HomeMy WebLinkAbout08-629 Employee ID / Prox Cards PolicyCITY OF MERIDIAN RESOLUTION NO. OS- ~~~
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL REGARDING POLICY 6.16, EMPLOYEE
IDENTIFICATION AND ID/PROX CARDS; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations, polices, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is
hereby amended for policy 6.16, Employee Identification and ID/Prox Cards; a copy of said policy
is attached and incorporated by reference as Exhibit "A".
SE~C~ ON 2. This Resolution shall be in full force and effect on the 2~ day of
.2008.
ADOPTED by the City Council of the City of Meridian, Idaho, this Z~day of
~~~ , 2008.
APPROVED by the Mayor of the City of Meridian, Idaho, this Z~day of
~C~Le-/" , 2008.
APPROVED:
Mayor
ATTEST:
By:
Jaycee Holman, City Clerk
CITY OF MERIDIAN POLICY AND PROCEDURES MANLY
IDENTIFICATION AND ID/PROX CARDS POLICY - 2008
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CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE
NUMBER 6.16
SUBJECT: EMPLOYEE IDENTIFICATION/ PROX CARDS
PURPOSE: The City provides employee identification/prox card that must be worn
and visible at all times while working. The cards are the property of the
City of Meridian and must be returned upon separation of employment.
POLICY: Every employee of the City shall be issued an identification card (ID). All
regular full and part time employees shall receive an ID card that is also a
prox card (ID/Prox card) for access to City Hall for certain times of the
day and locations within the building.
AUTIiORITY & RESPONSIBILITY:
1) Employees shall visibly display their ID or ID/Prox Card at all times and when
the employee is on duty and if requested by a member of the public to see the card
shall show it to them.
2) Exemptions from wearing the ID or ID/Prox card may be approved by the
Department Director for safety purposes, such as undercover police officers,
firefighters in turn-outs, maintenance personnel, etc. .
3) Employees must wear their ID or ID/Prox card in City Hall at all times, unless
exempted.
4) Employees may not put pins in or poke holes into the cards.
5) Human Resources shall issue the ID and ID/Prox cards to employees.
6) If an employee forgets their ID/Prox card they may request a temporary for the
day. A continuing need for a temporary may be referred to the employee's
supervisor.
7) Employees may get a replacement for a lost ID card or ID/prox card and pay the
appropriate charge.
8) Damaged, stolen, worn out cards may be replaced for no charge.
9) The City may at its discretion require the employee to acquire a new card due to
changes in the employee's appearance.
10) The employee's supervisor, Department Director, Human Resources, or the
Mayor may demand the surrender of an ID or ID/Prox card.
1) If an ID or ID/Prox card is lost or surrendered for any purpose as described in this
policy, Human Resources must be notified immediately.