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HomeMy WebLinkAbout2001 01-30CITY OF MERIDIAN CITY COUNCIL SPECIAL MEETING AGENDA Tuesday, January 30, 2001, at 6:30 p.m. City Council Chambers 1. Roll -call Attendance: X Tammy de Weerd X Ron Anderson K Cherie McCandless^ Keith Bird _ Mayor Robert Corrie 2. Public Hearing: To Determine Whether to Proceed with Acquisition and Construction and to Eater into a Lease and Trust Agreement for Law Enforcement Building by the City of Meridian: Meridian City Council Agenda — January 30, 2001 Page 1 of I All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY COUNCIL SPECIAL MEETING JANUARY 30, 2001 The Special Meeting of the Meridian City Council was called to order by Mayor Robert Corrie at 6:30 p.m. on Tuesday, January 30, 2001. Members Present: Robert Corrie, Keith Bird, Cherie McCandless, Ron Anderson, Tammy de Weerd. Others Present: Bill Gordon, Bill Nichols, Gary Smith, Shari Stiles, Bruce Freckleton, Jerry Centers, Bud Way, Rick Skinner, Steve Simmons, Russ Moorehead, Dave Bowman, Bill Musser Corrie: I'll open the Special Meeting of the Meridian City Council. We will hold a Public Hearing to determine whether to proceed with acquisition and construction of certain Law Enforcement facilities called the "Project", whether to enter into a lease and Trust Agreement called the "Agreement" in order to finance the Project and whether to file its petition pursuant to the Idaho Judicial Confirmation Law, Idaho Code Section 7-1310, describing the Project and Agreement with requesting a Judicial Confirmation of the power and authority of the City under the constitution and laws of Idaho to approve entering into an Agreement and related documents in order to provide for the acquisition and construction of said project. At this time I will open the Public Hearing and we will start with Chief Gordon. Item 1. Public Hearing: To Determine Whether to Proceed with Acquisition and Construction and to Enter into a Lease and Trust Agreement for Law Enforcement Building by the City of Meridian: Gordon: Mr. Mayor and Council, we've put together a presentation on why we feel that the Meridian needs a new Police Station. With that I would like to have Captains' Bowman and Musser do that presentation for you. Corrie: Okay Chief, thank you. Bowman: Mayor and Council, the presentation that we have we hope will show the need for a new facility. The existing facility that we're in, we feel is totally inadequate to our needs and to the future needs of this City. This presentation basically, where we're going — where we've been first of all and where we're going. This first slide, the land that has been purchased by the City sits on 10 acres out off of Watertower near the Idaho State Police Facility. This is where we hope to build our new Police Station. The reason we're here is to show the need and why do we need a new Police Department. This next slide is a graph that's been prepared by Captain Musser and I'll let him explain that. Musser: On the graph, what we've attempted to do here is show a correlation between the population growth in Meridian from 1990 through the projected Meridian City Council Special Me* January 30, 2001 Pg. 2 growth, which we use, numbers from COMPASS through 2015. The numbers from COMPASS are relatively conservative but it gives us a good baseline. We've also coupled that with the 1990 numbers in here at approximately 30,000 up to the year 2000. The City currently on its website has 35,000, 1 believe its 588, 1 can't hardly read it from here on it. Also looking at what they were projecting out and is also on our signs here for the tail end of 2001 at approximately 36,000. On the end of 2001, looking at that we've projected, if we do have any growth in the Police Department possibly three more officers we would be expanding where we're currently at and authorized at 46 to possibly 49. This was just to give a little bit more trend transference down in there on across the line so we could see that as the population grows there will probably be corollary increases as well with the Police Department. Just with this depiction here, we all know that the growth is here and it's reality that we have to look at. We've left the numbers as conservative as possible to try to make that correlation and bring them together for the growth. Bowman: Continue on with the presentation, our current facility was purchased in 1993 from the US Postal Service. We're housed in the old Meridian Post Office, as you are all aware. This facility was an old facility to begin with when we got it and it's now become an old Police Department. The main facility has 4200 square feet of space, which we've housed the Police Department in. Where we've come from down in the lower right down here, was the old Police Department. I'm sure a lot of you old timers can remember that facility. From there we went to a portion of this City Hall before we outgrew this facility, then into the current facility that we're in now. In the current facility we're stressed for space, we're stressed for facilities. As this photo indicates we do have only one public restroom and this serves both male and female. It's — if I would have been thinking I would have got a shot of the inside. It's a small facility, barely enough room for