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HomeMy WebLinkAboutMeetinge Community Planning Association of Sout RECENE~ ~~V ~ 0 200 City of Meridian Clerk Office COMMUNITY PLANNING ASSOCIATION OF SOUTHWES~~~AHO BOARD OF DIRECTORS MEETING November 17, 2003 -1:30 p.m. Les Bois Room, Boise City Hall 150 N. Capitol Boulevard, Boise, Idaho ~*AGENDA** (The meeting packet and all attachments can be accessed on the Internet at: http://www.compassidaho.ors/board.html) I. AGENDA ADDITIONS/CHANGES (1:351 II. OPEN DISCUSSION/ANNOUNCMENTS (1:401 III. CONSENT AGENDA (1:45 Page 4 * A. Approve October 20, 2003, COMPASS Board Meeting Minutes Page 14 * B. Receive Approved October 2, 2003, Executive Committee Meeting Minutes The Executive Committee approved these minutes on October 29, 2003. Page 17 * C. Receive Approved September 12, 2003, Finance Committee Meeting Minutes; October 6, 2003, Finance Committee Meeting Summary; and October 10, 2003, Finance Committee Meeting Summary The Finance Committee approved these minutes on October 17, 2003. Page 24 * D. Invite Public Comment on Updated 2025 Functional Roadway Classification Maps During the process to update the Federal 2010 Functional Classification maps, several changes were noted for the 2025 maps as well. This action will establish a process for the updates, specifically including a public comment period on the proposed changes. . V. ACTION ITEMS ~:so A. Adopt Resolution Approving Revision 1 of the Susan Eastlake FY2004 Unified Planning Work Program and Budget and Consider Using Surface Transportation Program -Urban Funds To Support Direct Expenses for the Idaho Public Transportation Task Force in the FY2004 Unified Planning Work Program and Budget 800 S. Industry Way • Suite 100 • Meridian, Idaho 83642• (208) 855-2558 • Fax (208) 855-2559 • www.compassidaho.org 1 The Board adoption on August 18, 2003, of the FY2004 Unified Planning Work Program and Budget left unanswered what to do with the $113, 000 fund balance. Additionally, any carryover funds from FY2003 need to be reprogrammed before being encumbered. The Executive Committee at its August 27, 2003, meeting requested the Board review direct support funds for Task 671 to be used to offset some costs for the Idaho Public Transportation Task Force. The Finance Committee will meet November 7 to review this item and develop a recommendation to the Board. Packet materials for this item will be mailed under separate cover after the Finance Committee meeting. Page 26' 2:20 * B. Approve Public Involvement Policy Update Toni Tisdale/ Final approval is requested to update the Public Terri Schorzman Involvement Plan to include new language referring to Title VI and Environmental Justice. This proposal was approved by the Regional Technical Advisory Committee and has gone through a public involvement phase. Page 30 2:3s * C. Approve Amending the FY2004-2008 Boise and Nampa Matt Stoll Urbanized Areas' Transportation Improvement Programs This amendment would reflect changes in VadleyRide's Capital and Operation Improvement Programs. VI. INFORMATION/DISCUSSION ITEMS 2:as A. Review COMPASS' Travel Demand MaryAnn Waldinger Forecast Model The Travel Demand Forecast Model is a critical part of evaluating the Regional Long Range Transportation Plan, the Transportation Improvement Programs and air quality conformity.. It is also being used for impact fee calculations and development impact reviews. Staff will review the model's processes, assumptions and limitations. 3:os B. Status Report: Ten Mile Interchange Matt Stoll The Board at its October 20, 2003, meeting directed staff to work with the Idaho Transportation Department to develop a scope of work, cost and likely sources of funds to look at how Ten Mile fits into a larger scenario. Matt will provide an update of what has been done to date. Page 33 3:15 *C. Status Report: Idaho Task Force on Public Toni Tisdale Transportation Toni Tisdale will provide a status report on the Task Force and its progress to date. 3:2o D. Status Report: Regional Long Range Transportation Matt Stoll Plan Matt Stoll will provide an update on the Regional Transportation Plan to date. 3:35 E. Status Report: Finance Committee Update Susan Eastlake Susan Eastlake, Finance Committee Chair, will provide a status report of the Finance Committee's activities to date. F. Consider Establishing an Emission Trading Program Matt StolU Rob Sterling, Corporate Environment and Safety Manager, Rob Sterling Micron Technology, will provide a presentation regarding establishing an Emission Trading Program for the Treasure Palley. Due to a change in Rob 's schedule he requested this item be deferred until the Decemberl S, 2003, Board meeting. 