HomeMy WebLinkAboutTask Order No. 0775 with Brown & Caldwell for Stormwater Pollution Prevention Plan Reviews and Third Party InspectionTASK ORDER N0.0775
CITY OF MERIDIAN (OWNER}
AND
BROWN AND CALDWELL (CONSULTANT)
This Task Order is issued by Owrn®r and accepted by the Consultant pursuant to
the mutual promises, covenants and conditions contained in the Master
Agreement befinreen the above named parties dated Nov®mber 28, 2006.
CITY OF MERIDIAN
STORMWATER POLLUTION PREdENTION PLAN RE1/IEWS AND THIRD
PARTY INSPECTIONS
PURPOSE
The Consultant's scope of services, time of completion and oompensa~on are set forth
in "Attachment A". Services shall generally be described as Consulting Services.
COMPENSATION
The Not-To-Exceed amount for this Task Order No. 0775 is Thirteen Thousand and
00/100 dollars ($13,000.00).
CITY OF MERIDIAN CONSULTANT
BY: BY•
TAMMY de W RD,
MAYOR ~~,~,,,~,1;1: ~„~;I,,,
`````~~~~~y OF MER/~,j~~y~~~''r BROWN AND CALDWELL
~TFa ;
Attest: ~ "
BEAL A roved b ~ ` a ~~ 8
p,~ y Crty Council. ~vJ
JAYC HOLMAN, CISE,Y (~ ~~ ~s~ ,'` ~ ~~ (Date)
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ATTACHMENT A
TASK ORDER N0.0775
CITY OF MERIDIAN (OWNER)
AND
BROWN AND CALDWELL (CONSULTANT)
CITY OF MERIDIAN
STORMWATER POLLUTION PREVENTION PLAN REVIEWS AND THIRD PARTY
INSPECTIONS
G00 East Ri~;eipark Iane, Suite 210
Boise, Idaho 8370G
Tel: 208-336-1340
Fax: 208-344-0825
~wv~v.brownandcald~vell.com
August 20, 2008
Mr. Clint Dolsby
City of Meridian Public Works Department
660 East Watertower, Suite 200
Meridian, Idaho 83642 54-133196-001
Subject: Amendment Request for Stoma Water Management
Stormwater Pollution Prevention Plan Reviews and
Third Party Inspections
Dear Mr. Dolsby:
As part of out stormwater management support services, Brown and Caldwell has been
performing Stormwater Pollution Prevention Plan (SWPPP) reviews and Third Party
Stormwater Management Inspections to provide an independent perspective on the
City's compliance with the Construction General Permit (CGP). These services are
being performed under a contract signed on May 24, 2007 and amended November 20,
2007. Based on conversations with the City and provisions in the contract, the
estimated amendment fee of $30,000 for Project Management, SWPPP Reviews and
Third Party Inspections was to be used on atime-and-materials basis and Brown and
Caldwell was to notify the City when we were approaching the total budget. To date,
we have performed two formal SWPPP Reviews, 34 Third Party Inspections on 9 City
projects, developed and delivered 4 stormwater management follow-up training
sessions, and responded to numerous telephone calls and a-mails requesting assistance
on stormwater management matters. As of July 24, 2008, Brown and Caldwell has
approximately $3,000 left in the contract to perform the Final Quarterly Compliance
Report and additional Third Patty Inspections.
Because of the successful implementation of the overall Construction Stormwater
Management Plan (CSWMP) completed in October 2007 and updated throughout 2008,
continuing SWPPP Reviews and Third Party Inspections on every City Public Works
project appears unwarranted. Instead, Brown and Caldwell suggests the City limit
SWPPP Audits and Third Party Inspections to large, complex projects with higher
potential for instances ofnon-compliance. Determination of which projects meet these
criteria will be done on a case-by-case basis collaboratively between the City and Brown
and Caldwell.
This amendment to the original contract is being submitted for City approval to provide
the following services. These services will be provided on projects chosen by the City
and Brown and Caldwell that disturb one or more acres of soil and therefore, need to
meet the requirements of the CGP.
E n r, i r o a men 1 v A E n ~, i n e e r .r ~ C o rr .r rr ! l a n i ,~
Mr. Clint Dolsby
August 20, 2008
Page 2
SCOPE OF WORK
Task 1 -Project Management
Brown and Caldwell's Project Manager will coordinate directly with the Project Manager for the City, as
needed, to identify projects needing inspections, review the inspection reports and budget status. Task 1
includes setting up the project budget and schedule and overall tracking of the work progress. It also
includes tracking dates and times of on-site inspections for reporting purposes.
Deliverables
• Monthly invoice.
