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HomeMy WebLinkAbout2002-03-12 Strategic PlanningTuesday, March 12, 2002, at 6:30 P.M. City Council Chambers Roll Call: Tammy deWeerd Cherie McCandless Bill Nary Keith Bird Mayor Robert Come Issue #1 Written Updates: - Update on 56 Acre Park (Tom Kuntz) Trunk Line Assessment Fees Update Water and Sewer Rates Amendment Update Issue #2 Discussion with Meridian School District Issue #3 Discussion of proposal for Cherry Lane Golf Course pond improvements (Brad Watson) Issue #4 Discussion of request from property owner on the NE comer of Eagle Road and Ustick Road Issue #5 Meridian Police Station Update (Chief Worley) Issue #6 Discussion on Pre -Council meetings Issue #7 Discussion of : the Ten Mile Interchange Sewer Study - follow-up February Workshop (Gary Smith and Brad Watson) Issue #8 Discussion on the Dust Abatement ordinance (Gary Smith) Issue #9 Follow-up on 'Project Care" (Gary Smith) Issue #10 Discussion of target densities for North Meridian Plan Issue #11 Mayor's Report Issue #12 Future Topics: Capital Improvement Plan for Fire A Police (April) Update on Personnel Policy Manual (April) Bi -monthly Payroll Request (April) Water Shut-off Policy (Apr#). Business License Ordinance (April) Park Impact Fee Discussion (ApIN) City Trees Ordinance (April) Strategic Plan Issue #13 Follow-up Information on Written Updates Meridian City Council Workshop Agenda — March 12, 2002 Page 1 of 1 All materials presented at public meetings shall become pmpedy of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City ClerWs Office at 88814433 at least 72 hours prior to the public meeting. a 0 CITY OF MERIDIAN CITY COUNCIL STRATEGIC PLANNING SESSION/ WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, March 12, 2002, at 6:30 P.M. City Council Chambers Roll Call: Tammy deWeerd �Cherie McCandless Bill Nary Keith Bird _Mayor Robert Come Issue #1 Written Updates: - Update on 56 Acre Park (Tom Kuntz) Trunk Line Assessment Fees Update Water and Sewer Rates Amendment Update Issue #2 Discussion with Meridian School District - hvAn-y Issue #3 Discussion of proposal for Cherry Lane Golf Course pond improvements (Brad Watson) ,, f �e -L Issue #4 Discussion of request from property owner on the NE comer of Eagle Road and Ustick Road eAA A,V c alv_K Issue #5 Meridian Police Station Update (Chief Worley) /L -moi lqreseq4�h v-,� Issue #6 Discussion on Pre -Council meetings Issue #7 Discussion of the Ten Mile Interchange Sewer Study - follow-up February Workshop-f_ �(Gary Smith and Brad Watson) Issue #8 Discussion on the Dust Abatement ordinance (Gary Smith) Issue #9 Follow-up on "Project Care" (Gary Smith) inc e o-�, /n xx t_ A�4, Issue #10 Discussion of target densities Tor North Meridian Plan %fha�k mwrF vrs/hr%r?iex Issue #11 Mayor's Report Issue #12 Future Topics: Capital Improvement Plan for Fine & Police (April) Update on Personnel Policy Manual (April) Bi -monthly Payroll Request (April) Water Shut-off Policy (April) Business License Ordinance (April) Park Impact Fee Discussion (April) City Trees Ordinance (April) Strategic Plan Issue #13 Follow-up Information on Written Updates "//W4 Meridian City Council Workshop Agenda — March 12, 2002 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting. CITY OF MERIDIAN CITY COUNCIL STRATEGIC PLANNING SESSION/ WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, March 12, 2002, at 6:30 P.M. City Council Chambers Roll Call: Tammy deWeerd Cherie McCandless Bill Nary Keith Bird Mayor Robert Corrie Issue #1 Written Updates: Update on 56 Acre Park (Tom Kuntz) - Trunk Line Assessment Fees Update - Water and Sewer Rates Amendment Update Issue #2 Discussion with Meridian School District Issue #3 Discussion of proposal for Cherry Lane Golf Course pond improvements (Brad Watson) Issue #4 Discussion of request from property owner on the NE corner of Eagle Road and Ustick Road Issue #5 Meridian Police Station Update (Chief Worley) Issue #6 Discussion on Pre -Council meetings Issue #7 Discussion of the Ten Mile Interchange Sewer Study - follow-up February Workshop (Gary Smith and Brad Watson) Issue #8 Discussion on the Dust Abatement ordinance (Gary Smith) Issue #9 Follow-up on "Project Care" (Gary Smith) Issue #10 Discussion of target densities for North Meridian Plan Issue #11 Mayor's Report Issue #12 Future Topics: Capital Improvement Plan for Fire & Police (April) Update on Personnel Policy Manual (April) Bi -monthly Payroll Request (April) Water Shut-off Policy (April) Business License Ordinance (April) Park Impact Fee Discussion (April) City Trees Ordinance (April) Strategic Plan Issue #13 Follow-up Information on Written Updates Meridian City Council Workshop Agenda — March 12, 2002 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting. Meridian City Council Regular Workshop March 12, 2002 The regularly scheduled meeting of the Meridian City Council was called to order at 6:30 P.M. by Council President De Weerd. Members Present: Mayor Robert Corrie, Tammy de Weerd, Keith Bird, and Bill Nary. Others Present: Bill Nichols, Brad Watson, Gary Smith, Mike Worley, and Will Berg. Roll Call: X Tammy deWeerd X Cherie McCandless _X Bill Nary X Keith Bird _X Mayor Robert Corrie De Weerd: I will go ahead and open the City Council strategic planning session for March 12,2002 and welcome you all here and ask the City Clerk to do roll call. Issue #1 Written Updates: Update on 56 Acre Park (Tom Kuntz) Trunk Line Assessment Fees Update Water and Sewer Rates Amendment Update De Weerd: Okay Council, we have an agenda in front of you, written updates we haven't gotten any written updates. I imagine that will be addressed in the different issues. Is that correct? Watson: President de Weerd, I have some here. They were printed out at 5:30 tonight and I can pass them out now or tie them into something else. Whichever you prefer. De Weerd: Go ahead and pass them out. If Council has any questions about them later we can address that. Watson: Thank you. Issue #2 Discussion with Meridian School District De Weerd: We do have on issue No. 5 the Meridian Police, have a presentation with their Canine squads. They have asked that that be bumped up on the agenda. I hope the agenda items before them don't have any objections to that. (inaudible discussion amongst Council) De Weerd: Remember who is standing behind you. (inaudible discussion amongst staff) De Weerd: And if you don't mind, we'll move issue no. 5 up on the agenda. Meridian City Council Workshop 0 March 12, 2002 Page 2 of 49 (inaudible discussion amongst staff) De Weerd: Okay. The Meridian school district won't be here tonight either. Bird: Issue one and two are taken care of then? De Weerd: Issue one and two are taken care of. Bird: Thank you. Issue #5 Meridian Police Station Update (Chief Worley) De Weerd: So, we'll go ahead. Where would you like us to watch this presentation? Lavey: We're going to start with our narcotics division (inaudible). De Weerd: Okay. Lavey: (inaudible) De Weerd: Okay, great. Lavey: (inaudible) Unidentified Speaker: What we have, we don't have live drugs, just scented cotton balls. So, there isn't a whole lot of odor on there. Lavey: What we're going to do for you today is we have three dogs that are in service with Meridian right now. The newest canine just certified for patrol work Friday. He's been certified on the streets with some active arrests for narcotics the last four weeks or so. What I'm going to do is I'm going to do a demonstration today on a rookie dog, which I don't think anybody has seen, worked yet and then a veteran dog. Then we'll do a couple of narcotics demonstrations and we'll do some physical apprehensions outside. Just to kind of give you a chance to see where your money is going. I know Councilman Bird loves dogs, asks a lot of questions but not everybody else has been fortunate enough to see what we do. So, we're going to go ahead and bring in a couple of dogs for these demonstrations. Does anybody --. I'll just give you a little bit of outline you probably already know. All three dogs at Meridian are cross -trained --. De Weerd: You might start with your name. (inaudible discussion amongst Council) Lavey: Jeff Lavey. I'm sergeant of the Canine unit at Meridian Police Department. De Weerd: Thank you. Meridian City Council Workshop March 12, 2002 Page 3 of 49 Lavey: All three dogs are patrol certified and are also narcotics certified so we call them cross trained which means that they have two purposes. They sniff for narcotics and they do patrol work. Patrol work can be building searches, can be searching for suspects, high-risk car stops, that sort of thing. On narcotics they search for four different odors, cocaine, heroin, marijuana, and methamphetamines. Now the dogs will indicate on the odor or the residue of narcotics. So, just because the dog is alert doesn't necessarily mean that drugs are present. It does mean that drugs were present at one point and time. A lot of factors can effect that. If it's an outside find, once it starts raining and the wind blowing and everything else that narcotic residue may only last for an hour or two. Whereas if it's inside a car, if one of our suspects goes inside a house and smokes marijuana or is in a room that marijuana is being smoked and sits in that car; that odor of marijuana may stay in the car for several days if the windows are rolled up, the heats on and that sort of thing. It all depends on the environment that we're sitting in. today, the odors are the—the findings that we put out are not live narcotics. They are cotton balls that have been saturated with the odor of narcotics. So, what we do is we take a lump of narcotics, or excuse me a lump of cotton balls, put them in the narcotics and let them sit. Then we pull them out and we'll use those. They'll be refreshed every once in a while. I would like to introduce, at first Jake Nichols and his dog Dutch. Dutch is the newest dog here. Then we'll bring the other dog out. Jake? (inaudible discussion amongst Council) Lavey: What we're doing is, you're going to see the dog alert to the presence of the odor of narcotics. He's going to sit just like that. We call that a passive alert dog. He'll sit any time that he senses or smells the odor of narcotics. The other type of dog that is out there and you've probably seen them on TV and you'll see them in the airports is what they call an aggressive alert dog. What the dog will do is the dog will scratch at the source and he will continue to bark and bite at the source. The problem with that with us is that we have to pay for every car that we damage if that was the case. I'm sure that City Council wouldn't want to be paying on those corvettes and BMWs and everything else. Whereas when they use them in the international airports, if you have drugs in the international airports or the borders and everything else, they don't care. They don't pay. You have no rights there. So, all of our dogs here in Meridian will be a passive alert dog. Bird: Jeff, how old is this dog? Lavey: This dog is about two and a half years old. Bird: And he is out of – related to both our existing dogs. Am I not right? Lavey: Yes. This dog is the --. Tiko, my dog is the sire of this dog and the dame is Zena's sister which is Gary's dog, which the dog right behind me. So, yes you will see some sort of relation to both the dogs that we have. Meridian City Council Workshop • March 12, 2002 Page 4 of 49 Corrie: Their reward is to get to play, right? Lavey: Yes and that's the other thing with --. What we do is we find a dog that associates play with a ball or in this case a kong or anything like that. The dog is just ball crazy or kong crazy and that's all he wants to do. What he will do is he will work for that toy and that's all he will do. The only time he gets rewarded with that toy is when he sniffs narcotics. So, he'll just (inaudible) against my leg. What he'll do is he'll sniff for the narcotics and that's what he gets for a reward. Now on the (inaudible) patrol side of it, we talk about a reward and the dog's reward is the actual apprehension of the suspect, the bite. (inaudible discussion amongst Council) Lavey: Sometimes we'll get bit in this case. I don't think I introduced Gary Shine, but this is Gary Shine and his dog Zena. Zena has been on patrol for about four years, three years now and she is — (inaudible discussion amongst Council) Lavey: How old is she Gary, four years old? Yes a little over four years old. This is the only female we have on the --. Well I take that back, this is the only female we currently have in the department right now. Some of you may remember Penny some time ago, our narcotics detection dog. Penny is still with us. (inaudible discussion amongst Council) Lavey: Penny is currently trained in all four odors. I don't know if I told the captain that or not but she is certified too. Bird: Penny is Gary's dog too isn't she? Isn't Penny your dog too? Shine: No. Lavey: That was Maddy. Bird: Maddy? Lavey: Maddy used to work here for us too. McCandless: Penny was Mike's dog wasn't she? Lavey: Yes. De Weerd: Now, your commands are in what language? Meridian City Council Workshop • March 12, 2002 Page 5 of 49 Shine: A little bit of everything. I raised her from a pup so a little bit of Dutch, a little bit of Lavey: A little bit American. Shine: -- a little bit American. Bird: What is Jake's? Lavey: Both, American and Dutch. Bird: What is Tiko? Lavey: Tiko is all Dutch. Some of it's been converted to English just because he's around the English language now. But for the first two and a half years of his life he was raised in Holland. Therefor the only language that he heard was Dutch. So, all of his commands are in Dutch. Yet I have converted some of his commands over into English. His bite command is still in Dutch and that's the language that we speak. Everything else, most everything else has an English version to it too. Like speak, I can say bark or speak and he'll bark. But he still has — De Weerd: You need to teach me those words so I can give them to my husband. Lavey: To speak or to be quite? De Weerd: Be quite. Bird: Be quite. Corrie: (inaudible) Lavey: Basically what we've shown you here today is just the rookie dog versus the veteran dog. You can't tell the difference. Jake's dog, like I said has been up and working for narcotics for about a month now and he's going to start patrol work on Friday. That's our newest dog here at Meridian. The other thing that we would like to show you is what we call a physical apprehension. Basically what that is a polite way of saying a bite. We have certain criteria that we'll use to use the bite of the dog. We have to follow the rules of use of force so the bite from the dog is a certain use of force and it falls into what we call a force continuum. That force continuum is all the way from just command presence, me just showing up in uniform to me talking to you, to all the tools that I have on my belt, to deadly force. The dog fits into that force continuum. Therefor I can't send the dog to bite every juvenile that runs down the street or to bite every single person that upsets us. We just can't do it. We would get sued. We use the dogs for felonies. We do use the dogs for like domestic violence for the woman or the man gets beat up pretty bad. Even if we get into a situation where we don't feel comfortable maybe using the dog for a bite, we can sure use the dog's nose on lead to track us to Meridian City Council Workshop • March 12, 2002 Page 6 of 49 the suspect. We've found several suspects on lead. Meridian we've had no bites; unintentional or intentional have in the unit we've been pretty lucky. I would like to another demonstration outside. Bird: Okay. De Weerd: They're very aware— Lavey: Very aware of what's going on. (inaudible discussion amongst Council) 0 I'm happy to say that so far in . I think with the maturity that we step outside and we'll show you Lavey: Let's go into the east parking lot. I had to think where I was at for a second. De Weerd: I just might do that. It's certainly easier. (inaudible discussion amongst Council) De Weerd: Okay, well do you want to --? Lavey: Yes. De Weerd: Oh, you already have it on? Well, we'll reconvene. Lavey: One of the things that I wanted to point is that we purchased Tiko from a kennel in California after they had imported him into the country in 1998, paid $6,000.00 for him. That's $2500.00 additional to go to the school. That didn't include my wages or the five-week room and board down in California. Through a lot of hard work on a part of those gentlemen out there, I can say that we have saved the City $6,000.00 on the price of the dogs plus the $2500.00 for the school right off the bat. I'm a little biased but I think with you folks you can be the judge on whether the rookie dog, or the veteran dog are any different. Yes probably in the experience level of the handler but that comes with time. I would just like to thank the City for the opportunity to kind of show off tonight because it's a lot of hard work on the part of ourselves and we do like to brag. Do you have any questions? I can sure try to answer those for you. De Weerd: We would like to welcome you to brag anytime. I'm sorry, Mrs. McCandless. McCandless: Madam President, -- Lavey: I have bragged a few times with some of the groups that you've been and Councilman Bird but not everybody. McCandless: Jeff, did you say that you trained the young dog up here? Meridian City Council Workshop March 12, 2002 Page 7 of 49 Lavey: Yes we did. Through the experience that we have gotten — McCandless: Fabulous job. Lavey: -- over the last couple of years, Gary getting evaluated with the state of Idaho and myself we have personally trained that pup. McCandless: Good job. Lavey: The couple of months. Corrie: Good job. Bird: Madam President. De Weerd: Mr. Bird. Bird: These guys also --. I'll say it for Jeff, they spend I don't know how many hours a week or a month training — Lavey: That's a secret. Bird: -- training. They get together as groups. I've been fortunate to be able to go a couple of times with them. The hours they put in and stuff shows out here in these dogs. I'm just right proud of what our three dogs do in the City now. I think this Canine Patrol is the best thing going for the City of Meridian, the best public relations. Lavey: In that case, I'm here to ask for a fourth. Bird: There's the guy. You know how my vote is. (inaudible discussion amongst Council) Nary: For once he didn't pay me to say that. De Weerd: It'll get you later. Any other questions; comments? Lavey: As far as what you saw, what the dogs are capable of, anything like that I can sure answer those. De Weerd: It's very impressive. We appreciate the time and the effort. I know you do a lot of personal training with them on your own. Lavey: We do train on a daily basis with those dogs, whether it's obedience, bonding, narcotics detection, we do train on an individual basis every day. Then we do get together as a group with our department, try to once a week. Sometimes it's more; Meridian City Council Workshop • March 12, 2002 Page 8 of 49 sometimes it's less. Then as a group Treasure Valley wide, we try to do that once a month. It's not always possible due to caseload and everything else but that's what we strive for. De Weerd: But if you put up with Mr. Bird, you know anytime, just let me know. Lavey: Well, he just comes out and buys lunch and we just let him stick around all the time. Bird: They let me ride around with them all the time. Lavey: Once again I would like to thank you for the opportunity to come here today. De Weerd: Thank you. Bird: Thank you guys. Corrie: We appreciate it. Bird: Madam Chairman. I just want to appreciate, and this is for Captain Musser and chief Worley that the gentlemen that you're putting out on the streets representing our City, I'm very proud of them as a Councilman. De Weerd: Yes. Corrie: Goes for us all. Thank you. De Weerd: Thank you. Good, thank you Chief for organizing this and did you have a brief update on the police station? Worley: Madam Chairman, Mr. Mayor and Council. Just briefly, the station is progressing very nicely. It's unofficially about five to six weeks ahead at this point. The plaster wallboard is almost entirely up. They've started painting on the first floor and it's probably about time, if Council's pleasure to take another trip so we can do that sometime in the next two or three weeks whenever you would like to do that. De Weerd: Thank you. We could start our next workshop or Mayor maybe you have a meeting you want it the fourth Tuesday? Corrie: Let's take a look, either a workshop or the fourth Tuesday. Issue #3 Discussion of proposal for Cherry Lane Golf Course pond improvements (Brad Watson) Meridian City Council Workshop March 12, 2002 Page 9 of 49 De Weerd: Yes, the Mayor will set it up. Thank you. Okay, well we'll go ahead and address issue No. 3. Discussion for proposal of Cherry Lane Golf Course pond improvements. Brad do you want to lead that off? Watson: Thank you president de Weerd, Mayor, Council Members. About a month ago, I can't remember who first contacted me about this. I have spoken with several people about it from the Cherry Lane Golf Course and Ashford Greens subdivision area. A group of them have proposed improvements to the existing ponds on the golf course. From what I understand some information on that was put in your boxes earlier today. I trust you have those. I certainly don't know the most about this. Just a brief history of what happened. They brought this proposal to me and I said that it sounded good but we needed to probably get the City involved since it's on City property. They put together a draft agreement that is on the third page, brought that to me a week ago. I transmitted --. I'm not sure it was exactly this agreement but the one that was submitted to me a week ago, I transmitted that to Mr. Nichols for his review. Mr. Bojanowski is here tonight, as is Jennifer Lovan-Holloway. I believe Mr. Bojanowski would be the one to present what this project is all about much better than I am. If you would be so inclined to entertain that. De Weerd: Dan would you like to get up and give an overview? Bojanowski: I'll state my name and so forth. I (inaudible) not exactly tuned up in the formalities of government meetings. De Weerd: This is informal so you won't have to be sworn in but if you'll say your name - Bojanowski: I'm Dan Bojanowski, 2542 North Waggle Place, Meridian. This is a hard act to follow, that last presentation. I'm kind of wondering if that's the tune up if you disagree with the Council? (inaudible discussion amongst Council) Bojanowski: I'm re -calibrating. De Weerd: That's why we did it before your presentation. Bojanowski: Actually let me just take you back a little bit on this project. I've been kind of leading this vision for this particular project for a period of about six or seven months. I must say that the impetus for this was that I sat out on my patio and look at a dry lake pond bed and of course I thought I don't really need to accept that it can't be fixed. So, I started to market a vision to my surrounding neighbors of which there are 15. 1 started to research the ingredients and the background relative to the ponds. My only conclusion is that, as it's stated in my proposal there that it's either poor engineering or poor construction. But it is one of the two, the reason that there is no water in those particular ponds. If you notice there's a map that might help clarify the intended water Meridian City Council Workshop March 12, 2002 Page 10 of 49 flow. Yes, that map right there. I've numbered the ponds one through four. Last year because of the severe water shortage we certainly not able to, nor was Cherry Lane Golf Course able to put water in those ponds. There's a banner I would say of good citizenship trying to conserve water and so forth. The one year there was water in --. It was two years ago there was water in all the ponds, we had sufficient water of source. I can tell you that water was entered into pond No. 1 and shortly there after it overflowed and the golf course management team shut the water off, bermed pond No. 1, got it to be retained. It flowed into pond No. 2, it overflowed. They shut it off. They got water in pond No. 2. 1 think that's much to the credit of their effort to try to get water in those severely poorly engineered or constructed ponds. I am an engineer so I can --. I don't think it takes an engineer to conclude that it's either one of those two events why there isn't water there. Now, after water was in pond No. 2, pond No. 3, which we notice, has the long feed line to it at a right angle. Water did flow into that pond, begin to bubble in about a month later. A month after that it was full. Three weeks after that it began to gurgle into four. So, it was like pushing it uphill. That's really the mechanics regarding the ponds intended water flow and how it really does or does not work. So, what I did is I said you know, --. I mean, I even went to the extreme of saying to my property owners --. By the way, in somewhat of jumping to a summary what I am about to propose to you is in essence a roughly $30,000.00 gift to the City to rectify this problem. My estimation, time is of the essence because if I don't start this project shortly, the financial support will evaporate. So, obviously that's where I'm heading with this is to get your blessing to pursue construction. This is a cooperative effort between those 15 property owners, Brighton Corporation, and namely David Turnball who I have spoke to personally and got his commitment in this project and Cherry Lane Golf Club. We've all cooperated in a variety of ways. The property owners and Brighton Corporation are going to cooperate the finances of this project. For pond No. 4 it's right in the neighborhood of $13,000.00. 1 might add that of the 15 potential property owners that could contribute to the project, 15 did. I would have bet a lot of money that that would not have occurred. We've been working on this proposal. I've done a lot of one on ones with those property owners, collective meetings. We've marketed it to them. They've bought it. They see the vision. In my 30 years of business it's not often that you get to work on a project that has what I call very big multiple wins. This has a win for the property owners. It has a win for Brighton Corporation. It has a win for the Cherry Lane Golf Club and it certainly has a win for the City of Meridian. In respect that golf courses are a real desired amenity in any small community and actually part of the parks department and in essence the first discussion item that I think you have when I arrived today was discussing parks. This is certainly a park in the City of Meridian. I really want to bring to fruition and explore the possibility of going from the dry pond to the one you see below it. We will also add two lighted fountains. One in pond four and one in pond three. These are a significant amount of the expense. They've been well researched as to the type of fountain and so forth both with municipalities and golf courses around the country. This will be funded by the property owners and by the corporation, about a 50, 50 split by the way. I originally started with pond No. 4, the reason I started with pond No. 4 is because as I stated earlier it is clearly the hardest pond to get water to. Then I shared the vision with David Turnball and he saw the benefit for him and he's adopting the same methodology in pond three. So my desire would be to take this proposal and as quickly as possible Meridian City Council Workshop March 12, 2002 Page 11 of 49 expedite the construction. We're all ready to go on the project. I've got property owners that I made a presentation and got financial commitment from on January 28th. Now here it is six or seven weeks later and yet we've moved no dirt. One other thing --. Let me see--. Let me briefly from memory here, I won't even consult my papers. I think I know it well enough to go over the scope of the project. It involves pond sealing, merely than just putting water in we want to seal the pond such that will reduce the seepage and be good stewards with the water. Pond sealing in the fashion in which we are going to do it will reduce the water seepage 60 to 70 percent. Then we want to add another water source and the water source would be --. This is a key element tapping into the Ashford Green's irrigation water. The intention that the use and the timing for that would be in the evening from about midnight to about two to four in the morning, whatever is required. An alternative method of that would be to seep water into it all the time such that there's no impact on the pressure available to the homeowners. Then we want to add an aeration fountain because aeration fountains clearly are not only an aesthetic amenity but they are clearly an engineering necessity from the standpoint of reducing mosquitoes, algae, et cetera. I think that's it. (inaudible). Bird: Madam Chairman. De Weerd: Mr. Bird. Bird: Dan, I take it these little blue things off of three and four, that's where you're going to hook into the Ashford Green irrigation system? The little legs off of there. Bojanowski: Councilman Bird, it isn't exactly precisely, but I wanted to from a schematic standpoint indicate that will occur. Actually in pond three it's probably very precise and pond four it's just going to be slightly technically south of that. Bird: (inaudible) De Weerd: I thought you were doing it from your lot. Bird: I just want to thank you for coming forward with something like this. This is something that's, you're talking about a partnership to help the City. This is truly a partnership by your Homeowners Association and Brighton Corporation and Cherry Lane Incorporated. I certainly appreciate it. Bojanowski: We want to put our money where our mouth is. There's a lot of excited property owners who are representing this project. I have examined and examined it over and over again. Yes, maybe I'm slightly biased but the reality is I don't see a negative to this particular proposal. To the point, if I don't get started, you know when you ask people for money and they give it to you, which they have, and they don't see any action in six or seven weeks, you start potentially losing the financial support. It just takes one phone call to say I'm out of there. So, I really did not know to what extent the City would be involved. Had I thought about that more thoroughly I would have been before the City at least a month ago with the same prepared material. Meridian City Council Workshop March 12, 2002 Page 12 of 49 De Weerd: Dan, I think your fourth point was that the maintenance went to Cherry Lane Golf Course and if that should fail for any reason the Homeowners would take that over. If there aren't any other questions for Dan. Corrie: I have one. Bojanowski: Okay. Corrie: Dan, I notice you said there's about 15 homeowners that put the money up, and that is the whole homeowners together on this and are they willing to do the maintenance if it fails. I think it's a great idea. I'm really for it. I noticed that you have 15 people paying for the whole thing. Now, are all the homeowners behind it and if something goes wrong they will stand behind it and not just the 15? Bojanowski: Yes. That's a very good question Mr. Mayor. Technically first of all, the Homeowners Association for Ashford Greens at this point is David Turnball the president. We have not formed an on going Homeowners Association with it's own homeowner president if you will. So, David is speaking from that point. But on the other hand I must tell you that I have tested this particular idea with people, many, many people --. I would say at least two dozen in Ashford Greens as far away as Moonlight, which is to the north edge of Ashford Greens, I have, actually to my surprise received nothing but an incredible overwhelming support for this. Primarily the reason is that when you come into Ashford Greens Subdivision, the main entrance is on Talamar. Pond No. 4 where the fountain will be located that will now be a real drive up curb appeal to the subdivision and to Cherry Lane Golf Club. That's how they all explained it to me. They said this is incredible. Although I don't live on it, every property owner in this subdivision will benefit from some increased property value; granted some more than others. But those are the people who paid for the project. That was a very good question. Nichols: Madam President. De Weerd: Mr. Nichols. Nichols: Mr. Bojanowski, on the water source, where does the Homeowners Association get it's water? Is it Nampa Meridian Irrigation District water? Bojanowski: Yes. Nichols: Okay, have you checked with the Irrigation District with regard to this proposal? Bojanowski: No we have not. But there's also, I might mention, another water source in concert with Nampa Meridian Irrigation District is our own well; a 500 gallon per minute well, which is an extremely large well, very significant. For instance in years when we Meridian City Council Workshop • • March 12, 2002 Page 13 of 49 have, or in the future will have a low water source, we can load the system with that well. That is in fact what we did last year in such that we had irrigation water through the middle of October. So we're really not counting on Nampa Meridian Irrigation. Nichols: Madam President. Just the point that you really need to check with them because there is an issue of water rights because they have a pressurized irrigation system which you're a part of or which they maintain for your association and have allocated water and water rights with regard to the property inside the subdivision. So, if you take water out of that system and apply it on property that may not be party to that water right, you may have an issue with the Irrigation District. So you may start construction and have problems with the Irrigation District authorizing you to use that water. I don't know if that's the case or not. I'm just saying it's prudent to get their approval of this project so that you don't get down the road and find out that you can't put the water in or that you have to always use the 500 gallon per minute well that's already part of the system. That's my reason for asking the question. De Weerd: I guess these ponds existed already so you would assume but with Nampa Meridian we've all learned never assume anything. Bojanowski: Well my response to that would be --. This is such an interesting project that historically I can name who constructed, who built and so forth but I'm not sure I believe it all. So let me try to --. The ponds were built on the golf course clearly with the intention to be filled. Just because of either poor engineering or poor construction they are not able to be filled but they were intended to be filled with the same water that supplies Cherry Lane Golf Club and that is Nampa Meridian Irrigation water. So, the source would have been the same. The only thing we're suggesting is the conduit is now different because it was poorly constructed. So, Nampa Meridian Irrigation District would have a very difficult time telling me that there was no water allocated for those intended ponds. Now, I'm willing to let them tell me that but I would love to see their explanation because we know what the source is. I appreciate your question because it is one of thoroughness. That's clearly appreciated but the intended source and the current source are the same. Corrie: I think we all would like to see this succeed 100 percent. I don't like surprises and I'm sure you don't and believe me Nampa