2008 RE: Building Access System Card Readers Per the Qty of Meridians request, revise the proximity card readers from teh HID I -class to the XceedID Multi -technology. Revise the smart cards from the HID 2k to the Xceed]ID 10k. See attached Change Order *1 from Apex dated June 27, 2008. Roevxf R ND M Note Pads 323-4500 BOISE, IDAiiO RCE -1875 ROCK SOLID GENERAL CONTRACPORS 1097 N. RMWO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 16 of 56 Note PadItem No. Status Required -Ball In CourtNotes Opened Closed '.. �' ,FG :fw..: _ --'-\Y>`Se••4C. \Y 5 ,h / v_vr•^i`>;Fi <• \ T'fr:# 'T 4L:4. �9. '� � fi.y 'y ` 61. Prj fir.. `�^.i• :"yy`...:x;.: �{,,'��TT 't�i+`,`vv v' �y� L `t \r �: 00001 NEW Reference: Community Plaza and Site 7/8/2008 Improvements RE: Sheet SEi:O Light Fixture P1 Location, C1.1 and C1.2A (ASI 112) Street light fbcture type' 01 -along MEridian Road shall be located in the decorative brick paver strip as sown on sheets C1.1A and C1.2A as ' part of ASI 112 in lieu of the 5.5 foot landscape strip shown on sheet SE1.00. Aslo note location of southern most P1 light focture shall also be Installed as shown on sheet C1.2A. The face of the concrete foundation for the light fixtures shall be located 24" from the inside edge (edge adjacent to pavers). of the 6" concrete brick paver retainer strip. The face of the concrete foundation for the light fixtures located along Broadway shall be located 24" from the back of the 6 curb in lieu of front face of the curb. Refer to detail 4/SE1.03. • . .. -:. ,F;. }... -. .: �,::., :a ._. .. ...... .., ,£.... i.. .,.,,:-`" .... :.±ss '•.c: ��•:.,3`rv.-.:.•��,:.:winz_.:.::•�5�\•-;.;r'ib�•��'::•::r>:;:;:;.,,:.:>::b;,'::+:;_;._..;:.. u�I��.. ��.Y �`��. $.`t-<•:f'C ';:*-�`+�: ; 3-. x'rr-�.�:::>;.:.C;._,.k:<< \<'�.�' .. : 4.. `> ,� •�.,y'..at,.•,�'`• �,.Z: 2F & r �. j' Ar ti .. ' . t;? .M. � .,•-.._ 2 �: f�....aM.r a,*.u�"r ,a ::¢� � ';,i:£s r.:;lf2,.{"�, - >, . z . a _4;,."�v.,ua.. •*�' ;;,. �,- c4'�:z': 00001 NEW Reference: Full Tenant Improvements with MEP': 7/16/2008 RE: Building Access System Card Readers Per the Qty of Meridians request, revise the proximity card readers from teh HID I -class to the XceedID Multi -technology. Revise the smart cards from the HID 2k to the Xceed]ID 10k. See attached Change Order *1 from Apex dated June 27, 2008. Roevxf R ND M Note Pads ' 'LIJUNJI AL. E;0Z TRJ4J=RS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: 208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 ' Project No: 06-0675 Page: 17 of 56 NotePa�dItem No. Status Required Ball In CourtNotes Opened Closed AM 00001 NEW Reference: Full Tenant Improvement with MEPs 7/16/2008 Seet A2.311TF: Per the City of Meridians request, do not install the millwork in Open Office 309, shown by elevation C5/A6.7T. Contractor is to store this millwork on site for possible future installation, location to be coordinated with owner. 00001 NEW Reference: Fill Tenant Improvement with MEPs 7/24/2008 Mechanical HVAC Piping and Control Modifications: It was brought to our attention by the Hydro Therm Boiler Representative that the boilers require a minimum flow rate of approximately 22 GMP per boiler. The current piping installation of the boilers is per the Heating Hydronic Piping Schematic - E-3, Sheet M6.2. The boilers are piped In a parallel configuration. The boiliers as piped will require a total minimum flow rate of 88 GPM. The following system modifications shall be made: Contractor shall provide and install a 3" by-pass between the HS & HR piping as shown on Sketch SK -33, Reference Schematic E-3, Sheet M6.2. Install a 2" Belimo 8252-ARX24-MFT modulation control valve in the new 3" by-pass. Valve provided by Columbia Hydronics. Modify control sequence as follows: The existing system pressure control shall modulate the VFD on loop circulation pumps to a minimum flow of 100 GPM, as system pressure builds on further rise in system pressure and modulate the new by-pass valve open to maintain a minimum flow of 100 GPM to boilers. Attached: Sketch SK -33 ExpeNorP Report RNP 01 III r li 323-4500 BOISE, IDAHO RCE -1875 ' 'LIJUNJI AL. E;0Z TRJ4J=RS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: 208) 323-4500 • FAX• (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 ' Project No: 06-0675 Page: 17 of 56 NotePa�dItem No. Status Required Ball In CourtNotes Opened Closed AM 00001 NEW Reference: Full Tenant Improvement with MEPs 7/16/2008 Seet A2.311TF: Per the City of Meridians request, do not install the millwork in Open Office 309, shown by elevation C5/A6.7T. Contractor is to store this millwork on site for possible future installation, location to be coordinated with owner. 00001 NEW Reference: Fill Tenant Improvement with MEPs 7/24/2008 Mechanical HVAC Piping and Control Modifications: It was brought to our attention by the Hydro Therm Boiler Representative that the boilers require a minimum flow rate of approximately 22 GMP per boiler. The current piping installation of the boilers is per the Heating Hydronic Piping Schematic - E-3, Sheet M6.2. The boilers are piped In a parallel configuration. The boiliers as piped will require a total minimum flow rate of 88 GPM. The following system modifications shall be made: Contractor shall provide and install a 3" by-pass between the HS & HR piping as shown on Sketch SK -33, Reference Schematic E-3, Sheet M6.2. Install a 2" Belimo 8252-ARX24-MFT modulation control valve in the new 3" by-pass. Valve provided by Columbia Hydronics. Modify control sequence as follows: The existing system pressure control shall modulate the VFD on loop circulation pumps to a minimum flow of 100 GPM, as system pressure builds on further rise in system pressure and modulate the new by-pass valve open to maintain a minimum flow of 100 GPM to boilers. Attached: Sketch SK -33 ExpeNorP Report RNP 01 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 18 of 56 Note PadItem No. Status Required Ball In CourtNotes Ouened Closed 00001 NEW Reference: Full Tenant Improvement with MEP's 7/23/2008 Sheets SE1.00, E2.22P, E3.01, E3.04, E3.05: Per the City of Meridians request, provide additional site power and outlets in Employee Break #252 per the enclosed sketch sheets: SK-SE1.00-2A, SK-SE1.00-2B, SK-E2.22P-1, SK -E3.01-2, SK -E3.04 -3A, SK -E3.04 -3B, and SK -E3.05-3. 00001 NEW Reference: 100% FFE Package 7/29/2008 Sheets A2.10, A2.20 and A2.30: Owner provided furniture layout is to be per enclosed sheets f�q Attachments: Sheets A2.10, A2,20 and A2.30 ..-�. _ -. ....-..� v ..... ...... . .. .` .. ..._ .�,..,.z-... ,.,�..�. ,, ...,.., �.> >1 .n �,:.. .tom.-�-: •�,� i 00001 NEW Reference: Community Plaza and Site 7/29/2008 Improvements Sheet C1.2AR: Per the City of Meridians request, provide all material and labor needed to provide a rolled curb and a 10'x 24' x 4" thick concrete slab on grade for motorcycle parking as shown in the enclosed sketch SK -1. Attachment: Sketch SK -1 Upefton® Report R NP_01 1 . Note Pads JOVEETRA 323-4500 t ' aor'E' mAxo RCE -1875 Ila, Viii\LYiViL/ VVi\liVlV iVl�Vi 1097 N. ROSARIO STREET MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hail Date: 10/2/2008 Project No: 06-0675 Page: 19 of 56 Note Padltem No. Status Requlred Ball In CourtNotes Opened Closed 00001 NEW Reference: Community Plaza and Site Improvements Sheet 1-1/30: Per the City of Meridians request, provide all material and labor needed to relocate the City provided clock, extend the conduit and add additional unit pavers as shown on the enclosed sketch SK -1. The area of new unit pavers Is to be an extention of the radius currently shown at teh East of the radius sidewalk. Attachments: Sketch SK -1 7/29/2008 4 �'?'✓ *H >'�' xr 5'�3'� �; �^i, rc �, i' Gv�` }t xz„h sCz' :c 4z `z x y�,; -.: z ^` t,. -.: �.,�i. _ -_ �n .� _- ,��.z'�t'f.. .v -.�' , .v .. .a .. ,,,� . , �>.,., �.� ... A,:...,-✓. .. /+.. �, s. � � , ::, ... .:. hs. Y ,..x r,t . r 1 00001 NEW Reference: Full Tenant Improvement with MEP's 8/5/2008 Sheet A6.7T: Per City of Meridians request, relocate the dishwasher shown at Open Office #145, to Break Room #340. Infill the existing opening at Open Office #145 with a base cabinet to match the adjacent cabinets. Revise the layout of the millwork at Break Room #340 per enclosed sketch SK -1. Note: All millwork that was inteded to be installed in this space is to be reused, with new milwork as needed. Extend plumbing and electrical as needed to the relocated fixtures and appliances. IAttachments: Sketch SK -1, SK -2, and SK -3 ExpeO.118 Report RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 3234500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06.0675 Page: 20 of 56 Note PadItem No. Status Required Ball In CourtNotes Opened Closed 1 NEW Reference: Full Tenant Improvements with MEP: 7/30/2008 Sheet E2.40: Per the City of Meridians request, at the following locations, furnish and install (1) 2" EC stubbed through roof Into accessible ceitling space below for future wireless equipment. Conduit stub through roof shall be booted and sealed per roofing manufacturer standard details. The locations are as follows: 1. On lower roof at northeast comer, 5' from exterior parapet walls. 2. On lower roof at southeast comer, 5' from exterior parapet walls. 3. On upper roof at the northeast comer, 5' from exterior parapet walls. 4. On upper roof at the southeast comer, 5' from exterior parapet walls. AWN} 01 NEW Reference: Full Tenant Improvements with MEP': 7/31/2008 Sheets A6.10T and A6.11T. Revise the interior painting at the following spaces per the enclosed sketches: Mayors Reception 354, Lobby 304 and Gallery 316. 00002 NEW Sheets A6.10T and A6.11T: REvise the Interior 8/12/2008 painting aat the following spaces per enclosed sketches: Mayors Reception 354, Lobby 304, and Galley 316. Per conversation with Brent 8-11-08 l�`t.1�9i. .ASI N�►,��9 S 00001 NEW Reference: Full Tenant Improvements with MEP': 8/5/2008 Sheet E2.11L: 1. All luminaries in room 133 shall be raised to 18" below ceiling in lieu of 24" per plans. 2. PF3X at north end of room shall be controlled from a new separate dimmer switch. Install dimmer switch adjacent to dimmer switch for remainder of luminaries on teh east wall. Upedi8on® Report RNP 01 Vote Pads BOISE, IDAKO RCE -1875 GEM4ERAr, C014TRACMAS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 •FAX: (208) 323507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 21 of 56 dote Palo= No. Status Requlred Ball In CourtNsates Opened Closed 00001 NEW E2/teller counter #151: Per the City of 8/6/2008 Meridian's request provide all laor and materials t0 raise to center desks 81/2", see enclosed sketch SK -1 00001 NEW Reference: Cold Shell and Core Package 8/14/2008 Sheets A1.0 and AU Provide the following stucco colors at the screen wall/trash enclosure: 1. Beige to match the stone at the top of wall cap 2. Red to match the brick adjacent brick band at the exterior exposed wall 3. Grey to match the exposed foundation at the lower portion of the exposed wall and all of the Interior wal surfaces to the bottom of the cap. 00001 NEW Sheet A2.6T: Revise the floor finish at Janitor 8/14/2008 #025, to be painted epoxy with 4" rubber base. 00001 NEW Reference: Community Plaza Site Improvements 8/21/2008 Sheet CLIA: Provide a plate at the sidewalk for the roof drain lines at gridline 6 and 7 per enclosed sketches SK -1 and SK -2 00001 NEW Per the city of Meridian's request, provide all 8/29/2008 material and labor to install card reader and remotely operated buzzer for door #349. Buzzer Is to be located in the receptions desk, coordinate location with furniture and owner EPOUon® Re"ft RNP 01 Note Pads 323-4500 BOISE, IDAHO RCE -1875 OBNERAL CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 0 PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 22 of 56 NottTe?y�PadItem No.,Stat As Required Ball In CourtNotes Opened Closed �11 fit '� i�4.1�� , '� 7 h J k 1. $ s✓ .aft '.; >> H;:\ '� .,'i � � ', �. 00002 NEW In addition, per the City of Meridian's request, 9/29/2008 install a 911 call button at the receptionist desk 354. Coordinate location of call button with owner 00001 NEW Per the city of Meridian's request, provide all 8/29/2008 materials and loabot to relocate the Sapphire extinguisher tank from the original designed location to the southwest corner of the server room 311, per attached sketch SK -1 yya E iy. 00001 NEW Note changes to back of curb elevations at the 9/9/2008 southeast comer of Meridian Road and Broadway as shown on the attached sketch ASI 37-1 dated 9/2/08 00001 NEW Note changes to paving pattern on Broadway 9/9/2008 and the deletion of three trees as shown on attached sketch CO 1-1.10 and CO 1-1.30 dated 9/2/08 New sketch COL1.30 transmitted on 9-18-2008 A.:9 .S I�y.h...:..:. ... 00001 NEW Reference: Interior Sign Package 9/9/2008 Sheet A2 1OT: Relocate the type "D" sign shown In receiving #129, to west wall of the corridor just outside Stair #3. Add three additional type "D" signs at the basement, second, and third floors to the West wall of the Corridor just outside stair 3 Expedition® Report RNP 01 1 Note Pads 1323-4500 ]J BOIS11, mnxo 1097 N ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 3234500 • FAX. (208) 323-4507 Project Name: Meridian City Hall Date: 10/2/2008 Project No: 06-0675 Page: 23 of 56 hafte Egiam No Status Required iaaf l In CourtNotes Opened Closed 00001 NEW REvise the monitor wellhead detail per the 9/10/2008 encored sketch SK -1 00001 NEW Reference: Community Plaza and Site 9/12/2008 Improvements Package Sheets-SE1.00, SE1.05, SEI -06: Per the City of Meridians request provide all materials and labor to add receptacles for the tree well along Meridian Road as sown on the enclosed sketches. 00001 NEW Reference: Shell and Core package 9/12/2008 Refer to Sheet A2.40 Fumish all labor, material and equipmnt necessary to install a 12x24 insulated exterior access panel at the west side of the roof parapet wall located just north of grid line 7 and grid line H. the access panel shall be equal to Larsen Maufacturing Co. L -XT series Insulated Exterior Panel with key operated chrome plated steel handle. See attached cut sheet. 09"ft® Report RNP 01 ' ' ! ETR iol 323-4500 BOISE, IDAHO RCE-1875 n, t. KX SOM' GMOM X CONTRACTORS Requests for Information Log 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 10/2/2008 1 of 8 ' Type To From NumberTitle Status Date Approved Responded Required RFI CITYMER PETRA _ 00001 CLO 5/14/2007 5/21/2007 5/21/2007 5/21/2007 RFI LOMARC PETRA 00002 Project Director CLO 3/12/2007 3/19/2007T 3/19/2007 3/19/2007 RFI LOMARC PETRA 00003 Water Sewer for Plaza CLO 4/18/2007 4/18/2007 4 18 2007 4/25/2007 RFI LOMARC PETRA 00004 Change Detail Q - S 5.2 CLO 4/20/2007 5/3/2007 5/3/2007 4/27/2007 ' RFI LOMARC PETRA 00005 Base Plate Change CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 RFI LOMARC PETRA 00006 Embed Plate P-1, P-2 CLO 4/30/2007 5/3/2007 5/3/2007 5/7/2007 ' RFI LOMARC PETRA 00007 Rule Steel RFI No 2 CLO 5/1/2007 6/13/2007 6/13/2007 5/8/2007 RFI LOMARC PETRA 00008 Rule Steel RFI No 3 CLO 5/1/2007 5/21/2007 5/21/2007 5/8/2007 ' RFI —LOMARC PETRA 00009 Wall & Footing height CLO 5/8/2007 6/26/2007 6/26/2007 5/15/2007 RFI LOMARC PETRA 00010 Foundation Drain at Basement CLO 5/16/2007 6/26/2007 6/26/2007 5/23/2007 ' RFI LOMARC PETRA 00011 ASI Requests-Elevations and Details CLO 5/16/2007 6/26/2007 6/26/2007 5/25/2007 RFI LOMARC PETRA 00012 Rule Steel RFI No. 4 CLO 5/24/2007 6/26/2007 6/26/2007 5/31/2007 'RFI LOMARC PETRA 00013 Rule Steel RFI No. 5 CLO 5/30/2007 6/26/22007 6/26/2007 6/6/2007 RFI LOMARC PETRA 00014 Rule Steel RFI No. 6 CLO 5/30/2007 6/5/2007 6/5/2007 6/6/2007 RFI LOMARC PETRA 00015 Top steel elevation@Detail(RS-7) CLO 6/11/2007 6/12/2007 6/12/2007 6/18/2007 RFI LOMARC PETRA 00016 Beam Verification (RS-8) CLO 6/14/2007 6/26/2007 6/26/2007 6/21/2007 RFI ' LOMARC PETRA 00017 Domestic Water Source CLO 6/18/2007 6/20/2007 6/20/2007 6/20/2007 RFI LOMARC PETRA 00018 Wall Fa at Grid "D" CLO 7/5/2007 7/3/2007 7/3/2007 7/12/2007 RFI` LOMARC PETRA 00019 Arched Chord Joist Connection(RS-9) CLO 7/5/2007 7/6/2007 7/6/2007 7/12/2007 'RFI LOMARCPETRA 00020 Foundation Drain Colection Manhole CLO 7/11/2007 7/5/2007 7/5/2007 7/18/2007 RFI LOMARC PETRA 00021 Back Filling Basement Walls CLO 7/19/2007 7/19/2007 7/19/2007 7/26/2007 WRFI LOMARC� PETRA 00022 Sewer Modification Request CLO 7/23/2007 8/1/2007 8/1/2007 7/30/2007 RFI LOMARC PETRA 00023 Masonry Mortar Color Clarification CLO 7/25/2007 7/27/2007 7/27/2007 8/1/2007 ' RFI WLOMARC PETRA 00024 Steel Lintel at Stair Tower Header CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00025 AC Bolt Correction CLO 7/31/2007 8/2/2007 8/2/2007 _ 8/7/2007 ' RFI LOMARC PETRA 00026 Moment Frame Shear Tab Weld CLO 7/31/2007 8/2/2007 8/2/2007 8/7/2007 RFI LOMARC PETRA 00027 Sewage Ejector Tank CLO 8/6/2007 9/3/2007 9/3/2007 8/13/2007 LOMARC PETRA 00028 4th Floor Stair Assembly CLO 8/8/2007 8/14/2007 8/14/2007 8/15/2007 'RFI RFI LOMARC� PETRA 00029 Wall at Grid H 4, 9 CLO 8/24/2007 9/18/2007 9/18/2007 8/31/2007 RFI LOMARC PETRA 00030 Water to fixture P-18 CLO 8/29/2007 9/5/2007 9/5/20079/5/2007 F_xpedidorA Report R_RC 01_RFI Requests for Information Log 323-4544 1301SE, II),AH0 RCE -1875 GFINNRAAT. CONTRACTORS 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Project No: Meridian City Hall 06-0676 Date: Page: 10/2/2008 2 of 8 TypeTo From NumberTille Status Date Approved Responded Required RFI LOMARC PETRA 00031 Vent for Ejector Pump CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00032 Basement Toilet Rooms CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00033 Floor Sink Near Grid 5-F CLO 8/29/2007 9/6/2007 9/6/2007 9/5/2007 RFI LOMARC PETRA 00034 Sink Near Grid 10-E CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00035 Sink Near Grid 10-B CLO 8/29/2007 9/4/2007 9/4/2007 9/5/2007 RFI LOMARC PETRA 00036 Plumbing Drawing for 4th Floor CLO 8/29/2007 9/7/2007 9/7/2007 9/5/2007 RFI LOMARC PETRA 00037 Switch Board MDS Feeders CLO 9/5/2007 9/10/2007 9/10/2007 9/12/2007 RFI LOMARC PETRA 00038 VAV at Room 134 CLO 9/11/2007 9/14/2007 9/14/2007 9/18/2007 RFI LOMARC PETRA 00039 Interconnection of Fire Stand Pipes CLO 9/11/2007 9/11/2007 9/11/2007 9/18/2007 RFI LOMARC PETRA 00040 RWD 10-D CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00041 Misc. Plumbing Questions P2.12 CLO 9/12/2007 9/13/2007 9/13/2007 9/19/2007 RFI LOMARC PETRA 00042 Shear Tab Correction CLO 9/18/2007 9/26/2007 9/26/2007 9/25/2007 RFI LOMARC PETRA 00043 Radius SOG at 2ed Floor CLO 9/24/2007 10/9/2007 10/9/2007 10/1/2007 RFI LOMARC PETRA 00044 Smoke Dampers CLO 9/27/2007 9/28/2007 9/28/2007 10/4/2007 RFI LOMARC PETRA 00045 Operable Wall Partition-Submittial CLO 9/27/2007 11/14/2007 11/14/2007 10/4/2007 RFI LOMARC PETRA 00046 HWS & HWS At Basement CLO 10/2/2007 10/2/2007 10/2/2007 10/9/2007 RFI LOMARC PETRA 00047 W8x10 at North Cold Air Return CLO 10/2/2007 10/5/2007 10/5/2007 10/9/2007 RFI LOMARC PETRA 00048 Clean Agent Releasing Panel CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00049 Pre -Action Sequence of Operations CLO 10/3/2007 10/16/2007 10/16/2007 10/10/2007 RFI LOMARC PETRA 00050 Elevator Shaft Fire Alarm Question CLO 10/4/2007 10/16/2007 10/16/2007 10/11/2007 RFI LOMARC PETRA 00051 Beam Web to Column Flange Weld CLO 10/4/2007 10/5/2007 10/5/2007 10/11/2007 RFI LOMARC PETRA 00052 Electrcal Drawings TI and Plaza CLO 10/18/2007 10/25/2007 10/25/2007 10/25/2007 RFI LOMARC PETRA 00053 Sprinkler Pipe Hangers CLO 10/22/2007 10/29/2007 10/29/2007 10/29/2007 RFI LOMARC PETRA 00054 Fire Suppression Flow Meter CLO 10/22/2007 10/25/2007 10/25/2007 10/29/2007 RFI LOMARC PETRA 00055 RDL & OFL CLO 10/29/2007 11/1/2007 11/1/2007 11/5/2007 RFI LOMARC PETRA 00056 ASI 32 Ceiling Tile Clarification CLO 10/30/2007 10/30/2006 10/30/2006 11/6/2007 RFI LOMARC PETRA 00057 Entry Vestibule Fire Suppression CLO 10/31/2007 11/7/2007 11/7/2007 11/7/2007 RFI LOMARC PETRA 00058 Fre Riser Room Issues CLO 10/31/2007 11/6/2007 11/6/2007 11/7/2007 RFI LOMARC PETRA 00059 Supply & Return 1 -Hr Rated Assembly CLO 11/2/2007 11/14/2007 11/14/2007 11/9/2007 RFI LOMARC PETRA 00060 Under Floor Conflicts CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 Expeditiong Report R_RC_01_RFI Requests for Information Log 323-4504 BOISE, IDAHO RCE -1875 Expeditions Report R RC_01_RFI 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 a PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 10/2/2008 3 of 8 Type To From NumberTitle Status Date Approved Responded Required RFI LOMARC _ PETRA 00061 Access to Fire Smoke Dampers CLO 11/2/2007 11/19/2007 11/19/2007 11/9/2007 RFI LOMARC PETRA 00062 Data Drops CLO 11/9/2007 11/20/2007 11/20/2007 11/16/2007 RFI LOMARC PETRA 00063 Electrical through Concrete Wall CLO 11/27/2007 12/3/2007 12/3/2007 12/4/2007 RFI LOMARC PETRA 00064 3ed Floor Sink at Grid 5/E CLO 11/27/2007 11/27/2007 11/27/2007 12/4/2007 RFI LOMARC PETRA 00065 Diminution Verification CLO 11/28/2007 11/29/2007 11/29/2007 12/5/2007 RFI LOMARC PETRA 00066 Fire Alarm Questions CLO 12/4/2007 12/14/2007 12/14/2007 12/11/2007 RFI LOMARC PETRA 00067 Security Camera Height CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00068 Ceiling at Rm 111, 112. CLO 12/12/2007 12/14/2007 12/14/2007 12/19/2007 RFI LOMARC PETRA 00069 Zed Floor Duct Conflicts CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00070 Return Duct at RM 142 CLO 12/14/2007 12/14/2007 12/14/2007 12/21/2007 RFI LOMARC PETRA 00071 Gas Meter / Condensing Units CLO 12/14/2007 12/17/2007 12/17/2007 12/21/2007 RFI LOMARC PETRA 00072 Lower Entry Canopy Attachment CLO 12/18/2007 12/18/2007 12/18/2007 12/25/2007 RFI LOMARC PETRA 00073 Sun Screen Top Attachment CLO 12/21/2007 1/4/2008 1/4/2008 12/28/2007 RFI LOMARC PETRA 00074 Exterior Wall Types CLO 12/26/2007 1/4/2008 1/4/2008 1/2/2008 RFI LOMARC PETRA 00075 Fire Alarm Questions CLD 1/4/2008 1/15/2008 1/15/2008 1/11/2008 RFI LOMARC PETRA 00076 Brick Type A2 CLO 1/4/2008 1/4/2008 1/4/2008 1/11/2008 RFI LOMARC PETRA 00077 Test Switches for In -Duct Detectors CLO 1/11/2008 1/14/2008 1/14/2008 1/18/2008 RFI LOMARC PETRA 00078 Building Phone System CLO 1/14/2008 1/14/2008 1/14/2008 1/21/2008 RFI LOMARC PETRA 00079 Under Floor Duct Insulation CLO 1/14/2008 1/15/2008 1/15/2008 1/21/2008 RFI LOMARC PETRA 00080 Filters @ VAV & Fan Coils CLO 1/16/2008 1/22/2008 1/22/2008 1/23/2008 RFI LOMARC PETRA 00081 Column to Moment at Grid 4-E CLO 1/17/2008 1/18/2008 1/18/2008 1/24/2008 RFI LOMARC PETRA 00082 Johnsonite 6" Recess, Color #47 CLO 1/21/2008 1/21/2008 1/21/2008 1/28/2008 RFI LOMARC PETRA 00083 Interface Cable for York System CLO 1/21/2008 1/22/2008 1/22/2008 1/28/2008 _RFI LOMARC PETRA 00084 Framing Dimensions on First Floor CLO 1/23/2008 1/24/2008 1/24/2008 1/30/2008 RFI LOMARC PETRA 00085 Exterior Light @ gridiiine J CLO 1/24/2008 1/24/2008 1/24/2008 1/31/2008 RFI LOMARC PEW 00086 Water Supply to Refrigerators CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00087 Fan Coil Unit - Verity Model Type CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00088 Steel Question @ Parapet Wall CLO 1/31/2008 2/8/2008 2/8/2008 2/7/2008 RFI LOMARC PETRA 00089 Beam Pocket @ NW Stair Tower. CLO 2/1/2008 2/4/2008 2/4/2008 2/8/2008 RFI LOMARC` PETRA 00090 Power to (Jock and Flood Lights CLO 2/5/2008 2/6/2008 2/6/2008 2/12/2008 Expeditions Report R RC_01_RFI Requests for Information Log .�. �.w.32 3-4500 BOISE, IDAHO RCE -1875 -ROCK Soil 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 10/2/2008 4 of 8 ' Type To From NumberTiUe Status Date Approved Responded Required RFI LOMARC PETRA 00091 Power Shut Down at RM 013, 014, CLO 2/5/2008 2/5/2008 2/5/2008 2/12/2008 ' RFI LOMARC PETRA 00092 Parldng Lot Profile @ Fiber CLO 2/8/2008 2/13/2008 2/13/2008 2/15/2008 RFI LOMARC PETRA 00093 Stair Tower Brick Relief Angle CLO 2/12/2008 2/13/2008 2/13/2008 2/19/2008 RFI LOMARC PETRA 00094 Chiller Support Structure CLO 2/13/2008 2/18/2008 2/18/2008 2/20/2008 RFI PETRA PETRA 00095 Data between Sever & RM 303 CLO 2/15/2008 2/18/2008 2/18/2008, 2/22/2008 ' RFI LOMARC PETRA 00096 Window Head Drip Flashing CLO 2/26/2008 2/26/2008 2/26/2008 3/4/2008 RFI LOMARC PETRA 00097 Time Warmer Entrance CLO 2/26/2008 3/11/2008 3/11/2008 3/4/2008 RFI LOMARC PETRA 00098 Duct Sizes at Basement Toilet Rm. CLO 3/3/2008 3/6/2008 3/6/2008 3/10/2008 RFI LOMARC PETRA 00099 Fire Alarm Questiions From Simplex CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 RFI LOMARC PETRA 00100 Grounding of Access Floor CLO 3/7/2008 3/11/2008 3/11/2008 3/14/2008 tRFI LOMARC PETRA 00101 EF -1 @ Penthouse CLO 3/10/2008 3/11/2008 3/11/2008 3/17/2008 RFI LOMARC PETRA 00102 Tele / Com Riser Driagram CLO 3/13/2008 3/17/2008 3/17/2008 3/20/2008 ' RFI LOMARC PETRA 00103 Water Feature One Line Diagram CLO 3/13/2008 3/19/2008 3/19/2008 3/20/2008 RFI LOMARC PETRA 00104 Soffit at Entry Lobby. CLO 3/31/2008 4/1/2008 4/1/2008 4/7/2008 ' RFI LOMARC PETRA 00105 Mail Room Fume Hood CLO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 RFI LOMARC PETRA 00106 Fre Riser Room 130 CLO 4/8/2008 4/8/2008 4/8/2008 4/15/2008 ' RFI LOMARC PETRA 00107 Access to FT -9 CLO 4/8/2008 4/15/2008 4/15/2008 4/15/2008 RFI LOMARC PETRA 00108 Screen Wall for AHU's CLO 4/9/2008 4/9/2008 4/9/2008 4/16/2008 ' RFI LOMARC PETRA 00109 Electrical / Mechanical RM Door CLO 4/9/2008 4/9/2008 4/9/2008 4/16/2008 RFI LOMARC PETRA 00110 Water Feature Questions CLO 4/11/2008 4/17/2008 4/17/2008 4/18/2008 RFI LOMARC PETRA 00111 Section 13000 Questions CLO 4/28/2008 5/7/2008 5/7/2008 5/5/2008 ' RFI LOMARC PETRA 00112 Loading dock ramp handrail CLO 4/28/2008 4/28/2008 4/28/2008 5/5/2008 RFI LOMARC PETRA 00113 Boiler Flues CLO 4/29/2008 4/29/2008 4/29/2008 5/6/2008 ' RFI LOMARC PETRA 00114 Cabinet Keying Schedule CLO 4/30/2008 4/30/2008 4/30/2008 5/7/2008 RFI LOMARC PETRA 00115 Cabinet Keying Schedule #2 CLO 5/1/2008 5/2/2008 5/2/2008 5/8/2008 RFI LOMARC PETRA 00116 Owner provided cubicles CLO 5/5/2008 5/12/2008 5/12/2008 5/12/2008 RFI LOMARC PETRA 00117 Cable One Building Entry Conduit CLO 5/5/2008 5/20/2008 5/20/2008 5/12/2008 RFI LOMARC PETRA 00118 Adding wall & door @ room 257 CLO 5/5/2008 5/8/2008 5/8/2008 5/12/2008 RFI LOMARC PETRA 00119 Area Drain 5 Location CLO 5/6/2008 5/8/2008 5/8/2008 5/13/2008 ' Expeditior@ Report R RC_01_RFI II 323-4500 BOISE, IDAHO RCE -1875 Requests for Information Log 1097 N. ROSARIO STREET • MERIDUW, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Project No: 06-0675 Date: 10/2/2008 Page: 5 of 8 ' TypeTo RFI LOMARC From PETRA NumberTirde 00120 Door Hardware @ Mayor's Area Status Date CLO 5/7/2008 Approved 5/9/2008 Responded 5/9/2008 Required 5/14/2008 RFI LOMARC PETRA 00121 Exterior Reader Board CLO 5/7/2008 5/12/2008 5/12/2008 5/14/2008 ' RFI LOMARC PETRA 00122 2nd Floor Roof Decks CLO 5/7/2008 5/12/2008 5/12/2008 5/14/2008 RFI LOMARC PETRA 00123 ASI -93 Electrical Requirements CLO 5/7/2008 5/12/2008 5/12/2008 5/14/2008 ' RFI LOMARC PETRA 00124 Wall Footing @ Transformer CLO 5/8/2008 5/12/2008 5/12/2008 5/15/2008 RFI LOMARC PETRA 00125 Drain Lines CLO 5/8/2008 5/12/2008 5/12/2008 5/15/2008 ' RFI LOMARC PETRA 00126 Weir Clarification Questions CLO 5/13/2008 5/14/2008 5/14/2008 5/20/2008 RFI LOMARC PETRA 00127 Wire Mesh Partitions @ Basement CLO 5/16/2008 5/20/2008 5/20/2008 5/23/2008 ' RFI LOMARC PETRA 00128 Electrical at Loading Dock CLO 5/20/2008 5/22/2008 5/22/2008 5/27/2008 RFI LOMARC PETRA 00129 PreCom Submittial Question CLO 5/20/2008 6/13/2008 6/13/2008 5/27/2008 ' RFI LOMARC PETRA 00130 Water Fall Elevation Confirmation CLO 5/20/2008 5/21/2008 5/21/2008 5/27/2008 RFI LOMARC PETRA 00131 Water Feature Clarifications CLO 5/20/2008 5/21/2008 5/21/2008 5/23/2008 RFI LOMARC PETRA 00132 East Ampitheathre Wall Clarfication CLO 5/20/2008 5/21/2008 5/21/2008 5/23/2008 RFI LOMARC PETRA 00133 Door 310 A CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 ' RFI LOMARC PETRA 00134 RFI # 116 Revised CLO 5/21/2008 5/22/2008 5/22/2008 5/22/2008 RFI LOMARC PETRA 00135 LEED Air loss testing CLO 5/21/2008 5/29/2008 5/29/2008 5/23/2008 RFI LOMARC PETRA 00136 ASI # 96 Mail Room Cabinets CLO 5/21/2008 6/11/2008 6/11/2008 5/28/2008 ' .RFI LOMARC PETRA 00137 Hollow Metal Frame Construction CLO 5/21/2008 5/22/2008 5/22/2008^ 5/28/2008 RFI LOMARC PETRA 00138 Women's Room HVAC CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 ' RFI _LOMARC PETRA 00139 Sprinkler in Vestibule 100 CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA 00140 Accordian door ceiling CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 ' RFI LOMARC PETRA 00141 TV & Screens conflict with lights CLO 5/21/2008 5/26/2008 5/26/2008 5/28/2008 RFI– LOMARC PETRA 00142 Adding soffits for Mechanicals CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 ' RFI LOMARC PETRA 00143 HVAC Basement Electrical Room CLO 5/21/2008 5/22/2008 5/22/2008 5/28/2008 RFI LOMARC PETRA _^00144 Building Maintenance Room Heater CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 ' RFI LOMARC PETRA 00145 Room 109 Ceiling HVAC CLO 5/21/2008 5/23/2008 5/23/2008 5/28/2008 RFI ' RFI —LOMARC LOMARC PETRA PETRA 00146 00147 Curtain Wall Head Anchoring Relocate VAV # 215 CLO CLO 5/22/2008 5/22/2008 5/22/2008 5/23/2008 5/22/2008 5/23/2008 5/29/2008 5/29/2008 RFI LOMARC _PETRA 00148 Columns H-3 & H-10_ CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 RFI LOMARC PETRA 00149 Can Lights in Executive Conference CLO 5/22/2008 5/29/2008 5/29/2008 5/29/2008 E�edition® Report R RC_Ot_RFI ' 323-4500 BOISE, IDAHO RCE - 1875 n, OCK SOLID GENERAL CONTRACTORS Requests for Information Log 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 ' Project Name: Meridian City Hall Project No: 06-0675 Date: 10/2/2008 Page: 6 of 8 ' Type To RFI LOMARC From PETRA NumberTitle 00150 Counter top ClarificationsCLO Status Date 5/22/2008 Approved 5/23/2008 Responded 5/23/2008 Required 5/29/2008 RFI LOMARC PETRA 00151 Interior Paint Color Clarification CLO 5/22/2008 5/23/2008 5/23/2008 5/29/2008 ' RFI LOMARC PETRA 00152 Planting Clarification CLO 5/23/2008 5/29/2008 5/29/2008 5/30/2008 RFI LOMARC PETRA 00153 Floor Box Locations CLO 5/27/2008 7/14/2008 7/14/2008 6/3/2008 RFI LOMARC PETRA 00154 Elect/Tele/Com room HVAC CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 RFI LOMARC PETRA 00155 n rma Mayors Office Return Air Plenum CLO 5/30/2008 6/2/2008 6/2/2008 -- 6/6/2008 RFI LOMARC PETRA 00156 Council Chamber Return Air CLO 5/30/2008 6/2/2008 6/2/2008 6/6/2008 RFI LOMARC PETRA 00157 Site Drainage System CLO 6/3/2008 6/4/2008 6/4/2008 6/4/2008 ' RFI LOMARC PETRA 00157R Site Drainage System CLO 6/4/2008 6/5/2008 6/5/2008 6/11/2008 RFI LOMARC PETRA 00158 Fume Hood Submittal / Installation CLO 6/4/2008 7/14/2008 7/14/2008 6/11/2008 RFI LOMARC PETRA 00159 Signage Wall Footing CLO 6/11/2008 6/17/2008 6/17/2008 6/18/2008 RFI LOMARC PETRA 00160 utility Penetrations CLO 6/18/2008 6/20/2008 6/20/2008 6/25/2008 ' RFI LOMARC PETRA 00161 Bleed $epi CLO 6/20/2008 6/26/2008 6/26/2008 6/27/2008 RFI LOMARC PETRA 00162 Thermostat locations CLO 6/20/2008 6/24/2008 6/24/2008 6/27/2008 RFI LOMARC PETRA 00163 Re -Ask RFI 111- A/V Rack location CLO 6/15/2008 7/14/2008 7/14/2008 7/2/2008 RFI LOMARC PETRA 00164 Generator Size/ Screen wall CLO 6/25/2008 6/30/2008 6/30/2008 7/2/2008 ' RFI LOMARC PETRA 00165 Break Room Cabinetry CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00166 Ceiling in Bike Storage 009 CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 ' RFI LOMARC PETRA 00167 Elevator Center lights @ Directory CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00168 Gallery wall lights @ soffits CLO 6/25/2008 6/27/2008 6/27/2008 7/2/2008 RFI LOMARC PETRA 00169 Mono Coating sealing at fire damper CLO 6/25/2008 6/26/2008 6/26/2008 7/2/2008 RFI LOMARC PETRA 00170 Amphitheater Footings CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 RFI LOMARC PETRA 00171 Site Electrical Clarifications CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 ' RFI LOMARC PETRA 00172, Stream Grade Clarifications CLO 6/27/2008 6/27/2008 6/27/2008 7/4/2008 RFI LOMARC PETRA 00173 Piping at Heritage Building CLO 7/1/2008 7/2/2008 7/2/2008 7/8/2008 ' RFI LOMARC PETRA 00174 Pool Elevation Clarification CLO 7/1/2008 7/1/2008 7/1/2008 7/8/2008 RFI LOMARC PETRA 00175 Window Sill/Apron CLO 7/2/2008 7/2/2008 7/2/2008 7/9/2008 ' RFI LOMARC PETRA 00176 Heritage Building Color Selections CLO 7/7/2008 7/8/2008 7/8/2008 7/14/2008 RFI LOMARC PETRA 00177 Drainage at East Property Line CLO 7/16/2008 7/23/2008 ' Expeditions Report R_RC_01_RFI 1 Requests for Information Log 323-4500 BOISE, IDAHO ' RCE -118+755 ROCK s0im 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Project No: Meridian City Hall 06-0675 Date: Page: 10/2/2008 7 of 8 ' TypeTo From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00178 P-2 Ugjt Pole Bases at Plaza CLO 7/16/2008 7/16/2008 7/16/2008 7/23/2008 RFI LOMARC PETRA 00179 Mortar color at Heritage building CLO 7/17/2008 7/18/2008 7/18/2008 7/24/2008 ' RFI LOMARC PETRA 00180 Canal Water Feature Brick Veneer OLD 7/21/2008 7/29/2008 7/29/2008 7/28/2008 RFI LOMARC PETRA 00181 Streamside Water Feature CLO 7/21/2008 7/22/2008 7/22/2008 7/28/2008 ' RFI_ LOMARC PETRA 00182 Fire Riser Room Door Steps/Wall CLO 7/21/2008 7/29/2008 7/29/2008 7/28/2008 RFI LOMARC PETRA 00183 Waterfall feature CLO 7/22/2008 7/29/2008 7/29/2008 7/29/2008 RFI LOMARC PETRA 00184 Egress Lighting at Heritage Bldg CLO 7/23/2008 7/24/2008 7/24/2008 7/30/2008 RFI LOMARC PETRA 00185 Exposed Ceiling Colors CLO 7/29/2008 7/29/2008 7/29/2008 8/5/2008 ' RFI LOMARC PETRA 00186 Deletion of pre -cast panels CLO 7/29/2008 7/29/2008 7/29/2008 8/5/2008 RFI LOMARC PETRA 00187 Lanscape Irrigation Boxes CLO 7/29/2008 7/30/2008 7/30/2008 8/5/2008 RFI LOMARC PETRA 00188 Finish Grade of entry features CLO 7/29/2008 7/30/2008 7/30/2008 8/5/2008 RFI LOMARC PETRA 00189 Door Glass Size CLO 7/30/2008 7/31/2008 7/31/2008 8/6/2008 ' RFI LOMARC PETRA 00190 ASI 107 Lighting CLO 8/1/2008 8/8/2008 RFI LOMARC PETRA 00191 Dumpster Door Revision CLO 8/4/2008 8/5/2008 8/5/2008 8/11/2008 RFI LOMARC PETRA 00192 Plaza Tower Cavity CLO 8/5/2008 8/5/2008 8/5/2008 8/12/2008 ' RFI LOMARC PETRA 00193 Plaza Tower Opening CLO 8/5/2008 8/5/2008 8/5/2008 8/12/2008 RFI LOMARC PETRA 00194 Cashier # 153 CLO 8/6/2008 8/7/2008 8/7/2008 8/13/2008 ' RFI LOMARC PETRA 00195 Retaining Wall for Canal Feature CLO 8/6/2008 8/13/2008 RFI LOMARC PETRA 00196 Bollard Circuitry CLO 8/6/2008 8/13/2008 ' RFI LOMARC PETRA 00198 Entry Pool Penetrations CLO 8/6/2008 8/13/2008 RFI LOMARC _ PETRA 00199 Door 337 B card reader CLO 8/7/2008 8/14/2008 ' RFI LOMARC PETRA 00200 Restroom building roof drains CLO 8/8/2008 8/15/2008 RFI LOMARC PETRA 00201 Sprinkler Control Box CLO 8/12/2008 8/19/2008 ' RFI LOMARC PETRA 00202 FM -200 fire suppression requirement CLO 8/12/2008 8/15/2008 8/15/2008 8/19/2008 RFI LOMARC PETRA 00203 P5 water pump timer CLO 8/12/2008 8/19/2008 ' RFI LOMARC PETRA 00204 HVAC in rooms 332, 335 CLO 8/13/2008 8/20/2008 RFI LOMARC PETRA 00205 Lobby 111 return air grill CLO 8/14/2008 8/21/2008 RFI LOMARC-_ PETRA 00206 Stairwell gate hinges CLO 8/14/2008 9/17/2008 9/17/2008 8/21/2008 ' RFI LOMARC PETRA 00207 Copper sheeting in water feature CLO 8/14/2008 8/21/2008 RFI LOMARC PETRA 00208 unused NEW 8/14/2008 8/21/2008 ' —` Expeditions ReMA RRC 01 RFI -,�—Requests for Information Log 323-4500 BOISE, IDAHO ' RCE -18755 RO(X Soil Expediti°r@ Report R RC_01_RFI 1097 N. ROSARIO STREET • MERIDIAN, ID 83642 • PHONE: (208) 323-4500 • FAX: (208) 323-4507 Project Name: Meridian City Hall Project No: 06-0675 Date: Page: 10/2/2008 8 of 8 ' Type To From NumberTitle Status Date Approved Responded Required RFI LOMARC PETRA 00209 Plaza bathroom light/WAC conflict CLO 8/18/2008 8/25/2008 RFI LOMARC PETRA 00210 Door #349 Buzzer to reception desk CLO 8/18/2008 8/25/2008 ' RFI LOMARC PETRA 00211 Timing of planting of annual plants CLO 8/20/2008 8/27/2008 RFI LOMARC PETRA 00212 Drainage area CLO 8/20/2008 8/27/2008 ' RFI LOMARC PETRA 00213 Moving Sapphire tank in IT CLO 8/22/2008 8/29/2008 RFI LOMARC PETRA 00214 More fire extinguishers needed CLO 8/26/2008 _ 9/2/2008^� RFI LOMARC PETRA 00215 Directive for tree well receptacles CLO 8/29/2008 9/5/2008 RFI LOMARC PETRA 00216 Monitor wellhead revisions. CLO 9/3/2008 9/10/2008 ' _RFI LOMARC PETRA 00217 Tree well circuits CLO 9/9/2008 9/15/2008 9/15/2008 9/16/2008 RFI LOMARC PETRA 00218 Onsite submittal approvals CLO 9/9/2008 9/10/2008 9/10/2008 9/16/2008 ' RFI LOMARC PETRA 00219 Lobby 111 Art Work Support NEW 9/22/2008 9/29/2008 RFI LOMARC PETRA 00220 Domestic Hot Water Heater Exhaust NEW 9/30/2008 10/7/2008 Expediti°r@ Report R RC_01_RFI rl n 0 r K '*k -w **v i t J t /� '; #:�.. a �k �F�'' *��1f '�' �`�. v ,. � t� ; i-. �ft A4'�Kw L 3. ,fit; � �., �� 3Yc� 3 l � ,�. } �"�' est '� ! I 53 51 u A .71 I q. � ?< i \f+ «%Jw { «; - ^^Ail=\ a\` �� / \ � .71 I q. I _�.. x ■ � ° - �` - � .l � { m m r yam} ��: � \� / . \/� �� Al 'Ilk .� � \ �� \\°\ r 1 L Ll 1 11 October 17, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST CARE Card Discussion AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: October 21, 2008 ITEM NO. S-A COMMENTS Di sCusse� Materials presented at public meetings shall become property of the City of Meridian. Please tell us how we did! CC 6a2u-Ct 5�A- With whom in the City did you interact or visit? (Check all that apply) D Building O City Clerk O Utility Billing O Fire O Human Resources O Mayor's Office. O Parks & Recreation O Planning O Police O Public Works O IT O Water 0 Waste Water 0 Finance O Legal 0 Other (specify) Who assisted you? Excellent Good Average Fair Poor Responsiveness Employee Knowledge Attitude Professionalism Overall Rating We CARE! Tell Your Mayor How We Are Doing Date and time of your contact: Reason for your contact: Did our service meet your needs? 0 Yes 0 No Please explain below Your Contact Information: (Optional) Name: E -Mail: Address: Phone: City, State, ZIP: Should we contact you? 0 Yes 0 No October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. S -B REQUEST Renaming of Kiwanis Park to Gordon Harris Park AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: COMMENTS See attached Materials presented at public meetings shall become property of the City of Meridian. Page 1 of 1 Tara Green From: Steve Siddoway Sent: Thursday, October 16, 200812:03 PM To: Tara Green Cc: Rachel Myers; Emily Kane Subject: FW: Recommendation to Rename Kiwanis Park Importance: High Follow Up Flag: Follow up Flag Status: Green Attachments: Renaming of Kiwanis Park memo.doc Tara, Attached is the written recommendation to rename Kiwanis park (for the Council workshop). Parks & Recreation Director 11 W. Bower St. Meridian, ID 83642 Ph: 888-3579 Cell: 440-5255 Parks & Recreation... The Benefits are Endless. From: Rachel Myers Sent: Wednesday, October 15, 2008 9:58 AM To: Steve Siddoway Subject: Recommendation to Rename Kiwanis Park Importance: High Steve, Attached you will find a recommendation to rename Kiwanis Park to Gordon Harris Park. Please let me know if you have any edits. Thanks, ictiel-xit�ers Administrative Secretary Meridian Parks & Recreation 11 W. Bower Street Meridian, ID 83642 Phone: 208.888.3579, x12 Fax: 208.898.5501 10/17/2008 October 15, 2008 MEMORANDUM TO: Mayor Tammy de Weerd Councilman Keith Bird Councilman Brad Hoaglun Councilman Charles Rountree Councilman David Zaremba CC: City Clerk Jaycee Holman FROM: Parks & Recreation Commission Parks & Recreation Director Steve Siddoway RE: Recommendation to Rename Kiwanis Park The Parks & Recreation Commission passed the following recommendation at the October 8, 2008 meeting: The Meridian Parks & Recreation Commission recommends that Kiwanis Park be renamed to Gordon Harris Park. The Parks & Recreation Commission is requesting approval of the name by the Mayor and City Council. /rem Meridian Parks & Recreation . 11 West Bower Street, Meridian, ID 83642 Phone 208-888-3579 . Fax 208-898-5501 . www.meridiancity.org October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. S -C REQUEST Parks Action Plan Implementation / Meridian & Amity AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: 5-C USE-e- ADA COUNTY HIGHWAY DISTRICT: �� SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Zw QL E-4 ' w U Z [�] ° 1�1 U � w `-------------------- --L--------- -------------------------- October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. 5-D REQUEST Care to Share Policies AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shalt become property of the City of Meridian. COMMENTS �7►scu see d1 10/21/08 Cc.1 d- 21-61t .5"8 Proposed Care to Share Program Policy: • 80% of class/camp up to $150 maximum per child per year. Notes: 1. Need must be documented using proof of other assistance program, i.e. free school lunch, food stamps, energy assistance, Women Infants & Children (WIC), Aid to Families with Dependent Children (AFDC), etc. 2. Awards granted on first come, first served basis. 3. Program will continue to be administered at the Department level, using the policy guidance above. October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. S -E REQUEST Request for Gallery Maintenance Fee AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: staff Initials: Materials presented of p k mebfing,$;,Axil become prdoerfy of the City of Meridian. Fir 7 Meridian Commission Ca(( for Artists: 2009 INITIAL POINT GALLERY SERIES OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals for the 2009 Initial Point Gallery Series, a series of two- month exhibitions in Initial Point Gallery. Initial Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway, Meridian, Idaho), and is open to the public during City working hours. Initial Point Gallery provides 120 feet of total wall space - 60 feet on either side of a generous space; featured artists or ELIGIBILITY: The 2009 Initial Point Gallery Series is to be comprised solely of professional -quality, ready -to -hang, two- dimensional, original art that is conceived and created by artists who live or work in Idaho's Treasure Valley. Art work on paper and/or with mats must be under glass or acrylic. No piece will be displayed which: cannot be safely hung using the gallery's system; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general requirements; selected artists will be asked to enter into an Acceptance Agreement with the City setting forth specific conditions of display. PROPOSAL REQUIREMENTS: Artists or organizations wishing to display work in the 2009 Initial Point Gallery Series must provide the following materials and information to MAC in order to be considered for selection. • Complete, signed Proposal £t Acknowledgements Form; • Biography of the artist and letter of intent; • Up to five digital images of the artist's work on a CD or via e-mail; and � $35 Gallery Maintenance Fee'j Details and forms available at the City's website, http://www.meridiancity.org or e-mail request to mac@meridiancity.org. Please note that any materials submitted for consideration cannot be returned. SELECTION PROCESS: The selection of art for the 2009 Initial Point Gallery Series will be made by MAC. MAC will notify a selected artist that his or her work has been chosen for display in Initial Point Gallery by letter sent U.S. Mail. In reviewing eligible proposals or portfolios, the following factors will be considered: • Quality of work; • Appropriateness of subject and concept for a functioning government workplace; • Consistency with City policy and community values; and • Contribution to aesthetic and cultural atmosphere of City Hall. RESOURCES PROVIDED UPON SELECTION: The City of Meridian will provide selected artists with the following resources: • Skilled, experienced volunteers to assist the artist with hanging and taking down each piece of artwork; • Track system for hanging art, using wires that are attached to brackets (no clip frames allowed); • Informational placards for each piece displayed; • Space for artist information and/or an information board; and • Publicity of the exhibit through local media and other informational forums. "For CONTACT MAC: By mail: Meridian Arts Commission Attn: 2009 Initial Point Gallery Series 33 East Broadway Meridian ID 83642 By e-mail: mac@meridiancity.org (Subject line: 2009 Initial Point Gallery Series) January 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. 5-F REQUEST Approve New Beer & Wine License for Flatbread Community Oven at 830 North Main Street AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Approval of Police uhiet Tara Green From: Nancy Radford Sent: Monday, October 20, 2008 2:05 PM To: Tara Green Subject: Internal Approval Checklist of BWL License.doc BEER/WINE/LIQUOR LICENSE APPLICATION INTERNAL APPROVAL CHECKLIST For Internal - Office Use Only: Applicant: FCO Meridian LLC Business Name: Flatbread Community Oven Location: 830 N. Main St. Suite A., Meridian 83642 License Type: [X] Beer [X] Wine [] Liquor - (wine included) Application / File Fee: $200.00 Beer Served and $200.00 = $400.00 Receipt No. 14484 Economic Development: Economic Development Approval: N/A Police Department: Police Chief Approval: Fire Department: Fire Chief Approval: ignature WPOVC® Date Planning Department: l�. WIPp Planning Director Approval:VIAIALtM2� Signature Date Page 1 of 1 Public Works Department: Development Services Manager Approval: CZ& Signature Date -70 PLEASE RETURN THIS SHEET ONLY with the appropriate signature. This item is scheduled to be approved on the October 21, 2008 City Council Agenda. THANK YOU. 10/20/2008 (1) (2) C L -t L -t Iq`F APPLICATION FOR NEW BEER LICENSE APPLICATION YEAR �® Application is hereby made for a license as a RetaDer or Package Vendor Only Of beer and fee in the'sum of $ ��)0 _ O c-) is enclosed. Name of Business O!i Addresse d• f� Phone •®� Type of Business C (Insert Corporation, Individual, Partnership, eta) Name of MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba Address Phone / QLLY Address of Premises Street Address city County Premises are (check one: Owned Owned or Mortgaged Amount of loan secured by mortgage:$9,d&-: `/leased rented Owner of building is/, /�f . yY • Ph'� me and Address holding portgage on premises is Fixtures in the premises are of the value of $/ 4P 4W, and are (check one): .Owned Held on Conditional Sales Contract Leased or Rented �- If fixtures are held on Conditional Sales Contract or are leased or rented, the owner is: Name and Address City Clerk's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433. Fax 208-888-4218 . www.meridiancity.org C If applicant is a Partnership, the names and addresses of the other partners are: Corporate applicant must furnish the following: Date and place of incorporation: Registered Office: Name of Manager of Corporation: Manager of Corporation became a resident of Idaho on: Names of all officers and Board of Directors of Corporation: If wholesaler, address where records are kept: Recommendations (6 or more residents of Meridian required): 1. , l Ryl l , 4. 2. Rio%�� !/ zj'R 5. 3. 6..__ STATEMENT AND OATH OF PERSONAL QUALIFICATIONS OF APPLICANT STATE OF Idaho ADA COUNTY being first duly sworn on my oath and say: That I reside at `LPI / : that I became a bona fide resident of A--6v>-- Beer License Application Page 2 of 4 Idaho on : that I am connected with 'the above named applicant as: Owner Partner Manager of Corporation That I now hold United States Internal Revenue Retail Liquor or Wine Dealer's Stamp No,?D- r Malt Dealer's Stamp No. if none, write "none") That the following is a statement of the occasions within the past three years upon which l have been convicted of any violation of the Laws of the United States, the State of Idaho, or any other state of the United States, regulating governing or prohibiting the sale of alcoholic beverages or intoxicating liquor, or have within the past three years forfeited or suf-ered the forfeiture of a bond for my appearance to answer charges of any such violation: (if none, write "none) Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions upon which I have been convicted of any felony within the past five years or have paid any fine or completed any sentence of confinement therefore within the past five years: (if none, write "none") Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions within the past three years when my application for or my license to deal in beer, wine or liquor have been refused, suspended or revoked (if none, write "none") Date of Refusal, Suspension or Reason for Refusal, Suspension or Revocation Revocation Beer License Application Page 3 of 4 That I am a citizen of the United States: (if naturalized, give number & place) (If wholesaler, cross out the following line) That I am not an official, agent or employee of any distillery, winery, brewery, of wholesaler or jobber of liquormalt beveraaes!? Signature of STATE OF IDAHO ss: County of I HEREBY CERTIFY that on thiJoday of Och b wy a T, before Mt the undersigned, a Notary Public in the State of Idaho, personally appeared t~aw, Cufr►s&,m , known to me to be the person who executed the said instrument, and acknowledged to me that he / she executed the same. 1N WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. •**a!@** (SEAL)• TA*.- 00 ti • • Notary Public for Idaho Residing at11gT rdA& , Idaho My Commission pires: A �-710 y False statements in this application constitutes a felon and y are punishable by imprisonment for not more than fourteen (14) years (Title 18, Chapter 54, Idaho Code). Beer Ucense Application Page 4 of 4 9 m 0 0 a V\ m-1 mo o= m 91 is 0 90 W cn cDN�m .;; ohm 00 t73 N 8002 W m� D r 0 0 r U) ___, eeeurlty Features lnclutled. Oetelle on back _.___._ (��E IDIAN*,--- IDAHO 33 E. Broadway Ave. • Meridian, Idaho 83642 208/888-4433 Applicant Date QUAN. NAME ON DESCRIPTION AMOUNT wwSS__ �• • 5WCE OF • 14484 "�a,' �.- __ / r CD co CD SEE HtVEHSt SIDE FOR SALE OR TRANSFER OF THIS LICENSE C4 9 °, 1 0 CD 0 0 'cn � b4 �• o fD ctn C� N n z ?� ,aa1011> _ ti A CD � Ell � o Q O Z4- -4 Zv O Cn 4 „„aati�l A A O °o °o W CD 70 A C7 Q Lu. Q �. 3 �. wM � _ . n C CD m ° n 0° m A C O 0 Z r n m c co � r. - ti. o cn CD :...., N CDCD C7 ,.aa011 _Q N ni N CD rn CD N M 3 cr V N m z m CC) N s z JrJ�JJ)) nn IW"l e+.n a `9n I rl^KAt - ^%1-1n.-. e+n.. * 5 x x o o r cu CD CD ° C) m m z r 0 ' = 0 CD -, cu ° m. z CD CD - co cr O N Cn El =3 cn (D c 3 O D O � r m 0 n0°c`nn�`Dn° -& --x O O Cn O O O 225 O C) 0 0 0 C4 9 °, 1 0 CD 0 0 'cn � b4 �• o fD ctn C� N n z ?� ,aa1011> _ ti A CD � Ell � o Q O Z4- -4 Zv O Cn 4 „„aati�l A A O °o °o W CD 70 A C7 Q Lu. Q �. 3 �. wM � _ . n C CD m ° n 0° m A C O 0 Z r n m c co � r. - ti. o cn CD :...., N CDCD C7 ,.aa011 _Q N ni N CD rn CD N M 3 cr V N m z m CC) N s z JrJ�JJ)) nn IW"l e+.n a `9n I rl^KAt - ^%1-1n.-. e+n.. O cn N 0�O n m cnco� v mL� a � C) Dov m mcn n 0 z z r 0 z C4 9 °, 1 0 CD 0 0 'cn � b4 �• o fD ctn C� N n z ?� ,aa1011> _ ti A CD � Ell � o Q O Z4- -4 Zv O Cn 4 „„aati�l A A O °o °o W CD 70 A C7 Q Lu. Q �. 3 �. wM � _ . n C CD m ° n 0° m A C O 0 Z r n m c co � r. - ti. o cn CD :...., N CDCD C7 ,.aa011 _Q N ni N CD rn CD N M 3 cr V N m z m CC) N s z JrJ�JJ)) nn IW"l e+.n a `9n I rl^KAt - ^%1-1n.-. e+n.. (This license must be conspicuously. disp May 1, 2008—April 30, 2009 ADA COUNTY LICENSE STATE OF IDAHO 2009 Year FCO MERIDIAN -LLC THIS IS TO CER! VY THAT FLATBREAD COMMUNITY O\7E1 May 1, 2008 —April 30, 2009 NO.13792 is granted a / to conduct a I or for a ALCOHOLIC BEVERAGE License (Type) at 830 N Main St Ste A in 'Meridian 83642 ,State of Idaho (Street Address) (City or Town) and has complied with the laws of the State of Idaho and/or regulations and ordinances of Ada County. BEER - Draught\Bottled\Canned 100.00 WINE By The Drink 100.00 TOTAL 200.00 TDavid Navarro, Clerk/Auditor/Recorder Signature of l icensee or Officer of Corporation Approved by the Board of County Commissioners this 21 day. of October 2008 Chairman APPLICATION FOR NEW WINE LICENSE APPLICATION YEAR (1) Application is hereby made for a license as a Retailer Only MayorTammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba Of Wine and fee in the sum of $ vQ00<GD is enclosed. (Retailer - $200.00) Name of Business !moi Address.4eP /L Phone Type of Business 6-41'':r�- (Insert: Corporation, Individual, Partnership, etc.) Name of Applicantif%' Address Address of Premises Ife /l. A44vk V�- / t Street Address city County (2) Premises are (check one: Owned Owned or Mortgaged Amount of loan secured by mortgage:$�� : eased rented Owner of building is✓ - Name and Address holding mpitgage, on premises is and Address Fixtures* in the premises are of the value of $iZ, OO and are (check one): Owned Held on Conditional Sales Contract Leased or Rented If fixtures are held on Conditional Sales Contract or are leased or rented, the owner is: — Name and Address City Clerk's Office . 33 E. Idaho Avenue, Meridian, ID 83642 Phone 208-888-4433. Fax 208-888-4218 . www.meridiancity.org ,.V V A iz If applicant is a Partnership, the names and addresses of the other partners are: Corporate applicant must furnish the following: Date and place of incorporation: Registered Office: Name of Manager of Corporation: Manager of Corporation became a resident of Idaho on: Names of all officers and Board of Directors of Corporation: If wholesaler, address where records are kept: Recommendations (6 or more residents of Meridian required): STATEMENT AND OATH OF PERSONAL QUALIFICATIONS OF APPLICANT STATE OF Idaho ADA COUNTY I, ✓�� , being first duly sworn on my oath and say: That I reside at AKN r -k that I became a bona fide resident of Ak�z Wine License Appllcalion Page 2 of 4 Idaho on , : that I am connected with the above named applicant as : Owner Partner . Manager of Corporation That I now hold United States Internal Revenue Retail Liquor or Wine Dealer's Stamp No. r Malt Dealer's Stamp No. (if none, write "none") That the following is a statement of the occasions within the past three years upon which I have been convicted of any violation of the Laws of the United States, the State of Idaho, or any other state of the United States, regulating governing or prohibiting the sale of alcoholic beverages or intoxicating liquor, or have within the past three years forfeited or suffered the forfeiture of a bond for my appearance to answer charges of any such violation: (if none, write "none) Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions upon which I have been convicted of any felony within the past five years or have paid any fine or completed any sentence of confinement therefore within the past five years: (if none, write "none") Date of Arrest Place of Arrest Charge Disposition That the following is a statement of the occasions within the past three years when my application for or my license to deal in beer, wine or liquor have been refused, suspended or revoked (if none, write "none) Date of Refusal, Suspension or Reason for Refusal, Suspension or Revocation Revocation Wine License Applicatlon Page 3 of 4 That 1 am a citizen of the United States: (if naturalized, give number & place) (If wholesaler, cross out the following line) That I am not an official, agent or wholesaler or jobber of liquor oo re of Applicant STATE OF IDAHO ) ) ss: County of 14ota ) of any distillery, winery, brewery, of I HEREBY CERTIFY that on this eday of PJC-A&V , 1U®. , before M11-- the undersigned, a Notary Public in the State of Idaho, personally appeared &wn&-an "V" , known to me to be the person who executed the said instrument, and acknowledged to me that he / she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. •j'pT�,;.voo (S A*,; 0 Notary Public for Idaho 01 Residing at , Idaho My Commission Expires:la�fy q ♦� .% . �,,�� • False statements in this application constitutes a felony and are punishable by imprisonment for not more than fourteen (14) years (Title 18, Chapter 54, Idaho Code). Wine License Applicatlon Page 4 of 4 •rm O O CD co r n co) CD Sl --h KhVhKSE SIDE FOR SALE OR TRANSFER OF THIS LICENSE A (� �N O � IT! w 0)O O_ -n -� -n n o -1�rn m�� C : EQ a CD CD C'6 m N CD C A A N N CD i Crol � @ 0 3 Z aalal Z LJ CD A CD CD ' " `� c cr CCD ' J C° 0 0 N y CD c N p A c O ' D (yo m o � r A CL �. (D o m m rn CD Z. CD �. 0 M w w N CD w rn .o CIO 40 3 r �. M ro al O O •O 140140 O O n O O O O O O Z O O M A•, A (� �N O � IT! w 0)O O_ -n -� -n n o -1�rn m�� : EQ a 00 v rn 20 Dov m z z 0 0 O K _Z > F y A A O CD i Z aalal Z LJ A (� OCD A A (0 CD i Z aalal LJ A ti A `� c cr CCD ' J N A c O n (yo m A CL �. (D o A o C �. y n O 3 .o CIO 3 r �. M ro O wi o n O O Z AO M A•, coo T1 cno p C700 (Q V zv O z c� C� �D �D c/) o CD DCD z CD (7.oel0ali CL = J JJJJ) CD CD Z ] A" ZCD Q :0j'�JJJ) M' M C Cr CD CD Z a �J c c0 �. .MIf 3 -I N ' -I CD � 5 (This license must be Conspicuously- dispjayea.) May 1, 2008 —April 30, 2009 ADA COUNTY LICENSEMay 1, 2008 -April 30, 2009 STATE OF 10DAH0 2009 NO.13792 Year THIS SIS 7T-,ZP'CRT,1FYTHAT FCO MERIDIAN -LLC FLATBREAD cbMMUN-ftY_0'0,E is granted a / to conduct a /---or-for a ALWHPLIC BEVERAGE License (Type)- at 830 N. Main -St Ste A in ,State of Idaho (Street Address). (city 6r Town) and has complied with the law, Idaho And/or- te' t 6:1 W edi mices of Ada County. :s of the State gua ons-amb., a BEER Draiight\Bottled\Canned 100.06 WINE By The Drink 100.00 Signature qf.Lj.c6nsee_or Officer of Corporation TOTAL 200.00 Approved by'the Board of County Commissioners thi.s.21 day of October 2008 David Navarro, Clerk/Auditor/Recorder Chairman rup,c i vi a Tara Green From: Nancy Radford Sent: Tuesday, October 21, 2008 1:33 PM To: Tara Green Subject: FW: Internal Approval BW Application for Flatbread Community Oven TOMORROW Attachments: Bruce Freckleton (freckleb c@meridiancity.org).vcf Tara Can you print this email for me? Thank you! O From: Bruce Freckleton Sent: Tuesday, October 21, 2008 11:59 AM To: Nancy Radford Subject: RE: Intemal Approval BW Application for Flatbread Community Oven TOMORROW Nancy, We have not issued a final occupancy permit for this application; however I don't have any concems with the beer & wine application being heard by council this evening. The applicant must obtain his occupancy prior to opening for business on Monday. Bruce (��-VEF,IDIAN�,- Bruce Freckleton Development Services Manager Meridian Public Works Department From: Nancy Radford Sent: Tuesday, October 21, 2008 11:49 AM To: Bruce Freckleton; Anna Canning Subject: FW: Intemal Approval BW Application for Flatbread Community Oven TOMORROW Is there any Way the two of you can get here to sign off on this today? I don't think I can get out of the office and it is scheduled for tonight's meeting. Thank you so so much!!! From: Nancy Radford Sent: Monday, October 20, 2008 4:58 PM To: Anna Canning; Joe Silva; Ron Anderson; John Overton - Police; Bruce Freckleton Subject: Intemal Approval BW Application for Flatbread Community Oven TOMORROW 10/21/2008 rage /. or Hello All, We received an application for Beer and Wine at the new Community Flatbread Oven located at 83 N. Main St. They have their State License. They will not have their County License until Friday of this week and they are scheduled to open Monday. Our scanner/fax is not working yet so, I will be walking this application around tomorrow for your signatures. Per the Mayor, this is scheduled for approval on tomorrow evenings City Council Agenda (pending release until all permits have been submitted) Please let me know when would be a good time for me to bring this by tomorrow. If you have any questions, please contact me. My new direct line is below. Thank you, Nancy Radford Assistant City Clerk NEW ADDRESS 33 E. Broadway Ave. Suite 104 Meridian, ID 83642 Direct Line: 208 489-0391 nradford(a meridianiori 10/21/2008 O7 OD v� mo nm m Wog N mgo w Dzm 2�Z Co i m Z �jm-q N�D z A CN�-WEN IAl®T - II D A 33 E. Broadway Ave. o Meridian, Idaho 83642 208/888-4433 a5 s 2eFCG c ac�� 990 (n C r -.—._ .-�.-_.__ eawrlty Feawres mdoeaa. Deta(Is an back CN�-WEN IAl®T - II D A 33 E. Broadway Ave. o Meridian, Idaho 83642 208/888-4433 October 17, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT October 21, 2008 ITEM NO. 6-A REQUEST Parking Permit Policy AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See attached 0) se s�seo� Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. DRAFT PARKING CODE REVISION—10-6-08 6-1-6: CODE ENFORCEMENT DIVISION: A. Division Created: There is hereby created as a division of the police department the code enforcement division, which together with the personnel assigned to this division, shall be under the supervision and direction of the chief of police and commencing with fiscal year 2000-2001 budget of the police department. B. Functions, Powers And Duties: The enforcement of all Meridian city code regulations and all council actions, orders and decisions involving the issuance of licenses and/or permits, and including the service of notices of enforcement actions which responsibilities are not specifically provided for to other city officers and/or officials by other provisions of this code. C. Code Enforcement Officers shall be empowered to issue uniform citations and parking citations for violations of city code as allowed by Idaho Code and directed by the chief of 1221 -ice. 7-2-1: DEFINITIONS: For purposes of this section, the following terms shall be defined as set forth in Title 49, Chapter 1, Idaho Code: 1. "Gross vehicle weight rating (GVWR)." 2. "Motor home." 3. "Recreational vehicle." 4. "Trailer," and all types thereof. 5. "Vehicle." 7-2-42: PROHIBITED PARKING PWDEgBITED IN SPECHUD PLACES: In addition to the prohibitions set forth in Idaho Code & 49-660, eFxcept when necessary to avoid conflict with other traffic, or in compliance with law or the directions of a police officer or official traffic -control device, no person shall: A. Genefally.-Stop, stand or park any vehicle: 1. On the roadway side of any vehicle stopped or parked at the edge or curb of a streeti_ 2. On a sidewalk or parkway;, 3. Within an intersection;, 4. On a crosswalk;, 5. On a bike lane or bike path as designated by painted lines;, 6. Within twenty feet (20) of a bike path approachi. Page 1 of 11 DRAFT PARKING CODE REVISION—10-6-08 7. Between a safety zone and the adjacent curb or within thirty feet (30') of points on the curb immediately opposite the ends of a safety zone, unless a different length is indicated by signs or markings;_ 8. Alongside or opposite any street excavation or obstruction when stopping, standing or parking would obstruct traffic;_ 9. Upon any bridge or other elevated structure upon a highway or within a highway tunnel; 10. On any railroad tracks;. 