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HomeMy WebLinkAbout2025-11-05 Work Session Mayor Robert E. Simison City Council Members: Luke Cavener, President Liz Strader, Vice President Brian Whitlock Doug Taylor John Overton Anne Little Roberts CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Wednesday, November 05, 2025 at 4:30 PM The City of Meridian is committed to providing equal access to all public meetings. If you need accommodation, an alternative format, or language assistance to fully participate, please contact the City Clerk’s Office at cityclerk@meridiancity.org 72 hours prior the scheduled meeting. Materials presented at public meetings are subject to disclosure pursuant to the Idaho Public Records Act. Public Meetings of the Meridian City Council are streamed live at https://meridiancity.org/live and can be joined virtually at https://bit.ly/meridianzoommeeting Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Cavener, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilman Cavener 1. Approve Minutes of the October 21, 2025 City Council Work Session 2. Approve Minutes of the October 21, 2025 City Council Regular Meeting 3. Southridge South Subdivision Phase 2 Pedestrian Pathway Easement (ESMT-2025- 0124) 4. Pollard North Subdivision No. 1 Alley Sewer Easement No.1 (ESMT-2025-0128) 5. Pollard North Subdivision No.1Sanitary Sewer Easement No. 1 (ESMT-2025-0129) 6. Baratza Subdivision Phase 1Sanitary Sewer and Water Main Easement No. 13 (ESMT-2025-0130) 7. Windrow Subdivision Water Main Easement No. 1 (ESMT-2025-0131) 8. Windrow Subdivision Sanitary Sewer and Water Main Easement No. 1 (ESMT- 2025-0132) 9. Skybreak Subdivision No. 4 Water Main Easement No. 1 (ESMT-2025-0133) 10. Skybreak Subdivision No. 4 Sanitary Sewer and Water Main Easement No.1 (ESMT- 2025-0134) 11. Skybreak Subdivision No. 4 Sanitary Sewer and Water Main Easement No. 2 (ESMT-2025-0135) 12. Addison Circle Subdivision Water Main Easement (ESMT-2025-0142) 13. First Amendment to Addendum to Development Agreement (Gramercy Townhomes H-2025-0019) Between City of Meridian and Intermountain Pacific LLC for Property Located at 1873, 1925, and 2069 Wells Ave. 14. Approve Task Order to JUB Engineers, Inc. for the Not-to-Exceed amount of $230,800.00 for the Well 34 Pumping Facility Design Project 15. Subrecipient Agreement Between City of Meridian and NeighborWorks Boise in the amount of $193,868 for Program Year 2025 Community Development Block Grant Funds for Homeowner Repairs 16. Subrecipient Agreement Between City of Meridian and The Boys & Girls Club of Ada County in the amount of $35,000 for Program Year 2025 Community Development Block Grant Funds for Youth Scholarships 17. License Agreement with the Nampa & Meridian Irrigation District for Pedestrian Pathway in Southridge South Subdivision, Phase 2 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT REPORTS \[Action Item\] 18. Fiscal Year 2026 Proposed Fee Increase Update 19. Park and Shelter Fee Schedule Discussion 20. Meridian Youth Baseball/Softball Partnership Agreement Approved Motion to approve made by Councilman Whitlock, Seconded by Councilman Cavener. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener ADJOURNMENT 6:05 PM Meridian City Council Work Session November 5, 2025. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Wednesday, November 5, 2025, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Liz Strader, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. Other Present: Chris Johnson, Bill Nary, Todd Lavoie, Jenny Fields, Steve Siddoway, Garrett White, Caleb Hood, Berle Stokes and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock Anne Little Roberts X John Overton _X_ Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is November 5th, 2025, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Not seeing any changes to today's agenda, so I'm going to move we adopt the agenda as published. Overton: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is agreed to. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the October 21, 2025 City Council Work Session 2. Approve Minutes of the October 21, 2025 City Council Regular Meeting Meridian City Council Work Session November 5,2025 Page 2 of 36 3. Southridge South Subdivision Phase 2 Pedestrian Pathway Easement (ESMT-2025-0124) 4. Pollard North Subdivision No. 1 Alley Sewer Easement No.1 (ESMT- 2025-0128) 5. Pollard North Subdivision No.1 Sanitary Sewer Easement No. 1 (ESMT-2025-0129) 6. Baratza Subdivision Phase 1 Sanitary Sewer and Water Main Easement No. 13 (ESMT-2025-0130) 7. Windrow Subdivision Water Main Easement No. 1 (ESMT-2025-0131) 8. Windrow Subdivision Sanitary Sewer and Water Main Easement No. 1 (ESMT-2025-0132) 9. Skybreak Subdivision No. 4 Water Main Easement No. 1 (ESMT-2025- 0133) 10. Skybreak Subdivision No. 4 Sanitary Sewer and Water Main Easement No.1 (ESMT-2025-0134) 11. Skybreak Subdivision No. 4 Sanitary Sewer and Water Main Easement No. 2 (ESMT-2025-0135) 12. Addison Circle Subdivision Water Main Easement (ESMT-2025-0142) 13. First Amendment to Addendum to Development Agreement (Gramercy Townhomes H-2025-0019) Between City of Meridian and Intermountain Pacific LLC for Property Located at 1873, 1925, and 2069 Wells Ave. 14. Approve Task Order to JUB Engineers, Inc. for the Not-to-Exceed amount of $230,800.00 for the Well 34 Pumping Facility Design Project 15. Subrecipient Agreement Between City of Meridian and NeighborWorks Boise in the amount of $193,868 for Program Year 2025 Community Development Block Grant Funds for Homeowner Repairs 16. Subrecipient Agreement Between City of Meridian and The Boys & Girls Club of Ada County in the amount of $35,000 for Program Year 2025 Community Development Block Grant Funds for Youth Scholarships Meridian City Council Work Session November 5,2025 Page 3 of 36 17. License Agreement with the Nampa & Meridian Irrigation District for Pedestrian Pathway in Southridge South Subdivision, Phase 2 Simison: Up next is the Consent Agenda. Little Roberts: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Overton: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? Ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT REPORTS [Action Item] 18. Fiscal Year 2026 Proposed Fee Increase Update Simison: So, we will go on to our Department Reports. First item up is Item 18, which is fiscal year 2026 proposed fee increase update. Turn this over to Jenny. Johnson: Mr. Mayor? Mr. Mayor? Just want to point out Council Woman -- Council Woman Strader is now here. Simison: Okay. Thank you. Fields: Good evening, Mayor, Council. I'm going to share a file on the screen. So, tonight we are going to be discussing continuing our discussion of our fee updates. The numbers in front of you are the fees that we have taken out of our proposed public hearing at the 6:00 o'clock meeting. These are the nine fees that were exceeding the 130 percent change in our proposed fees versus our current. So, today's discussion is -- we are going to -- we have subject matter experts here to answer any of the questions that you have, but it's -- we are trying to figure out what the desire is of Council to -- on each of these fees where we want to go as far as the fully loaded or full cost recovery or a different value of recovering these costs. So, for -- with that we are going to start -- should we start one by one and, then, ask Council -- see if we have a consensus or Meridian City Council Work Session November 5,2025 Page 4 of 36 where you want to go with each of these fees. Does that sound okay? Okay. So, the first one on the list is city clerk's mobile sales unit licenses. So, right now it is a proposal of 148 dollar increase. Included in this fee is the 33 dollars of our background check fee that -- or that we remit to ISP. Simison: All right. So, Mr. Clerk is our subject matter expert on this one. Johnson: Mr. Mayor, I can try to be. So, this is one of the only licenses we are unable to move online at this point just because of the required background check. As Jenny said, 33.25 of that goes to Idaho State Police. It's a pass-through cost. So, our cost initially was 40 dollars to do that. We do have a considerable amount of time involved with that in my office, taking that application, entering the information and, then, police has to review background checks as well. So, that's where we got to the hours for that and that's just the full cost recovery Finance proposed. I can tell you along with this we did recently bring in-house fingerprinting, so we are able to do that now. That was an additional ten dollars the applicant paid directly to Idaho State Police. So, we have reduced the cost by ten dollars out of pocket for them to another entity and that will actually also reduce our cost. So, this may -- may fluctuate a bit. I think it brings down our cost to 28.25, but I'm not exactly sure on that. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Chris, could you just -- when we are saying mobile sales unit license, are we talking food trucks? Are we talking about a mobile vendor? I mean give me a little finer point exactly what this license is. Johnson: Mr. Mayor, Councilman Taylor, that is door-to-door sales, as well as food trucks. So, food trucks, food carts, anyone that is selling in a public area has this license. Both door to door and public area. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Chris, this is an annual license, then, good for a year? Johnson: Mr. Mayor, Councilman Whitlock, it is an annual license, so it's not renewable, but it's a one year license from the date of issue. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session November 5,2025 Page 5 of 36 Cavener: Chris, is the time associated the same for -- for your department to execute this? Have there been added regulatory requirements from either the state or another branch of government that requires additional time? Johnson: Mr. Mayor, Councilman Cavener, there has not been. This is the same process since -- since I started in 2018. Cavener: Okay. Thank you. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Chris, is there any -- does this look like it's going to move online anytime in the future? It sounds like it hasn't changed. Maybe it won't. Is this just like a very manually intensive process for the city? Johnson: Mr. Mayor, Councilman Taylor, we would love to move it online, but because of the fingerprinting requirement we do require applicant to come in and pay in person and pick that up. We explored doing that. We explored doing an online background check, but it did not meet the requirements police wanted to have in reviewing those applications. Taylor: Mr. Mayor, quick follow up. Simison: Councilman Taylor. Taylor: Are we talking a dozen, 50, 200? Do you have any sense of how many -- Johnson: I'm looking right now to see how many licenses we issued. Fields: I show 152 units was sold in fiscal year '24. Johnson: Thank you, Jenny. Fields: Uh-huh. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Speak to this particular one. I just -- I also want to commend the clerk's department. They have moved online, so we can see who has licenses, as opposed to hasn't, and not that my neighborhood is any barometer, but we are at a -- a hundred percent of door solicitors that have come to my neighborhood have not had their mobile sales license and it's -- it also serves as a great deterrent when someone is soliciting Meridian City Council Work Session November 5,2025 Page 6 of 36 you to ask if they have a sales license, they don't, and they quickly move out of the neighborhood. So, want to commend the clerk's department for having that available. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: A little history as we worked through this. Years ago, implementing this, I was tasked -- and the police department were doing the background checks on the mobile sales unit licenses. We had a little group within the city, included legal and the city clerk's office, determining what that cost would be and one of the overwhelming factors is we as a city are deciding who we are going to allow to go to your door and how important that was and those background checks sometimes can take a lot longer than you would normally think, because we are dealing with some interesting individuals at times. Most people it's not a problem we go through them. But this is the one that always rolls back that I think is so important to look at from the vantage point that we as a city are approving these people that come door to door to be driving their ice cream trucks, to be doing all these other jobs and there is a lot of time and effort to go into every one of these. Simison: I don't know if it matters in this case, but I know more and more people put up no soliciting signs on their doors. I think people are generally not supportive of having a lot of sales people -- not all. Some -- some don't -- don't mind it through that. If this is one where the full cost of the fee makes sense and if it -- if it deters people who maybe don't have a product that's worthy of that fee to go door to door -- I don't know. It's just like -- in some regards I'm torn, because I know a lot of our community doesn't really like the door-to-door sales people to begin with, but if we are going to do it we have to -- we should do it correctly, so -- Cavener: And Mr. Mayor? Simison: Councilman Cavener. Cavener: I think that's the -- I tend to agree with you. That challenge is this fee I only assume was going to continue to increase and I think with every dollar it increases it, you know, de-incentivizes people from doing the right thing. I look at -- you know, when the city moved from unlimited trash cleanup to limited, we saw a lot of rogue dumping throughout our city, because people didn't want to pay the extra fee. You have got to keep it affordable enough from a public safety standpoint that people, you know, do get that license, but I think at least for now I'm supportive of this increase, understanding, you know, it is just a reflection on the labor cost and the fee from ISP that it takes for us to be able to operate the service. I appreciate the good explanation. Simison: Anything else on this one at this time? Jenny, next one. Meridian City Council Work Session November 5,2025 Page 7 of 36 Fields: Okay. So, the next four is related. So, it's our TUP, temporary use permit, and they are in the various categories that we are proposing the change. These, again, are our costs of doing each of these with the various departments that manages this and, again, we have our subject matter experts here. Cavener: So -- I didn't know if you were done. Fields: Yes. Cavener: Okay. Mr. Mayor, I do have a question that just would maybe help me understand what the administrative cost or time differences about doing these events in a park versus not in a park. Simison: I'm sure our subject matter experts can come up and explain that. I believe I know what the answer is, but I'm willing to hear what they say. White: When it's not in a park I don't -- our Parks Department definitely doesn't touch it -- or our staff doesn't have to deal with any of the stuff to my understanding on that. Simison: That's what my guess and belief was. White: Yeah. In a park it's more labor intensive. We have more people involved and we kind of know where it's -- we meet with them on site several times to kind of make sure it's all said and done there. Also if there is several different vendors and things we have to have -- our park staff also visits with them and talks to them about where to -- if they drive in, sprinkler boxes -- flagging sprinkler boxes, those types of things. So, that makes some of the difference. But when they are outside of a park we really don't touch them, so -- hope that answers that. Cavener: Yeah. And then -- I'm not quite sure who to ask this. You know, we recognize a special event in a park. We are not wanting to meet at the full cost recovery, recognizing that the proposed fee is only three dollars more than a temporary use permit for an outdoor market in a park, I'm just also trying to understand what is the -- what is the difference between -- and what is the time element that requires more administrative time to do an outdoor market in a park versus a special event in a park? White: It probably just really depends on the logistics of each event really in the time around it and the average of each of them. Cavener: Mr. Mayor? Simison: Would it be the person -- person's wage who reviews the different -- two different items? White: Yeah. I would have -- yes. When that -- when we work with Finance they do factor in how much time I particularly use -- you know, review an application to where Meridian City Council Work Session November 5,2025 Page 8 of 36 Skyler reviews an application or park our staff is on site and things like that on average of how much time it is per event. Simison: So, it could be any -- any person in any department who is a different level -- who has a different hourly wage that creates that difference. Cavener: Mr. Mayor -- and I apologize. Is that the reason -- or we think that's the reason? I guess I'm a little challenged. We have had this for a few weeks and I'm not looking forward -- Simison: Todd. Lavoie: Mr. Mayor, Mr. Cavener, great question. The 245 you will see that it's been adjusted down. You will see the cost recovery has been reduced. The true cost recovery that you would have seen two or three weeks ago, it's 299 dollars. Between that meeting and this meeting it was requested to reduce it down to that number. Cavener: Okay. Lavoie: So, if you want a true cost -- the true cost is 299 versus 245 and we can get you exactly which hours by each department by each individual, but the true full-full is actually about 50 dollars between the two. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I'm still looking for a why. Why is it different? What is the cost difference? What is the time? Is it a market in a park takes five hours from Garrett and a special event takes ten hours with five hours from the clerk and five hours from Garrett? Fields: So, our -- when we are doing our calculation it signifies that we spent 60 minutes from our recreation coordinator to do a special events in the park versus the outdoor market did not require that 60 minute time allocation. Cavener: Perfect. That's the exact answer that I'm looking for. Thank you, Jenny. I appreciate that. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Could I just get a little bit of a really basic -- what's this process for when you are -- when you receive one of these requests for the parks department it comes in -- can you just give me the step by step as it's kind of going through the review process and whatnot. Meridian City Council Work Session November 5,2025 Page 9 of 36 White: Yeah. Councilman Taylor, Mr. Mayor. So, basically, say if you called our office wanted to know about a special event, you typically talk to one of our receptionists first and, then, they will send you over to myself and/or Skyler. Primarily Skyler deals with these types of things, and, then, Skyler has the ability to determine whether it needs to be a large scale event, small scale event, TUP reservation, those types of things to make these things work. A lot of times when it becomes a TUP Skyler will, then, get it all booked through Rec One, our scheduling software. Talk to them over the phone. Send an e-mail follow up with all the conditions that are with the TUP process and how to set up the TUP and how to turn in the TUP and kind of walk them through and hold their hand through the whole process. With that -- once all that TUP is said and done, then, Skyler will meet with them on site. Even if it's a returning event every year we meet with them on site. That way we can kind of go over what went wrong last year or what we liked last year, what worked well, what didn't work well, those types of things with each event organizer and we walk the whole park and we talk to them about what they are going to do to increase-decrease some of the parking needs or maybe -- or if they are planning on promoting it more and grow in the event and we kind of work through those conditions with them on site with some of our park staff sometimes. Does that answer that? Cavener: Yeah. Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor. Garrett, with an ongoing event like a market is that fee charged like every weekend, because the staff puts forth more effort having that event there, even though you don't have to go through all of the process each time? White: Councilman -- Council Woman Little Roberts. Mr. Mayor. So, typically -- and Chris may be able to help answer this question before me, but, typically, if it's an ongoing event like a market type of thing we do check in on them periodically, but we don't have to do the fee every time, that it's kind of grouped in it -- I want to say it's like 30 days or -- Chris may be able to answer question. Johnson: Mr. Mayor, Council, yes, I -- it's 30 or 60 days depending on the license type, but it's -- it's one license that covers the duration of it. Perreault: Thank you. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session November 5,2025 Page 10 of 36 Cavener: This is for either Chris or Garrett. Are there any other governmental requirements that we are adhering to as a result of these fees, anything from the county, health district, state or anything that requires any reporting from us? Johnson: There is nothing from my office that we have gotten mandated to do. There could be something with police or fire that I'm not aware of. Taylor: Yeah. I do know that police and fire do review some of these TUPs and special events and things like that. We do work with Harper to determine what we need for parking plans, safety plans. I know that the fire department does look at these as well. I don't know how much time they put into it in particular, but when it comes to the parks stuff we kind of stick to the parks side. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Finance team, are we accounting for that time, then, in this fee as well? Fields: Yeah. Lavoie: Mr. Mayor -- apologies. Mr. Mayor, to follow up on that, we don't have any notes of any state, federal or other governmental agencies imposing a fee on this to answer that question on our side. So, what you see is just true costs. And we do have think five different departments that are participating in your calculation of this fee. Is that -- and we can tell you exactly what departments -- how many minutes were given by every department that we interviewed. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Today or at a later time I would like to understand kind of the basis for how we determined what application requires X amount of time. Like what that process was. And to me making sure that if -- are these taking the same amount of time today that they took five years ago? Are they taking more time? I hope they would take maybe less time as we become more efficient with ourselves, but I don't know the answer to that. Lavoie: Mr. Mayor, I know that when we conduct our interviews those are the questions that we asked the subject matter experts. Go, one, do we need to do this? How much time are you spending? We ask them to use the 80 percent rule, because we know that Garrett -- and Garrett market event they have got down in two minutes. The Todd and Todd market event, on that takes 87 minutes. We have asked on 80 percent of the time what feels right to you and that's kind of the general question, kind of like where you are going, it is like are we doing what we are doing because we got to do it. But, again, if Meridian City Council Work Session November 5,2025 Page 11 of 36 there is any specific questions we can definitely work with your subject matter experts, go can you give us a detail of details and try to get you that answer. Simison: I think this goes back to my comments before. These are all self imposed. Lavoie: Yes. Simison: So, we have determined that these are things that we want to have done or that our departments think are important to have done to have a successful event and these are the costs that they feel are appropriate. We could charge zero for these and just ask people to do them if cost recovery is not important. Nary: Mr. Mayor. Mr. Mayor, Members of the Council, Councilman Cavener, to help add to your question. So, there is a group, a committee, that's made up of the different departments and, then, if it is a special event that requires a temporary use permit we do have meetings of that group. It also does include other agencies and we don't charge the fees for them, but they do, so if it impacts the roadway ACHD is involved, there is a fee for those that they charge for -- for special events, that they will tell them that. We do have both Ada County Highway District there, as well as Ada County EMS to go over any safety plans or concerns that might be had. There is also an internal discussion on whether or not planning is involved and whether any planning permits are needed or any other building permits are needed, depending on what type of event they are, if they have certain types of tents or buildings or structures or stages and things that require building permits or electrical permits and other ones and that's part of that conversation and those folks are part of that meeting as well. Legal is there, too, Because oftentimes we create contracts between them and the city for reimbursement. So, there is a number of people that are involved in that discussion and even -- as Todd said, even on recurring events we are also looking at, again, what has -- things have changed, circumstances have changed, even though the event feels the same, it isn't always the same because of changing -- traffic changing in the area, change in the traffic patterns. The -- in the area with more apartments, more houses and they plan to grow the event. So, there is a lot of staff time and that's kind of what those net fees come from. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thank you. That is very very enlightening and very helpful and what I'm hearing from that is unlike the background check for mobile sales license where we are collecting a fee on behalf of another agency, with these we are not collecting fees. If other fees exist those agencies will pass those fees along through their own mechanism to the city. White: Yes. Meridian City Council Work Session November 5,2025 Page 12 of 36 Cavener: Thank you. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Jenny, could you just scroll to the right? The document in our packet didn't have the number of sales or units sold for each of those. So, we are talking about one, eight, 30 and 57. Okay. That's helpful. Simison: Council, any additional questions on these items? Okay. Move on to the next two. Fields: Okay. Our next two is with our police department and they are part of our impound fees and in your packet today is the two that is exceeding the 130 for dogs and livestock. There is also two that I want to bring to your attention that is below the 130. So, if we are going to make any changes we should also consider the other animals that is in this group. The reason why is because this is part of our Idaho Humane Society agreement that we have to modify as a package. Strader: I have a question. Simison: Council Woman Strader. Strader: Thanks. So, why would the proposed fee for the cats, then, Jenny, go to zero? Help me understand that. Fields: When we did our cost evaluation it was that we didn't have any labor costs associated with cat impound. Strader: Is that just because we weren't rounding up any cats that year or like help me understand that. Sorry. I don't know how to put that, but -- Lavoie: Mr. Mayor, Council Member Strader, it's a fair question. These are the -- these are the inputs that we get back from our interviews when we work with your department subject matter experts, we ask them that today -- what are you doing today with X fee and at that moment in time when we had the interview they were conducting -- they said they were not spending any time for this and we are happy to dive into that more if you want the exact -- something in more detail, but that is the answer we got from our subject matter experts between dog and cats. Strader: Okay. I just -- to me it doesn't make any sense -- just rationally doesn't make any sense to be charging 145 bucks for a dog and zero for a cat. I feel like there -- there needs to be some kind of rationale among the various creatures that we are, you know, dealing with to -- like it just should sort of go together; right? I get it. A dog is more work than a cat. Maybe it happens more often. So, maybe with the dogs you Meridian City Council Work Session November 5,2025 Page 13 of 36 think it's 145. Sort of seems like you need some kind of a fee for a cat, because maybe we are not spending time, but if we did have to, right, if we are rounding up a bunch of cats all of a sudden, then -- then we are spending time and we should charge something, so -- I don't know. That -- that's all I would say. Like I just want to see some sort of like consistency of -- like we should be charging something. I assume that livestock -- yeah, that makes sense. I bet it's very challenging if we are dealing with livestock to -- to do so. Anyway, I would recommend charging something for the cats and some of -- I'm sure -- I think this is ground you guys have already treaded, but one comment I have is just -- and I think I have made this comment to Finance directly as well, just like going forward let's review these fees more frequently, so we don't have these kinds of dramatic increases, because I think that's what sets people off. Like if we wait too long and, then, we are stuck like tripling fees. I think that's frustrating for the public. So, I'm sure you have heard that, but just reiterating that. I think we should charge something for the cats. The livestock one I don't -- I don't really know how to wrap my head around that and what's involved there. Anyway. Simison: I want to ask Captain. You -- does Idaho Humane Society actually pick up cats? That's -- that's -- that's what my general rationale is. I don't think that anybody picks up cats on anybody's behalf. Stokes: So, I -- knowing this might come up, Mayor and Council, I reached out to them yesterday for some stats and in 2024 they -- they collected redemption fees on 230 animals, 185 of those were dogs, 25 were cats. So -- well, through October of this year there are 204 animals, being 174 dogs and 40 cats. No livestock recovered in the last two years and there is already a note here on the presentation and legal had reached out to them. They are -- I think the Humane Society is in favor of some increase on -- on dogs, but is worried that making it too high people just won't come get their dogs. I don't know how much that helps you, but they do collect some cats and collect some fees. Nary: Mr. Mayor, I think part of the disconnect is is because -- I don't believe they will go out and get cats. Simison: Like impounding. Nary: I think people will turn them in and that's where they have them is people will turn them in and I think from our -- our department's conversation with them is, again, the concern is is that, again, they want people to come get them, rather than -- and so I think they are willing -- that's why they were willing to say no cost for taking the cats -- recovering the cats. They would rather people came and got them. But dogs -- most people will come and get them unless the dogs are sick or the dogs are -- are too difficult. But they were also concerned, again, of the fees to why people won't come back for them either. But they do at least go out to impound dogs and they do go out and do that. We have a leash law for dogs, not for cats, so we do actually go out and round those up. But that's I think where the difference is. Meridian City Council Work Session November 5,2025 Page 14 of 36 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Is any portion of this fee, then, paid to the Humane Society separate from our contract or is this fees that go to the city? Lavoie: A great question. This is all, as Robert said, us self-created fee. We get to determine how much we want to charge. Cavener: Mr. Mayor, follow up. Simison: Councilman Cavener. Cavener: Based on the amount of time we think it would take to recover each of these specific animals. Fields: Yes. Lavoie: You are correct. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: From an operations standpoint do you foresee directing our police department to go round up cats? Simison: Directing? Cavener: Yeah. I mean if this is -- if this is a fee based on the amount of time that our employees are going to spend on these items and we are not -- not the cat police, I mean I see -- I see it being zero, but I just would say, then, we should just eliminate this asa -- Simison: I look at the word impound. You know, to me impound means you are taking possession of because somebody else has -- that cat has done something that it needs to be relieved of its location, as compared to it's loose in the neighborhood or hurt and the Humane Society, they will respond to animals that are hurt or whatnot, but impound is the big word. I mean if -- if there was a -- I'm thinking a case at someone's house, the cat somehow needs to be impounded for police reasons. Are we going to charge them that fee through that process? I don't know any other way that we would -- why we would impound a cat. Cavener: I guess that's my -- I realize that's kind of a farcical question, Mr. Mayor, but if these are based on time for our employees to respond and they are not the ones that Meridian City Council Work Session November 5,2025 Page 15 of 36 are responding I have a disconnect. If we are not responding, but we are using the response time to base our fee, how can we base a fee on a response time if we are not responding? Simison: I will turn to those that put this together. I can understand they are anticipating what the cost might be if they have to go out and do the work, either because they have experience or otherwise. I think a livestock is a very subjective one. You know, got to go rent a trailer, which we don't have, in order to do that. I'm just guessing that's part of that money, but I don't know through that process, so -- thank you. Save me. Stokes: I'm not saying we never recover an animal depending on the situation, but we are always calling the Humane Society to come take the animal for us. I think that these fees are collected on their end and, then, my understanding -- and Finance could clarify this -- those fees that are collected are sent back to the city to somewhat offset our contract. So, the Humane Society is doing all of this work probably with rare exception and that money is coming back to the city. As far as cats go I think Bill is right on that, these are cats that probably are primarily turned in and they are collecting a fee and somebody's actually coming and redeeming the cat. Cavener: I apologize I'm being challenging -- sorry, Mr. Mayor. Simison: Mr. Cavener. Cavener: I apologize for being challenging on these. Just trying to follow what I understood is our decision about these is to base them on what we think the actual costs will be. We are not actually going to accrue cost doing this and so I'm okay if we are -- we just need to say, hey, we are just being subjective on this one and it's not based on actuals, it's based on -- Simison: I think the cat is -- that's why that's zero recommendation is -- I don't think we are going out and doing this as a general rule and I will give you 15 bucks if you can catch my cat. Cavener: And, Mr. Mayor, again, I know we are being partial, but, again, what I would want is I would want to -- I wouldn't want the Humane Society to be overrun with cats or with dogs because the fee is so high that people are not coming in collecting them -- that's a separate conversation. But the thought is that these fees are based on what our cost is as a city to provide the service and we are not providing the service, why are we charging it? I mean if we are going to have a fee for water slides, we don't have any water slides in the city, so why are we charging eight bucks to ride a water slide when we don't actually have any water slides. If we are not doing these services why are we creating fees for a service that we are not providing? Simison: If they would give us a discount off the contract for them collecting the fees -- and that's essentially what we are doing. We are -- Meridian City Council Work Session November 5,2025 Page 16 of 36 Cavener: Okay. Simison: -- we are essentially giving their cost to do this work for us or our costs if they are not available. Cavener: As it pertains to these particular fees these are largely, then, subjective. We are just kind of making an educated guess as to what we think the market can bear versus what other cities are charging for the Humane Society to collect on our behalf. Perfect. That gives me greater clarity. Thank you. Strader: Mr. Mayor? Simison: Yes, Council Woman Strader. Strader: Thanks, Mr. Mayor. So, did the Humane Society have feedback or recommendation on the dog fee specifically, like what they think is the sweet spot where we are not, you know, going to have an issue of just people abandoning their pets? Fields: Mayor, Council Woman Strader, I did not hear back a recommendation, but we did obtain some market comparables between us and the surrounding cities and areas from IHS. So, in front of you is what we -- our current fee is at this moment in time and, then, the surrounding cities. It is not apples to apples, because they -- it depends on the neuter versus non-neutered and there are different types of dogs that different entities have various fees on. So, for us we have a simple -- more simplified approach in our IHS agreement, whereas the other ones in front of you, you will see the rate it ranges drastically by the animal. Don't know if that helps, but I -- we did not receive a recommendation of an amount from IHS. Nary: Mr. Mayor, I know our department reached out to the Humane Society as well and they were fine with those -- two of those fees. They thought those were reasonable for what the market is for those two. The two they didn't were the ones that were there on the bottom, the cat and the other -- the other it was a vicious dog -- I can't remember what it was. The other two that you had on here, yeah, the impound fee for the vicious dog they just felt were a little too high, but I think those were the only ones they had comment on. The other two for impound fee for dog and livestock, they didn't have a concern with is what I understood. Simison: Again, we can just leave the fees as they are if that's what Council would prefer. Yeah. Because I can almost guarantee you it's not going to cost $549.41 to get a livestock. It might be 3,000, it might be 125 dollars of time. If the chief is nearby with his dog -- I mean, honestly, that thing can be rounded up and put back into a field by that dog probably pretty easily with very little cost. Nary: I think, Mr. Mayor -- I think the livestock could be anything from a horse to a peacock. So, I don't think there is really a lot of secrets. So, I think you are right, I don't Meridian City Council Work Session November 5,2025 Page 17 of 36 think it's that, I think it's the others -- and, again, the dog was the one that they have the most on, so -- Simison: And I would hate to spend a lot of time on something that is highly likely never probable or a one time in five years expense. Can we move on to the planning ones? Fields: Okay. So, in our planning group the two that exceeds 130 is our planned unit development and, then, our surety reduction fee. In addition to that I have noted on your screen that there are two others that we kind of talked about in a previous meeting that we had a change from a per lot basis to now a flat per application fee and that is why these two percent changes are very high. They are not apples to apples. These are per plat, per lot and this is a flat application fee. So, if we want to talk about planning fees, we have our subject matter expert here to discuss any operational questions you may have. Simison: I assume that's Mr. Hood. Caleb, do you have anything you would like to add to these fees specifically for perspective on planned unit developments maybe specifically? Hood: Mr. Mayor, Council, yeah, I would be happy to if you would like me to. Regarding the PUDs -- and this goes for all of ours and I think you have said it with the few you just discussed already, just operating on the hundred percent cost recovery. So, again, your discretion. If you don't want to charge it, but it is what it takes on average for our team to process these. For the PUD use exceptions it is eight hours. Those are all planning department hours. No clerks. No legal. No fire. It is just a hundred percent planning -- associate planner rate hours. There are two hearings for each one of those, so Planning and Zoning Commission and City Council. There is also standalone findings for that exception. So, there is a little bit more writing that goes into that. You got to make the findings if you are going to grant those exceptions, so it does take a little bit more -- it's an add on, basically, to the PUD-CUP application. So, there is an additional fee. Unlike what Jenny just described, this one is a tag along additional fee per exception and it can be tedious, so you want to research to see which ones we have approved in the past. If something like lot size is going to be variable throughout a project you have got to verify each one of the lots, for example. So, it can be time intensive. On average, though, eight hours per. Typically there is also multiple pre- apps with the applicant walking them through that. Hey, you have got to lead us to the water, so we can make the findings to support your application. Usually PUDs are larger projects, too. So, again, a little more time intensive even on the front end laid out for them what's expected to get -- get through the process. So, I can't -- we are herding a bunch of cats there with that. So -- no, I couldn't help myself. Sorry. And, then, we also will just consult amongst ourselves with these two; right? Kind of poll the team. What do you think about this request? Does this seem reasonable with what's being requested for the exception. So, that's -- that's kind of our methodology for the PUDs. I can run through -- there is some mapping also typically involved. About a half hour is what we have got allocated. So, these are all averages. Maybe I will just -- if you don't mind, Mr. Mayor, I will step back just a little bit. Our -- our process in planning is we are Meridian City Council Work Session November 5,2025 Page 18 of 36 on a three year rotation for fees. So, it -- once every three years we basically take our fees in the thirds. So, we are not doing all the time, because we have a lot of fees. So, if we are tracking each application every time it's pretty intensive. So, every three years we look at our fees to see how long it's taking us to do it and, then, we work with Finance to adjust the fees that we have looked at if they need adjusting. So, that's kind of our cycle and our process. We also obviously coordinate with the clerk, fire, police -- most of the departments are actually involved in our processes, so I send them a spreadsheet, hey, for three months can you track these applications, a third of all of our application types, give us your average that it takes and, then, Finance does all the back end math with, you know, fully loaded costs or whatever their rate is that they assign to the legal team or assistant versus associate versus planning director and that's how you get the fee, so -- anyways, that's PUD and just a higher level our process for looking at fees. Currently anyways. Simison: And the increase in surety reduction -- Hood: Yeah. So that one I will just -- I got to walk you through the process a little bit to understand. It is three hours is what that is. Two of them are on planning. So, let me just even explain what a surety reduction is. So, there is some things that developers post a surety for or a guarantee that things will be improved. Fencing, landscaping are pretty common ones that will be -- a surety will be posted for. Sometimes weather will get bad and you can't plant landscaping or they ran out of something or you just can't get on the calendar for a contractor or whatever. So, we will have them post a surety. But what they have to do, then, is we have to go out there and inspect what they have done. So, they have done some of the work, but not a hundred percent of the work. So, we have to review the plans. They tell us what they have done. If there is a hundred trees, they got 50 of them in, we can reduce that, but we have to go out there, we have to verify that, we have to get a new letter of credit or cash or whatever that is. Kelly Ready on our -- on our surety team, then, has to write up a whole new agreement for that to reduce the amount -- let's just say 50 percent or whatever that cost is. So, on average it's about three hours. With site -- site visits, reviewing the plans and all the paperwork to actually update that agreement that says that they will finish the work. So, that's -- that's what that -- we were short changed before. That one has been basically an hour. That's what it takes to do the paperwork, but the inspection and all those other things were never really accounted for. So, that's -- that's why the fee is higher than just your three or four or five percent kind of inflation rate. Simison: Council, questions. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Compliment, Caleb. Thank you. I appreciate a very thorough explanation taking this seriously and giving Council a better understanding as to the why behind this. So, I just want to commend you. Meridian City Council Work Session November 5,2025 Page 19 of 36 Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Caleb, while you are at the podium do you mind just touching base -- or touching on the two others listed on here? I know just describing, again, sort of the changing sort of concept about how you are going to do that. Hood: Yeah. So, I'm -- 14 and 15 I'm going to take together, because it's the same concept for both of them. Jenny kind of mentioned it, but our -- our past practice -- our current practice until -- or if this gets adopted is we have a separate -- and we thought it was easier for accounting purposes to have fire -- you know, we charge a fee and that goes right into their account instead of us collecting a big fee and, then, taking it out for whatever there -- our contract fire inspectors. We did the same thing, though, and basically the -- the cost is still about the same. It's actually a little less, taking a 40 lot subdivision average, that's about the size of an average final plat is around 40 lots. So, it's actually a little bit less with this fee, although it shows a 2,000 percent increase or whatever it is -- yeah. Almost 3,000 percent increase. But that's -- that's what we have done is really -- it's -- it's just the accounting of it. If you roll those two fees into the actual plat it's actually going to be on average less. It's a simplification. Easier for developers. Easier for us. I think Finance has been like where does this go in fire? And it's like we will just collect and put in the General Fund, so -- Simison: If it's a ten lot subdivision it's going to be more. If it's a 200 lot subdivision it's going to be less. If it's an average subdivision it's going to be -- Hood: And that's where we come up with, again, on average it's 40, yes, it's -- it is going to be a little bit more if you are a smaller subdivision, but on average -- and that's what this is is an average. That's the average cost. Simison: Council Woman Strader. Strader: I guess I'm just wondering anytime we go from a per unit fee to a blanket fee, like what is the net fiscal impact expected from this change would be my question for your department. So, yeah, because that's what I -- that's what I was concerned about. Like I -- I actually think it might make sense to continue with more of a per unit approach, unless we put the same exact amount of work into every single application; right? Like that's what I need to understand. Because we are -- we have a department that I think is in kind of a challenging environment right now and I just want to make sure we are trying to recover as much of our cost as possible in community development just generally. Hood: So, Mr. Mayor, Council Woman Strader, yeah, I will be honest with you on this one, you know, relatively new fire marshal and I couldn't explain the methodology to him or to Finance on this, because this, again, is something for -- since 2007 we have been shipping off to fire to say you tell us how much time it takes and they came up with a per Meridian City Council Work Session November 5,2025 Page 20 of 36 lot average. That's why we thought it would be best to just go to a flat fee, because it really doesn't -- as I understand it -- take them any more time to look at a ten lot subdivision versus a 40 lot subdivision. So, that's why they came up with this average cost for both fire and, then, Public Works as well. There really wasn't much difference to look at a larger subdivision or -- there is nothing on an individual per lot basis that Public Works is looking at anymore, so just a flat fee made sense for them. That's about as well as I can explain it, because it's not my -- my fee, but that's some of the conversations that I have been privy to anyways. Strader: So, I'm just -- it looks like if we pass all these changes that there would be no expected change. Like if I net out the PUD exception fee, the surety fee and, then, these two final and preliminary plat fees, like we are kind of just reshuffling. We are not really -- I guess this is a question for Jenny. There is really not a big fiscal impact either way; right? Fields: Mayor, Council Woman Strader, yes, that's correct. Strader: Okay. So, I guess I'm okay -- if you all feel like this is more accurate I'm okay with it. If it better reflects what you are actually doing and you think this is simplifying things I'm okay with it on my end, but -- yeah. Simison: Council, any additional questions for Mr. Hood on these items? Okay. Thank you. So, Council, I guess the question is we could take this information and you could think about it and e-mail in your thoughts on each one of these, whether or not you leave it, take it up, we could do a heads up, you know, leave it where it is. Leave it where it's proposed. Something different. Or you can just talk generally if you want to say let's do a five year ramp up to any of these changes. Three years. I think some of them would be hard to do -- you know, to do that, but if you are concerned about the use permit increases, you know, you could do those over time, just however you want to -- think you want to approach these either individually, separately, or take a week or two to think about what you may or may not want to do. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Some thoughts. I might still want to mull it over for a little bit. I really appreciate, though, the staff for giving us some understanding of the process and very helpful context. The only -- the only fees here that I think I have a hard time saying, yes, let's move ahead as it is are just the temporary use permits. Those are -- those are -- still see those as -- and I envision people in our community who are asking them to do events and different things. I know sometimes it's the Chamber groups -- church groups maybe, different things. So, I'm probably more comfortable personally getting there over a little bit of a period of time, as opposed to one year. It's just my -- those are the only ones that really bother me here just to see that increase. But I'm open to thinking about it and some -- some consideration -- understanding we have been subsidizing this Meridian City Council Work Session November 5,2025 Page 21 of 36 for years and years and years and, then, in year one having -- you know, getting to full cost recovery. What's another year or two to get to full cost recovery. That doesn't bother me as much, because I see those as more things we are imposing on -- on groups that we want to encourage them to use our parks and to do it the right way, like we want to encourage that instead of giving them a perverse incentive to not do that because of the cost and I do think going from 50 dollars to 200 dollars and 85 to 245 you will have some people say, okay, never mind, I'm not going to do that. So, I don't want to see that. I think that adds to the vibrancy of the city and enjoyment. So, that's what I think about those. The rest of the fees I can probably say I understand the justification. It makes sense. I can probably say okay. The temporary use permit I'm probably not there. Simison: Maybe to piggyback on the temporary use permits, because these are our quality of life permits. You know, these are the things that people come and get -- like say, get to enjoy and get to experience and, frankly, a lot of ways we want to encourage through that. I have no issue with personally leaving them where they are at -- or they are all relatively close. Or if you want to save a hundred dollars is the cost for -- you want to do an event that's your general costs and we leave it at that. But I'm not -- when we are self-imposing the costs based upon what we think is important, I get it, it does take time, but at the end of the day would we rather have an event in Meridian or not have an event in Meridian? And so I'm fine to not adjust them or maybe set one -- one fee for all events irregardless of them and as a consideration. Council Woman Strader. Strader: Thanks, Mayor. I tend to agree. I think that the event fees can really add up just based on my experience with like the Meridian Hanukkah celebration, for example. Like you have a TUP and, then, you have amplified sound and you have a bunch of other stuff going on, like it can really add up. So, I would be supportive of just like a flat fee for all of them that's higher, like a hundred dollars or something or maybe like a two year ramp or something like that. That would be okay. The dog fee feels high. Like I think it's a little off compared to the neighboring cities. I think that would make more sense at like 125. You got to charge something for cats even if you have to round up a cat maybe that should be 50 bucks. It seems weird to not. It -- like hypo -- we don't do it. Hypothetically if we had to we should charge something. I don't know. That -- that's my thought. I mean if it's a bite case that seems more involved and more dangerous and -- I don't know. So, maybe that's higher. I don't have any issue either with the planning fees as long as the net fiscal impact is pretty much neutral, which is what I'm seeing. So, I guess that's my feedback on all of it on my end. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Well, the good conversation -- lots of good ideas here. I think when it comes to temporary use permits we have just got to make a decision about if we want a hundred percent of cost recovery or we don't. I'm of the mindset that we should be Meridian City Council Work Session November 5,2025 Page 22 of 36 working towards a hundred percent cost recovery on all fees that impact our city employees, but I agree with Council Member Taylor and Strader that a flipping of the switch on some of these doesn't make sense. If I -- if I remember correctly, Finance staff, you guys are going to evaluate these every five years. Lavoie: Mr. Mayor, Mr. Cavener, what was that? Cavener: You evaluate all fees every five years. Every three years? Lavoie: The Finance Department has imposed that we are trying to deploy an annualized update to all fees that we can account for. Cavener: Okay. Lavoie: Like you have heard from Mr. Hood, he wants to go on three -- three year -- or every three -- third and we will respect the director's decision, but we want to present to you an annualized approach that we touch, talk and do something with fees on -- for you every year. Simison: And I think I would add you will see all these change every year at a minimum, because the costs of our employees and our base rate change will impact these every single year. It's just matter of do we -- how much further do we go into it. But we will ask them to -- they can eye test it every year and they know something has changed. They will make that adjustment. If they want to track it the way planning does every three years they will do that. Cavener: That is helpful, Mr. Mayor. So, I -- you know, I would suggest -- I think kind of something that has already been shared is a -- probably a three year ramp up on the TUPs, recognizing -- I don't know what that dollar amount is, because it's going to shift from year to year, but the hope would be that three years from now we would have a hundred percent cost recovery for our TUPs. When it comes to the stuff related to the Humane Society, I mean I'm going to look to our police department, our partner in the Humane Society to share what that fee needs to be and I think it's important -- it shouldn't cost more to dispose of a dog in Meridian than it does in Boise. It shouldn't also cost less. And recognize everybody's city does it differently, but as much as we can work in trying to provide that consistency I think that's a good opportunity for the City of Meridian to lead on. Those would be my suggestions. I think Council Member Taylor has a good point, though, to maybe let this sit for another week or two and contemplate and have follow-up conversations if need be with department directors or our finance team. 19. Park and Shelter Fee Schedule Discussion Simison: Does that work? See head nods. All right. Thank you very much. Moving on -- we will move on to Item 19, which is our parking shelter fee schedule. Meridian City Council Work Session November 5,2025 Page 23 of 36 White: All right. Mr. Mayor, Members of Council, thanks for having me tonight. Here to talk about shelter fees and park fees and the discussion around that. Really objective tonight is maybe just to kind of show you guys the proposal, get feedback from you guys. If you guys are all comfortable with it, the proposal, then I will post the fees and we will come back a couple weeks later for the public hearing for approval if possible. So, that being said, over the past few months been working with the Finance Department to kind of go over all these fees like we have just heard and discussed. The last time these park fees and shelter fees were updated was 2018. So, it's time for us to come back and kind of review them and go from there. So, our proposal is basically a 30 percent increase and where we got that 30 percent is the based in the CPI, the inflationary rate between 2018 and 2025 was 30 -- or 29 percent and some change. So, we just said just round it to 30 percent and that was where we came up with the proposal. In doing that the majority of our shelters and stuff like that came in right at our cost recovery philosophy level and there is a couple that were actually on the higher end and those were our two -- or the big shelters at Kleiner that are super -- super nice, barbecue grills, all the above with them, as well as the Discovery Park green shelter. So, they are on the higher end, but they still do fall within our cost recovery philosophy that we are going through right now. Some of the actual park fees themselves -- we kind of looked at them separately and rounded to the nearest whole dollar, but they were based on the cost recovery philosophy for each one of them. So, I hope that all makes sense. The shelters were 30 percent increase and the other ones were kind of hit and miss. On the bottom of my memo here I did write some notes and, hopefully, those were helpful. Some of the ones that were just a huge jumps -- and use the example of the baseball field prep fee. Right now it's $12.50 if we have the ability to prep a field. Well, a full cost recovery is 45 dollars per prep. That's a huge jump. That's a 260 percent increase. So, we are proposing to jump it up a hundred percent to make it 25 dollars per prep and, then, phase it over the next few years to get up to the full cost recovery, kind of like Mr. Cavener just said regarding some of the other fees. Same goes with the on-site event staff. Right now it's 20 dollars per hour. Full cost of recovery is 60. Same type of proposal. We are trying to ratchet that up. And what that does is allows us to work with those event organizers that do use our parks and kind of helps them plan over the next couple of years for a potential increase with that. So, that's kind of the philosophy we went with some of those park fees on that. And, then, you will see -- like I did call out the baseball and softball field rentals, as well as just the field rentals. The difference is diamonds, rectangles, that makes sense, soccer fields, baseball field, softball fields. Full cost recovery on those are a little different. It's a little bit more expensive to do a softball field than an actual rectangle field, just because of the dirt and the sprinklers and all the above with that. But we are proposing to raise those a little bit to 15 dollars, mainly because the majority of the people that use those are the volunteer coaches, the MYBs, the 1-9 sports and those types of things to make sure they have the field reserved. So, like I said before, really I'm just looking for feedback, Head nods, thumbs up for us to come back in a couple weeks. So, at this point I will stand for questions. Simison: Thank you, Garrett. Council, questions? Meridian City Council Work Session November 5,2025 Page 24 of 36 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Garrett, appreciate the memo, especially the notes. Very helpful for me. I remember that 2018 council meeting where we were talking about this and if I recall at the time the department was proposing charging fees kind of based on desirability of shelter. So, a more desirable shelter we would charge more or less desirable we would charge less. I didn't particularly care for that idea at the time and it looks like what I'm seeing here tonight is a more uniform approach, which is a -- a big shelter costs this. A smaller shelter costs that. That being said, help me understand on a Saturday in the summer what's the -- what's the occupancy or vacancy of our shelters? I mean are all of our shelters getting booked up every -- every Saturday in the summer? Is it 50 percent? I mean maybe give Council a flavor about what the usage is. Maybe not just even during the summer, but throughout the year. White: Sure. Mr. Mayor, Councilman Cavener, great question. Thanks for asking that. I -- I don't know the exact number per detail whatever, but I can say that all of our big parks, like Settlers, Discovery, Kleiner, the majority of our shelters are booked. It is so hard to find a spot. We open our registration for shelters -- the shelter season I would say -- shelter season doesn't start until April -- mid-April right around Easter through middle of October. But we open that season the first Monday in February at 9:00 a.m. and our phones are lit up and online is happening. So, if you don't book something in that first couple days -- or the first day it's super hard to get something on a Friday, Saturday or Sunday at Settlers, Kleiner, Discovery, Storey Park, those types of parks. So, I hope that answers that question. Cavener: Yes. White: So -- Cavener: Mr. Mayor, if I may. Simison: Councilman Cavener. Cavener: Your recommendation for a ramp up period for the field prep, I think that makes sense. I'm in agreement on that and so I recognize right -- not like tonight, probably not a high utilization of our shelters and, you know, likely people aren't going to reserve. They still may use them, but they are not necessarily reserving them. Talk to me a little bit about -- Cavener family goes and does a picnic tonight before City Council meeting and we clean up, you know, we take care of business, but we leave, it still will require some response from the department to observe, maintenance -- I know we can't capture that cost, but is there -- has the department looked at what that unanticipated loss of -- the unanticipated cost associated with unreserved shelters and how much that costs the city? Meridian City Council Work Session November 5,2025 Page 25 of 36 White: Mr. Mayor, Councilman Cavener, I'm sure we could come up with a number for you on that, but the reality of it is -- I mean parks are used all the time and regardless we still mow the grass, we still, you know, blow off the shelters, clean the shelters, fix the tables, move some of the tables, paint shelters, make those repairs. We all still got to change the trash. So, it would be very tough for us to narrow down to just shelters itself, if that makes any sense. Cavener: It does. More -- sorry, Mr. Mayor. I was more curious about what those -- White: Yeah. Cavener: And, again, there are residents, they pay for the parks, we want them to use them and -- White: Yeah. Cavener: -- the point is to provide this as an amenity and to recover the cost of offering that amenity -- White: Exactly. Cavener: -- is the explanation. Thanks. White: You can ask our park staff. Our parks have been heavily used. I mean it just continues to grow. But yeah. Good. Thank you. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Yeah. Garrett, I appreciate the -- kind of the detail here. Some of the notes on those fees at the end are kind of -- warrant maybe some little discussion, but I think for me this is a little bit of a philosophical view when I look at the fees, because we provide these parks for everybody. All taxpayers are contributing monies to provide this park; right? We don't say, you know, pay to use it as from a sort of philosophical point of view with parks and we want to have people out there and they are busy. I mean I go to parks quite a bit. It's one of the -- it's great. I had a friend that moved here from Pennsylvania about six years ago and he just couldn't believe the parks and he hadn't -- he hadn't even been down south of the freeway to check out the parks down there yet. So, I said you got to go check them out and he just thought this was -- you know, Meridian was amazing and it's a great -- you know, it is great foresight by our previous council members, the park staff that have done a great job. Here is my problem. I don't think I'm going to support any cost recovery on any of the fees, because I think it's okay to say on something like this we are subsidizing it already. I don't want to create a burden on people who want to rent a shelter or something. I -- because what if -- what we are trying to say is we are -- we are trying to recover the cost. We are paying for it Meridian City Council Work Session November 5,2025 Page 26 of 36 anyway, so we are going to either pay for it from just the monies that we give to parks for salary and staff and all that versus the monies we collect through the fees. I just -- I just don't like that as a philosophical argument for myself. Don't mind if anyone has a different point of view. That's just kind of where -- what I'm thinking is -- I just see that and I'm just seeing families, kids, small groups and, you know, again, not massive increases on some of these -- these shelter fees, but 8th Street Park -- I actually go to that park a lot. I used to go coach Meridian PAL football there for about seven years, because they had a big big tree and in September when it was hot that tree gave a shelter and it was quiet and there was a bathroom, there was a park and it was great. Forty dollars to 52 dollars to get that shelter. Not massive, but you know what, it adds up. It adds up. So, I think we should consider, as Council, philosophically when it comes to our parks and use of the park, do we really want to pursue a full cost recovery philosophy or do we want to say, hey, we are already subsidizing this anyway. We are providing the service. So, how do we want to pay for it? Do we really want to impose a cost on groups that we -- we do want them to come to the parks. Or do we just want to say, hey, this is a service we provide to the city, because this is just a really good city and this is what we are going to do. So, that said I think there is a couple of these nuanced fees at the end that I might be open to some discussion about making some -- some changes there, that makes some sense, but the other ones kind of listed in the table I don't think I would support any -- any changes on that. But you did a good job. That's just my philosophy. White: Thank you. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: I appreciate Councilman Taylor's position on that, but I just -- you know, think of whether it's a state park, a county park or a city park, like Garrett said, I think the demand is pretty high. I mean I remember trying to rent a campsite at Ponderosa State Park and if you didn't do it January 1st by 12:02 in the morning you were out of luck. It didn't matter if it was ten bucks a site or 50 bucks a site, they were going. They were in high demand. Now, philosophically should -- should it be ten bucks? Should it be free? I would be happy to engage in that conversation. But I think where there is a demand and we are seeing it and we do have costs to maintain, we ought to recover something from that and I -- these haven't been touched since 2018. 1 think we ought to look at, you know, what is reasonable in 2025 or soon to be 2026. 1 don't think we have overstepped the bounds with the increases here. So, again, I appreciate the philosophical position, but I also recognize that they are in high demand. There is a cost associated with it and we probably ought to get close, even though it's not full cost recovery we ought to make some adjustments probably every seven or eight years. Taylor: Mr. Mayor, to kind of respond to that. And I should -- maybe I should clarify. On the shelters itself that number is a 30 percent increase, we still don't do a full cost recovery on the shelters, so that makes sense. Some of the other ones, like the ball Meridian City Council Work Session November 5,2025 Page 27 of 36 field prep and things that, that's a -- that's a direct benefit to that -- maybe an individual or group, so we want to do cost -- full cost recovery. That -- that's kind of where I was on that and so just to clarify. But, yeah, thank you. Simison: Council Woman Strader. Strader: You know, I wish we had a way to differentiate -- and I wanted to check, Garrett. So, you don't have to be a Meridian resident to -- do you have to be a Meridian resident to reserve a shelter? I think the answer is no. White: No is correct. Strader: Yeah. So, I think that -- that's kind of where -- I think Councilman Taylor makes a good point, but I think we have to think that through. So, you know, I would love it that -- if you are -- if you are a family in Meridian and you are a Meridian resident and you want to like have a family gathering at a shelter, I really don't want to charge for that if we don't need to. The same thing is true for like nonprofits and things like that based out of Meridian. But if you are -- if you are an interloper from Star, you know, and you are coming -- pretty soon you are coming to Meridian because we don't charge any fees on our shelter, like I don't think we want that; right? So, I -- I kind of maybe like the golf course, you know, how like at the golf course we have like lower fees for Meridian residents. Maybe we need a similar approach to this. I'm not sure we have landed on the right -- on the right approach. I mean we have always charged something. I'm just nervous about charging nothing and, then, being overrun by people from outside of our city. White: Mr. Mayor. Council Woman Strader, thank you for the comments. Really some of the fees are really just a fee to let a group have some skin in the game to show up if they make a reservation. If that makes sense. We didn't want to make these super high, but we want to make them good. Like I have used our shelters before for my kid's birthday in May; right? Because indoor spaces are tough to come by and are more expensive. But a park and a shelter super great. So, we tried to make those to where people have some skin in the game. We found that if we make things free people may not show up and, then, it's reserved and looks reserved when it comes to the resident, non-resident thing, that's something that we can look into and we would have to look into if our software can do that when it comes to online registrations, if that makes sense. Or reservations. But that's a -- that's a good -- good point. Thank you. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Just a quick point. You know, getting some good feedback from my neighbor here. Wasn't suggesting we get rid of the fees. I was fine with what we have, because, I agree, having some skin in the game, but reminds me like when I express something to my wife and I know I'm really clear and she comes back and says that's not how I Meridian City Council Work Session November 5,2025 Page 28 of 36 heard it. So, to be clear I'm okay with the fees we have and I could accept some increase. I just want to be very sensitive to that. I wouldn't support a 30 percent increase, even though I understand the rationale, but maybe some small tweaks. But think it's important for me that we keep these -- keep these low. So, I wasn't suggesting no fees. I do get that we want to have some skin in the game, people pay and I'm perfectly fine with that. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: I tend to most closely align with where Councilman Whitlock was coming from. You know, I am constantly reminded, whether it's one of our shelters, one of our parks, our golf course, our swimming pool, that we keep those in incredible condition and we pride ourselves on keeping all of our facilities in incredible condition and I think we don't want to ever come to a position where we start losing that edge that we have over a lot of different facilities across this valley. These fees haven't been changed since 2018? White: Correct. Overton: And some of these are 30 percent change. That means we are talking about a four percent change year over year. I don't think that's outrageous. I think that's pretty fair. I think we need to do whatever we can to continue to support our facilities to keep them top notch, because I think that's why they are so busy. The one thing I would like to see added when we look at these is if you could give us a usage year by year, so we knew as -- as we are raising fees are we seeing a reduction in the amount of these that are being rented or are we seeing an increase or no change and we are still having a high degree of usage. White: Mr. Mayor, I think Jenny may be able to come up with those numbers. Siddoway: Jenny's helping me with data over here, but I have that data in front of me now. In terms of total reservations -- now, it varies by shelter and location. So, you know, the park -- the shelters in Kleiner Park are reserved way more than the shelter in 8th Street Park, so -- but total reservations -- 2015 was 12,129. Okay? In 2024 -- have them year by year if you want interim years, but it goes up to 1 ,537 and I don't know why 2023 was so much higher, but 2023 looks like our peak at 2,225 shelter reservations. So, some in the neighborhood of -- currently our most recent year is 1,500 total reservations. But they are not -- they fluctuate year by year, but there is not a big fluctuation and they are not decreasing or, you know, increasing every year. They are in the 1 ,500 to 1,200 to 2,200 range every year for the last eight years. Overton: Mr. Mayor. Thank you, Steve. I appreciate that and I realize it's been seven years since we have looked at raising them. So, looking at these numbers fluctuating -- they are not fluctuating based on the cost, they are fluctuating on factors that we may not be able to grab today. Meridian City Council Work Session November 5,2025 Page 29 of 36 White: Weather. Smoke. All the above kind of factor. Overton: So, I'm definitely in support of what you are trying to do. I think there -- these are reasonable fee increases. I think -- especially since we are looking at seven years since we have done this, I don't want to see anything jeopardize the quality of the park facilities in the parks that we have and how we take care of them and us coming down to a point where we are paying a higher and higher percentage of the cost to maintain these shelters and maintain these parks, because the last time I was over parks and started talking about the costs of the equipment just to mow the grass, I was a little blown away at how expensive this equipment is, not to mention how expensive it is to staff the Parks Department and maintain all these facilities. I'm in support of this. I understand everyone else's situation on this, but I think this is a very reasonable four percent a year increase over the past seven years. White: Mr. Mayor, so what I have kind of heard kind of a mixed bag here whether should post these or not or if they need more discussion. I'm happy to come back and do more discussion. We are not in a major rush to do this. I know that Skyler would like to start getting stuff ready for next year already as soon as possible, but there is no reason why we can't come back. I'm having shoulder surgery on my other shoulder this year, so I won't be back until December 2nd. So, I think that's the next available meeting really is anyways after -- if we did post these. But I don't know if I should post these at this point, come back for discussion or what's the flavor. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: We got really good consensus to post and move forward for a decision, public hearing, and we may hear other feedback from our patrons about what does and doesn't make sense being I think that's an important piece to take in before we render a decision. So, I'm -- I'm supportive of moving forward. I don't see anybody saying let's not move forward. So, I think we should be good to go. White: awesome. Simison: Council Woman Strader. Strader: Totally fine with that. Separately I would really like you to research the feasibility of either differentiating the fees, resident to non-resident, or just charging some kind of non-resident reservation fee, because I don't think that's fair. That -- that's just a general comment. But that could come later. Like I don't think that that -- that that needs to be an impediment to what you are doing, but I just -- it doesn't strike me as fair how we are approaching it currently. Siddoway: Mr. Mayor? Meridian City Council Work Session November 5,2025 Page 30 of 36 Simison: Mr. Siddoway. Siddoway: If I could address that question for Council Woman Strader. I would -- personally I get the draw to wanting to differentiate those. I would recommend against that, simply because our cost in taking each reservation would be much higher if we have to be the ones verifying residency. Now, if we are willing to accept an honor system, then, so be it. I mean, then, it doesn't add any staff time. But we are creating a huge incentive for people to just check the box that they are a Meridian resident whether or not they are, because there is no checks or balances on that unless we are verifying driver's licenses. So, I just put that out there for your consideration. Simison: Steve, where do we currently have resident versus non-resident in the parks department? And how do we do that? Siddoway: We have resident, non-resident fees on sports and at Home Court and we do have a very time intensive process for the sport. We do have to go through checks for their -- well, I guess it starts off with an honor system at sports. Garrett -- you can correct me if I'm wrong. I will -- but at any point during -- on a sports play a team can -- can call for a roster check and, then, if the roster gets checked and they are incorrect, then, it gets -- then you have to -- help me out. What happens there? White: Yeah. The people that are playing illegally are obviously removed from the game and the manager gets like a two or three game suspension to my understanding. So, that's how they kind of check the resident, non-resident comes to player fees when -- in sports in the random -- in the random checks that we do. At Home Court we have a resident, non-resident for the day passes and the point of sale stuff and they have to show an ID, show them, then, we give them the resident, non-resident rate or discount. Siddoway: And those are in person. Simison: Right. But it's not onerous. It is just a checking of an ID at the end of the day. I mean it's -- White: At Home Court, yes. Simison: And I thought it was a ten dollar resident versus non-resident difference in our sports leagues, if I -- correct? Siddoway: We would require everyone to contact us for a shelter reservation, whereas right now the -- almost all of them are online. Simison: Right. White: And, Mr. Mayor -- and just -- just to add on to that -- and Council Woman Strader's point when I said earlier we would have to check our recreation software. Some softwares -- I don't know -- I don't think ours does this -- has like a geo fence Meridian City Council Work Session November 5,2025 Page 31 of 36 around it and they have to -- we have to -- honor system, they input when they create their account the right address, not just a random Meridian address, to where the software can, then, automatically do that. I don't think our software does that, unless we up the package that we get through Rec One to be more expensive. I need to look into it to see and that's -- was kind of my response to Council Woman Strader is I need to research a little bit more before I really say yes or no to that or whatever. Simison: I think she was open to you spending the time to examine those issues. White: Exactly. Simison: I think we can think of ten different ways to do it. Which way is technology friendly if we want to do it. White: Yeah. Yeah. Thank you. Simison: Councilman Whitlock. Whitlock: Just one final question. Garrett, these are hope to go into effect January 1 or what's the effective date of these proposed changes? White: Mr. Mayor, Councilman Whitlock, yeah, right now we wouldn't open our shelter seasons or -- until the first Monday in February. So, this is the time to promote it, put it online, advertise it. So, in theory, it would take place right when we get it approved. That makes sense. The very next day. But we -- we don't book anything or charge anything for fields and those types of things until realistically February -- I think it's 3rd or 4th this year, so -- I hope that makes sense. Siddoway: Mr. Mayor, I would also say that it does help earlier for team sports that are booking field reservations to know in advance what their field reservation fees are going to be. White: Correct. Yeah. And Skyler is already inputting stuff for next year, so, yeah, the sooner we know the better, but the reality of it is we wouldn't take place until next -- next spring. Simison: So, we will have this back on the 2nd of December. If there is any other conversations, please, follow up directly with the team, if you have any concerns about what's being proposed at that point in time. White: Mr. Mayor, Council, thank you. Appreciate it. Simison: And as a reminder this will be the highest fee, but it can be reduced if that's the will of Council on any of these items at that time. 20. Meridian Youth Baseball/Softball Partnership Agreement Meridian City Council Work Session November 5,2025 Page 32 of 36 Simison: All right. Next Item 20, Meridian Youth Baseball, Softball Partnership Agreement. Mr. White. White: All right. Let's stop talking about fees and start talking about Meridian Youth Baseball. So, really the objective tonight is for me to provide you, as Council, the information to where we can approve the agreement that's in front of you tonight. Over the past couple -- I would say couple years I feel like it's -- I have been really heavily involved with more of the MYB operations and being invited to board meetings and those types of things over the past three or four years and I -- just last January -- January '25 -- January 14th to 2025, MYB came and gave you guys a presentation. Like I had said that night they had came and gave a presentation to our commission that was just awesome and I -- I didn't realize the full breadth of what they do until they start explaining these things and kind of tell us the internal operations of it and that's when we decided, hey, we need to come and have them talk to you guys. So, that night they talked about all the kids that they have, 2,200 plus kids involved in their program. They never turn kids away. They are very competitive. They have great competitive teams, but they never turn kids away. They actually help on a scholarship program based on last year's stuff, about 15 to 20 families that can't afford it, they still get those kids involved. They don't say no, which is an awesome thing. You hear about how good they are, but you never -- they have a great rec program, too, in that. They have dealt with programs like the umpire and training program, which I had no idea about; right? They had their kids -- and that's another way for them to actually pay for some of their fees is those kids go and work -- work for them and help them, so -- and it's just an overall great -- great program and with the new community center and park expansion coming up we felt that this was good to partner again with them to increase their -- their field usage. So, the original agreement was done back in 2006, just over 20 years ago, to build that and the original agreement ends March 1 st of 2029, which in theory that's the start of their '29 -- '29 season, so that basically goes to the 2028 season. So, we know that there is a parking need over there. So, we decided to start working with MYB and we talked -- we have been talking about 500,000 dollars now for a little bit and the agreement basically is structured very similar to what PAL's agreement was with Heroes Park, on Pal. Paying for about half of the parking lot there. So, MYB, this agreement, some of the highlights of it -- or the talking points of it is MYB would pay 500,000 over the course of 20 years, which is approximately 25,000 dollars per year. The -- it's structured a 20 year agreement, although it's really structured every five years it renews. We took some feedback from specific Council Members on that and wanted to make sure it was in there and it's a great idea, we loved it, so we decided to throw that in there. They start paying the 25,000 starting in the spring of 2028 and it comes in two different chunks. Was it 1,250, 1,250. So, it kind of aligns with their registration seasons if that makes sense. So, we try to do that for them. It specifically calls out the schedule between Meridian Youth Baseball Softball, the city and the public. In the previous agreement that was never really established and we really never knew when MYB could use it or they were using it all the time, because they have so many kids and when the city could use it, when the public can use it, so we wanted to address that. So, we are -- when people call myself or Skyler or department like, well, when can we use it? So, we just try to establish those dates and times in there with that as long as -- Meridian City Council Work Session November 5,2025 Page 33 of 36 as well as the batting cages. It requires quarterly meetings and I have to give Travis and Nick -- I should have introduced those guys before. Those are -- Travis is the MYB president and Nick is the new vice-president, but, Nick, you were the treasurer before, if I remember right. So, very familiar with those guys. But those guys have invited me to meetings over the last four or five years. I have been there on Sunday nights. They meet every -- the first Sunday of every month we meet and talk. They have -- they have shared their stuff. I have shared our stuff. It's really been a great partnership over the last couple years that I have experienced and I really appreciate those guys including us in anything they do. But it requires quarterly meetings and the previous didn't. It was just kind of -- when are we going to talk. So, this has been great. We established that. Other things it establishes is when we meet we talk about projects, scheduling, future needs, major projects that come up to where, you know, if we have to close a field down we try to schedule that with them. It's just a communication tool on that. It establishes who is responsible for specific maintenance duties. If you remember when they came and talked in January they do a lot on those fields for us and really help our parks staff out quite a bit when it comes to just painting projects, repair projects, field prep projects, all the above. They have been extremely helpful with that and put a lot of time and effort into that stuff. Doesn't allow for subleasing the fields. Because of MYB and S -- softball -- add softball on there. Because of the popularity and how good a job they do, they are very well known for the tournaments that they host here and a lot of it is the facility that they put a lot of time -- blood, sweat and tears into, too. They have grown over a couple of years. So, it's been a huge -- it's a great thing, but it also puts a lot of stress on our parks staff, too, to be running around cleaning restrooms, trash cans, all the above during those days. So, we tried to establish some things in there and MYB had some of these suggestions, too, on what it would take to help our staff with that. So, it's been a good thing there, as well as, obviously, parking. It's part of the parking lot that we are talking about, 500,000 over 20 years will help go to that. But it also establishes what we feel that they should do and what they feel they should do to help with the parking. Right now there is lots of parking in Settlers Park. The design of Settlers Park isn't very convenient for the ball fields, if that makes sense, but there is plenty of parking. It's people just park because it's convenient; right? And they don't want to have to walk very far. This new parking lot will help with the convenience of it. We have -- wanting to build there and we have always -- already told the neighbors that parking is going to get worse before it gets better, because that overflow parking lot that -- that is over next to the MYB complex, the softball and baseball complex right now is going to be under construction. So, we will do some things to schedule our parks differently then. But overall this agreement -- we have been working on this agreement for about 18 months to two years now and we are kind of here to get your guys' blessing and feedback and for that I will stand for questions. If you do have questions from MYB Travis and Nick are here to answer questions if needed. Simison: Thank you, Garrett. Council, any questions for staff? Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Meridian City Council Work Session November 5,2025 Page 34 of 36 Whitlock: More a comment. Garrett, thanks for bringing this forward and having the conversation here. I will make a comment or a statement to start things off. I mean my children are who they are today because of youth sports programs, so I don't think we can dismiss the value that they bring to families, to these kids themselves and to our community. So, thank you for spending the time and working with Meridian Youth Baseball. Our community is going to be better for it and our kids will be better adults. I can directly tie some of their success to, again, participation in youth sports programs. So, this is critically important to me. Thank you for the clarity in the memo where you walk through really the who, what, where, how, when and why of how we are going to operate these -- these fields for the next 20 years. I appreciate that clarity being called out here and, on top of that, being able to -- to get 25,000 dollars a year to help offset the cost -- the cost of building a parking lot that is needed, both at the park and ultimately will help with our community center that will be there as well. So, again, more a comment than a question. So, I appreciate all of that and I appreciate the comparison with what we did with PAL. I think it is important that -- that these programs participate in enhancing their ability to operate, as well as enhancing the value of our parks. So, thank you. White: Thank you. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: I will just take this opportunity to acknowledge Meridian Youth Baseball as well with them being here. My daughter started softball this year. I had a son that played baseball. So, to Councilman Whitlock's point, my kids are -- you know, done PAL. Meridian Youth Baseball is an excellent organization and the other day I was -- it was a Sunday morning, I think it was like 8.30 and there were some games going on out there. This is a couple weeks ago. And, then, later that week in the middle of the day I went home and I was leaving and there was a bunch of older gentlemen out there playing softball, too, and they had a fantastic surface to play on and I thought this is a great partnership where both sides are really benefiting from the facilities. They are fantastic facilities. When I was 12 and I went and I slid into home base at Fairview Elementary I got up injured, because it was just terrible -- just a terrible field. But these are fantastic fields. So, today I just want to -- I really like the memo. I like the creativity. I think it's a really interesting way to go about creating this really mutually beneficial partnership. So, I like what I saw and, again, just want to take a chance publicly to thank you for all you guys do for our community as well. White: Thank you. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session November 5,2025 Page 35 of 36 Cavener: Garrett, first I want to start by talking about you. This theme for this year I have been talking a lot about leveling up and I think you are somebody who is always leveling up and, you know, it's really easy. It's often in vogue for the public to criticize government employees, that they just kind of sit behind a desk and don't do a whole lot and anybody who feels that way I want to introduce them to Garrett White, because you go outside of regular business hours to connect with our partners, to connect with our community and those organizations are better for it and the city is better for it and so I want to start there and just thank you for your efforts. Leveling up, leveling up the city as you engage. White: Thank you. Cavener: I don't think there is another organization -- other rec organization the city's had a longer relationship with than MYB and, Council, full disclosure, I'm a -- I was an MYB -- not anymore -- an MYB kid and I have great appreciation for what MYBS does for our community and you really have to look at this relationship as -- as long standing and I have struggled a little bit with this agreement, because we want to make sure that it is a win for our residents and it's a win for the patrons and if MYBS would just quit being so dang successful we wouldn't have to have these types of conversations. But they are continuing to make a big impact in our community and to Council Member Whitlock's point, making a big impact on kids' lives. So, I'm in support of this agreement as it's kind of been presented. I appreciate the memo. I know we will bring it forth I think at a later point in time for ratification, but just thank you for the effort. MYBS, thanks for welcoming us into your house on a Sunday night so we can work through this together. This agreement is way better than the agreement we put together 25 years ago and that agreement was way better than what we were working with before and I like, Garrett and MYBS, that you guys are going to continue to meet collaboratively so we don't have to wait 25 years to fix these problems as they emerge. We can solve them when they are small and be responsive to our community and to this great organization's needs. So, just thanks for bringing this and thanks for proactive work. Often so much we are -- we are responding to this at the 11th hour. It's like, oh, the year's coming to a close, the year's getting ready to begin, we got to put something together and commend you for getting out way ahead of this and giving us a long runway, so that this can be a long-term successful agreement. So, appreciate your good work and appreciate MYBS being here tonight. White: Thanks. Appreciate the comments. Simison: Well, I will just add my kudos to everyone engaged in this process. I know -- I know it has been a lot of work, but it's also going to be a long-term benefit for everybody working together. So, kudos to everybody. We look forward to seeing this back in front of Council. Sorry. White: Can we approve it tonight or -- Whitlock: Mr. Mayor? Meridian City Council Work Session November 5,2025 Page 36 of 36 Simison: Councilman Whitlock. Whitlock: I would move that we approve Agenda Item No. 20, the Meridian Youth Baseball Softball partnership agreement as presented. Cavener: Second. Simison: Have a motion and a second to approve the Meridian Youth Baseball Softball Partnership Agreement. Is there discussion on the motion? If not all in favor signify by saying aye. Opposed nay? The ayes have it and the agreement is agreed to. MOTION CARRIED: ALLAYES. White: Thank you guys very much. Appreciate it. Little Roberts: Thank you. Simison: Thank you. Council, we have reached the end of our meeting. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move that we adjourn the work session. Simison: Motion to adjourn the work session. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6.05 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 11 / 18 / 25 MAYGIR oGBERT SA1+1GS(GD�' DATE APPROVED By Luke Cavener, Council President ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the October 21, 2025 City Council Work Session Meridian City Council Work Session October21,2025 Page 24 of 24 But we do want to see context from you, because you guys deal with -- deal this -- with this every day. So, I -- I wouldn't want you to get rid of it entirely. Hood: Okay. Thank you. Simison: Council, anything else? Brian, Caleb, you good to take it from here for whatever you are going to take that from? Okay. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: We are to the end of our workshop agenda. I move we adjourn. Overton: Second. Simison: Have a motion and second to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:44 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 11-5-2025 ATTEST: CHRIS JOHNSON - CITY CLERK 11-5-2025 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the October 21, 2025 City Council Regular Meeting Meridian City Council October21,2025 Page 60 of 60 Simison: Four ayes. One nay. And the item is agreed to. Did I do the math right? Thank you. Yes. So congratulations. Look forward to seeing what you are able to bring forward to the city to make that vision a reality. MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. FUTURE MEETING TOPICS Simison: Council, anything under future meeting topics or a motion to adjourn? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we adjourn the meeting. Little Roberts: Second. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 11-5-2025 ATTEST: CHRIS JOHNSON - CITY CLERK 11-5-2025 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Southridge South Subdivision Phase 2 Pedestrian Pathway Easement (ESMT- 2025-0124) Ada County Recorder Trent Tripple 2025-073602 Project Name or Subdivision Name: Boise,Idaho Pgs=6 nolson 11/06/2025 10:01:12 AM CITY OF MERIDIAN IDAHO$0.00 S0uthridge South Phase 2 Electronically Recorded For hiternai Use.Only ESMT-2025-0124 Record Number: PEDESTRIAN PATHWAY EASEMENT THIS Easement Agreement made this 5th day of November 20 25 between Corey Barton domes,Inc.,an Idaho corporation,dba GBH Homes("Grantor")and the City of Meridian,an Idaho Municipal Corporation ("Grantee"); ); ITNESSETH; WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein, and NOW, THEREFORE, the parties agree as follows. THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free Might of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports, sheds, fences, trees, or shrubs. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement Page I Version 01/01/2024 then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Core Barton Hom5Home o poratio , dba C I I STATE OF IDAHO ) CountyofAda ) /1 This record was acknowledged before me on /o-2$ w2025 (date) by l _a &ViD'✓1 (name of individual), [complete the following l signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Cg" f6MeS (name of entity on behalf of whom record was executed), in the following representative capacity: PreaUA*A+ (type of authority such as officer or trustee) Notary Skimp Below ADAIR KOLTES Notary Signature Notary Public - State of Idaho M Commission Expires: Commission Numes 0be 6 05ber 52028 l y p [my Commission Exp Pedestrian Pathway Easement Page 2 Version 01 /01 /2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 11-5-2025 Attest by Chris Johnson, City Clerk 11-5-2025 STATE OF IDAHO, ) : ss. County of Ada } 11-5-2025 This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Pedestrian Pathway Easement Page 3 Version 0 1 101/2024 LEGAL DESCRIPTION THE Page 1 of 2 LAND GROUP Date : October 8, 2025 Project No. : 121172 EXHIBIT A SOUTHRIDGE SOUTH SUBDIVISION PHASE 2 PATHWAY EASEMENT DESCRIPTION An easement located in the North One Half of Section 23, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows : Commencing at the Northwest Corner of Section 23 of said Township 3 North, Range 1 West, (from which point the North One Quarter Corner of said Section 23 bears South 89° 14'56" East, 2652 ,36 feet distant); Thence from said Northwest Corner of Section 23, South 65° 12' 22 " East, a distance of 2342 ,90 feet to a point on the easterly boundary line of Southridge South Subdivision Phase 1, as same is recorded in Book 131 of Plats at Page 31, records of Ada County, said point being the POINT OF BEGINNING; Thence South 640 01' 59" East, a distance of 283 .08 feet to a point of curve; Thence 63 .83 feet on the arc of a curve to the left, having a radius of 440.00 feet, a central angle of 08° 18' 42", and whose chord bears South 68° 11' 20" East, a distance of 63 . 77 feet; Thence South 720 20' 41" East, a distance of 150.79 feet to a point of curve; Thence 132,23 feet on the arc of a curve to the right, having a radius of 110.00 feet, a central angle of 68° 52 ' 24", and whose chord bears South 370 54' 29" East, a distance of 124,41 feet; Thence South 030 28' 17" East, a distance of 411 ,33 feet; Thence South 030 28' 17" East, a distance of 3,59 feet to a point of curve; Thence 263 .04 feet on the arc of a curve to the left, having a radius of 110,00 feet, a central angle of 137° 00' 42", and whose chord bears South 710 58' 38" East, a distance of 204.70 feet; Thence North 390 31' 01" East, a distance of 141 .01 feet to a point of curve; Thence 6.52 feet on the arc of a curve to the right, having a radius of 90.00 feet, a central angle of 040 08' 57", and whose chord bears North 410 35' 29" East, a distance of 6. 52 feet; Thence South 320 14' 51" East, a distance of 20 .81 feet; Thence South 39° 31' 01" West, a distance of 141 .01 feet to a point of curve; Thence 134. 27 feet on the arc of a curve to the right, having a radius of 130.00 feet, a central angle of 590 10' 38", and whose chord bears South 69° 06' 20" West, a distance of 128 .38 feet to a point of compound curve; Thence 176.60 feet on the arc of a curve to the right, having a radius of 130.00 feet, a central angle of 77° 50' 04", and whose chord bears North 420 23' 19" West, a distance of 163 .33 feet; Thence North 03' 28' 17" West, a distance of 414.91 feet to a point of curve; Thence 108 , 19 feet on the arc of a curve to the left, having a radius of 90,00 feet, a central angle of 680 52' 24", and whose chord bears North 37° 54' 29" West, a distance of 101 .79 feet; Thence North 720 20' 41" West, a distance of 150. 79 feet to a point of curve; 462 East Shore Drive , Suite 100 , Eagle, Idaho 83616 208 . 939 ,4041 thelandgroupinc.com Page 2 of 2 l i Thence 66 .73 feet on the arc of a curve to the right, having a radius of 460 .00 feet, a central angle of 08' 18' 42", and whose chord bears North 68' 11 ' 20" West, a distance of 66 .67 feet; Thence North 640 01 ' 59 " West, a distance of 283,08 feet to a point on the Easterly boundary line of said Southridge South Subdivision Phase 1; Thence North 250 58' 40" East, a distance of 20,00 feet to the POINT OF BEGINNING . The above described easement contains 0,67 acres (29,310 Sq . Ft.) more or less. I PREPARED BY: The Land Group, Inc. L LAAr D wy t R S�+P a 7880 2 10-08-2025 ST �O 9,�TE OF �0P�",�� James R. Washburn R. W)L 462 East Shore Drive , Suite 100 , Eagle , Idaho 83616 208 , 939 .4041 thelandgroupinc . com NW COR SEC 23 Ni /4 COR S.15 SM W. OVERLAND ROAD S.14 SEC 23 S.22 S.23 S89°14'56HE 2652,36' S.23 a \ \ (BASIS OF BEARING) 66° _W ? go' SOB - Z I L11 LUI •�. ( r y^ C O� C� 6 t9 Line Table AT o;i i LINE BEARING LENGTH GziJ�`� J L7 S64001'59"E 283.08' 1 Q / 20 f I L2 S72020'41 "E 150,79' ^ (I 7� L3 S03028'17"EPMOV �J / c BW L4 S03°28'17"E m PATHWAY EASEMENT L5 N39°31 '01 "E 0.67 ACRES ± C4L6 N32°1451 "W (2%310 SO. FT.)L7 S39°31'01 'W L8 N03028'17"W 414.91' Lis ` 00 // L9 N72020'41"W 110.71' / C5 I L10 N64001 '59'W 283.08' L11 N25058'40"E 20.Gap Curve Table CURVE LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH C7 63.83' 440.00' "8'42" S6801120"E 63.77' L LAAr G2 132.23' 110.00' 68052'24" S37054'29"E 124.41' C3 263,04' 110.00, 137000'42" S71058'38°E 204,70' C4 6.52' 90.00, 4°08'57" N41035'29"E 6.52' P4 7880 `ro C5 134.27' 130.00' 59010'38" S6900620"W 128.38' 10-08-2025 kp Z0 C6 176.60' 130.00' 77°50'04I N42°2T19"W 163,33' 0Qt~ R. R'A C7 108.19' 90.00' 68°52'24" N37°54'29'W 101 .79' C8 66.73' 460.00' 8018'42" N68011'20"W 66.67' 0 250' 500' Exhibit " "B Horizontal Scale: l " = 250' Project No.: 121172 z s Date of Issuance: October 8, 2025 m ri ram...R THE Pathway Easement Tom � o = 9 LAND Southridge South Subdi OWOWRii Phase 2 o rya GR ® �� " City of Meridian T W IDIAN� AGENDA ITEM ITEM TOPIC: Pollard North Subdivision No. 1 Alley Sewer Easement No.1 (ESMT-2025- 0128) Ada County Recorder Trent Tripple 2025-073625 Boise,Idaho Pgs=8 vbailey 11/06/2025 10:31:28 AM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Project Name or Subdivision Name: Pollard North Subdivision No. I—Alley Sewer Easement I Sanitary Sewer&water Main Easement Number:I Itkutify ibis Easement by seVemial number irtbe pmject contains mom than one easettteut of ibis type.see insuw:tionsfcliecktist for a"tioual idmalation. For Internal use only ESMT-2025-0128 Record Number: SANIJARY SEWEREASEMENT THIS Easement Agreement made this 5th day of November 2025 between SCS Investments LLC,an Idaho limited liability company("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee") WHEREAS,the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described;and WHEREAS,the sanitary sewer is to be provided for through underground pipelines to be constructed by others;and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and allied facilities,together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prier to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports,sheds,fences,trees,or deep-rooted shrubs. Sanitary Sewer Easement Page I Version 01/01/2024 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: SCS Investments LLC, an Idaho limited liability company By: , Michael A.Hall,President STATE OF IDAHO ) ) ss County ofAda ) This record was acknowledged before me on _ / r -)0I 4C (date)by Michael A. Hall,on behalf of SCS Investments LLC, in his capacity as President. Notary Stamp Mom, / ° C Notary Signature My Commission Expires: (.p DONNA WILSON COMMISSION#67674 NOTARY PUBLIC S T/0'E 0r; e!,`AFje_) Sanitary Sewer Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 11-5-2025 Attest by Chris Johnson,City Clerk 11-5-2025 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 11-5-2025 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian,in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer Easement Page 3 Version 01/01/2024 km E N G I N EEItING October 15,2025 Project No.24-288 Pollard Subdivision No.1 City of Meridian Sewer Easement Legal Description Exhibit A A parcel of land for a City of Meridian sewer easement situated in a portion of the Southwest 1/4 of the Southeast 1/4 of Section 21,Township 4 North,Range 1 West,Boise Meridian,City of Meridian,Ada County, Idaho,and being more particularly described as follows: Commencing at an aluminum cap marking the South 1/4 corner of said Section 21,which bears S00"32'12'W a distance of 1,317.30 feet from a 5/8-inch rebar marking the Center-South 1/16 comer of said Section 21, thence following the westerly line of said Southwest 1/4 of the Southeast 1/4,N00°32'12'E a distance of 1,197.30 feet; Thence leaving said westerly line,S89'20'25"E a distance of 138.27 feet to POINT OF BEGINNING 1. Thence S89°20125"E a distance of 36.00 feet; Thence S00°39'35"W a distance of 75.00 feet; Thence S89°20'25"E a distance of 99.88 feet to a point hereinafter referred to as Point"A"; Thence S00°3935"W a distance of 36.00 feet; Thence N89°20'25"W a distance of 135.88 feet; Thence N00°39'35"E a distance of 111.00 feet to POINT OF BEGINNING 1. Said parcel contains 7,592 square feet(0.174 acres),more or less. TOGETHER WITH: Commencing at a point previously referred to as Point"A",thence S89°20'25"E a distance of 60.00 feet to POINT OF BEGINNING 2. Thence S89°20'25"E a distance of 819.12 feet; Thence S00°27'11'W a distance of 36.00 feet; Thence N89`20'25"W a distance of 819.25 feet; Thence N00°39'35"E a distance of 36.00 feet to POINT OF BEGINNING 2. Said parcel contains 29,491 square feet(0.677 acres),more or less. 10 P �P �GISTE G Said description contains a total of 37,083 square feet(0.851 acres),more 4 or less,and is subject to all existing easements and/or rights-of-way of record ca 12 o ao or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. OF L �1y /o •�r•Zozs 5725 North Discovery Way o Boise,Idaho 83713®208.639.6939- kmengllp.com FOUND 5/8^ REBAR Unplatted CENTER—SOUTH 1/16 CORNER SECTION 21 POINT OF r !�--120.00' BEGIN INN NG 1 Proposed Pollard North ` Subdivision No. 1 mesas zo'25" POINT ^A^ SCS Investments LLC 138.27'(TIE) POINT OF r BEGINNING 2 50421438475 W. Waverton Dr. _ONl o M mOlr- o Z Pollard Subdivision No. 1 x 0 o I a 0 0 POINT OF COMMENCEMENT o f FOUND ALUMINUM CAP 5 21 \ SOUTH 1/4 CORNER SECTION 21 m 28 W. Chinden Blvd. Z N w � 0 180 360 540 3 Plan Scale:1"=180' a a 0 u N a E N G I N E E R I N G 5725 NORTH DISCOVERY WAY x DOISE,IDAHO 83713 PHONE(2O8)639.6935 Exhibit B- City of Meridian Sewer Easement "Te"g"P`°" Pollard North Subdivision No. 1 DATE: October2O25 N PROIECT: 24-288 SHEET: Situated in a portion of the Southwest 1/4 of Southeast 1/4 of Section 21, 1 OF 2 T4N., R1W., B.M., City of Meridian, Ada County, Idaho POINT OF (-BEGINNING 1 Proposed W. Flat Rock St. _ S89'20'25"E L1 138.27'(TIE) ZU i > J POINT "A" POINT OF Ln w BEGINNING 2 m n C vy ;n I O CD 00 �I — L3 _ LS(TIE) S89120'25"E 819.12' I v fl � � n) — -- -- Q) C p LL U N89'20'25"W 135.88' N89'20'25"W 8 9.25' Z Proposed Pollard North v °a Y Subdivision No. 1 c C- a. 3 SCS Investments LLC a 0 n S0421438475 z W. Waverton Dr, 0 0 0 s LINE TABLE 0 LINE BEARING DISTANCE 3 o L1 S89'20'25"E 36.00' Z L2 S00'39'35"W 75.00' N L3 S89"20'25"E 99,88' 0 70 140 210 L4 S00'39'35"IM 36.00' Plan Scale: 1"=70' L5 S89'20'25"E 60.00' o L6 S0927'11"W 36.00' L L7 N00 39'35"E 36.00' ENGINEEItING m 5725 NORTH DISCOVERY WAY BOISu=xi HONE,205)63DAHO 3713 -695 Exhibit B -City of Meridian Sewer Easement PNONE(208)639-6939 IanengOp.com Pollard North Subdivision No. 1 W DATE: October 2025 N PRO1ECf: 24 2g8 A portion of the SE 1/4 of SW 1/4 and the SW 1/4 of SE 1/4 of Section 21, SHEET: 2 OF 2 T4N., R1W., B.M., City of Meridian,Ada County, Idaho 1� s89'20'25'e 36 3 m n� 0 N m iA M_ O C s69°20'25"e 99.88 3 m m- c'�rn 0 N 135.88 n89'20'25"w P.O.B. 1 10/15/2025 Scale: 1 inch= 20 feet File: Tract 1:0.1743 Acres(7592 Sq.Feet),Closure:n00.0000e 0.00 ft.(1/999999),Perimeter=494 ft. 01 s89.2025e 36 02 s00.3935w 75 03 s89.2025e 99.88 04 s00.3935w 36 05 n89.2025w 135.88 06 n00.3935e 111 s89°20'25"e 019.12 819.25 n89°20'25"w P.O.B. 2 10/15/2025 Scale: 1 inch= 110 feet File: Tract 1:0.6770 Acres(29491 Sq.Feet),Closure:n00.0000e 0.00 ft.(1/999999).Perimeter-1710 ft. 01 s89.2025e 819.12 02 s00.2711w 36 03 n89.2025w 819.25 04 n00.3935e 36 W IDIAN� AGENDA ITEM ITEM TOPIC: Pollard North Subdivision No.lSanitary Sewer Easement No. 1 (ESMT-2025- 0129) Ada County Recorder Trent Tripple 2025-073624 Boise,Idaho Pgs=7 vbailey 11/06/2025 10:31:28 AM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Project Name or Subdivision Name: Pollard North Subdivision No. 1—Sewer Easement l Sanitary Sewer&Water Main Easement Number. 1 ldmtify ffib Enamamt by sequential nimber tf tke pmject coara is sore than out tastrntn[of dais ".5tt iustractionalcbccl na for additional information. For Internal Use Only ESMT-2025-0129 Record Number: ,SANITARY SEWER EASEMENT THIS Easement Agreement made this 5th day of November 24 25 between SCS Investments LLC,an Idaho limited liability company("Granter")and the City oferidian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described;and WHEREAS;the sanitary sewer is to be provided for through underground pipelines to be constructed by others,and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee, NOW,THEREFORE,in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHMITS A and ) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and allied facilities,together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever; IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that after making repairs or performing other maintenance; Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and. maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports,sheds,fences,trees,or deep-rooted shrubs. Sanitary Sewer Easement Page l Version01/01/2024 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement,and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: SCS Investments LLC, an Idaho limited liability company By: a Michael A.Hall,President STATE OF IDAHO ) ) ss County ofAda ) This record was acknowledged before me on ° , )q_ (date)by Michael A. Hall, on behalf of SCS Investments LLC, in his capacity as President. Alowrry Stamp Belo" Notary Signature DONNA:WILSON My Commission Expires:COMMISS #67674 NOTARBLIC STATE ODAHO Sanitary Sewer Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 11-5-2025 Attest by Chris Johnson,City Clerk 1-5-2025 STATE OF IDAHO, ) ss. County of Ada ) 11-5-2025 This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian,in their capacities as Mayor and City Clerk, respectively. Notary Stamp Belo« Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer Easement Page 3 Version 01/01/2024 E N G I N E E R I N G October 14,2025 Project No.24-288 Pollard Subdivision No.1 City of Meridian Sewer Easement Legal Description Exhibit A A parcel of land for a City of Meridian sewer easement situated in a portion of the Southeast 1/4 of the Southwest 1/4 and the Southwest 1/4 of the Southeast 1/4 of Section 21,Township 4 North,Range 1 West, Boise Meridian,City of Meridian,Ada County,Idaho,and being more particularly described as follows: Commencing at an aluminum cap marking the South 1/4 corner of said Section 21,which bears S00°32'12'W a distance of 1,317.30 feet from a S/8-inch rebar marking the Center-South 1/16 corner of said Section 21, thence following the westerly line of said Southwest 1/4 of the Southeast 1/4,N00°32'12'E a distance of 1,205.62 feet to the POINT OF BEGINNING. Thence leaving said westerly line,N89°24'33"W a distance of 241.31 feet; Thence N89°27'06"W a distance of 385.00 feet; Thence S00°32'54"W a distance of 29.29 feet; Thence S05°27'47"E a distance of 80.37 feet; Thence S00°32'S4"W a distance of 49.29 feet; Thence N89'27'06"W a distance of 25.00 feet; Thence N00°32'54"E a distance of 47.97 feet; Thence ND5'27'47"W a distance of 80.37 feet,- Thence N00°32'S4"E a distance of 55.60 feet; Thence S89°27'06"E a distance of 410.00 feet; Thence S89°24'33"E a distance of 379.65 feet; Thence S00°39'35"W a distance of 25.00 feet,- Thence N89°24'33"W a distance of 138.29 feet to the POINT OF BEGINNING. Said parcel contains a total of 0.544 acres(23,711 square feet), more or less,and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. ��r,ENSFQ GPG 662 A �f 1 OF Q /rF<< KEN��F 10 5725 North Discovery Way Boise,Idaho 33713- 208.639.6939• krnenglip.com I Unplatted 11 CENTER-SOUTH 1/16 CORNER SECTION 21 I o I Unplatted SCS Investments LLC I SO421438475 I`� GO I —S89'24'33_E 379.65'-——L— S00'39'35"W s �------- -------N 25.00' v ---- Proposed `n I N89'24'33"W 241.31' N89'24'33"W 13B.29' W. Flat Rock St, I POINT OF o BEGINNING z r; cv I 22Mla Unplatted m W N SCS Investments LLC I o N SO421438475 N I Proposed mb Pollard North z Subdivision No. 1 - X O Q H t7 s LEGEND POINT OF COMMENCEMENT ® SOUTH 1/4 CORNER SECTION 21 FOUND ALUMINUM CAP 21 < — Qp FOUND 5/8" REBAR — — CALCULATED POINT 28 W. Chlnden Blvd. LI R BOUNDARY LINE --------EASEMENT LINE a 0 z 3 N 0 0 70 140 210 Plan Scale: 1" =70' E N G I N E E R I N G FS 5725 NORTH DISCOVERY WAY x HONE OISE,IO 93713 PH 206)AH0 63 -6939 9-693 Exhibit B- City of Meridian Sewer Easement 1 I,mengllp.com Pollard North Subdivision No. 1 w DATE: October 2025 j PROJECT: 24-26a SHEET: A portion of the SE 1/4 of SW 1/4 and the SW 1/4 of SE 1/4 of Section 21, 1 OF 2 T4N., R1W., B.M., City of Meridian, Ada County, Idaho L Unplatted SCS Investments LLC I SO421438475 Ln I N r-I S89'27'06"E 410.00' Ln N00'32'54"E_� g.------ 385._385. ------------ol 55.60' N89'27'06"W 00- � �,,S00'32'54"W v) r5 29.29' I I y I N05'27'47"W_- L S05'27'47"E 80.37' ` ` 80.37' ' 1 Unplatted SCS Investments LLC SO421438475 N00'32'54"E_� l_ —S00'32'54"W 47.97' I I 49.29' N �N89'27'06"W 25.00' 0 0 3 0 0 Q z ai a 3 0 z z N 0 70 140 210 Plan Scale: V =70' O m E N G I N E E R I N G m 572S NORTH DISCOVERY WAY W BOISE,IDAHO a3713 PHONE(2081639-6939 Exhibit B-City of Meridian Sewer Easement S kmengllp.rom Pollard North Subdivision No. 1 DATE: October 2025 PROJECT: 24-288 SHEET: A portion of the SE 1/4 of SW 1/4 and the SW 1/4 of SE 1/4 of Section 21, 2 OF 2 T4N., R1W., B.M., City of Meridian, Ada County, Idaho s89°27'06"e s89°24'33'e 410 379.65 385 241.31 138.29 n89°2 ' "w nA9"24'33"w r89"24' w � ppo O 00 N N � ti 10/14/2025 Scale: 1 inch= 120 feet File: Tract t 0.5443 Acres(23711 Sq.Feet),Closure:n07.2454w 0.01 fl.(1/193013),Perimeter=1947 it. 01 n89.2433w 241.31 10 s89.2706e 410 02 n89.2706w 385 11 s89.2433e 379.65 03 s00.3254w 29.29 12 s00.3935w 25 04 s05.2747e 80,37 13 n89,2433w 139.29 05 s00.3254w 49 29 06 n89.2706w 25 07 n00.3254a 47.97 08 n05.2747w 80.37 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Baratza Subdivision Phase 1Sanitary Sewer and Water Main Easement No. 13 (ESMT-2025-0130) Ada County Recorder Trent Tripple 2025-073598 PkI ct Naoxair subdi-visica Nam Boise,Idaho Pgs=22 vbailey 11/06/2025 09:44:57 AM b vi - e 1_Water Sewer Easemor"t CITY OF MERIDIAN IDAHO$0.00 �""' Electronically Recorded ,,amj1k-rY err,& aater t+ ain 1".�ko-1�".ru nt Nun nbrj:1 ljmiye F wa cat-!.„,+M, w.tk°I'astr anss�t s rahwn at �swr:a„.nr�vvr+a," fill 42-'1-iw-Ve� rpm.,^h4s.