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HomeMy WebLinkAbout2007 08-07 SpecialMeridian City Council Special Meeting August 7, 2007 The Meridian City Council special meeting was called to order at 5:40 P.M. on Tuesday, August 7, 2007 by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, David Zaremba, Charlie Rountree and Joe Gorton. Staff Present: Emily Kane., Bob Stowe, Tracy Basterrechea, Ted Baird, Keith Watts and Will Berg. Item 1. Roll-call Attendance: Roll call. X David Zaremba X Charlie Rountree X X Joe Borton X Keith Bird Mayor Tammy de Weerd 1-A. Pledge of Allegiance: De Weerd:: Item number 1-A is the pledge of allegiance and I would really appreciate it if our Meridian Babe Ruth team would please stand, take off your hats and lead us in the pledge. (Pledge recited) De Weerd: !guess traditional will be passed. Usually Councilman Bird passes out candy to the youth member that leads us in the pledge and we will skip that. 2. Adoption of the Agenda: Bird: Madame Mayor. De Weerd: Mr. Bird. Bird: On our resolution the number of that Item 6, 07-572 and with that, I move that we approve the revised agenda as published. Rountree: Second.. De Weerd: I have a motion and a second to approve the agenda as presented. All those in favor say aye. ALL AYES. MOTION CARRIED. 3. Proclamation for Meridian 14 Year Old Babe Ruth All Star Team Day: Meridian City Council Special Meeting August 7, 2007 Page 2 of 12 De Weerd: It gives me great pleasure to introduce you to you, Council, the Regional Champions, our Youth 14 Babe Ruth League and I do have a proclamation to read. "Whereas the City of Meridian commence, the Meridian 14 Year Old Babe Ruth All Star Team for winning the Pacific Northwest Regional Tournament and whereas this team is the first team from Idaho to advance to the Babe Ruth World Series and whereas it is important that this team receives recognition for their effort in continuing contributions and whereas the Babe Ruth League provides a positive impact for the youth of our community and whereas the Mayor and City Council of the City of Meridian acknowledges the accomplishments and efforts of the team, coaches, parents and supporters; therefore, I Tammy de Weerd, Mayor of the City of Meridian do hereby proclaim Tuesday, August 7, 2007 as Meridian 14 Year Old Babe Ruth All Star Team Day and the City of Meridian in recognition for their success and their future representation of this community and this State of Idaho". Congratulations boys, we are very proud of you. You see usually I left that to your coach to start sobbing, but since we didn't ask him to necessarily speak today, I thought I had to fill in the gap. I would say to the Council, I know many of you, most of you were there, but we dedicated the Leighton Family baseball complex a week ago yesterday, or a week ago last Sunday and with a lot of fanfare and in honor of a family who has done a great deal for this community, for our youth athletics and in particular we dedicated field one and it is Trace Leighton Field and it is the same field that these young men stepped up and played some awesome baseball and really reflected the true competitive spirit of the youth of our community and I would like to present this proclamation to their team of coaches and their team manager and then I would ask the boys if you would, one by one, will have a microphone up there and if you will introduce yourselves, state your position and maybe even the school that you attend and I will present you with a City of Meridian pin. On behalf of certainly my self, the City Council, the City of Meridian and the community, we congratulate the accomplishments of your team. We wish you great success as you move on to the World Series and our thoughts and our prayers will be with you. Trace Leighton: I just wanted to thank the Council and the Mayor and all of the city employees for what you guys have done for these kids with help and support us to build that new complex out there. We have heard nothing but great things about how all of the other towns and communities and states that we heard had nothing comparable to what that is now and going to be and for the next 100 years, through these kids, grand kids and beyond that there is going to be youth in Meridian that are just going to be able to brag and cherish about the complex that they have. Thank you. De Weerd: Guys, maybe if you can one at a time get up here, say your name, your position and the school that you attend. Introductions: Trevor Leighton, third base and Eagle High; Andrew Walker, outfield and Eagle High; Ben Claire, shortstop, Meridian High School; Kyle Meridian City Council Special Meeting August 7, 2007 Page 3 of 12 Garvin, pitcher, Meridian High School; (inaud'ibie), first base, Eagle High School; Tyler Clair, pitcher, Meridian High School; Chase Place, second base, Eagle High School; Chase Miller, outfielder and pitcher, Mountain View High School; (inaudible) Thierry, right field, Meridian High School; Dallas