11. At any place where official traffic -control devices posted at the direction or under the authority of the city or Ada County highway district prohibit or limit such stopping, standing or parking. It shall be prohibited for any person to remain stopped, standing or parked past the time limit prescribed on each traffic -control device. In additiei aAt the expiration of the posted time limit, area in vvW ch it was p af ked in a p e sted time 11 i -m -i t fie -r- t -h e iremma —in ddew- e f t -h at e aleadar- day. a new time limit may begin only upon removal of the vehicle from the block, or five hundred feet (500') from the location in which it was previously parked whichever is farther, for a minimum of twenty-four (24) hours. B. . Stand or park a vehicle, unless driver occupied, except momentarily to pick up or discharge a passenger or passengers: 1. In front of a public or private driveway;, 2. Within fifteen feet (15') of a fire hydrant;_ 3. Within twenty feet (20') of a crosswalk or a bike/pedestrian curb ramp, except at an intersection where a traffic -control signal is in operation,. 4. Within thirty feet (30') upon the approach to any flashing signal, stop sign, yield sign or traffic -control signal located at the side of a roadway;_ 5. Within twenty feet (20') of the driveway entrance to any fire station and on the side of a street opposite the entrance to any fire station within seventy five feet (75') of said entrance when properly signposted;_ 6. At any place where official traffic -control devices posted at the direction or under the authority of the city or Ada County highway district prohibit such stopping. C. Lead OF Unlead Menhandis:Park a vehicle, whether occupied or not, except temporarily for the purpose of and while actually engaged in loading or unloading merchandise or passengers: Page 2 of 11 DRAFT PARKING CODE REVISION —10-6-08 1. Within fifty feet (50') of the nearest rail of a railroad crossing;_ 2. At any place where official traffic -control devices prohibit such parking. D. In such a manner or under such conditions as to leave available less than twelve feet (12') of roadway for the free movement of vehicular traffic. E. And leave such vehicle unattended without stopping the motor of the vehicle and effectively setting the brakes of the vehicle. 7-2-23: PARALLEL OR ANGLE PAMONG: A. Parallel Parking: 1. Two -Way Streets: Except as otherwise provided in this chapter, every vehicle stopped or parked upon a two-way street shall be stopped or parked with the right-hand wheels parallel to and within eighteen inches (18") of the right-hand curb or as close as practicable to the right edge of the right-hand shoulder. 2. One -Way Streets: Except when otherwise provided, every vehicle stopped or parked upon a one-way street shall be stopped or parked parallel to the curb or edge of the street, in the direction of authorized traffic movement, with its right-hand wheels within eighteen inches (18") of the right-hand curb or as close as practicable to the right edge of the right-hand shoulder, or with its left-hand wheels within eighteen inches (18") of the left-hand curb or as close as practicable to the left edge of the left-hand shoulder. Angle Parking: The police department may permit angle parking on any street, except that angle parking shall not be permitted on any federal aid or state highway unless the state transportation department has determined that the roadway is of sufficient width to permit angle parking without interference with the free movement of traffic. If angle parking is permitted, the vehicle shall not be backed into the parking space with the front of the vehicle facing the roadway. A PaFking D 1, bk .1 PaFking Mele in a spaee e whiell rr --i r - f - --aRee with tt,e^1 t re eified in 1dahe Gude eetio AO 211 Page 3 of 11 Comment [EKIJ: Idaho Code § 49- 213 covers this comprehensively, and allows law enforcement officers to enforce this particular state code provision This is redundant in some places and conflicting in others. Recommend removal and use Idaho Code § instead .. D. In such a manner or under such conditions as to leave available less than twelve feet (12') of roadway for the free movement of vehicular traffic. E. And leave such vehicle unattended without stopping the motor of the vehicle and effectively setting the brakes of the vehicle. 7-2-23: PARALLEL OR ANGLE PAMONG: A. Parallel Parking: 1. Two -Way Streets: Except as otherwise provided in this chapter, every vehicle stopped or parked upon a two-way street shall be stopped or parked with the right-hand wheels parallel to and within eighteen inches (18") of the right-hand curb or as close as practicable to the right edge of the right-hand shoulder. 2. One -Way Streets: Except when otherwise provided, every vehicle stopped or parked upon a one-way street shall be stopped or parked parallel to the curb or edge of the street, in the direction of authorized traffic movement, with its right-hand wheels within eighteen inches (18") of the right-hand curb or as close as practicable to the right edge of the right-hand shoulder, or with its left-hand wheels within eighteen inches (18") of the left-hand curb or as close as practicable to the left edge of the left-hand shoulder. Angle Parking: The police department may permit angle parking on any street, except that angle parking shall not be permitted on any federal aid or state highway unless the state transportation department has determined that the roadway is of sufficient width to permit angle parking without interference with the free movement of traffic. If angle parking is permitted, the vehicle shall not be backed into the parking space with the front of the vehicle facing the roadway. A PaFking D 1, bk .1 PaFking Mele in a spaee e whiell rr --i r - f - --aRee with tt,e^1 t re eified in 1dahe Gude eetio AO 211 Page 3 of 11 Comment [EKIJ: Idaho Code § 49- 213 covers this comprehensively, and allows law enforcement officers to enforce this particular state code provision This is redundant in some places and conflicting in others. Recommend removal and use Idaho Code § instead DRAFT PARKING CODE REVISION—10-6-08 Comment [EK2]: Mored 8(A)�1). ZFor-eaeh a o ♦ a parking space of iac¢ thw esx¢xx eb eposted : edi tely eajeeert to, , a visible ~eaet1 ,l:el. at lleastt4t,Sbk iMbs (36") above e gFetmded ieensisfing rr symbol 49-410: Comment [EK3]: Moved to § 7-1- tr t, tlmoveaea 2(D), above. YeY a e..J, M t highway sueh nwAfw «aseeh ee.vt't' t leave available less or-' J or -e« twelve feet (12') F sueh« ea„ f« the free a e.,t eo, ehietile« t o ffie 7-234: PARIIIG IN ALLEYS: No person shall park any motor home recreational vehicle, trailer, or vehicle within an alley, except while actively engaged in the expeditious loading and unloading of passengers, supplies and merchandise. In no case shall the step €er such loading and unloading exceed thirty (30) minutes. 7 2-6 X3 -ENDED PARNING P i —'" Comment [EK4]' Covered in new sections 7-2-3,4, and 5 7! OA-VING VE1IE16E �A TIEND D-- "" Commeltt [EK57: Moved to § 7 -1 - Page 4 of 11 MINN Mu iW, 0-i ' " Comment [EK2]: Mored 8(A)�1). ZFor-eaeh a o ♦ a parking space of iac¢ thw esx¢xx eb eposted : edi tely eajeeert to, , a visible ~eaet1 ,l:el. at lleastt4t,Sbk iMbs (36") above e gFetmded ieensisfing rr symbol 49-410: Comment [EK3]: Moved to § 7-1- tr t, tlmoveaea 2(D), above. YeY a e..J, M t highway sueh nwAfw «aseeh ee.vt't' t leave available less or-' J or -e« twelve feet (12') F sueh« ea„ f« the free a e.,t eo, ehietile« t o ffie 7-234: PARIIIG IN ALLEYS: No person shall park any motor home recreational vehicle, trailer, or vehicle within an alley, except while actively engaged in the expeditious loading and unloading of passengers, supplies and merchandise. In no case shall the step €er such loading and unloading exceed thirty (30) minutes. 7 2-6 X3 -ENDED PARNING P i —'" Comment [EK4]' Covered in new sections 7-2-3,4, and 5 7! OA-VING VE1IE16E �A TIEND D-- "" Commeltt [EK57: Moved to § 7 -1 - Page 4 of 11 DRAFT PARKING CODE REVISION—10-6-08 Of 4. Afty vehiele designed eF used pfimaFily as fiwm equipment, whether- aftended e tmatteaded, upon the weets ki my fesidenfial area %id9n the eivy for- a period in exeess o two (2) t,eur-s A. Parking on Public Streets: No person shall stop, stand park, or place, or cause to be stopped, stood, narked, or placed. upon anv public street. reeardless of whether attended or unattended: 1. For longer than seventy-two (72) hours: a. Anv vehicle havine a GVWR of less than twelve thousand (12.000) pounds. b. Any motor home or recreational vehicle. Neither this nor anyprovision of this chanter shall be construed to authorize any person to sleep in or allow another to slegp in any motor home or recreational vehicle. c. Any utility trailer that is attached to a vehicle. 2. For longer than two (2) hours: a. Any utility trailer that is not attached to a vehicle. 3. For any length of time, except as otherwise allowed in this section: a. Any vehicle, either motorized or unmotorized, having a GVWR greater than twelve thousand (12,000) pounds, unless such vehicle is a motor home or recreational vehicle, in which case the provisions of section 7-2-3(B)(1)(b) shall apply. b. Any pole trailer or semi trailer. c. Any vehicle designed or used primarily as farm or construction equipment. Page 5 of 11 DRAFT PARKING CODE REVISION—10-6-08 B.C. Time Limit: No peseff shall paFk any vehicle -epee the s#eexs in any msideRfial afea within the eity limits for a eefftkweus period i e e of seventy two (72) heuFs. r„ „aa;.;,,.�t the expiration of the seventy two (72) he r applicable time limit set forth in this section, a new time limit may begin only upon removal of the motor home recreational vehicle, trailer, or vehicle it is required that t vehiele be o e from the block, or fardw five hundred feet (500'` Wehe.e. is faFdwz from the location in which it was previously parked -ire residential eHe whichever is farther for a minimum of twenty-four (24) hours. E:D. Exceptions: The provisions of this section shall not apply when a vehicle or trailer is parked: 1. For the purpose of loading or unloading passengers; materials; or merchandise, when such passengers; materials, or merchandise are actually being loaded or unloaded, and where such vehicle or trailer is parked within one hundred feet (100') of the loading or unloadingpoint; 2. For any purpose incident to any ongoing, lawful construction project where such construction project is conducted under a valid City of Meridian building permit and such trailer or vehicle is parked within one hundred feet (100') of such construction project; 3. For any purpose incident to a lawful commercial or industrial operation, 4eeated4n-any residen cul arca and conducted tinder a sen"onal usepe 'wand so long as the vehicle is parked within one hundred feet (100') of such commercial or industrial operation. 4. For the purpose of maintenance or response to emergency by a public utility, public entity,_public aggncy, or the duly authorized agent thereof, where such vehicle is visibly marked and identified as such-, 5. As specifically allowed by a valid permit duly issued by the City of Meridian. 7-2-6: PARKING ON PUBLIC PROPERTY OTHER THAN STREETS AND ALLEYS: A. Definitions: For purposes of this section the terms "motor home," "recreational vehicle," "trailer," and "vehicle" shall be defined as set forth in Title 49, Chapter 1, Idaho Code. B. Parking on Public Property No person shall stop stand, park or place or cause to be stopped stood, parked or placed upon anypublic property regardless of whether attended or unattended for longer than two (2) hours: 1. Any vehicle either motorized or unmotorized having a GVWR of or greater than twelve thousand (12,000) pounds. 2. Any motor home or recreational vehicle Neither this nor any provision of this chapter shall be construed to authorize any person to sleep in or allow another to sleep in any motor home or recreational vehicle. Page 6 of 11 DRAFT PARKING CODE REVISION—10-6-08 3. Any trailer, whether or not attached to a vehicle. 4. AU vehicle designed or used primarily as farm or construction equipment. C. Time Limit: At the expiration of the two-hour time limit set forth in this section, a new time limit may begin only upon removal of the motor home, recreational vehicle, trailer, or vehicle from the block or five hundred feet (500') from the location in which it was previously parked, whichever is farther, for a minimum of twenty-four (24) hours. D. Exceptions: The provisions of this section shall not apply when a the motor home, recreational vehicle, trailer, or vehicle is parked: 1. Where expressly and specifically allowed by the public entity owning such property by ordinance resolution, or valid, duly -issued permit. 2. For the p=ose of maintenance or response to emergency y a public utility, public entity, public agency, or the duly authorized agent thereof, where such vehicle is visibly marked and identified as such. 7-2-7• PARKING ON CITY PROPERTY WHERE PARKING PERMIT REOUIItED: Notwithstanding any other provision of this chapter no person shall park any vehicle on any City property where a temporary or permanent parking permit is required unless a valid City Parking Permit duly issued for such vehicle is visibly displayed on such vehicle. 1+1e persea shall pafk wty e o alor- .,�al t. l t t, h a t a gfess t, l weight i -a emeess of thiFtyrthousand (30,000) p9uo& in the eity eme pt iH- zoned a • ♦..; 4 Y t f the Y Ye a ,,,,t. stated in seetio 7 2 8C of this .,hapta 7-2408: ENFORCEMENT AUTHORITY; PARKING TICKETS AND PROCEDURES: A. Enforcement Authority: Police officers and vokffAeer- parlltiiig code enforcement officers of the Meridian police department shall have authefity to issue paddn tiekets be authorized as follows: of thisseefienldaho Code section 49-213 and are empowered to check personal identification to determine if the user of a special license plate or placard is authorized to use an accessible handicapped parking space. Page 7 of 11 Comment [EK6]: City drew the line at 12,000 lbs.GVW1L Removed this section because this reference to 30,000 presented a potential conflict/confusion. Comment [EIM: Per Idaho Code § 49-213(3), which says: "Law enforcement officials and/or their designees as authorized by a city or county are empowered to enter upon private property open to public use to enforce the provisions of this section." Note: Idaho Code § 49-213(3) is a unique section; Idaho Code § 49-1501 states that only a PEACE officer or rrD official can enforce the state parking codes. But Idaho Code § 49-213(3)'s use of "law enforcement official" does include Code Enforcement Officers, per Idaho Code § 19-3901 and Stare v. Gage, 123 Idaho 875, 878 (1993) holding that "law enforcement officer" includes officials authorized to enforce municipal, county, or state laws. For this reason, CEOs can write citations for violations of Idaho Code § 49-213 (but no other I.C. violations). DRAFT PARKING CODE REVISION—10-6-08 2. Issuance of Parking Tickets: Police officers and the velfflteer parg code enforcement officers of the Meridian police departments upon observing vehicle parked, standing or stopped in violation of the provisions speeified in ehaptff 1 of this title -chapter may to leave upon such vehicle a separate netiee ticket for each posted time limit or as frequently as every two (2) hours that such vehicle has be is parked or stopped in violation of the provisions of this chapter title. a. Contents of Ticket: Each netie ticket shall bear the date and hour of leaving the same at or upon the vehicle, make ef the vehiele, and and license number of such vehicle, the speck code section violated -ams the amount of the fine, ase and the address to which payment of such fine shall be mailed or delivered. b. Filing of Tickets: One copy of each nefiee men6ened hm ticket issued shall be filed with the police department. c. Responsibility For Violation: If anv vehicle is found stopped, standing or parked in Any manner violative of the provisions of this chapter and the identity of the operator cannot be determined, the owner or person in whose name said vehicle is registered or the named lessee in a rental or lease agreement of said vehicle shall be hel_dDrima facie responsible for said violation. B. Administrative Procedure: Payment Of Parking Fines: eEach person receiving a parking ticket under this chapter left upon his or her vehicle shall: Fee Fine Schedule: Within seventy two (72) he s seven (7) days of the time of such notice, pay to the police department in full satisfaction of such violation, the fee amount indicated in the following fee fine schedule for each notice left upon his or her vehicle: Ten dollars ($ n nm Fifteen dollars ($15.00) for each violations of the follevving sections and subseetiens 7-2-2 (Prohibited Parking) or 7-2-3 (parallel or angle parking). 7 2 iA 7 2 1Z3 724 723 726 727 b T -we ty five de flaFs ($25.00) Tbirh,-five dollars ($35.00) for each violations of sections 7-2-4 (parking in alleys) or 7-2-5 parking in public streets other than alle s .ef this ehapteF: Page 8 of 11 DRAFT PARKING CODE REVISION—10-6-08 722 723 7-2-g 7-2-9 c. Fifty dollars ($50.00) for each violation of sections 7-2-6 (parking on public property other than streets or alleys) or 7-2-7 (parking on city property where parking permit required). d. One hundred dollars ($100.00), or the fine amount set bylaw, for each violation of Idaho Code section 49-213 (unauthorized use of handicapped parkingspace). Additional FeeLqLalty For Late Payment: Where a parking ticket issued pursuant to this chapter has not been paid within the sevent • two (72) he -sseven (7) days above prescribed, the ticketed party shall incur , an additional penalty often dollars 10.00 thfee del!aFs ($3.09) fer- eaeh said tieket being deemed neeessar-y to defi:ey The failure of any operator- to MTA -A ticketed party to pay such fine within the times prescribed above shall render the ticketed party subject to the process set forth in this section for nonpayment of parking fine. Q Responsibility For- Violation- if anyveWele is feund stepped� standing or- padW in any mannef violative of the pr-o-Asions of this ehiVtff and the identity of the opeFmer- eannet-be the named le -s -see in a Fent—al or- lease agmement of said veWele shall be held pFima Aei Fesponsible for- said violafion-. C. Contested Ticket: Nonpayment of Parking Fine: 7 2 11; WOLATTONS; PAYMENT OF FMS: Any eymer- er- openiter- who shall stand; step OF PaFk a vehiele in violation of any of th pr,w4sions of this ehapter- shall be deemed to have eemmitted a parking violation. Th ^ d -tis ,.hapte f. In the event a ticketedparty contests such ticket, and/or in the event of nonpayment of a fine in accordance with administrative procedure set out hereinabove, an infraction citation or complaint for a parking violation or a failure to pay a parking penalty may be filed in the magistrate division of the district court. Page 9 of 11 DRAFT PARKING CODE REVISION —10-6-08 In tmbe, event the pmsefibed puking fme is H"id as required, or- the paFking eitafien is no edwm4se disposed of as au4heFized by law, a wwant of ur-eA shall be isswd for- the registm evinefor- lesseeef the vehiele deser-ibed in the paddng eiWien. , , A. fKeasibility For- Violation: _ft��_st _4fpe tandffi _j�*O*My Comment EEK83. Moved to 7-2- eW _Es ....... S��fp .. ........... 8(A)(2)(c), above Rmmer- vielating any of the pro-Asiens of this fide, and the identity of the aet" eamet be detennined, the-eviner- er- peFson of eeFp9mfien in whese nune said vehi Fegister,ed or- the name lesseerental or- lease agwment of said vehiele, shall be held pfima theie responsible fer- saidvielafien. B. Isstmnee Of T-fafes, e m' t. I t t, 11 l.e tt e d„tw*�4- -------- Comment[EIK09] Moved tD7-2- 8(A)(2)(a), above. veWele parked, swmdiag or- stopped in violation of the pfe-Asions ef this eh-apter-, to leave A or- upen sueh veWele a nefiee that suel.. ehielepuked er- stopped in vielafieft ef provisions of this chaptef. Among ether- things, the notice shall bear the date and he leaving the same at er- upen the vehielec. , make of the vehiele, and its firaense nufate r-, specific code seefien violated -Sad the amoufft ef the Fme, instmefing the ewnff or- epeluter- e sue h vehiele to fepeFt te the #ffiae fiek-et seetien undef the jufisdietion of the eity #easuftq� efflee. The N OF fiefieses hefein mefffiened shall be filed as follews! one eop shall be Fetained by . — F vehmteer- pa0king eafer-eement effieer- leaving su tieket upon a vehieleone eepy shall be filed with the tFaffie fiek6 et seeen ori. ei� - , tFeasurei4s efflee andene eepy shall be filed with the peli •MMMIM M.rWAWW-rrTM.. ............... --------- I --------- NMI WWWWW., ...... . .. W —1-11.11-1—w -%r"Mr.r ZZ . . .. ..... - Page 10 of 11 Comment [EK10]: Moved to 7-2- 8(B)(1),above. As written, violators pay the police department. Did not include option to pay city clerk or city treasurer since the police department will have a copy of the ticket and can be responsible for ensuring that the ticket doesn't get sent to court as unpaid (e.g. if clerk/treasurer fails to no* WD that ticket has been paid). Comment [EK11]: Moved to 7-2- 8(A), above. I DRAFT PARKING CODE REVISION—10-6-08 Comment [EK12]: Removed all references to volunteer parking enforcement officers. A Urr ... tt of. ,.1.mtee fs by the ehief of liee «.lo« this ..hapto the a .,tom ..1,..11 + pmvided nb befeFe Ra atidlerized to issue puking Page 11 of 11 October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. 6-B REQUEST Parking Odinance AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY ^� CITY POLICE DEPT: 4 rc[l nan ct. CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. October 17, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Prox Card Policy October 21, 2008 ITEM NO. 6-C AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. 6-D REQUEST Amendment to Massage Ordinance AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: DSO-ussec4 CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN, AMENDING TITLE 3, CHAPTER 6, SECTION 16 OF THE MERIDIAN CITY CODE, RELATING TO MASSAGISTS AND MINORS; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Meridian, by and through its Mayor and City Council, are empowered to pass ordinances related to the health, safety, and welfare of the community; and WHEREAS this ordinance has not been updated for a number of years and the standards and practices of the industry have changed; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1. That Title 3, Chapter 6, Section 16 of the Meridian City Code is amended to read as follows: 3-6-16: PROHIBITED ACTS: It shall be unlawful for any per -son licensee, or their agent or employee: A. Minors Restricted: To permit any person under the age of eighteen (18) years to come or remain on the premises of any massage establishment for the purpose of receiving a massage unless such licensee, agent, or employee is in the possession of notarized written consent from a parent of such minor specifically authorizing such licensee agent or employee to massage such minor, which writing shall remain on file with the licensee, agent, ployee, or establishment. B. Liquor Prohibited: To sell, give, dispense, provide or keep, or cause or permit to be sold, given, dispensed, provided or kept, any alcoholic beverage or liquor on the immediate premises of any massage establishment. C. Employ a Minor as an Employee, Massaaist or any Unlicensed Massagist: To =lo a minor as an em llooyee or massagist of an establishment or T to employ any person as a massagist unless such person has obtained and has in effect a license issued pursuant to this Chapter. D. Allow Prohibited Acts To Be Performed: Owning, renting, leasing, operating, or managing a massage establishment, and knowingly to cause, allow or permit in or about such massage establishment, any agent, lessee, employee, or any other person under his control or supervision to perform such acts as may be prohibited by law. MASSAGE LICENSE ORDIANCE AMENDMENT— Page 1 of 2 SECTION 2. That, pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon approval. PASSED by the City Council of the City of Meridian, Idaho, this day of .2008. APPROVED by the Mayor of the City of Meridian, Idaho, this day of 2008. APPROVED: MAYOR ATTEST: CITY CLERK MASSAGE LICENSE ORDIANCE AMENDMENT— Page 2 of 2 October 17, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Flyer Distribution Ordinance October 21, 2008 ITEM NO. 6-E AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: ` CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the Cly of Meridian. October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. b -F REQUEST Engine Idling Ordinance AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: Discussed CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: �✓/ MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. E ay M UT1 1 jlI DATE: October 16, 2008 TO: Meridian City Council Mayor Tammy de Weerd FROM: Emily Kane, Deputy City Attorney RE: Sample approaches to engine idling — ordinances and policies I. INTRODUCTION Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba This memorandum is prepared as a starting point for City Council's discussion regarding methods of reducing vehicle emissions released as a result of drivers idling their vehicles' engines while parked. This provides a sampling of how various local governments around the country have approached the issue of idling. Each sample begins with a brief summary and analysis of the approach and relevant excerpts follow. II. LOCAL APPROACHES TO ENGINE IDLING A. STATE OF UTAH Utah state law requires that vehicles may not be unattended unless the vehicle is turned off. Note that Meridian City Code § 7-2-7 is substantively similar ("No person having control or charge of a vehicle shall allow such vehicle to stand on any street unattended without stopping the motor of the vehicle and effectively setting the brakes thereon"). This language does not prohibit idling when the vehicle is occupied. A violation of Utah Code § 41-6a-1403 is an infraction punishable by a $45 fine (§ 41-6a-1805). Utah Code § 41-6a-1403: Motor vehicle left unattended — requirements. (1) A person operating or in charge of a motor vehicle may not permit the vehicle to stand unattended without: (a) stopping the engine; (b) locking the ignition and removing the key; (c) placing the transmission in "park" or the gears in "low" or "reverse" if the vehicle has a manual shift; or (d) effectively setting the brakes thereon. (2) A person shall turn the front wheels to the curb or side of the highway when standing a vehicle on any perceptible grade. B. PLACER COUNTY, CALIFORNIA Placer County Code § 10.14.040 prohibits all vehicles from idling for more than five minutes, but allows longer idling periods for commercial and refrigeration rigs. It requires fleet owners to educate their drivers, and private property owners to post no -idling signs. There are several exemptions to the ban on engine idling in § 10.14.050. The penalty for violation is a $50.00 fine for idling and a $100-200 graduated fine for failing to notify or post as required (§ 10.14.070). Placer County Code § 10.14.040: Idling. A. A driver of a vehicle: 1. Must turn off the engine upon stopping at a destination; and 2. Must not cause or allow an engine to idle at any location for more than five consecutive minutes. B. An equipment operator of an off-road piece of equipment [all non -road equipment with a horsepower rating of seventy (70) or greater] ... must not cause or allow an off-road piece of equipment to idle at any location for more than five consecutive minutes. C. An equipment operator of a TRU [Transport refrigeration unit – a refrigeration system powered by an engine designed to control the environment of temperature sensitive cargo] must not cause or allow a TRU to operate within one thousand (1,000) feet of a residential area or school unless the cargo will be loaded or has been unloaded within thirty (30) minutes. D. An owner of a vehicle, an off-road piece of equipment, or a TRU must ensure that: 1. The vehicle driver or equipment operator, upon employment and at least once per year thereafter, is informed of the requirements in subsections 10.14.040(A)— (C), and of the consequences, under this section and the fleet owners terms of employment, of not complying with those requirements; and 2. Upon rental or lease of a vehicle or piece of equipment, notification is provided of the requirements in subsections 10.14.040(A"C); and 3. All complaints of non-compliance with, and enforcement actions related to, the requirements of subsections 10.14.040(A)—(C) are reviewed and remedial action is taken as necessary. E. A private property owner shall not allow a vehicle, an off-road piece of equipment or a TRU located on the owner's property to violate subsections 10. 14.040(A)—(C) respectively. A private property owner shall notify owners and operators of vehicles, off-road pieces of equipment, and TRUs entering the owner's private property of the requirements of subsections 10.14.040(A)—(C). Placer Coun Code § 10.14-050: Exemptions. This article does not apply to a vehicle or piece of equipment for the period or periods during which: A. Idling is necessary while stopped: 1. For an official traffic control device; 2. For an official traffic control signal; 3. For traffic conditions over which the driver has no control, including, but not limited to: stopped in a line of traffic, stopped at a railroad crossing, or stopped at a construction zone; or 4. At the direction of a peace officer; MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 2 OF 9 B. Idling is necessary to ascertain that the vehicle and/or the off-road equipment is in safe operating condition and equipped as required by all provisions of law, and all equipment is in good working order, either as part of the daily vehicle inspection, or as otherwise needed; C. Idling is necessary for testing, servicing, repairing, or diagnostic purposes; D. Idling is necessary, for a period not to exceed three to five minutes (as per the recommendation of the manufacturer), to cool down a turbo -charged heavy-duty vehicle before turning the engine off, E. Idling is necessary to accomplish work for which the vehicle/equipment was designed, other than transporting goods, for example: operating a lift, crane, pump, drill, hoist, mixer, or other auxiliary equipment other than a heater or air conditioner; F. Idling is necessary to operate a lift or other piece of equipment designed to ensure safe loading and unloading of goods and people; G. Idling is necessary to operate defrosters, heaters, air conditioners, or other equipment to prevent a safety or health emergency, but not solely for the comfort of the driver or passengers; 1. The only exception for driver comfort would be a vehicle driver that is required to have rest time by law. In this case, the driver may only idle at a designated rest area or truck stop and will not idle within one thousand (1,000) feet of a residential area or school. 