HomeMy WebLinkAboutNeighborhood Housing Services (dba Neighbor Works Boise) CDBG Block Grant Funds FY25 SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN
AND NEIGHBORHOOD HOUSING SERVICES, INC. DBA NEIGHBORWORKSO BOISE
FOR PROGRAM YEAR 2025 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This Subrecipient Agreement ("Agreement") is entered into this I day of October
2025 by and between the City of Meridian, a municipal corporation organized under the laws of the
state of Idaho ("City")and Neighborhood Housing Services, Inc. dba NeighborWorks®Boise, a
nonprofit charitable corporation organized under the laws of the state of Idaho ("Subrecipient").
WHEREAS, City is an entitlement community, and as such has applied for, and been granted
authority to receive funds from the United States Department of Housing and Urban Development
("HUD") under Title I of the Housing and Community Development Act of 1974, Public Law 93-383,
i.e., Community Development Block Grant("CDBG") funds; and
WHEREAS, pursuant to the terms of this Agreement,the City hereby provides a subaward of
the following grant(s) to Subrecipient: grant no. B-25-MC-16-0006, awarded by HUD on September
22, 2025;
WHEREAS,the City wishes to engage Subrecipient by way of this Agreement to
assist the City in utilizing such funds and the CDBG program in a manner compliant with the
requirements of 24 CFR Part 570 and 2 CFR Part 200, and all other federal, state, and local laws,
statutes, regulations and.'or requirements; and
WHEREAS, it is acknowledged by the Parties that although Congress has signed an
appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its
apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to
Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such
funds to City; and that City's obligation to provide funding to Subrecipient under this Agreement is
provisional, pending the availability of such funds;
NOW,THEREFORE, in consideration of the mutual covenants of the parties,the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Subrecipient shall use City's subaward of CDBG funds in an amount not to exceed
one hundred ninety-three thousand eight hundred sixty-eight dollars ($193,868). Subrecipient
will be responsible for administering a homeowner repair program, in a manner satisfactory to
the City and consistent with any standards required as a condition of providing the funds. This
project is eligible under(I4A) Rehabilitation; Single-Unit Residential and (14H) Rehabilitation
Administration. CDBG Funds will be used to reimburse for labor, materials, other costs of
rehabilitation of properties,and all delivery costs directly related to carrying out housing
rehabilitation activities.The primary administrative office is located at 3380 W. Americana
Terrace, Suite 120, Boise, ID.
B. National Objective. Subrecipient certifies that the activities carried out using the City's CDBG
funds provided by City under this Agreement will meet one or more of the CDBG program's
National Objectives as defined in 24 CFR 570.202(b).
SU 13RECIPI ENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE I OF 35
C. Level of Service. Subrecipient's activities under this Agreement shall provide at least 8 total
Units of Service over the term of this Agreement. For the purposes of this Agreement, "Units of
Service" shall be defined as "Low-to Moderate-Income Households." Subrecipient shall verify
that the household income of clientele served by City's CDBG funds, as defined in 24 CFR §
5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing
and Urban Development. The current income guidelines are located in the Subrecipient
Toolbox at Httl)s:. mendulnciy% oru toolbox.
D. Staffing. Subrecipient agrees that CDBG funds provided under this Agreement will not be
utilized for staffing.
E. Special Conditions.
1. Subrecipient understands and agrees that the allocation of CDBG funds may be used to
provide services and programs only to City of Meridian residents. If applicable,
Subrecipient shall verify that any and all persons who receive funds granted to Subrecipient
pursuant to this Agreement("Client")a) reside within the city limits of Meridian, Idaho and
b) meet the current CDBG income eligibility guidelines. Subrecipient must deem any Client
who does not meet the above requirements to be ineligible to receive CDBG funds and shall
suspend use of federal funds for the Client.
2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing
Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act
requirements.
3. City reserves the right to make unannounced visits to Subrecipient's location in order to
verify compliance with all program requirements.
4. If applicable, Subrecipient may utilize HUD's Income Calculator at
https:irwww.hudexchange.info::incomecalculator/to determine annual household income of
any or all Clients based on CDBG criteria.
F. Time of performance. Services of Subrecipient shall start on or after October 1, 2025 and end
on September 30, 2026. The term of this Agreement and the provisions herein shall be
extended to cover any additional time period during which Subrecipient remains in control of
CDBG funds or other CDBG assets, including program income.
II. SUBRECIPIENT'S ADMINISTRATIVE REQUIREMENTS
A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the
Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG) including subpart K of these
regulations, except that(1) Subrecipient does not assume the City's environmental
responsibilities described in 24 CFR 570.604 and (2) Subrecipient does not assume the City's
responsibility for initiating the review process under any applicable federal, state and local
laws, regulations, and policies governing the funds provided under this Agreement. A copy of
the Environmental Review Record is included as Attachment 6.
B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform
SUBRECIPIENT AGREEMENT—PY25 NWB HOMLOWNER REPAIR PAGE 2 OF 35
case of a minor,that of a responsible parent/guardian.
H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but shall not be limited to:
making final payments, submitting final report(s), disposing of program assets(including the
return of all unused materials, equipment, unspent cash advances, program income balances,
and accounts receivable to City), and determining the custodianship of records.
Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any
period that Subrecipient has control over CDBG funds, including program income.
I. Reversion of assets. Upon expiration or termination of this Agreement, Subrecipient shall
transfer to City any CDBG funds on hand at the time of expiration and any accounts receivable
attributable to the use of CDBG funds. Any real property under the subrecipient's control that
was acquired or improved in whole or in part with CDBG funds shall meet the requirements of
24 CFR § 570.503(b)(7)(ii).
J. Audits and inspections. All Subrecipient records with respect to any matters covered by this
Agreement shall be made available to City, HUD or its agent, or other authorized federal
officials, at any time during normal business hours, as often as deemed necessary, to audit,
examine, and make excerpts or transcripts of all relevant data for purposes of investigation to
ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies
noted in audit reports must be fully repaired by Subrecipient within thirty (30) days after
receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit
requirements will constitute a violation of this Agreement and may result in the withholding of
future payments. Subrecipient shall comply with 2 CFR § 200.501, which requires that all non-
Federal entities that expend $1 million or more in Federal awards, in one year, have a single or
program-specific audit. If the threshold is not met for a single or program audit, Subrecipient
will provide a certified financial statement.
K. Transparency,Suspension, and Debarment. Subrecipient shall comply with requirements
established by the U.S. General Services Administration concerning the Unique Entity
Identifier,the System for Award Management("SAM")and, per 2 CFR § 170.320, the Federal
Funding Accountability and Transparency Act, including Appendix A to 2 CFR part 25.
Additionally, pursuant to 2 CFR Part 180 and 2 CFR Part 200, Appendix 11, section (H),
Subrecipient is prohibited from contracting with any party that is not registered in SAM with an
active account, i.e. listed on the governmentwide exclusions in the SAM.
L. Payment Procedures.
1. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that comply
with 2 CFR 200, subpart E and have been previously approved, in writing, by the
Community Development Program Coordinator per Attachment 1: Indirect Cost Rate(s).
Subrecipient must immediately notify the City upon any change in the Subrecipient's
indirect cost rate, so the City can amend the Agreement to reflect the change if necessary.
2. Payment Procedures. City will pay to Subrecipient funds available under this Agreement
based upon information submitted by Subrecipient and consistent with any approved budget
and City policy concerning payments. With the exception of certain advances, payments
will be made for eligible expenses actually incurred by Subrecipient, and not to exceed
SUBRECIPIENT AGREEMENT-PY25 NWB HomFOWNER REPAIR PAGE 4 OF 35
administrative requirements, as described in 24 CFR § 570.502.
C. Performance monitoring. City will monitor the performance of Subrecipient against goals and
performance measures as set forth herein. Performance monitoring shall include City's review
of Subrecipient's submitted documents for accuracy and completion, as well as a risk analysis
that will determine if the City will conduct a desk review and/or an on-site visit from City's
Community Development Program Coordinator to review the completeness and accuracy of
records maintained. A copy of the risk analysis is included as Attachment 5. City may share
Subrecipient performance and monitoring results with other local CDBG grantees and/or
agencies who are providing funding to Subrecipient.
Fundin&is tied to the milestones included in the Subrecipient's approved application, attached
to this Agreement as Attachment 4. Subrecipient shall use funds in a manner that provides
steady support over the course of the program year. The City will conduct periodic monitoring
and desk reviews to assess whether expenditures and activities remain consistent with the
approved budget and milestones. If Subrecipient's use of the funds does not comply with the
budget and milestones set forth in Attachment 4, Subrecipient may be designated as high risk,
among other rights and remedies set forth in this Agreement and by law.
Substandard performance as determined by City shall constitute noncompliance with this
Agreement. If action to correct such substandard performance is not taken by Subrecipient
within fourteen days (14) after being notified by City, City may initiate termination procedures.
Noncompliance may result in a formal letter notifying Subrecipient that Subrecipient is not
eligible to request funding for the following grant cycle.
D. Budget. Subrecipient shall adhere to the budget included as Attachment 4. Subrecipient shall
obtain written approval from City prior to any change in use of funds.
