HomeMy WebLinkAboutMeridian Youth Baseball / Softball Partnership Agreement Mayor Robert E. Simison
Citv Council Members:
E IDIAN Luke Cavener, President
D A H Q Liz Strader,Vice President
Brian Whitlock
Doug Taylor
October 24th, 2025
MEMORANDUM
TO: Mayor Robert Simison and City Council
FROM: Garrett White, Recreation Superintendent
RE: Meridian Youth Baseball/Softball Partnership Agreement
Background
In 2006 the Meridian Youth Baseball and Softball League (MYB/S) partnered with the City to develop
the Trace Layton Baseball Complex in Settlers Park. The original agreement is set to expire on
March 1"of 2029. Now that the agreement is close to expiration, MYB/S and the staff felt that a
new partnership to help fund a much-needed parking lot would be a great opportunity to extend the
MYB/S field use agreement. The parking lot is planned to be constructed with the Settlers Park
expansion project beginning in the spring of 2027.
This proposed new partnership agreement is structured similar to the partnership agreement
established with the Meridian Police Activities League (PAL)and the new parking lot addition to
Heroes Park a few years ago. MYB/S will contribute$500K over 20 years which is approximately
half the projected costs of the new parking lot.
Here are some key points of the new partnership agreement with MYB/S.
• The term of this agreement shall be from the effective date written in the agreement through
December 31, 2032. The agreement term shall be renewed automatically for three
additional five-year periods(from January 1, 2033 through December 31, 2037;from
January 1, 2038 through December 31, 2042; and from January 1, 2043 through December
31, 2047), unless earlier terminated by either party in the manner provided in this
agreement.
• Beginning in the spring of 2028, MYB/S will contribute$25K a year for the following 20 years.
• Identifies a schedule for MYB/S, City Leagues, and Public use on the ballfields within the
complex that will be reviewed annually.
• Requires quarterly meetings between the City and MYB/S to discuss maintenance projects,
scheduling, and future needs.
• Establishes who is responsible for specific maintenance duties.
• Does not allow for sub-leasing the fields to outside users.
• MYB/S tournaments have grown and continue to grow,this agreement establishes
tournament requirements to lower the impacts on City maintenance crews and neighbors.
• Establishes what MYB/S is responsible for in regard to parking notifications to tournament
participants and league participants.
Objective
To have Council approve the proposed partnership agreement between the City and Meridian
Youth Baseball/Softball.
AGREEMENT FOR PRIORITY USE AND MAINTENANCE OF SETTLER'S PARK
SPORTS FACILITIES AND PARKING LOT EXPANSION CONTRIBUTION
This AGREEMENT FOR PRIORITY USE AND MAINTENANCE OF SETTLER'S
PARK SPORTS FACILITIES AND PARKING LOT EXPANSION CONTRIBUTION
("Agreement") is made this 5th day of November , 2025 ("Effective Date"), by and
between the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho ("City"), and Meridian Youth Baseball/Softball, Inc., a nonprofit corporation organized under
the laws of the State of Idaho ("MYB/S").
WHEREAS, City and MYB/S have historically worked together to enhance the Meridian
community's quality of life by providing and supporting recreational opportunities for members of
the Meridian community;
WHEREAS, on February 14, 2006, MYB/S and City entered into an agreement entitled
City of Meridian Parks & Recreation Department Meridian Youth Baseball/Softball, Inc.
Amendment to Development and License Agreement("2006 Agreement"), under which MYB/S
agreed to contribute funding for the construction of the baseball fields at Meridian Settlers' Park,
3245 N. Meridian Road, Meridian, Idaho ("Park"), including all associated facilities, amenities,
infrastructure, infields, outfields, batting cages, fences, vegetation, and/or buildings ("Fields"), as
depicted in Exhibit C, in exchange for exclusive rights to schedule use of the Fields;
WHEREAS, on January 9, 2024, MYB/S and City entered into an agreement entitled First
Amendment to City of Meridian Parks & Recreation Department Meridian Youth Baseball/Softball,
Inc. Amendment to Development and License Agreement("2024 First Amendment"), under which
City allowed MYB/S to install retractable awnings on two of the City's concession stands in Park,
in order to provide shade and weather protection for MYB/S and other park users, at MYB/S's
expense;
WHEREAS,MYB/S desires to continue using the Fields for its baseball and softball
programming;
WHEREAS, City is willing to grant priority use of Fields to MYB/S in consideration of the
youth sports programming, facility maintenance, and parking lot expansion monetary contributions
by MYB/S as set forth in this Agreement;
WHEREAS, this Agreement shall supersede and replace the 2006 Agreement and the 2024
First Amendment, both of which shall be null and void upon execution of this Agreement;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, City and MYB/S agree as follows.