Rose, centerField, Meridian High School; Tony Alerchie, outfield, pitcher, Meridian High School; Jordan (inaudible), catcher and Eagle High School; Shawn Wardien, pitcher, infield., Meridian High School; Trevor Chambers, outfield, Mountain View High School; De Weerd: Well, again on behalf of the city we are extremely proud of you. We thank you for attending. Didn't you get dirty at practice tonight? We appreciate you attending and we wish you good luck and we will do everything we can to yell as loud as we can so you can hear us way back in Virginia or Maryland or wherever you are going. So, congratulations. Mr. Bird, do you have something you want to add? Bird.: Just congratulations and you played a great tournament; a bunch of good kids. Rountree: Madame Mayor. De Weerd: Mr. Rountree. Rountree: You guys have done a great job. You really did our new ball field justice. You set a really high mark for all of the future teams, though; but that is not a bad thing. Trace, being a first number of years ago taking a team out of Meridian, it has been a long time.. I have been trying to think how many years, but it has been about 25 years ago, I think when we took the Meridian Little League team to San Bernardino, first Meridian team. I know how tough it is. I know how money is difficult. I know you are beating the bushes. I don't know if your treasurer is here tonight and you probably wouldn't give me a phone call, but I have got a $10.0 bill right here for you guys. I challenge anybody else that wants to see you guys have a good time and whatnot to do what they can. Let me know if I can do anything in addition to that, but good luck. Most importantly, have fun, listen to your coach, and don't horse around. I will tell you a story. Our best second baseman in Meridian Little League when we went to San Bernardino was horsing around and didn't get to play. He felt out of the bunk and broke his front teeth out. So, listen to your coach. Listen to your coach. Listen to your coach. Good luck and do have fun. De Weerd.: Well, Trace, I will match that $100 and I will get you a check. It will be in the mail. You guys don't need to sit through the rest of our meeting. If you would like to go you are excused. Thank you for coming. 4. Consent Agenda: Meridian City Council Special Meeting August 7, 2007 Page 4 of 12 A. Approve New Wine License for Kahootz Steak and Alehouse by John Forsberg at 1603 N. Main Street: B. Approve New Beer and Wine Licenses for Groove Coffee Espresso & Wine by Luke Capital Investments, Inc. at 1800 N. Locust Grove Road Suite E: C. Approval of Agreement for Independent Contractor Services for Park Restroom Structures and Park Shelter Installation at Settlers ~ Kiwanis Parks with Haemker Construction not to exceed amount of the Bid Award of $216,200.00: D. Approve Idaho Power Easement for New City of Meridian Water Division Building: Bird: Madame Mayor. De Weerd: Mr. Bird. Bird: I would move that we approve the consent agenda as published and for the Mayor to sign and the Clerk to attest on all papers. Rountree: Second. De Weerd: Okay, I have a motion and a second to approve the Consent Agenda as presented. If there is no discussion, Mr. Berg, will you please call roll? Roll Call Vote: Bird, aye; Rountree, aye; Zaremba, aye; Borton, aye. ALL AYES. MOTION CARRIED. 5. Discussion of Consolidated Plan for HUD Grant by Kay Frances and Emily Kane: Kane: Madame Mayor and Members of the Council you have before you the final drafts of the documents that the city will submit to HUD for the Community Development Block Grant Program that would allow us to receive funds allocated to the city. This includes the five year consolidated - or rather Strategic Plan - the 2007 Action Plan, the Analysis of Impediments to Fair Housing and the Fair Housing Action Plan. A few changes were made today to fix typographical errors. One substantive sentence was added to comply with HUD regulations and some tables were added, which are administrative tools for HUD; so they basically reiterate material that is already in the narrative. So there have been no substantive changes since you have reviewed the draft and no changes. Are there any questions or concerns at this point? Meridian City Council Special Meeting August 7, 2007 Page 5 of 12 De Weerd: Council any questions or concerns? Rountree: I am fine with it. Kane: Thank you. Just a reminder that these are due to HUD next Wednesday and they are ready to go out the door. This is kind of the last step, this resolution. We are ready to go. De Weerd: Well I would like to thank Kay for all of her hard work on this. She has been working on this nonstop with great diligence and attention to detail and I sat down with Kay and Emily and walked through the document last week and it is very exciting. This is a positive first step in becoming the entitlement city and starting to receive funds that will be leveraged in a very good way to help our community grow or prosper and redevelop into a real good place that we can all be proud of. So thank you Kay. I appreciate all of your efforts and Emily all of yours too. I know you have probably learned more than you thought you would want to, but we do appreciate everything you have done along with Kay. So thank you both. So, Emily what kind of action is required? The resolution? Kane: Madame Mayor yes just the resolution. 