HomeMy WebLinkAbout2000 02-29
Meridian City Council Special Meeting
Agenda
Tuesday, February 29, 2000 @ 6:30 P.M.
Roll-call :
City Council Chambers
~ Tammy deWeerd X Cherie McCandless
=x= Ron Anderson 'A. Keith Bird
X Mayor Robert Corrie
1. Executive Session as per Idaho State Code 67-2345 (c) relative to
acquisition of real property:
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2. Discussion and I or decision for possible real property purchase:
3. Bid results for fire engine / pumper with recommendation for approval by
Fire Chief Ken Bowers: .. .
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MERIDIAN CITY COUNCIL SPECIAL MEETING
FEBRUARY 29. 2000
The special meeting of the Meridian City Council was called to order at 6:30 p.m.
by Mayor Robert Corrie on Tuesday, February 29, 2000.
Members present: Robert Corrie, Tammy deWeerd, Cherie McCandless, Ron
Anderson, Keith Bird
Others present: Ken Bowers, Joe Silva, Rod Shaul., San McEvoy, Brian
Zimmerman, John Overton, Lance Smith
Corrie: Being that it's 6:30, I'll start the special meeting on February 29, 2000, at
6:30 p.m. The items of discussion will be the bid results for fire engine and
pumper with recommendations for approval by Fire Chief Kenny Bowers, and
then we will go into executive session relative to acquiring real property and
discussion on that purchase.
Item 3.
Bid results for fire engine I pumper with recommendation for
approval by Fire Chief Ken Bowers:
Corrie: So, with Council's approval, I have been requested to have No.3 first
and then go into executive session since the Fire Department's here now. If I
hear no objections, we will go ahead and have Kenny present bid results on the
fire engine.
Bowers: Good evening, Mayor Corrie, Council members. We have been
discussing about bidding a new fire engine for several months. The engine that
we purchased in '95, '94, has 50,000 miles on it already as we have more and
more emergency calls through the years, we will be putting quite a few more
miles on our trucks. We have tried to work with Councilman Ron Anderson on
trying to come up with a schedule of bringing in new trucks so that our trucks do
not cost us - start nickel and diming us as we go, so we're going to try to get on
a schedule every so many years for an engine replacement. Years ago, engines
would last us 20, 25 years, and we would only have 20,000 miles on them when
we were done, but now, as we're getting closer to 2,000 calls a year, we will be
adding miles and miles on these engines. So we put out a bid for a new fire
truck, pumper, engine, whatever you want to call it, and we received two bids
back. One from Pierce and one from Boise Mobile. The bids from Pierce come
in at $326,200. The bid from Boise Mobile was $267,966. As we go down
through the list there, Pierce gives a deduction for a prepaid chassis. Boise
Mobile also gives us a prepaid chassis credit. Balance paid on delivery, they will
give us a credit of $1500 at Pierce. That's if we go back to the factory and give
them the check right at that time, they will give us a credit. When the chassis is
delivered to Pierce and ready to put on the boxes, the pump, the whole works,
they will also give us a credit, also, for that, and I don't see that down here on this
one. If we do not get a performance bond, it's $750 credit. If we go back and
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drive the truck back here ourselves, it's $2,000 credit. The final line items on
Pierce, $317,220. As you can look over on the Boise Mobile side, they bid it as
options in their bid. We did not want it that way, but they bid it out as options.
Their options come up $36,138. The total price on the Boise Mobile truck,
$298,559. There is a difference of $18,661 as you can see. After going through
the specs and the bids of both Pierce and Boise Mobile, we found that we were
missing quite a few items in the Boise Mobile bid that would bring this price up;
such as, hosebed dividers. We spaced out three, they only speced out one in
the bid. We asked for certain valves because our other trucks, our other four
trucks have the same four valves, and they did not spec out those valves. So by
the time we turn around and add the other prices into this at $18,000, it's going
to be quite smaller on the bid. I have Assistant Chief Silva here, and also
driver/operator Rod Shaul here. Those two have worked on this bid spec
tremendously for many hours the last two, three days, trying to get this stuff
straightened out for us. Also on the Committee was John Overton and Ed
Pierce, also Lance Smith. They put a lot of hours into this bid spec and
paperwork for us. We would recommend to going with the Pierce. There are a
few reasons for that. We have four Pierces right now at this time. Same pumps,
same valving, basically the same equipment as what we have speced in years
past. We believe that possibly we get another style of a truck, the valving that we
have, we have already built re-built kits, we bought valvings for the others. We
would not be able to use those, possibly, I can't say yes or no for sure, yet. That
would be Rod and Joe could answer that. Possibly we could not use that
equipment on the Boise Mobile truck. We spaced out a certain size of tires on
our trucks, and we did not get that with Boise Mobilef so we would have to add in
extra dollars on the Boise Mobile for the tires that we spaced out. Would there
be any questions from you of Joe, Assistant Chief Silva, and Rod Shaul at this
time?