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 1
I.PRIORITY USE OF FIELDS.
Throughout the term of this Agreement, as generally set forth in Exhibit A, MYB/S shall be entitled
to priority use of the Fields for baseball and softball practice sessions, games, tournaments, classes,
camps, and related preparatory activities, which priority use shall preclude non-MYB/S uses of the
Fields. Specific dates for the Parties' and the public's respective uses of the Fields shall be
determined by communications between the City Contact and the MYB/S Contact in the December
prior to the upcoming year. MYB/S shall not be entitled to use the Fields for any purpose, on any
date or time other than those listed in Exhibit A, unless MYB/S makes a separate reservation
through the Meridian Parks and Recreation Department. MYB/S may reserve additional Fields at
Park for the purposes described in this Agreement without paying reservation fees, but reservations
of all other Meridian Park and Recreation facilities shall be subject to all applicable fees.
11.RIGHTS AND OBLIGATIONS OF PARTIES.
A. General rights and obligations of MYB/S regarding Fields.
1. Consideration. In consideration for the priority use granted by this Agreement:
a. 2025-2027: From the Effective Date of this Agreement through December 31, 2027,
MYB/S shall provide consideration to City in the form of MYB/S's historic
development of the Fields, provision of youth baseball and softball programming
opportunities in Meridian, and long-standing relationship with City.
b. 2028: From January 1, 2028 through the term of this Agreement, MYB/S shall make an
annual payment to City in the amount of twenty-five thousand dollars ($25,000.00)in
order to contribute to the installation of the expanded parking lot at Park. MYB/S shall
make such payment by remitting to City two (2) installments annually, beginning in
2028. MYB/S shall pay to City the first installment of twelve thousand, five hundred
dollars ($12,500.00) by May 1, 2028, and thereafter by May 1 of each subsequent year
through the term of this Agreement. MYB/S shall pay to City the second installment of
twelve thousand, five hundred dollars ($12,500.00) by November 1, 2028, and thereafter
by November 1 of each subsequent year through the term of this Agreement.
2. Maintenance. MYB/S and City shall each complete the respective maintenance
responsibilities as set forth in Exhibit B. City shall provide all necessary utilities and services
to MYB/S and Fields, including, but not limited to, electricity, restrooms, water, sewer,
and/or waste removal.
3. Concession stands. MYB/S shall be permitted to exclusively use, operate, and maintain the
two (2) concession stands serving the Fields, and to store personal property in such
buildings. MYB/S shall obtain all applicable permits and comply with all applicable laws
and regulations applicable to the sale of concessions. If required by City agreement, MYB/S
shall honor any beverage exclusivity agreement entered into by the City for Park. All
revenue generated from concession sales shall support MYB/S programming.
4. Fields use and scheduling. Communication between MYB/S and City regarding Fields use
and scheduling shall occur by e-mail between MYB/S Contact and City Contact. Each party
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 2
shall have the right to rely upon such communication in scheduling its uses of Fields. City
Contact shall schedule, and the MYB/S Contact shall attend, in-person meetings in February
and July of each year in order to confirm schedules and discuss any outstanding issues
regarding scheduling, maintenance, or use of Fields or Park.
5. Tournament requirements.
a. Payment provided pursuant to this Agreement shall not include payment for additional
fees or costs related to tournaments. MYB/S shall be separately responsible for payment
of all fees due and owing for additional City staffing and services necessitated by
tournament play.
b. Fourteen (14) days prior to a tournament, MYB/S shall request that City order additional
trash container(s) and/or pick-up service.
c. MYB/S shall provide all tournament set-up, clean-up, and any and all other staffing,
janitorial, and/or facility maintenance needs.
d. MYB/S shall conduct an additional survey and clean-up of the Fields between sunrise and
10:00 a.m. on the day following any tournament.
e. MYB/S shall bring in portable restrooms for tournaments, at MYB/S's sole expense.