one person to get inside. We've tried to make it ADA compliant for the handicap and so forth but if you've been in there you know what I'm talking about. It's not a very big facility. With our current growth in personnel, we had to do something in 1996 to accommodate our growth. One of the options that we had was to move the detective division. It includes about 11 sworn officers both Juvenile Officers, Adult Detectives and support staff out of the main facility to make room for growth with the patrol division. In 1996, we leased this building right here from Capital GE modular. Set up cost, when we moved that building in was approximately $6,000. Since that time it's been costing the City $1,034.48 a month. You total that up and so far we've more than paid for that building, but this was a temporary fix at the time. We didn't think we would be there that long. We could have bought probably three of those modulars for the price of leasing the one over the last five years. Feel free to ask questions at any time. These shots here are interior shots of that modular unit, affectionately called the trailer house. These officers, these detectives, as you can see down here are back to back. Here's an officer; he's trying to talk on the phone. We've got folks walking around, talking, holding conversations and whatever in the main facility there. There is no privacy when you bring a person into talk with them, to interview Meridian City Council Special M* January 30, 2001 Pg. 3 0 them or to interrogate suspects in crimes. This facility here is totally inadequate. We have no privacy whatsoever and to conduct an investigation -- a lot of our investigative work is done by phone for time's sake and at times it can be rather stressful in there. Another thing I would like to point out about this facility, there is no plumbing therefore we don't have any water, or bathroom facilities in there. Whenever any of us need to use the restroom, we've got to go next door to the main facility. Likewise if we have people over there, come into talk to us, victims of various cases and they want to use the restrooms we have to take them next door. As this slide indicates there is not room to interview suspects. These photos here are just typical of what our officers have to do whenever suspects are brought in on any kind of a case. This detective here is interviewing a suspect in a little room that we've converted into an interview interrogation room, it also serves as our fingerprint room and it also serves as our intoxilizer room where we bring in DUI suspects. Any time we bring suspects in like this young man right here, and this young man right here you'll notice they're just sitting out in the open. That (sic) means we have to have at least one officer off the streets — thank you that works much better — we have to have at least one officer off the street to baby-sit so to speak, these suspects. If these are — in this case these are juveniles. These juveniles' parents will be called. They will have to come down and pick them up if they're not transported to a juvenile facility. An officer has to sit there and baby-sit them. We're hoping in a new facility to have a holding area. A proper interview and interrogation area where not only are ,our officers secure and safe, the general public is secure and safe. In addition the suspects that we bring in are also secure and safe. Right now, we're looking at a possible safety violation here if we allow this to continue. If somebody bolts and runs, tries to escape, they could get hurt. The public could get hurt because the public has access to these areas back here also as well as our officers. We're putting everybody at risk, at jeopardy by allowing this to continue. This area here served the Post Office as a loading dock at one time. It's the only covered outside area on the facility. We've been fortunate enough to get a picnic bench for our employees to have their lunches on in the summer time when the weather's nicer. This area also serves as an evidence -processing table. When our officers or investigators bring in evidence that needs to be fingerprinted, processed, we've used the super glue method for raising prints which releases a lot of gasses and so forth. It's done out in this open area because this is the only area in the whole facility both detective and the other main building that has the ventilation to allow us to do this. There's a lot of biohazard material that we use in the processing of fingerprints of any evidence that's brought in. This platform also serves as our general auditorium. Whenever we have awards for our officers, we have an officer of the year, employee of the year award every year around Christmas. This area also serves that purpose so it's kind of a dual- purpose area for us right now. In the winter time it gets a little cold out there. Our evidence vault is a small room that when we moved into the facility was secured as much as possible. It has run out of room along time ago but we're trying to make due. Things are piled up pretty tight in there. I've got a detective assigned to the evidence vault and it's his responsibility to process all evidence Meridian City Council Special Me January 30, 2001 Pg. 4 • that's booked into the Meridian Police Department. He has an