Loading...
HomeMy WebLinkAboutUntitled Interchange Alternative Rating Matrix ,_ ~1, P R O P E R T I E S SEP 2 y 2'~~'? RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES September 23, 2002 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg RECE~~ City of Meridian City Clerk Office Account # D/-/8~ -5180 Account # ~ ~ ~ ~~~ urpose o urc ase ep . ppr v~ f©~ In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, Inc.for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #228128 in the amount of $2,585.97. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $1,292_98 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to the mailing address shown at the top of the attached; attention Catherine Byers. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. PROPERTIES, LLC President Cc w/enc Catherine Byers, file II-A-4 BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 Eastbourne Investments Ltd. 300 International Drive -Suite 135 Williamsville, NY 14221 Telephone 716.842.6054 -Fax 716.842.3034 Inbound Wiring Instructions Beneficiary Bank ABA Routing Number To Credit RBC Centura 2000 Randolph Road Charlotte NC 28207 053 100 850 Eastbourne Investments Ltd. Account 0790 111 804 Invoice E A R T N `) T Q C N Remit To: ~~v// Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date: Invoice Number: Internal Reference Number: 9!6/2002 228128 1 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Project Number: 57769 Project Description: Ten Mlle Interchange Concept Report Professional Services for the period: 07/20/02 to 08!23/02 PAYMENT TERMS: NET 30 DAYS Engineering Earth Tech Direct Salary Cost Hours Rate Cost G.Funkhouser 10 $ 52.89 $ 528.90 D. Thompson 4 $ 38.08 $ 152.34 S. Chandler 2 $ 26.60 $ 5320 K. Durham 2 $ 23.90 $ 47.80 K. Wartman 1 $ 19.57 $ 19.57 V. Gasch 2 $ 12.36 $ 24.73 Subtotal -Direct Salary Cost 21 $ 826.54 Overhead ~ 161.% $ 1,330.73 Fixed Fee ~ 13.5% $ 291.23 Total Earth Tech Labor $ 2,448.49 Reimbursable Expenses Computer Usage (a3 2.2609 xman-hours $ 47.48 Misc. (photographs,postage,delivery,etc.) $ 90.00 Total Reimbursable Expenses ead (a3 161.% Fee @ 13.5% $ 2,585.97 ~9 ~~Z3ICY $ 137.48 ~ ~r/~i(A.~ /~/r r ~ j Previous Balance ~~l/C~h/ ~ $ - $ 21,596.19 S $ - $34,769.86 ~~y~~ ~j $ - $ 7,609.42 ~~ :w"""' ~ ~06~0' $ - $ 3,438.55 ~~Cl~ ~~~~g~~ $ - $ 67,414.03 G~1~7r~"'"-- ~! 'AL DUE THIS INVOICE Budget Current $ 22,422.73 $ 826.54 $ 36,100.59 $ 1,330.73 $ 7,900.65 $ 291.23 $ - $ - $ 3,576.03 $ 137.48 5 2,585.97 57769 Inv01.XLS 9/6/2002 (208) 855-2000 Invoice No.: EN1"D AUG 2 8 2002 Inr~re»ate: Customer No: EARTH TECH ATTN: VICKIE GASCH 3071 E FRANKLIN RD STE 301 MERIDIAN ID 83642 58815578 08/192002 270482 Amour '> ~~UQA '.-"'. ADECCO EMPLOYMENT SERVI~ REMIT TO: DEPT CH 14091 PALATINE, IL 60055-4091 TAX ID : 11-3573231 PLEASE DETACH AND RETURN THE ABOVE PORTION WITH YOUR REMTITANCE Invoice payments are due in full upon reeeipt. Anv diswtes must be communicated rithin 60 days fry the invoice dote. Adiustments sill he applied to a weekly imroiee at the time of resolution.In the event that you do not dispute the invoiced amounts ni thin svcty 1601 days of reeeipt of this invoice. payment shall constitute acceptance or approval of the sezvices and ehe imroiced amounts. ORIGINAL INVOICE Invoice No.: 58815578 _ ~ ~ Invoice Date: 08/198002 Office Id: 025200 EARTH TECH Contact Phone: (208) 373-4900 3071 E FRANKLIN RD ,STE 301 Customer Number. 270482 MERIDIAN ID 83642 Customer PO#: For inquiries fax : (208) 373-1275 ATTN: VICKIE GASCH Tax Id : 11-3573231 WEEK OFFICE NAME WORKED DESCRIPTION LABOR HOURS RATE TAX TOTAL USE ONLY DATE INVOICE# /LINE ITEM TYPE W/Tax REF NO Labor Charges FUNKHOUSER SANDI 08/188002 CLK GENL REG 4.00 $22.50 LABOR SUB TOTAL W/TAX: $90.00 18962985-001-5 $90.00 INVOICE TOTAL: $90.00 HOURS SUMMARY TAX: ~ ~ STRAIGHT TIME: 4.00 AMOUNT DUE• $90.00 OVERTIME: 0.00 OTHER TIME: O.OO~~iO ~ ~ 1 ~ 13~ Nuf~a~A4C aooA57`-AI TOTAL HOURS 4.00 ___I_._~ ~T~- ~' `'~ _A,$I F i TP(1N RF['EIPT V~Lif~:;r~.,- a~ t .~~.. Gtifii: a --//~ OC7 ._-..._._._._ Ytili ,~ ~ Fla? ~iel~ / Fxpe;~t ittsre Tyke ~n~?rrial inetr~~ne~...... _ ~ Rlrso~anz Project Tasi~ ~~.:f;~:; ,: ~ _ ~~_ ~ z ~ __ $ - - ~ _ .~ ~ .____ '" ~ ~ E:: W ~'~ ~. o :. ~.~ '04 7 L _ , ~~ ~. U t~~ v.l ', ._ ._. I 9 ~~ . q~ ~ S^. f ~ r ~ -~,~'~~~-rye-~.~ FiT ~~+."-3~+. ~ 5a ~ i ?{N r~ _' ,i - ~: H ~ ~ ,~, £ ri ~t,~lJ`~ 'v.: 4 ~ tit ~ 2 a o~, ~T ' ~ d -\~, ~ ^r` _ =dig "~~ 1k~- O gs ~u x ~ F n~ ~T' ~~~~ C - ~~~~ ^s' ~ ~'~' _ ~~R - t~ ~~ ~$ n}. 0 U W 0 U g~ R~ ;._ r ~ e ~ E A p T H `/ T E C H TETC BILLOUT Accounts Payable Invoice Input Form , Batch Name LBLHUFF06SEP2002TB01 GL Date Vendor Name TETC PCICAD COMPUTER USAGE #2847 Vendor Site BOISE Invoice Date 8/23/2002 Invoice Number 08232002 Invoice Amount $ _ L# Distribution Amount Ffexfield/ExpenditureType Project Number Project Task# Subtask# 1 $ 47.48 Com uter Usa a Other 57769 01 2 $ 47.48 Com uter Usa a Other B/O Inhouse 01.1377 .01 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 $ - •'-Total Distribution Amount =Invoice Amount 9/6/2002 57769LEDGER .xls ~~ r 57769LEDGER .xls 2.2609 xman-hours u ge Remaining $ 1,615.19 Invoice # Ref. # Man Hrs = 100% = 21 x $ 2.26 = S 47.48 $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = S - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100°k = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # En .Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES October 15, 2002 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Deaz Mr. Berg: RECENED OCT 1 $ 2002 City of Meridian City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, Inc.for reimbursement of engineering fees to Earth Tech on the above referenced design study, we aze enclosing herewith a copy of Earth Tech invoice #232197 in the amount of $10,851.96. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $5,425.98 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments, Ltd., 300 International Dsive,_Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. ~1a2l~ CB~~~'~oG ~//02 F~,/ Sincerely ST PROPERTIES, LLC ~ a/ Account # ~~r ~8¢O - 55~ So ~~1~2 Account # urpose o urc ase P. ric a President Cc: Catherine Byers (w/Enc.), File: II.A.4 (w/Enc.) ep ~ pprova : 8,0 ~ BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 r. P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES October 15, 2002 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: RECEIVED OCT 1 $ 2002 City of Meridian City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, Inc.for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #232197 in the amount of $10,851.96. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $5,425.98 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments, Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. 'ROPERTIES, LLC President Cc: Catherine Byers (w/Enc.), File: ILA.4 (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 _t Invoice E A R T R `, T E C N Remit To: ~/v/ Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date: 10/2/2002 Invoice Number. 232197 Internal Reference Number. 2 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 RECEIVED OCT 1 8 2002 Project Number: 57769 City of Meridian Protect Description: Ten Mile interchange Concept Report ~ City Clerk Office Professional ServIces for the period: 08/24/02 to 09/20/02 PAYMENT TERMS: NET 30 DAYS Professional Engineering Services $ 1os51.9s Earth Tech = Direct Salary Cost Hours Rate Cost G. Funkhouser 3 $ 52.89 $ 158.67 _ D. Thompson 35 $ 38.08 $ 1,332.88 - S. Chandler 46 $ 26.60 $ 1,223.60 K. Durham 4.5 $ 23.90 $ 107.55 C. Ream 37 $ 20.13 $ 744.81 Subtotal -Direct Salary Cost 125.5. $ 3,567.51 Overhead Q 161.% $ 5,743.69 Fixed Fee Q 13.5% $ 1,257.01 Total Earth Tech Labor $ 10,56821 Reimbursable Expenses ~U ~~ Computer Usage (~ 2.2609 xman-hours $ 283.74 ~:.:, , , , - -.. ~~ ~_ ~ Total Reimbursable Expenses S 283.74 ~ _ `` ~_. -- . -__ ~ ~D ~~ ~0 X51 ~ r! ~ n Billi S B d t C t P i B l O~A`"j f ng ummary u ge urren rev ous a ance - M~,I ~ p Direct Salary Cost $ 23,441.73 $ 3,567.51 $ 826.54 $ 19,047.68 - ' t '~~ Overhead Q 161.% $ 37,741.18 $ 5,743.69 $ 1,330.73 $ 30,666.76 s Fixed Fee Q 13.5% $ 8,261.06 $ 1,257.01 $ 291.23 $ 6,712.82 Sutxxmsultants $ 5,500.00 $ - $ - $ 5,500.00 _ Expenses $ 3,576.03 $ 283.74 $ 137.48 $ 3,154.81 <<~~ ~, Total $ 78,520.00 ;10,851.95 $ 2,585.97 $ 65.082.06 ~ ~; ~ -`' ~• 'AL DUE THIS INVOICE ~' ;/ 10,851.96 V ~b,l~.o~ 57769 Inv02.XLS 10/2/2002 (208) 855-2000 ~ T Memorandum Eric Davis To: Retail West E A R T H `-~-~ T E C H 3071 East FrankUn Road, Suite 301 Meridian, l0 83642 (208)855-2000 fax (208)855-2060 Fronx Dan Thompson Project: Ten Mile Road Interchange Date: 10/2/2002 fRe: Status Job No.: 57769.01 For the time period form 8/24/02 to 9/20/02, we completed the following items: Proceeded with finalisation of the demographics. This work included arranging and managing two meetings, and preparing minutes for the meetings. We also reviewed the Idaho Economics forecast and converted to square footages. Proceeded with the environmental documentation by contacting agencies that may have an interest in the project and preparing preliminary environmental checklists. Developed design standards for the project. Developed alternatives for consideration and circulated to interested parties. ~ ~ Eastbourne Investments Ltd. 300 International Drive -Suite 135 ~Iliamsville, NY 14221 Telephone 716.842.6054 -Fax 716.842.3034 , Inbound Wiring Instructions Beneficiary Bank RBC Centtna 2000 Randolph Road _ Charlotte NC 28207 ABA Routing Number 053 100 850 To Credit Eastbourne Investments Ltd. Account 0790 111804 .e. P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES November 13, 2002 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: 1~ECEIVED NOV 152002 City Of Meridian City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, Inc.for reimbursement of engineering fees to Earth Tech on the above referenced design study, we aze enclosing herewith a copy of Earth Tech invoice #236113 in the amount of $3,857.81. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $1,928.91 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments, Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regazding this reimbursement request or processes for future payments. L ~-Q J~~~~~ ~1J Account # ~j/- /~~ ~ ~18~ TIES, LLC A~ u u ose o urc ase President Cc: Catherine Byers (w/Enc.), File: ILA.4 (w/Enc.) ep . prov ;: S,OZ BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAX (208) 331-0220 ^~- P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES November 13, 2002 ~E CE IVE D Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: NOV 152002 City Of Meridian. City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, Inc.for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #236113 in the amount of $3,857.81. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $1,928.91 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments, Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. ERTIES, LLC President Gc: Catherine Byers (w/Enc.), File: ILA.4 (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 Fax (208) 331-0220 ^ , *- Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 E A R T H~ T E c N Remit To: ~~~//// Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue . Chicago, IL 60656 Date: 10/30/2002 Invoice Invoice Number: 236113 Internal Reference Number: 3 tom`' ~~f Lj ~~~ }~• ~~ -- .~ .~! Project Number: 57769 Project Description: Ten Mile Interchange Concept Report Professional Services for the period: 09/21/02 to PAYMENT TERMS: NET 30 DAYS - " Professional Engineering Services Earth Tech Dired Salary Cost Hours G.Funkhouser 3 D. Thompson 21 S. Chandler 3.5 C. Ream 11 Subtotal -Direct Salary Cost 38.5 Overhead ~ 161 °k Fixed Fee ~ 13.5% Total Earth Tech Labor Reimbursable Expenses Computer Usage (a~ 2.2609 xman-hours $ 87.04 Total Reimbursable Expenses 10/18/02 $ 3,857.81 Rate Cost $ 52.89 $ 158.67 $ 38.08 $ 799.68 $ 26.61 $ 93.12 $ 20.13 $ 221.43 $ 1,272.90 • $ 2,049.36 $ 448.51 ` $ 3,770.77 $ 87.04 Salary Cost $ 23,441.73 $ 1,272.90 $ 4,394.05 $ 17,774.78 ead @ 161.% $ 37,741.18 $ 2,049.36 $ 7,074.42 $ 28,617.40 Fee Qa 13.5% $ 8,261.06 $ 448.51 $ 1,54824 $ 6,264.31 ~nsultants $ 5,500.00 $ - $ - $ 5,500.00 ses $ 3,576.03 $ 87.04 $ 421.22 $ 3,067.77 S 78.520.00 S 3.857.81 t 13.437.92 S 61.224.26 )TAL DUE THIS INVOICE $ ,= 3,857.81 r ~1 ~2 ~ 7C ~~ ~ a C ~ ~ 1 t _._^' ~~ yY~. %~%n il?f/1r/ ~jd ~/~'~.yj~ ,~"~1 ~dl{2~.~- ~~ ~ ~ ,y~ ~~ ~ ~ 57769 Inv03XLS 10/30/2002 (208) 855-20 Oj .~ ,. Memorandum Eric Davis To: Retail West E A R T H ~~ T E c H 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (208)855.2060 From: Dan Thompson Project: Ten Mile Road Interchange Date: 11/11/2002 Re: Status Job No.: 57769.01 For the time period form 9/20/02 to 10/20/02, we completed the following items: Finalized the demographics. Modified demographic projections from Idaho Economics to reflect square footages of development instead of number of employees. Attended meetings with COMPASS, ITD and City of Meridian Staff to work out differences Attended City of Meridian City Council Meeting. Began layout of geometrics for the traffic analysis. Input traffic data developed at COMPASS based on demographics study. Began analysis to determine required lane configurations. 3o7t E. Franklin Road, Suite 301, Meridian, Idaho 836gz k RECEIVED May 7, 2003 MAY 2 3 2003 Mr. Bruce Harral City Clerk Office Project Manager lTD District 4 P.O. Box 8028 Boise, ID 83707-2028 RE: Ten Mile Interchange Dear. Mr. Harral: We are in receipt of your letters dated, January 30, 2003, February 3, 2003, and March 28, z e 1 e p h ~~ n e 2003 which provide comments to the Demographics Study, Traffic Analysis and Preliminary Concept Report for the above referenced project. In response to these comments, we have z o s . s s s ~ z modified our documents accordingly. Below is a summary of our responses: Facsimile Letter of January 30, 2003: Environmental Comments: z° S• 8 5 5• z o 6 0 1. We have added a full section addressing the environmental concerns. The note is included in that section. 2. Form ITD-651 has been substituted for ITD 654 3. Item #4 has been checked YES for this submittal. 4. Item #9 has been checked YES for this submittal. 5. This area is located in the Area of Impact for the City of Meridian. It is included in the Comprehensive Plan. Based on this comment, the box will be checked NO for this submittal. 6. Item #17as been checked YES for this submittal. 7. We have added "none" to the existing Pedestrian/Bicycle Provisions. 8. New form is signed. 9. Item 11 in the attachment has been changed to include waterways such as ditches and canals. 10. We have updated the form 11. Area in question is in acres. The form is modified to reflect these acreages. Design Comments: 1. Pages are numbered. We apologize for this oversight. AZ - #i6o47i CA - #64t639 E A R T H `~ T E C H A'rl~CO INTERNATIONAL LTD. COMPANY L:\WORIC~57769_IO-Mile\Trans\docs\Concept\responses.doc Page 1 of 5 2. Ten Mile Road is under the jurisdiction of the Ada County Highway District. It is ACRD policy that all roads on section lines will be classified as arterial roadways, and shall be assumed to eventually be five lane roadways at a minimum. 3. The existing structure was constructed in 1961, based on the stamp in the concrete. This structure is 40 years old, and would only have another 10 years of design life. There aze only two lanes on the bridge and they are only 12 feet wide. Shoulders on the bridge are not provided. The piers under the bridge will prevent widening of the Interstate to three lanes. This information is added to the report on page 2. 4. The interstate will function at LOS F with or without the new interchange. The on and off ramps will be designed to reduce impact to the Interstate. A full section has been added to the report. The cost of widening I-84 is not included in the cost of construction of the interchange, but an estimate has been included in the appendix of the report. The project has been extended to reconstruct Ten Mile Road from Franklin Road to Overland Road. These cross roads aze deemed to be logical termini, particularly since ACRD is widening and reconstructing Ten Mile Road between Franklin Road and Ustick Road. The cost of improving Ten Mile Road between Overland Road and Franklin Road has been included in the cost of the Interchange. The cost of constructing Ten Mile Road is a big part of the increase in costs of each alternative compazed to the first draft estimates. We are also investigating of including Impact Fee Reimbursements as a means of financing the construction of Ten Mile Road. A full section has been added to the report to address this issue. It is noted that access to the anticipated commercial development along Ten Mile Road is not addressed in this report. As requested by ACRD, this azea is subject to a master plan. Access to Ten Mile Road will be addressed in a Traffic Impact Study based on the master plan of the site. It is anticipated that one signal will be required between Franklin Road and the westbound off ramp, and that most properties will be served with frontage roads or limited accesses. 6. Drawings have been added and modified to show limits of improvements and number of lanes. Responses to comments on the letter of February 3, 2003: Traffic Comments: I. The modified offset diamond interchange was reviewed as requested. It is our opinion that the traffic patterns created by this option result in serious operational problems. We have included this option in a section discussing rejected alternatives. However, based on this suggestion, we have developed a fifth alternative that is included in the Preliminary Concept and Traffic Analysis reports. E A R T H` T E C H L:\WORK~57769_IO-Mile\Trans~docs\Concepll~~~oC~e~r~ CATIONAL LTD. COMPANY page 2 of S Traffic Comments on Traffic Report: 1. The traffic projections have been revised to read 2007 and 2027 based on an assumed programmed year of 2005. 2. Traffic on Overland Road will decrease because people will use the Interstate and the new interchange to access Ten Mile Road instead of Overland Road. 3. The numbers have been corrected. Responses to comments on the letter of March 28, 2003: 1. The new high school is scheduled to open this fall. It has been included in the COMPASS demographics for both the 2010 study and the 2025 study. Since our traffic study was based on trip generation and distribution determined from the COMPASS model, any traffic from the high school was included in the study. Also, our study focused on the PM peak hour, which would be some time between 4:00 PM and 6:00 PM. According to the ITE Trip Generation Manual, weekday, PM peak hour of generation for a high school is between 2:00 PM and 4:00 PM. Trip generation rates between 4:00 PM and 6:00 PM are about'/i of the trip generation rates of the peak generation. Therefore the impact of the high school during the PM peak hour will not be as critical as those of a business park. 2. The Locust Grove overpass is a committed project scheduled for 2008. This project will be an overpass only, with no connection to the Interstate. This system improvement is included in the COMPASS model, and is therefore included in our traffic study. We have added a section on system improvements to the transportation system to our Preliminary Concept report, which will discuss the Locust Grove overpass. 