HomeMy WebLinkAboutJanuary 28, 2003o~q~
Meridian Citv Pre-Council Meeting January 28, 2003
The Pre-Council Meeting of the Meridian City Council was called to order at 6:00
P.M. on Tuesday, January 28, 2003, by Mayor Robert Corrie.
Members Present: Mayor Robert Corrie, Bill Nary, Tammy de Weerd, and
Cherie McCandless
Members Absent: Keith Bird
Others Present: Kenny Bowers, Stacy Kilchenmann, Bill Nichols, Sharon Smith,
Reta Cunningham, Mike Worley and Will Berg.
Item 1. Roll-call Attendance:
X Tammy de Weerd X Bill Nary
X Cherie McCandless O Keith Bird
X Mayor Robert Corrie
Item 2. Adoption of the Agenda:
Item 3. Presentation of Audit Report by Balukoff & Lindstrom:
Item 4. Presentation of Finance Report by Finance Department:
Item 5. Cash Receipt Policy:
Item 6. Discussion of Building Options with Lemley & Associates,
Inc.:
Item 7. Discussion with Revenue Analysis Task Force:
Corrie: Okay I guess discussion of Revenue Analysis Task Force I assume that
is the mill levy name or a possibility of name there.
De Weerd: I don't know who came up with it at the last meeting but it was coined
at that time. Today we just needed to verify the committee, define the scope and
a suggested timeframe. I would open it up for comment. I can tell you we have
Christine Donnell, Lori Jones, Ryan Riley, Shaun Wardle, Rich Green, and Joe
Bongiorno - I like that name. It's just fun to say. Robert Chandler, Blue Cross is
going to get back to me in the next day or two with their name. Gene Straight, AI
John, David Fulkerson, Jim Keller, Brad Gilmore, Sheila Bresnahan, Darrell
McRoberts, Irma Atkinson and Fred Helm.
Corrie: Who's AI John?
De Weerd: AI John is the representative from the Meridian Senior Center.
Corrie: Okay I heard the name but I couldn't place it.
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January 28, 2003
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McCandless: You were thinking of Dan John from the (inaudible). 4
Corrie: Yes that's -
(Inaudible discussion amongst Council Members)
Corrie: (Inaudible) the toolbox.
Nary: Mr. Mayor.
Corrie: Mr. Nary.
Nary: I guess one timeframe we probably need to look at is I know we were not
prime to pre-supposing outcome of any sort but I do want to at least leave the
task force the ability to go forward with a levy proposal if that's what they decide
that they need. I guess I would have to look to Mr. Berg. If we were going to
have alevy - if we were going to have a vote on a levy proposal the furthest one
- the furthest date this year would be the November election date again I
assume. What would be the drop-dead date to have that proposal to be able to
put it on the ballet in November? Then we work backwards on whether or not
that's -
Berg: Mr. Mayor, Members of the Council and Councilman Nary (believe - I'm
trying to refresh my memory - 45 days I think is the announcement of an election
so what we have to do prior to that -but that's the time that we - I think 45 days
prior to the election date.
Nary: So I guess time period wise then we would want I mean no less than 60
days before the November election. I don't mean that has to be the cut off date
but that would be the latest we would want something so how much further back
from that date do we think would be a reasonable amount of time because that's
what the committee (inaudible} maybe something totally different but -
***End Of Side Two***
Nary: -- as much as it takes us to kick it around to decide what we're going to do
next that's probably not at bad -we've also got budget in July so we really want
to - we really probably want to have some closure from this task force by the end
of June at the latest.
De Weerd: End of June.
Nary: Because that would give us the budget time to deal with if there's
budgetary issues that we need to consider by whatever this task force comes up
with that would give us the flexibility to do that and then give them about four
months -
De Weerd: Four to five months.
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Nary: Four to four and a half months probably to get together to come up with
something. That's probably enough time and if they need more then I guess they
can tell us they need more. They just may lose some dates or they may lose
some options this year to do things. That way at least we have some better idea
of what to do but at least that would be at least an initial target I would say is the
end of June.
Corrie: June 30~' is on a Monday.
(Inaudible discussion amongst Council Members)
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Is there - do you have suggestions on the scope? I mean we do
realize that it will be to evaluate the revenue streams, look at cost of doing
business and kind of the narrowing gap between revenues brought in and on
going operational expenses. Do we want to further define that or have them
define it? I think we need to provide on parameters.
Nary: Mr. Mayor.
Corrie: Mr. Nary.
Nary: I mean I think this yellow and white sheet is a very good jumping off point
that Stacy and her staff have provided to give us some idea of what the future
could bring. I think that's really what we're asking this task force to do is based
on what we think the future might be that may limit our options on doing things.
What can we do to either address that without any change or what other changes
and proposals they think we can do to not end up with this negative balance so I
guess a potential (inaudible) in FY04, which isn't very far away. Those I think at
least that's a starting point. Yes, I agree with what you're saying it's just I think
we have to give them some idea of what they're doing otherwise they're going to
spend a month just defining why they're there and waste a month discussion it.
I'm not sure how much more besides these particular information as well as
probably having someone from Stacy's staff or Stacy working with this group.
Not necessarily, a member of the task force but providing that level of input so
they have some idea of you know what the framework the city has to live with.
What do we currently have in relation to our mill levy projected revenues -where
our revenue sources are currently? I don't remember if we had that discussion
about having the finance staff working with this group but I think it's pretty critical
for them to know where do we get our money from, how do we get it, and where
our limitations are currently so they have some idea of where to start.
De Weerd: That is how we've kind of set it out that kind of gave them a heads up
to staff that they would be a resource to this but it's very imperative that the
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January 28, 2003
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involvement is just on a resource basis so that they can stay as unbiased as they
can just so we can keep those lines clear.
