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HomeMy WebLinkAboutTask Order No. 0669 with Civil Survey Consultants, Inc. for Meridian & Main Split Corridor Utility Improvements ~~~~~ o~c o s zooa (itv Uf ~~leridian City Clerk Office Memo To: Will Berg; Tara Green From: Brent A. Blake, Engineering Technician blakebQmeridiancity.org Meridian Public Works Department 660 E. Watertower, Suite 200 Phone: 898-5500 Fax: 896-9551 CC: Len Grady, P.E., City Engineer Clint Dolsby, P.E., Staff Engineer Dam 12/06/2007 Ree Proposed Agenda Item for December 11, 2007 City Councl Meeting The Public Works Department respectfully requests the following item be placed on the December 11, 2007 Cily Council agenda, under Consent Agenda, for Council's consideration: Meridian Road and Main Street SDlit Corridor- Phase 1 Utility Improvements (Design) Attached is a Task Order/Agreement with Civil Survey Consultants, Inc. for the design of utility improvements in conjunction with ACHD project No. 506040. The not to exceed amount of this task order is $30,470.00. Recommended Council Action: The Public Works Department recommends that City Council approves the Task Order/Agreement with Civil Survey consuRants, Inc. for the design of sewer and water improvements to be constructed in conjunction with ACHD project No. 506040 and authorizes the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions. • Page 1 TASK ORDER N0.0669 CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS INC. (ENGINEER) This Task Order is issued by Owner and accepted by the Engineer pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated November 8, 2006. CITY OF MERIDIAN MERIDIAN ROAD AND MAIN STREET SPLIT CORRIDOR -PHASE 1 UTILITY IMPROVEMENTS PURPOSE The Engineer's scope of services, time of completion and compensation shall be as set forth herein. Services shall generally be described as Engineering ConsuRing Services. TASK 0669 -Design and Construction Per the City's request, the Engineer will provide professional engineering services related to the design of new water and sewer improvements to be constructed in conjunction with ACHD Project No. 506040 The engineer proposes to provide the following under this scope of services: A. Water System Improvements: 1. Adjust approximately 10 existing valves. 2. Adjust or relocate approximately 4 existing water meters. 3. Adjust water mains and water services where conflicts exist with new storm drain or irrigation pipes. 4. Abandon existing main and install new main in Waltman Lane and Meridian Road and Main Street Intersection as required by roadway improvements. 5. Install approximately 150 LF of new main in Corporate Drive. 6. Provide service as requested to parcels not curcently on city water. B. Sewer System Improvements: 1. Install approximately 1200 LF of new 8"0 main in Main Street. 2. Provide service as requested to parcels not currently on city sewer. We will send a letter to each property owner with ground adjacent to the project that is not currently served by city services. The letter will advise them of the project, advise them the City will install a service stub to their property at their request, and advise them of the estimated costs that will be charged to them upon connection to the stub. The letter will also outline any permanent and temporary easement requirements to construct the proposed improvements and will include a sample easement form. A copy of the letter will be sent to you for approval of the content and wording prior to being issued. The City will provide us with a mailing list for all property owners within the project limits. We will contact property owners with an existing structure and obtain the information necessary to design the sewer main to service their existing structure. Again, we will outline any permanent and temporary easement requirements to construct the proposed improvements and will include a sample easement form. We will assume that this project is for the benefit of the property owner and as such the necessary easements will be granted for no cost. We will use easements granted to ACHD to the extent possible for the utility work. If a property owner requests payment for an easement we will forward that request to the City for approval. Should a property owner refuse to grant any easement we will design the service to end one foot short of the right-of-way line so that the service does not extend outside the roadway prism. Plans will be prepared once the City has provided our office with electronic files of the final design submittal to ACHD. We request the City obtain permission from ACHD to use the electronic files for utility design purposes. We also suggest that the City ask ACHD to include utility service extensions in any easements obtained by ACHD for the project. We will submit the plans to ACHD and QLPE for review and approval prior to construction. We will also mail a copy of the completed plan sheets to each property owner affected by the sheet, along with any required easement forms for execution. We will provide the completed and recorded easement forms to the City prior to construction along with a written listing of any property owners that refused to grant an easement. Should a property owner refuse to grant an easement the service will end one foot short of the property line and a note placed on the plans restricting the contractors operation to public right-of-way only. It will be the City's responsibility to negotiate and execute the Joint Effort Agreement for construction with ACHD. We propose to provide 40-scale plans on 22"x34" sheets to match ACHD's plans. We anticipate that the plan set will include a cover sheet, general note sheet, 7 plan and profile sheets, and two city standard detail sheets. The total set is anticipated to include 11 sheets. Record drawings will also be prepared as per the City of Meridian Acceptance of Record/Electronic Drawings requirements dated February 7, 2007. TIME OF COMPLETION Engineering services will be completed as needed to construct improvements in conjunction with ACHD Project No. 506040. COMPENSATION The Not-To-Exceed amount for this Task Order No. 0669 is Thirty Thousand Four Hundred Seventy dollars ($30,470.00). The hourly rate for services and direct expenses is per the previously approved Prevailing Fee Schedule Effective October 1, 2006, and by this reference made a part hereof. Construction services are not covered under this Task Order. CITY OF MERIDIAN BY: ~~~~ TAMMY de ERD, MAYOR Attest: L ~~/-~ WILLIAM G. BERG, J ., Approved by City Council: ENGINEER BY:~/ IMOT Y A. BURG S, VICE PRESIDENT ,.~~~ Of P.~;;?r. ~~G~-4 ~:ae;.:~~ r`~ ., e, ITY CLE ~;, ,. r ,~ (Date)