3. A traditional SPUI was considered, but was determined to be too costly in early comparative cost estimates to warrant further consideration. The offset SPUI was analyzed further because it provided better spacing of the intersections. We have included a section on several alternatives that were considered but rejected in the Preliminary Concept Report. 4. All alternatives have an item for right-of-way costs, estimated relocations, and cost of relocations. This issue is discussed in the Preliminary Concept Report. We have specifically reviewed the anticipated number of relocations, which will be required by each alternative. Most of the alternatives were designed to avoid the southwest quadrant, which has the only residential neighborhood. 5. John Church has informed us that the IDOC projection was an earlier projection made for Idaho Power. The COMPASS projection was a more recent report. It is not uncommon for projections of different vintages to vary, as assumptions will change. Also, the COMPASS projection is subject to review and revisions by the COMPASS Demographics Advisory Committee. This Committee may make these changes to the Demographics used in the COMPASS model, which would not be reflected in the IDOC projections. E A R T H` T E C H 'C CO INTE NATIONAL LTD. COMPANY Pa e 3 O S L:\WORIC~57769_IO-Mile\Trans~docs\Concept~re~ponses.c~oc 8 f FHWA Comment Sheet Comment 1 Modeling. No response is required. Comment 2 -General 1. We concur that FHWA approval is required. 2. A paragraph is added to the Preliminary Concept report regarding the environmental approvals. We anticipate that an EA will be required. The EA will require FHWA approval. 3. The I-84 Corridor Study was a comprehensive, $750,000 study to determine the needs of transportation improvements to the interstate system through the Treasure Valley. The' ITD Board has accepted this study as the guide for location study. COMPASS and the City of Meridian consider the Corridor Study as Location Studies. The Corridor Study was specifically identified as the Location Study for the Karcher Interchange. The Corridor Study included extensive modeling and public hearings, which are requirements of a location study. We expect that some additional environmental review will be necessary to meet the requirements of a location study. Comment 3 -Executive Summary 1. The design year has been estimated to be 2005. The Traffic Analysis Report and the Preliminary Concept Report have been modified to show 2007 and 2027 as the study years. 2. A section has been added to the Preliminary Concept Report, which includes four possible designs that were eliminated from further study. Reasons for elimination are included in the report. 3. We have reviewed the Access Request for compliance with Volume 63, Number 28 of the Federal Register, dated February 11, 1998. The request required only minor modifications. It is our intention that the Demographics Report, Traffic Analysis and the Preliminary Concept Report should be considered as one document with three volumes. We will include a copy of the I-84 Corridor Study with future submissions to TfD. Comment 4 -Access Request 1. The Preliminary Concept Report addresses all committed and proposed projects in the vicinity of the proposed interchange. Justification for the Robinson Road Interchange, and other system improvements were obtained from the I-84 Corridor Study. The 25% of traffic using alternate modes is also obtained from the I-84 Corridor Study. Alternate modes include school bus transit, light rail, bicycle, telecommuters, and non-peak hour commuters. This goal is attainable by increasing transit ridership from the cuirent level of 1% to 5%, and caz-pooling from 10% to 12%. This document was included as an appendix to the E A R T H` T E C H L:\WORK~S7769_IO-Mile\Trans~docs\Concep~r~3POnSeSE~~TIONAL LTD. COMPANY Page 4 of S Preliminary Concept Report, but will be included in full with the final modifications of the Preliminary Concept Report. 2. The river crossing south of SH 16 has not been studied as of this date. Although the intersection of SH 16 and SH 44 is a logical terminus for the north end of this roadway, no decision has been made on the corridor for the river crossing. Black Cat Road is just one possible corridor that could be considered. Furthermore, preliminary COMPASS modeling indicates that most traffic will not use this river crossing to get to downtown Boise. These travelers will use either State Street of Chinden Boulevard. Since ACHD has projects in the program for widening Ten Mile Road, it is logical for this project to connect to these projects on Ten Mile Road. Comment 5 -Proposed System Improvements We have added this analysis to the Traffic Study. Our analysis indicates that the Interstate will operate at a level of service C in year 2027 with three lanes and without the interchange. With the interchange and three lanes, the level of service will deteriorate to level of service E. However, with the Ten Mile Interchange, traffic on the Meridian Road Interchange and the Eagle Road Interchange will decrease, and thus improve the level of service on the Interstate. Furthermore, according to the I-84 Corridor Study, I-84 will require 3 lanes by 2010 at this location, and four lanes by 2025, with or without the Ten Mile Interchange. To get three lanes under the existing Ten Mile Road overpass will require design exceptions. I-84 cannot be widened under the Meridian Road Interchange to even three lanes without replacing the structure. To replace the Meridian Road Interchange without the Ten Mile Road Interchange will require the Eagle Road Interchange to handle additional traffic. The Eagle Road Interchange is already operating near capacity during the PM peak hour. Enclosed are copies of the Preliminary Concept Report, the Traffic Analysis, the Demographics Analysis and the I-84 Corridor Study for your approval. Sincerely, EARTH C _ :~ Daniel A. Thompson, PE RCE 7310 Senior Project Manager Enclosures E A R T H` T E C H A.'L'I~CO INTERNATIONAL LTD. COMPANY Pq e S O S L:\WORIC\57769_IO-Mile\Trans~docs\ConcepllVV''Cesponses.Cloc 8 f January 30, 2003 Mr. Dan Thompson Earth Tech Retail West Properties 3071 E. Franklin, Suite 301 Meridian ID 83642 Subject: TEN MILE ROAD INTERCHANGE Dear Mr. Thompson: We received and reviewed your Draft Pre-Concept Report for the above proposed project that was received on January 7, 2003. Listed below are the comments I have received to date. Please make these corrections and resubmit your Pre-Concept Report. Environmental Comments: 1. On page 3, under Basic Data, add a note that secondary and cumulative impacts will be addressed in the Environmental Document. 2. Form ITD-654, Preliminary Environmental Evaluation is no longer being used for concept reports. The new form is ITD-651. 3. On the ITD-654, Item # 4 Neighborhood or Service Impacts, this item may need to be checked yes based on the alternatives presented. 4. On the 1'TD-654, Item # 9, Section 4(f), this needs to be checked "yes". 5. On the ITD-654, Item # 14 Prime Farmland, if this project is located in the cities area of impact, then this maybe exempt. 6. On the l'I'D-654, Item # 17 T&E Species, check the proposed box and select "yes". 7. On the ITD-654, PedestriansBicycle Provisions, under existing write "none". 8. On the ITD-654, need a signature from the consultant on page 2. Note: new form is one page. 9. On the attachment to the ITD-654, under Item # 11, add Waterways such as ditches and canals may fall under Section 106 and Section 4(f). l0.On the ITD-2784, this form has been revised. Also, the statement: Will there be 2 hectares of ground disturbance should read, Will there be 0.4 hectares of ground disturbance ... l 1.On the ITD-2784, under areas disturbed, show units being used (acres, hectares). Location Comments: 1. No comments. Materials Comments: 1. No comments. - An Equal Opportunity Employer - TRANSPORTATION DEPARTMENT DISTRICT 3 P.O. BOX 8028 BOISE, ID 83707-2028 (208) 334-8300 STATE OF IDAHO -TRANSPORTATION DEPARTMENT Design Comments: 1. Number all pages. 2. Page 1, second paragraph, why will Ten Mile Road be five lanes because it is on a section line? 3. Page 1, second paragraph, add a discussion of the existing grade separation and weather or not the proposed project will incorporate the existing structure. 4. Page 3, last paragraph, add a .discussion on how this project will affect I-$4: What improvements to I-84 would be part of this project? Are the improvements to I-84 included in the cost estimate? 5. Page 1, second paragraph, you state full widening of Ten Mile Road is not part of this study. Federally funded projects are required to evaluate the "logical termini" of the project. It would appear some work would be required on Ten Mile Road to meet this requirement. It is unclear how much of Ten Mile Road you are proposing to widen and does your cost estimates include widening Ten Mile Road to the Logical Termini? 6. On your drawings that are included with each alternative, show the limits of the areas that will be improved and show the number of lanes that is proposed with this project. Traffic Comments: 1. Have not received them at this time. I will forward these comments to you when I receive them. If you have any questions or comments, please call me at 334-8901. Sincerely, Bruce Harral Project Manager BQH: draft preconcept report comments 1 -- d _ ~ ~ ~a e A .J e .J d ,J end ~o o 0 w w w O Figure 3 A February 3, 2003 Mr. Dan Thompson Earth Tech Retail West Properties 3071 E. Franklin, Suite 301 Meridian ID 83642 Subject: TEN NIILE ROAD INTERCHANGE, PRE-CONCEPT REPORT COMMENTS Deaz Mr. Thompson: We received and reviewed your Draft Pre-Concept Report for the above proposed project that was received on January 7, 2003. Listed below are the Traffic comments that were not included in my January 30, 2003 letter. Please make these corrections in addition to the previous comments and resubmit your Pre-Concept Report. Traffic Comments: 1. Based on the Traffic Data received, you may want to analyze a modified Offset Diamond. A sketch and reasoning is attached. Traffic Comments on Demographics Report: 1. None Traffic Comments on Traffic Report: 1. Traffic projections should be 2 years and 22 yeazs beyond the programmed year. 2. On page 1, second bullet, why does traffic decrease on Overland Road? 3. On page 1, third bullet, the 39,700 vpd north of Overland Road should be 32,100 vpd to match page 13. For your information, the Demographics Report is being reviewed by Transportation Planning Administration and is due back the week of February 10, 2003. Also, the Demographics Report and Traffic Report are being reviewed by FHWA. After the comments have been addressed on the Pre- Concept Report, the report will be forwarded to District Three Management and ITD HQ's for review. If they find the report acceptable it will be forwarded the FHWA. - An Equa! Opportunity Employer - TRANSPORTATION DEPARTMENT DISTRICT 3 P.O. BOX 8028 BOISE, ID 83707-2028 (208) 334-8300 STATE OF IDAHO -TRANSPORTATION DEPARTMENT If you have any questions or comments, please call me at 334-8901. Sincerely, Bruce Harral Project Manager BQH: draft preconcept report comments traffic ITD-500 4-93 w*. ,,. . .~ _ IDAHO TRANSPORTATION DEPARTMENT Department Memorandum DATE: January 31, 2003 TO: Bruce Harral D-3 Project Manager FROM: Dan Coonce District Traffic Engineer RE: TEN MILE INTERCHANGE Please have the consultant reanalyze Alternate 2-Offset Diamond with two modifications as follows. The eastbound off-ramp connects into Ten-Mile Road and not the interchange directly and the addition of an eastbound on-ramp loop on the southwest quadrant of the interchange. This would eliminate the possibility of having two signalized intersections in close proximity and the heavy eastbound on-ramp movement would be provided a free flowing right hand maneuver. Please refer to the attached sketch for further details. If you have any questions, please contact me at x8340 .- ~ ~ ~ Co °C. .` s TRANSPORTATION DEPARTMENT DISTRICT 3 P.O. BOX 8028 BOISE, ID 83707-2028 (208) 334-8300 March 28, 2003 -- ----------------------- - ---- ----.. ------ ---- - -- - Mr. Dan Thompson Earth Tech 3071 E. Franklin, Suite 301 Meridian ID 83642 Subject: TEN MILE ROAD INTERCHANGE, TRAFFIC AND DEMOGRAPHICS REPORT Dear Mr. Thompson: Your Traffic and Demographic Reports have been reviewed by ITD Headquarters and by FHWA. Listed below are the comments from TTD HQ's: 1. Why wasn't there any mention of the effect that the new High School on Overland at Locust Grove would have on traffic. (increase at Eagle and Meridian Interchanges and a decrease at the Ten Mile overpass)? 2. Why wasn't there any mention of the requested Interchange or grade separation at the Locust Grove location? 3. Why was the Offset SPLTI the only type of SPiJI considered? It seems that a traditional SPLTI would not take up any more right-of-way than some of the other considerations. But the Offset SPUI would require three structures where a traditional SPUI would only require one. 4. Was right-of--way acquisition a consideration in the design? 5. On the population projection for all of Ada County, John Church estimate provided by the Department of Commerece is different. See attached sheet. FHWA's comments are attached. In regards to comment 2, number 3 and comment 4, number 2, the Idaho Transportation Board has approved the study as a guide. Please add these comments to the District Three comments you have already received. Please resubmit your reports after addressing these comments. A summary sheet of comments received and action taken should be included near the front of the reports. If you have any questions or comments, please call me at 334-8901. Sincerely, Bruce Harrah Project Manager BQH: traffic and demographic report comments - An Equal Opportunity Employer - 1 7 7 ~ C N _~ J V (~ L W C _ d cO G W ~. O m .7 0 O N °~og~'~nvNiaWOnMOao~a'oGOO~m~~~MOOOV~nMN~-nav~o~~ NoooomnooMla NI .- N h M ~ .- ^ `~ ~ N b N ~ N NC N O +~-- ~ V~~~ l~ ~ r N O^~ h O N O (7 ~ (00 N M O O O V h M '? 1~ 01 (`'7 M tt O~ N N O O O N 1~ O O N V 7 `ns ~- ~- ~- V' N m R .- f0 V' ~ N b O E O E M Y< m O .- O I~ W m 0) ^ O N h I~ M O ~ ~ Y 1A M a I~ m N O m~ N 0 0 0 N I~ 0 0~ ~D W MI ~~ N N N M m r~ O 1~ Y M N N N m y .- 10 VV Yi e~ O ~ Gp y N O YI 10 'O y O~ N O n n O N~ N OI O OD ~ M m O O ~t N~ I~ ~ O a m M m N N 1~ ~~ W~ O~ O~ h O O O Ul m O O M V v OI ' ~ G~ OD .- l+I ~- r. O N G N ~ M O. N i~ O m N '? V V N O O W m ~ M 1n W M m N M 0 N O OD N W m O O a0 m ~~{{ OD m V tD m N p N to M O O N N~~ O N tp m~ N 117 r m N M M 7~ l(pp m N f0 O W h V Ol t[> 1~ 1~ pl ~ O m m N N M M M m ~~ n n M Q~ O) M M a0 V 7 M ~ N N .- ~O In n M m m 1~ .- O c0 M m .- .- ~ N .- of 1~ N NI ~ M N ~ ~! M h ~ ~ M ~ .- •t N .- a Y r M O/ ~O V' m O ail m m Ol M O 10 10 N N 1~ O to I~ K~ N N N O M M N W O W N V~ m~ n 7 1M 1() W m fr 1~ (9 O~~~ O N~^ M O m {+~ O N N ~y l9 m O Ol O O N m V' m .} a f0 ~ GOO ~~ WM 0 Y~ N N M N ~ Q1 O .- .- 1~ a0 ~ G7 ~~ V V M .- N- N 1A N m M m~ t~ .- m ~ tD (O ~ p N (V .- tt c'7 !O .- V ~ ~ (h N ~ V ~O ~ (V ~ p S 0 ~o ~ O O ~O h O M O N O N m 0) m m N O) m W W N u] N 1A r W ~pp N N V p 1~ r~ h 0 m h W M If) u) o! N Ol O m N O N m N Ol N (y ~y O O) aD W Ol T N m N W M N h m m aD h m tG O~ O NI N N VO_ ~~ ~~~ m m ~ V: n Go '- c~ V' et M M ~ N N ~ V m N In O r .- n O M m ~'- ~ O ~ ~- M m V V N " N ~- '- M M m ~ ~- ~ ~- ~ M N m m W m~ M O m N m N(p N Gip- M oo m pa a M$ app N M N M 1fl I~ I~ M M c0 O m 1~ N N s~ m N h OD W M m~ ~ OI N N N O ~ N m N 10 IA GO n~ m b ONE O O Q m~~ N N N~ ~ O a (NO N h W m .M- GAO I~ N~ .~- .O- W ~ .r- ~ N N W p ~ N ~ .-- N N Y .- .- M .- M ~ •} ~ r. N _^ O N N N c0 ` m Ol m M M O a0 I~ V a0 ~ N N O W m O I~ W v1 O) O O O t0 m t~ O~ m O a0 (D O> 1/) M M aD f~ ~ /'J( I O r O N O N N 1~ N m r M O Gp ICJ aa m (A Gy m 0 Gy O 1n n T CA ~} O ao N fp N m Y N ~ m N I~ O ~~yy O Q O M t_ .- m m +-- O ~fi M I!) ~ O1 b ~ N ~ ~ N r N .- R N V I~ N 7 W ~ N ~ r m ~ N N O N) ~ '- ~- r N '- M M O ~~ t'! Q 7 N m W O O N '7 1n m m p mpt~ m W` a0 M Ol 1~ m aD 1~ N O M fD M 1~ M m O) a0 O W 1n N N M u~ ~{ N aD' ~ m N . N O~~ U7 O r ~~ N N a O m N h ~~ N N M N M~ V' I~ [A Y'! GO 10 N W N~ N r (N~i N ~ N N m V' m~ M h N •- •- •- N ~ f0 .- a NI r r '- r ~ ~ ~ OMO 9 O r r O) CA 0 0 l'9 m y my~~ e N~ 1~ a0 O ~O V) pp M h~ e- O r m M~ G NGpp O M O 1f] h 1t) m O O/ O O N 1~ T N 1~ W ~ NI O O O 1N Omi n 7 V N N G9 O n~ h~~~~ M M~ V m m ~q n V N W W 7 N r N~ O N N m~ N ~[I N~ IN9 N N ~ ~ ~ ~ ~ ~ '- n y ~- ~- ~ N r 7 O 2 w W m M O) {~ O W N m pp GO N O y~ m m h m T O 1~ m O ~p m M M r M m m O m V' m N O W O) O O ~l l9 M t9 N O f~ 1~ ~7 t9 W 1A M ~ N O V m m 10 1~ ~ V' O~ GD t7 C7 1~ O N 'Q m N ~O 10 ^ < I~ ~, ~I r 10 T 1~ < N N f~ O ~- O 10 ~ M M ~ ~ ~ ~ N ~ fD N N h .- N M f~ ~ a0 N E n ~ n Z 'O O a N O) m m 0 m N Gp M m K1 Ir M N m O h V 7 N M N sf m W M ~ ~t V O~ CJ N~ OI ~ .- O O ~ m 0 f~ ~ 1~ t0 T 01 a ~ M N ~ O1 V' m N 7 ~O h (N~ m m 0) O m O m W W V h V' ~ N O+ Ol h m GO7 ~ N M r r O) O r s A O) ~ ~ ~ ~~ N .-- N N N N ~- N '- 1~ t .Q O NI .- N a mnrmmp~ MrnmNO mrpoooGGpp.nn{p ~nmNn omNnv~mv Non rnnopppvr m O N .- N O~ O N Ol m M~ W m N 47 f'~ t0 W M t0 1~ m M m~ N m a0 h m M N~ ~F (7 N. a0 M A N f0 O m N O~ NI r iTTT f~ ~ M ~ c- ~ l`') ~ W G! O) ' ~ L ~' } } } } } } } } } ~ b g o ~ E ~I U o m m p O Iq ~p M O N 7 O h ~O O p ppp W Ol CD m 1~ O~ O aT N M V~ ~O M V M f0 N N Y~~ UU'"' ~ M ~ ~p o r rn m rn m Gn m w m o a pp p~ m GO GD ~ a g f0 O) m (~ ~ W W ~ N n N O i~ GO f~ N N N N N N~ n m 00 h~ W ~ M N y) `Q p m 0^ ~ry ~O Q r - ~ )) N N m 7 t 0 N N N m GO ~ ~~ ~ N ~ M m M N T m M~ n~ M a ljl m m I~ m W N M ee}} N m 1~ m W p N M Y h n n n n n a0 a0 m m OD m m GO m m 0) W T O) p~ O) N N N N N N N N N N N N N N N N N N N N N (p r m O) O N ~y ~t m m N m 01 0 .