Anderson: I had a question. I had this hand-written note from you, I guess it was
the day of the bid openings, and I showed $303,000 for Boise Mobile and
$304,000 for Pierce, and that's different from the numbers that you have here. Is
that adding the $5,575 back to it or something? $1,000 apart at the-
Bowers: They were, and we didn't have a calculator. We were just freelancing,
and we had instead of a $1500 credit on the balance due on delivery from Pierce,
we had a $15,000 credit down there. So we were totally off on that price there.
That's where we came from. Roger Crane from Boise Mobile had told us that
there were probably $37,000, $38,000 in the options, and it did turn out to be
$36,000. Those figures that you have there are wrong. Thank you.
Bird: Mr. Mayor, Kenny, I take it that Pierce was the only one who bid per specs.
Boise Mobile, what you're telling me, did not bid for the spec book?
Bowers: Mayor Corrie, Councilman Keith Bird and Council members, that is
correct. We went through line item by line item, word for word, and Pierce was
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the only one who really bid the whole spec that we wanted. Boise Mobile put in
different options that they thought would be all right, but it just wasn't that we -
we didn't want those so we didn't spec them in.
Anderson: Couple more questions. The nonperformance on the bond, I'm
assuming that's a bid bond that would insure us if they construct the truck
according to our specifications, why would we want to eliminate that?
Bowers: At this time, that was just in the bid specs. That's how they wrote that.
Talking with Roger and Gary from Pierce and Boise Mobile, neither one of them
really thought that we should take that out on either side, really. I don't know if
Rod could answer that any better. Come on up here. Rod Shaul,
operator/driver.
Shaul: I kind of left that out because of legalities. I didn't know where we stood
on that other than the fact that Pierce Manufacturing has been in business since
1917 or something like that, and they have a good reputation, and they really do
a good job with their customer service. I didn't feel like it was going to be a threat
to us that we wouldn't get what we paid for with them.
Anderson: I just think it's good insurance; it guarantees if we are unsatisfied that
they will have to perform for us. Then I had a comment on the drive-out
allowance. I guess my preference would be to leave that in there and have them
deliver the truck because they're still responsible until the time that it's delivered
to your doorstep. If anything happens on the way out or if there's mechanical
problems, then they're responsible for fixing those or accidents. It really is not a
true $2000 savings because then you have to find airfare and pay motel fees to
have somebody drive that out anyway. I guess my preference would be to leave
that in there, have them deliver the truck here. We do an acceptance test when
it's here and then we bring it on line and accept the truck.
Bowers: Mayor Corrie, Councilman Anderson and City Council members, we
wouldn't have a problem with that either. That's just the way it's been in the past
that I know of, and we've always went back and picked them up ourselves. We
can sure do that; no problem.
Corrie: Kenny, do you know how much it costs us to do that the last two times?
Bowers: If I remember right, I wasn't happy the way it was done last time
because our firemen flew down there and drove all the way back without
stopping. I didn't think that was correct to do it that way in case one of them got
tired or sleepy and crashed or something. I didn't like the way it was done last
time, but they wanted to get back home. I realize that. I believe six years ago, I
thought it cost us $1200 or $1100 or something like that.
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Corrie: I remember that. I agree with Ron. It's not worth the time or money,
really, and the non-performance bond, for what it's worth, I think we should leave
it in there, too.
Bowers: That would be fine.
Corrie: Does Pierce have the hosebed dividers and the valves and everything
that you -
Bowers: Exactly. Mayor Corrie, as Councilman Bird asked, they did everything
by spec that we put in there. We did find one problem with it, and Rod and Joe
took care of that with Gary, the salesman from Pierce.
Anderson: If I understand this chart right, the options as specified, the $36,138,
that would be to get the truck actually how we had spaced it out, and that would
be in addition to the $298,000, so our total would actually be $334,697 if we went
with Boise Mobile. So it actually makes Pierce a bit cheaper?
Bowers: No, it doesn't. Mayor Corrie, Councilman Anderson and City Council
members, the $267,996 at the top is their base price. Then you take $5575 away
from that for the pre-chassis, and then the options, they considered them options,
I believe there are 44 of them or something like that. Their options come up to
$36, 138, but the options that they put in there, a lot of the options were not the
ones that we spaced. So if we did spec, if they did bring it up to spec, yes, it
probably would be more, but their final total was $298,559, Ron, with the options
added in. Their options.
Anderson: So they're roughly $19,000 cheaper, $18,000.
Bowers: $18,661, yes.
Corrie: When you add in the bed divider and valves and tires, how much does
that make it?
