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HomeMy WebLinkAbout2000 09-26 Roll-Call: ;;- r t MERIDIAN CITY COUNCIL AGENDA September 26,2000 @ 7:30 P.M. CITY COUNCIL CHAMBERS x X Tammy deWeerd X Cherie McCandless Ron Anderson X Keith Bird X Mayor Robert Corrie 1. Ada County Application OQ-11-S/OQ-17-ZC: Request to Ada County Development Services for proposed Bristol Heights Subdivision No. 21 to include 34 single-family residential lots and approximately 17 acres of open space to include parks and paths as well as a zone change from RUT to R-4 of 9.25 acres located at 2375 E. Chinden Boulevard in Meridian - Section 29, T 4N, R 1 E: Approve Recommendation to Deny 2. Ada County Application OQ-18-ZC: Request to Ada County Development Services for a zone change from RUT (Rural- Urban Transition) to M1 (Light Industrial) of .86 acres located at 2770 E. Franklin Road - Section 8, T3N, R1 E by Glenda Hildebrandt: Approve Recommendation for Approval 3. lEe New Survey I Compensation Program: Approve COLA to existing resolution for employees Approve to Prepare Resolution for all Sworn Officers in Police Department exclude appointed officials 2-year midpoint dated 9/26100 with step program with lateral hiring 4. Severence Package for Timothea Smith $3,977.60 and Caol Rowe for $8,737.50: Approved MAYOR Robert D. Corrie HUB OF TREASURE VALLEY A Good Place to Live LEGAL DEPARTMENT (208) 288-2499 · Fax 288-250] PUBLIC WORKS BUILDING DEPARTMENT (208) 887-2211 · Fax 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533 · Fax 888-6854 CITY COUNCIL MEMBERS Ron Anderson Keith Bird Tammy deWeerd Cherie McCandless CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433 · Fax (208) 887-4813 City Clerk Office Fax (208) 888-4218 NOTICE OF SPECIAL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting at City Hall, 33 E. Idaho, Meridian, Idaho on Tuesday, September 26, 2000 at 6:30 PM. The City Council will meet for the following items: 1. Ada County Application 00-11-S/OO-17';ZC: Request to Ada County Development Services for proposed Bristol Heights Subdivision No. 21 to include 34 single-family residential lots and approximately 17 acres of open space to include parks and paths as well as a zone change from RUT to R-4 of 9.25 acres located at 2375 E. Chinden Boulevard in Meridian - Section 29, T4N, R1 E: 2. Ada County Application 00-18-ZC: Request to Ada County Development Services for a zone change from RUT (Rural-Urban Transition) to M1 (Light Industrial) of .86 acres located at 2770 E. Franklin Road - Section 8, T3N, R1 E by Glenda Hildebrandt: 3. lEe New Survey I Compensation Program: The public is welcomed to attend. DATED this 22nd day of September, 2000. \ \ \ \\~ III , 111111 \\\\ r:: l,<- II, '\'\'...J o~ n:".t::.~cr.") '.,/. ,"\'" ,( " .<...,~ " ..-;, ~' \.' lA -:-..., ~ (j o~POPv1h "'v "~/ ~ ~G ~o ~ 2 '" ~ ~ ~ - MAYOR Robert D. Corrie HUB OF TREASURE VALLEY A Good Place to Live LEGAL DEPARTMENT (208) 288-2499 · Fax 288-2501 CITY COUNCIL MEMBERS Ron Anderson Kei th Bird Tammy deWeerd Cherie McCandless CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433 · Fax (208) 887-4813 City Clerk Office Fax (208) 888-4218 PUBLIC WORKS BUILDING DEPARTM:ENT (208) 887-2211 · Fax 887-1297 PLANNING AND ZONING DEPARThtENT (208) 884-5533 · Fax 888~6854 NOTICE OF SPECIAL WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, September 26th, 2000 immediately following the City Council Special Meeting at 6:30 P.M. The Meridian City Council will be discussing strategic planning for the City of Meridian. The public is welcome to attend. DATED this 22nd day of September, 2000. " \\\\\\11111//", \\\\ ME III ,\\'<OLe Of .. Ii',"') 1//.1 " ..(, ....1 /. .. ..../ " ~ , "^'A. ......... $" a O?POf'J.1 ): ~. v ~ 2 ~(j <'() ~ ~ ".. ::. - .- ~ SZAL ~ =- ~ f$ ~~ ~ '"0 "c-, 0 :..~. ~ '"1'^ '(..0r 15\ · ~~. 'l '-..:.. : ~ ~ ............ .., l a () "" //1 0' r:-....~ <<:"'1 f " I, ). I;. (,,; I ~ ~ · . \ \. , \ \ "I:.-;~:, ~'..l't ( Meridian City Council Agenda September 26, 2000, at 6:30 P.M. City Council Chambers Roll-Call: ~ Tammy deWeerd R Cherie McCandless ~Ron Anderson Keith Bird 'f Mayor Robert Corrie REGULAR AGENDA 1. Ada County Application 00-11-S/OO-17-ZC: Request to Ada County Development Services for proposed Bristol Heights Subdivision No. 21 to include 34 single-family residential lots and approximately 17 acres of open space to include parks and paths as well as a zone change from RUT to R-4 of 9.25 acres located at 2375 E. Chinden Boulevard in Meridian - Section 2.9, T. ~~, R 1 ~:fi _~ Ll I _~,a.' ~ve rr!-c~a;n~7it:J ~~ Ada County Application 00-18-ZC: Request to Ada County Development Services for a zone change from RUT (Rural-Urban Transition) to M1 (Light Industrial) of .86 acres located 2770 E. Franklin Road - Section 8, T3N, R1E by Glenda Hi!debrandt: 'K J~//. ti?p-roV-L rec~dP'../Jf7yv/o tf&!fJiVV'.( wi ~ IEC New Survey I Compensation Program: C.9 tb-;Ph?tr.R ~aan,.;J CtPLA- -Iv f7Y'irh~ rer~~.;:i-v a~?uJ CbffT.PVl! ~ ~p~ /Uf~J7~ ~ dL J~ ~1.S /~ ;J~,a c:t:e-pt:- ~jLcUtj~OL ~/hkp0 #~ 2 ~tvt- 1'Vl4-<d-j'X7/~ ~ed./ o/~ZG-CJtJ tu~~ s-/.efJ ~~ W7~ ~-I~ ~J;JA ,Qve1-cl/YI-GIL- jJdCka~ ,t;-v, 7i'm.t)fA.e(Z &,/---I..:- u3; 177.{'o ~<1(, (!~/U/~ M 1?t>1/36, 0J tl'jPproVlLd- 2. 3. 4-- Meridian City Council Agenda - September 5, 2000 Page 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ( \. ( Meridian City Council Special Meetina September 26. 2000 The City Council Special Meeting of the Meridian City Council was called to order by Mayor Robert D. Corrie at 6:35 p.m. on Tuesday, September 26, 2000. Members Present: Robert Corrie, Keith Bird, Tammy deWeerd, Cherie McCandless, Ron Anderson. Others present: Bill Nichols, Gary Smith, Shari Stiles, Pauline Skeggs, Will Berg, Keith Borup. Item 1. Ada County Application 00-11-5/00-17 -ZC: Request to Ada County Development Services for proposed Bristol Heights Subdivision No. 21 to include 34 single-family residential lots and approximately 17 acres of open space to include parks and paths as well as a zone change from RUT to R-4 of 9.25 acres located at 2375 E. Chinden Boulevard in Meridian - Section 29, T4N, R1 E: Corrie: 1'1( open the Meridian City Council Special Meeting held September 26, 2000. It's 6:35 p.m. City Clerk, roll call, please. Okay. Thank you. First on the regular agenda is the Ada County application 2000-11-s/00-17ZC - request for Ada County Development Service for proposed Bristol Heights Subdivision No. 21 to include 34 single-family residential lots on approximately 17 acres of open space to include parks and paths as well as zone change from RUT to R-4 of 9.25 acres, located at 2375 East Chinden Boulevard in Meridian's Section 29T4NR1 E. Shari? Stiles: Mr. Mayor and Council, this is yet another request for subdividing to urban densities within our area of impact. Their application does show that they're proposing Meridian Sewer and Water. However, you can tell from the memo that was sent to Ramon Yorgason by Gary Smith back in May, that he'd already been notified of your - well, I guess you didn't deny it, but it was a consensus by the Council that you did not want to approve something like that in our area of impact which did not to connect services outside the City of Meridian. This is really similar to the Edinburgh Project that was proposed and that the City did ultimately agree to serve 53 lots, but that would max out the capacity of that lift station in the Vienna Woods Subdivision. This proposed subdivision would need to be served by the North Slough Trunk Line, which has not been designed or constructed, and it's approximately four and a half miles in length. I don't know how you want to proceed on this - how we're going to get a handle on all of this development, but we've got applications on every corner of the area of impact. We've just received applications for all the way to McDermott. Another application all the way to Chinden - about 300 acres in that - another application that would be south of Victory at least half-way to Amity. We spend more time on these Ada County proposals than we are able to spend on our work within the city limits. I don't know what the solution is. I don't know if Gary has some Meridian City Council Special r( September 26,2000 Page 2 Ig ( comments about this whole thing. I think, due to the recent Supreme Court decisions, that maybe Mr. Nichols could expound on - it seems to indicate that City's approval is not even needed for these projects and any form - that it's - we're merely advisory in our comments, so he might be able to shed more light on that, but it's really frustrating to us. We'll write whatever you want to the County and I was wondering if we had a meeting set up with the County Commissioners yet, or we had talked about doing that. I really think before we get anymore of these, we need to sit down with them and at least get some common ground with the other cities. It's like Boise and Eagle, which do have in their area of impact agreements, apparently that they have to comply with their City ordinances. I')) respond. They are asking for a response. They had asked for a response by the twentieth, I think. Their staff has indicated to us that they will take responses anytime up to the time of a hearing. Also, we wanted to point out that there is a discrepancy on our transmittal from Ada County Development Services that would lead you to think that they were providing 17 acres of open space within 9.25 acres, and that would be great, but all they are doing is counting the existing Bristol Heights Subdivisions 1 - 20 and the pathways and parks based on what they have in those phases. The only open space they have in this is a .23 acre piece that's adjacent to Chinden. Corrie: Gary, do you have any comments? Smith: Mr. Mayor and Council, I don't have any other comments concerning this particular development. I did want to let you know that within the last couple weeks, I have received two inquiries to develop urban subdivisions within our . area of impact outside the boundaries of City Limits utilizing package treatment plans for wastewater disposal and establishing a community well for the developments. There's one south of us - south of Amity. There's one north of McMillan. Anderson: Gary, what's a package treatment plan? Smith: A package treatment plant is a digester type of facility that is self- contained. I'm not sure what they do with the liquid as far as discharge the affluent. I don't know whether they have to have a land application site for that or just how they handle it, but it's a small compact little treatment facility. It comes in a package. It's just like a box. It has all the necessary aeration equipment within the box - settling of solids - the digestion of the solids and it all takes place within this package. Years ago, they were selling quite a few of them in this area. The problem that surfaced was maintenance and who takes care of them. It became a really serious problem. Subsequently, they kind of went away, but it sounds like they're trying to surface again. Maybe the technology has changed. I assume that it has over the years, but nevertheless, these are at least two questions - two different developers that have asked the question of developing an urban size subdivision with on-site waste water treatment and on- site domestic water supply - private systems, in other words. Meridian City Council Special ~r Ig September 26, 2000 Page 3 ( Anderson: And do these systems have a life expectancy to them? Smith: I am not sure. I assume that they do. There are mechanical components to it that are going to wear out. I don't know about the container itself. The old ones used to be a fiberglass construction of varying sizes. Corrie: Gary, would that eventually affect the maximum daily load of the river? Smith: Yes. The effluent is going to have to go someplace. They're going to have to pump it someplace. Now, if they have a Land Application Permit - that they can apply to farm ground sprinkling - that's one thing. Of course, you have a problem during the winter of being able to do that. So I really don't know the background on it - what DEQ is going to have to be involved in it, obviously. I don't know what their attitudes are, but I just wanted to bring it to your attention that there are some efforts being put forth by some developers to develop urban subdivisions within our area of impact, but outside the City boundaries. I will get more information for you and keep you informed. Hopefully by the next Council meeting, I can have something else put together for you. Corrie: Thank you. Mr. Nichols. Nichols: Mr. Mayor, members of the Council, a case that Mrs. Stiles referred to was decided about two weeks ago and it involved a development in Eagle - was outside of the city limits, inside Eagle's area of impact. The developer saw it to put forth a subdivision. The area of impact agreement read much the way our area of impact agreement reads. In that, it said that the subdivision was subject to approval by Ada County and the City of Eagle. The court determined that it was unconstitutional for Ada County to delegate approval to Eagle for property that was not inside the Eagle City Limits and was an extra constitutional or extra jurisdictional issue with regard to constitutional issues. Therefore, the court determined that where it says "Approval by the City" really means recommendation - and that it did not require approvals by both entities, it just required approval by the County, taking into account any recommendations that the City might make. Those were merely recommendations, more or less the same as anybody else and had no controlling impact over Ada County's decision. So, in this particular application, where we are looking at - Our area of impact agreement says that it's subject to our approval. Given the result in the Eagle case, that means our recommendation. However, that doesn't mean that Ada County can't consider the recommendation and deny the subdivision. It's up to them whether to approve or not to approve this application, but essentially, unless these homes have someplace for them to obtain their water, and someplace for the gray water to go. I don't know how the County can approve it. There has to be some sort of sewage disposal system. Central District Health is not keen on septic systems. Anderson: Mr. Mayor. Meridian City Council Special ~. Ig September 26,2000 Page 4 ( Corrie: Mr. Anderson. Anderson: I had a question for you, too, Bill. Shari indicated that some of the other cities have agreements with Ada County requiring them to comply with the City ordinances in their area of impact. Are you aware of such (inaudible)? Would that behoove us to have something like that? Nichols: Councilman Anderson, Mayor, members of the Council. Yes, I believe so. Essentially, what you're simply asking is are we on the same footing with Ada County as Boise City and Eagle. And the answer is no. The reason we're not on the same footing is that in our area of impact agreement, it says that Ada County's Zoning Ordinance applies and in Eagle and Boise, it says that their Subdivision Ordinance applies. In other words, if you're going to have a development within the area of impact, that is a County Development. They have to comply with Boise City's requirements with regard to lot size and landscaping and a variety of other issues and we don't have that. So, yes, I believe it would be important to have that, particularly because one of the reasons for the area of impact is there is already been a finding that this area is likely to be urbanized and likely to be urbanized into the City of Meridian. So, if it's ten years out or two years out, you want that subdivision to come in on equal footing with one that's been contiguous to the city limits. It has been annexed in and made to comply with all the City's requirements with regard to setbacks and minimum lot sizes and other things like that. I think it's important. deWeerd: Mr. Mayor. Corrie: Mrs. deWeerd. deWeerd: Can that agreement, Bil" be amended? Nichols: Councilwoman deWeerd, Mayor, members of the Council. Yes, it can be amended. The process for the area of impact agreement contemplates an agreement that is going to be good for 10 years and then it's subject to re- negotiation at the end of the 1 a-year time. But there is nothing that prohibits the City from asking for re-negotiation on particular points midstream. deWeerd: Mr. Mayor, have we set up a meeting time with them yet? Corrie: Not yet. We can't get all the County Commissioners where two secretaries are talking daily. The Commissioners haven't got a time where they can all sit down. One of the questions that I need to ask you is do you want it at noon hour or 5:00 or anytime in the afternoon. We need to - they're trying to decide their time, so give me a little closer time to what you want to do. Do you want to do it at night after 5:30 or do you want to