2. The only specific exception for passenger comfort would be a paratransit vehicle with a passenger on board with a disability or health condition that would be critically aggravated if the vehicle were not maintained at an adequate temperature. H. Idling is necessary solely to recharge a battery or other energy storage unit of a hybrid electric vehicle/equipment; I. Idling is necessary to operate equipment that runs intermittently; J. Alternative diesel fuel vehicles, or any Tier 2 4.8 g/bhp combined Nox and HMHC level; K. Idling is necessary in attainment portions of Placer County generally east of Donner Summit. C. CITY OF ASPEN, COLORADO Aspen Municipal Code § 13.08.110 prohibits all stationary vehicles from idling for more than five minutes within a one-hour period. Exceptions are made for diesel - powered vehicles to achieve temperature and air pressure benchmarks and for multi - passenger vehicles to load or unload before starting their five-minute allowances. A violation of this code section is a misdemeanor and could result in a penalty of up to $1,000 and/or one year in jail (§§ 13.16.100,1.04.080). Aspen Municipal Code § 13.08.110: Engine Idling: (a) Except as hereinafter provided, it shall be unlawful for any person to idle or permit the idling of the motor of any stationary motor vehicle for a prolonged or . unreasonable period of time determined herein to be five (5) minutes or more within any one (1) hour period of time. (b) This section shall not apply when an engine must be operated in the idle mode for safety reasons including, but not limited to, the operation of cranes and fork lifts used in the construction industry. MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 3 of 9 (c) The time required by a diesel powered motor vehicle with a gross weight rating of ten thousand (16,000) pounds or more while operating in a stationary position to achieve a temperature of one hundred twenty (120) degrees Fahrenheit and an air pressure of one hundred (100) pounds per square inch, shall not be included in the computation of the five (5) minutes determined herein to be a prolonged or unreasonable period of time. The temperature and air pressure as indicated on the vehicle's gauges may be used for determining the diesel engine's temperature and air pressure. (d) The time during which transportation vehicles are actively loading or discharging passengers shall not be included in the computation of the five (5) minutes determined herein to be a prolonged or unreasonable period of time. A transportation vehicle shall be defined for purposes of this section to mean motor vehicles designed to transport a minimum of sixteen (16) persons. D. CITY of DENVER COLORADO Denver Municipal Code § 443 prohibits idling for more than ten minutes within a one-hour period. Exceptions are made for warming up the vehicle when it is cold outside. Specific vehicles and activities are exempted from the idling restriction in § 443(b). A violation carries a fine of $999 and/or one year in jail (§1-13). Denver Municipal Code § 4-43: Idling restriction. (a) Effective July 1, 1990, no person shall allow a vehicle to idle for more than ten (10) minutes in any one-hour period unless: (1) The ambient outside air temperature has been less than twenty (20) degrees Fahrenheit for the previous twenty -four-hour period; or (2) The ambient outside air temperature is less than ten (10) degrees Fahrenheit. (b) The idling restriction in subsection (a) shall not apply to emergency vehicles; to vehicles engaged in traffic operations; to vehicles which are being serviced; to vehicles that must idle to operate auxiliary equipment, including but not limited to pumps, compressors or refrigeration units; or to vehicles en route to a destination that are stopped by traffic congestion. E. CITY OF ATLANTA, GEORGIA Atlanta Code of Ordinances § 150-97(c) prohibits idling by trucks or buses for more than fifteen minutes. It provides exceptions for specific vehicles and activities, and extends the time limit for passenger loading and unloading and when it is cold outside. Unlimited idling is allowed for natural gas -fueled vehicles. Atlanta Code of Ordinances §150-97: Restrictions for trucks, buses. (c) Time limit for idling. No person shall stop or stand any truck or bus on any street or public place and idle for more than 15 minutes. A violation of this subsection shall, upon conviction, be punishable by a minimum fine of $500.00. This limitation shall not apply under the following conditions: (1) Emergency vehicles, utility company, construction and maintenance vehicles where the engines must run to perform needed work; (2) Truck or bus is forced to remain motionless because of traffic conditions; (3) Truck or bus is being used to supply heat or air conditioning necessary for passenger safety or comfort, and such truck or bus is being used for commercial MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 4 of 9 passenger transportation or is a transit authority bus or school bus, in which idling shall be limited to a maximum of 25 minutes; (4) If the ambient temperature is less than 32 degrees Fahrenheit, idling shall be limited to a maximum of 25 minutes; or (5) Any vehicle, truck, bus, or transit authority bus in which the primary source of fuel is Natural Gas (CNG) or electricity shall be exempt from the idling limitations set forth in this section. F. STATE OF MASSAcHmTTS General Laws of Massachusetts Chapter 90, § 16A prohibits idling by trucks or buses for more than fifteen minutes. It provides exceptions for specific vehicles and activities, and extends the time limit for passenger loading and unloading and when it is cold outside. Unlimited idling is allowed for natural gas -fueled vehicles. The penalty for violation is $100 for the first offense and up to $500 for subsequent violations. General Laws of Mass. Ch. 90, § 16A: Stopped motor vehicles; operation of engine; time limit; penalty. No person shall cause, suffer, allow or permit the unnecessary operation of the engine of a motor vehicle while said vehicle is stopped for a foreseeable period of time in excess of five minutes. This section shall not apply to: (a) vehicles being serviced, provided that operation of the engine is essential to the proper repair thereof, or (b) vehicles engaged in the delivery or acceptance of goods, wares, or merchandise for which engine assisted power is necessary and substitute alternate means cannot be made available, or (c) vehicles engaged in an operation for which the engine power is necessary for an associate power need other than movement and substitute alternate power means cannot be made available provided that such operation does not cause or contribute to a condition of air pollution. Whoever violates any provision of this section shall be punished by a fine of not more than one hundred dollars for the first offense, nor more than five hundred dollars for each succeeding offense. G. CITY OF OWATONNA, MINNESOTA The City of Owatonna, Minnesota defines idling in residential districts for longer than fifteen minutes in five hours as a nuisance (Owatonna City Code § 900:10). A violation of this section could incur a fine of $1,000 and/or 90 days in jail (§§ 1000:00, 1100:00(1)). Owatonna City Code § 900:10: Idlin of f Engines in Residential Districts. No person shallhave or allow a motor vehicle engine to idle in residential districts of this City, as defined in Ordinance No. 827 (Owatonna Zoning Ordinance), for longer than fifteen (15) minutes. No idling period shall be repeated at shorter intervals than five (5) hours. MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 5 of 9 H. STATE OF NEVADA Rules promulgated by the Nevada State Department of Conservation and Natural Resources regulate idling by diesel trucks and buses. These types of vehicles may not - idle for more than fifteen consecutive minutes. The Director of the Department can issue variances (which do not apply during "air pollution emergencies") and idling is allowed for certain activities. A violation carries a $10,000 fine (Nevada Revised Statutes § 445B.470). Nevada Administrative Code § 445B.576: Restrictions on idling of diesel engines. 4. Except as otherwise provided in this subsection, a person shall not idle the engine of a diesel truck or a bus for more than 15 consecutive minutes. The provisions of this subsection do not apply to a diesel truck or a bus: (a) For which the Commission has issued a variance from the requirements of this subsection. A variance is not effective during an air pollution emergency as defined in the air quality plan for the State of Nevada. (b) Which is an emergency vehicle. (c) Used for the removal of snow. (d) Used to repair or maintain other motor vehicles. (e) Which is stopped because of traffic congestion while in transit on a highway, roadway or street. (f) Which is idling while a repair or maintenance is being performed on it at a shop or facility for the repair and maintenance of motor vehicles. (g) The emission from which is contained and treated by a method approved by the Commission. (h) The engine of which must idle to perform a specific task for which it is designed such as well drilling, trenching or hoisting. Such a diesel truck or a bus may not idle for more than 15 consecutive minutes during an air pollution emergency as defined in the air quality plan for the State of Nevada. I. CITY OF NEW ROCHELLE, NEw YORK New Rochelle Municipal Code § 312-33 prohibits idling for more than five minutes on public or private property. Vehicles subject to state laws regarding idling (heavy duty trucks, buses, etc.) are excepted. First offenses are punishable by a $50 fine and/or 15 days jail; a second offense in six months by a $100 fine and/or 45 days jail; and a third offense in sig months by $250 fine and/or 90 days jail. New Rochelle Municipal Code § 312-33: Idling, No person shall allow, cause or permit the engine of any motor vehicle to idle for more than five consecutive minutes while parking, standing, or stopping on public or private property in the City of New Rochelle, subject to the exceptions for heavy-duty vehicles set forth in Section 217.3 of Title 6 of the State of New York Codes, Rules, and Regulations. I STATE OF NEW YORK The New York Department of Environmental Conservation prohibits idling of heavy-duty vehicles, i.e. those with a GVWR of 8,500 pounds or more (trucks and buses), for more than five minutes when not in motion. This example is included because its exceptions include farm vehicles, hybrid vehicles, and vehicles working at quarries or mines. MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 6 OF 9 New York Dept of Environmental Conservation Administrative Regulation -4 217-3.1: AMhcability: This Part shall apply to all on-road heavy duty vehicles propelled by diesel fueled and non-diesel fueled engines excluding marine vessels. Heavy duty vehicle means a vehicle that has a GVWR exceeding 8,500 pounds and is designed primarily for transporting persons or prop(xties. § 217-3.2: Prohibitions. No person who owns, operates or leases a heavy duty vehicle including a bus or truck, the motive power for which is provided by a diesel or non -diesel fueled engine or who owns, leases or occupies land and has the actual or apparent dominion or control over the operation of a heavy duty vehicle including a bus or truck present on such land, the motive power for which said heavy duty vehicle is provided by a diesel or non -diesel fueled engine, shall allow or permit the engine of such heavy duty vehicle to idle for more than five consecutive minutes when the heavy duty vehicle is not in motion, except as otherwise permitted by section 217-3.3 of this Subpart. § 217-3.3: Exceptions. The prohibitions of section 217-3.2 of this Subpart shall not apply when: (a) A diesel or non -diesel fueled heavy duty vehicle including a bus or truck is forced to remain motionless because of the traffic conditions over which the operator thereof has no control. (b) Regulations adopted by Federal, State or local agencies having jurisdiction require the maintenance of a specific temperature for passenger comfort. The idling time specified in section 217-3.2 of this Subpart may be increased, but only to the extent necessary to comply with such regulations. (c) A diesel or non -diesel fueled engine is being used to provide power for an auxiliary purpose, such as loading, discharging, mixing or processing cargo; controlling cargo temperature; construction; lumbering; oil or gas well servicing; farming; or when operation of -the engine is required for the purpose of maintenance. (d) Fire, police and public utility trucks or other vehicles are performing emergency services. (e) Trucks owned or operated by persons engaged in mining and quarrying are used within the confines of such person's property. (f) A diesel fueled truck is to remain motionless for a period exceeding two hours, and during which period the ambient temperature is continuously below 25°F. (g) A heavy duty diesel vehicle, as defined in subdivision 217-5.1 0 of this Part, that is queued for or is undergoing a state authorized periodic or roadside diesel emissions inspection pursuant to Subpart 217-5 of this Part. (h) A hybrid electric vehicle, as defined in subdivision 217-5.1 r of this Part, idling for the purpose of providing energy for battery or other form of energy storage recharging. (i) Heavy duty vehicles used for agricultural purposes on a farm. 0) Electric powered vehicles. MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 7 of 9 K. ROCKLAND COUNTY, NEw YORK Rockland County, New York Sanitary Code § 12.12.1.2 prohibits idling for more than three minutes, the shortest limitation on the general public I found in my research. The exceptions are similar to other ordinances so I did not include them. The penalty for violation is a $250 fine and/or 15 days jail for a first offense, and $1,000 fine and/or 15 days jail for a second offense (§ 1.24.0). Rockland County Sanitary Code § 12.12.1.2: Prohibitions. No person who owns, operates or leases a motor vehicle propelled by an internal combustion engine, except for a marine internal combustion engine, or who owns, leases or occupies land and has actual or apparent dominion or control over the operation of a vehicle propelled by an internal combustion engine, except a marine internal combustion engine, which is present on said land, shall operate, allow or permit the internal combustion engine of such motor vehicle to idle for more than three (3) consecutive minutes when the motor vehicle is not in motion, except as otherwise permitted by Subsection 12.12.2 of this Article. L. CITY OF PHILADELPMA, PENNSYLVANIA Philadelphia Department of Public Health Air Management Regulation IX applies only to diesel trucks and is structured to allow idling for different lengths of time depending on the outside temperature. The penalty for a violation is $300. Philadelphia Dept of Public Health, § III: Idling of Diesel Powered Motor Vehicles. In addition to the emission limitations set forth in Section II, the following provisions shall apply to the operation of heavy-duty diesel powered motor vehicles: A. No person shall permit, cause, suffer or allow the engine of a heavy-duty diesel powered motor vehicle to idle prior to, during layover between, or at the conclusion of, any trip or route for any period of time beyond that which is reasonably required to attain, or to secure from, normal operating conditions. The maximum allowable period of idling shall not exceed two (2) consecutive minutes or zero (0) for layovers, except under the following conditions: 1. The engine may be idled for a period of up to five (5) consecutive minutes when the ambient temperature is less than 32o F (OoC). 2. The engine may be idled for a period of up to twenty (20) consecutive minutes when the ambient temperature is less than 20oF (-7oC). 3. The engine may be idled for a period of up to twenty (20) consecutive minutes for buses equipped with air conditioning and non-openable windows and the ambient temperature is equal to or greater than 75o F. B. No person shall permit, cause, suffer or allow the engine of a heavy-duty diesel powered motor vehicle to be accelerated while idling at any time. For the purposes of this Section, the term "heavy-duty" shall apply to any motor vehicle with a gross vehicle weight of more than 8500 pounds or with a passenger carrying capacity of more than 12 persons. M. STATE OF TEXAS Texas Commission on Environmental Quality Administrative Rule § 114.512 prohibits idling for more than five minutes between April 1 and October 31. The exceptions are not remarkable, except that there is an exception for defrosting a windshield (§ 114.512(7)). MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 8 OF 9 Texas Commission on Environmental Quality Rule § 114.512(a) No person shall cause, suffer, allow, or permit the primary propulsion engine of a motor vehicle to idle for more than five consecutive minutes when the motor vehicle, as defined in §114.510 of this title (relating to Definitions), is not in motion during the period of April l through October 31 of each calendar year. N. SALT LAKE CrrY, UTAH Salt Lake City does not have an idling regulation applicable to the general public, but on August 13, 2008, Ralph Becker, Mayor of Salt Lake City, passed an executive order that prohibits idling of city -fleet vehicles for more than ten seconds. The text and history of the executive order are attached to this memo as Attachment A. The City and the Utah Department of Environmental Quality have also initiated a public information and education campaign to encourage people to turn off their engines voluntarily. A brochure promulgated by that campaign is attached as Attachment B. III. CONCLUSION As these examples demonstrate, other jurisdictions that seek to regulate or prohibit engine idling through legislation both, target and exempt particular vehicles; times of day, times of year, land use zones, outdoor temperatures, and activities. The general idling limitations I found ran from three minutes to fifteen minutes. Some jurisdictions regulated idling as a nuisance, some as a noise violation, and some as a health and environmental quality issue. These are all factors for you to consider in directing how a Meridian engine idling license might be structured. While legislation on engine idling is common throughout the country, it is apparent from Salt Lake City's example that there are alternative approaches to engine idling, including public education and voluntary internal policies adopted by cities and/or the business establishments therein. (Another example is Clean Air Zone Idaho, in which the City of Meridian has committed to participate.) Please contact me with any questions or if you would like me to further research any of these options and/or begin drafting legislation to prohibit or restrict engine idling. MEMORANDUM: ENGINE IDLING SAMPLE ORDINANCES PAGE 9 OF 9 ATTACHMENT A EXECUTIVE ORDER (Amended) EFFECTIVE DATE: August 22, 2008 SUBJECT: PROHIBITION OF IDLING OF ALL SALT LAKE CITY VEHICLES ALL DEPARTMENTS KITWO-1 �1 SIGNATURE: RALPH BECKER, MAYOR August 13, 2008 Background: On August 7, 2007, Mayor Ross C. Anderson signed an Executive Order prohibiting the idling of Salt Lake City (the "City") vehicles for more than five (5) consecutive minutes, except in certain circumstances. Afterwards, the City began collaborating with the various governmental entities and interests groups, such as the Utah Department of Environmental Quality, Salt Lake County, Utah Transit Authority, Utah Clean Cities, and Utah Moms for Clean Air, that all stress a lower idling time limit. Accordingly, and for the reasons further explained below, the August 7, 2007 Executive Order is amended to require that the idling limit be lowered to ten (10) seconds. Why a Change is Needed: Several reasons support the City's decision to lower its idling time limit to ten (10) seconds. For instance, the Canada Department of Natural Resources reports that the average vehicle will use more gas and cause more emissions if they idle for more than 10 seconds than if they are turned off and restarted. In addition, the Canada Department of Natural Resources also reports that when a vehicle's engine is left idling for excessive periods, many negative effects occur, including engine damage, waste of resources, and environmental pollution. Enuine Damaue• Research shows that the wear rates of an idling engine are double that of running an engine under load. According to the Environmental Protection Agency (EPA), an hour of idling is equal to 80 miles of driving. Waste of Resources: The EPA reports that fuel costs alone from engine idling are enormous, as car engines will use over a gallon of fuel for each hour they idle. In addition, according to the U.S. Department of Energy, more than 3 billion gallons of fuel are used every year fueling idling engines. Environmental Pollution: The unnecessary idling of cars and buses contributes to the amount of emissions piped into the air every day. The Utah Department of Air Quality has observed that this affects the quality of air we all breathe both at the point of idling (often in front of schools and homes), and regionally due to pollutants released into the atmosphere. By lowering the City's idling limit on City vehicles, the City limits the negative environmental effects that idling creates and preserves the longevity of City property. Additionally, the City maintains consistency with other governmental agencies and private sector interests groups that already subscribe to a 10 second idling limitation. 2 The Amendment: Preface Air pollution is a major public health concern in Salt Lake City and motor vehicles are significant sources of air pollution. In Utah over 50% of air pollution is a result of mobile sources. Air pollution can cause or aggravate lung illnesses such as acute respiratory infections, asthma, chronic bronchitis, emphysema, and lung cancer. In addition to health impacts, air pollution imposes significant economic costs and negative impacts on our quality of life. Exhaust from vehicles is a substantial source of ozone precursors in the Salt Lake Valley. Vehicle exhaust also is a source of carbon monoxide, particulate matter, toxic air contaminants, and greenhouse gases (the leading cause of climate change). Salt Lake City can play an important role in improving air quality by limiting the amount of time engines are allowed to idle and thereby lead the effort to improve air quality by adopting a prohibition on unnecessary vehicle idling by all City employees. The purpose of this Executive Order is to protect the public health and improve our environment by reducing emissions while conserving fuel. Therefore I enact this Executive Order: 1. Definitions 1.1 "Driver" means any employee of Salt Lake City Corporation who drives, operates, or is in actual physical control of a vehicle. 1.2 "Idle" means the operation of a vehicle engine while the vehicle is stationary or not in the act of performing work or its normal function. 1.3 "Vehicle" means any self propelled vehicle that is required to be registered and have a license plate by the department of motor vehicles. 2. General 2.1 This Executive Order applies to the Mayor and to City employees in City departments under the direction of the Mayor. 2.2 No driver, while (a) operating a City owned vehicle or (b) operating a privately owned vehicle while on City business, shall cause or permit a vehicle's engine to idle for more than ten (10) consecutive seconds, except for the following kinds of idling: A. Idling while stopped: 1. for an official traffic control device; 2. for an official traffic control signal; 3. at the direction of a police officer; 4. at the direction of an air traffic controller; 5. idling as needed by City employees to operate defrosters, heaters, air conditioners, or other equipment to prevent a safety or health emergency; 6. idling as needed for a fire apparatus that must be kept running when outside to keep the pumps running and circulating water. B. Idling as needed to ascertain that a vehicle is in safe operating condition and equipped as required by all provisions of law, and that all equipment is in good working order, either as part of the daily vehicle inspection, or as otherwise needed; C. Idling as needed for testing, servicing, repairing, or diagnostic purposes; 4 D. Idling for the period recommended by the manufacturer to cool down a turbo -charged heavy-duty vehicle before turning the engine off; E. Idling as needed to operate auxiliary equipment for which the vehicle was designed, other than transporting goods, such as: operating a transportation refrigeration unit (TRU), lift, crane, pump, drill, hoist, ready mixed concrete mixer, or other auxiliary equipment, except a heater or air conditioner; F. Idling as needed to operate a lift or other piece of equipment designed to ensure safe loading and unloading of goods or people; G. Idling to recharge a battery or other energy storage unit of a hybrid electric vehicle I equipment; H. Idling as needed for vehicles that house K-9 or other service animals; I. Idling by on -duty police officers as necessary for the performance of their official duties. 11B_ATTY4495IM Executive_Order (Amd)_on Prohibition of idlin@ on all_SL Vehicles.DOC ATTACHMENT B October 17, 2008 MERIDIAN CITY COUNCIL MEETING APPLICANT October 21, 2008 ITEM NO. 6-G REQUEST Private Sewage Disposal System Ordinance AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See attached u►scusseo4 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING TITLE 9 CHAPTER 4 SEWER USE AND SERVICE OF THE MERIDIAN CITY CODE PROVIDING FOR PRIVATE HOME ASSOCIATION LIFT STATION REQUIREMENTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the health, safety and welfare of its citizens to regulate the general sewer requirements; WHEREAS, this ordinance is to amend the City of Meridian Sewer Pretreatment Ordinance, passed by the City Council of the City of Meridian on October 5, 2004 (City of Meridian Ordinance no. 04-1105); NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1: That Title 9 Chapter 4 Sewer Use and Service of the Meridian City Code is hereby amended as follows: 9-4-2: DEFINITIONS: Unless the context specifically indicates otherwise, the meanings of terms used in this chapter shall Format,�,d:Underline be as follows:(9-04-20081 ACT: The federal water pollution control act entitled public law 92-500, and its amendments of 1972 as administered by the United States environmental protection agency (EPA). BOD: Biochemical oxygen demand (BOD) shall mean the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five (5) days at twenty degrees centigrade (20°C), expressed in milligrams per liter (mg/1). BUILDING DRAIN: That part of the lowest horizontal piping of a drainage system which receives the discharge of sanitary waste inside the walls of the building and conveys it to the building sewer, beginning five feet (5) outside the inner face of the building wall. BUILDING SEWER: The extension from the building drain to the point of connection with the public sewer. CITY: The city of Meridian, Ada County, Idaho, or its authorized or designated agent, representative, or deputy thereto. SEWER USE AND SERVICE ORDINANCE AMENDMENT- I of 6 COMBINED SEWER: A sewer receiving both storm water runoff and sanitary sewage. FLOW: The volume of sewage being discharged into the sewage system from all sources including domestic, commercial and industrial uses and infiltration (WW). GARBAGE: Solid wastes from the domestic and commercial preparation, cooking and dispensing of food, and from the handling, storage and sale of produce. INDUSTRIAL USERS: Any nondomestic user with an indirect discharge of effluent into a POTW by means of pipes, conduits, pumping stations, force mains, constructed drainage ditches, surface water intercepting ditches, and all constructed devices and appliances appurtenant thereto. This term includes federal, state, and local facilities as part of the regulated community, since such entities are subject to federal pretreatment regulations. See chapter 2, "Sewer Pretreatment", of this title. INDUSTRIAL WASTES: The liquid wastes from industrial manufacturing processes, trade or business as distinct from sanitary sewage. MULTIPLE BUILDING DEVELOPMENT: Includes the various types of developments that would have common or joint ownership areas such as condominiums, townhouses, mobile home parks or courts, shopping centers, etc. NATURAL OUTLET: Any outlet into a watercourse, pond, ditch, lake or other body of surface or ground water. OWNER: A person owning real property which is, or proposes to be connected to the sewage system. PERSON: Any individual, firm, company, association, society, corporation or group. pH: The logarithm of the reciprocal of the weight of hydrogen ions in grams per liter of solution with a pH value of 7 being neutral. PRETREATMENT: The reduction of the amount of pollutants, the elimination of pollutants, or the alteration of the nature of pollutant properties in wastewater prior to, or in lieu of, introducing such pollutants into the POTW. This reduction or alteration can be obtained by physical, chemical, or biological processes; by process changes; or by other means, except by diluting the concentration of the pollutants unless allowed by an applicable pretreatment standard. PRIVATE LIFT STATION• Privately owned and operated pump station positioned in the sewer system at which wastewater is pymped to a higher level. (9-04-2008) PROPERLY SHREDDED GARBAGE: The wastes from the preparation, cooking and dispensing of food that have been shredded to such a degree that all particles will be carred freely under the flow conditions normally prevailing in public sewers, with no particle greater than one-half inch (1/2") in any dimension. PUBLIC SEWER: A sewer in which all owners of abutting properties have equal rights, and is controlled by public authority. SEWER USE AND SERVICE ORDINANCE AMENDMENT— 2 OF 6 Formatted: Underline SANITARY SEWER: A sewer which carries sanitary sewage and to which storm, surface and ground waters are not admitted. SERVICE CONNECTION: The point at which the building sewer connects to the public sewer. SEWAGE OR WASTE MATTER: A combination of the water carried wastes from residences, business buildings, institutions and industrial establishments. SEWAGE TREATMENT PLANT OR WASTEWATER TREATMENT FACILITY: Any devices and system used in the storage, treatment, recycling and reclamation of municipal sanitary sewage or industrial wastes of a liquid nature to implement section 201 of the act. Also termed a "publicly owned treatment works" (POTW). SEWER: A pipe or conduit for carrying sewage. SEWER USER: Any individual, firm, company, association, society or corporation or group who has connected to the sewer system. SHALL/MAY: "Shall' is mandatory. "May" is permissive. SLUG: Any discharge of water, sewage or industrial waste which in concentration of any given constituent or in quantity of flow exceeds for any period of duration longer than fifteen (15) minutes for more than five (5) times the average twenty four (24) hour concentration or flows during normal operation. STORM DRAIN (Sometimes Termed STORM SEWER): A sewer which carnes storm and surface waters and drainage, but excludes sanitary sewage and industrial wastes, other than unpolluted water such as cooling water. SUPERINTENDENT• The person designated by the City of Meridian, to supervise the operation of ---------------- ----- the POTW, who is charged with certain duties and responsibilities by this ordinance, or duly authorized representative. (9-04-2008) SUSPENDED SOLIDS: Solids, organic or inorganic, that either float on the surface of, or are in suspension in water, sewage, or other liquids, and which are removable by laboratory filtering as prescribed in "Standard Methods For The Examination Of Water And Waste Water" and referred to as nonfilterable residue. WASTEWATER SYSTEM: All facilities for collecting, pumping, treating of sewage and disposal of treated effluent. WATERCOURSE: A channel in which a flow of water occurs, either continuously or intermittently. WINTER AVERAGE: The average domestic water consumption from approximately November 15 to approximately March 15 as quantified by water meter readings. (Ord. 04-1105, 10-5-2004) SEWER USE AND SERVICE ORDINANCE AMENDMENT— 3 OF 6 Formatted: Underline 9-4-32: PRIVATE SEWAGE DISPOSAL SYSTEMS: Where a public sanitary sewer is not available under the provisions of this chapter, the building sewer shall be connected to a private sewer disposal system complying with the provisions of this chapter and in accordance with the following special provisions Private Home Association Lift ___ _._. wrmattea: Underline Station(ss) BMP requirements are included under this chanter. (9-10-2008) A. Permit Required; Permit And Inspection Fee: Before commencement of construction of a private sewage disposal system, the owner shall first obtain a written permit from the city. The applicant shall provide plans, specifications and other information as may be deemed necessary by the city. Review and inspection fees shall be established by resolution of the city council. B. Inspection And Approval By City: Building permits for any structure to be served by an approved private sewage disposal system shall not be issued until the installation is completed to the satisfaction of the city engineer. The city shall be allowed to inspect the work at any stage of construction and the owner shall notify the city when the work is ready for final inspection and before any underground works are covered. The applicant shall be responsible for payment of all applicable inspection fees prior to issue of a building permit. C. Compliance With State Regulations: The type, capacities, location and layout of a private sewage disposal system shall comply with all of the rules and regulations and recommendations of the Idaho department of environmental quality, Idaho department of health and welfare and/or the Central district health department. No septic tank or cesspool shall be permitted to discharge to any natural outlet. D. Connection To Public Sewer When Available: At such time as a public sewer becomes available to property served by a private sewage disposal system, a direct connection shall be made to the public sewer in compliance with this chapter and any septic tank, cesspool or similar private sewage disposal facilities shall be abandoned and filled with suitable material and all appropriate fees paid. E. Operation In Sanitary Manner: The owners shall operate and maintain the private sewage disposal facility in a sanitary manner at all times and at no expense to the city. F. Septic Tank Pumpings; Disposal And Fee: Septic tank pumpings shall not be deposited in any manhole, cleanout or sewer opening. The pumpings may be dumped at the sewage treatment plant at a point designated by the city. The number of gallons dumped and the nature of the wastes shall be provided to the plant operator prior to dumping. A fee for the septic tank dumping shall be determined by the city council. G. Additional State Requirements: No statement contained in this section shall be construed to interfere with any additional requirements that may be imposed by the department of environmental quality or department of health and welfare of the state of Idaho. (Ord. 04-1105, 10-5-2004) H Private Lift Station Best Management Practices (BMP) Requirements: The owner shall operate and maintain the private lift station equipment, and building structure(s) to the City of Meridian requirements as defined by this ordinance Federal State and local laws may also apply. (9-10-2008) SEWER USE AND SERVICE ORDINANCE AMENDMENT -4 OF 6 BEST MANAGEMENT PRACTICES (BMP's) 1 Maintenance and repairs are to be conducted in a timely manner on all pumps, building structures and electrical equipment records are to be retained for a minimum of 3 years The Superintendent can request records at any time. 2 Operational procedures are to be submitted in writing to the Superintendent or designee for approval to operate lift station. The lift station is to be operated in accordance with the approved procedures. No changes are permitted without prior approval from Superintendent or designee. 