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HomeMy WebLinkAbout2002 11-26 Pre Meridian City Pre-Council Meeting November 26, 2002 The Pre-Council Meeting of the Meridian City Council was called to order at 6:00 P.M. on Tuesday, November 26, 2002, by Mayor Robert Corrie. Members Present: Robert Corrie, Tammy de Weerd, Bill Nary, Keith Bird, and Cherie McCandless. Others Present: Bill Nichols, Gary Smith, Brad Watson, Stacy Kilchenmann and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie th Corrie: It’s 6:00 November the 26 2002 Pre-Council Meeting. Roll call attendance please Mr. Clerk. Item 2. Adoption of the Agenda: Corrie: Next item on the agenda is adoption of the agenda. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we approve the agenda as published. De Weerd: Second Corrie: Okay motion has been made and seconded. Any further discussion. Hearing none all those in favor of the motion say aye. Opposed no? All ayes motion carried. MOTION CARRIED: ALL AYES Item 3.Discussion of Sewer and Water Extension on Locust Grove for Joint School District No. 2: Corrie: Item Number 3 on the agenda is the discussion of Sewer and Water Extension on Locust Grove for Joint School District No. 2. So I will -- Gary you can have the floor. Smith: Thank you Mr. Mayor and Council Members. In your packet you have a memo that I put together explaining the request that the School District had Meridian City Pre-Council Meeting November 26, 2002 Page 2 of 12 forwarded to Brad Watson for an extension of sewer and water utilities in Locust Grove Road from Vienna Woods Subdivision north to near Chinden Boulevard. The purpose for the request that Wendell sent to Brad is for service to an Academy High School and I think there was an elementary school. Yes an elementary school the alternative High School side and the elementary side. Both of these sides are just south of the church side. I can’t recall the name of the church at the southwest corner of Chinden and Locust Grove. As I explained in my memo you previously authorized an extension of the water main in Locust Grove to serve the church side so that would pass the frontage of the alternative high school side and the elementary side. The elementary side is west of the alternative high school side. It appears from the map that Wendell submitted fronts Locust Grove Road. I guess the question that I presented to you this evening is really concerning an extension of the sewer main in Locust Grove. The water main is ready to go out for bid and it would be completed I think Brad said in early spring of next year, the water main would be. I don’t recall, Wendell is here this evening, I don’t recall what the time schedule is. I don’t see it in Wendell’s letter perhaps he could address that but again it’s a request to extend services beyond the city limits and that is the reason why it is being brought before you for some direction. One other thing I might add is that the water line is going to be extended off the east edge of the asphalt in Locust Grove. The sewer line would be in the west side of the roadway. One thing we are going to have to contend with and I don’t know how big of an impact it would be is the surfacing of Locust Grove that was just completed last year the resurfacing of Locust Grove. Depending on where we are located as to the edge of pavement would be an impact on how much of the asphalt would need to be replaced. Its we estimated roughly at 80,000 dollars as far as constructing approximately 2,000 feet of sewer line. That could vary depending on how much asphalt would be involved for replacement. There would be some design costs but it would be I guess you could say a minimal amount as compared to the construction cost. The other thing that we are not certain of is how much of the site could be served by gravity back into this line. We are pretty sure that the alternative high school site would serve by gravity without a problem but the elementary site may be an issue as far as gravity service back to Locust Grove. The other thing that I mentioned in the memo was if you desire us to proceed with this, we probably should also investigate the possibility of gravity sewer service for that church site at the same time because they were going to install an on site disposal system. If we do get up that way with the sewer line then I’m sure that Central District Health will have a comment or two about connecting to the sewer rather then allowing an onsite disposal system. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Gary this would go down into the lift station there at Locust Grove and – Smith: Yes. Meridian City Pre-Council Meeting November 26, 2002 Page 3 of 12 Bird: -- McMillan and is that line currently on the west side of Locust Grove? Coming through the intersection? Smith: The pressure line does. Bird: Okay. Smith: Yes. There is a sewer line along the frontage of Locust Grove, excuse me, the frontage of Vienna in Locust Grove. I believe that’s on the west side. Bird: This one would come up the west side up to 2,000 feet and hook up to that. Smith: Yes. We’re by our utility coordinating committee for Ada County we are supposed to occupy the west side south and west side of center line of the roadways with sewer. Bird: How much right of way do we got there we are not going to have to get into the asphalt are we? Smith: Well on Locust Grove on the west side of Locust Grove its 25 feet from center line, it’s a typical county road – Bird: Easement. Smith: -- right of