do it at noon? Bird: I'd prefer after 5:30. Meridian City Council Special r( 19 September 2612000 Page 5 ( Corrie: Do you have a preference? McCandless: If I had a preference, I would say noon. deWeerd: I would say whenever they could meet with us. Corrie: Okay. We might get it quicker if we have it at noon. Bird: That's fine. Corrie: They're talking back and forth and all three of the County Commissioners haven't been to a meeting together in the last two months. I'll try to get another one set up for as close to noon as we can if we can get it then. The answer to your question is no, we haven't gotten it together yet. We're trying, but as soon as we do we'll get to you. deWeerd: Mr. Mayor. Corrie: Mrs. deWeerd. deWeerd: Gary, this is in that area of the North Slough, isn't it? Is this in the sewer service area of the North Slough? Smith: Yes, correct. It's in the very northeast corner of our area of impact. deWeerd: Is it right next to Vienna Woods then? Smith: No, it's not. It's up next to Bristol Heights. Vienna Woods is closer to the center section. This is up near the - borders right on Chinden. It's a long, narrow parcel. It's not connectable to the City. It's not connectable to Vienna Woods without some off-site sewer. Bird: Jarvis is the place. deWeerd: Oh. That far down. Bird: Vienna Woods is off of McMillan. deWeerd: Is this County development right in here? And nothing is planned for this area at this point? Bird: Yeah. deWeerd: Vienna Woods wouldn't even be stubbing out to the north to service that area. Meridian City Council Special K ;9 September 26, 2000 Page 6 Smith: No, ma'am. Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: My question for Gary is was the developer proposing - how would they sewer this? Would they come in and tie into something at Vienna Woods, or do they want to send it to Boise's. Smith: Yes. They're proposing to connect to a lift station in Bristol Heights that's existing at the boundary of this subdivision. There's a little stub road that comes out of Bristol Heights - existing Bristol Heights into this proposal. There's a small lift station that's serving Bristol Heights that pumps back to the east and they're proposing to dump their sewage into that lift station and pump it to Boise. Shari said that their application doesn't say that, but that's what their proposal was when they came in May when I brought it before you before - that they were going to utilize their lift station that Boise has. Bird: And United Water's water. Smith: Correct. Bird: Continue it right through Bristol Heights. Smith: Yes. They would pick it up on that stub road. deWeerd: I thought Bristol Heights' lift station was at capacity. Is it not? Smith: I don't know. Bird: I don't think so. Smith: But that was the proposal in May that Ramon Yorgason gave to me and then this application says that they're going to use Meridian sewer and water, but there's quite a bit of on-site extension to even get to their subdivision from Vienna Woods if they can get there. Bird: They've got a half-mile or so, don't they Gary, to go? Smith: It would be close to that. Bird: And you have got to buy the easements right away - something to get through that ground. Meridian City Council Special (< September 26,2000 Page 7 19 Smith: Yes. Like Shari said earlier, there's no capacity in the lift station that exists out there right now - the Vienna Woods lift station - or I shouldn't say the lift station is not at capacity but the eight-inch line or the line they're pumping to the south into the South Slue is a capacity problem. Corrie: Gary and I remember going through the County Commission program trying to get this area of impact and they were pretty adamant about where the pumping station stopped and drainage for us and our sewer lines. I think that they're going to stick with it. I would say, if you want to gamble, I would say to recommend this down "no" and I think that they would go along with us on this one. I don't know, but we've got two people that are sitting on that Commission right now that thinks the same way as the other one did. I guess it's a poker hand that we're playing with. We don't know if we've got all the cards, but I think if we recommend that they don't approve it, that they won't. I say to say, I've been wrong before. You didn't ask for my opinion, but 1- Bird: I agree. You stood battle with this thing, and this is another way, as Gary has warned us more than once, if we get United Water in some of these areas, it's hard to get them out. Once they get - What do you call that Gary? Smith: Certificated area. Bird: Certificated area - It's hard. I agree with the Mayor. I think that I wouldn't vote to approve this as it stands for nobody. Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: I would agree with the other comments that I'm hearing from you folks, but I think in light of the fact that we can't provide City services, we can't provide sewer. We can't provide water. It's not contiguous to the City. It would be very difficult even for Police and Fire protection because we basically would have to respond out of our area and into someone else's area and then back into our area again. It's just makes absolutely no sense at this point. I'm like you guys. My recommendation would be to draft the letter stating at this point City services are not available and we do not recommend this for approval. Bird: Is that a motion? Anderson: Yes. I'll make that in the form of a motion. Bird: I'll second it. Corrie: Motion made and seconded to have the Planning and Zoning Director draw up the letter for' recommendation of denial of the Bristol Heights Subdivision Meridian City Council Special ~ Ig September 26,2000 Page 8 / I"~ No. 21 due to the stated facts. Any further discussion? Hearing none. Roll-call, Mr. Clerk. Roll-call: deWeerd, aye; McCandless, aye; Anderson, aye; Bird, aye MOTION CARRIED: ALL AYES. Corrie: Shari, if you'll write that letter post haste, and I'll do some talking too. Item 2. Ada County Application 00-18-ZC: Request to Ada County Development Services for a zone change from RUT (Rural-Urban Transition) to M1 (Light Industrial) of .86 acres located 2770 E. Franklin Road - Section 8, T3N, R1 E by Glenda Hildebrandt: Corrie: No. 2 is Ada County Application 00-18-ZC. Request to Ada County Development Services for a zone change from RUT (Rural-Urban Transition) to M1 (Light Industrial) of .86 acres located at 2770 East Franklin Road. Shari? Stiles: Mr. Mayor and Council, this development request for Ada County is for an existing home on Franklin Road to be used as an office. It would be occupied by two to five people during normal business hours. I don't know if it meets fire code requirements, handicapped accessibility requirements. The area is designated as Light Industrial in our current Comprehensive Plan, however the use would not be permitted in a Light Industrial Zone in the City. Anderson: Can you tell us - is there a square-footage requirement in the City when it has to meet fire flows when it's a commercial property? Stiles: No. It's based off the building construction type and then what the occupancy would be. Okay. So changing the occupancy, I guess, since we are only making recommendations, my recommendations would be that they dedicate the required right-at-way on Franklin Road, which would be 48 feet from the center line - that the building be required to meet all fire codes and ADA accessibility codes - that they provide a landscape setback ot 35 feet beyond the 48-foot right-of-way and that would also be the building setback in an I-L Zone in the City of Meridian - and that they provide the paved parking. One of my concerns earlier, was thinking about - that our new ordinance - the Adult Business ordinance or Adult Entertainment Ordinance, it would allow with the Conditional Use - bars and adult entertainment facilities in a Light Industrial Zone. Just because it's zoned an M1 in the County doesn't mean that we would have to approve it as a Light Industrial in the future. I guess, if we make those recommendations and they can meet those criteria, I don't know what - Do you have any issues with that, Gary? I don't know which building it is. I can't picture which one it is. They're not contiguous now. There's a little strip of properties along there that nothing is contiguous to the City. Meridian City Council Special r( 19 September 26,2000 Page 9 Corrie: You have never been out to that building? Stiles: I haven't. I know that when they did a zone change for the Automotive Repair down on Franklin, we had requested an additional - we asked for an additional condition that may not be allowed to expand a facility in any way without becoming annexed and hooking up to sewer and water. Corrie: How did that turn out? Stiles: I think that was part of their approval. Corrie: Council, any questions? Bird: I am trying to figure out which house that is along there. Corrie: I would imagine that if you put all those requirements on it, they wouldn't want to do it. Stiles: Well, I'm sure some of them, Ada County will put on them. They'll need to meet fire codes. Corrie: Fire codes - at least that. Stiles: And ADA accessibility if they change in the use of it. They'll have to pave the parking and provide landscaping. I am not sure if Ada County requires the right-of-way dedications or not, but I think the Highway District would probably make that comment. deWeerd: We should make it just in case. So it's just a conversion of the current structure. Stiles: Well, it's actually a rezone. They're rezoning from RUT to M 1. Bird: Yes. They're just asking for a rezone or a recommendation on a rezone. They're not asking for - to change the building - Your ADA and your fire and all that would come in when they come in to get a building permit within the Ada County. Stiles: Well, they're asking for the rezone so they can run an office out of the building. Bird: Well, the rezone is one thing, but then they have to get a permit to run that out, don't they? Stiles: Not necessarily, if it's a permitted use, unless they need a building permit. Meridian City Council Special ~. .19 September 26,2000 Page 10 (, Bird: Well, if they're going to make it into a building, they have got to come up to ADA and all those codes, so they - I'm sure they'll have to go get a permit. Stiles: I would imagine that Ada County hopefully would put those requirements on them, but- Bird: I'm sure they will. Stiles: -- we can at least suggest it. Bird: That's a good idea, Shari. Stiles: That's alii have. Thanks. Corrie: Any other discussion? Bird: I have none. Corrie: We're going to have to have a motion and I would assume they would want to include those four things. deWeerd: Mr. Mayor. Corrie: Mrs. deWeerd. deWeerd: I move that we direct staff to write a letter giving our recommendation for approval for this rezone to include staff comments to this bring into compliance with our own rules when something like this happens and the items that you have discussed. Corrie: Okay. Do I hear a second? Bird: Motion made and seconded to recommend approval with the conditions set forth by staff. Recommendations to be approved with our own Light Industrial. Any further discussion? Hearing none. Roll-call vote, Mr. Berg. Roll-call: deWeerd, aye; McCandless, aye; Anderson, aye; Bird, aye MOTION CARRIED: ALL AYES. Item 3. IEC New Survey I Compensation Program: Corrie: The next one is lEG Survey / Compensation Program. Pauline. Skaggs: Mayor and Council, you wanted to finish - continue the discussion we had in Executive Session on Friday and so with the recommendations that you Meridian City Council Special r( Ig September 26,2000 Page 11 had asked IEC to do, we came up with some new sheets for a two-year model and a three-year model for the Police Department for the Step Program. First off, did everybody get a copy in their box? Bird: Yes. Would you start telling Wade to date these things? Skeggs: Yes. We dated the new one, but I noticed today that I wrote my date on it. Bill, do you need a copy? I didn't put one in your box. Nichols: I don't know that I actually need one unless there's some sort of ordinance or resolution; although, President Bird believes I need one, so if you've got an extra, ('II take it. Skeggs: What he did on the Police Model that we were discussing is he went in and he did the two-year and the three based on the Model Three and Six that were given to you previously. The two-year midpoint and the three-year midpoint - and then he also did a chart to show what that would reflect. Then we gave you a breakdown of the cost for that. If you went to a two-year, the cost to the City to do that would be $65, 122.28 and on the three-year model midpoint range would be an impact of $52,087.88. We actually put the dates on the base column in G. and then in V., we also put the date - the effective date as well. We also put together a Lateral Entry Proposal for officers that are currently in law enforcement. Then you had requested a copy of what it was for them to be certified basic intermediate advanced and I got that information from the Police Department. They pulled it out of the Post Book. I also had found out through accounting that as far as the ranges for overtime purposes, that they do compute the certification. So he made a slight adjustment to the ranges to make sure they were within the 75 and the 150. So some of them may be over a little bit, but we made adjustments for that to make sure that we weren't under. Bird: Mr. Mayor. Corrie: Yes, Mr. Bird. Bird: Pauline, now we took into the - when we redid this, we took into account of the $75 bonus for schooling they get. We got it up to that. We didn't have it $74. Skeggs: No. We made the adjustment for that. Bird: Okay. So, it just looks like we need to decide whether we want the two- year midpoint or the three-year midpoint. As a person that deals in this a lot more than any of us do, Pauline, what do you think is the most common - the three or two-year midpoint? Skeggs: What I have seen and talked to other cities, they're utilizing the two- year midpoint. Meridian City Council Special ~'- )g September 26, 2000 Page 12 Bird: Okay. Let's take a look here. Mr. Mayor. Corrie: Mr. Bird. Bird: Pauline, on this policy of the hiring thing and stuff, I would recommend that entry proposal and stuff - You and legal counsel needs to sit down and make up something that protects both the employee and the City. My one concern is to make sure that the advancements is for reason, not favoritism. I don't want any way that we can have favoritism going through. Each guy is treated equally. McCandless: Mr. Mayor. Corrie: McCandless. McCandless: Pauline, I remember we talked about this and I can't remember what conclusion we came to and that is in the matter when it comes time to give raises. We talked about exceptional and average. Did we decide that the exceptional employee could have more of a percentage than the average employee? Skeggs: On a step program, they only go to the next step. It's based on years of service. It's not based on performance. The old program we had in place, city- wide was based on performance, so an employee that was performing at a higher level could get more than one that was just meeting the minimal job requirements. But under the step program, if they're meeting the minimum job requirements, they just go up to the next step. And that's what the Police had requested. All other cities are doing the step program. McCandless: I realize that, but that was a question I got is the exceptional. Skaggs: No. Under the step program, that's the way it works. If they'll get their cost of living - everybody gets the cost of living. If they're not meeting the job requirements, they don't get the step, but if they are meeting, they get the step - whether you're a high performer or just basically meeting the minimum qualifications of the job. You're going to get the same. And if they're not, then they only get the cost of living. They don't get the step. McCandless: Now, this is for the officers, right? What about the non-sworn? Skeggs: The non-sworn individuals - you guys had requested to put a seven- year step program into place. That's the other information that's in front of you. You've got a sheet and all this information is dated because the consultant's in it and I made sure that I put all the dates on all this stuff. McCandless: Okay. Meridian City Council Special r( September 2612000 Page 13 19 Skaggs: The first page is a seven-year step model, and that's for all non-certified employees, so it's non-public safety. Then you have pages one through four. I kind of folded one and two together and three and four. If you spread that out - what we wanted to show you was the cost difference for the first three years of implementing a program like that City wide. McCandless: Where are you, Pauline? Skeggs: I'm on the sheets that fold together. They're