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HomeMy WebLinkAboutCushing Terrell CTA Construction Administration Community Center Project C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Division Meeting Date: May 5, 2026 Presenter: N/A Estimated Time: 0.00 Topic: Approval of AIA Amendment No.2 to Cushing Terrell for Meridian Community Center Construction Administration Services Recommended Council Action: Approve AIA G802-2017 Amendment No.2 dated March 11, 2026 to Cushing Terrell (CTA) for the Not-to-Exceed amount of$304,222.00 for Construction Administration Services for the Meridian Community Center project and authorize Procurement Manager to issue and sign the Purchase Order for the Not-to-Exceed amount of$304,222.00. Background: No signature required, approval only. The original AIA B133-2019 dated June 2024 was approved by council June 25, 2024. Thank you. CITY OF MERIDIAN Purchase Requisition �E IDIAN= Purchasing Department DATE OF 33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST 2/2/2026 7 MERIDIAN, ID 83642 Parks and Recreation PURCHASF ORDER NUMBER MUST APPEAR ON • TEL: (208)489-0417 SLIPS,CARTONS 'CORRESPONDENCE RELATED TO THIS ORDER FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT $90,000.00 IS BUDGET AMENDMENT REQUIRED? suuutsitu VENDOR Cushing Terrell NO CITY SUPPORT TICKET NO. PROJECT MANAGER PAYMENT TERMS �FREIGHTTERMS F.O.B. REQUESTOR Garrett White NET 30 PREPAID DESTINATION Garrett White PROJECT NAME: Community Center Construction Administration Description of Purchase Quantity and Pricing ACCOUNTINGCODES •- PART NUMBER/ • • PROJECT] • . • AMOUNT TASK ORDER/CONTRACT/PROJECT DESCRIPTION CODE GLACCOUNT# G MMITMEN Community Center Construction Administration 1 $ 90,000.00 7 5140 92000 $ 304,222.00 $ - NOTES: Council Approval Date: FY26 Budget Process -lot 5-5-2026 $304,222.00 How to fill out the Purchase Requisition. Fill in the SHIP TO DEPARTMENT NAME. This is the name of the requesting department and where the product will be shipped If the Ship To location is somewhere other than the department location, please enter that address in the lines below the department name and highlight it. Fill in the DATE OF REQUEST located in the box on the right hand side of the form. Fill in the amount of budget available for this commitment. Is a budget amendment required to fund this request? Answer YES or NO. Enter the name of the SUGGESTED VENDOR. Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account. If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order. If PURCHASING receives this Purchase Requisition and the vendor is not set up, an order processing delay occurs If vendor will be determined by procurement process,enter"TBD" CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff. Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER(if one has been created) Enter the name of the PROJECT MANAGER/REQUESTOR. Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased If you have more than one item,enter each on a separate line. Enter the QUANTITY for each line item. Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as CITY 1 and UNIT EA. Unit price and total will be equal.) ACCOUNTING CODES Enter the FUND that you want the expense to impact 1) The FUND number will be either: (a) 01,07,08, 20,55,or 60, 62, 65 depending on what FUND the budget is in Enter the DEPARTMENT CODE you want the expense to impact 1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department Enter the GL ACCOUNT NUMBER(Expense Account)for each item. 1) The GL ACCOUNT NUMBER(Expense Account) is the 5 digit number where the budgets are located Enter the PROJECT CODE/COMMITMENT#you want the expense to impact 1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to INFORMATION ONLY The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for your request. The accounting code will hold the budget dollars and actual expenses for your PO request. Accuracy is important as the resulting PO encumbers this accounting code(budget line item). Not all requests will have a project number. Call Procurement if you are unsure. This form will automatically total your request. In the NOTES field add any information that you feel is significant. PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS) City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 5140 - Community Center 07 - Impact Fund From 10/1/2025 Through 9/30/2026 Budget with Current Year Budget Amendments Actual Remaining Capital Outlay 92000 Cap Outlay - Bldgs & Struct 15,870,310.00 100,010.40 15,770,299.60 Total Capital Outlay 15,870,310.00 100,010.40 15,770,299.60 DEPT EXPENDITURES 15,870,310.00 100,010.40 15,770,299.60 TOTAL EXPENDITURES 15,870,310.00 100,010.40 15,770,299.60 Date: 3/10/26 04:31:13 PM Page: 1 AIA Document G802 - 2017 Amendment to the Professional Services Agreement PROJECT: (name and address) AGREEMENT INFORMATION: AMENDMENT INFORMATION: Meridian Community Center Date:June 21,2024 and July 10,2024 Amendment Number:01 3458 North Venable Avenue Date:March 11,2026 Meridian,Idaho 83646 OWNER:(name and address) ARCHITECT:(name and address) City of Meridian-Parks and Recreation CTA Inc.dba Cushing Terrell 33 East Broadway Avenue,Suite 206 800 West Main Street,Suite 800 Meridian,Idaho 83642 Boise,Idaho 83702 The Owner and Architect amend the Agreement as follows: Services shall be based on a Time and Material as needed.Fees for services are inclusive of the estimated Not-to-Exceed amount of$304,222.00. During construction,the consultant team shall perform no more than four site visits.Additional site visits based upon request from Kreizenbeck Contractors or the City shall be considered outside of the scope of this contract and will be billed separately from this contract. The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: This Amendment is to now incorporate the agreed to Hourly services under the contract for the Bidding and Construction Administration.We have summarized a list of the following individuals by name and position with their hourly rate.These are the Professionals of Record and accompanying staff who the City may anticipate to have various levels of engagement in Bidding and Construction Administration services over the 18 month course of the build.We understand the City's desire to contain the Construction activity and engagement of the Professionals of Record. Civil—Erickson Civil,Inc. Ross Erickson-Project Manager.........................................................................................$ 185.00 Landscape Architecture—Jensen-Belts Associates BruceTaylor-Principal........................................................................................................$ 124.00 Josh Neill-Landscape Architect..........................................................................................$ 107.00 Structural Engineering—Axiom,Professional Limited Liability Company Brad Geyer-Technical Lead................................................................................................$ 185.00 Ian McClure-Project Lead...................................................................................................$ 175.00 Andrew Brion-Project Engineer II......................................................................................$ 150.00 Brendan Peterson-Lead Modeler.................................................................................... $ 145.00 Architectural—Cushing Terrell Jason Butler-Architectural Principal................................................................................. $275.00 Angela Hansen-Project Manager .............................................................................. $ 190.00 Matthew Sanchi-Project Architect..................................................................................... $ 185.00 Holly Michels-Project Coordinator.................................................................................... $ 120.00 Nathalia Campos-Architectural Production........................................................................ $ 105.00 Mechanical/Electrical—Engineering Consultants Inc. Cathy Miller-Senior Professional Engineer.........................................................................$240.00 Clay Washington,Ian Lockhart-Professional Engineer..................................................... $215.00 Zach Story,Justen Roberts-Operations Manager...............................................................$ 190.00 Jenifer Hawes-Project Coordinator.................................................................................... $ 190.00 AIA Document G802—2017.Copyright @ 2000,2007 and 2017.All rights reserved.'The American Institute of Architects,""American Institute of Architects," "AIA,"the AIA Logo,and"AIA Contract Documents"are trademarks of The American Institute of Architects.This document was produced at 19:17:44 ET on 04/23/2026 under Order No.3104239063 which expires on 12/31/2026,is not for resale,is licensed for one-time use only,and may only be used in accordance with the AIA Contract Documents®Terms of Service.To report copyright violations,e-mail docinfo@aiacontracts.com. User Notes: (3139ADA4F) Evelyn Peterson-Quality ControlBIM Manager................................................................$ 180.00 Amy King-Administrative .............................................................................................. $ 80.00 Cushing Terrell and their consultants have provided the following estimated fees for CA services: Cushing Terrell: Architecture: $138,750.00 Administrative Services: $37,500.00 Cushing Terrell Fee: $176,250.00 Consultant Team: Civil $ 9,800 Landscape $ 2,600 Structural $ 65,180 Mechanical Plumbing $ 15,850 Electrical $ 17,850 $111,280 Cushing Terrell Markup @15% $ 16,692. Total Consultant Fee with Markup: $127,972.00 Total Construction Administration Services Contract: $304,222.00 Schedule Adjustment: None SIGNATURES: CTA Inc.,dba Cushing Terrell City of Meridian Parks and Recreation ARCHITECT(Firm name) OWNER(Firm name) Jason Butler SIGNATURE SIGNATURE Keith Watts, Procurement Manager Jason Butler-Principal PRINTED NAME AND TITLE PRINTED NAME AND TITLE 4/24/2026 DATE DATE AIA Document G802—2017.Copyright©2000,2007 and 2017.All rights reserved.'The American Institute of Architects,""American Institute of Architects," "AIA,"the AIA Logo,and"AIA Contract Documents"are trademarks of The American Institute of Architects.This document was produced at 19:17:44 ET on 2 04/23/2026 under Order No.3104239063 which expires on 12/31/2026,is not for resale,is licensed for one-time use only,and may only be used in accordance with the AIA Contract Documents®Terms of Service.To report copyright violations,e-mail docinfo@aiacontracts.com. User Notes: (3139ADA4F)