Portable restrooms shall be placed only on hard surfaces.
6. Additional reservations. When necessary for the purposes described in this Agreement,
MYB/S may reserve the Fields on days or times other than as specifically set forth in Exhibit
A. City shall schedule such reservations as Fields are available and in accordance with City
policy regarding field reservations and scheduling, except that reservation fees shall not
apply to MYB/S's reservation of Fields at Park. MYB/S's reservation of all other Meridian
Park and Recreation facilities shall be subject to all applicable fees and general facility
reservation policies.
7. Reasonable use. MYB/S shall employ best efforts to ensure that its use of Fields and Fields
facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where
MYB/S's use of Fields and Fields facilities, infrastructure, and/or vegetation causes
disproportionately excessive damage to same, MYB/S shall reimburse City for the cost or
proportionate cost of necessary repairs and/or replacement. MYB/S shall exercise best
efforts to see that any and all use of Fields, where such use is scheduled or authorized by
MYB/S, is in compliance with all laws and with City's policies regarding use of City parks
and/or facilities, including, but not limited to, such reasonable policies as may be adopted or
enacted by the Director of the Meridian Parks and Recreation Department.
S. Collection of fees. MYB/S shall have right to assess and collect reasonable fees for
participation from members of the MYB/S program and/or tournament participants. MYB/S
may only charge admission to the Fields in the following circumstances:
a. A regional or state tournament hosted by MYB/S which is affiliated with a national
sponsor which requires the host to charge admission fees; or
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 3
b. Where City provides written consent at least thirty (30) days in advance of the
tournament.
All proceeds from any admission fees collected by MYB/S shall be used to support MYB/S
programming. Except as otherwise agreed in writing, City shall not be entitled to any fee
assessed and/or collected by MYB/S. Except as specifically provided in this Agreement,
MYB/S shall not charge admission for regular league play or any other regular activity of
MYB/S. MYB/S shall not have the right to assign or sublease all or any portion of the
Fields or of MYB/S's interest in this Agreement or any privilege or right hereunder without
the prior written consent of City. MYB/S shall not assign or sublet any right conveyed by
this Agreement, including scheduling any other party's use of Fields during the priority use
times established for MYB/S in Exhibit A.
9. Equipment use and storage. Except as specifically set forth in this Agreement, MYB/S
shall be solely responsible for providing, maintaining,preparing, repairing, and/or replacing
any and all necessary equipment for any and all MYB/S activities at Fields. MYB/S
acknowledges that the use and storage of MYB/S's equipment and property at Fields carries
risks, some of which may be unknown. Any and all known and unknown risks and costs
related to or arising from the use or storage of MYB/S's equipment, including, but not
limited to, loss or theft of, damage to, and/or damage or injury caused by such equipment,
shall be borne solely by MYB/S.
10. Banners. MYB/S shall be responsible for coordinating with City Contact the installation of
any banners or notices posted by MYB/S at Park, and shall be responsible for removing
them from Fields as appropriate or as directed. The following content shall not be displayed
on any banner or notice posted at Park by MYB/S:
a. Profane, obscene, indecent, violent, or pornographic content and/or language;
b. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed,
color, age, religion, gender, sexual orientation, or national origin;
c. Defamatory or personal attacks;
d. Threats to any person or organization;
e. Content that promotes, fosters or perpetuates conduct in violation of any federal, state or
local law;
f. Content that encourages or incites illegal activity;
g. Information that may tend to compromise the safety or security of the public or public
systems;
h. Content that violates a known legal ownership interest, such as a copyright, of any party;
or
i. Any content that contains or perpetuates a message that the Director of the Parks&
Recreation Department deems to be inappropriate and not in the best interest of the City
of Meridian.
