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2026-06-02 Work Session
Mayor Robert E. Simison City Council Members: John Overton, President Anne Little Roberts, Vice President Brian Whitlock Liz Strader Doug Taylor Luke Cavener CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, June 02, 2026 at 4:30 PM The City of Meridian is committed to providing equal access to all public meetings. If you need accommodation, an alternative format, or language assistance to fully participate, please contact the City Clerk’s Office at cityclerk@meridiancity.org 72 hours prior the scheduled meeting. Materials presented at public meetings are subject to disclosure pursuant to the Idaho Public Records Act. Public Meetings of the Meridian City Council are streamed live at https://meridiancity.org/live and can be joined virtually at https://bit.ly/meridianzoommeeting Minutes ROLL CALL ATTENDANCE PRESENT Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Doug Taylor Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Overton, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Taylor, Councilman Cavener 1. Ardyn Plaza Water Main Easement No. 1 (ESMT-2026-0112) 2. Brundage Estates Subdivision No. 2 Emergency Access Easement Agreement (ESMT- 2026-0082) 3. Final Plat for Dayspring Subdivision No. 1 (FP-2026-0002) by Toll Brothers, generally located at the southeast corner of the N. McDermott Rd. bypass and W. Ustick Rd. 4. Findings of Fact, Conclusions of Law for Rolling Hill (H-2025-0040) by The Architects Office, located at 1560 Rolling Hill Dr. 5. Resolution No. 26-2589: Accepting Student Artwork for Traffic Box Art and Providing an Effective Date 6. Resolution No. 26-2590: A Resolution of the City Council of the City of Meridian Reappointing David Ballard to Seat 1 and Walter Steed to Seat 2 of the Meridian Transportation Commission; and Providing an Effective Date 7. Fiscal Year 2026 Net-Zero Budget Amendment in the amount of $2,000 for America 250 Meridian Community Education and Events 8. City of Meridian Financial Report - April 2026 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT REPORTS \[Action Item\] 9. Public Works Week Proclamation 10. Idaho Humane Society Presentation 11. Animal Welfare and Enforcement Agreement by and between City of Meridian and The Idaho Humane Society for Fiscal Year 2027 Approved Motion to approve made by Councilman Overton, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Taylor, Councilman Cavener 12. Multi-year Agreement with Datalink Networks for Microsoft 365 Licensing Approved Motion to approve made by Councilman Overton, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Taylor, Councilman Cavener 13. Fiscal Year 2026 Budget Amendment in the amount of $580,034 for Microsoft 365 Licensing Approved Motion to approve made by Councilman Overton, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Taylor, Councilman Cavener 14. 2026 Legislation Impacting Cities Vacated 15. Addition of Prosecution Services to the Meridian City Attorney's Office Vacated 16. Fiscal Year 2026 Budget Amendment in the amount of $271,761 for addition of Prosecution Services Vacated ADJOURNMENT 5:38 PM E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Ardyn Plaza Water Main Easement No. 1 (ESMT-2026-0112) Ada County Recorder Trent Tripple 2026-039919 Project Name or Subdivision Name: Boise,Idaho Pgs=6 vbailey 06/03/2026 08:02:50 AM CITY OF MERIDIAN IDAHO$0.00 Ardyn Plaza Electronically Recorded Water Main Easement Number: 1 Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklist for additional information. For Internal Use Only ESMT-2026-0112 Record Number: WATER MAIN EASEMENT THIS Easement Agreement made this 2nd day of June 2026 between Manzo Hodge ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities,together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,but not limited to,buildings,trash enclosures, carports, sheds,fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawfiil right to convey said casement, and that Grantor will warrant and forever defend the title acid quiet possession thcreofagainst the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures tlrc day and year first herein above written. GRANTOR_ Manzo Hodge, Owner jz� STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on (date)by Mari ocl4p (name of individual), [complete the following l signing in a representative capacity, or strike the following f signing in an individual capacity] on behalf of QV►ZO PoW (name of entity on behalf of whom record was executed), in the following representative capacity: &I rA,. 41, (type of authority such as officer or trustee) Notary Stamp Below PATRICK LOUNSBURY Notary Signature COMMISSION#20252598 My Commission Expires: t/ 3G 3 NOTARY PUBLIC STATE OF IDAHO Water Main Easement page 2 Version 01/01/2024 cs bcanned with CamScanner GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 6-2-2026 Attest by Chris Johnson, City Clerk 6-2-2026 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 6-2-2026 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version 01/01/2024 E N G I N E E R I N G May 14,2026 Project No.25-193 City of Meridian Water Easement Exhibit A A parcel of land for a City of Meridian Water Easement being a portion of Lot 1, Block 1 of Budget Blinds Subdivision(Book 124 of Plats,Pages 19770-19772),situated in the Northeast 1/4 of the Northeast 1/4 of Section 26,Township 4 North, Range 1 West,Boise Meridian,City of Meridian,Ada County,Idaho and being more particularly described as follows: Commencing at a found 1/2-inch rebar marking the Southwest corner of said Lot 1,which bears N89`38'52"W a distance of 209.75 feet from the Southeast corner of said Lot 1,which is witnessed by a found 5/8-inch rebar which bears N00°21'08"E a distance of 1.00',thence following the southerly boundary of said Lot 1, S89°38'52"E a distance of 141.07 feet to the POINT OF BEGINNING. Thence leaving said southerly boundary,N00°21'08"E a distance of 19.38 feet; Thence S89°38'52"E a distance of 24.30 feet; Thence N00°21'08"E a distance of 6.44 feet; Thence S89°38'52"E a distance of 20.00 feet; Thence S00°21'08"W a distance of 25.82 feet to the southerly boundary of said Lot 1; Thence following said southerly boundary, N89'38'52"W a distance of 44.30 feet to the POINT OF BEGINNING. Said parcel contains 987 square feet,more or less,and is subject to all existing easements and/or rights-of-way of record or implied. All subdivisions,deeds,records of surveys,and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated. Attached hereto is Exhibit B and by this reference is made a part hereof. \O�Nl. LAN S NCD o 7129 0 IMP P� 6E ZlMMER� 5.14 -26 5725 North Discovery Way • Boise, Idaho 83713 • 208.639.6939 • kmengllp.com P:\25-193\SURVEY\CAD\EXHIBITS\260514 CITY OF MERIDIAN WATER EASEMENT 25-193.DWG,KOBE ZIMMERMAN,5/14/2026,DWG TO PDF.PC3,08.5X11 L[PDF] U) r C O 2 CC)r---I 00 cz ODDo 0C:0 ZDO 0IO�T Xr) O (n O N Z r ��� ccri � w F � z m _ A O*O O t00 O (�D� O m r O r0 0 fv N OD j z Z U1 n n 0 00 N OD CT N 000 (D O� s s s s s D Z m : m m rrl rq c M Z rn II — � Cn 0 4N (OLn r O p O Z IV O {'_ O OWO Z N�O C Z �! m CAN (D D c(D — q FBI- (D (A(„I < co (A 7)0 O tn°r°O OZ Z x Cn CU CU O� CL WO -1 �� V) N IDmNiZ� KZ � O O —�O 70 = 'r Z CO 0 N F-, Q O O 4�:- Uf 03 w 2 N N O rD L1 Qoc � "n da rD O - I (AN r m '^ o I— G) -� z L5 i 13 O QO 1 00 O W. Everest Lane (Private) 0 o r- o 0 oppo iJ conk m Z n z z I;DO M z n _ O-1 = (n r r p IV OD ZO Z D D �� 7 Z71 2 m rn o . Z ° m Exhibit 6 ooz0 M `Q,, Z"0- �" City of Meridian Water Easement 3 m m 1 J N z O O w �yorn v"=v+ T 3 A parcel of land being a portion of Lot 1, Block 1 of Budget Blinds Subdivision,situated in the D w j N < D Z o NE1/4 of the NE1/4 of Section 26,T4N,R1W, B.M.,City of Meridian,Ada County,Idaho O w s89°38'52"e 20 ao o� N� o c0 s89°38'52"e o 24.3 3 ao N O CO 6 N N O BD O O CO to C7 N pj CD O � C 44.3 n89°38'52"w 5/14/2026 Scale: 1 inch= 10 feet File: Tract 1:0.0227 Acres(987 Sq.Feet),Closure:n00.0000e 0.00 ft.(1/999999),Perimeter=140 ft. 01 n00.2108e 19.38 02 s89.3852e 24.3 03 n00.2108e 6.44 04 s89.3852e 20 05 s00.2108w 25.82 06 n89.3852w 44.3 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Brundage Estates Subdivision No. 2 Emergency Access Easement Agreement (ESMT-2026-0082) Ada County Recorder Trent Tripple 2026-039920 Boise,Idaho Pgs=6 vbailey 06/03/2026 08:02:50 AM Project Name,Subdivision Name,or Building Name: CITY OF MERIDIAN IDAHO$0.00 Brundage Estates Subdivision No.2 Electronically Recorded Emergency Access Easement Number: Identify this Easement by sequential number if the project contains more than one easement of this type.See instrnctions/checklist for additional information. For Internal Use Only ESMT-2026-0082 Record Number: EMERGENCY ACCESS EASEMENT AGREEMENT THIS Easement Agreement made this 2 n d day of June 2026,between Centers Farm, LLC ("Grantor"),and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WITNESSETH: WHEREAS, Grantor is the owner of real property on portions ofwhich the City ofMeridian is requiring an access area for emergency vehicles as a condition of development approval; and WHEREAS, Grantor desires to grant an easement for ingress and egress across those certain parts of Grantor's property defined herein to allow for emergency vehicle access; and WHEREAS, Grantor shall construct certain improvements upon the easement described herein; and NOW, THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a non-exclusive easement and right-of-way on, over, across and through Grantor's property with the free right of access to such property at any and all times and for the purpose of allowing egress and ingress to and from the property for emergency vehicle access. Pursuant to the International Fire Code, this access road shall be constructed of an improved surface capable of supporting 82,000 GVW; TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever; THE GRANTOR hereby covenants and agrees that no structures shall be constructed, erected, or placed upon the surface of the easement area that would materially impair the normal operation or use of the easement area for emergency vehicular purposes. The term "structures" includes, but is not limited to,buildings, trash enclosures, carports, sheds, fences, trees, and shrubs. THE GRANTOR further covenants and agrees there shall be no parking of vehicles within the easement area. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that the Grantor shall repair and maintain the access roadway improvements. EMERGENCY ACCESS EASEMENT Page 1 01/01/2024 THE GRANTOR hereby covenants and agrees with the Grantee that should any part ofthe easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and ofno further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed ofthe aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Centers Farm,LLC STATE OF IDAHO ) )ss County ofAda ) This record was acknowledged before me on ,2026,by Allen Lee Centers on behalf of Centers Farm,LLC,as Manager. Notary Stamp Below ��11111I1f 1!!J/// \\\ VECCA I MC�Yi/ ..40PARYh�i- Notary Signature 6 � n , = My Commission Expires:cmml E p REDS 8-16�Zp�3p OF 53 '0ONN' EMERGENCY ACCESS EASEMENT Page 2 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 6-2-2026 Attest by Chris Johnson,City Clerk 6-2-2026 STATE OF IDAHO, ) ) ss. County ofAda ) This record was acknowledged before me on 6-2-2026 (date)by Robert E. Simison and Chris Johnson on behalfofthe City ofMeridian,in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 EMERGENCY ACCESS EASEMENT Page 3 01/01/2024 Exhibit "A" Legal Description Brundage Estates Subdivision No. 2 Emergency Access Easement An easement being over a potion of Section 25, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at an Aluminum Cap monument marking the northwest corner of the S112 of the NW114 (N 1116) of Section 25, from which a 518" diameter rebar with no cap marking the northeast corner of said 5112 of the NW114 of Section 25 bears S 89°22'59" E a distance of 2644.04 feet; Thence S 37°16'06" E a distance of 1628.27 feet to the POINT OF BEGINNING; Thence S 89°22'42" E a distance of 5.00 feet to a point; Thence S 78°04'06" E a distance of 5.10 feet to a point of curvature; Thence a distance of 28.78 feet along the arc of a 70.00 foot radius curve right, said curve having a central angle of 23'33'23" and a long chord bearing S 77'36'00" E a distance of 28.58 feet to a point of reverse curvature; Thence a distance of 20.56 feet along the arc of a 50.00 foot radius curve left, said curve having a central angle of 23°33'23" and a long chord bearing S 77°36'00" E a distance of 20.41 feet to a point of tangency; Thence S 89°22'42" E a distance of 233.67 feet to the beginning of a tangential curve, Thence a distance of 50.79 feet along the arc of a 70.00 foot radius curve right, said curve having a central angle of 41'34'17" and a long chord bearing S 68035'33" E a distance of 49.68 feet to a point of reverse curvature; Thence a distance of 36.21 feet along the arc of a 50.00 foot radius curve left, said curve having a central angle of 41°29'26" and a long chord bearing S 68°33'07" E a distance of 35.42 feet to a point of tangency; Thence S 89'17'50" E a distance of 1032.13 feet to the beginning of a tangential curve; Thence a distance of 65.12 feet along the arc of a 80.00 foot radius curve right, said curve having a central angle of 46'38'18" and a long chord bearing S 65°58'41" E a distance of 63.34 feet to a point of tangency; Thence S 42°39'32" E a distance of 296.27 feet to the beginning of a tangential curve; Thence a distance of 44.19 feet along the arc of a 65.00 foot radius curve right, said curve having a central angle of 38°57'08" and a long chord bearing S 23°10'58" E a distance of 43.34 feet to a point of tangency; Thence S 3°42'24" E a distance of 16.66 feet to a point of curvature; Lail �� �� Brundage Estates Subdivision No.2 i Emergency Access Easement Land Surveying and Consulting Job No.24-36 Page 1 of 2 Thence a distance of 20.02 feet along the arc of a 675.00 foot radius curve right, said curve having a central angle of 1041'59" and a long chord bearing S 83°33'05" W a distance of 20.02 feet to a point; Thence N 3°42'24" W a distance of 17.61 feet to the beginning of a tangential curve; Thence a distance of 30.59 feet along the arc of a 45.00 foot radius curve left, said curve having a central angle of 38057'08" and a long chord bearing N 23°10'58" W a distance of 30.01 feet to a point of tangency; Thence N 42039'32" W a distance of 296.27 feet to the beginning of a tangential curve; Thence a distance of 48.84 feet along the arc of a 60.00 foot radius curve left, said curve having a central angle of 46038'18" and a long chord bearing N 65°58'41" W a distance of 47.50 feet to a point of tangency; Thence N 89017'50" W a distance of 1032.13 feet to the beginning of a tangential curve; Thence a distance of 50.69 feet along the arc of a 70.00 foot radius curve right, said curve having a central angle of 41°29'26" and a long chord bearing N 68°33'07" W a distance of 49.59 feet to a point of reverse curvature; Thence a distance of 36.28 feet along the arc of a 50.00 foot radius curve left, said curve having a central angle of 41034'17" and a long chord bearing N 68°35'33" W a distance of 35.49 feet to a point of tangency; Thence N 89°22'42" W a distance of 233.67 feet to the beginning of a tangential curve; Thence a distance of 28.78 feet along the arc of a 70.00 foot radius curve right, said curve having a central angle of 23°33'23" and a long chord bearing N 77°36'00" W a distance of 28.58 feet to a point of reverse curvature; Thence a distance of 20.56 feet along the arc of a 50.00 foot radius curve left, said curve having a central angle of 23°33'23" and a long chord bearing N 77°36'00" W a distance of 20.41 feet to a point; Thence S 79'18'42" W a distance of 5.10 feet to a point; Thence N 89°22'42" W a distance of 5.00 feet to a point; Thence N 0°37'18" E a distance of 22.00 feet to the POINT OF BEGINNING. ONp,L LANO Said Easement contains 36,414 square feet (0.836 acres) and is 5` �s r E subject to any other easements existing or in use. 1 �L 0 01 � 118 Clinton W. Hansen, PLS "o 1 Zy(26 Land Solutions, PC 9T pQ March 24, 2026 /'LT F F \ P�6 oNW . N Brundage Estates Subdivision No. 2 �__... Land surveying and Consulting Emergency Access Easement Job No. 24-36 Page 2 of 2 Exhibit "B" BRUNDAGE ESTATES SUBDIVISION NO. 2 EMERGENCY ACCESS EASEMENT LOCATED IN SECTION 25, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO POINT OF COMMENCEMENT S89'22'59"E 2644.04' CN 1/16 1/16 SECTION LINE EASEMENT D POINT OF AREA=36,414 S.F. BEGINNING r N L1 L2 233.67' q� W. HARRIS ST. C?C2 589'22'42"E C3� ��4 S89'17'50"E 1032.13' N C 1/4 L6 C12 233.67' 01-1C - - - - - - - - - - - - -_f-_ -_ - �S cv L5 C13 N89'22'42"W 1� N89'17'50"W 1032.13' - } - 9\ `1'st?9E rQ-z c"a Ln W 0-00 f W. BRIARCLIFF DRIVE ?�\��' Lr_U N N co 10, CURVE TABLE w NpRR1S p yo CURVE LENGTH RADIUS DELTA BEARING CHORD 9 S C1 28.78' 70,00' 23'33'23" S7776'00"E 28.58' ¢ N_o N. C2 20.56' 50.00' 23'33'23" S77'36'00"E 20.41' M "'°i LINE TABLE aLO m C3/ 50.79' 70.00' 41'34'17" S68'35'33"E 49.68' I �LINE LENGTH BEARING m C4 36.21' 50.00' 41'29'26" S68'33'07"E 35.42' a � N Li 5.00' S89'22'42"E o N-¢a C5 65.12' 80.00' 46'38'18" S65'58'41"E 63.34' �/j c�n-w N L2 5.10' S78'04'06"E ,l C6 44.19' 65.00' 38'57'08" S23'10'58"E 43.34' w L3 16.66' S3'42'24"E C7 20.02' 675.00' 1'41'59" S83'33'05"W 20.02' z L4 17.61' N3'42'24"W IJ z C8 30.59' 45.00' 38'57'08" N23'10'58"W 30.01' L5 5.10' S79'18'42"W C9 48.84' 60.00' 46'38'18" N65'58'41"W 47.50' c L6 5.00' N89'22'42"W ` `V C10 50.69' 70.00' 41'29'26" N68'33'07"W 49.59' F z 0 L7 22.00' NO'37'18"E w z C11 36.28' 50,00' 41'34'17" N6835'33'W 35,49' �Cn N U p]C C12 28.78' 70.00' 23'33'23" N77'36'00"W 28.58' CS 1/16 Q m m C13 1 20.56, 50.00' 23'33'23" N77'36'00"W 20.41' p,L LA N,S %S T � L O 11118 C�qzq t- w LLan ?Iutfons o, ��wJ4 gTF OF �p� � Land veying and Consulting �rJO 3�0 600 Pa 231 E.5TH ST. IVW W. MERIDIAN,ID 83642 (208)2M2040 1208)288-2557 fax wwwlandsolullons.bz ,IOB NO. 24-26 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Dayspring Subdivision No. 1 (FP-2026-0002) by Toll Brothers, generally located at the southeast corner of the N. McDermott Rd. bypass and W. Ustick Rd. STAFF REPORT C�I w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 06/02/2026 Legend �� uUtULLaw DATE: Project Location TO: Mayor&City Council ::: Area of Impact i= City Limits FROM: Nick Napoli,Associate Planner O Analysis nnapoli@meridiancity.org ---- - - - SUBJECT: Dayspring Subdivision No. 1 FP-2026-0002 i LOCATION: Generally located at the southeast corner of the N. McDermott Road bypass and W. Ustick Rd., in the NW 1/4 of Section _ 4,T.3N.,R.l W. I fir, I. PROJECT DESCRIPTION Final plat consisting of 52 buildable lots(38 residential& 14 commercial) and 11 common lots on 15.56 acres of land in the TN-R and C-N zoning districts. II. APPLICANT INFORMATION A. Applicant: Kyle Prewett—Toll Brothers 3103 W. Sheryl Drive,Meridian ID, 83642 B. Owner: Alex Dunivan—Magnolia East Dayspring Owner 8 Summer House Lane,Newport Beach CA, 92660 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat for Dayspring Subdivision(H-2024-0070)in accord with the requirements listed in UDC 11-6B- 3C.2. This plat incorporates fourteen(14) commercial building lots,thirty-eight(38)residential building lots and eleven(11)common lots. The final plat is consistent with the approved preliminary plat and recorded development agreement. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase, and Page 1 the amount of common area cannot decrease. Since the number of buildable lots stayed the same,the configuration did not change and the open space has remained the same, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 04/18/25) PFELMAW PLAT FOR .Y. ------------- DAYSPRING SUBDIVISION PF9P=TL�MA0CR M0Flo47AR WNW MR*MM,MMa -- --._--..—.— mid, g smr-aid — _ :.: —__— � � � �isrrasssayLrr�ax�r.ans� .... THB �.�.i Uff 3. _ •R-8 ��,.• R4 � �� p��i-f�iS- - � V I 1 .19 B. Final Plat(dated: 01/19/26) DAYSPRING SUBDIVISION NO. 1 LOCATED NAPORTIOM OF THE NW 1M OF SECTION d,TOWNSHIP3 NORTH,RANGE 1 WEST. B.M.•CTiY OF MERIDIAN.ARA COUNTY.CM5 2026 CD r ru IEs a fo�far 1f® 'm - @ r y � _ wr*r+�rt wx �fri .enrsr ten' 1sx 40 but ....