- N M a h m 1~ m W 0 Qp~~ O7 W 01 O) O o 0 0 0 0 0 0 0 0 N M~ N N N N M (h M f0 c7 M f9 c7 M M M fh M C9 f7 (h M M M t~ M o7 E C F ~ ~ ° v Lw U c c t t a O C ~ . U: S. Department of Transportation Route ~~Federal Highway Administration [X] ITD Roadway Design Idaho Division [X]ITD District Office [X] ITD Environment Project Development, Design and [X] ITD Materials Environmental Document Review Report ( ]LHTAC [X]HFO-ID. (X]Reading File REVIEW TYPE: Preliminary Design [X] D.O. Files DATE KEY # REPORT # MADE BY: 03-14-2003 NA 1 Paul C. Ziman/Operations En ineer PROJECT #: LOCATION/DESCRIPTION: I-84 General File Demo ra hic and Traffic Anal sis Review; I-84, Ten Mile Interchan e ITD PROG. YR: NA FHWA OVERSIGHT: Full Oversi ht ENVIRONMENTAL DOCUMENT DATE: NA Draft Comment Page No. No. Remarks We have reviewed the Demographic and Traffic Analysis for the I-84, Ten Mile Interchange Project. The following comments are offered: 1 Modeling As discussed with District 3 personnel when we recently reviewed the draft demographic information, for planning purposes we find the procedures used by the consultant for using COMPASS's modeling procedures and results to be acceptable. 2 General 1. The FHWA Division Administrator approval of the Interchange will be required. 2. While not specifically described in the document, the approval of the environmental document is needed before the interchange can be approved. 6 What class on environmental action is being proposed? 3. The document relies heavily on the I-84 Corridor Study. Page 6 indicates-the Corridor Study is the location study for the interchange. Has ITD determined that, based on the corridor and other studies, an interchange at Ten Mile is the best location to address future traffic circulation? 3 Executive Summary 1. The document .includes an analysis for 2010 and 2025. At no point does it advise that 2025 is the design year, when it is proposed to construct this project, and what the design year actually is. 2. The document includes the study of four interchange alternatives and indicates that others were eliminated. The selected alternative will be the one that meets the purpose and need and has the least environmental 1 impacts. Therefore, the alternatives that were eliminated should be mentioned and a brief discussion on why they were eliminated. 3. The document includes a brief discussion of the required eight points to add additional interchanges to the Interstate system. The document should reference and address the February 11, 1998 policy, not the 1990 policy. 2 4 5 Also, this analysis references material not included in this document and summarizes other data without including the technical data. Any requests for additional interchanges must be a single, stand-alone document from which FHWA can perform an independent analysis. All technical information and data submitted to support a conclusion need tc be included. Access Request 1. The document indicates that COMPASS is studying a new North/South Corridor with the study to be completed in 2003. In addition, Page 20 indicates that by 2025, 25 ~ of traffic will be using alternate modes and will have a significant effect on traffic in the area of the 10 mile interchange. The document needs to include all proposed facilities that could be constructed in the analysis and clearly show how this traffic will affect the operation of the Interstate and interchange. Lastly, all statements such as the Robinson Road Interchange will be necessary by 2015 will also need to be supported. 2. Has the proposed connection to Black Cat Road been eliminated from consideration? This would alter the traffic patterns considerably. Proposed System Improvements I-84 No documentation was included for the effect of the interchange if only 3 lanes on I-84 are provided. The included analysis indicates that the interchange will function at an acceptable level of service (LOS) if four lanes are provided within 20 years on I-84 Clarification as to what is in the TMA's 20-year plan should be addressed. pcz(des)-Demographic and Traffic Analysis Review; I-84, Ten Mile Interchange, 03-14-2003.doc Franklin Road _- ,. i~ P ~ ~, o ~ ~~ . - ~ ~. o ~, ~.. ;/ ~. ~ ~~~~ 1 ~~.. \ ~. .. ~~ .~~ ~. \~ ~ -~ -___-_--~_. v ~~ o --~._ ~:~ \~ ~ `;;`_~ ~I .~. ~ r ~,~` Limits of !' ,'Ten Mile Road Improvements \ ~~ I Sharon Smith From: Sharon Smith Sent: Wednesday, May 07, 2003 10:39 AM To: Will Berg Subject: Eric Davis, Retail West RE: Ten Mile Interchange Invoice Please give Eric a call at 331-0110. He has a question on the invoice. Thanks Will. Sliarcm Smith ~(ericlian City Clerks Offue ~Pli. 888-4433 ext 210 ~~o oo~ ,~.- Sb ~~ ~ i p 1~i.. ~JGc~~.e iL ~ ~ pOZ ~~~'~ . ~~ ~ ~ / ~~` ~~~ ~ ~~ ,~ ~~ c~' ~~~ -~'!~ ~~- ~~'~ ~~°' ~~~ ;~ ~ ~~ ~~ ,,. ~/ ~~ . F ~ ~ ~ .~.i ~ ~ ~ ~ ~ ~ H ~ ~ V c~ A o .may ~ ~ 1~1 ~ ~ ~ ~ ~ • ~I O '+-' ~ ~ ~ O ~ ~ ~ ~ ~ a ,~ ~ ~~~ ~~~ ~ '~ ~ .~ ~ ~ ~ ~ c~ W M O O N N cd Q ~ o 0 N U }' O U U .~ O 0 U O .b i U ~, 7 U ti d N a C~ •~ ~ ~ O s ~ •~ ~ ~ 04 ~ ~ ~ ~ p ~ ~n ~ ~ ~ ~ ~ ~ ~ ~ ~ U ~ U ~ a ° ~ ~' •-' ~ ~~3 ~ ~ ~ ~ ° _' ~ ~ .~ ~ . ~--~ ~ .w. `~ ~ -~ ~ cn 'y p O '~ ..~ .~ ~ // gy~ ~ ~ ~ ~. "C3 b ~ ~ ~ 'b ~ ~ H ~ ~ ~ 0 ~ ~ ~ ~ b C~ ~ a~ ~ 4~ A ~ ~ ~ ~ ~ ~ ~ ~ ~" ~ ~ ~ ~ ~ N ~ i 4 ~ ~ ~ ° V 4) -d ~ ~ N ~ C . ^. b ~ ~ ~ ~ ~ ~ ~ ~ v~ ~ Q; ~ ~ ~ ~ s-. ~ ~' e~ o ~, ~ a; ~ 3 ~ ~ ~ ~n ,+O ~ Q., ~ bA ~ ' ~ ~ . ~ .k ~ ~ ~..~ >C • U ~ 'b ++ E-+ O +~ ~ ~ ~ y ~ ~ ~ ~ ~ U p • cad ~ ~ ~ H 3 ~ a ..... W N O N C~ ....~ 0 b~1D ....~ ...., ^_~ ~ O 3 ~ ~ a r...i ~., ~ U ~ ~ „~ •--~ ~ .-~' ~ ~ ~ ~ ~ ~ ~ ~ ~ ' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ U o ~ ~ ~ ~ ~ ~ C~ ~ ~ ~ ., ~ ~ ~ '~ O O ~ ~+ U ~ ~ ~ ~ N ~ ~ r, ~ ~ V1 ~ ^~ ~ ' + d~ ~ ' O • ~ • ~ ~ ~ ~ i O ~ O ~ a ~ ~ a.~ ~ ~ ~ ~ ~ .d ~ o '~ ~ ~ o O ~ •.~ b U '~ ~ • 3 M ~ 00 ~ a ~ ~ `~ ~ U O -- b .~ '~ O ~ ~ N •~ o C~ 'd ,.~ .~ ~ cn ~' .~ O ~ •O •~ O ~ ~ ~ b ~ ~ a~ ~ a ~ ~ ~ ~ ° o o • ~ Q • C o ~ b ~ ~ ~ .~ ~ ~ ~ N ~ ~ ~ •C ~ C ^ ~i > U .~ 0 a 0 U O ..C b i U ti N d a C~ . ~r V ~ ~ U .~ ~ ~~ ~ ~ •^' o ~ ~ •~ O ~ ~ o ~ ~I .~' y ~ ~ ~•+ ~ C~ ~ o N ~ ~~ ~ ~ ao b~ ~ ~ ~A .~ W 00 N ~ ~ o0 ~~~ ~ ~ ~ o . ~ ~ -~ >,~b ~ ~~ ~' o ~~ o °,~ U .~ ~ ~ ~ ~ ~,`~ '~ o c ~ ~ ~ ~ a~ N ~ a~ ~ ~ U c~ b ~ •o ,~ o °" o ~ •~ ~ ~ ~ ~ .~ ~ ~ ~ '~ ~ a ..., ~ o ,~ .~ ---~ ~, ....~ a 3 -d ~~ ~ ~ +' ~ a> ~ .~ ~ ~, o0 o ~ ~ ~ ~ ~ ~, U ~ 'o ~ ~ ~ ~ u~ ~ o ~ o ~ ~ .~ ~ ~ b ~ ~' ~ o x °' ~~~~ ~ ~~ ~..~~ ~ o ~''o a~ ~ ~ bn ~' `~ ~ oo ~ cn ~ U ~ d- oo p oo c~ ~ ~~~~~`Y' N .." ~ a~ ¢,, ~ -d b o a~ ~ ~ ~ ~~ ~~~oob r..+ s., N ~ O ~ ~~ 4~ ~ .~ C cn p 3 •.., .n ~ v c~ a~ cY? .~ ~ o '3 ~ ~ ~ ~~ ~ ~ o ° ~ ~ ~ b ~ 3 °~ ~ ~ 3 ~, ~c3 vv~~ -' ~ ~ o '~ cC ~ ~ ~ N .U .N O ~ ~ ~o H~ ~ ~ ~ ~ U •O a 0 U O b U U ti d vs a ..w V ~ ~ rO~ ~ V ~ A~ i•r "V ~ ~.r ~ •~ ~ ~ '~'' C ,~/ W O ~ . rr rl d a~ O ~ "~ ~ ~ ~ ~ ~~ ~ ~ y4 O ~ ~ (..~ 4~ r••~ a c ~ ~ ~ ~ ~A .~ W v'~ ~ O ~ Q•, 'd ~' ~ ~ N ~ r., , O O O'er 4? ~ v ~ ~ C ~•~ C~ N +~ ~ .., .-. O ~• ~ O '"' • ~ cd O '~ a~ O 'd cis 64 ~ a~ `O ~ ~] v1 O ~ ~ ~ • ~ ~ ~ ~ ~ rp i ~ O . ~, ~ •~ ~ •~d a~ ~ Q ~ c~ oN .... ~ U ,,.._, •N .~.~ b ~ ~ ~ . ~ T3 ~ ^d U O N . ~", 'd i N ~ ~ C. ~,,, s., cd O ~ .... O O v ~, .~ cCS U . ~ ~ ~ O ~' ,~ O U O Q., O, to ~ ;~ O ~ 0 V~ • O ~ O +'' j N cn ~~ O O .~ 3 ~ ~ i E--~ ~ ~ ...., H ~ N U 0 0 U O b U U ti v d of a r~l C~ ~ ~ •~ ~ ~ ~ N "d ;.~ ~ ~ ~ 't7 .~ •~ ~ .~ O C ~ ~ ppC, ~ ~ ° ~ ~ ~, 69 ~ ~ ~ a~ `~ ~ SUM ~ ~ ~ ~ ~ o ~ ~ ~ N O ~ o ~ +~-' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ p ~ ;~ G1, O ~ F~ O ~ 0 ~ ~ '~ ° ~' ~ . ~ rl ~ r..+ ~ N C .~ "d ~ ~ ~ ~ ~ i+ ~ ~ U ~ ON ~~ ~ ~•~ 4~ p V1 ~ p O ~ ~ ~ ~ ~ C ~+ ~ O ~ ~ ~ ~ ~ ~ ~~ I~1 ~ ....~ ^U +.+ O "b r-+ ~ ~ ~..~ ~ .., y C ~ ~ ~ off,, . ~ .~ ~ ~ ~ a~ a~ +~ a~ ~ ~ ~ b p ~ ~ ~ c~ ~ ~ ~ ~ o i ~ ~ ~ ~ ~ O ~ oo ~ I I ~A x~~ .~ W N "C~ ~ p ~ ~. ~ ~ 4-~ ~ O O U V. y ,, . ~ c~ ~ ~ ~ '~ ~ cn N ~+ ~ ^" v~ N '~ ~ ~ ~ O ~~ ~~ ~~~~ ~' v~ O .~ ~ U ~ b ~ ~~ ~ .~ .~ ~ ~ ~ O ~ ~ {~ p O ~ O ~ U O «i ~ O ~ U ~ 3 ~., ~ U ~ . ~ ~ 'd ~ >, b ~' ~ o ..., ~ ~ ~ (~ ~ ~ ~ ~~~~ ~ ~ ~ ~ c~ ~ ~ ~ o ~ ~ ~ ^...~ ..C • ^~ a~ +~ > O y U O a 0 U O b U U ti as a ~ ~ 2 ~ ~ ~ ~ ~' ~ ^ 01 Y .~nOPlO~ ~ ~ ~, ~ ~NN ~ ~ ~ 00 ~ ~ `.Q °a y> > O b a G i3 " g N ~ ~ ~~ ~8 y N gmm~pgg~~~~ D ~ ~ ~ O ' ~ Yf n O ~ (D OI ~ m ED N fV fV fV l"/ Pl 1'7 O! P f R Y Vl ~f) ~fl UI ui fC M E e ~__~ ~ ~ n C7 O ~ ~ o ON1_ O OI ~ /7 (O ~ m ~ ~ t0 ~ ~ ~ Y 7 Y 2 g ~~~~~~~~g~~~~~~~~~~o~ TO O O O ~ ~ G ~ n N O 41 ~ ~ ~ ~ ~ N ~ ~ ~ N ~ O ~ ~ _ NNQ ~Q~ W N Q N N N N~ ~ ~~ m ~ ~ ~ ~ ~' ' ~ ~ a > ~~ ~~ ~ HOOO PImO NN /")~~ Q QNN$fDn' m ~ OI OrI EEE M ~ ~ LL • ~~ 00000 f • NiV ~~ ~ 1~1N ^ ~ 0 ~~~ O ~~ t0 ~~ ~~~~ ~3 ~aoo00p~~~~~~~~~~~$~~~~~~~~ M M M IN if ~ ~ !V 14 fV .~ O ~ ~~ ~~ a '~ > ~a ate' ~ c C ~ ~ C • w ~ o ~ v m a _. o ~ m~ G ~0 Q ~ N 9 F°- vZ ~~ m a 3 000oooo~nuo~ o~lp~~g~j$',R~°nA'~~,~ 000oooooN•e a^~o ~~~~~~u~$^o~8 ooooou+o'^m~ ~p.;,;5ji `u33~n8~B~~8$~~ ooooOs~~a~s~a~~~~~~~N~~~~~e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0, g8oooooo~yZ yQ !2' n^^~ ~3~'N~m, ~iG 7%~o~0 ^' ^ ^ N N lV M~oooooooooo~ ~~~ V ~` ~~ '~i ~~~~~C~~~~B d V .. ,. 0 0 0 0 0 0 0 0 0 O N N N l'1 PI !'f 07 ~ M M~~~~~~ OOOOOOOON Of f t 1!1 N IA 1A IANNNNNNNNN O O O O O O O R N N N P1 ~ M? Y~~~ Yf YS ~O ~ N N N 0 0 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 0 0 0 o0o0oerorri~~~$ °~^^m ~$$~~roorn`o~'gim°~i ~~~~~~R~~RRRRRRRRRRRlZ~~~~~ m m a G .. 5 ~ ~ ~t Q$ N N r O ~ e N • ~ 1ff W ~ . ~ ~ ~ W a N 45 by !~ 2(j a Z M ~ •-----------------------------------------------Y--g-~---------------------------- o eeee~~~~mt3rS ~Y~an^o mm8g~~b~m~ N 01 m ~ N A l? W d N P! .t Yf m P CA ~' ~ a ,~ F- ~ o oooo~am~~~1° m~n8m~'N~~~~~i °~~`8i a Z C N eN'f V ~l7 u'f m^^ ~ G CV eV M Cf P7 7 0 ~ L; ~ ~~SIII 2 O O O O O^~ l7 N CV N~~ C^D COD ~ N N N N N ~~~~ ~~ ~~ 0 0 0 0 0 0 0 0 0 0 O N E tO O~ r ~~ P. ~ m~~ ~ N /W m pp y~ `P~ i' dry Ol O O O O O N Ff ~~ W O oO ~~ ~, ~ f~~ n ~ W O, ~ K PM ~ '~ ~ .- o oo~Cg~a~~'ARF3 n~~N ~~~7S~E6w~i1~ 0 o e o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o e o 0 0 Fd O 0 0 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 0 0 N Cp rr pe • Cp CN~ m oyff p 0 0 0 0~~~ ~~ O T OI CI) O~ ~~ ~~ ~ ~ ~ ~ N ~ r ~ r 0 0 0 0 0 0 0 N~ M••~ f•~~~ ~~ N Yf N N N NI o oooooNV~~~~~ mo,~$ $8os$gg8od 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 R ~RR~~R~~RRR t~RRt~ RRiZi~R~~~~~ t V W C a RECEI~TE~ P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES May 13, 2003 Mr. Will Berg City Clerk City of Meridian 3 8 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: MAY 14 2003 City of Meridian City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, LLC for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #256618 in the amount of $10,829.29 and #259982 for $3,865.96. Eastbourne will make payment on these directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $7,347.62 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. As discussed, it has been necessary to increase Earth Tech's contract to a total budget of $90,926.51. I am prepared to present an explanation of the extra work to City Council on May 27. Council had previously approved a split of an $80,000 budget. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. Sincerely, WEST PROPERTIES, LLC P. Eric Davis President Cc: Catherine Byers (w/Enc.), File: II.A.4 (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAX (ZOB) 331-0220 Invoice E A p T H `) 7 E C N Remit To: `/ Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date• 4/7/2003 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Invoice Number.• 256618 Internal Reference Number. 8 - , ,._ .._ Project Number: 57769 _:,, Project Description: Ten Mile Interchange Concept Report Professional Services for the period: 02/22/03 to 03/21/03 PAYMENT TERMS: NET 30 DAYS Professional Engineering Services $ 10,829.29 Earth Tech Direct Salary Cost Hours Rate Cost G. Funkhouser 1.5 $ 52.89 $ 79.34 ~, D. Thompson 70 $ 39.80 $ 2,786.05 S. Chandler 1.5 $ 27.66 $ 41.49: ~~ ~ ~~ -,yam E. Behler 18 $ 20.35 $ 366.30 ~ C. Ream 19 $ 20.13 $ 382.47 [[[ Subtotal -Direct Salary Cost 110 $ 3,655.64 Overhead (c~ 161.°~ $ 5,885.58 Fixed Fee C~ 13.5% $ 1,288.06 ~~~~ Total Earth Tech Labor $ 10,829.29 Reimbursable Expenses ~~ ~~` ,,,,, Q - ~~ ~'I'l~ Computer Usage Q 2.2609 xman-hours $ - T t l R i b b f!/j.L•~ lC~~ o a e m ursa le Expenses $ _ ,_ Subconsultants Tota! Subconsultants $ _ - SJ~ ~t`-Z % l G' ~~~~ ~~ Billing Summary 3rect Sala Cost $ Budget 23 441 73 Current $ 3 655 64 Previous 22 7 2 Balance ~ ~~C ry . , , . $ , 36. 3 $ (2,950.14) ; . (i ~- /, Jverhead C~ 161 °~ $ 37,741.18 $ 5,885.58 $ 36,605.32 $ (4,748.72). =fixed Fee @ 13.5% $ 8,261.06 $ 1,288.06 $ 8,011.11 $ _ (1,038.11) ; 3ubconsultants $ 5,500.00 $ - $ 5,000.00 $ 500.00 - xpenses $ 3,576.03 $ - $ 1 710.59 $ 1 86544 total $ 78,520.00 $10,829.29 $ 74,063.24 $ (6,372 54) ":. y,z .~3 DOTAL DUE THIS INVOICE $ 10,829.29 •4 - ~,~ 57769 InvOB.XLS 4!7/2003 (208) 855-2000 Memorandum Eric Davis To: Retail West E A R T H 1~ T E C H 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (208}855-2060 From: Dan Thompson Project: Ten Mile Road Interchange Orate: 4/7/2003 Re: Status Job No.: 57769.01 For the time period form 2/23/03 to 3/21/03, we completed the following items: Reviewed possible options to comply with the Dan Coonce (ITD District 3 Traffic Engineer) request to eliminate the conflict with Overland Road. One option was selected and a detailed conceptual design was studied and estimated for inclusion in the final report. Earth Tech staff prepared a conceptual design and estimate for the construction of Ten Mile Road up to Franklin Road. This work was done at the request of ITD Staff. Earth Tech staff prepared a conceptual design and estimate for the widening of I-84 to three lanes between Ten Mile Road and Meridian Road. Earth Tech staff reviewed estimates prepared by ITD staff on another interchange and modified estimates to reflect updated unit costs, additional pay items, add costs for Ten Mile Road construction and increase mobilization and contingency percentages. Earth Tech staff met with ITD staff to discuss comments, made phone calls and email correspondence to ITD staff, clients and other agencies. Invoice E A R T H~ r E C x Remit To: Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Av®nue Chicago, IL 60656 Date: 5/1/2003 Invoice Number: 259982 Internal Reference Number: 9 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Project Number: 57769 Project Descriptlon: Ten Mile Interchange Concept Report Professional Services for the period: 03/22/03 to 04/18/03 PAYMENT TERMS: NET 30 DAYS Engineering Services ~ Tech t Salary Cost D. Thompson S. Chandler E. Behler C. Ream ~tal -Direct Salary Cost Overhead Q 161.% Fixed Fee Q 13.5% Earth Tech Labor Reimbursable Expenses Computer Usage aQ 2.2609 xman-hours $ Total Reimbursable Expenses Subconsultants Total Subconsulfants Direct Salary Cost Overhead Q 161.% Fixed Fee Q 13.5% DUE THIS INVOICE 57769 Inv09.XLS $ 3,865.96 Hours Rate Cost 20 $ 39.80 $ 796.02 $ 2,358.09 7 $ 27.66 $ 193.62 $ 573.57 ~~~ ~,~~~/Ai 2 $ 20.35 $ 40.70 $ 120:57 p 13 $ 21.13 $ 274.69 $ 813.73 42 $ 1,305.03 ~yt $ 2,101.10 $ 459.83 ~ ~a f ~"/ (/© S 3,865.96 ~lF~~hf3. ~3 j of ~Y --- S~'~S.~~z f r $ - ~f°~ c $ 23,441.73 $ 1,305.03 $ 37,741.18 $ 2,101.10 $ 8,261.06 $ 459.83 $ 5,500.00 $ - s a_sls.na ~ _ $ - ~~:`~~F ~y Previous Balance ~/SCGSS /C't' ~ 01-7 vs $ 26,391.87 $ (4,255.17) $ 42,490.90 $ (6,850.82) $ 9,299.17 $ (1,497.94) $ 5,000.00 $ 500.00 $ 1,710.59 $ 1,865.44 $ 84,892.52 $ (10,238.49) $ 3,865.96 s ~3 G3 5/1/2003 (208) 855-2000 Memorandum F~ic Davis To: Retail West E A R T H~ T E C H 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (208)855-2060 From: Dan Thompson Project: Ten Mile Road Interchange Date: 5/1/2003 ~~ Status Job No.: 57769.01 For the time period form 3/22/03 to 4/18/03, we completed the following items: Responded to ITD and FHWA comments. Significant comments concerned I-84 and Black Cat Road. Finalized Preliminary Concept Report and distributed to Retail West and to the City of Meridian. • ~ Eastbourne Irnestrnen~s Lid. 300 International Drroe -Suite 135 W~liana~e, AtY 14221 Telephone 716.842.6054 -Fax 716.8423034 , , Inbosnd Wiring Instructions Beuesciary Bank RBC ceudna. 2000 Randolph Road _ Charlotte NC 28207 ABA Routing Numbea 053 100 850 To Credit Eastbourne Investmeirts Ltd. Acconorrt 0790111804 a, PROPE{4T1 ES RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES May 13, 2003 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: RECEI~TE~ MAY 14 2Q03 City of Meridian City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, LLC for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #256618 in the amount of $10,829.29 and #259982 for $3,865.96. Eastbourne will make payment on these directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $7,347.62 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. As discussed, it has been necessary to increase Earth Tech's contract to a total budget of $90,926.51. I am prepared to present an explanation of the extra work to City Council on May 27. Council had previously approved a split of an $80,000- budget. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. Sincerely, WEST PROPERTIES, LLC P. Eric Davis President Cc: Catherine Byers (w/Enc.), File: II.A.4 (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAX (208) 331-0220 Invoice Remit To: e e e r x~ r~ c w Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Date: 4/7/2003 Invoice Number. 256618 Internal Reference Number. 8 . ~. ~, Project Number: 57769 ro~ect Description: Ten Mile Interchange Concept Report Professional Services for the period: 02/22/03 to 03/21/03 PAYMENT TERMS: NET 30 DAYS Nrotessional Engineering Services $ 10,829.2s Earth recn Direct Salary Cost Hours Rate Cost G. Funkhouser 1.5 $ 5289 $ 79.34 D. Thompson 70 $ 39.80 $ 2,786.05 S. Chandler $ 27.66 $ 41 49 E. Behler 18 $ 20.35 . $ 366.30 ~ ~~ S~ / ~' C. Ream 19 $ 20.13 $ 382.47 ~ Subtotal -Direct Salary Cost 110 $ 3,655.64 Overhead (~ 161.% $ 5,885.58 ~~~~~ Fixed Fee ~ 13.5% $ 1,288.06 Total Earth Tech Labor ~~/,~~~ $ 10.829.29 ~~ ~ ld~~ Reimbursable Expenses Computer Usage (~ 2.2609 xman-hours $ _ ~l /lt~Cd'7~j. ~~ Total Reimbursable Expenses ~iC"~ ~Q~~ $ - Subconsultants Total Subconsultants ,I ~lJ ~/ ©`~ $ _ ^ ~~~ ~ ~ ~ Billing Summary Budget Current Previous Balance Direct Salary Cost $ 23,441.73 $ 3,655.64 $22,736.23 $ (2,950.14) ... ~. j~~~Z.AiUL f Overhead ~ 161.