HomeMy WebLinkAboutBid & Reimbursement Agmt for Shepherds Creek
City of Meridian
Public Works Dept.
RECEIVED
JUN 1 3 2007
Memo
City Of Meridian
City Clerk Office
To: Will Berg; Tara Green
From: Kyle Radek, P.E., Staff Engineer f /C
CC: File
Date: 6/14/07
Re: Proposed Agenda Item for June 19, 2007 City Council Meeting
The Public Works Department respectfully requests the following item be placed on the June
19 City Council agenda, under Consent Agenda, for Council's consideration:
Approval of bid for sewer and Reimbursement Aareement between the City of Meridian and
Shepherd's Creek Inc.
The developer received three bids for the oversized sewer in Shepherd's Creek Subdivision.
The low bidder was Brown Construction Inc at $50,846. The agreement reimburses the
Developer for construction of the oversized sewer through Shepherd's Creek subdivision.
The total reimbursement is $34,830.
Recommended Council Action: The Public Works Department recommends
that City Council approves the award of the bid for the Shepherd's Creek
Oversized Sewer to Brown Construction Inc. for $50,846 and approves the
Reimbursement Agreement between the City of Meridian and Shepherd's
Creek Inc for a total reimbursement of $34,830 and authorizes the Mayor to
sign It.
Thank you for your consideration. Please contact me if you have any questions regarding
any of these items.
. Page 1
AGREEMENT
THIS AGREEMENT made this _day of ,20_, by and between
the CITY OF MERIDIAN, a municipal corporation, hereinafter called CITY, and Shepherd's
Creek Inc., hereinafter called DEVELOPER:
W [ T N E SSE T H:
WHEREAS, DEVELOPER owns land inside the corporate limits of the City of Meridian and
has constructed a sanitary sewer system to their serve their projects as shown on Exhibit "A"
and has requested reimbursement for certain portions of the sanitary sewer system;
WHEREAS, upon recommendation of the Public Works Department, the Council of CITY
accepted and approved the proposal of DEVELOPER subject to all conditions hereinafter
provided by this Agreement.
NOW THEREFORE, in consideration of the foregoing premises, it is agreed:
A. Preparation of Plans. DEVELOPER has prepared plans and specifications, drawings,
instructions, bid proposal and all other contract documents for the construction and
installation of sanitary sewer system, shown on Exhibit "A", including rights-of -way,
grades and elevation, and materials used in the construction and installation of said trunk
sanitary sewer lines.
B. Construction of Sanitary Sewer Trunk Lines.
(1) DEVELOPER will install and constructed the sanitary sewer system and
appurtenances as shown on Exhibit "A", sUbject to the conditions hereinafter
provided.
(2) DEVELOPER will provide all engineering, surveying, contract administration,
permanent and temporary construction easements for the construction of the
sanitary sewer system described on Exhibit "A".
(3) DEVELOPER will provide all testing, sampling and other normally conducted
quality controVquality insurance of installed systems.
(3) CITY will provide inspection services for the construction of the sanitary sewer
system described on Exhibit "A".
C. Letting Bids. DEVELOPER has solicited bids and published requests for bid proposals
for construction ofthe sanitary sewer system from at least three (3) properly licensed
public work contractors. DEVELOPER will award the construction to the lowest
responsible bidder after obtaining concurrence from CITY of low bidder.
D. DEVELOPER and CITY Responsibility for Costs. Because the DEVELOPER will
construct additional sanitary sewer improvements, as shown on Exhibit "A", at the
request of the CITY, it is mutually agreed that the cost ofthose sanitary sewer
improvements will be shared as contained in Exhibit "B." It shall be the responsibility
of the DEVELOPER to provide 100% of the financing of the project with
reimbursement from the CITY in accordance with Section E ofthis agreement
"Reimbursement to DEVELOPER."
E. REIMBURSEMENT to DEVELOPER.
Because the DEVELOPER will construct the sanitary sewer system as shown on Exhibit
"A", the CITY shall reimburse to the DEVELOPER that portion of the cost attributable
to other development, which is $34.830 .
F. Term of Agreement. Payment shall be made to the developer after satisfactory
completion of the construction of the sewer improvements.
G. Sanitary Sewer Lines on DEVELOPER'S Property. As a condition for CITY entering
this Agreement, DEVELOPER has or will:
Submit to inspection by either the Public Works Department or the Building Department
of CITY whenever a building is to be connected to the sanitary sewer system
constructed and installed on and within its property.
H. Cost ofSanitarv Sewer Line on DEVELOPER'S Property. All costs and expenses,
including the construction, engineering, advertising, clerical and legal and all licenses
and permits which may be required for the construction and installation of the sanitary
sewer system upon and within DEVELOPER'S property, shall be at DEVELOPER'S
sole expense. This condition specifically excludes the CITY'S share of the sanitary
sewer system on Exhibit "A".
I. Compliance with Laws.
(1) In constructing and installing the sanitary sewer system within its property,
DEVELOPER, at its sole expense, shall comply with Jaws, orders and regulations of
Federal, State and Municipal authorities and at its sole expense shall obtain all
licenses or permits which may be required for the performance of this Agreement.
(2) Upon connection to the sanitary sewer system, DEVELOPER agrees to abide by
all applicable City laws, rules and regulations pertaining to sanitary sewer systems.