11. Parking. MYB/S shall make every reasonable effort to ensure that persons attending
MYB/S games at the Fields do not park in the Cedar Springs Subdivision. MYB/S,shall
remind game attendees of this requirement by means of signs, spoken reminders, emailed
reminders, and posting on the MYB/S website and social media accounts.
12. Exclusion from Fields. Any exclusive use granted to MYB/S by this Agreement shall not
include the right to exclude any law-abiding person from the Fields so long as such person is
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 4
not interfering with MYB/S's use thereof and not violating MYB/S's rules, regulations, and
policies. MYB/S shall have the right to exclude from the Fields persons who are interfering
with MYB/S's use of Fields or violating MYB/S rules, regulations, and policies. In the
event that MYB/S has determined that a person shall be excluded from the Fields on these
grounds, MYB/S shall first ask the person to leave the Fields, and if such person declines,
MYB/S shall contact Meridian Police Department Meridian to effectuate the exclusion and
update Parks & Recreation staff via email. MYB/S shall not have the right to interfere with
any person's concurrent, lawful use of Park, where such concurrent use does not conflict or
interfere with MYB/S's use. MYB/S shall exercise any exclusive use granted by this
Agreement only in accordance with the terms of this Agreement and in accordance with any
and all applicable laws and City policies.
13. No alterations to premises; no liens. MYB/S shall not make, or permit to be made,
alterations on or to Park or the Fields without first obtaining City's written consent. Except
as otherwise specified in this Agreement, additions to, or alterations of, the premises shall
become at once a part of the real property and belong to City. MYB/S shall keep Park and
the Fields free from any liens arising out of any work performed for, materials furnished to,
or obligations incurred by MYB/S.
14. Awnings. Throughout the term of this Agreement, MYB/S shall retain ownership of the
retractable awnings on each of the two (2) concession stands serving the Fields
("Awnings"). MYB/S shall ensure that the Awnings are in good condition aesthetically and
operationally by engaging routine inspection and maintenance pursuant to all applicable
manufacturer's and installers' recommendations. MYB/S shall ensure that all maintenance
and repairs of the Awnings are conducted by professionals with proper licensing and
certification. MYB/S shall be responsible for obtaining all permits and inspections
necessary for work on the Awnings and related systems. Upon termination or expiration of
this Agreement,the Awnings shall become the property of City.
B. General rights and obligations of City regarding Fields.
1. Notification of Fields closure. City shall provide thirty (30) days' notice to MYB/S when a
field or fields at Park will be closed for routine or scheduled maintenance or repair of Fields
facilities, infrastructure, vegetation, or other component, except that City may undertake,
with fewer days' notice or no notice, emergency maintenance or repairs necessary to protect
the health, safety, and/or welfare of the public, or where such alterations, construction, or
improvements will not unreasonably affect MYB/S's use of Park or Park amenities or
facilities as set forth in this Agreement.
2. Stop use; field location. Any duly authorized agent or employee of City may stop priority
or scheduled use of Fields and/or City facilities, including play in progress, at any time
where such action is warranted due to field or other conditions, or coach, player, or spectator
conduct. Any duly authorized agent or employee of City may require that MYB/S utilize or
not utilize a particular field or fields due to weather conditions and/or ground surface
quality.
3. Public park. The parties hereto expressly acknowledge that Fields and Park are public
spaces, the management and scheduling of which shall at all times be within the sole
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 5
purview of City. City shall have the right to use or allow the use of Fields and Park for any
and all purposes and under any and all conditions, so long as such use does not conflict or
interfere with MYB/S's priority or scheduled use of the Fields, except where necessary to
protect the health or safety of Fields users and/or the public.
4. Scheduling; collection of fees. City shall be solely responsible for scheduling all use of
Fields, Fields facilities and amenities, and Park. In accordance with its policies, City shall
have right to assess and collect reasonable user fees from persons who use Fields; however,
the amount of such user fees shall not exceed costs and expenses actually incurred. MYB/S
shall not be entitled to any Fields user fee assessed and/or collected by City.
IV. GENERAL PROVISIONS.
A. Term. The term of this Agreement shall be from the Effective Date written above through
December 31, 2032. The Agreement term shall be renewed automatically for three additional
five-year periods (from January 1, 2033 through December 31, 2037; from January 1, 2038
through December 31, 2042; and from January 1, 2043 through December 31, 2047), unless
earlier terminated by either party in the manner provided in this Agreement.
