HomeMy WebLinkAboutTrojan Technologies UV Lamps TROJAN UY
12/15/2025
Greg Henson
City of Meridian I Public Works Department-Wastewater Division
3401 Ten Mile Road
Meridian, Idaho 83646
RE:Trojan UV3000 Plus System Replacement Parts
Dear Mr. Henson:
In the Engineered Submittal Package for the Trojan UV3000Plus System, Trojan provided an equipment
performance guarantee stating that those systems will meet the required level of disinfection provided
that the systems are operated and maintained in accordance with recommendations made by Trojan
Technologies.
For this equipment guarantee to be maintained, it is imperative that the appropriate components and
replacement parts be used in those systems. There are key replacement parts and system components
that directly influence the performance and reliability of each system. Among these critical
replacement parts are the UV lamps, electronic ballasts, wiper components and printed circuitry.
Without using these critical replacement parts that are approved and validated by Trojan Technologies,
we cannot guarantee that those systems will provide the required germicidal output.
In order to keep the equipment performance guarantee intact, it is recommended that specialized
system components be purchased directly from Trojan Technologies. Trojan purchases only validated
system components (lamps, ballasts etc.) from our suppliers and only those components meeting our
performance standards are passed on to the customer.
If you have any questions regarding this matter or require any additional information, please do not
hesitate to contact me.
Best regards,
H e,� G4vLi,�
Heather Conine
Regional Account Manager
TROJAN TECHNOLOGIES
(760) 648-3289 mobile
hconine@trojantechnologies.com
TrojanUV-A Division of Trojan Technologies Group ULC
3020 Gore Road,London,Ontario,Canada N5V 4T7 T 519.457.3400 F 519.457.3030 www.trojanuv.com
Confidential-Company Proprietary
PURCHASING AGENT
E IDIAN%" 33 East Broadway Avenue
Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
CITY OF MERIDIAN
SOLE SOURCE FORM
Date: 12/18/2025
Item or Service: UV Lamps for the Wastewater Treatment Facility
kZ Sole Source: Item is available from only one vendor. Item is one-of-a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
This purchase is for replacement bulbs for our Trojan UV 3000 system. The UV system is
essential in maintaining compliance with the disinfection limits of our NPDES permit. The
manufacturer provided a lifetime disinfection guarantee on the system, however, in order
to maintain the guarantee, the following conditions must be met:
• The system must be operated within the prescribed Design Parameters and
Operation & Maintenance (O&M) manual.
• Only Trojan Approved and Validated replacement parts maybe used in the system.
• Technical field service is supervised or provided by a Trojan Certified Technician;
The following statement is contained with the performance guarantee:
• Should an alternate UV lamp be used on any Trojan system, your Plant shall be
deemed out of compliance with regards to: Trojan's Lifetime Disinfection Guarantee;
Free 24/7 access to phone Technical Assistance; and Free lamp recycling. Equally
important, you also risk voiding peripheral component warranties.
Direct replacement with Trojan bulbs and parts is essential to maintain the system
disinfection guarantee and system warranty.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy& Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Council Approval
Brandon Sanford Date: 1-6-2026
Requestor(Print Name)
Purchasing
Approval:
Department Manager Signature Purchasing Manager
SOLE SOURCE/BRAND EXAMPLES.
SOLE SOURCE:
Only one (1) vendor if there is only one (1) vendor for the personal property to be acquired. For purposes
of this definition, only one (1) vendor shall refer to situations where there is only one (1) source
reasonably available and shall include, but not be limited to, the following situations:
(i) Where property is required to respond to a life-threatening situation or a situation which is
immediately detrimental to the public welfare or property;
(ii) Where the compatibility of equipment, components, accessories, computer software, replacement
parts or service is the paramount consideration;
(iii) Where a sole supplier's item is needed for trial use or testing;
(iv) The purchase of mass-produced movies, videos, books or other copyrighted materials;
(v) The purchase of property for which it is determined there is no functional equivalent;
(vi) The purchase of public utility services;
(vii) The purchase of products, merchandise or trademarked goods for resale at a political subdivision
facility; or
(viii) Where competitive solicitation is impractical, disadvantageous or unreasonable under the
circumstances.
THE FOLLOWING ARE NOT REASONS FOR SOLE SOURCE
a) Personal preference for a product or vendor.
b) Cost, past performance, local presence, delivery etc. These are award criteria to
be used in a competitive bid process.
c) Specifications that exceed requested performance.