J. Indemnification and Insurance. DEVELOPER shall indemnify and save and hold
harmless CITY from and for any and all losses, claims, actions, judgments for damages,
or injury to persons or property and losses and expenses caused or incuITed by
DEVELOPER, its servants, agents, employees, guest, and business invitees, and not
caused by or arising out of tortuous conduct of CITY or its employees.
K. No Assignment. DEVELOPER shall not assign any portion of this Agreement or any
privilege here under, either voluntarily or involuntarily, without the prior written
consent of the CITY, which consent shall not be unreasonably withheld.
L. Definition of DEVELOPER'S Property. The term "DEVELOPER'S PROPERTY" in
the Agreement shall mean the parcels described on Exhibit "A" attached hereto. and
more specifically as all lots within Messina Village, Messina Hills, Tuscany Lakes,
Tuscany Village, Glacier Springs, and the future Messina Meadows subdivisions.
M. Binding Effect. An executed copy of this document shall be recorded in the office of
the Ada County Recorders and is an Encumbrance which shall be binding upon all of
DEVELOPER'S assigns, or successors in interest to said property.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers the day and year first above written.
DEVELOPER:
Name (printed)
Title
Signature
Date
Secretary,
ST ATE OF IDAHO )
) S5
County of Ada )
On this day of " before me the undersigned, a
Notary Public in and for said State, personally appeared . and
,known or identified to me to be the persons whose names are
subscribed to the within instrument, and acknowledged to me that they executed the same.
IN WITNESS WHEREOF, 1 have hereunto set my hand and affixed my official seal the day
and year first above written.
Notary Public For Idaho
Residing at:
Commission Expires:
(SEAL)
MAYOR
ATIEST:
CITY CLERK
STATE OF IDAHO )
) ss
County of Ada )
On this day of " before me the undersigned, a Notary Public
in and for said State, personally appeared TAMMY DE WEERD and WILLIAM G. BERG, JR,
known to me to be The Mayor and City Clerk of the City of Meridian, Idaho, who executed the within
instrument and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year
first above written.
Notary Public For Idaho
Residing at:
Commission Expires:
(SEAL)
SEE ClRR PLANS
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Exhibit B
Calculation of Reimbursement Amount for Shepherd Creek Oversized
Sewer
6/14/2007
Sewer
Size
27 inch
Average
Depth
16 feet
Reimbursement
%
68.50%
Low Bid Amount
$50,846
Reimbursement
I $34,830
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6881 Bennett Rd. - Nampa, 10 83686
Phone(208)46~274 - Fax (208) 465-3532
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MATT SCHULTZ
2127 S.ALASKA WAY
MERIDIAN, IDAHO
83642
5/712007
PROJECT
281 - SHEPARD CREEK ADD ON
QTY DESCRIPTION COST TOTAL
SEWER:
440 SEWER PIPE 27" 89.50 39,380.00
2 SEWER MANHOLE(S) T -TYPE 5,383.00 10,766.00
1 2'" PVC CAP 350.00 350.00
I 27" PVC PLUG 350.00 350.00
. .
TOTAL $50.846.00
..._ _ESTIMATE
Excavation, LLC
Shepherd Creek Subdivision (Meridian,ID)
27" Sewer Only
. Type of Work I Cost
Sewer 27" Sanitary Sewer Main 436.82 LF
~._.
Pipe Materials ) LS
Manholes and labor to install 2EA
Mobilization 1 LS
CCTV and Flush and Testing 1 LS
- -- - 566,020.2
Total Job Cost
!
566;820.20
Notes: This quote includes all mateJiaIs, installation, equipment, and labor to install the 27-inch
Sewer in Shepherds Creek Subdivision in Meridian.lD. This bid is only good if all of the above
items are accepted.
*CUlIW~ collars will be installed by others-.
,. AU compaction tests sball not be bome by H2 Excavation.
· The above bid was based on plans marked "not approved for consfnwtion". Any extra
improvements required during the review process shall be charged above and beyond the above
bid.
*Due to the instability of the PVC pipe market, and the iron market;. pipepriccs are quoted to be
ordered by 5120/01. After that date if the quote for pipe shall go up or down in price. the owner
shall be charged more or refimded the additioual costs.
1
May 03 07 Ob:l:lp
I-'lallOum toxcavatlon
"'"""'''"''"""T''''''"''''rViE..,....."",
4325 Washington Ave
Caldwell. 10 83607
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Estimate
I
I
Date Estimate'
I
SJ?,/2007 R.MR-Osdf
Customer
Phone I
Fax ,
208-573-6886
208-45.1-9298
IIMR Consulttng
Attn: Matt Schultz
E-maU
p1atlnumexc.wation@ mail.i::CJm
PO Number Job I
I Es6mate Good For 30 Days Sbepberd CRJek Subdivis~
." I
Description Qty Cost Tot~1
436.82 Unear Feet of 27" Sewer Main 75.215.00 75.215.00
ManholfK and tabor to install wwer
PIpe and materials
CeTV. Flush and T estins
Mobilization fees
.
I
I
fxducIes testing. staking. impermeable lTl8terial. dewatering and hiZardOUli material Total
removal. $75.215 PJ