3 Emergency Notification Requirements: Significant equipment failures, sewer line back ups or ANY sewer overflows are to be reported immediately to the Citv of Meridian Wastewater Treatment Plant (POTW) 24 hour telephone number (208) 888-2191. 4 Insurance is to be carried by the lift station owner at the owner's expense. Coverage will cover hazards of fire lighting flood, explosion, or unavoidable casualty. 5 The Cityof Meridian retains the rights of entry to anYprivate lift station site and/or access any associated equ�ment during_anv time• for inspection in and/or to take the_ppropriate action to prevent apermit violation as defined by POTW NPDES Permit requirements and/or prevent Public Health/Safety issues. Formatted: Underline A------------------------------------------------------------------------------------------- ------ SECTION 3: That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. SECTION 4: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in the full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect on the day of , 2008 its passage, approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of .2008. SEWER USE AND SERVICE ORDINANCE AMENDMENT— 5 OF 6 APPROVED by the Mayor of the City of Meridian, Idaho, this day of .2008. APPROVED: MAYOR TAMMY DE WEERD ATTEST: JAYCEE L. HOLMAN, CITY CLERK SEWER USE AND SERVICE ORDINANCE AMENDMENT- 6 OF 6 October 17, 2008 MERIDIAN CITY COUNCIL MEETING October 21, 2008 APPLICANT ITEM NO. REQUEST Executive Session per Idaho State Code 67-2345(1)(c.) & (f) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Meridian City Council Special Workshop Meeting October 21, 2008 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, October 21, by President Charlie Rountree. Members Present: Tammy de Weerd, David Zaremba, Keith Bird, and Charlie Rountree. Members Absent: Brad Hoaglun. Others Present: Bill Nary, Jaycee Holman, Tom Bary, Keith Watts, Matt Ellsworth, Bruce Freckleton, Scott Steckline, John Overtson, Steve Siddoway, Mark Niemeyer, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Rountree: I will open the Meridian Council Special Meeting Workshop for Tuesday, October 21st, 2008. And it's certainly an honor and privilege for me to officiate and open the first official City Council meeting in our new City Hall and there will be many more to come. Before we get into our agenda items, I don't know if anybody up here wanted to make a comment. Madam Mayor? Council? De Weerd: Comment about what? Rountree: First meeting City Hall. That kind of great stuff. De Weerd: I don't have my glasses, so I can't think. Rountree: So she can't think. All right. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Well, this is day two residing in the new City Hall and it's a phenomenal building and we appreciate those that are here to report to us all of the effort and time that's gone into this. Certainly we know in the upcoming days and maybe the next couple of weeks we will be working out a couple of bugs and fine tuning it, so by the time we have our official opening on the November 21st we will be ready to show it off in true fashion that is -- is befitting a beautiful building like this. I had the privilege of hosting a Boy Scout meeting today and of those Boy Scouts probably a dozen of them Meridian City Council Special Meeting Workshop October 21, 2008 Page 2 of 46 -- three of them wanted to be mayor and they wanted to be mayor at this City Hall. So, you have built a building where the youth of our community have a pride and a sense of belonging enough that they want to belong in it and I think that really speaks to the intent in creating not just four walls, but a building that lives generation after generation that our community can take pride in and those boys set the tone very nicely today. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I would comment that I am thrilled to be here in this new City Hall. Many of the decisions about the City Hall were made before I became a city councilman, so if you find things that you like, I'll take credit for them and if you find things you don't, it happened before my watch, so -- De Weerd: Oh, brother. Rountree: Sounds like a politician. Zaremba: But I am thrilled and this is an exiting moment for the city and for me to be a part of it I'm very proud and this is something that we can look forward to using for years and years and years. We have left some space to grow into as the city continues to grow and even before I got involved, the planning that went into this and the preparation that went into this I think is outstanding work and I'm thrilled to have a small part in it and to continue in it as long as I can. Bird: Mr. President? Rountree: Mr. Bird. Bird: This is something that Mr. Rountree and I have been looking forward to since I think our first space study was '98 and when we started really getting plans going for it. It definitely turned out as nice or nicer than I dreamed it would. It's something that the citizens of Meridian will have for years and years and years and can be very proud of. We -- I felt we have tried to do everything first class to make sure that this building is a lasting legacy to this community and I'm sure it will be. I'm just very thankful of being able to be involved with it and I thank everybody -- all the staff and everybody that worked so hard to see that this got done and I certainly appreciate it. Rountree: I echo all those comments and express my thanks to everybody that was involved. So, with no more to do, I will ask the city clerk to take attendance. Item 2: Adoption of the Agenda: Rountree: Next item on the agenda is the adoption of the agenda. Meridian City Council Special Meeting Workshop October 21, 2008 Page 3 of 46 Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I move we adopt the agenda as published. Bird: Second. De Weerd: It's been moved and seconded to adopt the agenda. All those in favor? Opposed? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 3: CONSENT AGENDA A. New Beer & Wine License for Good Thyme Grille & Catering, LLC at 750 S. Progress Ave. Ste. 170 B. Task Order with MTI for Settler's Square Phase 1 Improvements for $2,905 Rountree: Next item is the Consent Agenda. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I move we adopt the Consent Agenda and for the Mayor to sign and the Clerk to attest. Bird: Second. De Weerd: It's been moved and seconded to adopt the Consent Agenda. All in favor? All ayes. Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 4: COMMUNITY ITEMS/PRESENTATIONS A. Valley Regional Transity Discussion on transit Amenities Rountree: Next item on the agenda is Department Reports and -- no. We are not on that. I'm a page ahead of myself. Sony about that. We have a presentation from Valley Regional Transit. Mary Barker. Barker: Is this the correct spot? I'm not used to your new setting. g� �t. Meridian City Council Special Meeting Workshop October 21, 2008 Page 4 of 46 De Weerd: Neither are we. Rountree: You are the first. Barker: There you go. Thank you, Chairman and Members of the Council. I was asked to come today to kind of open a discussion about the bus bench project that Valley Regional Transit is doing. If you're not aware, Valley Regional Transit has just completed putting in a bus stop system. We now have over 700 bus stops in Ada and Canyon County. It's been a huge project for us. It was completed today. Our next step on this project is to implement infrastructure amenities at these stops. We have a budget that has been building up over the last couple of years to work on this project and, then, we will continue to get federal funding each year to add onto the project. So, we have a pot of about 300,000 dollars to start with and we will be adding onto that each year as federal money becomes available. We have targeted at this point four things that we would like to do with that budget for the infrastructure at the bus stops. One is benches for customers. One is shelters. The other one is bike amenities. And the fourth is ADA enhancements to make sure that our stops, at the very least, meet ADA requirements, if not exceed ADA requirements. Those four are not presented to you in order of priority; they are just the four that we have on our list that we would like to -- to use this budget to work towards. The first one that we are going to do timing - wise is the bus benches. We worked with our board and our on local cities and decided that given our limited budget, we would like to do bus benches that have advertising benches. The reason we are taking this approach is that a lender would, then, foot the capital bill for those benches, so that we would be able to put in benches for our passengers and our customers and the cost would be at the vendor's cost, as opposed to ours, which would, then, preserve the budget that we have for some of those other priorities that we would like to do at the stops. I have been meeting with all of the different cities, including the City of Meridian staff, over the last month to talk to them about this project. Our goal is to have a consistent vendor throughout the two county area, so that everybody who comes to a bench will know it's a bus stop, will know it's a bus bench, and so that we have a consistent look throughout the region. In talking with all of the different cities, they have all -- pretty much all of them indicated to me that they have downtown historic areas where they would like to preserve a look that may be different than they would like to preserve -- need to preserve in outlying areas. So, the request for proposal that we are putting together for a bid on this project includes requesting a bench for these downtown designated historic areas or downtown districts as the cities define them, that isn't a typical advertising bench. It might be a sponsored bench or a bench that has no advertising on it at all. But we are requesting that the vendor come back and propose to us how they would handle these special areas. The reason I'm here today is that in my meeting with the Meridian staff, currently your city code does not allow for a bus bench -- or for bench advertising and I would just like to bring this project that we are working on over to you, so that if you would like look at your particular code and decide whether you want to keep that code or change that code, so that you can participate in this project with us, that we can -- we can start that process, if that's something that you choose. The way I'm putting together the numbers Meridian City Council Special Meeting Workshop October 21, 2008 Page 5 of 46 for the proposal for the request for proposal does -- currently does not include the Meridian stops. Any vendor I'm sure who receives the award would be happy to do more stops, rather that fewer stops, so if the City Council should decide to re -look at that code and make a change in it, we would I'm sure be able to add those stops in the future. So, that was what I wanted to bring forward, just to make you aware of that opportunity to participate and what your code allows and doesn't allow in respect to that. Rountree: Thank you, Mary. Any comments or discussion? I would say I think we all understand why our ordinance is the way it is and it seems to me that we could go through a process to amend our ordinance to accommodate what we now see as some unified action for advertising bus benches, as opposed the randomness that was mentioned in advertising on benches that weren't bus stops to people of the city. I guess from my perspective I think we will now take a look at our ordinance and try and make those corrections. Anybody else? Zaremba: Mr. President, I would agree that the existing ordinance was kind of an emergency and because we had people calling and complaining that they sat on a bus bench someplace and no bus came by and we discovered that advertisers were just making things look like bus benches and many of them were not of a quality that probably were even safe to sit on. So, I agree with President Rountree, we are ready to look at that ordinance and revise it and accommodate the needs of Valley Regional Transit. At least I am. Bird: I agree. Rountree: Mr. Bird. I guess the direction from the Council is work with Mr. Nary to take a look at our ordinance and come up with a draft that will address not only the benches, but some way to tie it to the vendor that is selected, so we can have a unified approach in the two counties. Nary: Mr. President, Madam Mayor, Members of the Council, we will do that. I will contact Mrs. Canning from Planning and we will start processing that, because it has to go through the Planning and Zoning Commission, as well as the City Council. So, it does take us awhile to do that, but we will be in that discussion so we can bring that forward. Barker: My timing is to try and have a vendor selected, so that the benches can start going in in the spring. There will be seven to eight hundred of them, so it will take some time and we are certainly welcome to have Meridian join us whenever the code and the ordinance is ready to go, so -- and the other thing I wanted to add is that our goal is to put out there an amenity for the citizens of the community is funded by an advertisement, not a piece of furniture whose sole purpose is to post an advertisement along the street. So, they will look very different than what's out there now. And I have also asked staff to provide a member from the city of Boise -- or the City of Meridian staff to be on our selection committee for that request for proposal, so you will have some input as to the vendor selected. Meridian City Council Special Meeting Workshop October 21, 2008 Page 6 of 46 Rountree: Very good. Barker: Thank you. B. Update on new City Hall Building. Rountree: Thanks, Mary. Next item on the agenda is the update on the new City Hall. Gene. Bennett: Thank you, President Rountree, Madam Mayor, and Members of City Council. Before we get into the report, which is in front of you, I'd like to give you a short version and that is welcome to your new City Hall. With that I'd like to let you know that the project was completed within the projected budget. The project was delivered when it was promised time -wise. Actually, five weeks ahead of the contract -- contractual requirement dates. You don't do that without some men spending some nights and some weekends and I'd like to recognize those men right now. Jack, general superintendent. Scott. Scott's our electrical mechanical superintendent and took care of the commissioning on the building. Nick is still working nights and weekends. He's taking care of your -- your lead requirements. And Steve with Lombard Conrad, the architect, put together the drawings. De Weerd: Now, I didn't see him, Gene, all weekend and at night, but I did see the other ones. Bennett: He was doing that before we got here. With that tonight's presentation -- Jack will brief you on what -- what remains to be done with the east parking lot. Nick will bring you up to speed on LEED. And Steve has a short presentation on a potential addition to some of the site work. Thank you. Vaughn: Mr. President, Madam Mayor, Members of the Board, it's my pleasure to be here tonight in this building. It's my personal pride that goes into every one of my projects and I'm very proud of this building. I'd also like to expand Gene's acknowledgement. We have had a lot of wonderful trades, electricians, HVAC -- I could go on and on, tile workers, wallpaper hangers, painters -- that I have had a privilege to work with over the last few months and I would like to recognize them as well. My topic is schedule. The building is complete and you're moved in. We are continuing to help support the move in of the next three buildings, I believe. The five departments still need to move in will be this weekend and we will continue to help support that. Josh over there with AAtronics is here tonight to support the new system and make sure everything is running good. Once, again, an indication of the support from our subcontractors. The east parking lot is continuing. We are finishing the last seepage bed now. We have removed all the unnecessary underground that was part of the demolition. We have moved all electrical poles. We are relocating telephone lines and so forth like that. We are in the process of laying the underlayment for the curb and gutter to go in. As soon as we get that intersection portion done, we will go ahead and Meridian City Council Special Meeting Workshop October 21, 2008 Page 7 of 46 pull our permit to close down lane closures on Main and Broadway, so that we can do the demolition of the necessary curbs out there and get those put back in a timely manner. We do at this point anticipate having black top down before November 21 st, which is the proposed grand opening date here. We don't believe the landscaping will be a hundred percent complete, but we will be progressing on that. December 20th is the expected completion date -- no later than that is what the contractors -- the four contractors involved out there are committed to. We have -- in the process in trying to wrap up the plaza, our architectural engineer -- excuse me -- our landscape engineer visited a couple weeks ago to look over the initial process and the flow of water and we have had some minor adjustments on those to make involving some copper weirs and so forth and that's, actually, due in tomorrow, the new copper for those. So, not all the water features are running. It's a very delicate process to try to balance all the water from different sources and so it's almost a field adjustment, if you will, and we made that a couple of weeks ago and we are getting that material in now. As you have seen, the water features out front, the two primary water features are running. We anticipate having that building -- the restroom completed, the Heritage building, within the next week or week and a half, where we can totally open up that plaza. That will just leave us the east parking lot. The retaining wall that was added between there and Zamzows is proceeding and we should be able to landscape all that back hill for the amphitheater within the next two weeks as well. So, that will just leave us just the parking lot on the east to have construction activity. As we complete the activity we will continue to move out our construction banner, so that more and more of the plaza is available for public use. I will entertain any questions you have on schedule. Rountree: Any questions for Jack? Thank you. Vaughn: Thank you, sir. Rountree: Nick. Ploetz: Council President, Madam Mayor, City Council. Brief LEED updates. We had commissioning agents in last -- two weeks ago to finish their functional testing. Things went relatively smoothly. As much as possible. We are getting reports back from them Friday on their findings and we should mitigate any situations in those. The indoor air quality -- the flush went well. We let it out a few days based on their commissioning of the building. We are projected out to 36 points as proposed. Right now I'm currently filing documentation to submit the USGBC. If you turn to the next page, recycling content is running roughly 83 percent and today I got the rest of it and it's going to come out at 83 percent for the entire building, so -- Bird: That's great. Ploetz: Any further questions? Rountree: Nick, I'd just ask you -- you project 36 points or are you pretty optimistic that that's where we will end up? Meridian City Council Special Meeting Workshop October 21, 2008 Page 8 of 46 Ploetz: Based on the construction points, yes, and based on what I hear from the architects and the engineers, we should be able to obtain that. We won't be able to see if that's certified for at least another year it's going to take. The commissioning agent will have to come back and recommission the building in roughly ten months. So, we won't see that -- those credits submitted until at least a year before we see the certification, but you should be able to achieve silver. Rountree: Thank you. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I would like to congratulate you and Petra. Certainly the recycled material percentage is very impressive and I know that you took great diligence to keeping that number in the 80 plus percentage points and I don't know how many projects, if any, have achieved that kind of recycle rate, but we appreciate your diligence and tenacity in making sure that you kept those numbers high, so -- Ploetz: Subs helped out a lot with that and SSC, the waste management service, they did a very good job helping us out with that. De Weerd: SSC is tremendous. And we really want to make sure that as we progress towards the grand opening that those subs are specifically and specially invited, so we can recognize them in a more formal way. But thank you. Ploetz: Thanks. Rountree: Thanks, Nick. Gene, did you have any further comments? Or Steve. Simmons: President Rountree, Madam Mayor, Members of the Council, Steve Simmons, LCA Architects, and a couple things we'd like to go over tonight is we want to have one last opportunity to look at some historic reflection, if you will, in connection to the project, but, first, I'd also like to chime in and thank everyone for the opportunity on behalf of the design team to work on this project. Earlier on, like Gene referenced, we did spend a lot of late night hours working -- there were over seven different engineering architectural firms involved in the project and 17 different design professionals that worked on it as well. So, it is, along with the city and the committee that was put together, it's been an effort on all of our parts to get to today and I know its been -- I equate it oftentimes to having another child. I have two and now I have three, I guess, another one, and hope that things go well here as well. So, it is a privilege for us and we do appreciate the opportunity and thank you very much. I'm also tonight -- if the -- if this was on, if we can tum on the projector. We have an overhead. Can everybody see that? I have also handed out to you a small eight and half by 11 of this and during the design process the committee -- the design committee and the -- your committee, your Meridian City Council Special Meeting Workshop October 21, 2008 Page 9 of 46 design committee as well, working jointly with us, looked for all the opportunities we could to tie this facility and this campus and this core of the city to the -- to the historic opportunities that we could, that the city had spring from. As you recall, several of those are the Heritage building itself, which has the recycled brick that we salvaged from the creamery facility that is now -- it was to our south originally. We also have the cast iron door from the smoke stack that's on that that will house the time capsule that the city will put in there. Wood from that demolition was -- is being used to make the panel signage for the historic folks to be able to display those artifacts as well. The water feature as well, it ties into the history, springing from File Mile Creek, which is reflected in our pools and our creek on the south end of the plaza, or the more structure engineered solution on the north side, with the canal troughs reflecting how that all came to be an agricultural base of Meridian. We have one last opportunity and the railroad tracks that were here in the alley that went east -west have -- of course, are long been abandoned and there is an opportunity to look at perhaps utilizing those and making one last connection to the history of this site and what this building currently sits on. What you have before you is a -- we have a hundred feet of track that, actually, was on Zamzow's property and they have donated to the project to be put back in, along with a paver connection section headed to the east from our plaza east over towards Main Street. There is a hundred foot there, because that's what we have, we have a hundred feet, two pieces of track, if you will, so what we are proposing, if the city would wish to do that, would be to embed those rails and a paver section, along with pavers and concrete, so they are permanently attached, and, there, again, tied back to what the history of the site was, what it came from,and be able to preserve that for future generations to appreciate. We can't make -- we don't go any further east, because we are just flat out of track and, then, that would -- also, there is some of the site drainage that Zamzows and others have in that area that it's not really -- we can't get into it at this point in our project. But there is that opportunity to make one last attachment, if you will. I would also encourage you not only -- no matter what you do, is to look at some opportunities to put in interpretive signage. The features that we have talked about and all these connections, if they are there, need to be out there in the public so they understand some of those. Some might be very subtle, some might be very obvious, but it's nice for the folks to understand that, so perhaps we ought to look at doing some signage out on site of some of these amenities, so people understand what they came from and where they have been and where they are going. The cost of that additional work would be roughly 15,000 dollars for that concrete extension, along with a rail embedment and, then, does provide, basically, the back bone for a future connection -- pedestrian connection over to Main Street back over to our plaza. So, with that I could answer any questions regarding that. Rountree: Any questions? De Weerd: Mr. President? Rountree: Madam Mayor. Meridian City Council Special Meeting Workshop October 21, 2008 Page 10 of 46 De Weerd: I guess we are looking for your agreement with this addition and it is an addition. Simmons: It is. De Weerd: We did get Mr. Zamzow's -- Jim Zamzow's permission to utilize the railroad ties and, you know, as we looked at the design, we wanted to preserve that alleyway as the view corridor into the City Hall, but it also was the desire to work those rails into some kind of a feature to preserve the significance and the importance of that rail corridor to the historical value of this site. So, it's -- and you did mention the amount, 15,000 dollars? Simmons: Yes, ma'am. Rountree: Any other comments? Discussion? Bird: I have none. Rountree: I would comment that I would like to see the interpretive signs for sure. As far as the new sidewalk utilizing the rails and pavers, as long as there is a condition that that facility would be replaced upon any activity on the adjacent property that might disturb them, but if we couldn't obtain that, I'm not sure I would be willing to move forward with making that improvement, only to have them removed in the next four or five or six years. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I'd certainly be willing to work with Mr. Zamzow on that. Rountree: Any other comments, direction, thumbs up, thumbs down? Bird: Oh, I have already given my opinion. I think it's -- I think it's a nice deal. The signs -- interpretive signs I think are absolutely mandatory. They don't have a price on them yet, but -- but I agree with you, Charlie, if we can get some kind of agreement, but I think that we -- not only do we need a walkway there, but it would be nice to tie in the rails -- rails and have the pavers and everything. While I hate to spend anymore money, it's something that I think it is part of our lasting legacy that we are doing. Rountree: Mr. Zaremba. Zaremba: I would just chime in I think on what has been said. I do like the idea, but I would want the safeguard that it's not going to get tom up, but I like the idea of having interpretive signage, probably not' only there, but around where there have been historical things saved, preserved, and used, because we may be aware of it now Meridian City Council Special Meeting Workshop October 21, 2008 Page 11 of 46 because you have told us, but, you know, the general public I think would be very interested in being able to wander around from sign to sign and see it. But it sounds like a nice thing to do. Simmons: Thank you. Any other questions? Bird: Mr. President? Rountree: Mr. Bird. Bird: Could you direct Mr. Simmons to come back with some signs and the cost of them, different types we can put up? Simmons: Absolutely. Rountree: If you would do that, appreciate it. And Mayor's office work with Keith on the sidewalk. Bird: Yeah. Watts: Yeah. De Weerd: We need a motion. Watts: Yes, please. Upon acceptance of an agreement. Bird: I move that we have look into interpretive signs for -- throughout the plaza for each historical item we have out there. Zaremba: Second. Rountree: It's been moved and seconded to -- I believe you said look into, but contract with LCA to -- Bird: After they bring the price back, yeah. Rountree: Okay. De Weerd: Mr. President, under discussion does this include authorization of proceeding with the rail -sidewalk feature, provided we have the agreement from Zamzows? Bird: No. We will do that separate, because we have a price on it. Meridian City Council Special Meeting Workshop October 21, 2008 Page 12 of 46 De Weerd: Okay. Just one other comment. Steve, if you can work with either Frank and the Historical Preservation Commission or the historical society to -- on the verbiage in explaining the different historical features, that would be fabulous. Simmons: Madam Mayor, we would love to do that. We think it's very important. We have a similar project we are working with -- Noel Webber, maybe many of you know them -- had some very nice weather resistant sorts of signage that we can work with and we were out there the other day when you hosted the media and realizing we understand what all this is, but lay people need to walk up and be able to understand it as well. It will have a lot more meaning to them, I think, in their heart. So, no, we'd love to do that. Absolutely. Bird: Mr. President? Rountree: Mr. Bird. Bird: Noel's the one that did the ones over in Generation Plaza, the signs over there, and those have been up, what, 12 -- ten, 12 years and there is not a -- they haven't even yellowed, so something like that. Anyway, question. Rountree: Okay. The question is called. All those in favor of the motion? Motion's passed. MOTION CARRIED: THREE AYES. ONE ABSENT. Bird: Now, Mr. President? Rountree: Mr. Bird. Bird: I got the cart before the horse, but, anyway, I move that we approve laying of the rail lines with the pavers and concrete, not to exceed 15,000 dollars. Zaremba: Second. Rountree: It's been moved and seconded to enter into an agreement to do the pavers on rail tracks, not to exceed 15,000 dollars. Zaremba: Mr. President? Rountree: Mr. Zaremba, discussion. Zaremba: Is that including the caveat that we have a guarantee -- Bird: Oh, yes. Yes. Yes. Yes. Uh-huh. Rountree: Okay. 0 Meridian City Council Special Meeting Workshop October 21, 2008 Page 13 of 46 Zaremba: Second agrees. Rountree: Motion maker and second agrees that we would have the condition that be met with the owner of the property, that it wouldn't be removed or it would be replaced if it had to be. All those in favor of the motion? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Simmons: Thank you. Rountree: Thanks, Steve. Mr. Zaremba. Zaremba: Before we move on, just a question for our tech people. I was able to see that display on these screens. Should I be seeing it on my monitor as well? Bird: No. Zaremba: The answer is no. Okay. Thank you. De Weerd: Eventually. Watts: We hope to have that up next week. Zaremba: Oh, that is going to be possible in the future? Wafts: Yes. Zaremba: Oh. Okay. De Weerd: You can toggle it. Zaremba: Very nice. Okay. Bird: Not on mine. Item 5: DEPARTMENT REPORTS: A. CARE Card Discussion. Rountree: Next item on the agenda is Department Reports. Mayor's office. Care card discussion. There is Robert. Simison: Council President, Madam Mayor, Council, what we were tasked with doing was after the last State of the City address and moving forward was trying to find a way to somehow get some measurements about how we are serving our customers here in P 1Za-: t 3 + pp qj P Meridian City Council Special Meeting Workshop October 21, 2008 Page 14 of 46 the city, so working with Mr. Nary and AspireOn and at the same time not trying to reinvent the wheel, what we came up with was a very simple card that we would like to have out at all city departments. When people come in, they get service, or potentially when they have a contact with a police officer who just pulled them over for speeding, that they have an opportunity to provide feedback to the city on the type of service -- customer service that they received. De Weerd: That includes building inspectors and everyone. Simison: Exactly. I don't know how to operate the -- I don't know how to operate the Elmo, but, basically, you know, we are not trying to reinvent the wheel here, this is very similar to what Albertson's and many other businesses do, just to give us some sort of feedback on how we are serving the community and our customers. The intention, as I mentioned, would be just to put these up in each department on a stand, they can fill one out right there, whether they are happy or whether they are sad and, then, either mail them to us or deposit them into a drop box that would be located in the City Hall lobby. So, we just wanted to bring this to your attention to get any comments that you may have about this process before we went ahead and started getting them printed up for distribution. De Weerd: Can you read that? Simison: I have additional copies. Holman: I'm learning. Sony. Simison: So, here is the rough idea, you know, just be printed on small card stock that would be put out in the lobbies on plastic displays and with that I would be happy to answer any questions or Mr. Nary or even perhaps the Mayor, if she's so inclined. Bird: I say go for it. Rountree: Any comments? Questions? Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I don't know quite how to phrase it, but you're asking excellent questions here and I think it's a good idea to do this. I might add one more column -- or not column, one more row, I guess, that would be something like how fast were you served or did it seem to be efficient or did you feel like you waited too long? I don't know quite how to phrase it, but that's a big customer service item for most people is did they wait 20 minutes before somebody helped them for five minutes. De Weerd: Responsiveness. Meridian City Council Special Meeting Workshop October 21, 2008 Page 15 of 46 Bird: Yeah. Responsiveness takes care of that, don't it? Zaremba: Okay. I interpreted that to mean were they able to answer the question, but employee knowledge is the same thing, so -- okay. Responsiveness works. Nary: Mr. President? Rountree: Mr. Nary. Nary: Mr. President, Madam Mayor, Members of the Council, I think what part of the idea would be is if we notice we get a lot of comments that seem repetitive, that we are, obviously, not capturing it in some other fashion, we may end up amending these at some future printing, but we thought of the initial one that might -- this might be the easiest way to get it out the door and give people some way to respond, but we will take that in mind, if we get something that somebody doesn't -- response just means I had to wait for a long time and we get a comment like that consistently, maybe we could add that. Zaremba: Okay. Thank you. And I do think it's a good idea. Rountree: The only comment I might have, Robert, is I'm not sure -- some folks might get confused between the Building Department and Public Works, who they had contact with. And, then, my other comment is that I care as a councilman, as well as the Mayor does. I know she's the one that gets the initial phone calls, but maybe between the Mayor and Council and the city we can -- De Weerd: Okay. Bird: I agree with you, Charlie, on -- I have no problem with -- Rountree: Okay with that? I think it's a grand idea. Bird: I think it's great. Rountree: Let's move forward and get it going. Simison: Okay. Rountree: Thanks, Robert. Simison: Thank you. B. Renaming of Kiwanis Park to Gordon Harris Park. Meridian City Council Special Meeting Workshop October 21, 2008 Page 16 of 46 Rountree: Next item on the agenda is the renaming of a city park to recognize the diligence and grand effort of one or our finest. Steve. Siddoway: Thank you, Mr. President, Mayor, Members of Council. There is a large group behind me to your left. We are all here to recognize one person, so, Mr. Gordon Hams, would you come join me up here for a moment? I think Gordon Hams probably needs little introduction to many of you and I'm probably not even the most qualified person to be the one introducing him to you, but it is my honor to do so tonight. Gordon has been involved with the city for years, as many of you know, and has done a lot -- specifically for the parks department, but also for the city as a whole, the school district, and others across this community. I did a little research today just to see what Gordon's involvement has been in with what's currently known as Kiwanis Park specifically, and in that park Gordon was involved with the fencing, with the prep for the irrigation, with the excavation for the pond that we have out there, the wet well and the pump station installation. The underground sewer and water that went into that park. The grading. Gordon was instrumental in coordinating with Sesco to get donated equipment to do the work out in that park. He also worked toward getting the shelter out there and coordinated the inspections that were done. He's also -- that's not the only park he's been involved in. Many of you know the large shelter that we have out at Tully Park and Gordon and his brother, who is here tonight, were instrumental in getting that -- the large shelter in Tully Park put up. As we thought about the contributions that this fine man has made to our system -- parks system and our community, we thought it would be a fitting tribute to rename Kiwanis Park to Gordon Hams Park. We have taken this idea to the Kiwanis and we have a letter from that organization recommending that we do so. Earlier this month we also took the idea to the Parks and Recreation Commission and part of your packet that you should have tonight is a formal recommendation from the Parks and Recreation Commission suggesting that we take action and rename the park to Gordon Harris Park. I recommend to you that we do so and before maybe turning the microphone over to Mr. Harris, I'd like see if the Mayor has anything she's like to add at this time. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: Yesterday Steve and I met with Gordon and first he thought we had called him to City Hall to be a greeter and I guess we will try trickery to get anyone here. But he cut his fishing trip short, which we appreciate, Gordon, and at first he was very caught off guard and, then, I thought for a minute he felt I was asking for his permission, which I wasn't. We were just there to inform him. But this is -- this is one of my mentors and yesterday at -- Gordon had mentioned that he thought he might be tearing up and I think, as you all know me, I never tear up, but I might. Gordon has been one of my mentors on Kiwanis and his ability to build community -- he's not just building this park, although I would imagine that without his tenacity this park wouldn't be built today. He has built the fabric of the community that we are all sitting in by his actions and his deeds and, certainly his words, but he is a man of action. He is also someone that is Meridian City Council Special Meeting Workshop October 21, 2008 Page 17 of 46 very committed to youth and that's why I believe that there could be no other way to show this man the City of Meridian's gratitude more than a park that is to serve the youth of our community and to serve the future generations that he has laid a strong foundation of values and citizenship and if this is one small way, Gordon, that we can show you how much your actions mean to us, we are very honored that you will allow us to put your name on one of these parks. Rountree: Thank you. I will take a moment to say that the effort -- and some of us know how hard it is to get things accomplished, but the diligence and tenacity is a word that's been used -- to me epitomize what makes Meridian a great place to live and I thank you and your family for supporting you in these efforts and you are why we are such a fine community and thank you. De Weerd: Yeah. I think it was Sue that was sewing the Kiwanis K Kid vest and his brother-in-law that was out erecting a picnic shelter with Gordon. I think he's probably left each and every one of you in the room here to celebrate with him in one way or another. Mack, I know I met you through one of his harebrained ideas. But we appreciate -- we see the family support that is strong and stands tall behind him. So, thank you for sharing this wonderful man with this community. Siddoway: Mr. President, I'd like to give Gordon Harris a moment to share a few words. Harris: Well, thank the Council and Mayor for all your kind words and I'm a little overtaken. I also would like to call the fact that one of the things that was -- made capable for me to do that -- there was a time in my life when I could and, like I said, I have enough experience to be dangerous and so we got by with that. But I have to recognize my wife Mary, because sometimes she didn't always support me a hundred percent, but she didn't complain about it either, so it was -- made life a lot easier for me. And all of my family, because without their love and respect, you know, we couldn't go there. And, of course, the Kiwanis Club gave me the ideas and the vision that they had to serve children fit right in with myself and so -- and I really appreciate this honor and it's a great honor to me and to my family and so that's about all. I don't dare say too much more. So, thank you all very much. Rountree: Thank you. And let's get on with this and let's make it official. I'll entertain a motion. Bird: Mr. Chairman? Rountree: Mr. Bird. Bird: Mr. President I mean. With great honor, for a well deserving gentleman, I would like to see the Kiwanis Park as known now -- be change the name to the Gordon Harris Community Park. Meridian City Council Special Meeting Workshop October 21, 2008 Page 18 of 46 Zaremba: I would comment in seconding that that I have heard your name mentioned with reference -- reverence both around Kiwanis and around the Parks Department for years. I didn't have the pleasure of meeting you until about a year ago and it was an honor and a pleasure and I'm very happy to second this motion. I think you honor the community by allowing to name the park for you. Harris: Well, I'm certainly honored, no question about that, so thank you all. And my family. They are standing right there behind me, so -- Rountree: It's been moved and seconded to name the park in honor of Mr. Harris and all those in favor say aye. Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: How about a round of applause. Siddoway: Mr. President, one quick follow up on timing. There is still some work to be down out there before a public dedication. We need a playground for sure and we are also looking -- we want a shelter. We are looking for ways to get that done soon, within this fiscal year, and plan to have a public grand opening of that park next year. So, we will publicly make the name change with a new sign out there in conjunction with a grand opening next year with that authorization that you have given tonight. Rountree: Very good. Thank you, Steve. Siddoway: Thank you. C. Parks Action Plan Implementation / Meridian & Amity. Rountree: And to the Harris Family, if you wish to entertain the rest of our meeting you're welcome to do so, but I won't hold you here if you desire to move on and celebrate in your own ways. But thank you all for being here. Next item on the agenda is the parks action plan. Steve. Siddoway: Thank you, Mr. President. I wanted to take the opportunity in this less formal workshop setting to just engage the Council in some dialogue for some counsel and direction from you, make sure things are going to right direction. There is a general -- some general direction that I'm looking for and, then, I'm going to focus in on a specific area. Generally what I'm looking for is some general direction on the flexibility that I have as director and the implementation of the parks action plan. I have a copy of that plan here. I believe all of you are familiar with it and in the -- it's usually referred to as the action plan and in it sets forth the plan for future park locations, sizes, et cetera. When development applications come through one of the first things that I reference as a director is the Comprehensive Plan map and I have a copy here of an example. I don't know if I can see it on my screen -- yeah, I do see it on my screen. And the -- you can see the green stars. This is an example. There is another example over here. Meridian City Council Special Meeting Workshop October 21, 2008 Page 19 of 46 That represent future park sites. Now, it's always been interpreted that those park sites can and do float, but that, in general, we want to get a park in that area. This particular area of the Comp Plan is zoomed in near the -- the intersection of Meridian Road, which runs north -south here, and Amity Road here and there was recently a project that came through City Council for a Comp Plan amendment, which was approved in the area of that park star and so this is a specific example that we can apply to a general application. But as I -- as I refer to the action plan and look at how that is defined, it does identify that park as site C-23 in the action plan. It gives -- it gives it an acreage -- I thought it was on that page, but I believe it's 30 acres, and it says that its ideal location is near the intersection of Amity and Meridian Road. Now, the very intersection is shown on the Comp Plan map as mixed use regional, will likely be used for commercial type uses, certainly more expensive ground than we would typically buy for a community park that's 30 acres or larger. And one of the reasons why I bring this specific site to you is that the site plan that's been worked on by Becky McKay, in coordination with the landowners in that area -- so, on this map Amity Road is down here. This is Meridian Road. They are showing a future park in their conceptual plan there that would be shared among several different parcels and -- but the size of that -- the park that they are planning on is a neighborhood park, approximately seven acres in size. I know -- I understand in researching this area that in the past a potential land purchase was brought forward, but was not pursued because it was landlocked and other issues. So, it seems to me that the right thing to do here is not to hold tight to a 30 acre community park, but to follow the direction set here and continue to search for sites that do make sense for the community park in south Meridian. And I guess with that as an introduction, I would just entertain any feedback that you would be willing to give me on is that direction on track with what you would anticipate or would you like to see some other approach taken? Bird: Mr. President? Rountree: Mr. Bird. Bird: Steven, I agree with you wholeheartedly on a neighborhood park in there. I know we need another community park south, but I believe you have to be on some kind of a major road -- you will go to a -- a community park needs to be very visible, like Bear Creek, Tully, but something like that is a nice neighborhood park. So, I think you're -- I think you, in my opinion, your statement is a hundred percent right. If you can get somebody to put in one or -- Siddoway: A portion of one, yeah. Bird: -- a portion of one do it and if some property comes along that is a good location in the south there -- I don't think it has to be exactly right on the comer of Amity and those stars that were put in there were just general locations, so -- but I feel you have to have a much better expose -- exposure for a community park than what being landlocked back there is. Meridian City Council Special Meeting Workshop October 21, 2008 Page 20 of 46 Siddoway: The center of the section. Uh-huh. Thank you. Bird: But I agree with you. Zaremba: Mr. President? Rountree:. Mr. Zaremba. Zaremba: And I agree with you as well. I think the one thing I would wont' about -- and we have had this come up in a couple places in north Meridian as well, when we are trying to envision sometime somewhere having 30 acre parks, there probably isn't any one project that can supply that to us and as we -- certainly appreciate the seven and ten acre parks and do want to accept them, if somebody's willing to do it. And if it's on the edge of a parcel where maybe the next parcel might add five acres to it ten years from now, something like that, but I just want to be careful that we don't lose sight of the need to have a 30 or 40 acre park sometime and let all the property be used up in development -- you know, at some point we are going to have to say, look, here is a spot where we are not going to get it unless we buy the land and just be alert to that and don't let it get away from us. Siddoway: If I might respond. I agree and I think with those larger parks, the 30 and 50 acre parks, you know, we can't expect that whole thing to come in as a donation. You know, certainly as with Heroes Park a portion of it may be, but we are going to have to step up and look for areas where we might purchase land to make those large community parks happen. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess I would agree with what Councilman Zaremba has stated, although I might take it a step further in that working with the developer and maybe saying, you know, we would like to purchase maybe five of the acres adjoining that and hope that you get -- you know, you have property that is just to the left of that that does have opportunity, if you can create that, and have multiple points of access or how to get to that park, you could make it more a community asset than just a neighborhood access. So, I wouldn't want to close the door to an option such as that with maybe the adjoining property owners and looking at acquisition for some and maybe land donation for another portion of it. It is close to where a pretty sizable park is, so I don't know if that is the right location, but just to keep the dialogue open between your department and the awareness with the planning department that that would be a desired discussion to have. Siddoway: To explore the options of whether it would be a community park or a neighborhood park, but to not close the door on the community park. Meridian City Council Special Meeting Workshop October 21, 2008 Page 21 of 46 De Weerd: Uh-huh. Siddoway: Okay. Rountree: I agree with all the comments. I think anytime we have an opportunity to expand a donation with our efforts to maybe upsize the park to something bigger than a neighborhood park we need to look at it. We need to do that particularly in the south, given the number of acres that we now have or will have with the 60 acres at Fairview and Eagle in the northern part of the city. So, I think we need to work hard to try to find some location south. I'd also caution that we don't want to go too far south. De Weerd: Someone might be annexing. Rountree: Yeah. It might get annexed, but -- Siddoway: But I don't hear anyone saying that -- for one project that I should be trying to hold their feet to the fire on 30 acres for their specific site. We will work out the -- we can get a portion, look at expanding that with other adjacent property owners and build it from there. Rountree: Well, I guess if you can get a developer to agree that over a period of time we will pay them for the 30 acres, but they are not going to be willing to do that, I wouldn't think. Siddoway: Yeah. And I don't have the money to run out and buy 30 acres right now. Rountree: Right. But I think that's something that we need to anticipate and save for. Siddoway: Okay. De Weerd: Look to create opportunities. D. Care to Share Policies. Siddoway: Yes. Okay. Well, I appreciate that very much. So, I guess we can move to the next item. My third item on the agenda is regarding the Care To Share program policies. The Care To Share program is a program that's been around since 1999. It's a program that we use to provide financial help to families that can't afford to pay the full price of recreation classes, camps, things like that and funding for that fund is received through donations and/or grants and has not been a part of the city's general fund, but is one that we -- we advertise the program, you know, in our activity guide and I have a couple -- this is our current activity guide. Inside there it talks about the program, tells people how they can donate to it and if they are someone who needs assistance, how they can apply for it. As I have looked into this program I found that there is not a lot of set policies for it in terms of how much money should be given to an individual who applies. The application form that we have had in the department says that they can Meridian City Council Special Meeting Workshop October 21, 2008 Page 22 of 46 receive a hundred percent funding. All they really need to do is ask. I felt as a director that there needed to be some limit set on this policy as I work to implement it. I have been working with the public outreach subcommittee with the planning -- the parks and rec -- Parks and Recreation Commission and earlier this month they made a recommendation that went through with a motion of the full commission and that is -- let's see if I need to zoom in on this. Or out. The proposed policy is that we will be willing to fund through this program 80 percent of the cost of a class or camp, up to 150 dollars maximum per child per year and this way we have a -- by taking it from 100 percent to 80 percent, we are still providing significant assistance, but requiring some commitment from the family that is applying for the assistance. We also have a maximum and the way the maximum was reached, we looked at our most expensive single offering, which is outdoor adventure camp in the summers. It's 159 dollars for a week. Eighty percent -- if they were to apply for that, they could get -- they could get approval to get their kid to one week of outdoor adventure camp with that upper limit. Of course, most of the requests that we receive are not that high. I'd say they typically are in the 30 to 40 dollar range and -- but this would give us some -- some direction, so that -- we had one person request to be able to send their child to -- to summer camp for the entire summer, a hundred percent funded, and I didn't think that was appropriate to drain the entire account and spend every cent that we had on one person. So, we'd like to -- we'd like to make sure that the limit is set at a point at which we can make sure it gets shared among the needs of the community. A few notes. They do have to document their -- their need, using proof of another assistance program, so that we don't get in the business of having to assess need, they just have to provide us proof of some other federal program or state program. Awards are granted on a first come, first serve basis and I have proposed that the program will continue to be administered at the department level, using that policy guidance and unless this Council would like every request to come before them, but the last nine years it's been implemented at the department level. I just wanted to make sure you were comfortable with that and with that I will stand for any questions. Rountree: Any questions? Bird: Mr. President? Rountree: Mr. Bird. Bird: Mr. President, I want it to, I think, stay at the department of -- this is a -- I don't know, Steve. I don't want to ever see any kid be excluded from any program because of finances. And don't get me wrong, I know it's abused. I happen to belong to an association that underwrites some scholarships and 99 and 9/10s percent of them are worthy of the scholarships. The other one percent of it probably isn't. But I have a real problem when a kid can't be involved because of lack of funds. And, you know, 20 percent -- even if it's ten dollars or 15 dollars, sometimes to some families it's not possible. Steve, I think you're a hundred percent right, if somebody applied and says I want to send my kid all summer to summer camp and I can't afford it, I think that's -- you know, that's overboard. But I think your policy is a fair policy. I think you have to have a Meridian City Council Special Meeting Workshop October 21, 2008 Page 23 of 46 policy, to be truthful with you. So, I back it, but I think it needs to stay on the department level. It don't need to come to us, because I don't want -- De Weerd: Because he would be paying for it every time. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I do agree with the policy and the ideas behind it. Councilman Bird brings up a point, though, that this is a policy that should be administered at the department. It's funds that aren't actually city funds. I don't believe they are taxpayer funds, they are all contributions. But if there were a special need -- I don't know if I would call it an appeal process, but if there were a point where you, as director, thought, gee, this ought to be an exception, I probably wouldn't have a problem with that coming to the Council if there were city money that could be added. I don't want to deplete this fund, you know, on one person or otherwise, but I -- if I'm understanding Councilman Bird's concern, I do share that concern. I think the policy that you're proposing is a good policy and should be exactly as you stated and administered that way, but maybe we would add -- I don't know what you call it, an appeal process or something. Bird: Mr. President? Rountree: Mr. Bird. Bird: I -- let's put it this way -- and I -- so help me God, I would do anything for kids or families, but I'm not willing to allow taxpayer dollars to go to this. As long as it's donations and stuff like that, I'm for it. I mean I'm personally -- if there was a hard case or something and there isn't a single guy sitting up here -- and I can guarantee that -- that wouldn't go out and help -- try to help raise money. But when it comes to the taxpayers' dollars, then, it's hard to judge, because, then, every taxpayer is entitled to that benefit. So, as long as it's donations and stuff, but I'm not -- I'm not in favor at all of taking any taxpayer dollars for something like this. Rountree: Steve, I'm with Keith on the idea of I don't want any -- any youth in the community to go without if the opportunity is there. I also agree that it ought to be done on a volunteer or donation basis. We simply don't have this item budgeted and haven't in the past and more than likely won't in the future. I agree with your policy. I have a question for Mr. Nary. Do we need to have a resolution to adopt this policy? Can policy stand in the guiding documents for any individual department? It seems to me we need someplace for this to reside. Nary: Mr. President, Madam Mayor, Members of the Council, I mean normally the department's policies on operations don't need a Council resolution, but here because we are talking about how dollars are going to be expended or the authority that you would wish the director to exercise at the director's discretion on that, it might be wiser Meridian City Council Special Meeting Workshop October 21, 2008 Page 24 of 46 to have a resolution that we can bring forward, so that if Mr. Siddoway were to get a concerned citizen that didn't think he was administering it fairly or that it was somehow his own -- his own discretion without your approval, we would have some way to show that. So, because there is a fiscal component we are talking about here, it probably would be wiser that we bring that back in the form of a resolution, so we could have a record that that was your direction to him. Rountree: And that's where I was going. I just needed the official legal stamp of approval. The other comment I would make, Steve, is that we need to make sure that the audit trail is good on these funds that we know where it's coming from and we know who is receiving those, so we don't have any indication of impropriety or the use of the funds. I believe it needs to be at the department level and if you would work with Mr. Nary on getting a resolution for us to consider, I think that's the -- that's the guidance I would suggest. Do we agree with that up here? I don't think we need a motion, but -- Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: Yes, I do agree with that. Another thought occurred to me that I probably should have asked. You and I have talked about this before, probably, starting seven or eight months ago, I think, but I should have asked at that time is the organization that's providing -- let me ask it a different way. Are the funds coming from a group that is an organization that might want to put rules to this or -- Siddoway: No. The funds typically come from donations. When people are signing up for classes, they will often write their check for more than the amount and, then, say to put the additional toward the Care To Share program. That's often how it -- how we get the money. The other way is, for example, the parks department won the -- one of the Dairy Days cow contests and so did finance, we won 100 dollars and that money went into the Care To Share program. We just put that into there. So, it's just sources like that that they typically come from. De Weerd: Mr. President? Rountree: Madam Mayor? De Weerd: You know, I appreciate all the comments about not wanting to tum children away, but the funds that we get in the Care To Share program are limited and there is going to have to be some kind of selection criteria for this. And, again, I will go back to, you know, the premise that we have maintained this on the Care To Share contributions and the pennies off of the bills and all of that, but that money doesn't go very far and so having a statement that we don't want to tum kids away is unrealistic, when the pennies don't go very far. So, I heard the feedback that it should be the department's call, but I guess we will always have the challenge that families and children -- I mean you can have a family walk in that is very needy and want all eight kids to sign up for a program Meridian City Council Special Meeting Workshop October 21, 2008 Page 25 of 46 at one hundred percent and wipe out the whole fund. So, there will have to be a lot of discretion practiced and, unfortunately, choosing how far you want to go in sponsoring that child or that family, what limits and those kind of things. Siddoway: And these are the limits that I would propose and I would just manage based on that. If someone applied who could demonstrate the need and we had funds available, they would receive assistance. Rountree: And I would suggest -- and I made one of the comments about not letting the kids go without, but I don't know how many you tum away. That would be beneficial to me and it might be beneficial to Mr. Bird, because we might be able to find somebody who will donate some money to the program. But without that information, as far as I know, everybody that asks gets something. I'm sure that's not the case, but that's the basis I have to go from, so if we tum away two, 25, 150, it would make a difference in how we might approach people and say, you know, we are turning away a bunch of kids that, you know, for ten bucks or 25 bucks, you would sponsor a couple kids through this class or whatever. Siddoway: And I would say this year we had five requests. Four were funded. The only one that was not funded was the one that requested all summer long, so they didn't have to do daycare and when -- we did come back and offer to do a week and -- but this individual didn't take advantage of that. We would have funded a week -- or I would have and -- but this individual didn't want their child to be at one place for part of the summer and another place in the park, so they just found another option. But all the requests that were for a single class were funded. The balance currently in the fund is just over 2,300 dollars. So, if -- you know, at the maximum rate, which we don't get many requests for, that would be about 15, 16 kids, but we typically have more like four or five requests a year. With the economic times we are going into, we expect we may see more. Bird: I think -- Mr. President? Rountree: Mr. Bird. Bird: I -- what Mr. Rountree just said I agree with wholeheartedly. You get short -- I know if you talk to either one of us, we will figure out somewhere to get -- we will twist some arms some way. We have done it before and we will continue to do it. And the sad part of it is - is I think you're going to see more of it. I have seen a lot -- we have seen a lot more of it in the baseball program this year than we -- in fact, it was the largest group of scholarships that we had to pick up. We have seen it in the optimist football this year, too. Siddoway: Yeah. Rountree: Thanks, Steve. Meridian City Council Special Meeting Workshop October 21, 2008 Page 26 of 46 Siddoway: Okay. Thank you. resolution. Zaremba: Mr. President? Rountree: Mr. Zaremba. I will work with Mr. Nary and come back with a Zaremba: Did you want a motion on that or -- Rountree: I don't think we need a motion. He can work with Bill and they will bring something for us to consider. De Weerd: Yeah. I'd like to be able to read it. Rountree: Yeah. Maybe next week. De Weerd: This is really small. And I really had my glasses on, too. E. Request for Gallery Maintenance Fee. Rountree: Next item is the gallery maintenance fee. Mr. Nary. Nary: Thank you, Mr. President, Madam Mayor, Members of the Council. Mr. Sippoway. Siddoway: Thank you to the clerk's office for their close attention to detail. Holman: It wasn't my idea. Rountree: That's better than Slippoway. Nary: Sure. Certainly not intended at the first meeting we have in this building was like mostly me. It was more of a -- it was mostly because of I wanted to cover a number of different topics. The gallery maintenance fee is, actually, an Arts Commission request and I can give you a little background. I don't think Robert was at that meeting for that discussion -- now, why doesn't this come back up? The Arts Commission is going to be sending out another call for artists and one of the things that is, I guess, common in the industry for artists is that there is a fee that is charged to the individual to apply for the -- to submit their art. Well, because we are a governmental entity we just can't charge a fee for anything we wish. What my staff -- Mr. Baird and Mrs. Kane looked is to see whether or not there is a possibility we could charge a fee and, then, to seek your direction. We felt, as the legal staff, if the Council's desire is -- the purpose of the fee was to help maintain the gallery, to be able to replace items as necessary, to maintain it for future, to use it for the Arts Commission to have some funds to be able to -- be able to use the gallery as it's intended and that without just always going back for either donations or for city funding. If you wanted to -- again, as we advertise that, that it Meridian City Council Special Meeting Workshop October 21, 2008 Page 27 of 46 would be for -- that the fee that's attached to these applications was for maintenance of the gallery, then, we believe that would satisfy the statutory requirements on charging a fee, because there is no processing cost to us, those are done by volunteers, but if the fee was directed for that purpose, we believe that would be compliant. Again, that's your decision if you'd like us to go that way, but that was a request from the Arts Commission. Questions? Rountree: Any questions? Bill, you said that this, apparently, is something that's done commonly for the artists when they go to a gallery or whatever. Nary: Right. It's a nonrefundable fee and that's what -- and that's what we understand from the Arts Commission's perspective is that it's not uncommon and from their research with other commissions, that there is some minimal fee charged just for the application, just for the ability to be selected. And the other thing that it does -- it does tend to take -- it does tend to, I guess in their mind, elevate the quality of responses. If you're going to have to pay -- the minimal fee they are talking about is 35 dollars. But if you're going to have to pay some fee to be considered, then, it may get more -- I guess maybe more professionals or people who are a little more serious about it. Now, we didn't have an issue in the first go around that I was aware of that we had sort of unprofessional or inappropriate submissions, but I think that's a concern they wanted to address. Rountree: Should we somewhere identify what this is to go towards? And also I see in the proposal if they ask for donations based on selling of art, would that also go to this upkeep of the gallery or expansion of the gallery fund? Nary: That was part of the discussion and I think that was one where it -- where Mrs. Kane was at the meeting. I guess, again, it's fairly common in the industry that when the artist is selected they would, then, donate a portion of that back from what they get paid for their art that gets selected. It's sort of -- excuse me. When their art gets sold. When their art gets sold, that a portion of that would be, then, returned to the gallery and would go into this same fund. Again, because we are the government, it would be difficult for us to mandate it, but we certainly would encourage that -- if the Arts Commission wanted to encourage that, you would put that in the brochures, list the -- I guess the basis for that and how that's been done in other places. It certainly can be done. Rountree: It seems to me that if we at least in the brochure or the literature to the artist, what this is proposed to do. I mean I would be more inclined to be in favor of it if I was an artist if I knew it was going to go to the gallery and maybe even ultimately buy a piece of my work, as opposed to just going to the City Hall or the city coffers, so -- Nary: And that was the intent. It was, basically, to help create a fund for the Arts Commission to be able to use and that was the intent. It would be advertised as a gallery fee, the money from this goes to the support of the gallery or the Arts Commission. Meridian City Council Special Meeting Workshop October 21, 2008 Page 28 of 46 Rountree: Okay. Nary: And so, yeah, that was the intent was that it would be very clear that it wasn't just going to go back to general funds -- we likened it to the solid waste funds that we have. Again, we would create a certain account. That would be what it would be for. And, then, we would administer it that way. Rountree: Okay. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess I would like to see it defined what -- you know, it could be used for these uses, not just cart blanche, but what specific uses would qualify under these funds. Nary: Okay. Bird: Mr. President? Rountree: Mr. Bird. Bird: Bill, I got a -- and this isn't really on the fee. You know, not being a great arts connoisseur, what -- I mean our art gallery is going to be open five days a week from 8:00 to 5:00, am I not right? Nary: Yes. Bird: As an artist I would think that you would want to be able to have the public see it on Saturdays and stuff like that, too, also, because that's when, you know, a lot of us that work during the week can't always get away during working hours to go see it. So, I -- while I think we need a maintenance fee or stuff, are we going to be -- in tum give them the same quality that they would get in some other artist -- in some other gallery? I do know they pay a fee to work in another -- or to display their works in another -- in a gallery, but are we going to give them the hours that the public are able to come in and look and sell and stuff, because that's why they are buying this time in this area is to sell their works. Nary: Well, Mr. Bird, Mr. President, Madam Mayor, Members of the Council, I certainly - - I mean that is, I think, part of the call for artists is them understanding -- I mean this is a government and a public building that has limited hours. It isn't like the Boise Art Museum. It isn't like a private art gallery that would have that. We don't have -- at this time we don't have building security to be having the public in this building when most of the public -- when most of the workers in the building aren't here. So, we don't have the Meridian City Council Special Meeting Workshop October 21, 2008 Page 29 of 46 means to do that. But I mean we are talking about 35 dollars. I mean not -- you now, not 300 dollars, you know, so it's a fairly small fee in relation to I guess -- and I think that was the discussion -- again, I wasn't present, but I mean it's a fairly small fee for the opportunity to have your art displayed in a venue that's going to have hundreds of people at least a week that would see it, that might not go to a private art gallery and may not go to the Boise Art Museum or some other place. So, I think that's the trade off that the commission was looking at. Bird: And I don't disagree with that either. I think that -- I think that they will be glad to pay a small appearance fee. Rountree: Any other comments? Zaremba: Mr. President, I would support the idea of having a fee. Certainly this is not an enlightened way to look at artwork, but it is product that somebody hopes to sell and it would cost them something to display it where ever. I might add, along with Councilman Bird's comment, that there are days when the gallery won't be open, that also it being on the third floor is in a location where a lot of people could come and go from the building and never even know the gallery is there and I know this is a directory sign by the elevator that says there is a gallery, but I wonder if there might be another way to have an extra sign that says now showing in the galley and maybe list some of the artists, so that there -- and, then, underneath it it says on the third floor, so that they get a little extra exposure than just people that come and go from the second floor and never even know it's there. Nary: Mr. Zaremba, I mean that's a great idea. I mean I certainly will pass that back to Mrs. Kane to bring to the commission, because I do think that would make a lot of sense, that they do want a lot of exposure, I mean that gallery is a real show piece for the city and I'm sure it's the desire of the Mayor and the Council, as well as the Arts Commission, that it be seen. So, I think that's a great idea and I certainly will have her take that back to the commission for their consideration. I can't imagine them not wanting more advertising out here in the lobby or whatever to make sure people know there is something there and they can go look at it. I'm sure they would love to do that. Rountree: Well, I support the maintenance charge. As long as we are helping the Arts Commission here, I would suggest that in their overview they seem to be selling it simply as a space to hang art. Given the floor space up there, I would suggest that there is an opportunity for sculptures and other kinds of -- maybe some kinetic art of some sort in the open space. So, they have sold themselves a little short there, I believe. Nary: Mr. President, Madam Mayor, Members of the Council, what I would suggest -- obviously, if they advertise for public hearing, before we prepared the advertisement, we will define the specific general uses that the hourly fee is going to be for, because we would include that in the call for artists that would require the fee. We will bring that back to you to see that, so that we can make sure you're comfortable with what the Meridian City Council Special Meeting Workshop October 21, 2008 Page 30 of 46 specified uses are for and, then, we will just keep the process going, so we can get a fee hearing scheduled and they can get the call to artists put out here. I can't remember what the timing was, but it was fairly soon, so we will get that moving forward. Rountree: Do you need a motion to bring that resolution back? Nary: No, I don't think so. I think we can just go ahead and bring it back to you. Rountree: Okay. Thank you. F. Approve new Beer & Wine license for Flatbread Community oven at 830 N. Main Street. Nary: Madam Mayor -- or Mr. President, Members of the Council, the next item, F, is about a beer and wine license. The reason it is on the regular agenda and not your Consent Agenda is it's a little bit different. The Flatbread Community Oven is hoping to be able to open for business next Monday. So, before your next Council meeting. They do not have a certificate of occupancy at this time, but what they were seeking was your approval of their beer and wine license contingent upon them receiving their certificate of occupancy. The reason we have to do it in this fashion -- I think you will probably recall we have had a few of these before, where once we have granted them the license, we don't have really a means to take it back just because their CO isn't approved, but the building department isn't comfortable, the clerk's office is not comfortable in issuing these without a certificate of occupancy, so if -- if it meets your criteria and your desire, the recommendation would be that you approve it contingent upon that being signed off on by building and fire prior to them being issued the license. Rountree: Comments? Questions? Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I believe we have done something like that before, we just asked the clerk to hold it until they showed proof that they had the signature. We authorized it, but we didn't hand it to them. Nary: Correct. Yeah. The approval is contingent, rather than it's just the proof, because they don't have a means of -- if it's approved tonight, Mrs. Holman doesn't have any authority under our code without it, but if it's contingently approved, then, it can't be signed off until then, that's all we need. Bird: Mr. President? Rountree: Mr. Bird. Meridian City Council Special Meeting Workshop October 21, 2008 Page 31 of 46 Bird: I have got a question, Bill, on that -- this license is to this address, am I not right? Nary: I would assume so. Bird: I mean isn't that legally -- isn't it to that? So -- Nary: Yeah. Bird: -- basically, if they don't get a CO, they can't use this license anyway. Nary: Correct. Rountree: Correct. Bird: Okay. Nary: But we have had situations in the past where people have gotten a license and their CO was still waiting and never got done. Bird: Yeah. I know. Rountree: Further comments? Questions? Bird: I have none. Rountree: I need a motion. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I move we approve Item F, the beer and wine license for Flatbread Community Oven, subject to completion and signature of the certificate of occupancy and authorize the clerk to hold the license until she sees proof of that occupancy permit. Bird: Second. Rountree: It's been moved and seconded. Do I need a roll call or can that be voice? Nary: Roll call, since you would normally do it like your consent, so roll call. Rountree: Roll call. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Uc `aff I r A ext t 3 ]5.. � dfffe Au ;it-t»k.i, it ,3` �gg l Meridian City Council Special Meeting Workshop October 21, 2008 Page 32 of 46 Item 6: City Ordinance / Policy Review. A. Parking Permit Policy. B. Parking Ordinance. Rountree: Bill, I think the floor is yours. Nary: Thank you, Mr. President, Madam Mayor, Members of the Council. There is a number of these on here and you will understand why some of this -- the one that's actually listed as Item A, parking permit policy, on your packet, it actually is the parking ordinance revision and it kind of dovetails with the parking permit policy. So, I will talk about them both together. The parking -- the parking permits, with our new City Hall opening and all of the employees that are going to be in this location, approximately a hundred employees, we have parking on site and we have parking over at the former City Hall site at 33 East Idaho. Because it's also used by other people occasionally for parking, whether it's other businesses or other people for various reasons, it would severely limit our employees' ability to park if we didn't have some method to control that lot. So, we have had in the works for a number of years -- and Lieutenant Overton is here, can give you the police perspective, the thought that code enforcement would be the ideal mechanism to enforce parking in city lots or on the street if necessary within the downtown area as the downtown became more active and changes occurred and we had to really be more restrictive on parking than we have been today. So, we did create a parking permit policy that I would like to bring back to you and it's really pretty straight forward. We have permits for every employee that works in this building. We don't require permits for cars that are already marked with City of Meridian logos, because we know it's a city car. We don't require it for emergency vehicles, because we know it's a city car. We just require it for employees' personal vehicles that they are going to park and that's our way to discern the people that are going to be allowed to park at 33 East Idaho or here in the private -- or in the permitted parking area and those that are not. Then, those that are not would, then, be subject to the ordinance provisions that we have. So, we do have a parking permit policy. I'm song it didn't make it into your packets. I will get those to you as quickly as I can. Well, I will get this to you -- I think I sent you a draft yesterday, so it is fairly straight forward, it just doesn't allow employees to transfer them to one another, they aren't for sale, they belong to the city, they can't park motor -homes and big things that don't fit in the parking lot. I think it's fairly self-explanatory. The other one -- now I pushed the auto manual button, but I think I have to push a different button. This one's a little more complicated, but we have talked about it for a long time, so it probably won't seem all that bad, once we look at it a little closer. We looked at the whole parking code for the city and instead of just simply addressing the permit parking only, we thought it was more appropriate -- let's see, can I make this closer? It probably won't make it a whole lot better for you, even as close as I could make it. But it is on your packet, so it should be there in front of you as well. Okay. Oh, I see what you're doing. Thank you. Probably harder to see it. One or two. It's in front of them as well. But, anyway, the parking code -- the parking code revision captures both the permitted parking -- just a little further back. I'll tell you it is on page -- Meridian City Council Special Meeting Workshop October 21, 2008 Page 33 of 46 page seven of eleven and there is a new code section that just says parking on city property where a parking permit is required. If you don't have the permit, it's unlawful, you could be issued a citation. The other one is things we have talked about for a couple of years on trying to renovate -- trying to fix some of the parking around town and the one that's probably the most important or the one that would possibly generate the most interest is the parking on public property and also parking on public streets. The parking on public streets -- and, again, Lieutenant Overton has my back, I hope, on this -- as we have talked about this a number of times, what it would do, basically, it would prohibit parking for longer than 72 hours on a public street for a vehicle that's over 12,000 pounds. So, you will not -- you will not -- or excuse me. Yeah. For longer than 72 hours every vehicle -- it has to be under 12,000 pounds. It would allow a motor - home or a recreational vehicle to park up to three days. Those are defined in the state code, so that's -- we felt comfortable with those -- those being parked on the street, those are your typical motor -home size vehicles. And utility trailers that are attached and the reason for that is there is another provision later where if it's an ongoing project we felt it was appropriate to allow that to go for up to three days in one location. Utility trailers are also defined in the state code. Two hours, though, is utility trailers that are not attached, because the problem is people with unattached -- will drop those and leave them for more than three days, sometimes for a very long period of time, and not move them and one of the concerns is when they are not attached to a vehicle many times they are not as visible as a vehicle, so their concern is that from a safety standpoint. The one that will probably be the most interest to folks is that we wouldn't -- by this ordinance our recommendation is it would not allow vehicles over 12,000 pounds to park on our city streets at anytime. So, anywhere. Right now the issue becomes -- the issue has been problematic -- is there are areas in the city that we have allowed it, because our ordinance in the past has allowed it in -- or has -- excuse me. Has not allowed it in residential areas and it puts the police sometimes in a quandary. Some of the officers who work traffic often are very familiar with residential zones versus commercial zones, but most -- not all the officers have that knowledge and it's not that easy to figure out when you have a mixed use area, is it a residential zone or is it a commercial zone, is it industrial or not. It was the feeling of our group -- and this is, basically, my staff and the police, that our city streets are not truck stops and that whether it's in a neighborhood, whether it's even in a commercial area like the area that is probably used the most that we are familiar with, the area behind Krispy Kreme and where Food Services of America is, there is a lot of trucks that park back there. There is a lot of trailers that get left there on the weekends. Right now they don't get in anybody's way and nobody complains about them, but there is a lot of them out there. Bird: Have you drove down that road, Bill? If two of you meet, you can't get by. Nary: Right. Exactly. And that was, really, our feeling was that, really, our city streets are not for truck parking. There are places to do that and the streets are not those. So, that was the reason for that. Pull trailers and semi trailers are, again, defined by state code. A pull trailer is, obviously, that, it's one that, basically, moves like telephone pole size poles. And, then, also farm or construction equipment. There is exemptions, again, for construction equipment and for active construction projects. They are allowed Meridian City Council Special Meeting Workshop October 21, 2008 Page 34 of 46 to have them there. They have to be within a certain number of feet, they have to be, basically, in the general vicinity of that. They have to have an active permit and those types of things. So, that we try to take into account something that was actively ongoing, versus people just parking it and leaving it. You know, we have had this issue on Linder with large semi trailers being parked there south of Cherry Lane. We have had large semis parked south of Cherry Lane on Ten Mile. We have had them parked north of Cherry Lane on Ten Mile. I mean lots of areas that are large three to five lane roadways that are not residential streets, but they still are in areas that we really don't believe semis should be parking and using as a truck stop. We also have, you know, truck trailers with cars -- car haulers parked in neighborhoods and things like that. So, this ordinance would prohibit that. They wouldn't be allowed to park at anytime on the streets. Public parking on public property, other than streets and alleys, was really trying to address mostly the parks -- didn't want people parking their motor -homes in the parks. Parks are supposed to be closed at night. We didn't want them taking up -- the law deferment does allow a limited amount of time, but really those are things that unless there was some exemption for them or some other specific purpose, then, we really didn't want those parked in the parks for any length of time. The other issue that probably would be of interest to you -- we looked at the fines. The fines were fairly antiquated. There were fines of ten dollars, 25 dollars, and four dollars. Our concern was for four dollars there are probably some people who would just as soon park for four bucks and not worry about it. Bird: I'd leave my semi out over the weekend. Yeah. Nary: For four dollars. Yeah. Exactly. And so the fines we looked at for, essentially, some of the prohibited parking and parallel or angled parking we were recommending a 15 dollar fine, 25 dollars for parking on the public streets or in the alleys that were prohibited -- or, excuse me. Thirty-five dollars. And, then, for parking in the permitted parking it was 50 dollars and for parking in the handicapped spaces it's a hundred dollars. Again, that's your discretion as to whether you think that's too much or too little. The hundred dollars is the maximum allowed by the state code and that is specifically designated for handicap. We are working with the city of Boise to be able to create a system for our parking tickets that could, then, seamlessly be transferred to the court, the way the city of Boise has been able to get their tickets. The court likes that better. They prefer that. We will -- a question -- we brought this to traffic safety today, the traffic safety commission, for their input. They didn't have any really -- any negative response, they were fine with it. They thought there probably would be a point that the Council may have to consider when you have a