+W 6uW"—.4-tr—$.:. Fornnrcn"all 04C 00r• ESMT-2025- 0130 kC xoml Number: THIS Easement Agreement made this 5th day of November �0 25• betv,,een JAMES RANCH 280 LLC ("Grantor") and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right- way across the premises and property hereinafter particularly bounded and described;and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others, and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by theGrant"; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee ntee the right-of-way ay for any easement for the operation and maintenance of sanitary sewer and grater mains over and across the following described property: (SEE ATTACHED E H.. IT and B) The casement hereby granted is for the purpose of construction and operations of sanitary sewer and, watermains; and their allied facilities; together with their mainternanac•e, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVFAND TO HOLD, the said easement and right-oaf-way;unto the ,said Grantee,its successors and assigns forever, IT IS EXPRESSLY NDE TOOT ELF, by and between the parties hereto, that after snaking repairs or performing othermaintenaricc,Grantee shall restore the area of the; easernnernt and adjacent property to that existent prior to undertaking such ,airs and maintenance. However, Grantee shall not be responsible for repairing, replacing or staring anything placed within the aroma described in this casement that was placed there in violation of'this easement. THE GRANTOR cvveaaats and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with €,rautee's use of said easement; including, but not limited to, buildings, trash enclosures, carports, sheds, fences,trees, or deep-rooted shrubs, THE GRANTOR, covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become.part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become mull and void and of no further effect and shall be completely reknquished. THE GRANTOR flocs hereby covenant with the Grantec that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, aad that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and Forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever, TM,COVBNANTS OF GRANTOR made herein sbail be binding upon GranWs successors, assigns, heirs, personal representatives, purchasers, or transferees of any land. IN WITNESS VTHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written- GRANTOR: J ' RANCH 280 LLB an Idaho ii liability parry, B StOF hen Carrigan, ger 5TA ) ) ss County of ) This record was acknowledgM before me on jQ111 JIV (date)by •-. name of individual), [complete the,�affawing ifsigning in a repre fa c aci or st ik aifowing signing in an individual opacity} an behalf of (name of entity on behalf of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) Notary Stamp BelowPITT ��+I�t,u�,f�rr,�� �,,5►Jti� �11�+" Notary Sigur��nat s r : . _ ARY i' My Commissioin ExpIr4s; [ • Puy -� ��r�fi}uiu}`µ�wtih GRANTEE: CITY OF MERIDIAN ___________________________________ Robert E. Simison, Mayor 11-5-2025 ___________________________________ Attest: By Chris Johnson, City Clerk 11-5-2025 STATE OF IDAHO ) :ss County of Ada ) This record was acknowledged before me on 11-5-2025 by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. _____________________________________ Notary Signature My Commission Expires: 3-28-2028 `� LEGAL DESCRIPTION 0 A` T H E Page 1 OF 5 ! r LAN D GROUP September 15, 2025 Project No. 123200 EXHIBIT"A" BARATZA SUBDIVISION CITY OF MERIDIAN SEWER&WATER EASEMENT DESCRIPTION Sewer&Water Easement No. 1 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 39°36'02" West, a distance of 452.70 feet to the POINT OF BEGINNING-1; Thence South 38' 51'40" West, a distance of 25.54 feet; Thence North 89°35'48" West, a distance of 42.47 feet to a point of curve; Thence 20.13 feet on the arc of a curve to the right, having a radius of 485.00 feet, a central angle of 02° 22'42", and whose chord bears North 06'55'45" East, 20.13 feet; Thence South 89' 35'48" East, a distance of 56.07 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 2 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 15°44'59"West, a distance of 547.83 feet to the POINT OF BEGINNING-2; Thence South 00' 24' 12" West, a distance of 25.00 feet; Thence North 89'35'48" West, a distance of 47.00 feet; Thence North 00' 24' 12" East, a distance of 25.00 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 3 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: 462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208.939.4041 thelandgroupinc.com September 15, 2025 Page 2 Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 11°46'38"West, a distance of 735.18 feet to the POINT OF BEGINNING-3; Thence South 00' 24' 12" West, a distance of 19.33 feet; Thence North 89°35' 48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 19.33 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 4 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 15°48'28"West, a distance of 1203.60 feet to the POINT OF BEGINNING-4; Thence South 00' 24' 12" West, a distance of 47.00 feet; Thence North 89°35' 48" West, a distance of 15.39 feet; Thence North 00° 24' 12" East, a distance of 47.00 feet; Thence South 89' 35'48" East, a distance of 15.39 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 5 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 30°55'49"West, a distance of 1076.50 feet to the POINT OF BEGINNING-5; Thence South 00' 24' 12" West, a distance of 20.00 feet; Thence North 89°35'48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 20.00 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Site Planning• Landscape Architecture•Civil Engineering•Surveying 462 E.Shore Drive,Suite 100• Eagle, Idaho 83616• P 208.939.4041•www.thelandgroupinc.com September 15, 2025 Page 3 Sewer&Water Easement No. 6 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 40°40'35"West, a distance of 1227.97 feet to the POINT OF BEGINNING-6; Thence South 00° 24' 12" West, a distance of 20.00 feet; Thence North 89°35' 48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 20.00 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 7 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 46°23'17"West, a distance of 1447.25 feet to the POINT OF BEGINNING-7; Thence South 00' 24' 12" West, a distance of 20.00 feet; Thence North 89°35' 48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 20.00 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 8 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 62°26'50" West, a distance of 2145.12 feet to the POINT OF BEGINNING-8; Thence South 00' 24' 12" West, a distance of 20.00 feet; Thence North 89°35'48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 20.00 feet; Site Planning• Landscape Architecture•Civil Engineering•Surveying 462 E.Shore Drive,Suite 100• Eagle, Idaho 83616• P 208.939.4041•www.thelandgroupinc.com September 15, 2025 Page 4 Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 9 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 66°28'02"West, a distance of 2785.34 feet to the POINT OF BEGINNING-9; Thence South 00° 24' 12" West, a distance of 20.00 feet; Thence North 89°35'48" West, a distance of 59.27 feet; Thence North 00° 27' 23" East, a distance of 20.00 feet; Thence South 89° 35'48" East, a distance of 59.26 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 10 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 82°55'52"West, a distance of 2409.26 feet to the POINT OF BEGINNING-10; Thence South 00' 24' 12" West, a distance of 20.00 feet; Thence North 89'35'48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 20.00 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 11 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 80°12'12"West, a distance of 1681.37 feet to the POINT OF BEGINNING-11; Site Planning• Landscape Architecture•Civil Engineering•Surveying 462 E.Shore Drive,Suite 100• Eagle, Idaho 83616• P 208.939.4041•www.thelandgroupinc.com September 15, 2025 Page 5 Thence South 00' 24' 12" West, a distance of 35.56 feet; Thence North 89°35'48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 35.56 feet; Thence South 89' 35' 48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 12 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 77°07'03"West, a distance of 1380.75 feet to the POINT OF BEGINNING-12; Thence South 00° 24' 12" West, a distance of 20.00 feet; Thence North 89°35' 48" West, a distance of 47.00 feet; Thence North 00° 24' 12" East, a distance of 20.00 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Sewer&Water Easement No. 13 An easement located in the North Half of the Northwest Quarter of Section 34,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North One Quarter Corner of Section 34 of said Township 4 North, Range 1 West, (from which point the Northwest Corner of said Section 34 bears North 89°35'48" West, 2654.01 feet distant); Thence from said North One Quarter Corner, South 60°16'36"West, a distance of 632.20 feet to the POINT OF BEGINNING-13; Thence South 00' 24' 12" West, a distance of 20.00 feet; Thence North 89°35' 48" West, a distance of 47.00 feet; Thence North 00' 24' 12" East, a distance of 20.00 feet; Thence South 89' 35'48" East, a distance of 47.00 feet to the POINT OF BEGINNING. ANlj�, l PREPARED BY: w a r(j01 James R. Washburn, PLS �,9-15-2025 0 The Land Group, Inc. OF �pP � WA Site Planning• Landscape Architecture•Civil Engineering•Surveying 462 E.Shore Drive,Suite 100• Eagle, Idaho 83616• P 208.939.4041•www.thelandgroupinc.com W Z O = ate NW COR N1/4 COR SEC 34 SEC 34 ;;� W.McMILLAN ROAD EASEMENT No. 10 EASEMENT No. 11 EASEMENT No. 13 EASEMENT No. 12 EASEMENT No. 1 LLf,of / R/W EASEMENT No. 2 Q U Y U Q J 0] C6 R/W TrEMENT No. 3 r =R/ R Ll I cc t J E 0. L EASEMENT No. 5 O EASEMENT No. 8 EASEMENT No.7 EASEMENT No. 6 O EASEMENT No. 9 CO) EASEMENT No. 4 cc •� - - —I - - - - - — W CO) N1/163 L co Cc •� h SEC 33&34 0ti S JNDS� C N1/16 cc SEC 34 O y s a 7880 0, °� �_ N 9-15-2025 O -1-0 XXoCo 2 Jq �TF OF R.WA .� !Q Exhibit "B" 0 350 700' y C.) m Horizontal Scale: 1" = 350' Project No.:123200 1 of 14 Date of Issuance:September 12,2025 ��o 0— NW CDR N1/4 CDR W. McMILLAN ROAD W Z O SEC 34 -BASIS OF BEARING- SEC 34 = a N89°35'48"W 2654.01' — ~ —J O NX ►T EASEMENT No.1 / 0.02 ACRES (987 SQ. FT.) �AS S89°35'48"E 56.07' E a 78 80 � — POB-1 r �9-15-2025CD f+ COP)�q qTF OF �p WASH `— o �� N89°35'48"W 42.47' y = W = �y Cc 3 co ■� E Curve Table CURVE LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH � y g C1 20.13' 485.00' 2°22'42" N06°55'45"E 20.13' C cc E Exhibit "B„ 0 20' 40' CD a y C.) 00 j Horizontal Scale: 1" = 20' Project No.:123200 2 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ PT `:\ I 10,15S O EASEMENT No.2 /C", 0.03 ACRES (1,175 SQ. FT.) r �■+ co o S89°35_48"E 47.00' o POB-2 = M 0 0 cci cri M m N I N LAN E I I T T n, s� W y y N $ = M� o a w z o .� ■� a 7880 N89035'48"W 47.00, 9-15-2025 �T M �� CC y OF \�P � 0 G cc sR.WA s p N E 0 20' 40' co Exhibit "B„ •— c� E a y C.) 00 j Horizontal Scale: 1" = 20' Project No.:123200 3 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ PT SM M'N 1 EASEMENT No.3 `, 0.02 ACRES TMM (909 SQ. FT.) ' CD POB-3 f+ y S89035'48"E 47.00' r r 0 °' ai cl L LAND / p .� y zCD �$5ti� E F, try W = CO) 3 ° ° �� .� N89°35'48"W 47.00' o �o a 7880 Z 9-15-2025 sT �0 M y CC OF ��P � Oa G g SR. cc WA s p N Co 3 c� E 0 20' 40' CU Exhibit "B„ E a y C.) 00 j Horizontal Scale: 1" = 20' Project No.:123200 4 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR y___ SEC 34 -BASIS OF BEARING- SEC 34 = Q N89°35'48"W 2654.01' _ _ _ _,lh 11-- —J CD SM N � EASEMENT No.4 N 0.02 ACRES co/SQ. FT.) / POB-4 T JL2r co 0 = CO) c E Line Table L'LaN CO) .o W CO) LINE BEARING LENGTH I I N w •Ccco •� L1 N89°35'48"W 15.39' o ov a, 7 8 8 0 �"' awo L2 S89°35'48"E 15.39' z � cc 9-15-2025�0 •M y T CC ��"°L'PF OF ��P � Oa G g SR.WA i N o L1 0 *+ i _E Exhibit "B„ 0 20' 40' y C m oEa Horizontal Scale: 1" = 20' Project No.:123200 5 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ PT / SM I EASEMENT No.5 0.02 ACRES (940 SQ. FT.) / r S8915'48"E 47.00' P0B-5 CD o — — o = V� w M T T 0 0C:) 0 0 CO) E z � �p�p,L LA / cc .� o _ o �5 \ TER W CO) 3 N89°35'48"W 47.00' �w O i Cc •� co •— a '78 0 9-15-2025� M y T CC cc g SR.WA s p N 3 cM E \ ■� oEa Exhibit "B" 0 20' 40' y C� m jHorizontal Scale: 1" = 20' Project No.:123200 6 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ PT / SM -J A151 No EASEMENT No. 6 °06�-S '� 0.02 ACRES (940 SQ. FT.) o S89°35'48"E 47.00' o� P0B-6 w r r r o � � O o o N O C\JO N O O z o O = N89°35'48"W 47.00' O = 1,LAND CO) O cc W = CO) co 3 �� ■� a 7880 9-15-2025�0 M y T CC OF ��P � 06 G cc g SR.WA s p N 3 _� c� E cc oEa Exhibit "B" 0 20' 40' y C� m Horizontal Scale: 1" = 20' ProjectNo.:123200 7 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ PT SM A151 No k�/ S89°35'48"E 47.00' P03-7 o — — o w r r r 0 0 o o 0 oN oN C f+ y 0 0 = z Cn M 0. o N89°35'48"7 47.00' o 3 _ 1,LAIV y O .� E EASEMENT No.7 �5ti� F,G T F ��, W = CO) 3 0.02 ACRES zv G i C �210 (940 SQ. FT.) o a 9 880 sT �° CC5-2025 M y OF \�P � 0 G cc sR.WA s p N E co cc oEa Exhibit "B" 0 20' 40' y C.) m Horizontal Scale: 1" = 20' Project No.:123200 8 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ PT `:\ I 10,15S O P0113-8 26b / S89°35'48"E 47.00' w r T 0 0 � o o v T o ON OC\J N ww++ CD CD �Y z � = CO) N89°35'48"W 47.00' M � O EASEMENT No. 8 L LA�rjj l O E 0.02 ACRES �o E F � LU = CO) (940 SQ. FT.) 3 Ccco ■� ■� a 7880 Z �9-15-2025�0 co y T CC OF ��P � Oa G g SR. cc WA s p N Co E oEa Exhibit "B" 0 20' 40' y C.) m Horizontal Scale: 1" = 20' Project No.:123200 9 of 14 Date of Issuance:September 12,2025 0— NW CDR N1/4 CDR W. McMILLAN ROAD W Z O SEC 34 -BASIS OF BEARING- SEC 34 = a N89°35'48"W 2654.01' — ~ —J O NX I %il'OT EASEMENT No.9 0.03 ACRES / (1,185 SQ. FT.) 6602$j/ S89°35'48"E 59.26' /21a�3a P06-9 w r M N T p CD YV N � C o � _ !Q o M 0 z Cn E 0. o S89°35'48"E 59.27' — o y = E p NL AND .� 3 Co a 7880 �9-15-2025�o M y T CC OF �pP � Oa G g SR. cc WA s p N 3 c� E Exhibit "B„ 0 20' 40' a� E a y C� 00 j Horizontal Scale: 1" = 20' Project No.:123200 10 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — SM Y_ OT I POB-10 / S82°55'52 o S89°35'48"E 47.00' o 2409 26' w r r o r �t CDC\J p ww++ O O N ° �Y 0 0 �... y z � _ — 7' N89°35'48"W 47.00' E 0. M _ E EASEMENT No.10 o L LAND .� 0.02 ACRES r?5� F,� Fp �� LU = CO) 3 (940 SQ. FT.) co Cc .� a 7880 2 �9-15-2O25�o M y T CC OF ��P � Oa G g SR. cc WA s p N cc E oEa Exhibit "B" 0 20' 40' y v m Horizontal Scale: 1" = 20' Project No.:123200 11 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — SM Y_ PT S80°12= o S89°35'48"E 47.00' o A681.37' P0B-11 Q0 co Lq LO LO co M LL'i I� r r TMM CD N CD 0 z CD o _ U o N89°35'48"W 47.00' o y = AL LA D CIO �p E �TE/ s W CO) 3 EASEMENT No.11Cc 0.04 ACRES o (1,671 S0. FT.) o, ' 880 ._ �9-15-2025�0 C13 y T CC OF ��P � Oa G g SR. cc WA s p N cc E Exhibit "B„ 0 20' 40' a� E a y C.) 00 Horizontal Scale: 1" = 20' Project No.:123200 12 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ PT SM A151 No POB-12 S7l°OT`03"� i S89°35'48"E 47.00' i 138��5 w r T 0 0 o 0 0 o N r z CD CD w co N89°3748"7 47.00' co EASEMENT No. 12 y = E 0.02 ACRES p,L'LA1�r / �O (940 SQ. FT.) T ti S n, o � W CO) 3 co a 7880 Z �9-15-2025�0 � y T CC OF ��P � Oa G g R.WACo s p 3 c� E Exhibit "B„ 0 20' 40' co Ea y C.) CM Horizontal Scale: 1" = 20' ProjectNo.:123200 13 of 14 Date of Issuance:September 12,2025 0— NW CDR W. McMILLAN ROAD N1/4 CDR SEC 34 -BASIS OF BEARING- SEC 34 = ZQ N89°35'48"W 2654.01' _ _ _ _,lh 11-- — Y_ OT SM EASEMENT No.13 0.02 ACRES 1-11, (940 SQ. FT.) c,6�6220 r o S89°35'48"E 47.00' o p POB-13 V) w = r r p 0 0 Ct C:) oN oN . p = 0 o CO)z L'LA JV O o `str LY CO) N89°35'48"W 47.00' �$5 3 Cc co ■� a 7880 Z �9-15-2025�0 p y T CC OF ��P � Oa G g SR. cc WA s p N 3 cM E 0 20' 40' co Exhibit "B„ E a y C� 00 Horizontal Scale: 1" = 20' Project No.:123200 14 of 14 Date of Issuance:September 12,2025 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Windrow Subdivision Water Main Easement No. 1 (ESMT-2025-0131) Ada County Recorder Trent Tripple 2025-073626 Boise,Idaho Pgs=5 vbailey 11/06/2025 10:31:28 AM Project Name Or Subdivision Name: CITY OF MERIDIAN IDAHO$0.00 Windrow Subdivision Electronically Recorded Water Main Easement Number: 9 Identify this Easement by sequential number if the project contains more than one easement of this type.See inshuetionstchacMist for additional information. For Internal Use Only ESMT-2025-0131 Record Number: WATER MAIN EASEMENT THIS Easement Agreement made this 5th day of November 20 25 between C4 Land LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration,the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities,together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said. Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,but not limited to, buildings,trash enclosures, carports, sheds, fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of way and easement hereby granted shall become park of, or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: C4 Land LLC STATE OF IDAHO ) ss County ofAda ) This record was acknowledged before me on k7 6 (date) by �1 (name of individual), [complete the following Z signing in a represe qv capa i or strike the following if signing in an individual capacity) on behalf of I (name of entity on ehalf of whom record was executed), in the following representative capacity: M tv bfi� (type of authority such as officer or trustee) Notary StWy 6akQjV %0*%sk E M4 t00%* NOTARYftIAM G{M/l Noto Signa e 0 Z" ► Ug LIC . My Commission Expires: '[ y�E OF,,QQ.�.�,. 000811118601** Water Main Easement Page 2 Version O1/O1/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 11-5-2025 Attest by Chris Johnson, City Clerk 11-5-025 STATE OF IDAHO, } ss. County of Ada } 11-5-2025 This record was acknowledged before me on {date} by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Starnp Below Notary Signature My Commission Expires; 3-28-2028 Water Main Easement Page 3 Version 01/01/2024 # 6 Ag'%ffik Sawtooth Land Surveying, LLC �ZWITOOTI P: (206) 398-61 04 F: (206) 398-61 05 Lon45u eyinq,LLG 2030 5. Washington Ave., Emmett, ID 83G 17 City of Meridian Water Main Easement BASIS OF BEARINGS is N. 0031'28" E. between a found brass cap LS 737, marking the southwest corner of Section 25 and a found aluminum cap PLS 13934 marking the 1/4 corner common to Sections 25 and 26, T. 3 N., R. 1 W., B.M., City of Meridian, Ada County, Idaho. An easement located in the SW1/4 of the SW1/4 of Section 25, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMENCING at a 1/2" rebar/cap PLS 6552 marking the northeast corner of said SW1/4 of the SW 1/4 (SW 1/16 corner); Thence S. 8613444"W., 442.29 feet to the POINT OF BEGINNING; Thence S. 0131'28"W., parallel with the west line of said SW1/4 of the SW1/4, a distance of 20.00 feet; Thence N. 89028'23"W., 71.06 feet to the beginning of a curve to the left; Thence 34.81 feet along the arc of said curve, having a radius of 190.00 feet, through a central angle of 10129'51", subtended by a chord bearing S. 85116'33"W., 34.76 feet; Thence non-tangent to said curve, N. 9158'23"W., 20.00 feet to the beginning of a non-tangent curve to the right; Thence 38.48 feet along the arc of said curve, having a radius of 210.00 feet, through a central angle of 10129'51", subtended by a chord bearing N. 85116'33" E., 38.42 feet; Thence S. 89028'32" E., 71.06 feet to the POINT OF BEGINNING. Said easement contains 0.050 acres more or less. o 11574 .4 OF-1, '7- BE O P:\2023\1 EMT\123048-WINDROW SUB-CONGER\Survey\Drawings\Legal Descriptions\City of Meridian Water A Ease(8-26-25).docx Page 11 BASIS OF BEARING _ \ 2 S. LINDER RD N m°2a"E ks as § w 4gs2s --- --\»` S�aJ' ^ > �\ > � � § ON ® � � 7 / » � R til % QO \ % \ -n k z� � G \ � R \ \ 2@m § / § � / m \ $ R / K /� �\r o \ ® /��a1, \ % §i i2\ m � \ 2 0 \ \ § L., � a R e 8 2@ k��rn - t/ § / \ C. \ j \���/, R m 2 m o o a � f / ( rn) U / L m � 2 omm \ A \\ § \ § > \ m kok / \ = / % m ' k \ b + §/ § W m / km9 rn4� m 2 ± \ � \ \ \ \ \ � rn y ® § R ® k % PROP ƒ w LQ m \ \ j \ 5 - z m k NJ NJ \ \ 9 ��q2 10-q d / /d. q 2\ $ JO&&� 2 M a rn j 00 $ ~ E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Windrow Subdivision Sanitary Sewer and Water Main Easement No. 1 (ESMT- 2025-0132) Ada County Recorder Trent Tripple 2025-073627 Boise,Idaho Pgs=6 vbailey 11/06/2025 10:31:28 AM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Project Name or Subdivision Name: Windrow Subdivision Sanitary Sewer&Water Main Easement Number: ]denlify this Easement by sequential number if the project contains more than one easement of this type.See insFruclions/checklisl for additional information. For Tintemal Use only ESMT-2025-0132 Record Number: SAN TARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this 5th day o f November 20 25 between C4 Land LLC and Open Door Rentals LLC ("Grantor")and the City ofMeridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-off way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 �� THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and ofno further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: C4 Land LLC STATE OF IDAHO ) ) ss County ofAda ) II Tkis r p rd was acknowledged before me on Q Z4 2� (date) by (name of individual), [complete the following ifsigning in a representati p c 'ty, o s ' thefollowing ifsigning in an individual capacity] on behalf of (name of entity q} behalf of whom record was executed), in the following representative capacity: (type of authority such M Offrcer or trustee) �,,.. Notat .4t�B4jfA ,, oo;���.•T1OTARyt�� 's pUBL1C Notary Signature s °jm. xo.d;:• • 0 My Commission Expires : .,�'•Tq� OF ,OP�••• Sanitary Sewer and Water Main Easement Page 2 Version O1/O1/2024 I� WLC STATE OF IDAHO ) ss County of Ada ) This record was acknowledged before me on DC� o �Jel_oa (date) by r r (name of individual), [complete the following if signing in a represent live capacity, or strike the following if signing in an individual capacityj on behalf of 012e0 Owr Pe,,4z,,Js LLA, (name of entity on behalf of whom record was executed), in the following representative capacity: Me/Nnlo er (type of authority such as officer or trustee) Notary Signature: /( X ADAIR KOLTES My Commission Expires : P) -6 5r 'LV' Notary Public - State of Idaho Commission Number30052 My Commission Expires 06-05-2028 I GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 11-5-2025 Attest by Chris Johnson, City Clerk 11-5-2025 STATE OF IDAHO, ) ss. County of Ada ) 11-5-2025 This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively, Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 5awtooth Land Surveying, LLC JAW ' 5 WTOOT1j P: (208) 398-8 104 P: (206) 398-81 05 2030 5. Washington Ave., Emmett, ID 83G 17 City of Meridian Sewer and Water Easement Description BASIS OF BEARINGS is N. 0131'28" E. between a found brass cap LS 737, marking the southwest corner of Section 25 and a found aluminum cap PLS 13934 marking the 1/4 corner common to Sections 25 and 26, T. 3 N., R. 1 W., B.M., City of Meridian, Ada County, Idaho. An easement located in the SW1/4 of Section 25, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMENCING at a 1/2" rebar/cap PLS 6552 marking the northeast corner of said SW1/4 of the SW1/4 (SW1/16 corner); Thence S. 0049'15"W., 692.10 feet to the POINT OF BEGINNING; Thence S. 59045'29" E., 20.00 feet; Thence S. 3001431"W., 31.28 feet; Thence S. 58012'53" E., 14.43 feet; Thence S. 31047'07"W., 68.00 feet; Thence N. 58012'53"W., 32.61 feet; Thence N. 30014'31" E., 98.76 feet to the POINT OF BEGINNING. Said easement contains 0.067 acres more or less. 6 &0 115 �/I 4 rE of In PA2023\1 EMT\123048-WINDROW SUB-CONGER\Survey\Drawings\Legal Descriptions\City of Meridian Water B Ease(8-26-25).docx Page 11 BASIS OF BEARING m § S. U&p£t RD N m°a"£ 265 48' 2/6.28' --- --\�` 1326.20 �U % ~ \ U ) \ Qr. c \ » � q Zq q % kn § � o • 62.9 2 S (A rr, Lo RD ::m / I > R q c G 2 0 § 7 rn-k ) n \ \/ 2 \ 7 ] • \ o \\ 10 Q § po w� q , �� - TIE LINE r > �z S 29�1y» m PROP NJ0 �� 692.10 � ZE \ S / -Ti q/ r �rNj 0 80do JOI N 2 m o § ern # ) w IDIAN� AGENDA ITEM ITEM TOPIC: Skybreak Subdivision No. 4 Water Main Easement No. 1 (ESMT-2025-0133) Ada County Recorder Trent Tripple 2025-073605 Project Name or Subdivision Name: Boise,Idaho Pgs=5 nolson 11/06/2025 10:01:12 AM CITY OF MERIDIAN IDAHO$0.00 Skybreak Subdivision No.4 Electronically Recorded Water Main Easement Number: 1 Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklist for additional information. For Internal Use On Record Number: ly ESMT-2025-0133 WATER MAIN EASEMENT THIS Easement Agreement made this 5th day of November 20 25 between C4 Land LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,but not limited to,buildings, trash enclosures, carports, sheds, fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereofagainst the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: C4 Land LLC STATE OF IDAHO ) ) ss County ofAda ) ,, ,/ This record was acknowledged before me on u � (date) by er (name of individual), [complete the following l stgnmg in a represer�t¢jzv ce _ apapity� qr strike the following f signing in an individual capacity] on behalf of �/ �,�/� w(i (name of entity on behalf of whom record was executed), in the following representative capacity: Mv/a?d (type of authority such as officer or trustee) Notary StaWd"MM.,,, M 49 •, ,• •� T10TAR y S i 1 2 pUBL1C � 6 Not igna rMy 0frimission Expires: ' 'o so goose��0.,,• Water Main Easement Page 2 Version 01/01/2024 L GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 11-5-2025 Attest by Chris Johnson, City Clerk 11-5-2025 STATE OF IDAHO, ) . SS. County of Ada ) This record was acknowledged before me on 11-5-2025 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Water Main Easement Page 3 Version 01/01/2024 Sawtooth Land 9urveying , LLC EXHIBIT A S�I�OOT/j P: (208) 398-8104 P: (205) 398-8105 L.»f5"aevi-y LGG 2030 5 . Wa5hmgton Ave. , Emmett, ID 83G 17 City of Meridian Water Easement No. 1 Legal Description BASIS OF BEARINGS is S. 0012'52" W., between a found aluminum cap marking the northwest corner and a found aluminum cap marking the W1/4 corner of Section 4, T, 2 N ., R. 1 E., B. M ., City of Meridian, Ada County, Idaho. An easement located in the SW1/4 of the NW1/4 of Section 4, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMENCING at a 5/8" rebar/cap PLS 645 marking the NW1/16 corner of said Section 4; Thence S. 68033159" W., 389, 52 feet to the POINT OF BEGINNING; Thence S. 26016140" W., 25.98 feet; Thence N . 63043120" W., 37.00 feet; Thence N . 26016140" E., 25 .98 feet; Thence 5. 63043120" E., 37,00 feet to the POINT OF BEGINNING. The above described easement contains 0.022 acres more or less. 1 r G o ,c 11574 A ''OF Nib ✓F�.F 8EA0��� PA2023\1 EMT\123155- SKYBREAK SUB PH4\Survey\Drawings\Legal Descriptions\123155 MERIDIAN WATER EASE 1 .docx Page 11 L- EXHIBIT BASIS U BEARINGS � ! a z* : tn _ \ q — — - —� - a' — � — - - & _; a 1326m So EAGLE ROAD \ a � ) ! ° Q . f $ Q ; ® # K k § \ \ \ $ N 8 / ( � y ~ ] \ \ E @m ; \� RO $ A § // % k § B � \ §� An op_* :� § � go . � § , V IDIAN� AGENDA ITEM ITEM TOPIC: Skybreak Subdivision No. 4 Sanitary Sewer and Water Main Easement No.1 (ESMT-2025-0134) Ada County Recorder Trent Tripple 2025-073604 Boise,Idaho Pgs=5 nolson 11/06/2025 10:01:12 AM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Project Name or Subdivision Name: Skybreak Subdivision No.4 Sanitary Sewer&Water Main Basement Number: Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklist for additional information. For Internal Use only ESMT-2025-0134 Record Number: SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this 5th day of November 20 25 between C4 hand, Lie ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of salutary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and ofno further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees ofany kind. IN WITNESS WHEREOF, the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: C4 Land LLC A / L Z STATE OF IDAHO ) ) ss County of Ada ) TI rec r was acknowledged before me on UI I LL _li"✓ (date) by (name of individual), [complete the fo11JWzng" ifsigning in a re resentativ city, r ike thefollowing ifsigning in an individual capacity] on behalf of (name of entity ,o beha o whom record was executed), in the following representative capacity: W( ( e of authority suFUswRwAsi r or trustee) Notary��pl' .�'elA�� kA s l � . _ _0�UB L1C:O ,,, Notary Signature j e ;:o•'Q+ . My Commission Expires : •�.yTF OF Sanitary Sewer and Water Main Easement Page 2 Version O1/O1/2024 I GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 11-5-2025 Attest by Chris Johnson, City Clerk 11-5-025 STATE OF IDAHO, ) ss. County of Ada ) 11-5-2025 This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 5awtooth Land 5urveying , LLG EXHIBIT A W�OOT11 P: (208) 398-5104 F: (205) 398-5105 2030 5 . Wa5hington Ave . , Emmett, ID 83G 17 City of Meridian Sewer and Water Easement No . 1 Legal Description BASIS OF BEARINGS is S. 0012'52" W., between a found aluminum cap marking the northwest corner and a found aluminum cap marking the W1/4 corner of Section 4, T. 2 N ., R, 1 E., B, M ., City of Meridian, Ada County, Idaho. An easement located in the SE1/4 of the NWI/4 of Section 4, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMENCING at a 5/8" rebar/cap PLS 645 marking the NW 1/ 16 corner of said Section 4; Thence S. 27051125" E., 262.94 feet to the POINT OF BEGINNING; Thence S. 89147'08" E., 20.00 feet; Thence S. 0012'52" W., parallel with west line of said NWI/4, a distance of 20.00 feet; Thence N , 89047'08" W., 20.00 feet; Thence N . 0012152" E., parallel with said west line, 20.00 feet to the POINT OF BEGINNING. The above described easement contains 0,009 acres more or less. LI o ' 11 ". 74 2V l013A! � moire OF NA� dEFF UEA� P:\2023\1 EMT\123155- SKYBREAK SUB PH4\Survey\Drawings\Legal Descriptions\123155 MERIDIAN SEWER WATER EASE 1 .docx Page 11 EXHIBIT B BASIS OF BEARINGS in S0001252" W 2678.34' m ' - �- - 1316.2T 1352.0T S. EAGLE ROAD � y $ N IOU A2pZ $ m � tt, C) N JII ti $ 'Z" wu r7 1+ 20.00' �2�y29�5 N 00012'52" E a � b ' 00 .� pp �O n p 0 � C V O p O � ' \ I WjT S 00012'52" W n20.00' N ,T .D rn o PROF ;M;o 3 C Itts p �qo 2 � 3 C-b V IDIAN� AGENDA ITEM ITEM TOPIC: Skybreak Subdivision No. 4 Sanitary Sewer and Water Main Easement No. 2 (ESMT-2025-0135) Ada County Recorder Trent Tripple 2025-073603 Boise,Idaho Pgs=5 nolson 11/06/2025 10:01:12 AM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Project Name or Subdivision Name: Skybreak Subdivision No.4 Sanitary Sewer&Water Main Basement Number: 2 Identify this Easement by sequential number if the project contains more than one casement of this type.See instructions/checklist for additional information. For Internal Use only ESMT-2025-0135 Record Number: SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this5th day of November 2025 between C4 hand LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of salutary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 R covenants and agrees that Grantor shall not lace or allow to be THE GRANTOR c v gr p placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: C4 Land LLC STATE OF IDAHO ) ) ss County of Ada ) re r was acknowledged before me on u !NJ (date) by (name of individual), [complete the foll wing ifsigning in a representati e a acity, o strike the following ifsigning in an individual capacity] on behalf of (name of entity behalf of whom record was executed), in the following representative capacity: �o?il� (type of authority such as officer or trustee) Not S e 61164 ,�� ♦� R t'o,�,'qtjOTAR V**6 i PUBLIG� J Notary Signature �'•.,• %?*J'14. No.bb��',20••c My Commission Expires : ( (T OF`9 2) to% Sanitary Sewer and Water Main Easement Page 2 Version 01/01/2024 I a GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 11-5-2025 Attest by Chris Johnson, City Clerk 11-5-2025 STATE OF IDAHO, } : ss. County of Ada } 11-5-2025 This record wasacknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: i I Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 I L Sawtooth Land Surveying , LLC EXHIBIT A roor / P: (208) 398-8104 F: (208) 398-8105 2030 S . Washmgton Ave. , Emmett, ID 83G 17 City of Meridian Sewer and Water Easement No . 2 Legal Description BASIS OF BEARINGS Is S. 0012'52" W., between a found aluminum cap marking the northwest corner and a found aluminum cap marking the W1/4 corner of Section 4, T. 2 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho. An easement located In the SW1/4 of the NW1/4 of Section 4, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMENCING at an aluminum cap marking the N1/16 corner of said Section 4; Thence S. 61°02'04" E., 197.33 feet to the POINT OF BEGINNING; Thence N . 52005'37" E., 13 . 17 feet to the beginning of a non-tangent curve to the left; Thence 31 .57 feet along the arc of said curve, having a radius of 55.00 feet, through a central angle of 32053'32", subtended by a chord bearing S. 51058145" E., 31. 14 feet; Thence S. 36018116" W., 8.43 feet; Thence S. 0112'52" W., parallel with the west line of said SWI/4 of the NW1/4, a distance of 91 .73 feet to the northerly boundary of Skybreak Subdivision No. 2, as shown in Book 126 of Plats, at Pages 20384-87, Ada County Records; Thence N , 5903145" W., coincident with said northerly boundary, 34.73 feet; Thence leaving said northerly boundary, N . 0012'52" E., parallel with said west line, 92.00 feet to the POINT OF BEGINNING. The above described easement contains 0,070 acres more or less, L SCE ' a 1157 ID�s�.� ST4 E of 1) V fFF BEAD I P:\2023\1 EMT\123155- SKYBREAK SUB PH4\Survey\Drawings\Legal Descriptions\123155 MERIDIAN WATER SEWER EASE 2 .docx Page 11 I L6 EXHIBIT B BASIS OF BEARINGS i„ S00°32'S2" W 2678.34' - - - - - - - - - - ` _ llv/ 1326.27 -'a _ 1352.-0T A a S. EAGLE ROAD a b z .a� Qtzix yb�e b P Z 3 ° g N 00°12'52" E 92.00' g v S 00°1252" W 91.73'tz 12y C7 Z xm2 !+� m b ?° wy0y cZi zi ' PROF �I . C a w .cn m 2I0 o Z r E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Addison Circle Subdivision Water Main Easement (ESMT-2025-0142) Ada County Recorder Trent Tripple 2025-073597 Boise,Idaho Pgs=5 vbailey 11/06/2025 09:44:57 AM Project Name or Subdivision Name: CITY OF MERIDIAN IDAHO$0.00 Addison Circle Subdivision Electronically Recorded Water Main Easement Number: Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklist for additional information. For Internal use only ESMT-2025-0142 Record Number: WATER MAIN EASEMENT THIS Easement Agreement made this 5th y of November 20 25 between Bear Hunter Holdings, LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground i elies to be constructed by others;and WTffiREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE,in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following described roe (SEE ATTACHED ) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement andright-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOODAGREED, by and between the parties hereto, that after making repairs or perforining other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,but not limited to,buildings, trash enclosures, carports, sheds,fences,trees, or deep-rooted shrubs. GRANTORTHE covenants and agrees with the Grantee that should any part of theright-of-way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: BEAR HUNTER HOLDINGS, LLC C7.1;� Collin Hun er, Member STATE OF IDAHO ) -TqA) ss County ofAn- ) 16fzy lztivs This record was acknowledged before me on (date)by Collin Hunter (name of individual), [complete the following i signing in a representative capacity, or strike the following if signing in an individual capacity) on behalf of Bear Hunter Holdings. Lt_C (name of entity on behalf of whom record was executed), in the following representative capacity: Member (type of authority such as officer or trustee) Notary Stamp Below CHRIS L.MOSS COMMISSION NO.47551 tary Signature 3 $AT E OF IDAHO My Commission Expires: 7-112r Em-YOMMISSION EXPIRES 07M01MO Water Main Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 11-5-2025 Attest by Chris Johnson, City Clerk 11-5-2025 STATE OF IDAHO, ) : ss. County of Ada ) 11-5-2025 This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Water Main Easement Page 3 Version 01/01/2024 Exhibit A �&TuR10 CENTURION CNGINCCRS, INC. Consulting Engineers, Land Surveyors and, Planners 2323 S. Vista Ave, Suite 206 Boise, ID 83705 Telephone 208.343.3381 1 www centengr.com N EF'Q"y Internal Addison Circle Subdivision Meridian City Water Easement 24 October 2025 A parcel of land situate in the northeast quarter of the northeast quarter of Section 33, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the northeast corner of said Section 33; thence S00°03'54"W, 795.41 feet along the easterly boundary of said Section 33 and along the centerline of North Black Cat Road to a point which bears N00°03'54"E, 1,836.29 feet from the east quarter corner of said Section 33, which point is the southwest corner of Oakcreek Subdivision No. 3, as shown on the official plat thereof on file in the office of the Ada county, Idaho, Recorder; thence S88°43'21"W, 50.01 feet along the southerly boundary of said Oakcreek Subdivision No. 3; thence S00°03'54"W, 134.70 feet along a line parallel with the easterly boundary of said Section 33 and along the southerly line parallel with the centerline of said North Black Cat Road to the Point of Beginning: Thence continuing S00°03'54"W, 20.00 feet along a line parallel with the easterly boundary of said section 33 and along a line parallel with the centerline of said North Black Cat Road; Thence N89°52'34"W, 23.03 feet; Thence 20.49 feet along a non-tangent curve deflection to the left, having a radius of 62.00 feet, a central angle of 18°56'04", a long chord bearing of N11*10'55"W and a chord distance of 20.40 feet; Thence S89052'34"E, 27.01 feet to the Point of Beginnin pt~ t'AMO Comprising of 489 square feet, more or less. y s r d116 Ca OF 10�� M CAS r. + r r r• r r r.» r r, + r Exhibit B Addison Circle Subdivision Meridian City Water Easement Curve Table CURVE DELTA RADIUS ARC CH BRNG CH DIST C4 29326'00' 62.00' 317.53' NO'09'22"E 68.05' C6 5842'22' 62.00' 63.53' S64'42'17"E 60.78' C7 14'42'09" 62.00' 15.91' S2B'00'02"E 15.87' 28 27 C8 9'24'27' 62.00' 10.18' N1556'44'W 10.17' SCALE' 1'=20' 33 34 C9 9'31'37' 62.00' 10.31' N6'28'42*W 10.30' C10 3516'30" 62,00' 38.53' S16'05'22W 37.91' ^- Oakcreek Subdivision No. 3 C15 18'56'04" 62.00' 20.49' N11-10-55-W 20.40' Ln rnI .4 F1 S88'43'21"VY 50;01' _ 22.98' 11.50' a 3 I cri Settlers irrigation district o i easement line act 5,516 SF 4 b OPEN SPACE 10,037 SF Q � I V U I a 4116 rr N cl �rE0F10 ,� Point of Beginning ro SW52'WE 27.01' o 489 Square feet N ACHD Storm drainage easement N89'52'34 W 23.03' `T Gek"TU��° CENTURION ENGINEERS, INC. Consulting Engineers, Land Surveyors, Planners 2323 S. Vista Ave. Suite 206 1 Boise, ID 83705 208.343.33811 www.centengr.com 33 34 S ���1 NE�4 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: First Amendment to Addendum to Development Agreement (Gramercy Townhomes H-2025-0019) Between City of Meridian and Intermountain Pacific LLC for Property Located at 1873, 1925, and 2069 Wells Ave. Ada County Recorder Trent Tripple 2025-073628 Boise,Idaho Pgs=42 nolson 11/06/2025 10:36:33 AM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded FIRST AMENDMENT TO ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Intermountain Pacific, LLC, Owner/Developer THIS FIRST AMENDMENT TO ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 5th day of November , 2025, ("Amendment"),by and between City of Meridian, a municipal corporation of the State of Idaho ("City"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Intermountain Pacific, LLC ("Owner/Developer"), whose address is 2541 E. Gala Street, Suite 310, Meridian, Idaho 83642. 1. RECITALS: 1.1 WHEREAS, the City and Owner/Developer entered into that certain Development Agreement recorded August 31, 2006 in Ada County as Instrument#106141056, Records of Ada County, Idaho ("Original Agreement"); and 1.2 WHEREAS, the City and Owner/Developer entered into that certain Addendum to Development Agreement recorded January 5, 2022 in Ada County as Instrument #2022-001214, Records of Ada County, Idaho ("Addendum"); and 1.3 WHEREAS, Owner/Developer submitted an application for a modification to the existing Addendum for the purposes of establishing a new concept plan and removing age restriction requirements on the property; and 1.4 WHEREAS, on the 2nd of September, 2025, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which are hereby incorporated into this Agreement and attached as Exhibit"A." NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. Owner/Developer shall be bound by the terms of the Original Agreement and Addendum, except as specifically amended as follows: a. Modify provision#13 of the Addendum as follows: Future development of the proposed age Festr4eted mwulti family development on the subjeet C G rod pfopei4ies this site shall be s„>�generally_ consistent with the approved site plan unit eettnt, preliminm plat, landscape plan,phasing plan, open space and amenities, and4, ufe a as ekw, ioft (the s4mitted eleva4iens are not approved; fitt-ufe elevations will be fevie via Administfative Design Review with a fulufe Geftifiea+e of Zoning ro,,.,..lian e plie.,tio f f the over-all site de elep„efA and the conceptual building elevations for the single-family attached dwellings included in FIRST AMENDMENT TO ADDENDUM TO DEVELOPMENT AGREEMENT—GRAMERCY TOWNHOMES H-2025-0019 Page I of 4 Section VII of the Staff Report attached to the Findings of Fact and Conclusions of Law attached hereto as Exhibit A and the provisions contained herein. b. Remove provision#14 of the Addendum. C. Modify provision#15 of the Addendum as follows: Applicant shall connect to the regional pathway system along the southern property boundary and the business on the northern property boundary by constructing at least one (1)pedestrian crosswalk across the drive aisle with either stamped concrete, brick pavers, or similar material to clearly delineate the pedestrian connection to the pathway system and businesses. d. Remove provision#16 of the Addendum. e. Remove provision#17 of the Addendum. f. Add a provision as follows: Any future development of the site must comply with the City of Meridian ordinances in effect at the time of the development. g. Add a provision as follows: A dust mitigation plan shall be provided with the submittal of the final plat for each phase and shall be reviewed and approved by the Public Works Department; if a Stormwater Pollution Prevention Plan (SWPPP) is required for the development, it may be submitted in lieu of a separate dust mitigation plan and will be accepted by the City as the approved dust mitigation plan. 2. Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de-annexation if the Owner/Developer or their assigns, heirs, or successor shall not meet the conditions of this Amendment, and the Ordinances of the City of Meridian as herein provided. 3. This Amendment shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Amendment shall be binding on the Owner/Developer of the Property, each subsequent owner and any other person(s) acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions herein and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees,upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Amendment if City, in its sole and reasonable discretion, determines that Owner/Developer has fully performed its obligations under this Amendment. 4. If any provision of this Amendment is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Amendment and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This Amendment sets forth all promises, inducements, agreements, conditions, and FIRST AMENDMENT TO ADDENDUM TO DEVELOPMENT AGREEMENT—GRAMERCY TOWNHOMES H-2025-0019 Page 2 of 4 understandings between Owner/Developer and City relative to the subject matter herein, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Amendment shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 6. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 7 This Amendment shall be effective upon execution of the Mayor and City Clerk. 8. Except as amended by this Amendment, all terms of the previous Original Agreement and Addendum shall remain in full force and effect. [End of text. Acknowledgements, signatures, and Exhibit A follow.] FIRST AMENDMENT TO ADDENDUM TO DEVELOPMENT AGREEMENT—GRAMERCY TOWNHOMES H-2025-0019 Page 3 of 4 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this Amendment and made it effective as hereinabove provided. OWNER/DEVELOPER: Intermountain Pacific LLC By (name): Aor•pn 1C, On Its (title): (ra„q ,per( State of Idaho ) SS. County of Ada ) On this "day of 2025,before me,the undersigned,a Notary Public in and for said State,personally appeared ar n n £i4o n ,known or identified to me to be the (hLI OCA Q et of Intermountain Pacific LLC and the person who signed above and acknowledged to me that they executed the same on behalf of said corporation. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. DEANN L SAYRE ENOTARY MMISSION*30074 PUBLICTATE OF IDAHO Notary Public SSION EXPIRES 06/28/2028 My commission expires: �vr� CITY OF MERIDIAN ATTEST: By: Mayor Robert E. Simison 11-5-2025 Chris Johnson, City Clerk 11-5-2025 State of Idaho ) ss County of Ada ) On this 5th day of November ,2025,before me,a Notary Public,personally appeared Robert E. Simison and Chris Johnson,known or identified to me to be the Mayor and City Clerk,respectively, of the City of Meridian,who executed the instrument or the person that executed the instrument of behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public 3-28-2028 My commission expires: FIRST AMENDMENT TO ADDENDUM TO DEVELOPMENT AGREEMENT—GRAMERCY TOWNHOMES H-2025-0019 Page 4 of 4 EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAWC��(IEFI AND DECISION& ORDER In the Matter of the Request for rezone of 6.98 acres of land from the C-G zone to the TN-R zone,a preliminary plat for 82 buildable lots and 8 common lots, and a development agreement modification to establish a new concept plan and remove the age restriction on the property,by Mike Chidester(Elton Development). Case No(s).H-2025-0019 For the City Council Hearing Date of: August 19t",2025 (Findings on September 2"d, 2025) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of August 19`'', 2025, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of August 19', 2025, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 19', 2025, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of September 2',2025, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of August 19t",2025, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a rezone, development agreement modification, and preliminary plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of August 19',2025, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-613-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments,if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -2- A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of August 19t'', 2025. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -3- By action of the City Council at its regular meeting held on the 2nd day of September, 2025. COUNCIL PRESIDENT LUKE CAVENER VOTED AYE COUNCIL VICE PRESIDENT LIZ STRADER VOTED AYE COUNCIL MEMBER DOUG TAYLOR VOTED AYE COUNCIL MEMBER JOHN OVERTON VOTED AYE COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED AYE COUNCIL MEMBER BRIAN WHITLOCK VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) ADU Mayor Robert E. Si iso 9_2-2025 Attest: p j � SEAL Chris Joh on 9.2.2025 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: a&mU. 9-2-2025 City Clerk's Office T' Dated: FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -4- COMMUNITY DEVELOPMENT �E DEPARTMENT REPORT REPORT HEARING 8/19/2025 � Legend LT DATE: ' Project Location TO: Mayor& City Council ::. Area of Impact = City Limits FROM: Nick Napoli,Associate Planner O Analysis 208-884-5533 �r m nnapoli@meridiancity.org - APPLICANT Mike Chidester SUBJECT: H-2025-0019 �� 1 : -- _ _ Gramercy Townhomes LOCATION: Located at 1873, 1925,and 2069 Wells Avenue in the NE 1/of Section 20, T.3N.,R1E. 1. PROJECT OVERVIEW A. Summary Rezone of 6.98 acres of land from the C-G zone to the TN-R zone, a preliminary plat for 82 buildable lots and 8 common lots, and a development agreement modification to establish a new concept plan and remove the age restriction on the property. B. Recommendation Staff: Approval with a development agreement and conditions. Commission: Approval as presented in staff report. C. Decision Council: Approval with an additional provision in the development agreement. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -5- II. COMMUNITY METRICS Table 1: Land Use Description Details Map Ref. Existing Land Use(s) Vacant - Proposed Land Use(s) Residential - Existing Zoning C-G(General Retail and Service Commercial VII.A.2 District) Proposed Zoning TN-R(Traditional Neighborhood District) Adopted FLUM Designation MU-R(Mixed Use Regional) VII.A.3 Table 2: Process Facts Description Details Preapplication Meeting date 11/19/2024 Neighborhood Meeting 2/18/2025 Site posting date 7/31/2025 Table 3: Community Metrics Agency/Element Description/Issue Reference Ada County Highway District IV.D • Comments Received Yes - • Commission Action No - Required • Access Private streets are proposed for the development. - ITD Comments Received Yes;No comment Meridian Public Works .B Wastewater • Distance to Mainline Available at Site • Impacts or Concerns Yes, See Public Works Site Specific Conditions Meridian Public Works Water IV.B • Distance to Mainline Available at Site • Impacts or Concerns Yes, See Public Works Site Specific Conditions School District(s) West Ada School District • Capacity of Schools Pepper Ridge Elementary: Architectural 675,Program - 575 Lewis and Clark Middle: 1000 Mountain View High: 2175 • Number of Students Pepper Ridge Elementary: 471 - Enrolled Lewis and Clark Middle: 899 Mountain View High: 2479 Note: See section IV. City/Agency Comments & Conditions for comments received, or see the public record. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -6- Figure 1: One-Mile Radius Existing Condition Metrics Reference Parcel:R3238520110 Date Retrieved:2025/5/5 Parcel Count Parcel Acreage Infill Indicator: 441 Surrounding Area —313 Q 17 ,p Notcty 4P 46 ® City Limits 2,894 1,512. ■ Not City Household Household& Population Growth ■ Households 02020 Population Change:15.2°I° Population ■Growth (Household and Population Change since 2010 Decennial) 5,000 10,000 15,000 20,000 Use Types Residential Addresses All Addresses ■ Single-family 3196 25% 20% Multi-family 69% 55% ® Commercial Notes: See Error! Reference source not found..Error!Reference source not found.. Figure 2: Service Impact Summary ImpactService . . Ready Marginal �— Caution \Q`\Ae �,�N+ F ,o o o �- C o o a Notes: See Error!Reference source not found..Error!Reference source not found.. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -7- III. STAFF ANALYSIS Comprehensive Plan and Unified Development Code(UDC) A. General Overview The subject properties fall within the Mixed-Use Regional(MU-R)Future Land Use Map (FLUM) designation. The intent of the MU-R designation is to provide a mix of employment, retail,and residential dwellings and public uses near major arterial intersections. By integrating a variety of uses together,the goal is to avoid predominantly single-use developments such as a regional retail center with only restaurants and other commercial uses. Development should be anchored by uses that have a regional draw with appropriate supporting uses. This designation supports a diverse and integrated community where residents can live,work,and shop without needing to travel far. According to the Comprehensive Plan,the MU-R designation should make up between 10%and 30%of the total development area,with gross residential densities ranging from 6 to 40 units per acre. The MU-R area, located at the southwest corner of Eagle Road and Overland Road, encompasses approximately 165.2 acres. Of that total,roughly 41.5 acres are designated for residential use,including the proposed development, accounting for 25.1%of the MU-R area in this quadrant,which aligns with the Comprehensive Plan's vision and density targets. The proposed development plan depicts eighty-two (82)townhomes with the Traditional Neighborhood Zoning(TN-R)as the single use for the subject properties. While the TN-R zoning requires two different types of housing, staff finds that the surrounding garden-style apartments, single-family detached, and townhomes provide the mix of units desired in the area. The proposed townhomes range in size from 1,650 s.f. and 1,750 s.f.with three (3)and four(4) bedroom units. In addition,TN-R zoning requires detached sidewalks with parkways. While the applicant has provided detached sidewalks along the front of each unit,the sidewalks running north—south are attached. Staff has determined that the combination of detached sidewalks with parkways and on-street parking in front of the units meets the intent of the TN-R zoning. Furthermore,the attached north—south sidewalks are appropriate due to site constraints and are expected to enhance pedestrian connectivity within the development. The private streets provide accurate and easy to find address points that will be beneficial for Fire,EMS,and Police. In addition to the townhomes,the development plan depicts a 0.60-acre common open space with parkways, on-street parking,and alleys. The applicant has provided an internal pathway to connect with the ten(10)foot multi-use pathway on the southern boundary to help residents connect with Mountain View High School and Gordon Harris Park to the south. The applicant has indicated that the buildout timeline for the development depends on demand; however,they anticipate developing the project in five(5)phases,with the first phase consisting of the large open space, amenities, and roads. West Ada School District has indicated that the development is expected to generate approximately nineteen(19) school-aged children across all grade levels. Pepper Ridge Elementary and Lewis and Clark Middle School both have adequate capacity to account for the addition of school-aged children from the development. However,Mountain View High School is over capacity with 2479 students enrolled and a capacity of 2175 students. Overall,the proposed townhome development is an allowed use within the MU-R designation and contributes to the area's intended mix of residential and commercial activity.Beyond the project boundaries, staff also considered surrounding uses and finds that the site's proximity to commercial/employment areas, a child care facility/charter school, and regional pedestrian infrastructure supports the MU-R designation's broader land use goals. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -8- • "Encourage a variety of housing types that meet the needs, preferences, and financial capabilities of Meridian's present and future residents." (2.01.02D) The proposed for-sale townhomes will provide additional housing options in the area that will blend in with the surrounding developments. This will provide a townhome product to the area which is in close proximity to Mountain View High School and Gordon Harris Park. • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval, and in accord with any adopted levels of service for public facilities and services." (3.03.03F) City water and sewer services are available and can be extended by the developer with development in accord with UDC 11-3A-21. • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe." (2.02.02) The subject site is already annexed and in a widely developed area. However, the subject sites are undeveloped and have been vacant for more than a decade as commercial only properties. It is one of the last areas of the Gramercy development to be developed and the Applicant believes constructing high-end townhomes will provide needed housing and stimulate the neighboring commercial businesses. • "Avoid the concentration of any one housing type or lot size in any geographical area; provide for diverse housing types throughout the City." (2.01.01 G) Traditional three-story, garden-style apartments are currently under construction throughout the City, which makes the proposed three-story townhome concept desired in this area.. Table 4: Project Overview Description Details History H-2021-0023; H-2021-0022;A-2019-0200;A-2021-0238;TED-2023- 0006 Phasing Plan 5 Phases (Depending on Demand) Residential Units 82 Single Family Attached Units Open Space 1.31 Acres; 18.8% Amenities Dog Waste Station (.05) and Open Space Commons (3) Acreage 6.98 acres Lots 82 Building Lots and 8 Common Lots Density Gross Density: 11.74 units/acre Net Density: 19.04 units/acre B. History/Development Agreement Modification In 2021,the subject properties were approved for a multi-family development consisting of 164 age-restricted units on 5.24 acres of land. The applicant then filed for a time extension in 2023 to extend the CUP,however,the applicant did not move forward with the project as the market FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -9- changed, and demand was no longer there for age restricted units. Currently,the development agreement from this application governs the site. The existing development agreement restricts the site to the previous concept plan and age restricted units. The applicant is requesting an addendum to the existing DA to remove the age restriction and amend the concept plan in favor of the proposed townhome development. The new development proposes 82 townhomes,which is approximately half of the units proposed in the previous application. The applicant is not proposing an age restriction for the new development and will be constructing it in five(5)phases. Additionally,the applicant has proposed open space exceeding the 15%required by the UDC and amenities meeting the UDC requirements. Staff is supportive of this change to the concept plan and development agreement as it provides another housing type to the area. C. Site Development and Use Analysis 1. Existing Structures/Site Improvements (UDC 11-1): The subject properties are annexed into the city with the C-G zoning and have utilities stubbed to the site. The site currently sits vacant. 2. Proposed Use Analysis (UDC 11-2): The applicant is seeking a rezone and proposing eighty-two(82)townhomes,which are listed as a principally permitted use in the UDC Table 11-2D-2 for the TN-R zoning district. As mentioned above,the TN-R zoning requires a minimum of two(2)housing types. Since the subject development lies within the MU-R FLUM designation, staff finds that the surrounding mix of housing types(multifamily, single-family detached,townhomes)provides the mix of housing the city envisioned for this area. In addition to this,the design of the development varies from those of the neighboring uses as the development is anchored by a 0.60-acre common open space with on-street parking and parkways. Staff finds the proposed subdivision to be in compliance with the TN-R zoning district and FLUM. Comprehensive Plan policy 2.01.01 C encourages the applicants to maintain a range of residential land use designations that allow diverse lot sizes,housing types,and densities. The larger MU-R area provides different housing types, lot sizes, and densities in close proximity to commercial, employment, schools, and parks. Comprehensive Plan policy 2.01.01 G states development should avoid the concentration of any one housing type or lot size in any geographical area;provide for diverse housing types throughout the City. The larger MU-R area has a mix of different housing types in the form of single-family detached, single-family attached, and garden-style apartments(multifamily). Comprehensive Plan policy 2.06.02D encourages a diversity of housing,recreation, and mobility options to attract and sustain the local workforce. The proposed subdivision provides a unique design that provides the traditional neighborhood feel that the TN-R zoning district calls for. With the neighboring commercial, schools, and regional parks in close proximity, it will allow future residents to live,work, and play in the immediate area. 3. Dimensional Standards (UDC 11-2): The preliminary plat and future development are required to comply with the dimensional standards listed in UDC Table 11-2D-6 for the TN-R zoning district. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 10- All proposed lots and public streets appear to meet UDC dimensional standards per the submitted preliminary plat. This includes lot sizes ranging from approximately 1,461 to 1935 square feet. The subdivision is proposed to develop in five(5)phases with the central open space being developed with phase one(1)as depicted in Exhibit VII. Development of the subdivision is required to comply with the subdivision design and improvement standards listed in UDC 11-6C-3. D. Design Standards Analysis 1. Qualified Open Space &Amenities (Comp Plan, UDC 11-3G): Based on the standards in UDC Table 11-3G-3, a minimum of 15% (or 1.05 acres)of qualified open space is required to be provided within the development.An open space exhibit was submitted as shown in Section VII.G,which depicts 18.8% (or 1.31 acres)of open space that meets the required quality and qualified open space standards. In addition to the open space provided in the development,the subject development is within approximately 850 feet of Gordon Harris Park and directly abuts Mountain View High School's ball fields. All common open space areas are required to be landscaped with one deciduous shade tree for every 5,000 square feet of area and include a variety of trees, shrubs, lawn or other vegetative groundcover per UDC 11-3G-513.3. Based on the standards in UDC 11-3G-4A, a minimum of one(1)amenity point is required to be provided. The amenities proposed are a dog waste station and open space commons as the central open space exceeds 20,000 square feet. The applicant's amenity points total is 3.5 exceeding the UDC requirements. In addition to the amenities proposed,the subject development abuts Mountain View High School's ball fields and is approximately 850 feet from Gordon Harris Park. 2. Landscaping (UDC 11-3B): i. Landscape buffers along streets UDC Table 11-2D-6 requires eight(8) foot parkways with class 11 trees along local streets for the TN-R zoning district. The applicant is proposing private streets built to local street standards with eight(8)-foot parkways and class II trees in compliance with the UDC standards. ii. Parking lot landscaping The landscaping for parking on Lot 2,Block 1, abutting the central open space shall meet the standards listed in UDC 11-313-8. This includes a planter island with a minimum square footage of fifty(50)and a minimum of five (5)feet wide. In addition, a tree is required at each end of the parking rows inside a planter island. Alternative Compliance can be applied for to relocate these trees. The applicant shall either revise the plan to incorporate planter islands with trees or apply for alternative compliance to relocate these trees, this shall be done with the final plat application. iii. Tree preservation Mitigation shall be required for all existing trees four-inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of one hundred(100)percent replacement(Example: Two(2)ten-inch caliper trees removed may be mitigated with four 5-inch caliper trees, five(5)four-inch caliper trees, or seven(7)three-inch caliper trees). Deciduous specimen trees four-inch caliper or greater may count double towards total calipers lost,when planted at entryways,within common open space, and when used as focal elements in landscape design. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 11 - The applicant shall provide mitigation calculations with submittal of the final plat if any trees are being removed from the property. iv. Storm integration Per UDC 11-3B-11,the applicant shall meet the intent to improve water quality and provide a natural, effective form of flood and water pollution control through the integration of vegetated,well designed stormwater filtration swales and other green stormwater facilities into required landscape areas,where topography and hydrologic features allow if part of the development. v. Pathway landscaping Pathway landscaping shall comply with the requirements outlined in UDC 11-313-12. The applicant must provide a landscape strip at least five(5) feet wide along both sides of the pathway. To enhance design flexibility,variations in the strip's width are encouraged to allow trees to be planted farther from the pathway,reducing the risk of root damage. However,the landscape strip must maintain a minimum width of two(2)feet to ensure proper pathway maintenance. The strips shall be landscaped with a combination of trees, shrubs, lawn, and/or other vegetative ground cover. The applicant is not proposing a multi-use pathway; however, they are proposing a central micro pathway to connect with the existing multi-use pathway on the south boundary of the site. It appears the applicant has provided five (5)feet of landscaping on both sides of the pathway. 3. Parking (UDC 11-3C): i. Residential parking analysis Off-street parking is required to be provided for each home based on the total number of bedrooms per unit as set forth in UDC Table 11-3C-6. On-street parking is also available on portions of the proposed streets. The townhomes consist of three(3)and four(4)bedroom units that require four(4) parking spaces to be incompliance with UDC Table 11-3C-6. The applicant has indicated each townhome has four(4)parking spaces,two(2)inside a garage and two(2) on the parking pad. In addition to the 328 parking spaces for the townhomes,the applicant has provided forty-six(46)parking spaces along the streets and near the common space for guests. The applicant is requesting to reduce the parking pad width to eighteen(18)feet for all parking spaces outside of the garage for the townhomes. The reason for the reduction is to provide a break in the concrete plane in the form of planters as depicted on the site plan. Additional overflow parking is being provided throughout the development to offset the width of the parking pad. This was at the request of city staff. The applicant shall apply for an alternative compliance application to request this reduction with the submittal of the design review application. ii. Bicycle parking analysis The UDC does not require bicycle parking in single-family attached, detached, and townhomes developments.However,the applicant is proposing five(5)bicycle parking spaces at the eastern end of the central common open space. 4. Building Elevations (Comp Plan, Architectural Standards Manual): Goal 5.01.021)of the Comprehensive Plan highlights the need for effective building design and landscaping to buffer, screen,beautify,and integrate commercial,multifamily,and FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 12- parking areas with existing neighborhoods. In response,the applicant has submitted a conceptual elevation package. The materials included in the elevations are brick,board and batten, fiber cement,vinyl windows, standing seam metal roofs, and asphalt shingles. The applicant has provided varied setbacks to provide different unit profiles on the attached units and has incorporated architectural elements such as gable roofs,pedestrian-scale lighting, and awnings. The buildings are proposed to be approximately thirty-nine(39) feet in height with variations in unit counts, such as a five-plex, six-plex, seven-plex, and eight-plex. The townhomes require design review approval and are subject to the traditional neighborhood design standards in the Architectural Standards Manual. This shall be submitted prior to submitting for a building permit. 5. Fencing (UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC I I- 3A-7. No fencing appears to be proposed; any future fencing shall comply with UDC 11-3A-7. Alternative compliance shall be submitted for the standards listed in 11-3A-7 for fencing along pathways and common open space. These standards require fencing to distinguish common space from private property. The applicant shall submit this prior to approval of the final plat. 6. Parkways (Comp Plan, UDC 11-3A-17): Per Comp Plan policy 3.07.01C appropriate landscaping,buffers, and noise mitigation with new development along transportation corridors(setback,vegetation,low walls,berms, etc.) is required. Per the UDC the minimum width of parkways planted with Class II trees shall be eight(8) feet. The width can be measured from the back of curb where there is no likely expansion of the street section within the right-of-way; the parkway width shall exclude the width of the sidewalk. Class II trees are the preferred parkway trees. The applicant is proposing parkways along Traverse Lane, Ainsley Lane, Blazer Lane, and Foresight Lane that appears to be in compliance with this standard. The applicant shall comply with the standards for UDC 11-3A-17 with submittal of the final plat. E. Transportation Analysis 1. Access (Comp Plan, UDC 11-3A-3, UDC 11-3H-4): Access is proposed via three(3)drive aisle connections: one to the north connecting to an existing drive aisle and commercial property,and two to the east to connect to S.Wells Avenue. These drive aisles are currently not named and are considered commercial drive aisles. However,the applicant is proposing to add six private streets in the development that require a minimum of one connection to a public street. Staff has discussed this with the applicant and determined the southern connection on the eastern boundary would be best as it aligns with Blue Horizon on the east side of S.Wells Avenue. This will take coordination with the neighboring property owners to name the existing private drive aisle. The intersection of Blazer Lane and the planned extension of E. Blue Horizon Drive is offset due to site constraints. However,after discussions with the applicant and ACHD, it was FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 13- determined that the offset is not a concern, as the general alignment remains consistent and the intersection is expected to experience low traffic volumes. In addition,the applicant shall provide traffic calming along Stadia Lane and Starfish Lane in the form of bulb-outs, speed bumps, or other approved methods to reduce vehicle speeds and enhance pedestrian safety(see private street analysis below). 2. Multiuse Pathways and Pathways (Comp Plan, UDC 11-3A-8, UDC 11-3A-5): Comprehensive Plan policy 4.04.01A ensures that new development and subdivisions connect to the pathway system. The subject site does not have a multi-use pathway that runs on the property,however,there is an existing ten(10)foot multi-use pathway on the southern boundary that connects to Mountain View High School and Gordon Harris Park. The applicant has proposed an internal pathway system that connects to the 10-foot multi-use pathway and to the property to the north. 3. Sidewalks (UDC 11-3A-17): All sidewalks constructed as part of this proposal are required to comply with the standards listed in UDC 11-3A-17. The TN-R zoning requires detached sidewalks with parkways. While the applicant has provided detached sidewalks along the front of each unit, the sidewalks running north south are attached. Staff has determined that the combination of detached sidewalks with parkways and on-street parking in front of the units meets the intent of the TN- R zoning. Furthermore, the attached north—south sidewalks are appropriate due to site constraints and are expected to enhance pedestrian connectivity within the development. 4. Private Streets (UDC 11-3F-4): Six(6)private streets are depicted on the plat as Stadia Lane,Traverse Lane,Ainsley Lane, Starfish Lane,Foresight Lane,Blazer Lane. The purpose statement for private streets in UDC 11-317-1, states it's not the intent to approve private streets for single-family developments other than those that create a common mew through the site design or that propose a limited gated residential development. A mew is proposed on the central portion of the development; the development is not proposed to be gated. A private street application must be submitted for approval of the proposed private street that complies with the standards listed in UDC 11-317-4 and may be submitted with the final plat application.Approval from the transportation authority(i.e.ACHD) and the Fire Dept.is required.Approval of the street name is also required from the Ada County Street Name Committee. 5. Subdivision Regulations (UDC 11-6): i. Block face UDC 11-6C-3-regulates block lengths for residential subdivisions. The intent of this section of code is to ensure block lengths do not exceed 750 ft, although there is the allowance of an increase in block length to 1,000 feet if a pedestrian connection is provided. In no case shall a block face exceed one thousand two hundred(1,200)feet, unless waived by the City Council. The applicant is compliance with the block length requirements in the UDC. F. Services Analysis 1. Pressurized Irrigation(UDC 11-3A-I S): An underground pressurized irrigation system is required to be installed to provide irrigation to each lot in the subdivision in accord with the standards listed in UDC 11-3A-15. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 14- 2. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments by the City's adopted standards, specifications, and ordinances. Design and construction shall follow best management practices as adopted by the City as outlined in UDC 11-3A-18. 3. Utilities (Comp Plan, UDC 11-3A-21): Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development. All utilities are available to the site. Water main, fire hydrant and water service require a twenty- foot(20)wide easement that extends ten(10)feet past the end of main,hydrant, or water meter.No permanent structures, including trees are allowed inside the easement. Comprehensive Plan policy 3.03.03G require urban infrastructure be provided for all new developments,including curb and gutter, sidewalks,water and sewer utilities. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 15- IV. CITY/AGENCY COMMENTS & CONDITIONS A. Meridian Planning Division 1. The amended DA shall be signed by the property owner and returned to the Planning Division within six (6)months of the City Council granting the modification. The addendum shall, at a minimum, incorporate the following provisions: The applicant shall comply with the provisions in the existing development agreement (Instrument#2022-001214)with the addition/modification of the following provisions. a. Modify provision#13 to state: "Future development of this site shall be generally consistent with the preliminary plat, landscape plan,phasing plan, open space and amenities, and the conceptual building elevations for the single-family attached dwellings included in Section VII and the provisions contained herein." b. Add a provision stating: "Any future development of the site must comply with the City of Meridian ordinances in effect at the time of the development." c. Modify Provision#15: "Applicant shall connect to the regional pathway system along the southern property boundary and the business on the northern property boundary by constructing at least one (1)pedestrian crosswalk across the drive aisle with either stamped concrete, brick pavers, or similar material to clearly delineate the pedestrian connection to the pathway system and businesses. d. Remove provision#14: "The,..,,1*; family units within this p eet shag be age r-estfieted to 55 years and older-, per-the Appheant's proposal." e. Remove provision#16: "1~,,Wfe development of the,.,,,.*1,v,.,.mes pr-epei4y(1873 S. Wells Avenue; Par-eel#R3239510240) shall NOT inelude any=16 fa-mily develepmen4 and shall be limited to future appheation is made to allow residential development.i is foregoing shall not pr-eelude the'joint use of-par-king areas and t4ilivy updated. pt plan ',-D.,,• of R323951 l 240 may be ,o a ,,,I ; it develops if su proposal iaeonsiste its with the existing ,. f. Remove provision#17: "Prior-to Ceft fie * of Zoning Co lianee A,.,Bean,* „figu, the lots . istei*with the p va site ,.1 , » FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 16- g. Add a provision stating: "A dust mitigation plan shall be provided with the submittal of the final plat for each phase and shall be reviewed and qpproved by the Public Works Department; if a SWPPP is required for the development, it may be submitted in lieu of a separate dust mitigation plan and will be accepted by the City as the approved dust mitigation plan." 2. The final plat/landscape plan shall include the following revisions: a. Depict the required street buffers on a common lot or on a permanent dedicated buffer easement, maintained by the property owner or homeowner's association as set forth in UDC 11-313-7C.2a. b. Provide parking lot landscaping in accordance with UDC 11-3B-8 or apply for alternative compliance to relocate the trees to a different location. c. Add a plat note and graphically depict the easements encumbering the buildable lots along the alleys and private street frontage. d. Add a plat note stating "This plat is subject to the terms and conditions of the development agreement recorded on(add date) as instrument number(add instrument number). e. Depict any proposed fencing and provide a fencing exhibit. f. Provide a landscape strip at least five (5) feet wide along both sides of the internal micro-pathways in compliance with UDC 11-3A-8 and 11-313-12. g. Implement traffic calming measures along Stadia Lane and Starfish Lane, such as bulb-outs, speed bumps, or other approved methods, to reduce vehicle speeds and enhance pedestrian safety. h. The applicant shall connect to the regional pathway system along the southern property boundary and the business on the northern property boundary by constructing at least one (1) pedestrian crosswalk across the drive aisle with either stamped concrete, brick pavers, or similar material to clearly delineate the pedestrian connection to the pathway system and businesses. 3. Stormwater integration shall comply with the standards listed in UDC 11-3B-11 C. 4. All townhome units shall comply with the design standards in the Architectural Standards Manual. A design review application shall be submitted for approval of the proposed structures prior to submittal of building permit applications. 5. Submit an alternative compliance application for the reduced parking pad width from twenty(20) feet to eighteen(18) feet concurrent with a design review application. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 17- 6. Submit an alternative compliance application to allow for no fencing around the common lots and micro-paths concurrent with the design review application. 7. Depict the fifteen(15) foot easements required along the micro-pathways running through the site on the final plat. 8. The proposed plat and subsequent development are required to comply with the dimensional standards listed in UDC Table 11-2D-6 for the TN-R zoning district. 9. The applicant shall comply with the open space exhibit approved as part of this plat application that depicts 18.8% (or 1.3 acres) of qualified open space and the required amenity points as proposed (3.5 points). 10. Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 11. The final plat shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C. 12. The preliminary plat shall become null and void if the Applicant fails to obtain the City Engineer's signature on the final plat within two (2)years of the approval of the preliminary plat as set forth in UDC 11-6B-7A; or obtain approval of a time extension as set forth in UDC 11-6B-7C. 13. The Applicant shall comply with all ACHD's conditions of approval. 14. The Applicant shall record the plat prior to submitting a building permit. 15. The Applicant shall have a maximum of two (2)years to obtain City Engineer's signature on a final plat in accord with UDC 11-6B-7. 16. Staff s failure to cite all relevant UDC requirements does not relieve the applicant from compliance. 17. A private street application shall be submitted concurrently with the final plat application for approval of the private street. Compliance with the standards listed in UDC 11-3F-4 is required. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 18- B. Meridian Public Works PRE-PLAT C'ONMI fIO1N5 �r34Se+�ar Q' WtarKw to$r -rr Aoagable at slce wn'ftt Srw Srlyd r t sufni ted Proga Stw dpph'.tiaon Srwrr FRLJ'% a WF H F Deth,rg ICY fInt' s Project£arr:s-tent Yes w+th WW PAactc-1 Rjr)Jxility Plan • ImpaetsJrolrr•n!, . Fkxrlscarnnlrtttd iu PuN ti Wurks Site SmciFc[orditim% w3w • Ls.siame to waicr A4altdhle at the site. Smiles Prrli urvt Zone • ['34ifnMed Proje[I tiff apply lon Water ERU'% • 4LAN0"Iaw Weurr Cerlaerni s Prpleti£On*,g4!nt Yes w1h Water§miter P4a!I • hTptIM#CwKvrm S"Public Wp&%5ltrSpcifhCgrw*Ugw PtBLK %1OR:,DLP%RTNIL%r Sire''%P ririrCardili[,ri Id -Lippmsill I F nk yhawe or 66 dewrtlt+pmmnl will wA wn be etldekd to vuffb Ittrmllh u f re flaw is rnaimcaiwA 2. Wma and uwn w pan k1 telquirti i 34)'sax[farm r afi IMo uNhpar venlerad, 3. V4'DW rnirla.frir hr'"ISL grid s+aW SerVKCF MgIIFM a Nr.a4rrncnl with the hK me uN.('[IT Iaga"c ezxiLim eaarttds 14V pew Ihrel6ad end ram Ilydraril,of wuer mcm,bw orAv To Iegwrried. 4_ Loeam of trocs slwwn On the fkY 11 artd luLdmigh is plans du flbl Il me h.Ensmt IILH they malek on foal pleat wJ1hacillm acre r,,atrflkuvilhtno wid wqumrd easemnl4s. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) - 19- 5_ Ensure no permattent siruciures(irees,bushes,buildings,tarpons,trash receptacle walls,fences, infiltration tmnthes,light pales,etc.)arc built witlhiu the utility easement.Applicamt still nmpon:5iblC fqr raining all landscaping 1t4uiremrnts and shrmld etrrrrdin=with their planner if there arc any questions. G_ Ensure no sewer services pass through inftliraiion trenches- 7- Streetlights will be required for the demlopment of this property. 8_ Trees are not allowed within the required easement_Ensure that no imes will be withiih hydrprus or w9tcr meter L:AL&M B- 9_ Water meters that must be in drivew4y6 need to havt!traffic rated lids and meter boxes.Pmvimdt conermjoints Z from the nicicron all sides similar to the rolled edges of sidewalk p,1m9s to make it easier to remove and repair concoct,iu the futurc. 