Meridian can give you some surprises along the line. So, if you've got that covered I think you're all right. De Weerd: Mr. Attorney we can give our go ahead on a project like this just like any condition on an application and leave that between the applicant and Nampa Meridian to agree or disagree. Is that correct? Nichols: Madam President, Mayor, Members of the Council. I think that's essentially correct. I think that the City's involvement is minimal because of the long term lease the City has with Cherry Lane Recreation Inc. but it was prudent to bring this here because it does have some issues. Not always the case but sometimes an additional set of eyes see something that can help improve the situation. The only thing that I would add to the Meridian City Council Workshop • • March 12, 2002 Page 14 of 49 condition of getting the Nampa Meridian Irrigation District approval for the plan would be to have a --. I would think that Mr. Turnball probably would be the one to do this or have his attorney prepare a more detailed contract specifically with regard to the maintenance responsibilities so that there isn't any unstated expectations with regard to who is going to pay power, who is going to pay what. What kind of maintenance constitutes maintenance so that you don't have any --? If Cherry Lane thinks they're maintaining it adequately but Ashford Greens Homeowners Association does not and there are no standards in the agreement with regard to what maintenance that's my only other comment is I would like to see a little more detailed agreement. I mean it doesn't have to be a 50 page agreement but something that details it out so that everybody understands what their respective responsibilities are and certainly what you have provided is a good outline for the things that have to be covered. I volunteered Mr. Turnball because I think his pockets are a little bit deeper than anybody else's on this project. Nary: Volunteering him for the construction of the document? Nichols: Proposing that he should have his attorneys draft the agreement. Nary: Oh. (inaudible discussion amongst Council) Bojanowski: We're anxious to get started on this. The only thing that concerns me is the Bird: Time? Bojanowski: Yes and check with Nampa Meridian Irrigation District. By the way, who would you recommend there that we talk to? (inaudible discussion amongst Council) Corrie: I would say John Anderson would be the one. De Weerd: I think that the golf course works with them almost on a daily basis. (inaudible discussion from audience) Corrie: Okay, great. Bojanowski: The other thing is we were going to prepare the proposed legal document that attorney Nichols suggests. I think that's excellent. Bird: When do you--? Meridian City Council Workshop • March 12, 2002 Page 15 of 49 Bojanowski: What you're looking at is something I just banged out. I'm not an attorney want to be, or a pseudo attorney. I did my best. De Weerd: Mr. Bird. Bird: How soon do you have to start? I mean, -- Bojanowski: Well, I would have to have started three weeks ago. Bird: Yes, I know. The water will be coming in. is that going to effect you that much? Because you're not drawing that much out of the existing — Bojanowski: No, it's just that the systems are loaded and what you want to do is tap into the system prior to the system — Bird: Yes, before they load it? Bojanowski: -- before they load it. So, I anticipate water mid April. Although I have read articles in the indicating that it would be early this year. Bird: Yes. Bojanowski: Frankly I think we could see water as early as — Bird: How long a project is this? Bojanowski: The whole project from beginning to end shouldn't take more than three weeks. It depends on the cooperation from the golf club. We have some work with --. They need some dirt in an adjacent tee that we are very welcome that they will remove to make the pond a bit deeper. You know, logistics like that. But frankly beginning to end this would be a maximum three week to a month project. De Weerd: Mr. Nichols, I guess one more question. That is, on this document that has been drafted out I see a Meridian City official, would it be appropriate for the Mayor to sign and the Clerk to attest? Is a signature from the City necessary? We probably need to give them a little direction on that. Nichols: Madam President, Mayor, Members of the Council. I think all the City needs to do is consent to the agreement. We're not a party to it as such but we consent to it as being something that's in place. De Weerd: Okay. Bojanowski: Consent means? I know what consent means but I mean, I knew what it meant in business. I want to make sure. Meridian City Council Workshop • March 12, 2002 Page 16 of 49 Corrie: It's pretty close in public light Bojanowski: Good. De Weerd: It's kind of like when your daughter goes out on a date. Bojanowski: I'm just learning so help train me. De Weerd: Do you have any other questions, Council? Bird: I have none. (inaudible discussion amongst Council) Bojanowski: Pardon me? Corrie: Get it all together yourself and you will be fine. Bojanowski: Okay. Excellent. So, we have your consent to proceed and we will take care of the — implement the recommendations of attorney Nichols and check with Nampa Meridian Irrigation. If we get any descent from them at all we will kind of put the breaks on and say we need to address this. Do we expect that? (inaudible discussion from audience) Bojanowski: I don't really know what that means because I haven't dealt with it. It's such a common sense project. (inaudible discussion from audience) Bojanowski: I hope that we can illustrate to them that the intended water source and the current water source are the same. It's kind of not new math. (inaudible discussion from audience) Corrie: I don't think you're going to get any problems but you never know. (inaudible discussion amongst Council) Bojanowski: Well, thank you. Corrie: We work with them a lot. Bojanowski: Yes and I will take your counsel on that. I want to thank you all. I appreciate your listening to us and we hope that you all have a chance to come out there and enjoy the amenity once it's completed. Thank you. Meridian City Council Workshop • March 12, 2002 Page 17 of 49 Corrie: Thank you. De Weerd: Jennifer, do you have anything you would like to add? (inaudible discussion from audience) Corrie: Kenny, we can here you but it's hard to hear it on the tape. Thank you Ken. Marler: The developer when he was putting this project together actually brought power out to the edge of the lots for if there was ever anybody that wanted to do this. It's been kind of his intentions that possibly that could have been something that happened. He is very much in favor of it and I don't see a problem with the homeowners at all. All our reports have been great. De Weerd: That's great. I hope you get moving on it quickly. Marler: Thank you. De Weerd: Thank you. Issue #4 Discussion of request from property owner on the NE corner of Eagle Road and Ustick Road De Weerd: Okay, item No. 4, Becky do you want to address this issue? Bowcutt: Mr. Mayor, Madam Chairman, Members of Council. I appreciate this opportunity. I will be as brief as possible. I know it's getting late and I heard someone say they wanted to leave at 8:00. (inaudible discussion amongst Council) Bowcutt: I will be quick. I would just like to kind of give you just a little bit of a brief overview for those members of the Council that were not involved in the politics in Meridian about ten or twelve years ago, what transpired. The property in question --. I'm representing the Caven family and Mr. Caven sends his apologies. He is at a charity committee for his church and this is his last meeting. He said I can't miss the last meeting so he could not be here. The Caven family owns this 40 acres. It is located on the northeast corner of Eagle Road and Ustick Road. It is the only parcel north of Ustick and east of Eagle that is within the Meridian area of impact. The Caven family also owned the adjoining 80 acres at the same time. The 80 acres has been sold. It lies within Boise's impact area and it was sold to Hubble Engineering and was developed into a single-family residential development. The 80 acres is still vacant. When Meridian was expanding their impact area this area here was controversial. Many of the property owners — Meridian City Council Workshop • March 12, 2002 Page 18 of 49 *** End of Side One *** Bowcutt: -- before the County Commissioners and stated that they had some concerns about being incorporated into Meridian's impact area. That they feared that their chance of serviceability within a reasonable amount of time would be jeopardized if Meridian took them in. this was back in 1990. The County Commissioners then wrote letters to --. This was to Mr. Connolly the attorney. You guys have probably seen these letters basically stating that the Commissioners were concerned about this and that they wanted to assure those property owners that in the event that they could not obtain service that they always had the ability to come back before the Commissioners and alter that impact boundary. In 91 the City Council and the Mayor sent a similar letter. I am fully aware that one Council cannot bind another. It basically says it was a consensus of the Mayor and the Council at that time that if these property owners in the future choose to be removed from this impact boundary of the City of Meridian that they would not object. But they would have to go through all the proper procedures and pay all the costs. Mr. Caven's property in the beginning, they were going to slice it off. Meridian determined that they could not service this area and they designated this impact area adjustment shift to Boise City. This dotted line here --. As you can see the Caven property is in yellow. This dotted line came and traversed this property. That was based on an aerial topo meaning that this could not be serviced however this could. At the time I believe Mr. Foray was handling the planning and Mr. Caven said Boise can't provide service to me at this time, nor can Meridian. My only hope is put the 40 acres either in one impact boundary or the other but don't split the property. So, the City squared that off and that's what we have today. This area here was released to the City of Boise. In 1998, with the Eagle Road rebuild, Mr. Caven had some concerns that he would never ever get service. So, he went to the expense of having Briggs Engineering design 180 linear feet of sewer, Boise City sewer that is. We processed it through the City, received approval and went through DEQ. He installed that sewer before Eagle Road was finished and had water, United Water, stubbed to his property. So, we have Boise City sewer and United Water both stubbed to our northwest boundary. Mr. Caven's argument to the City was that might be his only opportunity to ever receive service so they consented to it. However, he has no ability to access it unless he is in Boise's impact area. It's just there. I know that the City has been working on trying to extend the South Slough and obtain easements. The information that I have is your sewer is still about three-quarters of a mile away from this property. So, since 1990, in 12 years the sewer hasn't really moved. With the Comprehensive Plan map changes and your comp plan, new comp plan adoption we feel that this is an opportunity for us to have the City take a look at this property. We believe that it makes sense that it go to the City of Boise. I am fully aware of the controversy that happened 10, 12 years. The sibling rivalry was very ugly but time has passed and I think if the situation was reversed, I think the City of Boise would not hesitate to go ahead and say it doesn't make sense then it should go to Meridian. I would like you guys to take a look at it from an objective perspective. I know Mayor Corrie still has some hard feelings. Those who were around, it was not pleasant. I worked at the County at the time and we got heat from everyone. This property, like I said, it's isolated. It adjoins the Boise City limits. If it were to be developed under the City of Meridian we would have to contend with single Meridian City Council Workshop • March 12, 2002 Page 19 of 49 family residential development in the City of Boise all around us. Anytime I've ever had that happen, they are always complaining, you know they don't listen to us. We're not residents of the City therefor they don't care what we say. That's why I believe it makes sense. The services are there. The city limits are there. The City of Boise has indicated in the past that if the City of Meridian was willing, voluntarily willing to let it go, then they would consider it. Otherwise they wouldn't even want to discuss it. So, they've been completely neutral in this. So, I would just like to bring this to the forefront and have the Council kind of take a look at this. We will be testifying in the remainder of your Comprehensive Plan meetings. Mr. Caven at first wanted to have Mr. Miller handle this and I told him I thought this was a better route to go because I think you guys are very astute and when something makes sense I think you guys realize it. Do you have any questions? Corrie: Madam President. De Weerd: Mr. Mayor. Corrie: Do you know what Mr. Caven intends to do with that corner? Homes only or --? Bowcutt: I don't foresee it being single family dwellings next to Eagle Road with it being a five -lane highway. He is going to have to have some type of transitional uses up against that single family. Whether that be office or some lower intensity commercial, he's going to have to be sensitive to that. I view this as probably more a commercial type center. If we were to request annexation and inclusion in Boise's impact area that would probably be our intent, would be like a commercial zone with design review or something along that line. Maybe they may want something like and LO. They may want to see something like a planned unit development because of the single family dwellings that wrap around two sides of this property. That area has been pretty active. Those residents, the Westchester Subdivision or Cameron Park fought Hubble Subdivision desperately. Gingercreek fought both of them. It's kind of a hot be over there. It's developed but it's been very controversial because they've got a lot of low density residential that was done into the County in the middle of that section clear out to Cloverdale Road. De Weerd: Council, any questions? Nary: Madam President. De Weerd: Mr. Nary. Nary: Remind me again how big is that piece? Bowcutt: It's 38 acres approximately. Nary: I don't know how much discussion everyone wants to have on this. I guess this is about the third time I've heard this because I know this came up at the Planning and Meridian City Council Workshop • March 12, 2002 Page 20 of 49 Zoning Commission as well at the public hearing. I guess for what it's worth --. I mean looking at the map it doesn't make a lot of sense to me as to why it's in the Meridian impact area. If we can't serve, we can't serve it. If we're not going to serve it very soon then I think we need to at least think about it as to whether or not that's appropriate. We have a person here who is a property owner who would like to do something with his property and we can't provide services to it. Again, that's not necessarily the only reason but I think it's at least worth discussion. I appreciate you bringing it to us. I don't know exactly how we want to deal with this particular issue but I certainly don't --. I don't have any personal stake in it at all. So it doesn't matter to me. I just look at the map and I listen to the discussion that we've had to this point and I can't see why if we're taking a step back from this today why we would want to have this one little parcel on the opposite side of the roadway in our impact area. If we had services there then I would think there would be no question and we would simply service it and annex it and go forward. Since we don't and I don't know how soon that's going to happen. Like I said I guess it's worth the discussion. Bowcutt: Thank you. Bird: Madam Chairman. De Weerd: Mr. Bird. Bird: Councilman Nary, I have to agree with you to a lot. I'll be the first to tell you that if they want to get out of Meridian impact area I'll vote for it because of the simple fact is I'm very upset over what happened back in the 90s. Becky's been very nice. I could name you some names that caused the problems that we lost all the area of impact. We sat down four years ago if I remember right and lined out a sewer deal that our South Slough would be out there, right out there at the wastewater treatment area, Charlie Glen and Ron and the Mayor and I sat down and we basically told those people that you know, a couple of years we would have some sewer out there. Well, we got the water out there a year and a half, two years ago. The sewer don't look like it's going to get there this year. I'm like Mr. Nary. That 40 acres, I would love to keep in our impact area because I think it's going to be developed into some nice tax dollars, revenue. You can only hold a person hostage for so long. Bowcutt: I would like to state one more thing for the record. I've talked to your staff about this. One thing has been brought up, if this property were to be released what about Winston Moore across the street on the west side? One thing I would like the Council to remember is he does not have service to the City of Boise. There is no service line. There is no main line to him. We extended a service line to this property, or to the edge of this property. So, he has no ability to be sewered by the City of Boise. Bird: Now wait a minute. Bowcutt: He's on the other side of the road. Meridian City Council Workshop March 12, 2002 Page 21 of 49 