E. Reports. Subrecipient shall submit progress reports quarterly, due 15 days after the last day of
the reporting period. Subrecipient must timely submit progress reports even if no activities are
conducted within the reporting period. A Final Report shall be submitted with the final
reimbursement request, due 15 days after the end date of the award.
If reports are delinquent or inaccurate, reimbursement requests will not be processed until the
report is submitted or corrected. All reports must be submitted via the City's online portal.
Instructions on submitting reports are located in the Subrecipient Toolbox at
IniE'a.rrll[V[l1.......[l,.yi!,!ruJl,it1t .
F. Supplementation of other funds. Subrecipient agrees to utilize funds available under this
Agreement to supplement, rather than supplant, funds otherwise available.
G. Client Data. if applicable, subrecipient shall maintain client data demonstrating client
eligibility for services provided. Such data shall include, but not be limited to: client name,
address, income level or other basis for determining eligibility, race, ethnicity, and description
of service provided. Such information shall be made available for review upon City's request.
Subrecipient understands that client information collected under this Agreement is private and
the use or disclosure of such information, when not directly connected with the administration
of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial
Privacy Act unless written consent is obtained from such person receiving service and, in the
SIBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 3 OF 35
actual cash requirements. Payments will be adjusted by City in accordance with advance
fund and program income balances available in Subrecipient's accounts. In addition, City
reserves the right to liquidate funds available under this Agreement for costs incurred by
City on behalf of Subrecipient.
3. Reimbursement requests. It is expressly agreed and understood that the total amount to be
paid by City under this Agreement shall not exceed one hundred ninety-three thousand
eight hundred sixty-eight dollars. City will not accept or process reimbursement requests
prior to City's reception of Congressional Release of Funds; the Community Development
Program Coordinator shall notify Subrecipient of such release and the opportunity to submit
reimbursement requests. Reimbursement requests for the payment of eligible expenses shall
be made against the activity specified, in accordance with performance, and as expenses are
incurred by Subrecipient. Reimbursement requests shall only be accepted via the City's
online portal and must be completed in full to be processed. Instructions to submit
reimbursement requests are located in the Subrecipient Toolbox at
hups:8m ridiancit,—,�LgltooIt.— . All reimbursement requests are to be submitted as needed
in coordination with the Community Development Program Coordinator. Reimbursement
requests shall include the following: transaction detail completed for the relevant draw
request period,timesheets in compliance with 2 CFR 200.430 (if applicable), and proof of
payment by Subrecipient (such as copy of receipt of payment and.'or other relevant
documentation of payment), and any additional information requested by City staff.
Reimbursement requests must be submitted within fifteen (15) calendar days from the close
of each month of the program year except for the final reimbursement request. City will
process reimbursement requests once per month after the due date. Subrecipient's final
reimbursement request under this Agreement must be submitted by Subrecipient no later
than October 30, 2026. Subrecipient shall forfeit reimbursement for any costs not requested
within the timeframes set forth in this provision, unless otherwise authorized, in writing, by
City.
M. Documentation required prior to real estate transactions. Where City's CDBG funds are
used for real estate acquisition, as early as practicable, and not less than two (2)weeks prior to
the completion of each transaction, Subrecipient shall provide the address of real property
under consideration to City for floodplain and related environmental review. Failure to provide
the address of the housing unit under consideration in advance of the anticipated close date may
result in added expenses for the beneficiary or Subrecipient, or refusal of reimbursement by
City. Subrecipient shall maintain real property inventory records that clearly identify properties
purchased, improved, rented, or sold.
N. Housing Affordability. Where the City's CDBG funds are used for homeownership assistance,
the housing must qualify as affordable per Section 215 of the National Affordable Housing Act.
O. National Objectives met for five(5)years. Pursuant to 24 CFR § 570.503(b)(7)(i), real
property that is acquired or improved, in whole or in part, with funds under this Agreement in
excess of$25,000 shall be used to meet one of the CDBG National Objectives until five (5)
years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to
meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City
an amount equal to the current market value of the property, less any portion of the value
attributed to expenditures of non-CDBG funds for acquisition of or improvement to the
property. Such payment shall constitute program income to City. Subrecipient may retain real
SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 5 OF 35
property acquired or improved under this Agreement after the expiration of the five-year
period.
P. Compliance with procurement policies. Subrecipient shall comply with current Federal,
State, and City policies concerning the purchase of equipment and shall maintain inventory
records of all non-expendable personal property as defined by such policy as may be procured
with funds provided hereunder.
Q. Sale of equipment. In all cases in which equipment acquired in whole or in part with funds
under this Agreement is sold, the proceeds shall be program income, prorated to reflect the
extent to that funds received under this Agreement were used to acquire the equipment.
Equipment purchased with funds received under this Agreement but not needed by
Subrecipient for activities under this Agreement shall be (a)transferred to City for the CDBG
program or(b) retained after compensating City an amount equal to the current fair market
value of the equipment less the percentage of non-CDBG funds used to acquire the equipment.
R. Program income.
1. Remittance at end of program year. Pursuant to 24 CFR § 570.503(b)(3) and pursuant to
24 CFR § 570.504(c), at the end of the program year, the City may require remittance of all
or part of any program income balances, including investments thereof, held by
Subrecipient, except those needed for immediate cash needs, cash balances of a revolving
loan fund, cash balances from a lump sum drawdown, or cash or investments held for
section 108 security needs.
2. Recording program income. Pursuant to 24 CFR § 570.504(a), the receipt and
expenditure of program income shall be recorded as part of the financial transactions of the
grant program.
3. Disposition if received before closeout. Pursuant to 24 CFR § 570.504(b)(1), program
income received before grant closeout may be retained by the recipient if the income is
treated as additional CDBG funds subject to all applicable requirements governing the use
of CDBG funds, and will be subject to all provisions of Pursuant to 24 CFR §§ 570.504(b)
and (c), both prior to and upon closeout.
S. Records and reports.
1. Records to be maintained. In addition to specific records mentioned in this Agreement,
Subrecipient shall maintain all records that are pertinent to the activities to be funded under
this Agreement, including, but not limited to, those required by the Federal regulations
specified in 2 CFR § 200.302(b) and 24 CFR § 570.506, including:
a. Full descriptions and records of each activity undertaken;
b. Records related to activities meeting the National Objectives;
c. Records required to determine the eligibility of activities for CDBG funding;
d. Records required to document the acquisition, improvement, use or disposition of real
property acquired or improved with CDBG assistance;
e. Records documenting compliance with the fair housing and equal opportunity
components of the CDBG Program;
f. Financial records, as required by 570.506(h);
SUBRECIPIENT AGREEMENT PY25 NWB HomEOWNER REPAIR PAGE 6 OF 35
g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K;
h. Identification of CDBG funds received and expended and the Federal programs under
which they were received, including Federal award identification number and year and
name of the pass-through entity (City of Meridian);
i. Records that identify adequately the application of CDBG funds, including information
pertaining to Federal awards, authorizations, financial obligations, unobligated
balances, assets, expenditures, income and interest; such records shall be supported by
source documentation;
j. Comparison of expenditures with budget amounts for each Federal award.
k. Written procedures to implement the requirements of 2 CFR 200.305; and
I. Written procedures for determining the allowability of costs in accordance with subpart
E of this part and the terms and conditions of the Federal award.
2. Records retention. Subrecipient shall retain all records pertinent to the expenditures
incurred under this Agreement for a period of five (5) years after the termination of all
activities funded under this Agreement, defined as the date of the submission of City's final
annual performance and evaluation report to HUD. Records for non-expendable property
acquired with funds under this Agreement shall be retained for five (5)years after final
disposition of such property. If, prior to the expiration of the five-year period, any litigation,
claims, audits, negotiations or other actions begin that involve any of the records cited, such
records shall be retained until completion of the actions and resolutions of all issues, or the
expiration of the five-year period, whichever occurs later.
III. EMPLOYMENT AND LABOR CONDITION REQUIREMENTS
A. Equal Employment Opportunity. Per 2 CFR Part 200, Appendix II, section (C) and 41 CFR §
60-1.4(b), the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein
by reference, and shall apply as though set forth fully herein.
B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964
as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section
109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the
Rehabilitation Act of 1974,the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, Executive Order 11246 as amended by
Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 (incorporating Title VI of the
Civil Rights Act, the Fair Housing Act, and Executive Order 11063) and 570.602 (prohibiting
any person's exclusion from receiving benefits due to race, color, national origin, religion, sex,
age, or disability). Subrecipient, in undertaking its obligation to carry out the program assisted
hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not
itself so discriminate.
C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment
and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR §
570.607. The applicable non-discrimination provisions in Section 109 of the Housing and
Community Development Act of 1974 (24 CFR § 6) are also applicable. Subrecipient will not
discriminate against any employee or applicant for employment or services because of race,
color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital
status or status with regard to public assistance. Subrecipient will take affirmative action to
ensure that all employment practices are free from such discrimination. Such employment
SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 7 OF 35
practices include but are not limited to the following: hiring, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 1 °.S.C. § 701 cal veq.), which
prohibits discrimination against the handicapped in any federally assisted activities. City shall
provide Subrecipient with any guidelines necessary for compliance with that portion of the
regulations in force during the term of this Agreement.