large and you would kind of have to put them side by side because there are four sheets. They go side by side because each employee - there's four sections and it goes into one-year, two-year and three-year. We just wanted to show you what the cost would be if we were to change to a step program. This year, alone, if we were to change a program now for our employees from the performance base, it would be a percentage of 12 percent and the cost value, annually, would $310,675.24. That's for the first year, if we implemented that program for our city employees. In the second year, it would go down to six percent - it's 6.12 with the cost value of $87,945.87 and those are on the bottom. The third year, it would go down to $77,457.47. Then what we did too, is we gave you another sheet that's stapled and it says PFP and COLA Cost Projections. That's our current program we have in place now. That's the performance program and we had broke out the COLA and then we just did a three percent average pay increase, because that's based on performance. We don't know - I haven't gotten the evaluations so we don't know what the performance would be, so some of them may be higher. Some of them may be lower. But if you look at that cost for this year, if we continued with our program, we're looking at $145,986.73 and that's a big significant difference from the $310,675.24. Our department heads have already budgeted for four percent of that so it would only be a difference of 1.7 percent more if we continued with our program this year and then maybe next year, look at a step program city wide. But I think this is something you just got. It's something that you need to review. We need to have some more discussions on it. Bird: I agree, Pauline. Skaggs: But I know that you guys wanted something, so we put it together for you. Bird: Well, that's a start for us. Mr. Mayor. Corrie: Mr. Bird. Bird: Pauline, I've got one question on the steps. You've got a schedule of how these steps and how these steps and what it's going to take to get each one - as Meridian City Council Special r( September 26,2000 - Page 14 Ig you make each one and you will have that defined and out to the sworn officers on how they get their steps? Skeggs: We'll have a meeting. What we're going to do as Bill Nichols' recommendation is we'll give each employee a highlighted of where they are at and where they are going. Then we'll sit down and have a meeting to go over it so they fully understand how the program is going to work. Bird: But you will have a written step process. You start at step one and how you get to step two and three and on up, right? Skeggs: And you and Bill will bring this together, Nichols? Skeggs: Yes. I just need to know what program you're going to go with for the Police and then we can pursue it further to get into place. Corrie: Also, Keith, we will give an envelope to each one that shows their own steps and we can go over it with them as well and going over it as a whole with the whole department. Bird: Okay. Corrie: At least we'll eliminate some of the communications problems that way. 9 Skeggs: Are there any more questions? Bird: I have none. Corrie: We need to study the chart as far as the City employees are concerned. deWeerd: Mr. Mayor. Corrie: Mrs. deWeerd. deWeerd: We'll hack on the step program for the Police Department tonight and take the rest of the City Employees into consideration at a later date. Corrie: That's correct. deWeerd: Can we set a date for that? Bird: Well, how long is it going to take you to go through this? We're implementing that COLA one, which they already have. Anderson: We haven't implemented this. Meridian City Council Special ~ September 26,2000 . Page 15 ) .9 ( \ Bird: The COLA one? Anderson: We haven't implemented that. We just did a four percent. Bird: We just did a four percent and that's basically what she did, wasn't it? Anderson: No. This says 5.7 percent. deWeerd: It's the 2.7 for the COLA and the 3 percent- Skaggs: What we're recommending for City employees, because the confusion is where we have the matrix where the cost of living is built into the ranges, so they just get a set percentage. There's confusion. They don't see it and that's the complaint, so what we did is we separated out the cost of living and then we put in the performance. So that way, everybody is going to get a cost of living. Based on performance, if they are a higher performer, they would get more. If they're not performing, they wouldn't get anything. An average performer would get three percent. Bird: Then we need to enact upon that. deWeerd: Then what we need to know then is the difference between what has been budgeted and what - Skeggs: Right now, we've budgeted four percent for 1.7, and then if we have some employees because we adjusted some of the ranges that may fall below, then we would have to adjust them to the minimum of the range. But that's not going to have a significant impact. deWeerd: Well, some of those costs will be built in those line items that we had in several different department budgets. Skaggs: Right. Several of the departments have already budgeted for that knowing that we were reviewing it. Bird: In other words, until that 145, with what we've got budgeted and stuff, we're probably looking at maybe 24 or 25 overall for the whole city. We will just have to do a budget adjustment, which we'll just have to do on the Police anyway. Skeggs: Right. Now if you went to the step program, there is a significant difference. Bird: Yes. I think we need to really study that before we go on it, but I like the COLA one. Meridian City Council Special r( 19 September 26,2000 Page 16 ( deWeerd: I do have one question with one of our planners. We were going to upgrade one position to a Planner 3. Is that correct? Skaggs: That's put into the new ranges. We did do that. We accounted for that. deWeerd: It's not reflected here, but it will be done. Right. Skeggs: And then you put in the budget for that, too. deWeerd: Yes, we did. Skaggs: Right. It's reflected into range grades changes. deWeerd: Yes. I did notice that you added that in. Skaggs: We added it in. deWeerd: Okay. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Pauline, would you for public comment explain how we got into the ranges on the step system and all of this the basic of intermediate, advance and stuff like that - how this works for public record? Skeggs: For the Police Department? Bird: Yes, Pauline. Skeggs: What we did is we utilized our current ranges for a Police Officer and they broke it out from entry to seven years. So that's taking the current range, so there's no changes to our current range. That was within guidelines when we went out and surveyed the market with other cities. The detective, there's also no change in our current ranges. It's just taking it from an 11-year program to a seven-year and giving them step increases that they could actually see instead of based on performance. There's no change to the sergeant range, but to the lieutenant and the captain - the lieutenant - the top and bottom we needed to adjust it by ten percent. We were under market by 10 percent. On the Captain's, we were under-market by five percent. So we made adjustment from the entry of the range to the maximum of the range to account for that. The range runs from 35 percent with the basic and then when you go into intermediate or advanced, it may slightly change maybe one percent or so. Now, the intermediate is the certification that the officers have to have. There's two levels. There's intermediate and advanced. We're basically making our model into a three-step Meridian City Council Special r( 'Ig September 26, 2000 ' Page 17 where it's - either they're - like on a Patrol Officer - they don't necessarily have to have a basic. They will go through that and get that within a year after they satisfy their probation. But they would be eligible to be promoted for an intermediate if they meet the qualifications under post, which is what I had given the breakdown for that. There is certain education training requirements as well as - Well, if they have a degree, then that kind of supercedes the training hours. But an example would be for an intermediate certificate, if you had an officer that was in law enforcement for four years, they would need to have a basic surplus. They would have to have 1 ,800 hours of training through either college or it could be through post-training to be