way. On the east side at Vienna Woods there is more right of way because of the subdivision that was platted there but on the west side we are restricted to the 25 feet of right of way. Bird: Is 25 feet Gary wide enough to get the equipment and stuff in that it takes to dig a sewer line? Without tearing up asphalt. Smith: Well Councilman Bird I guess it kind of depends on what’s out there presently. What kind of utility id located under ground. Sometimes we run into some underground fiber optics and I just don’t know what’s there. That’s something we’d have to look at and if we can that would be the thing we want to do is to locate off the edge of oil and preserve that pavement. We certainly don’t want to tear that up if we don’t have to. Bird: If we have to get out there and disturb the pavement what kind of increase in costs are we going to have at that point any idea Gary at all 50 percent more 70 to 60 percent more? Smith: I don’t have a good feeling for the cost of asphalt. I don’t know. Brad thinks maybe 25 percent more if we had to rebuild a half a lane and if we get in to the pavement very much then the highway district will require us to go to centerline to replace. Bird: I understand that. I have no further questions Mayor. Meridian City Pre-Council Meeting November 26, 2002 Page 4 of 12 Corrie: Okay any other questions. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: So this area would traditionally be served through the North Slough. Smith: Yes correct. De Weerd: And on the master plan where is that? I know that the developers are bringing it out within a mile. Smith: Right. De Weerd: So what would be the normal timing if it just followed some sort of master plan. Smith: Council Member De Weerd. We don’t have a projected time period for constructing the remaining portion of the North Slough. That hasn’t been programmed in as far as a date a year a budget year. De Weerd: Okay so as its proposed then it would be attached to the Vienna Woods lift station and pumped into what will soon be into the white. Smith: Correct. De Weerd: If that is constructed. Smith: That’s right yes. De Weerd: Which would have the capacity to serve that? Smith: Well yes it could, as I mentioned here it could impact the capacity of the white at some point but that’s hard to say how much flow we are going to receive. De Weerd: But I mean that’s assuming we have full build out and x amount of years. Smith: Right. Yes. De Weerd: I mean that’s. Smith: Correct. De Weerd: Okay. Meridian City Pre-Council Meeting November 26, 2002 Page 5 of 12 Smith: I guess there are some things that, there are some points here that are really hard to get your arms around. One would be how fast does the service area of the white drain build out and how fast does the development of the North Slough take place by the development community from Ten Mile to Linder. There is a lot of ground out there. There is a lot of activity that’s going to have to take place in order for those areas to build out. De Weerd: Well Gary how far are we from constructing the lines ourselves and charging an assessment fee back a trunk line fee. To where, you know in one sense if we do this it’s not going to be developer driven. You know because people will just kind of look to attach on to the light and who knows if we will ever get that final one mile lay unless we take it on and then at that point can you even assess a trunk line assessment fee on our already existing users. I guess that would have to be considered in any kind of policy we set but the precedence I guess we would be setting in that square mile that’s what we really need to be consciences of. I guess I would like to know what kind of timeframe the school districts on with these two schools and if the elementary side is one of those that was just approved in the bond that passed. Smith: Council Member De Weerd, Mayor, and Council. I guess we can the Public Works Department will take our direction from you as a Mayor and Council as to how you want to see the sewer system develop and where you want to see growth take place. We can certainly dial that extension of the North Slough that’s not being programmed by the development community into a Capital Improvement Plan and get that done. De Weerd: And at least attach a year to it then. Smith: Pardon me. De Weerd: At least attach a development year to it so that people know when that will be buildable in what year that would be available. Bird: Mr. Mayor. Corrie: Yes. Bird: My thought has been and it isn’t the time to discuss it. I told Tammy I’d like to see it on a Pre-Council Meeting. Is for five years we have been trying to get a trunk line fee in that every like Boise’s got like Nampa’s got that everybody that builds a Building Permit pays for the trunk line. Then you go out and put the trunk lines in and you don’t have these contracts with the developers these things that drive our finance department through the wall. That’s what I hoped we’d be able to do on the Black Cat and the other thing but we have to get that trunk line fee, which we’ve been working on. Gary and Brad are both well aware of it. We got to get that trunk line fee in so that when you are picking up Building Permits you are paying for the trunk line expansion and up keep so that’s something. That doesn’t have anything to do with this right now. That’s something that we Meridian City Pre-Council Meeting November 26, 2002 Page 6 of 12 have to get on the Pre-Council Agenda in the next week or two then we can