B. Day-to-day communications. Communication between MYB/S and City regarding day-to-day
matters (e.g., issues related to use, scheduling, and maintenance of Fields) shall occur via e-
mail, facsimile, or telephone. City shall provide MYB/S the name, e-mail address, and
telephone number of specific City personnel ("City Contact") who shall serve as the liaison
between City and MYB/S for all matters regarding the day-to-day scheduling, use, and
maintenance of Fields and Fields. MYB/S shall provide City the name, e-mail address, and
telephone number of specific MYB/S personnel ("MYB/S Contact") who shall serve as the
liaison between MYB/S and City for all matters regarding the day-to-day scheduling, use, and
maintenance of Fields and Fields.
C. All other notice. All other notices required to be given by either of the parties hereto shall be in
writing and be deemed communicated when sent via electronic mail ("e-mail") or mailed via
United States mail, addressed as follows:
If to City: If to MYB/S:
City of Meridian Meridian Youth Baseball/Softball, Inc.
Attn: Parks & Recreation Dept. Director Attn: MYB/S President
33 E. Broadway Avenue 13601 W. McMillan Road, Suite 102, Box 292
Meridian ID 83642 Boise ID 83713
meridianrecreation@meridiancity.org president@mybbaseball.com
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein
provided.
D. Quarterly review. City Contact shall schedule, and the MYB/S Contact shall attend, a quarterly
meeting to review Fields use and scheduling, address any concerns which may have arisen, and
discuss improvements regarding or related to the parties'joint use of Fields.
E. Conflict resolution. If either party believes that the other party is not fulfilling its obligations as
established by this Agreement, the complaining party shall give written notice of its complaint
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 6
to the other party. The party receiving the complaint shall, within fourteen(14) calendar days,
correct the situation and confirm the correction in writing, or reject the complaint, explaining
the mitigating circumstances and why a remedy cannot be achieved.
F. Assignment. MYB/S shall not assign or sublet all or any portion of MYB/S's interest in this
Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the
prior written consent of City. MYB/S shall not assign or sublet any right conveyed by this
Agreement, including, but not limited to, scheduling any other party's use of Fields during the
priority use times established for MYB/S in Exhibit A. This provision shall apply to and are
binding upon the respective organizations, legal representative, successors, and assigns of the
parties.
G. No agency. Neither MYB/S nor its employees, agents, contractors, officials, officers, servants,
guests, and/or invitees shall be considered agents of City in any manner or for any purpose
whatsoever in their use and occupancy of Fields. No actual or putative ownership rights of real
property or fixtures at Park are conveyed to MYB/S by this Agreement.
H. Indemnification. MYB/S and each and all of its employees, volunteers, agents, contractors,
officials, officers, servants, guests, and/or invitees, and all participants in MYB/S programming,
shall indemnify and save and hold harmless City from and for any and all losses, claims,
actions,judgments for damages, or injury to persons or property and losses and expenses caused
or incurred by MYB/S or any MYB/S employee, agent, contractor, official, officer, servant,
guest, and/or invitee, or any participant in or observer of MYB/S programming, at or in its use
of Fields, Park, and/or any amenity or appurtenance thereto, or any lack of maintenance or
repair thereon, which is not caused by or arising out of the tortious conduct of City.
I. Insurance. MYB/S shall maintain, and specifically agrees that it will maintain, throughout the
term of this Agreement, liability insurance in the minimum amount as specified in the Idaho
Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall
not be deemed a limitation of the covenants to indemnify and save and hold harmless City; and
if City becomes liable for an amount in excess of the insurance limits herein provided due to the
actions or omissions of MYB/S or any MYB/S employee, agent, contractor, official, officer,
servant, guest, and/or invitee, or any participant in or observer of MYB/S programming,MYB/S
covenants and agrees to indemnify and save and hold harmless City from and for all such losses,
claims, actions, or judgments for damages or liability to persons or property.