6. Resolution No. 07-572 Adoption of Consolidated Plan for HUD Grant: De Weerd: Well then I will ask Mr. Berg to please read this ordinance by title only or resolution I mean. Berg: Thank you Madame Mayor and Members of the Council. Resolution 07- 572. A resolution approving submission of an application for federal financial assistance to the United States Department of Housing and Urban Development including the five year Strategic Plan from 2007 to 2011 and its certification documents of 2007 Action Plan and Analysis of Impediments for the Fair Housing and Fair Housing Action Plan, authorizing the Mayor and City Clerk to execute and attest the application and certifying documents on behalf of the City of Meridian and providing effective date. De Weerd: Thank you. You have heard the reading of this resolution 07-572. Council? Rountree: Madame Mayor. De Weerd: Mr. Rountree. Rountree: I move we approve Item 5, Resolution 07-572, authorizing the Mayor to sign and the Clerk to attest. Meridian City Council Special Meeting August 7, 2007 Page 6 of 12 Zaremba: Second.. De Weerd: I have a motion and a second. If there is no discussion, Mr. Berg, please call roll. Roll Call Vote: Rountree, aye; Zaremba, aye; Bird, aye; Borton, aye. ALL AYES. MOTION CARRIED. De Weerd: Again thank you for all your efforts. It is done. 7. Presentation on LEED Program Proposal by Petra, Inc.: De Weerd; Okay, Wes from Petra. Bettis: Thank you Madame Mayor, Mayor De Weerd, Council President Borton, Councilman Zaremba, and Councilman Rountree it is good to see you and Councilman Bird.. For the record my name is Wesley Bettis, Construction Manager of Petra, Inc., 1097 N. Rosario Street here in Meridian. This evening we are coming before you to start a discussion about what you want to do as a Council; what standard you want to set for the new City Hall as far as LEED certification goes in the final product. Your architect of record, Steve Simmons is with us this evening to continue this discussion. We would like to generate some questions and then we would like to come back at Pre-Council next week or Council at your discretion to answer any additional questions and future direction. What we are looking at with LEED is a new program, relatively new program that is part of the Green Building Council. It is the leadership and energy in environmental design. The City of Meridian has already taken steps towards LEED certification in as much as it has adopted the International Building Code that includes the International Energy Code. So many of the prerequisite requirements that are a part of LEED certification are already incorporated into the design of this building. There are additional steps that we can take. We have handed out to you for your packets an overview of the LEED program and what that means in general terms and I have put together a simple spreadsheet or table that shows where we are at in the point process for attaining certification and in looking forward towards the silver certification. Not to steal some of your thunder, Steve, but Mr. Simmons has shared with me this evening that just this week the Nampa City Council has mandated that all of their municipal buildings will be designed to silver certification for LEED. This is a bold step on their part, but it is definitely sending a message. As your construction manager of record, we are not here to dictate policy, merely to provide information for you and to help you make an informed decision. Steve would you like to --? De Weerd: Thank you, Wes. Meridian City Council Special Meeting August 7, 2007 Page 7 of 12 Simmons: Mayor and Members of the Council my name is Steve Simmons with LCA Architects, 1221 Shoreline Lane, Boise, ID. What I have handed out and you are going to receive is basically some additional information, educational information and. a little bit of a simplistic PowerPoint presentation published by the US Green Building Council, so that is available online if you choose to look at it as well. I just took the liberty to print it off for you. You will see a small pink tab in there and what that is about is that the packet t gave you -there are two issues that we are talking about, so let's not confuse those. We will get them out separately on the table. sustainability green buildings, you hear that all of the time and then there is also the LEED on the other side of the table if you will. Many of the products we have in this building already designed meet the sustainability in green and environmentally friendly products if you will. We are looking -one of the big things that we promote in a building and that we all