% $ 37,741.18 = $ 5,885.58 $ 36,605.32 $ (4,749.72) fixed Fee @ 13.5% $ 8,261.06 $ 1,288.06 $ 8,011.11 $ (1,038.11) iubconsultants $ 5,500.00 $ - $ 5,000.00 $ 500.00 xpenses $ 3 576 03 dotal $ - $ 1 710 59 $ 186544 °' $ 78,520 00 $10,829.29 ; 74,063 24 $ (6,372.54) ` 'OTAL DUE THIS INVOICE ~~ / j Z' ~ ~~ E 1/ 0.82.9.29 1 f~ 57769 Inv08.XLS 4/7/2003 (208) 855-/2000 E A R T H ;~) T E C H Memorandum Eric Davis To: Retail West 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (20855-2060 Frono Dan Thompson Project: Ten Mile Road Interchange Date: 4/7/2003 Re: Status Job No.: 57769.01 For the time period form 2/23/03 to 3/21/03, we completed the following items: Reviewed possible options to comply with the Dan Coonce (ITD District 3 Traffic Engineer) request to eliminate the conflict with Overland Road. One option was selected and a detailed conceptual design was studied and estimated for inclusion in the final report. Earth Tech staff prepared a conceptual design and estimate for the construction of Ten Mile Road up to Franklin Road. This work was done at the request of ITD Staff. Earth Tech staff prepared a conceptual design and estimate for the widening of I-84 to three lanes between Ten Mile Road and Meridian Road. Earth Tech staff reviewed estimates prepared by ITD staff on another interchange and modfied estimates to reflect updated unit costs, additional pay items, add costs for Ten Mile Road construction and increase mobilization and contingency percentages. Earth Tech staff met with ITD staff to discuss comments, made phone calls and email correspondence to ITD staff, dients and other agencies. 3 . Invoice E A R T H `J T E c x Remit To: ~`//V/ Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Eric Davis Eastbourne Investments, LTD c!o Retail West Properties 805 West Idaho St. Boise, ID 83702 Dafe: 5/1/2003 Invoice Number: 259982 Infema/ Reference Number: 9 Project Number: 57769 Project Description: Ten Mile Interchange Concept Report Professional Services for fhe period: 03!22/03 to 04/18/03 PAYMENT TERMS: NET 30 DAYS Professional Engineering Services $ 3,865.96 Earth Tech Direct Salary Cost Hours Rate Cost D. Thompson 20 $ 39.80 $ 796.02 .$ 2,358.09 S. Chandler 7 $ 27.66 $ 193.62 $ .573.57 ~~ ~L.~/~7A E. Behler 2 $ 20.35 $ 40.70 $ _ 120.57 p - C. Ream 13 $ 21.13 $ 274.69 . $ , 813.73 Subtotal -Direct Salary Cost 42 $ 1,305.03 ~~~~~ ~ CCj Overhead ~ 161.% $ 2,101.10 Fixed Fee ~ 13.5% $ 459.83 ~ Gr(a ~ w/ /d Total Earth Tech Labor $ 3,865.96 ~Flsat~ • ~~ Reimbursable Expenses L!~ 6Y Computer Usage ~ 2.2609 x rnan-hours $ - SL!~J ~Z l T ~ Tota! Reimbursable Expenses $$ - ~~~- Subconsultants Total Subconsulfants $ - ~~~~~F ~~ Billing Summary Budget Current Previous Balance ~/SLC~SS /C'" ~ d7 OS Direct Salary Cost $ 23,441.73 $ 1,305.03 $ 26,391.87 $ (4,255.17) Overhead (a3 161.% $ 37,741.18 $ 2,101.10 $ 42,490.90 $ (6,850.82) Fixed Fee @ 13.5% $ 8,261.06 $ 459.83 $ 9,299.17 $ (1,497.94) Subconsultants $ 5,500.00 $ - $ 5,000.00- $ 500.00 ExQenses $ 3,576.03 $ - $ 1,710.59 $ 1,865.44 Total $ 78,520.00 $ 3,865.86 $ 84,892.52 $ (10,238.49) , TOTAL DUE THIS INVOICE $ 3,865.96 s f3 G3 57769 Inv09.XLS 5/1/2003 (208) 855-2000 i Memorandum F~ic Davis To: Retail West E A R T H l~ T E C N 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (208)855-2060 From: Dan Thompson Proje~ Ten Mile Road Interchange Date: 5/1/2003 Re: Status Job No.: 57769.01 For the fame period form 3J22/03 to 4/18/03, we completed the following items: Responded to ITD and FHWA comments. Significant comments concerned I-84 and Black Cat Road. Finalized Preliminary Concept Report and distributed to Retail West and to the City of Meridian. . ' ~.~+' fTt@ ~/1 1..f1d. 30o U~nal~nal Drn~a -sine 135 1At~iNe, MY 14221 Telephone 718.842.8054 -Fax 718.842.3034 Inbound Wu9ng Insiaac~bion~ Benef ciary Bank RBC Cenbn~a. 2000 Raodolph Road _ Charlotte NC 28207 ABA Rig Number 053 100 850 To Credit Eastbourne Invesianents Ltd. Accon®t 0790111804 0 .7 F H a A w U tFA a ~Z '~ ~ H H w Q H N a w ~ o a°o G. ~ F O ~ ~ ~, ~ w E N H U ~ r, ~+ zj O1 H 'd W N 7, a fDx ~ F G ~ C~7 W b N m 0 a ai .~ b N U rl N N O M N m ,~ M r ~ ~ W ~ ~ ~ H l~ N lfl O M N ~ ~ ~ ~ ~ N M ~ H N '•I N H ~ .,~ H ~ A U1 q y W V] W W o .~ a W ~ w ~ ~' a ~ ~ w~ w ~ w N w z~ z a z w ~ N H p : H H z H ~~ ( W w q O ~ H H H W \ -~ W £W £q W.~ W ~ N a H E q O U £ao ~ (IS N M W l~ O 'Z. H N l~ ~ W o 0 r H <r a' ~ u i U a ~ u i a' o' a' o' o' ~' . - - . - - Ul N N N N N ro ro ro v ro ro O b b l l l bl Ol al ro ~ ~ ro ~ ~ w w w w w w N .-~ N N Ul Ul Ul Ol ~+ ~w ~w ~~ ~v ~w .mow E £ C £ G £ q £ q £ C £ q ~ pN w N N N N N N Nw, w N W X k X % % k C7 E U1 F N E UJ E U1 F N F N ~ ~ ~ ~ ~ ~ eo ao ao ao ao m a ~ ~ ~ ~ ~ ,~ \ ui ui ui vi ui in ~ ~ ~ ~ ~ ~ ~ 0 0 0 0 0 0 ~ ~ ~ <r ~ ~ eo m ao ao ao m q ~ ~ H ~ ~ ~ ~ ~ ~ ~ ~ ~ w o 0 0 0 0 0 z ~ M Li O N M W 01 01 00 \ ~ H d' l~ O N M ~ rl l~ 01 M ~ H U lD O V' T H \ O M ~ ~r ~ ui ui q N N N N N O N N M M M M • O O O O O O O O O O O O -~ N N N N N N ~ \ \ \ \ \ \ O M ~o r o o ~ ~ H \ \ ~ ~ \ W \ N H \ \ l0 ~„~ rl ri N M w H 0 0 0 O M O r M w w q ~oa FrFiIF ~~z w ~ H ~ ~ F 0 0 0 O M O r M r-I ro U O E J~ N O a U1 a :; v ro a N .a a ti Ul m~ qa Will Berg From: Stacy Kilchenmann [kilchens~meridiancity.org] Sent: Thursday, July 03, 2003 8:03 AM To: Gary Smith (E-mail); Mayor (E-mail); Will Berg (E-mail) Subject: Ten Mile Interchange Looks like we have paid about $30,000 for the ten mile study and been reimbursed about $20,000 for a net of $10,000. Will Berg From: Stacy Kilchenmann [kilchens cL'Dmeridiancity.org] Sent: Wednesday, July 02, 2003 11:42 AM To: smithgr~meridiancity.org Cc: Will Berg (E-mail) Subject: RE: Ten Mile Exchange Study Oh yeah, I remember that meeting and the 3 million. Wi11 have you gotten anything? -----Original Message---- From: Gary Smith [mailto: Sent: Wednesday, July 02, To: Stacy Kilchenmann smithg@meridiancity.org] 2003 11:42 AM Subject: RE: Ten Mile Exchange Study The last info I have on this Ten Mile Interchange Study is a copy of a letter Eric Davis sent to Will Berg on May 13, 2003 for reimbursement of $7,347.62. He also comments that the budget for his consultants work is increasing from $80K to $90,926.51. He was presenting this extra work budget item to Council on May 27. This was the same meeting where he requested $3 Million from the City to help build the interchange. That is all the info I have. Sorry. I wonder if Will has received anything else from them? Gary -----Original Message----- From: Stacy Kilchenmann [mailto:kilchens@meridiancity.org] Sent: Wednesday, July 02, 2003 9:38 AM To: Gary Smith (E-mail); Mayor (E-mail); Tammy de Weerd (E-mail) Subject: Ten Mile Exchange Study I am trying to track down what is going on with the Ten Mile Exchange Study. The cost is supposed to be $40,000. So far we have paid about $10,000? Does anyone know when we can expect to be billed for the rest of it? 1 =~~~}~ "''~ C Ada County Highway District Sherry R. Huber, President 318 Fast 37th Straat Susan S. Eastlake, 1st Vice President Garden City ID 83714-6418 Dave Bivens, 2nd Vice President Phone (208) 387-6100 David E. Wynkoop, Commissioner FAX (208) 387-6391 John S. Franden, Commissioner E-mail: tellus@ACHD.ada.id.us June 23, 2003 Idaho Transportation Department P.O. Box 7129 Boise, ID 83707-1129 Attn: Mr. Chuck Winder Chairman of the Board Subject:, Proposed Ten Mile Interchange Dear Chuck: F~ t The Commission has been notified that the Board will be considering a request to advance the construction of Ten Mile Interchange through apublic-private partnership. Conceptually, ACHD supports the construction of the Ten Mile Interchange. However, ACHD has not yet programmed corresponding local roadway improvements in the Ten Mile Interchange area. Our budget is financially constrained, and our charge is to consider local roadway needs on a county-wide basis. In the event that ITD decides to move ahead with the Ten Mile Interchange, ACRD would be willing to work closely with involved entities to evaluate ACHD's role in the project for those areas under our jurisdiction. Sincerely, . ~~ ~~~~L~~L-1 Sherry R. Huber, President Cc: City of Meridian City of Kuna Boise Metro Chamber of Commerce Retail West Properties Central Files PPC Files -10 Mile Interchange Q:\Plan&ProgramlTen Mile InterchangeW6-19-03 Letter to ITD.doc Memo To: Mayor b Covncq From: Gary D. Smith, PE CC: file n ~ . ~.4 Cit;~ Cif I~~ericlir~~. City C ~~°k OfFic~ Date: October l 1, 2003 Re: City of Meridian -Transportation Task Force Committee Attached is a tabular listing of the prioritQation of transportation projects for the City of Meridian proper, and surrounding area, as prepared by your Transportation Task Face Committee who met on September 10, 2003. At this meeting the Committee reviewed last years prioritized listing and discussed revisions to the priorities and any other projects the Committee felt needed to be included in the I'~sting. We had good participation by members of the committee as you can see from the attached sign-in sheet. I would appreciate your action on this prioritized project listing at your October 28~+ meeting with provision ~ any comments you may have to me fa my submittal of the listing to ACHD by October 31. Sincerely, Gary D. Smi From, the desk of... Gary D. SrrrHh, PE PubHt works Dh~cbr Meridiem Public Works Department 660 E. Wotertower Lome, Suite 200 MericiarL Idaho 83642 (208) 898-5500 ~Cac: {208) 89&9551 s Page 1 City of Meridian TIP Requests Status Updated 10/15/03 2005-2009 TIP/FYWP/STIP Priority Ranki ~ 1 Last Yr TIP R oast 1 ~~Y Res se/Comments Locust Grove Overpass ACHD/ITD ACHD: project scheduled FY06 in 04-08 FYWP (priority #4 of 112). ACHD, along with COMPASS and ITD, have programmed construction funding F1f07 in STP-Urban program for Boise TMA. This matches year of funding for ITD's Interstate Maintenance portion of construction costs. ITD: Draft Statewide Transportation Improvement Program (STIP) has construction funding programmed for FY07. Acceleration of projectis critical for traffic access from High School p ~ 2 Rebuild of Franklin Road from Main (E 1st) to Eagle Road; concur-entl ACRD ACHD: Project is scheduled for construction FY04 ~ y rebuild Nola (Locust Grove) from in 04-08 FYWP (prioriiy #9 of 112) OUT TO BID ~ Pine to Franklin. o: 2 3 Widen Meridian Road from Cherry ACHD ACHD: Project was prioritized as part of 04-08 Lane to Franklin Road to 5 lanes and FYWP (priorty #43 of 112), but is not programmed preserve and support a 90-foot wide right of way due to priority ranking and fiscal constrairris. . Possible couplet has been discussed by the City and ACHD, but no decision has been made. Preserving 90-feet of right or-way is not possible due to the number of struc#ures/dweNings within that width. To Construct future 5 lane inmost ef~rcient manner within present right of way, Feasbdity study to be done by ACHD as to how this protect can be accomplished. 3 New Sidewalk Project-0Id Towne and near schools. 4 4 Widen Linder Road from Franklin ACHD ACHD: Project is scheduled for construction in PD 5 north to Ustick Lane 5 Widen Ten Mite Road from Franklin ACRD in 04-08 FYWP rio ' #21 of 112 . ACRD: FrankNn t Ch to Ustick. o env portion of this project scheduled for construction FY07 in 04-08 FYWP (priorities #13 $ 23 of 112). Chenv to Ustick portion scheduled for construction FY08 in 04-08 FYWP (priority #26 of 112) 6 8 Rebuild of Rine Avenue from Nola to ACHD AGHD: Project will be evaluated once Pine is Main Street wlcurb, gutter and complete from Nola to Eagle. Project was sidewa/l~ Stripe to 3 Imes, prioritized for 04-08 FYWP (priority #79 of 112), but was not programmed due to priority ranking, fiscal constraints and development-driven portion of project east of Nola w 6 Ir-tersection at Waltman Lane, ACHD ACHD: Project scheduled for construction C=Y04 o Meridian Road, Main Street ~ Central in 04-08 FYWP. Design has been completed with ~ Drive revisions from public input at public information meetings. 7 10 11 12 13 14 ~ Budd Pine Averwe from Nola to Eagle Road. 9 Rebuild of Locust Grove Road from Ustick to Chinden including iv-tersecfron at Chinden . Roadway wil be completed as Went occurs. ACHD: Projects were prioritized for 04-OS t=YWP (Ustick/AAcMiAan priority #85 of 112; McMitlan/Chinden priority #78 of 112), but are not programmed due to priority ranking and fiscal coratraints. New Rebwld Ustick Road from Locust Grove to Eagle Road, including irrtersection w/ running right tum lane at Eagle Road. 10 Extension of Corporate Drive from Meridian Road to the Landing Subdivision and commercial P~P~B to t4fre Svufh. is development driven. 11 Overlay to East 3rd from Franklin Road to Pine, including railroad crossing improvement. Construct a curvilinear connection of East 3rd to East 2112 Street at Carlton Ave. 13 Ten Mile / I-84 Interchange. 14 Interchange Beahification of the Meridian Interchange and reconstructlon of interchange HD: The mai ine crossing repairs have been ~pteted and other tracks will be repaired this r. The overlay will be examined for FY05, when downtown Meridian area is scheduled in the :-year maintenance plan. ACHD: Staff has examined intersection for potential curvilinear alignment. This project is development driven. Staff has responded to City of Meridian staff regarding local developer's questions regarding this project. ITD: Developer ~ in discussions with ITD regardir financing of the Ten Mile Interchange. The irrtercthange and related t-84 costs (widening from Ten Mde Road to Meridian Road and Meridian Overpass reconstruction) are estimated at $20-28 ITD: Project is not in program, but ITD typcaNy includes landscpaing projects to the extent that city is wilting to agree to maintain them. See above for potential Meridian Interchange project as h relates to the proposal for the Ten Mile Interchange. Notes: 1. FYWP is ACHD's Five Year Work Program; STIP is ITD's Statewide Transportation Improvement Program; TIP is the COMPASS Trar~portation Improvement Program. 2. ACHD priority rankings refer only to roadway projects. 9/ 10/03 Transportation Task Force -- Annual Meeting Attendees Representing Phone Gary Smith City of Meridian- PW 898-5500 Cherie McCandless City of Meridian-Council 888-4753 Eric Shannon Idaho Transportation Dept 334-8303 Sue Sullivan Idaho Transportation Dept 334-8955 Linda Ritter Compass 855-2558 Bruce Mills ACRD 387-6185 Dori Kosterec ACRD 387-6234 Ali Bonakdar Compass 855-2558 Brad Hawkins-Clark City of Meridian - PZ 884-5533 Malcohm MacCoy City of Meridian - PZ 887-7611 Terry P. Smith City of Meridian -Citizen 888-6801 Rich Allison City of 1Vleridian -Citizen 888-3349 David Zaremba City of Meridian - PZ 288-293 5 Keith Borup City ofMeridian - PZ 884-1092 a ~ T c ~. ~j RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES li~ ~ ~D~/1 May 24, 2002 Mayor Bob Corrie City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 Re: Preliminary Concept Report Ten Mile Interchange Dear Mayor Corrie: Thanks for meeting with our development team again this week, including Frank Egan and Catherine Byers of Eastbourne Investments, LTD, Mike Ballantyne and myself. We came away again, from another meeting with you, with a sense of deep commitment and municipal support for the goals and needs of our project area. I thought it would be helpful for you to have a copy of the enclosed proposal by Gary Funkhouser of Earth Tech for the Preliminary Concept Report for the Ten Mile Interchange. The scope of this report has been approved by Pam Lowe of [TD District 3. The projected fee is $65,969 but it is our thinking that we ought to allow $80,000 as a budget. We hope Meridian is able to share in the cost of this study. It could be considered a reimbursable cost under our pending latecomers structure and would certainly display unity in leadership toward achieving our common goal. Thanks again for your time and encouragement. We had several other very productive meetings while Frank and Catherine were in Boise. I will continue to keep you posted. Sinc , L T PROPERTIES, LLC r J P. Davis President Cc: Frank Egan (w/o Enc.) File (w/o Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 Fax (208) 331-0220 307 t G. Franklin Road, Suite 301, Meridian, Idaho B;G.I= February 5, 2002 Eric Davis Retail West Properties 805 W. Idaho Suite 302 Boise, Idaho 83702 RE: Proposal Request Preliminary Concept Report for the Ten Mile Interchange Dear Mr. Davis: Earth Tech, Inc. is pleased to submit this revised Scope and cost estimate for the Preliminary Concept Report for the Ten Mile Interchange. We have assembled a team of experts with the dedication and vision to ensure the successful delivery of this project. Our team will provide support throughout the design phase of the project. Our team includes the following professionals: Power Engineers _ Environmental Studies Jim Jensen (208) 378-0022 Porter's Land Surveying Topographic Surveys Clyde Porter (l08) 344-3650 TJze Land Group Terracon Peyron & Associates Landscape Architecture Dave Koga Geotechnical Investigations Mike Merhar Public Participation Scott Peyron (208) 939-4041 (208) 323-9520 (208) 388-3800 Not all of the above professionals will be utilized in the preliminary concept phase of tlse project Earth Tech will make the Ten Mile Interchange project our top priority. We commit that our Project Manager (Dan Thompson, PE) and key personnel will meet the Eastbourne's quality and schedule expectations. If you have any questions during the evaluation process, please do no hesitate to contact either Dan 'Thompson or myself at 208-855-2000. Very truly yours, Earth Tec ~ Ga R..Punkhouser PE ry , prograrh Director L:Group/BizDev/Prop./Aci./Dakaa-IOMildprop./RFP.[(iva A R T Fl `~ T E Ci H 2/5/(IZ Telephone zoA.855.zooo Facsimile Zo8•g55•ZO6o A"!. - s tGog7 t CA - aGgiG;9 SCOPE OF WORK TEN MILE ROAD INTERCHANGE Introduction This scope of work has been prepared to demonstrate Earth Tech's approach to the project development of the Ten Mile Interchange Project. The detailed scope of work has been prepared from site visits, discussions with ITD, and our understanding of ITD procedures and practices. There are six major tasks involved with the work. They are: Task I -Pre-operations Conference and Administration Task 2 -Inventory, Data Collection, and Supplemental Field Surveys Task 3 -Soil and Material Investigations Task 4 -Preliminary Investigations Task 5 -Preliminary Environmental Investigations Task 6 -Preliminary Concept Report Task 7 -Public Participation Our understanding is that the scope of work for the project is only through the preparation and submittal of the Preliminary Concept Report. Our approach to the project will be to keep all participants, proposed project partners and stakeholders informed of all key decisions as they are being developed. All of the key aspects will have been discussed with Eastbourne, TTD, FHWA and local agencies as the Preliminary Concept is being developed. Decisions will be documented and required concurrence will be obtained prior to incorporation into the document. 1 PRE-OPERATIONS CONFERENCE AND ADMINISTRATION This task will serve to initiate the project, clarify all standards and requirements, and establish project protocol. 