E. Small, Women-and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must
take all necessary affirmative steps to assure that small businesses, minority businesses,
women's business enterprises, and labor surplus area firms are used when possible
F. Affirmative Action. Subrecipient agrees that it shall be committed to carry out pursuant to
City's specifications an Affirmative Action Program in keeping with the principles as provided
in President's Executive Order 11246 of September 24, 1966. Subrecipient shall submit a plan
for an Affirmative Action Program for approval prior to the award of funds if applicable.
G. Notice to workers. Subrecipient will send to each labor union or representative of workers
with which it has a collective bargaining agreement or other agreement or understanding, a
notice, to be provided by the agency contracting officer, advising the labor union or workers'
representative of Subrecipient's commitments hereunder, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for
employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or
Affirmative Action employer.
I. Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free
Workplace Act of 1988 (42 L.S.C. 701) which requires grantees (including individuals)of
federal agencies, as a prior condition of being awarded a grant, to certify that they will provide
drugfree workplaces. Each potential recipient must certify that it will comply with drugfree
workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24,
subpart F.
J. Faith-based organizations. Pursuant to 24 CFR § 570.2000), if Subrecipient is a faith-based
organization, Subrecipient agrees to expend funds provided under this Agreement in
accordance with 24 CFR § 5.109.
K. Labor standards. Per 2 CFR Part 200, Appendix II, section (D) and 24 CFR § 570.603,
Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in
accordance with the Davis-Bacon Act (40 U.S.C. §§ 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5) as amended. In accordance
with the statute, Subrecipient or Subrecipient's subcontractor must pay wages to laborers and
mechanics at a rate not less than the prevailing wages as specified in a wage determination
made by the Secretary of Labor. In addition, Subrecipient or Subrecipient's subcontractor must
be required to pay wages not less than once a week. Subrecipient must include a copy of the
current prevailing wage determination issued by the Department of Labor in each solicitation.
SUBRECIPIENT AGREEMENT-PY25 NWB FIGMLOWWR R]PAIR PAGE 8 OF 35
The decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. Further, the provisions of Agreement Work Hours and Safety Standards
Act;the Copeland"Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of
Labor regulations(29 CFR Part 3), under which Subrecipient or Subrecipient's subcontractor is
prohibited from inducing, by any means, any person employed in the construction, completion,
or repair of public work, to give up any part of the compensation to which he or she is
otherwise entitled. Subrecipient further acknowledges and agrees that all contractors engaged
under contracts in excess of$2,000.00 for construction, renovation or repair of any building or
work financed in whole or in part with assistance provided under this Agreement shall comply
with Federal requirements pertaining to such Agreements and with the applicable requirements
of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the
payment of wages and ratio of apprentices and trainees to journey workers; provided,that if
wage rates higher than those required under the regulations are imposed by state or local law,
nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if
any,to require payment of the higher wage. Per 2 CFR Part 200, Appendix 11, section (E),the
Contract Work Hours and Safety Standards Act(40 U.S.C. §§ 3701-3708) applies to contracts
in excess of$100,000.
L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR §
570.611. Further, no person who exercises or has exercised any function or responsibility with
respect to CDBG-assisted activities, or who is in a position to participate in a decision-making
process or gain inside information with regard to such activities, may obtain a financial interest
in activities funded under this Agreement, or have a financial interest in any contract,
subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or
those with whom they have business or immediate family ties, during their tenure or for a
period of one (1) year thereafter.
M. Rights to Inventions. Per 2 CFR Part 200, Appendix 11, section (F), if Subrecipient wishes to
enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research
work , Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by
the awarding agency.
N. Lobbying; political activities. Subrecipient hereby certifies that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency,a
member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with the awarding of any Federal agreement, the making of any Federal
grant,the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal agreement, grant,
loan, or cooperative agreement;
If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete
SU»RECIPIENT AGREEMENT--PY25 NWB HOMEOWNER REPAIR PAGE 9 OF 35
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions;
Subrecipient will require that the following language be included in the award documents for
all sub-awards at all tiers(including subcontracts, sub-grants, and contracts under grants, loans,
and cooperative agreements) and that all subrecipients shall certify and disclose accordingly:
"This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to
file the required certification shall be subject to a civil penalty of not let less than $10,000 and
not more than$100,000 for each such failure."
The foregoing certification is a material representation of fact upon which reliance is placed by
City. Per 31 U.S.C. § 1352 and 2 CFR Part 200, Appendix 11, section (I), submission of this
certification may be a prerequisite for making or entering into this transaction. Subrecipient
further agrees that no funds provided, nor personnel employed under this Agreement, shall be
in any way or to any extent engage in the conduct of political activities in violation of the Hatch
Act(Title V, Chapter 15, U.S.C.).
O. Section 3 of the Housing and Urban Development Act of 1968.Compliance with Section 3 of
the Housing and Urban Development Act of 1968, as amended(12 U.S.C. § 1701) ("Section
3"), the regulations set forth in 24 CFR Part 75, Subpart C, and all applicable rules and orders
issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal
financial assistance provided under this Agreement and shall be binding upon City and any
contractors andlor subcontractors. Section 3 will apply to a project if there is over $200,000 of
HIED housing and community development financial assistance to the project (or$100,000 of
Lead Hazard or Healthy Homes funding). Failure to fulfill these requirements shall subject
City, Subrecipient and any of Subrecipient's contractors and subcontractors, their successors
and assigns, to those sanctions specified by the Agreement through which Federal assistance is
provided. Subrecipient certifies and agrees that no contractual or other disability exists that
would prevent compliance with these requirements.
P. Build America, Buy America Act. Subrecipient must comply with the requirements of the
Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and
notices, as may be amended, if applicable to the Subrecipient's infrastructure project. Pursuant
to HUD's Notice, "Public Interest Phased Implementation Waiver for FY 2022 and 2023 of
Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial
Assistance" (88 FR 17001), any funds obligated by HUD on or after the applicable listed
effective dates, are subject to BABA requirements, unless excepted by a waiver.
Q. Violence Against Women Act. Subrecipient will comply with the right to report crime and
emergencies protections at 34 U.S.C. 12495 of the Violence Against Women Act(VAWA).
R. Waste, Fraud, Abuse,and Whistleblower Protections. Any person who becomes aware of
the existence or apparent existence of fraud, waste or abuse of any HUD award must report
such incidents to both the HUD official responsible for the award and to HUD's Office of
Inspector General (OIG). HUD OIG is available to receive allegations of fraud, waste, and
abuse related to HUD programs via its hotline number(1-800-347-3735) and its online hotline
form. You must comply with 41 U.S.C. § 4712, which includes informing your employees in
Sl'BRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 10 OF 35
writing of their rights and remedies, in the predominant native language of the workforce.
Under 41 U.S.C. § 4712,employees of a government contractor, subcontractor, grantee, and
subgrantee as well as a personal services contractor—who make a protected disclosure about
a Federal grant or contract cannot be discharged, demoted, or otherwise discriminated against
as long as they reasonably believe the information they disclose is evidence of: 1. Gross
mismanagement of a Federal contract or grant; 2. Waste of Federal funds; 3. Abuse of authority
relating to a Federal contract or grant;4. Substantial and specific danger to public health and
safety; or 5. Violations of law, rule, or regulation related to a Federal contract or grant.
IV. ENVIRONMENTAL CONDITIONS
No funds will be released until City conducts an environmental assessment and makes a determination
of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws
and regulations. If applicable,the City will issue a Notice to Proceed once the environmental review is
completed and is accepted by the City and/or HUD.
A. Air and Water. Subrecipient specifically agrees to comply with the following regulations
insofar as they apply to the performance of this Agreement:
1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. and 2 CFR Part 200, Appendix 11, section (G).
2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq., relating to
inspection, monitoring, entry reports, and information,as well as other requirements
specified in said Act, and all regulations and guidelines issued thereunder.
3. Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R. Part 50.
B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster
Protection Act of 1973 (42 U.S.C. § 4001) and 24 CFR § 570.605, Subrecipient shall assure
that for activities located in an area identified by FEMA as having special flood hazards, flood
insurance under the National Flood Insurance Program is obtained and maintained,and shall
assure compliance with Title 10, Chapter 6, Meridian City Code, as a condition of financial
assistance for acquisition or construction purposes (including rehabilitation).
C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential
structures with assistance provided under this Agreement shall be subject to HUD Lead-Based
Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community
Development Act of 1992. These regulations revise the CDBG lead based paint requirements
under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require
that all owners, prospective owners, and tenants of properties constructed prior to 1978 be
properly notified that such properties may include lead-based paint. Such notification shall
point out the hazards of lead-based paint and explain the symptoms, treatment and precautions
that should be taken when dealing with lead-based paint poisoning and the advisability and
availability of blood level screening for children under seven. The notice must also point out
that if lead-based paint is found on the property, abatement measures may be undertaken. The
regulations further require that, depending on the amount of Federal funds applied to a
property, paint testing, risk assessment,treatment and/or abatement may be conducted.