Task 2 -Initial Review and Comment of Project SWPPP
Task 2 includes an initial thorough review of project SWPPP with recommendations on how to address
potential areas of non-compliance. Recommendations will come in the form of a comment spreadsheet
that identifies specific areas that need correction or modification. The SWPPP review and comment will
be completed within 3 days of receipt of the SWPPP.
Deliverables
• Excel spreadsheet with specific comments on recommended changes or modifications to ensure
compliance with the CGP.
Task 3 -Performance of Third Party Site Inspections
Brown and Caldwell will perform construction site stormwater inspections at projects so designated by
the City. Prior to conducting any site inspection, the inspector will become familiar with the project
location and specifications that govern the construction site. Inspectors will conduct inspections of all
construction sites in a professional manger and document all findings and recommendations within an
inspection form. The inspections will be conducted using the following guidelines in accordance with
the CSWMP:
• Inspections shall be at least every 30 days.
• If significant deficiencies are found, afollow-up inspection will occur within 7 days.
• Provide to the City and the Responsible Contractor within 48 hours of each inspection written
findings and recommendations.
• Upon review of the project SWPPP, provide to the City written findings of any necessary changes
to the SWPPP or Best Management Practices (BMPs) within 48 hours.
• Inspectors will utilize the already existing City Stormwater Inspection form doting Third Party
Inspections.
Brown and Caldwell will provide City management a copy of the inspection report as outlined in the
Inspection Program. While Brown and Caldwell can identify deficiencies and suggest solutions in the
inspection report, the City is responsible for ensuring the deficiencies are addressed by the Contractor.
The City will provide the list of projects that are subject to inspection. The list of projects will be
updated every 3 months by the City.
p:\133196 -meridian storm water progrdm~contracts\amendmcnt to swppp 8-2U-U8.doc
Mr. Clint Dolsby
August 20, 2008
Page 3
Deliverables
• Inspection reports to the Citq within 48 hours of the inspection.
Task 4 - CSWMP Support Services
Brown and Caldwell will provide support services to the City on questions regarding the CSWMP and
address potential changes to the plan as requested by the City.
SCHEDULE
The following presents a schedule to complete the tasks described in the scope of work.
1-Project Management
2 -Initial Review and Comment of Project SWPPP Within 3 days of receipt of the project SWPPP
3 -Performance of Third Party Site Inspections Once every 30 days with inspection findings returned within 48 hours
4 - CSWMP Support Services As-Needed from Notice to Proceed
FEE ESTIMATE
The following table provides a summary fee estimate for the scope of services proposed in this
amendment. The fee estimate is based on the assumptions developed from our conversations with City
staff and our experience with other Third Party Inspection programs. These assumptions ate presented
in the following section. Brown and Caldwell proposes conducting this work on atime-and-materials
basis not to exceed $13,000 with a multiplier of 3.2 applied to our direct labor rates and a 10 percent
mark-up on materials and supplies used as part of this effort.
1-Project Management $1,000
2 - SWPPP Review and Comment of Project SWPPP $2,000
3 -Performance of Third Party Site Inspections $7,000
4 - CSWMP Support Services $3,~0
Total $13,000
ASSUMPTIONS
The following assumptions were made in preparation of the scope of work and fee estimate:
• City will provide a list of projects for which inspections are needed and an updated list every 3
months during project execution.
• Brown and Caldwell will utilize the City Storm Water Management Inspection form.
• The cost presented in the fee table is on atime-and-materials basis, not to exceed $13,000. Should
Brown and Caldwell approach the $13,000 budget for the project, we will notify the City and
decide on requirements for additional funds, if needed.
p:\133196 -meridian stomt water program contracts\amendment to swppp 8-2U-08.doc
Mr. Clint Dolsby
August 20, 2008
Page 4
• The inspections will be conducted once every 30 days and again within 7 days if significant
deficiencies are found.
• Each inspection and follow-on report would require 4 hours, including travel time, plus materials.
This number is conservative and could be less depending on the size and complexity of the site.
For your convenience, we have prepared this Amendment in the form of a Letter Agreement to be
performed under the Master Agreement dated November 28, 2006. Should you desire to begin this work
immediately, please sign both copies of this Letter Agreement Amendment and return one copy to 600
East Riverpark Lane, Suite 210, Boise, Idaho 83706. The other copy is for your files.
Any questions concerning this proposal should be directed to Mr. Steve Burgos at (208) 336-1340.
Very truly yours,
BROWN AND CALDWELL
Q~
Jeffrey S. Johnson, Ph.D., P.G.
Vice President
S e
Project Manager
JSJ:sB:kw
ACCEPTED BY THE CITY OF MERIDIAN
By:
Tammy de Weerd, Mayor
Attest:
~. City Clerk
..,,lre~.1/G~.
Approved by City Council:
Date:
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