1.1 General Administration This task will consist of the daily management of the project and involves administrative tasks of a general nature that are required of the Consultant during the course of project development, including Subconsultant administration and setting up project accounting procedures. E A fl T H V 7 E C H 1.2 Pre-Operations Conference Earth Tech representatives, including the project manager and key project engineers, ITD, ACRD and FHWA, will attend the conference. At this meeting, the scope of work, contract terms, etc. will be reviewed to assure a thorough understanding by all parties and project responsibilities, assigned project schedules, deadlines, and deliverables will also be reviewed. A site reconnaissance will be conducted. Review areas of concern, key design issues and project Coordination issues with team members. Prepare field notes of issues discussed. Discuss possible interchange configurations. Responsible Parties: Eastbourne, Earth Tech, ITD, FHWA 1.3 Coordination and Meetings Weekly meetings will be held with team members to discuss progress and determine needs for the following week. ET will hold Biweekly meetings with the client to discuss progress. To keep the project on a fast track schedule, Earth Tech will coordinate all aspects of the project with the decision making agencies (TI'D, ACRD, FHWA) to make sure key decisions are made in a timely fashion. 2 INVENTORY, DATA COLLECTION AND FIELD SURVEYS This task consists of field survey work, other data collection, required for developing the Preliminary Concept for the project. It is our understanding that minimal survey work has been done in the proposed interchange area. We have assumed that the COMPASS ortho photos will be available to use as a base map. 2.1 Review Existing Survey Data Existing survey data (control, mapping of adjacent property) will be obtained from Eastbourne, COMPASS and ITD. The project manager and team members will review this data to determine the type of information available and any additional data requirements. This information will be used to develop base mapping for the project. - Responsible Party: Earth Tech 2.2 Base Map The Consultant will acquire a scaled aerial photo from COMPASS to augment the base information required for the Preliminary Concept Study. Verify and locate survey control established for the aerial mapping. 2.3 Obtain and Review Existing Alignment Data ^ Obtain existing survey data and control; electronic copies of base maps, aerial Mapping; and existing right-of--way maps, highway construction plans, record of surveys, deeds for adjacentlaffected properties, and tax assessor maps and Zoning data. ^ Obtain previous studies and reports that have been developed for or related to the Project. E A R T H`/ T E C N ., tyro n: n n;.,, n: ,,av , n ~ ~ ..,.... 2 Obtain relevant planning documents from ITD, ACRD, COMPASS and other agencies, as appropriate. Contact appropriate agencies and individuals to obtain existing data that may be useful in the development of the Project. Responsible Party: Earth Tech SOILS AND MATERIALS INVESTIGATION Geological reconnaissance and geotechnical investigations are specifically excluded from this Scope of Work. 4 PRELIMINARY INVESTIGATIONS This task consists of the establishment of engineering requirements for preliminary design, and will include the preliminary studies identified below. The following assumptions have been made in developing this scope: ^ A maximum of three preliminary alignments will be included in the Preliminary Concept Report. ^ ~ITD has gathered traffic data and future projections for all segments of the roadway and at the interchange area. It is assumed that this data will be adequate for Earth Tech's use in preparing the traffic study. No additional projections or counts are anticipated. 4.1 Utility Investigations Utility companies will be contacted to obtain existing records of utilities within the project limits. This information will be used in conjunction with field survey data to determine actual utility locations within the project limits. Incorporation of utilities within the design will be investigated. - Responsible Party: Earth Tech 4.2 Obtain Existing Data ^ Obtain existing survey data and control; electronic copies of base maps, aerial mapping; and existing right-of--way maps, highway construction plans, record of surveys, deeds for adjacendaffected properties, and tax assessor maps and zoning data. ^ Obtain previous studies and reports that have been developed for or related to the Project. ^ Obtain relevant planning documents from l'TD, City of Meridian, COMPASS and other agencies, as appropriate. ^ Contact appropriate agencies and individuals to obtain existing data that may be useful in the development of the Project. E A R T H `) T E C H 4.3 Traffic Studies Traffic studies will need to be completed for the project to support proposed standards and construction requirements. ITD has also indicated they would like to know what improvements on I-84 would be needed to support an interchange at this location. Will construction be needed on I-84? A traffic report answering Eastbourne and ITD's concerns will be prepared. Responsible Party: Earth Tech Deliverable: Traffic Report 4.2.1 Review Traffic Volumes, Studies, and Projections Obtain and review traffic projections that ITD and Eastbourne 's traffic consultant have completed and determine if any additional traffic information is necessary. If it is, a request will be submitted for the information, or traffic counts will be completed by Earth Tech as an extra cost. Responsible Party: Earth Tech 4.2.2 Prepare Traffic Report The capacity analysis will be prepared for all ramp approaches and ramp terminals. Lane and intersection configurations will be determined. Required documentation will be prepared and submitted. Responsible Parry: Earth Tech -Deliverable: Trafj~c Report 4.3 Existing Ten-Mile structural analysis: For this study it is assumed that the existing over crossing will be replaced. 5 PRELIMINARY ENVIRONMENTAL INVESTIGATIONS A preliminary environmental document will be prepared for submittal with the Preliminary Concept report. The primary purpose of this task is to identify potential environmental issues. Upon selection of an alternative and review of the preliminary Environmental .report. Additional environmental studies will be required. No Archeological Clearance or NPDES Permit Checklist will be completed for this Preliminary Concept Report. 5.1 ITD Form 654 Preliminary Environmental Evaluation ITD Form 654 will be prepared with the necessary back-up information and reports. Responsible Party: Earth Tech E A R T H ~) T E C H rycn ,~~~,,,,.,\,,,,~,,,, ,,,, ; ;,,,:~.,,,~, 4 5.2 ITD Form 654 A Hazardous Wastes/Materials Preliminary site Assessment ITD Form 654 A will also be prepared with the necessary back up information and reports. Our scope assumes this work will be confined to only the research necessary for and completing required TTD 654 a preparation. Responsible Party: Earth Tech 5.3 Contact Agencies and Officials Local, state and federal agencies and concerned individuals, which may have an interest in the project, will be notified and input from them will be solicited. Responsible Party: Earth Tech 6 PRELIMINARY CONCEPT REPORT 6.1 Preparation of Design Standards Design Standards will be prepared using ITD form 783-A and ITD Access Control form 606. Following ITD approval, all project team members will be advised of these design parameters. Responsible. Party: Earth Tech Deliverables: ITD Form 783-A and ITD Form 606. 6.2 Alternatives Analysis An engineering analysis and economic comparison of alternatives considered for the project will be conducted and a recommendation made for the preferred alternative. ITD has indicated that they want a thorough economic analysis for this project. The alternatives will NOT investigate the usage of the existing Ten- Mile over-crossing in the Preliminary Concept. This includes needs and costs for rights of way beyond that which is normally prepared at the Preliminary Concept stage. The design efforts performed by the Consultant will be developed in accordance with the requirements of the 1TD Design Manual or as directed by I'TD District 3 personnel. The conceptual design will be performed to a detail sufficient so the project can be appropriately programmed in the State Transportation Improvement Plan. Responsible Parry: Earth Tech Deliverable: ITD Form 783-A 6.3 Design Exceptions In the event that exceptions to design standards are required for any reason, a Design Exceptions Report will be completed detailing the standard, the proposed exception, and the reason for the exception. Responsible Parties: Earth Tech, Terracon Deliverable: ITD Form 783-B E A R T H G, 7 E C H ,.. tyro ~r.n~ er:n u~ !unr/rv , u ~ , ~;vn•~n• 6.4 Prepare Alternative Cost Estimate A cost estimate will be prepared so alternatives can be compared and budgets can be determined. The cost analysis will be sufficient so that it can be utilized to determine partner's possible cost sharing responsibilities. Responsible Parry: Earth Tech Deliverable: Opinion of Cost 6.5 Prepare Preliminary Concept Report A complete Preliminary Concept Report will be prepared for approval, using all information developed to date. Responsible Parry: Earth Tech Deliverable: Preliminary Concept Report 6.6 ITD Review A three-week period for review of the Preliminary Concept design has been estimated. 6.7 Attend Preliminary Concept Review Meeting The project team will attend a Preliminary Concept review meeting at Earth Tech's Office. Responsible Party: Earth Tech 6.8 Revise and Resubmit Preliminary Concept Earth Tech will review the comments from the review meeting and incorporate them into the Preliminary Concept report and resubmit for signature. 7 PUBLIC PARTICIPATION 7.1 Public Participation Public Participation will be limited to one open house format informational meeting. The meeting will occur following the initial submittal of the Preliminary Concept. The consultant will: ^ Prepare up to three exhibit boards for this meeting and will attend the meeting. ^ Prepare a hand out describing the alternatives for the meeting and a comment sheet. ^ Compile the comments. E A fl T H `\ T E C N 6 E A R T N`/ 7 E C H n [tJCO R.~I~elan re r;n/ni i:;~ .n, irnrn Earth Tech Ten Mite Interchange Man-Day Estimate 1. PREOPERATIONS AND ADMINISTRATION 1.1 General Administration 1.2 Pre-Op Conference 1.3 Coordination and Meetings 2. INVENTORY, DATA COLLECTION & FIELD SURVEYS 2.1 Review Existing Data 2.2 Base Map 2.3 Obtain and Review Existing Alignment Oata TMTDLIPM-D ISMD IEMDRIDMDNIDM-D IFMD ISM DO 8.0 2.0 4.0 2.0 1.5 0.5 1.0 5.7 0.5 4.5 0.5 0.2 2.4 0.1 1.0 1.0 0.3 1.2 0.2 1.0 3.0 1.0 2.0 3. SOILS AND MATERIALS INVESTIGATION Not part of this project 4. 4 PRELIMINARY INVESTIGATIONS 4.1 Utility Investigations 4.2 Traffic Studies 4.2.1 Review Traffic Volumes, Studies, and Proj. 4.2.2 Prepare Traffic Report 0.5 0.5 1.9 0.1 0.5 1.0 0.3 1 8.5 0.5 1.0 15.0 1.0 1.0 5. PRELIMINARY ENVIRONMENTAL STUDIES 5.1 ITD Form 654 Preliminary Environmental Evaluation 5.2 ITD Form 654 A Hazardous Wastes 5.3 Contact Local Agenaes 6. PRELIMINARY CONCEPT REPORT 6.1 Preparation of Design Standards 6.2 Alternatives Analysis 6.3 Design Exceptions 6.4 Prepare Alternative Cost Estimate 6.5 Prepare Preliminary Concept Report 6.6 ITD Review 6.7 Attend Preliminary Concept Review Meeting 6.8 Revise and resubmit concept T. PUBLIC PARTICIPATION 7.1 Public Participation Meeting TOTAL MAN-DAYS SUMMARY 3.7 0.2 3.5 2.7 0.2 2.5 2.5 2.0 0.5 2.2 2.0 0.2 1 5.0 3.0 9.0 3.0 0.9 0.2 0.5 0.2 3.5 0.5 3.0 5.5 0.5 2.0 1.5 1.5 0.4 0~2 0.2 1.0 0.5 0.5 4.2 0.2 0.5 1.0 2.0 0.5 5.0 0.5 0.5 1.0 2.0 1.0 89.3 5.4 23.0 40.5 11.5 0.0 1.0 7.9 ^. Ten Mile n MANDAY ESTIMATE 18 II Earth Tech 1. SALARY COST A. Summary Estimatated Man-Day Time & Salary Costs 1 Principal 5.4 Man-Days 406.32 @ _ $ 2,194.13 2 Sr. Engineer 23.0 Man-Days 301.34 @ _ $ 6,930.91 3 Engineer 40.5 Man-Days 228.12 @ _ $ 9,238.86 4 Designer 11.5 Man-0ays 165.68 @ _ $ 1,905.27 5 Draftsman 0.0 Man-0ays 150.56 @ _ $ - 6 Field 1.0 Man-0ays 144.00 @ _ $ 144.00 7 Clerical 7.9 Man-0ays 96.00 @ _ $ 758.40 TOTAL SALARY COST = $ 21,171.57 B. Payroll Burden, Fringe Benefits Cost 8 Overhead Payroll Burden $ 21,171.57 X 1.61 = $ 34,086.23 2. NET FEE Computed at 13.5% of Assigned Engineering Costs $ 55,257.81 ).135 = $ 7,459.80 3. OUT-0F-POCKET COSTS Plots (22x34) 6Q @$7.80 $ 468.00 Plots (11x17) 120 @ $1.95 $ 234.00 Printing (400 COPIES @ .12) $ 48.00 Mileage (250 @ $0.345/MI) $ 86.25 Computer usage@2.2609xman-hours $ 1,615.19 Miscl. photographs,postage,delivery etc $ 800.00 _ $ 3,251.44 SUMMARY OF COSTS 1 A EMPLOYEE PAYROLL = $ 21,171.57 B PAYROLL BURDEN AND FRINGE BENEFITS = $ 34,086.23 2 NET FEE ~ _ $ 7,459.80 3 OUT-OF-POCKET ~ _ $ 3,251.44 EARTH TECH - TOTAL 18 II = $ 65,969.05 III Subconsultant (Terracon-Geo. Tech) _ IV Subconsultant (Power) _ TOTAL PROJECT $ 65,969.05 (FileJIET--Cons Page ! 2/5/2002 a n A ' A O __ I Yk~'" ~ N ti ' ~ ~ O Y n ___ - _• _-__ ...__.. - ~ _ _________ N 0 n gg ~ ~ g • O ..., :.•7 •t:. ~Y a ~1 g ~ a ~ _ . ~ ~ ~ is ~ ~ E -s Z . _ ` ' 4 :~ ; ''~ _ - -... ...---~-- - -- w - - -------- ---- ---- - -• - _. --- - ---~ -- _ ~ ~ Q m Y YMM O F ~ . ~ ~ a ~ Z ~ • ^- ~ -~- , • p p p p p ~ F ~ e°i m "a '~ •p p p p dd p d p p O p ~ W N A 0 O C p p n p 9 p O ' - ' r ~ p N N ••:t N: M h a u e H LL ~ ~ ~ ~ ~ ~ x ~ ~ ~ ~ tatQ~g a o o `~' (~ ~ W ~ ~ ~ ~ m O ~ ~ U d Q ~ p~ Z O W e0 p a '~ ~ ~ ~ ffCCWIII Q n y~ Q 7Q~~t~[ IY ~ Z Z~ ~ ~ 4 ~ x r ~~jjW ~ 4 ~ ~ ~ S u (~+- M p ~ W z 4z1 ~ ~ ~ a Z ~ nl ~ ~ ~ ~ ~ 6 ~ ~ z V ~ U ~ ~ ~ LL ~ _W ~ ~ 6 ~ ~ ~ m ~ O O O r ~ ~ ~ v ~~ a~~ N~~~ R~ A W a q O ~ r ~ Q ~ ~ O ~ d ~ E00®1 Tl'1,'LT. RT]fV'i AOA7 CC4 4A7 YVA QA'CT Af1T ZA/CA/7A DECEIVED FEB 19 2003 P R O P E R T I E S City Olerk Off ce City RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES February 18, 2003 Mr. Will Berg City Clerk City of Meridian 3 8 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: ' $2~ l37• ~ Account # Dl-~g9-~-5.~~8/ Account # urpose o -urc ase ~~n n eP • PP~o~~`9,e3 . In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, LLC for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #249309 in the amount of $5,875.39. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $2,937.70 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. PROPERTIES, LLC Cc: Catherine Byers (w/Enc.), File: II.A.4 (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAX (208) 331-0220 Eastbourne Investments Ltd. 300 International Drive -Suite 135 ~Iliamsvipe, NY 14221 Telephone 716.842.6054 -Fax 716.842.3034 Inbound Wiring Instructions Beneficiary Bank ABA Routing Number To Credit RBC Cantors 2000 Randolph Road Charlotte NC 28207 053 100 850 Eastbourne Investments Ltd. Account 0790111 804 E A R T N `/ T E C X Remit To: ~/~/ Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date: 2/6/2003 Invoice Number. 249309 Intema/ Reference Number: 6 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Project Number. 57769 Project Description: Ten Mile Interchange Concept Report Invoice Professional Services for the period: PAYMENT TERMS: NET 30 DAYS 12/21/02 to 01 /17/03 Professional Engineering Services Earth Tech Direct Salary Cost Hours Rate Cost G.Funkhouser 3.5 $ 52.89 $ 185.12 . D. Thompson 17 $ 38.08 $ 647.39 S. Chandler 6 $ 26.60 $ 159.61 E. Behler 46 $ 20.35 $ 936.10 C. Ream 2 $ 20.13 $ 40.26 Subtotal -Direct Salary Cost 74.5 $ 1,968.47 Overhead Q 161.% $ 3,169.24 Fixed Fee ~ 13.5% $ 693.59 . Total Earth Tech Labor $ 5,831.30 Reimbursable Expenses Computer Usage ~ 2.2609 xman-hours $ 44.09 Total Reimbursable Expenses $ 44.09 Subconsultants Total SubconsuRants $ - Salary Cost read (~ 161.% Fee ~ 13.5% $ 23,441.73 $ 1,968.47 $ 37,741.18 $ 3,169.24 $ 8,261.06 $ 693.59 $ 5,500.00 $ - $ 19,902.48 $ 1,570.78 $ 20,952.98 $ 13,618.96 $ 7,012.64 $ 554.83 $ 5,000.00 $ 500.00 $ 1.666.50 $ 1.865.44 DUE THIS INVOICE 57769 Inv06.XLS $ 5,875.39 L) Yll..,r ! t 1 ~ ~ ~~~~i n I i $ ,~ ~ 5,875.39 r~-~A 1 ,~ 2/6/2003 (208) 855-2000 E A R T H `/ T 6 C N TETC BILLOUT Accounts Payable Invoice Input Form Path 1 N I E Batch .Name LBLHUFF JAN2003TB01 GL Date Vendor Name TETC PC/CAD COMPUTER USAGE #2847 Vendor Site BOISE invoice-Date 1/17/2003 Invoice Number 01172003 invoice Amount $ - L# Distribution Amount FlexfeldlEx enditure T e Project Number Project Task# Subtask# 1 $ 44.09 Com uter Usa a Other 57769 01 2 $ 44.09 Com uter Usa a Other B/O Inhouse 01 1377.01 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 $ - ~'-Total Distribution Amount =Invoice Amount 2/6/2003 57769LEDGER .xis r k 57769LEDGER .xis 2.2609 xman-hours u ge Remaining 1,615.19 Invoice # Ref. # Man Hrs = 100% = 21 x $ 2.26 = $ 47.48 $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 126 x $ 2.26 = $ 283.74 $ 1,283.97 Invoice # Ref. # Man Hrs = 100% = 39 x $ 2.26 = $ 87.04 $ 1,196.92 Invoice # Ref. # Man Hrs = 100% = 271 x $ 2.26 = $ 611.57 $ 585.35 Invoice # Ref. # Man Hrs = 100% = 240 x $ 2.26 = $ 541.49 $ 43.86 Invoice # Ref. # Man Hrs = 100% = 20 x $ 2.26 = $ 44.09 $ (0.22 Invoice # Ref. # Man Hrs = 100°~ = 0 x $ 2.26 = $ - $ (0.22 Invoice # Ref. # En .Hrs = 100% = 0 x $ 2.26 = $ - $ 0.22 RECEI~TEI) MAR 17 2003 P R C~ p E R 7 1 E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES March 10, 2003 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: City of Meridia>a City' Clerk OfficE ~~~ 28~. 63 Account # ~~- ~B~D ~ 55/S / Account # urpose o urc ase ep ~ ppro~~/7-D3 In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, LLC for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #251728 in the amount of $2,563.25. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of,$1,281.63 wwhich is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regarding this. reimbursement request or processes for future payments. PROPERTIES, LLC Cc: Catherine Byers (w/Enc.), File: ILA.4 (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 Invoice E A R T N `) T E C H Remit To: `/ Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date: 2/27/2003 Invofce Number: 251728 /nterna/Reference Number: 7 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Project Number: 57769 Project Description: Ten Mile Interchange Concept Report Professional Services for the period: 01/18/03 to 02121/03 PAYMENT TERMS: NET 30 DAYS Professional Engineering Services Earth Tech Direct Salary Cost Hours G.Funkhouser 7 D. Thompson 13 Subtotal -Direct Salary Cost 20 Overhead ~ 161..96 Fixed Fee (d~ 13.5% Total Earth Tech Labor bursab/e Expenses ester Usage (a3 2.2609 xman-hours $ - Reimbursable Expenses Total Subconsultants Overhead (a~ 161.