D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation
SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE I I OF 35
requirements set forth in the National Historic Preservation Act of 1966, as amended (16
U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic
Preservation Procedures for Protection of Properties, insofar as they apply to the performance
of this Agreement. In general,this requires concurrence from the State Historic Preservation
Officer for all rehabilitation and demolition of historic properties that are fifty years or older or
that are included on a Federal, state or local historic property list.
E. Endangered Species. Subrecipient agrees to comply with the provisions outlined in the
Endangered Species Act of 1973, as amended, for the preservation and protection of
endangered species. This obligation mandates that the Subrecipient takes all necessary
measures to prevent any actions that could jeopardize the continued survival of species listed
under the Act and to refrain from causing harm or alteration to their critical habitats.
Additionally, the Subrecipient is obliged to adhere to proper waste management practices,
ensuring that waste materials are either recycled or disposed of in an environmentally
responsible manner, using EPA-approved sanitary or hazardous waste disposal facilities.
F. Noise Abatement and Control. Subrecipient agree to comply with the guidelines outlined in
the Noise Control Act of 1972, as well as the relevant directives provided by the General
Services Administration Federal Management Circular 75-2, titled "Compatible Land Uses at
Federal Airfields," and Title 24 CFR 51 Subpart B to mitigate excessive noise exposure,
particularly in residential areas. For the rehabilitation of existing residential properties, the
Subrecipient will enhance the building envelope for any components they address. Strategies
may include the installation of improved windows and doors, reinforced sheathing, insulation,
and sealing gaps, among other measures.
V. GENERAL CONDITIONS
A. Appropriation. It is acknowledged by the Parties that although Congress has signed an
appropriation bill committing the funds set forth in this Agreement, and HUD has notified City
of its apportionment and approved the City's Action Plan, availability of CDBG funds to City,
and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's
release of such funds to City. Unless and until HUD releases the funds, City shall have no
contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG funds are not
made available to City, whether by Congress or by HUD, this Agreement shall be void, and
City shall have no obligation to Subrecipient, whether under this Agreement or under any legal
or equitable claim. HUD's rescission of CDBG funds shall be grounds for termination of this
Agreement.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and
be deemed communicated when emailed, personally served, or mailed in the United States
mail, addressed as follows:
If to City: If to Subrecipient:
City of Meridian Neighborhood Housing Services, Inc. dba
Attn: Crystal Campbell, Community NeighborWorks® Boise
Development Program Coordinator ATTN: Bud Compher,Jr., CEO
33 E. Broadway Avenue 3380 W. Americana Terrace Suite 120
Meridian, Idaho 83642 Boise, ID 83706
campbell@meridiancity.org bcompher@nwboise.org
SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 12 OF 35
Either party may change its authorized representative and:'or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein
provided.
C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning
CDBG funds, including, but not limited to, 24 CFR Part 570 and subpart K of such regulations.
Subrecipient also agrees to comply with all other applicable Federal, state and local laws,
regulations,and policies governing the funds provided under this Agreement, except that: (1)
Subrecipient does not assume the recipient's environmental responsibilities described in 24
CFR § 570.604; and (2) Subrecipient does not assume the recipient's responsibility for
initiating the review process under the provisions of 24 CFR Part 58.
D. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be
construed in any manner, as creating or establishing the relationship of employer?employee
between the parties. Subrecipient shall at all times remain an independent Contractor with
respect to the services to be performed under this Agreement. City shall provide no benefits or
insurance coverage whatsoever to Subrecipient and/or to its agents.
E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials,
officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming,
shall hold harmless, defend and indemnify City from and for all such losses, claims, actions,
andor judgments for damages or injury to persons or property and'`or losses and expenses
caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees, and participants in its programming,and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the
performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents,
contractors, subcontractors, officials, officers, servants, guests, invitees, participants, and.lor
volunteers and resulting in and/or attributable to personal injury, death, and:'or damage and/or
destruction to tangible or intangible property.
F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance
coverage, in the amount required by Idaho law, for all employees involved in the performance
of this Agreement.
G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets
from loss due to theft, fraud and/or undue physical damage. At a minimum, Subrecipient must
provide the equivalent insurance coverage for real property and equipment acquired or
improved with CDBG funds as provided to property owned by the non-Federal entity. For
construction or facility improvement contracts or subcontracts exceeding the simplified
acquisition threshold as defined in 41 U.S.C. 134 and Appendix 11, section (A), Subrecipient
must comply with bonding requirements set forth in 2 CFR § 200.325.
H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in providing
services through this Agreement. All activities, facilities and items utilized pursuant to this
Agreement shall be prominently labeled as to funding source. In addition, Subrecipient will
include a reference to the support provided herein in all publications made possible with funds
made available under this Agreement.
I. Amendments. The parties hereto may amend this Agreement at any time provided that such
SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER R].PAIR PAGE 13 Of 35
amendments make specific reference to this Agreement, are executed in writing, and signed by
a duly authorized representative of each party. A"minor amendment"shall be one moving less
than 20%of total funds to a different line item, adding a new line item, or changing the number
of persons served by less than 20%, and which does not change the total funds to be issued to
Subrecipient under this Agreement, the scope of services, or any other material terms of this
Agreement. Minor amendments may be approved and signed by the Community Development
Program Coordinator. All other amendments shall be approved by City's governing body and
signed by the mayor. Such amendments shall not invalidate this Agreement, nor relieve or
release either party from its obligations under this Agreement. Upon written notice to
Subrecipient, City may, in its discretion, amend this Agreement to conform with Federal, state
or local governmental guidelines, policies and available funding amounts, or for other reasons.
Where there is a conflict between this Agreement and any Federal, state, or local law or
regulation, the law or regulation shall prevail. If such amendments result in a change in the
funding, the scope of services, or schedule of the activities to be undertaken as part of this
Agreement, such modifications will be incorporated only by written amendment signed by both
parties.
J. Termination (see 2 CFR Part 200, Appendix II,section (B)).
l. Termination for convenience. Either party may terminate this Agreement by, at least
thirty (30)days before the effective date of such termination, giving written notice to the
other party of such termination and specifying the effective date thereof.
2. Termination for cause; suspension. Termination of this Agreement, in whole or in part,
may occur for cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any of the rules, regulations or provisions referred to herein, or
such statutes, regulations, executive orders,and HUD guidelines, policies or directives
as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Ineffective or improper use of funds provided under this Agreement; or
d. Submission of reports that are incorrect or incomplete in any material respect.
Pursuant to Executive Order 12549, in the event of such grounds to terminate for cause,
Subrecipient may also be suspended from all Federal financial and nonfinancial assistance
and benefits under Federal programs.
Either Party may terminate this Agreement for cause by providing written notice to the
other of the basis of termination. The defaulting Party shall have fourteen (14)days to cure
the deficiency or non-compliance. If the deficiency or non-compliance is not cured within
this time period, the other Party shall terminate this Agreement for cause. In addition to
termination of this Agreement and/or any other remedies as provided by law, City may
declare Subrecipient ineligible for any further participation in City CDBG programming.
3. Reversion of assets. Pursuant to 24 CFR § 570.503(b)(7), upon expiration or termination
of this Agreement, Subrecipient shall transfer to City any and all CDBG funds on hand at
the time of expiration, any and all accounts receivable attributable to the use of CDBG
funds, and any CDBG funds previously disbursed.
4. Work completed. In the event of any termination,all finished or unfinished documents,
data, studies, surveys, maps, models, drawings, photographs, reports, arid,`or other materials
SL BRECIPIENT AGREEMENT-PY25 N W B HOMEOWNER REPAIR PAGE 14 OF 35
that are the property of and prepared by Subrecipient under this Agreement shall become
the property of City, and Subrecipient shall provide same within seven(7) days of City's
demand therefore. Subrecipient shall be entitled to receive just and equitable compensation
for any satisfactory work completed on such documents or materials prior to the
termination.
K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without
prior written consent of City; provided, however,that claims for money due or to become due
to Subrecipient from City under this Agreement may be assigned to a bank,trust company, or
other financial institution without such approval. Notice of any assignment or transfer shall be
furnished promptly to City.
L. Subcontractors.
1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or
individual in the performance of this Agreement without the prior written consent of City.
All subcontracts entered into in the performance of this Agreement shall be awarded
pursuant to any applicable provisions of the City Purchasing Policy and.br local, state, or
federal laws.
2. Monitoring. Subrecipient shall monitor all subcontracted services on a regular basis to
assure contract compliance. Results of monitoring efforts shall be summarized in written
reports and supported with documented evidence of follow-up actions taken to correct areas
of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or
subcontractors to furnish all information and reports required hereunder and will permit
access to its books, records and accounts by City, HUD or its agent, or other authorized
Federal officials for purposes of investigation to ascertain compliance with the rules,
regulations and provisions stated herein.