equivalent to get that intermediate certificate. Then the advance goes up, but if they have a degree, then that kind of supercedes the training that they need because they look at one college credit equals twenty hours of classroom hours. So that's what they look at for training. Bird: Thank you, Pauline. And thank you for all the hard work you have done regarding this and we certainly appreciate it. Corrie: Pauline, right now we've got two officers that we've hired at the pay-scale that we're at now. If we go to this salary range and the steps, they will technically be making more than the new ones after this goes into effect. Skaggs: Well, they start out - the ranges weren't changed on the Patrol Officers because we were actually over market on the entry of 1 0 percent, so they're going to start out at the entry level, and in six months they will get an increase. Corrie: Okay. But the ones that are hired now are not on this program. They started at the $32,004. Skaggs: Yes. And that's what the starting of the entry is for patrol officer. Corrie: 15.39? That comes out to $32,004.? I guess I figured it wrong, because I didn't think that was that high with 160 hours times twelve - it means 160 hours times twelve. That's $2,954.88. If you look at the current grades that are in place - that were in place, and you look at - they were I think a P9. Yes. This is the current grades. They were broken out in hourly, monthly and annual. It'll say HCurrent Public Safety / Public Works Grades and Ranges." That's the current one in place now. If you go to P9, it's $15.39 is the entry. The monthly is $2,667 and the annual is $32,004. Anderson: The difference must be the hours then, somehow. Did you do 173.33? Corrie: It shows patrol officers as a pg as $32,004. Skeggs: Yes. And that's exactly the same thing if you look at the entry to that. Meridian City Council Special ~' Septem ber 26J 2000 Page 18 Ig Corrie: Alright. I was thinking 160 rather than - Okay, good. Thank you. deWeerd: Mr. Mayor. Corrie: Mrs. deWeerd. deWeerd: Pauline, if one of our patrol officers promotes to detective or sergeant, where do they fall on the scale? Skeggs: You have to look at their years of service, so how many years they have been with the City is where they would fall within the step program. deWeerd: So, if they were five years as a patrol officer, or a parole officer, where would they fall? Skeggs: They would go down to the five-year for detective which would be $20.68. That's on the two year minimum. deWeerd: Okay. Bird: They get their lateral movement, don't they, Pauline - and any lieutenant going to a captain or a sergeant going to get the lateral movement? Skeggs: Yas. Corrie: Also, Council, you need to look at the lateral entry proposed policy as well. If you want to do that for any lateral moves. Bird: On the lateral entry? Corrie: Yes. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I think that I would like Pauline and Mr. Nichols to get together and work this thing out and get it taken care of and also to have a step policy in place so that there's no gray area of how you make your steps for any of the employees and get that taken care of, but we do have to draft it. I agree with you. And it's four years that we had decided on, wasn't it - or what we had to discuss was four years maximum. Corrie: Four years prior maximum, yes. Two-year experience paid full-time and then the positions of equivalent size. The only thing I was thinking about, you could do that at another time. But if we have any officers that they want to get Meridian City Council Special { Ig September 26, 2000 Page 19 from say Nampa, or Boise and want to move over here, we could at least give them that position. Bird: Mayor, could you have this drafted for us for October 3, 2000 meeting? Corrie: Oh, I don't know. Can we, Bill? Nichols: Mr. Mayor, members of the Council. I'm going to be hard-pressed to have the Findings of Facts done because the secretary that usually does that is gone this week. So I am having to pull other staff just to try to get those done, so that I can have them to you this week. Particularly in light of the Valeri Heights one, I want to make sure that that one's done well. Corrie: Well, we can do it the 16th then, I think. Nichols: What I would suggest is that there be a resolution that adopts the pay scale, that adopts the lateral hire policy and then, as I understand Mr. Bird's comment, there needs to be a definition of how you move from one step to the next. I believe that the standard is if the officer's evaluation is that they meet or exceed their job performance expectations, then they qualify to move to the next step. And then, understanding that this pay scale that would be adopted, it's contemplated that there would be some sort of an annual adjustment for cost of living on each ones of these steps. Also, I would think that when you get to that point, you're also going to want to make sure that the range from the bottom to the top doesn't get outside of the 35 percent, so that there maybe - you know - If the cost of living is three percent, it may be 2.7 on the top end and 3.2 on the bottom end. But still it is only a 35 percent gap between the bottom and the top. You can't just apply three percent all the way across the board and keep the same distance. Certainly, I'm sure we could have it done by the 17th, and it could be retroactive to October 1 st, I believe - the pay period. If it's your desire to make it October 1 st, we could do that. Bird: Okay. Now what you want us to do is make a resolution accepting one of the models plus the lateral movement - the hiring process or the thing on that plus the step process all in one resolution? Nichols: Yes. Councilman Bird, Mayor, members of the Council. What I anticipate happening tonight is you tell me and Pauline, "This is the one we want you to use in preparing a formal resolution." And then it has to come back in the form of a resolution so that we have something documented that shows exactly what it was you've adopted and how the vote and the rest of it - so that you're not left guessing what it is that applies and the Treasurer's office and everybody else is not left guessing. If you direct, for example, to use this two-year midpoint range that we have here, there's no reason that Pauline and Chief Gordon can't prepare information packets and discussion with the Police Officers to let them Meridian City Council Special ~~ September 261 2000 Page 20 Ig ( know that this is going to be before the Council for formal adoption. You just tell us to prepare one on these lines. deWeerd: Mr. Mayor. Corrie: Mrs. deWeerd. deWeerd: So, they can go ahead even though we haven't formally adopted to meet with the individual officers and that way if there's anything that comes up in those conversations that we haven't thought of, we can consider those at a time of formerly adopting this. It sounds like a good deal to me. It's just that some things creep up - you know - maybe haven't been - Anderson: I didn't think we had a problem last year until we enacted this. Bird: Yes, I didn't. Mr. Mayor. Corrie: Mr. Bird. Bird: Now, we also, Council want to adopt the PFP and CO.LA projections for the rest of the city employees. Is that right? We'd do that in a separate resolution because we plan on this only being good for 2001 fiscal year and we'll look at the step program before next fiscal year. Corrie: That's the way I understand it. Bird: So you need two motions. deWeerd: And does anybody else need to address the lateral, or would that be with the grade? Skaggs: Councilman Bird, on the performance and the COLA, we already have that policy in place. It would just be the resolution changing to add the COLA, because we already have that program in place. We're utilizing that now. Bird: So all we need to do is put the - Skeggs: - is to amend our current policy to include the COLA on that one, because that's the program we're currently using. We'll continue to use that for this year. It's the same program we have. Bird: Okay. So we just need to add the COLA to the existing resolution regarding City employee pay excluding fire fighters and sworn police officers. And if the Mayor will (inaudible), that's the motion. Meridian City Council Special r( September 26,2000 Page 21 Ig Corrie: All except for one thing. I didn't hear whether it was a two-year or a three-year. Bird: No. This is for the other- Corrie: Other one. Alright. I got you. I have got a motion and a second to a resolution to have the PFP and COLA resolution increased by 2.70 percent on the COLA, which will bring the actual increase percentage up to 5.7. So there's 1.7 more. Is that correct? Skeggs: That's correct. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: We're just adding to the existing resolution - the COLA part - the 2.70. Corrie: That's correct. Bird: For all non-sworn officers or firefighters. Corrie: Okay. Any other discussions? Okay. Let's have a roll-call vote on this one. Berg: Thank you, Mr. Mayor. I didn't get a second. I didn't know who - deWeerd: I guess I did. Roll-call: deWeerd, aye; McCandless, aye; Anderson, aye; Bird, aye ALL AYES: MOTION CARRIED Corrie: Pauline, we'll get together. Bird: Mr. Mayor, I would move that we have a resolution adopted for the Police Model two-year midpoint dated - I'm going to put my own day on here - September 26, 2000 - and also the step implemented and the lateral entry proposal implemented for all sworn police officers in the City of Meridian. deWeerd: That total would need to include benefits, correct? This number doesn't include that. Skaggs: No. It's just salary. Bird: Then my motion would exclude the appointed head. Meridian City Council Special r( September 26,2000 Page 22 Ig McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I'm sorry. I didn't hear all of that motion, Keith. Bird: Okay. We're taking the two-year midpoint and Pauline and Bill are going to put that lateral hiring thing in and they're also going to make a policy on how you obtain each step on the seven-year step thing so it's all in writing. There's no gray areas. It covers all sworn officers, excluding the appointed Chief. McCandless: I'll second that. Corrie: Motion made and seconded to the motion using a two-year midpoint on the step program including all sworn officers and excluding the Fire Department and the Department Heads and other personnel in the city and also to have the resolution on the Police Department lateral entry proposal policy. Any further discussion? Hearing none. Mr. Berg, roll-call vote please. Roll-call: deWeerd, aye; McCandless, aye; Anderson, aye; Bird, aye MOTION CARRIED: ALL AYES. Bird: Mayor, now you and Bill and Pauline will get this out into each one of the guys' deals to let them know. Nichols: Mr. Mayor. Corrie: Yes, Mr. Nichols. Nichols: October 1 , 2000 - begin date on that, I believe. Bird: Yes. (inaudible conversation amongst Council members) Bird: Do you want to discuss that now? Corrie: We can or you can take a look at it. Bird: Why don't we just discuss it now and get it over with? Corrie: It's not on the agenda, but that would be fine. What we have here - Pauline, you can jump in here if we get anything wrong. We're not legally bound to do any severance pay for the dispatch that we're eliminating. However, Timothea - she was told that we were doing that - the 15th of October would be Meridian City Council Special ,( September 26,2000 Page 23 Ig / ( \ ( the last day. Actually it's going to be the 29th of this month but we had to get them - we didn't know how long the dispatch would take the Ada County to get it switched over but she's been here three years. Pauline and I figured two weeks severance for each year would give her six weeks severance pay with the health and dental insurance benefits. Total expenses for her - she'd be at one month's salary and in the two weeks salary which would be $3,997.60. Carol Rowe is coming back and helping us with our - with the records and working with them until they get them all done. She has worked with us for four years for this dispatch and for every two weeks for every year, there would be an eight-week severance package with the health and dental. She will be coming back. Timothea Smith is going to Hailey and she's getting clear out now. Carol Rowe has got a job with the State. So, we figure that these are the two. The other dispatchers - one went with the Ada County, and he hasn't been here that long, so he wouldn't be involved in that. So the salary severance pay with hers would come to $8,738.50. Like I said, this is not a legal requirement. Pauline and I were thinking about eliminating the dispatch. These are the tubes that were being eliminated the most and morely (sic), we give them the two weeks for every year. So, I'll open that up for discussion. Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: I just have a question because I don't know the disposition of where everybody's going and what they're doing. Didn't we have six dispatchers? Skeggs: We've got two of them. One's going to be an animal control officer and we have one that we're transferring to a Records Clerk. One of them is going to be the Senior Records Clerk that's also going to handle the computer management records keeping management program. So we have those three employees and then we had two other individuals besides Carol. Carol got a job. The other one went to Ada County and got hired at Ada County. Timothea is the only one that opted not to stay. She's decided to move to Hailey, but she's going to continue with the city throughout the time period that Council had given them. I guess it was the cutoff date of October 15, 2000. So, she's going to stay with the City through that time period to help with the adjustments or anything that they need to get situated with Ada County. Then Carol is coming back to train. She is the only one that really knows the Spellman System really well. So she's going to come back and train with Rosa to make sure that she fully understands how that management system works and she'll be able to work out any problems that we may occur. Anderson: And then we'll pay her an hourly rate while she's doing that - or how will that work? Meridian City Council Special ( 19 September 26, 2000 Page 24 Skeggs: That's just Mayor's proposal of giving her a severance if she comes back to do that as an incentive. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: If she comes back, we could actually make a severance as a contract if she comes back and works out with us, couldn't we? Corrie: I would relay that to you. What's your - I would assume that we could. Skeggs: Bill, I would ask, could we make a contingent on her coming back to do the training? Nichols: Mr. Mayor, members of the Council, Pauline. If this high of a severance pay is in consideration of training that she would provide to your computer person, then it would be my recommendation that you would characterize it as contract labor. If that's the number, and then specify what the expectations are with regard to when you know the contract's done - when this - if her name is Rosa -- if I recall it correctly - understands it well enough and so forth and - because purely severance pay, you don't owe the employer anything. The employer is giving you a severance package and you're down the road. Some people may feel a moral obligation to help and come back and so forth, but I don't think we really want to get in the position of having somebody - If part of this consideration, she's going to come back - Skeggs: Basically, what she is doing is she's stating that she'll stay through October 15th and work with Rosa, because she has got a job now. She can leave and say - You know - she can start there tomorrow, but she's willing to stay through that end period, which was given to them of October 15th to be able to assist with the training - as my understanding of how that was going to work. Corrie: That's mine, too. Bird: She is not employed by the State right now? Skaggs: Carol? Bird: Yes. Skeggs: No. She had been offered a job, so she can start anytime, but she is kind of delaying her employment. Corrie: Got any thoughts? Meridian City Council speCiall- September 26, 2000 Page 25 Ig Bird: Speak up now or forever hold the peace. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I will speak up. I'm not usually in favor of severance pay, but when you take a complete department out like we did, at no fault of theirs, for the benefit of the community, I feel - I believe that if we can't place them within the City, that we should give them some severance pay. I think Pauline and the Mayor did some research on how they come up with this and I have no problem with either one of them. If Carol is going to come back and work until the 15th, that's great. As she stated in her public testimony, she was hired in 1996 to set up the 911 Dispatch Center and it didn't work out so she no longer has a job. Not through her performance or anything like that - it was through us shutting down the department, so I feel even though she is going to another job, the City of Meridian owes her a severance package. And the same way with Timothea. The other theory that was with us at some time has been placed within the City, so they're still our employees. That's my two cents worth. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I feel that this is fair, because it's not going to take Carol that long passed the 15th. It's not going to take her past the 15th to train Rosa. Rosa has been her assistant all along, so she's pretty well trained already. I definitely think it's fair to do this for these two. Corrie: Any other comments? Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: I would be opposed to tying this into contingency upon "x" number of hours of training on the Spellman System. I think that Rosa and several of the other dispatchers worked here long enough that they probably know the Spellman System. I appreciate it. If Carol would stick around and teach her some of that, but I guess it's been my experience, too, that when somebody wants to leave, then they want to leave. Sometimes it's just best not to keep them around. It can be more of a distraction and can do more harm in other personnel areas, so I guess I would be in favor of just giving her this severance package and not making it contingent upon any training at all. McCandless: Mr. Mayor. Meridian City Council Special { Ig September 26, 2000 Page 26 ( Corrie: Mrs. McCandless. McCandless: I agree with Ron, except that Carol even knows how to fix that darned system, where I don't think Rosa has been involved in that, and she will do it. She doesn't need to be required to do it. She will, because she cares. Corrie: That was my understanding. She said she would help them until the 15th anyway. McCandless: Yes. And she will do that. Corrie: And you're right, too. It just cuts off - Anderson: I have no problem that she stays and help, but I just want to require her to do that. Bird: If you require her, then she is still an employee, unless you write her like Mr. Nichols said. You write a contract up which - Corrie: Okay. Hearing nothing. I'll entertain a motion on the question of severance pay for Timothea Smith and Carol Rowe. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I move that we approve the severance pay for Timothea Smith - six weeks with the benefits and for Carol Rowe - eight weeks with benefits. Bird: Would you state the dollar and volume for each one of them, please? McCandless: Yes, for Timothea, it would be with benefits, $3,997.60. With Carol, with benefits, it's $8,738.50. Bird: With that, I'll second it. Corrie: Motion made and seconded to approve the severance pay for Timothea Smith in the amount of $3,997.60 and Carol Rowe to $8,738.50. Any further discussion? Roll-call vote, Mr. Berg. Roll-call: deWeerd, aye; McCandless, aye; Anderson, aye; Bird, aye MOTION CARRIED: ALL AYES. Corrie: It's not on the Agenda here, but I did call the Emergency Service Counseling group. I talked to Mr. Campbell. Whoever he is, he's the head of it. Meridian City Council Special (' September 26,2000 Page 27 19 I talked to him today and told him that the Council flatly refused to pay their - I take that back. The Council had approved $25,000 on the thing and if he would be willing to knock the $600 off and he didn't give me an argument one. He said to send it and sign it and I'll mark it $25,000 and put your nooses on it and we'll get it done. It went out today. Bird: So you signed it and we're taken care of. Corrie: They'll be giving us the dates that they come in and started on that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Regarding that, I would like to - and I'm sure that you would except if the Council would write a list of what they really want accessed and get to the Mayor so we're not having something assessed that we don't really want. But there's other areas we need to be getting assessed for our benefit. I think Mr. Anderson can help us a lot on that because he has been down this road a number of times with the Fire Department, so let's get this in here so that we're prepared when they come to go to work. Mayor, did they give you any idea when they would be starting? Corrie: The head, Jerry Freshour said he would be contacting me shortly, and then the other name is Bruce Caldwell - is the one I talked to. In reference to that, Mr. Bird, we went through that pretty thoroughly with Freshour and those are pretty good objectives. There's 12 of them. You might look at them and see if there's anything that you want else to do. There's nothing there on wages. I told them that we were already working on that. The training programs and the Crime Prevention Committee, pleasing staff and thi~gs like that is pretty well- done by the Oregon City Police Department and they liked it really well. I would appreciate it if you have anything that you want to see added to that or not have, let me know so that when I talk to him again, I can (sic) with him. Yes, Mr. Bird, I will be happy to take any of those. Bird: Okay~ Corrie: So that everybody knows, the dispatch will be transferring over with the 29th at 5:00 p.m. We're working on the lines now. During the daytime hours, from 7:00 to 5:00, I believe it is, any calls that come in to the Police Department that requires a dispatch - there will be a button there that they push. It goes right to dispatch, and they'll be talking to dispatch. Then on weekends, they will have the rotary deal that just - any calls that come in to the Police Station goes automatically to dispatch. They've worked with our captains and their captains and it worked out very well. Everybody was in agreement in the way we're going to do it. We keep the three channels that belongs to Meridian and they'll still use Meridian City Council Special { Ig September 26, 2000 Page 28 (/,.- that as Administrative or car to car, where they want to talk back and forth. It was well worked out by the two departments. I think changeover will be 15 days more than I thought, but that was because of the cooperation between the Police and the Sheriff's Office. Bird: Thank you, Mayor. And you will sit down with Sheriff Killeen. Corrie: Yes. We've got a time set now. There's some things that we need to see if we can't get the dual dispatch in and things like that that they have out. The only thing is the records of the Sheriffs office - the records - they know can go down and can go bad. That's why this New World Contract was with them for the Computer Cad. I think they'll work that one out. Anything else? I don't have anything else on the Agenda. So, if not, I will entertain a motion to close the Regular Special Meeting and then go to Workshop if you still decided to. Bird: Would you give us a ten-minute break? Corrie: Yes. Bird: I move that we adjourn the regular City Council meeting and take a ten- minute break and come back for our Workshop. Corrie: Before I get a second - Well, do I hear a second? Anderson: I'll second it. Corrie: Do you want to enact on this tonight or do you want to act on it- Bird: Oh, we can act on - Let's do it right now. Corrie: I don't know what - this is the 300. Bird: Are we going to get any better? Corrie: I don't know. I just got it too, and I haven't even talked to Mr. Roberts, but I don't think we're going to get any different deal. Bird: Ron, what do you think? Anderson: We're probably not going to get a different deal, but we may want to talk to Chief Gordon and get his thoughts on whether there's another methodology or something that we could do different than this, but I don't know whether this needs to be acted on tonight or not. Corrie: I would suggest to the Council to let me get with the Chief and then get with Mike Roberts and see what's going on here and make sure that this is <" Meridian City Council Special K_ 19 September 26,2000 Page 29 everything and - so that's why I thought maybe we would wait until the 3rd and then he can look at it in the meantime. If that would meet everybody's approval, we'll give it back the 3rd and then they have a chance to look at it. Okay, we have got a motion made and seconded to adjourn the special meeting. All those in favor of the motion say aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:00 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ATTESTED: