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Home My WebLink AboutFilmTec Corporation WRRF Tertiary Filtration Facilities Construction C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Division Meeting Date: May 5, 2026 Presenter: N/A Estimated Time: 0.00 Topic: Approval of Change Order 4 to FilmTec Corp. for WRRF Tertiary Filtration Facilities Recommended Council Action: Approve Change Order 4 to FilmTec Corporation for the WRRF Tertiary Filtration Facilities Construction project for the Not-to-Exceed amount of$645,354.00 and authorize Procurement Manager to issue and sign the Purchase Order for the Not-to-Exceed amount of$645,354.00. Background: No signature required, approval only. The original construction contract was approved by council on November 8, 2023 and executed on November 9, 2023 for the Not-to-Exceed amount of$6,809,834.00. Although we are facing the rising supplier material costs, the vendor has agreed to hold the current cost of the materials pending council approval. Thank you. CITY OF MERIDIAN Purchase Requisition CiQ/�E IDIAN,' Purchasing Department DATE OF H� 4/17/2026 33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST MERIDIAN, ID 83642 Public Works PURCHASE ORDER NUMBER MUST APPEAR ON • TEL:(208)489-0417 SLIPS,CARTONS ••• •• TO THIS ORDER FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT $1,800,000.00 IS BUDGET AMENDMENT REQUIRED? SUGGESTED VENDOR FilmTec Corporation No PO BOX 734900 CHICAGO, IL 10017 CITY SUPPORT TICKET NO. PROJECT MANAGER PAYMENT TERMS FREIGHT TERMS F.O.B. REQUESTOR David Briggs NET 30 PREPAID DESTINATION Clint Dolsby PROJECT NAME: WRRF Tertiary Filtration Facilities - Construction Description of Purchase Quantity and Pricing ACCOUNTINGCODES DESCRIPTIONPART NUMBER • ORPROJECT/ • •• TASK ORDER CONTRACT PROJECT DESCRIPTION Change Order 4 1 $ 645,354.00 65 3590 96154 11281.E $ 645,354.00 $ $ $ - NOTES: Council Approval Date: 5-5-2026 "$64"5,354.00 How to fill out the Purchase Requisition. Fill in the SHIP TO DEPARTMENT NAME. This is the name of the requesting department and where the product will be shipped If the Ship To location is somewhere other than the department location, please enter that address in the lines below the department name and highlight it. Fill in the DATE OF REQUEST located in the box on the right hand side of the form. Fill in the amount of budget available for this commitment. Is a budget amendment required to fund this request? Answer YES or NO. Enter the name of the SUGGESTED VENDOR. Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account. If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order. If PURCHASING receives this Purchase Requisition and the vendor is not set up,an order processing delay occurs If vendor will be determined by procurement process,enter"TBD" CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff. Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER(if one has been created) Enter the name of the PROJECT MANAGER/REQUESTOR. Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased If you have more than one item,enter each on a separate line. Enter the QUANTITY for each line item. Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as CITY 1 and UNIT EA. Unit price and total will be equal.) ACCOUNTING CODES Enter the FUND that you want the expense to impact 1) The FUND number will be either: (a) 01,07,08, 20,55,or 60,62,65 depending on what FUND the budget is in Enter the DEPARTMENT CODE you want the expense to impact 1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department Enter the GL ACCOUNT NUMBER(Expense Account)for each item. 1) The GL ACCOUNT NUMBER(Expense Account)is the 5 digit number where the budgets are located Enter the PROJECT CODE/COMMITMENT#you want the expense to impact 1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to INFORMATION ONLY The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for your request. The accounting code will hold the budget dollars and actual expenses for your PO request. Accuracy is important as the resulting PO encumbers this accounting code(budget line item). Not all requests will have a project number. Call Procurement if you are unsure. This form will automatically total your request. In the NOTES field add any information that you feel is significant. PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS) City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3590 - WW Construction Projects 65 - Wastewater Fund From 10/1/2025 Through 9/30/2026 Budget with Current Year Budget Amendments Actual Remaining Capital Outlay 96154 Filter Upgrade Projects 25,632,861.06 20,902,763.27 4,730,097.79 Total Capital Outlay 25,632,861.06 20,902,763.27 4,730,097.79 DEPT EXPENDITURES 25,632,861.06 20,902,763.27 4,730,097.79 TOTAL EXPENDITURES 25,632,861.06 20,902,763.27 4,730,097.79 Date: 4/23/26 09:40:34 AM Page: 1 �E IDIAN�-- ioaHo CHANGE ORDER CITY OF MERIDIAN CHANGE ORDER NO. 4 33 EAST BROADWAY PROJECT NO. 1 1281.F MERIDIAN, ID 83642 CHANGE ORDER DATE: 4/17/2026 EFFECTIVE DATE: 4/23/2026 CONTRACTOR: FilmTec Corporation PROJECT: WRRF Tertiary Filtration Facilities - Construction The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description of additional work: (attach additional pages if needed) An additional membrane skid is required to accommodate the population and flow growth in the City. This change order adds one membrane skid into the project, increasing the capacity of the system from 12.4 mgd o 14.83 mgd. WHO REQUESTED THE CHANGE 0 City ❑ Contractor WHY IS THE CHANGE NECESSARY Check all that apply ❑ Unforeseen/ Hidden Conditions ❑ Scope Change ❑ Error with the Plans and/or Specifications 0 Other - describe below Explanation: This change order is documenting the addition of a membrane skid to the project. REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK Check all that apply 0 The work is in the area of the original contract and a conflict with the on-site contractor is probable and would make coordination of work difficult and bidding unreasonable. ❑ Time is of the essence and bidding would require the contractor to stop work and the City would face costly standby fees therefore making bidding disadvantageous ❑ Emergency Work to correct unsafe conditions. ❑ Other- describe below Explanation:(attached additional pages if needed) Page 1 of 2 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: $6,809,834.00 Original Contract Times: 438 days Total of all previous Change Orders through Change Order Net changes form previous Change Orders (calendar days) Number: 3 No. 1 to No. 2 -$1,033,840.00 Note change order numbers here 0 days Enter dollar amount or changes here Net Increase(decrease)of this Change Order: Net Increase(decrease)of this Change Order: (calendar days) $645,354.00 180 days nter dollar amount of this c amge order Total Change (Increase/decrease)to date: Total Days (Increase/decrease) to date: (calendar days) -$392,646.00 0 days New Contract Price with all Approved Change Orders: New Contract Times with all Approved Change Orders: (calendar days) $6,421,348.00 618 days APPROVED: (City Purchasing Manager) ACCEPTED: (Contractor) By: B ra n d e n L Dlgitan=sign.by G.—I Gonzales DN:do=Brend L Gonzales,c=US, B Keith Watts O=Memcor EU Pod'Water SoMlo y Date: Gonzales D-02604,2308394-0600'Lg com Date: RECOMMENDED: (City Project Manager) DATE APPROVED BY COUNCIL(If required) By: / NO SIGNATURE REQUIRED Date: DATE METHOD OF COST DETERMINATION/COST ANALYSIS OR VERIFICATION: See attached documentation. Purchasing Use Only Date Submitted to Clerk for Agenda: 4.23.2026 Approval Date: Purchase Order No. Date Issued: Page 2 of 2