number of parking tickets you may recall the city of Boise now has an ordinance that if you have a certain level of amount that you owe the city for parking tickets, they will tow your vehicle, because the courts won't suspend driver's licenses for parking tickets. So, that was their means to deal with scoff laws and so the traffic safety commission's only real comment was is that there might be a point in time that we may have to consider that, too, so -- questions? Zaremba: Mr. President? Meridian City Council Special Meeting Workshop October 21, 2008 Page 35 of 46 Rountree: Mr. Zaremba. Zaremba: I was going to make a suggestion that you actually answered. I was going to suggest that the fine should be a dollar per pound, but if the state limits the fine to be a hundred dollars, then, that changes my question to could we re -ticket a vehicle once a day and charge them a hundred dollars a day? Nary: We could and I don't recall -- Lieutenant Overton, we didn't put a provision that we could ticket them every -- I know we have talked about that type of thing, but I don't recall that we included that. We certainly can. My experience has been that you normally would have us -- and the ordinance would say you could re -ticket them every two hours -- you know, some gap in time. So, you wouldn't just stand there and hand them tickets, but you could come back if they are still there two hours later, you could give them another one. Certainly on the streets of Boise they. do. Overton: President Rountree, Madam Mayor, Members of Council, my experience is if I let Bill talk long enough he will answer the question and I won't have to. We never addressed that, actually hanging -- you know, I always hated looking at cars that had three or four tickets under the windshield on the windshield wiper and we didn't really address going back and doing that. One of the avenues we discussed in the meetings we had -- because we have had these meetings over a period of about two years -- is if we have a parking ticket we might also have an abandoned vehicle and if we are going to put that many parking tickets on it, there ain't going to be too many and we are going to tow it away. So, it will take care of itself one way or the other. Zaremba: Okay. Thank you. And, Mr. President? Rountree: Mr. Zaremba. Zaremba: Another comment about the parking permit in the adjoining lot and this would be about implementation I would think. I would think it would be a nice thing to do to put some permanent signage that says a parking permit is required and, then, for enforcement I might have like a three month grace period where we put a note on each car that says you are parked here without a permit. If you're a city employee, please, get it. If you're not, please, park elsewhere or something and beginning on X date you will be fined. Nary: Madam Mayor -- or Council President Rountree, Council Member Zaremba, that was the process we talked about. We haven't printed signs yet, because, obviously, we wanted our direction that we were on the right track. We would have to print signs, we would have to put notice that a permit is required. The grace period probably might be three weeks, not three months, because we really think people could figure it out once that they are not supposed to park there if we tell them, but -- but that was our -- that was our desire. We would print up very visible signs. We actually -- I don't know that most people know this, but we have signs there now. Let's say two hour parking strictly enforced -- which because we don't, most people don't pay any attention to it. Meridian City Council Special Meeting Workshop October 21, 2008 Page 36 of 46 Zaremba: And some of the wheel stops are marked reserved parking -- Nary: Right. Exactly. So, we were planning on getting newer signs, fresher signs, so they would look like a permanent parking only, they would be very visible, have the city logo on it, language as to when parking was allowed, because we are really talking about 8:00 to 5:00, you know. Before 8:00 in the morning it's not really an issue, no one's going to come out there and cite somebody at 7:00 o'clock, as long as they are not there when they are not supposed to be, no one's going to be there at 6:00 o'clock to cite them either. And that's not a problem for -- for the use by anybody, but during the day when a majority of our employees are here, we really do need to have it available for them, because there won't be anywhere to park and what will happen is they will just end up parking on the streets and trying to get to the building and having to move their car and we just don't think that's very logical. So, that was the intent is we would have all of that in place and start warning folks and I know we are sort of running right up against building move, but we will just have to deal with it and we will just keep moving forward if that's your desire. Obviously, we are going to clean up the ordinance, bring it back in ordinance form, bring it back in front of you, whether you would like it for one more discussion, so you have more opportunity to review it, or whether you want it for a first reading and leave it on for a first reading and give you time to review it that way is your decision. Rountree: Comment? Bird: I don't mind bringing it back, but I'd like to see it personally a couple three days before the Tuesday meeting. Nary: Sure. You want it for another discussion next week, Councilman Bird? Is that what you mean? Bird: A discussion -- Rountree: My position it's drug on long enough, let's get it to a first reading as soon as we can. I have a couple of comments. Your fines indicate that the fines are for each violation, so I guess if it's a two hour violation and they are still there two hours from now, it's another violation. If it's re -ticketed, it's re -ticketed. So, I'm not sure -- I didn't go through the definitions of how you define violation, but I think that's something that you might look at before we get it back. And the other thing is you have indicated that parking of trailers, et cetera, etcetera, on public property, we now have -- and I'm not supporting of the situation we have with PAL parking trailers in our parks. I think it creates a liability problem for us and a liability problem for them and I think this takes care of that. And if they want to seek an exemption, they can come and plead their case. Nary: Okay. Meridian City Council Special Meeting Workshop October 21, 2008 Page 37 of 46 Rountree: But it would help I think in some instances. I don't know if they are still doing it, but -- just give me a yes or no. Siddoway: They are, but we have asked them to move them from the front and center location that they had been located back over toward where the dumpster enclosures are. So, we may -- I will explore that with Mr. Nary before we bring it back. Rountree: Okay. Other than that, yeah, let's -- thanks for the long hard process and apparently it's set up to where it can be enforced and that's a good thing. It's worth the weight, if that's what we are looking for? Nary: Like I said, our thought was rather than just biting off a little chunk of the permit piece and still having to deal with the big one, we will just deal with it all, all at once. Rountree: Great. C. Prox Card Policy. Nary: So, we will bring it back -- we will put it back in code format and bring it back to you for a first reading as soon as we can. We will bring the parking permit policy for probably next week. The next one that's up on the policy review also is the identification and prox cards. All of you have them. Some of them work. We are still working through the process. It's a little more complicated than we all thought it would be. I think once we figure it all out it will be much easier. I think that's really what everyone's telling me. But all this requires, again, is employees are required to wear it. We have had issues occasionally where the public has interacted with city employees and weren't always sure they were city employees. It doesn't happen very often, so there is a provision in there that says if a member of the public wants to see it, they can see it, to make sure that they are -- they are a city employee. It's a little bit confusing, but, really, it's just to distinguish -- we have ID cards. There are some employees that will only have an ID card. Those are seasonal employees that don't have access to this building and don't have any access rights anywhere in this building. All the other employees of the city permanent and -- permanent, full, or part-time employees have access to this building, because we have the workout room in this building and it's for all the employees to be able to use. So, they have limited access outside of 8:00 to 5:00, but they have access, essentially, to the basement and to the workout room. So, all those employees have prox cards. We are in the process of printing all of those. We -- in fact, we used up so much ink we already ordered more ink to get those printed, but we will have those distributed to the next phase of employees that will be here by next week and, then, the last group we will print is the folks that aren't residing in this building, but are in other buildings and, then, they will have theirs shortly thereafter. Again, it's a fairly straight forward policy. I will bring that forward. I'm sorry that you didn't have it before yesterday, but, again, it's not -- to me not very complicated, it just requires employees to wear it. If they lose it, they need to tell us immediately, so we can turn off the access and provide them with a new one. Meridian City Council Special Meeting Workshop October 21, 2008 Page 38 of 46 D. Amendment to Massage Ordinance. Nary: The massage ordinance. The massage ordinance -- if you recall, a number of months ago we had a request from -- I think it's Element's Massage and they wanted to be able to provide massages for minors and so I did speak to Mrs. Pabolis, who was the one that requested it. I did ask her -- I did tell her the Council's concerns about making sure parents were involved in that decision that a minor might be receiving a massage and they had some proof of that. I asked her if that would be a hindrance to her business to be able to have that and they said currently they have -- they already do that. They already have that. When they have operated in other cities that's how they do it. And there are other people in the industry that's fairly common. The only thing that's probably a tiny bit more onerous is they have to be notarized and the only reason I told her I thought notarization was probably important is to, again, assure that it really is the parent that's signing it and all they have to do is just get a notarized consent form and they could provide that. She didn't think it would that much of a hindrance. I did send her the ordinance, after we drafted it, and asked her for any other comments and followed up with her and she didn't have any, so I think it's -- I think it's fine. I think it meets the concerns that you folks raised and had and if you think it's all right, we will bring it forward next week for your approval. Rountree: Comments? Bird: Bring it forward. I like it, Bill. Rountree: Let's get it done. E. Flyer Distribution Ordinance. Nary: All right. The next one is a -- there was a flyer distribution ordinance request. We had a gentleman, Mr. Baumgardner, who had written a couple of letters to the Mayor's office and was concerned that sometimes when he's gone that flyers get left on your door or advertising flyers get left in your driveway or pizza coupons get hung in your door handle and it's a real signal to folks you're not there. So, we met with our code enforcement team that we have and the problem is -- is the enforcement. The ordinance isn't that difficult. It would be fairly easy to create an ordinance that would prohibit people from leaving things without invitation on your door, but that also would apply to people like with the phone book and everything else. I mean there is a lot of people that would affect. But we thought we could probably craft an ordinance. The problem we would have is enforcement. It would be very difficult for us to create an ordinance that would make the person on the flyer be the responsible party. It really would be the person who left it. And since most of the time the police and code enforcement felt they wouldn't have any way to really verify who that is, they were very uncomfortable with us creating an ordinance that it would give people the false sense of security that they could -- we would do that and we don't have, really, a means to do it. I haven't gotten back with Mr. Baumgardner. We were going to try to get a hold of him. Meridian City Council Special Meeting Workshop October 21, 2008 Page 39 of 46 I don't know if the clerk's office will be able to find him to advise him that we were going to have this discussion tonight. Holman: Madam Mayor, Members of the Council, Mr. Nary, he -- all I had for him was his physical address, so what I was going to do is follow up with him, give him the meeting minutes and contact information if he wanted to get back together with us on this. Rountree: Okay. I guess my comment, Bill, is it would really create a field day during this season with campaign literature and who is putting whose literature on whose vacation doorstep and who is going to get the gears for it. The other thing, I guess, in correspondence with Mr. Baumgardner is to me that's -- if that's an issue, then, he ought to be spearheading a neighborhood watch group in his neighborhood and his neighbors ought to be out watching for those kinds of things and he ought to be letting that group know I'm going to be out of town and, you know, if you see a newspaper or whatever on my doorstep, please, remove it. And to me it's a neighborhood concern. I don't know how we'd ever enforce it. Nary: Mr. President, Madam Mayor, Members of the Council, that was exactly the discussion the code enforcement folks had was that -- because I had said this is -- this has gone on forever. People have always left advertising. And that's exactly what their response was. Most of the time it's a neighbor and they watch your house and people know that. So, it isn't something, really, they felt that it was really something in ordinance to really address properly, that really was more of a neighborhood concern. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: You raise a great point and maybe it's something that Lieutenant Overton can work with the crime prevention outreach and Robert can work with the community liaison or our staff to make sure that kind of notice is put on our website. It's reminded to our neighborhood watch captains, also provided to our HOA presidents or coordinators to do that kind of activity, to be the watch for their own neighbors to keep that literature clean from the vacant homes or those neighbors that are on vacation, because I do know having gone door to door I didn't leave literature on doors that looked -- and homes that looked vacant and others that already had literature on there and it looked old. But I guess if we want to keep our neighborhoods safe, that would be the preventative measures that we need to take responsibility for as neighbors and so whatever the city can initiate to get those words out, because it is a sign, you know, I do agree with Mr. Baumgardner that actions need to be taken, I just don't think it's necessarily government that needs to take them, it needs to be us that live in the neighborhoods taking control of our own neighborhoods. Nary: All right. We will get back in touch with Mr. Baumgardner and let him know we have discussed that. Meridian City Council Special Meeting Workshop October 21, 2008 Page 40 of 46 F. Engine Idling Ordinance. Nary: The next you have a -- on your packet you have a memo from Mrs. Kane from my office. This is regarding engine idling. We were asked to look into that. We have -- if you recall recently you had approved no idling zones in the parks and around this building and whether or not -- what the next step you would like us to take, whether it's to create a city ordinance that would prohibit it on city property, whether it's a city ordinance, other places have actually created city ordinances that prohibit it anywhere in their city. One city -- or city of Salt Lake had prohibited all of their city vehicles from excessive idling. So, I think we are really just looking for direction as to what's the next step you'd like us to take it. Rountree: Comments? Bird: Mr. President? Rountree: Mr. Bird. Bird: While I firmly agree with this engine idling ordinance, I have a hard time doing it, because our police cars, our fire vehicles, our water meter reader vehicle all idle, but I know we are coming to the point where this emission -- if we were in Canyon county I wouldn't mind seeing a draft ordinance, Bill. If you and Emily and Ted can come up with something, that I would -- I would be interested in reading it, because I think it is a necessity, but I do have a hard time making it too limited, you know what I mean? Because we have to -- our vehicles have to idle, too, and -- but I do know -- I think air quality -- it is coming to this in this valley and I think if we can deter it a little bit with the public, it would definitely be a help. So, I would like to see if -- with Charlie and David's okay, I'd like to see a draft -- some kind of a draft ordinance approval that we could -- that our citizens can live with. Rountree: Well -- and I would further state that enforcement can live with. Bird: Yeah. Enforcement. Rountree: Because I don't know that we can go the ultimate extreme. I think we have taken the pledge to do something for air quality and this is part of it. So, I think we ought to couch our ordinance in those terms. I think we ought to maybe be specific to the -- the no idle zones that we have identified. Maybe through education or encouragement, try to extend that through the rest of the city. I'd also like to see it extended to larger vehicles, gross vehicle weights in excess of 12,000 pounds. So, you don't have reefers parked even on private property, running all night long in hotel parking lots and I think some of us have experienced that in our travels and those kinds of things. I guess that's where I'm coming from. But I -- Emily did a great job of finding examples and I'm not sure that we have enough enforcement staff to try to incorporate Meridian City Council Special Meeting Workshop October 21, 2008 Page 41 of 46 all of that, but just -- some place to start, because it was our intent to try to do something for air quality as it relates to this. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I guess I -- I'm not for creating something knew and something we have to enforce. I guess what I would like to suggest is to start with more of a voluntary type of effort in building awareness and working with DEQ to identify some of those businesses that have more of a propensity of having idling vehicles outside of them, i.e., daycare, you know, parents running in to get their -- their kids and -- and having their vehicle idling the whole time, those kind of things, working on kind of an educational process where we work in conjunction with their efforts to raise awareness in helping get the word out to some of these and helping host those business specific meetings to education and to talk about if we don't do these kind of activities now voluntarily, there is a huge likelihood that they will be mandated by the federal government to do so through a nonattainment type of a plan that they are going to have to live with for the next 20 years. So, I would like to see that we start by working to educate and -- instead of creating a law that is difficult or maybe not, to enforce, but more in working with the different avenues to kind of the more likely culplrits of having idling vehicles and working on an education and a voluntary process and they will go to the next step. If that makes sense. Zaremba: Mr. President? Rountree: Mr. Zaremba. Zaremba: I certainly think it's a good idea to start with having a policy for our city vehicles and city employees, therefore. I do feel that at some point we probably will want a city wide ordinance and I would go the direction of not just making it on city property, but anywhere within the city limits there are some rules. Now, put to that that my major work experiences is large vehicles, mostly buses, many of which are diesel engines and they have a long warm up period, the massive block in them needs to be warmed up for 15 to 20 minutes before the vehicle operates efficiently, many of those kind of vehicles have air brakes and those need to build the pressure up. So, if you tum it off for ten minutes you may be there another 20 minutes trying to get it up to speed and ready to go again. So, there does need to be sensitivity. I would think that probably the larger semi tractor -trailer trucks have a similar problem that buses do. One of the other problems with buses is that for many of them the starter is not robust enough to start a bus five or six times a day. They start it once in the yard and if they turn it off a mechanic has to come out and start it again. And I would imagine that there are trucks in the general fleet that have the same problem. So, again, the stuff that Emily supplied I kind of scanned through it, I didn't read it word for word and it -- different municipalities are addressing issues and solving different problems, but it's -- don't know whether we can come up with a one size fits all, but I do think it's the Meridian City Council Special Meeting Workshop October 21, 2008 Page 42 of 46 direction we need to go and I probably suggest that we start at least with a policy for city vehicles. De Weerd: Mr. President? Rountree: Madam Mayor. De Weerd: I know our directors have had this discussion and the police department has had discussions among their officers and have been looking at ways to reduce their idling. There are sometimes that it's not appropriate, nor is it safe that they do. As has our Fire Department with their fire trucks. I do know that Mr. Barry has talked to some of his staff about it. I don't know how deep that has gone, but we have had those discussions and if a policy is appropriate, certainly we can go that route, but I did want you to know that those efforts and steps have begun and you are seeing certainly behaviors changed and maybe not all quickly, but certainly building that awareness and educational process among our own employees. Certainly I do believe that we need to be the example first and, then, we can start working to recruit others to jump on board. I would like to see us avoid maybe not the policy internally, but an ordinance until we can see if voluntary efforts can make a difference. Rountree: Do we have some kind of consensus here? Zaremba: Mr. President? Rountree: Okay. Zaremba: I think so, but Madam Mayor brings up a point that I -- I forget when it was, but I had a ride in a police car a little while ago and observed all of the equipment that is in them. I would suspect that if you turned one off the battery would be drained within 15 to 20 minutes, probably, and you may never get it started again, unless we equipped all of our cars with double battery recreational vehicle kind of systems. So, unfortunately, there are reasons why there need to be some exceptions, just from a practical nature. But other than that, yes, I have consensus, I think, with what everybody is saying. Nary: Yeah. I think for police, you know, one of the ones that was the first thing they have is the K9 vehicles most of the time do have to be left on, because of the safety of the animal. I think Chief Anderson was saying with the new ladder truck there was some requirement sometimes it did have to be idled for a period of time, because many fire vehicles, of course, as you can imagine, they start from a cold stop, they run to the fire, they run it for awhile and they tum it off and so sometimes it does build up a lot of carbon and so they do have to idle those to help maintain the engine, kind of like you were saying with the other diesels. So, we will work on finishing up that policy and bringing it back for you to review. And, Madam Mayor, I guess whatever we could do to work with your office on educating the public on what those idling zones mean in our different areas of town and, then, putting out other information. I can attest to the day Meridian City Council Special Meeting Workshop October 21, 2008 Page 43 of 46 care thing. My wife runs a day care and someone left their car idling in front of our house and it got stolen. She has never left her car idling again. She locks her car even when it's not idling. So, it certainly is -- it can be a problem, so I certainly know that. G. Private Sewage Disposal System Ordinance. Nary: The next item, Private Sewage Disposal System ordinance, it's actually my name, but it's really Rick Dees from Public Works and Tom Bary that will talk about this a little bit. We just put it in an appropriate format and they can explain what the changes to this ordinance are and why it's necessary that we bring it forward. Dees: Mr. President, Madam Mayor, Members of the Council, he just didn't want to talk about the unmentionable this late at night. We had an incident, as you know, in July of this year where we had a privately owned sanitary sewer lift station overflowed, we had to report it to the EPA. Since, then, we have taken over that lift station and we now control it and maintain it. We are working with Mr. Barry's office to do the contracts up, so we will officially own it here very shortly. There are some five other lift stations in the same -- not the same state, but there are five other lift stations out there that still need to be attended to and taken care of. One of them, Tremont lift station, have indicated they want us to maintain theirs and take it over. The others they say, no, we are doing okay and they are maintaining them properly. So, we checked the ordinance, Ordinance No. 9-4-32, which is in front of you, it talks. about private sewage disposal systems, there is no best management practices or any indication of what that means to maintain a lift station. So, we thought it would be a pretty good idea to put that in the ordinance, so they had an -- so they knew what to do and what was expected of them to maintain -- maintain a sanitary sewer lift station and that's what these changes are all about. It simply adds a clause to require them to follow BMPs if you're going to keep a lift station. We would encourage them to give us the lift -- not give us the lift station, but certainly let us maintain it and eventually own it ourselves, but if they are not going to do that or don't want to do that, then, it would make sense to at least give them some guidelines and some best management practices for that and that's what those changes are. I'd be happy to answer any questions. Bird: I have none. Zaremba: Mr. President? Rountree: It looks good to me. Mr. Zaremba. Zaremba: Mr. President. Is there any kind of a system where there is a licensed inspector -- I mean like elevators have to have a licensed inspector every once in awhile and people have a private planter facility like you're talking about, is there a way to have them certified, inspected, and require that every six months or something? Dees: Councilman Zaremba, yes, not an inspector, but there is a requirement they have to be licensed operators. Meridian City Council Special Meeting Workshop October 21, 2008 Page 44 of 46 Zaremba: Okay. Dees: This particular one that failed had a licensed operator. Are there requirements that they be inspected regularly, no, there is none. Once you have a licensed operator, then, you run the lift station and, hopefully, you run it correctly without having it overflow. It's not like -- we right now in our pretreatment ordinance, for example, have routine inspections for grease traps. There is no such -- there is no such inspection for a lift station. But they do have to be a licensed operator, which says you have to operate and maintain according to the EPA guidelines. Zaremba: Thank you. Rountree: I guess our input is let's move forward with it and let's get it scheduled and heard and get it implemented. Dees: Thank you. Nary: Mr. President, I think that's all I have. Item 7: Executive Session: A. Executive Session per ISC 67- 2345(1)(c) - to conduct deliberation concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency) & (f) — (to consider and advise its legal representatives in pending litigation) Rountree: That concludes that portion of the agenda. Next item is Executive Session. Before we go into Executive Session, for the directors and Jaycee, now that we are moving into City Hall and we actually have space for Council, I would ask department heads and Jaycee if you could -- and I'm not asking you to jump out and do it right now, but over time build a library in the Council Chambers that would include all pertinent plans, policies -- we have got them at home, some of them. Some of them are outdated. I intend to bring mine that I use in and if we could get a library of that up there for us to refer to and once we have it, hopefully, we can keep it maintained and updated. But, again, I'm not saying doing it -- do it at your leisure. If you run across something, put it in a pile and bring some stuff over once a week or whatever, just get it up there on a bookshelf for us. I would appreciate it and I think the rest of us would use that. Bird: My stuffs gone here, so I'm with Charlie on that. Rountree: We don't need four sets of the same thing. One would be sufficient. Zaremba: Uh-huh. Mr. President, I very much agree with that. I would just suggest and perhaps you know this -- there are systems for tracking revisions and it begins with Meridian City Council Special Meeting Workshop October 29, 2008 Page 45 of 46 every page having either a date time stamp on it or a revision number on it, so that when a page is removed and a new one is put in, you know that when you pull that whole binder you have all the most recent pages and not every page has the same date on it, because they weren't all revised at the same time, but there are systems for doing that. Rountree: Anyway, I need a motion to go into Executive Session. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we go into the Executive Session as per Idaho State Code 63-2345(1)(c) and (1)(f). Zaremba: Second. Rountree: It's been moved and seconded to go into Executive Session. Roll call vote. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. EXECUTIVE SESSION: Bird: Mr. President? Rountree: I move we come out of Executive Session. Zaremba: Second. Rountree: It's been moved and seconded to come out of Executive Session. All in favor? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Rountree: Another motion? Bird: I move we adjourn this special meeting. Zaremba: Second. Rountree: Moved and seconded to adjourn. All those in favor? Motion passes. MOTION CARRIED: THREE AYES. ONE ABSENT. Meridian City Council Special Meeting Workshop October 21, 2008 Page 46 of 46 MEETING ADJOURNED AT 9:30 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) TAMMY DE WEERD, I / 25 / 05 DATE APPROVED ATTEST:. JAYCEE U. HOLMAN, CI -9Y C K o ' SEAL T 1ST Kms.otjt