2 VII. EXECUTIVE DIRECTOR REPORT (3.401 Page 35 * A. Staff Activity Report The October staff activity report is attached. Page 40 * B. Status Report -Current Air Quality Efforts The monthly status report on Air Quality is attached. Page 44 * C. Status Report -Current Transportation Projects The monthly status report on current transportation projects and issues is attached. Page 49 * D. Notification of Proposed Language Changes to the Bylaws, Article III Section 2. Authority to Vote The rules require that notice of the intent to modify the Bylaws be given and proposed modiftcation be submitted to the Board 30 days prior to Board action. The attached memorandum provides the proposed modifications. Staff will bring this item back to the Board in December for action. Page 51 * E. Correspondence: Letter to Steve Allred, Director Department of , Environmental Quality ADJOURNMENT (3:451 * Enclosures Times are approximate. Agenda is subject to change. T:\900supsvs\board\2003 Agendas_ Minutes\Agenda I 1 17 2003.doc 3 ITEM III-A Community Planning Association of Southwest Idaho Community Planning Association of Southwest Idaho Board of Directors Meeting October 20, 2003 Canyon County Courthouse Caldwell, Idaho ***MINUTES*** ATTENDEES: A. J. Balukoff, Independent School District of Boise City Matt Beebe, Commissioner, Canyon County Keith Bird, Councilman, for Robert Corrie, Mayor, City of Meridian, Secretary/'freasurer Dave Bivens, Commissioner, Ada County Highway District Clair Bowman, Executive Director, Community Planning Association, Ex-Officio Tammy de Weerd, Councilwoman, City of Meridian Susan Eastlake, Commissioner, Ada County Highway District Kelli Fairless, Va1leyRide Bob Flowers, Mayor, City of Parma, Vice-Chair Paula Forney, Councilwoman, City of Boise John Franden for Bob Kustra, Boise State University Gail Glasgow, Mayor, City of Star 'Wes Hancock, Commissioner, Golden Gate/Notus-Parma Highway Districts Sherry Huber, Commissioner, Ada County Highway District Kate Kelly, Department of Environmental Quality, Ex-Officio Phil Kushlan, Capital City Development Corporation Gordon Law, City of Caldwell Ralph Little, Commissioner, Canyon Highway District #4 Pamela Lowe, Idaho Transportation Department Jon Mason, Councilman, City of Boise Nancy Merrill, Mayor, City of Eagle Frank McKeever, Mayor, City of Middleton Garret Nancolas, Mayor, City of Caldwell, Chair Judy Peavey-Derr, Commissioner, Ada County, Chair-Elect Norman Rambo, Commissioner, Nampa Highway District #1 Paul Raymond for Tom Dale, Mayor, City of Nampa Hal Simmons for Carolyn Terteling-Payne, Mayor, City of Boise Martin Thorne, Councilman, City of Nampa 800 S. Industry Way • Suite 100 • Meridian, Idaho 83642• (208) 855-2558 • Fax (208) 855-2559 • www.compassidaho.org 4 Rick Yzaguirre, Commissioner, Ada County MEMBERS ABSENT: Ted Ellis, Mayor, City of Garden City Kathy Holley, Central District Health, Ex-Officio Todd Lakey, Commissioner, Canyon County Greg Nelson, Mayor, City of Kuna Pat Rice, Greater Boise Auditorium District Fred Tilman, Commissioner, Ada County Robert Vasquez, Commissioner, Canyon County Mike Vuittonet, Joint School District #2 OTHERS: Nancy Brecks, Community Planning Association Hal Bunderson, Senator, Idaho State Senate Eric Davis, Retail West Gary Funkhouser, Earth Tech Kathleen Marie Lacey, Boise City Katey Levihn, Ada County Highway District Terry Little, Ada County Highway District Bryce Millar, Nampa Highway District Linda Ritter, Community Planning Association Dennis Stegenga, Councilman, City of Staz Matt Stoll, Community Planning Association Cindy Thiel, Community Planning Association Toni Tisdale, Community Planning Association Chazles Trainor, Community Planning Association Jeanne Urlezaga, Community Planning Association CALL TO ORDER Chair Garret Nancolas called the meeting to order at 1:35 p.m. Garret welcomed Norman Rambo of the Nampa Highway District #1 to the COMPASS Boazd. AGENDA ADDITIONS CHANGES Phil Kushlan moved and A.J. Balukoff seconded approval of the agenda as presented. Motion passed unanimously. CONSENT AGENDA A. Approve September 15, 2003, COMPASS Board Meeting Minutes B. Receive Approved August 27, 2003, Executive Committee Meeting Minutes Paula Forney moved and Phil Kushlan seconded approval of the Consent Agenda as presented. Motion passed unanimously. ACTION ITEMS A. Consider Establishing a Formal Board Position on the Ten Mile Interchange Pam Lowe summarized the Idaho Transportation Board's