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Home My WebLink AboutZGA Program Update• Architects acid Planners. Chartered Thomas M. Zabala, AIA R. Alan Giltzorv, ALA Arthur M. Albanese, AIA Michael G. Simmonds, AIA Steven C. Turney, AIA Members American Institute of Architects 565 W. Myrtle Street, Suite 225 Boise, Idaho 83702-7606 (208) 345-8872 Fae (208) 343-7162 e-mail: zga@zga.com 4 August 2003 Mayor Robert D. Corrie City of_Meridian 33 East Idaho Meridian; Idaho 83642 Re: Meridian Municipal Center Program Update ZGA Job No. 0317 Dear Mayor Corrie, - ..~„~. ~' ~~ .. It was a pleasure to talk with you last week. The City has made a great deal of progress in its planning efforts over the past few years; you and the Council are to be commended for your diligence and commitment. The potential establishment of downtown development standards and forward thinking planning policies continues to make Meridian a leader in community development in the Treasure Valley. As the demand for public service increases, now more than ever, it is important that City Government has an understanding of the current and future staff and facilities needs. Proposed Scope of Work As you requested, we are submitting the following proposal for up dating the previously completed space needs analysis study dated 25 August 1998. We propose that the format and organization of information exhibited in the initial study be followed in generating an up-dated document. However, you and the Council may not require that all information be reviewed and, therefor, may wish us to proceed with some or all of the following activities. I. Update Project History: ZGA will update project history to include the various studies and activities that have occurred during the recent past and which have provided greater understanding of the potential for a municipal center. Established 1973 Mayor Robert Corrie 4 August 2003 Page 2 II. Update Findings/Existing Facilities: In the initial study, the existing City Hall was assessed as to its general physical condition and potential for expansion or alteration. Should the City wish to include assessments of other facilities currently occupied by various City departments, ZGA would provide general opinions, based upon observation, related to the suitability of structures and building systems. III. Review Current Needs: ZGA will review, with each deparhnent director, the current and anticipated staff and facilities needs. The results of these meetings would be recorded and included in the final report. Previously established departmental/facilities adjacency requirements will be reviewed and revised as necessary, yielding a current and projected relationship determination. IV. Revise Survey Data: This effort would constitute the review and revision of survey data sheets for each individual program space. The magnitude of changes, deletions, and/or additions to this section will be largely dependent upon the results obtained under item III above. ZGA would revise the previously generated survey data information as necessary to support the current program needs. V. Appendix: The appendix would be updated to include reduced reproductions of schematic and conceptual drawings provided to the City in the course of exploring the potential for the project. ZGA would organize and incorporate this information into the report. Compensation Item I: $340.00 fixed fee. Item II: $2,500.00 time and materials, not-to-exceed. Item III: $3,400.00 time and materials, not-to-exceed. Item IV: $4,300.00 time and materials, not-to-exceed. Item V: Included in items I - IV above. Our services are invoiced on a monthly basis with payment in full required upon receipt. Any unpaid balance thirty (30) calendar days following the invoice date shall bear interest from the date payment is due at a rate of 1-1/2% per month (18% per annum). • Late payments apply to interest first then principal. Mayor Robert Corrie 4 August 2003 Page 3 Our hourly billing rates are listed on the attached Exhibit `A'. ' The purpose of this letter is to define our agreement with the City of Meridian for services described above for the referenced project. It this meets with your approval, please sign where indicated and return one executed copy to ZGA. Keep the original for your file and please contact me with any questions. We look forward to continuing our work with the City of Meridian Sincerely, ZGA Architects and Planners, Chartered City of Meridian f~prvv~ec~ 6~ C'~~j Cvwtic.~.~ 8-26-03 \`I~IIIIii N lilll//~~~''' ,~ !~2 . ayor Robe Come = $EAL '~, 'yp ~Sr Est • ~,,. ,9 Q. ~~ MGS:ss ~~~ cc: Job File/Div.A art, Accepted/Approved ~1.' EXF~BIT `A' The following represents ZGA's compensation rates for services provided on a time and expense basis for 2003: Principal Senior Project Manager Project Architect Intern Architect (CADD) Administrative/Clerical Consultants $95-140 per hour $85-90 per hour $70 per hour $50-65 per hour $50-60 per hour 115% of invoice to ZGA Cost Reproduction Drawings (paper) $1.25/sheet Reproduction 8% x 11 copies $0.15/sheet Vehicle Mileage $0.375/mile Miscellaneous Costs (not in-house) 115% of invoice to ZGA Reimbursable Expenses