3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their
entirety to be included in and made a part of any subcontract executed in the performance
of this Agreement. Specifically, without limitation, Subrecipient shall include the
provisions of this Agreement regarding Civil Rights, Affirmative Action, and the CDBG
General Supplemental Conditions(if applicable) in every subcontract or purchase order,
specifically or by reference,to ensure that such provisions will be binding upon all
subcontractors.
4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with
documentation concerning the selection process.
M. Relocation, real property acquisition,and one-for-one housing replacement. Subrecipient
agrees specifically, without limitation, to comply with:
1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b);
2. The requirements of 24 CFR 570.606(c)governing the Residential Anti-displacement and
Relocation Assistance Plan under 24 CFR part 42, subpart B; and
3. The requirements in 24 CFR 570.606(d) governing optional relocation policies.
Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR
570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or
conversion for a CDBG-assisted project.
SUBRECIPIENT AGREEMENT-PY25 N WB HOMEOWNER REPAIR PAGE 15 OF 35
N. Housing counseling. Pursuant to 24 CFR § 570.615, housing counseling shall be carried out
only by certified housing counselors, in accordance with
O. No contractual impediments. Subrecipient certifies and agrees that no contractual or other
disability exists which would prevent compliance with these requirements.
P. Severability. If any provision of this Agreement is held to be invalid, the remainder of the
Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless
be in full force and effect.
Q. Entire Agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements or understandings, oral or written, whether previous to
the execution hereof or contemporaneous herewith.
R. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of
this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter
enforce such term, and any right or remedy hereunder may be asserted at any time after the
governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in
enforcement.
S. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
T. Attachments. All attachments and:-'Or exhibits to this Agreement are incorporated by this
reference and made a part of hereof as if set forth in their entirety herein.
U. Approval required. This Agreement shall not become effective or binding until approved by
the respective governing bodies of both City and Subrecipient.
IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Neighborhood Housing Services, Inc. dba NeighborWorks® Boise
10/23/2025
Bud Compher, Jr., CEO Date
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor 11-5-2025 Chris Johnson, City Clerk 11-5-2025
SS BRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 16 OF 35
Attachment 1: Indirect Cost Rate(s)
As the duly authorized representative of the subrecipient, I certify that the subrecipient:
Will not use an indirect cost rate to calculate and charge indirect costs under the grant.
❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as
provided by 2 CFR 200.414(f), as may be amended from time to time.
❑ Will calculate and charge indirect costs under the grant using the indirect cost rate(s)
listed below, and each rate listed is included in an indirect cost rate proposal developed
in accordance with the applicable appendix to 2 CFR part 200 and, if required, was
approved by the cognizant agency for indirect costs.
Age nc /de artment/ma'or function Indirect cost rate Type of Direct Cost Base
/o
/a
/0
Instructions for the Subrecipient's Authorized Representative:
• You must mark the one (and only one) checkbox above that best reflects how the indirect costs
will be calculated and charged under the grant.
• The table following the third box must be completed only if that box is checked. When listing a
rate in the table, enter both the percentage amount(e.g., 10%)and the type of direct cost base to
be used. For example, if the direct cost base used for calculating indirect costs is Modified
Total Direct Costs,then enter"MTDC" in the"Type of Direct Cost Base"column.
• If using the Simplified Allocation Method for indirect costs, enter the applicable indirect cost
rate and type of direct cost base in the first row of the table.
• If using the Multiple Allocation Base Method, enter each major function of the organization for
which a rate was developed and will be used under the grant,the indirect cost rate applicable to
that major function, and the type of direct cost base to which the rate will be applied.
• If the subrecipient is a government and more than one agency or department will carry out
activities under the grant, enter each agency or department that will carry out activities under
the grant,the indirect cost rate(s) for that agency or department, and the type of direct cost base
to which each rate will be applied.
• To learn more about the indirect cost requirements, see 2 CFR part 200, subpart E and
Appendix VII to Part 200 (for state and local governments).
Name Title
10/23/2025
ignature Date
SUBRECIPIENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 17 OF 35
Attachment 2: Signing Authority
Complete the form to designate signing authority.
Subrecipient Name: vt 16 b WCr1-kJ �,o
Project Name: � ?!!� A a r P rV mow.
Program Year: 'kq .5" Start Date: 4 I, ?o2&-- End Date: 5 ±Oo-A. ra o 6
Name Title
Authorized to sign for(check all that
apply):
ldentif ng AgnatuW ontractual WReimbursements
tom"& 6 roc.,n C F o
Name Title
Authorized to sign for(check all that
�.._ apply):
Identifying Signature Contractual keimbursements
Name Title
Authorized to sign for(check all that
apply):
Identifying Signature ontractual ❑ Reimbursements
Signing authority for the above individuals is authorized by:
34kz�; L— o".ex
Name Title
C��a AL-- 10/23/2025
Signature Date
SLBRLCIPILNT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 18 OF 35
Attachment 3: Federal Certifications
The following are required as referenced below.
Subrecipient Name: w el f,.., U) 0
Project Name: k�o 216.'lr ra f�.u•�
Program Year: 20 XS-- Start Date: Oc.44"r (t .a z+S End Date: 3 Dr 02-A*Z 6
Subrecipient maintains a policy for and complies with the following:
Yes No N/A Policy
if ❑ ❑ ADA.'Section 504 [29 U.S.C. § 701]
a ❑ ❑ Confidentiality [2 CFR § 200.303(e)]
K ❑ ❑ Conflict of Interest [2 CFR § 200.3 l 8(c)(1); 24 CFR § 570.611]
gfl ❑ ❑ Drug Free Workplace [24 CFR part 24, subpart Fj
Iff ❑ ❑ Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)]
I f ❑ ❑ Fair Housing [Fair Housing Act] (if applicable)
❑ ❑ Nondiscrimination [24 CFR § 570.607]
❑ ❑ ar Procurement [2 CFR § 200.318(a)] (if applicable)
is Subrecipient a nonprofit entity? %Yes ❑No
Per 2 CFR § 200.415 major nonprofit organizations- are ineligible for this funding. If the
agency is a nonprofit, please select one of the following:
'Organization is not a major nonprofit organization.
❑ Organization is a major nonprofit organization.
By signing this form, I certify the above is true and correct to the best of my knowledge.
Name Titte
a—LaLn=aa- 10/23/2025
Signature Date
' A major nonprofit organization is defined in§200.414(a)as an organization receiving more than$10 million in direct
federal funding.
SUBRECIPI ENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 19 OF 35
Attachment 4: Project Budget and Milestones
Budget
Budget Category Description _ Budgeted Amount
Homeowner Repairs Costs tied to specific home repairs. $38,773
Administration Program administration and management. $155,095
Total Project Budget $193,868
Milestones
Timeframe Activities Anticipated Expenditures
Quarter 1 2 homes repaired $48,467
Quarter 2 2 homes repaired $48,467
Quarter 3 2 homes repaired $48,467
Quarter 4 2 homes repaired $48,467
SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 20 OF 35
Attachment 5: Risk of Noncompliance
Risk Analysis
Factor Risk Level
Type of Contact Med Risk: 3 Points
Low Risk=Public Improvements/Planning
Med Risk=Housing/Public Services
Contract High Risk: 10 Points
Low Risk=$0-$44,999
Med Risk=$45,000-$79,999
High Risk=$80,000+
Experience with Meridian CDBG Low Risk: 1 Point
Low Risk=No
Med Risk=Yes
New Activity for Subrecipient Low Risk: 1 Point
Low Risk=No
High Risk=Yes
Number of Clients Served Low Risk: 1 Point
Low Risk=50 or Less
Med Risk=More than 50
Admin Expenses Low Risk: 1 Point
Low Risk=20%of budget or less
High Risk=More than 20%of budget OR Staff Costs for Homeowner Repair more than 50%
Key Organizational Change Low Risk: 1 Point
Low Risk=None
Med Risk=Other Key Staff
High Risk=Executive Director/Financial Manager/Program Manager
Systems Change Low Risk: 1 Point
Low Risk=Minor/None
Med Risk=Major
Program Delays Low Risk: 1 Point
Low Risk=CDBG Program began on schedule
Med Risk=CDBG Program did not begin on schedule/New Program
Progress Reports Low Risk: 1 Point
Low Risk=History of reports submitted on time(more than 75%)
Med Risk=History of reports submitted late(25%or more late)/New Program
Met Goals in Previous Years Low Risk: 1 Point
Low Risk=Yes/Met at least 75%
Med Risk=No/New Program
Financial Audit Low Risk: 1 Point
Low Risk=Audit with no/minor findings
High Risk=Audit with moderate to serious findings/No audit although required
Last Monitoring Visit Low Risk: 1 Point
Low Risk=Less than 2 years
Med Risk=2+years
High Risk=New Program/Nat Renewed
Corrective Action(Any Monitoring) Low Risk: 1 Point
Low Risk=No Findings or Concerns
Med Risk=New Program/Current Concerns(e.g.require action but no serious impact)
High Risk=Current Major Findings(e.g.would affect services/clients/financial concern)
Risk Score 25
SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE.21 OF 35
Risk Determination
Level of Risk
® Low Risk(up to 25 points)
Project will be monitored primarily via review of progress reports and reimbursement requests. Onsite
monitoring will generally take place every three years, typically during the first six months of the program
year, if there are multiple years of being a low risk subrecipient. Technical assistance will be provided
upon request.