assistant, one of or records people, and he works at this little station right here in the middle of this room. That room I would say is about 8 by 12 roughly, 8 by 12. There are just little paths to walk around the floor. This vault right here is where all of our narcotics are booked into. If I had him there that day when I took this photograph I would have had him open it up. All three of those are packed full of narcotics that's been ceased on the streets by our officers. This little pile of things right there, I don't know if you can see it very clearly. Those are all long guns, all rifles. Those are all recovered stolen rifles, those are confiscated rifles from a crime scene and you can see this door right here. I'm standing in the doorway into the vault. Those guns are immediately right inside that door. There's no place to put them that's the only place they had to put them. Putting these guns next to the narcotics violates a few laws. It's not safe practice to say the least. You've got fumes here; you've got fumes here mixing together.. This is a safety hazard for the people that have to work in this vault. This should be all separated. Everything should have their own compartments. There's no ventilation in this room. It should be ventilated for safety reasons. All of these racks, they contain other evidence from crimes that have been perpetrated here in the City and they've run out of room here. Anderson: Dave, can I ask you a question because I don't know? Is there a statutory thing that says that you have to keep evidence so long? Then how do you guys dispose of that or does it keep accumulating to the point where pretty soon you have to have a warehouse? Bowman: Well it depends upon the evidence itself. Drug evidence has to be kept for the life of the judication of the crime. The state has a disposal method that we give them the drugs — there's a chain of custody involved and we sign the drugs over to them and they destroy them. They take them out to the landfill and burn them. We try to give confiscated back. We try to give as much evidence from crimes back as possible, right away. We try to get pictures of as much of the stuff as we can if the victim has something taken from them so they get it back so there's no lag time between the crime and them getting their evidence back. Then we'll go to court using the pictures. Evidence held in crimes against persons is a different story, where death has occurred. We'll need to keep on holding onto the stuff for quite a few years. Rapes are another case where we need to hold onto the evidence for a long time. I can't quote you the statute but it is many years. A lot of this stuff here is recent. I was going to say, last year when we built the new Animal Control shelter out there at the Wastewater Treatment Plant, I converted the old building into a holding facility and it's crammed full. I went in and gutted in the interior, all of the kennels and boarded up all of the holes as best as I could. We moved everything that was in the vault out there that we need to store for a long period of time. It's full, if you ever went out there I'll show you if you ever want to go out there sometime. We've got that old facility full and this is relatively new stuff. Meridian City Council Special Me January 30, 2001 Pg. 5 Anderson: Roughly the dimensions of this are maybe 10 by 10? Bowman: I would say 8 by 12 something along those lines. It's not a very big facility. The main thing that I wanted to stress though is there's no ventilation. This is in the main part of the building and this door is all that separates those fumes from the rest of the building. It's a safety hazard for the people that have to work in there, the two people that are assigned to work in there. It's also a safety hazard every time that door opens those fumes are emitted out into the main building. Any other questions on that? This next series of photos shows our Records Division, our Records Keeping Division. This kind of goes along with what you were talking about Councilman Anderson. The records associated with that evidence needs to be kept for a certain period of time. We've got boxes and boxes downstairs there at City Hall that we're required to keep by law, for a certain period of time. I think we're running out of room downstairs. I haven't been down there in a few years. Jean Moore usually goes down there. She's always complaining when I have to have her go get a case back from 96 or 94 and she has to go through those boxes. This area right here is where we keep all of the yearly records and the past years records. It's kind of a rotation that goes in there, out there next year, and then downstairs the following year. Then we archive everything downstairs here. It's a hassle for her to box everything up, drive it over here, take it downstairs and put it down downstairs. That in itself poses some problems. That's a common area downstairs in the basement that is not our space. It is used by various other departments within the City. There's other furniture that's stored down there, other records that are stored down here. Our archives are not really secure. We don't have a secure facility for archived records. We're hoping to solve that problem in the new facility with an area dedicated to archiving