Bowers: Bed dividers are at least $1 ,000; tires, you're probably looking at
possibly $100 to $150 per tire, and you've got two, four, six tires; the valving, I
don't have any idea. I couldn't give you a price on valving, Mayor Corrie, what
the difference would be.
Corrie: But you did say that Boise Mobile Equipment didn't follow the specs.
Bowers: That is correct.
Corrie: Anything else from Council? Questions?
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Bowers: Also, Mayor Corrie and City Council members, I forgot to bring this up
at first. Steve Bravo and Mike Ingram are here from the rural commissioners.
They wanted to be on this, too, because they're paying 32 percent of this.
Debbie Drake had another meeting so she wasn't able to come. They have just
speced out a new tender, also, so we will be getting a new tender also. We
spaced it out with Nampa Fire. So we'll be getting a new tender and an engine.
What weJII be doing is we'll be getting rid of possibly two pieces of equipment,
we'll be selling them. The rural will be selling one of the big tenders, we will be
selling 305. It's a 1972 Ford, so we'll either be selling it or possibly now, we've
talked about maybe keeping it and letting the Explorers, our Explorer posts use it,
but I haven't gotten to talk to Ron about that one.
Bird: Mr. Mayor, I think -
Corrie: Mike?
Ingram: Thank you, Mr. Mayor and members of the Council. My
recommendation, and I have the go-ahead from our other Commissioner here, as
well as I have talked to Commissioner Drake about this, too. I am full-time
employed by Boise City Fire Department. Every third day I drive a BME piece of
apparatus. I would recommend across the board we go with the Pierce. It is a
far, far better piece of equipment. We will have far, far less problems down the
road with the Pierce. I've driven both manufacturers, and I would prefer and
recommend the Pierce hands down.
Corrie: For the record, that was Mike Ingram from the rural.
Bird: Mr. Mayor. Actually, the cost is $326,000, too. This $317,220 doesn't
mean a thing, right? I don't - my personal opinion is if they didn't bid the specs,
their bid shouldn't have been accepted.
Bowers: Mayor Corrie and City Council members, I do know Rod and Joe has
probably put in 20, 30 hours just trying to decipher Boise Mobile's spec. It was
just - wasn't really written so you could follow it. It did create some problems for
us.
Nichols: Mayor Corrie and members of the Council, all the law requires you to do
is accept the "lowest responsible bidder." If Boise Mobile Equipment did not
meet the specs, they are not a responsible bidder which leaves you with one
responsible bidder.
Corrie: That was one of my questions, the reason that I asked that for the
record. Thank you.
Bowers: Mayor Corrie and City Council, also, the fire engine that we've spaced
out is exactly like the Dash that we bought six years ago with newer, finer stuff on
it, of course. In six years they've changed it. We have got 50,000 miles on the
old one, and like I said, the only thing that we've really changed on it is tires, of
course, oil, filter, stuff like that.
Corrie: Do you have anything else, Kenny, to present to the Council?
Bowers: I don't have anything at this time. Joe Silva, do you have anything?
Rodney Shaul? .
Shaul: This is a point of clarification. We spent probably in the neighborhood of
50 to 60 hours trying to decipher the BME bid, and we have exceptions, a list of
about 96 items that are either exceptions or need clarification on. So if others
meet spec or not, that's up to you. But we've spent multiple hours on it, and we
come up with about 96 items.
Bird: I wouldn't waste my time next time.
Corrie: Anybody else want to ask any questions? Hearing none, I'll entertain a
motion from Mr. Anderson.
Anderson: Mr. Mayor, before I make a motion, I would like to clarify for the City
Council in our budget process what we've been doing is each year we've been
allocating a certain amount of funds to go toward the purchase of a fire truck, and
the last total that I've seen on those, on the fire truck funds, is totally I think
there's $70Q-some thousand dollars in there at that point. In this year's budget,
we only allocated $150,000 to put into that fund, and it was, I guess, a
misunderstanding on Kenny's and my part on how the auditors want to show this,
but if you purchase the actual fire truck during this year, you have to budget the
entire amount. So if this bid is accepted at the $326,200, there will have to be a
budget adjustment later in the year for the difference between the $150,000 that
we budgeted and so it'll leave about another $176,200 difference that'll have to
be added to the Fire Department budget to pay for that.
Bird: Mr. Mayor. Then when we do our re-budget, when we budget for 2000-
2001 , we take that fund balance extra and put back out of the fire fund and bring
it back into the general; is that not right?
Anderson: Right. We should take that from the fire truck fund and then -
Bowers: Mayor Corrie and City Council members, if we get this ordered right
away, we are looking at a September, last week of September delivery, possibly.
It could all come in this budget period or it might be here October 1 st. So we
might be kind of working on two budgets here. I wanted to let you guys be clear
on that, too. It might possibly be on two budgets.
