HomeMy WebLinkAboutIndependent Contractor Agreement with Treasure Valley Drilling and Pump for Test Well #28 Construction
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To: Jaycee Holman; Tara Green
From: Roxanne Holland, Staff Engineer
rholland@)meridiancity.org
Meridian Public Works Departm®nt
860 E Watertower, Suite 200
Phone: 898-5500
Fax 898-9551
CC: Kyle Radek, P.E., Assistant City Engineer
~~~~' ~~
~cr o a zone
v;;ity Of lYleridiaTs
City Clerl~ ®ffice
Date: 10/02/08
Re: Proposed Agenda item for October 7, 2008 City Council Meeting
The Public Works Department respectfully requests the following item be placid on the
October 7, 2008 City Council agenda, under Consent Agenda, for Council's cronsideration:
Test Well #28 {Construction)
Attached is an Agreement for Independent Contractor Services with Treasure Valley Drilling
and Pump for the drilling of test well #28. The contract is for a NOT TO-EXCEED amount of
$99,485.00. The Public Works Department also requests that a TO% Contingency amount
be authorized.
Recommended Council Action: The Public Works Department recommends
that City Council approves and signs the Agreement for Independent
Contractor Services with Treasure Valley Drilling and Pump for the drilling of
test well X28 in the amount of 99,485.00 with a spending authority fnr a 10%
Contingency amount of 8,850.00 which will only the utillaed iif required
Thank you far your consideration. Please contact me if you have any questions.
~ Page 1
AGREEMENT
FOR
INDEPENDENT CONTRACTOR SERVICES
{PUBLIC WORKS OF IMPROVEMENT)
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 7~' day of
October, 2008, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Treasure Vallev Dritlinq
and Pumn ,hereinafter referred to as "CONTRACTOR", whose business address is _
P O Box 547 Weiser. 1D 83672 and whose Public Works Contractor License #
is 15542 .
INTRODUCTION
Whereas, the City has a need for services involving Test Well for City of
Meridian Well #28 ;and
WHEREAS, the Contractor is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scop® of Work:
1.1 CONTRACTOR shall pertorm and furnish to the Ciiy upon
execution of this Agreement and receipt of the City's written notice to
proceed, all services and work, and comply in all respects, as specified in
the document titled "Scope of WorkA a copy of which is attached hereto as
Attachment "A"-and incorporated herein by this reference, together with
any amendments that may b® agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor under this Agreemen#, including without
limitation electronic data files, are ~e property of the Contractor, provided,
however, the City shall have the right to reproduce, publish and use all
such work, or any part thereof, in any manner and for any purposes
whatsoever and to authorize others to do so. !f any such work is
City of Meridian Well #28 Test Well page 1 of 12
copyrightable, the Contractor may copyright the same, except that, as to
any work which is copyrighted by the Contractor, the City reserves a
royal#y--free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this
Agreement consistent with the requirements and standards established by
applicable federal, state and city laws, ordinances, regulations and
resolutions. The Contractor represents and warrants that it wilt .perform its
work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in performance of
this Agreement and that are .in effect at the time of performance of this
Agreement. Except for that representation and any representations made
or contained in any proposal submitted by the Contractor and any reports
or opinions prepared or issued as part of the work performed by the
Contractor under this Agreement, Contractor makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provide by the contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time totime -upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Attachment B "Payment Schedule" attached hereto and by
reference made a part hereof.
2.2 The Contractor shall provide the City with a monthly statement, as
the work warrants, of fees earned and costs incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment
made by City to Contractor under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility/ of Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall
not be entitled to no receive from the City any additional consideration,
compensation, salary, wages, or other #ype of remuneration for services
rendered under this Agreement:, including ,but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
City of Meridian Well #28 Test Well page 2 of 12
Contractor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any
#ype or kind whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon {a) completion of the agreed upon work, {b}
September 30, 2009 or (c) unless sooner terminated as provided below or
unless some other method or time of termination is listed in Attachment A.
This Agreement shall terminate automatically on the occurrence of (a)
bankruptcy or insolvency of either party, or (b) sale of Contractors
business.
3.2 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may
terminate this Agreement by giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any par of the
compensation set forth in Attachment B of this Agreemen# on the date
due, Contractor, at the Contractor's option, may terminate this Agreement
if the failure is not remedied by the City within thirty (30) days from the
date payment is.due.
3.4 This Agreement shall terminate automatically on the occurrence of
any of the following events:
a. Bankruptcy of insolvency of either party;
b. Sale of Contractor's business; or
c. Death of Contractor
3.5 TIME FOR EXE UTING CONTRACT ND LI UIDATED DAMAGES
Upon receipt of a Notice to Proceed, the Contractor shall have 90 calendar
days to complete the work as described herein. Contractor shah be liable to
the City for any delay beyond this time period in the amount of 500.00
per calendar day. Such payment shat! be construed to be liquidated
damages by the Contractor in lieu of any claim or damage because of such
delay and not be construed as a penalty.
City of Meridian Well #28 Test Well page 3 of 12
4. Termination:
If, through any cause, CONTRACTOR, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, falsifies any record or document required to be prepared
under this agreement, engages in fraud, dishonesty, or any other act of
misconduct in the performance of this contract, or if the City Council
determines that termination of this Agreement is in the best interest of
CITY, the CITY shalt thereupon have the right to terminate this Agreement
by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen {15) days before the
effective date of such termination. CONTRACTOR may terming#e this
agreement at any time by giving at least sixty (60} days notice to CITY.
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR
under this Agreement shall, at the option of the CITY, become its
property, and CONTRACTOR shall be entitled to receive just and
equitable compensation for any work satisfactorily complete hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set off until such
time as the exact amount of damages due the CITY from CONTRACTOR
is determined. This provision shall survive the termination of this
agreement and shall not relieve CONTRACTOR of its liability to the CITY
for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an independent contractor, and neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an
employee of CITY. F~coept as expressly provided in Attachment A,
Contractor has no authority or responsibility to exercise any rights or
power vested in the City and therefore has no authority to bind or incur . .
any obligation on behalf of the City. The selection and designation of the
personnel of the CITY in the performance of this agreement shall be
made by the CITY.
City of Meridian Well #28 Test Well page 4 of 12
5.2 Contractor, its agents, ofEicsrs, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to Cily only for the
requirements and results specified in this Agreement and, except as
expressly.prov~ded in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Contractor in
fulfillment of this Agreement. If in the performance of this Agreement any
third persons are employed by Contractor, such persons shall be entirety
and exclusively under the direction and supervision and control of the
Contractor.
6. Indemnification and Insuranc®:
CONTRACTOR shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invikees, and not caused by or arising out of the tortuous conduct
of CITY or its employees. CONTRACTOR shall maintain, and specifically
agrees that it will maintain, throughout the term of this Agreement, liability
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or ocxurrenoe, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrences and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitaation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excsrss of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
I'rtigation costs and attorneys' fees, arising out of, resulting from , or in
connection with the performance of this Agreement by the Contractor or
Contractor's officers, employs, agents, representatives or subcontractors
and resulting in or attributable to persona! injury, death, or damage or
destruction to tangible or intangible property, including use of.
CONTRACTOR shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing CONTRACTOR'S compliance with the
requirements of this paragraph and fie such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins
City of Meridian Well #28 Test We11 page 5 of 12
performance of it's obligations under this Agreement. In the event the
insurance minimums are changed, CONTRACTOR shall immediately
submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a cxapy to
Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved 6y the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond,
cash or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
To the extent ofi the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Contractor's
insurance and shall not contribute with Contractor's insurance except as
to the extent of City's negligence.
The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insures liability.
6.4 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.5 The limits of insurance described herein shall not limit the liability of
the Contractor and Gontractor's agents, representatives, employees or
subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Publics
Works of Improvement Projects over $25,000.00
8. Noltces: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
City of Meridian Well #28 Test Weil page 6 of 12
City of Meridian
Purchasing Agent
33 E. Idaho Avenue
Meridian, Idaho 83642
Treasure Vallev Drilling & Pumg
Attn: She Young_
P O Box 547
Weiser. ID 83672
Idaho Public Works License #: 15542-B-0~
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
9. Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall surv'Ne any default, termination or forfeiture
of this Agreement.
10. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constelvte a breach of, and a default
under, this Agreement by the party so failing to perform.
11. Assignment: It is expressly agreed and understood by the parties
hereto, that CONTRACTOR shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
12. Dlscriminal~on Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any
federal, state or local law, rule or regulation against any person on the
basis of race, color, religion, sex, national origin or ancestry, age or
disability.
13, Reports and information:
City of Meridian Well #28 Test Well page 7 ofi 12
13.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, recxards, reports, data and
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled In connection with the performance of this
Agreement for a minimum of four {4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
14. Audits and inspections: At any time during normal business hours and
as often as the CITY may deem necessary; there shall be made available
to the CITY for examination all of CONTRACTOR'S records with respect
to all matters covered by this Agreement. CONTRACTOR shall permit the
CITY to audit, examine, and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls,
records of personnel, conditions of employment and other data relating to
all matters covered by this Agreement.
15. Publica#ion, Reproduction and Use of Mat®rial: No material produced
in whole or in part under this Agreement shall be subject to copyright ire
the United States or in any other coun#ry. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
16. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws,
ordinances, and codes of Federal, State, and local governments.
17. Chang®s: The CITY may, from time to time, request changes in the
Scope of Work to be performed hereunder. Such changes, including any
increase or decrease in the amount of CONTRACTOR'S compensation,
which are mutuaAy agreed upon by and between the CITY and
CONTRACTOR, shall be incorporated in written amendments which shall
be executed with the same formalities as this Agreement.
18. Construction and Severabiiity: If any part of this Agreement is held to
be invalid or unen#orceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
City of Meridian Well #28 Test Well page 8 of 12
19. Waiver of Defauit; Waiver of default by either party to this Agreement
shall not be deemed #o be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be.deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
be a modification of the temps of this Agreement unless this Agreement is
modified as provided above.
20. Advice of Attorney: Each party warrants and represents that in
executing this Agreement.. It has received independent Legal advice from
its attorney's or the opportunity to seek such advice.
21. Entir® Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
22. Applicable Law; This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
23. Approval R®quired: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY QF MERIDIAN TREASURE VALLEY DRILLING 8~ PUMP
BY:
TAMMY de WEERD, MAYOR
BY:
Dated:
Approved by City Council:
Attest:
JAYCEE L. HOLMAN, CITY CLERK
City of Meridian Wefl #28 Test Well page 9 of 12
Approved as to Content
BY:
KEITH WATTS, PURCHASING AGENT
Dated:
Approved as to Form
CITY ATTORNEY
City of Meridian Well #28 Test Well
12
Department Approval
BY: 0. U"[.C
TITLE: St~~ ~ °k~`~ ~
Dated: f 0 ~ d 2~d~
page 10 of
Attachment A
SCOPE OF WORK
See attached Contract Specrfications far Bid # PW 08-003.
City of Meridian Well #28 Test Well page 11 of
12
Attachment B
MILESTONE /PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$99,485.00
TASK DESCRIPTION AMOUNT
A. MOBILI7~TION 5,000.00
B. 8" DRILLING $45,000.00
C. 8" STEEL CASING $2,160.00
D. 8p DRNE SHOE $150.00
E. BENTONITE GROUT SURFACE SEAL $1,600.00
F. BENTONITE GROUT HOLE ABADONMENT
8° $9,900.00
G. 2s PVC CASING $16,000.00
H. 2n PVC SCREEN $2,000.00
I. CEMENT GROUT SURFACE SEAL $6,400.00
J. CEMENT GROUT HOLE ABANDONMENT 8° $1,500.00
K. SAND FILTER $2,800.00
L. WELL DEVELOPMENT W/RIG TIME $225.00
M_ WELL DEVELOPMENT W/O RIG TIME $6,750.00
TOTAL $99,485.00
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
City of Meridian Well #28 Test Well page 12 of
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