�...�.....Y..m.. "` •� wnrFrr ,r your* nw LErtro 1►1 a "".v",•'Y rr r rr +�ur rr� +w. rr --- 1s rwwn an olu#lans 0.4 5 Page 3 DAYSPHING SUBDIVISION NO. 1 1 --————— � -- -- - -- — -- — _ ——————— — --_ � + 1 .. OVI ' 1 — — I., 1 -:W 1 � •at rum,Fr_x No i Es a..,w .+,rr ram..v + .r .rr a "• �...s�,. .r r P w.Warr .+ .4 ..I Nr.rr..w 4 �r .r ann olutlons — ❑AYSPRING SUBDIVISION NO.1 ' � f 1 i r#ye u >r .rrl .. .-rr - --- - wxsoY p a .aa morn u. �Ir .wnr Q 'SEE F'NGE 1 FQi IAIE'u' _ _ irns�i.i. �'JFIF! pt7 n Ry �rt rYM waNrY a� i .ar.•rl1 lrrf —_-- � yJ v rer yert � .ate n .. a uu.rn - OM lutlons aI �11 IKI!i1nY+t M �„R� lanE�xveyNg entl CormiNlg � nr ww ywr Iwwn v i0i�•,••• 4�1 Page 5 C. Landscape Plan(dated: 01/06/2026) VKF DAYSMNO SUB No.1 Hares a CNEULL FLM LO 1"L��SGHepI1Le IWO iD . — �I I ^--- I ------ ,_� L r Lb 4 �uc�cue new «:" f L1 i J -4 r �.- I ta 11 ouu 11 3�Y - .faL al- OkIM Sw Ail 211 ID MIN If r ,.tim-- "'_g4 ST'.' �^t+ o9^' •7 .*`'PWIw.-._-T,r'�'�aiYrl i +�'t'P1 � �• � � Is .: s I'ti • � ■ -f=T•Ili-�I Z7.7 RIM 9 5mmXM%=— U=lWa2mr— in ElMmpr M FM De WTI= offer— MCTM. al�— Zm=m Masmi w I.ANPSE-Aft CAV-44.-AVOM iL N-MW— qlm PIRIMWIM tL:Tm LANDSCAM MA Le VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. Applicant shall meet all terms of the approved annexation and preliminary plat H-2024-0070 (Dayspring Subdivision); Development Agreement Inst. #2026-007562; Toll Brothers, Inc. Sewer Trunk Line Cooperative Agreement applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the final plat within two (2)years of City Council's approval of Dayspring Subdivision on August 12,2025 in accord with UDC 11- 613-7,in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions, dated: 01/09/2026, included in Section V.B shall be revised as follows: a. Provide the license agreement from ACHD and ITD for landscaping within the transportation authority's right of way. b. Revise the plat and landscape plans to include the dimensions of the pathways. c. Add a plat note allowing for cross-access and shared parking between the commercial lots. d. Revise plat note#9 to incorporate the Development Agreement instrument number. e. Revise plat note#11 to incorporate ACHD license agreement instrument number. f. Graphically depict the 3-foot interior side setbacks for all single-family detached lots and all end lots for single family attached in the TN-R zoning. g. Graphically depict a 10-foot landscape buffer across Lots 2-7,Block 2 and Lots 12-13, Block 3. h. Graphically depict the zero lot lines in the TN-R zoning. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by Jensen Belts Associates, dated 01/06/2026,included in Section V.C, shall be revised as follows: a. Depict landscaping within required street buffers in accord with standards listed in UDC 11-3B-7C; all required landscape buffers along streets shall be designed and planted with a variety of trees, shrubs,lawn, or other vegetative ground cover. Vegetation coverage shall be a minimum of 70%with no more than 65%of the vegetative ground coverage being sod or other grasses. This vegetation coverage includes the parkway along Ustick and the McDermott bypass. b. Depict a minimum 35-foot wide landscape buffer along the Ustick Frontage and a 20- foot-wide landscape buffer along N. Dayspring Way. c. Revise the plat and landscape plans to include the dimensions of the pathways. d. Graphically depict a 10-foot landscape buffer across Lots 2-7,Block 2 and Lots 12-13, Block 3. e. Provide tree mitigation calculations. 6. Comply with all ACHD's staff report conditions of approval. Page 9 7. All commercial lots within the subdivision shall submit a certificate of zoning compliance and design review application prior to submittal of a building permit. 8. Prior to submitting any building permits for single family attached units,a design review application shall be submitted and approved. 9. Depict bike racks and pedestrian connections on the plans submitted with the future CZC and Design Review application in accordance with UDC 11-3C-5C. 10. Business hours of operation in the C-N district are limited to 6:00 am to 10:00 pm as set forth in UDC 11-2B-3B. 11. The parking lot within Lot 1,Block 1 shall not be constructed prior to the submittal of a certificate of zoning compliance application. 12. Apply for alternative compliance for the absence of trees on the west side of Lot 2,Block 1 and the hardscape along W. McMurtrey Street. 13. Submit a 14-foot wide public use easement for all multi-use pathways that are not located within ACHD right-of-way prior to signature on the final plat by the City Engineer for Phase 1. 14. Prior to submittal of the FPS record,the sewer shall be extended to the site. 15. Upon completion of the landscape installation, a written Certificate of Completion shall be submitted to the Planning Division verifying all landscape improvements are in substantial compliance with the approved landscape plan as set forth in UDC 11-3B-14. 16. The preliminary plat approval shall become null and void if the applicant fails to either: 1) obtain the City Engineer's signature on a final plat within two years of the date of the approved findings; or 2)obtain approval of a time extension as set forth in UDC 11-6 B-7. 17. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works WaLtiewaLicr Ck=m tasewer RovaC ffnnwtwd Smwim Seuer&Fed + E--=matedRtje I SccapoicMion Sevor r E"s + WIRM6lodrning Galanrt Pmpd Cansi.•tcro with WW Master Ptarvracmypum + Impucis�anrLaxra � • See PL.61ic Worla Site SpeoricCandiiavm MfaL� pismnmwvdmter 581ater&oilableatShe Sergi PYes�bane istimaLedprvjcri scoapplkAian Water CRL% Wo9[!rQ.olilp Marie Prupd Cunsistcnl Yes with WaLci Muster Plan Mar- 31TE SRI"FR'(T NDIT1GW- 1. Tha projed is Mbjed In Lhe[?.LIEN I3FL Nfrtinn arx3 prmiwe Newxr reiffkm rmT31 agermrd FR ;nfi-m,wu mhaKxrrwra p�t iio mcnidM cry rude-&Lum R 65. 2. [brmn ' I mL dm nwLh ersd 4 the ti.xAgrnwmL eanrwa be amsh rted wrlea Jh me twu 1"mnL%afuarredimwLheaistiggxvstardi LvFreflwrs_ GENERAL(T)NDMCAO, I. i ai=yxexasari¢Yt(Lis4kieNgxrLmtisawmiahlevamdeusiunadexatngwdutsadj&=LN1 9LedcvelLVmoL Tim Wlicwj4WIhKWImaiii In ridda tlmnLbdiviimm,appliumtskull �mtkwLe main NiL and nrdingwrilh the Abhc VYahs Dgm&o. zml. Ie NLmdrd fi� of ew&mwm& Rw ary mains &d s Tecpmed b pToride Nery Mmimurn c w 4M sewer noire is Have Feed if a nw frm Imp iLE Tqm Lm ab gentle a k-z than flume lees hen alwn aLe irnLemah smell he twd is carLRLrrnzv-)e of{5ty aF MleiLhm I'LiNrc Waft I-XT aUTwnLx SLmrdwd 2. Water xerviLa ILE HL6 Hite is axulabk mo aLiLnaiLLn�Lfexauing Ta1QL adja�mL Yt tlLe dcveILLPLr� The applimaL NhA be Tesprr ible Yi m+dall waLer rn iw YF aml.Hrnrrsglr Lhn dev!;Trrrrrt, Page 11 crxirdrrulc ruinmyi!andniuune wirh Public Wa9ca 3. All M-EmuvLm L%ndaVs3 Do-p hlx Life,sorely mxL headfh 51-Al he=Tleted 1pi tw ha=4seuy of tiro ArLiLlurts.Whcrc arfmiacd h.w Ih_{Sul'Ungineer,amtranlrnuvTtetaperf4WnWue xiody hir,nwh iopnnimums ht urir lu itblain Cily I hVneer%il wure am the firsrl pLaL at.sell firth m LJDC 1 I W,31i 4. LJlx.xl nffalialilm ur the Lad%L-.q w&and patty to utsprctitm by Plmanng rkslwtrnenL.stiff.Lhe apt bh L%hall.p"xk a w lore aatifi-ate nfaroTletitm as ret Rnh in LJ1X'11 311 HA. S. A letter of cmhL ur Lash suety m the ao L or 1111%will he nrgximi fur:ill irxAmgAeLe Rrurnug,laudsrlptrtg,arnmibes,lres=xed iFnLgwb n,pier In ralgratweLmthe fmal plaL 6. The City ar hlnit5an reytmes LhaL Lim owner Fxxa wiLh the€5y a prr+ %wnty m Lhe a Kxhi.of 175%Df the MW r, rnxriixi mush Rw all irivmjAde r ,water mfraarudtue p>tx- Yt lint LIA sigzaim.Tim ximriy will he vmi lied by;i brie rinn wxL it%Un ate FnrndeLL by the 4mmer Yr due C11y. The applommKhAl he reglmed ht wLtQ indta lkwl ignawll SLaeLy AF y with Lhe C y mf lYleriLhmr.The stanly Lan he plw6ed m the ftmm of am irrevocable Idler of ma t. a b Lail ur blind.Applicmrl mil rile m apTlxaiiorr Rw sLtrety,wlriddr=be RxLrsd im Lhe Ccino rmiLv Iletixktpmvnt lkrmrbmrl xebsde. Pkaw LMlnurx L mr L7evelnlrremL 5knioe fitr cruel tn{.r„ai.,.La H97 2'_11. 7. The{yy of Mmidian m4uues OWL the 4vmw TosL Iv the City a wd=Ly=-Ly in the annmt or 207 arlhe dual amArlrbltn am thr all axnileled sewer,aril twler inhrash =iiie ra a dn;dim nl Iwo yxars This storey amLxmt will be trnrinrl by a aim itnn fired cull irrwreay,T mmiLi d by flueowrxrltrlhe Cdy.The soa Ly Lxlxated io Lbe Rrmufm irrevocable trier cri-mmh4cadu dgaait or triad. Apltlrranl nrL%L file an aMbcyivn fLy xLmeLy, whitdl cars he fixarL nn Late {YrrylralLV Iktiel4pment Ikpztrmri uebsoe. Pleaue LvwtLlt[atLL L7evelcq— ibnxe fix- mwe mftwiuLamr at K97 2211. R. Ln Lhe event OLaL an app]iLatLt arOLY Lvmer cumin Lmwnp k txtn life,nm satiety mud rxm health irolrrnxnrrre�blur In Cily F'TLZM xr Ni" on the Fiuul ply arKVM Tntw Yi ix)C�,a =Ay agemxsnt n y he aM=md a%seL forth m 1 IX'11 5C X. 4. Alrplicwd%lull he required ltr pLLy lhblrc WLwls dEy6prr]d Tm mv3 cmisbuctim mMwxtim F6ey,as determined dLomg Lim plan ii y pones,TR di the t�t>f a Tama appolval letter. 10.1 dmU be Uk tespoltstlrility nr the applKary Yt erctae Illy all&MILT emL Ieutwes cxWbr vriih dehrrniraec with llhsabsiFtim Adarsd Ilse Faa I]LtmLiM Ali 11.Apphiwd still to nzEmn Kibk For aTTIiL=mn and amTtlrmle with anv il�chlm 461 P=itlwg W rKy he teyuaed by the Anny€)rp of[irtgineers. 12 IknmkW shall LmKndimft nailkp:kwAiDm with the-Maklial r 1ba€Nfice_ 13_All gadwg of the site%hall he p T4 rmd w axsfr a with l.6€:f'I 1 1 413. 14-fiction lest resole;shall he subrrmLted mr Lim Nkritlrau QLulcliog Lkpmtrn L kK all bLdkSgg pwk reccivRng anpnixred haukfill,t lwm Iixtlang xrxrlLL Kit aMtp 19311 moheml. I5_Tha mqo s shall he rmpired w ceroFy dua the%trxel ceryn3im ekvatvins=set a rnirmr.on of 1-feelalxrvs the hiealesaahbshedTeak gmundxahrelevatxm.ThisrsYi errwc IILat tlx:hL>tu n dewtirrl of the rr.LL►I.,rnm nrlxwLes x aL ksasL 1 nmit ahlne_ 16_The rppliumaN desAp enginew sbrll he Tegxwrahle Ric oupmtkm of all irrumficm Mxvoc dratap faol]LY wAFM This pmtjed Ihy dttmrl Fdll LGldQ theaL¢iMLrtirn ttfaa trrigLtxw diLbia m A€3 OX The demdm enbmxxr slmdl puvde uerLdx;rim that Lhe failitk5 have heen irA;dled m ataada/m with the appmrhiml dealt;PLms.Thus uTul walirm wit]be re lwwd hefitre a aatficale a mvipmry is immed ILnmtyslnitwes w3lhm OxeptvX+d. 17.Al.1Lr QzTIdmrl ttf due prc jvcrti'Ihe apMkjmL.iI7A be nRraLable Nh ssubmrl t w"d drw mgs per -ffeOljoFMmttianAubnCAD.'wxbm . Thome nxwuJikawingiumtbeicmad and apPumd prior let the���,••�•of a e>atifiwliLLo ttf ttctarp:uty furany sbLsdLor:s w�lhin the proJnel I R'kam lied plats rL#re n ram we hated in wL im 4 7 elf the]rgxulserrrtf 9tw iads fur&met Ligtlmg (hHp:lhrww.mQiLbm Lity.LwS4xN c wLwkxasEu7.1d-272} AG sheet 1igbt� holl bL imaalkd al dcnl rKx'4 enpLmx_ Full cliz;ign shall be sdariltod as part ttf the&ticlttpmenl plat wL fur gvprmmJ,wltiLh ntuesl inchulc Lhe ktcalrlm ur my rxistirtg mLTL'I."t ligIlLS. The amuaitr's wttrls and mi.E- dull wrArm tts the ]SPWC and the Cky uF Nkril3am S`1wwnxrlaJ ipsiFicaL� LF OLe 19PW{'_ OMLmA the City Cr 3deriLhm Traaepatdicm and LJulily (brrdmuftr at K9S 5501E fits M&Wmaim Lm Lhe kKwmmx of exstag suet*lighimtg 19.TheappltcaashallpnrnleeasmLL*s )fiXAlpabhcxmler�namxixmideitflxJhlscnoyr way(u chyle all wnra services and hydrm hs). The eamm mu vn dls shall be 20 feel wvle Far a mingle uml'fy,lr l0 Fwt walls fir Iwu_ The L mwme rLr shall trtt be dinfic fled pia Lhe plat,IPA Tauber dxbcahetl nlltsidc Lbc pled pnxtels using LhL €'rty ltf Muritltm-s sgarr3lyd Fllnaes. Thu esLsmamt 4WI be graphimlly dLpidLd an the pl:d&m mfnesra pmpr .SldwmL an ex Lded esLsmamt{tm thu firm arwlablc Ihni public Wm" a legal dooiptim prqurud by an 1d"o L.itx and rinli;mm al I and Sl L:ylr,whicb rnLst indu&the a n ur the tawrnLml(mvllmi L;XIIIBFf h)and an Hl.2- tc ]I-msgl with hcmiTV and ditam )m(FnarkW L;XIDWI-IT)Fltr nriew. IkAh echrbils must be sealed,signed and dated by a Pupfimsi tmlal I-and Sung rtr. D) NUT REMORD. Add a maw Lu the pLd mfevrong this t6pLw LenL All easernrnls rust be .1uFmrLte4TevimmLmiLLappm edpriur lip sigra m LrrWw final rAaLby IlseOty Iinl¢nela. 20 Applivad shall he msprmahk fur applrr-*un avid car,fiatce wrath and ISMM 3 pmmtlLmg tb:d may be relpmed by the 1'.nammntmlal I`Fatmton h8e¢y. 21.Any weld Out Will TKA L mlrnm w be Leal mted be Pady aban&mLrl�aLwding Its Mahn Well (brmartdinn Stadwds Rulm ddinmearmed by the WAW lkTmimLmt ur Wattr RemKwLLs ODWR} The Deaekllltsr, Cheer. atr pmjecL L gim*-T, %h-A pnlvKk.- a elabmTwrLt all&eelsirg vAmKbr three ae say emsting wells m Ihe de�bgmw.L,and tF mi,hp*-they wall atrlinue Mt he e®dl,mTn iLk record of their abandmmwot Lf wells arc Im be aban34w&d,the pnry'eLY ttmTrr w dteir FvF nxrAAUM MML Lvtrturx the]IYWP (iomdwahx PnNeLtam Sodium(Avon M m m, rb%WW ldngisct 20K 210 4972)]117-f)RIE any wad is Hine No dtxwrrm sxiun an emsting well (n if A is believed IhaL Lim well is less Lhw 1 K fL tkmqF).PNHK udamvnnicaLvin w Lh IDWR m L be%dl mmvd Li the€31y prior La my weak being done tLL demrannsum IF._well.UL ihme di amrmiLme w-jIh IDWRrmy7mul otatldilamaJ work"cripffm Lritkxwnlnusaxtn llix wdI_ 22. Any existmr,sepuc sry�vAthin This potted shall he rterotwed Fnmr.rnr c pLT t'ity(Win: *kctm 9 I 1 m d 9 1 R. € mAaa the(ImtraJ Dishia rka]Lh ]kTLa niLTi I'm ahmxtmmmL 3w'Kmmltres ald uk9m&ktrs 23.The€%Fty crlleriliat regaioes that plrswimd mTig}dktrt s}:.lens he aq3ytlred by a ymr vmmd settrre ttf wam(IJF)C 11 331&)-The arq-licamt Amid ld lie reyumed I o tee aty Brisling sla£am ttr well waLer rim dba 1.0—y souse. LI'a surfxe er well auaLr=es nx avaiLabIe,a sotL*pnmL a nec-atn In the adimxyvmLwsy3&ms.shall be reqused]fa sm5k pnnLaffuz cNm s Llili,sL the dewi:IkTcr will lie respaLvhle Rtr the rxL)7 rat uF wv&m wrl fitr the clxvrttm soeas prior tll &,&-IL7ffm1nL pLin apprmaL 2d_All urkpli n ditches,emulx.laterals,cn dram,exclumo t:ur rAd ml waLLTw;i^ irfLTwcGng, ea®LS cr Ia}mg adjawl.aM attfigu m Li the area heing svhcb%.m...,shall be x6tm%r;ed pw TJDC]1.3A,G. En peditnadng such wttrk,the applkm t shall ms4ly+nth kbdw C,tab 42 1207 Page 13 Development Application Transmittal Link to Project Application: Daysprinq Subdivision No. 1 FP-2026-0002 Hearing Date: June 2, 2026 Assigned Planner: Sonya Allen To view the City of Meridian Public Records Repository, Click Here The above "Link to Project Application" will provide you with any further information on the project. The City of Meridian is requesting comments and recommendations on the application referenced above. To review the application and project information please click on the application link above. The City of Meridian values transparency and makes a variety of information available to the public online through our public records repository. We request that you submit your comments or recommendations prior to the hearing date specified above. When responding, please reference the file number of the project. If responding by email, please send comments to comment(a)_meridiancity.org. For additional information associated with this application please contact the City of Meridian Planner identified above at 208-884-5533. Thank you, City Clerk's Office 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.888.44331Email: cityclerk(cD_meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Rolling Hill (H-2025-0040) by The Architects Office, located at 1560 Rolling Hill Dr. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAWC��(IEFI AND DECISION& ORDER In the Matter of the Request for annexation of 8.16 acres of land with the C-C zoning to construct 200 vertically integrated residential units and 19,517 square feet of commercial space across four (4)buildings,by Assemble Management. Case No(s). H-2025-0040 For the City Council Hearing Date of: May 191'', 2026 (Findings on June 2"d, 2026) A. Findings of Fact I. Hearing Facts(see attached Staff Report for the hearing date of May 19', 2026, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of May 19t'',2026, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 191,2026, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of May 19t'',2026,incorporated by reference) B. Conclusions of Law I. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of May 19t'',2026, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § I I-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation is hereby approved per the conditions of approval in the Staff Report for the hearing date of May 19t'',2026, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-652 1(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of May 19',2026. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -2- By action of the City Council at its regular meeting held on the 2nd day of June 2026. COUNCIL PRESIDENT JOHN OVERTON VOTED COUNCIL VICE PRESIDENT ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER LIZ STRADER VOTED COUNCIL MEMBER BRIAN WHITLOCK VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 6-2-2026 Attest: Chris Johnson 6-2-2026 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: _ _Dated: 6-2-2026 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -3- Exhibit A COMMUNITY DEVELOPMENT DEPARTMENT REPORT HEARING 4/28/2026 legend DATE: Project Location TO: Mayor& City Council :Area of Impact = City Limits _ FROM: Nick Napoli,Associate Planner ®Analysis 208-884-5533 - nnapoli@meridiancity.org -----� APPLICANT: David Ruby SUBJECT: H-2025-0040 Rolling Hills - I LOCATION: 1560 Rolling Hill Drive (Parcel # R7555000032), 1520 Rolling Hill Drive (Parcel #R7555000041), 1480 Rolling Hill Drive(Parcel#R7555000050),4270 E. Overland Drive (Parcel#R7555000015) and Parcel#R7555000025,4240 E. Overland Road (Parcel#R7555000022) 1. PROJECT OVERVIEW A. Summary Annexation of 8.16 acres of land with the C-C zoning to construct 184 vertically integrated residential units and 18,226 square feet of commercial space across four(4)buildings. B. Issues/Waivers - While staff supports the proposed land uses within the broader mixed-use regional area, concerns remain regarding project timing and integration. The primary issue is that the collector roadway has not yet been constructed, and no timeline or contribution for its completion has been provided.As a result, all traffic would be routed onto Rolling Hill Drive, a local street lacking curbs, gutters, sidewalks, and a signalized intersection at Overland Road. The Planning and Zoning Commission and City Council should carefully consider whether the project's timing is appropriate in the absence of the collector roadway. - The applicant has attempted to address the transition to the northern county residences; however, staff has concerns that the proposed transition does not change the massing of the buildings.The applicant has proposed elevations for buildings A and B that are three(3) stories facing the interior of the site and two (2) stories facing the north.However,the roof height for the buildings remains the same from both perspectives,which is approximately forty-three (43) feet in height. The previous FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -4- application had buildings that were four(4) stories in height with an approximate height of forty-five(45)feet. The Planning and Zoning Commission and City Council should carefully consider whether the applicant proposal to address the transition to the north is adequate. The MU-R designation emphasizes community building and enhanced functionality throughout the area.However,the current design raises concerns about its lack of connection to the adjacent property to the east.Instead of fostering continuity,the proposed layout appears to create a physical and functional barrier between this development and the future collector that could hinder the integration with surrounding property and collector roadway in the future. - Staff met with the applicant on multiple occasions to discuss potential solutions to the concerns outlined above.Despite these efforts,staff and the applicant were unable to reach a resolution that would positively impact the project and the surrounding area. However,the applicant did make significant revisions to address staffs concerns regarding the lack of open space and amenities by substantially enhancing the project's quality-of-life elements. C. Recommendation Staff: Denial Commission: Denial D. Decision City Council: Pending FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -5- COMMUNITY METRICS Table 1: Land Use Description Details Map Ref. Existing Land Use(s) Single-family Residential and Vacant land - Proposed Land Use(s) Vertically Integrated Residential - I1. Existing Zoning Estate Residential (111) VII.A.2 Proposed Zoning Community Business District(C- C) Adopted FLUM Designation Mixed Use-Regional(MU-R) VII.A.3 Table 2: Process Facts Description Details Preapplication Meeting date 7/15/2025 Neighborhood Meeting 7/21/2025 Site posting date 3/26/2026 Table 3: Community Metrics Agency Element Description Issue Reference Ada County Highway District IV.E • Comments Received Yes; Staff Report - • Commission Action No - Required • Access One access is proposed via S. Rolling Hill Drive/Local - (existing)via Overland Road from the west; One access is proposed via the future collector to be built (extension of Movado Way)from the east. • Traffic Level of Service Overland Road (Arterial): Better than "E" - ITD Comments Received Yes; No comment - Meridian Public Works IV.B Wastewater • Distance to Mainline Available at Site • Impacts or Concerns See Public Works Site Specific Conditions Meridian Public Works Water IV.B • Distance to Mainline Available at Site • Impacts or Concerns None School District(s) West Ada School District IV.D • Capacity of Schools Pepper Ridge Elementary: 575 - Lewis and Clark Middle: 1000 Centennial High: 1900 • Number of Students Pepper Ridge Elementary:482 - Enrolled Lewis and Clark Middle: 863 Centennial High: 1704 Note: See section IV. City/Agency Comments & Conditions for comments received or see the public record. Paste this link into the browser for access: https://weblink.meridiancity.org/WebLink/Browse.aspx?id=413060&dbid=0&repo=MeridianCit Y FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -6- FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -7- Figure 1: One-Mile Radius Existing Condition Metrics Reference Parcel:R7555000050 Date Retrieved:2026/2/26 Parcel Count Parcel Acreage Infill Indicator: r 133 191 Surrounding Area O 17 to vot city ® City Limits 1,48fi 932.2 ■ Not City Household Household& Population Growth Households 02020 Population Change:21.5°I° Population ■Growth (Household and Population Change since 2010 Decennial) 5,000 10,000 15,000 Use Types Residential Addresses All Addresses ■ Single-family 18% 34% 28% Multi-family ® Commercial t 54% Preliminary Plats (last 5-years) Conditional Use Permit(last 5-years) Proposed Proposed Pending Pending Approved Approved 0 400000 800000 0 50000 100000 150000 ■ Single-family Multi-family FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -8- 2.00 500 Single-family h Residential a 1.50 Parcel Diversity y 1.00 U O Parcel Count 0.50 L a.ia a �Ave rag e Acres 0.00 U OG 0 R-2 3 R-15 Average Single-family Density by Zoning Average 15.00 ResidentialDensity10.00 9.70 a 5.00 04.23 05.97 6,12 0.00o.00 Dwelling Units I Acre R-2 R-4 R-8 R-15 Figure 2: ACHD Summary Metrics 0 Overhand Existing Lanes © Planned Lanes Existing Level of S=ervice:@M6 Notable • Comments VA Q (Primary roadway impact) Programmed IFYP Programmed CIP q Notes: See Error! Reference source not found..Error!Reference source not found.. Figure 3: Service Impact Summary ImpactService • • 0 0 0 0 0 0 Marginal ( 0 Caution 0 0 0 F, oaa FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -9- STAFF ANALYSIS Comprehensive Plan and Unified Development Code(UDC) A. General Overview The Future Land Use Map (FLUM) contained in the Comprehensive Plan designates this property as Mixed Use—Regional (MU-R). lll. The purpose of the MU-R designation is to provide a mix of employment, retail, and residential dwellings and public uses near major arterial intersections. The intent is to integrate a variety of uses together, including residential, and to avoid predominantly single-use developments such as a regional retail center with only restaurants and other commercial uses. Developments should be anchored by uses that have a regional draw with the appropriate supporting uses. The developments are encouraged to be designed consistently with the conceptual MU-R plan. The site is currently surrounded by R1 and RUT residential county properties to the north, east, and west,with a single-family residents remaining along Rolling Hill Drive & E. View Circle. Additionally, commercial space is located at the north end of Rolling Hill Drive, including a Top Golf facility, offices, restaurants, and Eagle View Apartments comprising 396 units. To the south, directly across Overland Road are Silverstone Apartments consisting of 112 residential units, and Movado Village Apartments consisting of 60 residential units. Furthermore, the property on the northwest corner of Rolling Hill Drive and Overland(abutting this project) is an active commercial roofing company located in the C-G zoning district. The Applicant proposes to develop the site with four(4) vertically integrated residential buildings,which include 18,226 square feet of non-residential space and 184 dwelling units. The proposed non-residential space exceeds the 10%required in the UDC and is designed to offer employment and service opportunities for residents in the development and surrounding area. According to the applicant's narrative, future tenants in the non-residential spaces include gyms, personal and professional services, and offices. To comply with the MU-R designation the project should demonstrate thoughtful integration with surrounding properties by providing a balanced mix of residential, commercial, and recreational uses that align with the region's broader development goals. The MU-R designation emphasizes community building and enhanced functionality throughout the area. However,the current design raises concerns about its lack of connection to the adjacent property to the east. Instead of fostering continuity, the proposed layout appears to create a physical and functional barrier between this development and the future collector that could hinder the integration with surrounding property and collector. This limited connectivity may disrupt infrastructure coordination, constrain cohesive land use planning, and further isolate the nearby county enclave from the region's overall growth. Additionally, staff has concerns regarding the FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 10- timing of this project relative to the planned collector roadway. As proposed, the collector roadway would be constructed almost entirely on the neighboring property to the east,potentially shifting the full cost burden onto that developer. Staff has talked with the applicant about helping be part of the solution by building a portion of the collector but was ultimately unsuccessful in this effort. Staff is also concerned that,if this project proceeds before the collector roadway is in place,traffic will be diverted onto Rolling Hill Drive, a local street that does not have curb, gutter, sidewalk, and a signalized intersection at Overland Road. While staff supports the overall concept plan,the timing of development in relation to the collector roadway remains a significant issue. Additionally,with approximately 560 multi-family units already in the vicinity, the Commission and Council should assess whether more high- density housing is truly needed in this location. Comprehensive Plan Policies: • "A mixed-use project should include at least three types of land uses. Exceptions may be granted for smaller sites on a case-by-case basis. This land use is not intended for high density residential development alone." The proposed development includes a vertically integrated residential project which will add to the variety of uses in the larger MU-R designated area to the north and south consisting of office, retail, entertainment, restaurants, hotel uses, and multi family residential. As this area, continues to redevelop, staff will monitor the land uses and plan accordingly to ensure the Mixed-Use Regional vision is upheld. It is also important to note that the immediate area has approximately 560 multi family units already constructed in the area. • "In developments where multiple commercial and/or office buildings are proposed, the buildings should be arranged to create some form of common, usable area, such as a plaza green space." The site plan depicts a common open space area and plaza area adjacent to Buildings A, B, C, and D. Several of the plazas are standalone for that building while there is a central open space that can be used by both residential and commercial users. -"The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development." There are vertically integrated uses proposed on this site, which is adjacent to existing Ada County residential properties. The applicant tried to address the transition from Buildings A and B to the county residences by making the fagade facing the single family residential two (2) stories instead of three (3). However, staff has concerns with the approach proposed due to the roof line remaining the same height as the three (3)story building facing inwards on FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 11 - the site. This provides a steep roof pitch that does not limit the roojline to the adjacent residential. • "Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks,plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count." An outdoor plaza/gathering area and common grass area are depicted on the conceptual development plan between Buildings A and B with ancillary plazas around buildings C and D. • "All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians." The proposed development would be accessible by vehicle via Overland Road. However, since the planned collector roadway has not yet been constructed and there is no connection to the northern portion of Rolling Hill Drive, this remains the sole access point, creating a concern for staff. Additionally, while pedestrian connectivity is encouraged within this portion of the broader MU-R area,pedestrian access outside the development is currently limited to an attached sidewalk along Overland Road. This limited network does not fully support the level of connectivity and walkability envisioned under the MU-R designation. However, Staff notes that approval of this development could initiate the broader redevelopment of the area, ultimately improving connectivity; however, the timing of these improvements remains uncertain. • "Consider incomplete and underserved roadways and timing of necessary roadway improvements in all land use decisions." The timing of the future collector roadway connection with Overland Road and future signal is a major concern from staff. Overland Road has an ultimate buildout to seven (7) lanes which will make the access off of Rolling Hill Drive restricted to a right in right out. Without the collector roadway construction this creates an additional 184 units coming off a local street that has not curb, gutter, sidewalk, and signal. • "Consider ACHD's Master Street Map (MSM), Complete Streets Policy and the Transportation and Land Use Integration Plan in all land use decisions." The future collector roadway in this area is identified on the MSM, and staff worked with the applicant to explore potential solutions to enhance connectivity and circulation. However, the applicant indicated that certain options presented challenges, while others were determined to be financially infeasible for the project. As a result, staff concerns regarding traffic and connectivity in the area were not adequately addressed. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 12- Table 4: Project Overview Description Details History H-2023-0070 was Denied Phasing Plan One (1) Phase Residential Units 184 Vertically Integrated Residential Units Open Space 53,000 Square Feet Amenities Playground, Pickleball Court, Outdoor Kitchen, Bocce Ball Court, Pergola, and Fire Pit. Physical Features Five Mile Creek Acreage 8.16 acres Lots One (1) Lot Density 26.4 units per acre B. History In 2023, an application was submitted for five(5)of the subject six(6)parcels with this application. The applicant was requesting annexation and a conditional use permit for a mix of vertically integrated units and multi-family. In total,they proposed 154 dwelling units across 5.89 acres of land. The application was denied by City Council due to the creation of a county enclave, inadequate transition to surrounding areas, and insufficient integration,particularly with the property to the east. That layout also created a narrow,underutilized strip of land between the future road and the edge of the development. In addition,the City Council discussed vehicular connectivity and traffic. This was a large concern for several members of the City Council. C. Site Development and Use Analysis 1. Existing Structures/Site Improvements (UDC 11-1): The proposed site currently consists of six(6)parcels with five (5) single family homes and several accessory structures. If approved,the applicant shall remove all structures within ninety(90)days of the annexation ordinance being recorded. 2. Proposed Use Analysis (UDC 11-2): The proposed development includes four(4)vertically integrated residential buildings totaling 18,226 square feet of commercial space featuring 184 dwelling units. The vertically integrated residential project is a principally permitted use in the C-C(Community Business district)zoning district,in accordance with the Allowed Uses listed in the Commercial Districts Table 11-2A-2. A vertically integrated residential project is subject to the specific use standards in UDC 11-4-3-41. 3. Dimensional Standards (UDC 11-2): The proposed development is required to comply with the dimensional standards listed in UDC Table 11-2B-3 or the C-C zoning district. The proposed development complies with the dimensional standards for the district. 4. Specific Use Standards (UDC 11-4-3): A. A vertically integrated residential project shall be a structure that contains at least two (2) stories. The proposed vertically integrated structures are between two (2) and four(4)stories. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 13- B. A minimum of twenty-five(25)percent of the gross floor area of a vertically integrated project shall be residential dwelling units,outdoor patio space on the same floor as a residential unit may count towards this requirement. The proposed vertically integrated residential project exceeds the required twenty-five (25)percent of the gross floor area for each building. C. A minimum of ten(10)percent of the gross floor area of a vertically integrated project shall be used for nonresidential uses as specified in subsection E below. The proposed vertically integrated residential project exceeds the required ten (10) percent of the gross floor area for non-residential in each building. D. The minimum building footprint for a detached vertically integrated residential project shall be two thousand four hundred(2,400) square feet. The proposed vertically integrated residential project exceeds the required 2,400 square feet for each building. E. The allowed nonresidential uses in a vertically integrated project include: arts, entertainment or recreation facility; artist studio; civic, social or fraternal organizations; daycare facility; drinking establishment; education institution; financial institution; healthcare or social assistance; industry, craftsman; laundromat; nursing or residential care facility;personal or professional service;public or quasi-public use; restaurant; retail; or other uses that may be considered through the conditional use permit process. The applicant has indicated the anticipated tenants are personal and professional services, indoor recreation facilities, and other retail businesses. F. None of the required parking shall be located in the front of the structure. None of the required parking is along the Overland frontage. G. A minimum of fifty(50) square feet of private,usable open space shall be provided for each residential dwelling unit. This requirement can be satisfied through porches,patios, decks, and/or enclosed yards. Landscaping,entryway and other accessways shall not count toward this requirement. The Director may consider an alternative design proposal through the alternative compliance provisions as set forth in Section 11-5B-5 of this title. The applicant is meeting the fifty (50)square feet of private usable open space. D. Design Standards Analysis 1. Structure and Site Design Standards (Comp Plan, UDC 11-3A-19): 1. Encourage site design that provides an interconnected network of walkways,pathways, streets, and/or drive aisles that combined promote pedestrian and vehicular mobility within the development and connect to adjacent developments. See analysis below. 2. To facilitate the efficient movement of traffic into, out of, and through a site,protect pedestrian and bicycle users, establish an aesthetically consistent street presence and limit the visual impacts of large parking areas on a site. See analysis below. The proposed vertically integrated residential project incorporates an internal network of walkways and micro pathways to connect the buildings with the ten foot multi-use pathways along Overland Road and Five Mile Creek. While these connections do not complete the pathway at this time,future redevelopment of the area will promote enhance mobility and connectivity within the large MU-R area. However, it is important to note that we do not have a timeline for the pathways to be connected to the larger network. The site layout includes a single access point and drive aisles that will provide smooth vehicular movement once the future collector roadway is constructed. In the interim the FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 14- flow of traffic will be through the single access point that may back up at certain hours of the day. This is a major concern for staff. Parking areas are strategically placed to minimize visual impact, incorporating landscape buffers, trees, and planters that maintain an attractive street presence. Additionally, the Applicant has provided a central pedestrian connection to get all residents to the main clubhouse and amenities. 2. Qualified Open Space &Amenities (Comp Plan, UDC 11-3G): No open space and amenities are required. However, staff had several meetings with the applicant in which they provided approximately 53,000 square feet of open space and amenities in the form of a pickleball court,bocce ball court,playground,firepit,pathways, two barbeque areas, and a pergola with outdoor seating. Staff is supportive of the changes made,however,the timing of the development in relation to the future collector roadway and signal remains a significant concern. 3. Landscaping (UDC 11-3B): i. Landscape buffers along streets A thirty-five(35) foot wide street buffer is required along Overland Road, an entry way corridor. The landscaping within this buffer is required to be installed per UDC 11-3B. The proposed landscape plan meets this requirement. However, the vegetation coverage appears to be below the 70%required at maturity. If approved, these calculations shall be submitted with the certificate of zoning compliance application. ii. Parking lot landscaping Landscaping is required to be provided along all parking areas per the standards listed in UDC 11-313-8. The proposed landscape appears to meet the minimum requirements. However, the applicant did not dimension specific sidewalk and planters to confirm compliance with overhang requirements. iii. Tree preservation Mitigation shall be required for all existing trees four-inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of one hundred(100)percent replacement(Example: Two(2)ten-inch caliper trees removed may be mitigated with four 5-inch caliper trees, five(5)four-inch caliper trees, or seven(7)three-inch caliper trees).Deciduous specimen trees four-inch caliper or greater may count double towards total calipers lost,when planted at entryways,within common open space, and when used as focal elements in landscape design. iv. Storm integration An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. In addition, any drainage swales shall meet the requirements listed in UDC 11-313-11. v. Pathway landscaping Landscaping is required to be provided along all pathways per the standards listed in UDC 11-3B-12C. The applicant does not meet the pathway landscaping requirements and shall revise their site and landscape plan to reflect compliance with the vegetation coverage standards. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 15- 4. Parking (UDC 11-3C): i. Parking analysis Based on the number of bedrooms per unit, a minimum of 225 off-street parking spaces are required for the residential portions of the site. The applicant has provided 228 parking stalls that are reserved for residents,which meets the minimum requirements for parking. In addition to this,the applicant has provided 57 parking spaces that can be used for both residential visitors and commercial customers. The applicant has also designated 10 parking spaces for the community building in the center of the complex. Based on the square footage of the non-residential portion of the site,the applicant has provided 37 parking stalls which meets minimum requirements. In addition to this,the applicant has provided 57 parking spaces that can be used for both residential visitors and commercial customers. The total number of stalls required is 272 spaces and the applicant provided 332 stalls exceeding UDC standards. ii. Bicycle parking analysis A minimum of one(1)bicycle parking space must be provided for every 25 vehicle spaces or portion thereof per UDC 11-3C-6G;bicycle parking facilities are required to comply with the location and design standards listed in UDC 11-3C-5C. The applicant is required to install 13 bicycle parking spaces and is proposing to install 90 bicycle parking spaces, exceeding the UDC requirements. 5. Building Elevations (Comp Plan,Architectural Standards Manual): Goals 5.01.02D and 5.01.02A of the Comprehensive Plan emphasize the importance of building design and landscaping in buffering, screening,beautifying, and integrating commercial,multifamily, and parking areas with existing neighborhoods. The applicant has submitted elevations for the five (5) buildings which do not meet the city of meridian architectural standards. A reason the previous application on this property was denied was due to an inadequate transition to the existing county residences to the north of the development. To address this, the applicant proposed elevations for buildings A and B that are three (3)stories facing the interior of the site and two (2)stories facing the north. However, the roof height for the buildings remains the same from both perspectives, which is approximately forty-three(43) feet in height. The previous application had buildings that were four(4)stories in height with an approximate height offorty-five (45)feet. While staff understands the intent behind the applicant's proposed transition, the overall height of the building has only been lowered two (2)feet in height. The Planning and Zoning Commission and City Council should carefully consider whether the proposed transition is adequate. The final design of all buildings must comply with the standards outlined in the Architectural Standards Manual. 6. Fencing (UDC 11-3A-6, 11-3A-7): All fencing is required to comply with the standards listed in UDC 11-3A-7. The applicant did not depict any fencing with this application. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 16- E. Transportation Analysis 1. Access (Comp Plan, UDC 11-3A-3, UDC 11-3H-4): Goals 6.01.01 H and 6.01.02B of the Comprehensive Plan emphasize reducing the number of access points onto arterial streets through methods such as cross-access agreements,access management, and frontage or backage roads. These goals also stress the importance of enhancing local and collector street connectivity and incorporating pedestrian access connectors to link subdivisions and promote neighborhood connectivity within the community pathway system. In addition, Goal 6.01.02D emphasizes analyzing incomplete and underserved roadways and timing of necessary roadway improvements will all land use decisions. One full-access driveway is proposed via S. Rolling Hill Drive(local street) off E. Overland Road(arterial roadway). According to ACHD's Staff Report,the Applicant should construct Rolling Hill Drive as 1/2 of a 36-foot wide local roadway with curb, gutter, and 5-foot wide concrete sidewalk abutting the site. No access is proposed on E.View Circle(future collector roadway). According to ACHD's Staff Report,the Applicant should construct View Circle as %2 of a 36-foot wide residential collector roadway with curb, gutter, and a 10-foot wide pathway as required by the Meridian Pathway Master Plan. One full-access driveway is proposed via the future collector Street(Movado Way). According to ACHD's Staff Report,the Applicant should dedicate right-of way abutting the site's northeast property line to accommodate the future construction of a planned collector roadway. The current proposal provides a single access point to the proposed development via Rolling Hill Drive. This arrangement raises significant concerns for staff, as Overland is planned to be widened to seven(7)lanes,which would limit access on Rolling Hill Drive to right- in/right-out movements only. In addition,there is no established timeline for construction of the future collector roadway. Staff has had multiple discussions with the applicant regarding this concern and has encouraged coordination with adjacent developers to pursue a solution that would help establish a timeline for construction of the collector roadway and a signalized intersection at Overland. The applicant has indicated that they have reached out to the neighboring developer but were unable to engage in substantive discussions regarding coordination efforts or potential property acquisition. In addition, staff explored several potential solutions with the applicant in an effort to address this concern;however,the applicant was either unsuccessful or chose not to pursue certain options due to it not being financially feasible. While staff acknowledge that this presents a challenging situation for the applicant,the collector roadway is critical to providing adequate connectivity for both this development and the anticipated redevelopment of the surrounding area. Without clearer information regarding the timing and construction of the collector roadway,there is a risk that it may never be constructed,which would be detrimental to access for this development as well as future developments in the area. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 17- As a result, staff finds that the due to timing of the proposed development it is not in the best interest of the city. This concern is the primary basis for the recommendation for denial. 2. Multiuse Pathways (UDC 11-3A-5): Comprehensive Plan policy 4.04.01A ensures that new development and subdivisions connect to the pathway system. UDC 11-3G-5 emphasizes the importance of common open space and amenities being located in areas that maximize pedestrian and bicycle connectivity. The Applicant is proposing to construct an 8-foot wide planter strip with a 10-foot wide multi-use pathway abutting the site on Overland Road consistent with the City's Comprehensive Plan and Ada County Highway Districts Master Street Map and Roadways to Bikeways Master Plan. 3. Sidewalks (UDC 11-3A-17): All sidewalks around buildings and serving public streets shall be a minimum of five(5) feet in width, except if detached sidewalks are provided on local public streets in residential subdivisions,the minimum sidewalk width may be reduced to four(4)feet. All internal sidewalks within the development appear to meet this requirement; however, the Applicant has not included the dimensions of all the sidewalks on the site plan submitted.In addition, the applicant shall depict a five (5)foot sidewalk on the north side of Five Mile Creek. 4. Waterways (Comp Plan, UDC 11-3A-6): Goal 4.05.01D and Goal 6.01.04B of the Comprehensive Plan emphasize the importance of improving and protecting creeks and other natural waterways throughout commercial, industrial and residential areas. Develop and implement agreements with irrigation districts and the Union Pacific Railroad to allow for bike/pedestrian pathways. The Five Mile Creek runs along the north boundary of the site and is proposed to be preserved as a natural amenity in accordance with UDC 11-3A-6. The Applicant prioritizes the preservation of the existing creek by incorporating the creek into the site design as a natural amenity. The Applicant is proposing to protect and enhance Five Mile Creek by adding planters with trees and shrubs, on the southside of the creek.Additionally, the multi- use pathway is proposed to run parallel to the Creek. The Applicant should coordinate with Nampa Meridian Irrigation District(NMID) to ensure that the development adheres to best practices for waterway protection. 5. Pressurized Irrigation(UDC 11-3A-15): Underground pressurized irrigation water is required to be provided as set forth in UDC 11- 3A-15. 6. Storm Drainage (UDC 11-3A-18): The Five Mile Creek bisects the north boundary of this site and is proposed to be left open as an amenity for the development in accord with UDC 11-3A-6. The design and construction shall follow Best Management Practice as adopted by the city. 7. Utilities (Comp Plan, UDC 11-3A-21): Goal 3.01.01 F of the Comprehensive Plan emphasizes the importance of permitting new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 18- Connection to City water and sewer services is required in accord with UDC 11-3A-21 and the Comprehensive Plan. CITY/AGENCY COMMENTS & CONDITIONS A. Meridian Planning Division A Development Agreement(DA)is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of IV. Meridian,the property owner(s) at the time of annexation ordinance adoption,and the developer. A Certificate of Zoning Compliance and Design Review Application will not be accepted until the Ordinance and Development Agreement are recorded. Currently, a fee of$611.47 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6)months of the City Council approval of the annexation Findings. The DA shall, at minimum, incorporate the following provisions IF City Council determines annexation is in the best interest of the City: a. Future development of the site shall be substantially consistent with the site plan, landscape plan, qualified open space and amenities proposed with the application. This includes four(4) vertically integrated residential buildings with 200 units and 19,517 square feet of non-residential space; one(1) clubhouse; 46,000 square feet of open space. The building elevations are not approved as presented in the staff report and shall be revised to meet the City of Meridian Architectural Standards Manual for residential developments. b. The Development shall comply with the Specific Use Standards for a vertically integrated residential project as outlined in UDC 11-4-3-41. c. The five(5)existing structures and five(5)accessory structures shall be removed prior to issuance of the building permits. d. The Applicant shall modify the property boundaries by submitting a Property Boundary Adjustment(PBA) application to the Planning Division,to be processed concurrently with the future CZC application. e. The Applicant shall apply for a certificate of zoning compliance and design review application prior to submittal of the building permit. f. The applicant shall comply with all ACHD's conditions of approval. These shall all be completed prior to occupancy of any structure in the development. This includes the following: - The dedication of right-of-way to total 62 feet from the centerline of Overland Road. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) - 19- Improving E. View Circle as a collector roadway to ACHD's standards. Rolling Hill Drive shall be constructed as half of a 36-foot- wide local commercial roadway with vertical curb, gutter, and 5-foot-wide concrete sidewalk abutting the site with a right of way dedication to extend 2 feet behind the sidewalk. - The dedication of right-of-way at the site's northeast property line as shown in the Master Street Map. g. Landscaping on the north boundary of the site along the Five Mile Creek shall provide trees that touch within five (5)years of planting. If the pathway and trees are not allowed in the irrigation easement,the applicant shall revise their site plan to show a five (5) foot buffer outside of the irrigation easement to allow for trees and larger shrubs to be planted. h. The applicant shall provide cross access to the eastern property (Parcel#S 111643 8903)for future extension of the private drive to connect with the future collector roadway if the right way does not touch the property boundary. i. Provide a pedestrian circulation plan with the submittal of the certificate of zoning compliance. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -20- B. Meridian Public Works wastewater + Dlstarmrt to Sewer AaailatAe at Site Services Sewer Shed • Estimated Project See applIcation Sewer ERU's • WERF Deelirlitig Balance + Project Corrsistent Yes with WW Master Plan/Facility Plan • Irttipacts{torraedr,s + + See Publlc Works Slte Specilfic Conditions Water + Distance to Water Water Avallable at Site Services • Pressure Zone + EstimatedProj= Seeappllcatlan Water ERU's • Water Quality Name • Project Consistent Yes with Water Master PI an + ImpactWCancer% NOW- ]inn-PLAT CO DITFONS Pum.w.WoRKs Dt_PAirr.1P1FNT 5iie Spetific Conditions of Approval I_ Any wells that will net cpntinW to-be u$ed must lee proptrly al andnned ac=Ming to ldahu Wcll Construction Standards Rules administered by the Idaho Deputm ent of Water Resourccs (IDWR).The Developer,Owner,orproject Engineer shall provide a statement addressing whether there arc any existing wells in the devie lopmeni,and if go,how they will continue to be used,or provide record of iheir abandottment.If wells arc to bti abandoated,the project owner or their representative must oontut the IDWR G-rundwalcr Prmtvmion Sectirm(Amnon Skinner, Hydrogcologist 20 -287-t972)BEFGRE any work is don¢w dccon,missian an existing wt:ll (trvcn ifit is believed that the well is less than IS ft deep)-PYoof of communication uritlt IDWR must be submitted to the City p-Tior to any work being done to decmmission she well.Failttrc W commLinicate with IDWR may result in additional work and expense io decommission the well. 2_ EELS ure no sewer services pass through irifikniion trenches- 3- Provide 29 Easements for mains,hydrant laterals and water SCrvices. FASemcnts shnuld 4xlcnd up to the cad of main4tydranVwatcr meter and l O'bcycmd it. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -21 - 5_ No permanent siruciures(irees,bushes,bui€dings.carpons,trod,receptacle walls,fencuK infiltraticm traoclacs,light polrs,etc_)ro be built wiihin tho utiliiy easarnaoi_Any covemd parking must be sbowit on Civil plans and cannoi onewmlt on City Eam-wemts. General Conditions of Approval I_ Applicnni.sh all doordinsic watlK and sEwvtr main size and muting with the Public Work 9 Dcparimcat, 2_ Per Meridian City Codc MCC),the applicant shall be responsible to metal[sewer and Water mains to and through this development_ Applicant may be eligible for a reimbursement agtrement for infrastructure eathancemeni per MCC 8-6-5. 3. The applicant shall PMVide easernent(s)for all puhlit wawrlsewcr mains outside of public right-pf way(include all water services and hydrants). Sewer water cusemcnt varirs deprndiog on sewer depth.Scwcr 0-20 ft deep Tcquirc a 30 ft cmcmcnt,20-25 ft a 40 ft cawmcni,and 25-30 fl a 0 ft cowilient. Ensttre no permanent structures(trees,busbes_buildings,carports,trash reoeTM�-a-l!e walls, fences,infiltraticm trenches,light paps,etc.)are built within the utility easement. Submit an oxecuted easement(on the form available from Public Works],a legal description prepmd by an Idaho Lieen9Cd P'rofe&,sional Land Sururyor,which must include the area of the rasemcni (marked EXHIBIT Al and an R 112"x 11"map with bearings and distances(marked FXHIRIT R) fpT review.Bolh cxhi.bits muse br scale,siRncd and dated by a Ptofcmional sand SuTvey[rr.I]C} NOT RECORD- 4- The C iuy of Meridian requires that pressurized irrigation sysiems be supplied by a year.round saurre of wateri JDC I I-3Ii-6).The appliC:*nL%Lbouid be required w ust my eaiSung surface or wel l wMer for the omrry source. ]f a su fke or wt!ll s aim!is nttt available,a sinyle-poinl connection to the culinary water system shall be wgWTed. If a single-point wnncctiaa is ulillacd, the developer will be responsible for the payment ofassessmcnis for the common areas prior to prior to receiving development pl an approval. 5_ Any structures that are a]lowed to remain shall be subject to eval uation and possible reoslgnmpnl Of r,rrcet addressing to he in compliance with MCC- 6- A]1 irrigation ditches,canals,lawmis,aT drains,L!xr1usive of natural waterways,intersecting, crossi ng or laying adjacrnt and conliRuom to the arcs being subdi vidcd shall be address%%d per UDC I 1-3A-6_ In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regularion_ 7_ Any veils than w i I I not coniirtne to be used musr be properly abandoned acoarding ra Idaho Well Construction Standards Rulcs administered by the Idaho Department oFWater Rrsoumvs- The Developer's l+ngincrr shal I provide a statement addressing wwhethcT there art:any exisling wells in the dcvckgrucat,and if so,how lhcy will continuc to be 115Cd,or providc Tccord of Ihcir abandonment_ R_ Any existing septic systems within this pfaieci shall be removed from service per City Ordinance Section 9-l-4 and 9 4 8, Ci ntat t C:tmira] District I lealth for abandonment prot:durxs and inspections(208)375-5211. 9, All improvements Tclatrd to public life,safety and hcaltb shall be completed prior to oocup acy of the structures. 10_ Applicant shall be required to pity Public Works developucrst p1mi review,and constnmCilon inspection fees,as determined daring the plan review process,prior to the issttamee of a plan spprdusl ICtLL-r. 11_ It shall be the responsibility nfthu mppliaaat to"sure that all devclopment featm"comply with the Americans with Disabilities Act and the Fair housing Act. 12_ Applicant shall be responsible for appl icadon and compliance with any Section 404"ittittg that may be required by the Army Carps of Ent meets_ 13_ Developor shall coordinate mailbox localions wish the Meridian Posi Office- FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -22- 14_ Compaction test results shall be submitted to ffLo Meridian Building Department for all building pads receiving engineered bwkfiill_wkiety footing would sit atop fill material_ 15_ The design rngineer shall be required Lu ccrti Fy that the street LcmisTl ine 6waLions ate 9Ct a minimum of 3-Fort above the hig cst established peak groundwater elevation. This is to gnsurg that the bottom elevation of the crawi spaces of hots es is at last 1-foot above_ Ib_ The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within(Iris project that do not fall under the jurisdiction OEM irrigatioet digtlitl or.4CKD-Thu 4esign engineersholl pnnide ccrripicatifM that the facilities have been installed In accordance with the app¢pvv4 deli t pl=.TELLS Ct-ftific LLion Will br Rquiw 1 17ufuiC a ccrli ic;L of occupancy is issued for any structures within the project. 17_ At the completion of the project,the applieairt shall be responsible to submit record drawiW per the City of M6dian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a cerh fie ttion of occupancy far any sirucLures within the project. 18_ A Street light plan will ilred to be included in Lhe civil upnSLructim plans.Street light pl_m rctluiTmcnts six listed in section fir$of the Tmprovcmmt Standards for Stwct Lighting,A copy of the standards can br foutrd at hop:/Jwww nicridiancity.orgfpublic works.asp0id=272. 19_ The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer_water and reuse in frastructum prior to final plat signaturo_This surety will Esc vehfiid by a line item cost estimate provided by the owner to the Pity_The surely can be pnsLed in Lhc form of as irrevocable letter of rr%,d i t,rash deposit or bond.Applicant must fi I r an applicuion for surety,which can be found on the Community Devulopmcnt Department websitc. please contact Land Developastcnt scviee for morn infomiation at 887-2211. 