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HomeMy WebLinkAboutTask Order No. 0775 with Brown & Caldwell for Stormwater Pollution Prevention Plan Reviews and Third Party Inspection 2f 1 TASK ORDER N0.0775 CITY OF MERIDIAN (OWNER) AND BROWN AND CALDWELL (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Agreement between the above named parties da#ed November 28, 2006. CITY OF MERIDIAN STORMWATER POLLUTION PREVENTION PLAN REVIEWS AND THIRD PARTY INSPECTIONS PURPOSE The Consultant's scope of services, time of completion and compensation are set forth in "Attachment A". Services shall generally be described as Consuiting Services. COMPENSATION The Not-To-Exceed amount for this Task Order No. 0775 is Thirteen Thousand and 00!100 dollars ($13,000.00). CITY OF MERIDIAN CONSULTANT BY: L~~,~~ BY: TAMMY de W RD, ~`~~,,,,~:~;~,,,;,, MAYOR ``````~~~~~ OF ?j,0,~'~~''', BROWN AND CALDWELL ~'TFO Attest: = " '" ~ Ap~iroved by City Council: K,vJ JAYC HOLMAN, CI~,Y~ is~ , ~®; (Date) .~ i~ ~ `. ''/~~'~~ ~UNTY ~~.~~: '~JJJJJJ111111111ti~~\ ATTACHMENT A TASK ORDER NO. 0775 CITY OF MERIDIAN (OWNER) AND BROWN AND CALDWELL (CONSULTANT) CITY OF MERIDIAN STORMWATER POLLUTION PREVENTION PLAN REVIEWS AND THIRD PARTY INSPECTIONS G00 East Rivetpark Lane, Suite 21U Boise, Idaho 83706 Tel: 208-336-1340 Fas: 208-344-0825 ~vcvw.brownandcaldwell.com August 20, 2008 Mr. Clint Dolsby City of Meridian Public Works Department 660 East Watertower, Suite 200 Meridian, Idaho 83642 54-133196-001 Subject: Amendment Request for Storm Water Management Stormwater Pollution Prevention Plan Reviews and Third Party Inspections Dear Mr. Dolsby: As part of our stormwater management support services, Brown and Caldwell has been performing Stormwater Pollution Prevention Plan (SWPPP) reviews and Third Party Stormwater Management Inspections to provide an independent perspective on the City's compliance with the Construction General Permit (CGP). These services are being performed under a contract signed on May 24, 2007 and amended November 20, 2007. Based on conversations with the City and provisions in the contract, the estimated amendment fee of $30,000 for Project Management, SWPPP Reviews and Third Party Inspections was to be used on atime-and-materials basis and Brown and Caldwell was to notify the Citq when we were approaching the total budget. To date, we have performed two formal SWPPP Reviews, 34 Third Party Inspections on 9 City projects, developed and delivered 4 stormwater management follow-up training sessions, and responded to numerous telephone calls and a-mails requesting assistance on stormwater management matters. As of July 24, 2008, Brown and Caldwell has approximately $3,000 left in the contract to perform the Final Quarterly Compliance Report and additional Third Party Inspections. Because of the successful implementation of the overall Construction Stormwater Management Plan (CSWMP) completed in October 2007 and updated throughout 2008, continuing SWPPP Reviews and Third Party Inspections on every City Public Works project appears unwarranted. Instead, Brown and Caldwell suggests the City limit SWPPP Audits and Third Party Inspections to large, complex projects with higher potential for instances of non-compliance. Determination of which projects meet these criteria will be done on a case-by-case basis collaboratively between the City and Brown and Caldwell. This amendment to the original contract is being submitted for Citp approval to provide the following services. These services will be provided on projects chosen by the City and Brown and Caldwell that disturb one or more acres of soil and therefore, need to meet the requirements of the CGP. E rr n i r• o ri yrr e n t a l E rr g i v e e r .r r~ C o rr .r u d t a rr t ~• Mr. Clint Dolsby August 20, 2008 Page 2 ~ ®F R~ Task 1 -Project Management Brown and Caldwell's Project Manager will coordinate directly with the Project Manager for the City, as needed, to identify projects needing inspections, review the inspection reports and budget status. Task 1 includes setting up the project budget and schedule and overall tracking of the work progress. It also includes tracking dates and times of on-site inspections for reporting purposes. Deliverables • Monthly invoice. Task 2 -Initial Review and Comment of Project SWPPP Task 2 includes an initial thorough review of project SWPPP with recommendations on how to address potential areas of non-compliance. Recommendations will come in the form of a comment spreadsheet that identifies specific areas that need correction or modification. The SWPPP review and comment will be completed within 3 days of receipt of the SWPPP. Deliverables • Excel spreadsheet with specific comments on recommended changes or modifications to ensure compliance with the CGP. Task 3 -Performance of Third Party Site Inspections Brown and Caldwell will perform construction site stormwater inspections at projects so designated by the City. Prior to conducting any site inspection, the inspector will become familiar with the project location and specifications that govern the construction site. Inspectors will conduct inspections of all construction sites in a professional manner and document all findings and recommendations within an inspection form. The inspections will be conducted using the following guidelines in accordance with the CSWMP: • Inspections shall be at least every 30 days. • If significant deficiencies are found, afollow-up inspection will occur within 7 days. • Provide to the City and the Responsible Contractor within 48 hours of each inspection written findings and recommendations. • Upon review of the project SWPPP, provide to the City written findings of any necessary changes to the SWPPP or Best Management Practices (BMPs) within 48 hours. • Inspectors will utilize the already existing City Stormwater Inspection form during Third Party Inspections. Brown and Caldwell will provide City management a copy of the inspection report as outlined in the Inspection Program. While Brown and Caldwell can identify deficiencies and suggest solutions in the inspection report, the City is responsible fox ensuring the deficiencies are addressed by the Contractor. The City will provide the list of projects that are subject to inspection. The list of projects will be updated every 3 months by the City. p:\133196 -meridian storm water program contracts\amendment to swppp 8-20-U8.doc Mx. Clint Dolsby August 20, 2008 Page 3 Deliverables ® Inspection reports to the City within 48 hours of the inspection. l°asic 4 - CSVNMP Supp®rt Services Brown and Caldwell will provide support services to the City on questions regarding the CSWMP and address potential changes to the plan as requested by the City. E-~•3i=1~1~1~ The following presents a schedule to complete the tasks described in the scope of work. 1-Project Management - 2 -Initial Review and Comment of Project SWPPP Within 3 days of receipt of the project SWPPP 3 -Performance of Third Party Site Inspections Once every 30 days writh inspection findings returned wfthin 48 hours 4 -CSWMP Support Services As-Needed from Notice to Proceed The following table provides a summary fee estimate for the scope of services proposed in this amendment. The fee estimate is based on the assumptions developed from our conversations with City staff and our experience with other Third Party Inspection programs. These assumptions are presented in the following section. Brown and Caldwell proposes conducting this work on atime-and-materials basis not to exceed $13,000 with a multiplier of 3.2 applied to our direct labor rates and a 10 percent mark-up on materials and supplies used as part of this effort. 1-Project Management $1,000 2 -SWPPP Review and Comment of Project SWPPP $2,000 3 - Performance of Third Party Site Inspections $7,000 4 -CSWMP Support Services $3,000 ' Total $13,000 Li ~ The following assumptions were made in preparation of the scope of work and fee estimate: • City will provide a list of projects for which inspections are needed and an updated list every 3 months during project execution. • Brown and Caldwell will utilize the City Storm Water Management Inspection form. • The cost presented in the fee table is on atime-and-materials basis, not to exceed $13,000. Should Brown and Caldwell approach the $13,000 budget for the project, we will notify the City and decide on requirements for additional funds, if needed. p:\133196 -meridian storm water program contracts\amendment to s~vppp 8-20.08.doc Mr. Clint Dolsby August 20, 2008 Page 4 • The inspections will be conducted once every 30 days and again within 7 days if significant deficiencies are found. • Each inspection and follow-on report would require 4 hours, including travel time, plus materials. This number is conservative and could be less depending on the size and complexity of the site. For your convenience, we have prepared this Amendment in the form of a Letter Agreement to be performed under the Master Agreement dated November 28, 2006. Should you desire to begin this work immediately, please sign both copies of this Letter Agreement Amendment and return one copy to 600 East Riverpark Lane, Suite 210, Boise, Idaho 83706. The other copy is for your files. Any questions concerning this proposal should be directed to Mr. Steve Burgos at (208) 336-1340. Very truly yours, BROWN AND CALDWELL Jeffrey S. Johnson, Ph.D., P.G. Vice President S e Project Manager JSJ:sB:kw ACCEPTED BY THE CITY OF MERIDIAN By: Tammy de Weerd, Mayor Attest: .City Clerk Approved by City Council: Date: p:\133196 -meridian storm water program contracts\amendment to swppp 5-20-OS.doc