decision that a plan be prepared addressing how an interchange at Ten Mile fits in with the rest of the infrastructure including state and local roads and what its priority is, in lieu of putting it into a construction year at this October 20, 2003 COMPASS Board Meeting Minutes 2 rJ time. For programming purposes the Idaho Transportation Department assumes the Ten Mile Interchange would be constructed in FY2007, with reconstruction of the Meridian Interchange in FY2008 and widening of the Interstate in FY2009. The total cost to construct the project is estimated to be approximately $56 million dollars. The Idaho Transportation Department is willing to assist both financially and technically with the development of this plan and believes it is imperative to have the plan in place, with COMPASS Boazd support, prior to expanding funding specifically on a Ten Mile Interchange. Tammy de Weerd presented the city of Meridian's request that the Ten Mile Interchange be added back into the Transportation Improvement Program, so the environmental impact study can start as supported by the Idaho Transportation Board and in alignment with the I-84 Corridor Study. She said a preliminary concept report was submitted for review and comment. The city of Meridian has committed, over the last 2 years, $6 million to extend sewer to the area, and $1.1 million has been committed in water improvements. There was strong public support during the public comment process for the Transportation Improvement Program. The city of Meridian has been planning for the Ten Mile Interchange since 1978. Meridian's population today is what COMPASS projected it to be in 2010 and the interchange would greatly reduce congestion at , Eagle Road and Meridian Road. Preliminary engineering work for the Ten Mile Interchange was in the Transportation Improvement Program in 2003 and removed by the COMPASS Boazd via a motion directing it would be kept under consideration with the cooperation of the Idaho Transportation Department and the Ada County Highway District, and would be readdressed when the formal adoption of the Transportation Improvement Program took place. A private developer went to the Idaho Transportation Boazd in June and formally offered $5 million to the project to move it forward into 2007. Gail Glasgow noted the Ten Mile Interchange was in the Meridian Comprehensive Plan but not in the Ada County Highway District's plan nor in the Idaho Transportation Department's plan. Tammy said that both entities had every opportunity to comment on the project. Judy Peavey-Derr questioned whether a Letter of Intent was adequate and suggested that a Letter of Credit would be more appropriate. Tammy stated the $5 million is a firm commitment to cover up front costs and the city of Meridian feels comfortable with the Letter of Intent. There aze still issues to be worked out between the developer and the Idaho Transportation Department, but the commitment is firm, and that is why the city of Meridian moved forwazd. Nancy Merrill said the city of Eagle supports the Ten Mile Interchange, but does not want the Three Cities River Crossing delayed because of it. Pam replied that the Three Cities River Crossing is not in the state program. Paula Forney asked if the Idaho Transportation Boazd's recommendation more closely matches Option 4 in COMPASS staff's recommendation. Pam replied that it was closest to that, but the Idaho Transportation Department is looking at a study that either stands alone or ties into the Regional Long-Range Transportation Plan, and that once and for all allows the COMPASS Board to say, "Yes, the interchange is Ten Mile." The study should also determine what the remainder of the corridor needs are and what order things should be done in. Sherry Huber stated there is not a feel for what it will take to complete touch down roads. While everyone is eager for these private partnerships, until there is a broad scope and all the costs and staging are known, it is a gamble to move forwazd because there is a financial constraint. October 20, 2003 COMPASS Board Meeting Minutes 3 6 Dave Bivens asked Pam if it had been settled whether it was to be Ten Mile or Black Cat connecting to the interchange. Pam said the COMPASS Board would decide that. Martin Thorne said when the Idaho Center was built Black Cat was to be the interchange between Meridian and Nampa. Garret said that has changed since then. Tammy said Black Cat has never been in the Meridian Comprehensive Plan or in a planning document. Meridian's land use is all figured around the Ten Mile