Bird: Becky, that Boise water sewer line comes right down the west side of Eagle Road. How do they get sewered for all the houses that come right down to there? Bowcutt: The sewer stopped up at the Nazarene Church and we had to extend it 180 feet or we would have been cut off in Eagle Road getting the City of Boise sewer. Bird: How does the houses right across there, what are they sewered to? Bowcutt: Which houses? Bird: Right across from the church, that subdivision there, south of McMillan on the West Side. Bowcutt: Cameron Park? Bird: Yes. Bowcutt: That's a Boise City sewer. Bird: That's right. Bowcutt: That's north of the church. Bird: It comes right down there and his property abuts up to that. Bowcutt: But he doesn't have access to it. Bird: No, I would never vote for him to go out. Bowcutt: I just wanted to make the statement that — Bird: We're just talking about Caven's 40 acres. Bowcutt: Sure, that's correct. Bird: We're not worrying about anything else. Bowcutt: I'm just saying I would like you to look at this because I believe we're looking at apples and oranges here when you look on the west side. The west side, that's all you guys'. You guys have the ability to sewer that. De Weerd: I think we have Eagle Road and Ustick as definite and logical lines you know that you can't even get into that argument. Bowcutt: Okay. That's the point I was trying to make. That there's two distinctive things here and I would hope that this is not a precedent setting thing. That is my point. Meridian City Council Workshop March 12, 2002 Page 22 of 49 De Weerd: Okay. Corrie: Madam President. De Weerd: Mr. Mayor. Corrie: -- discussion of Keith. I think one time didn't Jonathon Seal say that he would like to have some of that property that's in Boise's area of impact be committed to --? Bird: 12 acres. Corrie: -- 12 acres from Meridian. Bird: Boise was in favor of that. Corrie: Yes, I mean at that point. I don't know. I haven't talked to Brent Coles. Bowcutt: Isn't that shown on the map? De Weerd: It's in our comp plan. Bowcutt: It's in the new comp plan map. Corrie: It's in the comp pan but it's also --. Bird: It hasn't been agreed upon. Corrie: it's in the Boise City area of impact. Bowcutt: Yes sir. That's my understanding. Corrie: Okay. So, my question would be then we would need to talk to Boise in reference to maybe putting that into Meridian which has nothing to do with this part I understand. I just want to make sure. I have talked to Brent, Mayor Coles on two areas. One was next to Bristol Heights and I think that's coming up to them which has nothing to do with yours. They're going to do that. We agreed to that. Then he did ask about the Caven property. I said at this point we're going to talk about it but not to give him any indication we were or we weren't at this point. He understood that and his comment was if you don't want it, we won't take it. I mean, he won't even consider, the Council don't want to even consider it unless we're in favor of it. Bowcutt: Yes sir. Corrie: So, that's the Council's decision if they would like to do that. I don't have any real hang ups either. We've kept Mr. Caven quite a ways along. I always hate to give Meridian City Council Workshop • March 12, 2002 Page 23 of 49 land away. I always have and I still do. That's not probably going to be my choice. It's the Council's choice. I just let them know that I have talked with Mayor Coles and I do know that he has asked that that be done. Bowcutt: Thank you. Corrie: I would like to be able to have the Council let me talk to Mayor Coles about that 12 acres however. Bowcutt: I think if you could do a swap, I think that would be great. Bird: Boise gave us a permission letter but we never formally enacted on it. Corrie: That's right. Bird: That's logical to come over to us. De Weerd: Would the formal action be in a comp plan land use map Mr. Nichols? Does it have to go through some official action, those kind of things? Can we just do it with our comp plan or do we have to go through a formal process? Nichols: Madam President, Mayor, Members of the Council. I believe it takes an amendment of the City's area of impact Ordinance, the County area of impact Ordinance. So, in effect three, Boise City's area of impact ordinance, the county and Meridian's would need to be amended to change that boundary. I mean, technically to get Mr. Caven out, we would just have to change ours and have the county change their part of it. But of course it's all going to happen at the same time because he would go into Boise City. It's a three way deal. (inaudible discussion amongst Council) Nichols: Correct, Councilman Bird, Mayor, Members of the Council. Anything that would --. Any other changes in the impact area ought to be done at the same time so that --. Well, it's just all done at the same instead of done three or four times. Bowcutt: Can I ask a question? So, then would it be done with the Comprehensive Plan map in conjunction with that? Would it be a separate application? I handled the last big area of impact change and you're correct we did three pronged. We did application at Meridian first. They had to take action first to release. Then we had a hearing the next week at Boise. They agreed to accept. Then we went to the county commissioners who then had to give it their blessing. I think that's how we did it. Corrie: You're going to do it on three properties. You've got first the Heights next to Bristol Heights, Caven and Yorgenson. Bowcutt: Okay. Meridian City Council Workshop March 12, 2002 Page 24 of 49 Corrie: They can all be done at the same time. Bowcutt: Can we do it with the Comprehensive Plan map changes? (inaudible discussion amongst Council) Nichols: Mr. Mayor, Members of the Council. I would treat them separately because I mean, even though the Comprehensive Plan map has to take into account some of these areas --. I guess the only --. It's not a problem when you're giving it up. I can see it's a problem where you're taking it in if you don't have some designation in your Comprehensive Plan map for that particular piece. Actually that may not be — it may not be fatal because all of these things are out on the edge as far as like the piece Mr. Moore has cannot be developed as he wants to develop until the sewer is extended anyway. I mean there's going to be a passage of time before that's capable of being developed. De Weerd: So, this doesn't go along --. It needs to be designated on the comp plan but they need to submit a separate application? Nichols: I think so. De Weerd: Okay. Bowcutt: That is how we did it last time. You cross -hatched it to be released. We filed all the necessary applications. De Weerd: It sounds like that's what activity you need to start with. Bowcutt: Thank you. Corrie: I will make a phone call in the morning. De Weerd: Okay. Issue #6 Discussion on Pre -Council meetings De Weerd: Issue No. 6 discussion of pre -Council meetings. I think you all are aware that the Mayor and I have been talking about this. The Mayor has had the opportunity to talk to Mayor Coles and I think he also talked with staff at the staff meeting today. I'll go ahead and let you speak to this one Mr. Mayor. Corrie: Okay. Primarily Boise does have pre -Council meetings to hear staff reports and some of the things on the consent agenda. Our staff today felt that was probably a good idea, that they could give their staff reports at a pre -Council meeting and then it could be on the consent agenda if they have any questions. We did talk about the possibility Meridian City Council Workshop March 12, 2002 Page 25 of 49 of doing it a week ahead of time so the consent agenda would be a week later after they have given us the discussion. That would be a Council's decision. I don't think, Gary I don't think anybody had any objections to having a pre -Council meeting where it had the staff reports and any questions that come up from Council to staff. Any comment? Smith: Mr. Mayor, Council Members, President de Weerd. We didn't have any real concerns with the proposal. The one thing that Brad and I talked about a little bit afterwards is that we sometimes have bid awards or approvals of contracts that would be delayed a week on that basis. I'm not sure how that would impact us other than you know from the time that we have a bid award until we have a contract and notes to proceed we'd be adding another week to that process if we were reacting to a future Council meeting for approvals. That was our only thought. Otherwise I think it was --. Excuse me Councilman Bird. Bird: No go ahead Gary. Smith: Otherwise I think everybody was very receptive to the idea and I think it would be a good place to discuss issues that most generally don't effect the public that show up for the regular Council meeting. Bird: Madam President. De Weerd: Mr. Bird. Bird: About three years ago we had tried this where we come in early, remember and we went through all the stuff but it wound up we --. I for one on a bid award, as being a bidder a lot of times, I don't want it delayed a week. I want to know whether I got the job or I didn't get the job. (inaudible) what time are we going to start? How long is it going to run? What it's going to take. We tried this when we were starting at 7:00, we tried this at 6:00. We found out that half the stuff we had in pre -Council we couldn't do because we needed to enact upon it at the Council meeting. Like contracts and stuff like that. The workshops have been set up to do your monthly discussion of your ordinances and stuff. If we can do the pre -Council and get rid of the workshops, yes, I'm for that. De Weerd: Mr. Bird. I guess I had sat down with Mike Weatherall and asked how they go about their pre -Council because they can start anywhere from 4:30 to 6:00 depending on how many things they need to discuss. How they go about it is, they set their Tuesday agenda a week and a half before hand. So, then the Mayor and Council President and the department heads that are involved get together and look at that agenda, discuss what needs to be pulled off. What might need some pre -Council discussion. Then they set that agenda. They have a good idea of what kind of time frame needs to be allotted to it. So, the following week when you would have that agenda, you would meet half hour, hour whatever ahead of your regular meeting time to address those issues. I guess I also asked him how do you --. Because you want everything in your public hearing process you don't necessarily --. You take care of a lot of the contracts, the staff reports, things that would show up on that months or that Meridian City Council Workshop March 12, 2002 Page 26 of 49 week's consent agenda, if you don't have it --. If you have so many questions than you do pull it off the consent agenda in your regular meeting and have further discussion. He also said that they make special care that if something does come up in the pre - Council, anything that would be part of a decision is definitely addressed in the public process and is put on public record. Those were his responses to me. Now, Mr. Nary probably has more insight since he's at those meetings. Nary: Maybe one of the things --. The question that's been brought up about bid awards for example. Bid awards are one of the few that are handled on the pre -consent, which is what the Council --. The pre -Council agenda is called is a pre -consent agenda. It's not statutorily required. It's enacted by ordinance. The intent of the pre -consent agenda is to give you notice as to what items that are there and that are going to be actually taken action on the following week. So, all items placed on a pre -consent agenda essentially go through a two-week process. One week on pre -Council. The second week on Council. The only difference is that bid awards are done on both. So they are done --. There isn't a week delay between a bid award. They're on pre -Council and the Council agenda on the same week. So you don't have that delay issue to be concerned with unless there's a problem. Unless there's some issue or there's a dispute or a protest or something like that. So, it generally isn't a big problem in doing that. Many, many items including bid awards are done on the consent agenda for the City of Boise. So, they're not necessarily discussed until someone wants to discuss it. Otherwise it's passed on the consent agenda without taking as much time. I guess the plus side that I would see in this is that it would take --. Once you get used to how the process worked, it would take less of the staff time because most of the staff time on discussing the issues would be taken up at the front of the meeting instead of throughout the meeting like this work session does. A lot of the items that we talked about tonight in this work session could be handled in a pre -Council session. If we did that every week, you wouldn't have to have one meeting with 12 items. You could add two or three items to each meeting as issues come up. The pre -Council does change from week to week as president de Weerd said, some weeks they start, generally by 5:00 is approximately when they start. Some weeks they don't even start until 6:00. But the meetings by Ordinance don't start until 7:30. That is the difference and I understand what you're saying Mr. Bird that sometimes it may delay the Council to some degree depending on when you set these and how you implement it. But most of the stuff --. The way that the system is setup, most of the things that are handled by resolution of the Council and signature by the Mayor take two weeks. Ordinances generally take four because they're put on for the pre -Council one week. That gives the Council kind of a heads up as to what's coming on, what somebody's looking at. If they have a question that gives them the opportunity to raise that question at the pre -Council because next week it's really on the agenda for discussion, for the first reading for an ordinance or for resolution for approval of something. But that pre -Council is a real good warm up for the Council to see the items and then raise those questions and issues and then they may begin to discuss it the next week when it's actually (inaudible). Bird: Madam President. Meridian City Council Workshop March 12, 2002 Page 27 of 49 De Weerd: Mr. Bird. Bird: That's what we tried. You know, tried to get this --. I agree with you except the fact is that Boise is 100, 200,000 person City, six Council People and a Mayor. With three times the employees we have. If it is satisfactory I'm all for it. If we actually accomplish something out of it. But if we come here at 5:00 and we're done at 5:30 with all our business and then we have to wait until 6:30 or 7:00 whenever our regular meeting is to go --. If we can eliminate this workshop meeting, which this workshop was originally set up in 1996 to be about a two-hour thing that you discussed ordinances and stuff like this and it was pre -planning. It wasn't to bring public hearings and stuff for. I'm for it if it'll --. Then we can either have this second Tuesday as a regular meeting or we can take the day, or the time off. We're the only City with this size that meets all four weeks. I don't think Nampa does. Caldwell doesn't. Nampa's bigger than we are, has much more --. Nary: Madam President. To answer that from what Mr. Bird said. One of the things that City Council there does, because they do start so early, they try to schedule that pre - Council to be done at 7:00. The meeting starts at 7:30 and they eat dinner because they come at 5:00. So, there is an expense in that City of Boise process that if you wanted to that that's fine. If we don't that's fine too. That's part of where the time goes. It is very, very rare that the pre -Council session ends earlier than anticipated. It almost never does. It almost always goes to 7:00. Many times, the Council has moved from the pre - Council session and then an executive session was at the tailend of it and moved that executive session into dinner. And had the executive session while they ate their dinner because they still have to start the meeting at 7:30. Time doesn't get wasted very much but it just depends on how early you want to start and those things. Bird: You just, Mr. Nary you just said that it's like this 12 items, we would discuss three or four in pre -Council. Then there would be no reason to have --. We could either have a regular scheduled meeting on Tuesdays, get the thing --. You know there's no reason to have a workshop then if we're going to have an hour and a half, two hour pre -Council meeting. Nary: That's exactly right and what we actually could do is, even if we met every week, it may prevent a lot of our meetings from stretching in to 11:00. Bird: I agree with you. Nary: Because we met every week and covered all of these as well. De Weerd: I think too is and it's something that the Mayor and I discussed is it would expedite your regular meetings to the point of --. I know we've had several department reports that have gone up into 8:00, 8:30 before we even start a public hearing. You know we've made the people that have come for these public hearings sit through an hour to two hours of department reports that --. You know you see them start snoozing during. I just don't understand that but I'm sure it was public works. Meridian City Council Workshop 0 March 12, 2002 Page 28 of 49 Nary: Madam President. On that particular issue as well, a majority of the public hearings for the City of Boise on their City Council agenda. The meeting starts at 7:30, a majority of times the invocation --. They do an invocation before each meeting. They have the pledge of allegiance before each meeting and have some special business. They'll do the consent agenda and they'll generally get to the public hearing before 8:00. So within 30 minutes they can get through