Nary: Right what I don't' think we want and I don't think Stacy would have a
concern about this. We don't want Stacy or her folks saying well we can't do that
well don't do that (inaudible) we never can do those things. We want to really
leave that plate open to these folks to give us whatever recommendations they
think. I think the Governors' Task Force at least is somewhat of a model of what
we're talking about. They came up with lots of suggestions. Some which weren't
very practical but yet it was still allowed to make suggestions I mean you still had
to look at the whole picture. They obviously weren't limited by people saying oh
well you can't do that anyway so don't even bother making that suggestion. I
don't think Stacy would disagree with that we want to just give them the
information, let those folks make those recommendations not us and not really try
to steer that one way or another or try to sway one avenue or a different one. I
think the committee needs to figure those things out. They may want to ask
those questions, can we legally do that or is there a means to do that currently
and get the answer to that but we don't really want to drive the outcome. We
really wan the outcome to be whatever these folks come up with.
Corrie: In other wards you're not going to box them in?
Nary: Right exactly.
De Weerd: Right no just provide them the resources and this indeed, Stacy is a
great starting point for them to go with. As well, I know our general (inaudible)
departments have really developed their Capital Improvement Plans and so that
will help in the evaluation. Stacy, maybe you can pull together a packet of
information that we could get to this committee. We could review that, make
suggestions on other pieces that we might feel are needed and start working to
set a date on getting this Council Budget Committee together to first meet.
Maybe we should really target the second week in February to kick it off and then
from that date, they can basically set their own schedules and that sort of thing.
Let our staff know that they need them there as a resource or not.
Kilchenmann: And I think we have the revenue -Gary turned me off. We have
the revenue develop manual that we have with the budget and that kind of -that
gives narrative on each source so I think that would be useful. I think we almost
have everything we would need to give them to get started.
De Weerd: We probably want to mail that out in advance of their first meeting
too so they have an opportunity to go through it, have questions and that sort of
thing.
Kilchenmann: Yes I was thinking maybe one meeting with the staff to explain
everything and then let them meet on their own and just brainstorm like the
Governors' Task Force did.
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Corrie: You could possibly have all that the first meeting and then whatever is
needed by then as they go -
Kilchenmann: Yes I think we already have -
Corrie: -- let them have their go and then they can pre-rein and do what they
need to get to us (inaudible). Any suggestions on the timing in February 11th, or
4~'?
Kilchenmann: Maybe the 11th.
Corrie: The 11th okay Tuesday, the 11th.
Kilchenmann: I think we have everything we need. I think we already have it
together.
Corrie: You want (inaudible). We meet on the 11th
De Weerd: No, the Mayor is asking Stacy if she can have the materials.
Corrie: Oh, if she can have that on the 11th by then for that committee.
De Weerd: Do you think it would take that long Stacy? I would like to see them
start meeting mid February if they're going to make the end of June they -
Kilchenmann: Well if I use the materials I have now I could probably get it
together tomorrow. I think we have enough to get them started.
Corrie: Okay we'll give it the 4th then.
Nary: Just for us to look at and for a comment and then hopefully then can get a
meeting set up the week of the 10th
Kilchenmann: I'll put it in your box. I was going to say I would email it but it gets
really long so I'll stick it in your boxes to look at.
De Weerd: And Will if you could look at the city calendar and see when we have
availability at city hall to set a time.
Berg: Mr. Mayor just to -you're looking for a recommendation from this
committee correct? This is a task force that is from the Mayor and City Council
so they'll have to have published their date for their meeting, open it to the public
and take minutes themselves so they can respond back just like any other body.
Corrie: Do you have the list and their addresses?
De Weerd: No, I have their names I don't have their addresses.
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Corrie: Okay well we need to get that -put the two together then. If you can
give me that entire whole list, I'll have put the names and the addresses together
for us. If you can get that to me this week or as quick as possible I'll have Anita
take care of that.
De Weerd: Okay.
Corrie: Anything else.
(Inaudible discussion amongst Council Members)
Nary: You just said anything else, you didn't say (inaudible).
De Weerd: Mr. Mayor.
Corrie: Yes.
De Weerd: If we have an opportunity to discuss or go into Executive Session we
might want to take five minutes and do so under which code here?
Nary: 67-2345(f) (inaudible).
De Weerd: Yes so I would make a motion that we move and go into Executive
Session under State Code 67-2345(f).
Nary: Second.
Corrie: Okay motion been made and second to go into Executive Session. Any
further discussion. Roll call vote please Mr. Clerk.
Roll Call: Nary, aye; de Weerd, aye; McCandless, aye; Bird, absent.
Corrie: Okay we should all adjourn to the office across the hall.
(Return from Executive Session)
De Weerd: Mr. Mayor I move we come out of Executive Session.
Nary: Second.
Corrie: Okay motion made and second to come out of Executive Session. All
those in favor say aye. All ayes motion carried. Let the record show that no
basic decisions were made in the Executive Session.
MOTION CARRIED: THREE AYES, ONE ABSENT
Corrie: At this time, I will entertain a motion to close the Pre-Council Meeting and
come back at 7:00.
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De Weerd: So moved. ~ /~~
W a ~a
McCandless: Second.
Corrie: Okay all in favor say aye. All ayes, motion carried at 7:00 we'll be back.
MOTION CARRIED: THREE AYES, ONE ABSENT
MEETING ADJOURNED AT 6:38 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
ROBERT D. CORRIE, MAYOR
DATE
ATTESTED:
WILLIAM G. BERG, JR., CITY CLERK