% Fixed Fee @ 13.5% Budget Current $ 23,441.73 $ 865.28 $ 37,741.18 $ 1,393.10 $ 8,261.06 $ 304.88 $ 5,500.00 $ - c ~ ~~a na t _ DUE THIS INVOICE Rate Cost $ 52.89 $ 370.23 $ 38.08 $ 495.05 $ 865.28 $ 1,393.10 $ 304.88 $ 2.56325 $ S - Previous Balance $ 21,870.95 $ 705.50 $ 24,122.22 $ 12,225.86 $ 7,706.23 $ 249.95 $ 5.000.00 $ 500.00 $ 1,710.59 $ 1,865.44 $ 60,409.98 $ 15,546.76 $ 2,563.25 O~ ~~ D ~~ r~ ~, ~o~-~ ~t ~~~ ~~ ~' ~ ~ ~ ,~. ~~ 57769 Inv07.XLS 2/27/2003 (208) 855-2000 E A R T H 1=) T E C H 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (208)855-2060 Memorandum Eric Davis To: Retail West From: Dan Thompson Project: Ten Mile Road Interchange Date: 2/27/2003 Re: Status Job No.: 57769.01 For the time period form 12/21/02 to 1/17/03, we completed the following items: Completed various correspondences with ITD concerning comments to the report. Other correspondences with client, the City of Meridian, and ITD Staff Prepared and presented informational meeting to City of Boise, Chamber of Commerce. Eastbourne Irtvestm~ts Lfid. 300 Mtn Drirne - SuBe 135 Nlrll~arr~wlle, NY 1421 Telephone 716.842.6054 - Faoc 716.842.3034 Inbound Wiring I~r~ions Beneficiary Banc RBC Centnca 2000 ~ndo~ woad _ Cltiarlotte NC 28207 ABA Rom Nutnl~ 053 100 850 To Credit F.~tbourne Imiess Ltd. Account 0790111804 pan to u~ 1u:aoa KtlhlL wtai rhCUrtKllt~ turf-mot-uccu p.c JAN 10 '03 15 16 FR PUBLlC WORKS 20666712~~ TO 3310220 P.OEiO~' CITY 4F MERIDIAN, PYB~IC INVOICI DAVE: June 2%201 INVOICES 118 Bill To: ~ ~ A 5 7~~'~~~ ~ji ~,'~~S~i~ r~ia ~S BCVS+a CXj- Nbtfona/ l3a~ BuilbYnO ~ wlbrho Src 302 i ro ~mz Cormnorrts / Spaial I~sauctions / Proj®ct OescnpiDlon: Ten MrYe/I-84 Sewev DEPT. REMIT 70: CITY OF MERIDIAN PUBLIC WORKS ATTN KARIE GLENN 660 E WATERT0IN@R 5TE 200 MERIDIAN 10 83642 ISSUED 8Y P.O. NUMBER SHIP DATE SHIP VI1 1 TERMS K Glenn na na na Puynblc Upon Receipt QUANTITY OErSCRIPTION I UNIT PRICE AMOUNT 7 ~ P~ P agreement I 579,730.00 19,730.00 SUBTOTAL 519, TAX RATE SALES TAK SING 8 HANDLING __ _ __. Make aN Checks payable tQ GTY QF AAERI~AN. ret9mnrinp tIM If you Rave erry questions oonaernir~g this imroiee, please CaN KAi roTAL s19.730.00 •~--- ~ ~~. nvnlrr. nl~mnnr e at trto numt>etr Ii~eO Oclow. ' ~1 .~ ** TOTAL PRGE.02 ~~ s. ,. a ~' MAYOR ~;~„~' ;"~ ~,: ~ ,~ ~ ~ GARY D. SMITH, P.E. ROBERT D. CORRIE CITY OF ~.~.. - ;_,~ ., -, ,, ,,, °~ PUBLIC WORKS DIRECTOR _ ~` eri~icn ~~~ E R W P B COUNCIL MEMBERS , . . ATSON, . RAD WILLIAM L. M. NARY IDAHO i~ CITY ENGINEER KEITH BIRD SF /~ ~ TAMMY DEWEERD CFN ' rFR ~~`~ V~~ T ' ' LEN GRADY CHERIE MCCANDLESS igpj ~E R~~ ` n STAFF ENGINEER P.rf,.L:.c Wadca Di{oan.~r~: Fa.,~vwey.:.t.~ D~.u:,i;.an, October 15, 2002 Mr. Eric Davis, President Retail West Properties ,~~~ .. N It C i. ,. ~ - ~, ; .. 805 W. Idaho, Sutte 302 Boise Idaho 83702 ~;~.~T "~~'r ~~~'~~. -- ----- - -- Re: Black Cat Sewer Trunk Extension Project ~'~~'~~ ~~ Preliminary Engineering Study Cost < < Dear Eric: ~YY- In response to your recent telephone call concerning reimbursement for payment of the cost for this study, that was authorized by Dakota Development representative Larry Durkin on behalf of Eastbourne Ltd., I have researched City Ordinance 9-4-19 - "Cooperative and Reimbursement Agreements" and find that reimbursement costs are tied to construction activities. In the past these activities have included costs for the actual construction along with associated costs for such things as engineering,. easements, land and permits. These are costs required to construct the project. The authorization and approval of a reimbursement agreement is a City Council function, which includes approval of the project costs. As regards your request, I can only say at this time that the engineering study cost could be included in a reimbursement request for the Council's consideration. I am enclosing a copy of this section of our ordinance for you and Mr. Egan to review and if you have other questions on this matter please give me a call. As a side note for your information, City Public Works staff has selected a consulting engineer for this project and we will begin negotiations with that consultant to reach agreement, at staff level, on this projects scope of services and an associated fee. After that negotiation process is completed our decision will betaken to City Council for their review and decision. We are hopeful this matter will be on a Council agenda within a couple of weeks. Sin erely, Gary D. 'th, PE Public Works and Building Director Cc: file, B.Watson, PE 660 E Watertower Lane, Ste 200 Meridian ID 83642 (208) 898-5550 Fax (208) 887-1297 .. .t 9-4-19 9-4-19 being noted that in most cases at least some of the cost would ordinarily be assessed to the sewer user's own property. 3. A reimbursement agreement may provide for interest to be paid to the sewer user. 4. The City may charge and may receive a ten percent (10%) administrative fee for handling the accounting, auditing, and payment of the reimbursement payments made to the sewer user so extending the sewer line and having reached a reimbursement agreement with the City. 5. All or a part of the sewer construction equivalency fee associated with the sewer line constructed and paid pursuant to Section 9-4-18 of this Chapter may be set aside and earmarked-fior reimbursement-- - -- pursuant to a reimbursement agreement. 6. The reimbursement agreement shall be personal to the sewer user entering into it and shall not be assigned without the written consent of the City, which consent will not be unreasonably withheld. 7. The agreement will terminate when the user has been fully reimbursed if the agreed upon reimbursement amount is paid prior to the end of the term of the agreement. 8. The agreement shall be binding on the sewer user and his assigns, successors, heirs and executors and may be recorded as an encumbrance against the property of the sewer user. 9. The sewer user shall be required to indemnify and hold the City harmless from any and all liability whatsoever until the sewer line has been accepted for maintenance by the City. 10. Said lines, after acceptance, shall become part of the City sewerage system and be the sole property of the City. B. Reimbursement To City: Where the City constructs a sewer line extension, either on its own or in conjunction with another person or entity, the City may enter into a reimbursement agreement as authorized above such that the City is reimbursed for its costs of construction, engineering, legal costs and interest. (Ord. 482, 6-16-1987) City of Meridian w 9-4-18 9-4-19 sewer line shall be established and set by the Sewer Board of Appraisers which shall consider the use to which the property will be put, the expected flows, the amount of capacity of the trunk line that will be used by the proposed use, and the type of effluent. The Board shall also take into consideration the amount of land that might be able to be serviced by the trunk sewer line, whether the land be directly adjacent to the trunk line or not, and shall also take into consideration the cost of the engineering and construction of the trunk line, in current dollars, and shall consider the interest that could have been earned on the money used to pay for the original sewer line. The sewer construction equivalency fee may be different for residential, commercial, and industrial uses and may be different for differing uses within those three (3) classifications depending upon the considerations referenced above but shall be as consistent _-_, ___ ----- -- - as possible- under_ s~mitar factual- -c~rcnmstances: a sewer construction equivalency fee shall be assessed in terms of single- family equivalent connections. (Ord. 482, 6-16-1987) 9-4-19: COOPERATIVE AND REIMBURSEMENT AGREEMENTS: A. Reimbursement To Sewer User: Should a sewer user at his own expense construct an extension to the sewer system in a public right of way or easement with prior approval of the City and in accordance with the standards and designs of the City and which sewer line extension has been determined by the City to be able to benefit properties other than the user's, the sewer user constructing the extension may request that the City enter into an agreement with the user such that all or a portion of the costs of extending the sewer line will be reimbursed to that sewer user from the connection charges collected under Section 9-4-18 of this Chapter from those property owners who will benefit from the sewer tine extension and who otherwise have not paid or contributed their proportionate share of the construction costs of that sewer line and who are required to pay the sewer construction equivalency fee. The City shall not be required to enter into such an agreement and whether or not to enter into such an agreement shall be at the sole discretion of the City Council; provided however, that: 1. No reimbursement agreement shall have a duration greater than ten (10) years unless the City is a beneficiary of the agreement. 2. No reimbursement agreement shall pay to the sewer user paying for or constructing a sewer line extension more than one hundred percent (100%) of his actual engineering and construction costs, it City of Meridian REC~~D JAN ~ 4 2Q0 RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES C~~dld.ijl4~Eld~a.:§,L\ January 13, 2003 Mayor Robert Corrie City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 Re: Sewer Study Reimbursement Ten Mile Dear Mayor Corrie: We are in receipt of an invoice from the City of Meridian requesting reimbursement for the J.U.B. Preliminary Engineering Study on the Ten Mile sewer. Eastbourne's check to the City in the full amount of $19,730.00 is enclosed herewith. We have asked about how Eastbourne's payment may qualify for future reimbursement or offset against future cost of the sewer when it is finally installed and financed. Gary Smith's letter of October 15, 2002, copy attached, is suggesting we request City Council's authorization of such request. Rather than delaying payment for further City action in this regard Eastbourne is, instead, making payment in good faith based on the outstanding working alliance we have developed with you, the Meridian City Council and City staff. Please advise us how to proceed in securing a formal reimbursement agreement for this sewer engineering cost. c e RE A T PROPERTIES, LLC P. Eric Davis Enc. Cc: Frank Egan (w/Enc.) Gary Smith (wBnc.) File: LB.lO.f. (w/Bnc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAX (208) 331-0220 P R O P E R T I E S REC~~D PROPERTIES JAN 142003 RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES (rjmVOL1!~~pTili~~ January 13, 2003 Mayor Robert Corrie City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 Re: Sewer Study Reimbursement Ten Mile Deaz Mayor Corrie: We are in receipt of an invoice from the City of Meridian requesting reimbursement for the J.U.B. Preliminary Engineering Study on the Ten Mile sewer. Eastbourne's check to the City in the full amount of $19,730.00 is enclosed herewith. We have asked about how Eastbourne's payment may qualify for future reimbursement or offset against future cost of the sewer when it is finally installed and financed. Gary Smith's letter of October 15, 2002, copy attached, is suggesting we request City Council's authorization of such request. Rather than delaying payment for further City action in this regazd Eastbourne is, instead, making payment in good faith based on the outstanding working alliance we have developed with you, the Meridian City Council and City staff. Please advise us how to proceed in securing a formal reimbursement agreement for this sewer engineering cost. c RE T PROPERTIES, LLC P. Eric Davis Enc. Cc: Frank Egan (w/Enc.) Gary Smith (w/Enc.) File: I.B.lO.f. (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 ,l F~MV ly ' bS 1J ~ l b FR PUBLIC WORKS 206a3aT712 7 TO 3310220 ~~TY 4F MERIDIAN, PUBLIC VRKS DEPT. INVOICE, DATE: .Irma 27',200,2 INVOICE air 118 6i11 To:. ~AS7da'~G4F der ~'~~5~'fL°~~''': BAis+a GXy IValfonal Bmlik Buil~irg Boy Wl~ho S1rC 303 eo>ss ID es7bz Cornnwntlls /Special Itosauctions / ProJecl: Oescnpation: Ten Milevl-84 Scwer REMIT T0: CITY OF MERIDIAN PUBLIC WORKS ATTN KARIE GLENN 660 E WATERTOWER 5YE 200 MERIDIAN ID 83542 1SSt~D BY P.O. NUMBER SHIP DATE SlMP VI/ ~ TERMS K 61enn na na na Onyabte l/pon Recelpl DUANTri'Y DESCRIPTION I UNIT PRICE AMOUNT ~ ~~ per previous ag~ement ~ s,g,r~o.ao ~s,r~o.oo sut3TOTnL S~ s, _ TAX RATE SALES TAX SMI I NG b HANDLING roT~ s~~: Make all checks payable tp qTY QF MERIDIAN. retiemnc3np thR nvnlrr: nhmlanr H you Rave amyl questions concerning this im-oice, please tall eat tno number 1i61ed De:low. ~--- ~, Lam: ' ~1 ,~ ** TOTAL PAGE. 02 ?~~ y , /~. ...y,,.;,;,~• MAYOR ~ ~`'~'• ~ %'~ GARY D. SMITH, P.E. ROBERT D. CORRIE -`~~' PUBLIC WORKS DIRECTOR COUNCIL MEMBERS ~- BRAD R. WATSON, P.E. eri~icn-J_"`~ \~:~ WILLLIM L. M. NARY IDAHO /~~ CITY ENGINEER KEITH BIRD ti~ ~/ TAMMY DEWEERD CF~r ,v ~~ LEN GRADY CHERIE MCCANDLESS .'.1903 STAFF ENGINEER Pr..lrl,~c Wa~.ks Dc{oati#~-~.~m.2: E.r4:.~.~ti.:.a~ D;,u;.i;,ar. October 15, 2002 Mr. Eric Davis, President Retail West Properties 805 W. Idaho, Suite 302 Boise, Idaho 83702 Re: Black Cat Sewer Trunk Extension Project Preliminary Engineering Study Cost Dear Eric: • p~15-Pyte~ ~~st~ ~- In response to your recent telephone call concerning reimbursement for payment of the cost for this study, that was authorized by Dakota Development representative Larry Durkin on behalf of Eastbourne Ltd., I have researched City Ordinance 9-4-19 - "Cooperative and Reimbursement Agreements" and find that reimbursement costs are tied to construction activities. In the past these activities have included costs for the actual construction along with associated costs for such things as engineering, easements, land and permits. These are costs required to construct the project. The authorization and approval of a reimbursement agreement is a City Council function,, which includes approval of the project costs. As regards your request, I can only say at this time that the engineering study cost could be included in a reimbursement request for the Council's consideration. I am enclosing a copy of this section of our ordinance for you and Mr. Egan to review and if you have other questions on this matter please give me a call. As a side note for your information, City Public Works staff has selected a consulting engineer for this project and we will begin negotiations with that consultant to reach agreement, at staff level, on this projects scope of services and an associated fee. After that negotiation process is completed our decision will betaken to City Council for their review and decision. We are hopeful this matter will be on a Council agenda within a couple of weeks. Sin erely, Gary D. 'th, PE Public Works and Building Director Cc: file, B.Watson, PE 660 E Watertower Lane, Ste 200 Meridian ID 83642 (208) 898-5550 Fax (208) 887-1297 9-4-19 9-4-19 being noted that in most cases at least some of the cost would ordinarily be assessed to the sewer user's own property. 3. A reimbursement agreement may provide for interest to be paid to the sewer user. 4. The City may charge and may receive a ten percent (10%) administrative fee for handling the accounting, auditing, and payment of the reimbursement payments made to the sewer user so extending the sewer line and having reached a reimbursement agreement with the City. 5. All or a part of the sewer construction equivalency fee associated with the sewer line constructed and paid pursuant to Section 9-4-18 of this Chapter may be set aside and earmarked for reimbursement pursuant to a reimbursement agreement. 6. The reimbursement agreement shall be personal to the sewer user entering into it and shall not be assigned without the written consent of the City, which consent will not be unreasonably withheld. 7. The agreement will terminate when the user has been fully reimbursed if the agreed upon reimbursement amount is paid prior to the end of the term of the agreement. 8. The agreement shall be binding on the sewer user and his assigns, successors, heirs and executors and may be recorded as an encumbrance against the property of the sewer user. 9. The sewer user shall be required to indemnify and hold the City harmless from any and all liability whatsoever until the sewer line has been accepted for maintenance by the City. 10. Said lines, after acceptance, shall become part of the City sewerage system and be the sole property of the City. B. Reimbursement To City: Where the City constructs a sewer line extension, either on its own or in conjunction with another person or entity, the City may enter into a reimbursement agreement as authorized above such that the City is reimbursed for its costs of construction, engineering, legal costs and interest. (Ord. 482, 6-16-19$7) City of Meridian 9-4-18 9-4-19 sewer line shall be established and set by the Sewer Board of Appraisers which shall consider the use to which the property will be put, the expected flows, the amount of capacity of the trunk line that will be used by the proposed use, and the type of effluent. The Board shall also take into consideration the amount of land that might be able to be serviced by the trunk sewer line, whether the land be directly adjacent to the trunk line or not, and shall also take into consideration the cost of the engineering and construction of the trunk line, in current dollars, and shall consider the interest that could have been earned on the money used to pay for the original sewer line. The sewer construction equivalency fee may be different for residential, commercial, and industrial uses and may be different for differing uses within those three (3) classifications depending upon the considerations referenced above but shall be as consistent as possible under similar factual circumstances. The sewer construction equivalency fee shall be assessed in terms of single- family equivalent connections. (Ord. 482, 6-16-1987) 9-4-19: COOPERATIVE AND REIMBURSEMENT AGREEMENTS: A. Reimbursement To Sewer User: Should a sewer user at his own expense construct an extension to the sewer system in a public right of way or easement with prior approval of the City and in accordance with the standards and designs of the City and which sewer line extension has been determined by the City to be able to benefit properties other than the user's, the sewer user constructing the extension may request that the City enter into an agreement with the user such that all or a portion of the costs of extending the sewer line will be reimbursed to that sewer user from the connection charges collected under Section 9-4-18 of this Chapter from those property owners who will benefit from the sewer line extension and who otherwise have not paid or contributed their proportionate share of the construction costs of that sewer line and who are required to pay the sewer construction equivalency fee. The City shall not be required to enter into such an agreement and whether or not to enter into such an agreement shall be at the sole discretion of the City Council; provided however, that: 1. No reimbursement agreement shall have a duration greater than ten (10) years unless the City is a beneficiary of the agreement. 