Interchange. Susan asked if the Idaho Transportation Department would recognize that District 3 has needs greater than were expected to be accommodated in this current five-year work and preliminary development plan: She asked if there were another $10-15 million dollars of statewide funds out there that could be reallocated to District 3? She said the projects that the Ada County Highway District currently has for Ten Mile were based on a presumption five years ago that Ten Mile would be a typical five lane arterial road connecting perhaps to a Ten Mile Interchange but certainly not a limited access highway like Eagle Road or a state system road like Highway 16. If in fact what is being talked about now is a different kind of road, then the Ada County Highway District better stop spending its money in 2004, 2005 and 2006 to design and acquire the right-of--way for Ten Mile to be a typical five lane arterial road and start looking at something entirely different. Because once Ten Mile is done as afive-lane road, it is not going to be something else, she said. The right-of--way as acquired now is for afive-lane road and will not accommodate a state access highway or an Eagle Road, she concluded. Garret said if the COMPASS Board wants the Ten Mile Interchange to be built, then the studies need to be done to help the Ada County Highway District and every other entity in the area plan for the projects that would be associated with it. Nancy Merrill stated there are also three different alignment and improvement plans for Highway 16 and where Highway 16 is going to connect will directly relate to which corridor is selected. Hal Simmons asked Pam if she envisioned Highway 16 being a limited access corridor south of the river and if so, what is the appropriate interchange. Pam replied that is one of the things that the study should look at. Phil Kushlan stated he felt more information is needed regarding costs, partnerships, and issues about the effect on other jurisdictions before the COMPASS Board can make a decision. He asked Pam if they could complete the study within a year. Pam answered yes. Phil Kushlan moved and Martin Thorne seconded to move ahead with the plan as suggested by the Idaho Transportation Department. Discussion: Gordon Law asked Pam what are the basic principles as to why this could not be an expanded phase approach. Pam replied the project is phased over multiple years, but when Ten Mile goes in, it will immediately put more traffic on the interstate. So there is a need to have a plan in place immediately to add lanes on the interchange, and the Meridian Interchange will need to be redone before that can happen. Tammy stated her concern that transportation not drive land use. The Ten Mile Interchange is needed today and the population growth supports it. The study is necessary, but the question is not whether there should be an interchange at Ten Mile. October 20, 2003 COMPASS Board Meeting Minutes 4 7 Clair said the Ten Mile Interchange project has been in the COMPASS Regional Long-Range Transportation Plan since 1996. COMPASS staff is and has been supportive, but recently questions have been raised that staff does not have good answers to. One of those is whether an alternative analysis has been done that would satisfy the Federal Highway Administration to grant an access permit at Ten Mile. He said staff has asserted that the I-84 Corridor Study provides that level of confidence in the site selection process comparing Linder and Black Cat for example. However, it has been pointed out that the I-84 Corridor Study itself concluded that the corridor study is not satisfactory as a final location decision. It did not consider any of the north-south transportation movements. There was no analysis of Ada County Highway District costs.', He said the issue that is being proposed in the motion is not an issue of whether to do Ten Mile or not. It is an issue of examining the connectivity from several alternative locations and examining what has to be done for the transportation system. He stated the goal is to meet the Federal Highway Administration requirements so an access permit can be granted at some point based on this study.. It is an alterative analysis and it has to be done at some point. Clair said we need to go beyond what is in the corridor study to convince the Federal Highway Administration that the options and the impacts of those have been adequately looked at. Jon Mason asked for clarification of the motion, it appears to be similar to Option 4 in the memo in the Board packet: "Authorize a joint