our records. We're hoping also to modernize the process whereas our records systems will be on what's called a laser fish system. A lot of it will be digitized records and we can get rid of the originals there by freeing up some space. Right now it's redundant to spend the money in this facility that doesn't meet that need. Right down this hallway, this area, this is a hallway. You turn left right in here to go outside to the main lobby. This is the only space that we have to put our janitorial equipment. That's the janitor's wagon right there, behind that is a little area that's been partitioned off right there and that's all of our janitor's equipment. It's right at the end of the hallway. That in itself poses a safety hazard as far as fire regulations go. I think you would agree with that Mr. Anderson. Here are some more photos of records and Captain Musser you can interject anytime you want. This top photo I wanted to stress the security issue. There is no security for our civilian personnel. You can see the windows right there go right out into the street. Our people have just a counter between them and anybody that wants to come in and start trouble; there's no place for them to be secure at that counter. Our supply cabinet right there, my laser's stating to run out on me. Our supply cabinet right there is just a small converted closet. These are the supplies, the papers, the inks, the pens, the cartridges, the paper clips, and the rubber bands. The envelopes, everything is in this one little closet that services the entire department. Right here is the copy Meridian City Council Special me* January 30, 2001 Pg. 6 • machine and right over here are those record storage bins that I showed you in the previous picture. Everything is right in this little area here. You could imagine the amount of foot traffic that area gets because that's kind of — a Police Department runs on paper and that room gets a lot of wear and tear. Because we only have this one little area for immediate storage of those supplies, all of our major supplies are in this room here. This room is the women's locker room. Our women's locker room -- they have their lockers. They go in there they can change, they have a restroom in there, and they have to walk around all of these boxes of stored supplies that go from here into there as needed. They're running out of room too. It seems like as the department grows we need more supplies. That's one area that I've been tracking on budget. Every year we seem to spend more money just on the necessary supplies to make the Police Department run. This area here corresponds with my monitoring the budget part of it. As we spend more money, I see this room becoming less useful as a locker room for the women. We have one meeting room; conference room is what we call it. There's Captain Musser with his lieutenants here recently. When the five of them are in there, they are all big men, and it's very hard for anybody else to get into that room. I had to take this picture standing in the doorway. We have our monthly staff meetings in this room which includes the Chief, this is the Chiefs staff meeting. It includes me, the Captain and the lieutenant you see there, the City Attorney, and Jean Moore our Administrative Assistant. We drag as many chairs as we can around that conference table and it's elbow to elbow in there. Ventilation is poor and in the summer time it's hot. People get a little crabby in there from time to time because of that situation. In the winter time it's cold. That's another area that we'll talk about in a little bit is the ventilation -- heating and cooling I mean. This facility is really not conducive to holding a good productive meeting. The Chiefs office is right over in this area here separated by a wall. It's not sound proofed, you can hear everything that's going on even with the doors close. You're trying to conduct the meeting, and people are walking up and down the hallways. This is the main hallway that people come into talk to Police Officer's and make reports so you're hearing them come in the hallway. If the Chiefs got somebody in his office you can hear everything that's being said in his office. There's no privacy between the two rooms. This section here concerns the Patrol Division and I'll turn this over to Captain Musser. Musser: On a Patrol Division we face a lot of the same type of things that Captain Bowman has just indicated, for investigations and for the services section. This is our briefing room. This is the main area where patrol comes in. They prep for shift, they do up their reports, process their evidence for packaging to be placed into the evidence room that you saw earlier. Take phone calls, make contact with the public and at times sit down and take reports from people that come into the front part of the building. Oncoming shift personnel, we can have anywhere from six or more in there at one time on an oncoming shift if we have the crews all up to where they need to be. It makes it real tough for everybody to get in there and do what they need to do on it. This is just an example of a briefing here just last week on the number of officers that we had in Meridian City Council Special Me* January 30, 2001 Pg. 7 • there. My lieutenant sitting back here in the corner as I took this photo, as he's been addressing his officers. We have the Training Sergeant in along with the sergeant from the off -going shift to exchange information. We have officers in getting their paperwork getting ready to head out. Then the officers also have to share this whole area here with their file cabinets, which they keep their personal items in. Their copies of their reports that are necessary for court. For their upcoming court appearances, they maintain all of their recordings in there as far as their cassette recordings from contacts out in the field that type of stuff, other necessary paperwork and items that they need. You can see between the one work station here on this end of it to the one back in this corner here and then there's another one here. It's a relatively small area to be able to try to get around in. Again the issue of privacy, being able to take care of a phone call while you may have a couple of other people talking, going over issues or maybe even taking report from a citizen that's come in. We can sit them down and go over the necessary items that we need to get covered. Just to back up a little bit on the suspects that were shown earlier when we were discussing the interview room area. That was an instance — we managed to get those photos that day because I happened to have all three of those suspects in there at the same time. We had one in the interview room that was being interviewed at that time and we had his two compatriots that had been involved in a couple of instances with him. One had to be interviewed out in the hallway area and the other one was waiting in the patrol room. You saw one of them was still wearing handcuffs because he was considered a flight risk at the time. The other two we knew we had pretty much settled down. That's not an uncommon occurrence for us to have when we're dealing with juveniles. They often times seem to come in packs so to speak. We have limited storage for our weapons and other equipment related as well. In this instance what I'm showing you is what we affectionately refer to as our armory. It's a non hardened area without proper ventilation or a (inaudible) unit in it. In here we do store firearms, ammunition, and chemicalmunitions. Something that needs a completely different type of approach for fire suppression on it and we also have this area inside metal cabinets which aren't fire resistant, inside of walls which are predominately just dry wall covered that's it. There's no bricking, fire protections or otherwise and I'm sure this is an area that the fireman wouldn't want to have to deal with if we did have a fire in that building. There are ways to be able to set this up and make it work better. As far as our other problems that we have with it, we don't have adequate outlets or electricity access to be able to get our items plugged in properly. We've had to jury-rig up power cords here so we can keep flash light chargers up and running. They're in proximity to our areas here. We don't have much other recourse but to keep them in there. With the exception of this one locker, which has a very low rating, this is the only one that has ready access by all of the officers. That's where the duty shotguns are kept in there. That takes us into the parking area as well. As you can see from the lower picture with the squad cars all lined up in here on it, they take up most of one side of the building for the parking, for the number of units that we have in. The unmarked vehicles and administrative staff usually take up all of this side over here which is opposite Meridian City Council Special Mea& January 30, 2001 Pg. 8 • of this area of the building. It pretty much fills up and then we end up in an overflow out onto the curbs. If we have people in and these are not department vehicles down here — I take that back, one exception we do have one employee vehicle right there. The other two vehicles though, are people that are in at the front counter. We also have vehicles lined up against this side as well. A lot of the times the parking area down there is to an overflow area. We also utilize for our employee parking, primarily for most of the Patrol Officers. We utilize the lot area between the Methodist Church and the Mesonic temple into the public lot access back there which the City has leased and made available for public parking. So they do utilize that so we can get off of the street. There are times though when we are parked at the street, we also need to make room though for the Methodist Church so they can conduct funerals or other special events. They need parking and access to the front of their facility as well. Electronics and telephone storage is housed in a furnace room that also one time served as a janitorial closet. That's part of the reason why you see our janitor stuff now in a hallway. We didn't need to have janitors in having access where we had basically a small undisrupted power supply or UPS coupled with all of our NCIC modems that we have in for our crime hookup for the Idaho Law Enforcement telecommunications network. This is our phone box. You can see how many wires we have coming in and out of that for the expanding phone capability over in the building. All of this sits next to a window access which doesn't' really sit well with US West or Q -West as they're known now, when they come over to work on the phone. Lucent doesn't care much for it either because it has a potential to put more moisture and vary the temperatures against this equipment in here. Some of it which, in particular, the phones are computer-based and flux in temperature can create some problems. Bowman: This is also a safety issue, security issue. If somebody determined to come down and put the Police Department on a commission, all you have to do is break that window, hop in and start ripping wires. Musser: Not only that, you saw where we parked curbside at it? This is the wall facing out so if somebody jumped the curve or had a problem with a vehicle and they came in through here, it effectively shuts us down as well. Not to mention we were talking about the ventilation and all, this is one of the three furnace units. It also works as central air. Invariably during the summer months when we have the air conditions unit on, this will freeze up right in here with a big ball of ice because we have poor ventilation and the thermostats get thrown off. We have them in three different zones throughout the building and this one will ice up and start to overheat. We have to make regular checks on it to make sure that we don't run into that problem, which we've had ever since we've moved into the building. Expansion possibilities here for expanding out our phone cabinets, moving into some more electronics and stuff is pretty limited right now by the space of the room as well. Meridian City Council Special January 30, 2001 Me* pg. 9 r Bowman: Just a minute Bill. In order to access this room you have to go into the men's locker room and open the door off of the men's locker room. In the daytime when there's phone repair or heating and cooling repairman they're in that room with the door open. It's very embarrassing to try to go in and use the restroom facility when there's workmen coming in and out and you don't even know who it is. Every time that a workman comes in I have to make sure whether it's a male or a female working before I can go in there and use the restroom. Musser: That's part of the reason why we also had to move the janitors out too. Good portions of our janitors that we've had through the City and that we've contracted with have been of the female persuasion. They haven't been real thrilled about having to go through the men's locker room in order to get to that. I have to say, when I was busy working on the phone expansion, working on some of the communications issues that we visited a few years back, I really didn't want other people having access in there. Unless they were authorized by us to be in there at that time because of what it could potentially do to our Record's Management system or the phones. Another issue that we're facing right now is the blue carpet. This is our repair job on it at this point. It continues to fray and run just because it's getting old. We've had two other times when they've come in and replaced it. At those times we had carpet remnant left over that they were able to splice in. We no longer have carpet remnant to start fixing these and this is our stop yet measure to keep it from getting any worse. The linoleum at the back door area, which was laid down over the top of concrete, we're facing some problems as well. We have a little groove right here in which the linoleum has broken and we have punctures down through it because the concrete underneath used to have a track system laid into it from the old Post Office. What they had there I'm not really sure. We have this little ditch, for any other way of describing it, and the linoleum over it has since been compressed and forced down into it. It's starting to break away and rot away, which once we get moisture and other damage in this area here just as we have with this crack here, it will start coming up on both sides of the crack area which will create problems with the linoleum as well. That pretty much takes us back to where we started at and Captain Bowman and I would be more than happy to answer any questions if you have any for us. Corrie: Any questions from Council? Bird: I have none Mayor. Corrie: Thank you. Musser: Thank you Mayor and Council. Corrie: Nice presentation. Meridian City Council Special January 30, 2001 M* fe Pg. 10 Bird: Thank you. Corrie: Mr. Skinner? Skinner: I don't have a PowerPoint presentation, sorry. Hopefully I will be to the point and then if there are questions from anybody I would be glad to answer them. Mr. Mayor and members of the Council I appreciate the opportunity to discuss a bit of the financing side of this hearing. I thought maybe what would be helpful is just to go through in as simple way as possible what the structure is that's contemplated by the Lease and Trust Agreement that was referred to in the notice of the hearing that the Mayor read when you started the hearing tonight. I'll try to eliminate all of the legal jargon and just get down to what's happening with the financing. Basically what there is here is an agreement that is entered into between a trustee. I believe that's First Security Bank and the City where the City agrees that it will pay a lease payment. In addition, the trustee agrees that it will issue certain