2. No reimbursement agreement shall pay to the sewer user paying for or constructing a sewer line extension more than one hundred percent (100%) of his actual engineering and construction costs, it City of Meridian E STBOUR INVESTMENTS LTD. 000283 CITY ~ F MBRIDIA City of Meridian Public Works ,00000000000000690 1/13/03 0002E3 INVOICB #11 .1/13/03 519.7in nn ~-- --- - ) $19,730.00 I CITY OF MERIDIAN "Hub of Treasure Valley" 33 E. Idaho Meridian, Idaho 83642 888-4433 --- E~ PAY TO THE ORDER OF Customer's Date (J~~ ~~ Order No. Name P Address '' ~ ~' ~~ /~J~ ~~ ~ yrj ~ 1y221 Phone: SOLO BY CASH C.O.D. CHAR ON ACCT. MDSE. RETD. PAID OUT z h~ f ~~ s ~g °° C,~ 0 2S3 _ ~ RII clnlrCSS end EQltwrred cods (ylt! T :be acco hied b this bal. TAX 0 0 0 0 7 3 7 Byceived ~ TOTA °~° GS-202-3 INTEO N77N - `~- 1 ~~ J~ PRINTED IN U.S.A. INK J C`11- L $19,730.00 000283 $19,730.00 AMOUNT EINVESTMENTS LTD. E INDICATES A COPY _ __ BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAX (208) 331-0220 P R O P E R T I E S MAR 17 2003 Mazch 10, 2003 RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Deaz Mr. Berg: RECEI~TEI) City of Meridian City Clerk Office ~~, 28~. 63 Account # ~~- ~8~ "" ~~~$ ~ Account # urpose o urc ase ep - PPro~~~7-03 In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, LLC for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #251728 in the amount of $2,563.25. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $1,281.63 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regarding this. reimbursement request or processes for future payments. PROPERTIES, LLC Cc: Catherine Byers (w/Enc.), File: ILA.4 (w/Enc.) BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 Invoice E A fl T H `j T E C H Remit To: ~`// Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date: 2/27/2003 Invoice Number: 251728 Internal Reference Number: 7 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Project Number: 57769 Project Descrlptlon: Ten Mile interchange Concept Report Professional Services for the period: 01/18/03 to 02/21 /03 PAYMENT TERMS: NET 30 DAYS Engineering Services $ 2,563.25 Earth Tech Direct Salary Cost Hours Rate Cost G. Funkhouser 7 $ 52.89 $ 370.23 D. Thompson 13 $ 38.08 $ 495.05 Subtotal -Direct Salary Cost 20 $ 865.28 Overhead ~ 161..96 $ 1,393.10 Fixed Fee ~ 13.5% $ 304.88 Tofa/Earth Tech Labor ; 2,563.25 Reimbursable Expenses Computer Usage (~ 2.2609 xman-hours $ Total Reimbursable Expenses $ - Subconsultants Total Subconsultants $ - ,(f~ o.~~. ~.~ ~~ Billing Summary Budget Current Previous Balance 3rect Salary Cost $ 23,441.73 $ 865.28 $ 21,870.95 $ 705.50 (,~ ~~ 3verhead ~ 161.% $ 37,741.18 $ 1,393.10 $ 24,122.22 $ 12,225.86 Oa~~ tl'~ =fixed Fee (a3 13.5% $ 8,261.06 $ 304.88 $ 7,706.23 $ 249.95 ~ ~ ~,I~ 3ubconsultants $ 5,500.00 $ - $ 5,000.00 $ 500.00 [4~/ (,~ ! t xpenses $ 3,576.03 $ - $ 1,710.59 $ 1,865.44 J total $ 78,520.00 $ 2,563.25 $ 60,409.98 $ 15,546.76 DOTAL DUE THIS INVOICE S 2.563.25 t'' 57769 Inv07.XLS 2/27/2003 (208) 855-2000 E A R T H~ T E C H 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (208)855-2060 Memorandum Eric Davis To: Retail West From: Dan Thompson Project: Ten Mile Road Interchange Date: 2/27/2003 Re: Status Job No.: 57769.01 For the time period form 12/21/02 to 1/17/03, we completed the following items: Completed various correspondences with ITD concerning comments to the report. Other correspondences with client, the City of Meridian, and ITD Staff Prepared and presented informational meeting to City of Boise, Chamber of Commerce. Eastbourne Invest~n~ts Ltd. 300 ~rberreational Drive - SuiQe 135 Wye, NY 14~'Z1 Telephone 716.842.6054 - Faoc 716.842.3034 In~und Wiring Instrar.~on~ Benef ciary 8~ank RBC Ceotura 2000 Randolph Road. Charlotte NC 28207 ABA R+o~ing Number 053 100 850 To Credit Eastboucrtie Imress ~• Ae~ot 0790111804 .z, -_ P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES JAS! 2 4 2~3 January 20, 2003 Mr. Will Berg City Clerk City of Meridian 3 8 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Deaz Mr. Berg: RECEIVED City of Meridian City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, LLC for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #244979 in the amount of $23,218.63. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $11,609.32 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments, Ltd., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regazding this reimbursement request or processes for future payments. TIES, LLC President Cc: Catherine Byers (w/Enc.), File: ILA.4 (w/Enc.) Account # 0/-/~~ ~~s_ Account # urpose o urc ase_ eP • Ppro 824 -D BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 Invoice ); ,~:`i E A R T R `j T E C N Remit To: ~`//`/ Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date: 1/7/2003 Invoice Number: 244979 Internal Reference Number: 5 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Project Number: 57769 Project Description: Ten Mile Interchange Concept Report Professional Services for the period: 11/23/02 to 12/20/02 PAYMENT TERMS: NET 30 DAYS RECEI~TEI~ JA~i 2 4 2~p3 City of Meridian City Clerk Office $ 23,218.63 Earth Tech Direct Salary Cost G.Funkhouser D. Thompson B. Iverson S. Chandler E. Behler K. Durham C. Ream Subtotal -Direct Salary Cost Overhead @ 161.% Fixed Fee (~ 13.59'° Total Earth Tech Labor Reimbursable Expenses Computer Usage @ 2.2609 xman-hours Total Reimbursable Expenses Total Subconsultants Direct Salary Cost Overhead (a~ 161.% Fixed Fee ~ 13.5% Subconsultants Hours Rate Cost 7.5 $ 52.89 $ 396.68 $ 1,175.09 59 $ 38.08 $ 2,246.72 $ 6,655.57 68 $ 37.50 $ 2,550.00 $ 7,553.99. 52 $ 26.60 $ 1,383.27 . $ 4,097.74 18 $ 20.35 $ 366.36 $ 1,085.29 2 $ 23.90 $ 47.80 $ .141.60 33 $ 20.13 $ 664.29 $ 4,967.86 239.5 $ 7,655.12 $ 12,324.74 $ 2,697.28 $ 22,677.15 $ 541.49 $ 541.49 ', $ 23,441.73 $ 7,655.12 $ 37,741.18 $12,324.74 $ 8,261.06 $ 2,697.28 $ 5,500.00 $ $ 3.576.03 $ 541.49 DUE THIS INVOICE $ Previous Balance $ 12,247.36 $ 3,539.25 $ 19,718.24 $ 5,698.20 $ 4,315.36 $ 1,248.42 $ 5,000.00 $ 500.00 $ 1,125.01 $ 1,909.53. $ 42,405.96 $ 12,895.40 577691nv05.XLS 1 /7/2003 ~, ~ ~~'7,7 1~W~~ 1 ~~'°~~~. ~-~ ~~z ~~ ~yP 23,218.63 ~ ~~1 ~~~ (208)855-2000 Memorandum Eric Davis To: Retail West E A R T H~ T E C H 3071 East Franklin Road, Suite 301 RECEIVED Meridian, ID 83642 j~j J.J (208)855-2000 fax (20855-2060 JAN 2 4 203 City of Meridian City Clerk Office Prom: Dan Thompson Project Ten Mile Road Interchange Date: 1/7/2003 Re: Status Job No.: 57769.01 For the time period form 11/22/02 to 12/20/02, we completed the following items: Finalized Preliminary Concept study. Reports have been submitted to ITD and city of Meridian as of December 24, 2002. E A R T H `) T E C H TETC BILLOUT Accounts Payable Invoice Input Form RECEDED JAM 2 4 2003 City of Meridian City Clerk Office Batch Name LBLHUFF DEC2002T601 GL Date Vendor Name TETC PC/CAD COMPUTER USAGE #2847 Vendor Site BOISE Invoice Date 12/20/2002 Invoice Number 12202002 Invoice Amount $ _ L# Distribution Amount Flexfield/Expenditure Type Project Number Project Task# Subtask# 1 $ 541.49 Com uter Usa a Other 57769 01 2 $ 541.49 Computer Usa a Other B/O Inhouse 01 1377.01 3 4 5 . 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 $ - ~-Total Distribution Amount =Invoice Amount 1/7/2003 57769LEDGER .xls JI I V~LCNVCf( .JCI~ 2.2609 xman-hours u ge Remaining $ 1,615.19 Invoice # Ref. # Man Hrs = 100% = 21 x $ 2.26 = $ 47.48 $ 1,567.71 Invoice # Ref. # Man Hrs = 100°~ = 126 x $ 2.26 = $ 283.74 $ 1,283.97 Invoice # Ref. # Man Hrs = 100% = 39 x $ 2.26 = $ 87.04 $ 1,196.92 Invoice # Ref. # Man Hrs = 100% = 271 x $ 2.26 = $ 611.57 $ 585.35 Invoice # Ref. # Man Hrs = 100% = 240 x $ 2.26 = $ 541.49 $ 43.86 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 43.86 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 43.86 Invoice # Ref. # En .Hrs = 100% = 0 x $ 2.26 = $ - $ 43.86 RECEIVED JAN 2 4 2003 City of Meridian City Clerk Office Will Berg From: Tammy de Weerd [tdeweerd~msn.com] Sent: Thursday, January 02, 200311:24 AM To: Wnary cLDcityofboise.org; cgmccandless@msn.com Cc: bergw~meridiancity.org; corrieb@ci.meridian.id.us; siddowas~ci.meridian.id.us Subject: Re: Ten Mile Interchange Council Members, Would you like Steve to schedule a presentation on this or was the report good enough (see his memo below)? Will and I worked on pulling together items that are still pending and hope to meet with the Mayor to to put dates to them. What is your preference on the Ten Mile interchange issue? Thanks to Steve on his great communication on this and keeping so well informed! This is a very important issue to our community and the planning efforts.' I look forward to your reply. Tammy RECEI~TE1~ JAN - 2 200 Tammy de Weerd, President Meridian City Council 887-3747 Home 407-0626 Cell 888-4433 message City of Meridian City Clerk Office >From: "Steve Siddoway" <siddowas@ci.meridian.id.us> >To: "Mayor Corrie" <corrieb@ci.meridian.id.us> >CC: "'Tammy de Weerd "' <TdeWeerd@msn.com>,"'Keith Bird "' ><ronaldkeithbird@msn.com>,"'William Nary "' <Wnary@cityofboise.org>,"Cherie >McCandless" <cherie919@gwest.net>,"'Will Berg "' <bergw@meridiancity.org> >Subject: Ten Mile Interchange >Date: Thu, 26 Dec 2002 14:58:41 -0700 >Mayor Corrie and Council members, >The Ten Mile interchange study is now complete. A copy of the study has >been placed in your in-boxes at City Hall. The study includes three >components: >l. Preliminary Concept Report: This report includes an analysis of >the pros and cons of the top four alternative designs. >2. Traffic Analysis: This report includes existing traffic, and >traffic projections for 2010 and 2025. >3. Demographic Analysis: This report provides the foundation for >the other two by updating the demographic projections for households, >population, and employment in the Ten Mile Interchange Area. >If you, would like to have a Pre-Council presentation about the findings >of the Ten Mile Interchange Study on January 14 (or any other date), >please let me know. >Sincerely, >Steve 5iddoway >FROM THE DESK OF... >Steve Siddoway >Meridian Planning & Zoning >660 E. Watertower Lane, Suite 202 >Meridian, ID 83642 >phone: (208) 884-5533 >fax: (208) 888-6854 >email: <mailto:siddowas@meridiancity.org> siddowas@meridiancity.org MSN 8 helps eliminate e-mail viruses. Get 2 months FREE* http://join.msn.com/?page=features/virus 2 RECEIVED P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES December 16, 2002 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg: DEC 1 9 2002 City of Meridian, City Clerk Office In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, LLC for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #240748 in the amount of $25,110.23. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $12,555.12 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to Eastbourne Investments, Ltd.., 300 International Drive, Suite 135, Williamsville, NY 14221; Attn: Catherine Byers. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. ~QSf ~OGt rho Sinc , RET WEST PROPERTIES, LLC .Account # ~~~~g~-/`~~~_ w Account # _ P. P!>r Cc: Catherine Byers (w/Enc.), File: ILA.4 (w/Enc.) urpose o urc ase _._ ~p . a pprova 2- q-o2 BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 Invoice E 11 R T N V T [ Q M Remit To: ~~//v/ - Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Date: 12/6/2002 Invoice Number. 240748 Internal Reference Number: 4 Eric Davis ---~~,, ,,=~ Eastbourne Investments, LTD ' ~ ! ~~ ~~ c/o Retail West Properties '! ; _ _ _ .. ,, 805 West Idaho St. ~,; ~~,, "~ ~ ~-'=`~=~• Boise, ID 83702 Project Number. 57769 Project Descrfption: Ten MAe Interchange Concept Report Professional Services for the period: PAYMENT TERMS: NET 30 DAYS 10/19/02 to 11/22/02 Professional Engineering Services S 25,110.23 Earth Tech Direct Salary Cost Hours Rate Cost G. Funkhouser 3 S 52.89 E 158.67 $ 4?0.04_ D. Thompson 26 $ 38.08 $ 990.08 S 2,932.96. B. Iverson 20 ; 37.50 S 750.10 ;; 2,222.05' S. Chandler 31 S 26.60 $ 824.60 i 2,442:75 E. Behler 58 $ 20.35 E 1,180.30 S 3',496.46" K. Durham 2.5 $ 23.90 $ 59.76 $ :177:04 C. Ream 130 S 20.13 $ 2,616.90 $ 7,752:17 Subtotal -Direct Salary Cost 270.5 $ 6,580.41 Overhead ~ 161.96 S 10,594.46 . Fixed Fee ~ 13.5% S 2,318.61 Total Earth Tech Labor S 19,493.48 Reimbursable Expenses `~ Mileage $ 5.18 Computer Usage ~ 2.2609 xman-hours $ 611.57 V Total Reimtwrsab/e Expenses S 616.75 / ' ~ `D SubconsuHants Idaho Economics $ 5,000.00 ~ Total Subrxursultants i 5.000.00 ~/ 1 p~ i'~v ~(~ u~ ~' ' " n GI M C 1~'' ~p~51 ~ .L, S '' ' et Blllln Summa Bud Current Previous Balance ~ 1 Direct Salary Cost S 23,441.73 $ 6,580.41 S 5,666.95 $ 11,194.37 Overhead ~ 161.% $ 37,741.18 $10,594.46 S 9,123.78 S 18.022.94 Fored Fee ~ 13.5% S 8,261.06 Subconsultants $ 5,500.00 $ 2,318.61 S 5,000.00 S S 1,996.75 - $ S 3,945.70 500.00 i ) c,...e..~a~ 4 3576.03 S 616.75 $ 508.26 S 2,451.02 . ;' / TOTAL DUE THIS INVOICE ~ 25,110.23 ~ v ~~ 61/ 57769 Inv04.XLS 12/6/2002 (208) 855-2000 E A R T H~ T 6 C H 3071 East Franklin Road, Suite 301 Meridian, ID 83642 (208)855-2000 fax (208)855-2060 Memorandum Eric Davis To: Retail West From: Dan Thompson Project: Ten Mile Road Interchange Date: 12/fiJ2002 Re: Status Job No.: 57769.01 For the time period form 10/20/02 to 11/22/02, we completed the following items: Completed conceptual geometric design of four alternatives for the interchange. Finalized Traffic Study Began quantity calculations and construction cost estimating. We anticipate completion of the preliminary concept report by December 13, 2002. ~~2 ~ t o3 ,. John S. Church Idaho Economics P.O. Box 45694 12477 West Edna Drive Boise, ID 83711- 5694 Invoice submitted to: Mr. Dan Thompson Earth Tech 3071 East Franklin Road, Suite 301 Meridian, Idaho 83642 Invoice: 00143 Re: Statement for Services: Ten-Mile Road Demographic and Employment, Impacts Date Amount 11/19/2002 $5,000.00 Prepare an evaluation of the changes to future number of housholds, population, and employment in an impact area azound a proposed interchange at Ten-Mile Road and Interstate 84. Estimated changes in population, households and employment to existing COMPASS demographic forecasts due to construction of a Ten-Mile Road and Interstate 84 interchange were performed for TAZs 272, 273, 274, 275, 276, 277, 278, 279, 289, 290, 291, and 292. Presentations of the project results were made to vazious interest groups. Balance Due ........................................................................... $5,000.00 Please remit your payment to: = Terms: Net 10 days John 5: Church .. .... ... . Idaho Economics .- -..- .. .. . PO Box 45694 __ .. 12477 West Edna Drive (Z ~U ~~ -Boise, Idaho 8371.1-5694 I~~V ~ Z ZOOZ November 19, 2002 _.. E A R T N ~ T ^ c w TETC BILE/ 222E///OUT Accounts Payable Invoice Input Form ...tC.~ ..'~y: A. ~.:T e LHUFF21 NOV2002TB01 _ ENT'D NOV 2.12002 TETC V®hicle Usa a #2973 BOISE 21-Nov-2002 _ AUG/SEP/OCT 2002 MILEAGE -GARY FUNKHOUSER ~ i ~ k.i 1 14~v 2. ~Y ~+: >~~~ L.~ ~ ' ,.; { y $ 141.13 -j C f' 1 TY ~ ! L ~ '~7 41~ `?/~.~.Y ~y4y 'Y '_ Vehicle Pool B/O ~°I )~;. `x ~~ ~, ~ t5 ':.T .yh1 01 ~ T..-ryf ~~'f. ~ ~1 ~i ~t. 1377.01 2 $ 49.34 BUSINESS OTHER TRAVEL 01 1377.03 3 $ 32.09 VEHICLE POOL USAGE 42343 01 4 $ 5.18 VEHICLE POOL USAGE 57769 01 5 $ 5.87 VEHICLE POOL USAGE 57473 04 6 $ 7.25 VEHICLE POOL USAGE 56749 01 7 $ 6.90 VEHICLE POOL USAGE 56702 01 8 $ 34.50 VEHICLE POOL USAGE 28743 01 9 $ - VEHICLE POOL USAGE 37044 01 10 $ - VEHICLE POOL USAGE 40541 02 11 $ - VEHICLE POOL USAGE 43186 01 12 VEHICLE POOL USAGE 28743 04 13 $ - VEHICLE POOL USAGE 42153 14 14 $ - VEHICLE POOL USAGE 42343 01 15 $ - $ (0.00) VEHICLE POOL USAGE ,s ~`~ 53282 . 01 ,, _ 5=%:!. .365/MILE MILES AMOUNT 0.00 143 49.34 93 32.09 15 5.18 17 5.87 21 7.25 20 6.90 100 34.50 0.00 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 Page 1 of 1 MONTHLY BUSINESS Vehicle 1/A V 5253 TRAVEL LOG Ucense Number Employee Name GARY FUNKHOUSER page 1 of 1 _ Accounting Month Au4 Segt Oct Year 2002 Use Onl Job Number Business Activity Date Destination/Pur ose for billable mileage Miles Code Amount 8/1 /2002 LHTA lunch 1377.03. 