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2007-09-18
Revised 9/17/07 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, September 18, 2007 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter. " 1. Roll -call Attendance: X David Zaremba X Joe Borton O Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance by Antonio Basterrechea: 3. Community Invocation by Pastor Steve Moore with Cherry Lane Christian Church: 4. Adoption of the Agenda: Approve as Amended 5. Recognition for Keith. Borup's service on Planning & Zoning Commission: Presented 6. Consent Agenda: A. Approve Minutes of April 11, 2007 City Council Strategic Planning Workshop: Approve B. Approve Minutes of July 11, 2007 City Council Budget Workshop: Approve C. Approve Minutes of September 4, 2007 Pre -Council Meeting: Approve Meridian City Council Meeting Agenda — September 18, 2007 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D. Approve Idaho ` Power Easement for New Water Division Building: Approve E. Findings of Fact and Conclusions of Law for Denial: AP 07- 008 Request for City Council review for an Appeal of the Planning and Zoning Commission's decision limiting the hours of operation from 5:00 a.m. to 11:00 p.m. for Anytime Fitness located in an L -O zone district within Sundance Subdivision No. 5 by Dave Evans Construction — 3220 North Meridian Road: Table to September 25, 2007 with Reconsideration Request F. Findings of Fact and Conclusions of Law for Approval: CUP 07-015: Request for Conditional Use Permit for a fitness center within the Sundance Subdivision No. 5 for Anytime Fitness by Dave Evans Construction — 3220 North Meridian Road: Table to September 25, 2007 with Reconsideration Request G. Award Bids for Grant for Sr. Citizen Center Phase 2 ICDBG-04- III-01-SR: Approve Entrance Door & Ramp — Brice Construction $15,250.00 Replacement Windows — Atkinson Mirror & Glass $4,544.39 Kitchen Cooling —Western Heating $4,805.00 im Consulting, LLC for Conducting 3 Historic Inventory & Consulting Projects for Meridian Historical Preservation Committee: Approve I. Resolution No. 07-577 Fee Increases for Solid Waste Collections: Approve J. Water Main Easement Agreement for Challenger School by BABB Investments: Approve K. Development Agreement: AZ 07-009 Request for Annexation and Zoning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather — Southeast Corner of South Stoddard Road and West Overland Road: Approve Meridian City Council Meeting Agenda — September 18, 2007 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 7. L. Approve Contract for Task Order 0722 Black Cat Road Water Main Extension with Civil Survey Consultants, Inc. for $9,800: Approve M. Change Order No. 1 for the Water Division Buildinq Proiect (Construction — Crawford Door Sales of Idaho, Inc.) for $875.00: Approve N. Change Order: No. 1 for the Water Division Buildinq Project (Construction - Joslin Millwork, Inc.) for $368.00: Approve O. Change Order No. 2 for the Water Division Building Project (Construction: Ira -Mac, Inc.) for $1,256.00: Approve P. Chanae Order No. 1 for the Water Division Building Project (Construction Treasure Valley Fire Protection, Inc.) for ($988.00): Approve Q. Change Order No. 1 for the Water Division Building Project (Construction — SBI Contracting, Inc.) for $685.00: Approve R. Change Order No. 1 for the Water Division Building Project (Construction — Northwest Electrical) for $5,458.00: S. Change Order No. 1 for the Water Division Buildinq Project (Construction - Ridgeway Industrial, Inc.) for $5,541.00: Approve T. L Approve U. Approve BloA Draw Agreement with Ada County Paramedics: Approve V. Approve BusiLess Associates Agreement with Ada Coun Paramedics: Approve Department Reports: A. Mayor's Office 1. Reappointment of Scott. Turlinaton to Meridian Development Corporation: Approve Meridian City Council Meeting Agenda — September 18, 2007 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised 9/17/07 8. Items Moved from Consent Agenda: Items E & F - Table to September 25, 2007 9. Idaho Power Company Update by Layne Dodson: Request to be tabled to September 25, 2007 - Table to September 25, 2007 10. Tabled from September 11, 2007: FP 07.026 Request for Final Plat approval for 140 single-family building lots and 21 common lots on 89.70 acres in R-2, R-8 and R-15 zones for Jiftr Subdivision No. 1 by Treehaven, LLC - 4042 West Chinden Boulevard: Table to September 25, 2007 11. Public Hearing: Amendments for 2006 V2007 Fiscal Year Budget: Close Public Hearing 12. Ordinance No. 07-1337 Amendments for 2006 / 2007 Fiscal Year Budget: Approve 13. Continued Public Hearing from September 4, 2007: PP 07-013 Request for Preliminary Plat approval for 11 building lots and 2 common lots on 26.35 acres in an I -L zone for Kennedy Commercial Center by DBSI Meridian 184, LLC - 1250 West Overland Road: Prepare Findings of Fact and Conclusions of Law for Approval 14. Public Hearing: AZ 07.006 Request for Annexation and Zoning of 94.69 acres from RUT to a C -G zone for Pinebridge by Stanley Consultants - south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 - Continue Public Hearing to October 2, 200-7, 15. Public Hearing: RZ 07-010 Request for a Rezone of 75.67 acres from I -L and: L -O zones to a C -G zone for Pinebri by Stanley Consultants - south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 - Continue Public Hearing to October 2, 2007 16. PuOlic Hearing: PP 07-008 Request for Preliminary Plat approval of 61 building lots and 21 common lots on 170,+/- acres in a proposed C -G zone for Pinebridge by Stanley Consultants - south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 - Continue Public Hearing to October 2, 2007 Meridian City Council Meeting Agenda — September 18, 2007 Page 4 of 5 Alt ngaterials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 17. Public Hearing: VAR 07-007 Request for a Variance Application for two access points to North Eagle Road for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 - Continue Public Hearing to October,2, 2007 18. Pubilc Hearing: TE 07-012 Request for approval of a six-month Time Extension to record the Final Plat for McNelis Subdivision by Engineering Solutions, LLP — Northwest Comer of North Ten Mile Road and West Ustick Road: Approve Six Month Extension from October 1, 2007 19. Public Hearing: New Meridian Building Fees: Close Public Hearing — Prepare Resolution for September 25, 2007 20. 4rdlnance No. 07-1„§38 : AZ 07-009 Request for Annexation and toning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather — Southeast Corner of South Stoddard Road and West Overland Road: 21. Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, e*loyee, staff member -or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): Meridian City Council Meeting Agenda — September 18, 2007 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 C+(1ERjDIAN�..1 �J Revised 9/17/07 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, September 18, 2007 at 7:00 p.m. `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll -call Attendance: X. T David Zaremba x Joe Borton O Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance by Antonio Basterrechea: 3. Community Invocation by Pastor Steve Moore with Cherry Lane Christian Church: 4. Adoption of the Agenda: aj°�i�� �1 Cvnti�r•-G�oC� 5. Recognition for Keith Borup's service on Planning & Zoning Commission: /ry z ry--A oc- 6. Consent Agenda: A. Approve Minutes of April 11, 2007 City Council Strategic Planning Workshop: V"_ B. Approve Minutes of July 11, 2007 City Council Budget Workshop: C. Approve Minutes of September 4, 2007 Pre -Council Meeting: e,& - D. ADDrove Idaho Power Easement for New Water Division Building: 4,/ y7v.. 4-., Meridian City Council Meeting Agenda — September 18, 2007 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • Revised 9/17/07 8 — E. Findings of Fact and Conclusions of Law for Denial: AP 07- 008 Request for City Council review for an Appeal of the Planning and Zoning Commission's decision limiting the hours of operation from 5:00 a.m. to 11:00 p.m. for Anytime Fitness located in an L -O zone district within Sundance Subdivision No. 5 by Dave Evans Construction - 3220 North Meridian Road:-�at/�.�e /v 7 /-%)� �-e Crn r, re-GLGvG.( /- F. Findings of Fact and Conclusions of Law for Approval: CUP 07-015: Request for Conditional Use Permit for a fitness center within the Sundance Subdivision No. 5 for Anytime Fitness by Dave Evans Construction - 3220 North Meridian Road: b�Cv 07 Gni �Y,c. f-� c �n Ji'c �f �' re� 4,c d G. Award Bids for Grant for Sr. Citizen Center Phase 2 ICDBG-04- III-01-SR: Entrance Door & Ramp - Brice Construction $15,250.00 Replacement Windows - Atkinson Mirror & Glass $4,544.39 Kitchen Cooling -Western Heating $4,805.00 H. Professional Service Agreement with Madeline Buckendorf Consulting, LLC for Conducting 3 Historic Inventory & Consulting Projects for Meridian Historical Preservation Committee: e17P_"wL I. Resolution No. 07,!5-77 : Fee Increases for Solid Waste Collections: A.11>19Y-0 v-lr-- J. Water Main Easement Agreement for Challenger School by BABB Investments: 1017 ,,. pV-1r,,. K. Development Agreement: AZ 07-009 Request for Annexation and Zoning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather - Southeast Corner of South Stoddard Road and West Overland Road: 41k?" V -c - L. Approve Contract for Task Order 0722 Black Cat Road Water Main Extension with Civil Survey Consultants, Inc. for $9,800: A17121v L -,'-- M. Change Order No. 1 for the Water Division Building Project (Construction - Crawford Door Sales of Idaho, Inc.) for $875.00: G,7Y V -4 - Meridian City Council Meeting Agenda — September 18, 2007 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised 9/17/07 N. Chance Order No. 1 for the Water Division Building Project (Construction — Joslin Millwork, Inc.) for $368.00: O. Chanae Order No. 2 for the Water Division Building Project (Construction — Ira -Mac, Inc.) for $1,256.00: 47�t_ P. Chance Order No. 1 for the Water Division Building Proiect (Construction — Treasure Valley Fire Protection, Inc.) for ($988.00): Q. Chance Order No. 1 for the Water Division Buildina Proiect (Construction — SBI Contracting, Inc.) for $685.00: Af,.I}. 0_ R. Chanae Order No. 1 for the Water Division Building Proiect (Construction — Northwest Electrical) for $5,458.00: 1% S. Change Order No. 1 for the Water Division Building Project (Construction — Ridgeway Industrial, Inc.) for $5,541.00: 117� T. License Aareement with Nampa & Meridian Irrigation District for Bellinaham Park Subdivision No. 4: U. Approve Blood Draw Agreement with Ada County Paramedics: onw-& ' V. Approve Business Associates Agreement with Ada County Paramedics: 7. Department Reports: A. Mayor's Office 1. Reappointment of Scott Turlinaton to Meridian Development Corporation: aj-;r"v�e, 8. Items Moved from Consent Agenda: e 4 F A16te ,o &7-2,5--07 9. Idaho Power Company Update by Layne Dodson: Request to be tabled to September 25, 2007 1, 10. Tabled from September 11, 2007: FP 07-026 Request for Final Plat approval for 140 single-family building lots and 21 common lots on 89.70 acres in R-2, R-8 and R-15 zones for Jayker Subdivision No. 1 by Treehaven, LLC — 4042 West Chinden Boulevard: z`a6/coC 7Ao q,25-07 Meridian City Council Meeting Agenda — September 18, 2007 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • Revised 9/17/07 11. Public Hearing: Amendments for 2006 / 2007 Fiscal Year Budget: GLoa.e R/j(., 12. Ordinance No. 07,1537 : Amendments for 2006 / 2007 Fiscal Year Budget: 13. Continued Public Hearing from September 4, 2007: PP 07-013 Request for Preliminary Plat approval for 11 building lots and 2 common lots on 26.35 acres in an I -L zone for Kennedy Commercial Center by DBSI Meridian 184, LLC - 1250 West Overland Road: 14. Public Hearing: AZ 07-006 Request for Annexation and Zoning of 94.69 acres from RUT to a C -G zone for Pinebridge by Stanley Consultants - south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 /Go la -2,07 15. Public Hearing: RZ 07-01Request for a Rezone of 75.67 acres from I -L and L -O zones to a C -G zone for Pinebridge by Stanley Consultants - south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 cvr�7 w oo /A- /V /o- 2-07 16. Public Hearing: PP 07-008 Request for Preliminary Plat approval of 61 building lots and 21 common lots on 170 +/- acres in a proposed C -G zone for Pinebridge by Stanley Consultants - south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 �ay.�v�► p/h /0-2-0� 17. Public Hearing: VAR 07-007 Request for a Variance Application for two access points to North Eagle Road for Pinebridge by Stanley Consultants - south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 c �►rtr�-,=mow p// -L- -1-v /a- 2-07 18. Public Hearing: TE 07-012 Request for approval of a six-month Time Extension to record the Final Plat for McNelis Subdivision by Engineering Solutions, LLP - Northwest Corner of North Ten Mile Road and West Ustick Road: e,��,r,..o� Ie4-r j_, ,,A,7: OqX7-j,— se�, 19. Public Hearing: New Meridian Building Fees: lk p"po-,c t-eroli hr , 9-25- 0 T 20. Ordinance No. 02-15,30 AZ 07-009 Request for Annexation and Zoning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather - Southeast Corner of South Stoddard Road and West Overland Road: v"-,, Meridian City Council Meeting Agenda — September 18, 2007 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 0 Revised 9/17/07 21. Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): Meridian City Council Meeting Agenda — September 18, 2007 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. r • Revised 9/17/07 CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, September 18, 2007 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll -call Attendance: David Zaremba Joe Borton O Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance by Antonio Basterrechea: 3. Community Invocation by Pastor Steve Moore with Cherry Lane Christian Church: 4. Adoption of the Agenda: 5. Recognition for Keith Borup's service on Planning & Zoning Commission: 6. Consent Agenda: A. Approve Minutes of April 11, 2007 City Council Strategic Planning Workshop: B. Approve Minutes of July 11, 2007 City Council Budget Workshop: C. Approve Minutes of September 4, 2007 Pre -Council Meeting: D. Approve Idaho Power Easement for New Water Division Building: Meridian City Council Meeting Agenda — September 18, 2007 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. t • • Revised 9/17/07 N. Chance Order No. 1 for the Water Division Buildina Proiect (Construction — Joslin Millwork. Inc.) for $368.00: O. Chance Order No. 2 for the Water Division Building Project (Construction — Ira -Mac, Inc.) for $1,256.00: P. Chanae Order No. 1 for the Water Division Building Project (Construction — Treasure Valley Fire Protection, Inc.) for ($988.00): Q. Chanae Order No. 1 for the Water Division Buildina Proiect (Construction — SBI Contracting, Inc.) for $685.00: R. Change Order No. 1 for the Water Division Building Proiect (Construction — Northwest Electrical) for $5,458.00: S. Chanae Order No. 1 for the Water Division Building Proiect (Construction — Ridaeway Industrial, Inc.) for $5,541.00: T. License Agreement with Nampa & Meridian Irrigation District for Bellinaham Park Subdivision No. 4: U. Approve Blood Draw Aareement with Ada County Paramedics: V. Approve Business Associates Agreement with Ada County Paramedics: 7. Department Reports: A. Mayor's Office 1. Reappointment of Scott Turlington to Meridian Development Corporation: 8. Items Moved from Consent Agenda: 9. Idaho Power Company Update by Layne Dodson: Request to be tabled to September 25, 2007 10. Tabled from September 11, 2007: FP 07-026 Request for Final Plat approval for 140 single-family building lots and 21 common lots on 89.70 acres in R-2, R-8 and R-15 zones for Jayker Subdivision No. 1 by Treehaven, LLC — 4042 West Chinden Boulevard: Meridian City Council Meeting Agenda — September 18, 2007 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. t • • Revised 9/17/07 21. Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): Meridian City Council Meeting Agenda — September 18, 2007 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing; please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. PI �Se �b s� � Felt e i�f ��t C -e - -r��►� 1 C E IDIANAHO� CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, September 18, 2007 at 7:00 p.m. "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 1. Roll -call Attendance: David Zaremba Joe Borton O Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance by Antonio Basterrechea: 3. Community Invocation by Pastor Steve Moore with Cherry Lane Christian Church: 4. Adoption of the Agenda: 5. Recognition for Keith Borup's service on Planning & Zoning Commission: 6. Consent Agenda: A. Approve Minutes of April 11, 2007 City Council Strategic Planning Workshop: B. Approve Minutes of July 11, 2007 City Council Budget Workshop: C. Approve Minutes of September 4, 2007 Pre -Council Meeting: D. Approve Idaho Power Easement for New Water Division Building: Meridian City Council Meeting Agenda — September 18, 2007 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • 0 E. Findings of Fact and Conclusions of Law for Denial: AP 07- 008 Request for City Council review for an Appeal of the Planning and Zoning Commission's decision limiting the hours of operation from 5:00 a.m. to 11:00 p.m. for Anytime Fitness located in an L -O zone district within Sundance Subdivision No. 5 by Dave Evans Construction — 3220 North Meridian Road: F. Findings of Fact and Conclusions of Law for Approval: CUP 07-015: Request for Conditional Use Permit for a fitness center within the Sundance Subdivision No. 5 for Anytime Fitness by Dave Evans Construction — 3220 North Meridian Road: G. Award Bids for Grant for Sr. Citizen Center Phase 2 ICDBG-04- III-01-SR: Entrance Door & Ramp — Brice Construction $15,250.00 Replacement Windows — Atkinson Mirror & Glass $4,544.39 Kitchen Cooling — Western Heating $4,805.00 H. Professional Service Agreement with Madeline Buckendorf Consultina, LLC for Conducting 3 Historic Inventory & Consulting Projects for Meridian Historical Preservation Committee: I. Resolution No. Fee Increases for Solid Waste Collections: J. Water Main Easement Agreement for Challenger School by BABB Investments: K. Development Agreement: AZ 07-009 Request for Annexation and Zoning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather — Southeast Corner of South Stoddard Road and West Overland Road: L. Approve Contract for Task Order 0722 Black Cat Road Water Main Extension with Civil Survey Consultants, Inc. for $9,800: M. Chance Order No. 1 for the Water Division Building Proiect (Construction — Crawford Door Sales of Idaho, Inc.) for $875.00: Meridian City Council Meeting Agenda — September 18, 2007 Page 2 of 4 All materials presented at public meetings shall become properly of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • 0 N. Change Order No. 1 for the Water Division Building Project (Construction — Joslin Millwork Inc) for $368.00: O. Change Order No. 2 for the Water Division Building Project (Construction — Ira -Mac, Inc.) for $1,256.00: P. Change Order No. 1 for the Water Division Building Project (Construction — Treasure Valley Fire Protection, Inc) for ($988.00): Q. Change Order No. 1 for the Water Division Building Project (Construction — SBI Contracting, Inc) for $685.00: R. Change Order No. 1 for the Water Division Building Project (Construction — Northwest Electrical) for $5,458.00: S. Change Order No. 1 for the Water Division Building Project (Construction — Ridgeway Industrial, Inc) for $5,541.00: T. License Agreement with Nampa & Meridian Irrigation District for Bellingham Park Subdivision No 4: U. Approve Blood Draw Agreement with Ada County Paramedics: V. Approve Business Associates Agreement with Ada County Paramedics: 7. Department Reports: A. Mayor's Office 1. Reappointment of Scott Turlington to Meridian Development Corporation: 8. Items Moved from Consent Agenda: 9. Idaho Power Company Update by Layne Dodson: 10. Tabled from September 11, 2007: FP 07-026 Request for Final Plat approval for 140 single-family building lots and 21 common lots on 89.70 acres in R-2, R-8 and R-15 zones for Jayker Subdivision No. 1 by Treehaven, LLC — 4042 West Chinden Boulevard: Meridian City Council Meeting Agenda — September 18, 2007 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 11 12. LI 0 Public Hearing: Amendments for 2006 / 2007 Fiscal Year Budget: Ordinance No. Fiscal Year Budget: Amendments for 2006 / 2007 13. Continued Public Hearing from September 4, 2007: PP 07-013 Request for Preliminary Plat approval for 11 building lots and 2 common lots on 26.35 acres in an I -L zone for Kennedy Commercial Center by DBSI Meridian 184, LLC —1250 West Overland Road: 14. Public Hearing: AZ 07-006 Request for Annexation and Zoning of 94.69 acres from RUT to a C -G zone for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 15. Public Hearing: RZ 07-010 Request for a Rezone of 75.67 acres from I -L and L -O zones to a C -G zone for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 16. Public Hearing: PP 07-008 Request for Preliminary Plat approval of 61 building lots and 21 common lots on 170 +/- acres in a proposed C -G zone for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 17. Public Hearing: VAR 07-007 Request for a Variance Application for two access points to North Eagle Road for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 18. Public Hearing: TE 07-012 Request for approval of a six-month Time Extension to record the Final Plat for McNelis Subdivision by Engineering Solutions, LLP — Northwest Corner of North Ten Mile Road and West Ustick Road: 19. Public Hearing: New Meridian Building Fees: 20. Ordinance No. AZ 07-009 Request for Annexation and Zoning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather — Southeast Corner of South Stoddard Road and West Overland Road: Meridian City Council Meeting Agenda — September 18, 2007 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • September 28, 2007 MERIDIAN CITY COUNCIL MEETING October 2, 2007 APPLICANT ITEM NO. 5-B REQUEST Approve Minutes of September 18, 2007 City Council Regular Meeting AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: COMMENTS n (V Lr -FJ 7 Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Meridian City Council Meeting September 18, 2007 A meeting of the Meridian City Council was called to order at 7:10 P.M., Tuesday, September 18, 2007 by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton and David Zaremba. Members Absent: Charlie Rountree. Others Present: Bill Nary, Will Berg, Anna Canning, Len Grady, Tracy Basterrechea, Mark Niemeyer, Stacy Kilchenmann, Bruce Freckleton, Brent Bjornson, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton O Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Good evening. I will go ahead and start tonight's meeting. We appreciate you all joining us here. We will start tonight's meeting with roll call attendance. Mr. Berg. Item 2: Pledge of Allegiance by Antonio Basterrechea: De Weerd: Tonight we have the honor of being led in the pledge by Antonio Basterrechea and he is three years old. He knows the Pledge of Allegiance and he is going to be our leader tonight. If you will all rise. (Pledge of Allegiance recited.) De Weerd: Antonio is the son of one of Meridian's finest, Lieutenant Basterrechea. So, we certainly thank you for bringing your family with you here tonight and, Antonio, thank you again for leading us. Thank you. Item 3: Community Invocation by Pastor Steve Moore with Cherry Lane Christian Church: De Weerd: Item three is our community invocation. We will be led tonight by also one of Meridian's finest, Reverend Moore, who is one of our Meridian Promise partners and he has been with the Meridian Promise program since its inception. We appreciate his leadership with youth programs. In fact, he is being nominated for an award and Joey, • Meridian City Council September 18, 2007 Page 2 of 38 • who wrote the nomination, I think understated a lot of what you bring to our community. We appreciate you being here with us tonight and leading us in the invocation. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Pastor Moore. Moore: Thank you, Madam Mayor. Very kind of you. Our Father God in Heaven, I'm privileged to be able to follow a three-year-old that may cause us to be faithful, to have allegiance to what is so good and so great. The history of this nation, its present potential, and its future opportunity if, indeed, we will be under you, God. We thank you for Antonio, for his life, for what he helps us adults in this room see and to dream again. I pray for a blessing on his family and on him and for his future, for his potential to be realized. I thank you, God, to be a part of a community wherein this Council in a recent meeting approved a resolution that specifically addresses the well-being of youth in this community. Indeed, God, we are blessed as citizens to have such leadership and I pray for a special blessing on them and their families. I pray that, indeed, we will be a community where youth are involved in the processes and protected and called to contribute. Specifically, God, I thank you for -- for the freedoms that we have in this nation, in this state, and in this city. I pray for direction for this particular meeting, as in all of them, important decisions are going to be made that affect the citizenry, that go beyond the moment. God, I ask that you would, with your Holy Spirit, speak to the hearts of the people that are not here tonight, of the citizens of this community who have never been to a Council meeting, but enjoy and benefit from what is decided here. May we be a humble and appreciative people. I pray that as these decisions are made your will is done and the best interest of all parties are considered. It is an awesome task that is before these members of Council and our Mayor. I thank you for city servants, every layer, every aspect of them, from the public works, to the police, in all points, in Jesus' name, amen. De Weerd: Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I don't know if it's appropriate to comment, but one of the things -- we talk about the growth of Meridian. One of the things that makes Meridian attractive is the participation of the churches in our community and Cherry Lane Christian, which is becoming Ten Mile Christian Church, has been one of the leaders in helping our community be the kind of community it is and I just wanted to comment. They are having a groundbreaking on Sunday and I think it's a wonderful step in their growth and wish them well. • Meridian City Council September 18, 2007 Page 3 of 38 De Weerd: Thank you. Certainly they just had a community fair out at Pastor Moore's house. He always opens up his farm to this community celebration and I think you had well over a thousand people come out to your place. Moore: Well, we know for a fact that we wrapped 1,200 hamburgers or hot dogs and there were so many people in line that a lot of them just grabbed them hot off the grill. And that doesn't count the barbecued chicken. So, with that much other food we calculate very few people ate two burgers or dogs, so you kind of do the arithmetic; at least a conservative figure was 1,500 people this year. We just live in the greatest city in the world, without exaggeration. Item 5: Recognition for Keith Borup's service on Planning & Zoning Commission: De Weerd: Well, we agree with you, Steve. It's my pleasure to recognize a long time community volunteer and I have something I'd like to read and, then, I have some items I would like to present to Keith Borup. So, Keith, you will have to bear with me in listening to us sing your praises, but when we talk about the community and what it's about, Meridian has always been about its volunteers and certainly Keith Borup is a shining example of what Meridian is. Keith Borup began serving the citizens of Meridian on the Planning and Zoning Commission on August 6th, 1996. He served with distinction and ended his 11 years of service in March of this year. I had the pleasure of serving with him during that time and I can tell you that he taught me a lot and he actually had to put up with a lot, especially when I first started. Sheri Stiles sitting next to him was our planning director and I still remember my first planning and zoning meeting when I was looking at this plat and I was looking at what I thought was loading docks on the back side and they were actually just parked trucks and, you know, I thought what odd places for these things. I think Keith was the one that pointed out to me what I was mistakenly reading as a loading dock. But he has tutored a lot of us through the planning and zoning process. I'd like to share some comments from people who worked with Keith during these 11 years. David Moe said I appreciate the help that Keith gave me. He was informative and very familiar with the planning and zoning process, was willingly forthcoming with that information when I was a new commissioner. From Sheri Stiles: I loved working with Keith. It was apparent he actually read the applications and, you know, that is very apparent -- and the staff comments before the meetings. Even though he had a hectic building schedule he made a point of getting together with staff to ask questions and make sure he understood the issues. He would also explain to me the consequences of some conditions we placed on projects, helping us see things from the builder's perspective. His common-sense approach to development was refreshing. Shari also states she's a distant cousin of Keith's, which -- which she wasn't aware of until her parents went to some funerals he attended. Her mom was a Borup. I didn't realize that, Sheri. So, she ended it with no wonder he's great. Wendy Newton-Huckabay sent along these kind • Meridian City Council September 18, 2007 Page 4 of 38 • words. Keith, I regret I am unable to attend tonight's City Council meeting to recognize your many years of service to the City of Meridian. Your willingness to share your knowledge and experience was invaluable, particularly when I was a new commissioner. I have missed your pragmatic style, direct nature, and the vast knowledge bank you seemed to be able to draw on at a moment's notice during a meeting. With your dedication to the Planning and Zoning Commission, the city, and your spirit of volunteerism, you left a legacy any commissioner would be hard pressed to match. I wish you well. It has been an honor serving on the Commission with you. From Jim Johnson: Keith just quietly did his job when I was the head of P&Z, was most always there and was very consistent in his decisions and opinions. Keith did not play favorites or side with a developer on all issues, even though he was in the business himself. I truly believe that his thought process led him to come down on the side of what was best for the community of Meridian as a whole. Everyone should appreciate the job he did as an outstanding volunteer. Keith, with many of these comments that I have received from a number of people that you served with, it was very obvious that you were our mainstay, you were very dependable, you had good common sense, and you gave a great perspective that we don't always get in this volunteer service and so with that we are in great gratitude and appreciation of that. I have a couple of things that I'd like to offer you. So, if you will come forward. And you can stand beside me. We know you have missed all the paperwork that you have missed out on over time and, you know, I can say that the volumes have diminished over that time, too, but I do have a set of the first minutes or the agenda of the first meeting that you served. And also the minutes, so you can read how wise you were on that very first meeting. It's very interesting reading, by the way. So, I'd like to present you with that. Since our city clerk has not figured out how to recycle name tags, we couldn't figure out who else might want to use it, so we will also present you with your name tag. We also have the notorious plaque and Keith has given out a number of these to people throughout his years. He saw them come and go. And, again, he was always very gracious and patient as we brought new people on and I'd like to read to you what the plaque says. To Keith Borup, Planning and Zoning Commissioner, City of Meridian. Presented in recognition of your contributions and service to the City of Meridian as Planning and Zoning Commissioner from August 1996 to March 2007. The City of Meridian greatly appreciates your dedication and commitment to serve the city and the community. Again, our thanks and I have not done this and so it's -- I have one other thing that I will give you, before I give you the plaque. As Mayor I do have the privilege of deciding who I give the key to the city to and I have never given this away, because it's very meaningful -- okay. You didn't think you could get through a meeting without me doing this. But I truly appreciate what you have done for the city and seeing the city grow with grace and certainly we have learned a lot of lessons along the way and you have taught me many of those. So, it is with great honor that I present you with the key to the city and thank you. Would you like to say anything? • Meridian City Council September 18, 2007 Page 5 of 38 Borup: I really don't have any comments, other than it was an enjoyable ten years. I was just thinking on these minutes, I don't think I even said anything at my first meeting, so I'm probably not even in there. I was kind of overwhelmed with what was going on. But thank you very much. It's very touching. Zaremba: Madam Mayor, if I may add a comment. The word that I would use is mentor. Keith Borup was the chairman of the Planning and Zoning Commission when I joined. Seems like it was last millennium some time. But I always looked to him as a mentor and even now when things come up I think how would Keith think this through and I have certainly appreciated his leadership. So, just wanted to add that. De Weerd: Our current chair Michael Rohm is here tonight as well. I think that even Councilman Rountree served with Keith, as did our city attorney Bill Nary. Oh, he didn't? Bird: He chaired in the '80s. He was a councilman when Keith was appointed. De Weerd: So, again, Keith, we appreciate the contributions and we also worked with the Borup family on a park site and so certainly the legacy that you have given this community will be longstanding and we are thrilled that you have been a critical and crucial part of that. Thank you for joining us tonight. Apologize for the time delay between March 2007 and September. We changed our logo in the interim and we wanted to make sure that the new logo was on the plaque. So, some things just take a lot of time. But, again, appreciate your attendance. De Weerd: Council, we will go ahead and move forward onto our agenda. Item number six is our Consent Agenda. Item 4: Adoption of the Agenda: Bird: We have got to adopt it first, Madam Mayor. Zaremba: We skipped four. De Weerd: Oh. I skipped. Bird: Madam Mayor? De Weerd: I was too anxious to get going. Bird: That's fine. On the agenda -- on the Consent Agenda Items E and F need to be pulled to 8-E and 8-F on the regular agenda. Item one, the resolution number is 07- 577. Item number 10 on the regular agenda has been asked to be continued to E Meridian City Council September 18, 2007 Page 6 of 38 • September 25th, 2007. Item number 12, the ordinance number is 07-1337. And Items 14, 15, 16 and 17 have been requested by the applicant to be continued to October 2, 2007. And Item number 20 is Ordinance No. 07-1338. And with that I move we approve the agenda as noted. Zaremba: Second. De Weerd: I have a motion and a second to adopt the agenda with many changes. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Consent Agenda: A. Approve Minutes of April 11, 2007 City Council Strategic Planning Workshop: B. Approve Minutes of July 11, 2007 City Council Budget Workshop: C. Approve Minutes of September 4, 2007 Pre -Council Meeting: D. Approve Idaho Power Easement for New Water Division Building: G. Award Bids for Grant for Senior Citizen Center Phase 2 ICDBG-04-III-01-SR: Entrance Door & Ramp — Brice Construction $15,250.00 Replacement Windows — Atkinson Mirror & Glass $4,544.39 Kitchen Cooling — Western Heating $4,805.00 H. Professional Service Agreement with Madeline Buckendorf Consulting, LLC for Conducting Three Historic Inventory & Consulting Projects for Meridian Historical Preservation Committee: I. Resolution No. Fee Increases for Solid Waste Collections: J. Water Main Easement Agreement for Challenger School by BABB Investments: Meridian City Council September 18, 2007 Page 7 of 38 K. Development Agreement: AZ 07-009 Request for Annexation and Zoning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather — Southeast Corner of South Stoddard Road and West Overland Road: L. Approve Contract for Task Order 0722 Black Cat Road Water Main Extension with Civil Survey Consultants, Inc. for $9,800: M. Chance Order No.1 for the Water Division Building Project (Construction — Crawford Door Sales of Idaho, Inc. ) for $875.00: N. Chance Order No.1 for the Water Division Building Project (Construction — Joslin Millwork, Inc. ) for $368.00: O. Change Order No.2 for the Water Division Buildina Project (Construction — Ira -Mac, Inc. ) for $1,256.00: P. Chance Order No.1 for the Water Division Building Proiect (Construction — Treasure Valley Fire Protection, Inc. ) for ($988.00): Q. Change Order No.1 for the Water Division Buildina Proiect (Construction — SBI Contracting, Inc. ) for $685.00: R. Change Order No.1 for the Water Division Building Proiect (Construction — Northwest Electrical) for $5,458.00: S. Change Order No.1 for the Water Division Buildina Proiect (Construction — Ridgeway Industrial, Inc. ) for $5,541.00: T. License Agreement with Nampa & Meridian Irrigation District for Bellinaham Park Subdivision No. 4: U. Approve Blood Draw Agreement with Ada County Paramedics: V. Approve Business Associates Agreement with Ada County Paramedics: De Weerd: The Consent Agenda. Bird: Madam Mayor? Meridian City Council September 18, 2007 Page 8 of 38 De Weerd: Mr. Bird. Bird: Items E and F, as stated earlier, have been asked to be moved to 8-E and 8-F on the regular agenda. Item one is resolution number 07-577. With that I move we approve the revised Consent Agenda and for the Mayor to sign and the Clerk to attest on all papers. Zaremba: Second. De Weerd: I have a motion and a second to approve the Consent Agenda with the change as noted. If there is no discussion, Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 7: Department Reports: A. Mayor's Office 1. Reappointment of Scott Turlinaton to Meridian Development Corporation: De Weerd: Thank you. Item seven, under department reports, I have in front of you the request to reappoint Scott Turlington to the Meridian Development Corporation and would stand for any questions. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I don't have a question, just a comment that Scott's a great addition to the MDC board. It's a pleasure working with him. He provides great input and he's much needed to be reappointed an additional term and provide his continued input. De Weerd: Thank you. He's fairly new on the board, so, you know, he filled a seat and so I think he is getting up and going and so if I have a motion. Borton: Madam Mayor? De Weerd: Yes. 9 0 Meridian City Council September 18, 2007 Page 9 of 38 Borton: I would move that we approve the reappointment of Scott Turlington to the MDC board. Zaremba: Second. De Weerd: I have a motion and a second to approve the reappointment of Scott Turlington to the MDC board. If there is no discussion, Mr. Berg, will you please call roll? Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 8: Items Moved from Consent Agenda: E. Findings of Fact and Conclusions of Law for Denial: AP 07- 008 Request for City Council review for an Appeal of the Planning and Zoning Commission's decision limiting the hours of operation from 5: 00 a. m. to 11: 00 p. m. for Anytime Fitness located in an L -O zone district within Sundance Subdivision No. 5 by Dave Evans Construction — 3220 North Meridian Road: F. Findings of Fact and Conclusions of Law for Approval: CUP 07-015: Request for Conditional Use Permit for a fitness center within the Sundance Subdivision No.5 for Anytime Fitness by Dave Evans Construction — 3220 North Meridian Road: De Weerd: Thank you. Item eight. We removed E and F from the Consent Agenda. Anna. Canning: Madam Mayor, Members of the Council, you have received as of today a request for reconsideration. If you wish to consider that at a future noticed Public Hearing you will need to pull the Findings off the agenda and just vacate -- or vacate them from the agenda tonight. Is that correct, Bill? Is it vacate or continue? Nary: Well, actually, Madam Mayor, Members of the Council, you have a couple of options. If you want to have -- since you have only received this request today, if you'd like to have the opportunity to review that letter you can simply ask to set over the Findings to an agenda item for next week with this letter and request for reconsideration. If that's what you'd like to consider, that would probably make the most sense. And there is an opportunity, then, to have provided notice that you're going to consider that reconsideration. If you want to, you could certainly grant the reconsideration tonight and, then, set the Findings over as well. Normally, we set them • Meridian City Council September 18, 2007 Page 10 of 38 • over with a reconsideration hearing, because we would notice up a new hearing. If the result's the same, we don't have to change the Findings, other than the date. If the result isn't the same we will just -- you will just order new Findings and we will vacate these. So, you can do either one, but if you do want to take some time to consider the request, since it only came in today to you, your best bet would, then, be to set it onto your next regular agenda for a discussion. De Weerd: Council? Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I can -- I think it would probably be appropriate to do like Mr. Nary said, to -- if it's agreeable to the other two councilmen, I'd make a motion that we set these Findings of Facts AP 07-008 and CUP 07-015 to September 25th, 2007, for -- to reconsider the request of a reconsideration by the applicant at Anytime Fitness and put it on the regular agenda for next week. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: Just a clarification. That would not actually be the reconsideration -- Bird: No. No. No. Zaremba: -- it would be a decision about whether we were -- Bird: The decision will be next week. The decision would be next week. Zaremba: I would second that motion. De Weerd: I have a motion and a second to set these two items over to next week, along with consideration of the request that we received this evening. Is there any discussion? All those in favor say aye. All ayes. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 8: Items Moved from Consent Agenda: Item 9: Idaho Power Company Update by Layne Dodson: Request to be tabled to September 25, 2007 Meridian City Council September 18, 2007 Page 11 of 38 De Weerd: So, Item nine is an Idaho Power update by Layne Dodson and that has been requested to table to next week. Berg: Madam Mayor? De Weerd: Yes. Berg: If I could, Layne Dodson had another conflict, since he thought he was going to be on the pre -council he was trying to hit Meridian and Kuna the same night and there was a conflict and he'd rather have enough time before us to have any discussion. So, that's why he requested to be continued to next week. De Weerd: Thank you. Bird: We don't have a motion on that, but you can just set that aside. Item 10: Tabled from September 11, 2007: FP 07-026 Request for Final Plat approval for 140 single-family building lots and 21 common lots on 89.70 acres in R-2, R-8 and R-15 zones for Jayker Subdivision No. 1 by Treehaven, LLC — 4042 West Chinden Boulevard: De Weerd: Item 10 has also been requested to table to next week as well. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we table FP 07-026 to September 25th, 2007. Zaremba: Second. De Weerd: I have a motion and a second to table Item 10 until next week. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 11: Public Hearing: Amendments for 2006 / 2007 Fiscal Year Budget: De Weerd: Item 11 is Public Hearing, Amendments for the 2006-2007 Fiscal Budget Year. Stacy. • Meridian City Council September 18, 2007 Page 12 of 38 0 Kilchenmann: Madam Mayor and Members of Council, as we discussed the budget amendment in detail when we did the budget hearing I did not prepare -- as we discussed, I didn't prepare a presentation of the budget amendment. So, if there aren't any questions, I believe legal has already prepared the ordinance. If there are any questions on the amendment or anyone would like to discuss it again -- De Weerd: Oh, we can't hear it often enough, Stacy. Kilchenmann: I could read each line item. De Weerd: Council, did you have any questions regarding this? • U0• De Weerd: This is a Public Hearing. Is there any member of the public who would like to make comment? Thank you. Bird: Madam Mayor? Zaremba: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the Public Hearings -- Zaremba: Second. Bird: -- on the amendment for 2006-2007. De Weerd: I have a motion and a second. Any discussion? All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 12: Ordinance No. Fiscal Year Budoet: Amendments for 2006 / 2007 De Weerd: Item 12 is Ordinance No. 07-1337. 1 will ask the city clerk to, please, read this by title only. Berg: Thank you, Madam Mayor, Members of Council. Ordinance 07-1337, an ordinance of the City of Meridian amending ordinance number 06-1262, the appropriation ordinance for the fiscal year beginning October 1st, 2006, and ending Meridian City Council September 18, 2007 Page 13 of 38 September 30th, 2007, appropriating additional monies that are to be received by the City of Meridian, Idaho, in the sum of six million, one hundred thirty thousand -- excuse me -- hundred thousand seventy-three dollars -- sorry. De Weerd: That's easy for you to say. Berg: There are too many commas and no period. 6,130,073 dollars and allocating additional expenditures and providing for an effective date. De Weerd: You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Seeing none, Council? Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I move we approve Ordinance No. 07-1337 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve Item No. 12. If there is no discussion, Mr. Berg, please, call roll. Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 13: Continued Public Hearing from September 4, 2007: PP 07-013 Request for Preliminary Plat approval for 11 building lots and 2 common lots on 26.35 acres in an I -L zone for Kennedy Commercial Center by DBSI Meridian 184, LLC — 1250 West Overland Road: De Weerd: Item No. 13 was continued from September 14th. It's a Public Hearing on PP 07-013. 1 will ask for staff comments at this time. Canning: Madam Mayor, Members of the Council, this is the Kennedy Commercial Center. It is located at 1250 West Overland Road on the north side of Overland, approximately a quarter mile east of Linder Road, more commonly known as the DBSI property. The application before you tonight is a preliminary plat. DBSI had applied -- has applied for a preliminary plat for 11 commercial building lots and two common lots on 26.35 acres in an I -L zone. Excuse me. Just as other information regarding this property, the applicants had a Conditional Use Permit for a planned development approved in '01 and that was CUP 01-009 and that allowed for a day care, an office, L1 Meridian City Council September 18, 2007 Page 14 of 38 0 and retail uses with Conditional Use Permit approval in the I -L zone. The conditions that run with that CUP continue to run with the land and are still in effect. I would also like to point out that the private street you see coming from the south of the property going north was previously approved and that's why it's not part of the application tonight, so that private lane exists and was previously approved and they have just incorporated it into the plat. We have some elevations for you and this was elevations from the original CUP approval, just to -- in case you wanted to see them. Just thought I would have them for you tonight, so -- the Commission recommended approval at their August 2nd, 2007, Public Hearing. Tim Mokwa from Toothman Orton Engineering spoke in favor of the application. No one spoke in opposition. No one commented. And there was no written testimony. Key issues of discussion by the Commission were the length of the private street. The key changes to staffs recommendation was to modify condition 1.15 to read -- this is with regard to the private street -- from the center line of Overland Road to the northern property boundary of the common lot, instead of from the center line of Overland Road to the end of the cul-de-sac. So, they limited the length of the private street. There has been no written testimony since the staff report and to our knowledge there are no outstanding issues before City Council. I would like to also note that there is a -- there is a condition of approval that -- regarding design review with the plat. Normally we don't see those associated with plats, but, again, it's a holdover condition from the original CUP approval and it just is good information for -- for those folks that are interested in this property. They do have to either be consistent with those elevations I showed you tonight or go through design review. De Weerd: Thank you, Anna. Council, any questions? Bird: I have none. De Weerd: Is the applicant here? Hi. If you will, please, state your name and address for the record. Mokwa: Yes, Madam Mayor. My name is Tim Mokwa with Toothman Orton Engineering, 9777 Chinden Boulevard, Boise. I have been through the report and recommended conditions of approval and really have no issues. So, I would be happy to answer any questions if there are any. De Weerd: Council, any questions for the applicant? Bird: I have none. De Weerd: Okay. Mokwa: Thank you. is Meridian City Council September 18, 2007 Page 15 of 38 De Weerd: Thank you. This is a Public Hearing. Is there anyone who would like to provide testimony on this application? Ralph? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I having heard all applicant testimony and giving the public the opportunity to comment, I move we close the Public Hearing. Bird: Second. De Weerd: I have a motion and a second to close the Public Hearing on Item 13. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Any discussion? Do I have a motion? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move that we approve PP 07-013 to include all staff comments. Bird: Applicant, too? Zaremba: And applicant comments, who agreed with staff. Bird: Second. De Weerd: Well, that one is an important one. He agreed. Bird: He agreed. De Weerd: I have a motion to approve Item 13. If this is no discussion, Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. 0 0 Meridian City Council September 18, 2007 Page 16 of 38 Item 14: Public Hearing: AZ 07-006 Request for Annexation and Zoning of 94.69 acres from RUT to a C -G zone for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 Item 15: Public Hearing: RZ 07-010 Request for a Rezone of 75. 67 acres from I -L and L -O zones to a C -G zone for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 Item 16: Public Hearing: PP 07-008 Request for Preliminary Plat approval of 61 building lots and 21 common lots on 170 +/- acres in a proposed C -G zone for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 Item 17: Public Hearing: VAR 07-007 Request for a Variance Application for two access points to North Eagle Road for Pinebridge by Stanley Consultants — south of East Fairview Avenue, east of North Locust Grove Road and west of North Eagle Road: Request to be continued to October 2, 2007 De Weerd: Items 14, 15, 16 and 17 are all public hearings, AZ 07-006, RZ 07-010, PP 07-008 and VAR 07-007. 1 will open these four public hearings. These have been requested to continue to October 2nd. So, Council, I would need a motion. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we continue public hearings AZ 07-006, RZ 07-010, PP 07-008, and VAR 07-007, all of them for the Pinebridge development application, until October 2nd, 2007. Zaremba: Second. De Weerd: Thank you. I have a motion and a second to continue Items 14, 15, 16 and 17 to October 2nd. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: I apologize to anyone who might have come tonight to testify. This will be heard on the 2nd. L Meridian City Council September 18, 2007 Page 17 of 38 Item 18: Public Hearing: TE Extension to record Engineering Solutions, and West Ustick Road: 0 07-012 Request for approval of a six-month Time the Final Plat for McNelis Subdivision by LLP — Northwest Corner of North Ten Mile Road De Weerd: Item 18 is a Public Hearing for TE 07-012 and I will open this Public Hearing with staff comments. Canning: Madam Mayor and Members of the Council, this is the McNelis Subdivision. Their request before you tonight is for a time extension. The property is located on the northwest corner of Ten Mile and Ustick Roads and the subject plat consists of 16 commercial building lots and four common lots in the I -L, L -O, and C -G zones on 32.55 acres. The applicant requests approval of a six month time extension to record the final plat. The final plat was approved on August 9th of 2005. A previous time extension was approved by the director and will expire on August 9th. The applicant submitted this time extension before that one expired. The applicant states that the reason for the delay is because of issues with pressurized irrigation system and agencies still reviewing the plat. With all time extensions the city may require compliance with current provisions of the UDC as a condition for granting the time extension. Staff believes that there are no additional conditions that should be added to those approved by City Council with the final plat for this subdivision. So, to our knowledge there are no outstanding issues before Council and staff is recommending approval of the time extension. With that I will answer any questions Council and Mayor may have. De Weerd: Council, any questions? Bird: I have none. Borton: Madam Mayor? De Weerd: Yes. Borton: Anna, are you recommending compliance with the current UDC provisions as part of the extension? Canning: No. No. No. No. This project -- the preliminary plat was approved under the old code. The final plat was approved under the new code. We didn't feel it was necessary to make any adjustments to the project to reflect the new code. Borton: Okay. E Meridian City Council September 18, 2007 Page 18 of 38 De Weerd: This is a Public Hearing. Is there anyone who would like -- is the applicant here for the time extension? Do you have any comment? Any public comment? I see a neighbor. Well, we have seen dirt moving out there, so I thought we'd finally get a gas station, so no public comment. No? Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I guess we are not going to have any public testimony, so I move we close the Public Hearing on TE 07-012. Zaremba: Second. De Weerd: I have a motion and a second to close the Public Hearing on Item 18. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Yes, Mr. Bird. Bird: I move that we approve a six month extension on TE 07-012 with the six month extension starting October 1 st, 2007. De Weerd: Do I have a second? Borton: Second. De Weerd: I have a motion and a second. Thank you. Any comments? Mr. Berg, will you call roll. Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you. Item 19 is -- Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: I'm sorry, but -- I know it's too late, but the hesitation was that I -- I thought the staff report recommended that the extension end in January of next year, because • Meridian City Council September 18, 2007 Page 19 of 38 �J we are actually a month or two behind in granting this extension. Am I remembering the right thing? It was supposed to expire August 9th and six months from that date, instead -- although I'm comfortable with the motion we just passed, I just wanted to clarify that for the record. The motion we passed is the six months would run from October 2nd -- is that what you said? Bird: October 1st. Zaremba: Or October 1 st. Berg: Which would be April 1 st. Zaremba: Yeah. Which is different from what the staff report said and I -- that's fine with me, but I just wanted to make sure everybody understood that. Bird: Yeah. Well, we enacted upon it -- De Weerd: We went with the motion as stated. Bird: Yeah. Zaremba: Yes. And that's fine. De Weerd: Or you went with the motion that -- Zaremba: I agreed with the motion. I hesitated too long and that's fine with me. De Weerd: Okay. Zaremba: Just was pointing out the discrepancy. De Weerd: Well, thank you. Canning: Madam Mayor, Members of the Council, I think I missed that, so what is the length of the extension? To what date? Bird: Six months from October 1 st, 2007. Berg: October 1 st to -- Bird: Which would be April -- Berg: April 1st. Meridian City Council September 18, 2007 Page 20 of 38 Canning: April 1 st. Thank you. Berg: My six months' calendar. Zaremba: Actually, I believe we have the authority to extend it up to 18 months from when it expired, so we are not doing anything outside of the law. De Weerd: They were well within their power. Bird: Yeah. Zaremba: So, it still is a legitimate extension and I support my supporting the vote. Item 19: Public Hearing: New Meridian Building Fees: De Weerd: Thank you. Item 19 is a Public Hearing on the new Meridian Building Fees. I will open this Public Hearing with staff comments. Hi, Bruce. Freckleton: Good evening, Mayor and Council. De Weerd: If you will, please, state your name just for the record. Freckleton: Just for the record. Bruce Freckleton, Meridian Public Works. De Weerd: I think Dean knows you, but we wanted to make sure. Freckleton: Do you want me to spell that? Zaremba: B -r -u -c -e. Right? Freckleton: Madam Mayor, 22 years ago I -- my wife and I made one of the toughest decisions a young couple makes and that is to have a house built and we moved from Boise to Meridian and interviewed several builders and finally settled on Borup Construction. So, that was long before he worked -- or had served in any capacity for the city. But we entrusted -- we made a big decision, entrusted Keith with that decision back, then, and appreciated that and also as the -- probably the most senior staff member that's prepared staff reports and presented to -- to this body and also the Planning and Zoning Commission, I appreciate Keith's service for -- in that capacity and he always was very knowledgeable and just appreciate all he's done for the city, so -- well, tonight the much anticipated building department fee proposal. Have had several people helping with this project. Just kind of want to acknowledge their efforts. Brent Bjornson, he's put in countless hours doing research for me. He's sitting over here on 0 0 Meridian City Council September 18, 2007 Page 21 of 38 the side. Todd Lavoie with finance has been pretty instrumental in gathering a lot of the financial end of things. And, of course, Stacy, too. She's -- she's always a big help. And, then, there is Len Grady and Len -- Borton: Despite him. Freckleton: Len is -- he is just a whiz with numbers and with Excel spreadsheets and couldn't have done without him. So, just wanted to say thanks for that. So, go ahead and hit the first slide. De Weerd: There went your teamwork. Freckleton: We are going to kind of tag team this a little bit tonight. There we go. First of all, I just wanted to kind of give -- you guys have seen my graphs before, but this is pretty indicative of what we have experienced. The big boom of '05 and the decline down the other side of the mountain. Am I really on this thing? Berg: You bet you, buddy. Rules are rules. Freckleton: The thing that's interesting about this -- this graph is the -- these numbers that you see here and these are the percentage of total -- it's the breakdown of the percentage of total for residential and commercial and what you see in our current fiscal year is that the commercial component of that is 12 percent. The year before it was -- man, that's hard to read. I think it was like 5.7 percent. Bird: Yeah. It was about six percent. Freckleton: Yeah. And it continues to grow. I mean we are seeing our commercial picking up. Unfortunately, we are seeing our residential component drop. We are seeing the commercial come up and the residential -- Bird: That, naturally, would add your percentage up by -- by having less -- by having less residential, if you stay even with your commercial, that's going to give you a better percent. Freckleton: Absolutely. De Weerd: Actually, too, it lowers the -- the burden on the homeowner. Freckleton: Yes. De Weerd: That's always what I enjoy seeing. E Meridian City Council September 18, 2007 Page 22 of 38 • Freckleton: Yes. Just some -- some bullet points I wanted to hit on. Our last overall fee increase in the building department was in 1994. That was 13 years ago. I don't know why it has been 13 years. It's certainly not my intention from going forward -- from this point forward what -- what I have set as a priority for myself is to annually be doing an analysis of our fees and making sure that we are keeping them current for the -- for each fiscal year. Currently Meridian has the lowest building fees in the entire valley. Fiscal year '07, development services fund, is going to close out just above break even due to salary savings in the planning department and fiscal year '08 budget at break even after moving code enforcement and street lights to the general fund. So, we have had to shift some of the burden around to try and get things to break even in '08. At this point, Stacy, do you have something you want to add to that? Kilchenmann: I just -- Bruce asked me to talk a little bit about that last bullet proof -- bullet proof -- bullet -- we want to be bullet proof -- bullet point. I'm sure you all examined your financial statements carefully and studied the projection for the development services fund, but we will -- we should end up with the year between 250,000 to 500,000 dollars in the red -- or in the black and if you remember we initially budgeted 1. 4 million dollar transfer to capital improvement fund. And the reason -- one thing that's helping us is that code enforcement planning and I think even building had some vacant positions, so we had some salary savings in those areas and, then, we had two or three really high commercial months. And I have to say that the commercial isn't consistent, so it's really hard to project it. Like so far this month we have only had 2,000 dollars in revenue in commercial. So, the next -- Bruce is going to show you a model that he and Todd worked on that will be a lot more accurate than what I did. In other words, you can actually plug in the number of residential permits and you can plug in the number of commercial permits and it will be a constantly updating average based on average home values and you can see what we need -- where we need to be to break even and, you know, where we need to be to make revenue and he's going to talk about that. But I think the second point I wanted to make is we have used that excess to transfer to the capital improvement fund and the capital improvement fund is kind of our way of helping to make growth pay for itself, because that's how we fund the capital projects that we wouldn't ordinarily be able to do to fund one-time capital projects. Like the City Hall. We have used it in parks. We have used it in fire. We have used it in police. And, then, the third point I wanted to say about increasing fees is if we say, well, we are going to wait until building picks up or we are going to wait, the problem when we do that is our costs don't wait, they don't change, we are still subject to the same inflationary pressures that everyone else is and we also get the argument that we did with the impact fees is, well, why did you wait? Why did you -- why do you come in and ask us for a big increase, instead of looking at your costs annually? So, that's -- that's just kind of the input that I had, the three points I had. Freckleton: Thank you, Stacy. Yeah. Let's go to that next slide. This -- this is a model that Todd put together and we have been working with. Basically, this column is if we Meridian City Council September 18, 2007 Page 23 of 38 left our fees alone. You're going to see the net effect is 1,067,666 in the hole. Under our proposed fee increase, we still kind of come up in the hole, but he plugged in some very, very conservative building permit numbers. The question we asked ourselves when we looked at this is, you know, at what point do we need to -- at what point do we need permits to be coming in to be able to break even and this 48 residential permits a month and nine -- or, excuse me, 48 -- yeah. Forty-eight residential, nine commercial, gets us back in the black by 7,500 bucks. So, I believe the month of August closed out at 37 residential permits. So, somewhere in between the two. I wish we had a good crystal ball that was polished up good that we could tell what was going to happen in the future. You know, we can -- we can take our best educated guess and, you know, shoot for the -- shoot for the best. You should have a copy of the BCA letter in your packet. We did go before them and made our presentation. The presentation went very well. They -- they understood our need. However, as expected, you know, they -- they think the timing's not so good, but 1 was -- the letter was exactly what I was anticipating I would get from them, so -- Borton: Bruce? Madam Mayor? Bruce, my read of the letter actually was impressive to the extent it doesn't sound like they are griping about the calculations and the formula you used to justify the increase, but the timing is the time and we understand that, but -- Freckleton: Right. Borton: -- is that -- is that an accurate representation that they didn't really seem to have the gripe with the methodology, it was more just market issues? Freckleton: Exactly. It's market issues. Borton: That's great. De Weerd: I think it's the best nonsupport letter you could get. Borton: That's how I read it. Freckleton: I have certainly seen worse. But one thing that -- let's go to the next slide. One thing that we have -- that we looked at, under our current fee methodology, when somebody comes in with -- with an application we would go to a -- a fee table to pick off the valuation to figure out how much their building permit fee was going to be, based on the value of construction and it was a -- it was a weighted fee schedule. I think it -- what it did is it -- it was a curve. The blue line is our existing fee table. Now, it capped out at 100,000 dollars and went linear from there. The existing fee structure -- it was -- once you hit 100,000 dollars, it went to $7.75 for each additional thousand dollars in value. And so it went linear from that point on. What we did is Len compiled -- I can't remember how many years of data we looked at. • Meridian City Council September 18, 2007 Page 24 of 38 Grady: I think it was about -- Freckleton: Seven? Grady: -- four years. At least four. C� Freckleton: We looked at our historical permit data and tried to plot a line that -- that would fit better than this -- this curve that we have been going with. And, plus, we are always looking for ways to try and simplify our permitting process. And so what we are proposing is a linear model that is a 50 dollar base and $5.50 per thousand. Linear from the get go. It doesn't impact the residential much, because they are going to mostly fall in this -- this area. It's your commercial guys that are going to be feeling the most affect from this change of methodology. But I think that -- I mean statements that Todd has made certainly is that, you know, basically, the commercial hasn't been hit as hard for many years and they have been getting -- getting a good deal compared to the residential component. De Weerd: Well -- and, Bruce, I think it's not just that, it's the -- the work is more intense and the commercial reviews and in the number of visits out on site. Freckleton: Oh, absolutely. De Weerd: You know, there is -- there is more complexity to that. So, it is an adjustment even in the time expectations and time allocation more so. Freckleton: Oh, absolutely. They are far more intense. Let's jump to the next slide. This next slide -- we wanted to give you some comparisons and so we looked at State of Idaho Division of Building Safety, Ada County, City of Boise, Nampa, Eagle, Middleton, and Star. We wanted to see where we fall on the radar screen compared to those other jurisdictions. So, what we did is we just took a 1,600 square foot home with 400 square foot garage, at a value of 160,000 dollars and, basically, looked at their fee structures to try and figure out where they would fall versus us. One thing that we did find that was kind of a headache for Brent is every jurisdiction has different methodology of calculating fees. The information that I have provided for you guys a couple of weeks ago had a lot of that information. It's hard to convey clearly in one document all the different complexities and methods that different cities use. So, hopefully, you were able to glean something from that. I did send that updated one I believe last week that we tried to peel out some of the stuff that was a little confusing. But our current fees are approximately 33 percent lower than the average of all of those jurisdictions. And our proposed fees will put us approximately 14 percent lower than the average of the following for that 1,600 square foot home. So, we will still be below the average of all the other cities. One thing that Brent noticed tonight as we were sitting over there 0 • Meridian City Council September 18, 2007 Page 25 of 38 waiting for our turn to come up, was that in the latest edition of the Valley Times, city of Eagle has a fee proposal in there. So, these numbers may not be accurate if the city of Eagle gets their fee increase. They are looking at going quite a bit higher, so -- we did a similar analysis on the commercial. This is based on a 6,500 square foot building at a 650,000 dollar value. This would be -- basically, the permit that we looked at was The Ram -- The Ram Pub over on Eagle Road. This is what they would have. And our current fees put them approximately 22 percent lower than average of all those other jurisdictions. With the new fee increase we would be 3.7 percent higher than the average. So, you got to look at that average. And, again, we have got other cities around us that are considering fee increases as well. So, those numbers could change. Just wanted to give you a little bit of a timeline of where we -- where we came from on this. We began discussion and analysis early in '06, so we have been kicking this can around a long time. Development services presented the proposed fees to the BCA on August 14th. Our fee proposal was published in the Valley Times September 3rd and September 10th to satisfy the publication requirements, Public Hearing before you this evening, and if it is your desire to go ahead and approve these, I would like to implement new fees 30 days from the approval date, so -- and that concludes the presentation. We are open for questions, anything you might have. De Weerd: Council, questions? Bird: Madam Mayor, I don't have a question, I have got a statement. While I think it's nice to compare ourselves with other cities, I don't think you will find Eagle having 160,000 dollar valued homes very often. Freckleton: No. Certainly not. Bird: In fact, I don't think anybody but Star and us and maybe Nampa. The comparisons don't -- De Weerd: Your time is up. Bird: My time's up? The comparisons don't affect me at all. What affects me is what we need to break even, with a little overhead profit, and, evidently, that's what we need. And whether we implement it now or if we implement it in 2009 when everybody tells me we are going to start growing again, doesn't make any difference. So, I -- I mean the biggest fault that I can see that we -- me and all the other Council people have sat with me for the last 11 years, is letting this go this long. But it isn't the first fee we have. So, think we bite the bullet right tonight, adopt these fees, and, then, never go a year without looking at it. And it -- we might not have to implement anything new, but I don't think it matters whether we implement it now or whether we implement them two years from now, it's not going to make a difference in the -- whether we sell a lot of permits or is Meridian City Council September 18, 2007 Page 26 of 38 not, because we all know we are in a downturn and we are not going to sell a lot of permits. Freckleton: Right. Bird: And if this is the fee you need to break even, with a little overhead profit, I'm for it. Freckleton: Appreciate that. De Weerd: Councilman Bird, I guess just to -- to also give a little bit more insight on the 13 years is we have been breaking even. We have been covering our costs and I think it's important to note that it's not necessarily the time that has lapsed, but it is more in have we been covering our operational costs and that's -- that's been our bottom line and the -- the consideration. So as -- as certainly the market tightens, we do have to make sure that what we are doing is covering the actual cost and that's why we are sitting down and the building department has gone through an evaluation of our contractual obligations as well and looking at our inspector contracts and those considerations and feel very comfortable that we are moving in the right direction and we are looking at these fees with the right reasons in mind. Bird: Madam Mayor? De Weerd: Yes. Bird: I don't disagree, but in the same token, thank God we had contract labor in the inspections. De Weerd: Amen. Bird: But we -- Freckleton: Yeah. Bird: -- we were so -- we were spoiled with 400 and 500 permits a month that we didn't know where we were at and -- so that doesn't justify us not looking at our permits every year and that's all I'm trying to get across is -- is -- I mean I -- you don't have to take credit or anything else, I'll take credit for being lax on it and we have been lax on a lot of fees and, then, we have to pay at the end for it and just because we have been in a growth pattern that we had so much growth we didn't know where we were at, so -- Freckleton: And I think that's -- that's a big part of why we have been able to break even. 0 Meridian City Council September 18, 2007 Page 27 of 38 Bird: It's been exactly why. • Freckleton: We have been riding this huge tsunami wave for the last three or four years and that wave is starting to crash down on the beach, so -- Bird: That's right. De Weerd: Well -- and it's hard to request fee increases when your -- you are -- you have such a buffer. And so that's another reason. And, Stacy, correct me if I'm wrong, this is the last fee that is to come on line for the annual review. Kilchenmann: We still have Planning. De Weerd: Planning's coming up next month. Kilchenmann: And the impact -- we will be bringing the impact, but it's on its annual schedule. Oh, all you mean that we haven't done annually, this is the last one, the only one we haven't done. De Weerd: This is the last one. Kilchenmann: Right. De Weerd: So, Mr. Bird, I just want you to realize that they are on a calendar and Stacy rides herd over those fees. Mr. Zaremba. Freckleton: Madam Mayor, if I could add just one thing. De Weerd: I'm sorry. Freckleton: Just to clarify one point that Keith brought up and that is profit and, really, we don't look at it as profit. I mean -- Bird: It's overhead. Freckleton: It's overhead and there is a certain component of that that needs to feed the capital improvement fund. It needs to feed all these others funds. So, it's -- in working with finance, they have identified the percentages of breakdown of where these funds need to go and so it's to try and feed that capital fund, too. De Weerd: And I think we -- we have gone through some extra steps in making sure that data and what funds need to be fed was all part of the exercise we went through on our capital improvement planning last year. Mr. Zaremba. 0 Meridian City Council September 18, 2007 Page 28 of 38 Zaremba: Thank you, Madam Mayor. Part of what I think I got from the presentation, though, is that some of this budget has been balanced by moving a couple items out of the budget. So, there has been some shuffle there, but those expenses still happen to the city, they just weren't listed under this department. So, I'm all in favor of going to the increase that you feel is reasonable and supportable. The one thing I would say would be the value of comparison to other cities to me is if you discover that they are charging for something that we are not charging for is -- you know, if -- if every city is doing -- or every jurisdiction is doing it a different way, are we missing a bet somewhere that we ought to consider putting fees on, you know, that somebody else is. I can't imagine how a builder could live with 20 different formulas, you know. I can see why some select only one city to work in, I guess, if -- Bird: You hit it on the head. Zaremba: -- if they run into all of this kind of stuff all over the place, but -- Freckleton: One thing that does come to mind with your comment is the city of Boise charges -- they have a grading -- a grading permit. We have never charged for a grading permit. But as the EPA rules tighten up and we start having to comply with the SWIT plans and that sort of thing, I -- that's something that we may have to look at in the future. I mean we are going to be expending a lot more time to do those plans in the future and we are going to have to possibly look at -- look at creating a fee for it. Creating a permit for it. De Weerd: When we hit that -- Zaremba: And, Madam Mayor, instinct would say certainly if somebody were building in or near a flood plane, that's -- the grading would be a big issue that we have to monitor. Freckleton: Certainly. Certainly. Zaremba: Yeah. De Weerd: Well, when we hit the 50,000 mark it did put us in a difficult category with different regulatory expectations and certainly associated costs and that's what has made I think a lot of this a little bit more complicated and necessary, so -- Zaremba: Madam Mayor, the question there would be is there another mark coming? If we hit 75,000 or 100,000 or -- does that put us in another new category that -- De Weerd: I think it's 100,000. 0 Meridian City Council September 18, 2007 Page 29 of 38 Grady: Madam Mayor, Members of Council, yeah, it's -- it's the 100,000 mark. However, we are in the process now of reevaluating that, because we -- we, basically, sit contiguous with Boise, there is a good -- there is a pretty solid indication that we may be there right now. And, in fact, we are going out for a proposal to have some consultants help us make that decision and get us back into compliance there and if we are into the category called phase two, then, yes, we will be back for -- back in front of you with some costs, so you're right on the money there. Zaremba: Thank you. De Weerd: Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just I'll ask you one short question that probably has an easy answer. But I'm reviewing the materials. Can you explain why Nampa does it the way they do, based on occupancy and construction type? And I'm looking at the fee schedules, at least on the commercial. One, we are way low. Even with the increase we are -- we are lower -- it looks even lower than your percentages than everyone else, it lists Nampa fees, the fee table based on occupancy type and construction type and no other municipality in the valley utilizes that methodology and I hadn't heard of it and -- Freckleton: Commissioner Borton, which -- are you looking at the commercial fee or the residential --? Bird: Yeah. Commercial fee for Nampa. They do it different. Freckleton: I'm probably going to have to defer to Brent. He was the one that did the research forme on these and -- Brent, could you address that? Thanks. Bjornson: Thanks, Bruce. Madam Mayor, Members of Council, the city of Nampa, what they do is they base their construction type and square footage costs -- basically ICC tables for the construction type and the geographic location. We are, basically, going to do the same thing, using the ICC table, it's published annually for the same purpose. So, there is a number of jurisdictions that are starting to do that, so that's -- I don't know if that quite answers it. The ICC publishes this yearly. It's a yearly fee table that is based on -- yeah. It's is actually -- but it's basically the construction type for the geographical location in the region and the type of construction. So, Nampa's gone to that ICC table. We are looking at that, too, as a basis for our fees. Borton: Thanks. 0 Meridian City Council September 18, 2007 Page 30 of 38 • Freckleton: The beauty of that table is that it is regionalized and they monitor the market -- construction costs for the market. And since we have adopted the I codes for the building department, it's just an excellent reference to use -- Bird: Do they do it on the residential, too? Because I didn't see Nampa using it in the residential. Borton: I'd don't think so. Bird: No. That's what I was wondering, Bruce, if they do it in -- Freckleton: I'm not sure what they use for residential. Bird: -- if they do it in residential. I hope they do. I'm with you, I think that's a great deal of -- Freckleton: Yeah. It's certainly our intent -- Bird: They have got the model for us to look at, I mean that's -- Freckleton: That's what we are going to use. Bird: It's a proven model, if nothing else. Freckleton: Yeah. De Weerd: It is consistency. Freckleton: Yeah. Exactly. De Weerd: Any further questions? Bird: I have none. De Weerd: Okay. Freckleton: Thank you very much for your -- your time. Bird: Thank you, Bruce. De Weerd: Thank you. 0 0 Meridian City Council September 18, 2007 Page 31 of 38 Bird: Thank you for doing it. De Weerd: This is a Public Hearing. Is there anyone who would like to provide testimony? If you will, please, state your name and address for the record. Borup: Yeah. Suppose to do that. Keith Borup. 2250 North Meridian Road. Madam Mayor, Members of Council. First of all, I want to say I'm not here speaking on behalf of any organization and I really wasn't planning on it. It doesn't surprise me that the Meridian building department has -- is the percentage that it is, below other cities around. I have always known that Meridian building department I think is the most efficient building department in the valley. I mean they have shown that and we have always got a good -- a lot of bang for our buck with Meridian building department. I think they have been very efficient and so that -- that figure didn't surprise me. I have always felt that it probably was. I did want to mention one thing and I -- I didn't come with facts, but I think the statement was made there hasn't been a fee increase in 13 years -- and I can't tell you the years, but, effectively, I believe there has. At one time the multiplier -- there were several multipliers that were used based on what the department felt was the value of the house in that area. I think it was usually by subdivision, had different multipliers. I believe the -- I believe the various ones have gone by the wayside and not surprisingly, I believe it was the highest of the multipliers is what was used and the lower ones were eliminated. So, in that -- in that way there has been a fee increase without increasing the ordinance, I think. It's -- obviously, it's a good thing that this option -- sometimes you -- it's too bad that private -- private enterprise in a downturn can't increase their revenue by increasing their prices. It doesn't work that way. That being said, I would agree with the other comments that it's -- it's, obviously, time, reviewing this more often every year or every two years, whatever is appropriate. I agree with Councilman Bird's comments that just because you do a review you don't need to do an increase, it would be what's appropriate at the time. And so I'm glad to see that it's being looked at and, hopefully, that will be part of -- part of what comes out of this from the -- from the Council that it will be looked at regularly and a small increase is always easier to take than one large one ten or 12 years apart. It's just that sudden impact that's hard to say, but with -- I would agree with the BCA's comments that it sounds like they felt it was appropriate, it's just hard to take with everything else that's going on. But I think when the industry can see that the -- that the city and the department is doing their best to keep those costs down and not do it just because they have the ability, it's -- it's something that can be supported by the building industry and I guess I commend Meridian for, hopefully, being conservative on it and doing -- doing that which they can and, again, it's probably time. Thank you. De Weerd: Thank you. Bird: Just a second. I got a question for Keith. At adopting this here, you're in the business to sell a lot of homes and stuff. 0 Meridian City Council September 18, 2007 Page 32 of 38 Borup: Used to be. Bird: Yeah. Used to be. I know everybody isn't. I personally -- and I hope you feel the same way -- that I don't think raising these fees are going to cost us any building permits at this point. Borup: I would agree with that. Bird: Yeah. Borup: I mean it's -- it can't get any worse. Bird: No. Borup: Thank you. Bird: Thank you. De Weerd: Any further testimony? Freckleton: Madam Mayor, Members of the Council, the -- the multiplier that Keith was talking about is the ICC numbers that I was mentioning before. It certainly is our intention to keep monitoring that and annually we are going to make the adjustment. Bird: We have to. Freckleton: It's in my PAD to do. De Weerd: I love those PADs. Freckleton: And Len is my accountability. So, we will be doing that. Just -- I just wanted to throw out an example for you. Median permit is approximately eighty -- or, excuse me, 185,000 dollars. The change -- the net change that this is going to realize is 166 bucks on a permit. So, you get up around the 650,000 dollar number that I was mentioning for The Ram, their net change is going to be a thousand bucks on a permit. So, just wanted to throw those examples out for you. De Weerd: I do have an unrelated question. Freckleton: Unrelated. • Meridian City Council September 18, 2007 Page 33 of 38 De Weerd: And it's just while we are on the topic of the building department. I imagine we will be seeing some contracts coming up. Freckleton: Madam Mayor, I -- I had targeted to have fees in front of you in August and on my calendar was September is the contracts, so that I could have them in place by October 1. 1 have -- I basically have rewritten the contracts, but I have got some -- some tweaks I need to do to address some of the concerns that you brought up and other members of the Council. I anticipate having those in front of you -- I'd love to have them before you before the end of the month, but I don't think I'm going to make it. But it will be the first part of October. De Weerd: Okay. Freckleton: Did that answer -- De Weerd: Is that in his PAD? Nary: It is now. Grady: Yes, it is. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: On that -- on that deal, give us at least a week to look at them before you want us to decide. Freckleton: I would -- I would certainly appreciate any input that you guys might have. I know that there have been some -- some concerns and some questions brought up over the last year and I would definitely like to get those addressed in one fell swoop, so De Weerd: If maybe we could get a draft out to Council by the end of the week just on what you have and I know you're doing some tweaks, but that way if they have any comment, they can get those to you as well. Freckleton: Absolutely. I would very much appreciate it. Bird: Madam Mayor? De Weerd: Yes. r: Meridian City Council September 18, 2007 Page 34 of 38 Bird: Bruce, on that subject, I have got -- you know, I have had some questions. have talked to you about some of the stuff, but I'm so thankful that they are contract, because I'd hate to be -- I'd hate to see you out there laying people off. Freckleton: Well, I'm sure you probably saw the article in the Statesman back towards the end of August about Ada County Development Services. Bird: Oh, yeah. Freckleton: 1.7 million dollars in the red. Bird: Yeah. I'm just thankful that those are on contract right now. Nary: Those are all tenant improvements for them, that's why. Those were all tenant improvements for Ada County, that's probably why. They did a whole lot of remodeling, so -- Bird: They did. De Weerd: Okay. Zaremba: Madam Mayor, I -- De Weerd: Any further comment? Yes. Zaremba: I guess my question is what do we need to do now? Does this need to be passed as an ordinance, come back to us as an ordinance or -- Bird: It's a resolution. Zaremba: -- what's the process? De Weerd: Resolution. Zaremba: Resolution. Bird: Madam Mayor? De Weerd: Yes. Before you give me a motion, I think Len has a comment. Bird: I got to close the Public Hearing. Oh, Len wants to -- De Weerd: Are you sure? 0 Meridian City Council September 18, 2007 Page 35 of 38 Bird: You want to speak? I can't believe that. Madam Mayor? De Weerd: Yes. 40 Bird: I move we close the Public Hearing on the Meridian Building Fees. Zaremba: Second. De Weerd: I have a motion and a second to close the Public Hearing on Item 19. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the new Meridian Building Fees and to instruct the attorney's office to bring back a resolution on September 25th, 2007, showing such and an effective starting date of November 1 st, 2007, on the new fees. Borton: Second. Zaremba: Second. De Weerd: I have a motion and a second. I believe it was shared with the BCA that those would be effective what date? Was it October 1 st? Freckleton: Madam Mayor, Members of the Council, what I presented to the BCA was exactly what I showed you tonight. I said that 30 days from approval I would like to have them implemented. De Weerd: Okay. Freckleton: I kept them in the loop, you know, from August and we've had publication in the paper and it's not going to hit anybody as a surprise. Our staff has already prepared the publications that we are going to put on the website and paste them on the counter and so we are ready to go. De Weerd: Very good. Thank you, Bruce. Freckleton: Thanks. Meridian City Council September 18, 2007 Page 36 of 38 De Weerd: If there is no further discussion, Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 20: Ordinance No. AZ 07-009 Request for Annexation and Zoning of 22.67acres from R1 to C -G Zone for Queenland Acres by James Prather — Southeast Corner of South Stoddard Road and West Overland Road: De Weerd: Thank you. Thank you, Bruce. Item 20 is Ordinance No. 07-1338. Mr. Berg, will you, please, read this ordinance by title only. Berg: Thank you, Madam Mayor, Members of the Council. Ordinance 07-1338, an ordinance for the annexation of a parcel of land located in the northeast quarter of Section 24, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from R-1 and RUT to C -G in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading of the rules and providing an effective date. De Weerd: You have heard the reading of this ordinance on Item 20. Is there anyone who would like to hear it read in its entirety? Hearing none, Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Ordinance No. 07-1338 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 20. If there is no discussion, Mr. Berg, will you call roll? Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. Meridian City Council September 18, 2007 Page 37 of 38 MOTION CARRIED: THREE AYES. ONE ABSENT. Item 21: Executive Session per Idaho State Code 67-2345(1)(a) — (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): De Weerd: Item 21 is an Executive Session per Idaho State Code 67-2345(1)(a). Do I have a motion? Bird: So moved. Borton: Second. Zaremba: Second. De Weerd: Mr. Berg, will you, please, call roll. Roll -Call: Bird, yea: Rountree, absent: Zaremba, yea: Borton, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. EXECUTIVE SESSION: Borton: I move we come out of Executive Session. Zaremba: Second. De Weerd: All those in favor say aye. MOTION CARRIED: THREE AYES. ONE ABSENT. Borton: Move to adjourn. Bird: Second. • Meridian City Council September 18, 2007 Page 38 of 38 De Weerd: All those in favor. MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:22 P. M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: • a O z , �� MAYOR TAMMY de EERD DATE APPROVED ATTbp b" ERG JW, CI Y CLERK September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-D REQUEST Approve Idaho Power Easement for New Water Division Building AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. RECEIVED SEP 12 2007 City Of Meridian City Clerk Office Memo To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Data: 9/07/2007 Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The Public Works Department respectfully requests the following item be placed on the September 18, 2007 City Council agenda, under Consent Agenda, for Council's consideration: New Water Division Building (Idaho Power Easement) Attached is an Easement with Idaho Power to install and maintain an underground electrical power line and related facilities at the New Water Division Building. Recommended Council Action: The Public Works Department recommends that City Council approves the Easement. Thank you for your consideration. Please contact me if you have any questions. From the desk of... Max Jensen Engineering Technician Meridian Public Works Departrnent 660 E. Watertower, Suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax: (208) 898-9551 jensenm@meridiancity.org 0 Page 1 6m mum. Easement—Organization POK M COR ccnv (Underground) a Corporation, Grantor(s), of Ada County, (Use the legally registered name of the organization.) State of Idaho , does hereby grant and convey to IDAHO POWER COMPANY, a Corporation, with its principal office located at 1221 W. Idaho Street, Boise, Idaho 83702 (P.O. Box 70, Boise, ID 83707), its licensees, successors, and assigns, Grantee, for One Dollar and other valuable considerations, receipt of which is hereby acknowledged, a permanent and perpetual easement and right-of-way, sufficient in width to install and maintain: an underground electric power line and related facilities, including, but not limited to, above -ground pad -mounted transformers, with the right to permit the use of cables and conduits of other parties (collectively, the "facilities"), including the perpetual right of ingress and egress, at all reasonable times, to construct, maintain, and repair the facilities over, through, under, and across said lands, together with the right, at the sole expense of Grantee, to excavate and refill ditches and trenches for the location of the facilities, and the further right to remove trees, bushes, sod. flowers, shrubbery, and other obstructions and improvements, interfering with the location, construction, and maintenance of the facilities, over, on, and across the following premises, belonging to the said Grantor(s) in Ada County, State of Idaho in the following location. to -wit: A strip of land 10 feet wide, five feet on each side of a centerline located in the Northeast 1/4 of the Southwest 1/4 of Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, said centerline being more particularly described as follows: Commencing at the South 1/4 comer of said Section 1; Thence North 00" 24'50" West, a distance of 2278.54 feet to a point; Thence North 90° 00'00" West, a distance of 49.67 feet to THE TRUE POINT OF BEGINNING; Thence South 60° 58'31" West, a distance of 13.83 feet to a point; Thence South 80° 49' 12" West, a distance of 91.29 feet to The Point Of Terminus. Said electric line easement consists of a ten foot wide linear easement for underground electric lines and that portion of an area with a 12.25 foot radius with the central point being the point of terminus located on the Grantors property for locating a transformer and for working space around said transformer. The facilities generally will consist of buried power wires, above -ground pad -mounted transformers, junction boxes, cables and conduits, and other equipment, part of which may extend above ground. Executed and delivered this day of Work Order #: 27220308 Signature(s) of Grantor(s) (Include dde where applicable): STATE OF ss. County of I, the undersigned notary public, do hereby certify that on this personally appeared day of Checked By: dip For County Recorder's Use Only ,20 (Individual's Name including title after each name) before me who, being by me first duly sworn, declared they are respectively the duly authorized persons of (Organization Name), that he / she / they signed the foregoing document. and acknowledged to me that he / she / they executed the same as the free act and deed on behalf of said organization. (Notary Sea]) Notary Public Residing at Commission expires ROW 002c (2/07) Refer to the attached sheets for instructions on how to notarize easements. DR • • September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-G REQUEST Award Bids for Grant for Sr. Citizen Center Phase 2 ICDBG-04-III-0I-SR AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted:. COMMENTS See attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. A � � � W x � U �z H o U H ❑❑❑ U z H a O O �" U) v a o O CU Ucu a -0 O W p4 H U >,cu O N 4 ®❑❑ oc .�-+ ❑® V � o � 0 � L � O C U m 00 ao. a�(n o a-� o �CD a W a�Cd CO z ' ° q "max H °, z—Cd C)W U C=) a L H H 0 O ti z c cu z Z � o +- U N o O __ = A W w U c� A� A U o� Q w � W oz � ws a°a a�H�� �U a �.0 .a cu � CIO JY 6 17. E Senior Center Grant II Project Est. New Windows (Dining Room & Office Wing) $6200.00 Sound Boards ( Dining Room) $1600.00 Front Entry Ramp $10,400.00 Air Condition Kitchen $16,000.00 Garage Addition (Matching Funds) $15,000.00 Replace Front Entry Doors $2,400.00 Replace 30" Office Doors $1,000.00 Build Pool Room (East End Of Office Wing) $72,000.00 (20'X30' 600 sq. ft. $100 to $120 per sq ft.) W IL-, WVW. VV 0 • 2000 E. Paradise Lane / Meridian, Idaho 83642 208 / 888-3746 Business Phone 208 / 342-7400-01232 Mobile Phone Brice Construction RESIDENTIAL & COMMERCIAL BUILDINGS Revised Proposal/Bid M ATTN:Ken Altig arch 30, 2007 AT: Meridian Senior Citizens Center 133 W. Broadway Meridian, ID 83642 RE: Miscellaneous Alterations to the Existing Meridian Senior Citizens Center We propose to provide construction services and materials to complete the miscellaneous alterations to the Meridian Senior Citizens Center as outlined in the plans prepared by Johnson Architects, dated 10/18/06. It is our understand that a performance bond will not be required. If a bond is required, 1.5% should be added to the bid amounts that follow. Bid Package A (Accessible Ramp) Bid Amount $10,350.00 Revised Bid Package B (Front Door Only) Bid Amount $ 4,900.00 The following exclusions apply: the front door is called out in the plans as a 7 foot tall door. The existing door is a 6 foot — 8 inch tall door. Per our conversation, we will be installing a 6'-8" tall door. Our bid does not include any electrical conduit, j -boxes, or electrical work for motion sensors as is called out on sheet B3 for the front door. Please call if you have any questions (cell 869-4825). Sincerely, /Herbert L. Brice HB/mb 0 Please call if you have any questions (cell 869-4825). Sincerely, Herbert L. Brice HB/mb 0 F K. A O. INC. General Contractors "Specializing in all phases." TO: MERIDIAN SENIOR CITIZENS CENTER 133 W. BROADWAY AVE MERIDIAN, ID 83642 ATTN: KEN ALTIG FROM: KENT M. ODOM DEAR KEN, 1-4-07 THANK YOU FOR THE OPPORTUNITY IN BIDDING YOUR PROJECT. KMO INC PROPOSES TO PROVIDE LABOR & MATERIAL TO COMPLETE THE BID PACKAGES AS DETAILED HERE -IN. NOTE: BUILDING PERMITS AND FEES BY OWNER. BID PACKAGE (A) BID PACKAGE (B) BID PACKAGE (C) TOTAL $ 18,000.00 .�US $ 4,500.00 fo 0a f, $ 7,000.00 ) , e F .0 i; t- f,14 C01 1 Ath A%/p C Cnitp A 0 Namna Irlahn R'19r,1 0 OnR1 A91 -19')A Jul -06-10 07:48am From-ATKINSON'S +208-375-3774 0-480 P.01/01 F-177 _µ Authorized :' �'91�4.B.nlelMs.4onUr�6enFuP�.Buik�;acotd9nis'a ond.ourconir7ol:Om�erto delays pal' , • �...IaS+eltiQ.a!!4: aiher netesaery ineuraUGa, Qu! worlcora. era. luny covgrea. py. Wprbmen's Signalu�e, � �. . Note:' Thls propQgal rlliit _. " A1TQNSONS MIRROR: MASS SERVING THB l REASURE, withdrawn by us iF not ecseptecj -. �..&iyi, _ Thq above -- VALUM SINCE 1951 .wark myment', wilt 6e, MA100 a1k owt,ffined ebove:, 909 Nath Orchard Signature Boise, Idaho 83706 (7 Phone (2" 375.3762 Fax (708) 375.3774 guam"FV,ED TO PHONE zz wOAK DATE F� 0/ {o JOBNAME cfTY. Stf'AFE, :i1NO'bP COD n r � i ncenrv. Of CHECK * We hereby submit specifications and estimates for; i�. 4� X SL a tr kr .. Di 17 L Q . -a. -....� mar - _j rola In a>rcoreaace-.with above:s1l ifications fpr- the sum..of;:. rr Payment -to. be: made ae.fnll ws: 14 Down $ alainoe;. dduQ upQQim;pltoin - .,. ¢ieraritged,to..beM i�Itecir�od: Ao'xork'm be Mnelatad in. e-workmenUke. manner nA, eondard, praalcea, !kIY' altereAc4n-or dedatlon from eboxe spgctfieaflpng irn(oMn� expa_ rA74b.4�:Rfdyuparyw�+Cen,ofQ�s,.end•r(�llbaoanean.e;tracherge:o_ver•endabov§.me Authorized :' �'91�4.B.nlelMs.4onUr�6enFuP�.Buik�;acotd9nis'a ond.ourconir7ol:Om�erto delays pal' , • �...IaS+eltiQ.a!!4: aiher netesaery ineuraUGa, Qu! worlcora. era. luny covgrea. py. Wprbmen's Signalu�e, � �. . Note:' Thls propQgal rlliit _. " withdrawn by us iF not ecseptecj -. �..&iyi, _ Thq above -- Prices, apslcdfieal�ayis and di0Rri4.8rtlsadetactory•:arld:are;l��etbyaC4sPled. You, areeuthonzed-to•.do.the .wark myment', wilt 6e, MA100 a1k owt,ffined ebove:, Signature ate of Acceptance Signature Seamless Steel Siding • 0 "World's Finest Siding" THE SEAMLESS PEOPLE g Seamless Gutters "Proven in the Metal Soffit & Fascia • 132 E. State Street North Country" Insulated Windows Eagle, ID 83616 (208) 939-4314 In ID: 800-818-4314 World's Largest Seamless Steel Siding Co. pro posa t Page No. of Paqes PROPOSAL SUBMITTED TO - PHONE DATE IYW,d,w Omk1 'i -'i F S S' I I S-5 STREET JOB NAME JQ*Y" W 6_P_%tom d+R itLT .)I K d61_"j -Oad a__9f C) a�R VI�P`� r em ..(LIAl of e- Aee,6_v d l blJ4ll CITY. STATE iN0 UP CODE Mill CL4 ad 2— � �3� L4 -2— JOB LOCATION WE PROPOSE hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: dollars �S Payment to be made as follows: JOB PHONE We hereby propose to furnish materials and labor necessary for the completion of: 1' molo,j 7 JQ*Y" W 6_P_%tom d+R itLT .)I K d61_"j a__9f C) a�R VI�P`� r em ..(LIAl of e- Aee,6_v d l blJ4ll WE PROPOSE hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: dollars �S Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed In a sub- stantial workmanlike manner according to specifications submitted, per standard practices. Any alteration or deviation from above specifications Involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary in- surance. Our workers are fully covered by workmen's Compensation Insurance. Authorized Signature Note: This proposal may be withdrawn by us if not accepted within days. ACCEPTANCE OF PROPOSAL The above prices, specifications and condi- tions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outline above. Gate of Acceptance: Signature Signature Total ^YY f I M ar Quote Number:- 070907 K Quote Date: Jur 9, 2007 Page: Total WITO MITI Vinyl, Steel and Aluminum Siding, .. Vinyl Windows ®� Contractors License # 800 S. Industry Way, Suite 310 . Meridian, ID 83642 Oregon #49567 ® Nevada #0058607 Phone: 855-0100 ®1-800-627-0465 Idaho REC-4171 PROPOSAL SUBMITTED TO: PHON ep1 DATE: . NAME: r°' ii JOB NAME: .S ' tq STREET: I P. t�. � a STREET: CITY: ' � CITY: STATE: STATE: a �t� ARCHITECT: � DATE OF PLANS: We hereby subit specifications and estimates for: `,4 i� L� t + ! �.1 I� m o i I�ea nt Aim ) ar4 a tis`" � f P, g, G We hereby propose to furnish Iabin �, terials — complete in accordance with the above specifications, for the sum of $ with payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs, will be executed only upon writ- ten orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, ac- cidents or delays beyond our control. our workers are fully c eyed by orkmen's Compensation Insurance and con- struction liability. Authorized Signature NOTE: This proposal may be withdrawn by us if not accepted within days. Acceptance ®f Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authoriz- ed to do the work as specified. Payment will be made as outlined above. Accepted: Signature Date Signature 0 Campbell's Siding & Windows 98 N. BALTIC, SUITE 101 MERIDIAN, ID 83642 PH- 208 887-6033 FAX -208 887-6455 Quoted to: MERIDIAN SENIOR CENTER 133 W. BROADWAY MERIDIAN, ID 83642 • ESTIMATE Quote Number. 070907 Quote Date: Jul 9, 2007 Page: 1 ProjectNarne Good Thru Sales Rep VINYL REPLACEMENT WINDOWS 8/5/07 TROY STONE Description Quantity Unit Price Extension UPPLYAND INSTALL PLATINUM SERIES WINDOWS WITH LOW -E LASS, ARGON GAS AND WARM -EDGE SPACER AS FOLLOWS: X 51 HORIZONTAL SLIDERS 3 506.11 1.518.33 X 39 HORIZONTAL SLIDERS 4 466.56 1,862.24 ISO X 48 HORIZONTAL SLIDERS 3 552.06 1,656.18 66 X48 HORIZONTAL SUDER(INCLUDING REMOVE STEEL BUCK) 1 717.06 717.06 LESS 56A DISCOUNT'"""'"' i -287.69 t Subtotal 5,466.12 I Sales Tax Total 5,466.12 XHA 13CM3Sd71 dH Wd19:9 L002 60 inC 07/05/2007 16:14 3750054 • WESTERN HTG PAGE 02 II E %S. 4980 Bradley St. "TERN Boise, Idaho 83714 HEATING & AIR CONDITIONING INC. (208) 315-6101 "WE CARE ASIDUT COMFORT" Establisllied 1967 07/05/07 MERIDIAN SENIOR CENTER 133 W BROADWAY MERIDIAN ID 83642 Cindy Hill Or Don Ma Re: # L07-7801 MERIDIAN SENIOR CIMTER 133 W BROADWAY MERIDIAN ID 83642 Western Heating will supply and install one of the following optionfl: Option one: Evaporative cooler model# 4800 DM Roof curb to mount unit Ductwork for kithen including registers. Bid includes electrical $ 3,803.00 Option teo: 1 1/2 ton Bryant 13SSER air conditioner model# 113RNA018 Bryant fan coil Full duct system for kitchen Copper lineset Bid includes electrical $4,805..00 Thank You, Chance Oswalt 631-7938 All materlal Is guaranteed to be as speclllec. All work to be completed In a workmanlike manner soccording to standard prectices. c'.ny alteretlona Involving extra cost will be.) p, oxecuted only upon wrltlen orders, a I become an extra charge over and above AWhof�d the astlmate. All eg"Withdr.iwn Tan. strike. eccldenttr or deely beyond our DsNsr control . Our workt'orkmans'Compr,nsAtlon. M+rUnoR Oooano ®rwrmr Aulhorl"ad Signature _ Note: This proposar: if not Wooled wllhin Acceptance of Proposal: The above prices, specilcations, and condltons are satisfactory and are hereby accepted. You are authorized to do SIGNATURE the work as specified. Payment will be made upon completion or ae otherwise stated above. DATEOFACCEPTANCE SIGNATURE - 100116 sans) ACTION GUARANTEED. �s xrra'.rdMAl drrl>,etno 07/05/2007 16:17 3750054 WESTERN HTG PAGE 02 INu 4980 Bradley St. ECTERN Boise, Idaho 83714 HEATING & AIR CII,3NDITIONING INC. (208) VS -6101 "WE CARE AEW.IUT COMFORT" Establisll°ted 1967 07/05/07 MERIDIAN SENIOR CENTER 133 W BROADWAY MERIDIAN ID 83642 Cindy Hill Or Don Ma Re: ## L07-7801 MERIDIAN SENIOR CENTER 133 W BROADWAY MERIDIAN ID 83642 Western Heating will supply and instz.ill one of the following options: Option one; Evaporative cooler model## 4800 DM Roof curb to mount unit Ductwork for kithen including regist::.ers. Bid includes electrical $ 3,803.0(,1 Option teo: 1 1/2 ton Bryant 13SEER air conditioner model# 113RNA018 Bryant fan coil Full duct system for kitchen Copper lineset Bid includes electrical $4,805,04 Thank You, Chance Oswalt 631-7938 Public works license# 10650-C-4(15700,0'7700) AM06All material ie guaranteed to be as specified. All Nork to be completed In a workmanlike manner ecccording to standard pf»ctices. Any aQeretlons involvinp extra noel will bra R executad onry upon written owors, a w I becrrmv an extre Charge over incl abovn Autlfe.lr<�q the estimate. All n9r e C In on•aiiike, accidents or deely bayond our Osrat.� control. Our work r ul a orkrnnns' Compnnsalion. N"""0"�'01A a �"'^• A thorized S�gnature _ Note: This pppoeal . be vAthciMwn by uS if rlol a;ooptad 61hin nayb. Acceptance of Proposal: The above prices, speclfcatlons, and eonditons are satisfactory and are hereby accepted. You are authorized to do SIGNATURE the work as specifled. Payment Will be made Upon compl¢tion or as �— otherwise stated above. DATE OFACCEPTANCE SIGNATURE - 100% SATISFAC10N r Yahoo! Mail - ksaltiglayahoo.c • Page 1 of 2 Yahoo! My Yahool Mail _ the ib !lSearch M Welcome, ksaliig . € 6 [Sgn Ou , M -y- Hcccunt] Kai! Home. - 11aii-Tutoriais - Help CftiNE ONLY FLIP Mail Addresses Calendar Notepad What's Neter - Mail For klobil_e - Elp�ra�e� - 4ptiorts Check Mail Compose Search Mail � � Search the Web e. Ela; l E View Attachment [Back to Oriciinai 1�lessage Printable rY� i_i rith FREE v ev, ] File name: Ken_Altig.doc I File type: Saye to ``shoo' Briefcase - Folders [/Add - Edit] application/msword Download File - Need Help? inbox D ft PROPOSAL & ACCEPTANCE Sent. DATE: February 24, 2046 Bulk SUBMITTED TO: Ken Altig PHONE: 288-2211 t WrV ar5 yGUr Credit Score? _ JOB NAME: Meridian Sr. Citizens Center Bad Credit G.e'nance sates JOB LOCATION: 133 W Broadway Earn Your Degree C nine Meridian, Idaho Best card for We hereby submit specifications and estimates for: FURNISH & INSTALL bad credit 2 — Speed Evaporative Cooler for the Kitchen Area. Includes: Roof Curb Distribution Ducting to (4) Outlets On/Off Speed Control Box Water Feed piping from Nearest Source with Manual Bleed down Fitting for Winterization Rigging All Misc. Materials, Tax, Permit & Labor $4,981.00 Excludes: Work Platform or Walkway to Unit (if required by local authority 1_u,_. IL__ D"W`V 7 .