HomeMy WebLinkAboutStreet Light Maintenance Agreement with Berry Electrical Services, Inc. for Maintenance and Repair of Street Lights 2Memo
To: Mayor De Weerd & City Council
From: Karie Glenn, Public Works
CC: File
Date: September 9, 2008
Re: Proposed Agenda Item for September 16, 2008 City Council Meeting
The Public Works Department respectfully requests the following item be placed on the
September 16 City Council agenda, under Consent Agenda, for Council's consideration:
Contract with Bem Electric. for Streetlight Maintenance
In order to maintain and repair standard "shoe box" type streetlights, the City of Meridian
employs the services of Idaho Power to replace light bulbs, clean glassware, and replace
photocells which are standard to Idaho Power street light units. The City depends on a
Contractor to perform all other maintenance and repair work.
A request for proposals to handle this maintenance and repair work was advertised with
proposals due July 14, Alloway Electric, and Berry Electric submitted proposals. Proposals
were evaluated independently by two staff members. Berry Electric scored highest on both
evaluations. This contract is for one year with options for two one-year extensions.
Recommended Council Action: The Public Works Department recommends
that City Council approve the contract with Berry Electric for maintenance and
repair of streetlights for one year with options for two one-year extensions, and
authorize the Mayor to sign it.
Thank you for your wnsideration. Please contact me if you have any questions regarding
this item.
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MAINTENANCE AND REPAIR OF STREETLIGHTS
Request for Proposals for
On-Call Electrical Maintenance and Repair Work of Streetlights
June 30, 2008
Proposals to be submitted to: City of Meridian
Public Works Department
660 E. Watertower, Suite 200
Proposals Due: July 16, 2008, 5:00 P.M.
MAINTENANCE AND REPAIR OF STREETLIGHTS
Background Information
The City of Meridian employs the services of Idaho Power to replace light bulbs, clean
glassware, and replace photocells which are standard to Idaho Power street light units.
When a work order is initiated, Idaho Power is initially called to respond. The City
depends on the Contractor to perform all other maintenance and repair work.
The City has about 3528 streetlights. The city is responsible from maintenance of all
standazd, "shoebox" type lights, not ornamental or historic type lights. In 2007,
approximately 135 work orders for streetlight maintenance and repair were processed.
Of these, about 76 required work from the Contractor.
Contractor Selection Criteria
1. Previous experience on projects of similar nature. (30%)
2. Contractor's price to perform specific repairs and maintenance tasks on
streetlights. (25%)
3. Contractor's plan to respond to orders and to complete maintenance and repairs in
a timely manner. (25%)
4. Location and availability of qualified personnel and equipment. (20%)
5. The proposals will be evaluated and ranked by the City of Meridian Public Works
Deparhnent and a recommendation of one contractor made to the City Council for
award of the contract.
MAINTENANCE AND REPAIR OF STREETLIGHTS
PRICES
List the firm, fixed prices at which the following services will be preformed. These prices will remain
throughout the life of the contract. "Normal business hours are from 7 :00 am to 5:00 pm, Monday
through Friday, except for federal and state holidays.
Price (dollars)
Item Normal Nights & Sundays &
Business Hrs Saturdays Holidays
Replace 100W ballast on 15' pole $90 $90 $135
Replace 100W ballast on 20' pole $90 $90 $135
Replace 100W ballast on 25' pole $90 $90 $135
Replace 100W ballast on 30' pole $90 $90 $135
Replace 100W ballast on 35' pole $g0 $90 $135
Replace 100W ballast on 40' pole $90 $90 $135
List hourly rates for labor, overhead, profit, and other costs, for the life of the contract.
Rate (dollazs)
Normal Nights & Sundays &
Business Hrs Saturdays Holidays
Apprentice $40 $40 $60
Journeyman $60 $60 $90
Foreman $60 $60 $90
Overhead and Profit 15% 15% 15%
Other -0- -0- -0-
EQUIPMENT
Schedule of Specialized Equipment and associated cost for use on repair projects if not included in
hourly rate or personnel, overhead, or profit.
Equipment Owned by Hourly Rate (dollars)
Contractor?