all the business most of the time and start the public hearing. Some of them still run until midnight depending on what it is. But you could start it earlier. You could notice it for those types of things. You can certainly in constructing this process you can notice it so people aren't sitting there for an hour and a half through other stuff. De Weerd: Chief Worley. Worley: Madam President, Members of Council. I guess a perspective from somebody from a department, somebody who has been under both systems from a department perspective. I'm really supportive of the pre -Council concept. One of the frustrations with the workshop is the agenda is so full and if I want to get something on it it's another month rather than next week or the week after. I think it is much more efficient for the public that they don't have to sit those long department reports. It's been said somewhat tongue in cheek that the business that the City of Boise has conducted in 15 minutes at a Council meeting, that really most of the stuff the real meat of it is done in the pre - Council. Those are public meetings. If people do have an interest they can come and listen to it. Sometimes the Bonneville Room where the pre -Council meetings are held is packed. It just depends on the item on the agenda. It does require a little bit more preparation from the department standpoint because you have to be thinking another week ahead of what you want to bring before the Council. In my experience, the Boise City Council has been very good if there was a very pressing issue. I know the Police Department, we have at sometimes you know walked things on to the pre -Council agenda that were very pressing items that have come up suddenly. There is that option. I guess form somebody who has been on both sides, I would very much endorse the pre -Council idea and as Councilman Bird says do away with the workshops and just go back to regular meetings each time. Nary: Madam President. De Weerd: Mr. Nary. Nary: One other plus too to think about in the process of doing something like that. The difference at the pre -Council meetings for the City of Boise, they can make motions. They can vote. It's a public meeting. Unless there is a public hearing required, unless it's something like an ordinance that requires that, they make motions and vote on items and move things along. So, you can process the business as Chief Worley said. Some business types of things you can process quicker in that process because you won't have a meeting like this that we can't make a motion and we can't do anything for the business of the City. It's another way to get things done. Meridian City Council Workshop March 12, 2002 Page 29 of 49 Corrie: Thanks. (inaudible) (inaudible discussion amongst Council) Bird: That's right. Corrie: Then you could have your meetings on the first, second and third and you wouldn't have (inaudible). Two land use and one non -land use and your fourth Tuesday (inaudible). Bird: I don't mind having the fourth meeting. If we could stretch it out. I think there's a lot of times that it would probably help us to have the fourth and have less 11, 12:00 nights. It would be much better for us and the staff both. Corrie: We could have three land use and one non -land use --. Bird: You're right. De Weerd: Yes. Bird: You're right Mayor. Corrie: Then you can spread them out and you won't be (inaudible). Bird: If you don't have enough land use there's nothing wrong with doing some non - land use on a land use night because that's not going to effect anything. I think that we need to --. I know Nampa has a pre -Council meeting. They're probably in comparison more our size, have the same business than ours. I think we need to look at real serious at this. I'm very much in favor of it but like Chief Worley said that I said earlier if we do this we've got to get it situated so we get away from the workshops. Because the workshops have been becoming --. No reflection on — because half of it was fault. For two years but they've been becoming longer and drawn out than our actual deals. I feel a lot of times it would be nice if we could make a decision on some of this stuff when it's presented before us and we can't do it. I would be much in favor but I think we need to look at Nampa's and Boise's because Nampa is --. I think it would be nice for all of us to attend one. I would be happy to go attend one and see what comes on and what goes off. De Weerd: Well, it is all in how you coordinate it. Special care needs to be taken to that. Mr. Nichols did you have something? Nichols: Yes. Madam President, Mayor, Members of the Council. Perhaps with Council Member Nary's perspective I guess it's my fault that we went to the fourth meeting in the month because it was frankly a selfish desire on my part to not have a Thursday meeting and Wednesday meeting. If I could know that Tuesday was crossed off the calendar every week, that way --. So, that was partly my suggestion that we have the Meridian City Council Workshop March 12, 2002 Page 30 of 49 fourth Tuesday. Part of the reason for the fourth Tuesday was we had so much stuff clobbered up on the first and third Tuesday with land use matters that we had a difficult time addressing some of the other things that we needed. De Weerd: We were neglecting them. (inaudible discussion amongst Council) Nichols: So, my only caution to you about pre -Council --. This is simply my perspective and that's it. In that it did not work before. We had pre -Council meeting and it did not work from my perspective. Maybe it did from yours. From my perspective it did not. It could be that my perspective is skewed because I was not familiar with pre -Council meetings in my former life in Oregon, such a critter never existed. I would strongly suggest that before you go back to having the pre -Council meetings, that each Council Member, I suppose Council Member Nary is excused because he's been to several of them — Nary: I still have to go to them. Nichols: That the Mayor and each Council Member go to at least two different pre - Council meetings. They can be in the same City. And see how they work and that each department head is required to attend at least two pre -Council meetings in another City and see how they work so that if we do this we're not inventing the wheel without understanding how they operate. I'm willing to make that commitment and go to some pre -Council meetings and see how they work better. I've been to two Nampa meetings where there were pre -Council meetings. De Weerd: Will you tape them? Nichols: They are recorded, or the minutes taken or something. (inaudible discussion amongst Council) Corrie: I think if you could make decisions at some of those, it would be a public meeting, I mean the public is invited, you can do away with that. Bird: I've been to one of Nampa's pre -Council. They didn't make any decision. Whether they can or not, I don't know. What they did was they presented --. They had a bunch of public hearings and their staff got up and presented everything. So when Mayor Horn opened the thing, the public hearing, she set the time limits down and they do adhere to the time limits. The staff had already made the presentation and they come forward. I mean it went good. I'm like Mr. Nichols. I'd like to look at it. I'm all in favor of it if we can work it out right. Like I said, we tried it. I think it was my first two years on Council. We tried it and it wound up being not very successful. Nary: Madam President. Meridian City Council Workshop March 12, 2002 Page 31 of 49 De Weerd: Mr. Nary. Nary: The fourth Tuesday of each month for the Boise City Council meetings are at noon instead of at night so they won't conflict with our normally scheduled meeting. That's an opportunity here in two weeks. If any of the Council Members wants to attend, I certainly --. I don't have a problem with contacting the Mayor's office or if Mayor Corrie wishes to do that. But I certainly think the Boise City Council would be more than happy to host any members of the Meridian City Council that wanted to attend it. They host me about four times a year. They don't know it. That's when I usually have to go. I don't know that I have to go on the 26th but I certainly think they would be more than happy to have any of the members of this Council attend it to see how that process works. It's a little different in the daytime. They don't hold public hearings in the daytime because of concerns of people getting there. But it does pretty much give you some idea and at least it won't conflict with our regular meeting. So that might be an opportunity. Bird: That is open to the public right? Nary: Absolutely. If they make decision --. It's held in the smaller hearing room in the Mayor's office --. Bird: Yes. Nary: -- rather than the large Council room because they don't hold public hearings at that. They have all the rest of the business. It really is like this workshop. It's like a pre - Council session for the entire meeting. It's run like a regular meeting and they vote on issues and they vote on the consent agenda, very similar to this. McCandless: how long does it usually last? Nary: About two hours. (inaudible discussion amongst Council) Nary: They try very, very hard to be out of there by 2:00. Sometimes earlier than that. Occasionally later than that but most of the time 2:00. Corrie: That's the 26th?. Nary: Yes. McCandless: Madam President. I, as one member, would probably agree with doing this if it eliminated the workshop and I wouldn't even mind going all four Tuesdays if we could even things out and keep the meetings shorter rather than longer. I would be willing to try. Meridian City Council Workshop March 12, 2002 Page 32 of 49 De Weerd: Mr. Berg? Berg: I think I had a couple comments Madam President. I think it had to do with a little bit of a history with the pre -Council meeting was tried. They didn't make decisions. It wasn't really a sense of having a pre -Council meeting because the time allocation could be from 20 minutes or pushing the hour depending on what they talked about. So we decided to go from a 7:30 regular meeting to a 6:30 regular meeting and have department head reports at the front end and the consent agenda to try to get things going a little faster and start public hearings at 7:30. That was the concept that we tried to do. My interpretation or perception of what Boise City does is just another meeting. They call it pre -Council but they make decisions. I need to get a copy of their ordinance to see how they do that so I don't have to notice a pre -Council meeting with all the agenda items from 5:00 this week to maybe 6:00 next week to whatever it is. I need to find out what their Ordinance says to see how that is used because I'm not really fond of making special notices and the agendas with those notices for every week. Nary: Just so you know, both meetings are noticed individually. One is noticed as a pre -Council and it has an agenda. It isn't the same agenda as the Council because it's not --. This week's pre -Council is next weeks Council agenda. Things that are on this week, are on the pre -Council they're on the Council the following week. They do notice up both meetings separately. De Weerd: This was just put on the agenda kind of to get some discussion going, get us into the direction that Council would like to kind of look at. I think Mr. Nichol's suggestion of attending a couple is very good advice. It's a good thing we pay him big bucks to think of those things. I will see how many of us can go to the pre -Council of Boise and maybe let the Mayor know so he can let the Mayor know, Mayor Coles know. Nichols: Madam President. De Weerd: Mr. Nichols. Nichols: I would also suggest that you try to go to a Nampa meeting because it is a City that's not --. Well certainly closer in size to Meridian than Boise City is and in terms of staffing and the way things work I think is a little closer. It also meets on Monday nights so that it would be --. You don't have to stay for the whole meeting. If I recall think they only slot a half hour for their pre -Council so it's not a long involvement. De Weerd: Okay. Worley: Madam President. De Weerd: Mr. — Chief. Worley: If I could just address one other issue, a bit of what Councilman Bird talked about, about the space in between the --. In Boise, executive sessions are also part of Meridian City Council Workshop to March 12, 2002 Page 33 of 49 pre -Council. They occur in between the two meetings. That does give you some flexibility because I've been involved in executive sessions that were slated for 20 minutes and wound up being seven or eight just because of time constraints. Having those earlier is a good thing too. De Weerd: Well, ours are only five minutes long. (inaudible discussion amongst Council) Bird: (inaudible) we might say they're five minutes and five hours later when we come out. (inaudible discussion amongst Council) De Weerd: Okay, if there's no further discussion on this lets move on. Issue #7 Discussion of the Ten Mile Interchange Sewer Study — follow-up February Workshop (Gary Smith and Brad Watson) De Weerd: Issue No. 7 discussion of the Ten Mile interchange study. It's a follow up from February to where Gary had mentioned that he would try to meet with the area property owners and see if there's interest financially to help support this and give us a sense of direction there. Watson: President de Weerd, Mayor and Council Members. I wrote a little bit about this in the written report for the fees that Gary passed out earlier. What we've done is had a meeting with the engineers that were involved in that study from JUB, as well as what they call their public involvement person. Her name is Candy Miller. She has experience in property owner contact, easement acquisition, that sort of thing. We met with them last Friday and discussed with here what we needed to do. In our mind there are those three things on the second page that you instructed us to do, really it's not something that the staff has the expertise or time to do. The status right now is that they are preparing a proposal. It's an addendum to the existing agreement and they are going to bring that back to us next week. In the meantime they are putting together all the property owner names, phone numbers, that sort of thing. Theory not just sitting around (inaudible). They are pursuing this a little bit. The secondary part of this update involves the actual study itself. As I said in that memo they've provided us this final draft, which is kind of a --. *** End of Side Two *** Watson: -- section of final recommendations, at least what JUB understood the discussion at those meetings to generally be directing us towards. Since those were workshop meetings there was no motion. I haven't reviewed this in detail. I've read it and I think they're on track. They want to wrap this study up and I'm sure Eastbourne Meridian City Council Workshop March 12, 2002 Page 34 of 49 does too. The long and short of it is they're recommending the big option. If you recall that's building the Ten Mile Diversion trunk. It's a very, very large semi-permanent lift station and a portion of the Perdum Black Cat Trunk. If anyone wants to jump in and correct me on any of this feel free. The other thing that I could do is copy off those sections of this draft report and send them to all of you just to make sure that we're on the same page as you if you want. De Weerd: Brad, I think that's the direction that I remember us going. I think thought I would like to see numbers and I know you had tentative numbers but budget wise. Is this something that we can do with our budget up until we get further participation from the area land owners? That's certainly a question that I've had. Watson: Okay. Thank you Council Member, President de Weerd. That's what we want to do. The only reason we're trying to separate these is that we have an existing contract that's being reimbursed by Eastbourne, formerly via Dakota. We need to put a seal on this and get it done so that we have a recommendation and we're sort of entering a secondary phase of the project which is the property owner contact. I understand your question fully though and we will --. I talked to JUB today. They intend - -. Assuming we can bring this agreement to you — this agreement addendum to you next week, they hope that by mid April they can have that information summarized and back to you as far as participation. I've had some phone calls from people in that area. They're very interested. I would be happy to answer any other questions if you have any. I understand that you do want to see these summaries, or you do not? De Weerd: Council, what's your preference? Bird: I would like to see them. (inaudible discussion amongst Council) De Weerd: Mayor? (inaudible discussion amongst Council) Watson: Understood. De Weerd: Any questions, comments? Thanks. Issue #8 Discussion on the Dust Abatement ordinance (Gary Smith) De Weerd: Issue No. 8 discussion of the dust abatement ordinance. At our meeting last month it was discussed for a brief moment and Gary was going to find out from COMPASS what the time frame period was for the ordinance that they have been working on. Meridian City Council Workshop March 12, 2002 Page 35 of 49 Smith: Thank you President de Weerd and Mayor and Council. I've got some information that I want to hand out to you for your information. I have not been successful in getting a meeting with COMPASS. I've traded phone calls with Claire Bowman and we still don't have a meeting set up. I'll pursue that to the bitter end. He did have some information for me that they are developing an ordinance. This information that I just handed out is some information that was prepared by Dave McKinnon in Shari's office. They've had some background in this dust control issue. A