17 009 8/5/2002 District 3 Ten Mile 57769.01 15 009 8R/2002 Grants 1377.01 23 009 8/8/2002 Meetin with Entranco 1377.03 20 009 8/13/2002 Con estion M t meetin a t COMPASS 1377.01 4 009 8/15/2002 ITD D-3 I-84 CRABS 57473.01 17 009 8/20/2002 ITD HQ Pro'ect bebreif 1377.03 19 009 9/5/2002 Karcher PO contact Ottermott, Inselman 42343.05 24 009 9/1 s/2oo2 HoMCO 1377.03 18 oos 9/19/2002 Karcher PO contact Williamsom, Burch, Wood rain 42343.05 69 009 10/2/2002 ITD D-3 Elaine Davis 1377.03 16 009 10/3/2002 Joe Rosenlund Meetin 1377.03 24 009 10/9/2002 Paul Ra mond Meetin 1377.03 29 009 10/10/2002 ITD HQ Ketchum 56749.01 21 009 10/14/2002 CEI 1377.01 22 009 10/30/2002 St AI's Pand Z meetin 56702.01 20 009 10/30/2002 Mountain Home UP 28743.02 100 009 009 - 009 009 009 009 .009 009 009 009 oos oos oos oos oos oos oos oos 009 oos oos Total 458 EMPLOYEE SIGNATURE _ f Form No. A-51 (REV 1/85) ~~j E A N T H `) T e C M TETC BILLOUT Accounts Payable invoice Input Form Path 1 N I E Batch Name LBLHUFF DEC2002T601 GL Date Vendor Name TETC PC/CAD COMPUTER USAGE #2847 Vendor Site BOISE Invoice Date 11/22/2002 Invoice Number 11222002 Invoice Amount $ - L# Distribution Amount Flexfield/Ex enditure T e Project Number Project Task# Subtask# 1 $ 611.57 Com uter Usa a Other 57769 01 2 $ 611.57 Com uter Usa a Other B/O Inhouse 01 1377.01 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 $ - •-Total Distribution Amount = tnvoice Amount 12/2/2002 57769LEDGER .xls 2.2609 xman-hours ge Remaining $ 1,615.19 Invoice # Ref. # Man Hrs = 100% = 21 x $ 2.26 = $ 47.48 $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 126 x $ 2.26 = $ 283.74 $ 1,283.97 Invoice # Ref. # Man Hrs = 100% = 39 x $ 2.26 = $ 87.04 $ 1,196.92 Invoice # Ref. # Man Hrs = 100% = 271 x $ 2.26 = $ 611.57 $ 585.35 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 585.35 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 585.35 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 585.35 Invoice # Ref. # En .Hrs = 100% = 0 x $ 2.26 = $ - $ 585.35 vl~ ~~~~ `~ -1 l~ -U2 interoffice MEMORANDUM ~E C E I VEj) To: William G. Berg, Jr ~~~- ~ ~~ ZQOZ CITY OF MERIDIAN From: Wm. F. Nichols CITY CLERK OFFICE Subject: Agreement with Retail West for study report on the Ten Mile Interchange Date: July 16, 2002 Attached you will find the original of the agreement between the City and Retail West pertaining to the Ten Mile Interchange study. Please present the agreement to Retail West to obtain their appropriate signatures, and then have the Mayor and yourself execute the agreement. If you have any questions, please advise. Z:\Work\M\Meridian\Meridian 15360M\TEN MILE INTERCHANGE\BergTenMilelnterchangeAGREEMENT071602.doc .., Interchange Alternative Rating Matrix Interchange Cost Operational Environmental Alternative Scale Characteristics Flexibility Impact Other Do-Nothing 1 Full Diamond 11 Shifted Full Diamond 12 Overpass SPUI 20 Shifted SPUZ 11 (w/x10 Mile Rd bridge) Shifted SPUI 14 (w/f 10 Mile Rd Bridge ) Partial Cloverleaf/ 10 Diamond RECEIVE SEP 2 ~ ~~~'? P R O P E R T I E S RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES September 23, 2002 Mr. Will Berg City Clerk City of Meridian 38 East Idaho Meridian, ID 83642 Re: Ten-Mile Interchange Concept Design Report Earth Tech Contract Dear Mr. Berg Cfty of Meridian City Clerk Office Account # O/-l8~ -55180 Account #_ ~ q~~ urpose o urc ase ept. ppr ;a : J©~ In accordance with the Agreement dated July 16, 2002 between the City of Meridian and Retail West Properties, Inc.for reimbursement of engineering fees to Earth Tech on the above referenced design study, we are enclosing herewith a copy of Earth Tech invoice #228128 in the amount of $2,585.97. Eastbourne will make payment on this invoice directly to Earth Tech in 100% of the invoice amount. This is to request your reimbursement to Eastbourne Investments Ltd. in the amount of $1_ 292.98 which is 50% of the invoice amount. Eastbourne would prefer the funds be wired directly to their bank, per the attached wiring instructions. If this is not possible, please send a check to the mailing address shown at the top of the attached; attention Catherine Byers. You may contact me with any questions or issues regarding this reimbursement request or processes for future payments. Si P. ~ri~vis President PROPERTIES, LLC Cc w/enc Catherine Byers, file II-A-4 BOISE CITY NATIONAL BANK BUILDING 805 WEST IDAHO, SUITE 302 BOISE, IDAHO 83702 (208) 331-0110 FAx (208) 331-0220 Eastbourne Investments Ltd. 300 International Drive -Suite 135 Williamsville, NY 14221 Telephone 716.842.6054 -Fax 716.842.3034 Inbound Wiring Instructions Beneficiary Bank ABA Routing Number To Credit RBC Centura 2000 Randolph Road Charlotte NC 28207 053 100 850 Eastbourne Investments Ltd. Account 0790 111 804 Invoice E A R T N `) T F C N Remit To: \~ Attn: Lockbox #10683 Mellon Financial Services 5505 North Cumberland Avenue Chicago, IL 60656 Eric Davis Eastbourne Investments, LTD c/o Retail West Properties 805 West Idaho St. Boise, ID 83702 Date: 9/6/2002 Invoice Number: 228128 lntemal Reference Number: 1 Project Number: 57769 Project Description: Ten Mile Interchange Concept Report Professlona/ Services for the period: 07/20/02 to 08/23/02 PAYMENT TERMS: NET 30 DAY:i Professional Engineering Services Earth Tech Direct Salary Cost G.Funkhouser D. Thompson S. Chandler K. Durham K. Wartman V. Gasch Subtotal -Direct Salary Cost Overhead Q 161.% Fixed Fee Q 13.5% Total Earth Tech Labor Hours Rate Cost 10 $ 52.89 $ 528.90 4 $ 38.08 $ 152.34 2 $ 26.60 $ 53.20 2 $ 23.90 $ 47.80 1 $ 19.57 $ 19.57 2 $ 12.36 $ 24.73 / ~ / 21 $ 826.54 I / Reimbursable Expenses Computer Usage (aZ 22609 xman-hours $ 47.48 Misc. (photographs,postage,delivery,etc.) $ 90.00 Total Reimbursable Expenses ead Q 161.% Fee Q 13.5°k DUE THIS INVOICE $ 22,422.73 $ 826.54 $ 36,100.59 $ 1,330.73 $ 7,900.65 $ 291.23 $ - $ - S 3.576.03 $ 137.48 $ 1,330.73 $ 291.23 $ 2,448.49 $ 2,585.97 glz3'~- 137.48 ~r~A~ '~ V ~' / r Previous Balance ~~C Z $ - $ 21,596.19 ~g $ - $34,769.86 ~`~~~ ~j $ - $ 7,609.42 ~ ~'~""' ~ ~~d/0' $ - $ 3,438.55 M~C~ 1~~~17"'"~~~ $ - $ 67,414.03 ~~~}C%~tA,(s 57769 Inv01.XLS 916/2002 (208) 855-2000 I~oice No.: EN1"D AUG 2 8 2002 ~~~~~~~ Customer No: EARTH TECH ATTN: VICKIE GASCH 3071 E FRANKLIN RD STE 301 MERIDIAN ID 83642 58815578 08/198002 270482 ADECCO EMPLOYMENT SERVI~ REMIT TO: DEPT CH 14091 PALATINE, IL 60055-4091 TAX ID : 11-3573231 PLEASE DETACH AND RETURN THE ABOVE PORTION WITH YOUR REMITTANCE lnroice payments ars due in full upon receipt. any disputes must be c~••^~cated rithin 60 days from the imroice date. Adius tments will he applied to a reekly im,oiee at the time of resolution.In the event that wu do not disvute the invoiced emomta ri thin sixty 1601 days of receipt of this invoice. payment shall constitute aeeeptanee or approval of the services aad the inwiced amounts. ORIGINAL INVOICE Invoice No.: 58815578 _ ~ ~ Invoice Date: 08/19/2002 Office Id: 025200 EARTH TECH Contact Phone: (208) 373-4900 3071 E FRANKLIN RD ,STE 301 Customer Number. 270482 MERIDIAN ID 83642 Customer PO#: For inquiries fax : (208) 373-1275 ATTN: VICKIE GASCH Tax Id : 11-3573231 WEEK OFFICE NAME WORKED DESCRIPTION LABOR HOURS RATE TAX TOTAL USE ONLY DATE INVOICE# /LINE ITEM TYPE W/Tax REF NO Labor Charges FUNKHOUSER SANDI 08/18/2002 CLK GENL REG 4.00 $22.50 LABOR 5UB TOTAL W/TAX: $90.00 18962985-001-5 $90.00 INVOICE TOTAL: 590.00 HOURS SUMMARY TAX: ~ ~ STRAIGHT TIME: 4.00 AMOUNT DUE: $90.00 OVERTIME: 0.00 OTHER TIME: 0.00 f3~ ie ~ ~ ~D = _ ~ C3,C N Ufa o? ~A4 ~ aOOR s~-~ 1 TOTAL HOURS 4.00 '-'T~ ~~ ~t'~'''~' i F iTP()N RF.(`FIp']' r _ _ ,_ ral ~ -~~ v - 9/J. OCR _.__._._._._ ~~=1«~~r~# ~ -, a ryu 1Gtif'ii Fle. isela / ~xpe;~l itljre Type Rrr~o€ani Project Task ~~~_ ~~..~ ~~: ~ o~ o0 of _ 1~-,e-~ ~ ~~. v z- ~ _ _ ~ _ ~ ~` ___._ ®c I m a ~ ~ ~ ~R : ~' : r ~~~ V ee - O M ~ Q O ~ Q s ~ ~ ~ c ~ ~ ~ -~- a ~ c jV ~ $~ O t Vi i ~ • ~M. ~ .~+4 ., ~, '~ < ~ to , 3A# ~ ~?^'~ ~~ .~ ~ • ~ ~s • ~ ~, ~~ - ' r °> ' ~ (/ ~ H, C ~~~ Q ~.= \ S .- N 1~1 t ~ " ~~~ ~ -~ P Y RN' O J >.~ ,,S- a, v~n ,. ~'$T a ~ v TI' r4 .''. r~aSC'"'° { } -t'` "~ ~~ys ~ ~`ta~ws ~~i-~ ~ c ~ Y'~'~ _ - y -~.~ ~ # ate ki 1 l ~+#s ?~ _ -~ t el5~ L ~g . UC C .. O OF 3 i~ ~y ~g E A fl T H` J T E C H TETC BILLOUT Accounts Payable Invoice Input Form , Path \NIF Batch Name LBLHUFF06SEP2002TB01 GL Date Vendor Name TETC PC/CAD COMPUTER USAGE #2847 Vendor Site BOISE Invoice Date 8/23/2002 Invoice Number 08232002 Invoice Amount $ - L# Distribution Amount Ffe~eld/Expenditure Type Project Number Project Task# Subtask# 1 $ 47.48 Computer Usa a Other 57769 01 2 $ 47.48 Com uter Usa a Other B/O Inhouse 01.1377 .01 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 $ - •-Total Distribution Amount =Invoice Amount 9io/2002 57769LEDGER .xls 57769LEDGER .xls 2.2609 xman-hours u ge Remaining $ 1,615.19 Invoice # Ref. # Man Hrs = 100% = 21 x $ 2.26 = $ 47.48 $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100°k = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # Man Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Invoice # Ref. # En .Hrs = 100% = 0 x $ 2.26 = $ - $ 1,567.71 Memo T®: Mayor Come & City Counal from: Brad Watson, P.E. CC: File, Gary Smith, PE, City Clerk RECEIVED SEP 19 2002 City Of Meridian City Clerk Office Date: 9/19/2002 Re: Agenda Items for September 24 City Council Pre-Council Meeting - Gary Smith asked that we provide you with copies of the Area of Impact Boundary ' ~ adjustments we developed with Boise City Public Works staff last week. I am fonnrarding to you one set of those drawings. The boundary line shifts ane based solely on what we believe makes the most sense in terms of sewerability. You will note that the drawings are stamped "draft." Since these were plotted today, I have not sent them to Boise City Public Works for their concurrence. I will provide at least a dozen additional colored copies at the pn~-Councl meeting next week. Please call me if you have any questions. ~~ • Page 1 '• , Eric Davis Retail West Properties Boise City National Pazk 805 West Idaho, Suite 302 Boise, ID 83702 6 aOp57 September 5, 2002 RE: Ten Mile Road Interchange Dear Eric, R~c~~D SEP 2 `~ 2002 CITY OF ~IERIDIA:v As you requested, we have obtained a proposal from John Church to review and update the demographics for the above referenced project. This work is necessary to estimate future traffic volumes anticipated on the proposed interchange. This work was not included in our original proposal and is an extra service. This proposal includes the fee from John Church and time for our efforts to complete this task. Our total fee for this work is $8,520.00, bringing our total contract to $78,520. Attached is a detailed estimate of our time. Also included is a revised project schedule. The demographics study will delay our traffic study by about two weeks. Since the traffic study is a critical task, this delay will have an impact on our schedule. We can make up some time by shortening our traffic study time and starting the alternatives analysis early. However, we expect our completion date will now be in mid November, with final review from ITD completed in early December. If this proposal is acceptable, please sign the acceptance block below and return a copy of the letter to us for our records. Should you have any questions, please call. Sincerely _ Earth Tec~I ~} . - ` ,~ -~~ .~~ 1 Daniel A. Thompson, P.E. Senior Project Manager Enclosure 3o7c E. Franklin Road, Suite 301, Meridian, Idaho 8364= , ACCE ED ~~ Eric Retail West Properties ~'•L3•~L Date Telephone zo3.855.=000 Facsimile ZoS.855._060 .'~Z - # 16047 E A R T H `' T E C H A tl/CO INTERNATIONAL LTD. COMPANY CA - #641639 U7J U:Jj LUUL UU. YJ ~uu..r~.J .•.....v .. v. .. vi Idaho Economics Economic Consulting 8 Forecasting Mr. Gary Funkhauser Earth Tech 3071 E Franklin Meridian, Idaho 83642 Dear Gary: September 2, 2002 Thank you for the opportuzaity to present a proposal for the analysis of the potential future development of commercial and/or population growth surrounding the proposed I-84 interchange at 10-Mile Road in Meridian, Idaho. In our discussions last week it was explained that objective of this project is an evaluation of the changes that rxxay occur in the traffic analysis zones (TAZs) affected by the construction of the 10-Mile interchange. The current Ada County forecasts of population, hofuseholds and employment by TAZ do not anticipate the changes that may occur because of th~se structural changes to the transportation infrastructure at 10-Mile Road and I-84. Further, I save reviewed the proposal for the Treasure Valley Marketplace development to be sited in TAZ 278 a{ the northeast corner of the intersection of 10-Mile Road and I-84. The increased population and employment that the proposed Treasure Valley Marketplace development will be incorporated into~the re~-ised population, household, and employment estimates. Initially it is anticipated that revisions to the existin COMPASS projections of population, households, and employment by TAZ shall be cons~cted so as to overlay or replace the current forecasts for the affected TAZs. Thereafter, a trafEd analysis shall be performed to estimate the effects of the additional population, households, and employment in the TAZs impacted rnost directly by construction of a 10-Mile Road interchange. I am prepared to make a reasonable number of iterations of this process in order to refine the forecast so as to provide the client with a work product that has withstood the evaluation of many constituents. In this effort I propose the following methodology )fie utilized. (1) The existing COMPASS forecasts of population in Ada and Canyon counties would utilize as a baseline projection. (2) Similar projects in the Ada and Canyon Counties will be examined in order to evaluate their impact upon population, households, and in their specific TAZ and surrounding TAZs. Idaho Economics Economic Consulting 8 Forecasting (3) Consultant shall prepare a forecast of population, households and employment in the TAZs judged to immediately be affected by the construction of the 10-Mile Road interchange. It is anticipated that changes will be made to the following TA,Zs: 272, 273, 274, 275, 276, 277, 278, 279, 289, .290, 291, and 292. (4) It was agreed that completion of this project and evaluation shall be two weeks from our first rneeting on August 23, 2002. (5) It was further agreed that the consultants fee fox this forecast and evaluation shall be $5,000 payable upon upon completion of this project. Again, I thank you for the opportunity to present this proposal. If you, or any ofyow staff, need anything further information, or if you have any questions or comments, please feel free to contact me. I look forward to hearizig fi'orrl you. With warmest regards, ~'-~~- John Church 2 Id^6o ~eononpia, P.O. Bo: ~569~, Bolse, Id^bo 8]71;1 7elephoae (208) 323 - 0732, Fax (208) 323 - 3383, &M^il: Jschurch~micion.net E A R T H `) T! C M ~ trFa ~v/kreawnnwu im mnMwr Ten Mile Interchange Man-Day Estimate Demographics Modifications 1. PREOPERATIONS AND ADMINISTRATION l .l General Administration 2. DEMOGRAPHICS UPDATE 2.1 Meetings 2.2 Review of Estimates 2.3 Conversion from Employees to TSF 2.4 Prepare Comparison Map 2.5 Coordination for Buy Off TOTAL MAN-DAYS SUMMARY TOTAL PRINC. Sr.ENG. ENGR. DESIGN DRAFT FIELD STENO M-D M-D M-D M-D M-D M-D M-D M-D 0.7 0.5 0.2 1.0 0.5 0.5 1.0 0.5 0.5 0.5 0.5 0.7 0.5 0.2 3.4 0.0 2.0 0.5 1.5 0.0 0.0 0.4 L:\Cronp~BizDev~Prop~Dukota-TenMile ~Dac ~SA/denwg 1 9/12/2002 E A R T H `J T E C H . A t1~0 MFNW710W1 UQ CG~MNY Ten Mile Interchange Fee Calculation Demographics Modifications I & II Earth Tech 1. SALARY COST A. Summary Estimatated Man-Day Time & Salary Costs 1 Principal 0.0 Man-Days 423.12 @ = S - 2 Sr. Engineer 2.0 Man-Days 302.95 @ = S 605.90 3 Engineer 0.5 Man-Days 230.32 @ = S 115.16 4 Designer 1.5 Man-Days 172.26 @ = S 258.38 5 Draffsman 0.0 Man-Days 150.56 @ = S - b Field 0.0 Man-Days 144.00 @ = S - 7 Clerical 0.4 Man-Days 98.88 @ = S 39.55 TOTAL SALA RY COST = S 1,019.00 B. Payroll Burden, Fringe Benefits Cost & Overhead roll Burden S 1,019.00 Pa X l.bl = S 1,640.59 y 2. NET FEE Computed at 13.5% of Assigned Engineering Costs 659.59 ).135 $ 2 = S 359.04 , 3. OUT-OF-POCKET COSTS Plots (22x34) 60 @S7.80 Plots (11 x 17) 120 @ 51.95 Printing (400 COPIES @ .12) Mileage (250 @ S0.365/MI) Computer usage@2.2609xman-hours Miscl. photographs,postage,delivery etc =S - SUMMARY OF COSTS 1 A EMPLOYEE PAYROLL = S 1,019.00 B PAYROLL BURDEN AND FRINGE BENEFITS = S 1,640.59 2 NET FEE = S 359.04 3 OUT-OF-POCKET S - EARTH TECH - TOTAL I & II = S 3,018.63 III Subconsultant (John Church) = S 5,000.00 Mark Up 10% $ 500.00 TOTAL PROJECT S 8,518.63 SAldenwg E7'-Costs Page 1 of 1 9/12!2002 Earth Tech Ten Mile Interchange Man-Day Estimate 1. PREOPERATIONS AND ADMINISTRATION 1.1 General Administration 2. DEMOGRAPHICS UPDATE 2.1 Meetings 2.2 Review of Estimates 2.3 Conversion from Employees to TSF 2.4 Prepare Comparison Map 2.5 Coordination for Buy Off TOTAL MAN-DAYS SUMMARY TOTAL PRINC. Sr.ENG. ENGR. DESIGN DRAFT FIELD STENO M-D M-D M-D M-D M-D M-D M-D M-D 0.7 0.5 0.2 1.0 0.5 0.5 1.0 0.5 0.5 0.5 0.5 0.7 0.5 0.2 3.4 0.0 2.0 0.5 1.5 0.0 0.0 0.4 L:\Group~BrzDev~Prop~Dako~a-TenMile Doc ~.SAlde~nog I 9/12/2002 Ten Mile MANDAY ESTIMATE I & II Earth Tech 1. SALARY COST A. Summary Estimatated Man-Day Time & Salary Costs 1 Principal 0.0 Man-Days 423.12 @ 2 Sr. Engineer 2.0 Man-Days 302.95 @ 3 Engineer 0.5 Man-Days 230.32 @ 4 Designer 1.5 Man-Days 172.26 @ 5 Draffsman 0.0 Man-Days 150.56 @ 6 Field 0.0 Man-Days 144.00 @ 7 Clerical 0.4 Man-Days 98.88 @ TOTAL SALARY COST B. Payroll Burden, Fringe Benefits Cost & Overhead Payroll Burden S 1,019.00 2. NET FEE Computed at 13.5 of Assigned Engineering Costs S 2,659.59 ).135 3. OUT-OF-POCKET COSTS Plots (22x34) 60 @S7.80 Plots (11 x 17) 120 @ S 1.95 Printing (400 COPIES @ .12) Mileage (250 @ S0.365/MI) Computer usage@2.2609xman-hours Miscl. photographs,postage,delivery etc SUMMARY OF COSTS 1 A EMPLOYEE PAYROLL B PAYROLL BURDEN AND FRINGE BENEFITS 2 NET FEE 3 OUT-OF-POCKET III Subconsultant (John Church) Mark Up X 1.61 =S = S 605.90 = S 115.16 = S 258.38 =S - =S - = S 39.55 = S 1, 640.59 = S 359.04 =S - = S 1,019.00 = S 1,640.59 = S 359.04 =S - EARTH TECH - TOTAL I & II = $ 3,018.63 = S 5,000.00 10% $ 500.00 TOTAL PROJECT S 8,518.63 [FiieJ~ET•Cosrs Page 1 9/12/2002 ~~ R I a • ~~ I 0 ~ I I ~ m O i 8~ N a° a N ~ _ - - -_ ... ~ m r. I r i a 1 I V 1 m- LdV o Ly a i r N ~ Y H l'~ C N C Q ~ a N W n d o ~ "a ! a' W R - - - - - -- - - -- - W ~ i ~ - --- - - a 3" ~ ~ U ~ e ~ ~v W fi o~ ~~~ d 7r ~ o h 2 ~ ti ~ c O N a S ~ > > Q ~ € ~ ~ ~ -- -- - -- a - - - --- - --- - -- -- - J w m g' I ~t _ ~ ~ ~.~ Z ~ W < ' A 1 ' ~ ~ ',, Q j ;. ~' N pp -- Z• n F N m ~ E `~ W U ~ ~ Z N O ~ Q z ¢ U O D Z Z V Z W a W U O 2 ~ ~ ii W ~ W O Q W- Z W y Z Q ~ ~ C Q Q W ,~W o W ~ ~ Q N o ~ ~ } ~~ ~ J ~~Q a w U U Q ¢ w Q C7 t~n o O > cn ? Q ~ v m e ~ ~ Q O IU- a ~ z O Z w I~ j - J ~ F m 5 W W O Z O O> Z W ~ W ~ Z ~ W O F- 2. I- z O m ~ °- $ a a U z U~ O d ~ o w oC f= cn > ? U _ D Q ~ F- I z } w Q ¢ °~ ! z O; Q w a~ w Z a a Z ~ I ~ ~ O ¢ O ¢ a as x } a f- z 0 > ~ D a+ ~ > U w ~ Q v W Z o 0 = W } f' Q ~ ~ W W ~ Q Q W Q IW W ~ Q J U U W O Q J W Z ~ O LL a ¢ Q w V a U ~ _Z _ V F- O W Q Z J O j W i ~ I J J ~ I i O l Q ~ I- Z W O J i d W a W d W w ~ U W f- C7 Q ~ W H- ~W Q Z _ V J m U W W Z J Q ~ o ' ~ H Z d W U ¢ H ~ i0 W O Q ~!' I- U Q w ~ ti ~ a ~ Q Z J ~W J I ~ 0 ~ O J 7 ') W ~ ~ =J O Z ~ `Z a 0 a Q o Q la U m a 0 C7 CJ ~ W x~ ~ Z - d I U O a ~ a u s a I ~ ~ v m ~_ r N {7 f N 10 A O W I ~ ~ N l7 f N m ' I0 A I p R N {{yy N ~ N N IN N IN I p1 p W U ~lAl~'OR Robert D. Corrie CITY COUNCIL MEMBERS Tammy deWeerd William L. Vii. Nary Cherie McCandless Keith Bird ;_! . ...., ~. CITY OF l~~j'~~~~.'e~~l erl~l~n ~~~ .,, ~~ IDAHO /~ A s F~F~ Q j 190a NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL LEGAL DEP,4RTNIENT (208) 288-2499 • Fax 288-2501 PARKS 3c RECREATION (208 888-3579 • Fax 898-S~OI PUBLIC WORKS (208)898-5500 •Fax 887-1397 BUILDING DEPARTMENT ('_03) 887-2211 • Fax 887-1297 PLANNING AND ZONING (208) 88d-533 • Fax 883-6854 NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold aPre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, September 24, 2002 at 6:00 P.M. The Meridian City Council will be discussing agenda items which are on the regular scheduled City Council meeting as well as the following issues: Discussion with Earth Tech Ten Mile Interchange Update Discussion of Waltman Lane and Corporate Drive Intersection Transportation Task Force Committee Report Discussion of Sewer Service East Border The public is welcome to attend the meeting. DATE\D~$~,';i,~~;h~day of September, 2002. `~ G \~OORPORq CFO '~ .~ rays 5~~,~~ WILLIAM G. BERG, JR. -CITY CLERK 9~ ~~~ '~~'wlOs ~t~~ti~`'~~~``` 33 EAST IDAHO • MERIDIAN, IDAHO 83642 (208) 888-4433 • Fax (208) 887-4813 City Clerk Office Fax (208) 888-4218 Human Resources Fax (208) 288-1193