Bucket Truck Yes $90 w/ Licensed Electrician
Flatbed Truck
Flatbed Trailer
Dump Truck
Backhoe
Trencher
Line Locator
Fault Finder
Other specialized equipment
Gas Lamp and Ballast Tester
Thermal Imnging Camera
Plasma Cutter
Welder
Yes Included in Lnbor Rate
Yes Included in Labor Rate
Available $65 w/ Operator
Available $75 w/ Operator
Yes Included in Labor Rate
Yes Included in Labor Rate
Yes Included in Labor Rate
Yes Included in Labor Rate
Yes Included in Labor Rate
Yes Included in Labor Rate
Yes Included in Labor Rate
Berry Electrical Services, Inc.
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STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR
THIS AGREEMENT is dated the day of in the year 2008 by and between City of
Meridian, Ada County, Idaho (hereinafter called OWNER) and Berry Electric. (hereinafter called CONTRACTOR).
O WNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
Article I WORK.
The CONTRACTOR will complete all Work as specified or indicated in the Agreement. The WORK is generally
described as follows:
The Work includes the maintenance and repair of standard "shoebox"type streetlights in the City of
Meridian.
The Project for which the Work under the Agreement is described as follows: Maintenance and Repair of
Streetlights
All replacement materials and workmanship will meet [he Ci[y of Meridian Standard Specifications, Idaho
Standards for Public Works Construction, and electrical codes as applicable.
Article2 ENGINEER
The City of Meridian Public Works Department will be the ENGINEER. The City of Meridian Public Works
Department is to act as OWNER's representative, assume all duties and responsibilities and have the rights and
authority assigned to ENGINEER in the Contract Documents in connection with completion of [he Work in
accordance with the Contract Documents.
Article 3 CONTRACT TIME.
This contract will be effective beginning on the date of execution by the Mayor of the City of Meridian and ending on
the same date [he following year. If agreed by the Owner and Contractor, the contract may be extended for an
additional year up to two times. Therefore, the maximum life of the Contract is three years.
Article 4 CONTRACT PRICE.
Prices quoted in the Contractor's proposal for specific repairs and hourly rates for manpower and equipment will
remain for the life of the Contract.
Article 5 PAYMENT PROCEDURES.
The Contractor will submit invoices for work done to:
Karrie Glenn
City of Meridian Public Works
660 E Watertower, Suite 200
Meridian, ID 83642
Payments. Upon completion and acceptance of the Work, payment will be made in full within thirty (30) days.
Article 6 CONTRACTOR'S REPRESENTATIONS.
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In order to induce the OWNER to enter into the Agreement, the CONTRACTOR makes the following representations:
6.1 The CONTRACTOR has familiarized itself with the nature and extent of the Work, site, locality, and all local
conditions and Laws and Regulations [hat in any manner may affect cost, progress, performance or furnishing of
[he Work.
Article 7 CONTRACT DOCUMENTS.
The Contract Documents, which comprise the entire agreement between [he OWNER and [he CONTRACTOR
concerning the Work, consist of the following:
7.1 This Agreement.
7.2 Exhibits to this Agreement - NA
7.3 Owner's Request for Proposals and Contractor's Proposal
7.4 2005 Idaho Standards for Public Works Construction
7.5 City of Meridian Standard Specifications and Drawings - 2008
7.6 Documentation submitted by Contractor prior to Notice of Award.
7.7 The documents listed in paragraph 8.2 above are attached to this Agreement (except as expressly noted otherwise
above).
7.8 EJCD General Conditions
There are no Contract Documents other than those listed above in [his Article 8. The Contract Documents may only
be amended, modified or supplemented by written Change Order.
Article8 MISCELLANEOUS.
8.1 No assignment by a party hereto of any rights under or interest in [he Con[rac[ Documents will be binding on
another party hereto without the written consent of the party sought to be bound; and specifically but without
limitation moneys that may become due and moneys that are due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the
contrary in any written consent [o an assignment nu assignment will release or discharge [he assignor from any
duty or responsibility under the Comract Documents.
8.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives [o the
other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants and
obligations contained in the Contract Documents.
Article9 OTHERPROVISIONS.
None
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IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart
each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of [he Contract Documents have
been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf.
The Agreement will be effective on
2006.
Owner CITY OF MERIDIAN Contractor
By:
By:
Name: Tammy deWeerd. Mavor Name:
Approved by City Council:
[CORPORATE SEAL]
Attest
Attest
William G. Berg, Jr. City Clerk
Address for giving notices Address for giving notices
33 East Idaho Ave.
Meridian ID 83642
Public Works License No.
• (if CONTRACTOR is a corporation, attach evidence of authority to sign if other than President signing)
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