J. Premises available as is. City makes no warranty or promise as to the condition, safety,
usefulness, or habitability of the premises; MYB/S and its employees, volunteers, agents,
contractors, officials, officers, servants, guests, and/or invitees accept Fields and Park for use as
is, both at the Effective Date of this Agreement and for each practice session, game, and/or
tournament, and any portion thereof.
K. Compliance with Laws. In performing the scope of services required hereunder, City and
MYB/S shall comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 7
L. State of Idaho requirements. The following provisions, as applicable, are required by Idaho
law. The terms used in this provision shall have the definitions as set forth in the respective
Idaho Code provisions.
1. Pursuant to Idaho Code § 67-2346, MYB/S certifies that MYB/S is not currently engaged in,
and will not for the duration of this Agreement engage in, a boycott of goods or services from
Israel or territories under Israel's control.
2. Pursuant to Idaho Code § 18-8703, as applicable,MYB/S certifies that it is not, and will not for
the duration of this Agreement become, an abortion provider or an affiliate of an abortion
provider.
3. Pursuant to Idaho Code § 67-2359, MYB/S certifies that MYB/S is not, and for the duration of
this Agreement will not be, a company currently owned or operated by the government of
China.
4. Pursuant to Idaho Code § 67-2347A, MYB/S certifies that MYB/S is not currently engaged in,
and will not for the duration of this Agreement engage in, a boycott of any individual or
company because that individual or company engages in or supports the exploration,
production,utilization,transportation, sale,or manufacture of fossil fuel-based energy,timber,
minerals, hydroelectric power, nuclear energy, or agriculture.
5. Pursuant to Idaho Code § 67-2347A,MYB/S certifies that MYB/S is not currently engaged in,
and will not for the duration of this Agreement engage in, a boycott of any individual or
company because that individual or company engages in or supports the manufacture,
distribution, sale, or use of any firearm.
M. Cancellation. The Director of the Parks & Recreation Department may, in his sole discretion,
elect to close Park, and cancel MYB/S's use and/or reservation of Fields, with no notice to
MYB/S, where closure is in the best interest of City or the public health, safety, or welfare, due
to weather, Act of God, or other reason. City shall neither assume nor incur any liability for
costs, damages, or losses incurred due to such cancellation. For purposes of this agreement, an
Act of God shall include, but shall not be limited to: fire, storm, flooding, disease, national or
local emergency, natural or human-caused disaster, or any other emergency or hazard under
which it is illegal, impractical, or unsafe for use of the Fields to proceed as scheduled, in the
Director's sole discretion.
N. Non-Appropriation. MYB/S acknowledges that City is a governmental entity, and the validity
of this Agreement is based upon the availability of public funding under the authority of its
statutory mandate. Notwithstanding anything in this Agreement to the contrary, City's
obligations under this Agreement shall be subject to and dependent upon appropriations being
made by City Council for such purpose.
O. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as may be
granted, to court costs and reasonable attorneys' fees as determined by a court of competent
jurisdiction. This provision shall be deemed to be a separate contract between the parties and
shall survive any default, termination or forfeiture of this Agreement.
P. Grounds for termination. Grounds for termination of this Agreement shall include, but shall
not be limited to:
1. An act or omission by either party which breaches any term of this Agreement.
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 8
2. An Act of God or other unforeseeable event which precludes or makes impossible the
performance of the terms of this Agreement by either party.
3. A change in circumstances that renders the performance by either party a detriment to the
public health, safety, or welfare.
4. A decision by either party that termination will serve its best interest.
Q. Termination process. Either party may terminate this Agreement by providing one hundred
eighty (180) days' advance written notice of intention to terminate. Such written notice shall
include a description of the breach or circumstances providing grounds for termination. As
applicable, a seven(7) day cure period shall commence upon mailing of the notice of intention
to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances
providing grounds for termination has not occurred, this Agreement may be terminated upon
provision of written notice of termination.
R. Surrender of premises. Upon the expiration or termination of this Agreement, MYB/S shall
quit and surrender the Fields, Park, concession stands, restrooms, and all fixtures and premises
in Park to City without causing or allowing any waste thereon. City hereby agrees that in
consideration of MYB/S's performance of the terms and conditions of this Agreement, MYB/S
may peaceably and quietly have and enjoy the Fields as set forth in this Agreement.
S. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part of this
Agreement so long as the remainder of the Agreement is reasonably capable of completion.
T. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the
execution hereof or contemporaneous herewith.
U. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of
this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter
enforce such term, and any right or remedy hereunder may be asserted at any time after the
governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in
enforcement.
V. Third-party beneficiaries. This Agreement is not intended to create, nor shall it in any way be
interpreted or construed to create, any third-party beneficiary rights in any person or entity not a
party hereto.
W. Exhibits and recitals. All exhibits to this Agreement are incorporated by reference and made a
part of hereof as if the exhibits were set forth in their entirety herein. All recitals set forth at the
beginning of this Agreement are hereby incorporated into this Agreement by this reference.
X. Applicable law. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Idaho.
Y. Approval required. This Agreement shall not become effective or binding until approved by
the respective governing bodies of both City and MYB/S. The parties signatory hereto represent
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 9
and wan-ant that each is duly authorized to bind,respectively,City and MYB/S to this
Agreement in all respects.
IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their
duly authorized officers to be effective as of the day and year first above written.
MERIDIAN YOUTH BASEBALL/SOFTBALL,INC.:
Travis Young
President
CITY OF MERIDIAN:
BY: Attest:
Robert E.Simison 11-5-2025 Chris Johnson 11-5-2025
Mayor City Cleric
i
I
i
j
j
I
AGRr WIM wrni MMID"Yormi BASFBAII,K*PRKwm USF of FAc xnEs PACE 10
EXHIBIT A
PRIORITY USE OF FIELDS AND BATTING CAGES
1. MYB/S PRIORITY USE OF FIELDS AND BATTING CAGES
A. March through May:
1. Batting Cages & All Fields (1-8): Monday, Tuesday, Wednesday, Thursday, and
Friday from 3:00 p.m. to sunset
2. Batting Cages & All fields (1-8): Saturdays from sunrise to sunset
3. Batting Cages & All fields (1-8): Sundays from 12:00 p.m. to sunset
➢ Exception: Memorial Day weekend. MYB/S priority from sunrise to sunset
on fields (1-5)
➢ Exception: Memorial Day weekend. City has priority from sunrise to sunset
on fields (6-8)
B. June and July:
1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, Friday from
12:00 p.m. to sunset
2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from 12:00pm to
sunset
3. Batting Cages & Fields 7-8: Tuesday and Thursday from 2:00pm to sunset
4. Batting Cages & All fields (1-8): Saturdays from sunrise to sunset.
5. Batting Cages &All fields (1-8): Sunday from 12:00pm to sunset.
➢ Exception: Tournament dates where MYB/S will have priority use from
sunrise to sunset on all fields (1-8).
C. August through third Friday in October:
1. Batting Cages & All fields (1-8): Monday, Tuesday, Wednesday, Thursday, and
Friday from 3:00 p.m. to sunset
2. Batting Cages & All fields (1-8): Saturdays from sunrise to sunset
3. Batting Cages & All fields (1-8): Sundays from 12:00 p.m. to sunset
➢ Exception: Tournament dates where MYB/S will have priority use from
sunrise to sunset on all fields (1-8).
D. Tournaments, on dates as agreed with City Contact per section I of Agreement: all fields and
batting cages, sunrise to sunset
II. CITY PRIORITY USE OF FIELDS
A. March through September
Senior Wooden Bat League:
1. Fields 7-8: Tuesday and Thursday from 8:00 a.m. to 2:00 p.m.
2. Fields 7-8: Last Saturday in September(Senior Wooden Bat Championship)
B. Memorial Day Weekend:
1. Fields 6-8: Friday, Saturday, Sunday, and Monday sunrise to sunset.
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE I I
111. PUBLIC PRIORITY USE OF FIELDS(FIRST COME/FIRST SERVED OR RESERVATION)
A. March through May:
1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, and Friday from
sunrise to 3:00 p.m.