❑ Medium Risk (26 to 35 points)
A desk monitor will be conducted annually. An on-site monitor will generally take place every two years,
typically during the first six months of the program year. Based on the results of the monitoring visit, staff
will determine the need for and frequency of additional technical assistance andlor on-site compliance
reviews.
❑ High Risk(36+ points)
Project will receive onsite monitoring after the first clients have been served. Subrecipient may also be
required to submit additional documentation on a regular basis, as needed. Ongoing technical assistance
will be required.
Comments
The only medium or high risk associated with this program is the amount and type of funding, neither of
which are negative toward this program.
Approval
This determination was made on behalf of Meridian's CDBG Program based on information from the
application, past experience, and collaboration with stakeholders and other local governments. By signing
below, staff certifies that the information provided is, to the best of our knowledge, accurate and complete.
CDBG Staff Name: Title:
Crystal Campbell Community Development Program Coordinator
Signature: Date:
Crysta.L Campb,ei*L 09.2512025
Electronically signed by ccompbell@meridiancity.org on 912512025 3:12 PM
CDBG Staff Supervisor Name: Title:
Curtis Calder Economic Development Administrator
Signature: Date:
CuerwCatder 09'26'2025
Electronically signed by ccolder@meridiancity.org on 912612025 2:24 PM
SURRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE.22 OF 35
Attachment 6: Environmental Review
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR 58.34(a) and 58.35(b)
Proiect Information
Project Name: NWB-Homeowner-Repair-PY22-26
HEROS Number: 900000010284393
Responsible Entity(RE): MERIDIAN, 33 E Idaho Ave Meridian ID, 83642
State/Local Identifier:
RE Preparer: Crystal Campbell
Grant Recipient(if different than Responsible Entity):
Point of Contact:
Consultant(if applicable):
Point of Contact:
Project Location: 3380 W Americana Ter Ste 120, Boise, ID 83706
Additional Location Information:
N/A
Description of the Proposed Project [24 CFR 50.12&58.32;40 CFR 1508.25):
NeighborWorks Boise's (NWB)Homeowner Repair Program is designed to help low-to moderate- income
(LMI) Meridian families,those with an income level at or below 80%of the Area Median Income(AMI),
continue to live safely, comfortably, and economically in their existing homes by preserving existing housing
stock and making necessary repairs to increase energy efficiency, longevity of the building,and accessibility.
Examples of eligible projects with budgets between$2,000 and $25,000 include: 1) Energy efficiency
(additional insulation, new windows,and doors);2)Weatherization (insulation and weather-stripping); 3)
Accessibility programs(install ramps and grab bars);4) Roof replacement or emergency repair for leaks; 5)
HVAC;and 6)Water heater and plumbing(energy efficiency as a secondary).The City anticipates using
$5,000 to$10,000 of CDBG funding for administration of this program per year during each of the remaining
years in the PY22-26 Consolidated Plan.This review is only for the administrative fees NeighborWorks will
incur during the PY22-26 Consolidated Plan. CDBG funds will also be used for repairs, but a separate review
will be conducted for individual households.This project is anticipated to be funded for the duration of the
PY22-PY26 Consolidated Plan, but is dependent on a competitive annual application and the congressional
release of funding.
SUBRECIPIENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 23 OF 35
Level of Environmental Review Determination
Activity/Project is Exempt per 24 CFR 58.34(a):
58.34(a)(3)
Signature Page
loilicoNN ner Repair 1 R Si4g.01`
Funding Information
Grant/Project HUD Program Program Name
Identification
Number
Community Planning and Community Development Block Grants
142 Development(CPD) (CDBG) (Entitlement)
Estimated Total HUD Funded,Assisted $40,000.00
or Insured Amount:
Estimated Total Project Cost[24 CFR 58.2 (a)(5)): $40,000.00
Compliance with 24 CFR§50.4&§58.6 Laws and Authorities
Compliance Factors: Are formal Compliance determination
Statutes, Executive Orders,and compliance steps (See Appendix A for source
Regulations listed at 24 CFR§50.4& or mitigation determinations)
§58.6 required?
STATUTES,EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§58.6
Airport Runway Clear Zones and Based on the project description the
Clear Zones project includes no activities that would
24 CFR part 51 require further evaluation under this
section. The project is in compliance
with Airport Runway Clear Zone
❑ Yes 0 No requirements.
Coastal Barrier Resources Act
Coastal Barrier Resources Act,as This project is located in a state that
amended by the Coastal Barrier does not contain CBRS units.Therefore,
Improvement Act of 1990[16 USC this project is in compliance with the
3501] ❑ Yes 0 No Coastal Barrier Resources Act.
Flood Insurance Based on the project description the
Flood Disaster Protection Act of project includes no activities that would
1973 and National Flood Insurance require further evaluation under this
❑ Yes 0 No section.The project does not require
SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 24 OF 35
Compliance Factors: Are formal Compliance determination
Statutes, Executive Orders, and compliance steps (See Appendix A for source
Regulations listed at 24 CFR§50.4& or mitigation determinations)
§58.6 required?
STATUTES,EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§58.5
Reform Act of 1994 142 USC 4001- flood insurance or is excepted from
4128 and 42 USC 5154a] flood insurance.While flood insurance
may not be mandatory in this instance,
HUD recommends that all insurable
structures maintain flood insurance
under the National Flood Insurance
Program (NFIP).The project is in
compliance with Flood Insurance
requirements.
Mitigation Measures and Conditions[CFR 401505.2(c)]:Summarized below are all mitigation measures
adopted by the Responsible Entity to reduce,avoid or eliminate adverse environmental impacts and to avoid
non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions
must be incorporated into project contracts,development agreements and other relevant documents.The
staff responsible for implementing and monitoring mitigation measures should be clearly identified in the
mitigation plan.
Law,Authority, Mitigation Measure or Condition Comments on Mitigation Complete
or Factor Completed Plan
Measures
4
Project Mitigation Plan
Supporting documentation on completed measures
SL'BRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 25 OF 35
APPENDIX A: Related Federal Laws and Authorities
Airport Runway Clear Zones
General policy legislation Regulation
It is HUD's polity to apply standards to 24 CFR Part 51 Subpart D
prevent incompatible development
around civil airports and military airfields.
1. Does the project involve the sale or acquisition of developed property?
✓ No
Based on the response,the review is in compliance with this section.
Yes
Compliance Determination
Based on the project description the project includes no activities that would require further evaluation
under this section.The project is in compliance with Airport Runway Clear Zone requirements.
Supporting documentation
Are formal compliance steps or mitigation required?
Yes
✓ No
SUBRECIPIENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 26 OF 35
Coastal Barrier Resources
General requirements Legislation Regulation
HUD financial assistance may not be Coastal Barrier Resources Act
used for most activities in units of the (CBRA)of 1982, as amended by
Coastal Barrier Resources System the Coastal Barrier Improvement
(CBRS).See 16 USC 3504 for limitations Act of 1990(16 USC 3501)
on federal expenditures affecting the
I CBRS.
This project is located in a state that does not contain CBRA units.Therefore,this project is in compliance
with the Coastal Barrier Resources Act.
Screen Summary
Compliance Determination
This project is located in a state that does not contain CBRS units.Therefore,this project is in
compliance with the Coastal Barrier Resources Act.
Supporting documentation
Are formal compliance steps or mitigation required?
Yes
✓ No
SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 27 OF 35
Flood Insurance
General requirements Legislation Regulation
Certain types of federal financial assistance may not be Flood Disaster 24 CFR 50.4(b)(1)
used in floodplains unless the community participates Protection Act of 1973 and 24 CFR 58.6(a)
in National Flood Insurance Program and flood as amended(42 USC and (b); 24 CFR
insurance is both obtained and maintained. 4001-4128) 55.1(b).
1. Does this project involve financial assistance for construction, rehabilitation,or acquisition of a
mobile home,building,or insurable Personal property?
✓ No.This project does not require flood insurance or is excepted from flood insurance.
Based on the response,the review is in compliance with this section.
Yes
4. While flood insurance is not mandatory for this project, HUD strongly recommends that all insurable
structures maintain flood insurance under the National Flood Insurance Program(NFIP). Will flood
insurance be required as a mitigation measure or condition?
Yes
✓ No
Screen Summary
Compliance Determination
Based on the project description the project includes no activities that would require further evaluation
under this section.The project does not require flood insurance or is excepted from flood insurance.
While flood insurance may not be mandatory in this instance, HUD recommends that all insurable
structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in
compliance with Flood Insurance requirements.
Supporting documentation
Are formal compliance steps or mitigation required?
Yes
✓ No
SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 28 OF 35
Attachment 7 CDBG Supplemental
-
� � ���UK�U � y� ����U��� �� AA���DA �������� U ���[��� � A
U��U �nvnx�nx�/� �������� ~�v�� r ��n�o�o� vv�� ���/��n����
��������U��U����«�
����n���n n nv~xn�~n
These Supplemental General Conditions are tube part u[City mf Meridian Community Development Block Grant
funded construction projects.They apply to Contractors and Subcontractors and must be included in contracts.