Anderson: So you'll need to track that really close and try to pin that down as
early as possible so when we do a budget adjustment we would know how much
to allocate. I would, therefore, make a motion that we award the bid for a new
fire truck to Pierce Manufacturing Company as the apparent only responsible
bidder in the amount of $326,200.
Bird: Second.
Corrie: Motion made and seconded to accept the Pierce engine bid of $326,200.
Any further discussion? Hearing none, roll-call vote.
RoIl-cali: deWeerd, aye; McCandless, aye; Anderson, aye; Bird, aye.
Item 1.
Executive Session as per Idaho State Code 67-2345 (c) relative to
acquisition of real property:
Corrie: Okay. The next item is to have an executive session per Idaho State
Code 67-2345 (c) relative to acquisition of real property. Do I hear a motion to
that effect?
Bird: Mr. Mayor. I move that we go into Executive Session per Idaho State Code
67-2345 (c).
deWeerd: Second.
Corrie: Motion is made and seconded to go into Executive Session. Roll-call
vote, please.
Roll-call: deWeerd, aye; Anderson, aye; McCandless, aye; Bird, aye
(Entered into Executive Session at 6:57 p.m.)
Corrie: I'll entertain a motion to come out of Executive Session.
Bird: So moved.
Anderson: Second.
Corrie: Motion made and seconded to come out of Executive Session. All those
in favor say aye.
MOTION CARRIED: ALL AYES
Corrie: Let the record show that no positive decision was made in the Executive
Session. Okay. I'll open the - I guess we had better close the - I'll entertain a
motion to close the Executive Session.
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Bird: Mr. Mayor, I move that we close the special Council meeting.
Anderson: Second.
Corrie: Motion made and seconded to close the special Council meeting. Any
further discussion? All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
MEETING ADJOURNED AT 8:13 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVE:
ATTEST:
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Pierce
$326,200
Pre pay chassis
-4730.
Balance paid on
Delivery
-1500.
Payment due 3 months
prior to delivery $ 157,656.
Non performance
Bond
-750.
Drive out allowance
-2,000.
Bid Totals
$317,220.
Net Difference
$18,661.
ENGINE BIDS
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FEB 2 9: 2000
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Boise Mobile
Equipment
$267,996.
-5575.
Payment due upon
delivery of chassis
in Sept. 2000
$139,388
Options as specified
$36,138
$298,559.
MAYOR .
Robert D. Corrie
( HUB OF TREASURE VALLEY
A Good Place to Live
CITY COUNCIL MEMBERS
Ron Anderson
Keith Bird
Tammy de Weerd
Cherie McCandless
CITY OF MERIDIAN
LEGAL DEPARTMENT
(208) 288~2499 · Fax 288-250 I
33 EAST IDAHO
MERIDIAN, IDAHO 83642
(208) 888-4433 · Fax (208) 887-4813
City Clerk Office Fax (208) 888-4218
PUBLIC WORKS
BUILDING DEPARTMENT
(208) 887 -2211 · Fax 887-1297
PLANNING AND ZONING
DEPARTMENT
(208) 884-5533 · Fax 888-6854
NOTICE OF SPECIAL MEETING
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on
Tuesday, February 29,2000 at 6:30 P.M. This meeting shall include an
Executive Session (the session itself is closed to the public) called in accordance
with Idaho State Code 67-2345 (c) relative to the acquisition of real property.
The following are agenda items:
,..., possible decision on real property purchase
- possible decision on bid for fire engine / pumper.
The public is welcome to attend the special meeting but the executive
session will be closed to the public.
DATED this 25th day of February, 2000.
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MAYOR
Roben D. Corrie
HUB OF TREASURE VALLEY
A Good Place to Li ve (
LEGAL DEPARTMENT
(208) 238-2499 · Fax 288-2501
CITY COUNCIL MEMBERS
Ron Anderson
Keith Bird
Tammy deWeerd
Cherie McCandless
LITY OF MERIDIAN
33 EAST IDAHO
LVIERIDIAN, IDAHO 83642
(208) 888-4433 · Fax (208) 887-4813
City Clerk Office Fax (208) 888-4218
PUBLIC \VORKS
BUILDING DEPARThIENT
(208) 887-2211 · Fax 887- [297
PLANNING AND ZONING
o EPARTIv1ENT
(208) 884-5533 · Fax 888-6854
NOTICE OF SPECIAL WORKSHOP
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Workshop at City Hall, 33 East Idaho, Meridian, Idaho, on
Tuesday, February 29.2000 at 7:00 P.M~ The Meridian City Council will be
discussing strategic planning for the City of Meridian.
The public is welcome to attend.
DATED this 25th day of February, 2000.
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WILLIAM G. BERG, JR. - IT'fVCLERK
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