discuss that on this deal. I believe that this is one of the grade schools that were passed on this bond. Yes Wendell. Is this the Health Academy? De Weerd: The mayor should call him forward. Corrie: Come on up Wendell. Give your name and that’s all we need for the record. Bingham: Wendell Bingham representing Joint School District No. 2. A little information, this is a school that was approved in the bond issue. It’s the new academy high school. Think of Meridian Academy 150 student high school is what we are proposing initially. The elementary school that is located slightly to the north and west of the sight. I couldn’t tell you the time line that that school would be built. Our next bond issue is in 2004. I think its unlikely that that elementary school site would be in the 2004 bond issue because there is no growth around that school and the boundary thing seems to be relieving itself. A couple things I would like to throw in. We did try and find a site within sewerable range of the existing sewer system out there. The school is somewhat geographically sensitive. It is an academy high school to serve predominantly the Centennial High School area, Meridian Academy for this area and of course, Eagle Academy serves that. It’s geographically sensitive to get it in to some sort of proximity with Centennial High School. Having said that we looked all over for land and couldn’t really find anything that was immediately sewerable. As we started looking, I can tell you some of my perceptions. One with the academy school we got it as close to the sewer as we could to get the extension down. I believe the piece of property directly east of the Stetson property in question is deed restricted for another five, seven, nine years. I think you know you won’t see it coming on line if Star Elementary has to pump to the Academy High School it’s pretty unlikely that much other development will fuel although I can’t speak for Mr. Jewett who’s here representing the ownership of the land and then of course the land immediately west of Vienna Woods. Dunwoody Subdivision I have no idea what their plans on and probably the last thing I would throw in in trying to make a persuasive argument would be that it is a 150 student school it operates nine months out of the year and it usually is directly opposite of peak demands from residences in terms of flows. Our goal is not to open up the North Slough for development our goal is simply to get a school located as close in as we can and we fully expect that we will probably be widening Locust Grove Road through ACHD and that there maybe some type of commitment on sewer costs sharing whatever. Again, we are just simply trying to get it to this high school site at this point. With that I stand for questions. Corrie: That answers a lot of questions. Any other questions? Any other comments Gary? Smith: No sir I don’t. Meridian City Pre-Council Meeting November 26, 2002 Page 7 of 12 Corrie: Any further discussion? Hearing none. Just about on time for the Executive Session so do I hear a motion? Nary: Mr. Mayor. I move that we go into Executive Session pursuant to Idaho Code 67-2345 (1)(c). Bird: Second. Corrie: Okay. Roll call vote please. Roll-Call Vote: Nary, aye; Bird, aye; McCandless, aye; De Weerd, aye. All ayes. Corrie: Okay all ayes. Go into Executive Session at 6:20. De Weerd: When do we give the School District. (Inaudible discussion amongst Council Members) Bird: I for one am all for bringing it forward and let’s get it on. rd Corrie: We can bring it on the 3 if you want. Will does it take a Public Hearing. (Go into Executive Session 6:20 PM) (Come out of Executive Session at 6:38 PM) Corrie: All right I will entertain a motion to come out of Executive Session. McCandless: So moved. Bird: Second. Corrie: Motion has been made and seconded to come out of Executive Session. All those in favor of the motion say aye. All ayes motion carried. Let the record show that no decisions were made in the executive session. Item 4.Discussion of COMPASS Restructuring: Corrie: The next item is discussion of COMPASS Restructuring. Council I think we have Clair here tonight to answer any questions you might have as I stated earlier this afternoon they would not probably take a vote in December. Is that right Clair? On this until we get some more information from the committee and we will then get some more information on that so open for discussion. Anybody have any questions at this point? De Weerd: Mr. Mayor. Corrie: Yes. Mrs. de Weerd. Meridian City Pre-Council Meeting November 26, 2002 Page 8 of 12 De Weerd: As I understand it they are taking it back to the sub committee after the COMPASS Meetings the initial reaction they received and will take it back to the sub committee and reconsider or take another look at it. Clair. Bowman: My name is Clair Bowman. I am the director of COMPASS. The sub committee members that has not formally again but the sub committee who have had a chance to talk to one another since the board presentation two weeks ago have realized the month that the committee originally build into the process for discussion and trying to refute the proposal is not nearly enough. You can understand why. The issues involve mostly the allocation of votes and how to address some of what seems too questionable to some folks. I have had a conversation with Mayor Coles there are several proposals that have been made to him over the last few days. He is willing to entertain discussions and the City Council is willing