20_ The City of Meridian requires that the owner post to the City a warranty surety in the 2mouni Of 2CrA of the total cGnsmi,21icm cosL for all conepleted Sewer,u-awr and Kruse infrastructure for duraticm of two yearn.This surety wi11 he verified by Kl line item cost estimate provided by tat owner to the City.The surety can be pasted in the farm of an irmwocable Ictterof credit,cash deposit or bond.Applicant must file 313 application fioT surety,which can be found an the Community Develaptue13t Depanaxat website. Please contact Land Development Sevice for more information at 887-221 l_ FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -23- C. Meridian Park's Department �E IDIAN Parks nn cl Reereni ion Reviewer: IUm Warren{Pathways Project Manager Plan nerAsslgned: Nick Napoli Prajad Name: Rolling Hills File No:H-20254X44—AZ Date: 9.22.2025 The following will be required for development of the proposed project; CONDITIONS OF APPROVAL- PATHWAYS 1. The project developer shall design, and construct multi-use pathways conalstert with the krcatlon and speciflcations set forth in the Merldian Pathways Master Plan Map and Master Pathways Plan Document Chapter 3). Any proposed adjustments to pathway allgnment shall be coordinated through the Pathways Project Manager- See Irrrerocrive Pathways Map 2. Priartofinal approval theappli€ant shall dedicate apublica€cesseasementfora20'wide muhi-use Pathway parallel to and south bf the Fivemi le Creek(Drairrl bn the north edge of the property. This pa0vwby will also double as ma intenance access to the Fivemile Dra in far Nampa and Meridian Irrigation District. Ensure that no fences are proposed that would black irrigation district maintenance a¢ess- Easements shall be a minimum of 14'wide 110'pathway+2' shoulder each side)- All pathways shall be Ioryated outside of irri8ation district easements unless permission is specifically obtained frpm the governing irrigation district-Easemerrt need only be dedicated for multi-use pathways that lie outside the public ROW. Use starrdar7d gty tempkrte for pultrlrc access easemertt Submit aff easements on fm through C NWN's Acaess Portal, 3, construct multi-use pathways per paving sectlon based on existing site conditions as recommended by project civil engineer In accord with UDC 11-3A-8 and 11.3E-12. Pricer to flnal approval tot iapPlieant's engineer shall prmuide written doaxnwtation that the pathway segment was constructed per the recommended speciflcations. a. The owner(or representative association)of the property affected by each public access easement shall have an ongoing obligation to maintain the multi-use pathway. 5. fi'high open vision fencing shall be installed bratween pathways and f Iive)water irrigation canals and laterals as detailed in the Meridian Pathways Master Plan,Chapter 3,page 3-5. All other fence details per UDC 11- 3A-7. The Fiv mile Pathway is NOT live water,so this condition does wt apply- 6. Protoet developer shall be mspanslble for obtalrring Iimnse agreement and other permisslon(sI as required for constructing within Irrigation district easements. 7. Should any discrepancy exist between these opnditiorrs of approval and the requirements of the Irrigatlon district,the developer shall work with Pathways Project Manager to achieve a pathway design that meets both City and irrigation district objectives.Uty requirements a5 stated shall nQt f nor are they Intended tD) override those of the irrigation district having juriWiction overthe project area. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -24- D. West Ada School District(WASD) or Other District/School vA West Ada SCHOOL DISTRICT i February 11,2026 RE:Rolling Hill AZ H-2025-0040 Dear Meridian City Planners: West Ada School District has experienced significant and sustained growth in student enrollment during the last ten years. Based on current enrollment data specific to the area surrounding this proposed development, we estimate a development consisting of D single-family units and i84 multi-family units could house approximately 23 school aged children.Approval of this application w i I I affect enrollments at the following schools in West Ada School District. Enrollment Ca aci Pepper Ridge Elementary 475 575* Lewis and Clark Middle School 073 1000 Centennial High School 1741 7900 *Program Capacity West Ada School District supports economic growth; however, growth fasters the need for additional school capacity. Future developments will continue to have an impact an the district's capacity.Should a school exceed capacity,to meet the need for additional school capacity in this area a n e or more of the fallowing may need to be Implemented: • Transporting students to an alternate school with available classrooms. • Attendance area adjustments if there is availability in a nea rby sch ool.The Long Range Planning Committee will reconvene in September 2026 to consider needed adjustments. • Passage of a bond may be needed in the next 5-8 years to build new schools and fit the enrollment needs. • Portable classrooms placed on the property at the Middle or High School. West Ada School District requests developers' consideration for providing safe walkways, bike paths, and pedestrian access for our students to schools and community resources. Sincerely, Miranda Carson, Director of Planning and Transportation FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -25- E. Ada County Highway District(ACHD) Miranda CiAd,Prasidwn4 AACHD Alexis Pickering,Vice President YCen!Goltl[Fwrpe,{ornmissioner Dave McKinney,Commissioner zioir PatriciaNik.on,{:arnmissioner Date: August 27r 2O2S To: David Ruby StaffContact: KaraLeighTroyer, Planner Project Description: Rolling Mills Rezone Trip Generation: Trip generation will be determined as part of a future development application, based on the Institute of Transportation Engineers Trip Generation Manua1,11111 edition. DevelopmentProposed MGMAS Al I ACHD Policies Require5 keviisions to meet No , is mitigation • ■ -. - required Area Roadway Level of r ACHD Plan= Do area roadways Improvemen in ee ing Yes roadsArea -- ■ t 6 7 h resh • ■ - the future with r , NEW • r is Transit Available? i =Comments: The tables above list the existing conditions of the surrounding roadways without the proposed development as this application is for annexation and rezone only-With a future development application,thissumrnarywiII be updated to reflect the development and its irnpact- connecting you to more Ada Court Highway district•MC*N Meeker Avem%•90irg,I D-837n•PH 208,W74XC•FX 346-7650•w.ww,athdidahoarg FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -26- FINDINGS A. Annexation(UDC 11-5B-3E) Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: V. 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the applicants proposal to annex 8.19 acres of land with the C-C zoning district for the development of 200 vertically integrated residential units, and 19,512 square feet of commercial space is consistent with the Mixed-Use Regional FL UM designation for this property. In addition, the City Council finds that there is adequate infrastructure for the subject development and that the subject area is in transition which will improve the circulation in the future. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to C-C and the associated conceptual development plan generally comply with the purpose of the C-C zoning district by contributing neighborhood-serving uses and commercial space, along with a mix of housing consistent with the Comprehensive Plan. The proposal addresses Comprehensive Plan objectives, incorporates key elements of vehicular and pedestrian connectivity or integration with surrounding properties and future roadways. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that subject map amendment will not be materially detrimental to the public health, safety, and welfare. The City Council had substantial discussions about road infrastructure,pedestrian infrastructure, and timing in relation to improvements. The City Council ultimately determined the subject development has adequate access and will start the redevelopment of this area which will improve connectivity for the larger mixed use regional area. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds that the map amendment will not result in adverse impacts as City services are available to be provided to this development. 5. The annexation(as applicable)is in the best interest of city. v1. The City Council finds the proposed annexation is in the best interest of the city due to the development being consistent with the comprehensive plan, it being one of the first properties to start the redevelopment of the county enclave, and it resolving the issues from the previous application that was denied. ACTION A. Staff: Staff recommends denial of the proposed Annexation as discussed above in Section 111,per the Findings in Section V. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -27- B. Commission: The Meridian Planning&Zoning Commission heard these items on March 5t'', 2026. At the public hearing,the Commission moved to recommend denial of the subject annexation request. 1. Summary of Commission public hearing: a. In favor: Chris Todd,Kim Boyack,Rick Boyack, Gary Rainey b. In opposition: Chris Mayoka,Alicia Eastman c. Commenting: David Mleczko,Michael Blowers,Amy Waddles d. Written testimony:None e. Staff presentinggpplication: f. Other Staff commenting on application:None 2. Key issue(s) public testimony_ a. -Kim and Rick Boyack: Both in support of the project and are ready to sell their property and move on from the busy corridor that is no longer rural. They both iterated that they are tired of being put in the middle when trying to sell their land. In addition,They a concerns about the placement of the signal on Overland Road and believe it should have been required by the Movado development. -Chris Mayoka: In opposition to the project due to concerns about traffic,transition to his home to the north,He noted that five of the letters in support of the project are from landowners selling to the applicant. He would like to see a developer purchase the entire area so it can develop as a cohesive plan. -Alicia Eastman: In opposition of the project due to concerns with traffic and the transition to her home on the west side of Rolling Hill Drive. In addition, she discussed traffic on Overland Road and expressed continued concern about safety particularly when trying to turn left at peak hours. -David Mleczko: Commentingoproject as he is in support of certain elements and aizainst others. He also mentioned that the FEMA maps need to be redone in the area because they are inaccurate as it currently.upped. -Michael Blowers: Commentingoproject as he is in support of some elements of the project and against others. He discussed the transition to the existing home is not adequate but also would like to see his property and the whole area redevelop in the future. He is tired of coming back to hearingsKy2years to find a resolution to this area. In addition,he has concerns with traffic and does not understand why the traffic light has to align with Movado and not Rolling Hill. He wants a definitive action to set the bar for the area. -Amy Waddles: Commentingoproject and is in support of some elements and against others. She said the overall project is great but is greatly concerned about an increase in traffic and parking. As it currently exists,Rolling Hill is used for parking for the apartments to the north and a delivery corridor for delivery drivers. She is also tired of the stalemate that the homeowners that are trying to sell are in. Gary Rainey: In support of the project due to concerns that if they are not bought they won't get fair market for their properties. He believes it is a good opportune , for Meridian to have more housing. 3. Key issue(s)of discussion by Commission: a. Traffic/Lack of Collector: The commission was significantly concerned about traffic and the timing of the future collector. Without the collector,this project is pushed entirely onto a single access point with no timeline for better circulation. They acknowledge the traffic on Overland Road and the challenge of turning right or left at peak hours of the day. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -28- Design: Some commissioners were not in favor of the design due to a large sea of asphalt in the middle of the project and the elevations do not integrate with the design of the larger Decision: Commission was on the fence on this one but ultimately unanimously voted in denial of the application due to lack of information of traffic impacts on the surrounding area. 4. Commission change(s)to Staff recommendation: a. None 5. Outstandingissue(s)for City Council: a. -Whether the annexation is in the best interest of the city. -Whether the absence of the collector roadway is sufficient considering there is a since access proposed onto a county local street. -Whether the transition to the existing residences is sufficient. -Whether the traffic impacts are sufficient given the current conditions. C. City Council: The Meridian City Council heard these items on May 19',2026. At the public hearingthe Council moved to approve the subject annexation reauest. 1. Summary of the City Council public hearing: a. In favor: Kathryn Mason.Ian Mason. Kim Bovack.Rick Bovack.Bethany Urwin Angela Raney, Gary Raney b. In opposition:None c. Commenting: Alicia Eastman.Miachael Blowers,David Ellis,Amy Waddles,David Ellis d. Written testimony: Kathi Crowley e. Staff presenting application:Nick Napoli f. Other Staff commenting on application: Bill Parsons,Bill Nary 2. Key_ issue(s)of public testimony: -Kim and Rick Bovack: Both in support of the project and are ready to sell their property and move on from the busy corridor that is no longer rural. They both iterated that they are tired of being put in the middle when trying to sell their land. -Kathryn and Ian Mason: In support of the project as she believes it will help revitalize the area. She mentioned she is frustrated with the decline of the neighborhood and would like to see it transition so the residents can sell their property. -Alicia Eastman: She is supportive of the change in the area but has concerns with traffic,access.timing. She is looking to sell her property and move out of the neighborhood. -Michael Blowers: He is in support of the redevelopment of the broader area but has concerns with timing on this development with the rest of the neighborhood. He was not in support of opening the north part of Rolling Hill Drive with Flat Iron as it would cause more traffic and safety concerns. -David Ellis: He mentioned a developer has contacted the property owners north of the subject development and is hopeful this will allow the neighborhood to transition to a more urban development at the same time. Timing of the development was a concern. -Bethany Urwin: In favor of the development as they are looking to move out of the neighborhood. -Angela and Gary Raney: They are looking to sell their property and are ready to move on as the area has changed significantly. They mentioned the neighborhood has FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -29- declined as people are hesitant to nut money into their properties with development being close. 3. Key issue(s)of discussion by City Council: a. The City Council has substantial discussions about traffic,access, and timing. The City Council was supportive of the broader concept plan but were concerned that adding additional units off a single access could cause issues.Ultimately they determined that the neighborhood is transitioning and this was the first property to start the redevelopment in the area. They acknowledged that traffic may get worse before it gets better but as connectivity improves the area will function better. 4. City Council change(s)to Commission recommendation: a. The City Council approved the development after staff and the planning and zoning commission recommended denial. They had staff write a development agreement for approval which is shown above in section W. EXHIBITS A. Project Area Maps vu. (link to Project Overview) 1. Aerial Legend CJ Project Location Area of Impact nAnalysis d { FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) —30— 2. Zoning Map Legend R-2 (C Project Location Area of Impact -Q R-1C - 0 Analysis J � _ IL �R 1 - 9 D s C-C MXi 2 R-15 C-G R-1A T �R=1 B,fig RA WM rLrI& I 3. Future Land Use Legend L Project Location Area of Impact MU-C Analysis � ' • • r • CIVIC 9 B � _ r MU-RG Medal m Density Residential FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -31 - 4. Planned Development Map Legend ' t�- (C Project Location 'T City Limits Planned Parcels Area of Impact ® Analysis 4 • FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -32- B. Subject Site Photos - - 1 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -33- 25 - Nis- i !A, _ _ FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -34- iP� 0 1• - z _ L 9{ ref FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -35- C. Concept Plan (date: 5/14/2026)(Collector is not a part of this application and only represents how this project may integrate in the future.) �. PROJECT SITE SRMMAR7 _:...._.._._.._.._.. .�iHNRE[,'ALLE6F➢FFR[31NVAY..........__..._, �___�__" ..�,® 1 .. � 0 1 ul�Ru a cr c d' a c •° M�EFLa<s MUMMAIN e9f ITTI 1 - 04II... ... � � A1.0 tlfE Pl/ll FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -36- D. Landscape Plan (date: 5/14/2026) r- ------------ ------------T------------------------------� I I I I ii I I • . II �' , I T I 1 I = L I I I I I I ' — •— 3— I 1 I ver�mi P,IH 4-4 t L------------------------------ -------— J —..— :— _}----------- Ltaa FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -37- »�SS �d������ .0.6!P_.4.4 6.fl:o'�iih9n o-�f��2!F=��"'i ifi•� '�/G�T r. rniat-• spa �I'�A � �, ,np]pl.s [flla�_ is�9 s IN i WE T7S"1T!1�'1!1 r�siiat�s�a was.—•--F-�a�a ��' �a+ vita.,-�•.,�.T�a�a - �ia�s�a�a roil... T—a�a r .maxO� �i1 -------------- r h--a Pi L---------------------------------------------L-. L103 -------- ------- d LL Q) L---------------------------------------- FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -39- E. Parking Plan (date: 10/22/2025) 00WNG HILL �-1 �+"• 1 .... MIXED-USE Furs d v. -.. .. -.`. 1 IiRR` MEIIIOUJI.10 Irl R PAWING IE D — — — o•,ERl.wo Ronu TMC�!,) FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -40- F. Building Elevations (date: 10/22/2025)NOT APPROVED AS PRESENTED F - -W III arw�w 4 ^.,•"••w ••••. .•••,••� "•••••p "•'•^ ,• FOT9ETAINN Rw1I�1 � P ihli� iG4L� _ iCFpr� �niF� �A7 - rdr 2TTElElA11Q"IEE, 3WESTE1E4aTlCl1(SIDE1 u. i i — I f i 49!„E ,o., A5.0 IFDFPoOR FiFIY.itl1B FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -41 - �rww�w a.... ......... ............. I 'l Till I m m m� L.: o ®-m m m� ''x w N El 0111 m m ; ® [El MIRED-Ds PUTS MERIDlaM.ID f OTEIElE710r E31ml LEU5 +1 .W Fl 9 a a �,. f AFAREIEUBM IIIWW � �A 5.0 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -42- v� KI)ILLIHG HILL Mu LD-UbL'B I i r MEIlII]Ihh.li MP �4 .arrr mar rr �.y SIDE ULVA NCM TSdE ELEVAiIOH A5.3 TAB nn nn �n FiA Q Q Q Y Y Q Y i I fl OLLIM G HILLS 7 ENONT exuATION(simml L 2T(gg{ tu&-q lYl%Etl-u5E FLATS EIIII0IA#IO Y Y Y Y Q Y Y i I i i I i i 3 NEY MVAYM nO.m 4s—w-BmT=�� A5.4 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS-H-2025-0040) -43- G. Annexation Legal Description& Exhibit Map I= r NCI N t!llhlfi +ulgusk E,W25 Pro)Kt No.:25-151 RpRi ig HiY Subdiyisiurl AnreKathm Leal Oesatptlart EKWPt A Avarre;of rand far annenaw m belreLots lthrouzn 5.Bk3ck 1 of poltrhe kill&Adivis�on[Book 16,?ages I7A2-1203j situated in file southwest V4 of the Southeast IJ4 of Seciloit I6,Township 3 Sank Range 1 East,d.#A,bde County,Idaliop tieing more portipol4 rly cicz; i4ed ps Fallay f lwnroenl.ir%at a Lruss tda Inarkirlg the Sbvt*V4 corm,f of said Section 16.which heart?M'13'15'W a diSt4-;Gv 9F 2:{76.8$F44S from on 7lwnlnvm r.