___]1 ---1- - - - __ / ._- Inl r 11 m r . r , ___ _ ..- .-- _ _ _ Yahoo! Mail - ksaltig�ayahoo.co . Page 2 of 2 6 Check Mail Compose having jurisdiction), High Voltage Electrical or Associated Apparatus, Fire Dampers, Duct Smoke Detectors, Tie -In to Hoods or Fire/Life/Safety Items, Engineering or Plan Check We propose hereby to furnish material & labor complete in accordance with above specifications, for the sum of: Four Thousand Nine Hundred Eighty -One & No/100 dollars Payment to be made as follows: PROGRESS BILLING This proposal may be withdrawn by us if not accepted within thirty (30) days. All material is guaranteed to be specified. All work to be completed in a workman -like manner according to standard practices. Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workman's Compensation insurance. Authorized Signature: Dan Milton — Commercial Estimator Acceptance of proposal: The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: Date: 1D Public Works License #10869-B-4 (15700) ID HVAC Contractor License #1079 Search Mail Search the Web 11 Copyright © 1994-2006 Yahoe' Inc. All rights reserved. Terms of Service - CopyrightlP Folicy - Guideliries - Ad Feedbaci NOTICE: We collect personal information on this site. To learn more about how we use your information, see our Privacy Folia - t tr��Rjo�r _�kms,f ` b A � hth,•/%ie P117 mail valhnn rnmA7m/4Zhnia7T S'Ji�A750Z '11d71 ?/?a/?nni� Jul 06 2007 10:388M �sru Ss$ - QJ3v� RCCEOHERTING 208-8490 P-1 4RCCCSs ,rrr Your Access to Total Comforil 2040 E. Fairview Ave. • Meridian, ID 83842 • RMBSS-2444 • Fax (206) 655 24®0 Proposal and Agreement Customer Name /��rr�la h .,Scti /4r Ce140 rPhone 4f ' � ��� Date Address 133 �,r&A ss �I rr d+.e / X Job Addre City, State, Zip /1�'rd roti Work phone I Cellular We furnish, install and service the equipment listed below at the price; terms and conditions outlined on both sides of this proposal. EQUIPMENT /SPECIFICATIONS MAKE Furnace _ �h r r 4'to�w Coil Air Conditioner 13 Seer Stet SEER 13 AFUE Btuh Cooling *7�*? Btub Heating Installation shall include: Cl New Amp disconnect C) All high voltage wiring d New low voltage wiring Icw AC p d Qj- ew 7 ^ refrigerant lines late refrigerant suction llne(s) II refrigerant drier (filter) Charge to manufacturer's specs U Evacuate refrigerant system ❑ Install Condensate pump ❑ R ove existing equipment from premises uct lined for quiet operation 0AlI customized sheet metal fabrication ❑ Install gas piping to furnace and water heater Q Install venting for furnace ❑ Install venting for water heater ❑ Install gas piping to RaLi vent pipe and cap w duct run to 2 S ki iN Ky'k-k WrIgew return air grill Qktw AV4,m o; Recommended upgrades & accessories (Add to base price) ❑ 2 stage 80% furnace ............................... Add $ ❑ 2 stage 92% furnace ............................... Add S Q Variable speed 80% furnace .................... Add S ❑ Variable speed 92% gas fumace...............Add $ Q Standard 92% gas furnace .......................Add S 0 Gas fireplace ...........................................Add $ ❑ Whole house humidifier ..........................Add $ ❑ Fresh air ventilation system .................... Add $ ❑ Honeywell Media Filter .......................... Add S ❑ Honeywell electronic air cleaner :............Add S Q Honeywell PC 8900 Thermostat ............. Add S Q Honeywell T8600 prograntable slat ........Add S Q Honeywell zoning system Trol-A-Temp Add $ 0 XE 1200 air conditioner ........................... Add $ Q XL 1200 air conditioner ..........................Add $ ❑ Run gas line to Add $ ❑ Duct cleaning ........................................... Add $ Terms: W -Wake air tight plenum transition ❑ Provide for external combustion air ❑ Clean work area to customer's satisfacti ❑ Incudes permits and inspection year parte warranty �'/ year labor warranty L�' } year compressor warranty ❑ year service agreement Cl year heat exchanger warranty r—S A"V /401"4 `ii94 44 Ell Lagrlajf- ❑ Installed Price $PS l Options $ Ext. Warranty $ Down Payment $ Total Amount j Est. Monthly Payment OAC Acceptance (Customer) Approval 'i/ By Date By Date • September 14, 2007 MERIDIAN CITY COUNCIL MEETING • September 18, 2007 APPLICANT ITEM NO. 6-H REQUEST Professional Service Agreement with Madeline Buckendorf Consulting, LLC for Conducting 3 Historic Inventory & Consulting Projects for Meridian Historical Preservation Committee AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached 1 -800 -44 -vatic CWWW.aigvaVic.com C,v, Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this day of , 2007 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Madeline Buckendorf Consulting, LLC hereinafter referred to as "CONSULTANT", whose business address is 1805 Everett Street, Caldwell, Idaho 83605. INTRODUCTION Whereas, the City has a need for services involving historic inventory, surveys, NRHP nominations and consulting services; and WHEREAS, the Consultant is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Services: 1.1 CONSULTANT shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services, and comply in all respects, as specified in the document titled "Scope of Services" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Consultant under this Agreement, including without limitation electronic data files, are the property of the Consultant; provided , however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Consultant may copyright the same, except that, as to any work which is Professional Services Agreement — HPC Page 1 of 8 Madeline Buckendorf Consulting, LLC • copyrighted by the Consultant, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do SO. 1.3 The Consultant shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Consultant represents and warrants that it will perform it's work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Consultant and any reports or opinions prepared or issued as part of the work performed by the Consultant under this Agreement, Consultant makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the consultant at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration: 2.1 The Consultant shall be compensated on a limp / sum basis as provided in Exhibit A "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Consultant shall provide the City with a monthly statement, as services warrant, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Consultant under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Consultant. 2.3 Except as expressly provided in this Agreement, Consultant shall not be entitled to no receive from the City any additional Professional Services Agreement — HPC Page 2 of 8 Madeline Buckendorf Consulting, LLC • 0 consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Consultant shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Time of Performance: This agreement shall become effective upon execution by both parties, and shall expire upon completion of the agreed upon services on November 30, 2007 or unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Consultants business. 4. Independent Contractor: 4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting as an independent contractor, and neither CONSULTANT nor any officer, employee or agent of CONSULTANT will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Consultant has no authority or responsibility to exercise any rights or power vested in the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4.2 Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Consultant in fulfillment of this Agreement. 5. Indemnification and Insurance: CONSULTANT shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONSULTANT, its servants, agents, officers, employees, guests, Professional Services Agreement — HPC Page 3 of 8 Madeline Buckendorf Consulting, LLC • 0 and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONSULTANT shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability / Professional errors and omissions One Million Dollars ($1,000,000) aggregate, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance , in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONSULTANT covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Consultant or Consultant's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONSULTANT shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONSULTANT'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Consultant begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONSULTANT shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Attn: City Clerk 33 East Idaho Avenue Meridian, Idaho 83642 Professional Services Agreement — HPC Page 4 of 8 Madeline Buckendorf Consulting, LLC • 0 Madeline Buckendorf Madeline Buckendorf Consulting, LLC 1805 Everett Street Caldwell, ID 83605 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 7. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 8. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 9.. Assignment: It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 10. Discrimination Prohibited: In performing the Services required herein, CONSULTANT shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 11. Reports and Information: 11.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 11.2 Consultant shall maintain all writings, documents and records prepared or compiled in connection with the performance Professional Services Agreement — HPC Page 5 of 8 Madeline Buckendorf Consulting, LLC 0 0 of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 12. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONSULTANT'S records with respect to all matters covered by this Agreement. CONSULTANT shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 13. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 14. Compliance with Laws: In performing the scope of services required hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 15. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written amendments to this Agreement. 16. Termination: If, through any cause, CONSULTANT, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the Professional Services Agreement — HPC Page 6 of 8 Madeline Buckendorf Consulting, LLC • 0 CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONSULTANT may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any payments to CONSULTANT for the purposes of set-off until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 17. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 18. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from it's attorney's or the opportunity to seek such advice. 19. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 20. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 21. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. Professional Services Agreement — HPC Page 7 of 8 Madeline Buckendorf Consulting, LLC • 0 CITY OF MERIDIAN CONSULTANT BY: TAMMY de WEERD, MAYOR M TITLE: Approved by City Council �� `�— Attest: WILLIAM G. BERG, JR., CITY CLERK Recommend for Approval by: Meridian Historical Preservation Commission 2-0 Walter Lindgren, Chairman Approved as to Content: BY: PURCHASING AGENT Dated: Approved as to Form: BY: CITY ATTORNEY Professional Services Agreement — HPC Page 8 of 8 Madeline Buckendorf Consulting, LLC • 1 �Kh�h��-� PROPOSAL, SCOPE OF WORK, AND BUDGET FOR THE MERIDIAN HISTORIC PRESERVATION COMMISSION By Madeline Buckendorf Consulting, LLC July 11, 2007 Introduction The following document is a formal proposal by Madeline Buckendorf Consulting to conduct three different historic inventory and consulting projects for the Meridian Historic Preservation Commission (MHPC). The three projects are: 1) Prepare Sections 1-6 and 8-9 of a National Register of Historic Places (NRHP) nomination of the former Telephone Exchange building (presently the Engineering Services/Valley Times/Integrity Computers) at 815 Main Street by September 15, 2007, to meet the Certified Local Government requirements. Sections 7 and 10-11 of the nomination, along with all required appendices, will be completed by November 30, 2007. 2) Update the survey forms of fifteen (15) historic properties in Meridian's Area of Impact that were initially evaluated as NRHP-Eligible in the Ada County Historic Sites Inventory, Phase II, 1999. A priority list of the most historically and architecturally important properties will be made after the updated inventory. 3) Provide consulting services to the City of Meridian and the Meridian Historic Preservation Commission concerning the former "Sleepy Hollow Farm" near the proposed Ten -Mile Interchange site. Scope of Work and Deadlines National Register Nomination of Telephone Exchange Building: Part One of this project will be conducted to meet the requirements of the Idaho SHPO for Certified Local Government Projects. Sections 1-6 and 8-9 of the NRHP form cover basic property information and the Statement of Significance (Section 8) of the property, along with bibliographic references (Section 9). Other work completed will be photographic documentation and site maps. Part One will be completed for submission to the MHPC and Idaho SHPO CLG program by September 15, 2007. Part Two of this project will be the completion of Sections 7 and 10-11 (Architectural Description, Geographical Data, Property Owner Data) and all appendices for the final National Register form. The form will be ready for review by the MHPC and submission to the Idaho SHPO by November 30, 2007. 0 • Updated Inventory Forms, Priority List of Previously Recorded Historic Properties in Meridian's Area of Impact: The attached separate file document provides a Table of information concerning fifteen (15) previously recorded properties initially designated as NRHP-Eligible in 1999. Paper copies of the Idaho Historic Sites Inventory (IHSI) forms and related photographs of each of these properties, which are on file at the Idaho SHPO, will be made by Madeline Buckendorf. Buckendorf will then travel to each property and evaluate each of these properties as to their present condition, integrity, and eligibility. She will include this information in an addendum to each property's ISHI inventory form that will be submitted to the MHPC and Idaho SHPO. Buckendorf will also prepare a priority list of the most historically and historically significant properties she has re-evaluated. If possible, she will also include information about which properties are in the imminent danger of demolition. The work on this project will be completed by September 15, 2007. Consulting Services for City of Meridian and MHPC concerning "Sleepy Hollow Farm": Madeline Buckendorf will provide professional consulting services and recommendation concerning the potential preservation, restoration, and adaptive reuse of historic resources located at Sleepy Hollow Farm, located at 1520 S. Ten Mile Road. This work will include providing information about resources for preservation and restoration efforts, examples of adaptive reuse of barns and farm buildings, and contact information for other professionals/ groups involved with historic preservation and cultural tourism. These services will be provided until November 30, 2007. Project End Products National Register Nomination: • Two paper copies of the completed nomination and a disc copy in a format acceptable to the Idaho SHPO; • Two labeled sets of archival quality (35 -mm, black and white) 5'x7' photographs, one set of negatives, one set of digital images or color slides, and photo logs; • One original USGS map with property marked on it and a site sketch map (not to scale, with directions photographs taken noted on it; • A completed National Register Nomination Checklist, and illustrated in "Appendix B" of the Supplementary Manual for Completing National Register of Historic Places Nominations in Idaho. Updated Inventory Forms, Priority List of Previously Recorded Historic Properties in Meridian's Area of Impact: • Paper copies of 15 original 1999 ISHI forms and updated information and photographs for MPC • Hard and disc copies of the updated information for the Idaho SHPO; • Priority list of NRHP-Eligible historic properties in Meridian's APE. 0) • 0 Consulting Services for City of Meridian and MHPC concerning "Sleepy Hollow Farm": • Electronic/paper copies of information regarding resources for preservation/restoration efforts; • Electronic/paper copies of examples of adaptive reuse; • List of local/regional contacts for professional groups involved with historic preservation/cultural tourism. Budget for Three Projects Two -Phased National Register Nomination Meridian Telephone Exchange Building: The lump -sum budget of the National Register Nomination preparation includes costs for the following items, research, writing, mileage, per diem, photographs and processing, photocopies, maps, photocopies, discs, and other indirect costs such as liability insurance, telephone, and supplies. Total Cost for Part 1 as described in the "Scope of Work": $1,000 [can use CLG monies for this] Total Cost for Part 2 as described in the "Scope of Work": 500 Subtotal: $1,500 Updated Inventory Forms, Priority List of Previously Recorded Historic Properties in Meridian's Area of Impact: The lump -sum budget for this project includes costs for the following items: survey time, writing, mileage, per diem, photocopies, discs, and other indirect costs such as liability insurance, telephone, and supplies. Total Cost for this Project: $1,500 [can also use CLG monies for part of this project.] Consulting Services for City of Meridian and MHPC concerning "Sleepy Hollow Farm": The lump -sum budge for this project includes the following items: meeting attendance; mileage, writing, photocopies, discs and other indirect costs such as liability insurance, telephone, and supplies. Total Cost for this Project: $500 TOTAL COSTS FOR ALL THREE PROJECTS: $3,500 0) rn W O >WUcv U) W �aLL WOO c ~ CO a W ow —i CO U) I—O Z 0 U) JQ"a = W 0 C J U ZQ2m OHLL c ZO_ UWt cu} Qa02 () U) C�• `U)_ o a U) 2 E r-u� CI. ° ° -0` a- v Z 0 00� 0 CD uoi`o v0)E ii.rn=y0) u > ° u U) ci x SZ ++caU CP c C�• CI. o U Q o U Q U Q CI. U Q v E Q Q Q E Q Q z O O d CL E m a) -0 -0 E CD O m C 7cUa L° 0°y 7 ) O ( a LL C O O a) m U Cc� co c O �� _ °�'�' -°: 0 0 VITA Madeline Kelley Buckendorf 1805 Everett Street, Caldwell, ID 83605 Phone and Fax: (208) 454.3435 E -Mail: madelinebQrmci.net EDUCATION Boise State University, Summa Cum Laude,1987-1993; Masters Degree in History, Public History Emphasis. The [Albertson] College of Idaho, Magna Cum Laude, 1970-1974; B. A. in English Literature with Special Emphasis in Folklore, minor in Biology. Continuing Education: Class in Archaeology, 1977, [Albertson] College of Idaho, Class in Architectural History, 1978, Boise State Recent workshops on NEPA and Section 106 mitigation. HISTORIC PRESERVATION -RELATED WORK EXPERIENCE (Note: I meet the qualifications as a preservation professional under 36 CFR 61, Appendix A, of the Code of Federal Regulations.) Staff Member, Idaho State Historical Society and Idaho State Historic Preservation Office, 1978-1989: Oral Historian, Idaho State Historical Society, Boise. Also worked half time for the Idaho State Historic Preservation Office, conducting historic building inventories in Challis, Twin Falls, Buhl, Paris, Lewiston, Boise, and various sites in Idaho. Private Consulting Historian, 1989-2004: June 2004-Present—Section 106 Survey and Eligibility Determination on Weiser State Street and Hillcrest Avenue Improvement Project, for Holladay Engineering, Payette, Idaho (for Idaho Transportation Department). April 2004-Present—Intensive4evel survey of building complex in the Ketchum area for Will Miller and Associates, Planners, Sun Valley, Idaho. March -June 2003 —National Register nomination of the Baker- house, Cottonwood, Idaho, for the Idaho County Certified Local Government, Grangevilie, Idaho. March 1997 to September 1997 --National Register Nomination of Upper Brownlee School (3 buildings) for Gem County CLG. July -September 1996 =for Gem Co. CLG, National Register Nomination of Sweet Methodist Episcopal Church, Sweet, Idaho. July -September 1996 -National Register Nomination of Emerson Sensenig residence, Boise, Idaho. July 1995 to October 1995--HABS/HAER documentation and historic overview of James Lane Barn in Richfield, Idaho, for the Shoshone District of the BLM. March 1995 --for City of Caldwell Certified Local Government, National Register nomination of the Caldwell Railroad Depot. April 1994 --Idaho State Historical Society--intensive-level historic sites survey report, historical narrative, and mitigation recommendations on historic mining and agricultural landscape on proposed Hagerman Fossil Beds National Monument Visitor's Site. July -August, 1994 --William Clark Planning and Development, Boise --co-authored historic overview of Dry Creek area for planned community development study. June 1994—Power County Historic Preservation Commission—National Register nomination of former Bethany -Deaconess Hospital, American Falls. June 1993 --Nomination of the Oneida Grain Elevator, located in the American Falls Reservoir, for the Power County Historic Preservation Commission. November 1992 -April 1993-- National Register Nomination of Spaulding Farmstead as a historic district, Boise. At the request of property owner Katherine Caron. Publications: Researched and wrote text for book Patterns of the Past: The Ada County Historic Site Inventoxy. Boise, Idaho: Ada County, 2001. Book received an Orchid Award from Preservation Idaho and a commendation from the American Association of State and Local History. "Twin Falls Potato Cellars: A Reconnaissance Report," Idaho Yesterdays, Vol. 41, No. 4, Winter 1998. "Introduction," "The Road to a Modern Library," biographical sketches of Willis Sullivan and Merle Wells, and photo selections and captions for A Light in the Window of Idaho: A History of the Boise Public Library. Boise, Idaho: Boise Public Library, 1996. 3 • Request for Proposals National Register Nominations City of Meridian • The City of Meridian is looking for a qualified architect or architectural historian to prepare two National Register nominations for the following properties: A. 1123 N. Main St. owned by Joe and Yvonne Marks, 1921 W. Liberty St., Spokane WA 99205, (509) 326-3121. B. 137 E. Pine St. owned by Scott and Julie Grapatin, Meridian 884-8028. The State Historic Preservation Office Architectural Historian, Tricia Canaday, has reviewed these two buildings and determined they are eligible for listing in the National Register of Historic Places under Criteria C or A. FINAL PRODUCT: The final products must meet the requirements outlined in the National Register Bulletins and the "Supplementary Manual for Completing National Register of Historic Places Nomination in Idaho." Four complete sets of black and white photos must be submitted with the final product but only one copy of original maps. Text can be submitted electronically but must be prepared on the National Register template available from the SHPO or on-line at the National Park Service web site: http://www.cr.nps.gov. In addition, it is desired that the consultant will give a short presentation (at a date convenient for the consultant) on this project for the general public. The Meridian Historic Preservation Commission will make arrangements for the presentation. TIME LINE: September 1, 2004: Consultants submit proposals. October 1, 2004: Meridian Historic Preservation Commission selects consultant. January 1, 2005: A draft of each nomination is due. It will be reviewed by the Meridian Historic Preservation Commission and the SHPO's Architectural Historian for final edit. March 1, 2005: Submission of final draft to Meridian HPC and SHPO Payment in full will be made upon acceptance of the final draft by SHPO. • SELECTION CRITERIA: Consultant will be selected based on the following criteria: a. Previous experience in preparing National Register nominations for similar properties. b. Knowledge of the development of Meridian and the Treasure Valley. c. Demonstrated experience and success in meeting deadlines and working with National Register regulations. d. Staff assigned to this project will meet the professional standards outlined in 36 CFR 61 Appendix A. e. Price. SUBMIT PROPOSALS: If you are interested in this project, submit your proposal by September 1, 2004 to: Brad Hawkins -Clark Planning & Zoning Dept. City of Meridian 660 E. Watertower Lane Suite 202 Meridian, ID 83642 Include information that supports the selection criteria and the amount the consultant will charge for these two nominations. `J THE EMMMMM GROUP, INC. August 30, 2004 Brad Hawkins -Clark Principal City Planner, Planning & Zoning Dept. City of Meridian 660 Watertower Lane, Ste. #202 Meridian, ID 83642 Dear Mr. Hawkins -Clark; Historical Research G Consulting P.O. Sox 7333, BoJse, Idaho 83767-1333 (208) 338-101'4 ,1'V.0 /NB ill. ilii l- 509 Z Zs'" .On behalf of the Arrowrock Group, I am submitting a bid for researching and writing two National Register Nominations of residential properties in the City of Meridian. Enclosed you will find a bid proposal and my resume, since I will act as the principle investigator on the project. We are excited at the possibility of doing further historic preservation work in the Meridian area, since we have conducted several historic and architectural research projects throughout Ada County. s If you have any questions about the proposal or about The Arrowrock Group, do not hesitate to' call me directly at my home office, 454,3435. We hope we get the opportunity to work with .you_; and the Meridian Historic Preservation Commission. s::! Sincerely, Madeline Buckendorf The Arrowrock Group, Inc. � %��Lod�✓GJ'L �'�l� :vl' �r ' �,::' '•�',.:: acs--- i�•% ..��i`_`''� .On behalf of the Arrowrock Group, I am submitting a bid for researching and writing two National Register Nominations of residential properties in the City of Meridian. Enclosed you will find a bid proposal and my resume, since I will act as the principle investigator on the project. We are excited at the possibility of doing further historic preservation work in the Meridian area, since we have conducted several historic and architectural research projects throughout Ada County. s If you have any questions about the proposal or about The Arrowrock Group, do not hesitate to' call me directly at my home office, 454,3435. We hope we get the opportunity to work with .you_; and the Meridian Historic Preservation Commission. s::! Sincerely, Madeline Buckendorf The Arrowrock Group, Inc. � %��Lod�✓GJ'L �'�l� :vl' 0 • THE � GROUP, INC. 0 E PROJECT PROPOSAL FOR MERIDIAN HISTORIC PRESERVATION COMMISSION, ADA COUNTY, IDAHO By Madeline Buckendorf The Arrowrock Group, Inc. August 2004 Introduction The following document is a formal proposal by The Arrowrock Group, Inc., to complete.: two nominations to the National Register of Historic Places. The nominations are of two Craftsman -style residences located in Meridian, Ada County, Idaho. The project will run from October 5, 2004, until March 1, 2005. All phases of this project will be conducted.. according to standards and practices set forth by the Department of Interior, National Park Service, and the Idaho State Historic Preservation Office (SHPO), Boise. The project's end products will be reviewed by the City of Meridian's Historic Preservation Commission and the Idaho SHPO before the project's conclusion. • This proposal includes the following: The Arrowrock Group's Qualifications and J'',i;l references; Project Work Plan and Proposed Time Line; Research Methodology;' and a list of Anticipated End Products. The Arrowrock Group, Inc: -Qualifications Madeline Buckendorf will act as Project Director. She has worked in the fields of historic Preservation and local history since 1978. She was employed by the Idaho State., Historical Society and the Idaho SHPO from 1978-1989, then received a M. A. in Public History in 1993. Since 1994, Buckendorf has been a principle member of The Arrowrock Group, Inc., a historical research and consulting firm based in Boise. She meets the qualifications as a preservation professional under 36 CFR 61, Appendix A, of the Code, of Federal Regulations. She and other members of the Arrowrock Group have conducted numerous research projects in the Meridian area, Ada County, and southwestern Idaho. Their clients include HDR Engineers, Idaho Power Company, The Army Corps of Engineers, Bureau of Land Management, and the Bureau of Reclamation. 0 The Arrowrock Group, Inc., Page 2 8/26/04 The following are National Register Nominations Madeline Buckendorf has successfully completed: • 2003: The James and Sophia Baker House, Idaho County, for the Idaho County Historic Preservation Commission; • 2002: The Mittleider-Rumpel Farmstead (10 buildings), Meridian Vicinity, Ada County, for the Ada County Historic Preservation Commission; • 2001: Multiple Property Document—Ada County Rural Historic Resources (over 900 buildings and structures), for the Ada County Historic Preservation Commission [Note: the text of the book Patterns of the Past: The Ada County Rural Historic Sites Inventory was written by Buckendorf and other Arrowrock Group members]; • 2001: Steunenberg Residential Historic District (213 buildings), Caldwell, for the Caldwell Historic Preservation Commission; • 2000: Riggins Motel (7 buildings), for the Idaho County Historic Preservation Commission; • 2000: Henry and Ida Dorman/PEO Chapter House, Caldwell, for the PEO Chapter House Board of Trustees; • 1998: Intact portion of Boise City -Silver City Stage Road, Ada County, for clients Robert and Joyceanne Fick, Kuna; • 1997: Upper Brownlee School (3 buildings), for the Gem County Historic Preservation Commission; 1996: Sweet Methodist Episcopal Church, Sweet, Idaho, For the Gem County Historic Preservation Commission; • 1996: Emerson Sensenig residence, Boise, for owners Guy Baird and Kathleen Blackburn; • 1995: Caldwell Railroad Depot, for the Caldwell Historic Preservation Commission; • 1994: former Bethany Deaconess Hospital, American Falls, for the Power County Historic Preservation Commission; • 1993: Almond and Mary Spaulding Farmstead Historic District, Boise, for owner Katherine Caron; • 1993: Oneida Grain Elevator, American Falls Reservoir, for the Power County Historic Preservation Commission; 0 0 The Arrowrock Group, Inc., Page 3 8/26/04 • 1981: Buhl Dairy Barns Thematic Group (6 Barns), for the Idaho State Historical Society. For further information on Madeline Buckendorf's professional qualifications, see her attached resume. Professional References Idaho County Historic Preservation Commission --contact Michael Peterson (983-7092). Ada County Historic Preservation Commission --contact Joyceanne Fick (922-9090). Caldwell Historic Preservation Commission --contact Jan Boles (459-0514) or Elaine Carpenter (459-6577). Gem County Historic Preservation Commission—contact Jessie Goodwin (365-2990). PEO Chapter House—Contact Roberta Tavares (459-9241). Project Work Plan Madeline Buckendorf of the Arrowrock Group will contact the Meridian HPC members and the Idaho SHPO at the project's beginning. Together they will review the scope of work and anticipated end products to ensure a shared understanding of the project's outcome. Buckendorf will follow the procedures outlined in National Register Bulletin 16A: How to Complete the National Register Registration Form and the Supplementary Manual for Completing National Register of Historic Places Nominations in Idaho, published by the Idaho State Historic Preservation Office (SHPO) in Boise. Project staff will work closely with SHPO architectural historian Tricia Canaday to produce a document that meets all of the SHPO, National Register, and National Park Service's requirements. Buckendorf will also consult with the Idaho SHPO staff and examine comparable nominations. Contact will be made before and during both the research and writing stages, to ensure satisfactory work products. All appropriate historical materials will be reviewed at the State Historic Preservation Office,'the Idaho State Historical Society's Library and Archives, and available locally in Meridian and Ada County. The following is a list of tasks to be completed and anticipated deadlines: • Meet with the property owners; survey any historical documents held by the present or previous owners (Deadline: October 10, 2004); 0 0 The Arrowrock Group, Inc., Page 4 8/26/44 • Take photographs and slides of selected significant features and interiors on the building and make a sketch map of the property features (Deadline: November 1, 2004); • Conduct research into local, county, and state historical records --such as deed information, historic maps and county directories, records at the Idaho State Historical Society Library and Archives, newspaper research, and related records on rile at the Idaho SHPO (Deadline: December 1, 2004); • Write a rough draft of the nominations; submit draft copies of the nominations to the Meridian HPC and to the Idaho SHPO on disk, along with a paper copies (Deadline: January 1, 2005); • Once comments are received from the Meridian HPC and the Idaho SHPO, the final National Register Nominations, photographs, and maps will be delivered to both agencies (Deadline: March 1, 2005). • Madeline Buckendorf will make a presentation to the general public of the results of these two nominations. The date of the presentation will be agreed upon by both the Meridian HPC and Buckendorf. The slides associated with the nominations will be 'turned into the Idaho SHPO after the public presentation is completed. Project End Products The following end products will be delivered to the Idaho SHPO and the Meridian HPC: • Two paper copies of each of the completed nominations and a disk copy in Word Perfect 9; • Four labeled sets of 35 -mm, 5" x 7" black -and -white photographs (including interior shots), one set of negatives, one set of color slides, and copies of photo logs; • Two original USGS maps with property marked on it, and site sketch maps (not to scale) with directions of photographs taken noted on it; • Two completed National Register Nomination Checklists, as shown in "Appendix B" in the Supplementary Manual for Completing National Register of Historic Places Nominations in Idaho. The Arrowrock Group agrees to make appropriate corrections suggested by Meridian Historic Preservation Commission and the Idaho State Historic Preservation Office at no additional cost to either agency. This agreement is binding up to one year after the final reporNs submission to Idaho County and the Idaho State Historic Preservation Office. 'I L 0 The Arrowrock Group, Inc., Page 5 8/26/04 PROJECT BUDGET Professional Services [Note: Arrowrock Group has a sliding scale for professional services. We normally charge $60/hour for federal and private institutions, but charge less for local/non- profit groups.] Historical Research, Fieldwork, Writing Nominations --80 hours at $40.00/hr= $3,200.00 Expenses Nli'lea(travel to sites, research trips -200 mi. x $.38/mi.)= $76.00 Film and Processing (archival quali 5" x 7" Black & White (including site overviews, 4 elevations/building, detail and interior shots) 40 x $2.10/photo= $84.00 40 x 3 copies x $1.80/photo= $216.00 Color slides: 36 slides= $7.80 Purchase of b & w & slide film; processing of proof sheets= $30.00 Subtotal=$3,613.80 Overhead Costs (includes per diem, phone calls, supplies, professional liability photocopies, insurance and worker's compensation[which we must have to operate as a business], etc.) : $3,613.00 x $20%= $722.26 Grand Total=$4,336.06 Rounded off to Final Bid— 0 00 [Note: Black and white film can only be processed on black and white paper locally at Media Specialties in Boise. Their processing costs will be going up by Oct. 1. The fihn processing costs listed above are figured at what Media Specialties is quoting will be the cost after October 1.1 s Meridian Historic Preservation Commission August 2, 2007 Page 3 of 21 Lindgren: Any other discussion on that? All in favor say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. 5. Review Scope of Work for Consultant Contact: Lindgren: Review the scope of work for consultant contact. Did I not forward you guys the e-mail at this point? Thomason: Yes. Lindgren: I think (inaudible) just so you know we get (inaudible) I believe that a draft contract is still being worked out with the City. Correct? I saw it (inaudible). Berg: If it is we need to have a kind of boiler plate or special service agreement and then you attach the scope of work to that agreement (inaudible) right now. So I copied a boiler plate. Kind of look and see what that part of it is (inaudible) special services. (Inaudible) signature whatever scope of what we have (inaudible). So if you've got some additional things that we may want to discuss or remember, make sure we cover (inaudible). Also in your packet we have a copy of Madeline's resume and information from the last special proposals in 2004. Lindgren: Is that included here as well? Berg: The purchasing agent (inaudible) can continue that agreement (inaudible). Lindgren: So we're just continuing that. Berg: (Inaudible) Lindgren: I would just suggest on this agreement we can just apply it. I don't think we're going to be adding or even subtracting so could we not just buy her skilled services (inaudible)? Is that what you're suggesting? Berg: Yes, that's what I'm suggesting and I think what we do is make a formal motion that we recommend the Council (inaudible). We can get that on the agenda of City Council (inaudible). Lindgren: Having said that, I'd like to entertain a motion to approve formally, Madeline Buckendorf s, proposal for scope of work. One is to "the bulk of work" into a survey for the National Register (inaudible). Also helping us to do some additional survey work for some rural properties. She's got a list of those attached as well and also (inaudible) and getting an • • Meridian Historic Preservation Commission August 2, 2007 Page 4 of 21 architectural consultant out there to do some additional work in terms of structural analysis of the structures and also help work with the owner to possibly salvage (inaudible). Berg: (Inaudible). Lindgren: Yes, that's correct. But anyway what I would like to do, and maybe we can wait for Will to get a copy back to us. Have a fresh look at it. Harms: (Inaudible). Lindgren: For - - Harms: (Inaudible). Lindgren: Oh, is that right? Harms: Three or four years ago. Lindgren: Well, what we're going to look at and I did receive a voice mail from Howard Foley (inaudible) so - - Harms: (Inaudible). Lindgren: Is that right? Harms: (Inaudible) elevator and the mill. (Inaudible). Lindgren: What do you think is the likelihood of it staying there? Harms: Well, they're not going to move the mill. And I don't think (inaudible). Lindgren: No, no. (Inaudible) I'm just curious. Harms: I think we need to (inaudible) if we want to do agriculture (inaudible). Farmers don't have grain any more. Thomason: I think that's a very good point. It seems to me that even if that structure is retained, which would be fine with me, it would have to be gutted and renovated as a part of a complex of boutiques or (inaudible). Lindgren: The amount of work Madeline had identified. Harms: I didn't see that. • • Meridian Historic Preservation Commission August 2, 2007 Page 5 of 21 Lindgren: There's a list (inaudible) draft proposal. Working with her we had come to the conclusion that it may be best to start with these rural properties that she's identified as really needing some sort of look at before we get to the bottom line. So that isn't as agricultural as it is more rural out of the town core, I guess. Initially when we met with Madeline we were entertaining having her continue to survey the downtown corridor but - -. Harms: Well again, (inaudible). Thomason: Isn't that a shame? The barn's torn down. Wasn't that the old Lopez place? Lindgren: Yeah, she has that. So I guess I'd like to entertain a motion to approve this proposal. And (inaudible) I guess its purpose is to (inaudible). Berg: Yes, Walter, the idea is the Commission can't enter into a contract, the City has to. So the recommendation is for the City to (inaudible). And just another comment from Lila. We need to cross out those things that are not really legal to survey. Hill: I think there are (inaudible). Berg: Is this a list of the, I guess my question is (inaudible). It's fine the way it is? Harms: When you look at it, it's not there any more, and you still want it surveyed, are you talking in terms of just looking at the written history then? You want to keep it on for that purpose? I mean just because it's not there, we can keep it in there and include history and those pictures of - -. Lindgren: Is that how the title survey works? If something's been recently demolished there's still fact finding (inaudible). But Carol's question is, if the building's not there is there still a way to survey what was there, document (inaudible). Hill: She's already done that. Lindgren: Has she? Hill: (Inaudible). Ada County (inaudible). There are some errors in it that I know of. Harms: Would you want to look at correcting that then? Correcting the errors and then including it in this survey? Just so that it's --. Lindgren: Well, I see - - Harms: There's not much work to doing it. Just correcting the errors and then adding it. Lindgren: Was that originally done using the same criteria? The same (inaudible) ones. 0 Meridian Historic Preservation Commission August 2, 2007 Page 6 of 21 Harms: (Inaudible). Lindgren: So we can just strike that. I mean, just have a review of it or even just (inaudible). Harms: (Inaudible). I don't know how much (inaudible). She's fine. (Inaudible). Lindgren: But having said that, as Carol mentioned, do you think there's a value in getting updated information on that site or just (inaudible)? Hill: (Inaudible). I don't even know why it was (inaudible). Lindgren: It doesn't make any difference to me. Hill: Isn't Ten Mile Creek up here somewhere? Ten Mile Creek goes across (inaudible) freeway. Berg: Ten Mile and Franklin. Hill: And then it runs down below Ten Mile, almost right here, and crosses then behind south of the LDS Church across (inaudible). Is that Ten Mile Creek or is that a drain? Harms: It does say under 15 other structures (inaudible). Lindgren: There were that many structures out there? Hill: There's a picture of it down on the property that forms - - Lindgren: (Inaudible) that barn. Hill: Oh yeah, there's one down there that we did for the (inaudible). - - so forth and so on. But Anna's at the point (inaudible). Lindgren: Who is that? Hill: Anna (inaudible). Her family owns the Ten Mile property. Harms: Maybe we could just leave it on for now and let her kind of work around that. If there's any time left, have her just go back and correct that; errors in there. Have her just (inaudible). Would that be good? Just leave it on there - - (inaudible). Hill: (Inaudible) Some of these, I don't know (inaudible). Lindgren: (Inaudible). We've got two. (Inaudible). 0 Meridian Historic Preservation Commission August 2, 2007 Page 7 of 21 Hill: There's no route down here that she (inaudible). And they were all over town and you could ride around in a tractor easily, a lot of them. Lindgren: Those are four-square houses. Hill: The four-square houses (inaudible) and Overland. The barn (inaudible). Lindgren: Is there a list, is there a property on here that you would (inaudible) rural property (inaudible). In lieu of Ten Mile, for example, or - -. Hill: Well, there's an (inaudible) structure with those right over here. Lindgren: The focus of this was, I think the focus was concentrated on rural properties. I think we just have to do the surveys is what she was talking about. We initially (inaudible) surveyed downtown core and thought, well, because of time, we were running a little bit tight on time as we were getting closer to September 30th and we thought this would be a smaller chunk to chew, to divide on. And then eventually in the fall or (inaudible) go back to the survey downtown. So we certainly have an opportunity to come back. But I guess if I would ask you if this is just a property that may not be the selection that we should make, we feel may need some attention or not. Hill: (Inaudible). Lindgren: Well, even that was kind of like a bit of a rural image, original village, or close to it? Hill: Original settlement out there. Lindgren: Yeah, some kind of history among other things. Hill: Of the family and - -. Hill: Two story. It's Victorian but more gingerbread. (Inaudible) gingerbread in those days (inaudible) and we have pictures (inaudible). Lindgren: And people call it the Onweiler --. How do you spell that? Hill: Ustick and (inaudible). Lindgren: O -N- W- E -I -L -E -R? Hill: I,E, I think, I, E. 0 0 Meridian Historic Preservation Commission August 2, 2007 Page 8 of 21 Lindgren: I've seen it different ways. I've seen it I -L -E -R and (inaudible). O -N -W -I -E -L- E -R? Or E, I, or just I? Berg: Yeah, sounds right, that's fine. So that's Onweiler what? Hill: It's the name of an interurban stop at one time. It was the name of the corner out there. Lindgren There were orchards there? Hill: There were orchards in all of the early farm family settlements on Five Mile Creek. Lindgren: That would be Ustick and - - Hill: (Inaudible) and strawberry farms out there. Lindgren: Five Mile and Ustick? Hill: Ustick and Meridian. Lindgren: It'd be on the southeast corner. Hill: And there is a subdivision (inaudible). Like one straight line. Berg: So where Larry (inaudible) is? Hill: You're in the wrong generation Lindgren: What I propose is we can save plus or minus these properties but let's reserve the right to — if there's one that we don't feel is worthy. Hill: (Inaudible) in town ever. Lindgren: But again, we'll come back to the City. Thomason: (Inaudible) a subdivision in the future? Lindgren: I think we can revisit that one more time (inaudible) report. Hill: In the meantime, I will (inaudible) inventory and - - Lindgren: So maybe that could (inaudible). Very little scope in that or --. Hill: (Inaudible) 1912. (Inaudible). Thomason: Are you still waiting for a motion to - -. I'm just (inaudible) where we are here. 0 Meridian Historic Preservation Commission August 2, 2007 Page 9 of 21 Lindgren: I would suggest that we entertain a motion to approve that proposal with some condition that we have some flexibility in these rural properties that are being surveyed. (Inaudible). Hammond: I make a motion. Harms: Second.- Lindgren: econd: Lindgren: All those in favor say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. 6. Follow up on Sleepy Hollow Farm: Lindgren: We have a meeting set for, I believe, August 7th to meet out at that site. We have a, I believe he's an architectural historian, I'm not sure. (Inaudible) is bringing out a structural engineer to take a look at the structures that we identified as I guess worthy of saving. We might have some disagreement on that. That's okay. Hammond: Keep losing things? Hill: (inaudible). Lindgren: No, they're still there. I mean, they're deteriorated. That's true. And, you know, I think it's an opportunity for us to do something here. So at this point it's no out-of-pocket expense because (inaudible). The structural engineer, all that work is being funded by, I can't recall, but it's fully funded. Thomason: Is there a time on that next Tuesday? Lindgren: Will, do you have that? I don't have it. Harms: By the way, whoever sent (inaudible) did a nice job. I think it was Will. It was a very nice note. Thank you. Lindgren: You know what I could do, Frank? I could forward the e-mail onto you. (Inaudible). At 2:00. I could follow up on the time. But it's on the 7th, Tuesday. I'll follow up with an e-mail. Harms: Are we supposed to come out there and - -? Lindgren: It's not required. No, we're just going to (inaudible) walk through with (inaudible) and the concrete. • • Meridian Historic Preservation Commission July 5, 2007 Page 2 of 27 Lindgren: Any other comments on the agenda? Ready to approve the agenda as submitted. We'll move on. Fair enough. 2. A. RFP/RFQ Survey: Lindgren: How about that? Madeline Buckendorf was going to come join us at our meeting today and she was nice enough to join us with short notice. Just to kind of bring her up to speed and maybe help us all understand why Madeline is here. One of the things that on our long-range goals we talked about doing is continuing the survey work and because we've been sidetracked with other activities and goings on, I'd like to really get that back on track and we have the ability to do it still as far as this fiscal year being over and even (inaudible). So the rote question I guess for the City's sake is how to procure that scope of services and are we still finding out, Mr. Berg? Would you like to address that or just -- Berg: Yes, I'd like to address what we're trying to do. Since we had an RFP or Q, which ever way it was. And since Emily doesn't want to perform that scope of work any more, it's our ability to go to the next person that we have interviewed for that and choose that person. The issue is that I have right now, that I'm dealing with, is finding all that information from that RFQ or P to give me all that stuff. We haven't had a change because Brad Hawkins Clark was the staff representative and I'm trying to search and find those new documents. I was assured by Walt and he thought that Madeline was one of the presenters previously so it would just be a matter of ranking that, that she's the next one, and hire her to fulfill that scope of work. Lindgren: So (inaudible) as long as that documentation (inaudible). Because with the (inaudible) Tom and Frank were here. Hammond: That's my recollection. Lindgren: Absolutely. And really what the goal is if the City is comfortable with that. That's the next step. We'd like to have (inaudible). Berg: Yes, Walt, I'll talk with our Purchasing Agent. That was what he wanted - - to make sure we have the documents in order and it's just a matter of trying to find those documents (inaudible). Lindgren: So did we assume for this discussion that those documents shouldn't be an issue? Just at least talk through some of the issues and maybe at least (inaudible). I'm not sure what for. 0 Meridian Historic Preservation Commission July 5, 2007 Page 3 of 27 Berg: I would probably just recommend forth and interact with the scope of work And then we're reasonably comfortable documents are backing up our decision that we have some discussion back and and making sure that we're all on board. if we want to proceed as long as the that we can move forward. Then we can move forward. But we want to make sure everybody's on board with the scope of work (inaudible). Lindgren: Exactly. (inaudible) and it's been our experience that in talking with (inaudible) help us understand what that scope is because (inaudible). With regards to, in terms of the finding (inaudible). One is we have X amount of funds available to do the work. That being the case, do you typically approach it from a (inaudible) basis or do you just say so many properties reviewed in this amount of time. So if you kind of want to expound on that for a little bit. Buckendorf: And I'm leaving this open to you. How this came about, why I got contacted, is right now I do a lot of work for environmental planners in Blaine County and right now a project has been, I have some work in July but the majority has been pushed into August. So I had a window of time to do it. The only concern I have now is we're talking about 50 properties to get the work all done to meet, what - - I've worked 25 years on this and worked in CLG projects a lot to get all the work done (inaudible) stretches it to the end of September and it's going to be very tight, nearly impossible, for me. If that's what you folks decide what to do, I have a recommendation of a group that might be interested that could do it for you. If you can narrow the focus a little bit and do it according to what your, what we think can be done with the allowed time and with the allowed cost, then I'd be interested in doing something for you. I just know I couldn't do 50 properties in that short a time. Lindgren: How many do you think you could? Buckendorf: Well, it depends on what you want. I can either intensively survey some of the eligible properties or begin the preparation of National Register level nominations. I could finish off the survey of the one section that didn't get finished, as I understand it, on Main to the Knotty Pine or where ever it was. Lindgren: Actually, that one did. Buckendorf: That got done. Or, if there's another area you need to finish up I could do whatever you need to get finished up. And also whatever works well for your preservation plan. My particular expertise, I did the Historic District in Caldwell, the National Register nomination of that. I live in the District, so that's part of a continuing involvement in that. But I also have a long extensive experience with agricultural and industrial buildings so if there's something you wanted to do with the feed store or any agricultural or agricultural industry -related buildings which I assume are under great threat in this area just as they are in Canyon County and all of Ada County. That's something I have a lot of expertise with. • Meridian Historic Preservation Commission July 5, 2007 Page 4 of 27 Lindgren: In terms of what - - give me like an example of how you're involved with that. Buckendorf: I did the, I don't know if you have (inaudible) but I did the Ada County Rural Survey that produced that book that came out from Ada County on historic rural properties in Ada County and it did involve at that time any of those structures that were within city limits but now several of the structures that are left standing are now within city limits or within the area of impact and so that's something I have a lot of expertise and background in. Lindgren: Can I - - well, one of the things we're wrestling with is a little off the subject is but (inaudible) Will and I (inaudible) available time. (inaudible) But Jim has a property, a commercial property that is due to be rezoned to commercial property that we think will be coming up for annexation in the City of Meridian (inaudible). And it's a property just to the south of Highway 84. Buckendorf: It's the Ten Mile property? Lindgren: Yes. Buckendorf: Is it Sleepy Hollow? Lindgren: Yes. Buckendorf: I did all the work on it. Lindgren: I have a meeting set up with them Monday morning at 10:30 to have a cup of coffee and talk more about what we possibly can do. As far as some of those structures, my fear is, it's just too late. He's already got his eye on taking them down. In fact, talking with him (inaudible). I think I have the final report. (inaudible) Buckendorf: Oh, I did all the research for it. Lindgren: This is (inaudible) ITD then. And so I would like to visit with Jim and maybe if you have time it would be really interesting to get your take (inaudible) because I think Jim was interested in that. He came to, first to the Mayor, some months ago and said hey, I've got these structures. I don't know, at some point of the development of this property, but (inaudible). Salvage those, but from what I understand (inaudible) those concrete silos (inaudible). And so kind of at least get with Jim and say, hey have you thought of even incorporating that into a development? (Inaudible) these are assets to your project versus liabilities (inaudible). Try to encourage him to look at some of those structures in that respect versus (inaudible). 