little explanation about what it is and then he put together a short proposed ordinance. I think it's three pages long. Yes, three pages. So, until I can physically sit down with either Claire Bowman or (inaudible) I don't have any specific information for you as to what the status of that two county ordinance is other than they are working on it. De Weerd: Okay. Council, I guess what we need to provide staff here is what is the priority of this ordinance and do we want to see something come in front of us in ordinance form in the near future, in the next six months, within the year? What would be your pleasure? Bird: Madam President. De Weerd: Mr. Bird. Bird: I think that --. I appreciate Gary's and Dave's take on this but I think that we need to --. I think it's going to be a necessity. It's probably going to be forced on us. But I think we need to sit back and just keep informed on it and kind of let Boise run the gauntlet for us. Well, the biggest reason is because they've got the major projects where you've got the dust control. They've got much more impact on it than we will. Lets see what the actual air quality and all this comes down to. I think ACHD is going to have some impact in on it because of mud and stuff being brought out on the roads and stuff like that. I think we need to stay — keep it in our minds but I don't know if we need to jump right out and start drafting an ordinance is what I'm saying. De Weerd: Well, I do know it will certainly be helpful in our air quality issues and kind of addressing some of the criteria in the lawsuit that is underway in the Valley with COMPASS and all of the government entities. It is a necessary ordinance. I would agree with Council Member Bird that we see how Boise falls out but we don't want to wait too long. We do kind of need to stay on top of it. I would imagine, Gary a lion's share of the complaints you get in your department have got to be from neighbors next to a developing sub and all the dirt that stirs up. Smith: Yes Ma'am. There's quite a few that come in during those times of the year when it's dry and the wind blows and the developer has basically cleared the site. There's a lot of dust concerns. Nary: Madam President. De Weerd: Mr. Nary. Meridian City Council Workshop March 12, 2002 Page 36 of 49 Nary: Gary, is there any state or federal requirement of any that we need to be concerned with timing wise as to having — this process going? Smith: I'm not sure Councilman Nary. Mayor and Council I'm not sure what the federal requirements are. I would guess that there is something that is driving this. That the air pollution --. Nary: My concern --. I'm thinking I guess when I recall Boise is part of the concern was because of federal requirements in regards to dirt and dust getting into the streets and then into the storm system, the storm drain system. I don't know whether or not there was any regulations or something sort of driving how quickly the process needed to be done. Smith: I'm not sure whether there's a tie between dust and the stormwater regulations. I'm not sure. Corrie: (inaudible) Bird: That's probably for grants or highway health. Corrie: It is. Bird: I would think that's what it's tied to. Nary: I just didn't want us to sit back too long and then — Bird: Yes. De Weerd: Gary, if you would kind of keep an eye on it — Smith: I will. De Weerd: - -- but it doesn't sound like it's a high profile, or high priority at this point. If you can find out from COMPASS what their time frame. I know they've been kind of working on a model ordinance and that's kind of what you were inquiring after, correct? Smith: Yes, correct. De Weerd: Okay. Smith: That was my question to them. De Weerd: Yes, if you could just stay on that. I'm sure the Mayor and I will hear if it becomes an issue at the COMPASS level and maybe then it will become more of a priority. Meridian City Council Workshop • March 12, 2002 Page 37 of 49 Smith: Okay. Issue #9 Follow-up on "Project Care" (Gary Smith) De Weerd: But it is a needed ordinance. Okay. Issue No. 9 was follow up on Project Care. I believe as we left it last month we wanted to know from the finance department what kind of staff time would be required and how the private sector had been determining eligibility and managing this program. Smith: Madam President I don't have anything to report to you tonight on that issue. De Weerd: Okay. Smith: I haven't garnered any information from any of those sources. I will put that near the top of the list and get that for you next time. I apologize for not having that for you. De Weerd: Okay. This is still an interest of Council? Okay. So, we can put that on future topics for next month. Is that where we want to put it? (inaudible discussion amongst Council) Bird: I don't know about April. You've already got eight things on there. De Weerd: Okay. Revisit this in May. Nary: Okay. Smith: Okay. Would you like for me to provide information to you in the interim. If I gather some information would you like to have it as soon as I get it? De Weerd: You bet. Smith: Is that all right? Bird: Sure. De Weerd: Yes but we won't schedule it again until May. Smith: Okay. De Weerd: Okay. Berg: Madam President. De Weerd: Yes? Meridian City Council Workshop • March 12, 2002 Page 38 of 49 Berg: If I could just ask a question or comment. Gary I've been forwarding some emails to you that --. It's been kind of a topic on our City Clerk email chain. There's some interesting things that some of the cities do, not saying that we want to do them but some interesting things. Smith: Yes. Berg: Some of those might pop up that we might want to at least throw out to the Council but I wanted you to look at them first. Smith: Right. I appreciate that Will. Thank you. De Weerd: Okay. Thank you. Issue #10 Discussion of target densities for North Meridian Plan De Weerd: Issue No. 10 discussion of target densities for the North Meridian Plan. I've had a couple of Council Members suggest that we need to start talking what kind of densities, net densities we're kind of looking at. As the North Meridian Plan is beginning to unfold and it's also cited in our Comprehensive Plan and frankly and personally I'm really getting tired of getting beat up in the newspaper of our densities not meeting what our comp plan is when we are at much higher density than Eagle. We need to look at our comp plan and see if the densities that we're identifying is realistic and reasonable. We need to (inaudible) just like the Parks Commission tonight you know is hoping for a certain level of service. I know our fire department has gone through the ratings for fire ratings. We'll probably be achieving the four you know as we start identifying those levels. Those are certainly goals that we want to maintain. Are there any thoughts on this particular topic? Bird: Missing the last meeting, which I did I don't know how far along they are on the deal. I haven't seen the real, real draft. I'm anxious to see it as it comes about. Just a little hit on another public entity. I don't know how many of you read the article but I guess we shouldn't even be deciding this anyway. We're not smart enough. De Weerd: I couldn't find that article. You need to cut it out for me. Bird: I will. De Weerd: Apparently there was an article — Bird: Didn't you guys read that? Corrie: I did. Bird: Yes, you and I talked about it. Meridian City Council Workshop March 12, 2002 Page 39 of 49 (inaudible discussion amongst Council) Bird: Did you read that Bill? Nary: I didn't see that one. Bird: I'll get it cut out and I'll — (inaudible discussion amongst Council) Bird: Smart Growth, we don't have the experience. We've got to listen to them. De Weerd: Good. Then I think we should really lower our density to two and show them. Nary: Madam President. De Weerd: Mr. Nary. Nary: I do appreciate you putting it on the agenda because I do think it's something as we go forward in our Comprehensive Plan and as well as the North Meridian Plan and how that's going to interact together we really do. I think it's been brought up at a couple of meetings that I've been at, at the significant density growth that that North Meridian Plan is projecting and how a lot of their proposed suggestions in their plan as to the types of development, the level of development is really driven by a fairly significant density that really is worth the discussion when we get to that. I guess my thought in seeing it on our agenda tonight was simply a heads up to be thinking about it as we keep going in this process but that's a fairly significant number. I think I've mentioned to the developer or the planning group a couple of times because those houses will be built before anything else happens and all those people come here. All those people come here and are very bothered and concerned about all those houses. Not that we shouldn't have them but we do need to be thinking about that as we go forward in looking at the comp plan which we'll be talking about here soon. I guess next week. As that North Meridian Plan develops and comes forward we're going to really need to be focused on that pretty heavily. De Weerd: We really saw reference to it or how the numbers played into it when the school district gave us their scenarios and numbers of schools and costs based on three, 3.5 or four densities. That was quite significant. We all need to start planning accordingly. I just wanted to make sure we started thinking of it. This will be a specific issue that we'll want to raise in the comp plan before it's decided or voted on. Just to get the ball rolling. Nary: Madam President one comment to follow up on that. They're not here to hear it but I did appreciate the school districts discussion because their numbers are just truly reactive. That's all they are. They're not proactive as most Comprehensive Plans are. Meridian City Council Workshop • March 12, 2002 Page 40 of 49 They're just saying if that's what you're going to do that's fine. This is how many schools you're going to have to have, so much ground you need and this is how many people this really, really means. That's a good benchmark to use in trying to figure out how does this work together with everything else. Issue #11 Mayor's Report De Weerd: Yes. The Mayor and I talked about having his Mayor's report during our workshop. This kind of eliminates (inaudible). We kind of have met and discussed and committed to written updates. This will kind of serve as the written update from the Mayor and he can update us to his activities. Corrie: I'm going to give you each one of these. I don't know whether you've got them all. All department heads got them. (inaudible discussion amongst Council) Corrie: That is one that Stacy has done, said the draft of the City purchasing policy. It is a state law and municipal law practices. We want to see if we can't follow that. It's consistent with a government of our size. I want to give those to you and you can look at them. Take a look and see what you think of them and then get back with me. Then we can get comments to Stacy on the 26th, I believe is her time that she's coming out with this. Paul Clayton had a particular problem as you know with private public streets. The attorney, myself, Paul and their attorney I think are having a meeting. Is that right Mr. Nichols? Nichols: Mr. Mayor I just wanted you and I and Shari to talk about (inaudible). Corrie: I'm sorry. Nichols: -- before we get anybody else involved. Corrie: There was a different subject that I was thinking about. So, we're going to get together and try to see what we can do to resolve that one. I think (inaudible). Also on the comp plan, we're going to get a redline update tomorrow on the comp plan from the Planning and Zoning people. We've asked for that so we'll be getting it tomorrow. It will be in your boxes so that you understand where the redlining is on the comp plan. I guess, Tammy the logo presentation is going to be on the 19th of March meeting. Is that correct? Do we have a photo ready now? Are we trying to put that together and we thought we might use that on the --? We don't? Okay. We've got to put that on our book, strategic planning but we may still be able to do that. All right. Thousand Springs, give you an update on that. The attorneys have agreed to close off the window --. I'm not sure if you're familiar with that Thousand Springs project. After everybody gets everything signed and get to us, then we can have them give occupancy permit. The house was bought back by Stacy Construction. Then I don't know. I guess they're going to sell it back to --. It doesn't matter what they're going to do with it but they've got Meridian City Council Workshop March 12, 2002 Page 41 of 49 everybody happy and nobody's going to sue anybody else I guess. We got off on that one pretty easily. De Weerd: That's good. Smith: Mr. Mayor. Corrie: Yes? Smith: Could I interrupt on — Corrie: Yes you sure can. Smith: Will you notify me when those signatures are all completed? Corrie: The minute I do, you'll get them and you can give them an occupancy permit. Smith: Thank you. (inaudible discussion amongst Council) Smith: I'll notify Daunt of that too. thank you. Corrie: Silverstone, Durango, or Dorado I believe it was. The industrial park out there. You asked me to write a letter to the Ada County Highway District Commissioners to have them --. We would like to see them approve the road and okay the sidewalks and that. The letter I got from Dave Wynkoop said that they couldn't do that because the developers came to ACHD and made a request that ACHD pay them for these improvements that they will construct. I got a nasty phone call from Rodger Anderson. He said that isn't what we said. He said that we will be happy to pay for all of it if they would give us the credit for the ACHD impact fees and then whenever they got enough money they would pay them back. Like it was 208 (inaudible). So, I called Mr. Wynkoop and he said well that's what they told us. I said well, please call him because Rodger is going to call you anyway. I think what they're trying to do and I explained this to him. He said, well maybe that's a pretty good deal after all. (inaudible discussion amongst Council) Corrie: I think that they're --. The last of the conversation was that you realize we might not get to do Franklin Road or Overland Road now because of the lawsuit or the deal with the legislature. I made it very important that we have those two done on schedule. We've got money in there to do it. So we may have to twist a few arms yet to get that Overland Road — Bird: They'd better not back out on it. Meridian City Council Workshop • March 12, 2002 Page 42 of 49 Corrie: They know where we're coming from. McCandless: They got their (inaudible). Corrie: Yes they do. (inaudible discussion amongst Council) Bird: They've got enough money in impact fees over the years — Corrie: If they do Overland Road, just Overland Road, they're only over $100,000.00. Bird: I know it. Corrie: They're getting more money in. that's the other one that we're dealing with. We're also trying to get with Jay Switzer to have ACHD pay for moving that well out there on Meridian Road. Christy --. What's here name? (inaudible discussion amongst Council) Corrie: Richardson keeps telling Tom that we have to pay and Tom says no we don't. I'm going to intervene here tomorrow and get Jay involved with this. We don't have to pay it. They're widening the roads and everything else so they have to. It's another case of the left doesn't know what the rights doing with ACHD. Bird: Lets try to make the right pay for it. Corrie: Yes. De Weerd: Yes, they know what they're doing. (inaudible discussion amongst Council) Corrie: When I called, the one said well I don't know anything about this. The other one said well I don't know anything about this. I said well aren't you --? Bird: You're not Tom, you're a little higher than that. Corrie: That's true. On the Boys and Girls club, are we pretty much agreed that they can lease the old police building after they're out? They're going to be getting us the information here pretty shortly. I'll be bringing it to you. Whether I should be talking to them about the leasing that building? Bird: Get her going. Meridian City Council Workshop March 12, 2002 Page 43 of 49 Corrie: Okay. It's been brought to my attention that we need to possibly look at a collection agency for unpaid bills with the City., I'll get a copy of what that is going to be, let you look at it. What it is, is they would notify the people before they send a letter that they don't pay it, insufficient checks or whatever the case may be. They send a letter out saying we're sending it to a collection bureau and it reflects on the credit reports. Nampa, Boise, all of them use the collection agencies. It's no cost. They just take, I think it's $20.00 for each one that they get back. Bird: It depends on the size of the check. Corrie: Yes. Bird: What are they going after? Just checks? Corrie: No, we've got people who don't pay their sewer bills and we've paid --. I guess some of you already heard this but they paid out $24,000.00 already giving relief on forgiving the bills. I didn't know, I thought we had a $4,000.00 limit. Bird: Do what now? Corrie: Well, they have $24,000.00 they have forgiven. Bird: They wrote off? Corrie: This year. Bird: Now wait a minute. Who did it? Did you do it? Corrie: No. I didn't do it. That's why I said it surprised me that MUBS and accounting department — Bird: There's no way shape or form. We're not a private thing and we don't need write offs. Nichols: Madam President. De Weerd: Mr. Nichols. Nichols: Council Member Bird, Mayor, Members of the Council. You do have to write off uncollectibles as part of your audit. You do have to follow generally accepted accounting principles in connection with your enterprise