study with the Idaho Transportation Department to determine the Ten Mile Interchange options, impacts, benefits, and associated improvement needs." He asked if the last paragraph in Pam's presentation is an elaboration of that. Phil replied that when Pam was asked if her recommendation was the same as Option 4, she replied it was similar, but was more elaborate in her comments. He specifically did not suggest Option 4, but went with the methodology as outlined by Pam. Dave Bivens asked Pam if it was still the policy that an interchange would not be funded by the Federal Highway Administration less than two miles from an existing one. Pam replied that it depends on whether it is rural or urban. In a rural area, it is two miles apart. When an area urbanizes it is a mile apart. It is hard to predict how the Federal Highway Administration would see the area. It could be argued that the area is quickly urbanizing. Pam said the bigger question is should Ten Mile be worked on before other projects. Martin Thorne stated that he seconded the motion because he understood the agenda item is to establish a "formal" Board position on Ten Mile and did not feel at this time the Board can form a "formal" position. It appears that the study will also take into consideration connectivity to Highway 16 and also a connection to Linder. Nancy Merrill asked again if the motion included Option 4. Garret replied that the motion was Option 4 to study Ten Mile, but to also look at alternatives for the area, consistent with the federally required process. Paula requested that the scope of the study be brought back to Board for approval. Garret replied that Clair has requested, if the motion passes, staff would like to have a report for next month's Board meeting regarding: 1) specific project scope; 2) estimated cost; 3) time frame; and 4) financial participation by the Idaho Transportation Department and COMPASS. Pam added the Idaho Transportation Department will provide funding and technical staff support, but sees it as a COMPASS study. The Idaho Transportation Department also recommends that this is tied into the Regional Long-Range Transportation Plan, which will provide the opportunity to look at how a number of the corridors and needs in the Valley tie together. Garret asked if that was also the intent of the motion. Phil replied it was. October 20, 2003 COMPASS Board Meeting Minutes 5 Tammy de Weerd asked if the motion was suggesting the interchange not be at Ten Mile. Garret replied that was not correct. The motion is to study the Ten Mile Interchange, but also, in order to meet the Federal Highway standards requirements, there may need to be some alternatives considered to fit what is needed to grant an access permit along the corridor. Tammy asked if that would take into account land use planning. Garret replied he assumed it would have to. Nancy Merrill asked for a roll call vote. Clair Bowman called the roll. The following Board members were present and voted on the motion as follows: A.J. Balukoff: yes Matt Beebe: yes Dave Bivens: yes Keith Bird for Bob Corrie: nay Paul Raymond for Tom Dale: yes Tammy de Weerd: nay Susan Eastlake: yes Kelli Fairless: yes Bob Flowers: yes Paula Forney: yes Gail Glasgow: yes Wes Hancock: yes Sherry Huber: yes John Franden for Bob Kustra: yes Phil Kushlan: yes Gordon Law: yes Ralph Little: yes Pam Lowe: yes Jon Mason: yes Frank McKeever: yes Nancy Merrill: nay Garret Nancolas: yes Judy Peavey-Derr: nay Norman Rambo: yes Hal Simmons for Carolyn Terteling-Payne: yes Martin Throne: yes Rick Yzaguirre: yes Dave Bivens changed his vote to nay. Motion passed 22 to 5 passed. Susan Eastlake stated that this is only a study and the next question will be how this project will be prioritized in the Regional Long-Range Transportation Plan. Sherry stated the Board needs to know what the Federal Highway Administration considers the minimum alternatives. (Tammy de Weerd left the meeting at 2:45 pm) B. Approve Mirroring of the FY2004-2008 Boise and Nampa Urbanized Areas' Transportation Improvement Programs with the Statewide Transportation Improvement Program October 20, 2003 COMPASS Board Meeting Minutes ( 9 Matt Stoll stated the Idaho Transportation Board adopted the FY2004-2008 Statewide Transportation Improvement Program in September. They identified some minor language differences between the Transportation Improvement Program and their Statewide Program. Project No. 60 for the Boise Urbanized area was originally Surface Transportation Program - Transportation Management Area not Surface Transportation Program -State dollars, and the Nampa Urbanized Area I-84, Karcher Road Interchange has been advanced from 2006 to 2005. Gail Glasgow moved and A.J. Balukoff seconded to approve mirroring of the FY2004-2008 Boise and Nampa Urbanized Areas' Transportation Improvement Programs with the Statewide Transportation Improvement Program as presented. ,, Discussion Paul Raymond requested the Karcher Interchange come before the Caldwell Boulevard phase. Matt. said that would have to be discussed with District 3, but does not reflect upon the mirroring process. Susan Eastlake stated she did not remember the Ada County Highway District agreeing to use Transportation Management Area money for No. 60 -Rehabilitate Bridge at SH-69, Meridian Road, Overpass. Matt said this change was agreed to at the Balancing meeting in May, but the Board can say no and keep it as state dollars, and direct that additional Transportation Management Area dollars be identified. Susan replied it is a significant change that staff should have brought up before and because the Board has not discussed it, it should not be approved. Garret noted that the motion should be intra-county. Gail Glasgow withdrew his original motion. A.J. Balukoff agreed. Jon Mason stated a better understanding of Transportation Management Area funds is needed because there is the potential that they are lost of not used. Matt said the COMPASS Board's policy is when an implementing agency does not have enough projects to obligate $4.7 million per year, then the COMPASS Board would credit state projects and call them Transportation Management Area funds to meet the $4.7 million allocation. The COMPASS Board's policy is to hold the Idaho Transportation Department harmless in meeting the minimum funding requirement of $4.7 million per year in the Transportation Management Area for FY2004, FY2005 and FY2006. The "hold harmless" policy would not apply in FY2007 and FY2008. Sherry stated that the Ada County Highway District would find an allocation for any available dollars. She said a clear policy should be established that when the Board makes a policy no one or any committee could change it without coming back to the Board first. Make it very clear when changing a policy, she said. Gordon Law moved and Paul Raymond seconded to approve the mirroring of the FY2004- 2008 Nampa Urbanized Area Transportation Improvement Program with the Statewide Transportation Improvement Program. Motion passed unanimously. Susan asked Matt if the $1.8 million is not taken out of the Surface Transportation Program - Transportation Management Area, then 2007 Surface Transportation Program-Transportation Management Area funds have not been fully used. Matt said on paper, yes, but the funds from the first three years of the Transportation Improvement Program are the only funds obligated. He stated there is flexibility in 2007 to deal with that issue in the next go around of the 2005- October 20, 2003 COMPASS Board Meeting Minutes 7 ~ Q 2009 process, and he assumes the Ada County Highway District would have a project to slip in to deal with that. Clair suggested that the Ada County members approve only the modification to No. 32 so that ValleyRide can move forward. Staff will rework No. 60. Paula Forney moved and Gail Glasgow seconded to approve No. 32 and postpone approval of No. 60 in the FY2004-2008 Boise Urbanized Area Transportation Improvement Program with the Statewide Transportation Improvement Program. Discussion: Susan said there is no reason to bring No. 60 back as it was already approved by the COMPASS Board as Surface Transportation Program -State and it should be left that way. Paula agreed with Susan's recommendation and amended her original motion to only approve No. 32. Gail Glasgow agreed. Motion passed unanimously. C. Approve an Update to the Federa12010 Urbanized Area Functional Roadway Classification Toni Tisdale requested approval of the updated Federal 2010 Functional Classifications for the Boise and Nampa Urbanized Areas. Ralph Little moved and Frank McKeever seconded approval of the Nampa Urbanized Area Federa12010 Functional Classification. Motion passed unanimously. Nancy Merrill moved and Judy Peavey-Derr seconded approval of the Boise Urbanized Area Federa12010 Functional Classification. Discussion Sherry Huber stated she had in her notes that Pine is listed as a collector and it functions as an arterial. Toni stated that is listed as a minor arterial. The change was proposed through the Ada County Highway District at staff level. Motion passed unanimously. INFORMATION/DISCUSSION A. Status Report -Regional Long-Range Transportation Plan Process Matt Stoll will provide an update on the Regional Long-Range Transportation Plan process to date. Community Cafes are scheduled to take place on November 5, 6, 12 and 13. Interviews for the engineering and financial components of the plan will be conducted on October 24. As part of those contracts a prioritization process will be included. Staff wants to use one standardized priority list that is developed from the Regional Long-Range Transportation Plan that is applied to any discretionary funds that are sought and to the transportation improvement program. Sherry stated if there is one priority list road projects and transit need to be broken out. Road dollars and road priorities need to be kept in one set. Matt said staff is open to how the list is October 20, 2003 COMPASS Board Meeting Minutes g 11 laid out, but they would like a mechanism that would allow for long term planning processes. Any decision making process of how it is distributed between transit and roadway would go through the Regional Technical Advisory Committee and be brought to the Board for approval. B. Status Report -Coordination of the Three Cities River Crossing Katey Levihn provided an update on the status of the Three Cities River Crossing. It is a roadway in the area where State Highway 55 joins State Street/State Highway 44. It will go south across the river and connect at Chinden Boulevard. Requests for Qualifications have gone out, and HDR was selected. The four components of the work are corridor layout; preliminary design, public involvement, and environmental work. The goal of the study is to end up with a corridor well enough defined to go into the right-of--way acquisition phase. The completed project is estimated to be between $40 -50 million. Full funding is not in place. If the first phase is finished and environmental clearances and approval are gotten, then as funding becomes available, rights-of--way will be purchased to preserve the corridor and design and construction can be phased in. C. Status report -Finance Committee Update Susan Eastlake provided an update on the Finance Committee. The accounting firm of Balukoff Lindstrom was selected to perform an internal control audit. The scope of work for the engagement letter will be defined and submitted to the Finance Committee for approval on November 7th. Garret stated an issue was raised at the Finance Committee regarding member agencies that do not pay their dues according to the Bylaws they are not in good standing, and do not have the ability to vote. How should that be addressed so it can be dealt with fairly and administered appropriately? It was recommended that the Executive Committee would deal with this at the October 29, 2003 meeting. Item F under the Executive Director's Report takes care of the' notification of the intent to change the Bylaws. Sherry replied that notification was given, but nothing was provided as to be changes. She suggested that legal counsel from the member agencies get together and let them move it forward rather than outside legal counsel. Garret replied there would be other changes made to the Bylaws over the next few months. Nancy Merrill agreed with Sherry's suggestion for having member agencies' legal counsel look at the Bylaws. Susan said proper procedure for changing Bylaws is to announce the intent to change them, present the language at the next meeting, and vote on it at the following meeting. Garret said that is correct. The intent is to have the Executive Committee hear it as an agenda item. D. Review COMPASS' Travel Demand Forecast Model Dave Bivens moved and Paula Forney seconded to defer this item until the November 17, 2003, meeting. Motion passed unanimously. EXECUTIVE DIRECTOR'S REPORT D. Status Report -Treasure Valley Congestion Management System Plan Jon Mason asked if there was adrop-dead date for when the plan has to be in place. Matt replied the draft plan has to be to the Federal Highway Administration by February 2004. October 20, 2003 COMPASS Board Meeting Minutes 9 ~ 2 F. Notice of Intent to Amend the Bylaws: Bylaws, Analysis of Article III Section 2. Authority to Vote Clair said regarding the suggestion of using member agencies legal counsel as the lead in making Bylaw changes, he requests that not be done. That method was used revise the Joint Powers Agreement and caused problems. Clair's recommendation is to use the staff attorney to draft the changes and then run them by member agencies' legal counsel. OTHER Clair Bowman provided an update on staffing changes. There are two principal planner positions currently open. One will be a more senior level transportation modeler. ADJOURNMENT Bob Flowers moved and Judy Peavey-Derr seconded to adjourn the meeting at 3:40 p.m. Motion passed. unanimously. Dated this 17th day of November 2003. ATTEST: By: Clair M. Bowman, Executive Director Community Planning Association T:\900supsvs\board\2003 Ageudas_ Minutes\minutes102003.doc APPROVED: By: Garret Nancolas, Chair Community Planning Association October 20, 2003 COMPASS Board Meeting Minutes 1 ~ 13 ITEM III-B Community Planning Association of Southwest Idaho Community Planning Association of Southwest Idaho Executive Committee Meeting October 2, 2002 COMPASS Conference Room ***Minutes*** ATTENDEES: Dave Bivens, Commissioner, for Judy Peavey-Derr, Commissioner, Ada County Highway District, Vice-Chair Clair Bowman, Community Planning Association Brent Coles, Mayor, City of Boise Bob Corrie, Mayor, City of Meridian Tom .Dale, Mayor, City of Nampa Bob Flowers, Mayor, City of Parma, Secretary/Treasurer Todd Lakey, Commissioner, Canyon County Frank McKeever, Mayor, City of Middleton Garret Nancolas, Mayor, City of Caldwell, Chair-Elect Roger Simmons, Commissioner, Ada County Dave Wynkoop, Commissioner, Ada County Highway District Rick Yzaguirre, Mayor, City of Eagle, Chair MEMBERS ABSENT: Ted Ellis, Mayor, City of Garden City OTHERS: Nancy Brecks, Community Planning Association Kathleen Marie Lacey, City of Boise Erv Olen, Community Planning Association Hal Simmons, City of Boise Dennis Stegenga, City of Star Charles Trainor, Community Planning Association Matt Stoll, Community Planning Association Jeanne Urlezaga, Community Planning Association Call to Order: Chair Rick Yzaguirre called the meeting to order at 3:05 p.m. 800 S. Industry Way • Suite 100 • Meridian, Idaho 83642 • (208) 855-2558 • Fax (208) 855-2559 • www•compassidaho.org 14 CHANGES/ADDITIONS TO AGENDA Frank McKeever moved and Gail Glasgow seconded to approve agenda as presented. Motion passed unanimously. A. Approve August 27, 2003, Executive Committee Meeting Minutes Sherry Huber moved and Frank McKeever seconded approval of the August 27, 2003, Executive Committee meeting minutes as presented. Motion passed unanimously. B. Establish October 20, 2003, COMPASS Board Meeting Agenda After discussion, Tom Dale moved and Gail Glasgow seconded to change Item 18 to an information item giving notice of the intent to modify the Bylaws and add it to the November agenda as an action item. Motion passed unanimously. Carolyn Terteling-Payne-moved and Todd Lakey seconded to approve the staff recommended Board agenda Items 1-6, 8, 11-17 and Item 18 as amended. Defer Item 7 until November; defer Item 9 until December; defer Items 10 and 19 until November. Motion passed unanimously. C. Variance Report After discussion, Tom Dale moved and Carolyn Terteling-Payne. seconded approval of the Variance Report for October 1, 2002 to August 31, 2003. Motion passed unanimously. D. Consider Whether to Include the Ada County Landfill Study on a future COMPASS Board Agenda After discussion, Gail Glasgow moved and Carolyn Terteling-Payne seconded that COMPASS is not the forum for a discussion regarding the Ada County Landfill Study. Motion passed with one nay vote. E. Consider Adopting a Request to Initiate aBoard-level Peer Exchange By unanimous consent, the Committee agreed it would be beneficial for Board members to travel to other Metropolitan Planning Organization locations that are comparable to the features of this area and directed Clair to pursue coordinating an exchange opportunity and present any costs associated with this effort. F. Other After discussion, Tom Dale moved and Gail Glasgow seconded that staff prepare a letter to the Department of Environmental Quality over Chair Garret Nancolas' signature requesting a summary report of identified problems and options that came out of the Governor's Conference on Air Quality in the Treasure Valley. Staff is to request the summary be written in non-technical terms. Motion passed unanimously. October 2, 2003 Executive Committee Meeting Minutes 2 15 ADJOURNMENT Carolyn Terteling-Payne moved and Todd Lakey seconded to adjourn the meeting at 2:55 p.m. Motion passed unanimously. Dated this 29th Day of October 2003. By: ATTEST: By: ~ ' r Clair M. Bowman, Executive Director Community Planning Association APPROVED: t ~~.~~ Garret Nancolas, Chair Community Planning Association T:\900supsvs\board\Ex. Committee\2003 Agenda_Minutes\minutes10022003.doc October 2, 2003 Executive Committee Meeting Minutes 3 ~ s