certificates of participation that will provide the funding to construct the police facilities. The agreement also is that the City will act as the agent for the trustee to build the building. Basically what happens is the trustee will go out based on the strength of the City's agreement to make the lease payments. The trustee will go out and sell certificates of participation to investors. Those are like bonds. They bare an interest payment. The proceeds for that come into the trustee. The City then acts as agent to construct the facility and just as it would anyway, the proceeds are held in an account. The City draws those from the trustee to make the payments for the construction. The project then is complete and the lease payments start. The money comes back to the trustee, the trustee pays the certificate owners who are like the bond owners and they get a component of the lease payment which is for principal, a component which is for interest, and that flows through to those investors. Once the City has made the payment in full and it has the option to do that ahead of time if it so desired. It could pay just if you had a bond, under certain conditions you could pay it all off. At any rate if you make all of the lease payments in the ordinary course of time then the facility becomes completely the City's. Until that time the trustee does have some interest in that facility as security. I think that's the basic simple structure. Maybe I'll stop there and see if there are any questions. Maybe I went to fast. Corrie: Questions from Council, anyone from the audience at this point? Skinner: The agreement's a little longer than that but it does — for each of those points, the issuance of certificates, the lease, the terms it spells that out in greater detail. That's really what is going on in terms of the financing structure. I would note that Bud Way from First Security Bank is here. If you have questions about numbers and what the market's like and all kinds of things. That's really not in my area. I would also comment that the proceeding that you're involved in tonight and you've probably already discussed this with your City Attorney. Is to go through the process to ask the court to approve this financing through this Meridian City Council Special January 30, 2001 M* pg. 11 method, this agreement as an ordinary and necessary expenditure under the Idaho Constitution. The effect of that is that it then is clear that you have the authority, and with that this would be a multi-year agreement. It would probably - - I think Mr. Way could tell you better than I can would carry an interest rate that would be better than another approach which you might have considered which was the Subject to Appropriation. There are other issues involved with that. The process here is to hold the hearing, which you're doing. The code requires that you wait then two weeks to take into consideration all of the comments that are made by various parties here in the public. At that point you do have the option to authorize the filing of the Judicial Confirmation Petition. Once that's filed, there are some notice requirements; the court will hold a hearing. That hearing really can't be held for at least 30 days. The court then can make its decision. I think that's — in a very small nutshell that's what's involved. I know you've probably talked with your City Attorney already about that process. Any other questions that I could answer? Bird: I have none, very clear. Corrie: Thank you Rick, good job. Is there anyone from the audience who would like to enter any testimony this time with the Public Hearing? Is there any written testimony that's come in? Mr. Attorney, do we — since there are no other testimony we can close this hearing and if I'm correct, hearing what Rick said that we have two weeks for other comments to come in. Are there any other comments that Council would like to make at this time? Bird: I have none. Corrie: I'll entertain a motion to close the special Public Hearing. Bird: So moved. Anderson: Second. Corrie: Motions been made and second to close the Public Hearing. Any further discussion? Hearing none, all those in favor say aye. MOTION CARRIED: ALL AYES Corrie: Since I get the honor before anybody else gets to talk, I want to say thank you for all those that presented the Captains and Rick, you did a nice job. I think you showed me what you need, a new building but I have —you're (inaudible) to the choir here on myself. Are there any other comments from the Council? Anderson: Mr. Mayor, I would just echo that. I leaned over here a little bit ago and told Cherie that I think the Police Department definitely needs a new Meridian City Council Special Me* January 30, 2001 Pg. 12 i building. As the two Captains presented tonight, a pretty overwhelming case on some of the reasons why that's necessary. Throw my two cents worth in. Bird: Mr, Mayor, I would also echo those thoughts. I would also like to thank Mr. Skinner, Mr. Way from First Security Bank, Mr. Simmons and Mr. Moorehead from Lombard Conrad, and of course Chief Gordon and all of his committee to get it this far. Now we'll continue on with it and get it taken care of. I think all of us have known for years that we needed a new Police Station once we started getting — now we're