agreed to was looking at indoor air quality for the employees, for the citizens and those sorts of materials are in the project already. So the specifications already included that in the shell and the TI package and those sorts of things that have gone out. So a lot of that and I have documentation that we can share and by all means we can give that to you to show you that - as those submittals come through, Petra will be verifying that material meets that criteria -- will do the same and it will be in the project. So sustainability and green is separate from LEED documentation. Does that make sense? So what we are here to talk about is basically to what level., if the city at all wants to have a documentation; so the little pink tab I put there basically divides that presentation in two: sustainability and LEED. So that will help you and give you a little bit of homework for the next week to look at those slides, which are simple for architects to understand, so hopefully you can understand as well because you are much smarter than we are - and come back and say, okay we have absorbed this information we have been given and now we have some questions. That is what we would come back next week to answer. (Inaudible) Wes gave you, there is a range to be able to become certified silver, platinum, gold, etc., etc. and on down the line. Some of those points are challenging for us to obtain just because the cards were all dealt -some of them we got immediately just because of the fact that we have a site that is already there. So we tried to identify as a design team from the get go as many of those that we could easily obtain. Some of them you get automatically just by doing the right things, which we (inaudible) anymore in the design or at least we strive to. Some of them need to be identified and it takes some work on your part as well if we are going to try to go to the next level. For instance, looking at perhaps bus stops or other alternative transportation opportunities for the citizens -those are things that we don't have the wherewithal to deal, it is a policy issue, but we need to come to the table and assist you in doing those things. So what Wes has given you is kind of a spreadsheet where some of those points may or may not be obtainable. Typically what happens is we as a design team will assist you in putting together this large volume of information that is gathered by all of us in the construction management when they manage this; submitted it to the U.S. Green Building Council and hopefully come back with the points that we were thinking that we Meridian City Council Special Meeting August 7, 2007 Page 8 of 12 are going to get, knowing we want a little bit of a cushion so that we at least get our certification. So that is kind of where we are at. We took the first step way back when by hiring -the city chose to have (inaudible) on board so we haven't lost that opportunity. They are working with us on a commissioning during the design and as well during the construction process. So they are already on board. That is already as a consultant to us. So with that, I also invited Mr. Dave Logan who is the Facilities Director at fhe Ada County to come next week. He will be here to give a five to ten minute presentation on their point of view and how it has worked for the county and the pros and cons. We are currently completing two buildings for him that are LEED certified.. That is the direction that they want to go and he will share with you that there are some good things that happen, but perhaps some other challenges as well from an owner's standpoint if you will to be able to give some additional information -has it been cost effective? I have asked him to come to that -are there anything that has been identified for energy savings and those sorts of things that he has seen very tangible in a short time that we have been dealing with this in a design community and as the Treasure Valley as a whole; is there any of those sorts of things that he can share with you to help you better make a decision? So he will be here as well as committed to give a short presentation on that along with Petra and LCA and hopefully then answer whatever questions you might have of us. Bettis: Thank you, Steve. Just in a quick overview in the discussion of LEED and where we have to look for these points. There are five categories of performance. There is sustainable sites, which we obviously have in reclaiming a Browns field site; there is energy and atmosphere, how the building is designed and how it is designed to perform relative to its energy usage and the indoor atmosphere quality, water efficiency; how the building utilizes the water resources available on the interior as well as the exterior applications; indoor environmental quality and this addresses three very large areas -the indoor air quality, the lighting, the use of daylight harvesting is the term that is used within design to reduce the number of lights and equal{y the amount