to entertain discussions about different alignment then what was proposed at the last board meeting. The committee would like to get together themselves and look at some of those proposals so they could bring back a recommendation to the board on any modification to their original proposal. We can not get the committee together we have tried everything down th through December 20 I think at this point, can not get them together so the th meeting right now is scheduled for January 17. The COMPASS Board Meeting thth meets on the 27 I believe, excuse me the meeting is January 14 a Tuesday. They are also going to extend an invitation to several folks to participate in that I believe you are one of those people who will be asked to participate. I believe Sherry Hubert as Commissioner of the Highway District will be asked to participate in that because you were two of the ones who raised some of the primary questions that were raised originally and they would like to bring those questions into the process and include them as part of the dialog. I believe you will be receiving the invitation and I believe Sherry Hubert will be receiving an invitation to participate in that meeting. De Weerd: Okay. One other question I guess I would have if I may Mayor. Also part of the COMPASS discussion was as they look at the restructure it seemed and in reading the minutes from the Executive Board Meeting this last month that the disaster emergency services will be pulled out of COMPASS or funded through a different mechanism as well as the street naming. We didn’t quite know then who would be funding that. That certainly would be of interest to I think the City’s because that’s something that has been traditionally paid for and through the COMPASS structure will that pass, that cost be passed on to the City’s then. Bowman: Very appropriate questions. De Weerd: Or the County. I already assigned it to the County. Bowman: Let me deal with the easy one first if I may. The addressing and street naming function that we perform. Addressing is done for five of the seven general-purpose governments in Ada County. Excuse me four of the seven general-purpose governments in Ada County that is the assigning of address Meridian City Pre-Council Meeting November 26, 2002 Page 9 of 12 when a Subdivision plat comes in, when a lot split is done or when a lot join is done things like that. We do street naming, we now manage the street naming function for the entire county all street names that are assigned or proposed to be changed are now processed through my staff with a written agreement from the Sheriffs Department where that responsibility is assigned. As of December st 31 or as close to there after as we can work out an agreement we will either stop performing that function both of us addressing and street naming or the Sheriff will pick up 100 percent of the cost of those. That cost will not be passed on to other folks. Street naming is really, the rules about it are really to facilitate emergency services, and the Sheriff and the Public Safety Communications Board are deemed to be the correct places for that. There are some legal questions we are trying to get worked out on whether it come out of the Sheriffs budget or someone else’s but that function we will either have 100 percent funding for it in the not to distant future or we will not perform that function anymore and it will be referred back to the Sheriff to perform. Emergency management is a little tougher in the discussion both in the restructuring committee and at the board meeting has not been clear on whether I’m not allowed to use any membership dues to fund emergency management or whether I’m just not allowed to use Canyon County membership dues. It’s clear were not going to use any membership dues from Canyon County to fund emergency management. It serves only Ada County with 98 percent of what it does. I would have the flexibility to use some of the membership dues from Ada County to fund a portion of that with the remainder picked up in some other fashion for this coming board meeting. I do not yet have a proposal on how that is done but the Executive Committee next Monday that will be a piece of my discussion to them. What portion of it can I fund out of Ada County COMPASS membership dues. Therefore I get a handle on how much I have to look for elsewhere. The County has assigned the responsibility for that. I think you are very appropriate looking to the County has the primary source of additional funding that might be needed. I can’t guarantee that obviously. I’m not in position to do that but that’s where I will be looking personally. I’ve already initiated some discussion with the County Commissioners or Commissioners to be on that regard. De Weerd: Well I’d hope my comment had initiated it as well. At least so they knew what I’d thought. Well I appreciate that so we should at the December meeting have a clear picture as to what. Bowman: Yes. Thank you very much. Corrie: Thank you Clair. Gary. Smith: Mr. Mayor and Council Members I guess just a clarification. The City of Meridian does do their addressing for subdivision plats and we are working and have been with COMPASS on areas outside of the City limits as far as addressing goes so that, we had a little bit of a problem with one subdivision that caused us to work more closely together. Meridian City Pre-Council Meeting November 26, 2002 Page 10 of 12 Corrie: I still got a copy of that letter. Smith: But we do take care of it inside the city