2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from sunrise to 3:00pm
3. Batting Cages & Fields 7-8: Tuesday and Thursday from 2:00pm to 3:00pm
4. Batting Cages & All fields (1-8): Sundays from sunrise to 12:00 p.m.
➢ Exception: Memorial Day weekend. MYB/S priority from sunrise to sunset
on fields (1-5)
➢ Exception: Memorial Day weekend. City has priority from sunrise to sunset
on fields (6-8)
B. June and July:
1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, Friday from
sunrise to 12:00 p.m.
2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from sunrise to
12:00pm
3. Batting Cages & All fields: Sunday from sunrise to 12:00 p.m.
➢ Exception: Tournament dates where MYB/S will have priority use from
sunrise to sunset on all fields (1-8).
C. August through third Friday in October:
1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, and Friday from
sunrise to 3:00 p.m.
2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from sunrise to 3:00pm
3. Batting Cages & All fields (1-8): Sunday from sunrise to 12:00 p.m.
➢ Exception: Tournament dates where MYB/S will have priority use from
sunrise to sunset on all fields (1-8).
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 12
pL
k 9
�
Ucd cn p cd
3 p 4, sa
�
p .'. -fl p
O ciX = y ,
O cd cd p cd p cd N
Q OU p p p p O N ^p p p p �¢+ cd
(D cd -- O Q, p y u a O F cn
p p p C) p y V] p C/] p p p p
C 44
cn Ln
V N p p p p ;-, ." i., — N p U p
0 0 0 0 ¢ o o °60' o Q, Q
U U ;zo U v�
W
F-1 p
It
W K >1
W a u ua
F
p p O
a, cn .° a
'-
O p
d O+ p
N cd U O 0]
p W
r' p
40-, p 7�171
-6 U 71 a
p cd , p p
W cd k p p I cd
Lt
I I p p rn �, U
C un
>~ p
A cn `n p co
� N O N w
I I O d > d , r l
ram, O p
O � p
Q
Cd
73
O a U N kr) �, U
O O cd CD �+ >~
bA bA v� bb rA V) M U
cG m U O �.
N a" bA r-LU Ln U v 73 6 bA c N
�. cd �j r cd
'° U c cdcli
sue, b
rA
�+
S cn «i
T3 aS "d
C!� V] U N N N O .--� N N � .� •.•-� •.. , 4J O
w W
U
C/] C/)
cn
w
cd bA ^ v O
cj03
Cj
+•" bA
N j 4`-i4 u p cn
Ln
cCt N vi .Ur �- N O Cd d rW
CLF-
U cd O cd O O
v�i s. vi s. vi O cC cn
O O +� N y }• Z
N O N O 0 N V O •� O � � O � � O O � E'-I � cd O � W
U U y U y U U cd cd cn
c
� U E bA uN U n -
m - � �N4 N f'",
w
U G7 U U U
In
o cd
cz
cad 'd G� U U U N N N N s, N O cd -�
sn' U U U U U U U U O U (44 U
N bA cd Cd Cd w Cd cd m cd p N mCd Q L7
zs Cd
p sU,
Cd 0 m cd cd ai cd cd p - � cd
cd 03 cd cd cd Cd Cd cd cd U O O
w �
U
� UUUUUUU
° a
°En Cd 71
bp
Cd
cd
bD p
o
M U � "zJ •�. ��• � -cs Ca
cpd p °
cd Z w
U s.. Cd U U .,� •cs �
coV) � �. � �
cd a O H
_O U
k N by �. N O i� N �, — a Cd U w
v) a a a4
LLI
Ln
° L
'O cd
cli O
s; v' CO bb O
uo
It o
blcn
vi
r-, U o
O U �
110.
U b 0
0 O
bA N U '+
..O bc
by byr.
U
,O U? V1 C\
.. cd
C/) C/) C/) C
U U
a
U
Q
C\ V) V] C\/) C\/] CC40 C\/) uw
U ° U U ya
H
a
a
w
b4 w
� •j U � Ca
to U 40,
03 Q U U U
Obp � a
;� N
EXHIBIT C
MAP OF RESERVED AREA ("FIELDS")
t
2
ii B C D
-1 =Y ,
4 'ne,'
r wty
�.. - USTICK ROAD -.... - - - -
AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES
PAGE 17