funds. If you have an uncollectible or uncollected water, sewer bill people have moved, maybe they've filed bankruptcy, you do have to adjust those accounts. You can't carry them forever. Even though the City is not a private enterprise there is still a requirement in connection with the audit and so forth. Now, having said that though, it should be a Council decision to authorize write offs. Meridian City Council Workshop March 12, 2002 Page 44 of 49 Bird: No. Madam President. De Weerd: Mr. Bird. Bird: I understand that. You do it just like for your audit, you take it off. But you put it in a company three or something else. You never quite trying to collect on it though. You don't just go throw the things out and you certainly wouldn't do it without the CEO knowing it and he don't know it. I don't think that is a staff level decision. (inaudible discussion amongst Council) Nary: Madam President. De Weerd: Mr. Nary. Nary: I'm not disagreeing with what anybody is saying but I do recall when the gentleman was here from Balukoff he did write that. that they did have to write off a significant amount this year because they had been carried over for an extended period of time. So, I know he did at least raise it to our attention. I don't disagree with what you're saying or what Mr. Nichols said but (inaudible). We okay every other delinquent bill so I don't see why we can't look at those. I mean I do think we need to see them. But I do recall at least it was brought up. Corrie: This is just a matter of how to maybe a second chance at collecting them. Bird: Yes, you've got to take it off your audit. But you put it in a company three or, as we call it a company three. You still send out monthly statements to these people and hope you collect something. Corrie: This is just a matter of using a collection agency after we send, try to keep it but can't even find them. They will do it. If they collect that's fine. If they don't at least we're two thirds ahead what we had before. Bird: You know a good thing on checks? Excuse me Mayor. For 17 years at the speedway we never had --. I had to go get one bad check. We stuck it in the windows of the ticket office, bad checks. You'd be surprised. When these people come through or their friends come through and they say I know that guy. The next week they'd be in to pick up their bad check. We never lost one check in 17 years up there on that. De Weerd: Is there something illegal against that? McCandless: You see it in stores. Bird: We can wallpaper — Meridian City Council Workshop March 12, 2002 Page 45 of 49 (inaudible discussion amongst Council) De Weerd: Okay. Mr. Mayor. Corrie: Think about that because I have and we need to collect some of these and that's one way we can do it. (inaudible). (inaudible discussion amongst Council) Corrie: You've got to more than just to pay your water bill. They don't send it to a collection agency. Nary: Madam President with the City of Boise, I know each year they always print their delinquent payments in the paper. It is a significant collection effort after that. So, people do tend to bring it in because they see their name in print. Corrie: That's true. This is just the fact that we send them a final letter that we kept trying to collect and that they will be sent to a collection agency with credit reports. We've done everything we can. If we get back, you know three quarters of it, that's more than we got. Bird: Yes you're right. De. Weerd: I wouldn't mind looking at publishing in the paper if that's — Corrie: Yes, if we don't have any legal hassles there. Okay. Then the last thing, I talked with Cheri and I about a gift certificate. When the Chief left we didn't do anything. He made a request that we didn't have a party and that. Cheri and I thought maybe if we get a gift certificate for him to intermountain, not intermountain sports, Sportsman Warehouse. Cherie was it $150.00? Bird: How much do you want? McCandless: We talked about 150 or 200. Corrie: 200. We can take it out of our funds. Bird: No. I'll pay for my part of it personally. Corrie: Well, however you want to do it. I just think it would be — McCandless: Don't you think it should come from the City Keith rather than individuals? Corrie: The City didn't give him anything other than — Meridian City Council Workshop • March 12, 2002 Page 46 of 49 McCandless: The City gave him nothing after 12 years. Regardless of feelings that we might have, Bird: I think that's fine. If you want to give it but I would like to donate it personally because he won't even return my calls. Corrie: He's not been around that much either. (inaudible discussion amongst Council) McCandless: He's been out of town most of the time. Corrie: Did anybody have any suggestion on the amount? Bird: No, two, 250. De Weerd: Mr. Nary. Corrie: Excuse me. Nary: I'm sorry Madam President. You might ask Mr. Nichols to verify on whether or not there's any tax concerns as we have had issues come up in the past when we've tried to make what we considered to be (inaudible) types of bonuses like that to people who have gift certificates and things like that, that actually had a tax implication to the individual. In this case, the amount, it's $150.00 it's probably insignificant. If there is a tax concern the City certainly could be able to pay that as well. I just don't want to end up --. Having received a gift certificate that I had to pay the tax on I just would want to make sure that we don't give him a very, a very unhappy gift. Corrie: If you give $150.00 gift, you could figure the tax and we could take that into consideration. Nary: I just don't want to give — Bird: You have to pay the tax unless you give it in cash. Corrie: Okay. De Weerd: It pays to have an attorney on as your Council Member. Corrie: Any suggestions? Do you want me to do it? De Weerd: Yes. McCandless: I don't think $200.00 is unreasonable. Meridian City Council Workshop March 12, 2002 Page 47 of 49 Bird: No I don't either. Absolutely not. Nary: I was going to say 200 or even 250. It doesn't matter to me. I think 12 years with the City and the time spent, I think Chief Gordon (inaudible). Corrie: Do I hear 250? (inaudible discussion amongst Council) Corrie: I'm up to 200 now. De Weerd: No, I think he --. You should decide. Okay. Behave yourselves down there. Corrie: Okay. Then that will be taken care of. That's all I really have in reference to those things. Issue #12 Future Topics: Capital Improvement Plan for Fire & Police (April) Update on Personnel Policy Manual (April) Bi -monthly Payroll Request (April) Water Shut-off Policy (April) Business License Ordinance (April) Park Impact Fee Discussion (April) City Trees Ordinance (April) Strategic Plan De Weerd: Okay. As I understand it, the 56 acre have bid openings today? (inaudible discussion amongst Council) Berg: Madam President do you want me to report on that since --. I guess I'm the only one here that was at the bid opening. Bird: Yes. De Weerd: Yes, please. Berg: We had eight bids and they all came in below the estimate of the consultant. De Weerd: Wow. Bird: Who was the consultant? Berg: The Land Group. There is a base bid with four alternates. It dealt with the size of the water line going down Meridian Road. Tom needed to talk to Brad and Gary about the alternates. They were all very good bids and when I say --. I'm not giving you Meridian City Council Workshop March 12, 2002 Page 48 of 49 a number because the alternates they varied, some of them weighed heavy on the alternates rather than their base bids. They were very good and some pretty good contractors. De Weerd: Great. Bird: Eight contractors? Berg: Eight bidders. Bird: Eight bidders. How did it — what was the total approximate Will? Half a million? Berg: No. They were-, The consultant was projecting somewhere in the 900 to 1.1 and it was 833 to --. With the alternates to 950 thousand. Bird: It's still slow then out there because if you get eight bidders for that small of a job it's still slow out there. That's good it keeps the prices down. De Weerd: Yes. Berg: We should probably have some water projects going on right now. De Weerd: Yes finally. Any questions for Brad or Gary on their update that they handed out? Okay. I had one last thing before we adjourn. After last week's meeting we started talking about the letter from Council for the Strategic Plan. I asked Anita to run it both ways. We had all signed the one. There was a sentence in here that kind of elevated a particular area within our City that and this is a City wide plan. It was discussed that maybe because it's a City wide plan we should strike that one sentence. So, I just wanted to get people's feelings on that. McCandless: What sentence was that? De Weerd: The level of public safety continues to be a high priority as reflected in the construction of the City's new police building and one new fire station with at least two more stations in the planning stage. This is a Strategic Plan for the whole City. We felt maybe it would be outdated next year if someone looked at this plan and to elevate a particular area in the City wide plan maybe would not --. This wouldn't be the place to do it. I just wanted your feelings. I asked Anita to print a new sheet just in case that's what we wanted to do. Otherwise I can give her the signed sheet. Nary: Madam President. De Weerd: Mr. Nary. Nary: I think what you just said is probably I guess my thought. I mean, I would sign the letter to and read it but you know you're right I think it does tend to isolate one Meridian City Council Workshop March 12, 2002 Page 49 of 49 department. I think if the chief wants to isolate his department as part of that section of the plan in talking about the (inaudible) fire station or the fire chief or the growth, the building, the implementation of a new department for the police department, that's probably the better focus because I think (inaudible). Since this is a part of the book like Mr. Luthy keeps talking about this is the area that I think it might look a little outdated when we built the station a year from now and we still have the same plan with the same letter attached to it. So, it probably is better that the chief highlight those particular things or the fire chief highlights those things and we stick with a very general broad overview stuff. De Weerd: Yes. McCandless: It sounds good to me. Bird: You know how I feel about it. (inaudible discussion amongst Council) De Weerd: Okay. Well go ahead and sign that if you would. (inaudible discussion amongst Council) Bird: You know what, I'm getting to learn to write my name just on this letter. De Weerd: Anything to please. I would entertain a motion to adjourn. McCandless: So moved. Bird: Second. De Weerd: All those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 9:25 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) '�- /Z/(22— DATE APPROVED LLIAM G. BERG, JR., CITY -CLERK I k4,4 u City of Meridian Public Works Dept. Memo To: Mayor Corrie, Council President de Weerd, Council Members 01 From: Brad Watson, P.E. CC: File, Gary Smith, PE, City Clerk Date: 3/12/2002 Re: Agenda Items for March 12 City Council Meeting JZ]ECETVE]D MAR 12 2002 CITY OF MERIDIAN Following is a brief update of the Public Works related items in Issue #1 on the March 12 Strategic Planning Session/Workshop. Issue #1: Trunk Line Assessment Fee Update/Water & Sewer Rates Amendment Update The water and sewer rate update study and calculations we prepared were transmitted to JUB Engineers for an independent review the week of February 29. They have provided preliminary comments (mostly favorable). The rates we submitted to JUB Engineers reflect a minimal water rate increase but a substantial sewer rate increase. The sewer rate increase proposal we will ultimately provide to City Council for recommendation will include four options from 0% increase to 100% of the calculated increase necessary to fully fund on-going operations and maintenance. Each of those sewer rate increase options will also include the projected operations and maintenance budget deficit. JUB Engineers has requested a meeting with us next week to go over the water and sewer assessment fee model. The previous draft fee model developed in-house appears to differ substantially in methodology from Boise City's. We will decide at that meeting what form of fee calculation methodology we will recommend to City Council. Issue #7: Ten Mile Interchange Sewer Stud From the desk of... JUB Engineers provided a "draft' final copy of the Ten Mile Bmd WnboN RE Interchange Sewer Study to us on March 8. This edition of the city Engineer report includes everything that has previously been presented to, Meridian Public works nepartnent 660 E. Watcrtower Lane, Suite 200 Meridian, Idaho 83642 (208)898-5500 • Page 1 Fax: (208) 887-1297 9 watsonb@ci.mesidian.idus i • and discussed, with Mayor and Council. The only addition to the final report is the executive summary which summarizes the Mayor's and Council's discussions regarding a preferred alternative. Our understanding is that the preferred alternative is: • Construction of the Ten Mile Diversion Trunk that would serve the area around Ten Mile Creek and the general area of the intersection of Franklin and Ten Mile Roads. • Construction of the Blade Cat Trunk from a "semi-" permanent lift station on Blade Cat Road south of Cherry Lane to 1-84. This trunk would serve properties south of Franklin Road and west of Ten Mile Road We also outlined an additional scope of services with JUB Engineers last Friday that involves property owner contact in the affected areas. JUB's public involvement person will be gathering information from the property owners in the following three main categories: 1. Ideological support of project 2. Potential financial participation in project 3. Willingness to grant easements where applicable. We asked JUB Engineers to do this work and provide a summary to us by mid-April in order for us to prepare proper budgets for this project if the City Council deems it appropriate. 0 Page 2 March 4, 2002 From: Dan Bojanowski, Ashford Greens Homeowners project sponsor Date Tad Hollaway � RE C E I `VT E To: David Turnbull, Brighton Corporation Date Brad Watson, Meridian City Engineer MAR v 8 2002 Meridian City Attorney Date Cherry Lane Golf Course Managers Cc: Ken Marler, Ashford Greens Neighborhood Manager City of Meridian City Clerk Off ier- Subject: Cherry Lane Golf Course Ponds The intention of this document is to describe a project at Chary Lane Golf Course in an area adjacent to Ashford Greens Subdivision in West Meridian. This project is a cooperative effort between a group of property owners at Ashford Greens, Brighton Corporation, and Cherry Lane Golf Club. In addition to providing a project description this document will list the agreed upon roles and responsibilities. Your signatures are requested to solidify the agreement, and will allow this project to begin. The out come of this effort will be the development of a valuable asset for the entire community of Meridian to enjoy for years to come. Project Goal: To improve the pond water situation at the ponds adjacent to holes # 7 and 8 and Develop a beautiful asset in the city of Meridian. Project Scope: A. Pond Sealing The ponds adjacent to holes 7 and 8 will be sealed with clay and bentonite in order to minimize pond seepage. B. Aeration Fountains: Install a lighted fountain in each Pond. This will improve the water quality. The fountains will be purchased by property owners and Brighton Corporation. The monthly power to operate the fountains will be paid by Ashford Greens Homeowner Association. C. Water Source: Because of poor engineering or construction, we don't know which; water does not naturally flow into the ponds described above. In addition to irrigation water from Cherry Lane Golf Course when available; two other water sources are being added to help keep the ponds full. Those sources are irrigation from Ashford Greens Subdivision and water from the Ashford Greens well. The Ashford Greens irrigation lines will be constructed by Brighton Corporation D. Maintenance Responsibilities: The current managers of the Cherry Lane Golf Club have agreed to maintain the ponds and fountains as required. If for some reason Chary Lane Golf Course fails to maintain the fountains or the management changes, the Ashford Greens Homeowners Association will have the right and be permitted to maintain and/or upgrade the aeration fountains. Ashford Greens Homeowners Association David Turnbull Date Cherry Lane Golf Course Nita Lovan Date Tad Hollaway Date Jennifer Hollaway Date Meridian City Engineer Brad Watson Date Meridian City Attorney Bill Nichols Date ................ and Cherry Lane Golf Club Y, 210, i Cherry Lane Golf Club ....Hole 6 & 7 Pond Water Project Proposal Lets explore the possibilities of going from THIS TO THIS i From: Dan Bojanowski, Ashford Greens Homeowners project sponsor To: David Turnbull, Brighton Corporation Robert Corrie, Meridian City Mayor Date Meridian City Council Brad Watson, Meridian City Engineer Bill Nichols, Meridian City Attorney Cherry Lane Golf Course Managers Cc: Ken Marler, Ashford Greens Neighborhood Manager Subject: Cherry Lane Golf Course Ponds 0 March 12, 2002 The intention of this document is to describe a project at Cherry Lane Golf Course in an area adjacent to Ashford Greens Subdivision in West Meridian. This project is a cooperative effort between a group of property owners at Ashford Greens, Brighton Corporation, and Cherry Lane Golf Club. In addition to providing a project description this document will list the agreed upon roles and responsibilities. Your signatures are requested to solidify the agreement, and will allow this project to begin. The out come of this effort will be the development of a valuable asset for the entire community of Meridian to enjoy for years to come. Project Goal: To improve the pond water situation at the ponds adjacent to holes # 7 and 8 and develop a beautiful asset in the city of Meridian. Project Scope: A. Pond Sealing: The ponds adjacent to holes 7 and 8 will be sealed with clay and bentonite in order to minimize pond seepage. B. Aeration Fountains: Install a lighted fountain in each Pond. This will improve the water quality. The fountains will be purchased by property owners and Brighton Corporation. The monthly power to operate the fountains will be paid by Ashford Greens Homeowner Association. C. Water Source: Because of poor engineering or construction, we don't know which; water does not naturally flow into the ponds described above. In addition to irrigation water from Chevy Lane Golf Course when available; two other water sources are being added to help keep the ponds frill. Those sources are irrigation from Ashford Greens Subdivision and water from the Ashford Greens well. The Ashford Greens irrigation lines will be constructed by Brighton Corporation D. Maintenance Responsibilities: The current managers of the Cherry Lane Golf Club have agreed to maintain the ponds and fountains as required. If for some reason Cherry Lane Golf Course fails to maintain the fountains or the management changes, the Ashford Greens Homeowners Association will have the right and be permitted to maintain and/or upgrade the aeration fountains. Ashford Greens Homeowners Association Chevy Lane Golf Course David Turnbull Date Nita Lovan Date Tad Hollaway Date Jennifer Hollaway Date Meridian City Official Date _ACK CAT RD s Ca d --PR RTY OWN Ek - - - tn !`herr., Memo Ta Mayor & City Council Members From:Gary D. Smith, PE CC: file Date: March 11, 2002 I� L PcErv-ED MAR 12 2002 CITY OF MERIDIAN Re: Fugitive Dust Ordinance— City Council Workshop/ March 12, 2001 Dave McKinnon, one of our planners in Shari's office, has put together the following information on fugitive dust control. At this time, I have not received any information from COMPASS concerning the status of an Ada/Canyon County Dust Control Ordinance. If information is forthcoming from them prior to your workshop meeting I will bring it to you. Regards, Ga • Page 1 From the desk of... Gary D. Smith, PE Public Works Director Meridian Public Works Department 660 E Watertower Cane, Suite 200 Meridian, Idaho 83642 (208)898-5500 Fax (208) 887-1297 FUGITIVE DUST CONTROL The 1999 Treasure Valley -wide air quality public opinion survey found that 74% of Ada County respondents answered YES to the question "Should local governments take additional measures to improve air quality." PROBLEMS ASSOCIATED WITH FUGITIVE DUST AND TRACK OUT: Public Health and Air Quality Particulate matter air pollution has been found to have serious health impacts. The human respiratory system can not filter out particles smaller than 10 microns. These particles can reach deep into lung tissue, causing increased respiratory disease, lung damage, and possibly premature death. Any visible amount of airborne dust can constitute a health hazard. Local studies show that airborne dust is a large source of particulate matter in the area. Dust generated at construction sites alone is the third largest source of particulate matter in the Treasure Valley. In addition to direct emissions of dust into the air, track out of soil and sand onto roadways causes an increase in fugitive road dust. Vehicle tires pulverize dirt and dust on the roadway into tiny particles that are then blown into the air by passing vehicles. This fugitive road dust is the single largest source of particulate matter in Ada County. Fugitive road dust and construction dust combined account for 62% of PM,o in Ada County. No technology can prevent fugitive road dust from occurring. The only way to reduce fugitive road dust is to either decrease the number of vehicles traveling over the roads, or reduce the amount of dust and other material on the roadway. Residents of the area are following the national trend of increased commuting and driving. Vehicle Miles Traveled (VMT) measures the daily average per capita number of miles traveled. VMT in the Treasure Valley has increased 65% since 1987, from 16 miles per day to almost 25 miles per day. The increased vehicle miles causes a corresponding increase in fugitive road dust. Water Quality Measures that help protect air quality from fugitive dust can also protect water quality. Erosion control measures used for dust suppression, and track out control measures will also limit the amount of material that is eventually washed into storm drains or into natural waterways. This ordinance can affect sediment accumulation in storm drains, which must be removed periodically at great expense. Road Maintenance Abrasive materials such as dirt, sand, and gravel contribute to wear and tear of roadways. Damage can include excessive wear on surfaces, shortened life span for stripping, and increased susceptibility to localized damage, such as potholes and cracking. This ordinance will limit the track out of such materials onto public roadways, decreasing the need for periodic maintenance. Roadway Hazards This ordinance will prevent the creation of thick clouds of airborne dust often encountered near construction sites or other major sources of dust or track out. Reduced visibility caused by airborne dust can pose a driving hazard. In addition, measures that control track out of fine particles will also reduce track out of gravel and larger material that can become dangerous when thrown into the air by passing vehicles. THIS PROPOSED ORDINANCE IS DESIGNED TO HELP REDUCE THE GENERATION OF FUGITIVE (AIRBORNE) DUST IN TWO WAYS: h 0 • 1. On site dust suppression requirements will prevent excessive dust from becoming airborne. 2. Track -out control requirements will reduce bulk material (mud and dirt) from being tracked onto paved roads or other surfaces, where it can become fugitive road dust. OPERATIONS THAT COULD BE AFFECTED BY THIS ORDINANCE: -Commercial construction sites and residential subdivision development projects -Sand and gravel pits -Landfills -Road construction projects -Unpaved parking lots Sources of Particulate Matter in Ada County -1995 2 Fugitive Dust Ordinance/Air Pollution Ordinance 1.1 Purpose To provide an ordinance that will help to reduce air pollution and increase the quality of life by defining certain terms used herein; providing for regulations, abatement, exceptions, enforcement orders, responsibilities of owners and operators, penalties, unlawful conduct and public nuisances. 1.2 Background The City of Meridian has determined that fugitive dust emissions are a major source of air pollution within Meridian, and that such air pollution is detrimental to the health, comfort, living conditions, welfare, and safety of the citizens of Meridian. Idaho State Code, (IDPA16.01.01650 and 651), the "Rules for Control of Air Pollution in Idaho' require that all reasonable precautions be taken to prevent the creation of fugitive dust. 1.3 Definitions COUNCIL - Meridian City Council DUST PALLIATVE — A substance used to abate the dispersion of particulate matter into the air. Dust palliatives may be water or other substance approved for use by the FUGITIVE AIR CONTAMINANT — An air contaminant of the outdoor atmosphere not emitted through a flue, including but not limited to, industrial process losses, stockpile losses, driving on unpaved roads and parking lots, and construction/demolition activities. Particulate Matter PERSON — Any individual, public or private corporation for profit or not for profit, association, partnership, firm, trust, estate, department, board, political subdivision, municipality, district, authority or other legal entity whatsoever which is recognized by law as the subject of rights and duties. ROADS AND STREETS — Public and private roadways, paved and unpaved parking areas, racetracks of any kind, and land used for recreational purposes. 1.4 Regulations A. A person responsible for any of the following activities or sources of fugitive air contaminants shall take all reasonable actions to prevent particulate matter from becoming airborne: 1. Construction or demolition of buildings or structures. 2. Construction, grading, paving, and maintenance of roads and streets. 3. Clearing or grading of land. 4. Stock piling of materials. B. A person may not permit fugitive particulate matter to 1. Be emitted into the outdoor atmosphere from a source listed in 1.4A if the emissions are visible to the human eye and if the emissions pass outside the persons property, or 2. Adversely affect any other person, their property or their reasonable enjoyment of their property. 1.5 Abatement A person responsible for any source specified in Section 1.4A shall take all reasonable actions to prevent particulate matter from becoming airborne. These actions include but are not limited to the following: A. Use, where possible, of water or approved palliatives for control of dust in the demolition of buildings or structures, construction operations , the grading or use of roads or streets, or the clearing of land. The use of waste oil as a palliative is prohibited. B. Application of suitable materials such as, but not limited to asphalt, oil, water, or approved dust palliative on dirt roads, material stockpiles and other surfaces which may give rise to airborne dusts. C. All new roads, parking lots, storage lots and areas of vehicular circulation shall be paved or otherwise hard surfaced (i.e. concrete, grasscrete, pavers...). D. Immediate removal of earth (i.e. mud) or other material from paved streets onto which earth or other material has been transported by trucking, earthmoving equipment, erosion by water, or other means. The placement of earth or other material into a storm drain shall be prohibited. 1.6 Exceptions The requirements of this ordinance do not apply to the following: A. Fugitive emissions arising from the production of agricultural commodities on the premises of a farm operation. B. The maintenance of existing drainage and irrigation waterways located within the City limits. C. Landscaping by a Person at his or her place of residence D. Modifications or additions to existing detached single family residential dwellings. 1.7 Enforcement Whenever the Code Enforcement Officer finds that fugitive dust is or may be resulting from an air contamination source in the City of Meridian, the Code Enforcement Officer may order the owner or operator to take corrective action in a manner satisfactory to the City of Meridian. 0 0 A. The Meridian Code Enforcement Officer shall have the power and duty to enforce the provisions of this ordinance. B. The City of Meridian may issue such orders as are necessary to aid in the enforcement of the provisions of this ordinance. These orders shall include, but shall not be limited to; orders requiring persons to cease unlawful activities or cease operation of a fugitive dust source which, in the course of its operation, is in violation of any provision of this ordinance; orders to take corrective action or to abate a public nuisance. Such an order may be issued if the City of Meridian finds that any condition existing in or on the facility or source involved is causing or contributing to fugitive dust or if the City finds that any person is in violation of any provision of this ordinance. C. The City Of Meridian may, in its order, require compliance with such conditions as are necessary to prevent or abate fugitive dust emissions. A An order issued under this section shall take effect upon notice, unless the order specifies otherwise. The person in receipt of the order may appeal the order to the Council. An appeal does not supercede the order until such time that the Council upholds the appeal. E. The authority of the City of Meridian to issue an order this section is in addition to any remedy or penalty which may be imposed pursuant to Meridian City Code (Title 1-4-1). F. Upon the failure of any person ordered to abate or cease any unlawful activity or operation, as defined herein, the Code Enforcement officer or his/her designee shall proceed with the work specified in the notice. The cost of the work shall be transmitted to the Council, who shall cause the same to be paid. For the Purposes of collecting or recovering the costs involved in taking corrective action or pursuing a cost recovery action pursuant to an order the City of Meridian may collect the amount in the same manner as civil penalties are assessed and collected following the process for assessment and collection of a civil penalty as allowed by law. 1.8 Public Nuisance A violation of this ordinance or of any order issued by the City of Meridian under this ordinance shall constitute a public nuisance. The City of Meridian shall have the authority to order any person causing the public nuisance to abate the public nuisance. Any veirmsson who causes the public nuisance shall be liable for the cost of abatement. 1.9 Severability The provisions of this ordinance are severable, and if any section, clause, sentence, part, or provision thereof shall be held illegal, invalid, or unconstitutional by any court, shall not effect or impair the remaining sections, clauses, sentences, parts, or provisions of this ordinance. 0 • ** TX CONFIRMATION REPORT * AS OF MAR 08 102 15:59 PAGE.01 CITY OF MERIDIAN CITY OF MERIDIAN CITY COUNCIL STRATEGIC PLANNING SESSION/ WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, March 12, 2002, at 6.30 P.M. City Council Chambers Roll Call: Tammy deWeerd Cherie McCandless Bill Nary Keith Bird Mayor Robert Corrie Issue #1 Written Updates: Update on 56 Acre Park (Tom Kuntz) Trunk Line Assessment Fees Update Water and Sewer Rates Amendment Update Issue #2 Discussion with Meridian School District Issue #3 Discussion of proposal for Cherry Lane Golf Course pond improvements (Brad Watson) Issue #4 Discussion of request from property owner on the NE comer of Eagle Road and Ustick Road Issue #5 Meridian Police Station Update (Chief Worley) DATE TIME TO/FROM MODE MIN/SEC PGS CMD## STATUS 12 03/08 15:34 3810160 EC --S 00135" 001 02? OK 13 03/08 15:35 PUBLIC WORKS OF --S 00'15" 001 027 OK 14 03/08 15:36 2088881193 EC --S 00'24" 001 027 OK 15 03/08 15:3? 8841159 EC --S 00'25" 001 027 OK 16 03/08 15:38 2088840744 EC --S 00'24" 001 027 OK 1? 03/08 15:39 208 898 5501 EC --S 00'24" 001 027 OK 18 03/08 15:40 LIBRARY EC --S 00'29" 001 027 OK 19 03/08 15:42 208 388 6924 EC --S 00'28" 001 027 OK 20 03/08 15:43 888 6854 EC --S 00'24" 001 027 OK 21 03/08 15:44 2083757154 EC --S 00'24" 001 027 OK 22 03/08 15:45 2083362100 EC --S 00'35" 001 027 OK 23 03/08 15:46 8950390 EC --S 00'24" 001 027 OK 24 03/08 15:48 CHERIE MCCANDLES EC --S 00'29" 001 027 OK 25 03/08 15:49 CHERRY LANE EC --S 00'29" 001 027 OK 26 03/08 15:50 POST OFFICE EC --S 00'36" 001 027 OK 27 03/08 15:51 IDAHO ATHLETIC C EC --S 00'28" 001 027 OK 28 03/08 15:52 Walter R Johnson EC --S 00'26" 001 027 OK 29 03/08 15:53 ID PRESS TRIBUNE EC --S 00'25" 001 027 OK 30 03/08 15:54 208 888 6700 EC --S 00'24" 001 027 OK 31 03/08 15:58 2088845077 EC --S 00'25" 001 027 OK 32 03/08 15:59 2083776449 EC --S 00'24" 001 02? OK CITY OF MERIDIAN CITY COUNCIL STRATEGIC PLANNING SESSION/ WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, March 12, 2002, at 6.30 P.M. City Council Chambers Roll Call: Tammy deWeerd Cherie McCandless Bill Nary Keith Bird Mayor Robert Corrie Issue #1 Written Updates: Update on 56 Acre Park (Tom Kuntz) Trunk Line Assessment Fees Update Water and Sewer Rates Amendment Update Issue #2 Discussion with Meridian School District Issue #3 Discussion of proposal for Cherry Lane Golf Course pond improvements (Brad Watson) Issue #4 Discussion of request from property owner on the NE comer of Eagle Road and Ustick Road Issue #5 Meridian Police Station Update (Chief Worley) ** TX CONFIRM REPORT ** AS OF MAR 08 '0106:05 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIN/SEC PGS CMDtt STATUS 01 03/08 16:00 Laurel EC --S 00'25" 001 027 OK 02 03/08 16:04 208 387 6393 EC --S 00'24" 001 027 OK -------------------------------------------------------------------------- CITY OF MERIDIAN CITY COUNCIL STRATEGIC PLANNING SESSION/ WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, March 12, 2002, at 6:30 P.M. City Council Chambers Roll Call: Tammy deWeerd Cherie McCandless Bill Nary Keith Bird Mayor Robert Corrie Issue #1 Written Updates. - Update on 56 Acre Park (Tom Kuntz) -- Trunk Line Assessment Fees Update - Water and Sewer Rates Amendment Update Issue #2 Discussion with Meridian School District issue #3 Discussion of proposal for Cherry Lane Golf Course pond improvements (Brad Watson) Issue #4 Discussion of request from property owner on the NE comer of Eagle Road and Ustick Road issue #5 Meridian Police Station Update (Chief Worley) issue #6 Discussion on Pre -Council meetings Issue #7 Discussion of the Ten Mile Interchange Sewer Study - follow-up February Workshop (Gary Smith and Brad Watson) issue #8 Discussion on the Dust Abatement ordinanoe (Gary Smith) issue #9 Follow-up on "Project Care" (Gary Smith) issue #10 Discussion of ta►get densities for North Meridian Plan Issue #11 Mayor's Report Issue 012 Future Topics: Capital Improvement Plan for Fire & Police (April) Update on Personnel Policy Manual (Apdo Bi -monthly Payroll Request (Apdo Water Shut-off Policy (April) Business License Ordinance (April) Parr impact Fee Discussion (April) City Trees Ordinance (April) Strategic Plan Issue #13 Follow-up Information on Written Updates Meridian City Council Workshop Agenda —March 12, 2002 Page 1 of 1 All materials presented at public meetings shall become property or the City of Meridian. Anyone desiring eceommod®hon for disabilities related to documents andlor hearings, please contact the City Clerks 0111w at 8884433 at least 72 hours prior to the public meeting.