CONTENTS
prcconstrucooncon#,vmnmw----.... ........ - ......... ............ ..........---------...... .... ...-----.......... ....................30
Reports and |nforna:w»u.................... ....... ----------............ --------- ................
-------------.��
Conflict of |ntemit........___---- ......._—__— ... .... _— .........___— .........____... ... ... ............ ...
_--��
sospcn,|mn o^dCxsburnWilIc ........ -----...........--- ............. ........ --........................... - .... ...........--........ ....... -.30
A�:�:*`wRew^ds............................... ................................................................. .......................................... ............................30
Vvomcn and ,m|nodty Business EmmompMmm ............... .............................. ................ ............... ----- ...... ........ .... ...Ao
mmmwon*e dudinQ Construction......- ............................................................................. ......... - ................................................31
Property prouiilidmr'sRisk msumwnce ........ .......____...... ---- ..........___...... - .....--.... ...... ........____......-.........az
Data, Patent, and Copyp|0ht...............-------------------------- ............. ............ ......................... .........3&
Eww*v:ivw«zrcler1t246., Equal Enmp|pywre,¢Opportunity.............................................................................................................32
Waste,Fraud,Ahuw,and xuMwclebkmwor Protections.......... ........................................................................ --- ...........-.........33
Cwrt/kw:|pnwf NonwwBregwtedpmd||t|e* ............................. ........................................... ........ .........-....................................3a
ContractPricing... ...... ......................... ..........-................. ---........ --.................................... ........ ........... ..... .... -. 33
Standard Erwolrnnmomn:m|x1uNWmwM*em*o,w*............ ............................. ................................................................................34
CleanAir and Water Act— ..... ................. .......... ................ ......... --__'-_ .............— ................___.......—'34
MUDSea la^3..................................................................................................................................................................................34
Build America Buy Americo(RABA)Act—__-_—_--____—__—_____—_—__-_�
AmhHeoLirn[ Barrier Act............................................................................................... .............................................................' 3s
LeadSaod Paint................., -----_____ ....... —_- .........____..................._ .............................................................35
Huomnm4uzn......____............................................-................. ............................. ......................... ...................---._ 35
Preconstruction Conference
After the contract(s) have been awarded but before the start of construction, a conference will be held for the
purpose of discussing requirements on such matters as project supervision, progress schedule and reports,
payrolls, payment to contractors, contract change order, insurance, safety and other items pertinent to the
project. The contractor shall arrange to have all subcontractors and supervisory personnel connected with
the project on hand to meet with representatives of the engineer and owner to discuss any problems
anticipated
Reports and Information
The contractor, at such times and in such forms as the City may require, shall furnish the City such periodic
reports as requested pertaining to the work or services undertaken pursuant to this contract, the costs and
obligations incurred or to be incurred in connection therewith, and any other matters covered by this
contract.
Conflict of Interest
No member, officer, or employees of the grantee, or its designees or agents, no members of the grantee's
governing body and no other public official of the grantee who exercises any functions or responsibilities
with respect to this contract during his."her tenure or for one (I) year thereafter, shall have any interest,
direct or indirect, in work to be performed in connection with this contract. All contractors shall incorporate,
or cause to be incorporated, in all subcontracts,a provision prohibiting such interest.
Suspension and Disbarment
CDBG funds cannot be used to pay for goods or services from contractors or subcontractors that have been
disbarred or suspended. Contractors are responsible for ensuring they or their subcontractors have not been
disbarred or suspended according to the System for Award Management(SAM). CONTRACTORS MUST
REGISTER WITH SAM.GOV PRIOR TO SUBMITTING THEIR BID.
Access to Records
The grantee,the federal grantor agency,the Comptroller General of the United States,the City of Meridian,or
any of their duly authorized representatives,shall have access to any books,documents,papers,and records of
the contractor which are directly pertinent to this specific contract,for the purpose of making audit,examination,
excerpts,and transcriptions.All required records must be maintained by the contractor for three(3)years after
grantee makes final payments and all other pending matters are closed.(24 CFR Part 85.36(i)(I 0))
Women and Minority Business Enterprise
Affirmative steps will be taken to assure that minority businesses, women's business enterprises,and labor
surplus area firms are used when possible as sources of supplies, equipment, construction and services.
Affirmative steps must include:
1. Include any such qualified firms on solicitation lists.
2. Assure that such firms are solicited %%henever the,. are potential so-,irces.
SLIBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 30 OF 35
3. When economicall) feasible, divide total requirements into small tasks or quantities so as to permit
such firms maximum participation.
4_ Where possible. establish deliver) schedules NNhich kvill encourage such participation.
Use the services and assistance of the Small Business Administration. Minoril) Business
Development Agency of the Department of Commerce, Idaho Transportation Department's
Disadvantage Business Enterprise Program, and other sources when appropriate. (2 CF'R 200.321)
Insurance during Construction
The contractor shall have in effect without interruption from the date of construction commencement until
final payment is made and the Project is closed-out pursuant to the terms of this Contract, the following
types of insurance. Further, the contractor warrants such insurance coverage shall be written on an
"occurrence"basis and will be obtained with the following minimum liability limits:
I. Workers'Compensation Insurance and Employer's Liability Insurance:
(1)State Statutory Limits
(2)Employer's Liability $100,000 per accident
$500,000 Disease; Policy Limit
$100,000 Disease; Each Employee
2. Comprehensive or Commercial General Liability Insurance which shall be endorsed to name the City as
an additional insured. It shall include premises operation, owners and contractor's protective liability,
products and completed operations liability,personal injury liability including employee acts, broad form
property damage liability and blanket contractual liability, with no exclusion for explosion (X),collapse
(C)and underground (U) hazards:
(1)$1,000,000 Each Occurrence
(2)$1,000,000 Personal Injury
(3)$2,000,000 Products/Completed Operations to be maintained for two(2)years following final payment
(4)$2,000,000 General Aggregate
3. Automobile Liability Insurance which shall be endorsed to name the City of Meridian as an additional
insured. It shall include for bodily injury and property damage: $1,000,000 Combined Single Limit.
Property or Builder's Risk Insurance
If required by the City, the contractor shall have in effect Property or Builder's Risk Insurance. The Property
or Builder's Risk Insurance shall include coverage for all direct physical loss, also known as "Special
Causes of Loss" in an amount equal to one-hundred percent (100%) of the estimated maximum value of the
Project upon completion with the broadest form of"z111 risk" coverage possible.
Data, Patent, and Copyright
The contractor shall hold and save the City and its officers,agents,servants and employees harmless from
liability of any nature or kind, including cost and expenses for,or on account of,any patented or unpatented
invention,process,article or appliance manufactured or used in the performance of the contract,including its use
by the City,unless otherwise specifically stipulated in the contract documents.
SUBREC[PIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 31 OF 35
Executive Order 11246: Equal Employment Opportunity
During the performance of this contract,the contractor agrees as follows:
I. The contractor will not discriminate against any employee or applicant for employment because of race,
color,religion,sex,or national origin.The contractor will take affirmative action to ensure that applicants
are employed,and that employees are treated during their employment without regard to their race,color,
religion,sex,or national origin.Such action shall include,but not be limited to the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination:,rates
of pay or other forms of compensation; and selection for training, including apprenticeship. The
contractor agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor,state that all qualified applicants will receive considerations for employment without regard to
race,color, religion,sex,or national origin.
3. The contractor will send to each labor union or representative of workers with which he has a collective
bargaining agreement or other contract or understanding,a notice to be provided advising the said labor
union or workers'representatives of the contractor's commitments under this section,and shall post copies
of the notice in conspicuous places available to employees and applicants for employment.
4. The contractor «ill compl) NN ith all provisions of FAeeUtiVe Order 11246 of September 24, 1965, and
of the rules, regulations. and relevant orders of the Secretar) of Labor.
5. The contractor %gill furnish all information and reports required by Executive Order 11246 of
September 24. 1965. and b) rules. regulations, and orders of the Secretar% of Labor. or pursuant thereto,
and %%ill permit access to his books. records, and accounts b) the administering agency and the
Secretal) of Labor for purposes of in%estigation to ascertain compliance «ith such rules. regulations.
and orders.
6. In the event of the contractor's noncompliance %tiith the nondiscrimination clauses of this contract or
NNith any cif the said rules. regulations, or orders. this contract may be canceled. terminated. or
suspended in )xhole or part and the contractor may be declared ineligible for further government
contracts or federally assisted construction contracts in accordance "ith procedures authorized in
Lxecutive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in FxeCUtiVe Order 11246 of September 24, 1965. or b) rule, re, u-alion. or order
of the Secretary of Labor, or as otherwise provided by law.
7. The contractor "ill include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted b)
rules. regulations, or orders of the Secretary of Labor issued pursuant to section 204 of FxecutiVC
Order 11246 of September 24. 1965, so that such provisions NNill be binding upon each subcontractor
or vendor. rile contractor "ill tale such action %%ith respect to an) subcontract or purchase order as
the administering agenc) ma) direct as a means of enforcing such provisions, including sanctions for
noncompliance: Provided, hoae\er, that in the event a contractor becomes involxed in. or is
threatened pith, litigation "ith a subcontractor or vendor as a result of such direction by the
administering aLo ncy the contractor may request the United States to enter into such litigation to
protect the interests ofthe United States.
8. The applicans further agrees that it \\ill be bound b) the above equal opporumil) clause N\ith respect
to its o"n employment practices % hen it participates in federally assisted construction \\ork: Provided.
th,et ifthe applicant so participating is a State or local government, the above equal opportunit) clause
S4'BRECIPIENT AGREEMENT—PY25 N WB HOMEOWNER REPAIR PAGE 32 OF 35
is not applicable to any agency, instrumentality or subdivision of such government vrhich does not
participate in work on or under the contract.
9. The applicant agrees that it N%.ill assist and cooperate actively with the administering agency and the
Secretary of l_abor in obtaining the compliance of contractors and subcontractors with the equal
opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor. that it
will furnish the administering agency and the Secretary of Labor such information as they may require
for the supervision Of such compliance, and that it A-ill otherwise assist the administering agency in
the discharge of the agency's primary responsibility for securing compliance.
10. The applicant further agrees that it"ill refrain from entering into any contract or contract modification
subject to Executive Order 11246 of September 24, 1965, N%ith a contractor debarred from, or %%-ho
has not demonstrated eligibility for. Government contracts and federally assisted construction
contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation
of the equal opportunity clause as may be imposed upon contractors and subcontractors by the
administering agency or the Secretary of Labor pursuant to Part 11, Subpart D of the Executive order.
In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the
administering agency may take any or all of the following actions: Cancel, terminate, or suspend in
whole or in part this grant (contract. loan, insurance. guarantee); refrain from extending any further
assistance to the applicant under the program "ith respect to w hich the failure or refund occurred until
satisfactory assurance of future compliance has been received from such applicant: and refer the case
to the Department of Justice for appropriate legal proceedings.
Waste, Fraud, Abuse, and Whistleblower Protections
Any person who becomes aware of the existence or apparent existence of fraud,waste or abuse of any HUD
award must report such incidents to both the HUD official responsible for the award and to HUD's Office of
Inspector General(OIG). HUD OIG is available to receive allegations of fraud, waste, and abuse related to HUD
programs via its hotline number(1-800-347-3735)and its online hotline form. You must comply with 41 U.S.C.
§4712, which includes informing your employees in writing of their rights and remedies, in the predominant
native language of the workforce.
Under 41 U.S.C. §4712,employees of a government contractor, subcontractor,grantee, and subgrantee—as
well as a personal services contractor—who make a protected disclosure about a Federal grant or contract
cannot be discharged, demoted, or otherwise discriminated against as long as they reasonably believe the
information they disclose is evidence of: 1. Gross mismanagement of a Federal contract or grant; 2. Waste of
Federal funds;3. Abuse of authority relating to a Federal contract or grant; 4. Substantial and specific danger to
public health and safety; or 5. Violations of law, rule, or regulation related to a Federal contract or grant.
Certification of Nonsegregated Facilities
For contracts over$10,000,contractors must ensure they do not maintain segregated facilities for employees,
defined as spaces separated by race, color,religion, or national origin(e.g., restrooms,dining areas).Any
violation breaches the Equal Opportunity Clause,and contractors must secure similar certifications from
applicable subcontractors for subcontracts exceeding$10,000.
Contract Pricing
The cost plus a percentage of cost and percentage of construction cost method of contracting shall not be
used. This clause overrides all references to the cost-plus method of pricing.
SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 33 OF 35
Standard Environmental Mitigation Measures
I, The construction contractors must comply with the Rules for the Control of Air Pollution in Idaho,
IDAPA 58.01.01.651, by implementing precautions to prevent particulate matter from becoming
airborne.
2_ If any items of suspected historical or archaeological value are uncovered during construction,the
contractor will be required to stop work and contact the Idaho State Historic Preservation Office
and the Idaho Department of Commerce.
3_ The collection and disposal of storm and surface water runoff from the project site must comply
with the Idaho Department of Environmental Quality's (DEQ) Catalog of Storm Water Best
Management Practices for design of all storm water treatment and disposal systems.
4. The contractor shall comply with the provisions of the Environmental Protection Agency's Idaho
Pollutant Discharge Elimination System (IPDES) General Permit for Storm Water Discharge from
Construction Activities and the Construction Storm Water Pollution Prevention Plan (SWPPP).
5, If during the construction of the project, an underground storage tank, buried drum, other container,
contaminated soil, or debris not scheduled for removal under the contract are discovered, the
Contractor shall immediately notify the Engineer and the City. No attempt shall be made to
excavate, open, or remove such material without written approval.
Clean Air and Water Act
For all contracts and subcontracts exceeding $100,000,the contractor and all subcontractors shall comply
with the requirements of the Clean Air Act, as amended, 42 USC 1857 et seq., the Federal Water Pollution
Control Act, as amended, 33 USC 1368 et seq., and the reoulatiom of the Environmental Protection Agency
with respect thereto, at 40 CFR 15, as amended.
1. Any building, facility or site listed on the EPA List of Violating Facilities as of this contract may not
be used in the performance of this contract.
2. The contractor will comply with all the requirements of Section 114 of the Air Act and Section 308
of the Water Act relating to inspection, monitoring, entry, reports and information, as well as other
requirements specified in Sections 114 and 308 of the respective Acts, and all regulations and
guidelines issued thereunder.
3. Prior to signing this contract, the contractor shall notify the grantee of any communication from EPA
indicating that a facility to be used in the performance of this contract is under consideration to be
listed on the EPA List of Violating Facilities.
4. The contractor shall include or ca4Lse to be included these four (4) provisions in every subcontract in
excess of$100,000 and take such action as the government may direct as a means of enforcing such
provisions.
HUD Section 3
If funding from all sources for this project exceeds $200,000 of HUD housing and community development
financial assistance to the project(or$100,000 of Lead Hazard or Healthy Homes funding), the parties to this
contract will comply with the regulations set forth in 24 CFR Part 75 and all applicable rules and orders of
the department issued thereunder. Section 3 requires that to the greatest extent feasible, opportunities for
training and employment be given to lower income residents of the project area and contracts for work in
connection with the project be awarded to business concerns which are located in, or owned in substantial
SL'BRECIPIENT AGREEMENT PY25 NWl3 HC mL0WNS R REPAIR PAGE 34 OF 35
part by persons residing in the area of the project. The parties to this contract certify and agree that they are
under no contractual or other disability that would prevent them from complying with these requirements.
The contractor will include the Section 3 requirements in every subcontract in connection with the project.
Failure to fulfill these requirements shall subject the contractor and subcontractors, its successors, and
assigns to those sanctions specified by the grant agreement through which federal assistance is provided,
and to such sanctions as are specified by 24 CFR Part 75.19.
For more information please visit the `zection _', xxt l-- - on the HUD Exchange.
Build America Buy America (BABA) Act
Per 41 USC 8301, projects with iron,steel, manufactured products, and construction materials with total federal
assistance of$250,000 or greater must purchase domestic materials. A waiver may be requested if(1)a waiver
is in the public interest, (2)the types of iron,steel, manufactured products,or construction materials are not
produced in the United States in sufficient and reasonably available quantities or satisfactory quality,or(3)the
application of the domestic content preference would increase the cost of the overall project by more than 25
percent.This requirement is effective for iron and steel included in projects that are awarded after November 15,
2022 and will be effective for all other materials included in projects awarded after September 30, 2024.
Architectural Barrier Act
Any building designed,constructed or altered must be made accessible to persons with disabilities.Exceptions
include(1)alterations where access cannot be provided, i.e.roofs, heating systems,water and sewer systems; (2)
alterations are not structurally feasible;or(3)where Uniform Federal Accessibility Standards(UFAS)or
Americans With Disabilities Act(ADA)requirements cannot be met according to undue hardship criteria.(42
USC 4151 et seq.,24 CFR Part 40 (UFAS),24 CFR Part 8)
Lead Based Paint
For all residential new construction or rehabilitation,use of lead-based paint on any interior surface,whether
accessible or inaccessible,and exterior surfaces readily accessible to children under seven(7)years of age is
prohibited. The surfaces of all existing structures must be inspected. If lead based paint is found on any
interior surfaces or accessible surfaces,it must be treated and repainted with two(2) coats of nonlead paint;or
completely removed;or covered with a suitable material such as gypsum wallboard,plywood or plaster.(42 USC
4801 et seq.,24 CFR Part 35)
Additional Requirements
• HUD Form 4010 Davis-Bacon and Related Acts—please note that if construction does not start within
180 days of the bid opening an updated wage determination must be adhered to,even if this increases the
cost of the project.
• Copeland "Anti-Kickback" Act
• Contract Work Hours and Safety Standards Act,Sections 103 and 107
SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 35 OF 35