of energy used to power those lights and then the VOC levels within the building -the vault organic compounds and that goes back to the design that LCA has already provided in specifying materials that have low or nonexistent VOC's to improve the quality of life within the work environment for the employees and the citizens of Meridian. Then the final aspect is the materials and resources and how the innovation of the use of these resources has been used in the design. These are the five areas that we are going to be looking at. I know the one question that is going to come up and is one that we have discussed quite a bit in the Mayor's Building Committee is what is the cost to the city and what is the retum on investment? The cost is fairly easy to define and we are going to look at approximately one percent the total value of this project as an addition to the cost of this construction to create an opportunity for LEED silver certification. What is the return on the investment? Meridian City Council Special Meeting August 7, 2007 Page 9 of 12 Rountree.: Madame Mayor I have a question. De Weerd: Mr. Rountree. Rountree.: I have a question on that comment, Wes. Is it one percent of the construction cost or one percent on the total project cost and does that include land, design (inaudible--)? Bettis: Councilman President Borton and Councilman Rountree thank you. That is just the construction cost with the CM fee. It does not include the land or design costs. Rountree: Okay. Bettis: That would be the high end of the estimate, but what that entails is this is the application for LEED certification and each one of these pages requires multiple pages of documentation, photographs and additional verification in order to achieve the LEED certification. It will be up to the Council to decide whether that is a good value spent. As far as the return on investment, the common sense approach that LEED is asking and that the Green Building Council has established as a criteria for sustainable buildings is already creating a good return on investments; it is intuitive. If you have the power bill for running lights in your building that is $1,000 per month and you can reduce that by 65 percent as claims Gary Christenson in the Banner Bank Building that is a substantial savings of $650 per month and that is going to get a quick return on your investment in that building. So these are things that we are looking at. Unfortunately there is very little in (inaudible} data that is available today because this is a new program, but one of the things that we are working on is HVAC modeling to determine how our current design compares to a traditionally designed building with rooftop, four stair units. So what I am going to leave you with this evening is just a brief overview of the five categories of performance and what we are looking at in terms of additional costs for certification at the two different levels that we believe are attainable.. Do you have any questions? De Weerd: Council any questions? Rountree: This is a question for Steve and I have just got to ask it. There is five points for innovation and design process. I am assuming you are going to guarantee those five, so we start off with at least five. Bettis: Council President Borton, Councilman Rountree it is interesting the innovation and design points are gained through actually blowing your own horn. It is taking credit for what you are doing and as an example what Steve is circulating right now is a publication that Gary Christenson put out on the Banner Bank Building. They want everybody who is involved in -they being the Green Meridian City Council Special Meeting August 7, 2007 Page 10 of 12 Building Council in the LEED process to make sure that they are taking credit where credit is due or getting out on the leading edge of this. Simmons: That is also the opportunity if we can come up with things or innovative things that are designed then we have to bring enough information together to submit to the U.S. Green Building Council and hopefully obtain a point for that. That is where that category would be. If we create something innovative and things as a group that we all come up with. Just one last thing is think Wes has handed out this packet - is this what you gave them? Bettis: Yes. Simmons: The very last tab of that, which is this LEED (inaudible) sheet is this is a lot of information and I know it is a little bit overwhelming and you are stepping into a little bit different area than what you are used to as a comfort level, but that last packet page or last section, excuse me, really kind of explains better each one of those categories. So if you could take a moment to look at those over the next week or so and then by all means this is a collective process. We all could get together - if there is brainstorming -after you read this and look at these particular categories and what they mean and if you have ideas on that, bring it to table certainly. We have gone through