0 • Meridian Historic Preservation Commission July 5, 2007 Page 5 of 27 Buckendorf: I originally looked at them for Ada County in 2003 and at that time you were looking at a contributing district on Overland and making a little historic district on Overland because there were several barns there. There's a bomb shelter in one of the (inaudible) from the 1950's and just several interesting structures that you could put into a little district there. It is, I think, after doing more work the last few years, that barn could be considered eligible and because I did the Barn Again project for the Humanities Council all across Idaho and looked at six different communities from Preston to Coeur d'Alene. I didn't see another barn like it. Lindgren: (inaudible). Buckendorf: The double, it's called a concrete (inaudible) double silo there. There's one more on Black Cat that's in better shape but they are the only two I've seen in the state. And I've worked, starting for the State Historical Society in 1978, and I've never seen any other (inaudible) that are straight out of the Midwest and straight out of Portland Cement advertising the structures they could build as the railroad came through. Lindgren: Would that be like from the 50's so it would be old enough? Buckendorf: Oh, I'm sure they're old enough. I'd say they're post -World War II but they're old enough. We're over the (inaudible). Let's see, is it 2006? Lindgren: Concrete stayed double silo. Buckendorf: Concrete stayed. They're interlocking concrete blocks that are angled so that they fit together and then you put iron hoops around and that's how they're built. Then they have a little tiny, what was it, in the one on Black Cat it has a little tiny 5 HP engine that they put the grain, put it in the middle, shovel it in there and the engine would blow it up into each of the silos. And it's really, for the 1950's that was deluxe, that was deluxe. So anyway, it's an interesting history. Now this is my interest so I don't want to push it on you. I love residential districts. I've done all the other kinds of work. Everything from motels to churches to railroad depots to grain elevators in the middle of American Falls Reservoir but I just think that's such an important part of what makes Meridian interesting and unique and it just breaks my heart to see that agricultural heritage just (inaudible). Lindgren: Would you be interested, first of all, to sit and talk with him with us? Buckendorf: I will sit and talk. I have to say, I do this for a living and I'm self- employed and so, you know, I can only give away so much free time (inaudible) because I really love that place and would like to see it preserved. Lindgren: I understand. Shouldn't this board look at it as, I mean, we value your time and effort in anything you would be providing us. Mr. Berg, is there any way Meridian Historic Preservation Commission July 5, 2007 Page 6 of 27 that we can establish some sort of subcontracting scope for tasks like this? Because (inaudible) Berg: Maybe we should just see how it leads into initial conversation? Buckendorf: I could do it for free for one time but after a while I just can't afford to do that. But you know again it's up to you folks what the scope, what you want your scope to be and how this fits in with your Comprehensive Plan. Whether it's doing something in relation with the survey you've done, finishing out a portion of it, taking one or three or whatever, five of the houses or residences or buildings whatever you think that is important that is potentially eligible and working it up to a National Register level or you know, if you, I noticed you did, I briefly looked at your Comprehensive Plan and agricultural structures and agricultural industry was an important part. You can focus on that. So it's really up to you. Lindgren: Well, they are kind of two isolated issues but they obviously (inaudible). And I think in the case of Mr. Jewett it's one of those things where if you don't (inaudible) now (inaudible). But at least we have an audience. (inaudible). Like I said, he was the one that brought up contacting the Mayor to say hey, I've got this property, who do I talk to? I just need to get some sort of (inaudible). Buckendorf: That is interesting. Lindgren: Who knows if it's enough to - - but I think from our perspective is (inaudible). Make it look part of it. What a neat little (inaudible). Buckendorf: And it's name "Sleepy Hollow Farm." How could it get any better than that? Lindgren: Instead of putting a bunch of stuff in boxes. So, could you - - 10:30 Monday? Buckendorf: What's Monday? Lindgren: That's the 9th of July. I'm sorry, I just (inaudible) offered (inaudible). I know his office is over by the Fred Meyer on Fairview so there's a Starbucks that is right in the Fred Meyer building. West side of Fred Meyer's. (inaudible) Buckendorf: I know exactly where to go. That's another area, the Locust Grove area and all which was (inaudible) and that area is another rural area that's practically gone and anything you can salvage out of that would be important because that was a major fruit -growing agricultural railroad siding area and really the beginning of Meridian before this site, as you know. Lindgren: (Inaudible) before dairy even. 0 0 Meridian Historic Preservation Commission July 5, 2007 Page 7 of 27 Buckendorf: That's true. Lots of fruit. Lindgren: And I don't know how that is going to evolve, so. Maybe that's just something that we (inaudible). Buckendorf: And that'd make Dan very happy too. Lindgren: I know that Dan (inaudible). But I'd like to open it up to the group here real quick and do we, you know, (inaudible) I don't mind even if this scope takes smaller chunks. Maybe what it is (inaudible) time and value to just identify properties (inaudible). If it's obviously an old property, we can come back to it. But maybe it's more prudent for us to start identifying. I'd just like to throw that out and see what your thoughts are (inaudible). Hammond: I really like some of the things that Madeline has said about our history. One of the things I have books on is our agricultural and industrial. And absolutely right, cultural is a big issue. Personally I've been focusing on older homes and it seems like there's a big side of the picture there that personally I'm missing that is important to the history of Meridian. So I can see that as our Commission we need to move forward on the homes and continue progress in that direction. But also I think we need to wing out and capture that agricultural because it's going faster than we can save it. Buckendorf: It's probably the most endangered. And it is in Canyon County too. Hammond: Exactly. I didn't really capture that reality until it was just kind of stated and I realize that, you're right, I didn't know that there weren't that many of these silos, you know. And the importance of it. And how it goes together. All of a sudden there's a real story there. A very interesting story to tell and an interesting history so with that I really don't know what the recommendation - - I think we do need to move forward with continuing whittling away at historic homes and making that recognizable but also broadening our horizon and trying to capture this agricultural area, these gems that are at there that we really do want to protect. Perhaps Madeline, she could help us identify these items that we need to target as priority perhaps with this Commission and target those and we could even entertain suggestions from Madeline for consulting and her experience of perhaps the right place to put our energies. There're two influences on how we want to proceed here. I think one is time because I really feel like the end of our fiscal year is quickly approaching on us. And shame on us, we've got a late start on getting this process started. There are two things. (Inaudible) The reason I say fall back on the residential part of this, I should say this quarter, is because we know what we've got. It's easily identifiable. A surveyor could get out there and start taking (inaudible) tomorrow. Do you have, in terms of an inventory, do you have a pretty good sense 0 0 Meridian Historic Preservation Commission July 5, 2007 Page 8 of 27 of, because I'm not sure I do, of what's out there in Meridian in terms of the agricultural - -. Buckendorf: A lot of it would be an area of impact which I know is always a no man's land but it'll be soon annexed to the City I assume. I haven't been out much except for 2003 and I only see a few intact farmsteads left. A few barns. I didn't take a close look along the tracks for what other agricultural, industrial is left. I know the Creamery is gone but you do have the mill and I don't know associated buildings from there. Lindgren: Is that something that could be inventoried fairly quickly as far as what is out there? And to kind of create a scope. Buckendorf: Yes. If you gave me boundaries of where you wanted me to do the work. Would you want it included in the area of impact or would you - -? Lindgren: Could we use that as a - - ? Hammond: That's a plan map, that colored one. Several colors, has the boundaries of our Area of Impact. Not that one. Lindgren: (inaudible) Where's the city limits? Hammond: Green. Lindgren: Because it's the same pattern as (inaudible). Buckendorf: Oh yeah, I did all the survey work in here already so I could look through it, see what's left and update it. Lindgren: I think it's important in identifying (inaudible). Hammond: -I agree. Here's the reason I bring that up is, could we (inaudible) is that something you could identify and perhaps survey within that period of time? Buckendorf: Yeah, I think I could. Let's see, how far does it go down? To Chinden? Lindgren: It goes up to Chinden (inaudible) to the rim, right there. That's a rim down below, you see the green areas below? Buckendorf: Yeah. Lindgren: Those are, right now, referral areas. So they could drop down to Lake Hazel in our Area of Impact so I mean to say it's not completely tight (inaudible) industrial area (inaudible). • 0 Meridian Historic Preservation Commission July 5, 2007 Page 9 of 27 Buckendorf: Well, the only area I get a little worried about is CanAda to McDermott, down there between Chinden and Ustick. There used to be a lot left there. I haven't been on that stretch of road since 2003 so I don't know. And I did a lot of them on Ustick. Lindgren: I could e-mail you on that. Buckendorf: Uh-huh. Lindgren: And that way you could (inaudible). Buckendorf: And I have a map we did from 2003. We did a 2000, 2001, 2002, and then I did the multiple property nomination 2003. So, let's see, let me think about that. That's a pretty big chunk. I don't, I could do like a windshield survey and refer to that, back to that survey and say this place is still eligible, this is still eligible, this is not. That would be something I could do. Lindgren: So windshield is just, if I remember right, that (inaudible) less detailed (inaudible)? Buckendorf: And I could update what looked like; give you a list of what's eligible still. I could'do that. Lindgren: Because the other thing we just need to consider is that the following fiscal year we could really attack this thing, the Comprehensive Plan. That's why I'm not necessarily, I want to see how we want to split, you know, break our time up here. Do we want to just stick with what we know today and just stick with the core and within a couple months we'll be in the following fiscal year? We could roll right into (inaudible) survey scoped with. Thomason: Mr. Chairman, (inaudible) I've heard you and Steve say yes, let's do the parallel track approach. We continue to whittle away on the historic homes also. I like this very much. This gives us another dimension. Lindgren: I'd approve the windshield survey to get us started and move forward on the houses and then the next fiscal year move forward on agriculture because that's an aspect we haven't captured. Buckendorf: Now my question is, when you're saying move forward on the houses, what are you thinking you want done? This fiscal year? Lindgren: I think it's a (inaudible) what your availability is and so we can back into the scope in a way. It's a little unorthodox what we're writing in the scope but I think that's okay. 0 Meridian Historic Preservation Commission July 5, 2007 Page 10 of 27 Buckendorf: Okay, let's just talk about ideas. And again, it's up to you. And if you want to do something broader than what I can do, I'll give you a name. But this is, if you wanted to pick, you know, three or four individually eligible houses or properties, whatever they are, that are specifically eligible that you haven't already done and let me work on that. I could do, in the time allowed, I could probably do three. To National Register level. Now, when I've done that - -. Lindgren: Sorry to interrupt. That's not what we have in terms of the surveys, (inaudible) National Register level. Buckendorf: If.they're eligible, that means they're eligible to the National Register of Historic Places. That's what Emily's told me. The individual properties. Now if you want to do them for a more intensive survey of one step or a National Register nomination; either one of those I could do. With an intensive survey you don't have to get the owner's approval or go through all those steps. Lindgren: Right. I just want to make sure I understand the difference. Because what she's done is, I call it windshield survey. Buckendorf: Reconnaissance. Lindgren: Reconnaissance survey. But that's not what you're talking about. Buckendorf: No. An intensive level is just up to the National Register nomination. It really is the basis for the nomination except you don't have to get all the owner approval and all that kind of information with it. You could do National Register if there're not going to be any problems with the owner or the owner would love it right away. That's one possibility. Otherwise, I'd take a small - -. Another possibility is, say, to take 10, a couple more blocks, maybe 10 structures that need to be surveyed that haven't yet within your core. These are just ideas off the top of my head. Another possibility is to do industrial/agricultural buildings within city limits. And I don't know Zamzows, what their feeling would be about a more intensive approach to get tax advantages but that, the grain elevator and all that area is eligible. Emily included that and that's something I could do. And then any other that are adjacent. I don't know what's left right along the tracks in that corridor. Lindgren: Not much. I think it'd be intriguing to take some of these (inaudible) and take them to the next level. (Inaudible) serious look at getting additional structures nominated. Buckendorf: It would take nothing to nominate them. Lindgren: I agree. Really you've almost done the bulk of the work, okay. Meridian Historic Preservation Commission July 5, 2007 Page 11 of 27 Thomason: We could do the (inaudible) Pine, just for example. The telephone building. ' Lindgren: Possibly. Thomason: Two or three maybe. Buckendorf: I could take three. I don't think I could do any more than that. Thomason: I would say two, two would be - - just thinking out loud. (inaudible) This is back in September of 2006 but Emily had a couple (inaudible) Knotty Pine she identified as possible, the 134. The 134 is in there. Buckendorf: Oh, that's a beauty. Thomason: So maybe that's something that we could get looking at. So there might be a couple ideas. (Inaudible) That's the one right there. (Inaudible) Main Street. Buckendorf: That must be, yeah. Thomason: It's (inaudible). So if you want to take that too, okay. Berg: Can I make a copy of that? Thomason: Sure, sure. And I think in terms of value, yeah, just going around surveying properties just to say yeah, you told us what we already knew. That's (inaudible). I think personally I like the value of saying (inaudible) let's take these three. . Buckendorf: Maybe if we get enough on that north end of the street in one collection we could build a case around it for it being in one like so-and-so addition of the 1930's to make a little historic district if you want. Lindgren: So in terms of that, that's something maybe eventually the Council would have to adopt. Buckendorf: And if we can do it in Caldwell, you can do it here. Lindgren: Oh, I'm not (inaudible). Design review process and everything. Buckendorf:. Well, the design review came later. But I tell you, as soon as you possibly can I'd get design review in. Whether if they fight against it or not, you need it. And we got it in Caldwell and it's still a fight. Even with design review we get people wanting to put timber outside of their houses and do all sorts of crazy things. And we don't do things like paint colors or - - we'd love to but we just know - - some 0 • Meridian Historic Preservation Commission July 5, 2007 Page 12 of 27 details like that - - but fences, garages, roofs. They've gotten a little more open about windows as long as they kept the original holes. That kind of thing. It's worked. And if you can do it in Caldwell you can do it anywhere. We have more Libertarians though than any place else though. And some of them are the strongest supporters of that historic district because they love the neighborhood. Lindgren: That's right. Without that attitude (inaudible). Buckendorf: You really don't have any other tape. Lindgren: You don't. Do you think you'd be able to help us kind of back into a scope that would help? Because (inaudible) work with your schedule again (inaudible). Buckendorf: I can come up with a scope of work. I do that all the time. You have to pick the three buildings or two buildings or whatever you think is possible. Lindgren: Is the group comfortable with the three? Is that a good place to start with? Hammond: I would also add if you have recommendations, we would like to hear those recommendations. If you have buildings that you're passionate about and you think we ought to consider this building for these reasons. We're looking for these recommendations too. Buckendorf: Well, anything I guess, maybe. I don't know how Zamzows feels about their building but that's one. If they want to take tax incentives, you know, that's eligible. We could put it on the Register and they could take tax incentives to restore it. They may not want to. I don't know. Hammond: You'd think they would. They're here to stay. They're a big influence. Buckendorf: See, you know better than I do on that. It depends. Lindgren: I think what I'm hearing you say is that it behooves us to go and identify three and then (inaudible). Buckendorf: Two to three. Lindgren: Three, and then (inaudible). Hammond: Plus a windshield survey of (inaudible). At least get us a picture of (inaudible). Buckendorf: I could do the survey and compare it to my map. Meridian Historic Preservation Commission • July 5, 2007 Page 13 of 27 Lindgren: That's kind of a first step for next step. Buckendorf: Depends how much money you've got. Because that would take time and gas. And even though I wouldn't have to produce forms, I'd compare the map and tell you what was out there in 2000 and say here's what's still there and eligible in 2007. Lindgren: Is that something you would have time for (inaudible) in addition to these three? Buckendorf: Well, it depends. I have to talk to (inaudible). Let me ask a question. Would that fall under CLG funding? Would you use CLG monies to pay for that? Lindgren: It's all CLG except we have $1500 that's (inaudible) that we'd match. Buckendorf: Well, that's what I mean. It's all CLG but do you have any funds that are separate from the matching (inaudible)? Lindgren: Yes, yes. Buckendorf: Okay, then I can do it because the other (inaudible) has to be done, the latest is the end of September. Lindgren: Right, right. Buckendorf: And even then. Lindgren: Well, our fiscal year ends September 30th (inaudible). That's why I tried to differentiate. Buckendorf: Well, then, I think I could maybe do one building in (inaudible). Lindgren: (Inaudible) your scope and your availability, let us know. What you can do. And if we can do the three plus get a step in the agricultural if we can, if you have that availability. If you can't then, don't present it. Hammond: We have the potential to (inaudible). Lindgren: Exactly. Hammond: What we can't do this year, we can follow up next year. Buckendorf: I'll go home and take a map. The only places I'm worried about are north and west. If I could get to everything. Because there was quite a Meridian Historic Preservation Commission July 5, 2007 Page 14 of 27 concentration there. But like I said, I haven't driven those to know what's still left and I know a lot is gone. We were ahead of the bulldozer in 2000, so - -. Lindgren: In terms of what we should do, do we need a rider at this time with our suggestions or recommendations for two or three buildings for potential nomination? Hammond: I think it'd be a good idea just to make sure we're clear about the scope and I guess with some latitude, again, you realize a lot of (inaudible) over time and the priorities but would you like to - -. Lindgren: (Inaudible) the one that's in here would be fine. The other one I'd like to see would be the (inaudible) Telephone Exchange Building (inaudible) Main which is (inaudible) Emily's list. Hammond: It's not (inaudible). Lindgren: (Inaudible) it's on Emily's list, it said it was eligible. (Inaudible) that's just my concern. (Inaudible) I know the older the building (inaudible). Buckendorf: Oh, is that where the newspaper is? I drove by that and thought it was cute. Lindgren: (Inaudible) the owners would be delighted to see that. Hammond: (Inaudible) you think (inaudible). Buckendorf: What about the Knotty Pine folks? Lindgren: I don't know those people. (Inaudible) I haven't spoken to them but I can go down and chat with them. I'm not sure who to chat with but - -. I can pull up a (inaudible) - - just go to the Assessor's and pull up their — Buckendorf: That'd be typical history of some of those places. Berg: What if you have a specific address, I can get you some information. Lindgren: What about this (inaudible)? Buckendorf: That's a beauty. I just don't think. Well, I think two - -. That one could take more work. It's a wonderful, wonderful house. Lindgren: That's a residence that's been turned into a business for the last couple of years (inaudible). • 0 Meridian Historic Preservation Commission July 5, 2007 Page 15 of 27 Buckendorf: It's a beautiful building and I love those (inaudible). There's one similar to it down on West Joplin Road with the two chimneys. Lindgren: (Inaudible). Any reason why that wouldn't? Do you see anything that's (inaudible). Buckendorf: This maybe, but that's the only thing. And if she said it was eligible it probably is. Lindgren: So let's (inaudible) two properties to be (inaudible). Buckendorf: And then let me go home and look at the maps and kind of think of what it'd take to do that. Could you e-mail me that map? The one with the - -. Lindgren: I don't know if I have that one but I do have that one. (Inaudible) it has the same borders. Buckendorf: I see it now. Lindgren: And there is also a referral border too. The red line (inaudible). You'll be able to see those. Buckendorf: Now the referral, I definitely wouldn't include those this time. Hammond: On that subject, isn't the referral area potentially Kuna's as well as Meridian's (inaudible)? Lindgren: We don't know (inaudible) happy medium. You want to say negotiated line. Hammond: It's wise to (inaudible). Buckendorf: I couldn't do those two because I know there's still enough left. Once you start getting near Kuna, everything's going too but I know there's enough left there but I just couldn't get to it. Lindgren: It's a start. Buckendorf: I'm thrilled you folks are interested in that. That's kind of what's happening up in Blaine County. They're seeing the rural area disappear so rapidly. Lindgren: (Inaudible). Buckendorf: I'm doing a lot of work near Hailey and Bellevue on some of the large ranches they're developing. And luckily what's nice up there, one of the local people Meridian Historic Preservation• Commission July 5, 2007 Page 16 of 27 really are local. The developers who come in are usually out-of-state folks who now have taken up permanent residence in that area but they've worked with land trusts. They've worked with historic preservation and they understand the value of preserving some of the historic landscapes and buildings and structures and history of the area. And so they're way far ahead of Ada County and southern Idaho with that. Of course, they have a lot more money too. But surely some of the developers coming in here must have that kind of money. I would think so by now. Lindgren: (Inaudible). Buckendorf: I know, but that's something that some on the City and hopefully on the County level and I think it's getting better with the County level (inaudible) even three years ago, they'll be interested in preserving some of that. Otherwise I said 19 (inaudible). I did the Vanishing Rule landscape talk starting in 1989 and one of the things is because these are all street park communities from Boise out to Middleton, Caldwell, and so forth were laid out exactly the same way as Orange County. In 1989 1 said we're going to end up looking like there. The only reason we're delayed is we didn't have oil money that Southern California had. And we're laid out exactly the same way as it was in Orange County. Lindgren: If you copy something, copy something good. Buckendorf: And as a historian you always hope they ' learn from history. I've learned not to trust a map but it would be nice if you folks could get ahead of the game and preserve some of the things that are unique and interesting up to this area. Lindgren: (Inaudible). Buckendorf: I haven't for a long time. It was interesting. I started in 1985 when I worked for the State Historical Society documenting agricultural buildings and existing farmsteads in Boise City. And then I went to Area of Impact. And then we did Ada County. And I went back to structures I looked at in Boise in 1985 and updated in 1993. It was frightening. About 80% was gone. So, and you know, just to preserve them I think people have to understand you have to do a little more than that. You also want to interpret it and explain to other people, give them the sense of place that is Meridian or is the Valley or is something. I think people really lose that once they lose their historic structures and landscapes that mean that. That's why I talk about it. Lindgren: (Inaudible). Buckendorf: Yeah, it has value and, again, you know what people are moving here for, not only because of cheap land and jobs but they like the taste of that rural lifestyle that we're going to kill if we don't watch it. • 0 Meridian Historic Preservation Commission July 5, 2007 Page 17 of 27 ' Lindgren: I really look forward to our conversation (inaudible). Buckendorf: And let me go back, look at the maps, and look over that survey and see what I think I could do. Do you have a first choice out of those two you'd want done? Lindgren: Well, I'll let the group decide that. Hammond: I'd definitely go for the telephone company. That's a beautiful one. Berg: Downtown. Buckendorf: My mother was a telephone operator in Twin Falls so I have a bond. Lindgren: (Inaudible). That map is on our website. Buckendorf: Oh, it is? On Meridian? Lindgren: Meridiancity.org. Buckendorf: I was there and I read the Comprehensive Plan, real quickly. Berg: That's (inaudible). But it'd probably be just as easy in the length of time trying to e-mail it, just get right there. Buckendorf: Well, there's always a gray area but looking at it there's been some alterations but the test they usually give is if someone saw that building who lived in 1926 and saw the original building could be transported and look at it today, would they recognize it? And yeah, they'd recognize it. It hasn't been done completely with stucco. It hasn't been wholly changed. Lindgren: Just the tiles (inaudible). Buckendorf: Yeah, the tiles, those aren't original but - -. Lindgren: Two years ago a guy hopped up on something and drove his pick-up into the building. Buckendorf: ON Lindgren: (inaudible) into the side next to the newspaper. (Inaudible) four more feet to the north (inaudible). Hammond: Wow. • 0 Meridian Historic Preservation Commission July 5, 2007 Page 18 of 27 Lindgren: (Inaudible) we've just got a lot (inaudible). If there's anything else we can do. Buckendorf: Let me do that and let me tell you what I can do, give you a price. I tell you, when do work up in Blaine County I charge $60 an hour and I think I'm cheap. Here I'll do an overall cost and I think I can reasonably do it (inaudible). Lindgren: Madeline, I think it's okay to give us your hourly rate for other things that we might ask you to do, meet with us, or whatever on a professional basis, on a consulting basis (inaudible) that we could do something like that if we had to. If we have a contract (inaudible) and you could do it for us. Buckendorf: That's up to you folks. Thank you. Lindgren: So I guess (inaudible) we'll put it in a lump sum based on the scope and then do it on an hourly (inaudible). Buckendorf: One reason I even looked at this is because Meridian is at that point. It still has enough left that I'm hoping we can preserve some of what is there and I have an affinity for this area. Perhaps it's too late in other areas. Lindgren: Before you go, your availability let's say even out - - October, November. Do you get pretty busy (inaudible)? Buckendorf: Not during the winter because you can't get any work done up there except I will'be writing a major historic context and interpretation plan for a ranch up there they're developing. But I'm pretty well available. It's just tight August. I have at least a week I need to spend up in July up there and then the work slows down and is more reasonable starting, well, the end of September. But after that would be good. If you do CLG things, the sooner you can get the bid out, the better for next year. And for other kinds of consulting work I'm available. It's not too hard except at 5:00. (inaudible). I'll give you a bid and let you know what we can do and anything I can help. I think you have an opportunity to do some good things. Lindgren: I think so too. Thank you. Thank you very much Buckendorf: Do you need a card? Lindgren: I've got the brochure that I think has your e-mail address. (inaudible). Buckendorf: Yeah, I used it once and then I am just doing different things. And I worked three years on the Lewis and Clark Bicentennial so it took me away from that kind of work for a while. But the great big surveys, that's what I don't like to do. You know, they do like 1000 buildings for stuff like that. I just don't enjoy that. I like more Meridian Historib Preservation Commission July 5, 2007 Page 19 of 27 detail work where you follow (inaudible). I'm getting old and cranky and like to do stuff I feel has more meat to it I guess is the best way to put it. Lindgren: (Inaudible) Let's skip back to (inaudible). Want to take a few seconds to review (inaudible). Anyone have any comments on our minutes? Thomason: (Inaudible) Mr. Chairman, (inaudible). Lindgren: No, I'm actually comfortable. Hammond: (Inaudible). Lindgren: This was on April 12th, not last month. And this goes back to (inaudible). Buckendorf: I hope so. Well, thank you. Good luck. Lindgren: (inaudible) would you like to join us? (Inaudible) we can probably discuss it then too but Jim has been trying to reach her for quite some time now and he's been out and about (inaudible). Monday at 10:30 at that Starbuck's. (Inaudible). Hammond: (Inaudible) See how it goes. 3. Approval of April 12, 2007 Meeting Minutes: Lindgren: (Inaudible) Let's skip back to (inaudible). Want to take a few seconds to review (inaudible). Anyone have any comments on our minutes? Thomason: (Inaudible) Mr. Chairman, (inaudible). Lindgren: No, I'm actually comfortable. Hammond: (Inaudible). I'd like to entertain the motion. Thomason: Second. Lindgren: All those in favor of approving April 12 meeting minutes say aye. FOUR AYES. ONE ABSENT. MOTION CARRIED. 4. Budget / Finance Report: Lindgren: Moving right along, currently we have $9,365 available in the budget although that does not reflect our CAMP. Hammond: That doesn't reflect this, that I know. September 14, 2007 MERIDIAN CITY COUNCIL MEETING APPLICANT • September 18, 2007 ITEM NO. 6-1 REQUEST Resolution -- Fee Increases for Solid Waste Collections AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: �1 MERIDIAN SCHOOL DISTRICT: O� ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: S NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • CITY OF MERIDIAN RESOLUTION NO. • o7- S7 7 BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, SETTING FORTH CERTAIN FINDINGS AND PURPOSES; AUTHORIZING THE MAYOR AND CITY CLERK TO ALLOW, ON BEHALF OF SAID MUNICIPALITY, A RATE INCREASE FOR SOLID WASTE COLLECTION SERVICES DUE TO THE NET PERCENTAGE OF CHANGE IN THE CONSUMER PRICE INDEX FOR THE PACIFIC NORTHWEST, TO PROVIDE FOR THE SOLID WASTE DISPOSAL RATE CHANGES WITHIN THE CITY OF MERIDIAN, EFFECTIVE THE FIRST DAY OF OCTOBER 1, 2007 AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the franchise agreement entered into between Sanitary Services Company and the City of Meridian provides that rate adjustment based upon the Consumer Price Index (CPI) in accordance with Section 21 of that agreement be passed on to the consumer; and WHEREAS, Sanitary Services Company has provided detailed information regarding the annual adjustment based upon the "net percentage of change in the Consumer Price Index for the Northwest"; and WHEREAS, the requested increases in solid waste collection fees are reasonable and in compliance with the franchise agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The Mayor and City Clerk are hereby authorized to allow, on behalf of the City of Meridian, the solid waste disposal rate increases within the City of RESOLUTION FOR SOLID WASTE COLLECTION SERVICES Pagel of 2 • • Meridian as set forth in the attached "Proposed Solid Waste Collection Rate Changes" and incorporated herein by this reference. SECTION 2. The effective date for these solid waste collection rates shall be October 1, 2007. ADOPTED by the City Council of the City of Meridian, Idaho this l8 AAday of �S�yr�.� , 2007. APPROVED by the Mayor of the City of Meridian, Idaho, this e day of APPROVED: MMY DE WEERD ATTEST: EA LLIAM G. BERG, JR., (bTf CLE �/t)t1111111\\\ RESOLUTION FOR SOLID WASTE COLLECTION SERVICES Page2 of 2 0 0 Proposed Solid Waste Collection Rate Changes Page 1 of 2 Proposed Rates Effective 10/1/07 Sanitary Service Inc. Current Rate Proposed Rate Structure Structure Residential $ 11.25 $ 12.70 Toter Carts $ 2.70 $ 2.75 Habitual Late Can Fee $ 5.00 $ 5.00 Commercial Cans (Current) 1/wk 2/wk 3/wk 1 - 3 cans $ 18.00 $ 36.00 $ 54.00 4 - 6 cans $ 36.00 $ 72.00 $ 108.00 7 - 9 cans $ 45.00 $ 90.00 $ 135.00 Commercial Cans (Proposed) 1/wk 2/wk 3/wk 1 - 3 cans $ 21.46 $ 42.92 $ 64.37 4 - 6 cans $ 42.92 $ 85.83 $ 128.75 7 - 9 cans $ 53.64 $ 107.29 $ 160.93 Commercial Containers (Current) 1/wk 2/wk 3/wk 4x/wk 5/wk 6/wk 1 1/2 Yd $ 67.12 $ 95.71 $ 123.79 $ 166.07 $ 208.25 $ 250.44 3 Yd $ 70.34 $ 113.93 $ 157.59 $ 207.63 $ 272.94 $ 330.64 6 Yd $ 109.74 $ 177.30 $ 244.78 $ 326.39 $ 408.03 $ 489.64 8 Yd $ 130.28 $ 202.72 $ 270.22 $ 349.52 $ 434.01 $ 514.73 Commercial Containers (Proposed) 1/wk 2/wk 3/wk 4x/wk 5/wk 6/wk 1 1/2 Yd $ 79.93 $ 113.97 $ 147.41 $ 197.76 $ 247.99 $ 298.23 3 Yd $ 83.76 $ 135.67 $ 187.66 $ 247.25 $ 325.02 $ 393.73 6 Yd $ 130.68 $ 211.13 $ 291.49 $ 388.67 $ 485.89 $ 583.07 8 Yd $ 155.14 $ 241.40 $ 321.78 $ 416.21 $ 516.83 $ 612.95 Commercial Compactors Current Proposed 2 Yd $ 33.51 $ 43.30 3 Yd $ 44.75 $ 59.28 4 Yd $ 56.30 $ 75.59 5 Yd $ 67.90 $ 91.94 6 Yd $ 79.00 $ 107.78 8 Yd $ 106.55 $ 144.95 Temporary Container Service Current Proposed Delivery $ 19.16 $ 19.70 Daily Rental - 3 Yd $ 0.72 $ 0.75 Monthly Rental - 3 Yd $ 19.16 $ 19.70 Extra Dump 3 Yd $ 21.80 $ 25.96 Extra Dump 6 Yd $ 34.25 $ 40.79 Extra Dump 8 Yd $ 44.10 $ 52.51 Miscellaneous Collection Services Tires $ 2.72 $ 4.00 Refrigerators $ 36.88 $ 46.05 Page 1 of 2 E Roll Off Services (Current) $47.70/haul + disposal + franchise fees (6 - 10 CY containers) $106.75/haul + disposal + franchise fees (20 - 40 CY containers, Weekdays) $161.75/haul + disposal + franchise fees (20 - 40 CY containers, Weekends) $132.00/haul + disposal + franchise fees (asbestos - Ada County) $210.00/haul + disposal + franchise fees (asbestos - Idaho Waste Systems) Extra services $ 82.38 per hour Roll Off Services (Proposed) $49.00/haul + disposal + franchise fees (6 - 10 CY containers) $109.65/haul + disposal + franchise fees (20 - 40 CY containers, Weekdays) $166.20/haul + disposal + franchise fees (20 - 40 CY containers, Weekends) $135.60/haul + disposal + franchise fees (asbestos - Ada County) $215.75/haul + disposal + franchise fees (asbestos - Idaho Waste Systems) Extra services $ 84.65 per hour Landfill Rates with Franchise Fees (Current) Size SW Dump Demo Dump Compact Dump Wood Waste 6 Yd $ 19.08 $ 38.16 $ $ 9.54 8 Yd $ 25.44 $ 50.88 42.40 $ 12.72 10 Yd $ 31.80 $ 63.60 $ $ 15.90 20 Yd $ 63.60 $ 127.20 $ 127.20 $ 31.80 30 Yd $ 95.40 $ 190.80 $ 190.80 $ 47.70 40 Yd $ 127.20 $ 254.40 $ 254.40 $ 63.60 Landfill Rates with Franchise Fees (Proposed) Size SW Dump 2 x/week Demo Dump Compact Dump Wood Waste 6 Yd $ 31.80 $ 63.60 68.00 $ 15.90 8 Yd $ 42.40 $ 84.80 1 x/week $ 21.20 10 Yd $ 53.00 $ 106.00 $ 100.00 $ 26.50 20 Yd $ 106.00 $ 212.00 $ 212.00 $ 53.00 30 Yd $ 159.00 $ 318.00 $ 318.00 $ 79.50 40 Yd $ 212.00 $ 424.00 $ 424.00 $ 106.00 Voluntary Commercial Cardboard Collection (Current) - 3 CY containers Page 2 of 2 1 x/week 2 x/week 3 x/week 1 container $ 38.00 $ 68.00 $ 98.00 2 containers $ 68.00 $ 98.00 $ 128.00 Voluntary Commercial Cardboard Collection (Proposed) - 5 CY containers 1 x/week 2 x/week 3 x/week 1 container $ 39.00 $ 70.00 $ 100.00 2 containers $ 70.00 $ 100.00 $ 130.00 Page 2 of 2 E • September 14,2W7 AZ 07-009 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT James Prather ITEM NO. 6-K REQUEST Development Agreement -- Request for Annexation and Zoning of 22.67 acres from R 1 to C -G zones for Queenland Acres -- southeast corner of South Stoddard Road and West Overland Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed:r► Co COMMENTS See attached mwvitula F lwavill— — rvvna. n.�Q....a., 1 L4116 ? Phone: ;ffff Ini als: property of the City of Meridian. LI Tara Green From: Sonya Watters Sent: Thursday, September 13, 2007 3:37 PM To: Tara Green Subject: RE: Queenland Acres Follow Up Flag: Follow up Flag Status: Green Thanks for taking care of that! From: Tara Green Sent: Thursday, September 13, 2007 3:35 PM To: James Prather Cc: Michelle Albertson; Sonya Watters; Sharon Smith Subject: Queenland Acres James, 0 Page 1 of 1 Here is the DA for Queenland Acres. Please review and get appropriate signatures then return to my office by Monday the 171` at 5:00 PM. You are currently on the City Council Agenda for September 18, 2007 unless the DA is not returned to my office. Please let me know if you have any questions. For any changes to the DA please contact Michelle in legal. She will be out of the office tomorrow. Thanks, Tara Tara Green Deputy City Clerk City of Meridian City Clerk's Office 208-888-4433 Ext. 210 9/14/2007 ADA COUNTY RECORDER J. DAV ' VARRO AMOUNT .00 45 BOISE IDAHO 7 01:26 PIV DEPUTY trcid Allen RECORDED -REQUEST of III Ilflllllllllll IIII IIII 1111 City Of Meridian 107131597 DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. James Prather, Owner/Developer THIS DEVELOPMETJT AGREEMENT (this Agreement), is made and entered into this 1-7 day of Se: , 2007, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY, and James Prather, whose address is 707 E. United Heritage Parkway, Suite 150, Meridian, ID 83642, hereinafter called OWNER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit A for each owner, which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, I.C. § 67-6511A, Idaho Code, provides that cities may, by ordinance, require or permit as a condition of re -zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Ordinance 11-5B-3, which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer have submitted an application for annexation and re -zoning of the Property described in Exhibit A, and has requested a designation of C -G (General Retail and Service Commercial District), (Municipal Code of the City of Meridian); and 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the subject Property will be developed and what improvements will be made; and 1.6 WHEREAS, record of the proceedings for the requested annexation and zoning designation of the subject Property held before the DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 1 OF 12 • Planning & Zoning Commission, and subsequently before the City Council, include responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and received further testimony and comment; and 1.7 WHEREAS, City Council, the 4t' day of September, 2007, has approved certain Findings of Fact and Conclusions of Law and Decision and Order, set forth in Exhibit B, which are attached hereto and by this reference incorporated herein as if set forth in full, hereinafter referred to as (the Findings); and 1.8 WHEREAS, the Findings require the Owner/Developer to enter into a development agreement before the City Council takes final action on annexation and zoning designation; and 1.9 OWNER/DEVELOPER deem it to be in their best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at their urging and requests; and 1.10 WHEREAS, City requires the Owner/Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this development agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure re -zoning designation is in accordance with the amended Comprehensive Plan of the City of Meridian adopted August 6, 2002, Resolution No. 02-382, and the Zoning and Development Ordinances codified in Meridian Unified Development Code, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 2 OF 12 • 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Idaho Avenue, Meridian, Idaho 83642. 3.2 OWNER/DEVELOPER: means and refers to James Prather, whose address is 707 W. United Heritage Parkway, Suite 150, Meridian, Idaho 83642 the parry that owns and is developing said Property and shall include any subsequent owner(s) or developer(s) of the Property. 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit A describing the parcels to be re -zoned and C -G (General Retail and Service Commercial District), attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: PROPERTY: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City's Zoning Ordinance codified at Meridian Unified Development Code § 11-2B which are herein specified as follows: General compliance with the submitted conceptual development plan and the pertinent provisions of the City of Meridian Comprehensive Plan are applicable to this AZ 07-009 application. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 3 OF 12 All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. 2. All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. 3. The applicant shall be responsible for all costs associated with sewer and water service installation. 4. Prior to issuance of a Certificate of Zoning Compliance for the first building on this site, provide City Staff with a copy of a recorded document(s) granting vehicular cross -access and cross - parking between the properties on this site; and granting cross - access to the adjacent development to the east (Lowe's). 5. The public stub street (Alaska Street) in Bear Creek Subdivision along the south property boundary shall not be extended as a public or non-public street into this site but shall be used as an emergency access point and pedestrian pathway into the site. At no time shall construction traffic associated with the development of this site be allowed to access this site using Alaska Street. 6. Access points to/from the site are limited to those shown on the concept plan unless otherwise restricted/approved by ACRD. 7. The drive aisle legs off the internal full access points to/from Overland Road and to/from Stoddard Road, to the north and west of the main retail building, shall be constructed as shown on the concept plan so that vehicles pulling out of the parking spaces are not backing out into the drive aisles. 8. The two building pads shown on the concept plan at the northeast corner of the site should have no parking stalls between the buildings and Overland Road. 9. The building pad proposed at the corner of Stoddard & Overland should be situated so that parking is evenly dispersed around the front, rear, and sides of the building as shown on the concept plan or situated closer to Overland Road, similar to the structures depicted on the northeast portion of the site. 10. Prior to issuance of the first Certificate of Occupancy, construct a multi -use pathway from the sidewalk on the stub street at the south boundary (Alaska Street) across the site, out to the sidewalk at the traffic signal on Overland Road. In the alternative the Developer shall depict the multi -use pathway on the CZC application necessary for second building site to be developed on DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 4 OF 12 • the property that is currently depicted on the site plan rather than the large scale building that is proposed to be built first. The pathway must be constructed prior to occupancy of that building. The applicant shall design and construct the multiuse pathway in accordance with UDC 11-3A-8 and in conjunction with the Parks Department's standards. Additionally, where the pathway crosses drive aisles, the pathway shall be distinguished from the driving surfaces through the use of pavers, colored or scored concrete, or bricks (not paint). Any changes to these requirements can be done pursuant to Article 14 of this Agreement. 11. The applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review in accordance with the standards listed in UDC 11-3A-19, prior to all new construction on the subject property. (NOTE: The internal building shall not be subject to the 8 -foot pedestrian walkway requirement to the perimeter sidewalk.) 12. Development of this site plan shall be generally consistent with the conceptual building elevations (photos) and site attached as Exhibit A of the staff report. Additionally, the rear elevation of the largest building proposed along the southern boundary shall have horizontal banding and/or include a variety of materials. Individual buildings within this development shall be limited to 15% over or under the sizes shown on the concept plan except for the largest building pad which shall not exceed 1.70,000 square feet, and the minimum number of buildings allowed on the site shall no less than four and no more than six. 13. The following uses shall be prohibited along the southern portion of this site, south of the northernmost full access drive to/from Stoddard Road shown on the concept plan: fuel sales facility; building material, garden equipment & supplies; and vehicle washing facilities. 14. Construct a 25 -foot wide landscape buffer along Overland Road in accordance with the standards in UDC 11-3B-7. 15. Construct a 20 -foot wide landscape buffer along Stoddard Road in accordance with the standards in UDC 11-3B-7. 16. A 60 -foot wide separation is required between the residential lots along the southern property boundary and the rear of the buildings. Within said 60 feet a 25 -foot wide landscape buffer shall be constructed at the south property line, then a drive aisle, and then an additional buffer at the rear of the buildings, with an allowance for access to loading areas for the smaller retail DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 5 OF 12 building(s) on the southeast portion of the site said buffer shall substantially comply with the buffer example shown in Exhibit A.4 of the staff report. Landscape buffers shall be designed and constructed in accordance with UDC 11-3B-9. 17. Replace the existing fence, with the property owner's consent, along the southern boundary of the site with a 6 -foot tall concrete wall to assist in providing a buffer to the residents in Bear Creek Subdivision in addition to the landscaping requirements listed in UDC 11 -3B -9C a&b. 18. The applicant shall comply with all landscaping standards described in UDC 11-3B, including but not limited to UDC 11- 3B-8 which outlines the standards for parking lot landscaping. 19. The trees that currently exist on this site shall be retained or mitigation shall be provided in accordance with UDC 11-3B-10. The applicant shall work with the Parks and Recreation Department regarding the removal or replacement of any trees on this site. 6. COMPLIANCE PERIOD/CONSENT TO REZONE: This Agreement and the commitments contained herein shall be terminated, and the zoning designation reversed, upon a default of the Owner/Developer or Owners'/Developers' heirs, successors, assigns, to comply with Section 5 entitled "Conditions Governing Development of Subject Property" of this agreement within two years of the date this Agreement is effective, and after the City has complied with the notice and hearing procedures as outlined in Idaho Code § 67-6509, or any subsequent amendments or recodifications thereof. 7. CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: Owner/Developer consent upon default to the reversal of the zoning designation of the Property subject to and conditioned upon the following conditions precedent to -wit: 7.1 That the City provide written notice of any failure to comply with this Agreement to Owner/Developer and if the Owner/Developer fail to cure such failure within six (6) months of such notice. 8. INSPECTION: Owner/Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 6 OF 12 0 0 inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Development Agreement and all other ordinances of the City that apply to said Development. 9. DEFAULT: 9.1 In the event Owner/Developer, or Owner/Developers' heirs, successors, assigns, or subsequent owners of the Property or any other person acquiring an interest in the Property, fail to faithfully comply with all of the terms and conditions included in this Agreement in connection with the Property, this Agreement may be modified or terminated by the City upon compliance with the requirements of the Zoning Ordinance. 9.2 A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the breach and breaches waived and shall not bar any other rights or remedies of City or apply to any subsequent breach of any such or other covenants and conditions. 10. REQUIREMENT FOR RECORDATION: City shall record either a memorandum of this Agreement or this Agreement, including all of the Exhibits, at Owner/Developer's cost, and submit proof of such recording to Owner/Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 11. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 12. REMEDIES: This Agreement shall be enforceable in any court of competent jurisdiction by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 12.1 In the event of a material breach of this Agreement, the parties agree that City and Owner/Developer shall have thirty (30) days after DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 7 OF 12 delivery of notice of said breach to correct the same prior to the non - breaching parry's seeking of any remedy provided for herein; provided, however, that in the case of any such default which cannot with diligence be cured within such thirty (30) day period, if the defaulting party shall commence to cure the same within such thirty (30) day period and thereafter shall prosecute the curing of same with diligence and continuity, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 12.2 In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes which are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 13. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under Meridian City Code § 11-5-C, to insure that installation of the improvements, which the Owner/Developer agrees to provide, if required by the City. 14. CERTIFICATE OF OCCUPANCY: The Owner/Developer agrees that no Certificates of Occupancy will be issued until all improvements are completed, unless the City and Developer/Owner has entered into an addendum agreement stating when the improvements will be completed in a phased development; and in any event, no Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City. 15. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de - annexation if the owner or his assigns, heirs, or successors shall not meet the conditions contained in the Findings of Fact and Conclusions of Law, this Development Agreement, and the Ordinances of the City of Meridian. 16. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 8 OF 12 0 0 CITY: OV NER/DEVELOPER: c/o City Engineer James Prather City of Meridian 707 E. United Heritage Parkway, Suite 150 33 E. Idaho Ave. Meridian, Idaho 83642 Meridian, ID 83642 with copy to: City Clerk City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 16.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 17. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 18. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other parry so failing to perform. 19. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner/Developer of the Property, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 9 OF 12 termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner/Developer has fully performed its obligations under this Agreement. 20. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner/Developer and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 10 OF 12 • ACKNOWLEDGMENTS • IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER JAMES PRATHER CITY OF MERIDIAN BY� MAYOR deWEERD ATTEST: o �17. ir L 'T' WILLIAM G. BERG, JR. CAfY C ERIC' T 15T DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 11 OF 12 • STATE OF IDAHO, ) ss County of Ada, ) • On this ' ' day of'�fcrrl��/e z% , 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared James Prather, known or identified to me to be the person who signed above and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. �..••.*• NT`s► (SEAL) O • 3 • Notary Public for Idaho Residing at: -)cc, , , My Commission Expires: STATE OF IDAHO ) County of Ada On this.. Z!�' day of 9? -1 b 2007, before me, a Notary Public, personally appeared Tammy de Weerd and William G. Berg, Jr., know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. • •• • J' •• O0 0 0000000 "d Notary I VU&s fo r, Idaho Residing at: Commission expires: i /s d DEVELOPMENT AGREEMENT (AZ 07-009) QUEENLAND ACRES PAGE 12 OF 12 0 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER • r1Y IIF , Midi, W 1 ID a In the Matter of the Request for Annexation and Zoning of 22.67 Acres from RI & RUT (Ada County) to C -G (General Retail and Service Commercial), by James Prather. Case No(s). AZ -07-009 For the City Council Hearing Dates of: August 21, 2007 and September 4, 2007 (Findings on the September 18, 2007 City Council agenda) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 21, 2007, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 21, 2007, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 21, 2007, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 21, 2007, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002, Resolution No. 02-382 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-009 1] • 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Legal Description and the provisions of the Development Agreement in the attached Staff Report for the hearing date of August 21, 2007, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's Annexation request with a C -G zone as evidenced by having submitted the Legal Description stamped by Lawrence Koerner dated April 3, 2007, is hereby conditionally approved; and, 2. The provisions of the Development Agreement are as shown in the attached Staff Report for the hearing date of August 21, 2007, incorporated by reference. D. Attached: Staff Report for the hearing date of August 21, 2007. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-009 0 By action of the City Council at its regular meeting held on the A day of Tr , 2007. COUNCIL MEMBER DAVID ZAREMBA VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER CHARLIE ROUNTREE VOTED COUNCIL MEMBER KEITH BIRD VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Attest: t iam G. Berg, Jr., ,or Tat y e Weerd V41 cxr s� Copy served upon Applicant, 'f't�, ,4,,n,'}�eoatttnent, Public Works Department and City Attorney. e By: i I I zz^ /T Z c Dated: L j- 0-0 City Clerk CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -07-009 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 STAFF REPORT HEARING DATE: August 21, 2007 TO: Mayor & City Council FROM: Sonya Watters, Associate City Planner 208-884-5533 SUBJECT: Queenland Acres • AZ -07-009 ;Xln v a tikk Annexation and Zoning of 22.67 acres from R1 & RUT (Ada County) to C -G (General Retail and Service Commercial) 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, James Prather, has applied for Annexation and Zoning of 22.67 acres from R1 & RUT (Ada County) to C -G (General Retail and Service Commercial). The subject property is located on the southeast corner of S. Stoddard Road and W. Overland Road. The property consists of twelve residential lots in Queenland Acres Subdivision and one 12 acre parcel, all in Ada County. The site contains various existing homes and associated outbuildings that will be removed upon development of the property. This property is within the City of Meridian's Area of Impact and Urban Service Planning Area. The Applicant has submitted a conceptual development plan (attached in Exhibit A) that shows how this property may develop in the future. The plan shows one 125,000+/- square foot big box retail building, three 20,000 square foot mid-range box retail sites, two 6,000 square foot building pads, and one 10,000 square foot building pad. The plan also shows access points to/from Stoddard Road and Overland Road, and the extension of an existing stub street to this property from Bear Creek Subdivision from the south. 2. SUMMARY RECOMMENDATION Staff recommends approval of AZ -07-009, as presented in the staff report for the hearing date of July 19, 2007, based on the Findings of Fact as listed in Exhibit D and subject to the Development Agreement provisions proposed in Section 10. The Meridian PlapAhm-& Zoulue Commission heard this item on June 21. 2007 and Julv 19 2007. At the public hearing on July 19, 2007 they moved to recommend approval of the subiect AZ reauest to the City Council. a. Summary of Commission Public Hearing: i. In favor: James Prather (Owner/ADplicantl: Scott Stanfield (Proiect Engineer) ii. In opposition: Jim Kouril iii. Commenting• None iv. Written testimony: Brian Beckley. VP of Bear Creek HOA ttter w/petition containing 236 signatures): Scott Anders: and Aaron Neal V. Staff presenting application: Sonya Watters A. Other staff commenting on application: None b. Key Issues) of Discussion by Commission: i. Dual landscape buffers bisected by a drive aisle along the south property boundary adiacent to the residential homes, with a 60 foot building setback: ii. Location of loading docks for buildines along the south property boundary: Queenland Acres AZ -07-009 PAGE 1 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 iii. Requiring a block wall alone the south property boundary: iv. Restriction of uses alone the southern portion of the property to onlv those uses allowed in the C -N zone: V. The extension of Alaska Street from Bear Creek Subdivision into the site L. Key Commission Changes) to Staff Recommendation: i. Required a minimum 60 -foot wide separation between the residential uses along the southern property boundary and the rear of all buildings Within the 60 feet a 25 -foot wide landscape buffer, then drive aisle. and an additional buffer at the rear of the buildings is required. with an allowance for access to loading areas for the smaller retail buildings) on the southeast portion of the site within the 60 feet: ii. Required the applicant to replace the existing fence with the property owners' consent, along the southern boundary of the site with a 6 -foot tall concrete wall: iii. Reauired the building pad proposed at the corner of Stoddard and Overland Road to be situated so that parkin¢ is evenly dispersed around the front rear and sides of the building as shown on the concept plan or situated closer to Overland Road. similar to the structures depicted on the northeast portion of the site-, iv. Did not require Alaska Street to be extended into the site as a public or non- public street but did require Alaska to be used as an emereencv access point and Pedestrian pathway into the site. d. Outstanding Issues) for City Council: J. ACRD and City Staff would prefer that Alaska Street be extended into the site for vehicular use: the Commission requested that Alaska Street not be extended - ii. Appropriate zoning designation(s) for this property 16 Queenland Ames AZ -07-009 PAGE 2 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 3. PROPOSED MOTIONS Approval After considering all staff, applicant and public testimony, I move to approve File Number AZ -07- 009 as presented in the staff report for the hearing date of August 21, 2007, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number AZ -07-009 as presented during the hearing on August 21, 2007, for the following reasons: (State specific reasons for denial of the annexation request.) Continuance After considering all staff, applicant and public testimony, I move to continue File Number AZ -07- 009 to the hearing date of (insert continued hearing date here) for the following reason(s): (State specific reason(s) for a continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: This property is generally located on the southeast comer of S. Stoddard Road and W. Overland Road in the northeast V4 of Section 24, Township 3 North, Range 1 West. Referenced as Ada County Tax Parcel Numbers: S1224120837, R7288000110, R7288000100, R7288000091, R7288000081, R7288000071, R7288000061, R7288000051, R7288000041, R7288000031, R7288000021, R7288000011, and R7288000001. b. Owner: James Prather 707 E. United Heritage Parkway, Suite 150 Meridian, Idaho 83642 c. Applicant: Same as owner d. Representative: James Prather (Applicant/owner) e. Present Zoning: R1 and RUT (Ada County) Queenland Acres AZ -07-009 PAGE 3 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 f. Present Comprehensive Plan Designation: Commercial g. Applicant's Statement/Justification: Please see the conceptual development plan and building elevations (pictures) showing a few different scenarios as to how the site might be developed. The site plan accurately shows ingress and egress on Overland and Stoddard Road (if changes are made, they will be minor). The Applicant is willing to work with the City and Brighton Corporation if S. Alaska Avenue (the stub street at the south boundary) needs to be extended although the residents in Bear Creek would prefer that it not be extended. The square footage of any building is very difficult to determine at this time; however, the bubble and site plan do show conceptually how the applicant envisions the site developing. As of this date the Applicant does not have a large user signed on. Without this knowledge it is difficult to determine how the rest of the site will develop. (Please see Applicant's narrative for more information.) 5. PROCESS FACTS a. The subject application will in fact constitute an annexation as determined by City Ordinance. By reason of the provisions of the Meridian City Code Title 11 Chapter 5, a public hearing is required before the Planning & Zoning Commission and City Council on this matter. b. Newspaper notifications published on: June 4m, 2007 and June 18'h, 2007 (Commission); July 30, 2007 and August 13, 2007 (City Council) c. Radius notices mailed to properties within 300 feet on: May 25s, 2007 (Commission); July 27, 2007 (City Councip d. Applicant posted notice on site by: July P. 2007 (Commission); Angust 6, 2007 (City Council) 6. LAND USE a. Existing Land Use(s): Single family rural residential; agricultural b. Description of Character of Surrounding Area: This site is surrounded by various commercial uses (zoned C -G, C2, & I -L) to the west, north, and east, and residential homes to the south (Bear Creek, zoned R-4). c. Adjacent Land Use and Zoning: 1. North: Commercial property (Mountain View Equipment, Boondocks, Veterinary Clinic), zoned C -G and C2 (Ada County) 2. East: Commercial property (future Lowe's), zoned C -G 3. South: Single-family residential (Bear Creek Subdivision), zoned R-4 4. West: Vacant (future retail) and commercial storage units, zoned C -G d. History of Previous Actions: A portion of this property, the 12 rural residential lots, was previously platted in Ada County as Queenland Acres Subdivision; the 12 acre portion to south has not been previously platted. e. Existing Constraints and Opportunities 1. Public Works Location of sewer: The North East portion of this project will sewer to W Overland Road and the South plus North West portion of the project will sewer to the Black Cat Trunk. Location of water: Water is located in W Overland road and S Stoddard Road. Contact City of Meridian Public Works for size and routing. Queenland Acres AZ -07-009 PAGE 4 • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 Issues or concerns: None 2. Vegetation: There are existing trees on the site that should be protected or mitigated for when this site develops. 3. Floodplain: This property is not within the floodplain. 4. Canals/Ditches Irrigation: The Kennedy Lateral runs along the east boundary of this property. 5. Hazards: Staff does not know of any hazards associated with this property 6. Proposed Zoning: C -G 7. Size of Property: 22.67 acres f. Summary of Proposed Streets and/or Access: The conceptual development plan submitted by the applicant shows two full access points and one right-in/right-out to/from W. Overland Road, and two full access points to/from S. Stoddard Road. A stub street (S. Alaska Avenue) to this property exists and is shown on the plan at the south boundary of the property from Bear Creek Subdivision. These access points and other access issues are discussed at length in section 10 of this report. Due to the fact that this is only an Annexation application, ACHD has not submitted formal conditions of approval at this time. However, due to the size of this project ACHD did submit comments on this application that are included in Exhibit B of this report. 7. COMMENTS MEETING On June 1, 2007, Planning Staff held an agency comments meeting. The agencies and departments present include: Meridian Fire Department, Meridian Police Department, Meridian Public Works Department, and the Sanitary Services Company. Staff has included all comments and recommended actions in the attached Exhibit B. Because this is only an annexation application, there are no conditions of approval; all applicable provisions are proposed in a Development Agreement. 8. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated on the Comprehensive Plan Future Land Use Map as "Commercial" The Comprehensive Plan defines Commercial as: "This designation will provide a full range of commercial and retail to serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi -family residential, as well as appropriate public uses such as government offices. Within this land use category, specific zones may be created to focus commercial activities unique to their locations. These zones may include neighborhood commercial uses focusing on specialized service for residential areas adjacent to that zone." The applicant is requesting to rezone this property to C -G which staff believes is consistent with the Comprehensive Plan Future Land Use Map designation for this property. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis below policy in italics): • Require that development projects have planned for the provision of all public services. (Chapter VII, Goal III, Objective A, Action 1) When the City established its Area of City Impact, it planned to provide City services to the subject property. The City of Meridian plans to provide municipal services to the lands proposed to be annexed in the following manner. ➢ Sanitary sewer and water service will be extended to the project at the developers expense. Queenland Acres AZ -07-009 PAGE 5 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 ➢ The subject lands currently lie within the jurisdiction of the Meridian Rural Fire District. Once annexed the lands will be under the jurisdiction of the Meridian City Fire Department, who currently shares resource and personnel with the Meridian Rural Fire Department. ➢ The subject lands currently lie within the jurisdiction of the Ada County Sheriff's Office. Once annexed, the lands will be serviced by the Meridian Police Department (MPD). ➢ The roadways adjacent to the subject lands are currently owned and maintained by the Ada County Highway District (ACHD). This service will not change. ➢ The subject lands are currently serviced by the Meridian School District No. 2. This service will not change. ➢ The subject lands are currently serviced by the Meridian Library District. This service will not change and the Meridian Library District should suffer no revenue loss as a result of the subject annexation. • Chapter VII, Goal I, Objective B: Plan for a variety of commercial and retail opportunities within the Impact Area. Staff finds that the site is designated for Commercial on the Comprehensive Plan Future Land Use Map. Staff believes that over time, a variety of commercial and retail opportunities will be provided on this site. • Chapter VII, Goal IV, Objective D, Action 4 - "Require appropriate landscape and buffers along transportation corridors (setback, vegetation, low walls, berms, etc.)." Upon development of the property, a minimum 25 foot wide landscaped street buffer will be required along W Overland Road, classified as a principal arterial street; a 20 foot wide landscaped street buffer will be required along S. Stoddard Road, classified as a collector street. • Chapter VII, Goal IV, Objective D: Encourage appropriate land uses along transportation corridors. Staff believes that the proposed development is appropriate along the adjoining transportation corridor (Overland Road). This development project will be highly visible and help to define this area of the city. • Chapter V, Goal III, Objective D, Action 5 - "Require all commercial businesses to install and maintain landscaping." The Applicant is not specifically proposing to install any landscaping with the subject annexation application. Upon development of this site, the Applicant will be required to construct internal and perimeter landscaping. Said landscaping must be installed prior to signature of a final plat and/or Certificate of Occupancy of the proposed building(s) on this site. • Chapter IV, Goal I, Objective A, Action - "Permit new... commercial development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." This property is contiguous to the City and sanitary sewer and water are readily available. • Chapter VII, Goal IV, Objective A, Action 6: Require screening and buffering of commercial and industrial properties and residential use with transitional zoning. Upon development of the property, a 2S foot wide land use buffer will be required along the south boundary of the site to provide a buffer between the proposed commercial uses of the property and the existing residences in Bear Creek Subdivision that abut the site. 9. ZONING ORDINANCE Queenland Acres AZ -07-009 PAGE 6 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE DARING DATE OF AUGUST 21, 2007 a. Allowed Uses in Commercial Districts: UDC Table 11-2B-2 lists the permitted, accessory, and conditional uses in the C -G zoning district. Retail Stores, restaurants, financial institutions, fuel sales facility, personal & professional services, among other uses, are listed as principal permitted uses in the C -G zone. b. Purpose Statement of Zone: The purpose of the Commercial Districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Four Districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. c. Dimensional standards for the C -G zoning district, per UDC Table 11-2B-3: (Applicable upon development of the property) 10. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation AZ Application: Please see Exhibit D for detailed analysis of the required facts and findings. The annexation legal description submitted with the application (prepared on April 3, 2007, by Lawrence Koerner, PLS) shows the property adjacent to the existing corporate boundary of the City of Meridian. Parcel Configuration: The subject 22.67 acre property consists of twelve residential lots, zoned Rl, that were platted in Ada County as Queenland Acres Subdivision. Also included to the south of Queenland Acres Subdivision is a 12 acre un -platted parcel in Ada County, zoned RUT. The site currently has some existing homes and associated outbuildings on it as well as some agricultural land. In order to subdivide this property to coincide with the proposed site layout, the Applicant can apply for an administrative Property Boundary Adjustment (PBA) application to relocate/remove some of the existing property lines to accommodate the future development of this property or subdivide the property through one of the four platting processes (preliminary Queenland Acres AZ -07-009 PAGE 7 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 plat, final plat, combined preliminary and final plat, or short plat) outlined in UDC 11-6B. To configure the property through a PBA, the Applicant would need to vacate the existing easements platted with Queenland Acres Subdivision. Although not required, Staff suggests the property be platted through one of the methods outlined in UDC 11-6B as a "cleaner" way of creating parcels to accommodate the development of the property. Zoning Districts: The Applicant is requesting that the entire site be zoned C -G. The Comprehensive Plan Future Land Use Map designates this property for commercial use. The requested C -G zone is consistent with the land use designation for this property. However, there are three different commercial zoning designations that are consistent with the commercial land use designation: C N (Neighborhood Business District); C -C (Community Business District); and C -G (General Retail and Service Commercial District). The C N zone allows less intense uses, while the C -G zone allows more intense uses. The Comprehensive Plan encourages compatible uses to minimize conflicts and maximize use of land. The Plan also supports screening and buffering of commercial properties and residential uses with transitional zoning. The Applicant is proposing, as required by the UDC, a 25 -foot wide land use buffer to the adjoining residences along the entire south boundary. However, a transitional zoning district (e.g. — L -O or C -N) is not proposed along the south boundary. A letter and petition with 236 signatures has been submitted to the City by the Bear Creek Homeowners Association (HOA), dated July 9, 2007, in response to this application. The letter requests that the City Council either vote in opposition to or consider more compatible zoning (i.e. high density residential or C N zone) for the proposed development to provide more of a transition in zoning between the proposed commercial uses and the existing residential properties. In consideration of the HOA's concerns, Staff reviewed the allowed uses in both the C -N & C -G zones contained in UDC Table 11-2B-2 and determined the following: Retail uses, restaurants, financial institutions, and personal or professional services are examples of uses that are permitted in both the C -N & C -G zones; fuel facilities are conditional uses in the C -N zone and outright permitted in the C -G zone; building material, garden equipment and supplies (such as Lowe's) is a conditional use in the C N zone and permitted in the C -G zone; laundry & dry cleaning is prohibited in the C -N zone and permitted in the C -G zone; and vehicle washing facilities are a conditional use in the C N zone and permitted in the C -G zone. Additionally, the UDC requires that buildings over 7,500 square feet in the C -N zone comply with design standards as listed in UDC 11-3A-19 (note: Staff is including a Development Agreement provision for all future buildings on this site to comply with design standards because of the site's location on a highly visible transportation corridor into the City). Further, the UDC requires a 25 -foot wide buffer to adjoining land uses in the C -G zone and only a 20 -foot wide buffer in the C -N zone. The Applicant is proposing retail uses on all of the buildings shown on the concept plan along the south boundary of the site adjacent to Bear Creek Subdivision. Because retail uses are permitted in both the C N and C -G zones, because Staff is requiring administrative design review approval for all future buildings on the site as required in the C -N zone for buildings over 7,500 square feet, and because a greater buffer width to adjoining land uses is required in the C -G zone, Staff does not believe that there is any benefit to zoning this property to C N. However, to ensure that future uses on this site along the south boundary are not developed in a more intense fashion than proposed with this application or with uses that are not outright permitted in both the C -N and C- G zones, Staff is including a provision in the Development Agreement that prohibits uses on the southern portion of this site, south of the northernmost full access drive to/from Stoddard Road shown on the concept plan as follows: fuel sales facilities; building material, garden equipment & supplies; and vehicle washing facilities. Staff believes that more intense uses, such as those mentioned, allowed in the C -G zone are appropriate along Overland Road but not appropriate as a transitional use adjacent to the existing residences. Further, to provide a buffer between the Queenland Acres AZ -07-009 PAGE 8 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 proposed commercial uses and the existing residences in Bear Creek, the Applicant must comply with UDC 11-3B-9, Landscape Buffers to Adjoining Uses, and install a mix of evergreens and deciduous trees, and shrubs to result in a barrier that allows trees to touch at the time of maturity. Additionally, to enhance the buffer, Staff is requesting that a 6 -foot tall solid fence be installed where none currently exists along the south boundary of the site and that said fence be maintained by the Applicant Staff is including in the Development Agreement uses that are prohibited along the southern portion of this site. Concept Plan: The applicant submitted two conceptual site plans for this site. The first plan (shown in Exhibit A.2) shows how the site will conceptually lay out with two large retail sites consisting of one 12 -acre property and one 5 acre property, and two retail pads consisting of 1.5 acres and 2.5 acres, with two access points to Overland Road and 2 access points to Stoddard Road. The second plan (shown in Exhibit A.2) shows the same general plan but includes conceptual building footprints, parking, landscape. buffers, internal access drives, and access points to/from the site. After carefully reviewing the conceptual site plan, Staff has identified various issues and concepts that need to be further discussed and mitigated/conditioned for. Staff is aware that the proposed plan is only conceptual in nature, but Staff believes that there are some concepts that are not currently proposed that would be appropriate for this site. These additional concepts, and the ones proposed are discussed below. To begin, the concept plan proposes approximately 207,000 square feet of retail space consisting of one big box retail building space and one mid-range box multi -tenant building space with three tenant spaces along the southern portion of the site. The largest of the retail spaces is proposed to be 125,000 square feet and is designed to house a national retailer that will "anchor" the development. The mid-range multi -tenant building space is proposed to be 60,000 square feet and is designed to house three tenants. Additionally, the concept plan proposes approximately 22,000 square feet of commercial pad space consisting of two 6,000 square foot pads and one 10,000 square foot pad along Overland Road. Staff is including a development agreement provision that limits the size of buildings within this development to 15% over or under the size shown on the concept plan. Access: A major aspect of the concept plan is the proposed vehicular access to/from the site and internal drive aisles and parking. Access to the site is proposed from two full access points and one right-in/right-out access to/from Overland Road, and two full access points to/from Stoddard Road. Additionally, a signalized full access point to Overland Road is proposed just off-site to the east with the Lowe's development. According to ACHD's report, Overland Road is being widened to a 5 -lane facility with bike lanes and curb, gutter, and sidewalk; Stoddard Road is a 2-3 lane roadway near the site; and the Stoddard/Overland Road intersection will be widened as part of the Overland Road project and the intersection will be signalized. Staff does not object to the proposed access points to/from the site; however, the Applicant should obtain approval from ACHD for the access points shown on the concept plan. There is an existing public stub street (Alaska Street) at the southeast corner of this site that was constructed with Bear Creek Subdivision. This street was provided to the subject property for inter -connectivity between Bear Creek and this commercial development. Staff is supportive of this stub street being extended into the site. Further, Staff is supportive of the extension of Alaska Street as a drive aisle and not a public street. Staff is concerned about creating a vehicular path that encourages vehicles outside of this section to cut -through Bear Creek to get to the commercial land uses along Overland Road. The configuration of the drive aisles shown on the concept plan do not create a direct route to the full access points to Overland Road via Alaska Street, and thus should not create a thoroughfare for cut -through traffic. To further discourage Queenland Acres AZ -07-009 PAGE 9 E `J CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 cut -through traffic, Staff is in favor of installing a "local access only" sign near the Alaska Street stub street along the south boundary. Granting public cross -access to/from Alaska Street will allow the traveling public from Bear Creek Subdivision to access the commercial uses on this site, and ensures that the drive aisle cannot be closed to the public in the future. Due to the configuration of the property, a cross - access and cross -parking agreement should be required that benefits all parcels within this development. Additionally, a cross -access easement should be granted to the adjacent development to the east (Lowe's) and to/from the public stub street (Alaska Street) out to Overland Road. Staff is including Development Agreement provisions as discussed in this section. Parking Lot Layout: As shown on the concept plan, there are two building pads that abut Overland Road at the northeast corner of the site and one building pad on the comer of Stoddard & Overland that is set back approximately 90 feet from the corner. Staff is in favor of the location of these pads as they allow for the buildings to be located close to the street with the majority of the parking to be placed behind or at the sides of the structures, creating a better curb appeal for the site than a sea of parking. Additionally, the internal full access drive aisles to the north and west of the main retail building should be constructed as shown on the plan so that vehicles pulling out of parking spaces are not backing out into the drive aisles. Staff is including Development Agreement provisions as discussed in this section. Site Design: This site is located in a very visible location. The importance of this location makes quality design essential. The Applicant has submitted conceptual building elevations (photos) of what some of the structures on this site may look like. To ensure a minimum design standard, Staff is including a Development Agreement provision for all buildings within the development and site improvements to be subject to administrative design review as defined in UDC 11-3A-19. (Note the internal buildings shall not be subject to the 8 -foot wide pedestrian pathway requirement, to the adjacent sidewalk.) Landscaping: Although the design of this project is only conceptual, Staff believes there are some landscape elements that should be discussed at this early stage. The following landscaping elements should be included in the concept plan for this site and included as Development Agreement provisions. • The Comprehensive Plan Future Land Use Map depicts a multiuse pathway that runs through this property from Overland Road to the stub street location at the south boundary. A 10 -foot wide pathway shall be extended from the south boundary at Alaska Street to the sidewalk on Overland Road. Where the multiuse pathway crosses a drive aisle, the pathway shall be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks. • UDC 11-2B-3 requires a 25 -foot wide landscape buffer be constructed along Overland Road in accordance with the standards in UDC 11-3B-7. The buffer shall be located within a common lot or a permanent easement maintained by the property owner or business owners' association. • UDC 11-2B-3 requires a 20 -foot wide landscape buffer be constructed along Stoddard Road in accordance with the standards in UDC 11-3B-7. The buffer shall be located within a common lot or a permanent easement maintained by the property owner or business owners' association. • UDC 11-2B-3 requires a 25 -foot wide landscape buffer between residential uses and properties zoned C -G. This buffer should be designed and constructed in accordance with UDC 11-3B-9 and be placed along the entire southern boundary of the site adjacent to the existing residences in Bear Creek Subdivision. Queenland Acres AZ -07-009 PAGE 10 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 • The applicant should comply with any other landscaping standards described in the UDC, including but not limited to UDC 11-3B-8 which outlines the standards for parking lot landscaping. Design Standards: Because this site is located on a highly visible transportation corridor, Staff is requesting as a provision in the DA that all structures within the development be subject to the design standards listed in UDC 11 -3A -19C as follows: Architectural Character: a. Facades: Facades visible from a public street shall incorporate modulations in the fagade, roof line recesses and projections along a minimum of twenty percent (20%) of the length of the facade. b. Primary public entrance(s): The primary building entrance(s) shall be clearly defined by the architectural design of the building. Windows, awnings, or arcades shall total a minimum of thirty percent (30%) of the facade length facing a public street. c. Roof lines: Roof design shall demonstrate two or more of the following: a) overhanging eaves, b) sloped roofs; c) two (2) or more roof planes; d) varying parapet heights; and e) cornices. d. Pattern variations: At least two (2) changes in one (1) or a combination of the following shall be incorporated into the building design: color, texture and/ materials. e. Mechanical equipment: All ground -level and rooftop mechanical equipment shall be screened to the height of the unit as viewed from the property line. 2. Color and materials: Exterior building walls shall demonstrate the appearance of high- quality materials of stone, brick, wood or other native materials. Acceptable materials include tinted or textured masonry block, textured architectural coated concrete panels, tinted or textured masonry block, or stucco or stucco -like synthetic materials. Smooth -faced concrete block, tilt -up concrete panels, or prefabricated steel panels are prohibited except as accent materials. 3. Parking Lots: No more than seventy percent (70%) of the off-street parking area for the structure shall be located between the front fagade of the structure and abutting streets, unless the principal building(s) and/or parking is/are screened from view by other structures, landscaping and/or berms. 4. Pedestrian walkways: a. A continuous internal pedestrian walkway that is a minimum of eight feet (8') in width shall be provided from the perimeter sidewalk to the main building entrance. The walkway width shall be maintained clear of any outdoor sale displays, vending machines, or temporary structures. (This requirement shall not apply to the internal pad sites.) b. The internal pedestrian walkway shall be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks. c. Walkways at least eight feet (8') in width, shall be provided for any aisle length that is greater than one -hundred fifty (150) parking spaces or two hundred feet (200') away from the main building entrance. d. The walkways shall have weather protection (including but not limited to an awning or arcade) within twenty feet (20') of all customer entrances. Queenland Acres AZ -07-009 PAGE 11 • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 Certificate of Zoning Compliance: The purpose of a Certificate of Zoning Compliance (CZC) permit is to ensure that all construction, alterations and/or the establishment of a new use complies with all of the provisions of the UDC before any work on the structure is started and/or the use is established (UDC 11 -5B -1A). To ensure that all of the provisions in the development agreement (see below) are complied with, the City requires that the applicant obtain CZC approval from the Planning Department prior to site development; all site and landscaping improvements must be installed prior to occupancy. Development Agreement: A Development Agreement (DA) will be required as part of annexation of this property. Prior to annexation approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. The applicant shall contact the City Attorney, Bill Nary, at 888-4433, within 6 months of City Council approval to initiate this process. The DA shall include, at minimum, the following: • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. • The applicant shall be responsible for all costs associated with sewer and water service installation. • Prior to issuance of a Certificate of Zoning Compliance for the first building on this site, provide City Staff with a copy of a recorded document(s) granting vehicular cross - access and cross -parking between the properties on this site; granting cross -access to the adjacent development to the east (Lowe's); and granting public cross -access to/from the stub street (Alaska Street) for the benefit of the traveling public. • The public stub street (Alaska Street) in Bear Creek Subdivision along the south property boundary shall be extended as a non-public street into this site. To discourage cut -through traffic, "local access only" signs should be installed near the stub street (Alaska Street) along the south boundary. At no time shall construction traffic associated with the development of this site be allowed to access this site using Alaska Street. • Access points to/from the site are limited to those shown on the concept plan unless otherwise restricted/approved by ACRD. • The drive aisle legs off the internal full access points to/from Overland Road and to/from Stoddard Road, to the north and west of the main retail building, shall be constructed as shown on the concept plan so that vehicles pulling out of parking spaces are not backing out into the drive aisles. • The two building pads shown on the concept plan at the northeast corner of the site should have no parking stalls between the buildings and Overland Road. • The building pad proposed at the corner of Stoddard & Overland should be situated so that parking is evenly dispersed around the front, rear, and sides of the building as shown on the concept plan. • The applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review in accordance with the standards listed in UDC 11-3A-19, prior to all new construction on the subject property. (NOTE: The internal buildings shall not be subject to the 8 -foot pedestrian walkway requirement to the perimeter sidewalk.) • Development of this site shall be generally consistent with the conceptual building elevations (photos) and site plan submitted with this application. Individual buildings within this development shall be limited to 15 % over or under the sizes shown on the Queenland Acres AZ -07-009 PAGE 12 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 concept plan and the minimum number of buildings allowed on the site shall be five, as shown on the concept plan. • The following uses shall be prohibited along the southern portion of this site, south of the northernmost full access drive to/from Stoddard Road shown on the concept plan: fuel sales facilities; building material, garden equipment & supplies; and vehicle washing facilities. • Construct a 25 -foot wide landscape buffer along Overland Road in accordance with the standards in UDC 11-3B-7. • Construct a 20 -foot wide landscape buffer along Stoddard Road in accordance with the standards in UDC 11-3B-7. • Construct a 25 -foot wide landscape buffer between residential uses and properties zoned C -G. This buffer shall be designed and constructed in accordance with UDC 11-3B-9 and be placed along the entire southern boundary of the site adjacent to the existing residences in Bear Creek Subdivision. • Construct a 6 -foot tall solid fence, where none currently exists, along the southern boundary of the site to assist in providing a buffer to the residences in Bear Creek Subdivision in addition to the landscaping requirements listed in UDC 11-3B-9Ca&b. Fencing along the southern boundary shall be maintained by the Applicant. • The applicant shall comply with all landscaping standards described in UDC 11-3B, including but not limited to UDC 11-3B-8 which outlines the standards for parking lot landscaping. • Prior to issuance of the first Certificate of Occupancy, construct a multi -use pathway from the sidewalk on the stub street at the south boundary (Alaska Street) across the site, out to the sidewalk on Overland Road. The applicant shall design and construct the multiuse pathway in accordance with UDC 11-3A-8 and in conjunction with the Parks Department's standards. Additionally, where the pathway crosses drive aisles, the pathway shall be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks (not paint). • The trees that currently exist on this site shall be retained or mitigation shall be provided in accordance with UDC 11-313-10. The applicant shall work with the Parks and Recreation Department regarding the removal or replacement of any trees on this site. b. Staff Recommendation: Staff recommends approval of the proposed annexation application (AZ -07-009), subject to the Development Agreement provisions listed in Exhibit B. The Meridian Planning & Zonine Commission heard this item on June 21. 2007 and Julv 19. 2007. At the public hearing on July 19. 2007 they moved to recommend approval of the subiect AZ request to the City Council. August 21, 07. At the pUblic publichearin he 11. EIIIMITS A. Drawings 1. Vicinity/Zoning Map 2. Conceptual Site Plans 3. Examples of Conceptual Building Elevations (photos) Example of buffers to be constructed along the south oronerty boundary B. Agency Comments Queenland Acres AZ -07-009 PAGE 13 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 1. Planning Department 2. Public Works 3. Fire Department 4. Police Department S. Ada County Highway District C. Legal Description & Exhibit Map D. Required Findings from Unified Development Code Queenland Acres AZ -07-009 PAGE 14 IP ��®��►��� �� �®�il,, ,rte, ®one@ I ��i�■�■ �j r. � ,T � ; ��, IN On or s • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 2. Conceptual Site Plans Exhibit A if►T:" rr"n'*r!t'!nrr*rr•vlr.�n Stop Si1111 gn Valley gutter or speed bump I_ C% RETAIL I I W I I RETAIL PADS !� PAD 11 a Q 11 2.5 ACRES a 1.5 ACRES -�r- - -.1 RETAIL ,ACCESS 12 ACRES o I RETAIL I 5 ACRES I ACCESS II ------------- '� I SKI Y'A .l M1.M VN.• Exhibit A if►T:" rr"n'*r!t'!nrr*rr•vlr.�n Stop Si1111 gn Valley gutter or speed bump I_ 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 3. Examples of Conceptual Building Elevations (photos) Big Box Retail Store Exhibit A R THE HEARING DATE OF OUST 2l, 2007 CITY OF MERIDIAN PLANNING DEP ARENT STAFF PORT FOR Mid-range BOIL Retail Store Exhibit A • 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 Pad Exhibit A S F +F � IVF ii K 5+� , • w • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 B. Agency Comments 1. PLANNING DEPARTMENT 1.1 The annexation legal description submitted with the application (prepared on April 3, 2007, by Lawrence Koerner, PLS) shows the property adjacent to the existing corporate boundary of the City of Meridian. 1.2 Prior to annexation ordinance approval, the applicant shall enter into a Development Agreement with the City. Said Development Agreement shall be signed within 6 months of the City Council's approval of this application and shall include the following provisions: • All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. • All future development of the subject property shall comply with. City of Meridian ordinances in effect at the time of development. • The applicant shall be responsible for all costs associated with sewer and water service installation. • Prior to issuance of a Certificate of Zoning Compliance for the first building on this site, provide City Staff with a copy of a recorded document(s) granting vehicular cross - access and cross -parking between the properties on this site; and granting cross -access to the adjacent development to the east (Lowe's); and gmating pubh is • The public stub street (Alaska Street) in Bear Creek Subdivision along the south property boundary shall not be extended as a public or non-public street into this site but shall be used as an emergency access point and pedestrian pathway into the site. " signs should be insW near- the stub s4eet (Alaska StFeet) aleng the south boundary. At no time shall construction traffic associated with the development of this site be allowed to access this site using Alaska Street. • Access points to/from the site are limited to those shown on the concept plan unless otherwise restricted/approved by ACRD. • The drive aisle legs off the internal full access points to/from Overland Road and to/from Stoddard Road, to the north and west of the main retail building, shall be constructed as shown on the concept plan so that vehicles pulling out of parking spaces are not backing out into the drive aisles. • The two building pads shown on the concept plan at the northeast corner of the site should have no parking stalls between the buildings and Overland Road. • The building pad proposed at the corner of Stoddard & Overland should be situated so that parking is evenly dispersed around the front, rear, and sides of the building as shown on the concept plan or situated closer to Overland Road. similar to the structures depicted on the northeast portion of the site. • Prior to issuance of the first Certificate of Occupancy, construct a multi -use pathway from the sidewalk on the stub street at the south boundary (Alaska Street) across the site, out to the sidewalk en att a traffic signal on Overland Road. The applicant shall design and construct the multiuse pathway in accordance with UDC 11-3A-8 and in conjunction with the Parks Department's standards. Additionally, where the pathway crosses drive aisles, the pathway shall be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks (not paint). Exhibit B 0 • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 • The applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and administrative design review in accordance with the standards listed in UDC 11-3A-19, prior to all new construction on the subject property. (NOTE: The internal buildings shall not be subject to the 8 -foot pedestrian walkway requirement to the perimeter sidewalk.) • Development of this site shall be generally consistent with the conceptual building elevations (photos) and site plan subwAad with Ws appfigatie adadnd in Eshi t e of this renort. Adftmay.Ak rear elevation of the largest bLdinv propoW W909 the MOM hmmdm dW have bQdz=W bandba nd/or inck& of g vadefy of materials. Individual buildings within this development shall be limited to 15 % over or under the sizes shown on the concept plan cxcent for the largest b i diw NO which shall not exceed 170.000 sauare feet. and the minimum number of buildings allowed on the site shall be fwe, as sheym an the eeneept plan, no less than our and no more than cix_ • The following uses shall be prohibited along the southern portion of this site, south of the northernmost full access drive to/from Stoddard Road shown on the concept plan: fuel sales facilities; building material, garden equipment & supplies; and vehicle washing facilities. • Construct a 25 -foot wide landscape buffer along Overland Road in accordance with the standards in UDC 11-3B-7. • Construct a 20 -foot wide landscape buffer along Stoddard Road in accordance with the standards in UDC 11-311-7. • Geas#uet a 25 feet wide lea&eape buffw between F"dential uses aad pr-eperfies ze G-(. A 60 -foot wide separation is required between the residential lots along the southern Property boundary and the rear of all buildings. Within said 60 feet a 25 - foot wide landscape buffer shall be constructed at the south Property line then a drive aisle, and then an additional buffer at the rear of the buildings, with an allowance for access to loading areas for the smaller retail buildings) on the southeast Portion of the site. Said buffer shall substantially comply with the h .ffer example shown in Exhibit A.4 of this renort. Landscape buffers shall be designed and constructed in accordance with UDC 11-3B-9 and be plased Weng the enfim seuthem se--"— bevmkify efthe -sit e Replace the existing fence, with the Property owners' consent. along the southern boundary of the site with a 6 -foot tall concrete wall to assist in providing a buffer to the residences in Bear Creek Subdivision in addition to the landscaping requirements listed in UDC 11-3B-9Ca&b. Feneifig along the seuth beundafy shag be maintained by the Appliaeat. • The applicant shall comply with all landscaping standards described in UDC 11-3B, including but not limited to UDC 11-3B-8 which outlines the standards for parking lot landscaping. • The trees that currently exist on this site shall be retained or mitigation shall be provided in accordance with UDC 11-3B-10. The applicant shall work with the Parks and Recreation Department regarding the removal or replacement of any trees on this site. 2. PUBLIC WORKS DEPARTMENT 2.1 Sanitary sewer service to this development is being proposed via extension of mains in to W overland Road and main to be installed to the Black Cat trunk. The applicant shall install mains to Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub - grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is being proposed via extension of mains in W. Overland Road, and S. Stoddard Road. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 Any potential reimbursement agreements must comply with all requirements of City Code 9-1-13 and 94-19, which includes the preliminary agreement (which includes footage, size, and depth of reimbursable pipe) being finalized prior to construction plan approval. The detailed agreement with the reimbursable amount shall be approved by Council prior to plat signature. 2.4 The applicant shall provide a 20 -foot easement for all public water/sewer mains outside of public right of way (include all water services and hydrants). 2.5 The applicant has not indicated who will own and operate the pressure irrigation system in this proposed development. If it is to be maintained as a private system, plans and specifications will be reviewed by the Public Works Department as part of the construction plan review. A "draft copy" of the operations and maintenance manual will be required prior to plan approval with the "final draft" being required prior to final plat signature on the last phase of this project. If it is to be owned and maintained by an Irrigation District then a letter of plan approval shall be submitted prior to scheduling of a pre -construction meeting. 2.6 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (UDC 11-3A-6). The applicant should be required to use any existing surface water for the primary source. If a surface source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. 2.7 Meridian Public Works specifications do not allow any large landscaping within a five foot radius of water meters. The applicant shall make the necessary adjustments to achieve this separation requirement and comply with all landscape requirements. 2.8 Any existing domestic wells and/or septic systems within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non- domestic purposes such as landscape irrigation. 2.9 Per UDC 11-3A-6 all irrigation ditches, laterals or canals, exclusive of natural waterways, that intersect, cross or he within the area being developed shall be tiled. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department prior to plan approval. If lateral users association approval can not be obtained, alternate plans will be reviewed and approved by the City Engineer. 2.10 A drainage plan designed by a State of Idaho licensed architect or engineer is required and shall be submitted to the City Engineer (Ord. 557, 10-1-91) for all off-street parking areas. Storm water treatment and disposal shall be designed in accordance with Department of Environmental Quality 1997 publication Catalog of Storm Water Best Management Practices for Idaho Cities and Counties and City of Meridian standards and policies. Off-site disposal into surface water is prohibited unless the jurisdiction which has authority over the receiving stream provides written authorization prior to development plan approval. The applicant is responsible for filing all Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 necessary applications with the Idaho Department of Water Resources regarding Shallow Injection Wells. 2.11 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted required improvements prior to signature on the final plat. These include but are not limited to, fencing, landscaping, amenities, pressurized irrigation, sanitary sewer, and water. 2.12 Sewer, water, pressurized irrigation, and any life safety development improvement shall receive final approval prior to occupancy. Other required development improvements, such as fencing, micropaths, and landscaping may be bonded for prior to obtaining certificates of occupancy 2.13 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat. 2.14 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.15 Applicant shall be responsible for application and compliance with and NPDES Permitting that may be required by the Environmental Protection Agency. 2.16 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.17 Developer shall coordinate mailbox locations with the Meridian Post Office. Where mailboxes are located on or near sidewalk the applicant shall comply with all American with Disabilities Act requirements for unobstructed sidewalk access. 2.18 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.19 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.20 One hundred watt, high-pressure sodium streetlights, on 25' pole shall be required on all public residential streets. Two -hundred and fifty watt high pressure sodium streetlights, on 30' pole shall be required on subdivision entrances and collector roadways. Design of the streetlights shall be approved by the Public Works Department. Decorative lights require a streetlight agreement on file with Public Works prior to activation. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants, and no further than 400' distance in between locations. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain approval from the Public Works Department, and permit from Building Department prior to commencing installations. 3. FIRE DEPARTMENT 3.1 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %s" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on comers when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be place 18" above finish grade. Exhibit B CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.3 Any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 3.4 All entrance and internal roads and alleys shall have a turning radius of 28' inside and 48' outside radius. 3.5 Operational fire hydrants, temporary or permanent street signs and access roads with an all weather surface are required before combustible construction is brought on site. 3.6 Commercial and office occupancies will require a fire -flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed per Appendix D. 3.7 The commercial lots lot will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2612 responses in the year 2004. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 3.8 The fire department requests that any future signalization installed as the result of the development of this project be equipped with Opticom Sensors to ensure a safe and efficient response by fire and emergency medical service vehicles. This cost of this installation is to be bome by the developer. 3.9 Maintain a separation of 5' from the building to the dumpster enclosure. 3.10 The applicant shall work with Planning Department staff to provide an address identification plan and a sign that provides a range of addresses, which meets the requirements of the City of Meridian sign ordinance at the required intersection(s). 3.11 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the International Fire Code. 3.12 All portions of the buildings located on this project must be within 150' of a paved surface as measured around the perimeter of the building. 3.13 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the code official. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 3.14 There shall be a fire hydrant within 100' of all fire department connections. 3.15 Buildings over 30' in height are required to have access roads in accordance with The International Fire Code Appendix D Section D105. Exhibit B 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 3.16 Buildings or facilities exceeding 30 feet (9144mm) or three stories in height shall have at least three means of fire apparatus access for each structure. Two of the access roads shall be placed a distance apart equal to not less than one half of the length of the overall diagonal dimension of the property or area to be served, measured in a straight line. 3.17 Right-in/right-out turn lanes are recommended at the furthest west access point to Overland Road shown on the conceptual site plan submitted with this application. 4. POLICE DEPARTMENT 4.1 Right-in/right-out turn lanes are recommended at the furthest west access point to Overland Road shown on the conceptual site plan submitted with this application. 5. ADA COUNTY HIGHWAY DISTRICT (ACHD'S REPORT IS BASED ON THE ORIGINAL CONCEPT PLAN SUBMITTED WITH THIS APPLICATION, NOT THE PLAN ATTACHED IN EXHIBIT A, THAT ONLY SHOWS 2 FULL ACCESS POINTS ON OVERLAND ROAD. APPROVAL OF THE ADDITIONAL RIGHT-IN/RIGHT-OUT PROPOSED ON OVERLAND, SHOWN ON THE CONCPET PLAN ATTACHED IN EXHIBIT A, MUST BE OBTAINED WITH PRELIMINARY PLAT OR CERTIFICATE OF ZONING COMPLIANCE APPLICATION.) 5.1 SITE SPECIFIC CONDITIONS OF APPROVAL THIS APPLICATION IS FOR A REZONE AND ANNEXATION ONLY. UPON SUBMITTAL OF A DEVELOPMENT APPLICATION AChD WILL REVIEW THE TRANSMITTED SITE PLAN AND APPLICATION, AND LEVY FORMAL REQ UIREMENTS A T THAT TIME. 5.1.1 Widen the pavement on Stoddard Road and construct vertical curb, gutter, 7 -foot attached (or 5 - foot detached) concrete sidewalk to one-half of a 46 -foot collector street section abutting the site. 5.1.2 Construct two full -access curb return driveways on Stoddard Road to a maximum width of 36 - feet. The first driveway shall be located approximately 350 -feet south of the signalized intersection with Overland Road, and the second driveway shall be located at the south property line. 5.1.3 Construct two full -access curb return driveways on Overland Road to a maximum width of 36 - feet. The first driveway shall be located approximately 435 -feet east of the Stoddard/Overland intersection and in alignment with the easternmost driveway for the Mountain View Equipment site on the north side of Overland Road. The second driveway shall be in alignment with the private road, Blue Marlin Drive. 5.1.4 Grant a cross access easement to the adjacent development (Brighton, MCZC-07-054) to connect the drive aisle at the signalized intersection on Overland Road to the public stub street (Alaska Street) located at the south property line of the adjacent parcels. The easement may be circuitous and may be for drive aisles within the parking lots of both developments. The District shall review and approve the language of the easement prior to recording to ensure it is meeting the intent of the Findings of this report. 5.1.5 Other than the access specifically approved with this application, direct lot access is prohibited to Overland Road and Stoddard Road. 5.1.6 Comply with all Standard Conditions of Approval. 5.2 STANDARD CONDITIONS OF APPROVAL 5.2.1 Any existing irrigation facilities shall be relocated outside of the right-of-way. Exhibit B • • CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 5.2.2 Private sewer or water systems are prohibited from being located within any ACHD roadway or right-of-way. 5.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 5.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5.2.5 Comply with the District's Tree Planter Width Interim Policy. 5.2.6 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 5.2.8 The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 5.2.9 Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 5.2.10 Payment of applicable road impact fees are required prior to building construction. The assessed impact fee will be based on the impact fee ordinance that is in effect at that time. 5.2.11 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLM (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 5.2.12 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 5.2.13 Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. Exhibit B 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE DARING DATE OF AUGUST 21, 2007 C. Legal Description & Exhibit Map L°nlimiW Boundaries, lac dbu AIS A ` Land Surveying & Civil Engineering • n? 11 Hmn Sr \ldblMoa. Id+lw A t61+ 201.42S.ER N " IW.St!-MI Fos ANNEXATION DESCRIPTION TO THE CITY OF MERIDIAN FOR JAMES PRATHER The following describes a Parcel of real property being a portion of the NE % of Section 24, T. 3 N.. R 1 W.. B.M.. Mardian, Ada County. Idaho, and being more parbcutarty described as fellows: COMMENCING at the Northeast Comer of said Section 24, marked by a Brass Cap; Thence along the Northerly Boundary Line of the NE % of said Section 24, North 8tll°46'34" Mhist,1309.40 deet to s pant being on the Prolongation of the Easterly Boundary Line of that Certain Parcel of Land as shown on Record of Surrey No. 5452, filed for Record as Instrument Number 101087359, Records of Ada County, Idaho, the POINT OF BEGINNING: Thence leaving said Northerly Boundary Line, and along said Easterly Boundary Line, and it's Prolongation. South 00°45'05" West, 753.61 feet to the Southeast Comer of sold Parcel of Land; Thence leaving said Eastery Boundary Line, and it's Prolongation. and along the Southerly Boundary line of said Parcel of Land, and it's Prolongation, North 89°46'34" West, 1310.93 feet to a point on the Westerly Boundary Line of the NE % of said Section 24; Thence Leaving the said Southerly Boundary Line. and ifs Prolongation, and along the Westerly Boundary Line of the NE % of said Section 24, North 00051'53" East, 753.63 feet to the Northwest Corner of to NE % of said Section 24; Thence leaving said Westsrty Boundary Urn, and along the Northerly Boundary Line of the NE % of said Section 24. South W4634" East,1309.44 feet to the POINT OF BEGINNING: Said parcel of land contains 22.67 acres more or less. SUBJECT TO: All easements or reservations of Record or in use being on or across the above described Darcel of land. APR , , MERIDIAN PUBLIC WORKS DEPT. P"s 1 Exhibit C 4/3rI007 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT FOR THE HEARING DATE OF AUGUST 21, 2007 N I; f� r• i I� 'j Ir IT'I AM l eZ w Exhibit C A51 0 0 CITY OF MERIDIAN PLANNING DEPARtMENT STAFF REPORT FOR THE HEARING DAT)! OF FEBRUARY 2, 2006 D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the comprehensive plan; The applicant is proposing to zone all of the subject property to C -G. The Council finds that the proposed zoning map amendment complies with the applicable provisions of the Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section 8, of the Staff Report for more information. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; No development is proposed concurrent with the zoning map amendment. The Council finds that there are several uses that are allowed and conditionally allowed within the requested zoning district of C -G. If the applicant complies with the conditions outlined in the development agreement, the Council finds that the proposed commercial district will be in compliance with the specific district regulations. The Council finds that future development of this property should comply with the established regulations and purpose statement of the C -G zone. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; If the applicant enters into a Development Agreement and complies with the provisions, the Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. Staff recommends that the Commission and Council rely on any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11 -5B -3.E). The C -G zoning amendment will provide commercial area that is similar in nature to existing and proposed commercial development in the vicinity. The Council finds that all essential services are available or will be provided by the developer to the subject property and will not require unreasonable expenditure of public funds. In accordance with the findings listed above, the Council finds that Annexation and Zoning of this property to C -G would be in the best interest of the City, if the applicant enters into a Development Agreement (DA) with the City, as mentioned in Section 10 of the Staff Report. Exhibit D September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-J REQUEST Water Main Easement Agreement for Challenger School by BABB Investment AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. City of Meridian, Public Works Engineering Inter0frice Memo To: Tara Green From: Karie Glenn CC: Date: 10/8/2007 Re: Original / Recorded Docs for Vault 107137800 10/4/2007 WATER 0 Page 1 RECEIVED OCT 0 8 2001 '"Y Of Meridian MY' Clerk Office BABB Investments Challenger School easement From the desk of Karie A Glenn Dept. Specialist Supervisor Public Works: Engineering Division 660 E Watertower Ste 200 Meridian, Idaho 83642-2600 (208) 898-5500 Fax: (208) 898-9551 ADA COUNTY RECORDS=AVID NAVARRO AMOUNT .00 BOISE IDAHO 10/04/07 PM DEPUTY Vicki Allen RECORDED—REQUEST Of III IIIIIIIIIIIIIIIIIIIIIIIIIIIII I I III City of Meridian 107137800 WATER MAIN EASEMENT Aad UI A6�,tlw(rq� THIS INDENTURE, made this day of�120 DT between DIEBd 1WeWMQM the parties of SGhtp11. the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or he within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. Water Main Easement EASMT WTR PBgej� • 0 THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: � 6kb8 Iwv�w�c*s�°s smremry—'-� STATE OF IDAHO ) ss County of Ada ) On this day of0�6 ore m , the ndersigned, a Notary Public in and for said State, personally appeared @,� and known or identified to me to a the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. r'gj.i.S C,, P" )OIAR }► NOTARY -�; Residing at _ (, Commission P'V S41 �p Te Of �o Water Main Easement AHO EASMT Pag f 0 • GRANTEE: CITY OF MERIDIAN Tammy de Weer , ayor �-- Attest by William G. Berg, Cit, Approved By City Council On: STATE OF IDAHO, : ss. County of Ada ) On this day of %C c+ 4, , 2before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL)OT9,�� NOTARY PUBLIC FOR IDAHO • • Residing at: j b U It , , Commission Expires: /C. — . • P • ID •• Water Main Easement EASMT WTR P of Date: September 6, 2007 Project: 125-03 Page: 1 of 1 EXHIBIT "A" ELK MOUNTAIN ENGINEERING WATER MAIN EASEMENT CHALLENGER SCHOOL PROPERTY A water main easement across a portion of Lots 42 and 43, Block 49 of Lochsa Falls Subdivision No. 12, as record in Book 92 of plats, pages 10958-10960, Ada County records, situated in the Northeast'/4 of Section 26, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho being more particularly described as follows: Commencing at the Southeast corner of said Lot 42; thence along the South line of said Lot 42, North 89°38'20" West 98.00 feet to the POINT OF BEGINNING; thence leaving the South line of said Lot 42 North 00°21'40" East 273.17 feet; thence North 89°38'20" West 423.00 feet; thence South 00°21'38" West 273.17 feet to the South line of said Lot 43; thence along said South line South 89°38'20" East 31.18 feet; thence leaving said South line North 00°21'38" East 17.44 feet; thence North 89°38'22" West 11.18 feet; thence North 00°21'38" East 235.72 feet; thence South 89°38'20" East 127.52 feet; thence South 00°21'40' West 9.66 feet; thence South 89°38'20" East 20.00 feet; thence North 00°21'40" East 9.66 feet; thence South 89°38'20" East 35:73 feet; thence South 00°21'40" West 6.50 feet; thence North 90°00'00" East 20.00 feet; thence North 00°21'40" East 6.38 feet; thence South 89°38'20" East 179.75 feet; thence South 00°21'40" West 253.17 feet to the South line of said Lot 42; thence along said South line South 89°38'20" East 20.00 feet to the POINT OF BEGINNING. Said water main easement contains 19,104 square feet or 0.44 acres. This easement description has been prepared from record information only. Elk Mountain Engineering has not performed a field survey in conjunction with this easement description. 1240 b,4/G o7 4�OF%9 F -. 4286 E. Amity Ave. Ste. 101 - Nampa, ID 83687 - Phone (208) 466-4601 • Fax (208) 466-4608 - Internet: www.elkmtn.cc Civil Engineering • Surveying - Planning Lt I mop, I t,101 L 0 l M „0-b, l Z.o S OI �- I N L l'�LZ 3 „Ob, 1Z.0 N W Owl 1111113 O 3 ,Ot, L Z.0 N N o o N Y O co zi � rri N ON U �� coOco�0000 co rn �I V) co O � N � F- w I Lo C/) o_ � J OIco 00 O oj� NIZ ^I co O yI 00 I n o Sl*o� M „ob 1Z.0 S rwl I Q 00 I Z ZCGH M „8c, Lt --o- S ,L lTLZ M „8c, l Z.0 S L'0l 3 .0t,[Z.0 N o o ^ z Y N zi rri 9� ON U �� coOco�0000 co I 0'L- V) co O � N � F- w I a J m z wl o ocoli 00 � 81 u� J 1 W I 31 O O� co Z ZO 0 I Nen W W � J OR 00 N W I o l w � �� W o fl Q N o I ao CY)N� N N Z N O f �uc O LL o "t I N o0 t o I N 00 r ;_ N 00 r�� - N 0-- O N Z W m LLJ- I- N Z z I I Q 00 I Z ZCGH M „8c, Lt --o- S ,L lTLZ M „8c, l Z.0 S L'0l 3 .0t,[Z.0 N I m was O o IT N n -r O ON U �� coOco�0000 co 0 0'L- V) co O � N � F- w ~ rn O wa z Vn n cn I m was v Z Y m W U O r W m $ QM O W _ z a 0 Z � = z m w o o 0 LD < ^ z Q 0 T J z = z W o 0 3 0 U > o mNC � =) N o w zo z F U W ¢ U J N J Q Q = \ = U U oLj J z N'I axv I k-dcl 'N i CD coOco�0000 co 0 co 00d r� o - Ln Z W rn ON rn r cn ocoli co W J m( -D W w W W W w w Q _Z G d- O N O � N N 00 M O f O O o "t W Q N 00 r ;_ N 00 ;- N - N 0-- O N Z W m o0'oa'oo0o Z� Z Z Z Cl) Z J W_ Z J J J J J J 00 v Z Y m W U O r W m $ QM O W _ z a 0 Z � = z m w o o 0 LD < ^ z Q 0 T J z = z W o 0 3 0 U > o mNC � =) N o w zo z F U W ¢ U J N J Q Q = \ = U U oLj J z N'I axv I k-dcl 'N i • Memo To: Mayor De Weerd & City Council From: Karie Glenn CC: File • City of Meridian Public Works Dept. Date: 9/12/2007 Re: Proposed Agenda Items for 9/18/07 City Council Meeting RECEIVED SEP 12 2007 City Of Meridia-n City Clerk Office The Public Works Department respectfully requests that the following items be placed on the 9/18/07 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Water Main Easement for Challenger School by BABB Investments. Typical Water Main Easement. Recommended Council Action: Approve the Water Main Easement for Challenger School by BABB Investments and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. e Page 1 0 WATER MAIN EASEMENT • A&D C AaWNJrVA— THIS INDENTURE, made this 11 day of �, 2007 between S466 We WM04Y , the parties of S DS V the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right- of-way for an easement for the construction, operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. Water Main Easement EASMT WTR • 0 THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: 6+6 1WMk4%WS <<.c, emu ,.. ti w. Seeie--*6*— STATE OF IDAHO ) ) ss County of Ada ) On this day of,,20&?6*re in the yndersigned, a Notary Public in and for said State, personally appeared and — ALZA,—.-, , known or identified to in; to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. )OAR}, NOTARY L16A0 AHO Residing at31 (, Commission Expires: auo,.% c 4 re of Water Main Easement EASMT WTR • GRANTEE: CITY OF MERIDIAN Tammy de Weerd, Mayor Attest by William G. Berg, City Clerk Approved By City Council On: STATE OF IDAHO, ) . ss. County of Ada On this day of , 2004, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO Residing at: Commission Expires: Water Main Easement EASMT WTR Date: September 6, 2007 Project: 125-03 Page: 1 of I A� ELY MOUNTAIN ENGINEERING EXHIBIT "A" WATER MAIN EASEMENT CHALLENGER SCHOOL PROPERTY A water main easement across a portion of Lots 42 and 43, Block 49 of Lochsa Falls Subdivision No. 12, as record in Book 92 of plats, pages 10958-10960, Ada County records, situated in the Northeast'/4 of Section 26, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho being more particularly described as follows: Commencing at the Southeast corner of said Lot 42; thence along the South line of said Lot 42, North 89°38'20" West 98.00 feet to the POINT OF BEGINNING; thence leaving the South line of said Lot 42 North 00°21'40" East 273.17 feet; thence North 89°38'20" West 423.00 feet; thence South 00°21'38" West 273.17 feet to the South line of said Lot 43; thence along said South line South 89°38'20" East 31.18 feet; thence leaving said South line North 00°21'38" East 17.44 feet; thence North 89°38'22" West 11.18 feet; thence North 00°21'38" East 235.72 feet; thence South 89°38'20" East 127.52 feet; thence South 00°21'40' West 9.66 feet; thence South 89°38'20" East 20.00 feet; thence North 00°21'40" East 9.66 feet; thence South 89°38'20" East 35.73 feet; thence South 00°21'40" West 6.50 feet; thence North 90°00'00" East 20.00 feet; thence North 00°21'40" East 6.38 feet; thence South 89°38'20" East 179.75 feet; thence South 00°21'40" West 253.17 feet to the South line of said Lot 42; thence along said South line South 89°38'20" East 20.00 feet to the POINT OF BEGINNING. Said water main easement contains 19,104 square feet or 0.44 acres. This easement description has been prepared from record information only. Elk Mountain Engineering has not performed a field survey in conjunction with this easement description. 12460 4�G/�!s. F F. 01 4286 E. Amity Ave. Ste. 101 - Nampa, ID 83687 • Phone (208) 466-4601 - Fax (208) 466-4608 - Internet: www.elkmtn.cc Civil Engineering - Surveying • Planning t, 101 M — — I I E I I m oI � °I I R =2� 0 gg � I O I „e N Ll�LZ 3.0172.0 N W N I m I cv o I I I 00 I I 0 ° ° I FQ I I V) O- � O CO I W U m I I ojm pl I , 0 n z m 0_ I I of _z Z >I I N I N m N Z �I I ?I m W o c g Ai i 0 0 ^� z X l -O l c M „Ot, l Z.0 S Y z i m< N a a o a N z xl ILOaI x opzo uI I I s� o I ``� OSoW I I I ^ J WI o II O m wl N N i I M ^ 8l I W Z 0 J v W O � � �7 J 4 a I o lll0 31 QL a I I N z z N M 0 1 U o Lu N I z i� I I Nol w ,r o f► �ry`o N I I 00z NIrzo o I I co o N��$ Im I of � � � 00 i I I I Q 00 z I I I 0 I I I I z I ZL'S�Z MS� I I I \ M l '0 l i T.—LZ .O NN — 'N I 9NV-1 AdCl 'N i z I O z t0 (O O CO t} W n c0 cD I r ci WLri J O N N ' O C4 P �w F M a v I I ol m W Q N N N N p N WN ~ z m OO�pO m0000 I I F-- w J Z U7 Z Z Z Z z Z I vwi (L< 2 W 0 September 14, 2007 0 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-L REQUEST Approve contract for Task Order 0722 Black Cat Road Water Main Extension with Civil Survey Consultants, Inc. for $9,800 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See attached Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 0 emo 0 RECEIVED SEP 13 2007 City Of Meridian City Clerk Office To: William Berg, Jr.; Tara Green From: Clint Dolsby, P.E., Staff Engineer CC: Len Grady, P.E., City Engineer Date: 09/13/2007 Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The PL blic Works Department respectfully requests the following items be placed on the Septery ber 18 City Council agenda, under Consent Agenda, for Council's consideration: Task O der 0722 — Black Cat Road Water Main Extension. Civil Survey Consultants Inc. has submitt d a task order, scope of work, and budget for the engineering services. They propose, to complete the work for $9,800. This is an extension of the miscellaneous services agreement approved by City Council on the 12th of December, 2006 for the Engineering Services for Miscellaneous Water Projects. This p oject provides engineering services for the preliminary and final design of approxi ately 2,000 feet of waterline in Black Cat Road between Ustick Road and McMillan Road tc service the North Black Cat Lift Station. )mmended Council Action: The Public Works Department recommends City Council approves the contract for Task Order 0722 - Black Cat Road )r Main Extension with Civil Survey Consultants Inc. for $9,800 and orize the Mayor to sign it. Thank ou for your consideration. Please contact me if you have any questions regarding any oft ese items. • Page 1 0 0 TASK ORDER NO. 0722 CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS INC. (ENGINEER) This T sk Order is issued by Owner and accepted by the Engineer pursuant to the mu ual promises, covenants and conditions contained in the Agreement betwe n the above named parties dated November 8, 2006. CITY OF MERIDIAN BLACK CAT ROAD WATER MAIN EXTENSION The En ineer's scope of services, time of completion and compensation shall be as set forth h ein. Services shall generally be described as Engineering Consulting Services. TASK 0722 — Design and Construction Per the City's request, the Engineer will provide professional engineering services related o the extension of the potable water main in Black Cat Road between Ustick Road a d McMillan Road. The water main will be extended north approximately 2000 feet fro Birchstone Creek Subdivision to the entrance of the North Black Cat Lift Station. The en ineer proposes to provide the following under this scope of services: We will perform a field survey as necessary and prepare complete plans and specifications for construction. We anticipate that a license agreement will be required from the Nampa Meridian Irrigation District to cross the Five Mile Drain. We will prepare any documents required for the license agreement for execution by the City of Meridian and Irrigation District. We will coordinate execution of the agreement. Any license fees will be paid by the City of Meridian. We anticipate that a Joint Application For Permit will be required to be submitted by the Corps of Engineers and Idaho Department of Water Resources. We will prepare the necessary permit application and submit it on behalf of the City of Meridian. All permit fees will be paid for by the City of Meridian. The construction plans and specifications will be submitted to the Idaho Department of Environmental Quality, and the Ada County Highway District for their review and approval. We will assist the City of Meridian in advertising the project for bids, be available to answer questions during the pre bid period, attend the bid opening, and assist in the award of the contract. • 0 We will be available to answer questions during construction and prepare record drawings off of red -lined plans to be provided to us by the City of Meridian. All construction contracting, administration and inspection will be provided by the City of Meridian. TIME OF COMPLETION Engineering services will be completed as needed. COMPENSATION The Not -To -Exceed amount for this Task Order No. 0722 is Nine Thousand Eight Hundre dollars ($9,800.00). The hourly rate for services and direct expenses is per the previou ly approved Prevailing Fee Schedule Effective October 1, 2006, and by this referen a made a part hereof. CITY OF MERIDIAN BY: TAMMY a WEERD, MAYOR Attest: WILLIAM G JR., CITY CLERK Approved by Oity Council: (Date) ENGINEER BY: VO TA iY A. B G S, VICE PRESIDENT • • September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-M REQUEST Change Order No. 1 for the Water Division Building Project (Construction -- Crawford Door Sales of Idaho, Inc.) for $875.00 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See attached • • RECEIVED SEP 13 2007 tyreridian City Clerk 0 M mo lfice To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date: 9/13/2007 Re: IProposed Agenda Item for September 18, 2007 City Council Meeting The P blic Works Department respectfully requests the following item be placed on the Septe ber 18, 2007 City Council agenda, under Consent Agenda, for Council's. consid ration: Chan Order No. 1 for the Water Division Building ro ect construction — Crawford Door Sales f Idaho Inc.. Additional parts are required for the completion of the new Water Divisio Building. This change order consists of the following work and amounts to 12.77% of the nstruction contract: • Provide additional labor and materials to install high lift track with wall mounted operators for overhead doors in lieu of specified materials as per the direction of the Owner. Kreize beck Constructors (The City of Meridians' project construction managers) prepared and su mitted the change order. Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No. 1 for the Water Division Building project (construction — Crawford Door Sales of Idaho, Inc.) for $875.00 and authorize the Mayor to sign it. Thank this ite 0 Page for your consideration. Please contact me if you have any questions regarding From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Waterkmer, Suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax: (208) 898-9551 jensenm@meridiancity.org CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER Crawford Door Sales of Idaho, Inc. The Corjtractor is hereby directed to make the following changes from the Contract Documents and Plans. 1) Provi all labor and materials to install high lift track with wall mounted operators for overhead doors I n lieu of specified materials as per the direction of the Owner. Reason or Change Order: Construction progress. Attach nts: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original ontract Price $ 6,850.00 Original Contract Times: Completion Net cha ges form previous Change Orders Net changes form previous Change Orders No._0 t 0_ No. to — (calendar days) $0.00 None Price Prior to this Change Order: Net Increase (decrease) of this Change Order: with all Approved Change Orders: $7, : Times prior to this Change Order: days or date) Net Increase (decrease) of this Change Order: (calendar days or date) Completion by Contract Times with all Approved Change Orders: (calendar days) RECOM ENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See rovided AIA signed change order See provided AIA signed change order By: I.— AVVKU ED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Kei Wafts Date: Date: APPRO ED: (CITY) - ATTEST: By: Ma r Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: PROJECT Meridian 021 2235 Non Meridian. TO CONTF Crawford 4951 Brad Suite B Boise. Ida ICR No. R Public Wo 4(081(X)) • 0 Document G701ICMa'" -1992 Order - Construction Manager -Adviser Edition (rile and address): CHANGE ORDER NUMBER: 001 cr Department Building ()6- INITIATION DATE: August 02, 2007 !sl 8th Street ho 83(x32 TOR (Name and address): PROJECT NUMBERS: 06-021 / 8300 Ir Sales of Idaho. Inc. CONTRACT DATE: February 20, 2007 Street CONTRACT FOR: General Construction 83714 -4632 License No. 14857 -A - THE CONTRI CT IS CHANCED AS FOLLOWS: OWNER: Eg CONSTRUCTION MANAGER: ARCHITECT: CONTRACTOR: FIELD: OTHER. ❑ 1 ) Provide a4ditionai labor and material% to install high lilt trick with wall mounted operators lir overhead doors in lieu of specified ma crials as per the direction of the Owner. $ 875.(X) The original 'ontract Sum was Net change y previously authorized Change Orders The Contrac Sum prior to this Change Order was The Contrac Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contrac Time will be unchanged by Zero I O I days. The date of I ubsianlial Completion as ol'lhe date of this Change Order therefore is NOTE: This been authori NOT VALID L Kreizenbeck CONSTRUCI 251 East Fro ADDRESS4,G BY (S(,�nanll Michael J. B (Typed ped name) Crawford CONTRACT 3951 Zdlc RCE -4632, ADDRESS B (.Siy n(rrrur VVI t (Typed name AIA Documen protected by may result in by AIA softwa User Notes: 6,850.00 0.00 6,850.00 875.00 7,725.00 unary docs not reflect changes in the Contract Sum. Contract Ti me or Guaranteed Maximum Price which have by Construction Change Directive. SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR DBA Wh7n name) I M. Boise. Idaho I (Firm name) Street. Suite B. Boise. Idaho 83714. ICR No. M Vt (.•t Vr'fu j, BRS Architects ARCHITECT (Frim name) 1010 S. Allante Street. Suite IfX). Boise. ID 83709 drAce BY f.Si,knarare) Clinton Yaka (Typed name); City of Meridian OWNER (/ urn name) 660 East Watct•tower. Suite 2(X). Meridian. Idaho 83642 ------------ ADDRESS BY (anne) Brad Watson (Typed name) DATE: —• — .aa<.. ,,pyn9rn ryyl by 1 he American Institute of ArchRects. All right reserved. WARNING: This AIA' Document is S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, vera civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced at 15:10:22 on 08102/2007 under Order No.1000280013_7 which expires on 1/17/2008, and is not for resale. (2613877824) To: t The i HP1 C"� D DOR SALE 'S • CRAWFORD DOOR SALE S OF YDA 110, llNc. P.O. Box 1.40158 Crarden City, Idalio 83714 Tel. (208) 3756410 Fax (208) 375-6474 ID PYJBLIC WORMS LIC. I\To.1.4857-A-4(x€7) IdsAo Lic. No. RC9 4632 NO. c114i' P. ?/r? on By" Dgton Projea; Meridian Watcr Department Bldg. !nbeck Constructors M_cridiaa, Idaho 11 ving prices are fnr the proposed 1zigli Iifted track and wau Mounted operators: r,, LMLO I A - #10 1 . is C Ost is for adding 4--6" of high "it With wall mounted ruotor operators in lieu of ndard lift track with trolley motor operators — Add $640.0€i to the COJI rstct Hmollat, This c st is for adding roof slope hack With pushers and a mounted motor operator in lieuof standard lift track with a trolley motor operator —Add 5235,00 to Me eoutract Date: 11 contact me if you have any questions. .im - h?,rch.7el J. Beltrami - VP - General Nfamger Date'. March 1.4, 2007 11 September 14, 2007 MERIDIAN CITY COUNCIL MEETING APPLICANT 0 September 18, 2007 ITEM NO. 6-N REQUEST Change Order No. 1 for the Water Division Building Project (Construction -- Joslin Millwork, Inc. ) for $368.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • Memo To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rids Clinton, Water Department Superintendent Date: 9/13/2007 RECEIVED SEP 13 2007 �;ity Of Meridian City Clerk Office Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The Sept cons Char Inc). Build cons Kreiz and Thank this ite 0 Page 1 -urK, uepartment respectfully requests the following item be placed on the 18, 2007 City Council agenda, under Consent Agenda, for Council's litional plumbing work is required for the completion of the new Water Division This change order consists of the following work and amounts to 1.4% of the n contract: wide all labor and materials to install a laminate top at the pass through window. :k Constructors (The City of Meridians' project construction managers) prepared ted the change order. )mmended Council Action: The Public Works Department recommends City Council approves Change Order No.1 for the Water Division Building iict (construction — Joslin Millwork, Inc.) for $368.00 and authorize the Dr to sign it. for your consideration. Please contact me if you have any questions regarding From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax: (208) 898-9551 jensenm@meridiandty.org 0 0 CITY OF MERIDIAN CHANGE ORDER NO. 1 33 EAST IDAHO PROJECT NO. 0607a MERIDIAN, ID 83642 DATE: 09!13/07 EFFECTIVE DATE: CONTRACT CHANGE ORDER CONT CTOR: Joslin Millwork, Inc. PROJE(;T: Water Division Building The Con ractor Is hereby directed to make the following changes from the Contract Documents Plans. and Descript on: 1) Provid all labor and materials to install a laminate top at the pass through window. Reason or Change Order: Construction progress. Attachm nts: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors HANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 25,950.00 Original Contract Times: Completion Net chan as form previous Change Orders Net changes form previous Change Orders No.—O— t $0.00 _0_ No._ to— (calendar days) None Contract rice Prior to this Change Order: Contract Times prior to this Change Order: $25,95 .00 (calendar days or date) Net Incre se (decrease) of this Change Order: Net Increase (decrease) of this Change Order: $368.0 (calendar days or date) Completion by Contract rice with all Approved Change Orders: Contract Times with all Approved Change Orders: $26,311.00 (calendar days) RECOM ENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See vided AIA signed change order See provided AIA signed change order By: By: Date: Date: APPROV D: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keit Watts Date: Date: OV D: (CITY) - ATTEST: ay r L Tammy de Weerd By: City Clerk, Will Berg Jr. Date: M a 0-. s I'* TN == Document G701/CMa -1992 Chan a Order - Construction Manager -Adviser Edition PROJECT IName and address): CHANGE ORDER NUMBER: 001 OWNER: Meridian N later Department Building 06- INITIATION DATE: August 03, 2007 021 CONSTRUCTION MANAGER: 2235 Nord west 8th Street ARCHITECT: Meridian, o83642 CONTRACTOR: FIELD: TO CONT CTOR (Name and address): PROJECT NUMBERS: 06-021 / 6400 OTHER: ❑ Joslin Mill ork, Inc. CONTRACT DATE: February 20, 2007 6467 Supp Way CONTRACT FOR: General Boise, I o 83716 Construction ICR No. R E•3248 Public Wojks License No.11192-B- 4(06200) THE CONTI tACT IS CHANGED AS FOLLOWS: 1) Provide all labor and materials to install a laminate top at the pass through window. All work to be completed as per PR #1 as prepared b BRS Architects. $ 368.00 The origin Contract Sum was $ 25,950.00 Net chang by previously authorized Change Orders $ 000 The Conti t Sum prior to this Change Order was $ 25,950.00 The Contn ct Sum will be increased by this Change Order in the amount of $ 368.00 The new C )ntract Sum including this Change Order will be $ 26,318.00 The Contract Time will be unchanged by Zero ( 0 ) days. The date ol Substantial Completion as of the date of this Change Order therefore is NOTE: Th" s summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been autho "zed by Construction Mange Directive. NOT VALID UNTIL SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR. Kreizenbeck, LLC DBA Kreizenbeck Constructors BRS Architects CONSTRUCTION MANAGER (Firm name) ARCHITECT (Firm name) 251 East Flout Street, Suite 110, Boise, Idaho 83702 1010 S. Allante Street, Suite 100, Boise, ID 83709 AADD ADD 11-14 re) ( rgnature) Michael J. erard Z3 Clinton Yaks d% (Typed nan e) ATE: (Typed name) DATE. Joslin Mill ork, Inc. City of Meridian CONTRA OR (Firm name) OWNER (Finn name) 6467 Supply Way, Boise, Idaho 83716, ICR No. RCE -3248, 660 East Watertower, Suite 200, Meridian, Idaho 83642 Public Woj Its license No.I 1192-B-4(06200 ADDRESS ADDRESS BY (Signare) BY (Signature) '—- Brad Watson (Typed na e) DATE: (Typed name) DATE: AIA Documi protected b' may result i by AIA softw User Notes: 1`1110 MIG11101111- —1982. Copyright ®1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, i severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced ire at 16:17:47 on 08/06/2007 under Order No.1000280013_I which expires on 1/17/2008, and is not for resale. (405294579) RPR-30-2007(MON O6; I7 Josl•Millwork Inc. (FRX)20-d2 7772 P.001/001 WD � lly: l d R Custom Cabinet & fliworlc PH (208) 342-5550 6167 Supply Way IMAX (208) 342-7772 Boise, TD 83716 Quotation Dato 04/30/07 To: reizenbeck Constructors, Inc. 51 East Front Street, Suite 110 oise, ID 83702 hone (208) 336-9500 Fax (208) 336-7444 Attention Brandon Byington Project Desc. Meridian Water Department P.R.#1 Terms Per Contract Documents Delivery Date : : n/a Idaho Contract r License # RCC -3248 Public Works cense # 11192-B-4(06200) We are pleased to quote the following Installed. Item No Descril 1 Plastic 2 Standa 3 Wood 4 01- Adr 5 02. Shc 6 03, Lay 7 04. Cut 8 07. Ass 9 10. Pla; 10 Installat Qty Unit aminate Pass-Thru Counter Grade 3 x 8 1 ea. ick 3/4 4 x 8 Raw Straw Core 32 sq. ft Eistrative .5 hr. Drawings 25 hr. t & Measure .25 hr - Lit .25 hr. ably -5 hr- laminate & veneering .5 hr. I Per Hour 2.5 hr. TOTAL All material Jis guaranteed to be as specified. All work to 10 mmpleled in a workmanlike manner according to standard practices. Labor and Taterlals are warranteed for one year. Project Id Ship Via P.O. Number Salesperson Unit Price 58.80 1.19 65.80 65.80 65-80 47.36 47.38 47.38 56.00 nuffro.iie Sip...fu.e Price 62.33 40.36 32.90 16.45 16.45 11.84 23.69 23.69 140.00 $368.00 #4188 Our truck n/a Stevo Joslin 0 • September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-0 REQUEST Change Order No. 2 for the Water Division Building Project (Construction -- Ira-Mac, Inc. ) for $1,256.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • emo To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Brad Watson, P.E., Public Works Director Rick Clinton, Water Department Superintendent Date: /13/2007 U RECEIVED SEP 13 2007 City Otleridiarx City Clerk office Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The vvorKs uepartment respectfully requests the following item be placed on the 18, 2007 City Council agenda, under Consent Agenda, for Council's Additior al work is required for the stabilization of asphalt and concrete base at the new parking lot. This change order consists of the following work and amounts to 0.44% of the construction contract: • 3rovide all labor and materials to install geotextile fabric under southwest section of sphalt parking lot. • rovide all labor and materials to over excavate for curb and gutter along the east ide of parking area to remove fat day soils. Kreizen ck Constructors (The City of Meridians' project construction managers) submitted a change I order for this increase. Thank this iter 0 Page 1 recommended Council Action: The Public Works Department recommends iat City Council approves Change Order No.1 for the Water Division Building roject (construction — Ira -Mac, Inc.) for $1,256.00 and authorize the Mayor to ign it. for your consideration. Please contact me if you have any questions regarding From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax: (208) 898.9551 jensenm@meddiancity.org • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER E CHANGE ORDER NO. 2 PROJECT NO. 0607a DATE: 09/13/07 EFFECTIVE DATE: CONT CTOR: Ira -Mac, Inc. PROJECT: Water Division Building The Con Tactor is hereby directed to make the following changes from the Contract Documents and Plans. Descipti n: 1) Provid all labor and materials to install geotextile fabric under southwest section of asphalt parking lot as pe MTI's recommendations. 2) Provid all labor and materials to overexcavate for curb and gutter along the east side of asphalt parking a to remove fat clay soils as per MTI's recommendations. Reason or Change Order: Construction progress. Attache ants: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors HANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original ontract Price $ 180,275.00 Original Contract Times: Completion Net chan es form previous Change Orders Net changes form previous Change Orders No._0_ t $105,0 _1_ 4.00 No. to _ (calendar days) None Contract rice Prior to this Change Order: Contract Times prior to this Change Order: $285,3 9.00 (calendar days or date) Net Incre se (decrease) of this Change Order: Net Increase (decrease) of this Change Order: $1,256. 0 (calendar days or date) Completion by Contract rice with all Approved Change Orders: Contract Times with all Approved Change Orders: $2$6,6 5.00 (calendar days) RECOM ENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See vided AIA signed change order See provided AIA signed change order By: By: Date: Date: APPRO D: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keit Watts Date: Date: APPRO D: (CITY) - ATTEST: By: May r Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: PROJECT Meridian 021 2235 Nori Meridian, TO CONTF Ira -Mac, I 2785 Sout Boise, Ida ICR No. A Public Wo 4(02850,( 02310,02: ! 0 Document G701/CMaTm -1992 Order - Construction Manager -Adviser Edition > and address): CHANGE ORDER NUMBER: 002 Department Building 06- INITIATION DATE: August 03, 2007 8th Street 83642 (Name and address): Liberty r 83709 M-1442 is License No. 11061 -A- 300,01542,02220,02210, 1061 -A- 300,01542,02220,02210, 8, 02890, 02500) THE CONTOCT IS CHANGED AS FOLLOWS: PROJECT NUMBERS: 06-021 / 2210 CONTRACT DATE: February 20, 2007 CONTRACT FOR: General Construction OWNER: CONSTRUCTION MANAGER: ARCHITECT: CONTRACTOR: FIELD: OTHER: ❑ Provide labor and materials to install geotextile fabric under southwest section of asphalt parking lot as per MTPs reeommen ations. S 615.00 2) Provide all labor and materials to over excavate for curb and gutter along the east side of parking area to remove fat clay soils as per MTI s recommendations.$ 641.00 The origin Contract Sum was $ 180,275.00 Net chang by previously authorized Change Orders The Cont Sum prior to this Change Order was $ 105,074.00 The Con Sum will be increased by this Change Order in the amount of $ 285,349.00 The new C retract Sum including this Change Order will be $ 1,256.00 $ 286,605.00 The Contract Time will be unchanged by Zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: Thi summary does not reflect changes in the Contract Sum, Contras Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. AIA Docum protected b may result i by AIA sorts User Notes, "^W- LoOPyngm 01992 by The American Institute of Architects. Ali rig hta reserved. WARNING: This AIA" Document is U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, I severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced ire at 16:16:29 on 06/06/2007 under Order No.1000260013_l which expires on 1/17/2006, and is not for resale. (292986903) NOT VALID Kreizenbec CONSTRUC 251 East h ADD BY ignat:, Q, Michael J.1 (Typed naf j 0 SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR. DBA Kreizenbeck Constructors BRS Architects LANAGER (Firm name) ARCHITECT (Firm name) ect, Suite 110, Boise, Idah 83702 1010 S. Allante Street, Suite 100, Boise, ID 83709 AnaADDREre) nton Yaka 47 DATE: (Typed name) DATE: %.vn r r%mu r R (rtrm name) 2785 South Liberty, Boise, Idaho 83709,1CR No. RCE - 1442, . Works License No. 11061-A-4(02850,03300, 01542„9Q2 .02210.112310_ n2ust.nuon r»cmN AIA Docums protected by may result it by AIA so8wi User Notes: City of Meridian OWNER (Firm name) 660 East Watertower, Suite 200, Meridian, Idaho 83642 ADDRESS BY (Signature) Brad Watson DATE: (Typed name) DATE: ••�•�..•.•. -- IOWA. wpyngrn rsrtaa[Dy IheAmarican Institute of Architects. All rights reserved. WARNING: This AIA' Document is U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA'" Document, or any portion of it, severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced ,e at 16:1629 on 08/06/2007 under Order No.100028001 a_i which expires on 1/17/2008, and is not for resale. (292986903) 061122/2007 08:05 FAX 202362392 !PA -MAC -= R k*m A Z?85 S. LIBERTY BOISE, IDAHO 83708 {208) 3623877 Fax (los) 362-3628 • 002!002 No. -' -0897 t.Niair �ran�micron.nei TOTAL MATERIALS DA �• , TOTAL LAAO' MCLACP STARTINp .ATC Col T0M6R•S 0IIp6, NO ONONF MEC I14NI1 ■ILL TO .ATC COMr CTCD TQTA{, AMOUNT ,oCn TA,CN 41 �DDgL f - ED DAV WORK CITY CONTRACT ❑ EXTRA Joe yAnllyrA•,>DcfTION ��%�J Ica poohv Drscat.T1ON OF MOR, -1 ` I_J rva one me ❑ rolat amount due ❑ Toth lcrT la SlRnacure 1 for nbove work: or no mnilcd eller camDlet7on I hereby ecknowleda the 1.8110mDry ;rmpinhon of vrork JWOCC-etD-3 of the nbave amwlbed work PAINTED IN U.SA. i TOTAL MATERIALS TOTAL LAAO' TAX .ATC COMr CTCD TQTA{, AMOUNT -1 ` I_J rva one me ❑ rolat amount due ❑ Toth lcrT la SlRnacure 1 for nbove work: or no mnilcd eller camDlet7on I hereby ecknowleda the 1.8110mDry ;rmpinhon of vrork JWOCC-etD-3 of the nbave amwlbed work PAINTED IN U.SA. i ---- --------- * RkAIAC 2785 S. LIBERTY BOISE, IDAHO 83709 (208) 3823W Fsx (208) 382,9928 No. t.nnan iramaqUmicrlpn.net TOTAL MATERIALS CV3TQNC1.'! O[O(R NO pHoN[ D.1■I.1, TO TAIL RCW PT LATE CQYv [TCD WQgR DPD(PCo BT TOTAL AMOUNT ie WO WORKcrit TRACTRAJOB s J~415 Aiiiiie, Ue YV one name U loraI amour; duc ❑ Tpral billing ro Signature for abavn wor4�� OI he madrd nfrer COM Pl6hrm I hereby acknowledgc the aahslactory comPlatlon of Work JWOCC.a70.3 nl Lha nbo�rl Omf,bcd work PRINTED IN USA. TOTAL MATERIALS TOTAL LABOR TAIL LATE CQYv [TCD WQgR DPD(PCo BT TOTAL AMOUNT ie YV one name U loraI amour; duc ❑ Tpral billing ro Signature for abavn wor4�� OI he madrd nfrer COM Pl6hrm I hereby acknowledgc the aahslactory comPlatlon of Work JWOCC.a70.3 nl Lha nbo�rl Omf,bcd work PRINTED IN USA. X5`'06/2007 13:18 2a83225510 MATERIAL TESTING PAGE 01/01 AAAA ERIAL S PAQE910FI AEVISiON DATE 81612007 TES ING c^ R:901C•F_IzCJ; R�PORi312CC- V' 3991B7o3�sC1P.PTyG76@O.DOG Cr INS ECTION a] Environmental Services Q Geotechnical Engineering ❑ Construction Materials Testing O Special Inspections Mike Berard Phone: (209) 336- 9500 Kreizenbe k Construction 251 East F Ochher: ont Street, Suite 1 I0 er: (203) 336,7444 Boise, ID 3702 Project: )Meridian Water Department Inspector: Charles Kaiser, E.I.T. inspection Date: 6 June 2007 INSPECTION REPORT On the above date.. our representative performed 1 -work on the referenced project as reported. below. MTI personnel arrived on site to visually assess exposed subgrade for curb and gutter and existing parking lot extension for the above .referenced project. Representatives from both .Kreizenbeck Constructors and Meridian City Water Department were on site during the inspection_ Exposed subgrade was found through probing to be soft and vielding r both the curb & gutter and parking lot extension: Existing parking lot was observed to have geotcxtile fab is overlain with 6 inches of sub -base and 4 inches of base course. MTI recommends: + Curb & gutter along the cast side of the parking arca — over -excavate existing dark brow-nfat clay soils to firm and (unyielding saudy silt soils. An excavation depth of 6 inches can be expected. • Extension f existing parking lot to the west — place geotcxtile fabric (Conte- 0-300 or equivalent) on existing sofl & yielding clay soils. Fabric must overlap the existi.nb fabric in the parking area approximat ly 1'/2 feet. • Upon over- xeavation of the subgrade under the curb & guuter and placement of geotextile fabric for the parking lot extension, contractor may proceed iNith the placement of structural fill.. Structural fill must be placed in maximum 12 -inch thick loose lifts and be compacted to at least 95% of the max.i,nurn dry density as d - termined by ASTM D-693. Tf you have questio}ts concerning this report (rpr06 gen), please contact us immediately. Respecifui.ly submitted, MATERIALS TESTING & INSPECTION, INC - 4" gam. Charles Kaiser, E.I. . StaffEnns; ineer .Reviewed by: lEsthe Miramontes, E.i.T. SXaf f Erngineer CC; Max Jcnscn, Cita of 7cridian: Doug Watson, RRS Archil.ects: Daunt Whitman. City of Meridian; Greg Leishman. Stapley Engineering; Mike Berard, Kreizenbeck Com, ruction; Jason Densmcr, The Land Group 2791 S. Victory View Way . gpise, Idaho 83709 • (208) 376-4748 . Fax (208) 322-6515 mtiA—mti-id.com • www.mti-id.com Form XXXXX Rev 0 0 MATER1 LS DAILY INSPECTION REPORT TESTIN & 1145PIEC ION ❑ Environmental Servi as Geotechnical Engineering A Construction Materials Testing O Special Inspections Date: _�J�uE MTI Fite ; R ;zp sfLf Project Name: Contractor Name. _ :aajiAc-k Permit Inspector Name; _ P1. :gam_ ^_ _ _ Weather. REMARKS ,,ll n� , ` J- � o��k -- B✓�eyn �rnt! l /J4J -f 4.�ff�. ���„� n� �” -1t /mow wJ-I/J ILrY1 a.Yi r a 1+► -r -et ,^ Az -u li 90 2791 S. Victory View Way, Boise, ID 83709 208 376-4748 Fax 20B 322-6515 E -Mall mtigmti-id.com www.mti-Acom • September 14, 2007 • MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-P REQUEST Change Order No. 1 for the Water Division Building Project (Construction -- Treasure Valley Fire Protection, Inc.) for (988.00) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See affached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • RFCENED SEP 13 pppl City Of 1Vleridiau M mo city clerk 0 C, To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date: 9/13/2007 Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The P blic Works Department respectfully requests the following item be placed on the September 18, 2007 City Council agenda, under Consent Agenda, for Council's considE ration: �Chanag Order No. 1 for the Water Division Building ro ect construction — Treasure Valle Fire Prbtection. Inc)- Additional plumbing work is required for the completion of the new Water pivision Building. This change order consists of the following work and amounts to <1.5% of the construction contract: • Provide a credit for the excavation of 6" water line that was completed by the Owner. Kreizen k Constructors (The City of Meridians' project construction managers) prepared and su mitted the change order. ) nmended Council Action: The Public Works Department recommends City Council approves Change Order No. 1 for the Water Division Building ?ct (construction — Treasure Valley Fire Protection, Inc.) for <$988.00> and orize the Mayor to sign it. Thankou for your consideration. Please contact me if you have any questions regarding this ite From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax: (208) 898.9551 jensenm@meridiancity.org 0 Page 1 0 CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER 0 CHANGE ORDER NO. 1 PROJECT NO. 0607a DATE: 09/13/07 EFFECTIVE DATE: CONTFACTOR: Treasure Valley Fire Protection, Inc. PROJE T: Water Division Building The Cor tractor is hereby directed to make the following changes from the Contract Documents and Plans. Descrip ion: 1) Provi a credit for the excavation of 6" water line that was completed by the Owner. Reason or Change Order: Construction progress. Attachments: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors RANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original ntract Price $ 66,000.00 Original Contract Times: Completion Net chan es form previous Change Orders Net changes form previous Change Orders No.—O— t $0.00 0 — — N0._ t0 _ (calendar days) None Contract 1PrIce Prior to this Change Order: Contract Times prior to this Change Order: $66,00 .00 (calendar days or date) Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: ($988.00) (calendar days or date) Completion by Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $65,012.00 (calendar days) RECOMI IIENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See g rovided AIA signed change order See provided AIA signed change order By: By: Date: Date: APPRO ED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPRO D: (CITY) - ATTEST: By: Ma r Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: 0 0 A 1A Document G701/Cft" - 1992 Chan a Order - Construction Manager -Adviser Edition PROJECT Meridian 021 2235 Non Meridian, r and address): CHANGE ORDER NUMBER: 001 Department Building 06- INITIATION DATE: August 03, 2007 8th Street 83642 TO CONT CTOR (Name and address): Treasure V ey Fire Protection, Inc. 2731 Sou Saturn Way Boise, Id 83709 ICR No. R E-4148 Public Wo license No. 10314-A- 4(13930) THE CONTI#ACT IS CHANGED AS FOLLOWS: PROJECT NUMBERS: 06-021 / 15300 CONTRACT DATE: February 20, 2007 CONTRACT FOR: General Construction OWNER: CONSTRUCTION MANAGER: ED ARCHITECT: CONTRACTOR: FIELD: OTHER: ❑ 1) Provide credit for the excavation of 6" water line that was completed by the Owner. Deduct <$988.00> The origi Contract Sum was ont Street, Suite Net chang by previously authorized Change Orders $ 66,000 00 The Contr Sum prior to this Change Order was $ $66,000.00 0.00 The Con tr t Sum will be decreased by this Change Order in the amount of $ The new C ntract Sum including this Change Order will be 98800 $ 65,012.00 The Contr Time will be unchanged by Zero (0) days. The date ol Substantial Completion as of the date of this Change Order therefore is NOTE: Thi summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been autboj ized by Construction Change Directive. NOT VALIDIUNTIL SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR. 251 East F ont Street, Suite JADDRE)tard eY Fire Protect (Firm name) Inc. UUN I RAG R (Firm name) 2731 Sou Saturn Way, Boise, Idaho 83709, ICR No. RCE - 4148, Public Works License No. 10314-A4(139301 AIA Docunu protected b' may result i by AIA softw User Notes: BRS Architects ARCHITECT (Firm name) 1010 S. Allante Street, Suite 100, Boise, ID 837)9 ADD S B (Signature) A _ 40;7Clinton Yaks (� (Typed name) DATE: City of Meridian OWNER (Firm name) 660 East Watertower, Suite 200, Meridian, Idaho 83642 ADDRESS BY (Signature) Brad Watson (Typed name) DATE: I..—...,--..-- Mud. "opyngm W iatrL oy the American Institute of Architects. All righta reserved. WARNING: This AIA"' Document is U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it. severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced re at 16:25:04 on 08/06/2007 under Order No. 1000280013_1 which expires on IA 7/2006, and is not for resale. (149187350) September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-Q REQUEST Change Order No. 1 for the Water Division Building Project (Construction -- SBI Contracting, Inc.) for $685.