limits as far as the street addressing goes. Corrie: Meridian is one of those four he was talking about. De Weerd: Great. Smith: Thank you. Corrie: Any other discussion? Thank you Clair, we will see you at the next meeting. De Weerd: Thank you Clair. Item 6.Discussion of Finance Report with Finance Department Corrie: Okay next on the agenda here, right on time here is discussion of Finance Report with the Finance Department. Stacy. Kilchenmann: Mr. Mayor, Members of the Council. We just, you have in your packet the October financial reports and we are just one year into the new year so I really don’t have anything to note there unless somebody has any specific questions on it. I also in front of you did some different graphs with the general fund revenues we discussed last week to try to get things that we can present or talk our legislatures about as far as our sources of revenue. There are just some different graphs for you to look at and kind of get a feel for our revenue streams. The one thing that I did want to call your attention is that Building Permit fees and Planning and Zoning fees are technically general fund fees as a practice Meridian as separated those into a different fund. When we look at our audit, they are part of the general fund so I’ve tried to make some distinctions there so when you look at our revenue source it will tie back to the audit numbers but you can also separate those out. If you have any, I know you haven’t had a chance to look at them, but if you have questions or you have any new kind of comparisons you want me to make or things you want to know or think would be good to present let me know and I can do that. I also think we need to look not just on the revenue side but on the cost side so I’ll probably for next time or the next month have some graphs and figures that we can look at on that. Just the other thing I wanted to say is we have had our IT person for a couple weeks now. We’ve already got our first computer purchase made that we did for the citywide. I think he purchased 14 computers so that came out good. They are all uniform and will all be easy to load so we are starting on the right path with that. We have had a meeting of out users Steering Committee and we are starting to work on gathering everyone’s projects and prioritizing them and so forth so things – he’s just kind of hit the ground running and taking off and getting some things that we want him to accomplish with that position done. We have the auditors here this week and they will be back the ninth and probably should be finished in a week so that’s all I really have for tonight. Are there any questions? Meridian City Pre-Council Meeting November 26, 2002 Page 11 of 12 Bird: I have none. Good job Stacy. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: If each will kind of take this chart we got and digest it over the holidays and provide Stacy with any feedback. That way we can get comments to her so that maybe the mayor can bring copies with him to the legislative luncheon so that we can present these to our representatives. Make sure as you review them that you truly understand hem so that as we have an opportunity to talk about it we can answer any of their questions too. Corrie: One of the things that I’m real concerned about is the more chatter on television on the revenue sharing side. There is 50 million dollars plus they are looking at real close that the legislatures I have talked to and we need to sit down Stacy, maybe take that out and see if that was taken out where we would be because there is a pretty good chunk of revenue sharing that they just might latch on to. That’s what I’m looking at right now. De Weerd: Mr. Mayor. Corrie: Yes. De Weerd: I guess, you know I think in some regards Stacy a pie chart is easier to really show the percentage of your budget that the revenue sharing is so if we can also do it in a pie chart form so they now okay if it looks like its 15 percent. Kilchenmann: Mr. Mayor, Members of the Council it’s about 15 percent and then the revenue manual that you got in your 2003 budget book there are several pie charts. We already have those so those will be easy just to pull off and we can show those too. De Weerd: So then if we can have then are general operating fund bottom line and say 20 percent or 15 percent equals one point whatever million dollars to take out of this existing budget and show the pie chart then on our expense you know percentage to police percentage to fire percentage to parks and other government just so they can see we don’t have a whole lot of wiggle room. That if they take that 15 20 percent out it’s coming directly out of our safety services. This is something that they really need to have right in front of their faces. So. Kilchenmann: I agree I think we really have to lobby on this. De Weerd: But I appreciate the visuals cause that’s what’s going to tell our story so thank you. Meridian City Pre-Council Meeting November 26, 2002 Page 12 of 12 Corrie: Okay any other discussion? I will entertain a motion that we close the Pre-Council Meeting. Bird: So moved. McCandless: Second. Corrie: Motion made and seconded to close the Pre-Council Meeting any further discussion? All those in favor of the motion say aye. All ayes motion carried. We will be back here at 7:00. Thank you. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 6:55 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: / / ROBERT D. CORRIE, MAYOR DATE ATTESTED: WILLIAM G. BERG, JR., CITY CLERK