going to get one. Corrie: With that, I'll entertain a motion to close the Special Hearing. Bird: So moved. Anderson: Second. Corrie: Motion been made and second to close the special hearing, (Inaudible) for discussion. Hearing none all those in favor say aye. MOTION CARRIED: ALL AYES MEETING CLOSED AT 7:20 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: D. CORRIE, MAYOR LLIAM G. BERG, JR., Y CLERK F qb CITY OF MERIDIAN CITY COUNCIL SPECIAL MEETING AGENDA Tuesday, January 30, 2001, at 6:30 p.m. City Council Chambers 1. Roll -call Attendance: Tammy de Weerd _ Ron Anderson Cherie McCandless >_ Keith Bird X_ Mayor Robert Corrie 2. Public Hearing: To Determine Whether to Proceed with Acquisition and Construction and to Enter into a Lease and Trust Agreement for Law Enforcement Building by the City of Meridian: 2- e aex h r Meridian City Council Agenda — January 30, 2001 Page I of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. NOTICE OF SPECIAL MEETING MERIDIAN CITY COUNCIL LEGAL DEPARTMENT (208) 288-2499 • Fax 288-2501 PUBLIC WORKS BUILDING DEPARTMENT (208) 887-2211 • Fax 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533 • Fax 888-6854 NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian (the "City") will hold a Special Meeting at the City Council Chambers at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho on Tuesday, January 30, 2001 at 6:30 p.m. They will hold a public hearing to determine whether to proceed with acquisition and construction of certain law enforcement facilities (the "Project'), whether to enter a Lease and Trust Agreement (the "Agreement') in order to finance the Project and whether to file its petition pursuant to the Idaho Judicial Confirmation Law, ldaha fade, Section 7-1301 et se -, describing the Project and the Agreement and requesting a judicial confirmation of the power and the authority of the City under the constitution and laws of Idaho to approve entering into the Agreement and related documents in order to provide for the acquisition and construction of said Project. The public is welcome to attend. Dated this 26th day of January, 2001. O 7i� / / I WILLIAM G. BERG, JR. — CITY CLERK HUB OF TREASURE VALLEY to MAYOR A Good Place to Live Robert D. Come CITY OF MERIDIAN CITY COUNCIL MEMBERS Ron Anderson 33 EAST IDAHO Keith Bird MERIDIAN, IDAHO 83642 Tammy deWeerd (208) 888-4433 • Fax (208) 887-4813 City Clerk Office Fax (208) 888-4218 Cherie McCandless NOTICE OF SPECIAL MEETING MERIDIAN CITY COUNCIL LEGAL DEPARTMENT (208) 288-2499 • Fax 288-2501 PUBLIC WORKS BUILDING DEPARTMENT (208) 887-2211 • Fax 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533 • Fax 888-6854 NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian (the "City") will hold a Special Meeting at the City Council Chambers at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho on Tuesday, January 30, 2001 at 6:30 p.m. They will hold a public hearing to determine whether to proceed with acquisition and construction of certain law enforcement facilities (the "Project'), whether to enter a Lease and Trust Agreement (the "Agreement') in order to finance the Project and whether to file its petition pursuant to the Idaho Judicial Confirmation Law, ldaha fade, Section 7-1301 et se -, describing the Project and the Agreement and requesting a judicial confirmation of the power and the authority of the City under the constitution and laws of Idaho to approve entering into the Agreement and related documents in order to provide for the acquisition and construction of said Project. The public is welcome to attend. Dated this 26th day of January, 2001. O 7i� / / I WILLIAM G. BERG, JR. — CITY CLERK CITY OF MERIDIAN, IDAHO NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City of Meridian, Idaho (the "City") will hold a hearing on Tuesday, January 30, 2001, at the hour of 6:30 p.m., at the City Council Chambers at Meridian City Hall, 33 E. Idaho, Meridian, Idaho to determine whether to proceed with acquisition and construction of certain law enforcement facilities (the "Project"), whether to enter a Lease and Trust Agreement (the "Agreement") in order to finance the Project and whether to file its petition pursuant to the Idaho Judicial Confirmation Law, ldaha Cada, Section 7-1301 at seq., describing the Project and the Agreement and requesting a judicial confirmation of the power and the authority of the City under the constitution and laws of Idaho to approve entering into the Agreement and related documents in order to provide for the acquisition and construction of said Project. Persons wishing to examine copies of these documents or requesting other information may contact the City Clerk at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho, (208) 888-4433 during regular business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Any and all interested persons shall be heard at said hearing. The public is welcome and invited to submit oral or written testimony. DATED this 10th day of January, 2001. WILLIAM G. BERG, JR., CITY CLERK 0 i O � O O L O� U CU CD •— a) 0 C: L. a. Oa CD O C-� � E CU C5cu Cl. OL O O L. :3 O D CLO c�� U o n ' U cn— co o ., U O � O •� O.•— E (D N � O 0 i O � O O L O� U CU CD •— a) 0 C: L. a. Oa CD O C-� � E CU C5cu Cl. 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