+p nsprking khg SvutilgaR Wmg'rr cf said Liun 24, thetice I'Di"ing the southerlvline of said Southwest 1J4 Of the Sautheast 114,` "13'15"Ea distance of 335.76feet Lo the eenterline Intersecaean of 5.Rolling Hill Dr.and E.Dverland Rd-and lbeinRthe POINT OF BEISrNNING, Thersoe kavhi6 said iout"line and fallawlq tire[enterline of said 5.Rolling Hill Dr.NuWQ5'9®"W a distance of 535.40 feet iv the cL ninfllrle intgr-me-cipn 4f said 5.Rolling hilt Dr.and E.View Cirde;, Thenroe leaving the centerme of Bald 5,Rolling Hill fir.and fcilDvilpig the centerline of said E.View Orcle the folkiwlr)g two(Zf imur'lel: j Nd3"21'OS'E a distarmc cf 266.24 test; 2. 73A5 feet along ttie ax of a curie to the left,said€urea naaing a rad lus of 130,U0 feet,a delta angle ai 32'fi W,a ehar.d bmeirlg&N73'14'41xE,and a ehord distance of 72.09 feet; Thgih:4Iq;•,ing Said rprc6erline.iW3W37'E a distanceaf 45.00 Peek rn the NarrhwestCornerof said WL 2; Thence following the sncltllerlyhoundery of Lot 6,EkKk 1 afsald RoIRM HIII 5aihdIWIsI0rL M9121'05"ta d iFlanpe cf d 33.3G fcc'k 10 the Lvstcrly boundary of said Rolling Hi suhdrrision; Thence leaving said southerly boundary and fcrkm%in g said easter+y bourclary,50LYO2'37"W a 603mce erf=.05 retk to the iautherly ME of said 5ouehwest 114 of the Southeast 0 and the aenterone of sold E,Ovarland Rd.; Thence Iealmig said easterly boundary and following said soutl- r hne and said centeriipc, NS9'13'1SW a.distance of 66&.ib feet to llre PDIW OF BEG INNI HG, Said parcel contains.a tow lof91f.arras,mom orless,arKI15T. Mtoalle4itirg4?awmvnrsarWw filpil-of-ltray of fecorm or Implied. Ai eir6diL�ioris,deeds recardt of surveys,d+sd�#Ier Mshunl4rrts of rCW I!1 refarartacd trvmJn am r¢ccrdQd dowmentsofMecouncyIn which these nescrltedlarrm are situated Attiched hereto hUhibn49andbYt1mr,mfmuKe#ma.1e;xwthereof. NO i 5 rH5 ui2 k$* 41 IF Ct Y 4 5725 North Okivvvry Way+enlse.Jdahc a 3 M r Me.0eAM hmencllp.c FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -44- C 4 � q � 'y — 'CS e o ioh a.Mkick 1 - U ro L2543-2V ltmg HMI Subf1w1 m *KL LAx Me5'2a'o5"� 333, 6' ,xc�wsrs as o rai � seecc } +, �}, Block 2 �i6 � � x O CLP Rollinj Hill 5ubdivisim N a x C x Annexation Area;9,16t Acres [ Lots 1.5.Block i t K m 0a RdtlingHillSubdivisian N .� APN-R7555DD0015,R75550RZ5, `04 R7555000022,R7555 J0[1032, 3- Unplat d z R7555000041&R75S5000050 Current Zoning;RI SOUTil Powrr oE• CSLIwF.Nr.FxiFN7� � +� `rf 8 a SEL"'!18N114 94UTHEAST CCRNO J FOUND 9faS8 G4 W.-nOw 16 _ FOUND ALLYIWM CAP cAn � 335,7d _ r-17ANT OF INUM +� — _ $G9-OU' —1573.t�' SFiEET: E Owerland Fid. 1 OF S +t111r 15'A 267#.rL�'........ WJ5 Of LiLmmc CURVETAOU Ira MID a. nFPYF RdD1115 LENGTH I 6ELTA 8i8R69RG CH8R6 Ikm hN P6h Scak_i'_15f, E N G I NE E R I N G IY FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROLLING HILLS—H-2025-0040) -45- E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 26-2589: Accepting Student Artwork for Traffic Box Art and Providing an Effective Date C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Cassandra Schiffler,Arts & Culture Meeting Date: June 2, 2026 Coordinator Presenter: N/A Estimated Time: N/A Topic: WASD Artwork for 2026 Traffic Box Wrap Installations Recommended Council Action: Move to approve the Resolution to install six vinyl wrap artwork reproductions on traffic boxes in Meridian. Background: As in past years,the Meridian Arts Commission has recommended six WASD for the public art traffic box program. This year's recommendations include six proposed artworks by elementary, middle, and high school students. Budget: No budget amendment is necessary. This project uses existing MAPS funds for smaller projects. (The MAPS Ordinance 15-1642 established the method of appropriating general funds to install visual, tangible artworks for installation on public property in Meridian's public spaces.) CITY OF MERIDIAN RESOLUTION NO. 26-2589 BY THE CITY COUNCIL: CAVENER,LITTLE ROBERTS, OVERTON, STRADER, TAYLOR, WHITLOCK A RESOLUTION ACCEPTING STUDENT ARTWORK FOR TRAFFIC BOX ART INSTALLATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Meridian desires that public art will be a component of our community; WHEREAS,Meridian City Code section 2-1-2(B)(3) charges the Meridian Arts Commission("MAC")with providing input, representing the public interest, and making recommendations to the Mayor, City Council, and City staff regarding the aesthetic aspects of works of art to be installed by the City of Meridian; WHEREAS,MAC recommends that six (6)pieces of artwork displayed at the West Ada School District student art show, as set forth in Exhibit A,be reproduced onto vinyl wraps to be installed on traffic signal boxes in Meridian; and WHEREAS, the Mayor and City Council find that displaying this artwork on traffic signal boxes will serve the best interest of Meridian's residents, businesses, and traveling public; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY,IDAHO: Section 1. That the artwork depicted in Exhibit A hereto, is hereby accepted for reproduction onto vinyl wraps and installation on traffic signal boxes in Meridian. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 2nd day of June, 2026. APPROVED by the Mayor of the City of Meridian, Idaho, this 2nd day of June, 2026. APPROVED: ATTEST: Robert E. Simison, Mayor Chris Johnson, City Clerk RESOLUTION ACCEPTING STUDENT ARTWORK FOR TRAFFIC Box WRAPS PAGE I EXHIBIT A 2026 WEST ADA SCHOOL DISTRICT ARTWORK Traffic Box Art Wraps Olivia Sullivan , Seo to Shinl'ng S Elementary Award : Olivia Sullivan • Title of Artwork: Sea to Shinin Sea g . :r • Grade: 5th • School: Chaparral Elementary Isabella Readd , Beauty Elementary Award : Isabella Readd d Title of Artwork: Peaceful Beauty Grade: 3 rd School: Discovery Elementary .teak M M s . Q� d ��`,. .u. 4 '� � '„ '' mot. • • • • • � • • f o Nizhoni Jones, Frazzle High School 2-D Award: Nizhoni Jones CAI Title of Artwork: Frazzle J� Grade: IIth School: Eagle Academy NO � 4 Jeremiah Aldrich , Bridge Side Sunset 11 qp7i High School • • Award: ® JeremiahAldrich Title of Artwork: Bridge Side Sunset fGrade: �, School: School Beoutiful Doy 's End acre is i IN Mayor's Award f Claire Kislig Title of Artwork: A Beautiful Day's End !_. '_ �}' Grade: S th �. a School: Hunter Elementary -b �,1 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 26-2590: A Resolution of the City Council of the City of Meridian Reappointing David Ballard to Seat 1 and Walter Steed to Seat 2 of the Meridian Transportation Commission; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 26-2590 BY THE CITY COUNCIL: CAVENER,LITTLE ROBERTS, OVERTON, STRADER, TAYLOR, WHITLOCK A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN REAPPOINTING DAVID BALLARD TO SEAT 1 AND WALTER STEED TO SEAT 2 OF THE MERIDIAN TRANSPORTATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code 2-1-5 establishes the Meridian Transportation Commission, its members and terms of their appointments; and WHEREAS,the City Council of the City of Meridian deems the reappointment of David Ballard to Seat 1 and Walter Steed to Seat 2 of the Meridian Transportation Commission to be in the best interest of the Meridian Transportation Commission and the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY,IDAHO: Section 1. That pursuant to Meridian City Code § 2-1-5(C),David Ballard is hereby reappointed to Seat 1 and Walter Steed is hereby reappointed to Seat 2 of the Meridian Transportation Commission with terms to expire May 31, 2029. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 2nd day of June, 2026. APPROVED by the Mayor of the City of Meridian, Idaho, this 2nd day of June, 2026. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk REAPPOINTMENT OF BALLARD(SEAT 1)AND STEED(SEAT 2)-MERIDIAN TRANSPORTATION COMMISSION E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2026 Net-Zero Budget Amendment in the amount of$2,000 for America 250 Meridian Community Education and Events 5/26/2026 3:37 PM City of Meridian FY2026 Budget Amendment Form Total Amendment Cost - Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Mayor's Office Funding 2026 2027 2028 2029 2030 Title: America 250- Meridian Personnel $ - $ - $ - $ - $ - Instmctions for-5uhmitting13udgetAmendrnents. Operating $ 2,000 $ - $ - $ - $ - ➢ Department will send Amendment with Directors signature to Finance(Budget Manager)for review Capital $ - ? Finance will send Amendment to Council Liaison for signature Total $ - $ 2,000 $ - $ - $ - $ - ➢ Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 2,000 > Mayor will send signed Amendment to Finance(Budget Manager) Evaluation Questions ➢ Finance(Budget Manager}will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. > Department will add copy of Amendment to Council Agenda using MunicodeAgenda Manager 1. Describe what is being requested? Accepting donated revenue and seeking spending authority for expenses related to the America 250 Meridian community education and events. 2. Why was this budget request not submitted during the current fiscal year budget cycle? Sponsorship funding was secured post budget development. 3. What is the explanation for not submitting this budget request during the next fiscal vear budget cycle? This was a community effort driven by volunteers, and was created and developed throughout the past 6 months. 4. Describe the proposed method of funding? If funding is split between Funds (i.e. General ,Enterprise, Grant), please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Funding for these programs are through donated revenue from community members and companies. 5. Does this request align with the Department/City's strategic plan? If not, please explain how this request was not included in the Department/City strategic plan? Yes: supports public events that contribute to a vibrant community (supporting community health and collaboration with stakeholders). 6. Does this request require resources to be provided by other departments? If yes, please describe the necessary resources to be provided by other departments. No 7. Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No N 8. Is the amendment going to result in the disposal of an asset? (Yes or No) r N 9. Any additional comments? The money has been received and verified by Finance Department. Total Amendment Request $ - Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2026 Budget Amendment Form H:\City of Meridian\Mayor's Office\Jacob Cluff\2026\Copy of DRAFT-A25 Meridian -fy2026-budget-amendment-form.xlsx E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report - April 2026 City of Meridian Monthly Financial Report FY2026 Apr-26 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 artauau•i == rl `T T .� F:\Reporting\Monthly Reports\FY2026\FY26-7 Apr Council Report 1 of 3 Monthly Financial Report ��.�' Y L E IDIAN FY2026 Apr-26 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL 3.91% 10 IDAHO BOND 4.01% FUND CASH 0.00% FIB 3.90% •FIB MoneyMarket$5,512,415 •Cash$16,711,794 MONEYMARKET •Idaho Bond Fund$81,241,475 •Idaho State Pool$84,722,871 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $6,000,000 — $140,000,000 $5,000,000 — $120,000,000 $4,000,000 $100,000,000 $3,000,000 $80,000,000 $2,000,000 $60,000,000 $1,000,000 . $40,000,000 $o $20,000,000 General Enterprise $_ General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY26 ■FY25 F:\Reporting\Monthly Reports\FY2026\FY26-7 Apr Council Report 2 of 3 Monthly Financial Report FY2026 Ci�fIERIDIAN:--- Apr-26 GOVERNMENTAL FUNDS BALANCE ALLOCATIONS S120,000,000 5100.000,000 S .M.000 540,00000 smgop00 5 9/3012017 913 MIS 9/30/2019 9/30/2020 9/30/2021 913 M22 413012023 9/30/2024 913012M rNaWe0*1f' damlrto scgm,nlRed RAS$Ignre I pmlgnM Reserve$ ■ummgnM ENTERPRISE FUND BALANCE ALLOCATIONS 5120,0w,ow siaoaua,om W.000,000 S60,000.000 W.OK900 520,000.000 9100120i7 913fl17018 9130Ia0l9 4l3012020 9/30/2021 4130/2022 9130I7423 9/30/2024 9/3012025 �Agsi$nrA R Unuslgned ■ASsirgrd ResenRs F:\Reporting\Monthly Reports\FY2026\FY26-7 Apr Council Report 3 of 3 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Works Week Proclamation (0*0 E IDIAN The Office of the .?Mayor PRO CAE A494ATION WHEREAS, City of Meridian residents have peace of mind with every faucet turned on, shower taken, and toilet flushed, thanks to the professional employees of the Meridian Public Works team; and, WHEREAS, each often unseen essential worker - engineer, inspector, operator, technician - is committed to protecting our health, safety, environment, and quality of life through the 24/7 supply and distribution of clean safe water, efficient collection and treatment of wastewater, and management of solid waste ; and, WHEREAS, the Meridian Public Works Department educates the community about their essential role in infrastructure maintenance and service through informative and engaging public outreach ; and, WHEREAS, the theme for the 2026 National Public Works Week "Rooted in Service , Powered by Community" acknowledges that the roots of service run deep in Public Works and reminds us that every project, seen or unseen, powers the connection between service and the people it supports ; and, WHEREAS, the City of Meridian hosts a Public Works Week Expo that is a free , family- friendly event that features exhibits , demonstrations , and educational activities , providing a chance for the community to learn about the Department's services , including water and wastewater management, environmental programs , recycling, and trash collection and disposal . THEREFORE, I, Robert E . Simison, proclaim the week of May 31 st — June 6t" , 2026 as .9 ler 'ot cdian Pubttc 'Works 1We e in the City of Meridian and call upon all citizens and civic organizations to acquaint themselves with and to recognize the substantial contributions which public works employees make every day to our health, safety, comfort, and quality of life . 009 � . Dated this 2"d day of June, 2026 RoberVverton, imison , Mayor John City Council President Anne Little Roberts , City Council Vice-President Brian Whitlock, City Council Liz Strader, City Council Doug Taylor, City Council Luke Cavener, City Council E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Animal Welfare and Enforcement Agreement by and between City of Meridian and The Idaho Humane Society for Fiscal Year 2027 ANIMAL WELFARE AND ENFORCEMENT AGREEMENT BY AND BETWEEN THE CITY OF MERIDIAN AND THE IDAHO HUMANE SOCIETY This Animal Welfare and Enforcement Agreement ("Agreement") is entered into on this 1 St day of August, 2026, by the Idaho Humane Society, Incorporated, a non-profit corporation organized under the laws of the state of Idaho ("IHS") and the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("Meridian") (collectively, "Parties"). WHEREAS,pursuant to Idaho Code sections 50-302, 50-319, 25-2803 and Title 6, Chapter 2, Meridian City Code, Meridian is authorized to provide animal welfare and enforcement services to further the public health, safety, and welfare; and WHEREAS, Meridian requires the assistance of a third-party independent contractor to provide such services; WHEREAS, IHS is uniquely qualified and able to provide such services within Meridian safely and humanely, pursuant to the terms and conditions contained herein; NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows: I. SCOPE OF WORK; GRANT OF AUTHORITY. IRS shall serve as Meridian's animal welfare and enforcement authority and shall act as a limited agent for Meridian in the enforcement of all animal-related provisions of Meridian City Code and Idaho Code. IHS shall enforce Meridian City Code, Title 6, Chapter 2, and carry out the duties of the animal control officer as set forth therein, including, without limitation: seizing and impounding animals that are at large and unattended in city limits; seizing, impounding, and euthanizing animals in accordance with IHS policies and the provisions of Meridian City Code; removing and properly disposing of the carcass of any dead animal found in any public place; declaring that an animal is abandoned; deciding whether an abandoned animal shall be euthanized or made available for adoption; declaring that a dog is a vicious dog; issuing uniform citations for violations of Meridian City Code; and providing the Meridian City animal shelter, to include adequate physical accommodations, materials, and staffing to provide basic housing, feeding, watering, vaccination, and supervision of animals impounded therein. IHS shall provide animal code enforcement, emergency services, animal welfare services, field services, shelter services, responsible animal ownership services, and other services as described in Exhibit A. Meridian may contract separately with IHS for the provision of any additional services. II. COMPENSATION;FEES. A. Payment amount and method. For IHS's performance of services as contemplated by this Agreement, Meridian agrees to pay IHS the sum of seven hundred seventy-one thousand, and four hundred seventy-four dollars ($771,474.00). Meridian shall pay this MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 1 amount to IHS in twelve (12) equal monthly installments, each installment payable on or before the 15th of each month during the term of this Agreement. B. FY27 increase. If IHS seeks to increase the amount due for services to be provided to Meridian in fiscal year 2028, IHS shall provide to Meridian the proposed increased amount no later than May 1, 2027, and shall provide a presentation to Meridian City Council explaining the proposed increase by June 15, 2027. C. Impound fees; boarding and veterinary fees. IHS shall collect, and shall remit fees collected to Meridian no later than the 101h day of the following month, 100% of all animal impound fees, as set forth in Meridian's fee schedule, as set forth in Exhibit C, or as may be amended by Meridian, after consulting IHS, in accordance with Idaho Code section 63-1311A. IHS shall be authorized to establish, collect, and retain reasonable and necessary fees for boarding and veterinary services. D. Dog license fees. IHS shall issue dog licenses and collect applicable license fees on behalf of Meridian. IHS shall remit to Meridian a portion of animal licensing fees as set forth in Exhibit D. III. GENERAL TERMS AND CONDITIONS. A. Term. The term of this Agreement is from October 1, 2026 through September 30, 2027. B. Independent contractor. In all matters between the Parties pertaining to this Agreement, the relationship between Meridian and IHS shall be that of principal and independent contractor. Neither IHS nor any person performing work on behalf of IHS shall be deemed to be an employee of Meridian. The selection and supervision of IHS's personnel performing work pursuant to this Agreement shall be in the sole discretion of IHS. Neither IHS nor any person performing work on behalf of IHS shall be deemed to acquire any of the rights, privileges,powers, or advantages of an employee of Meridian, or vice versa; however, those persons performing work on behalf of IHS shall act as a limited agent on behalf of Meridian, which limited agency granted herein shall be strictly limited to performance under this Agreement, as expressly set forth herein, and shall not extend to any other purpose. C. Audits. At any time during normal business hours and as often as Meridian may deem necessary, there shall be made available to Meridian for examination all IHS's records concerning all matters covered by this Agreement. IHS shall permit Meridian to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and other data relating to all matters covered by this Agreement. At its own expense, Meridian may conduct a fiscal year audit of all expenses and revenues and services provided hereunder. Any auditor engaged by Meridian must use generally accepted auditing standards. IHS shall maintain books, records, reports, and accounts adequate to allow an auditor to evaluate fully, assess, and audit IHS's performance of the Scope of Service. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 2 D. Compliance with laws. In the performance of services under this Agreement, IHS shall comply with all applicable federal, state, and local laws, regulations, and ordinances in effect or promulgated during the term of this Agreement. This obligation shall include timely payment of all taxes and license fees. E. Non-waiver. Failure by the representatives of any of the Parties to, at any time, enforce or require strict compliance with any terms or conditions of this Agreement shall not constitute a waiver of, or affect, or impair such terms or conditions in any way; nor shall such failure affect the rights of the Parties to avail themselves at any time of such remedies as they may have for any breach of such terms or conditions against another Party. F. Indemnification. IHS shall indemnify, save, hold harmless, and defend Meridian from, for, and against any and all direct or third-party claims, actions,judgments, damages, injuries to persons or property, losses, liabilities, and expenses caused by, or arising out of an act or omission of IHS or IHS's officers, employees, agents, servants, and volunteers in connection with IHS's performance under this Agreement and not caused by or arising out of the tortious conduct of any of Meridian or their respective officers, officials, employees, agents, servants, and volunteers, or Meridian's code that is deemed unconstitutional or in conflict with state or federal law. Notwithstanding anything to the contrary in this Agreement, the liability of Meridian is at all times strictly limited and controlled by the provisions of the Idaho Tort Claims Act, Idaho Code Sections 6-901 through 6-929, inclusive, as or hereafter amended. Nothing herein shall be deemed a waiver of any privilege, immunity,protection, or defense afforded to Meridian as a political subdivision of the state of Idaho,under the Idaho Constitution, the Idaho Tort Claims Act, or any other applicable law, and shall not be construed to waive any such protections, which are hereby expressly retained. G. Insurance. 1. Standard Insurance Coverages and Limits of Liability Required: a. Worker's Compensation Insurance. Where required by law, IHS shall have and maintain during the term of this Agreement, Worker's Compensation Insurance, including Employer's Liability, meeting the statutory requirements of the state of Idaho. Employer's Liability insurance in the following minimum amounts: Bodily Injury by Accident $100,000 each accident Bodily Injury by Disease $500,000 policy limit Bodily Injury by Disease $100,000 each employee If any work is sublet, IHS shall require its subcontractors to provide proof of Worker's Compensation and Employer's Liability Insurance. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 3 b. Commercial General Liability. IHS shall have and maintain throughout the Agreement term, Commercial General Liability Insurance, with the following minimum limits of liability: General Aggregate $2,000,000 Product/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Per Occurrence $1,000,000 Fire Legal Liability $ 50,000 c. Automobile Liability Insurance. For all owned, non-owned, and hired vehicles, IHS shall maintain throughout the Agreement term, Business Automobile Liability insurance providing bodily injury and property damage liability coverage for a minimum of one million dollars ($1,000,000)per occurrence limit. Business Automobile Liability insurance shall be written on a standard ISO policy form, or equivalent,providing coverage for liability arising out of owned, hired, or non-owned vehicles in connection with this Agreement. 2. Additional Insured. IHS shall include Meridian as an additional insured party to all of the insurance coverage listed above. 3. No Limitation of Liability. Insurance coverage and limits of liability as specified herein are minimum coverage and liability requirements only. Nothing in this Agreement's requirements for minimum insurance coverage shall be interpreted to limit or release the liability of IHS or any of IHS's insurers. IHS's insurance policy shall include a"separation of insureds" or"severability" clause that applies coverage separately to each insured and additional insured, except with respect to the limits of the insurer's liability. IHS's insurance policy shall not contain any provisions, exclusion, or endorsement that limits, bars, or effectively precludes Meridian from coverage or asserting a claim under IHS's insurance policy on the basis that the coverage or claim is brought by an insured or additional insured against an insured or additional insured under the policy. Failure to comply with any of the requisite insurance provisions shall be a material breach of this Agreement and grounds for termination of the Agreement or, if applicable, and at the discretion of Meridian, shall serve as grounds for Meridian to procure or renew insurance coverage with any related costs of premiums to be repaid by IHS or offset against the payment due from Meridian to IHS. 4. Evidence of insurance. IHS shall provide the following as evidence of insurance: a. A certificate of liability insurance evidencing coverages, limits of liability, and other terms and conditions as specified herein. In the "Certificate Holder" field of the certification of insurance, the City of Meridian shall be written in; and b. An attached designated additional insureds endorsement or blanket additional insureds wording to the required insurance policies that names each of Meridian. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 4 At any time upon Meridian's request, IHS shall also cause to be timely furnished a copy of declarations pages and schedules of forms and endorsements. If Meridian tenders a claim or lawsuit for defense and indemnity invoking additional insured status, and the insurer either denies the tender or issues a reservation of rights letter, IHS shall also cause a complete and certified copy of the requested policy to be timely furnished to Meridian. 5. Notice of cancellation or modification; renewal. IHS's certificates of insurance shall be signed by an authorized representative of the issuing insurance carrier and shall state that the issuing company shall provide the Parties with a minimum of thirty (30) days' written notice prior to canceling or reducing any of the policies or limits required by this Agreement. Renewal certificates or binders must be provided to the Parties a minimum of five (5) days prior to the effective date of the renewal. If binders are used, they must be replaced by appropriate insurance certificates no later than thirty(30) days after the effective date. G. Termination. 1. Termination of this Agreement shall not relieve the Parties of their obligations or liability to each other incurred prior to the expiration of this Agreement. 2. This Agreement shall terminate between Meridian and IHS upon the following events: a. Meridian or IHS gives the other Party written notice of termination, which termination shall be effective on the first day of the calendar month that is at least ninety (90) calendar days after delivery of such notice of termination; b. Meridian fails to appropriate adequate funds for this Agreement in its budget for the fiscal year, in which case Meridian shall notify IHS of any non-appropriation of funds within thirty(30)business days of such non-appropriation; or c. Meridian and IHS agree, in writing, to terminate this Agreement. H. Entire Agreement. This Agreement constitutes the entire agreement of the Parties with respect to its subject matter, and this Agreement supersedes all prior agreements and understandings, whether written or oral, with respect to its subject matter. I. Amendment. This Agreement may be amended at any time by mutual written agreement signed by the authorized representative of each Party. J. Notices. Each Party shall deliver all communications in writing either in person, by U.S. mail,postage prepaid, by email, addressed to the other Party as set forth below: Idaho Humane Society City of Meridian ATTN: Chief Executive Officer ATTN: City Clerk 1300 S. Bird St. 33 E. Broadway Avenue Boise, Idaho 83709 Meridian, Idaho 83642 jrosenthal@idahohumanesociety.org cityclerk@meridiancity.org MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 5 Either Party may change its notice address by notifying the other Party as described in this section. K. Attorneys' Fees. In the event of any dispute or litigation arising from this Agreement or its subject matter, the prevailing party in such dispute or litigation may recover its costs and reasonable attorneys' fees as may be provided by applicable Idaho law. L. Assignment; Subcontract. Neither IHS nor Meridian may assign or subcontract any of their rights or obligations under this Agreement without first obtaining the written consent of the other. M. Choice of Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the state of Idaho. Venue for any action brought pursuant to this Agreement shall be in the Fourth Judicial District of the State of Idaho, in and for Ada County. N. Non-Discrimination. In performing the services required herein, neither IHS nor its subcontractors shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or disability. O. Severability. Any section or provision of this Agreement that is held invalid by a court of competent jurisdiction shall be stricken, and the remainder of this Agreement shall continue in full effect. P. Exhibits.All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement. IN WITNESS WHEREOF, the authorized agent or representatives of Meridian and IHS execute this Agreement and make it effective on the date first written above. IDAHO HUMANE SOCIETY: By: Dr. Jeff Rosenthal, Chief Executive Officer CITY OF MERIDIAN: ATTEST: By: Robert E. Simison, Mayor 6-2-2026 Chris Johnson, City Clerk - - 2026 MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 P,4GF 6 EXHIBIT A SCOPE OF SERVICES I. SERVICES. IHS shall be responsible for selecting and training adequate and qualified staff to carry out all of the following services in a professional manner: A. Animal Code Enforcement. IHS shall provide animal code enforcement services seven (7) days per week, from 8:00 a.m. to 6:00 p.m. In performing animal code enforcement duties, IHS shall: 1. Timely and thoroughly investigate all complaints and calls for animal enforcement service, and as contemporaneously as possible, draft clear and complete reports sufficient to support the prosecution of the offense. For any cases involving dangerous animals or nuisance violations (e.g., bites, barking, aggressive behavior, vicious dog, etc.) search IHS's internal case management database for any prior incidents involving the same suspect animal-owner and/or animal. If prior incidents are discovered, a reference to such priors shall be included in the current investigation report. 2. Collect available evidence at the time of investigation and shall include it with the corresponding reports as may be necessary. 3. Timely file all citations and reports with the Court and/or prosecutor, as appropriate. 4. Upon request, timely provide to Meridian copies of the citation, reports, or evidence. 5. Appear on time for all court hearings and trials and shall be fully prepared to testify, including reviewing all relevant reports, photographs, audio recordings, video recordings, and other records and evidence. 6. Comply with subpoenas and notify the prosecutor at the earliest opportunity of any scheduling conflicts that may prevent the appearance of a subpoenaed IHS employee at a scheduled court date or meeting. 7. Provide to Meridian an accurate telephone contact list containing the names, titles and direct office telephone numbers of IHS CEO, CFO, Director of Animal Control, and Dispatch. IHS shall provide Meridian updated contact lists within thirty (30) days of any changes. 8. Return all telephone messages and emails within forty-eight(48) hours of receipt of the message or email. B. Emergency Services. IHS shall provide emergency services twenty-four(24) hours per day, seven(7) days per week. For purposes of this Agreement, "Emergency Services" shall include field calls for the following: 1. Injured stray dog or cat; 2. Dog bite or cat bite with animal still at-large; 3. Dog bite requiring quarantine of the animal; 4. Vicious or dangerous dog with the dog still at-large, constituting a threat to persons or domesticated animals; 5. Animal caught in a trap that is making a disturbance, or that is injuring itself, 6. Dog, cat, or livestock causing traffic safety issue; 7. Animal cruelty violations; 8. Dangerous animal at-large; MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 7 9. Exotic animals and wildlife; 10. Multiple calls received on the same non-emergency animal-related problem (IHS officer to be on-call, and police dispatch will evaluate the circumstances to determine whether to respond); and 11. Request from a law enforcement agency, received after the hours of regular enforcement services, for assistance with an animal. C. Animal Welfare Services. IHS shall provide animal welfare services in Meridian, including investigating complaints, responding to calls for service,patrolling (as time and personnel permit), issuing citations to suspected violators, following through on such citations by appearing to testify in court as appropriate, apprehending and impounding stray and other animals, and picking up small dead domesticated or wild animals within public areas. Large wild animals will be referred to Fish and Game. Animal Welfare Services shall also include: 1. Impoundment of free-roaming animals to protect the public from animal attacks, bites, and accidents. 2. Protection of public health through animal disease surveillance in conjunction with the Idaho Department of Health and Welfare. 3. Quarantine of disease-suspect and bite case animals. 4. Participation in local disaster planning to address animal-related issues. 5. Enforcing animal cruelty statutes and codes. 6. Transporting injured animals to IHS's veterinary hospital or other critical care facilities. 7. Removing and dispositing of dead animals, whether wild or domesticated, from public areas. 8. Referral to appropriate governmental agencies,private entities, and volunteer service groups who respond to reports of injured wild animals and provide transportation of such animals to veterinary hospitals or local wild animal rehabilitation facilities. D. Field Services. The provision of field services include, without limitation, responding to the following complaints and calls for service: 1. Dog at large. 2. Trapped dog. 3. Livestock at large. 4. Excessive dog barking. 5. Unlicensed dog. 6. Dog or cat without rabies vaccination. 7. Dogs threatening a person or domestic animal. 8. Dog or cat bite. 9. Injured or sick stray dog, cat, or other domesticated animals. 10. Abandoned or mistreated animal. 11. Negligently confined animal. 12. Animal cruelty or neglect. 13. Dead dog, cat, or other animals (including wild animals). 14. Prohibited or dangerous mammal or reptile investigation. 15. Unsanitary premises (e.g., excessive animal waste) inspection. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 8 E. Shelter Services. IHS shelter services shall be open to the public seven (7) days per week from 10:00 a.m. to 6:00 p.m. For purposes of this Agreement, "Shelter Services" shall include: 1. Maintaining a lost and found program for animals. 2. Holding stray or lost animals in accordance with the applicable Meridian ordinance. 3. Examining stray and lost animals for licenses or identification chips, and if a license or chip is found, to make a reasonable attempt to return such animal to its owner. 4. Coordinating with IHS's veterinary clinic to ensure that all dogs and cats are spayed or neutered prior to adoption. F. Responsible Animal Ownership Services. IHS shall provide services to support the goal of responsible animal ownership in the respective territorial limits of Meridian, including public information and education, making recommendations to Meridian regarding needed changes in policies, fees, and ordinances, and other community animal welfare matters. IHS shall strive to reduce animal-related violations and increase voluntary compliance with animal-related provisions. Further, IHS shall: 1. Provide court-ordered humane animal education classes to individuals convicted of animal cruelty and neglect regularly(no less frequently than every sixty(60) days). IHS may charge a fee for such humane animal education classes, which is paid by the individuals who attend such classes. 2. Promote animal adoptions. 3. Continually educate the public regarding the benefits of spaying or neutering pets. 4. Issue Meridian dog licenses in accordance with this Agreement. 5. Promote citizen compliance with dog license requirements. Il. RECORDKEEPING,ACCOUNTING,AND REPORTING. A. Operations records. IHS shall prepare and maintain complete and accurate records regarding its performance of Scope of Services, including, without limitation, records of the disposition of any animal picked up by IHS,by a Meridian employee, or by a private citizen and then delivered to IHS ("Impounded Animal"). B. Separate accounting. IHS shall maintain accurate and complete records of its operating expenses in connection with the Scope of Services. IHS shall account for services provided under this Agreement separately from other functions to the extent administratively feasible, and shall establish a reasonable basis for allocated costs. C. Records of fees. IHS shall maintain accurate and complete records of the fees it collects on behalf of each of Meridian. D. Annual Report. IHS shall provide a written annual report, no later than January 31 of each year to each of Meridian. The annual report shall include the information provided in Exhibit B, and: 1. Documentation showing the current service levels in Meridian in comparison to a three-year average baseline. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 9 2. Projected target service levels for the next twelve (12) months. 3. Number of field calls within the jurisdictions of Meridian, sorted by call category. 4. Average response times to calls for service within Meridian. 5. Number of citations issued for animal code violations. 6. Number of Impounded Animals. 7. Number of days Impounded Animals were boarded. 8. Number of Impounded Animals returned to the owner. 9. Number of animals adopted. 10. Number of Meridian dog licenses issued by IHS. E. In-person presentation. Meridian may request that IHS present the annual report to Meridian City Council. IHS shall provide such presentation within thirty(30) days of the request. F. Requested reports. Meridian may request that IHS provide reports or documentation in addition to the annual report as may be necessary to assist Meridian in its budgeting process. IHS shall timely respond to all Meridian requests for reports and documents. G. Standard Operating Procedures. IHS shall develop internal standard operating procedures and policies ("SOPS")related to the services provided under this Agreement. All applicable IHS employees are to be trained on these SOPS. Upon request, IHS shall produce a current and accurate written copy of such SOPS. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 10 EXHIBIT B FORM OF ANNUAL REPORT ANNUAL REPORT Meridian Idaho Humane Society Annual Statistics For the Calendar Year Ended December 31, 2025 Meridian 2025 3-Year Projection Average City/County Field Calls divided by category: Aggressive Attack Barking Bite Dead/Injured Dog at Large Large/Small Animal Cruelty/Neglect Miscellaneous Pickup-Cat Pickup-Dog Loose Livestock Wildlife Related Calls Extra Patrol Barrister/Sheriff's Office/City Hall,etc Total number of calls IHS average response times to Priority Calls for Service-Minutes Number of city licenses sold by IHS Number of Citations issued for Animal Code Violations Number of Letters issued for Barking Dogs and other violations Number of Education/Warnings issued for Animal Code Violations Number of reports written Number of animals handled Number of animals impounded Number of animals returned to owner Live Release rate total Cats Dogs Number of cats adopted Number of dogs adopted Number of spay/neuter procedures performed Number of animals fostered Number of animals adopted Number of volunteer hours logged Humane Education program youth reached approx. MERIDIAN—IHS AGREEMENT,OCTOBER 2026—SEPTEMBER 2027 PAGE I I EXHIBIT C CITY OF MERIDIAN IMPOUND FEES Fee Name Description Amount Impound Fee—Dog Cost of services necessary to capture a dog at large $50.00 in Meridian and impound it at the IHS facility. Impound Fee —Dog Cost of services necessary to capture a dog at large $75.00 bite case or vicious in Meridian and impound it at the IHS facility, where dog the dog has bitten a person or another animal, and/or is reported to be vicious. Impound Fee— Cat Cost of services necessary to process cat into shelter, $15.00 where animal is captured in Meridian is dropped off at the IHS facility. Impound Fee— Cost of services necessary to capture livestock or $150.00 Livestock or large large animal in Meridian and impound it at the IHS animal facility. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 12 EXHIBIT D DOG LICENSING DESIGNEE AGREEMENT The City of Meridian hereby authorizes and empowers IHS to issue dog licenses on behalf of Meridian in accordance with all applicable provisions of Meridian City Code and the following terms: A. Issuance of dog licenses: IHS shall issue dog licenses only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), or any subsequent iteration thereof, including, but not limited to: 1. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e., whether dog to be licensed is neutered or spayed. 2. Collection of appropriate license fee. B. Rabies education. IHS shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies. C. Official log: IHS shall keep an official, monthly, written log of all dog licenses issued by IHS on the form provided by City and shall keep such written log complete and current at all times. D. Administrative fee: City hereby authorizes IHS to collect and keep an administrative fee of fifty percent(50%) of the amount of each dog license fee collected on City's behalf. E. Monthly submission to City Clerk: City shall provide dog license tags to IHS. At the end of each month during the term of this Agreement, IHS shall submit to the Meridian City Clerk: 1. All dog license fees collected by IHS on City's behalf, and 2. A true and correct copy of the IHS's monthly log, completed in full. Such fees and log shall be submitted to the Meridian City Clerk no later than the tenth (IOth) day of the month following the month for which the fees were collected and the monthly log completed. F. Remission of discrepancy: If, following the Meridian City Clerk's review and accounting of IHS's issuance of dog licenses,the Meridian City Clerk notifies IHS of a discrepancy in fees collected and data reported by IHS in the log or quantity of unissued tags, IHS shall remit to City funds in the amount of such discrepancy. IHS's obligation to remit to City funds in an amount corresponding to the number and type of dog licenses issued and the number of unissued dog license tags returned to City shall not be excused for any reason, regardless of IHS's assertion of loss, theft, misplacement, mistake, or mismanagement of fees, tags, and/or data. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 13 EXHIBIT E CERTIFICATIONS 1. Pursuant to Idaho Code § 67-2346, as applicable, IHS certifies that IHS is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under Israel's control. 2. Pursuant to Idaho Code § 18-8703, as applicable, IHS certifies that it is not, and will not for the duration of this Agreement become, an abortion provider or an affiliate of an abortion provider, as those terms are defined in the"No Public Funds for Abortion Act," Idaho Code §§ 18-8701 et seq. 3. Pursuant to Idaho Code § 67-2359,as applicable,IHS certifies that IHS is not a company currently owned or operated by the government of China and will not for the duration of this Agreement be owned or operated by the government of China. 4. IHS certifies that: (i) as of the Effective Date, it is not engaged in a "Boycott," as defined in Idaho Code §67-2347A, of any individual or company because that individual or company engages in or supports (a) the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture, or (b) the manufacture, distribution, sale, or use of any "Firearm," as defined in Idaho Code §18-3302(2)(d); and(ii) it will not engage in any such boycott during the term of this Agreement. MERIDIAN-IHS AGREEMENT,OCTOBER 2026-SEPTEMBER 2027 PAGE 14 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Multi-year Agreement with Datalink Networks for Microsoft 365 Licensing C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: June 2, 2026 Presenter: N/A Estimated Time: 0.00 Topic: Approve multi-year agreement to Datalink Networks for Microsoft 365 Licensing Recommended Council Action: Approve multi-year agreement with Datalink Networks for Microsoft 365 Licensing for the Not-to- Exceed amount of$580,033.64 and authorize Procurement Manager to issue and sign the Purchase Order for the Not-to-Exceed amount of$580,033.64. Background: This agreement is in association with the budget amendment requested by the IT Department for the three (3) year pre-payment. The pricing and agreement are in correlation with the OMNIA Partners CoOp. No signature is required, approval only. City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3400 - Water - Admin 62 - Water Fund From 10/1/2025 Through 9/30/2026 Budget with Current Year Budget Amendments Actual Remaining Transfers 89901 Operating Transfer of 149,500.68 361,672.32 (212,171.64) Expense - IN Total Transfers 149,500.68 361,672.32 (212,171.64) TOTAL EXPENDITURES 149,500.68 361,672.32 (212,171.64) Date: 5/21/26 05:13:16 PM Page: 1 0!. QUOTE data linknetworks • �• Number AAAQ12790 28110 Avenue Stanford, Unit A, Valencia, CA 91355 Date Apr 30, 2026 t. (877) 487-3783 Quote expires Jun 15, 2026 Sold To Ship To J Your Sales Rep City of Meridian City of Meridian Mark Dempsey Dave Tiede Dave Tiede 33 E Broadway Ave 33 E Broadway Ave 661-705-8389 Meridian, ID 83642 Meridian, ID 83642-2619 mdempsey@datalinknetworks.net United States United States Phone (208) 888-4433 Phone (208) 888-4433 COM - Microsoft Licensing Office 365 E3 3 year Prepaid - 05-15-2026 Terms P.O. Number Net 20, $20,000 - 50% Deposit See Details Below Qty Description Unit Price Ext. Price Omnia Contract Number: R200803 50% initial deposit is waived. Net Terms apply upon delivery. Datalink Networks certifies compliance with Idaho Code §§ 18-8703, 67-2346, 67-2347A, and 67-2359, including all definitions contained therein, and certifies that it is not engaged in any activities prohibited by these provisions. The City of Meridian reserves the right to terminate this agreement upon determination of noncompliance, and Datalink Networks agrees to refund any amounts paid under such circumstances. Payment Terms: Net 30. The City of Meridian does not agree to pay late fees or interest. 3 Year June 1, 2026 - May 30, 2029 655 Microsoft Entra ID P1 for Government (GCC) $181.89 $119,137.95 3 Year Oct 1, 2026 - Sep 30, 2029 Page 1 of 2 Qty Description Unit Price Ext. Price 20 Exchange Online Plan 1 (for GCC) $121.26 $2,425.20 30 Microsoft Teams Audio Conferencing with Dial Out $0.00 $0.00 2 Microsoft Teams Premium for GCC - Legacy $303.16 $606.32 655 Office 365 G3 GCC $697.26 $456,705.30 1 Power Automate Per User GCC $451.89 $451.89 2 Power Bi Pro for GCC $353.49 $706.98 SubTotal $580,033.64 Tax $0.00 Shipping TBD Signature Date Deposit Required $0.00 Total $580,033.64 Payments for monthly recurring services and/or labor are due to Datalink Networks on or before the first of each month of service. Unless otherwise stated, all monthly recurring services and/or labor carry a one year minimum contract period, with no early cancellation option, renewing each year,for an additional year, unless written notice of cancellation is received by Datalink Networks 30 days prior to renewal. In the event supplier pricing for recurring services and/or subscriptions increase, Datalink Networks reserves the right to increase client pricing accordingly. Payments for all other purchases are due to Datalink Networks 20 days from invoice date. Purchases and/or projects of$20,000 or more require 50% deposit. All applicable sales tax will be added when and where required by law, unless a valid exemption certificate is provided and retained on file. Datalink Networks has the right, in its sole and absolute discretion, to suspend any and all services upon failure to remit payment within 30 days of billing, until payment is brought current. Any suspension of services in accordance with our terms and conditions will be subject to a service restoration fee of$95.00.Any fees associated with the collection of payment will be the sole responsibility of the client.Datalink Networks, Inc. reserves the right to withhold the provision of goods and/or services, to assess interest charges at the rate of 1.5% per month (18%APR), or the maxim allowed by law, and to rescind any and all discounts granted on goods and/or services, in the event of client failure to abide by the payment terms stated herein. This document supersedes any other written or oral agreement between the parties. Should client desire to employ or contract directly with Datalink Networks personnel (personnel defined as a current or former employee, representative or independent contractor of Datalink Networks, within the past 12 months), either during or at the conclusion of services provided, client shall pay a hiring fee to Datalink Networks equal to one hundred twenty-five percent(125%)of that person's current annual compensation. This hiring fee shall remain in effect for two years after completion, termination or cancellation. Unless otherwise stated, all labor quotes are FIXED PRICE and hours are estimated for informational purposes only. Client will be billed, and agrees to pay, for fixed dollar amount quoted.Any payments made by credit card will be charged a Processing Fee per transaction. Page 2 of 2 June 2, 2026 1 Chief Operating OfficerKris ShafferDirector of Animal Control ServicesCraig NixonChief Financial OfficerLeann GilbergChief Executive OfficerJeff Rosenthal, DVM And FY27 Budget presentationAnimal Care and Control Update City of Meridian IHS ACCOMPLISHMENTS CALENDAR YEAR 2025 2 recipientsSupplied almost 85,000 lbs. of pet food to economically challenged families and Meals on Wheels income owners-Provided veterinary care to 12,000 privately owned pets from predominantly lowSpayed or neutered 9,857 petsReunited 1,410 lost pets with their owners95%–Save Rate for Cats 95%–Save Rate for Dogs 10,269–Total Number of Pets Saved WHAT DOES ANIMAL CONTROL DO?3 Promotion of Responsible Animal OwnershipEmergency Services 24/7 365 days per yearGeneral Animal Welfare ServicesAnimal Code EnforcementIHS performs its duties in accordance with federal, state, and local laws and regulations MERIDIAN STATS 4 Number of animals returned to owner2562556876Number of animals impounded1,3451,314392376Number of animals handled1,9311,843637583Animal Code Violations Number of Citations and Warnings Issued for 473555Total Calls (Incident Responses)2,3811,857776761Year 2025Calendar AvgYear-305/15/26–01/01/26 05/15/25–01/01/25 2025 ANNUAL PROGRAM STATISTICS 5Total number of calls1,404 5,105 481 693 2,381 299 10,363 Barrister/Sheriff's Office /City Hall, etc52 215 12 22 48 4 353 Extra Patrol1 28 3 -168 -200 Wildlife Related Calls1 9 --4 2 16 Loose Livestock----3 -3 Dog-Pickup 106 340 23 93 189 22 773 Cat-Pickup 23 92 5 5 39 3 167 Miscellaneous120 311 35 33 119 15 633 Large/Small Animal Cruelty/Neglect320 1,093 84 147 461 63 2,168 Dog at Large333 1,135 90 111 411 57 2,137 Dead/Injured160 637 102 59 292 31 1,281 Bite19 141 2 3 25 5 195 Barking143 649 75 132 399 67 1,465 Attack77 291 37 59 161 21 646 Aggressive49 164 13 29 62 9 326 City/County Field Calls divided by category:Ada CountyBoiseEagleKunaMeridianStarCombined Total 2025 ANNUAL PROGRAM STATISTICS 6Humane Education program youth reachedapprox.6,000 Number of volunteer hours logged45,950 Number of animals adopted7,107 Number of animals fostered1,821 Number of spay/neuter procedures performed9,838 Number of dogs adopted2,638 Number of cats adopted3,999 Dogs95%Cats95%Live Release rate total169 627 27 95 256 29 1,203 Average number of boarded days per impounded animal2.8 Number of animals impounded1,160 4,028 215 472 1,345 191 7,411 Number of animals handled1,375 5,394 325 642 1,931 246 9,913 Number of reports written146 492 50 80 232 33 1,033 Number of Education/Warnings issued for Animal Code Violations 102 469 47 59 232 47 956 Number of Letters issued for Barking Dogs and other violations86 488 51 72 222 40 959 Number of Citations issued for Animal Code Violations26 63 13 24 19 3 148 799 1,763 99 174 678 -3,513 Minutes-IHS average response times to Priority Calls for Service 30.4 29.3 34.2 33.6 28.7 22.5 Ada CountyBoiseEagleKunaMeridianStarCombined Total CITY OF MERIDIAN: ANIMAL CONTROL COSTS/SHARE OF TOTAL COSTS 7 Cost per Capita$4.32 $4.51 $4.68 $4.87$4.93 *$5.07 growthFY27 before population *Meridian Animals Handled at % Total19.8%18.7%19.0%19.5 %Meridian Animals Handled by Calendar Year1,7401,6911,9081,931Total Animals Handled by Calendar Year8,7869,05810,0199,913Meridian Calls as % of Total Calls20.9%22.3%21.7%23.0%Meridian Calls by Calendar Year1,542 1,321 1,870 2,381Total Calls by Calendar Year7,376 5,934 8,615 10,363Meridian Population as % of Population Served26.4%26.9%26.2%26.4%26.4%26.4%Meridian Population133,470138,620142,830147,340152,070152,070Total Population Served504,720514,410544,210558,290575,490*575,490Meridian as % Total Contract Amount22.4%22.2%21.6%21.8%21.8%22.0%Meridian Contract$576,827 $625,026 $668,767$717,251 $749,004$771,474Animal Control Contract Amount$2,571,972$2,815,432 $3,094,687 $3,284,117 $3,429,505$3,507,488BudgetBudgetFY22FY23FY24FY25FY26FY27 FY27 ANIMAL CONTROL BUDGET 8Difference to IHS(94,159)0 0 -Animal Control Allocated Expenses3,422,247 3,477,369 3,555,408 2.24%78,039 Control contracts.FY27 includes direct Animal Control costs plus portion of Dorman facility expenses allocated to Animal Animal Control Contract Income3,328,088 3,477,369 3,555,408 2.24%78,039 based on current arrangements and remainder from contracts. Total Contract Revenue plus Redemption, Impound and License Fees retained by IHS. Includes fees Retained by IHSRedemptions, Impound and License Fees 43,971 47,864 47,920 0.12%56 Redemption, Impound and License Fees retained by IHS. Majority fees go back to municipalities now. Contract Income3,284,117 3,429,505 3,507,488 2.27%77,983 Small increase needed to cover operating costs. -Contract Revenue Actual FY 25 Budget FY 26 Budget FY 27 FY27FY26 to Change Assumptions/ Variance Notes 27-BUDGET FY26PRELIMINARY ANIMAL CONTROL DETAIL OF ALLOCATED EXPENSES 9TOTAL PAYROLL EXPENSES2,522,754 2,626,567 2,657,283 1.17%30,716 73.7%.Payroll Expenses = 74.7% of total Allocated Expenses. Prior year budget 75.5% and prior year actual Administration217,162 227,435 233,213 2.54%5,778 20% of CEO and CFO. HR, Payroll/AP, Accounting Assistant, and Communications and Outreach Manager. Also -of 4 FTEs allocation based on estimated time required to administer Animal Control program. Allocating 33% Animal Control assigned and allocated FTEs are more than 1/3 of total IHS FTEs. Admin FTE Shelter Payroll1,433,416 1,270,012 1,284,339 1.13%14,327 staff. Minimal wage increases projected.Program FTEs, 1/3 of Volunteer Coordinator, 20% of Operation Manager, and allocation of facilities 40% to IHS. Also includes 6.5 FTE for shelter animal medical and general care, 60% of Foster FY27 includes Shelter Manager plus 17 shelter staff allocated 60% to Animal Control contracts and Animal Control Personnel872,176 1,129,120 1,139,731 0.94%10,611 desk staff/day to handle intake and redemptions. Minimal rate increases projected.FY27 Includes 8 officers (approx. 4/day), 1 dispatcher/day, 1 Supervisor, 1 Director, and 4 front PAYROLL Actual FY 25 Budget FY 26 Budget FY 27 FY27FY26 to Change OPERATING EXPENSES 10Vehicle Costs42,753 33,071 44,036 33.16%10,965 Newer vehicles = fewer repairs.Costs for ACO vehicles are tracked separately. ACO vehicle cost plus 60% of shelter vehicle costs. Computer & Copy Expenses88,055 105,065 94,217 10.33%-(10,848)each year for service, licenses, etc.house IT staff and contract price is increasing -60% of estimated Dorman facility costs. No dedicated inPP&E Repairs and Replacements110,245 72,675 111,575 53.53%38,900 allocated over 3 years-Purchase of new Animal Control vans and equipment 76,122 43,445 44,748 3.00%1,303 etc. laundry equipment, HVAC, boilers, -Fluctuates depending on building and equipment repairs needed costs.60% of estimated Dorman facility costs. Cost broken out separately for PP&E repairs for anticipated Lease, Utilities, etc.-Facilities 115,648 111,049 118,925 7.09%7,876 60% of estimated Dorman facility costs Medical and Other-Supplies 296,682 321,299 307,175 4.40%-(14,124)60% of estimated Dorman facility costs ALLOCATED OPERATING EXPENSESActual FY 25 Budget FY 26 Budget FY 27 FY27FY26 to Change OPERATING EXPENSES 11TOTAL EXPENSES ALLOCATED TO CONTRACTS3,422,247 3,477,369 3,555,408 2.24%78,039 TOTAL ALLOCATED OPERATING EXPENSES899,493 850,802 898,125 5.56%47,323 Other 58,969 68,300 61,461 10.01%-(6,839)Covid increasing costs.-animals for long periods of time, increased activity postmunicipalities surveyed. Reduced donations of food for foster program, increased cost to hold large program, continuing education, uniforms and other misc. costs. Consistent with other contracting Includes allocation for foster care costs, volunteer program, education program, community cats Outside Services58,760 54,468 54,224 0.45%-(244)60% of estimated Dorman facility costs. Costs for medical analysis and animal disposals. Insurance39,598 23,133 48,470 109.53%25,337 60% of estimated Dorman facility costs. 12,661 18,297 13,294 27.34%-(5,003)Costs for outside services such as employee benefits administration, audit and tax services.33% of IHS costs. No allocation for legal expenses as no attorney on staff or retainer.Actual FY 25 Budget FY 26 Budget FY 27 FY27FY26 to Change THANK YOU 12 QUESTIONS? E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2026 Budget Amendment in the amount of$580,034 for Microsoft 365 Licensing 5/13/2026 7:42AM City of Meridian FY2026 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Information Technology Funding 2026 2027 2028 2029 2030 Title: Microsoft&Office 365 Subscription-3 years Personnel $ - $ $ $ $ 1—t—U.—forsuemiui.gsuagetn.,.ena,. L.: Operating $ 580,034 $ $ $ $ ➢ C io-t next will send Amendment.with Directors signature to Finance(Budget Manager}for review Capital $ - Firance will s_r:i Amencment to Courcil Lia son fe signature Total $ - $ 580,034 $ $ $ $ ➢Coundl Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 580,034 > Mayor will send signed Amendment to Finance(Budget Manager) Evaluation Questions > Firance(Budget Manager)will send anpr-ed copy of Amencment to Depa itment Please answer all Evaluation Questions using the financial data referenced above. > Departmert::'Iladd•_c ;fAi-erene,-m oL.It14:,a ra srgMurl co.e Agenda Manager 1. Describe what is being requested? Funding for an upfront purchase of 3 years of a Microsoft&Office 365 subscription licensing. -Compliance-We self-identified unlicensed security features,this will address this gap. -Pricing-Microsoft raises rates July 2026.Renewing now for a 3 year term is an opportunity to lock in current pricing. -Ask-Approve 3-year renewal—resolves compliance and saves the city—$146,000. 2. Why was this budget request not submitted during the current fiscal year budget cycle? We were not aware of the license compliance gap at the time. 3. What is the explanation for not submitting this budget request during the next fiscal year budget c cle? Addressing the license compliance gap now will help us avoid additional costs.In addition,locking in pricing now will help us avoid increases for three years. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund,fund balance. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No,the transition will be seamless for other departments. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No Y 8.Is the amendment going to result in the disposal of an asset?(Yes or No) ,No 9.Any additional comments? Total Amendment Request $ 580,034 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City dFftf*Wkii®niEU064 gpbhkiwldleitfAEifonmationTechnology/Shared Documents/General/Administration/Budget/FY2026 Budget/Budget Amendments/FY2026 Budget Amendment-Microsoft&Office 365 Subscription.xlsx E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: 2026 Legislation Impacting Cities