and looked at all of the opportunities, but there might be something we can think of and you will see what we are talking about when we think there is a challenge of being a certain point or not, you will start to understand why we think that way or maybe you have some ideas on why we think we can. So, certainty by all means give us some cushions on these. De Weerd: Boy, you ducked that question. Borton: Madame Mayor. De Weerd: Mr. Borton. Borton: A question for next week. Wes when I look at the silver certification sheet and then looking at section four of the bound materials that has a detailed checklist is it possible to when we make reference to a silver certification to break this down and see how these expenses fit particular categories where the points are coming from and if that is an expected application of 33 points for silver or trying to get on the high end in case something falls through at 38 and then ideally it would be interesting to see if there is anyway to come up with some estimate for each and everyone of these. I mean, in the off chance to see what it would look like at 69 points, I am curious at the individual cost levels and whether we are trying to hit the right ones if that is possible. I think the certification process to me makes absolute sense if we are going to acquire that of additional developers as we go forward, but those specifics would help me a lot. Meridian City Council Special Meeting August 7, 2007 Page 11 of 12 Bettis: Council President Borton., thank you. Indeed what you are asking is what we have been looking at and scratching our heads since we first started talking about LEED in detail about 60 days ago. Some of the cost is basic to the building as it is designed and it is difficult to break that out as separate items. The handout that I produced for July 9th -- that is the tabled document that shows the points available, the points that we believe are currently in the design and then the potential attainable points to get us to the silver level, we can try to disseminate to a point where we can add some costs to them. What we have looked at and what is included on this most recent handout is where we know we have specific costs that we have identified and can show those at this time. We will certainly keep working in trying to identify where we can pick up additional points and what those costs would be. Borton: Thank you. I tried to catch you today, but for next week that will surely be a question. De Weerd: I guess - I am assuming so I want to clarify that I don't (inaudible) out of me, but this is already in the budget? This money was included in the most recent budgets summary we had, correct? Bettis: Council President Borton, Mayor De Weerd, yes the most recent budget summary shows a line item if you choose to go for full silver certification, so that we set up the outer limits of where the expense would be. De Weerd: I just wanted to make sure. Watts: That was included in your budget packet as well. De Weerd: Okay, thank you. I was just verifying. Any other questions or information you would like to have specifically responded to next week? Borton: Madame Mayor after next week's discussion we will give the final direction of okay and drive forward on a certain certification level? De Weerd.: Yeah, they are building so we really need to have that nailed down. So you are swinging steel over there? Bettis: Council President Borton and Mayor De Weerd thank you for noticing. Yes, today we topped out the north stair tower and we are about 70 feet off of the basement floor. We grabbed those cells solid, they are flying all of the scaffling out and we are taking steel deliveries on a daily basis. They are going to be actively standing columns and swinging beams into the hole to create that first floor as of Monday. Right now as our iron worker foreman said they are shaking the stupid off of the crane by flying the masonry towers out. They are getting ready to go. Meridian City Council Special Meeting August 7, 2007 Page 12 of 12 De Weerd:: Shaking the stupid out of the crane? Betfis: That is what they said. Council President Borton, Mayor De Weerd one thing that Mr. Simmons just pointed out to me that I do need to make you aware of, we are getting ready to do a sample sandblast section on the foundation law and so we will be asking for you to come over as a group and take a look at that and give us your opinion on how you want that exterior finished on the exposed basement wall to look here in the next two weeks. De Weerd: Thank you. Keith anything? Will? Well, we are at the end of our agenda and have the whole night ahead of us. Rountree: Madame Mayor I move to adjourn. Bird.: Second. De Weerd: All those in favor say aye. ALL AYES.. MOTION CARRIED. MEETING ADJOURNED AT 6:18 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: TAMMY DE WE ,MAYOR ,~•~' ,~~ ~ ~- ~. ~~ ~,. r 0 A~~D: - ~% ~Q T 9 8~ • ~: %~~ ,9 ~~. `~~. ,,,, c~Y ; ,,, ~ ~ 2~ i ~ 7 DATE APPROVED G. BERG, JR., I~ITY CLERK