HomeMy WebLinkAbout26-2583 City Code Operating Policy 9.15 Authorized Signatures CITY OF MERIDIAN RESOLUTION NO. 26-2583
BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON,
STRADER, TAYLOR,WHITLOCK
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN ADDING CITY
OF MERIDIAN STANDARD OPERATING POLICY 9.15, REGARDING AUTHORIZED
SIGNATURES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,pursuant to Meridian City Code section 1-7-3 and City of Meridian Policy 1.3,
the City Council has authority over the policies of the City of Meridian; and
WHEREAS, the Legal Department has proposed a new policy, Policy 9.15, regarding
authorized signatures, to ensure consistency in the review, approval, authority, and retention of
agreements and legal documents entered into on behalf of the City; and
WHEREAS,the City Council finds it in the best interest of the City of Meridian to add
Policy 9.15 to the City of Meridian's Standard Operating Policies;
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MERIDIAN, IDAHO:
Section 1. That the City of Meridian Standard Operating Policy 9.15, regarding authorized
signatures, as set forth in Exhibit A attached hereto, shall be added to the City of Meridian's
Standard Operating Policies.
Section 2. That this resolution shall be in full force and effect immediately upon its passage.
ADOPTED by the City Council of the City of Meridian, Idaho, this 14th day of April, 2026.
APPROVED by the Council President of the City of Meridian, Idaho, this 14th day of
April, 2026.
APPROVED:
John Overton, Council President
ATTEST:
By:
Chris Johnson, City Clerk
RESOLUTION ADDING STANDARD OPERATING POLICY 9.15 PAGE 1
EXHIBIT A
�WER� City of Meridian
Standard Operating Policy
Number 9.15
Authorized Signatures
Purpose:
To set forth the City's policy for review, approval, signature, and retention of all agreements and legal
documents entered into on behalf of the City. It defines which employees are authorized to sign on behalf
of the City and permits the delegation of authority.
Policy:
The City has an obligation to be a responsible steward of public funds and fulfill the obligations it makes to
other parties.The purpose of this Policy is to safeguard City resources and to minimize the City's financial,
legal, operational, and compliance-related risks by establishing the authority and responsibilities of City
officials and employees with regard to reviewing and executing agreements and legal documents on behalf
of the City.
This policy applies to all agreements and other written or electronic documents that obligate the City
financially, legally, or in its operations with an outside party. The City shall not be bound to any agreement,
legal document, or other obligation made by any individual acting outside the express authority stated by
this policy, notwithstanding any representations or misrepresentations that may be made about the
individual's apparent authority.
No City official, employee, contractor, or volunteer may sign an agreement without the express written
authorization as designated in this policy, or pursuant to a sub-delegation of authority under this policy.
Any individual who signs on behalf of the City without proper signature authority is acting outside the scope
of employment and may be subject to discipline as an employee and may be personally liable for any
resulting liability or obligation.
This policy does not apply to signatures or approvals required for internal City transactions and processes.
Authority& Responsibility:
Department Directors shall be responsible to ensure the appropriate administration of this policy.
Revision Date: 11/24/2025
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