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • Memo 0 REC SE -P 13 2007 To: Will Berg; Tara Green (t ]e k'.an From: Max Jensen, Engineering Technician Odice CC: Len Grady, P.E., City Engineer Rids Clinton, Water Department Superintendent Date: 9/13/2007 Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The Sept cons Char Inc). Build cons Kreiz and Thank this iter 0 Page 1 vvorKs uepartment respectfully requests the following item be placed on the 18, 2007 City Council agenda, under Consent Agenda, for Council's additional plumbing work is required for the completion of the new Water Division I. This change order consists of the following work and amounts to 3.7% of the ;,tion contract: Provide all labor and materials to install (1) additional toilet -partition and (1) additional urinal screen in the locker room. beck Constructors (The City of Meridians' project construction managers) prepared mitted the change order. )mmended Council Action: The Public Works Department recommends City Council approves Change Order No.1 for the Water Division Building act (construction — SBI Contracting, Inc.) for $685.00 and authorize the :)r to sign it. for your consideration. Please contact me if you have any questions regarding From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Waterlower, Suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax: (208) 898-9551 jensenm@meddiancity.org CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER CHANGE ORDER NO. 1 PROJECT N0. 0607a DATE: 09/13/07 EFFECTIVE DATE: CONT CTOR: SBI Contracting, Inc. PROJE T: Water Division Building The Co rector Is hereby directed to make the following changes from the Contract Documents and Plans. Descrip on: 1) Provi all labor and materials to install (1) additional toilet -partition and (1) additional urinal screen in the the lock r room. Reason or Change Order: Construction progress. Attachm nts: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors RANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original ontract Price $ 18,500.00 Original Contract Times: Completion Net cha s form previous Change Orders Net changes form previous Change Orders No.—O— t $0.00 _0_ No._ to _ (calendar days) None Contract Price Prior to this Change Order: Contract Times prior to this Change Order: $18,50 .00 (calendar days or date) Net In se (decrease) of this Change Order: Net Increase (decrease) of this Change Order: $685.0 (calendar days or date) Completion by Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: $19,18 .00 (calendar days) RECOM ENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See rovided AIA signed change order See provided AIA signed change order By: By. Date: Date: APPRO ED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keit Watts Date: Date: APPRO ED: (CITY) - ATTEST: By: May r Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: PROJECT Meridian 021 2235 Non Meridian, TO CONTF SBI Contr 228 East I Eagle, Ida ICR No. F Public We 4(10150) • Document G7011CMa" -1992 Order - Construction Manager -Adviser Edition tme and address): CHANGE ORDER NUMBER: 001 ler Department Building 06- INITIATION DATE: August 03, 2007 nt 8th Street ho 83642 TOR (Name and address): PROJECT NUMBERS: 06-021 / 10900 n& Inc. CONTRACT DATE: February 20, 2007 a #193 CONTRACT FOR: General 83616 Construction -4481 License #14744 -B - THE CON*CT IS CHANGED AS FOLLOWS: OWNER: CONSTRUCTION MANAGER: ARCHITECT: CONTRACTOR: FIELD: OTHER: ❑ 1) Providelabor and materials to install (1) additional toilet -partition and (1) additional urinal screen in the locker room. All work to be ompleted as per the direction of the City of Meridian. S 685.00 The origin Contract Sum was = 18,500.00 Net chan by previously authorized Change Orders $ 0.00 The Con t Sum prior to this Change Order was f 18,500.00 The Con t Sum will be increased by this Change Order in the amount of $ 685.00 The new C ntract Sum including this Change Order will be $ 19,185.00 The Contrt Time will be unchanged by Zero ( 0 ) days. The date o Substantial Completion as of the date of this Change Order therefore is NOTE: been an, NOT VAI Kreizen CONSTF 251 Eas ADDR�j p 0,, By 7�Sig�r�� 4Michael summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have zed by Construction Change Directive. SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR. Suite 1 onstructors BRS Architects ARCHITECT (Finn name) Idaho 83702 1010 S. Allante Street, Suite 100, Boise, ID 83709 F ADDRES GI BY (Signature) Clinton Yaka %/fxov ATE: (Typed name) DATEr GONTRAC OR (Firm name) 228,&t Plaza #193, Eagle, Illaho 83616, ICR No. RCE - 4491, Pubdc Works License 4744-R-AlI A I Sm AIA Docum protected b, may result 1 by AIA softw User Notes: City of Meridian OWNER (Firm name) 660 East Watertower, Suite 200, Meridian, Idaho 83642 ADDRESS BY (Signature) Brad Watson (Typed name) DATE: "u®ru1n,ma•--IMd. vopyrlgm ®1992 by The American Institute ofArehitecis. All rights reserved. WA RNING: This Al A' Documentis U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it. i severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced ire at 16:19:07 on 08/06/2007 under Order No. 1000260013_1 which expires on 1/17/2008, and is not for resale. (2627469252) 07!03+'2007 03:13 AX 20.83165201 Co traction. 11 SEI 0 f� 001;`00: mailino dcfriess: Shap To Address 228 E, P1 za, #193 Phone. (208) 376-5200 11400 W. Executive Drive, Ste A Eagle, 1 83616 Fax: (208) 376-5201 Boise, ID 83704 Public Works 14744-B-4(10150) Contractor Kraizev :eco pi OjBCt: Pr412 ;i1tilaii Water Constructors Date: _ 7-3-07 _ — ----- Addenda: 0 PROPOSAL Sales Tax Included Brandon: Please Gall with any questions, have a great day, Thank you Bob I -Layout of Powder Coated Toilet Partitions as per the attached layout $ 485.00 Add for labor to install $ 200.00 EXCLUSIONS: backing, blocking, bond, liquidat©d damages (unless caused by SBI Contracting, r)c.), installation of oLA-mor providod ;flims, cutouts for reccsseu it F -11s. All first time orders are COD or upon approved credit, price good for 30 days SEE BACK FOR IMPORTANT TERMS AND CONDITIONS TERMS! O.D. NET 10 UPON APPROVED CREIDIT - Pleave sign and tura are copy_ Commnv Na e ACCEPTED BY signatu • September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 • APPLICANT ITEM NO. 6-R REQUEST Change Order No. 1 for the Water Division Building Project (Construction -- Northwest Elect(cal) for $5,458.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: 4 V' CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • SEP 13 2007 City Of Meridian M mo City Clerk Office To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date: 9/13/2007 Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The Public Works Department respectfully requests the following item be placed on the September 18, 2007 City Council agenda, under Consent Agenda, for Council's conside ration: im Order No. 1 for the Water Division Building roiect construction — Northwest tri al), Additional electrical work is required for the completion of the new Water Division ding. This change order consists of the following work and amounts to 3.14% of the stru 1ion contract: • 3rovide all labor and materials to install additional length of secondary conductors to ansformer that was relocated as per RFI #4 • rovide a credit for light pole that was deleted as per ASI #6 as prepared by BRS • rovide power to existing irrigation system as per the direction of the City of Meridian nd BRS Architects response to RFI #61 Kreizen eck Constructors (The City of Meridians' project construction managers) prepared and su miffed the change order. )mmended Council Action: The Public Works Department recommends City Council approves Change Order No.1 for the Water Division Building ?ct (construction — Northwest Electrical) for $5,458.00 and authorize the Dr to sign it. Thankou for your consideration. Please contact me if you have any questions regarding this ite . From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 Phone: (208) 898-5500 Fax: (208) 898-9551 jensenm@me6diancity.org 0 Page 1 • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER • CHANGE ORDER NO. 1 PROJECT NO. 0607a DATE: 09/13/07 EFFECTIVE DATE: CONT CTOR: Northwest Electrical PROJE T: Water Division Building The Con ractor Is hereby directed to make the following changes from the Contract Documents and Plans. Descript on: 1) Provid a all labor and materials to install additional length of secondary conductors to transformer that was reloc ated as per RFI #4 (Add $3,700.00) 2) Provid 3 a credit for light pole that was deleted as per ASI #6 as prepared by BRS Architects. (Deduct $885.00) 3) Provid power to existing irrigation system as per the direction of the City of Meridian and BRS Architects response to RFI #61. (Add $2,643.00) Reason for Change Order: Construction progress. Attachments: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 173,824.00 Original Contract Times: Completion Net changes form previous Change Orders Net changes form previous Change Orders No. 0_ t $0.00 _0_ No._ to _ (calendar days) None Contract rice Prior to this Change Order: Contract Times prior to this Change Order: $173,84.00 (calendar days or date) Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: $5,458.0 (calendar days or date) Completion by Contract rice with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $179,282.00 RECOMMENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See provided AIA signed change order See provided AIA signed change order By: By. Date: Date: APPROV D: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: • Memo 0 To: Will Berg; Tara Green From: Max Jensen, Engineering Technician CC: Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent Date: 9/13/2007 Re: Proposed Agenda Item for September 18, 2007 City Council Meeting The Works Department respectfully requests the following item be placed on the 18, 2007 City Council agenda, under Consent Agenda, for Council's . V VVa �.VI IaN uVUVI l — IrVI lI1WCSl Additional electrical work is required for the completion of the new Water Division 1. This change order consists of the following work and amounts to 3.14% of the tion contract: Provide all labor and materials to install additional length of secondary conductors to transformer that was relocated as per RFI #4 Provide a credit for light pole that was deleted as per ASI #6 as prepared by BRS • Provide power to existing irrigation system as per the direction of the City of Meridian and BRS Architects response to RFI #61 Kreize beck Constructors (The City of Meridians' project construction managers) prepared and submitted the change order. )mmended Council Action: The Public Works Department recommends City Council approves Change Order No. 1 for the Water Division Building )ct (construction — Northwest Electrical) for $5,458.00 and authorize the )r to sign it. Thankou for your consideration. Please contact me if you have any questions regarding this iteX From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 Phone: (208) 898500 Fax: (208) 898-9551 jensenm@meddiancity.org 0 Page • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER 0 CHANGE ORDER NO. 1 PROJECT NO. 0607a DATE: 09/13/07 EFFECTIVE DATE: CONTRACTOR: Northwest Electrical PROJECT: Water Division Building The Car tractor Is hereby directed to make the following changes from the Contract Documents and Plans. Descrip ion: 1) Provic a all labor and materials to install additional length of secondary conductors to transformer that was relo mted as per RFI #4 (Add $3,700.00) 2) Provic e a credit for light pole that was deleted as per ASI #6 as prepared by BRS Architects. (Deduct $885.00 3) Provide power to existing irrigation system as per the direction of the City of Meridian and BRS Architects response to RFI #61. (Add $2,643.00) Reason for Change Order: Construction progress. Attachments: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors RANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original I ntract Price $ 173,824.00 Original Contract Times: Completion Net changes form previous Change Orders Net changes form previous Change Orders No._0_ t $0.00 0 No._ to _ (calendar days) None Contract Price Prior to this Change Order: Contract Times prior to this Change Order: (calendar days or date) $173,84.00 Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days or date) $5,458.00 Completion by Contract 3rice with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendardays) $179,2112.00 RECOMP IENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See p rovided AIA signed change order See provided AIA signed change order By: By. Date: Date: APPROVED: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Kei Watts Date: Date: APPRO ED: (CITY) - ATTEST: By: Mayor Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: u ==1A Document G7011CMa - 1992 Chan a Order - Construction Manager -Adviser Edition PROJECT ame and address): CHANGE ORDER NUMBER: 001 251 East F Meridian 021 ater Department Building 06- INITIATION DATE: August 03, 2007 OWNER: CONSTRUCTION MANAGER: 2235 No west 8th Street ARCHITECT: Meridian, tiaho 83642 CONTRACTOR: TO CONT Northwest CTOR (Name and address): PROJECT NUMBERS: 06-021 / 16100 FIELD: OTHER: ❑ ectrical ecttical CONTRACT DATE: February 20, 2007 1471 East ommercial Avenue CONTRACT FOR: General Meridian, Idaho 83642 Construction THE CONT CT IS CHANGED AS FOLLOWS: 1) Provide all labor and materials to install additional length of secondary conductors to transformer that was relocated as per RFI #4. 2) Provide a credit for light pole that was deleted as per ASI #6 as prepared by BRS Architects. $ 3,700.00 Deduct <$885.00> 3. Provide 3ower to existing irrigation system as per the direction of The City of Meridian and BRS Architests response to RFI #61. $2,643.00 The ori Contract Sum was $ 173,824.00 Net chang by previously authorized Change Orders $ The Con t Sum prior to this Change Order was 0.00 $ 173,824.00 The Con ct Sum will be increased by this Change Order in the amount of $ 5,458.00 The new C ntract Sum including this Change Order will be $ 179 28200 The Conti t Time will be unchanged by Zero ( 0 ) days. The date o Substantial Completion as of the date of this Change Order therefore is NOTE: Th' s summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been autho ized by Construction Change Directive. NOT VALID UNTIL SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR t.VKa I KV I FUN MANAUER (Firm name) 251 East F Dnt Street, Suite 110, Boise, Idaho 83702 ADD , BY (Signa re) Itl Michael J. Berard 3 (Typedria ) DA E, Northwest ectrical CONTRACTOR (Firm name) 1471 East Commercial Avenue, Meridi.4n, Idaho 83642 ADDRESS BY (Signa re) \ 1_ A I �i r ; - r` � � i (Typed name) AIA Docun protected may result by AIA soft User Notes BRS Architects ARCHITECT (Firm name) 1010 S. AllAnte Street, Suite 100, Boise, ID 83709 ADD BY (Signature) Clinton Yaka (Typed name) DATE: City of Meridian OWNER (Firm name) 660 East Watertower, Suite 200, Meridian, Idaho 83642 ADDRESS BY (Signature) Brad Watson (Typed name) DATE: n U7t17n:IMe"--1982. Copyright 01992 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document is U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced re at 16:32:20 on 06/06/2007 under Order No.1000280013_1 which expires on 1/17/2006, and is not for resale. (2634603652) Revenue ^— 3700A0 I Total Revenue: 3,700.00 Contractor Pricing Phase Code / Descrange0rders Cost Type Quantity UM Amount 99-1000 M MATERIAL 2,056.04 99-1000 L LABOR 1,032.44 99-1000 0 OVHD 8 OTHER 275.00 Contractor Pricing Total: 3.363.48 Total: 3,363.48 Mark-up: 336.52 Total Contractor Price for CR 1003 3,700.00 Approvals ` Customer: Kreizenbeck onstructois Contractor: Northwest Electrical, Inc. Authcr;zed P.epresentati e y _ Ey: By: Date,page: -- _ _ Print Date: 07/24/07 Page 1 0l 1 Change' -Request Proposal Project: 079041 Meridian Water Division Change request number: 1003 (name and 2235 address) Mendia N 8th Street , ID 83642 Description: Relocated Transfo mer - Status: 04 Customer: Kreizen eck Constructors _ Origination date: 0724107 Notice to Proceed Quotation Submitted date: Submitted date: 07/24/07 Received date: Due date: 07/3lf07 Rough order of magnitu e: 0.00 Submitted amount: 3,700.00 Requested days delay: t Notes 1. Price reflects the evised location of the Transformer as set ori site (moved East) Revenue Detail Billinq Item Descriation Revenue ^— 3700A0 I Total Revenue: 3,700.00 Contractor Pricing Phase Code / Descrange0rders Cost Type Quantity UM Amount 99-1000 M MATERIAL 2,056.04 99-1000 L LABOR 1,032.44 99-1000 0 OVHD 8 OTHER 275.00 Contractor Pricing Total: 3.363.48 Total: 3,363.48 Mark-up: 336.52 Total Contractor Price for CR 1003 3,700.00 Approvals ` Customer: Kreizenbeck onstructois Contractor: Northwest Electrical, Inc. Authcr;zed P.epresentati e y _ Ey: By: Date,page: -- _ _ Print Date: 07/24/07 Page 1 0l 1 September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-S REQUEST Change Order No. 1 for the Water Division Building Project (Construction -- Ridgeway Industrial, Inc.) for $5,541.00 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: See attached CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. Me To: From: CC: Date: Re: Imo • RECEIVED SEP 13 2007 City Of Meridian City Clerk Office Will Berg; Tara Green Max Jensen, Engineering Technician Len Grady, P.E., City Engineer Rick Clinton, Water Department Superintendent 9/13/2007 Proposed Agenda Item for September 18, 2007 City Council Meeting The Public Works Department respectfully requests the following item be placed on the September 18, 2007 City Council agenda, under Consent Agenda, for Council's consideration: Change Order No. 1 for the Water Division Building ro'ect construction — Rid ewa Indu"'allng. Additional plumbing work is required for the completion of the new Water Divis. This change order consists of the following work and amounts to 8.27% of the ccontract: • Provide all labor and materials to install (1) additional urinal and (1) additional water closet in the men's locker. • Provide all labor and materials to install a water cooled drinking fountain. • Provide additional labor and materials to relocate hose bib. • Provide and install (2) downspout nozzles on roof drain piping. Kreize beck Constructors (The City of Meridians' project construction managers) prepared and submitted the change order. Thank this iter 0 Page Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No. 1 for the Water Division Building project (construction — Ridgeway Industrial, Inc.) for $5,541.00 and authorize the Mayor to sign it. for your consideration. Please contact me if you have any questions regarding From the desk of... Max Jensen Engineering Technician Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 Phone: (208) 89&5500 Fax: (208) 898-9551 jensenm@meridiancity.org • CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, ID 83642 CONTRACT CHANGE ORDER E CHANGE ORDER NO. 1 PROJECT NO. 0607a DATE: 09/13/07 EFFECTIVE DATE: CONT CTOR: Ridgeway Industrial, Inc. PROJECT: Water Division Building The Con rector is hereby directed to make the following changes from the Contract Documents and Plans. Descript on: 1) Provid all labor and materials to install (1) additional urinal and (1) additional water closet in the men's locker. 2) Provid all labor and materials to install a water cooled drinking fountain in lieu of specified. 3) Provid additional labor and materials to relocate hose bib as per BRS Architects response to RFI #27. 3) Provid D and install (2) downspouts nozzles on roof drain piping as per BRS Architects RFI #14. Reason for Change Order: Construction progress. Attachments: AIA Document G701/CMa - 1992 Change Order - Construction Manager -Advisor Edition Submitted by Kreizenbeck Constructors CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 67,000.00 Original Contract Times: Completion Net changes form previous Change Orders Net changes form previous Change Orders No._0_t 0 _ No. to _ (calendar days) $0.00 None Contract Price Prior to this Change Order: Contract Times prior to this Change Order: (calendar days or date) $67,000.00 Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days or date) $5,541.0 Completion by Contract 2rice with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $72,541.00 RECOMMENDED: (CONSTRUCTION MANAGER) ACCEPTED: (CONTRACTOR) See provided AIA signed change order See provided AIA signed change order By: By. Date: Date: APPROV D: (CITY PURCHASING AGENT) COUNCIL APPROVAL By: Keith Watts Date: Date: APPROVED: (CITY) - ATTEST: By: Mayc r Tammy de Weerd By: City Clerk, Will Berg Jr. Date: Date: C] :7 Document G701/Ma" -1992 Change Order - Construction Manager -Adviser Edition PROJECT I Varne and address): CHANGE ORDER NUMBER: 001 OWNER: Meridian I Fater Department Building 06- INITIATION DATE: August 03, 2007 CONSTRUCTION MANAGER: 021 2235 Nord west 8th Street ARCHITECT: Meridian, 83642 CONTRACTOR: FIELD: TO CONT OR (Name and address): PROJECT NUMBERS: 06-021 / 15400 0TH ER: ❑ Ridgeway Industrial, Inc. CONTRACT DATE: February 20, 2007 2251 East ark Street CONTRACT FOR: General Meridian, aho 83642 Construction THE CONTI tACT IS CHANGED AS FOLLOWS: 1) Provide all labor and materials to install (1) additional urinal and (1) additional water closet in the men's locker. Work includes: si iw cutting, removal, and replacement of existing concrete, excavation and backfill for drain lines, waste and vent piping, dot iestic water piping, and insulation. All work to be completed as per the direction of The City of Meridian. $ 4,150.00 2) Provide l labor and materials to install a water cooled drinking fountain in lieu of specified as per the direction of The City of Meridian. $ 170.00 3) Provide dditional labor and materials to relocate hose bib as per BRS Architects response to RFI #27. $ 577.00 4) Provide d install (2) downspout nozzles on roof drain piping as per BRS Architects response to RFI #14. $ 644.00 The origin; Contract Sum was $ 67,000.00 Net change by previously authorized Change Orders $ 0.00 The Conarg ct Sum prior to this Change Order was $ 67,000.00 The Contn ct Sum will be increased by this Change Order in the amount of $ 5,541.00 The new C Dnanact Sum including this Change Order will be $ 72,541.00 The Con Time will be unchanged by Zero ( 0 ) days. The date o Substantial Completion as of the date of this Change Order therefore is NOTE: Thi s summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been autho 'zed by Construction Change Directive. NOT VALIDI UNTIL SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR Kreizen LLC DBA Kreizenbeck Constructors BRS Architects CONSTRU ION MANAGER (Fir►n name) ARCHITECT (Firm name) 251 East t Street, Suite 110, Boise, Idaho 83702 1010 S. Ansate Street, Suite 100, Boise, ID 83709 ADD AppR 6, e BY (SignaLd BY (Signature) . rJ Michael J. Clinton Yaks 0-7 (Typed DA : (Typed name) DATE. Rid ewaial, Inc. City of Meridian CONTRA irm name) OWNER (Firm name) 2251 EastStreet, Meridian Idaho 83642 660 East Watertower, Suite 200, Meridian, Idaho 83642 ADDRESS ADDRESS BY (Signa) re)t BY (Signature) KEA — l -0 J Brad Watson (Typed naj je) DATE: (Typed name) DATE: AIA Docurni int G701/CMaTM-1992. Copyright ®1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA* Document, or any portion of it, may result i 1 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA softw ire at 16:30:37 on 08/06/2007 under Order No.1000280013_1 which expires on 111712008, and is not for resale. User Notes: (2961092845) 0Fj - 28-' 07 18 i9 FF.Oi'1-T35�1 � 20;-g8;-�;hBS RIDGEWAY PLUMBING JOB 5145 Kreizenbeck Construction 251 Last Front St,, Suite 110 140ise, ID 83702 Phone: 336-9500 Fax: 336-7444 ATTS: Brandon B irngton • T-257 F'062/003 F-455 SY1WECT: Merid an water Facility- Additional )Alater Closet & Urinal Pricink, WORK AS FOLLOWS: • Cut, break, Move & patch concrete • Excavate, h ek .fill & compact as needed • Supply & istall drain, waste & vent piping • Supply & install domestic water piping • Insulate water piping Supply & install (1)'water closet & (1) urinal • Test & inspection )L"XC I,USTONS: • Removal & et}lacement of exicti�tia L�allc NOTES: Work to be one during normal business hours, Quote good for 30 days • lne.hidt-s per jilt .pine 28, 2007 TOTAL_....... ........ ..................:.................................................................... $4,150.00 Thank you, Ken Norton Estimator 12idaew ny Industrial 1 , .Inc. 2251 E.lar:ark thridins,10 83642 2na.987.86G0 FA 203.887,86016 ww v.Q9!.Vay1ndus;601.�on 21 J, LU 8 Ij -1 2251 F. Lanark no uEWAY MOURN FAX 7X8307,P6686 INDUSTRIALinc. ewql,nd ji ric Lcc rn ]PLUMBING JOB 5145 June 28'2007 Kreizenbeck.0 nstruction 251 East, Front t., Suite 110 Boise, ID 8370 Phone: 336-950 Fax: 336-7444 ATTN-- Brandon Byington Sl ]WE CT. Mer than Water Facility- replaced proposed non -chilled f4mvs drinking 1buntain Nvitli an ADA Elkay water cool r, WORK AS FO' LOWS: 01 ()WS. 0 L • Move wa er and drain piping. • Install su ports. • Installne ADA E-1kay RZS8L water cooled drinking fountain. • Return th IH4arvs6521PRdrinking fount-ain. EXCLUSIONS: * Removal % replacement of existing wall if needed to exposed plumbing and supports. * Electrical NOTES: e! -Stork to Le done durinfy normal business hours 0 Quote good for 30 days 0 Includes y =it TOTAL NEW R.INICNG FOUNTAIN INSTALLED ........................................1 X912.00 TOTAL DEDU TFOR E4XISTI'NGI)RINXI'NGFOliNTAIN...........................<S742.00> TOTALCHANGrE ....................................................................................................... S170.00 Thank you, Ken Norron Estimator Ridgeway Industrial, Inc. 05-17- 0'i Kriezenbeck C 251 East Front Boise, ID 8370 Phone: 336-95C Fai:336-7444 A i'TN: Brandi SUBJECT. M 39;34 ....rROM-i 35 208-887-8686 • T-151 ?002/002 F-273 Y2S 1 E. lauak f k6s, ID 83641 WAY 206.881.6600 M INDUST IAL, Inc aS�nY.0696 PLUMBING JOB 5145 Suite I10 Byington Water Facility Hose Bibb Relocation Per RFI 4 27 • $apply & install domestic water piping &-, hangers to relocate hose Bibb • Insulate a ditional water piping NOTES: • Work to be done during normal business hours • Quote god for 30 days • Includes rem -tit May 17, 2007 TOTAL...........................................................................................................$577.00 Thank you, Ken Norton Estimator Ridge%k?ay It Inc. 05-17-'07 Kriezenbeek C 251 East Front Boise, ID 8370 Phone: 336-95C Fax: 336-7444 ATTN: Bra SU13J'ECT: 19:34 FROM -T350• 208-887-8686 �T-151 F001/002 F-273 22511. Iomrk A�WGEWAY 99ridion, 18 83642 YB6.887.660U FAX 208.861.806#V f �USTR I L, I n e W".idQewnyWus,fiotsm PLUMBING 30B S145 Suite 110 Bymgton _ Water Facility Roof Drain Terminations Per RFI # 14 May l7, 2007 s Supply & iwtall (2) down spout norzles on roof drain piping tenninating 18" above grade NOTES: • Work to • Quote g< • Includes TOTAL ............. Thank you, Iden Norton Estimator Ridgeway L done during normal business hours for 30 days Tale. ..........................................................$644.00 September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-T REQUEST License Agreement with Nampa & Meridian Irrigation District for Bellingham Park Subdivision No. 4 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. COMMENTS See attached RINGERT C* CLARK CHARTERED LAWYERSJellrey Laura E. Barri R. Christenson David P. Claiborne D. Blair Clark S. Bryce Farris Ion C. Gould David Hammerquist Charles L. Honsinger ' James P. Kaufman Jenniler Reid Mahoney August 13, 2007 James G. Reid Daniel V. Steenson A.J. Lopez Bailey Engineering, Inc. 1472 E. Iron Eagle Drive Eagle, Idaho 83616 William F. Ringers, of Counsel ,Ilvn L. Sweenev of Counsel V.—.-., uel Kaufman (1921-1986)RECE AUG 14 2007 City Of Meridian City Clerk Office Re: Request for License Agr,:ement with Nampa & Meridian Irrigation District for Bellingham Park Subdivision No. 4 Dear A.J.: Enclosed for review and signature are duplicate originals of the above -referenced License Agreement which you requested on behalf of Bellingham Park, LLC. Also enclosed are duplicate originals of the License Agreement between the City of Meridian and Nampa & Meridian Irrigation District for the pathway within Bellingham Park Subdivision No.4. Both originals of the Agreements must be signed and notarized as indicated. Do not date page one of the agreements. If both sets of the originals are executed and returned to me by August 15, 2007, I will be able to submit the agreements to the District's Board of Directors for approval and signature at the Board's next meeting on August 21, 2007. The District will then have its originals recorded and return your originals to you with a bill for our services in preparing the agreements and the recording fees. Please contact me if you have any questions. You very truly, S. Bryce Farris SBF:kw Enclosures 455 South Third Street • P.O. Box 2773 • Boise, Idaho 83701 • 208/342-4591 FAX 342-4657 September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-T REQUEST License Agreement with Nampa & Meridian Irrigation District for Bellingham Park Subdivision No. 4 AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. crrY OF � 4 Crd/ *l7 IDAHO V� R °I/hr TRFASURE "/A -"Y SINCE 1903 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree David Zaremba CITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579/fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 / fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N.W. 8th Street 888-5242/fax 884-1159 September 25, 2007 S. Bryce Farris Ringert Clark P.O. Box 2773 Boise, Idaho 83701 Re: License Agreement for Bellinaham Park No. 4 Dear Sirs, Enclosed you will find two signed originals of the above Agreement approved by Meridian City Council on September 18, 2007. Please pursue the appropriate signatures upon your earliest convenience. Please return a copy of the original recorded document to the Meridian City Clerks Office for distribution and storage. Please feel free to contact our office at 208-888-4433 with any questions. Sincerely, Sh �-c ) 0 �'� I �C-) Sharon Smith Senior Deputy City Clerk enc. CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK —FAX 888-4218 FINANCE & UTILITY BILLING —FAX 887-4813 MAYOR'S OFFICE —FAX 884-8119 Printed on recycled paper RINGERT CLARK CHARTERED Laura E. Burn LAWYERS Jeffrey Christenson P. David P. Claibb ornene D. Blair Clark S. Bryce Farris Jon C. Gould David Hammerquist Charles L. Honsinger • James P. Kaufman Jennifer Reid Mahoney August 13, 2007 Jaes G. Reid Danmiel V. Steenson A.J. Lopez Bailey Engineering, Inc. 1472 E. Iron Eagle Drive Eagle, Idaho 83616 William F. Ringerr, of Counsel Allyn L. Sweeney of Counsel RECE aV U1.1Kaufman (1921-19813) AUG 1 4 2007 City Of Meridian City Clerk Office Re: Request for License Agreement with Nampa & Meridian Irrigation District for Bellingham Park Subdivision No. 4 Dear A.J.: Enclosed for review and signature are duplicate originals of the above -referenced License Agreement which you requested on behalf of Bellingham Park, LLC Also enclosed are. duplicate originals of the,wcense.,giee n eta een the City of Meridian a id Nampa & Meridian Irrigation District for t_�f, hway within $tilling i Park Subdivisiaft Both originals of the Agreements must be signed and notarized as indicated. M no dale'; page 03 � Y ,.e e i If both sets of the originals are executed and returned to me by August 15, 200'7, I will be able to submit the agreements to the District's Board of Directors for approval and signature at the Board's next meeting on August 21, 2007. The District will then have its originals recorded and return your originals to you with a bill for our services in preparing the agreements and the recording fees. Please contact me if you have any questions. You very truly, r S. Bryce Farris SBF:kw Enclosures 455 South Third Street • P.O. Box 2773 • Boise, Idaho 83701 • 208/342-4591 FAX 342-4657 LICENSE AGREEMENT LICENSE AGREEMENT, made and entered into this day of 12007, by and between NAMPA & MERIDIAN IRRIGATION DISTRICT, an irrigation district organized and existing under and by virtue of the laws of the State of Idaho, party of the first party, hereinafter referred to as the "District," and THE CITY OF MERIDIAN, a political subdivision and municipality of the State of Idaho (hereinafter "City"). party or parties of the second part, hereinafter referred to as the "Licensee," WITNESSETH: WHEREAS, the parties hereto entered into a Master Pathway Agreement For Developing and Maintaining Pathways for public use along and across some of the District's ditches and within some of the District's easements and fee title lands dated December 19, 2000, recorded as Instrument No. 100102999, records of Ada County, Idaho, hereinafter referred to as the "Master Pathway Agreement;" and, WHEREAS, the District and the City intended by entering the Master Pathway Agreement to accomplish the following in a manner that is consistent with their respective legal and fiduciary responsibilities; to enhance the City's pathway planning though early consultation between the City and the District; to establish a process for the City's submission of pathway requests and the District's consideration of such requests; and to provide the general conditions for the District's approval and authorization of pathway requests affecting the District's ditches, property, operations and maintenance; and, WHEREAS, the District grants to Licensee the right develop pathways to encroach within the District's easements along and across the District's ditches, canals and easements therefor upon the terms and conditions of said Master Pathway Agreement and after the execution of a license agreement for each proposed crossing and encroachment; and, WHEREAS, the Licensee is the owner of the real property easement / right of way (burdened with the easement ofthe District hereinafter mentioned) particularly described in the "Legal Description" attached hereto as Exhibit A and by this reference made a part hereof; and, WHEREAS, the District controls the irrigation ditch or canal known as TEN MILE DRAIN (hereinafter collectively referred to as "ditch or canal") together with the real property and/or easements to convey irrigation water, to operate and maintain the ditch or canal, and which crosses and intersects said described real property of the Licensee as shown on Exhibit B attached hereto and by this reference made a part hereof; and, LICENSE AGREEMENT - Page 1 • 0 WHEREAS, the Licensee desires a license to perform construction to pave a pathway within the District's easement for the Ten Mile Drain under the terms and conditions of said Master Pathway Agreement and those hereinafter set forth, NOW, THEREFORE, for and in consideration of the premises and of the covenants, agreements and conditions hereinafter set forth and those set forth in said Master Pathway Agre@ment, the parties hereto agree as follows: \ 1. Licensee may perform construction involving the paving of the pathway within the District's real property and/or easement for said drain, located within Bellingham Park Subdivision No. 4, southeast of the intersection of Victory Road and Locust Grove Road, Meridian, Ada County, Idaho. 2. Any construction, widening or crossing of said ditch or canal shall be performed in accordance with the "Special Conditions" stated in Exhibit C, attached hereto and by this reference made part thereof. 3. The permitted hours of use of the pathway shall be from one half hour before sunrise and one half hour after sunset. 4. The parties hereto incorporate in and make part of this License Agreement all the covenants, conditions, and agreements of said Master Pathway Agreement unchanged except as the result of the provisions of this License Agreement. The covenants, conditions and agreements herein contained and incorporated by reference shall constitute covenants to run with, and running with, all of the lands of the Licensee described in said Exhibit A, and shall be binding on each of the parties hereto and on all parties and all persons claiming under them or either of them, and the advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF, the District has hereunto caused its corporate name to be subscribed by its officers first hereunto duly authorized by resolution of its Board of Directors and the Licensee has hereunto subscribed its corporate name to be subscribed and its seal to be affixed thereto, all as of the day and year herein first above written. NAMPA & MERIDIAN IRRIGATION DISTRICT an ATTEST: Its Secretary LICENSE AGREEMENT - Page 2 Its President E ATTEST: STATE OF IDAHO ) ss: County of Canyon ) i THE CITY OF MERIDIAN On this day of , 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared Henry Weick and Daren R. Coon, known to me to be the President and Secretary, respectively, of NAMPA & MERIDIAN IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. Notary Public for Idaho Residing at , Idaho My Commission Expires: STATE OF IDAHO ) ss: County of Civ, ) On this ED day of 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared and known tome to be the and _ �:� t �.,E hti,�. , respectively, of The CITY OF MERIDIAN, the entity that executed the foregoing instrument and acknowledged to me that such entity executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. OF LICENSE AGREEMENT - Page 3 Notary Public for Residing at -JI-L,4,. My Commission Expires: lo—z' EXHIBIT A Legal Description Idaho. In the South West 1/4, Section 29, Township 3 North, Range 1 East, B.M., Meridian, Ada County, EXHIBIT C Special Conditions a. Construction of the pathway shall be in accordance with Exhibit C-1, attached hereto and by this reference made a part hereof. b. With respect to those portions which the District owns an easement for the Ten Mile Drain, Licensee acknowledges and confirms that the District's easement for the Ten Mile Drain includes a sufficient area of land to convey irrigation and drainage water, to operate, clean, maintain and repair the Ten Mile Drain, and to access the Ten Mile Drain for said purposes and is a minimum of 100 feet, 50 feet to either side of the centerline. C. Construction shall be completed one year from the date of this agreement. Time if of the essence. LICENSE AGREEMENT - Page 4 a 0 C PA" Exhibit C-1 00> 4. 0 • September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-U REQUEST Approve Blood Draw Agreement with Ada County Paramedics AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 1pAda Cou ntyPara medics � Neighbors for Life SEP 13 2007 City Of Meridian City Clerk Office September 12, 2007 Mayor Tammy de Weerd The City of Meridian 33 East Idaho Avenue Meridian, ID 83642 Dear Mayor De Weerd: Enclosed please find two originals of both the Blood Draw Agreement and the Business Associates Agreement between Meridian City and Ada County. These agreements will renew the Blood Draw services and Business Association through September 30, 2008. Q Will you please have all of the originals signed, have them notarized and then return them to me? Once the Board of Ada County Commissioners sign them in an Open Business meeting and the Ada County Clerk attest them, I will return one completed original agreement to you. Thank you for your help with this matter. If you have any questions, please feel free to contact me. Sely, -? Troy M. Hagen Director Enc.: Blood Draw Agreement Business Associates Agreement Four Original Documents Troy M. Hagen, Director P.O. Box 140209 • 5870 Glenwood • Boise, ID 83714-0209 208-287-2950 phone • 208-287-2999 fax adaparamedics.org AGREEMENT NO. (�O 22— BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN, IDAHO THIS AGREEMENT ("Agreement") is entered into this 1- day of 1Xr, 2007, by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (hereinafter "EMS"), and the City of Meridian, a municipal corporation of the State of Idaho and its Police Department (hereinafter "City"). WITNESSETH WHEREAS, the City requires blood drawing services for the purposes of determining content of alcohol or other intoxicating substances in persons held by law enforcement authorities, pursuant to Idaho Code § 18-8004, or any successor statute thereto; and WHEREAS, EMS is an entity whose personnel are authorized to draw blood for the purposes of determining content of alcohol or other intoxicating substances, and is willing to provide such blood drawing services. NOW THEREFORE, the parties agree as follows: 1. EMS will provide necessary blood drawing services to the City on an on-call basis, 24 hours per day, seven days per week, usually within one hour. 2. The City shall request such services by notifying EMS through EMS dispatch. Notification shall not be made until such time as City personnel are ready for EMS to take the blood draw. BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN - PAGE 1 n:\ems\blood draw meridian agmt 07-08.doe SRV200704338 • • 3. EMS will provide such blood draw services at all hospitals located in Ada County and at the Ada County Jail. 4. The City shall be required to purchase and provide Blood Draw Kits for use by EMS in drawing blood for evidentiary purposes. EMS shall not be required to provide the Blood Draw Kits. 5. The City will maintain the necessary chain of evidence by retaining visual custody and physical control of the person while blood is drawn, and will retain the chain of possession by maintaining physical control of the Blood Draw Kit and the delivery of the sealed kit to the designated lab for the desired tests. EMS will not offer instruction on the care, custody or control of the blood sample. 6. Once the blood sample has been drawn by EMS, EMS personnel shall initial the blood vials, complete any necessary forms, and shall immediately turn the sample over to City personnel. 7. EMS will not be required to perform blood analysis, nor shall EMS collect any other bodily fluids or human tissue for evidentiary purposes. 8. In performing blood draw services, under no circumstances will EMS use force upon, or assist in subduing, a subject who physically resists blood drawing. 9. In performing blood drawing services, EMS will not discriminate against any persons on the basis of race, color, religion, sex, national origin, age, or physical handicap. 10. The City shall pay EMS -Two Hundred Dollars ($200.00) for each blood draw taken pursuant to this Agreement. BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN - PAGE 2 n:\ems\blood draw meridian agent 07-08.doe SRV200704338 • • 11. Should EMS personnel be subpoenaed to testify in any court proceeding or deposition regarding any blood draw performed pursuant to this Agreement, and should such personnel then appear in response to said subpoena, the City will pay EMS an additional Two Hundred Dollars ($200.00). If EMS personnel are subpoenaed to testify and such proceeding is vacated or cancelled with sufficient notice to allow EMS personnel to be notified of such vacation or cancellation, then no additional fee will be charged. For the purposes of this Agreement, forty-eight (48) hours notice in advance of the scheduled testimony is deemed to be sufficient notice. 12. The subpoena process shall be coordinated by the EMS Administrative Secretary. Subpoenas shall be sent to the named EMS Paramedic, in care of Ada County Emergency Medical Services, P.O. Box 140209, Boise, Idaho 83714, or shall be hand delivered to 5870 Glenwood Street, Boise, Idaho 83714. All correspondence related to blood draws, subpoenas, or court appearances shall be directed to the Administrative Secretary. 13. EMS will invoice the City on a monthly basis for services rendered in connection with this Agreement. Such invoice shall be paid by the City within thirty (30) days of receipt of said invoice. 14. Term of Agreement: The services to be performed under this Agreement shall commence on the date signed by the parties and shall terminate on September 30, 2008. The Agreement may be terminated by either party upon thirty (30) days written notice. In the event this Agreement should be terminated, EMS shall have no claim against the City other BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN - PAGE 3 n:\ems\blood draw meridian agmt 07-08.doe SRV200704338 • • than for services due and owing up to the date of termination. This Agreement may be renewed for additional one-year terms. 15. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this Agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: The City of Meridian Ada County EMS 33 East Idaho Ave. 5870 Glenwood Street Meridian, Idaho 83642 Boise, Idaho 83714 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 16. Assi exit: It is expressly agreed and understood by the parties hereto, that EMS shall not have the right to assign, transfer, hypothecate, or sell any of its rights under this Agreement except upon the prior written consent of the City. 17. Compliance with Laws: This Agreement shall be governed by and construed and enforced in accordance with the laws of the state of Idaho. In performing the scope of services required hereunder, EMS shall comply with all applicable laws, ordinances, and codes of federal, state, and local governments, including but not limited to, the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"). 18. Indemnification, Defense, and Insurance: EMS understands that it is afforded certain protections pursuant to Idaho Code §§ 18-8002(6) and (6)(a). The City, notwithstanding these protections, hereby agrees to hold Ada County and Ada County EMS, BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN - PAGE 4 nAems\blood draw meridian agmt 07-08.doc SRV200704338 • its officers, agents, and employees harmless and agrees to provide any necessary legal defense from and against all claims, liabilities, causes of action, or penalties, arising out of any requests for blood samples by law enforcement officers or any blood drawing services provided pursuant to this Agreement, including, but not limited to, claims for assault, battery, false imprisonment, and violations of constitutional or civil rights arising under the United States or Idaho Constitutions, statutory or common law; however, nothing in this paragraph shall relieve EMS from any legal liability and/or defense costs arising out of or in connection with claims for negligence in the performance of the services described herein. Ada County is a self-insured entity. 19. EMS shall be considered an independent contractor for the City, and shall retain all discretion concerning the procedures to be used to properly draw blood. As an independent contractor, EMS shall not be considered an employee of the City, and therefore, shall not be entitled to any personnel benefits nor be subject to the provisions of the City's Personnel Policy. 20. The Agreement between the City and EMS is independent of any employment EMS currently has with any other entity, and said entity shall not be considered a party to this Agreement and has not approved of nor consented to any of the terms or conditions set forth herein. 21. EMS hereby agrees to take all measures necessary to continue to be so qualified during the term of this Agreement. All costs incurred in maintaining such qualifications, including, but not limited to, costs of training, testing, and licensing, if any BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN - PAGE 5 n:\ems\blood draw meridian agmt 07-08.doc SRV200704338 • there may be, shall be borne by EMS • If EMS either is not so qualified at the time of execution of this Agreement, or does not remain continuously so qualified throughout the term of this Agreement, EMS will be held to have materially breached this contract. 22. Entire Agreement: This Agreement constitutes the entire agreement of the parties and supersedes any and all other Agreements or understanding, oral or written, whether previous to the execution hereof or contemporaneous herewith. Board of Ada County Commissioners By: Fred Tilman, Chairman By: Paul R. Woods, Commissioner By: OA 8 Rick Yzaguirre, mm>ssioner ATTEST: ?.avi�d%varro, Ada County Clerk BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN - PAGE 6 nAems\blood draw meridian agmt 07-08.doe SRV200704338 City of Meridian Meric UA Mayor Ta y e Weerd Mayor of than By: C LL /\ . C Charlie Rounddttr�ee By:a�• b/ David Zarem V'-c�dt� i -j eawn Grit ATTEST: William Berg, Jr., Meridid City Clerk BLOOD DRAW AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN - PAGE 7 nAems\blood draw meridian agent 07-08.doc SRV200704338 • • September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 6-V REQUEST Approve Business Associates Agreement with Ada County Paramedics AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See attached mie Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. ,rz -- CITY OF �YlG�l�77`w IDAHO cE TREASURE �•�'/ SINCE 1903 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS Keith Bird Joseph W. Borton Charles M. Rountree David Zaremba CITY DEPARTMENTS City Attorney/HR 703 Main Street 898-5506 (City Attorney) 898-5503 (HR) Fax 884-8723 Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 W. Bower Street 888-3579/fax 898-5501 Planning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211 / fax 887-1297 - Wastewater 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N.W. 8th Street 888-5242/fax 884-1159 September 26, 2007 Troy M. Hagen Ada County Paramedics P.O. Box 140209 Boise, Idaho 83714-0209 Re: Blood Draw Agreement and Business Associates Agreement Dear Mr. Hagen, Enclosed you will find originals of the above referenced Agreements, as approved and signed by the City of Meridian. Upon your Commissioners signing of these documents, please return a copy of each completed document to the Meridian City Clerks Office. Please feel free to contact our office at 208-888-4433 with any questions. Sincerely, Sharon Smith Sr. Deputy City Clerk enc. CITY FALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK— FAX 888-4218 FINANCE & UTILITY BILLING —FAX 887-4813 MAYOR'S OFFICE —FAX 884-8119 Printed on recycled paper ffoAgreement No. � ADA COUNTY AND THE CITY OF MERIDIAN BUSINESS ASSOCIATE AGREEMENT THIS AGREEMENT is entered this t�- day of `g -� , 2007, between Ada County and its Emergency Medical Services Department, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (hereinafter "Covered Entity"), and The City of Meridian and its Police Department (hereinafter "Business Associate"). WITNESSETH WHEREAS, sections of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), known as the "Administrative Simplification Provisions," direct the Department of Health and Human Services to develop standards to protect the security, confidentiality and integrity of health information. Pursuant to those provisions, the Secretary of Health and Human Services has issued regulations known as the "HIPAA Privacy Rule;" WHEREAS, to the extent to which Ada County EMS may be a covered entity pursuant to HIPAA and may be required to enter into a business associate agreement, the Parties wish to enter into or have entered into an arrangement in which the Business Associate will provide certain services to the Covered Entity, and since the Business Associate may have access to Protected Health Information in fulfilling its responsibilities under the arrangement, the Parties agree to the provisions of this Agreement in order to address the requirements of the HIPAA Privacy Rule and to protect the interests of both Parties. NOW, THEREFORE, the parties hereto mutually agree as follows: BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 1 n:\ems\meridian city business associate agreement 07 08.doc SRV200704464 0 • I. DEFINITIONS Except as otherwise defined herein, any and all capitalized terms in the Agreement shall have the definitions set forth in the HIPAA Privacy Rule. In the event of an inconsistency between the provisions of this Agreement and mandatory provisions of the HIPAA Privacy Rule, as amended, the HIPAA Privacy Rule shall control. Where provisions of this Agreement are different than those mandated in the HIPAA Privacy Rule, but are nonetheless permitted by the HIPAA Privacy Rule, the provisions of this Agreement shall control. The Term "Protected Health Information": means individually identifiable health information, including without limitation, all demographic medical and financial information, data, documentation, and materials, that relate to the past, present or future health status or health care of an individual, and that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual. The Business Associate acknowledges and agrees all the Protected Health Information that is created or received by the Covered Entity and that is disclosed or made available in any form, including paper, record, oral communication, audio recording, and electronic display by the Covered Entity or its operating units, to the Business Associate, or that .is created or received by the Business Associate on the Covered Entity's behalf, shall be subject to this Agreement. II. CONFIDENTIALITY REQUIREMENTS (a) Business Associate agrees: i. To use or disclose any Protected Health Information solely: (1) for meeting its obligations as set forth in any agreements between the Parties to perform functions, activities, or services for, or on behalf of, the Covered Entity or (2) as required by applicable law, rule or BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 2 nAems\meridian city business associate agreement 07 08.doc SRV200704464 regulation or by an accrediting or credentializing organization to whom the Covered Entity is required to disclose such information or (3) as otherwise permitted under this Agreement or the HIPAA Privacy Rule, and as would be permitted by the HIPAA Privacy Rule if such use or disclosure were made by the Covered Entity; ii. To ensure that its agents, including any subcontractors, to whom it provides Protected Health Information that is received from or created by the Business Associate on behalf of the Covered Entity, agrees to the same restrictions and conditions that apply to the Business Associate with respect to such information. In addition, the Business Associate agrees to take reasonable steps to ensure that its employees' actions or omissions do not cause the Business Associate to breach the terms of this Agreement; and iii. At the termination of this Agreement, or upon the request of the Covered Entity, whichever occurs first, the Business Associate will return or destroy all Protected Health Information received from or created or received by the Business Associate on behalf of the Covered Entity that the Business Associate still maintains in any form and retain no copies of such information, if feasible. If such return or destruction is not feasible, the Business Associate will extend the protections of this Agreement to the information and limit further uses and disclosures to those purposes that make the return or destruction of the information not feasible. BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 3 n:\ems\meridian city business associate agreement 07 08.doc SRV200704464 • (b) Notwithstanding the prohibitions set forth in this Agreement, the Business Associate may use and disclose Protected Health Information as follows: i. If necessary, for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate, provided that as to any such disclosure the following requirements are met: 1. The disclosure is required by law; or 2. The Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will be held confidentially and used or further disclosed only as required by law for the purpose for which it was disclosed to the person, and the person notifies the Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached; (c) The Business Associate will implement appropriate administrative and physical safeguards to prevent the use or disclosure of Protected Health Information other than for those uses or disclosures as permitted in this Agreement. The Secretary of Health and Human Services shall have the right to audit the Business Associates records and practices related to the use and disclosure of Protected Health Information to ensure the Covered Entity's compliance with the terms of the HIPAA Privacy Rule. The Business Associate shall report to the Covered Entity any use or disclosure of Protected Health Information which is not in compliance with the terms of this Agreement of BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 4 n:\ems\meridian city business associate agreement 07 08.doc SRV200704464 which it becomes aware. In addition, the Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to the Business Associate of a use or disclosure of Protected Health Information by the Business Associate in violation of the requirements of this Agreement. III. AVAILABILITY OF PHI The Business Associate agrees to make Protected Health Information available to the extent and manner required by the HIPAA Privacy Rule. The Business Associate agrees to make Protected Health Information available for amendment and incorporate any amendments to Protected Health Information in accordance with the requirements of the HIPAA Privacy Rule. In addition, the Business Associate agrees to make Protected Health Information available for the purposes of accounting of disclosures, as required by the HIPAA Privacy Rule. IV. TERMINATION Notwithstanding anything in this Agreement to the contrary, either Party may terminate this Agreement upon thirty (30) days written notice. The Covered Entity shall have the right to terminate this Agreement immediately if the Covered Entity determines that the Business Associate has violated any material term of this Agreement. If the Covered Entity reasonably believes that the Business Associate will violate a material term of this Agreement, and where practicable, the Covered Entity gives written notice to the Business Associate of such belief within a reasonable time after forming such a belief, and the Business Associate fails to provide adequate written assurances to the Covered Entity that it will not breach the cited term of this Agreement within a reasonable period of time given the specific circumstances, but in any event, before the threatened breach is to occur, then the Covered Entity shall have the right to terminate this Agreement immediately. BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 5 n:\ems\meridian city business associate agreement 07 08.doc SRV200704464 0 0 V. MISCELLANEOUS Except as expressly stated herein or in the HIPAA Privacy Rule, the Parties to this Agreement do not intend to create any rights for third parties. The obligations of the Business Associate under this Agreement shall survive the expiration, termination or cancellation of this Agreement and/or the business relationship of the Parties, and shall continue to bind the Business Associate, its agents, employees, contractors, successors and assignees as set forth herein. This Agreement may be amended or modified only in writing, and the amendment or modification must be signed by both Parties. No Party may assign its respective rights and obligations under this Agreement without the consent of the other Parry. None of the provisions of this Agreement are intended to create, nor will they be deemed to create, any relationship between the Parties other than that of independent parties contracting with each other solely for the purposes of effecting the provisions of this Agreement and any other agreements between the Parties evidencing their business relationship. This Agreement will be governed by the laws of the State of Idaho. No change, waiver or discharge of any liability or obligation hereunder on any one or more occasions shall be deemed a waiver of performance of any continuing or other obligation, or shall prohibit enforcement of any obligation, on any other occasion. The Parties agree that, in the event that any documentation of the arrangement pursuant to which the Business Associate provides services to the Covered Entity contains provisions relating to the use or disclosure of Protected Health Information which are more restrictive than the provisions of this Agreement, the provisions of the more restrictive documentation will control. The provisions of this Agreement are intended to establish the minimum requirements regarding the Business Associate's use and disclosure of Protected Health Information. BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 6 n:\ems\meridian city business associate agreement 07 08.doc SRV200704464 0 In the event that any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the provisions of this Agreement will remain in full force and effect. In addition, in the event a Party believes in good faith that any provision of this Agreement fails to comply with the then -current requirements of the HIPAA Privacy Rule, such party shall notify the other party in writing. For a period of up to thirty (30) days, the Parties shall address in good faith such concern and amend the terms of this Agreement, if necessary, to bring it into compliance. If, after such thirty (30) day period, the Agreement fails to comply with the HIPAA Privacy Rule, and its requirements, then either Party has the right to terminate upon written notice to the other Party. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. Board of Ada County Commissioners By: Fred Tilman, Chairman By: �C _ �►�Prfs�t Paul R. Woods, Commissioner By: Rick Yzaguirre, ssioner ATTEST: Z�2-n_� David Navarro, Ada County Clerk BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 7 n:\ems\meridian city business associate agreement 07 08.doc SRV200704464 0 City of Meridian Mer By: By: rsci tii .Diru 0 Ice Mayor Ta y e Weerd Mayor of e • ian By: k�2 Charlie Roundtree By: w d/ David Zareml<a �Vf-D?' ATTEST• William Berg, Jr., Meridian Vity Oerk BUSINESS ASSOCIATE AGREEMENT BEWTEEN ADA COUNTY EMS AND THE CITY OF MERIDIAN — PAGE 8 n:\ems\meridian city business associate agreement 07 08.doc SRV200704464 • September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 7-A-1 REQUEST Reappointment of Scott Turlington to Meridian Development Corporation AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: 9 CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 4ep• a. [Uub 17:214 September 8, 2006 Mayor Tammy de Word City of Meridian 33 East kWw Avenue Meridian, Idaho 83642-2300 RE: Vacant position for Meridian Development Corporation Dear Mayor deWeerd, No.1140 P. Please accept this letter and resume as my expressed intorost in the volunteer position that is carrwdy open on the Meridian Deveippmmenl Corporation. I would be most inttxested in, this position and believe my experience and knowledge qualifies me. I also have a strong desire to learn mare about projects that involve reviWbution and this appears to be a tremendous opportunity. I can be easily reached via cellular phone at 208.724.3190. Thank you. I look forward to hearing back from you. Sincerely, Stoll Tm'lington Sep. B• 2006 12:21PM No.1140 P. 2 i A. SCOTT TURLiNGTON WS Calabria Plater. Meridian, ID (206) PM.5501 5turhtt9t0n*en1arackkbhn cnm 9 D U C A I 1 0 N Idaho Sate Untvms<ty - Pocatello. Idaho May 2000 Mata of Public Administratkv end NAity, with 9111CIpline in Eaviroaheental Policy Idaluh Swce Univetsicy - PomUo, )baba May 1998 Nchektr of Science PoUical wilt WON in Ituetn09n61 Rclarkwr. and Middle lm Politica P A 0 P E S 9 1 0 N A L E X P If a I E N C R Twasawk Room Dkector of EzMmd Aftaim May 2004 - Peen • Direct ill policies m dobjmdm invobring team of pvcrmncntvl mul jeguletaty aifmin • Analyse pm)x%W kgiduive actions and determine the pamtial impact on the twg4nirarl..n at.tl devektp straougyfor iseplen►entadoa • (1ief ktltl,yist kw state, fedt:o d sad comty levels of govarru som • fllre.-t regttivtim Pntcom for Imlduev mpAring m memmental approval by cttsrumg that tall nmeactry ailliaaiema are filed • (fight Of ail gtrveeaW"It Interactiam or the lowd, stele and federal kvch Sate of Idaho Governor IN* A. Wmaliti"nm Helier Pobky Advisor, Eno" and Natueal Resources Mmaba 2000 - Msy 2004 • Advised the Oovemtrr nn all energy and neutral r omme kk es statewide including, but not limited ta. water, Indian A[fairs, Endangered 5peelea, Forestry and qmW • Recomm mde i IcgWmive anamgic s &tr ittplerneating dw Governor's agenda • Worked to comm agv.cits copied out,rrui haplematted Go n ues agenda • Ensured Fiscal tetponsibility with agenda while mveimiting gtwl• mul olyectives of Governor • Advised and provided recon rx6tiom as aratem& Boards and cA mmmdgxu. • Rogxmmlbk ku en wrk* peerage of O vermes kglaladve ptiorttiw with Idaho, T4pimim United Stara Seaatot lacca L Craigs R4,mA Dinm*w 5c ember 1999 - f )x emi.a 2(I00 • i iaiKm &.r %nater with amsdtun.uy grwemment offals at all levels, smgm and mvnimtivrv., lxtsin•.a •txl in.b" • Rcwmin mtfal kegisladve aetitam • Managed and mpt mkW day to clay oprxatium of dte .%mmA office and is employees Gavenuuev a Reh dans' Associoeed 9thsdeate of Idaho State Uneven*, St pmmbcr 1998 - Mxy 1999 • Rcprmc*tted anal k.Whied furaaalenl 111treae4 heeds and oonccms to the Idaho Legisk.ture Nominal (Ihak: Idaho Pederanm of the Yommg RgNWHMU. jxnthary 1999 - January 2000 • Rx gxmalbk for recrtddttg and connddM wide young D bctw4wn 18 vul 40 interred in involvement with I=L start: or fakni Ptditia • C`axutiinmed and iaplemmutd statewide funds ung c$wts Sep• 8. 2006 12:21PM NO.1140 P. 3 0 0 Sh-& [ Statotora AuadMd 9tudauH of Idaho State UoiverOv May 1997 - May 1998 • DMfaxl unci 1•owl IcOmlm► and wr and approved wAot Wdgcts • Rep wanted silents nccdt and eonowns to the l jmwmxity � 1'lItN11L1aI �Cet �Or a i1.Zmm �tttrol itUdan[ 11 U 11( A N I T A R 1 A N A N l'1 S V U C A T 1 0 N A L C 0 N T R 1 8 U T l D N 8 Moran Rwnk iciahn Smre UniwWLY, Seppemltet 1996 - May 1997 • GwnmtNtiry oetvicewsriemed Idnriiatal Hawn Society Pi Sigmm Alpha klaho Stam i htivwwty, SepLaslw 1997 -)unary 1998 • I'ro",nt. kl wi Same Univetxity Gupta • National Political Scicnoc Maw Smicry ChAden Key: Idaho Stade Univenity. Lkccu b 1997-19% • Natio" Acodamie 1 baor &day Mb-itmary V Aatw. Las Aogeks` L'a My 1992 -July 1994 • Taught With kn*ap mad azisted in vak m aayioc activities A C A D B M 1 C P A P$ R s A N D 0 R A U U A T R R R S 1 A R C H • idaho caiman Rmwcry: Policy CntjeWves aid Management: C4mldaiatinns for the Statc 4Idaho Hnd alts Pacific KNO% M. • Phr*g Politico Widt Anuxiat's F mL- Outside lntetetts whit and Ins* Ito k • Saving a Spode: Folkim wnd Ot*vivca kir Reutvery and Survival of Pacific No nhwest Salmon • high Soloml Vlolenac: The lktoriumtion o/ Nrpiiies arwi Iklinquency: Is Titers a Relationship) R B F is R a N C s S • Avalbble upon regttast September 14, 2007 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Idaho Power Company Update by Layne Dodson 0 September 18, 2007 ITEM NO. 9 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: _ Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. REQUEST Public Hearing -- Amendments for 2006 / 2007 Fiscal Year Budget AGENCY COMMENTS CITY CLERK: See aflached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: (I(V CITY WATER DEPT: �" CITY SEWER DEPT: V CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY of MERIDIAN FY2007 Budget Amendment Notice Approved r Proposed Total REVENUES Revenues Amendments Amended Bud et GENERAL FUND Personnel & Operating Property Tex revenue 12,650,800 12.556,900 Other Sources dorall- 5,705,888 888,587 6,504.575 movie screen Increase Mayor PT wages & eliminate Amerkgrp position 8.290 Sports Rac Increase In participation decrease Finance wages to Increase Parke wages for Jenice Smith 25,000 KManis Park wnabuclbn SoC Additional Revenue and 6penees 275,000 SoC Additional Revenue GRANT -I-se for Grant cesultent 4,000 Animal Sheller Donations GRANT - CDBG Grant expenditures 12,318 GEOFC donation for New Hemage Theme Increase Legal PT attorney to FT adomey (1/2 year) 5.O00 Reclaw MYB items Increase Mayor oMce for Volunteer Web Software 315,000 Gram award CDBG Admin tartrward y-foappropriation 230 644 GRANT - Fire Prevention IFCA expense Police Department 2 135 Donation for Volunteer WeD 9ortware - Mayo Office increase wages for redaw of Animal Control position 1,000 Increase for Pollee clam revenue received Animal Sutter Donations e,9p0 GRANT - Citizen. Corp Grant Increase NevMemege contribution for A fi-Drug project 2,50D Development SeMcss- Community Planning B Development 5,137,000 7,712 5.144,712 Opticom Donato. Police tarty -forward appropriation 7,712 Park Impactrevenues 2,085,000 2,085,000 FireTruck Funtl revenue GRANT - Fire Prevention IFCA expense GENERAL FUND REVENUES 26.58 81 800.209 27481187 ae of Park Impact Fund Balance e of FI.Truck Fund balance 2,389,388 2.360.388 use of Development Service Fund Balance - se of General Fund balance 1.043.472 1.043.472 TOTAL GENERALFUND N 87748 6902BB 30894007 CAPITAL IMPROVEMENT FUND increase wages for Recreation after school program Interest Revenue 90,000 00,000 Transfer from Devebpmenl SeMces Fund Opticom Donations use of Ca sal Ira rovement Fund Balance 9,357,500 0,357,500 TOTAL CAPITAL IMPROVEMENT FUND B 7500 8417600 ENTERPRISE FUND Capital Outlay Water&Wastewater revenues 25,880,000 25.880.000 sa of Ente nee Fund balance 30 509,702 5.233.774 35,743.535 TOTAL ENTERPRISE FUND 66389702 6 33774 61623635 EXPENDITURES Excandrycaee GENERALFUND Personnel & Operating Adm lnistrative Offices 1,705,087 240,670 1,940.366 increase HR wages for redass of Benellte Specialist 2,000 Increase Mayor PT wages & eliminate Amerkgrp position 2,717 decrease Finance wages to Increase Parke wages for Jenice Smith (7,042) SoC Additional Revenue and 6penees 0,464 GRANT -I-se for Grant cesultent 42,995 GRANT - CDBG Grant expenditures 197.540 Increase Legal PT attorney to FT adomey (1/2 year) 4,630 Increase Mayor oMce for Volunteer Web Software 1,180 Admin tartrward y-foappropriation 901,820 (720,453)1 1.167 Police Department 8,617,154 39,319 8.858.473 increase wages for redaw of Animal Control position 3,654 Animal Sutter Donations 81600 Increase NevMemege contribution for A fi-Drug project 21,200 Increase from Training Claes put on by City 0,455 Police tarty -forward appropriation 5,852 5.852 Fire Department 5,102,722 2,135 5.194.857 GRANT - Fire Prevention IFCA expense 2,135 Parks Departnumt 1,398,890 63,601 1,482551 Increase for Movie Screen rental & Iloeneea 9,252 Sports Rec Increase In participation 25,000 make 2 PT Rec Office Awl Into 1 FT Rec Office Asst 13,067 decrease Finance wages W Increase Parke rages for Janice Smith 7,042 increase wages for Recreation after school program 9,300 Development SaMcea- Community Planning& Development 4,288,154 7,712 4.285.860 Opticom Donations 7,712 Develo ment SeMce ca /orwam ' tion 200.000 200 000 TOTAL GENERAL FUND OPERA T., 22310070 980947 21849192 Capital Outlay Adminisiretive Offices 163,070 597 163.667 GRANT - CM-. Corp Gram 697 Admin tarty -forward appropriation 36,000 36.000 Police Department 396,205 2,500 3g8.705 GRANT - Citizens Corp Grant 2,500 Fire Depadmanl 209,600 20,408 230.006 refurbish firstruck 29,490 Fire carry4c, rd appropriation Parka Department 1,604,820 1,230653 2,735.473 increase Adventure Splash Pad construction (Impact fees) 86,500 MyB !was p� 487,000 Reclase MYB Item. - I. .Hero'. Park-.bu.Ucn budget (impact le en) 87,271 IncreaseKlwane park carstruclbn from impact fuMa 286,592 Increase K"""park construction from donation 275,000 increase for creen Mo* Srernel & Iloers w, 8,290 Parks tarty -foram appropriation 3,180,200 3,186,288 Dev Services - Community Planning & Dawlopmenl iB2, 700 102.700 Dev Svc Wrry-forwam appropriation 16,000 10.000 addition to Dev Svc reserved fund balance 1,470,146 1.470.146 addition to unreserved brad balance 542 840 542.840 TOTAL GENERAL FUND CAPITAL OUTLAY 7667668 12892468860 Bt6 TOTAL GENERAL FUND EXPENDITURES 20.007.748 688298 308 047 CAPITAL IMPROVEMENT FUND Pneomsl & Operating Administrative Offices 7,500 7,500 Capital Outlay Adminialrabw B Parks 7,340,000 7,340,000 Car fonvarde r riation from FY2006 2,100,000 2,100000 TOTAL CAPITAL IMPROVEMENT FUND EXPENDITURES 9.447.500 9447 600 ENTERPRISE FUND Pereonnal & Operating Water B Sewer 13,461,902 46,744 13,508,646 Increase for Environmental Specialist- 1/2 year 38,738 Increeas for a.fwt-rs expense 1,000 increass HR wages for 111of Benefits S"w atlal 2,000 Increase for GIS consulting serAces 5,000 carry -forward appropriation 380,000 380.000 Capital Outlay Water& Sewar 8,488,270 11,576,500 18,042,770 increase WW plant construction 3,300,000 decrease aewar land purchase (800,000) Increase for Black Cat Trunk 3,200,000 Increase for Laleoomere Epenae 3,700,000 Increase for Broadway Water and Seger 310,000 increase sewer sA neion budget Me 000,000 Increase for #201 _ dcreaee for aoftA- expense (1.000) Irw4sesefor W WTP Fence construction 65,000 increase for Environmental Specialist -112 year 2,500 Increase WW plant mpanslon for Tertiary Filters 1,000,000 -forwam a ra dation 36.1ot SBO 0380 azo 28.712 120 TOTAL ENTERPRISE FUND EXPENDITURES 60 369 782 61233,774 61 823 536 E w14120W FY2007 AmentlmeW Notce.xls CITY of MERIDIAN 0 FY2007 Budget Amendment Notice REVENUES AL FUND Property Tax revenue Other Sources Development Services - Community Planning & Development use of Park Impact Fund Balance use of General Fund balance TOTAL GENERAL FUND CAPITAL IMPROVEMENT FUND Interest Revenue use of Capital Improvement Fund Balance TOTAL CAPITAL IMPROVEMENT FUND ENTERPRISE FUND Water & Wastewater revenues use of Enterprise Fund balance TOTAL ENTERPRISE FUND 0 FY2007 FY2007 FY2007 Approved Proposed Total Revenues Amendments I Amended Budget 1,705,687 240,679 1,946,366 Admin cant' -forward appropriation 12,656,900 (720,453) 181,167 12,656,900 5,705,988 888,587 6,594,575 6,137,000 7,712 6,144,712 2,085,000 2,135 5,194,857 2,085 000 26,584,888 896,299 27,481,187 2,369,388 7,712 4,295,866 2,369,388 90,000 1 90,000 357,500 9,357,500 25,880,000 25,880,000 30,509,762 1 5,233,774 35,743,536 56,389,762 1 5,233,774 1 61.623.536 EXPENDITURES Expenditures GENERALFUND Personnel & Operating Administrative Offices 1,705,687 240,679 1,946,366 Admin cant' -forward appropriation 901,620 (720,453) 181,167 Police Department 8,617,154 39,319 8,656,473 Police carry -forward appropriation 5,852 5,852 Fire Department 5,192,722 2,135 5,194,857 Parks Department 1,398,890 63,661 1,462,551 Development Services - Community Planning & Development 4,288,154 7,712 4,295,866 Development Service carry -forward appropriation 200 000 200,000 TOTAL GENERAL FUND OPERATIONS 22,310,079 (366,947 21,943,132 Capital Outlay Administrative Offices 163,070 597 163,667 Admin carry -forward appropriation 36,000 36,000 Police Department 396,205 2,500 398,705 Fire Department 209,600 29,496 239,096 Parks Department 1,504,820 1,230,653 2,735,473 Parks carry -forward appropriation 3,186,288 3,186,288 Dev Services - Community Planning & Development 162,700 162,700 Dev Svc cant' -forward appropriation 16,000 16,000 addition to Dev Svc reserved fund balance 1,470,146 1,470,146 addition to unreserved fund balance 542,840 542,840 TOTAL GENERAL FUND CAPITAL OUTLAY 7,687,669 1,263,246 8,950,915 TOTAL GENERAL FUND EXPENDITURES 29,997,748 896,299 30,894,047 CAPITAL IMPROVEMENT FUND Personnel & Operating Administrative Offices 7,500 7,500 Capital Outlay Administrative & Parks 7,340,000 7,340,000 Carry -forward appropriation from FY2006 2,100,000 2,100,000 TOTAL CAPITAL IMPROVEMENT FUND EXPENDITURES 9,447,500 - 9,447,500 ENTERPRISE FUND Personnel & Operating Water & Sewer 13,461,902 46,744 13,508,646 cavy -forward appropriation 360,000 360,000 Capital Outlay Water & Sewer 6,466,270 11,576,500 18,042,770 carry -forward appropriation 36,101 590 (6,389,470) 29,712 120 TOTAL ENTERPRISE FUND EXPENDITURES 56,389,762 5,233,7741 61,623,536 9/14/2007 FY2007 Amendment Notice.xls CITY of MERIDIAN is FY2007 Budget Amendment Notice Is 9/14/2007 FY2007 Amendment Notice.xls c..T rTcvor Approved Proposed Total REVENUES Revenues Amendments Amended Budget GENERAL FUND Property Tax revenue 12,656,900 12,656,900 Other Sources 5,705,988 888,587 6,594,575 donations movie screen 8,290 Sports Rec increase in participation 25,000 Kiwanis Park construction 275,000 SoC Additional Revenue 4,900 Animal Shelter Donations 12,318 GEOFC donation for New Heritage Theatre 5,000 Reclass MYB items 315,000 Grant award CDBG 230,544 GRANT - Fire Prevention IFCA expense 2,135 Donation for Volunteer Web Software - Mayors Office 1,000 increase for Police class revenue received 6,900 GRANT - Citizens Corp Grant 2,500 Development Services - Community Planning & Development 6,137,000 7,712 6,144,712 Opticom Donations 7,712 Park Impact revenues 2,085,000 2,085,000 FireTruck Fund revenue GENERAL FUND REVENUES 26,584,888 896,299 27,481,187 use of Park Impact Fund Balance 2,369,388 2,369,388 use of FireTruck Fund balance - use of Development Service Fund Balance - use of General Fund balance 1,043,4721 043 4721 043 472 TOTAL GENERAL FUND REVENUES 29,997,748 896,299 30,894,047 EXPENDITURES Expenditures GENERALFUND Personnel & Operating Administrative Offices 1,705,687 240,679 1,946,366 increase HR wages for reclass of Benefits Specialist 2,006 increase Mayor PT wages & eliminate Americorp position 2,717 decrease Finance wages to increase Parks wages for Janice Smith (7,042) SoC Additional Revenue and Expenses 6,464 GRANT - increase for Grant consultant 42,995 GRANT - CDBG Grant expenditures 187,549 increase Legal PT attorney to FT attorney (1/2 year) 4,830 increase Mayor office for Volunteer Web Software 1,160 Admin carry -forward appropriation 901,620 (720,453) 181,167 Police Department 8,617,154 39,319 8,656,473 increase wages for reclass of Animal Control position 3,664 Animal Shelter Donations 8,000 increase NewHerifage contribution for Anti -Drug project 21,200 increase from Training Class put on by City 6,455 Police carry -forward appropriation 5,852 5,852 Fire Department 5,192,722 2,135 5,194,857 GRANT - Fire Prevention IFCA expense 2,135 Parks Department 1,398,890 63,661 1,462,551 increase for Movie Screen rental & licenses 9,252 Sports Rec increase in participation 25,000 make 2 PT Rec Office Asst into 1 FT Rec Office Asst 13,067 decrease Finance wages to increase Parks wages for Janice Smith 7,042 increase wages for Recreation after school program 9,300 Development Services - Community Planning & Development 4,288,154 7,712 4,295,866 Opticom Donations 7,712 Development Service carry -forward appropriation 200 000200 000 TOTAL GENERAL FUND OPERATIONS 22,310,079 366,947 21,943,132 Capital Outlay Administrative Offices 163,070 597 163,667 GRANT - Citizens Corp Grant 597 Admin carry -forward appropriation 36,000 36,000 Police Department 396,205 2,500 398,705 GRANT - Citizens Corp Grant 2,500 Fire Department 209,600 29,496 239,096 refurbish firetruck 29,496 Fire carry -forward appropriation - Parks Department 1,504,820 1,230,653 2,735,473 increase Adventure Splash Pad construction (impact fees) 86,500 MYB final phase 487,000 Reclass MYB Items - increase Hero's Park construction budget (impact fees) 87,271 increase Kiwanis park construction from impact funds 286,592 increase Kiwanis park construction from donation 275,000 increase for Movie Screen rental & licenses 8,290 Parks carry -forward appropriation 3,186,288 3,186,288 Dev Services - Community Planning & Development 162,700 162,700 Dev Svc carry -forward appropriation 16,000 16,000 addition to Dev Svc reserved fund balance 1,470,146 1,470,146 addition to unreserved fund balance 542 840 542 840 TOTAL GENERAL FUND CAPITAL OUTLAY 7,687,669 1,263,246 8,950,915 TOTAL GENERAL FUND EXPENDITURES 29,997,748 1 896,299 1 30,894,047 9/14/2007 FY2007 Amendment Notice.xls CITY of MERIDIAN 0 FY2007 Budget Amendment Notice FY2007 REVENUES Revenues Amendments Amended Budget CAPITAL IMPROVEMENT FUND Water & Wastewater revenues Interest Revenue 90,000 90,000 Transfer from Development Services Fund 233 774 35 743 536 TOTAL ENTERPRISE FUND use of Capital Improvement Fund Balance 9,357,500 9,357,500 TOTAL CAPITAL IMPROVEMENT FUND 9,447,500 9,447,500 EXPENDITURES Expenditures CAPITAL IMPROVEMENT FUND Water& Sewer Personnel & Operating 46,744 13,508,646 increase for Environmental Specialist - 1/2 year Administrative Offices 7,500 7,500 Capital Outlay 1,000 increase HR wages for reclass of Benefits Specialist Administrative & Parks 7,340,000 7,340,000 Ca -forward appropriation from FY2006 2,100,000 2,100,000 TOTAL CAPITAL IMPROVEMENT FUND EXPENDITURES 9,447,500 9,447,500 REVENUES Revenues Amendments Amended Budget ENTERPRISE FUND Water & Wastewater revenues 25,880,000 25,880,000 use of Enterprise Fund balance 30 509 7625 233 774 35 743 536 TOTAL ENTERPRISE FUND 56,389,762 5,233,774 61,623,536 EXPENDITURES Expenditures ENTERPRISE FUND Personnel & Operating Water& Sewer 13,461,902 46,744 13,508,646 increase for Environmental Specialist - 1/2 year 38,738 increase for sofwtware expense 1,000 increase HR wages for reclass of Benefits Specialist 2,006 increase for GIS consulting services 5,000 carry -forward appropriation 360,000 360,000 Capital Outlay Water& Sewer 6,466,270 11,576,500 18,042,770 increase WW plant constriction 3,300,000 decrease sewer land purchase (600,000) increase for Black Cat Trunk 3,200,000 increase for Latecomers Expense 3,700,000 increase for Broadway Water and Sewer 310,000 increase sewer extension budget 600,000 increase for Well #20b dcrease for sofwtware expense (1,000) increase for WWTP Fence constriction 65,000 increase for Environmental Specialist - 1/2 year 2,500 increase WW plant expansion for Tertiary Filters 1,000,000 carry -forward appropriation 36 6 389 470 29 712 120 TOTAL ENTERPRISE FUND EXPENDITURES ,101 ,590 56369762 5,233,774 61,623,536 9/14/2007 FY2007 Amendment Notice.As as of 00/15/07 11:49 am PERSONNEL COSTS 314,678.00 17% $ 50,581.95 Budget Expenses Remains , ercent 1120 $ 84,068.00 $ 55,058.70 $ 29,009.30 34.51% 55.1120. $ - $ - $ - #DIV/0! 1140 $ 268,548.00 $ 194,188.82 $ 74,359.18 27.69% 1310 $ 236,420.00 $ 178,133.13 $ 58,286.87 24.65% 1311 $ 11,237.00 $ 8,365.48 $ 2,871.52 25.55% 1312 $ - $ - $ - #DIV/0! 1313 $ - $ - $ - #DIV/01 1500 $ 211,178.00 $ 177,771.88 $ 33,406.12 15.82% 55.1500. $ - R 5.012 4A5 47 $ - #DIV/01 1510 $ 154,600.00 $ 110,849.70 $ 43,750.30 28.30% 1520 $ 117,174.00 $ 97,209.31 $ 19,964.69 17.04% 1540 $ 130,966.00 $ 132,250.12 $ (1,284.12) -0.98% 1840 $ - $ - $ #DIV/01 20.1840. $ - $$ #DIV/0! Admin $1,214.191.00 $ 953.827.14 $ 26n 363 Ra 21 AAQV 2110 $ 314,678.00 $ 264,096.05 $ 50,581.95 16.07% 2123 $4,410,645.00 $3,151,382.69 $1,259,262.31 28.55% 2124 $ 388,049.00 $ 211,918.42 $ 176,130.58 45.39% 2125 $ 426,430.00 $ 173,851.29 $ 252,578.71 59.23% 2126 $ 990,369.00 $ 906,341.91 $ 84,027.09 8.48% 20.2126. $ - $ - $ - #DIV/01 2135 $ 453,794.00 $ 231,669.50 $ 222,124.50 48.95% 20.2135. $ - $ - $ - #DIV/01 2190 $ 98,809.00 $ 73,175.61 $ 25,633.39 25.94% 55.2190. $ - $$ 12.24% #DIV/01 Police $ 7.082.774.00 R 5.012 4A5 47 4 2 n7n 33a SZ To o�oi 2210 $1,055,910.00 $ 862,519.43 $ 193,390.57 18.32% 08.2210. $ - $ - $ - #DIV/01 2211 $1,030,036.00 $ 778,543.73 $ 251,492.27 24.42% 2212 $ 763,932.00 $ 582,081.88 $ 181,850.12 23.80% 2213 $ 763,964.00 $ 588,688.26 $ 175,275.74 22.94% 2214 $ 999,593.00 $ 775,230.12 $ 224,362.88 22.45% 2290 $ 49,847.00 $ 36,281.77 $ 13,565.23 27.21% 20.2290. $ $$ #DIV/0! Fire $4.663.282.00 $3823.345.19 $1 n39 936 R1 22 An-/. $ 27,660.00 $ 15,664.94 $ 11,995.06 43.37% $ $ - $ - #DIV/0! $ 59,074.00 $ 37,723.95 $ 21,350.05 36.14% $ 42,570.00 $ 15,886.88 $ 26,683.12 62.68% $ 13,640.00 $ 10,179.81 $ 3,460.19 25.37% $ 10,000.00 $ 10,225.60 $ (225.60) -2.26% $ 6,000.00 $ 4,980.41 $ 1,019.59 16.99% $ 64,440.00 $ 41,524.41 $ 22,915.59 35.56% $ 7,500.00 $ 6,074.09 $ 1,425.91 19.01% $ 45,680.00 $ 25,155.30 $ 20,524.70 44.93% $ 21,092.00 $ 14,936.23 $ 6,155.77 29.19% $ 70,482.00 $ 61,855.15 $ 8,626.85 12.24% $1,036,150.00 $ 247,107.48 $ 789,042.52 76.15% $ 230,544.00 $ 8,965.00 $ 221,579.00 96.11% $1,144,062.00 $1,006,002.36 $ 138,059.64 12.07% $ 219,540.00 $ 176,384.53 $ 43,155.47 19.66% $ 50,200.00 $ 43,275.66 $ 6,924.34 13.79% $ - $ - $ - #DIV/0! $ 74,450.00 $ 46,498.69 $ 27,951.31 37.54% $ 5,852.00 $ 3,956.67 $ 1,895.33 32.39% $ 55,047.00 $ 25,773.66 $ 29,273.34 53.18% $ - $ 4,092.51 $ (4,092.51) #DIV/0! $ 22,400.00 $ 17,179.44 $ 5,220.56 23.31% $ - $ - $ - nnn7/M $ 349,890.00 $ 279,252.47 $ 70,637.53 20.19% $ 1,200.00 $ 113.31 $ 1,086.69 90.56% $ 56,900.00 $ 41,829.16 $ 15,070.84 26.49% $ 35,800.00 $ 20,610.40 $ 15,189.60 42.43% $ 35,800.00 $ 18,310.15 $ 17,489.85 48.85% $ 35,800.00 $ 19,257.78 $ 16,542.22 46.21% $ 14,050.00 $ 7,622.98 $ 6,427.02 45.74% $ 2.135.00 $ 2.135.00 R - n nnoi 5120 $ 239,560.00 $ 151,043.47 $ 88,516.53 36.95% $ 105,110.00 $ 5200 $ 147,594.00 $ 120,266.18 $ 27,327.82 18.52% $ 77,890.00 $ 07.5200. $ #DIV/0! $ 2,500.00 $ 55.5200. $ - $ - $ #DIV/0! $ - $ 5210 $ 474,947.00 $ 368,769.68 $ 106,177.32 22.36% $ 389,950.00 $ Parks $ 862.101.00 $ 640.079.33 $ 222 r121 R7 25 75oL ¢ G7S ntn nn e 3200 $ 89,717.00 $ 63,165.15 $ 26,551.86 29.60% 3210 $ 623,197.50 $ 410,047.90 $ 213,149.61 34.200/ 3300 $ 147,661.00 $ 106,798.17 $ 40,862.84 27.670/ 3400 $ 306,696.00 $ 220,252.15 $ 86,443.85 28.19 3410 $ 861,366.00 $ 590,667.53 $ 270,698.47 31.43% 3450 $ 66,948.00 $ 34,042.58 $ 32,905.42 49.15% 3490 $ - $ - $ - #DIV/01 62.3490. $ 205,481.00 $ $ #DIV/01 Water $2,095.585.50 $1.424.973.46 $ 670.612.04 32 nn^L 3200 $ 89,717.00 $ 63,165.15 $ 26,551.86 29.60% 3210 $ 623,197.50 $ 410,047.90 $ 213,149.61 34.20% 3300 $ 147,661.00 $ 106,798.17 $ 40,862.84 27.67% 3500 $ 242,346.00 $ 191,662.06 $ 50,683.94 20.91% 3510 $1,072,955.00 $ 158,522.95 $ 765,651.61 $ 307,303.39 28.64% 3520 $ - $ - $ - #DIV/0! 3530 $ 87,770.00 $ 57,923.24 $ 29,846.76 34.01 3540 $ 205,481.00 $ 112,790.27 $ 92,690.73 45.11% 3550 $ 256,231.00 $ 196,130.82 $ 60,100.18 23.46% 3590 $ - $ - $ - #DIV/0! 62.3590. $ $ $$ $ 113,602.56 #DIV/0! W WTP $ 2.725.358.50 $1.904.169.21 $ R21 1 R9 3n 3n 11 i 85,391.19 $ 19,718.81 18.76 73,839.88 $ 4,050.12 5.200/, 2,007.35 $ 492.65 19.71 % - $ - #DIV/0! $ 115,077.50 $ 112,160.31 $ 2,917.19 2.53% $ 84,792.50 $ 55,210.64 $ 29,581.86 34.89% $ 151,980.00 $ 105,990.79 $ 45,989.22 30.26% $ 415,774.00 $ 268,266.58 $ 147,507.42 35.48% $3,530,100.00 $2,163,759.15 $1,366,340.85 38.71% $ 243,625.00 $ 158,522.95 $ 85,102.05 34.93% $ 25,000.00 $ 17,295.60 $ 7,704.40 30.82% $ 325.000.00 $ 178.570.00 $ 146.430 on 45 n6% $ 115,077.50 $ 112,160.31 $ 2,917.19 2.53% $ 84,792.50 $ 55,210.64 $ 29,581.86 34.89% $ 151,980.00 $ 105,990.79 $ 45,989.22 30.26% $ 681,804.00 $ 334,147.56 $ 347,656.44 50.99% $2,365,550.00 $2,315,792.69 $ 49,757.31 2.10% $ 189,500.00 $ 76,260.29 $ 113,239.71 59.76% $ 17,500.00 $ 2,354.41 $ 15,145.59 86.55% $ 69,650.00 $ 46,392.54 $ 23,257.46 33.39% $ 100,500.00 $ 115,981.75 $ (15,481.75) -15.40% $ 40,000.00 $ 34,611.23 $ 5,388.77 13.47% $ 340,000.00 $ 205,113.79 $ 134,886.21 39.67% 17% CAPTIAL COST $ - $ 40,193.84 $ (40,193.84) #DIV/0! $8,974,085.78 $2,794,190.06 $ 6,179,895.72 68.86% $ 11,285.00 $ 5,925.60 $ 5,359.40 47.49% $ 1,400.00 $ 1,233.90 $ 166.10 11.86% $ $ - $ - #DIV/0! $ $ $ #DIV/0! $ $ $ #DIV/0! $ 3,985.00 $ 3,691.80 $ 293.20 7.36% $ $ - $ - #DIV/0! $ 146,400.00 $ 131,871.84 $ 14,528.16 9.92% $ $ - $ - #DIV/0! $ - $ - $ #DIV/0! $ 36,000.00 $ 36,000.00 $ 0.00 $ - $ - It «� $ 396,205.00 $ 339,015.48 $ 57,189.52 14.43% $ $ - $ - #DIV/0! $ $ $ $ #DIV/0! $ $ $ #DIV/0! #DIV/0! $ $ $ $ $ #DIV/0! $ $ $ $ - #DIV/0! $ 596.78 $ $ 596.78 100.00% $ 2,500.00 $ 3,187.43 $ (687.43) -27.50% $ - $ - $ - #DIV/0! $ 140,000.00 $ - $ 140.000.00 100.00% $ 209,600.00 $ 215,307.67 $ (5,707.67) -2.72% $ 29,496.00 $ - $ 29,496.00 100.00% $ - $ $ - #DIV/0! $ $ $ #DIV/0! $ $ $ #DIV/0! $ $ $ #DIV/0! $ $ $ #DIV/0! $ - $ - #DIV/0! $ 8,290.00 $ 7,290.00 $ 1,000.00 12.06% $ 447,600.00 $ 512,908.43 $ (65,308.43) -14.59% $3,995,055.20 $1,820,673.88 $ 2,174,381.32 54.43% $ 200,000.00 $ - $ 200,000.00 100.00 $ 6,620.00 $ 63,307.17 $ 3,312.83 4.97% 7,5 65.20 .20$2,404,179.48 $ 2,313,385.72 49.04% $2,275,750.00 $ 4,061.89 $ 2,271,688.11 99.82% $ 1,250.00 $ - $ 1,250.00 100.00% $ 1,400.00 $ 1,233.90 $ 166.10 11.86% $ 61,070.00 $ 41,545.13 $ 19,524.87 31.97% $ - $ - $ - #DIV/01 $ - $ - $ - #DIV/0! $5,641,445.35 $2,077,251.62 $ 3,564,193.73 63.18% $ - $ - Q - �nnuni $2,275,750.00 $ 4,061.89 $ 2,271,688.11 99.82% $ 1,250.00 $ - $ 1,250.00 100.00% $ 1,400.00 $ 1,233.90 $ 166.10 11.86% $ 19,900.00 $ 15,359.90 $ 4,540.10 22.81% $ 415,000.00 $ 28,219.51 $ 386,780.49 93.20% $ 172,867.80 $ 358,586.95 $ (185,719.15) -107.43% $ - $ - $ - #DIV/0! $ - $ - $ - #DIV/0! $ 50,000.00 $ 4,426.22 $ 45,573.78 91.15% $6,124,679.42 $ - $ 6,124,679.42 100.00% $ - $ - T _ ieniv/ni 0 $ - $ #DIV/0! $ - $ - #DIV/0! $ - #DIV/0! 1860 $ - $ - $ #DIV/0! $ 203,000.00 $ 182,669.78 $ 20,330.22 10.01% $ 16,000.00 $ - $ 16,000.00 100.00% 1910 $ 833,821.00 $ 578,769.38 $ 255,051.62 30.59% $ 805,833.00 $ 520,362.73 $ 285,470.27 35.43% $ 1,700.00 $ 1,447.59 $ 252.41 14.85% 1920 $ 211,997.00 $ 114,609.52 $ 97,387.48 45.94% $ 21,725.00 $ 6,747.10 $ 14,977.90 68.94% $ 1,600.00 $ 1,447.59 $ 152.41 9.53% 1930 $ - $ - $ - #DIV/01 $ 154,500.00 $ 113,602.56 $ 40,897.44 26.47% $ - $ $ #DIV/0! 1940 $ 327,243.00 $ 210,921.96 $ 116,321.04 35.55% $1,930,035.00 $1,271,308.93 $ 658,726.07 34.13% $ 159,400.00 $1,501,216.80 $(1,341,816.80) -841.79% 9/14/2007 2:11 PM C:\Documents and Settings\greent\Local Settings\Temporary Internet Fi1es\0LK9E\FY2007 Amendment Notice.xls September 14, 2007 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT ITEM NO. 12 REQUEST Ordinance -- Amendments for 2006 / 2007 Fiscal Year Budget AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY See attached CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: �I CITY WATER DEPT: n V CITY SEWER DEPT: CITY PARKS DEPT: Y MERIDIAN SCHOOL DISTRICT:dreAP ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN ORDINANCE NO. D ;7—' ` �.3 BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN, IDAHO AMENDING ORDINANCE NO. 06-1262 THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007. APPROPRIATING ADDITIONAL MONIES THAT ARE TO BE RECEIVED BY THE CITY OF MERIDIAN, IDAHO IN THE SUM OF $6,130,073, AND ALLOCATING ADDITIONAL EXPENDITURES AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. That Ordinance No. 06-1262, the appropriation ordinance for the City of Meridian, Idaho, for the fiscal year commencing October 1, 2006 and ending September 30, 2007 be and the same is hereby amended as follows: GENERAL FUND TOTAL GENERAL FUND CAPITAL IMPROVEMEN' FUND City of Meridian FY 2007 Proposed Amendment FY2007 FY2007 FY2007 Approved Proposed Total REVENUES Revenues Amendments Amended Budaet Property Tax revenue Other Sources Development Services - Community Planning & Development Park Impact revenues GENERAL FUND REVENUES use of Park Impact Fund Balance use of General Fund balance Interest Revenue use of Capital Improvement Fund Balance 12,656,900I 12,656,900 5,705,988 888,587 6,594,575 6,137,000 7,712 2,085,000 6,584,888 896,2 2,369,388 1,043,472 9,997,748 896,2! 90,000 6,144,712 2.085.000 27,481,187 2,369,388 1,043.472 90,000 9,357,500 AMENDMENT TO BUDGET ORDINANCE NO. 06-1262 Pagel of 3 • • TOTAL CAPITAL IMPROVEMENT FUND ENTERPRISE FUND Water & Wastewater revenues I 25,880,000I 25,880,000 use of Enterprise Fund balance 30,509,762 5,233,774 35.743 535 TOTAL ENTERPRISE FUND 56,389,762 1 5,233,774 I 61.623.536 1 EXPENDITURES Ex enditures GENERAL FUND Personnel & Operating Administrative Offices 1,705,687 240,679 1,946,366 Admin carry -forward appropriation 901,620 (720,453) 181,167 Police Department 8,617,154 39,319 8,656,473 Police carry -forward appropriation 5,852 5,852 Fire Department 5,192,722 2,135 5,194,857 Parks Department 1,398,890 63,661 1,462,551 Development Services - Community Planning & Development 4,288,154 7,712 4,295,866 Development Service carry -forward appropriation 200,000 200,000 TOTAL GENERAL FUND OPERATIONS 22,310,079 366,947 21,943,132 Capital Outlay Administrative Offices Admin carry -forward appropriation 163,070 36,000 597 163,667 36,000 Police Department 396,205 2,500 398,705 Fire Department 209,600 29,496 239,096 Parks Department 1,504,820 1,230,653 2,735,473 Parks carry -forward appropriation 3,186,288 3,186,288 Dev Services - Community Planning & Development 162,700 162,700 Dev Svc carry -forward appropriation addition to Dev Svc reserved fund balance addition to unreserved fund balance 16,000 1,470,146 542,840 16,000 1,470,146 542,840 7,687,669 1,263,246 8,950,915 TOTAL GENERAL FUND CAPITAL OUTLAY TOTAL GENERAL FUND EXPENDITURES 29,997,748 896,299 30,894,047 CAPITAL IMPROVEMENT FUND Personnel & Operating Administrative Offices Capital Outlay 7,500 7,500 Administrative & Parks Carry -forward appropriation from FY2006 7,340,000 2,100,000 7,340,000 2,100,000 TOTAL CAPITAL IMPROVEMENT FUND EXPENDITURES 9,447,500 - 9,447,500 ENTERPRISE FUND Personnel & Operating Water & Sewer carry -forward appropriation 13,461,902 360,000 46,744 13,508,646 360.000 AMENDMENT TO BUDGET ORDINANCE NO. 06-1262 Page 2 of 3 0 0 Capital Outlay Water & Sewer 6,466,270 11,576,500 18,042,770 carry -forward appropriation 36,101,590 6,389,470) 29,712,120 TOTAL ENTERPRISE FUND EXPENDITURES 1 56,389,762 15,233,774 1 61 That the additional sum of $6,130,073 be appropriated out of the revenues from Fund Balance and Other Sources and Fees, to be used for authorized activities. Section 2. That the 2nd and 3rd readings of this ordinance are waived by suspension of the Rule as allowed pursuant to Idaho Code §50-902. Section 3. This Ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED by the City Council of the City of Meridian, Idaho, this l8 day of , 2007. lov- APPROVED by the Mayor of the City of Meridian, Idaho, this 146 —day of Fines.. , 2007. APPROVED: NO ATTEST: � ON4 rho CITY CLERK '7 First Reading: do' ' M'er,first reading by suspension of the rule as allowed pursuant to Idaho Code § 50-902: YES NO Second Reading: r— Third Reading: AMENDMENT TO BUDGET ORDINANCE NO. 06-1262 Page 3 of 3 i • NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901 A) CITY OF MERIDIAN ORDINANCE NO. 07- PROVIDING FOR AN AMENDMENT TO ORDINANCE NO. 06-1262 An Ordinance of the City of Meridian providing for the adoption of an amendment to the budget and the appropriation of expenditures of $6,130,073 to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2006 and ending on September 30, 2007. A full text of this ordinance is available for inspection at City Hall, City of Meridian,,, 3�3i , 11 East Idaho Avenue MeridianIdaho. This ordinance shall become effective up�r passage and publication. Mayor and City Council 9 the tity of Me4an By: William G. Berg, Jr., City Clerk First Reading: ��` �� ? Adopted after first reading by suspension 'of tt�°a�9 Rule as allowed pursuant to Idaho Code 50-902: YES NO11 Second Reading: Third Reading: -- STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 07 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 07- 1337 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of September, 2007. William. L.M. Nary, dity Attorney BUDGET AMENDMENT ORDINANCE SUMMARY FY2007 Page 1 of 1 CITY OF MERIDIAN 10 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pubhc Hearing for consideration of an amendment to the 2007 fiscal year budget by appropriating additional monies received by the City of Meridian, said hearing to be held at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at 7:00 p.m. on Tuesday, September 18, 2007. CITY of MERIDIAN FY 2007 Budget Amendment Notice FY2nn7 FY9nn7 Gv'Jnn7 Approved Proposed Total REVENUES Revenues Amendments Amended Budget GENERAL FUND Property Tax revenue 12,656,900 12,656,900 Other Sources 5,705,988 888,587 6,594,575 Development Services - Community Planning & Development 6,137,000 7,712 6,144,712 Park Impact revenues 2,085,000 2 085 000 GENERAL FUND REVENUES 26 584,888777i9 -6-,2-9-9-F-27,481,187 use of Park Impact Fund Balance 2,369,388 632,363 3,001,751 use of General Fund balance 1,043,472 1043 472 TOTAL GENERAL FUND 29,997,748 485,190 30,482,938 CAPITAL IMPROVEMENT FUND Interest Revenue 90,000 90,000 use of Capital Improvement Fund Balance 9,357,500 9,357,500 TOTAL CAPITAL IMPROVEMENT FUND 9,447,500 - 9,447,500 ENTERPRISE FUND Water & Wastewater revenues 25,880,000 25,880,000 use of Enterprise Fund balance 30,509,762 51233,774 35 743,536 TOTAL ENTERPRISE FUND 56 389 762 5,233 774 61 623 536 MINIMEXPENDITURES Expenditures GENERAL FUND Personnel & Operating Administrative Offices 1,705,687 240,679 1,946,366 Admin carry -forward appropriation 901,620 (700,000) 201,620 Police Department 8,617,154 39,319 8,656,473 Police carry -forward appropriation 5,852 5,852 Fire Department 5,192,722 2,135 5,194,857 Parks Department 1,398,890 63,661 1,462,551 Development Services - Community Planning & Development 4,288,154 7,712 4,295,866 Development Service carry -forward appropriation 200,000 200,000 TOTAL GENERAL FUND OPERATIONS 22 310,079 346,494 21,963,585 Capital Outlay Administrative Offices 163,070 597 163,667 Admin carry -forward appropriation 36,000 36,000 Police Department 396,205 2,500 398,705 Fire Department 209,600 29,496 239,096 Parks Department 1,504,820 1,230,653 2,735,473 Parks carry -forward appropriation 3,186,288 3,186,288 Dev Services - Community Planning & Development 162,700 162,700 Dev Svc carry -forward appropriation 16,000 16,000 addition to Dev Svc reserved fund balance 1,470,146 1,470,146 addition to unreserved fund balance 542,840 (431,562) 111 278 TOTAL GENERAL FUND CAPITAL OUTLAY 7,687,669 1 831,6841 8,519,353 TOTAL GENERAL FUND EXPENDITURES 29,997,748 485,1901 30,482,938 CAPITAL IMPROVEMENT FUND Personnel & OneratinSl September 14, 2007 TE 07-012 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT Engineering Solutions, LLP ITEM NO. 18 REQUEST Public Hearing - Approval of a six-month Time Extension to record the Final Plat for McNelis Subdivision - NWC of N. Ten Mile Road & W. Ustick Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: COMMENTS See attached Staff Comments MERIDIAN POST OFFICE: OTHER: See attached Affidavit of Posting / Email from Applicant Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. • BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE APPLICATION FOR RECORDING THE FINAL PLAT FOR MCNELIS SUBDIVISION LOCATED AT 2150 W. CHERRY LANE IN THE SE '/ OF SECTION 2, T.3N., RAW, MERIDIAN, IDAHO BY: Falcon Creek, LLC APPLICANT C/C September 18, 2007 CASE NO. TE -07-012 ORDER GRANTING AN ADDITIONAL SIX MONTH TIME EXTENSION FOR RECORDING THE FINAL PLAT This matter coming on regularly before the City Council on September 18, 2007, upon the Applicant's time application for an additional six month extension within which to record the McNelis Subdivision Final Plat, which was originally approved on June 8, 2004, as provided in § 11 -6B -7C, and good cause shown. IT IS HEREBY ORDERED AND THIS DOES ORDER THAT: 1. The above name Applicant is granted an additional six month extended period of time beginning October 1, 2007, until April 1, 2008, of this Order within which to record the Final Plat for the above entitled subdivision application. ORDER GRANTING AN ADDITIONAL SIX (6) MONTH TIME EXTENSION FOR RECORDING THE FINAL PLAT FOR MCNELIS SUBDIVISION (TE -07-012) Page 1 of 2 • B he action of the City Council at its regular meeting on the day of 2007. DATED this day of � '200 tttttnllll+llr,r,. �%1.� O 'i � "// MAYORT MY de WEERD ATTEST:) h e WILLIAM G. BERG, JR., CI CLERK,, 00t1;a1111101 H"k% I Copy served upon Applicant, Planning and Zoning Department, Public Works, and the City Attorney. BY: � Alii Dated: 10 - g ' U-1 ,o City Clerk's Office ORDER GRANTING AN ADDITIONAL SIX (6) MONTH TIME EXTENSION FOR RECORDING THE FINAL PLAT FOR MCNELIS SUBDIVISION (TE -07-012) Page 2 of 2 0 0 CITY OF MERIDIAN PLANNING DEPARTMENT STAFF REPORT DATE: September 18, 2007 TO: Anna Canning, Planning Director FROM: Jenny Veatch, Assistant City Planner SUBJECT: McNelis Subdivision Final Plat Time Extension E IDIAN-- Request for a 6 -month Time Extension (File# TE 07-012) to Record the Final Plat for McNelis Subdivision, by Falcon Creek, LLC. We have reviewed this submittal and offer the following comments: APPLICATION SUMMARY The applicant, Falcon Creek, LLC, has requested approval of a 6 -month time extension to record the final plat for McNelis Subdivision. The preliminary plat (PP -04-004) for McNelis Subdivision was approved by the Meridian City Council on June 8, 2004. The final plat was approved on August 9, 2005. A previous time extension (TE -05-003) was approved by the Director and will expire on August 9, 2007. (Note: The applicant submitted the subject time extension application prior to this expiration date).The subject plat consists of 16 commercial building lots and 4 common lots in the I -L, L -O, and C -G zones on 32.55 acres. The applicant states the reason for the delay is because of issues with the pressurized irrigation system and agencies still reviewing the plat. Therefore, they are unable to meet the time requirements specified in Unified Development Code (UDC) 11-6B-7 and 11-5B-6. The City of Meridian's Unified Development Code (UDC 11-5B-6 and 11-6B-7) allows the Director to authorize a single extension of time to record the final plat, not to exceed 18 months, when the applicant files a written request for an extension prior to the expiration of the Preliminary Plat, which the applicant did. As mentioned above, the applicant is now requesting an additional 6 -month time extension. Additional time extensions up to 18 months as determined and approved by the Council may be granted. With all extensions, the City may require compliance with the current provisions of the UDC as a condition for granting a time extension (UDC 11 -6B -7C and 11 -5B -6F4). Staff believes that there are no additional conditions that should be added to those approved by the City Council with the final plat for this subdivision, at this time. LOCATION The property is located on the northwest corner of N. Ten Mile Road and W. Ustick Road, in the SE '/ of Section 34, TAN., R.1 W. STAFF RECOMMENDATION Staff recommends approval of a 6 -month time extension until January 9, 2008 to record the final plat for McNelis Subdivision. TE -07-012 McNelis Subdivision FP TE.doc PAGE 1 • • September 14, 2007 AZ 07-009 MERIDIAN CITY COUNCIL MEETING September 18, 2007 APPLICANT James Prather ITEM NO. 20 REQUEST Ordinance -- Request for Annexation and Zoning of 22.67 acres from R 1 to C -G zones for Queenland Acres -- southeast corner of South Stoddard Road and West Overland Road AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Materials presented c COMMENTS See attached NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 07- 133E PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation and zoning for land located in the NE '/ of Section 24, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, more particularly described in Attachment "A". This parcel contains 22.67 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho Avenue, Meridian, Idaho. This ordinance shall become effective on the day of �fijv �ci , 2007. Mayor and City Council A& ij�r of erigjan ,. By: William G. Berg, Jr., City Clerk First Reading: Adopted after first reading by suspeps Rule as allowedursuant to Idaho Code 50-902: YES NO p Second Reading: _ Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 07- / 3.3 6 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is thelea advisor of the City and has reviewed a copy of the attached Ordinance No. 07- 1,7'Y8 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this `So day of , 2007. L- . ". William. L.M. Nary, City Atto ey ORDINANCE SUMMARY — AZ -07-009 QUEENLAND ACRES Page 1 of 1 • ADA COUNTY RECORDEWAVID NAVARRO AMOUNT .00 BOISE IDAHO 09/20/07 PM DEPUTY Vicki Allen RECORDED -REQUEST OF III IIIIIIIIIIIIIIIIII�II�I�IIII��� SII City 01 Meridian 107131596 CITY OF MERIDIAN ORDINANCE NO. d'7-1339 BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA AN ORDINANCE (AZ 07-009 QUEENLAND ACRES) FOR ANNEXATION OF A PARCEL OF LAND LOCATED IN THE NE '/ OF SECTION 24, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM R-1 AND RUT (ADA COUNTY) TO C -G (GENERAL RETAIL AND SERVICE COMMERCIAL DISTRICT) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit: James Prather. SECTION 2. That the above-described real property is hereby annexed and re- zoned from R-1 and RUT (Ada County) to C -G (General Retail and Service Commercial District) in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. ANNEXATION OF AZ -07-009 QUEENLAND ACRES Page 1 of 3 • SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this Z 9 ^ day of c-�� , 2007. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this opt day of , 2007. Fq, ;;. n:z� r 't l�'.Q MY de WEERD ATTEST: WILLIAM G. BERG, AC C1141y, Gy�• T� \ ANNEXATION OF AZ -07-009 QUEEl�h,TA�9� Page 2 of 3 0 • STATE OF IDAHO, ) : ) ss. County of Ada ) On this day of V 4)4121W't , 2007, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) T NOTARY PUBLIC FOR IDAHO RESIDING AT: lqwf''�V' ;Job MY COMMISSION EXPIRES: /n --15--t ANNEXATION OF AZ -07-009 QUEENLAND ACRES Page 3 of 3 Unlimited Boundaries, Inc. dba ALS A` Land Surveying & Civil Engineering S 1103 W. Main St. Middleton, Idaho 83644 208-585-5858 - 208-585-9001 Fax ANNEXATION DESCRIPTION TO THE CITY OF MERIDIAN FOR JAMES PRATHER The following describes a Parcel of real property being a portion of the NE 1/4 of Section 24, T. 3 N., R. 1 W., B.M., Meridian, Ada County, Idaho, and being more particularly described as follows: COMMENCING at the Northeast Corner of said Section 24, marked by a Brass Cap; Thence along the Northerly Boundary Line of the NE'/ of said Section 24, North 89046'34" West, 1309.40 feet to a point being on the Prolongation of the Easterly Boundary Line of that Certain Parcel of Land as shown on Record of Survey No. 5452, filed for Record as Instrument Number 101067359, Records of Ada County, Idaho, the POINT OF BEGINNING: Thence leaving said Northerly Boundary Line, and along said Easterly Boundary Line, and it's Prolongation, South 00045'05" West, 753.61 feet to the Southeast Corner of said Parcel of Land; Thence leaving said Easterly Boundary Line, and it's Prolongation, and along the Southerly Boundary Line of said Parcel of Land, and it's Prolongation, North 89046'34" West, 1310.93 feet to a point on the Westerly Boundary Line of the NE % of said Section 24; Thence leaving the said Southerly Boundary Line, and it's Prolongation, and along the Westerly Boundary Line of the NE'/4 of said Section 24, North 00051'53" East, 753.63 feet to the Northwest Corner of the NE % of said Section 24; Thence leaving said Westerly Boundary Line, and along the Northerly Boundary Line of the NE % of said Section 24, South 89046'34" East, 1309.44 feet to the POINT OF BEGINNING: Said parcel of land contains 22.67 acres more or less. SUBJECT TO: All easements or reservations of Record or in use being on or across the above described parcel of land. BY REVj6,ROVAL MERIDIAN PUBLIC WORKS DEPT. Page 1 4/3/2007 m �•ZUVON NVIOItl3Yi wings �•rt—�3- "11't1 '3t'tl "f6'1— iB'649Z M.9f,Lf_005 i I io i Q U vo ,- oo CMN e�. W> Q� � oma I pp z W W Il N J I ✓ \, i I Ili I le �y i I i I I I j I I I 1 ! I ! I I I I I I l I I 1 I I I I I I I l I 1 I I � W I � do �l i ! I i ! I i I 1 I i 1 i I I 1 i i I i i 1 i 1 I TH I I WAY Owcoms HLf105 S tl3Hltltld S3Wtlf and 03N0'd3tld OHtlOI'.l1NOW tlO V "ML'a"NCl'K NOIM39 AO W 3N 3H1 N1031tl0O1 W L000-BB9180i) SBBSSB9" 40008 eV•PI'uWIPPIW 1••ns Wwl,.m csu -988 Bu3 11n1O `�% Y N3H1VNd S3WVf NOS .� s ols a we oN ..A..,.S put37 NVIOIN3W JO V 10 3Hl Ol 1181HX3 NOIIVX3NNV m �•ZUVON NVIOItl3Yi wings �•rt—�3- "11't1 '3t'tl "f6'1— iB'649Z M.9f,Lf_005 i I io i Q U vo ,- oo CMN e�. W> Q� � oma I pp z W W Il N J I ✓ \, i I Ili I le �y i I i I I I j I I I 1 ! I ! I I I I I I l I I 1 I I I I I I I l I 1 I I � W I � do �l i ! I i ! I i I 1 I i 1 i I I 1 i i I i i 1 i 1 I TH I I WAY Owcoms HLf105 Broadcast Report Date/Time 09-14-2007 03:43:35 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 1 Total Pages Scanned: 4 This document: Failed (reduced sample and details below) Document size: 8.5 "x11 " AfIm-e PW Rr RLbLk e Noi-xCe - ?6111MIN CVEP,IDIAN IDAHO CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Idaho Avenue, Meridian, Idaho Tuesday, September 18, 2007 at 7:00 p.m. A though the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability at the presenter. 1. Roll-caR Attendance: David Zaremba Joe Borton O Charlie RountreeKeith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance by Antonio Basterrechea: 3. Community Invocation by Pastor Steve Moore with Cherry Lane Christian Church: 4. Adoption of the Agenda: S. Recognition for Keith Borup's service on Planning & Zoning Commission: 6. Consent Agenda: A. Approve Minutes of April 11, 2007 City Council Strategic Planning Workshop: B. Approve Minutes of July 11, 2007 City Council Budget Workshop: C. Approve Minutes of September 4, 2007 Pre -Council Meeting: D. Aparove Idaho Power Easement for Now Water Division IIS: Meddian Ctty CounO Meeling Agenda — September 18, 2007 Page t of 4 All maledals presented at public meethlgs Shall become propSrty of the Cly of Meddlan. Anyone desldrng accommodedon for disabiliHss related to dooumeMS and/or hearing, please contact the City clews owe at ase 4433 at least 48 hours prior to the pubic meeting. Total Paaes Confirmed : 56 No. Job Remote Station Start Time Duration Pages Line Mode Job Type Results 001 057 3810160 03:20:15 p.m. 09-14-2007 00:00:00 0/4 1 -- HS FA 002 057 8989551 03:20:15 p.m. 09-14-2007 00:01:08 4/4 1 EC HS CP19200 003 057 2088848723 03:20:15 p.m. 09-14-2007 00:01:02 4/4 1 EC HS CP26400 004 057 8886854 03:20:15 p.m. 09-14-2007 00:00:56 4/4 1 EC HS CP31200 005 057 2088985501 03:20:15 p.m. 09-14-2007 00:01:12 4/4 1 EC HS CP31200 006 057 8467366 03:20:15 p.m. 09-14-2007 00:00:52 4/4 1 EC HS CP28800 007 1057 18950390 03:20:15 p.m. 09-14-2007 00:00:57 4/4 11 IEC IHS CP28800 Broadcast Report ' Date/Time 09-14-2007 03:43:42 p.m. Transmit Header Text City of Meridian Idaho Local ID 1 2088884218 Local Name 1 Line 1 Local ID 2 Local Name 2 Line 2 No. Job Remote Station StartTlme Duration Pages Line Mode Job Type Results 008 057 208 888 2682 03:20:15 p.m. 09-14-2007 00:00:49 4/4 1 EC HS CP33600 009 057 8840745 03:20:15 p.m. 09-14-2007 0600:51 4/4 1 EC HS CP31200 010 057 2088885052 03:20:15 p.m. 09-14-2007 00:00:50 4/4 1 EC HS CP31200 011 057 8881983 03:20:15 p.m. 09-14-2007 00:00:59 4/4 1 EC HS CP24000 012 057 2083776449 03:20:15 p.m. 09-14-2007 00:01:38 4/4 1 EC IHS CP14400 013 057 4679562 03720:15 p.m. 09-14-2007 00:01:00 4/4 1 EC HS CP24000 014 057 8886700 03:20:15 p.m. 09-14-2007 00:00:00 0/4 1 -- HS FA 015 057 8841159 03:20:15 p.m. 09-14-2007 00:00:51 4/4 1 EC HS CP31200 016 057 8840744 03:20:15 p.m. 09-14-2007 00:00:56 4/4 1 EC HS CP26400 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fall RP: Report EC: Error Correct