10_ If a well is locaied on(he si to it must be abandoned per regulatory rcyuiremenis and proofaf abandonment muse be provided to the City_ 11_ If thhrc�=any exi stint-blrnv-aff'vatvcs that will be removed,callout"c)val_ Gen t Conditions of Approval I- Applicant shall coordinate water and sewer main size and routing with the Public Works Depanmeni,and execute standard forms of easements for any mains that are required io provide wrvice outside of a public right-of-way. Minimum cover over sewer mains is three feet. i f cover f Gm top of pipe to Sub-grade is less than thmc feet than altenwte materials gall be wed in con fomiancc of City ofMcridian Public Works Departments Standard Specifications. 2, Pcr Meridian Pity Cade(M C),the applicant shall be responsibic to install sewer and wgigr mains to and througli this development. Applicant may be eligible for a reimbursemoin agreement for infrasiructure enhancement per MCC 8-6-5. 3_ The 9pp]it ant shall provide ea_-qement(s)for a]l puhlir watcrlsewer mains outside of pulalic tight of way(include all waw-r services and hydrants). The ca_u-ment widths shal l he 20-fcc t wide fw a singlc utility,or 30-feet widr for two, The casements A lI not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridians standard fonus_The easement shall be graphical ly depicted on the plat for reference pi.upases. Subunit an executed easement(on the form available From Public Works),a legal description prepared by ail Idaho Licensed Professional Land Surveyor,which must include the area of the eawm"t(mArked E HIDIT A)and an 81�2"x 1 I"rnap with bcarings and distances(marked E 141BIT a)for review,Both exhibits must be waled,signed and dated by a Professional Land Surveyor.DO NOT RECORD_ Add a note to the plat referencing th i s document. All easements must be subinittod.reviewed,and approved prior to developmeni ptan approval. 4_ The C iiy of Meridian requires ihai pressurized irrigation systems be supplied by a year-round s(}urce of water(TJDC 1 1-3B-6).The applicant should be rewired to use any Cxistiq surface or wcl I watt:r for the prim ary source. If a surf-icc or well source is not available,a single-pvittt connection to the culinary water sysictn shall be required. If a singlc-poini connection is Utilized, the developer will be responsible for the payment ofassessments for the common areas prior to prior to receiving developmeni plan approval. S_ Al l uxirting structures that arc requi red to be runimcd shall be Prior to signature on the linul plat by the City Enginwcr. Any s9rueiuws that are allowed w mmain shall be subjcet to cvaluutaan And possible reassignment ofstreet addressing to be in compliance with MCC, 6_ Al l irrigation ditches_canals,laterals,or drains,exelmive of natural waterways,intersecting, crosing or laying adjatxnt and contiguous to the area being subdivided shall be addn;ss?M per 1JDC 11-3A-6_ In porformiiiig such w-ork,the applicant shall comply with Idaho Code 42-1207 and any ether Upplicable law or iquE46on_ FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -20- 7_ Any w0ls[liar will not con[inue to be used must be properly abandoned acearding io Idaho Well Cons[ruc[ion Standards Rules adminis[ered by[he Idaho DepartmenL of Water Resourc¢s, Ttw4 Developer's EnginoCr shall Provide 4 staLMLrnL addrmLging wheLhCr there ftM any existing w911S in the de"k9rncut,and if so,how they will coruinue Lo be used.OF providc record of their abandonment_ $_ Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 S. Contact Central District Health for abandoninum procedures and insp-�ctions(208)375-5211. 9_ Strut Signs art to br in plate,sanLLary su-wor and watu-r Sy$Lurn shall K!appr{ve4 and arlivaNd. mad base alppFuYcd by the Ad,County Highway District and the Final Platt for this subdivision steal l be recorded,prior to applying far building permy}its_ 10_ A leLtcrof credit or cash surety in the amount of 1106 will be rctluired for all kmeompleled fencing,landscaping,amenities,eic_,prior[o signature on the final plat. 11_ All irnpr0vements relate-d Lo public life,safety and health shill Ew L-emplcred prier Lo oer1mn,kov of the smlclums.Rhcrc approved by the City Fngincer,an owner may post a performoacc surety for such improvements in order to oblain City Fnklincer 5i8naturc on the final plat as set forth in UDC I1-5C-3B_ 12_ Applicant slLall be required to pay Public Works development plan review,and construction inspection fees,as determined durEn the p€an review process,prior to[he issuance of a pl an approval Liter. D, It steal L be the wspansibili ty of the applicant to ensure that all tic%-clopm cni features Cam pl y W i Lh the Arncracans with Disabilities Act said lire Fair Housing Act. N. Applicant shall be responsible for application and compliance with any Section 404 Koikkiiiin� that may be required by Lhe Army Corps of Engineers- IS- Developer rhall Comdinaw mailbox lormticns with the M6diun Pcxtit Officc. 16_ Cnmpacticut tell resului shall be submilted Lo the Meridian Building Depanmoit for all building pads MCeiving cnganecrcd NW1-fll,where footing would sit atop fill material, 17. The design engineer slial l bt:required to ccrli fy that the street centerline elevations are act a minimum of 3-feet above the highcsl emblishcd peak groundwater elevalion_ This is to ensure that the bottom elevation of die crawl spaces of homes is al least I-foot above_ 18_ The app]irants design engineer shall he r"ponsiblc fur inspeelion of 211 ifri Atibn mndior dr;tinagc faCility within this prajcCt that do nut fall under the jurisdiction ofan irrigation distract OF ACHE).Thcdcsigncaginccrshall provide certification lhutthcfaciliticshave been installed in accordance wilh the approved design plans.This cenification will be required before a ccrlifhcate of occupancy is issued for any s[ructures within[he project. 19_ At the completion of the project,[he applicant shall be responsible[o submit record drawings per Lhe icily of Meridian AutaC'AD standards. Thusc mcord drawings must be received imd appwvL!d prior W the issuarwe of a ccrti fication of occupancy for any stmMures within the project, 20, A strccl light plan will need to be included in the civiI 4xmsmac1ian plans.Street light plan requirements are llsLed in section f-5 of the Improvement Standards for Street Lighting.A copy of the standards can be round at 1ttt 17www_eneridiattciN_org public works.=01de272, 21_ The CiLy of Meridian Fetluires LhaL Lhe owner pbsl LW the City a performance surety in tilt antounL of 125%of the total ecrostrurtion cast for all incomplete server,water and muse infrastructure prior to final plat signature.This surety will k vcrificd by a line item cast estimate provided by the owner to the City.The surety=be posted in the fonn of an irrevocable letter of md i 1.catch deposit or bond.Applicannt must file au application for sLLrety,which can be found an IN Community Development Department websitc. Please cantac[Land Development Sen-ic( for more information at 887-221 1. 22_ The City of Meridian requinzs LIAM Liu owncK pnLsl ro the City A warranty surely in the wngunt of 2CW10 of the total construction cost for all cohrtpl cted wwcr,wairT and mroc ioftwiructurc for dutatioli of two years.This surety will be verified by a line item cost estimate provided by the owner[o[he City_The surely can be polled in Lhc form of an irrevocable letior ofcredir,caWi dopusit or bond.Applicant must file an application for surety,which can be found an Ibc Carortlunity De~vclopmcni DepartmenL wehsite. Plussc contact Land DuvelopmcmStrNtiCe roe more informational PI-221 I, FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -21 - C. West Ada School District(WASD) or Other District/School MEMORANDUM: SCHOOL IMPACTS �fERI�I.�I COMMUNITY D°VLLOPMENT DEPARTMENT June 18, 2025 TO; Nick Napoli,Associate Planner CC; Bill Parson,Current Planning Supervisor FROM; Hether Hill,Long Range Associate Coordination Planner RE: H-2025-0019:Gramercy Townhorries MDA, PIP R2 CUMULATIVE IMPACTS ON SCHOOLS The proposed residential development application is Ineati2d at 1873,1925 and 2069 Wells Avenue, Merldian,This section of the memo looks at cumulative Impacts over a broad area and provides entitlement data in areas affected by the subject application,The following information is intended as a reference,rather than a decisive tool,and serves to fore€mt the number of school-aged children,enrolled in bath public and private schools,using city-wide census data_To date and wlthln the last five years,there have$87 entFtled units(232 single• family and 655 multi-family)approved within a 1-mile radius of the project location resuItIng In appro)dmately 530 school-aged children, Forecasted Students Erased on Entitlements goo � Sao qoa Sad ra 10a w .n ,y Elemenury+ Middle High Total ■Total 5Gwdents ■Pabllc ■ftivate Note_Torai t+nits derived from enterprise data far pr0m0nary plats and unrelated wadi tloncl use permits in the fast 5-years. This dote reftects opproveal projects only and excludes pending apptrrations, including the subject application.American Community Serrvev 5-year data is used to determine persons per household and L-nroitment by grades for public oad privarte schools_ FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -22- NEST ADA SCH DO L DI STR ICT-STU DENT G EN E RATION RATES West Ada School District(WAS D)uses a Student Generation Rate(S-GR)to determine what Im pact fUt+jre development,ulll have on enrollments-Using WASU.%SGR,the following Is Clty staff 5 assessme nt;The 5C R for Pepper Ridge E Iementa ry School i 5 0.22 for single-family a nd 0.12 for multi-family.Based on the submitted application materials,the proposed project wlll contain R2 single family units and 0 multi-family units resulting in ap,roximarrry 19 school- aged children across all grade levels,The proposed project Is withln the followIng school boundaries,currently,and appravat-of the project may affect enroltments at these schools; Rhpul AttencWnre A 15 24-ZV EnFpllrngrtt Architectural Program Capacity Capic" Pepper Ridge Elementary School 471 675 515 Lewis and Clark Midd le School 999 1000 - Mountaln+flew Hlgh Schaal 2479 2175 - Note.Student Generation Rates are cakWated in reference to the desigrnoted e�ementaryschool within the sabject property's associated sch"I attendance area. TN.;information h:Wended as o reference, ratber thorn a decisive tuoi. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -23- D. Ada County Highway District(ACHD) Standard Condflli ens of Approval 1, All proposed erigartion facilities shall be located outside of the ACHD right-of-ray (Including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 2. Private Utilities including sewer or water systems are prohiblted from being located within the ACRID right-of-way. 3. In accordance with district policy, 7203.3, the applicant may be required to update any existing nprr compliant pedestrian improvements abutting the site to meet currant Publin Right-of-Way Accessibilily Guidelines (PROVVAG) requiremenls. Th.Q. a ar,t's era iraeer sho i documentation of compliance to District Development Review staff for review, 4. Repiace any existing dammed curb,gutter,and sidewalk and any that may be damaged during the conctauction of the proposed development_ Contact Canstnpcti❑n Services at 2-D8-387-fi280 (with file number)for details. 5: A license agreement and compliance with the District's Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas_ 6. All utillly relocation costs asso6ated with Improving street fronlages abutting the File shall be borne by the developer. 7. It is the responsibility of the applicant io verify all existing utilitiE+s within the righl-of-way. The applicant at no cast tin ACHD shall repair existing utilities damaged by the applicant_ The applicant shall be required to call DIGLINE (1-811.-342-1555) ail least two full business days prier to brew king ground within ACHDD right-of-way, The applicant shalt contact ACHD Traffic Qp$ratiom 387.6190 in the event any ACHD conduits(spare or filled)are compromised during any phase of construction. 8. Utility street cuts in pavement less than Five years old are not albwed unless approved In writing by the District. Contact M District's Utility Coordinator at 208-387-6258(with file numbers) for detaiiis, R. All design and construction shall be in accordance with the AGHID Policy Manual, r5PVVC Standards and approved suppliernents, Construction Servimon procedures and all applicable ACHD Standards unless specftally waived herein. An engineer registered In the State of Idaho shall prepare and certify all improvement plans, 10. Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 11. No change in the terms and conditions of this approvat shall be valid unless they are in wntirFg and signed by the applicant or the applicant's authorized representative and an authorized representative of ACHa. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 12. If the site plan or use should change in the future,ACHD Planning Review wilt review the alto plan and may require additional improvements to the transportation system at that time. Arty change in the planned use of the property, which is the subject of this applicationr shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a walverlvariance of the requirements or c4her legal relief is granted fey the ACHE] Commission. V. FINDINGS A. Rezone(UDC 11-511-3E) Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -24- 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the map amendment complies with the applicable provisions of the Comprehensive Plan in regard to the MU-R future land use map designation for the site. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment and subsequent development will contribute to the range of housing opportunities available in the City. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed zoning amendment will not be materially detrimental to the public health, safety, or welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds that the proposed amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing public services to this site. 5. The annexation(as applicable)is in the best interest of city. This is not applicable due to this application being a rezone. B. Preliminary Plat and Short Plat(UDC-6B-6) In consideration of a preliminary plat,combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; The City Council finds the proposed plat is in conformance with the Comprehensive Plan and Unified Development Code. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services are available and can be extended into the site to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council finds water and sewer and other utilities will be extended by the developer at their own cost, therefore, stafffind the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The Council finds the proposed development will not be detrimental to the public health, safety, or general welfare. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -25- 6. The development preserves significant natural, scenic or historic features. The Council finds there are no natural, scenic, or historic features that need to be preserved with development of this property. VI. ACTION A. Staff: Staff recommends approval of the proposed modification to the Development Agreement, Rezone, and Preliminary Plat with the modified provision listed in Section IV. B. Commission: The Meridian Planning&Zoning Commission heard these items on July 17',2025.At the public hearing,the Commission moved to recommend approval of the subject preliminaa plat,rezone, and development agreement modification requests. 1. Summary of Commission public hearing a. In favor: Mike Chidester b. In opposition:None c. Commenting:None d. Written testimony:None e. Staff presenting application: Bill Parsons f Other Staff commenting on application:None 2. Key issue(s)of public testimony a. None 3. Key issue(s)of discussion by Commission: a. The commission discussed the amount of paving and parking in the development. While the parking meets code,and we do not have a restriction on paving,the commission brought them up as points to potentially consider in the future. 4. Commission change(s)to Staff recommendation: a. None 5. Outstandingissue(s)for City Council: a. None C. City Council: The Meridian City Council heard these items on August 19t1'.2025.At the public hearing,the Council moved to approve the subject annexation and preliminary plat requests. 1. Summary of the City Council public hearing: a. In favor: Hether Clark and Mike Chidester b. In opposition: None C. Commenting: Kelly Bruner(ACHD) d. Written testimony: None since the Planning and Zoning Commission e. Staff presenting application: Nick Napoli f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. Congestion in this part of the Gramercy development,primarily due to Compass Charter School and the nearby daycare. Council had concerns with removing the age restriction for the site, as it would account for more traffic with younger families.However,the council FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -26- determined that the decrease in density was a positive part of the development and determined that it was in the best interest of the city to make this change. 4. City Council change(s)to Commission recommendation. a. Add a provision to the DA requiring a dust mitigation plan that will be reviewed by Public Works before commencement of construction. VII. EXHIBITS A. Project Area Maps (link to Project Overview) 1. Aerial Legend -- Project Location • %%Area of Impact 0 Analysis -"�- WNW 3 YY Q 3 • FA r FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -27- _ IIr17�IIIII�G �i ��■..� 84 LULI • [7 1Ra w Eon ND . ��Emil OYERL--A WE q �f r����p�wu■r■■u■■r: r■■■u■ w.Ihl■■■rr■11\1 ■�1 �' .., .; ♦ i ♦ mu■ -- Ali' �nl a � � � � u■1u p ;uu■■r: nl:- ■iiiiil r �� i■i�alr■■� mm�nr 1 ■■■■■° a r mom .. a■�w i � • -• 11mom&-y4...__ _ ■■Haug ■ - ■ ♦ l rw•■. ■■i ♦! rr ■■■■■■■ pralM■ NOf1■■� I■rrior ■ iayy ym #■ice uu 1 �+Nurall4uu a■o mow► ■� ■ nnr�\ ■■■ _ 6.11 ► . ■IM ■. \u, lrr it w ■u# a � � ■ mu- iiii w �■1 ■n■�!.1� .. rr a ►.�°it■ _ � rr ■ 111■�.�! .■l�+y�I .+I � __ ■■nrl R�r ry ��, yj�•s a.n 1 In■ul w�a�i'.� i11■a ■u■r�FA► ■, tl:\■■■1# IIIrI -� ■■■ll 1111■ ♦ �� +may+� 111111■ ±ri♦ M� - ■�,- ■■1r: !�\ u1111111 ��taj■■■■n■■■■ r ■■��■.#1■lu �•.?•r.� u■11'#1: .■un r r ■11 mn•■■n s,:.u■ : ii �� ''�: fir*'■■■i ! �! n-._h#I!1 =■r■.i,°`-- �..r1 ;�� . i11-�_ i i• 1 • ° W u o - O - r ° - ■■,r■�■,�- f}YERL-AND ■ i ���� i■ :■iiir D sity Residential ��w-rLr■o r:n1n� ■o■ �■ Innuxw J.H. FMM11 '���■■■ r� luurrr. ■a a 1/1 ■1r�1� ■. �_ � r■i1 Vic �w Him I um �nmu r :.11iuln ►♦■1 � ■■■1■■■■i ird IAIIIIA !� - ��;, ��#11 �•�,rr■\ {�1■rlillril�#�l�Ilir � �i ■uau■ ■ - a■ Low �� 1■■u4■ r■rin■ a. .�1117Iry� i■o.i■■■ a ■�r liii � ranru■�1 � - -�. r:ir��► 11#1 �•♦ �.■■4■�41■1 �� "Inlnl Nrylllni rr■■■ , � WE ii■ i \ 1�1�. �-rr■■Mrr . r ■■a. iii * . ■ ---- �� y4�=•s. n ~�1 i11j lrnnu ■ . ■■ r■■ Ului- Mi i �. i■•m■ ::��.onn■r1111 ::r■ .. ■■Athyron. ■■I��\m m■� ■n ■ ri�Illi_■ �' 1 1■ � 11 ° 4. Planned Development Map Legend - - --- -----� C%3 Project Location - ;,�;Area of Impact T==' City Limits Planned Parcels _ Q - Q Analysis l W ! I I ® LLI a F r MTFM r - �LLLLLLLLLP FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -29- B. Service Accessibility Report Overall Score: 35 68th Percentile Description Location In City Limits GREEN Extension Sewer Trunkshed mains < 500 ft. from parcel GREEN Floodplain Either not within the 100 yrfloodplain or > 2 acres GREEN Emergency Services Fire Response time 5-9 min. YELLOW Emergency Services Police Meets response time goals most c`t:ie ti—e GREEN Pathways Within 1/4 mile of current pathways GREEN Transit Within 1/4 mile of current transit route GREEN Arterial Road Buildout Status Ultimate configuration (#of lanes in master street= GREEN plan) matches existing (# of lanes) School Walking Proximity Within 1/2 mile walking GREEN Either a High School or College within 2 miles 0R a School Drivability Middle or Elementary School within 1 mile driving GREEN (existing or future) Either a Regional Park within 1 mile OR a Community ParkWalkability Park within 1/2 mile OR Neighborhood Park within GREEN 114 mile walking FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -30- C. Site Plan(date: 5/28/2025) JL -E EF ,! oav - II • � v o --- y} - 9�n12 P7-1 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -31 - A Landscape Plan(date: 5/28/2025) LANDSCAPE NOTES { pRAA ERCY TOWNHOME9 r ;/as .mow v- CH rrt- 1 ��°71' 1 _ - NOPA 1 _ 1 !r PART 1 "' 711 /0 VICINITY h-NAP oW�- _._.,...,_...__.......... ,SHEE L.,1121 f. LANDSCAPING INFORMATION V i 1 (, IRRIGATION NOTES Ci Tr 1 � l DISCLAIMER 1 � , ° 1 pEyll:Lq$R ERGINEER ...+, p•-wl � � — -NO7A �` 1 �•j�� AART 9,0WEYOR -s- !)j1 OVERALL ARCHITECT ?LAN05CAPE PLAN LANDSCAPE SET SHEET INDEX SLEETS L 11.L 1.3 nTT ED I-WD.E.CAPEP $, 1C S4EET V 6-OPEN SAACE AND AWNITES PW{. L1.O [ SMEET L21.LANOSCAK NOTES AND DETAILS. ii I' — LANDSCAPE LEGEND 77 iJOTAPAFZT ----- __ W PLANT SCHEDULE �QQ'`Fpl! i ,` �YYii a NOTA p PART y I od I 7- MATCHLINE-SEEut • �AIATCHLC�E SEE Et.?� �.T�� �� .•-"°•.. CALLOUT LEGEND /11LANaSGAPE PLAN FI r�--�" (+t A•_ 11jj,, L1.1 fpC FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -32- f. N LANDSCAPE LEGEND b. •Hp7 A -- PART MTCHLIHE-SEELIF 7,t0.rCHLINE-SEE E1.� _ ,a, ,F PLANT SCHEDULE _= zz— ._ . 1411 0 Ir poll a � C C 1 f a � T HUMS--SEEL17 i O„-4,�,,,�, ,..NIA F MA.CHLINE-SEE L75 • --- __ •. psCAPE PLAN —— CALLOUT.LEGEND.". B a I Y FL1.2 `I ati r LANDSCAPE LEGEND -- PLANTSCHEDULE �.... I _ i I 1,I I 4 i - ----- ------ — +NOT A P,$Rrt l CALLOUT LEGEND M° FL1.3 6 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -33- E. Qualified Open Space Exhibit(date: 5/27/2025) - -- _ �. 'ME 9 4.: 1. - J. • mf . -� -� -- �Y,' __ — __ •� `it � 14 b s OPEN SPACE AND AMENMES PLAN D i AMENITY LEGEND GEVELGPMENT FEATLJRES 4PFN SPACE LEGEN❑ FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -34- F. Preliminary Plat(date: 5/28/2025) PRnJlWbLWY PLAT!iMmr GRAMERCY TONWHOMES SIM L. fM!F. rtg* NEW r 46 gb -wil. law gam" • Hill N 'Bar NW FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -35- G. Building Elevations(date: 5/28/2025) ;A !FR0NT ELEVATION-6-PLEX � El VIC— F �G£ IUY�005 1 REAR ELEVATI©N•6•PLE% a scam:u�s'��uu f SVE ELEVATION-g.pLE7C^.• €m v 3cp�3+3Z•ia' •� a s s A•2.03 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -36- H. Rezone Legal Description&Exhibit Map lum — rkGIN{4tIN4 ApAI 2,202& 'Przyw Na_26I'm $h161t A Lt pItlaniptknForRiawnetot" A parml of land king all of tat 1,"ck 3 or Gramercy SuL+divislon ka 1{Boni 99,Pa$es 32619-MZ2, rmwdi;of Ada County,Idaho)and all of Gramercy Sl,hdiuiiiw No.Z.I&mk 100.Pager 12961-129U. records of Adar:,,..,nty,Idaho)and further uivaied in a parlion of the NOriheail 114 of Section H, Township 3 Northy Iitarige 1 Curt,[S.M.,Cdy of McAdian,Ada Caunly,Idaho being.mane parflcular+ 40vorihwd as fQgplrF: C4rrtme i;1M aat ltiq rKxft 114 corner rlfsad Shct rim M which bears N06'24'04'E a distance of 2,fd5.55 feet F_rocn ttm)prima 114 mrmi-oS said Saction 20,tl-mmce following tht westerly Iim of said Nord'easl 114r'9W'24'hd'W a&islance of d4 J.00 fcavt to a 1 f2 inch re-bur marking lhr crarltnwesl uurarrr of said Loa 1,Vock 3 and 671rlg thg POINT OF 6ErriNNIH6. l hanco k amng-said womdy ling and following tho northerly line of said lnl 1.Block 3,589'35'SS'E a distance of d)o-W feet too 112-mi;h reliar marking the writieasi comer a{said Lot i,6irick 3; 1hipnee Igavingpaid nesthslrly Imp and following ihccastafly line of said Lot A.Bkni3.SW13'33'E a di7t2npr of 287.w fwej tna:f2-inch rcba r marking the,southeast oarner oFsaid Lot 1,li 3 are being pn the nnrthertyfins rXF said Gmniairysubd�ision Na-2; lbecree leaving said msieriv Ilnr.,and following said noritrerly line,S89'35'WE a distance of 90.33 fret to a LIE.incdr rebarrmxrking the northeast mrncrof> id Grwmmy SUbdrviii4fi No.Z; TTionim Ienring Bald narttrmly line and following She ea5ler2y iiee ursaid Gr&nrercy SubJiLSion NO.2., 1,W1rWh a distance of 507.35 feet to a SJ'8-inch rebur marking lire StiutheaST tbrilet or saHJ_CST mercy SuLdivalon KW.2; TheTim leavirtg aidgpstoriy line and Fe"Ing the mull-inly line of sad Gram"SubdivisiO3n No.2, NOLJ; 'S['wa4"tWCea42p.p0fq,¢t to a SM-in;:h rrharmarbng the sOutl-mnt corner of Said G;;imercy Subdn isiprn k4.2 and grw hging on:said"FWr►f tore of itie Narlh"%t 1r4; Thence Vgvng saki 54utheTN line and followng thv imm ertf line of said Granserry Subik-wLuun Ne.2 ;also bemaipid westerly lire oftbc fdartheast 1141,#a¢¢'ZCC4`E a distance oFSdJ_32 Feet taa 5,4 inch rebar marfung the ri9rtitwest caner of said Grarnerry SVbdir�*ipn na.2(;;yw being the srx.ithwest carrier ot said Lot 1,mck 3 ofGramcr€y5ubdivipan No.11 rhencel awns vie westerly line of gaip&amCrWSuWiviwim No.2,and fpllpvi%the wssterhe Iim of Said Lot 1,1540-ch 3 W50 Heirs said westeflp line of the Northcaat 1141.AQTO 4i7ri adistance of 2117.00 feet to the Fow OF 6E15INNING, 566 pacrel contains a total of 6_J83 acres,more or less. utaaatel5 hereto is Fs1tR,it ii and by 1his refererrte 15 made a part tersaf. �12459, 3 l +�•�,,�GOZrJ 572S Nwh Disc vary Way•Boise,Idaho 93313•NLB.639.6839•kmer r1p.con FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -37- E.C3r 4n_d Rd- POINT 4F-0uhuNCEWNT WRTN V4 CDDINER SECfM 2P % 1;fJJ 3L1D L. rt P18n Stbld:V=15U n Loot 2,Blurk 3 Lgt3,flkveic3 C I ra 7- PO T OF 141Q� ROWNW. 0 r,I UR 1,filbrk 3 w y cut d,#bek 3 SBO`35'S8'E � Go" , Parcel A.R06 No.13967 ir Intermcaaantain Padfk,tLC m APN:ii3nM0240, A32J 8SWII0&R323a520210 WE 5,E3Yock 3 Zone-C-G .� 9, PEaposed ZDne=TW , o " Area:6,993t AC .� % 1aµ3 4o Lea 6,01=k 3 Pamrl B,R05 No.11967 .v N99'33'35-11 42A.09' E.G Idswe SST. krnLot 9,dock 3; W TER 7f4 CORNER S T7� W 673 WMi 7GM+IRY ""�WL ExhibitB fnOwomj corm Ruixte From C-6 t>47N-R 3.M 5HEIT_ AJPadL0L 1.Blk 3 oFGmpwrrw 5ub,11v,1&ellgf Gremr,cySub.ria.2 1 OF 1 Otuaeod kI the Iw6 V4 iff Seegfm 20,T3N,RLs,BM,Cty Df w idlan,Ada CD6ptgl,Idaho FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Gramercy Townhomes—H-2025-0019) -38- w IDIAN� AGENDA ITEM ITEM TOPIC: Approve Task Order to JUB Engineers, Inc. for the Not-to-Exceed amount of $230,800.00 for the Well 34 Pumping Facility Design Project C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Manager Meeting Date: November 5, 2025 Presenter: N/A- Consent Estimated Time: N/A Topic: Approve Task Order to JUB Engineers, Inc. for the Not-to-Exceed amount of $230,800.00 for the Well 34 Pumping Facility- Design project. Recommended Council Action: Approve and authorize the Procurement Manager to execute the Task Order and issue the resulting Purchase Order to JUB Engineers, Inc. for the Not-to-Exceed amount of$230,800.00. Background: This Task Order is written in conjunction with the current Master Agreement between the parties. TASK ORDER NO. 106334.H Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (CITY) AND J-U-B ENGINEERS, INC (ENGINEER) This Task Order is made this 23rd day of October, 2025and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by J-U-B Engineers, Inc., hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 1 A) between the above-mentioned parties dated October 2, 2023. The Project Name for this Task Order is as follows: WELL 34 FACILITIES DESIGN PROJECT UNDERSTANDING The City has installed Test Well 34 and drilled Production Well 34 and intends to construct a new well production facility to provide additional water supply for the northwest Meridian area. ENGINEER shall provide professional services related to the design of the new pumping facility and site improvements. The well is located in an existing subdivision (Tricia's Subdivision No. 4, Lot 17, Blk 1) approximately 350 feet west of the intersection of W. Ustick and N. Black Cat Roads. The well building is anticipated to incorporate architectural features conform to HOA requirements and to generally be compatible with surrounding home architecture. It is anticipated preliminary building, site and landscape plans will require submittal to the HOA for review and approval prior to the completion of the production well facility. This scope assumes the production facility will be a standard well pumphouse facility with the addition of piping to allow for a future second well with a mixer and mixing piping. The pumping facility will connect to a 12-inch water main in Ustick Road immediately north of the well lot. Any treatment or second well (if needed) are considered as future and will be designed and constructed in the future as a separate task order. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 1 of 11 JUB Engineers, Inc. SCOPE OF WORK TASK 100 - Project Management and Administration Engineer will provide project management and administration for this Task Order. It is anticipated that the effort will include overall project planning, management, scheduling, coordination of efforts, internal design team meetings, and the day-to-day administrative tasks. The project management budget assumes eight (8) months of design and bidding services. Deliverables: Monthly progress reports and invoices. TASK 200- Quality Control Reviews Engineer will perform quality control (QC) reviews done by a senior engineer to provide an independent review of the PER and 70% design concurrent with design submittal to the City. Task 300: Survey and Mapping Engineer will provide topographical survey and prepare base mapping for the design of the well production facility at the proposed well site. It is anticipated that the effort will include: • Research and Utility Request: Research available land monuments, plats, records of survey, right-of-ways, and recorded easements on the project site. Contact utility companies prior to survey via Dig-line to request field locations of utilities an available utility mapping. Utilities will be shown to the extent they are visible in the field or located by the utility or Owner. • Survey Control: Establish survey control at the site and along the outfall line alignment using: horizontal coordinate system, NAD 1983 translated to the Ada County G.I.S. system, and vertical control based on NAVD 1988. Right-of-ways (ROW's) will be established and shown on the base map using Ada County G.I.S. data. Any land monuments will be located and shown where found from visual observations during the field survey. Well lot lines will be developed from visible found monumentation, field measurements and recorded plat information. • TBM's: establish temporary construction benchmarks (TBM's) at two locations on the well lot. • Production well location stake: Survey and install a stake showing the requested location of the production well. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 2 of 11 JUB Engineers, Inc. • Topographic Survey: Complete topographic survey as previously described herein. For the purpose of this scope and fee proposal, it is assumed that survey will include existing observable features such as building corner, sidewalks, fences, edge of roadways, power poles, and utility boxes, found property pins, and structures. Existing utilities shall be located to the extent that they are visibly marked by the utility companies. • Base Mapping: Prepare topographic mapping in Civil 3D 2023, 11" x17", at a scale to be determined. Topographic features will be depicted using accepted J-U-B standard symbols. Topographic features will be shown on the design plans to the extent that they are found or field located by the utility companies, such as fences, utility poles, surfacing, utilities, edge of pavement, face of curb, sidewalks, striped roadway centerline, guard rails, signal poles, signs, mail boxes, face of retaining walls, telephone risers, large trees, and include monuments of record and physical survey of monuments and property pins that are found. Provide locations (X & Y coordinates) and elevation of local temporary benchmarks to be used on Project. Property lines will be shown based on Ada County G.I.S. mapping. Contours at one-half foot (1/2') intervals will be generated. Deliverables: ■ Base mapping pdf with 0.5-foot contours intervals of the project site, well lot boundary, including existing utilities that are identified by Dig-line and/or City Staff. Task 400: Preliminary Engineering Report ENGINEER will prepare a preliminary engineering report (PER) for the facility in compliance with Idaho Department of Environmental Quality (IDEQ) rules IDAPA 58.01.08, Section 503. . A geotechnical report for use in footing/foundation and stormwater facility design will be completed and included in the PER. A general site plan will be included. A concept level cost estimate will also be provided in the PER. A PDF of the PER will be submitted to the City for initial review. Following the City's review, the report will be updated and provided to the City for submission to IDEQ as the Preliminary Engineering Report for agency review. ENGINEER will incorporate applicable IDEQ comments and publish a final PER to IDEQ and the City. Deliverables • Draft PER for the City Review, PDF only • Final PER for City and IDEQ Approval, PDF only Task 500: Design for 70%, 90%5 95% and 100% Submittals Engineer will prepare civil, mechanical, electrical, architectural and structural design and prepare plans and specifications for the construction of a well production facility at Well 34. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 3 of 11 JUB Engineers,Inc. The facilities included in the design will be as described in the PER from Task 300. Design elements will include the following: 1 . Electrical power and controls for the new well facility. It is assumed the new facility will be equipped with variable frequency drives,,PLCs, automatic transfer switch, and standby power. 2. CMU buildings to house the pumping facility with the space for a future second well and treatment facility (if applicable) and blending facilities (if applicable). The building will provide space for the second well's VFD in the building. 3. Lighting, heating, and ventilation for the new facility. Lighting is assumed to be LED lighting. Heating is assumed to be ceiling-mounted industrial electrical space heaters. Ventilation will be provided by wall and ceiling vents. Cooling is assumed to be provided by a split-coil air-conditioning unit sized to include the second future VFD. 4. On-site yard piping improvements including stubbing out piping for a future second well. Drawings and specifications will be submitted to the City for review and approval at 70%, 90%, 95% agency review (DEQ and City's Community Development ) and 100% bid-ready package. Electronic PDFs will be submitted to the City project manager via email for distribution to City reviewers. Engineer will submit final drawings, specifications and pertinent IDEA checklists to IDEA for review and approval. An engineer's opinion of probable construction cost will be updated and submitted with the 90% documents. The City may require up to ten days for review of the 90% submittal and IDEQ will require up to 42 days for review of the 95% submittal. Subtask 5.1 : 70% Design Engineer will develop preliminary design plans based on the approved PER. The preliminary design plans will include a site plan, building floor plan, piping, and equipment plan, building elevations, and preliminary electrical and control plan. The 70% design package will include preliminary technical specifications (not including architectural or mechanical) and a preliminary Opinion of Probable Construction Cost. Engineer will prepare a comment log containing City comments. Engineer will implement applicable City review comments for preparation of 90% plans. Completion of the final design will include plans, technical specifications, bid schedule and Engineer's Opinion of Probable Construction Cost. Workshop meetings are provided under Task 010. Deliverables i 70% Complete preliminary design plans and specifications delivered in PDF format via email to City. City comment log in Excel format. e Preliminary Opinion of Probable Construction Cost. e Attend a 70% design workshop to review documents with the City. Prepare meeting notes. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 4 of 11 JUB Engineers, Inc. Subtask 5.2: 90% Agency Review Design, Plans and Specifications Engineer will complete 90% design of structures, equipment, major plant piping, process, and site plan. Specific activities, and work products from 90% design including the following: Civil • Finalize building and major site element horizontal locations. • Finalize floor/control levels and finished grades. • Prepare site grading, drainage, landscape plans. • Prepare yard piping and drain layouts. • Prepare access approach to building. • Prepare technical specifications. • Prepare preliminary architectural building plan, site plan and landscaping plans for submittal to the HOA for review and approval. a Prepare erosion and sediment control plan in accordance with City of Meridian requirements and standards. Architectural Finalize building floor plan and elevations for building. • Finalize the structural design concepts for the building. • Review applicable codes for the building with City Building, Plumbing, and Electrical Officials and the Fire Marshal. Complete building and fire code analysis. • Prepare technical specifications. Structural ■ Complete structural design for new building and selection of materials of construction. ■ Prepare framing plan for building, including roof access for well pump removal and installation • Prepare final floor plan for building. • Prepare technical specifications. Process • Finalize major equipment sizing calculations. • Coordinate with instrumentation and control system (I&CS) on completion of P&ID's. Mechanical • Coordinate with architectural and structural team on preparation of building layout. • Assemble catalog cuts for all major equipment. Complete equipment data sheets or equipment list on all major equipment items. • Coordinate with I&CS in the finalization of P&ID's. • Finalize ancillary equipment sizing and line sizing calculations (chemical storage, feed, and delivery systems, etc.) • Final equipment selection (type, size, weight, and arrangement). TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 5 of 11 JUB Engineers, Inc. • Finalize selection of piping materials. ■ Prepare technical specifications. HVAC/Plumbing • Energy compliance documents for the mechanical systems. • Prepare mechanical plans and specifications. • HVAC load calculations and sizing of HVAC systems. ■ Ductwork sizing and layout. • Assist in obtaining approval of mechanical/plumbing documents from reviewing agencies. Instrumentation and Control • Design control system to current City standard. • Develop P&ID. • Prepare instrumentation and control specifications. Electrical • Service load, standby power calculations and generator selection. • Site lighting. • Interior lighting. • Power distribution. • Energy compliance documents for lighting systems. • Prepare electrical specifications. Deliverables • 90% Complete preliminary design plans and specifications delivered in PDF format via email to City. ■ Updated comment log with new comments and resolution to 70% City review comments. • Opinion of Probable Construction Cost. • Bid schedule • Prepare architectural building plan, site plan and landscaping plans for submittal to the HOA for review and approval. Subtask 5.3: 95% Agency Review Plans/Specifications ENGINEER will prepare 95% agency review technical contract drawings and specifications for submission to IDEA and City Development Services. Design Management Y Conduct final reviews and incorporate only major 90% design review comments. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 6 of 11 JUB Engineers, Inc. Contract Document Completion • Prepare agency review construction Plans. • Prepare agency review technical specifications. • Prepare final calculations. • Agency permitting documents, checklists and related tasks. Subtask 5.4: 100% Contract Document Preparation Engineer will complete final technical contact drawings and specifications for competitive bidding tasks for bidding includes: Design Management • Conduct final reviews and incorporate IDEQ and Community Development comments. Contract Document Completion (Bid Ready) • Prepare final construction Plans. • Prepare final technical specifications. • Prepare final calculations. • Complete final checking and coordination review, agency permitting compliance reviews. Incorporation of Final Review Comments Engineer will modify the contract documents to reflect 95% review comments from the City, IDEQ, and Engineer's quality control review (Task 200). The final documents will then be provided to the City for inclusion in City's bidding documents. These plans will be incorporated into the building permit package in Task 600. A conformed set of Plans for construction will be completed as part of the future bidding and construction phase task order. Task 600: Agency Coordination and Permitting Engineer will assist the City with agency approval process. Engineer shall submit the plans, on behalf of the City, specifically limited to the following: • DEQ Plan Approval. Complete the DEQ Checklist and submit copies of the design for review. Engineer shall address requested changes to the plans and specifications based on their review. • City of Meridian Certificate of Zoning Compliance (CZC). Complete the CZC application and submit copies of the design for review. Engineer will meet with the Community Development Services Department to discuss their review of the plans, if necessary. Required comments will be integrated into the plans and resubmitted for review and approval. This process is estimated to take one (1) month. This excludes revisions that require modification to the base design. • ACHD Permitting. Prepare and submit plans to ACHD for the permanent lot access. Plans will be prepared in accordance with applicable ACHD standards. Coordinate design with ACHD's planned Ustick Road Improvements. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 7 of 11 JUB Engineers, Inc. Tricia's Subdivision Homeowners Association. Coordinate with the HOA on building siting, landscaping and architectural treatments. Two onsite meetings are anticipated with the HOA: one upon completion of the PER, and one upon completion of 70% complete design plans. PROJECT ASSUMPTIONS 1. The City will provide to Engineer the following for Well 34: a. Water quality information for Well 34 from the test well and production well (if available during design). Water quality testing to also include a total chlorine demand test. b. Pump test information for Well 34 including recommended design flow rates and draw down at target production rate. c. Complete water system modeling and recommend design discharge pressure. d. A legal description for the existing Well 34 lot. e. Provide SCADA 1/0 standards and guidance to Engineer on the requirements of the instrumentation and controls and SCADA systems for the project. f. Standard City PLC specifications for incorporation into the project. g. Standard City equipment list to be incorporated into the project. h. Secure access to the site for surveying. i. Provide Title Reports for all properties that will be encroached upon by the proposed project. j. Provide City GIS mapping for the project area. k. Record drawings of the subdivision and existing facilities to be connected with. 2. The City will provide the following during any bidding or procurement process: a. All bidding and contract documents including, but not limited to, advertisement for bids, bid forms, contacts/agreements, condition of the contract, award, bonding and insurance requirements. b. Incorporate Engineer's technical specifications and drawings into Bidding and Contract Documents using the City's contracting boiler plate to bid the construction and startup of the well production facility. c. The City will advertise (and pay for advertisement costs) and distribute the Bidding and Contract Documents to prospective bidders. d. City will administer the bid process, including issuing addenda and chairing the pre- bid meeting. e. Following a review of the bids received for the construction of the well production facility, the City will award and execute a contract with the successful bidder. 3. The City will: a. Provide on-going review of Engineer's work and timely consideration of design issues within a time acceptable to the City and ENGINEER. b. Pay for the permits and fees needed for the project. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 8 of 11 JUB Engineers, Inc. c. Provide project manager to serve as a liaison with other City departments and divisions to facilitate the project reviews and approval process and resolve any interdepartmental conflicts with design approach or equipment preferences. d. Coordinate with Idaho Power for new electrical service. e. Assist in determining location of the future second well. f. Assist in obtaining permit or license agreement for flush line discharge. 4. Assumptions: a. The new well production facility will consist of a well pumphouse building. No treatment or mixing facilities will be included, however, consideration in the site layout will be provided to add a future second well (submersible) and treatment facilities. b. Well 34 will produce approximately 2,000 gpm. c. Liquid sodium hypochlorite storage will be located outside the well building. d. Stormwater will be retained onsite in swales or a detention pond. e. It is assumed that a fire suppression (sprinkler) system will not be required. f. A new electrical service will be provided at the site capable of accepting the electrical appurtenances. City will assist in coordination with Idaho Power for new services. g. Well electrical controls will include SCADA controls in accordance with Meridian's control system standards. Design of well electrical controls for SCADA will be by Engineer or their sub-consultant in accordance with the City standards. h. Programming, startup, and SCADA integration, if required, will be provided by Engineer or their sub-consultant in a future task order during the construction phase of this project. i. Engineer will provide design with the City of Meridian's asset management nomenclature included. j. No environmental investigations or permitting, will be required. A noise study is not required. k. A value engineering phase will not be required. I. Engineer shall be entitled to rely, without need for independent verification, on the accuracy and completeness of information provided by Owner, Owner's consultants and contractors, information from public records, and information ordinarily or customarily furnished by others, including, but not limited to specialty contractors, manufacturers, suppliers, and publishers of technical standards. m. Engineer's opinions of probable cost represent Engineer's judgment as an experienced and qualified design professional. Since Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over the Owner's and other contractor's methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from opinions of probable cost prepared by Engineer. n. Services during bidding are not included in this task order but may included in a future bidding and construction services task order. o. Traffic control plans and SWPPP Erosion & Sediment control plans will be prepared by the general contractor. TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 9 of 11 JUB Engineers, Inc. p. All coordination with ACHD will be facilitated by the CITY. The City will provide available design information and compatible CAD drawings to Engineer. 5. Construction Services a. Services during construction of the well production facility are not included in this Scope of Work. A separate scope of work and associated budget will be prepared after the bidding of the construction of the well production facility. NOTICES Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Manager 33 E. Broadway Avenue Meridian, Idaho 83642 Telephone: (208) 489-0417 kwattsC7a meridiancity.org J-U-B Engineers, Inc. Attn: Brad Watson 2760 W. Excursion Ln., STE 400 Meridian, ID 83642 Telephone: (208) 376-7330 bwatsonC@*ub.com TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 10 of 11 JUB Engineers, Inc. TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION_SCHEDULE Task Description Due Date Compensation 100 Project Management and - Ongoing Throughout Project $24,400 Administration 200 Quality Control Reviews - Upon 70% design $2,400 300 Survey and Mapping ■ 21 after NTP for this task $10,300 400 Preliminary Engineering Report - 75 days after NTP for this task $30,400 500 Final Design for 70%, 90%, 95% and ■ 180 days after NTP for this task 100%Submittal $156,700 600 Agency Coordination, Meetings and - Ongoing through Tasks 400 $6,600 Permitting through 500 TASK ORDER TOTAL: $230,800.00 The Not-To-Exceed amount to complete all services listed above for this Task Order is Two Hundred Thirty Thousand dollars and 00/100 ($230,800.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the Owner in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN J-U-B ENGINEERS, INC. BY: BY: : KEITH WATTS, PROCUREMENT Manager Tim glair, PE, Area Manager Dated: 11-5-2025 Dated: City Project Manager: Brent Blake TASK ORDER 10634.H—Well 34 Pumping Facility Design Page 11 of 11 JUB Engineers, Inc. W IDIAN� AGENDA ITEM ITEM TOPIC: Subrecipient Agreement Between City of Meridian and NeighborWorks Boise in the amount of$193,868 for Program Year 2025 Community Development Block Grant Funds for Homeowner Repairs SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND NEIGHBORHOOD HOUSING SERVICES, INC. DBA NEIGHBORWORKSO BOISE FOR PROGRAM YEAR 2025 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Subrecipient Agreement ("Agreement") is entered into this I day of October 2025 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City")and Neighborhood Housing Services, Inc. dba NeighborWorks®Boise, a nonprofit charitable corporation organized under the laws of the state of Idaho ("Subrecipient"). WHEREAS, City is an entitlement community, and as such has applied for, and been granted authority to receive funds from the United States Department of Housing and Urban Development ("HUD") under Title I of the Housing and Community Development Act of 1974, Public Law 93-383, i.e., Community Development Block Grant("CDBG") funds; and WHEREAS, pursuant to the terms of this Agreement,the City hereby provides a subaward of the following grant(s) to Subrecipient: grant no. B-25-MC-16-0006, awarded by HUD on September 22, 2025; WHEREAS,the City wishes to engage Subrecipient by way of this Agreement to assist the City in utilizing such funds and the CDBG program in a manner compliant with the requirements of 24 CFR Part 570 and 2 CFR Part 200, and all other federal, state, and local laws, statutes, regulations and.'or requirements; and WHEREAS, it is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City; and that City's obligation to provide funding to Subrecipient under this Agreement is provisional, pending the availability of such funds; NOW,THEREFORE, in consideration of the mutual covenants of the parties,the Parties agree as follows: I. STATEMENT OF WORK A. Activities. Subrecipient shall use City's subaward of CDBG funds in an amount not to exceed one hundred ninety-three thousand eight hundred sixty-eight dollars ($193,868). Subrecipient will be responsible for administering a homeowner repair program, in a manner satisfactory to the City and consistent with any standards required as a condition of providing the funds. This project is eligible under(I4A) Rehabilitation; Single-Unit Residential and (14H) Rehabilitation Administration. CDBG Funds will be used to reimburse for labor, materials, other costs of rehabilitation of properties,and all delivery costs directly related to carrying out housing rehabilitation activities.The primary administrative office is located at 3380 W. Americana Terrace, Suite 120, Boise, ID. B. National Objective. Subrecipient certifies that the activities carried out using the City's CDBG funds provided by City under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CFR 570.202(b). SU 13RECIPI ENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE I OF 35 C. Level of Service. Subrecipient's activities under this Agreement shall provide at least 8 total Units of Service over the term of this Agreement. For the purposes of this Agreement, "Units of Service" shall be defined as "Low-to Moderate-Income Households." Subrecipient shall verify that the household income of clientele served by City's CDBG funds, as defined in 24 CFR § 5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing and Urban Development. The current income guidelines are located in the Subrecipient Toolbox at Httl)s:. mendulnciy% oru toolbox. D. Staffing. Subrecipient agrees that CDBG funds provided under this Agreement will not be utilized for staffing. E. Special Conditions. 1. Subrecipient understands and agrees that the allocation of CDBG funds may be used to provide services and programs only to City of Meridian residents. If applicable, Subrecipient shall verify that any and all persons who receive funds granted to Subrecipient pursuant to this Agreement("Client")a) reside within the city limits of Meridian, Idaho and b) meet the current CDBG income eligibility guidelines. Subrecipient must deem any Client who does not meet the above requirements to be ineligible to receive CDBG funds and shall suspend use of federal funds for the Client. 2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act requirements. 3. City reserves the right to make unannounced visits to Subrecipient's location in order to verify compliance with all program requirements. 4. If applicable, Subrecipient may utilize HUD's Income Calculator at https:irwww.hudexchange.info::incomecalculator/to determine annual household income of any or all Clients based on CDBG criteria. F. Time of performance. Services of Subrecipient shall start on or after October 1, 2025 and end on September 30, 2026. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other CDBG assets, including program income. II. SUBRECIPIENT'S ADMINISTRATIVE REQUIREMENTS A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) including subpart K of these regulations, except that(1) Subrecipient does not assume the City's environmental responsibilities described in 24 CFR 570.604 and (2) Subrecipient does not assume the City's responsibility for initiating the review process under any applicable federal, state and local laws, regulations, and policies governing the funds provided under this Agreement. A copy of the Environmental Review Record is included as Attachment 6. B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform SUBRECIPIENT AGREEMENT—PY25 NWB HOMLOWNER REPAIR PAGE 2 OF 35 case of a minor,that of a responsible parent/guardian. H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but shall not be limited to: making final payments, submitting final report(s), disposing of program assets(including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient has control over CDBG funds, including program income. I. Reversion of assets. Upon expiration or termination of this Agreement, Subrecipient shall transfer to City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds shall meet the requirements of 24 CFR § 570.503(b)(7)(ii). J. Audits and inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fully repaired by Subrecipient within thirty (30) days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient shall comply with 2 CFR § 200.501, which requires that all non- Federal entities that expend $1 million or more in Federal awards, in one year, have a single or program-specific audit. If the threshold is not met for a single or program audit, Subrecipient will provide a certified financial statement. K. Transparency,Suspension, and Debarment. Subrecipient shall comply with requirements established by the U.S. General Services Administration concerning the Unique Entity Identifier,the System for Award Management("SAM")and, per 2 CFR § 170.320, the Federal Funding Accountability and Transparency Act, including Appendix A to 2 CFR part 25. Additionally, pursuant to 2 CFR Part 180 and 2 CFR Part 200, Appendix 11, section (H), Subrecipient is prohibited from contracting with any party that is not registered in SAM with an active account, i.e. listed on the governmentwide exclusions in the SAM. L. Payment Procedures. 1. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that comply with 2 CFR 200, subpart E and have been previously approved, in writing, by the Community Development Program Coordinator per Attachment 1: Indirect Cost Rate(s). Subrecipient must immediately notify the City upon any change in the Subrecipient's indirect cost rate, so the City can amend the Agreement to reflect the change if necessary. 2. Payment Procedures. City will pay to Subrecipient funds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed SUBRECIPIENT AGREEMENT-PY25 NWB HomFOWNER REPAIR PAGE 4 OF 35 administrative requirements, as described in 24 CFR § 570.502. C. Performance monitoring. City will monitor the performance of Subrecipient against goals and performance measures as set forth herein. Performance monitoring shall include City's review of Subrecipient's submitted documents for accuracy and completion, as well as a risk analysis that will determine if the City will conduct a desk review and/or an on-site visit from City's Community Development Program Coordinator to review the completeness and accuracy of records maintained. A copy of the risk analysis is included as Attachment 5. City may share Subrecipient performance and monitoring results with other local CDBG grantees and/or agencies who are providing funding to Subrecipient. Fundin&is tied to the milestones included in the Subrecipient's approved application, attached to this Agreement as Attachment 4. Subrecipient shall use funds in a manner that provides steady support over the course of the program year. The City will conduct periodic monitoring and desk reviews to assess whether expenditures and activities remain consistent with the approved budget and milestones. If Subrecipient's use of the funds does not comply with the budget and milestones set forth in Attachment 4, Subrecipient may be designated as high risk, among other rights and remedies set forth in this Agreement and by law. Substandard performance as determined by City shall constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within fourteen days (14) after being notified by City, City may initiate termination procedures. Noncompliance may result in a formal letter notifying Subrecipient that Subrecipient is not eligible to request funding for the following grant cycle. D. Budget. Subrecipient shall adhere to the budget included as Attachment 4. Subrecipient shall obtain written approval from City prior to any change in use of funds. E. Reports. Subrecipient shall submit progress reports quarterly, due 15 days after the last day of the reporting period. Subrecipient must timely submit progress reports even if no activities are conducted within the reporting period. A Final Report shall be submitted with the final reimbursement request, due 15 days after the end date of the award. If reports are delinquent or inaccurate, reimbursement requests will not be processed until the report is submitted or corrected. All reports must be submitted via the City's online portal. Instructions on submitting reports are located in the Subrecipient Toolbox at IniE'a.rrll[V[l1.......[l,.yi!,!ruJl,it1t . F. Supplementation of other funds. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. G. Client Data. if applicable, subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to: client name, address, income level or other basis for determining eligibility, race, ethnicity, and description of service provided. Such information shall be made available for review upon City's request. Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained from such person receiving service and, in the SIBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 3 OF 35 actual cash requirements. Payments will be adjusted by City in accordance with advance fund and program income balances available in Subrecipient's accounts. In addition, City reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 3. Reimbursement requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not exceed one hundred ninety-three thousand eight hundred sixty-eight dollars. City will not accept or process reimbursement requests prior to City's reception of Congressional Release of Funds; the Community Development Program Coordinator shall notify Subrecipient of such release and the opportunity to submit reimbursement requests. Reimbursement requests for the payment of eligible expenses shall be made against the activity specified, in accordance with performance, and as expenses are incurred by Subrecipient. Reimbursement requests shall only be accepted via the City's online portal and must be completed in full to be processed. Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at hups:8m ridiancit,—,�LgltooIt.— . All reimbursement requests are to be submitted as needed in coordination with the Community Development Program Coordinator. Reimbursement requests shall include the following: transaction detail completed for the relevant draw request period,timesheets in compliance with 2 CFR 200.430 (if applicable), and proof of payment by Subrecipient (such as copy of receipt of payment and.'or other relevant documentation of payment), and any additional information requested by City staff. Reimbursement requests must be submitted within fifteen (15) calendar days from the close of each month of the program year except for the final reimbursement request. City will process reimbursement requests once per month after the due date. Subrecipient's final reimbursement request under this Agreement must be submitted by Subrecipient no later than October 30, 2026. Subrecipient shall forfeit reimbursement for any costs not requested within the timeframes set forth in this provision, unless otherwise authorized, in writing, by City. M. Documentation required prior to real estate transactions. Where City's CDBG funds are used for real estate acquisition, as early as practicable, and not less than two (2)weeks prior to the completion of each transaction, Subrecipient shall provide the address of real property under consideration to City for floodplain and related environmental review. Failure to provide the address of the housing unit under consideration in advance of the anticipated close date may result in added expenses for the beneficiary or Subrecipient, or refusal of reimbursement by City. Subrecipient shall maintain real property inventory records that clearly identify properties purchased, improved, rented, or sold. N. Housing Affordability. Where the City's CDBG funds are used for homeownership assistance, the housing must qualify as affordable per Section 215 of the National Affordable Housing Act. O. National Objectives met for five(5)years. Pursuant to 24 CFR § 570.503(b)(7)(i), real property that is acquired or improved, in whole or in part, with funds under this Agreement in excess of$25,000 shall be used to meet one of the CDBG National Objectives until five (5) years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City an amount equal to the current market value of the property, less any portion of the value attributed to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment shall constitute program income to City. Subrecipient may retain real SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 5 OF 35 property acquired or improved under this Agreement after the expiration of the five-year period. P. Compliance with procurement policies. Subrecipient shall comply with current Federal, State, and City policies concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided hereunder. Q. Sale of equipment. In all cases in which equipment acquired in whole or in part with funds under this Agreement is sold, the proceeds shall be program income, prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment. Equipment purchased with funds received under this Agreement but not needed by Subrecipient for activities under this Agreement shall be (a)transferred to City for the CDBG program or(b) retained after compensating City an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. R. Program income. 1. Remittance at end of program year. Pursuant to 24 CFR § 570.503(b)(3) and pursuant to 24 CFR § 570.504(c), at the end of the program year, the City may require remittance of all or part of any program income balances, including investments thereof, held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Recording program income. Pursuant to 24 CFR § 570.504(a), the receipt and expenditure of program income shall be recorded as part of the financial transactions of the grant program. 3. Disposition if received before closeout. Pursuant to 24 CFR § 570.504(b)(1), program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds, and will be subject to all provisions of Pursuant to 24 CFR §§ 570.504(b) and (c), both prior to and upon closeout. S. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including, but not limited to, those required by the Federal regulations specified in 2 CFR § 200.302(b) and 24 CFR § 570.506, including: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; c. Records required to determine the eligibility of activities for CDBG funding; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f. Financial records, as required by 570.506(h); SUBRECIPIENT AGREEMENT PY25 NWB HomEOWNER REPAIR PAGE 6 OF 35 g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K; h. Identification of CDBG funds received and expended and the Federal programs under which they were received, including Federal award identification number and year and name of the pass-through entity (City of Meridian); i. Records that identify adequately the application of CDBG funds, including information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest; such records shall be supported by source documentation; j. Comparison of expenditures with budget amounts for each Federal award. k. Written procedures to implement the requirements of 2 CFR 200.305; and I. Written procedures for determining the allowability of costs in accordance with subpart E of this part and the terms and conditions of the Federal award. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement, defined as the date of the submission of City's final annual performance and evaluation report to HUD. Records for non-expendable property acquired with funds under this Agreement shall be retained for five (5)years after final disposition of such property. If, prior to the expiration of the five-year period, any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period, whichever occurs later. III. EMPLOYMENT AND LABOR CONDITION REQUIREMENTS A. Equal Employment Opportunity. Per 2 CFR Part 200, Appendix II, section (C) and 41 CFR § 60-1.4(b), the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein by reference, and shall apply as though set forth fully herein. B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974,the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, Executive Order 11246 as amended by Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 (incorporating Title VI of the Civil Rights Act, the Fair Housing Act, and Executive Order 11063) and 570.602 (prohibiting any person's exclusion from receiving benefits due to race, color, national origin, religion, sex, age, or disability). Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR § 570.607. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act of 1974 (24 CFR § 6) are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status or status with regard to public assistance. Subrecipient will take affirmative action to ensure that all employment practices are free from such discrimination. Such employment SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 7 OF 35 practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 1 °.S.C. § 701 cal veq.), which prohibits discrimination against the handicapped in any federally assisted activities. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. E. Small, Women-and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must take all necessary affirmative steps to assure that small businesses, minority businesses, women's business enterprises, and labor surplus area firms are used when possible F. Affirmative Action. Subrecipient agrees that it shall be committed to carry out pursuant to City's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds if applicable. G. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. I. Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free Workplace Act of 1988 (42 L.S.C. 701) which requires grantees (including individuals)of federal agencies, as a prior condition of being awarded a grant, to certify that they will provide drugfree workplaces. Each potential recipient must certify that it will comply with drugfree workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24, subpart F. J. Faith-based organizations. Pursuant to 24 CFR § 570.2000), if Subrecipient is a faith-based organization, Subrecipient agrees to expend funds provided under this Agreement in accordance with 24 CFR § 5.109. K. Labor standards. Per 2 CFR Part 200, Appendix II, section (D) and 24 CFR § 570.603, Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in accordance with the Davis-Bacon Act (40 U.S.C. §§ 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5) as amended. In accordance with the statute, Subrecipient or Subrecipient's subcontractor must pay wages to laborers and mechanics at a rate not less than the prevailing wages as specified in a wage determination made by the Secretary of Labor. In addition, Subrecipient or Subrecipient's subcontractor must be required to pay wages not less than once a week. Subrecipient must include a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. SUBRECIPIENT AGREEMENT-PY25 NWB FIGMLOWWR R]PAIR PAGE 8 OF 35 The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. Further, the provisions of Agreement Work Hours and Safety Standards Act;the Copeland"Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of Labor regulations(29 CFR Part 3), under which Subrecipient or Subrecipient's subcontractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Subrecipient further acknowledges and agrees that all contractors engaged under contracts in excess of$2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with Federal requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided,that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if any,to require payment of the higher wage. Per 2 CFR Part 200, Appendix 11, section (E),the Contract Work Hours and Safety Standards Act(40 U.S.C. §§ 3701-3708) applies to contracts in excess of$100,000. L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR § 570.611. Further, no person who exercises or has exercised any function or responsibility with respect to CDBG-assisted activities, or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in activities funded under this Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. M. Rights to Inventions. Per 2 CFR Part 200, Appendix 11, section (F), if Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work , Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. N. Lobbying; political activities. Subrecipient hereby certifies that: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal agreement, the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal agreement, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete SU»RECIPIENT AGREEMENT--PY25 NWB HOMEOWNER REPAIR PAGE 9 OF 35 and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; Subrecipient will require that the following language be included in the award documents for all sub-awards at all tiers(including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not let less than $10,000 and not more than$100,000 for each such failure." The foregoing certification is a material representation of fact upon which reliance is placed by City. Per 31 U.S.C. § 1352 and 2 CFR Part 200, Appendix 11, section (I), submission of this certification may be a prerequisite for making or entering into this transaction. Subrecipient further agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act(Title V, Chapter 15, U.S.C.). O. Section 3 of the Housing and Urban Development Act of 1968.Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended(12 U.S.C. § 1701) ("Section 3"), the regulations set forth in 24 CFR Part 75, Subpart C, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City and any contractors andlor subcontractors. Section 3 will apply to a project if there is over $200,000 of HIED housing and community development financial assistance to the project (or$100,000 of Lead Hazard or Healthy Homes funding). Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's contractors and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. P. Build America, Buy America Act. Subrecipient must comply with the requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Subrecipient's infrastructure project. Pursuant to HUD's Notice, "Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance" (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver. Q. Violence Against Women Act. Subrecipient will comply with the right to report crime and emergencies protections at 34 U.S.C. 12495 of the Violence Against Women Act(VAWA). R. Waste, Fraud, Abuse,and Whistleblower Protections. Any person who becomes aware of the existence or apparent existence of fraud, waste or abuse of any HUD award must report such incidents to both the HUD official responsible for the award and to HUD's Office of Inspector General (OIG). HUD OIG is available to receive allegations of fraud, waste, and abuse related to HUD programs via its hotline number(1-800-347-3735) and its online hotline form. You must comply with 41 U.S.C. § 4712, which includes informing your employees in Sl'BRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 10 OF 35 writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. § 4712,employees of a government contractor, subcontractor, grantee, and subgrantee as well as a personal services contractor—who make a protected disclosure about a Federal grant or contract cannot be discharged, demoted, or otherwise discriminated against as long as they reasonably believe the information they disclose is evidence of: 1. Gross mismanagement of a Federal contract or grant; 2. Waste of Federal funds; 3. Abuse of authority relating to a Federal contract or grant;4. Substantial and specific danger to public health and safety; or 5. Violations of law, rule, or regulation related to a Federal contract or grant. IV. ENVIRONMENTAL CONDITIONS No funds will be released until City conducts an environmental assessment and makes a determination of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws and regulations. If applicable,the City will issue a Notice to Proceed once the environmental review is completed and is accepted by the City and/or HUD. A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. and 2 CFR Part 200, Appendix 11, section (G). 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq., relating to inspection, monitoring, entry reports, and information,as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3. Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R. Part 50. B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001) and 24 CFR § 570.605, Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained,and shall assure compliance with Title 10, Chapter 6, Meridian City Code, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CDBG lead based paint requirements under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children under seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment,treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE I I OF 35 requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the performance of this Agreement. In general,this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. E. Endangered Species. Subrecipient agrees to comply with the provisions outlined in the Endangered Species Act of 1973, as amended, for the preservation and protection of endangered species. This obligation mandates that the Subrecipient takes all necessary measures to prevent any actions that could jeopardize the continued survival of species listed under the Act and to refrain from causing harm or alteration to their critical habitats. Additionally, the Subrecipient is obliged to adhere to proper waste management practices, ensuring that waste materials are either recycled or disposed of in an environmentally responsible manner, using EPA-approved sanitary or hazardous waste disposal facilities. F. Noise Abatement and Control. Subrecipient agree to comply with the guidelines outlined in the Noise Control Act of 1972, as well as the relevant directives provided by the General Services Administration Federal Management Circular 75-2, titled "Compatible Land Uses at Federal Airfields," and Title 24 CFR 51 Subpart B to mitigate excessive noise exposure, particularly in residential areas. For the rehabilitation of existing residential properties, the Subrecipient will enhance the building envelope for any components they address. Strategies may include the installation of improved windows and doors, reinforced sheathing, insulation, and sealing gaps, among other measures. V. GENERAL CONDITIONS A. Appropriation. It is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City. Unless and until HUD releases the funds, City shall have no contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG funds are not made available to City, whether by Congress or by HUD, this Agreement shall be void, and City shall have no obligation to Subrecipient, whether under this Agreement or under any legal or equitable claim. HUD's rescission of CDBG funds shall be grounds for termination of this Agreement. B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when emailed, personally served, or mailed in the United States mail, addressed as follows: If to City: If to Subrecipient: City of Meridian Neighborhood Housing Services, Inc. dba Attn: Crystal Campbell, Community NeighborWorks® Boise Development Program Coordinator ATTN: Bud Compher,Jr., CEO 33 E. Broadway Avenue 3380 W. Americana Terrace Suite 120 Meridian, Idaho 83642 Boise, ID 83706 campbell@meridiancity.org bcompher@nwboise.org SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 12 OF 35 Either party may change its authorized representative and:'or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including, but not limited to, 24 CFR Part 570 and subpart K of such regulations. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations,and policies governing the funds provided under this Agreement, except that: (1) Subrecipient does not assume the recipient's environmental responsibilities described in 24 CFR § 570.604; and (2) Subrecipient does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 58. D. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer?employee between the parties. Subrecipient shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming, shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, andor judgments for damages or injury to persons or property and'`or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming,and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees, participants, and.lor volunteers and resulting in and/or attributable to personal injury, death, and:'or damage and/or destruction to tangible or intangible property. F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance coverage, in the amount required by Idaho law, for all employees involved in the performance of this Agreement. G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft, fraud and/or undue physical damage. At a minimum, Subrecipient must provide the equivalent insurance coverage for real property and equipment acquired or improved with CDBG funds as provided to property owned by the non-Federal entity. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold as defined in 41 U.S.C. 134 and Appendix 11, section (A), Subrecipient must comply with bonding requirements set forth in 2 CFR § 200.325. H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. I. Amendments. The parties hereto may amend this Agreement at any time provided that such SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER R].PAIR PAGE 13 Of 35 amendments make specific reference to this Agreement, are executed in writing, and signed by a duly authorized representative of each party. A"minor amendment"shall be one moving less than 20%of total funds to a different line item, adding a new line item, or changing the number of persons served by less than 20%, and which does not change the total funds to be issued to Subrecipient under this Agreement, the scope of services, or any other material terms of this Agreement. Minor amendments may be approved and signed by the Community Development Program Coordinator. All other amendments shall be approved by City's governing body and signed by the mayor. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. Upon written notice to Subrecipient, City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. Where there is a conflict between this Agreement and any Federal, state, or local law or regulation, the law or regulation shall prevail. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. J. Termination (see 2 CFR Part 200, Appendix II,section (B)). l. Termination for convenience. Either party may terminate this Agreement by, at least thirty (30)days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 2. Termination for cause; suspension. Termination of this Agreement, in whole or in part, may occur for cause, which shall include, but shall not be limited to, the following: a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders,and HUD guidelines, policies or directives as may become applicable at any time; b. Failure to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission of reports that are incorrect or incomplete in any material respect. Pursuant to Executive Order 12549, in the event of such grounds to terminate for cause, Subrecipient may also be suspended from all Federal financial and nonfinancial assistance and benefits under Federal programs. Either Party may terminate this Agreement for cause by providing written notice to the other of the basis of termination. The defaulting Party shall have fourteen (14)days to cure the deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time period, the other Party shall terminate this Agreement for cause. In addition to termination of this Agreement and/or any other remedies as provided by law, City may declare Subrecipient ineligible for any further participation in City CDBG programming. 3. Reversion of assets. Pursuant to 24 CFR § 570.503(b)(7), upon expiration or termination of this Agreement, Subrecipient shall transfer to City any and all CDBG funds on hand at the time of expiration, any and all accounts receivable attributable to the use of CDBG funds, and any CDBG funds previously disbursed. 4. Work completed. In the event of any termination,all finished or unfinished documents, data, studies, surveys, maps, models, drawings, photographs, reports, arid,`or other materials SL BRECIPIENT AGREEMENT-PY25 N W B HOMEOWNER REPAIR PAGE 14 OF 35 that are the property of and prepared by Subrecipient under this Agreement shall become the property of City, and Subrecipient shall provide same within seven(7) days of City's demand therefore. Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City; provided, however,that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank,trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. L. Subcontractors. 1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. All subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City Purchasing Policy and.br local, state, or federal laws. 2. Monitoring. Subrecipient shall monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by City, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. Specifically, without limitation, Subrecipient shall include the provisions of this Agreement regarding Civil Rights, Affirmative Action, and the CDBG General Supplemental Conditions(if applicable) in every subcontract or purchase order, specifically or by reference,to ensure that such provisions will be binding upon all subcontractors. 4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. M. Relocation, real property acquisition,and one-for-one housing replacement. Subrecipient agrees specifically, without limitation, to comply with: 1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); 2. The requirements of 24 CFR 570.606(c)governing the Residential Anti-displacement and Relocation Assistance Plan under 24 CFR part 42, subpart B; and 3. The requirements in 24 CFR 570.606(d) governing optional relocation policies. Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. SUBRECIPIENT AGREEMENT-PY25 N WB HOMEOWNER REPAIR PAGE 15 OF 35 N. Housing counseling. Pursuant to 24 CFR § 570.615, housing counseling shall be carried out only by certified housing counselors, in accordance with O. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. P. Severability. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. Q. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. R. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. S. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. T. Attachments. All attachments and:-'Or exhibits to this Agreement are incorporated by this reference and made a part of hereof as if set forth in their entirety herein. U. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. SUBRECIPIENT: Neighborhood Housing Services, Inc. dba NeighborWorks® Boise 10/23/2025 Bud Compher, Jr., CEO Date CITY: City of Meridian Attest: By: Robert E. Simison, Mayor 11-5-2025 Chris Johnson, City Clerk 11-5-2025 SS BRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 16 OF 35 Attachment 1: Indirect Cost Rate(s) As the duly authorized representative of the subrecipient, I certify that the subrecipient: Will not use an indirect cost rate to calculate and charge indirect costs under the grant. ❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as provided by 2 CFR 200.414(f), as may be amended from time to time. ❑ Will calculate and charge indirect costs under the grant using the indirect cost rate(s) listed below, and each rate listed is included in an indirect cost rate proposal developed in accordance with the applicable appendix to 2 CFR part 200 and, if required, was approved by the cognizant agency for indirect costs. Age nc /de artment/ma'or function Indirect cost rate Type of Direct Cost Base /o /a /0 Instructions for the Subrecipient's Authorized Representative: • You must mark the one (and only one) checkbox above that best reflects how the indirect costs will be calculated and charged under the grant. • The table following the third box must be completed only if that box is checked. When listing a rate in the table, enter both the percentage amount(e.g., 10%)and the type of direct cost base to be used. For example, if the direct cost base used for calculating indirect costs is Modified Total Direct Costs,then enter"MTDC" in the"Type of Direct Cost Base"column. • If using the Simplified Allocation Method for indirect costs, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. • If using the Multiple Allocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant,the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. • If the subrecipient is a government and more than one agency or department will carry out activities under the grant, enter each agency or department that will carry out activities under the grant,the indirect cost rate(s) for that agency or department, and the type of direct cost base to which each rate will be applied. • To learn more about the indirect cost requirements, see 2 CFR part 200, subpart E and Appendix VII to Part 200 (for state and local governments). Name Title 10/23/2025 ignature Date SUBRECIPIENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 17 OF 35 Attachment 2: Signing Authority Complete the form to designate signing authority. Subrecipient Name: vt 16 b WCr1-kJ �,o Project Name: � ?!!� A a r P rV mow. Program Year: 'kq .5" Start Date: 4 I, ?o2&-- End Date: 5 ±Oo-A. ra o 6 Name Title Authorized to sign for(check all that apply): ldentif ng AgnatuW ontractual WReimbursements tom"& 6 roc.,n C F o Name Title Authorized to sign for(check all that �.._ apply): Identifying Signature Contractual keimbursements Name Title Authorized to sign for(check all that apply): Identifying Signature ontractual ❑ Reimbursements Signing authority for the above individuals is authorized by: 34kz�; L— o".ex Name Title C��a AL-- 10/23/2025 Signature Date SLBRLCIPILNT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 18 OF 35 Attachment 3: Federal Certifications The following are required as referenced below. Subrecipient Name: w el f,.., U) 0 Project Name: k�o 216.'lr ra f�.u•� Program Year: 20 XS-- Start Date: Oc.44"r (t .a z+S End Date: 3 Dr 02-A*Z 6 Subrecipient maintains a policy for and complies with the following: Yes No N/A Policy if ❑ ❑ ADA.'Section 504 [29 U.S.C. § 701] a ❑ ❑ Confidentiality [2 CFR § 200.303(e)] K ❑ ❑ Conflict of Interest [2 CFR § 200.3 l 8(c)(1); 24 CFR § 570.611] gfl ❑ ❑ Drug Free Workplace [24 CFR part 24, subpart Fj Iff ❑ ❑ Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)] I f ❑ ❑ Fair Housing [Fair Housing Act] (if applicable) ❑ ❑ Nondiscrimination [24 CFR § 570.607] ❑ ❑ ar Procurement [2 CFR § 200.318(a)] (if applicable) is Subrecipient a nonprofit entity? %Yes ❑No Per 2 CFR § 200.415 major nonprofit organizations- are ineligible for this funding. If the agency is a nonprofit, please select one of the following: 'Organization is not a major nonprofit organization. ❑ Organization is a major nonprofit organization. By signing this form, I certify the above is true and correct to the best of my knowledge. Name Titte a—LaLn=aa- 10/23/2025 Signature Date ' A major nonprofit organization is defined in§200.414(a)as an organization receiving more than$10 million in direct federal funding. SUBRECIPI ENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 19 OF 35 Attachment 4: Project Budget and Milestones Budget Budget Category Description _ Budgeted Amount Homeowner Repairs Costs tied to specific home repairs. $38,773 Administration Program administration and management. $155,095 Total Project Budget $193,868 Milestones Timeframe Activities Anticipated Expenditures Quarter 1 2 homes repaired $48,467 Quarter 2 2 homes repaired $48,467 Quarter 3 2 homes repaired $48,467 Quarter 4 2 homes repaired $48,467 SUBRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE 20 OF 35 Attachment 5: Risk of Noncompliance Risk Analysis Factor Risk Level Type of Contact Med Risk: 3 Points Low Risk=Public Improvements/Planning Med Risk=Housing/Public Services Contract High Risk: 10 Points Low Risk=$0-$44,999 Med Risk=$45,000-$79,999 High Risk=$80,000+ Experience with Meridian CDBG Low Risk: 1 Point Low Risk=No Med Risk=Yes New Activity for Subrecipient Low Risk: 1 Point Low Risk=No High Risk=Yes Number of Clients Served Low Risk: 1 Point Low Risk=50 or Less Med Risk=More than 50 Admin Expenses Low Risk: 1 Point Low Risk=20%of budget or less High Risk=More than 20%of budget OR Staff Costs for Homeowner Repair more than 50% Key Organizational Change Low Risk: 1 Point Low Risk=None Med Risk=Other Key Staff High Risk=Executive Director/Financial Manager/Program Manager Systems Change Low Risk: 1 Point Low Risk=Minor/None Med Risk=Major Program Delays Low Risk: 1 Point Low Risk=CDBG Program began on schedule Med Risk=CDBG Program did not begin on schedule/New Program Progress Reports Low Risk: 1 Point Low Risk=History of reports submitted on time(more than 75%) Med Risk=History of reports submitted late(25%or more late)/New Program Met Goals in Previous Years Low Risk: 1 Point Low Risk=Yes/Met at least 75% Med Risk=No/New Program Financial Audit Low Risk: 1 Point Low Risk=Audit with no/minor findings High Risk=Audit with moderate to serious findings/No audit although required Last Monitoring Visit Low Risk: 1 Point Low Risk=Less than 2 years Med Risk=2+years High Risk=New Program/Nat Renewed Corrective Action(Any Monitoring) Low Risk: 1 Point Low Risk=No Findings or Concerns Med Risk=New Program/Current Concerns(e.g.require action but no serious impact) High Risk=Current Major Findings(e.g.would affect services/clients/financial concern) Risk Score 25 SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE.21 OF 35 Risk Determination Level of Risk ® Low Risk(up to 25 points) Project will be monitored primarily via review of progress reports and reimbursement requests. Onsite monitoring will generally take place every three years, typically during the first six months of the program year, if there are multiple years of being a low risk subrecipient. Technical assistance will be provided upon request. ❑ Medium Risk (26 to 35 points) A desk monitor will be conducted annually. An on-site monitor will generally take place every two years, typically during the first six months of the program year. Based on the results of the monitoring visit, staff will determine the need for and frequency of additional technical assistance andlor on-site compliance reviews. ❑ High Risk(36+ points) Project will receive onsite monitoring after the first clients have been served. Subrecipient may also be required to submit additional documentation on a regular basis, as needed. Ongoing technical assistance will be required. Comments The only medium or high risk associated with this program is the amount and type of funding, neither of which are negative toward this program. Approval This determination was made on behalf of Meridian's CDBG Program based on information from the application, past experience, and collaboration with stakeholders and other local governments. By signing below, staff certifies that the information provided is, to the best of our knowledge, accurate and complete. CDBG Staff Name: Title: Crystal Campbell Community Development Program Coordinator Signature: Date: Crysta.L Campb,ei*L 09.2512025 Electronically signed by ccompbell@meridiancity.org on 912512025 3:12 PM CDBG Staff Supervisor Name: Title: Curtis Calder Economic Development Administrator Signature: Date: CuerwCatder 09'26'2025 Electronically signed by ccolder@meridiancity.org on 912612025 2:24 PM SURRECIPIENT AGREEMENT-PY25 NWB HOMEOWNER REPAIR PAGE.22 OF 35 Attachment 6: Environmental Review Environmental Review for Activity/Project that is Exempt or Categorically Excluded Not Subject to Section 58.5 Pursuant to 24 CFR 58.34(a) and 58.35(b) Proiect Information Project Name: NWB-Homeowner-Repair-PY22-26 HEROS Number: 900000010284393 Responsible Entity(RE): MERIDIAN, 33 E Idaho Ave Meridian ID, 83642 State/Local Identifier: RE Preparer: Crystal Campbell Grant Recipient(if different than Responsible Entity): Point of Contact: Consultant(if applicable): Point of Contact: Project Location: 3380 W Americana Ter Ste 120, Boise, ID 83706 Additional Location Information: N/A Description of the Proposed Project [24 CFR 50.12&58.32;40 CFR 1508.25): NeighborWorks Boise's (NWB)Homeowner Repair Program is designed to help low-to moderate- income (LMI) Meridian families,those with an income level at or below 80%of the Area Median Income(AMI), continue to live safely, comfortably, and economically in their existing homes by preserving existing housing stock and making necessary repairs to increase energy efficiency, longevity of the building,and accessibility. Examples of eligible projects with budgets between$2,000 and $25,000 include: 1) Energy efficiency (additional insulation, new windows,and doors);2)Weatherization (insulation and weather-stripping); 3) Accessibility programs(install ramps and grab bars);4) Roof replacement or emergency repair for leaks; 5) HVAC;and 6)Water heater and plumbing(energy efficiency as a secondary).The City anticipates using $5,000 to$10,000 of CDBG funding for administration of this program per year during each of the remaining years in the PY22-26 Consolidated Plan.This review is only for the administrative fees NeighborWorks will incur during the PY22-26 Consolidated Plan. CDBG funds will also be used for repairs, but a separate review will be conducted for individual households.This project is anticipated to be funded for the duration of the PY22-PY26 Consolidated Plan, but is dependent on a competitive annual application and the congressional release of funding. SUBRECIPIENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 23 OF 35 Level of Environmental Review Determination Activity/Project is Exempt per 24 CFR 58.34(a): 58.34(a)(3) Signature Page loilicoNN ner Repair 1 R Si4g.01` Funding Information Grant/Project HUD Program Program Name Identification Number Community Planning and Community Development Block Grants 142 Development(CPD) (CDBG) (Entitlement) Estimated Total HUD Funded,Assisted $40,000.00 or Insured Amount: Estimated Total Project Cost[24 CFR 58.2 (a)(5)): $40,000.00 Compliance with 24 CFR§50.4&§58.6 Laws and Authorities Compliance Factors: Are formal Compliance determination Statutes, Executive Orders,and compliance steps (See Appendix A for source Regulations listed at 24 CFR§50.4& or mitigation determinations) §58.6 required? STATUTES,EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§58.6 Airport Runway Clear Zones and Based on the project description the Clear Zones project includes no activities that would 24 CFR part 51 require further evaluation under this section. The project is in compliance with Airport Runway Clear Zone ❑ Yes 0 No requirements. Coastal Barrier Resources Act Coastal Barrier Resources Act,as This project is located in a state that amended by the Coastal Barrier does not contain CBRS units.Therefore, Improvement Act of 1990[16 USC this project is in compliance with the 3501] ❑ Yes 0 No Coastal Barrier Resources Act. Flood Insurance Based on the project description the Flood Disaster Protection Act of project includes no activities that would 1973 and National Flood Insurance require further evaluation under this ❑ Yes 0 No section.The project does not require SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 24 OF 35 Compliance Factors: Are formal Compliance determination Statutes, Executive Orders, and compliance steps (See Appendix A for source Regulations listed at 24 CFR§50.4& or mitigation determinations) §58.6 required? STATUTES,EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§58.5 Reform Act of 1994 142 USC 4001- flood insurance or is excepted from 4128 and 42 USC 5154a] flood insurance.While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance requirements. Mitigation Measures and Conditions[CFR 401505.2(c)]:Summarized below are all mitigation measures adopted by the Responsible Entity to reduce,avoid or eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions must be incorporated into project contracts,development agreements and other relevant documents.The staff responsible for implementing and monitoring mitigation measures should be clearly identified in the mitigation plan. Law,Authority, Mitigation Measure or Condition Comments on Mitigation Complete or Factor Completed Plan Measures 4 Project Mitigation Plan Supporting documentation on completed measures SL'BRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 25 OF 35 APPENDIX A: Related Federal Laws and Authorities Airport Runway Clear Zones General policy legislation Regulation It is HUD's polity to apply standards to 24 CFR Part 51 Subpart D prevent incompatible development around civil airports and military airfields. 1. Does the project involve the sale or acquisition of developed property? ✓ No Based on the response,the review is in compliance with this section. Yes Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project is in compliance with Airport Runway Clear Zone requirements. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No SUBRECIPIENT AGREEMENT PY25 NWB HOMEOWNER REPAIR PAGE 26 OF 35 Coastal Barrier Resources General requirements Legislation Regulation HUD financial assistance may not be Coastal Barrier Resources Act used for most activities in units of the (CBRA)of 1982, as amended by Coastal Barrier Resources System the Coastal Barrier Improvement (CBRS).See 16 USC 3504 for limitations Act of 1990(16 USC 3501) on federal expenditures affecting the I CBRS. This project is located in a state that does not contain CBRA units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Screen Summary Compliance Determination This project is located in a state that does not contain CBRS units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 27 OF 35 Flood Insurance General requirements Legislation Regulation Certain types of federal financial assistance may not be Flood Disaster 24 CFR 50.4(b)(1) used in floodplains unless the community participates Protection Act of 1973 and 24 CFR 58.6(a) in National Flood Insurance Program and flood as amended(42 USC and (b); 24 CFR insurance is both obtained and maintained. 4001-4128) 55.1(b). 1. Does this project involve financial assistance for construction, rehabilitation,or acquisition of a mobile home,building,or insurable Personal property? ✓ No.This project does not require flood insurance or is excepted from flood insurance. Based on the response,the review is in compliance with this section. Yes 4. While flood insurance is not mandatory for this project, HUD strongly recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program(NFIP). Will flood insurance be required as a mitigation measure or condition? Yes ✓ No Screen Summary Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project does not require flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance requirements. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 28 OF 35 Attachment 7 CDBG Supplemental - � � ���UK�U � y� ����U��� �� AA���DA �������� U ���[��� � A U��U �nvnx�nx�/� �������� ~�v�� r ��n�o�o� vv�� ���/��n���� ��������U��U����«� ����n���n n nv~xn�~n These Supplemental General Conditions are tube part u[City mf Meridian Community Development Block Grant funded construction projects.They apply to Contractors and Subcontractors and must be included in contracts. CONTENTS prcconstrucooncon#,vmnmw----.... ........ - ......... ............ ..........---------...... .... ...-----.......... ....................30 Reports and |nforna:w»u.................... ....... ----------............ --------- ................ -------------.�� Conflict of |ntemit........___---- ......._—__— ... .... _— .........___— .........____... ... ... ............ ... _--�� sospcn,|mn o^dCxsburnWilIc ........ -----...........--- ............. ........ --........................... - .... ...........--........ ....... -.30 A�:�:*`wRew^ds............................... ................................................................. .......................................... ............................30 Vvomcn and ,m|nodty Business EmmompMmm ............... .............................. ................ ............... ----- ...... ........ .... ...Ao mmmwon*e dudinQ Construction......- ............................................................................. ......... - ................................................31 Property prouiilidmr'sRisk msumwnce ........ .......____...... ---- ..........___...... - .....--.... ...... ........____......-.........az Data, Patent, and Copyp|0ht...............-------------------------- ............. ............ ......................... .........3& Eww*v:ivw«zrcler1t246., Equal Enmp|pywre,¢Opportunity.............................................................................................................32 Waste,Fraud,Ahuw,and xuMwclebkmwor Protections.......... ........................................................................ --- ...........-.........33 Cwrt/kw:|pnwf NonwwBregwtedpmd||t|e* ............................. ........................................... ........ .........-....................................3a ContractPricing... ...... ......................... ..........-................. ---........ --.................................... ........ ........... ..... .... -. 33 Standard Erwolrnnmomn:m|x1uNWmwM*em*o,w*............ ............................. ................................................................................34 CleanAir and Water Act— ..... ................. .......... ................ ......... --__'-_ .............— ................___.......—'34 MUDSea la^3..................................................................................................................................................................................34 Build America Buy Americo(RABA)Act—__-_—_--____—__—_____—_—__-_� AmhHeoLirn[ Barrier Act............................................................................................... .............................................................' 3s LeadSaod Paint................., -----_____ ....... —_- .........____..................._ .............................................................35 Huomnm4uzn......____............................................-................. ............................. ......................... ...................---._ 35 Preconstruction Conference After the contract(s) have been awarded but before the start of construction, a conference will be held for the purpose of discussing requirements on such matters as project supervision, progress schedule and reports, payrolls, payment to contractors, contract change order, insurance, safety and other items pertinent to the project. The contractor shall arrange to have all subcontractors and supervisory personnel connected with the project on hand to meet with representatives of the engineer and owner to discuss any problems anticipated Reports and Information The contractor, at such times and in such forms as the City may require, shall furnish the City such periodic reports as requested pertaining to the work or services undertaken pursuant to this contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this contract. Conflict of Interest No member, officer, or employees of the grantee, or its designees or agents, no members of the grantee's governing body and no other public official of the grantee who exercises any functions or responsibilities with respect to this contract during his."her tenure or for one (I) year thereafter, shall have any interest, direct or indirect, in work to be performed in connection with this contract. All contractors shall incorporate, or cause to be incorporated, in all subcontracts,a provision prohibiting such interest. Suspension and Disbarment CDBG funds cannot be used to pay for goods or services from contractors or subcontractors that have been disbarred or suspended. Contractors are responsible for ensuring they or their subcontractors have not been disbarred or suspended according to the System for Award Management(SAM). CONTRACTORS MUST REGISTER WITH SAM.GOV PRIOR TO SUBMITTING THEIR BID. Access to Records The grantee,the federal grantor agency,the Comptroller General of the United States,the City of Meridian,or any of their duly authorized representatives,shall have access to any books,documents,papers,and records of the contractor which are directly pertinent to this specific contract,for the purpose of making audit,examination, excerpts,and transcriptions.All required records must be maintained by the contractor for three(3)years after grantee makes final payments and all other pending matters are closed.(24 CFR Part 85.36(i)(I 0)) Women and Minority Business Enterprise Affirmative steps will be taken to assure that minority businesses, women's business enterprises,and labor surplus area firms are used when possible as sources of supplies, equipment, construction and services. Affirmative steps must include: 1. Include any such qualified firms on solicitation lists. 2. Assure that such firms are solicited %%henever the,. are potential so-,irces. SLIBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 30 OF 35 3. When economicall) feasible, divide total requirements into small tasks or quantities so as to permit such firms maximum participation. 4_ Where possible. establish deliver) schedules NNhich kvill encourage such participation. Use the services and assistance of the Small Business Administration. Minoril) Business Development Agency of the Department of Commerce, Idaho Transportation Department's Disadvantage Business Enterprise Program, and other sources when appropriate. (2 CF'R 200.321) Insurance during Construction The contractor shall have in effect without interruption from the date of construction commencement until final payment is made and the Project is closed-out pursuant to the terms of this Contract, the following types of insurance. Further, the contractor warrants such insurance coverage shall be written on an "occurrence"basis and will be obtained with the following minimum liability limits: I. Workers'Compensation Insurance and Employer's Liability Insurance: (1)State Statutory Limits (2)Employer's Liability $100,000 per accident $500,000 Disease; Policy Limit $100,000 Disease; Each Employee 2. Comprehensive or Commercial General Liability Insurance which shall be endorsed to name the City as an additional insured. It shall include premises operation, owners and contractor's protective liability, products and completed operations liability,personal injury liability including employee acts, broad form property damage liability and blanket contractual liability, with no exclusion for explosion (X),collapse (C)and underground (U) hazards: (1)$1,000,000 Each Occurrence (2)$1,000,000 Personal Injury (3)$2,000,000 Products/Completed Operations to be maintained for two(2)years following final payment (4)$2,000,000 General Aggregate 3. Automobile Liability Insurance which shall be endorsed to name the City of Meridian as an additional insured. It shall include for bodily injury and property damage: $1,000,000 Combined Single Limit. Property or Builder's Risk Insurance If required by the City, the contractor shall have in effect Property or Builder's Risk Insurance. The Property or Builder's Risk Insurance shall include coverage for all direct physical loss, also known as "Special Causes of Loss" in an amount equal to one-hundred percent (100%) of the estimated maximum value of the Project upon completion with the broadest form of"z111 risk" coverage possible. Data, Patent, and Copyright The contractor shall hold and save the City and its officers,agents,servants and employees harmless from liability of any nature or kind, including cost and expenses for,or on account of,any patented or unpatented invention,process,article or appliance manufactured or used in the performance of the contract,including its use by the City,unless otherwise specifically stipulated in the contract documents. SUBREC[PIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 31 OF 35 Executive Order 11246: Equal Employment Opportunity During the performance of this contract,the contractor agrees as follows: I. The contractor will not discriminate against any employee or applicant for employment because of race, color,religion,sex,or national origin.The contractor will take affirmative action to ensure that applicants are employed,and that employees are treated during their employment without regard to their race,color, religion,sex,or national origin.Such action shall include,but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination:,rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants will receive considerations for employment without regard to race,color, religion,sex,or national origin. 3. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding,a notice to be provided advising the said labor union or workers'representatives of the contractor's commitments under this section,and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor «ill compl) NN ith all provisions of FAeeUtiVe Order 11246 of September 24, 1965, and of the rules, regulations. and relevant orders of the Secretar) of Labor. 5. The contractor %gill furnish all information and reports required by Executive Order 11246 of September 24. 1965. and b) rules. regulations, and orders of the Secretar% of Labor. or pursuant thereto, and %%ill permit access to his books. records, and accounts b) the administering agency and the Secretal) of Labor for purposes of in%estigation to ascertain compliance «ith such rules. regulations. and orders. 6. In the event of the contractor's noncompliance %tiith the nondiscrimination clauses of this contract or NNith any cif the said rules. regulations, or orders. this contract may be canceled. terminated. or suspended in )xhole or part and the contractor may be declared ineligible for further government contracts or federally assisted construction contracts in accordance "ith procedures authorized in Lxecutive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in FxeCUtiVe Order 11246 of September 24, 1965. or b) rule, re, u-alion. or order of the Secretary of Labor, or as otherwise provided by law. 7. The contractor "ill include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted b) rules. regulations, or orders of the Secretary of Labor issued pursuant to section 204 of FxecutiVC Order 11246 of September 24. 1965, so that such provisions NNill be binding upon each subcontractor or vendor. rile contractor "ill tale such action %%ith respect to an) subcontract or purchase order as the administering agenc) ma) direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, hoae\er, that in the event a contractor becomes involxed in. or is threatened pith, litigation "ith a subcontractor or vendor as a result of such direction by the administering aLo ncy the contractor may request the United States to enter into such litigation to protect the interests ofthe United States. 8. The applicans further agrees that it \\ill be bound b) the above equal opporumil) clause N\ith respect to its o"n employment practices % hen it participates in federally assisted construction \\ork: Provided. th,et ifthe applicant so participating is a State or local government, the above equal opportunit) clause S4'BRECIPIENT AGREEMENT—PY25 N WB HOMEOWNER REPAIR PAGE 32 OF 35 is not applicable to any agency, instrumentality or subdivision of such government vrhich does not participate in work on or under the contract. 9. The applicant agrees that it N%.ill assist and cooperate actively with the administering agency and the Secretary of l_abor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor. that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision Of such compliance, and that it A-ill otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. 10. The applicant further agrees that it"ill refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, N%ith a contractor debarred from, or %%-ho has not demonstrated eligibility for. Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part 11, Subpart D of the Executive order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract. loan, insurance. guarantee); refrain from extending any further assistance to the applicant under the program "ith respect to w hich the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant: and refer the case to the Department of Justice for appropriate legal proceedings. Waste, Fraud, Abuse, and Whistleblower Protections Any person who becomes aware of the existence or apparent existence of fraud,waste or abuse of any HUD award must report such incidents to both the HUD official responsible for the award and to HUD's Office of Inspector General(OIG). HUD OIG is available to receive allegations of fraud, waste, and abuse related to HUD programs via its hotline number(1-800-347-3735)and its online hotline form. You must comply with 41 U.S.C. §4712, which includes informing your employees in writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. §4712,employees of a government contractor, subcontractor,grantee, and subgrantee—as well as a personal services contractor—who make a protected disclosure about a Federal grant or contract cannot be discharged, demoted, or otherwise discriminated against as long as they reasonably believe the information they disclose is evidence of: 1. Gross mismanagement of a Federal contract or grant; 2. Waste of Federal funds;3. Abuse of authority relating to a Federal contract or grant; 4. Substantial and specific danger to public health and safety; or 5. Violations of law, rule, or regulation related to a Federal contract or grant. Certification of Nonsegregated Facilities For contracts over$10,000,contractors must ensure they do not maintain segregated facilities for employees, defined as spaces separated by race, color,religion, or national origin(e.g., restrooms,dining areas).Any violation breaches the Equal Opportunity Clause,and contractors must secure similar certifications from applicable subcontractors for subcontracts exceeding$10,000. Contract Pricing The cost plus a percentage of cost and percentage of construction cost method of contracting shall not be used. This clause overrides all references to the cost-plus method of pricing. SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 33 OF 35 Standard Environmental Mitigation Measures I, The construction contractors must comply with the Rules for the Control of Air Pollution in Idaho, IDAPA 58.01.01.651, by implementing precautions to prevent particulate matter from becoming airborne. 2_ If any items of suspected historical or archaeological value are uncovered during construction,the contractor will be required to stop work and contact the Idaho State Historic Preservation Office and the Idaho Department of Commerce. 3_ The collection and disposal of storm and surface water runoff from the project site must comply with the Idaho Department of Environmental Quality's (DEQ) Catalog of Storm Water Best Management Practices for design of all storm water treatment and disposal systems. 4. The contractor shall comply with the provisions of the Environmental Protection Agency's Idaho Pollutant Discharge Elimination System (IPDES) General Permit for Storm Water Discharge from Construction Activities and the Construction Storm Water Pollution Prevention Plan (SWPPP). 5, If during the construction of the project, an underground storage tank, buried drum, other container, contaminated soil, or debris not scheduled for removal under the contract are discovered, the Contractor shall immediately notify the Engineer and the City. No attempt shall be made to excavate, open, or remove such material without written approval. Clean Air and Water Act For all contracts and subcontracts exceeding $100,000,the contractor and all subcontractors shall comply with the requirements of the Clean Air Act, as amended, 42 USC 1857 et seq., the Federal Water Pollution Control Act, as amended, 33 USC 1368 et seq., and the reoulatiom of the Environmental Protection Agency with respect thereto, at 40 CFR 15, as amended. 1. Any building, facility or site listed on the EPA List of Violating Facilities as of this contract may not be used in the performance of this contract. 2. The contractor will comply with all the requirements of Section 114 of the Air Act and Section 308 of the Water Act relating to inspection, monitoring, entry, reports and information, as well as other requirements specified in Sections 114 and 308 of the respective Acts, and all regulations and guidelines issued thereunder. 3. Prior to signing this contract, the contractor shall notify the grantee of any communication from EPA indicating that a facility to be used in the performance of this contract is under consideration to be listed on the EPA List of Violating Facilities. 4. The contractor shall include or ca4Lse to be included these four (4) provisions in every subcontract in excess of$100,000 and take such action as the government may direct as a means of enforcing such provisions. HUD Section 3 If funding from all sources for this project exceeds $200,000 of HUD housing and community development financial assistance to the project(or$100,000 of Lead Hazard or Healthy Homes funding), the parties to this contract will comply with the regulations set forth in 24 CFR Part 75 and all applicable rules and orders of the department issued thereunder. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial SL'BRECIPIENT AGREEMENT PY25 NWl3 HC mL0WNS R REPAIR PAGE 34 OF 35 part by persons residing in the area of the project. The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these requirements. The contractor will include the Section 3 requirements in every subcontract in connection with the project. Failure to fulfill these requirements shall subject the contractor and subcontractors, its successors, and assigns to those sanctions specified by the grant agreement through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 75.19. For more information please visit the `zection _', xxt l-- - on the HUD Exchange. Build America Buy America (BABA) Act Per 41 USC 8301, projects with iron,steel, manufactured products, and construction materials with total federal assistance of$250,000 or greater must purchase domestic materials. A waiver may be requested if(1)a waiver is in the public interest, (2)the types of iron,steel, manufactured products,or construction materials are not produced in the United States in sufficient and reasonably available quantities or satisfactory quality,or(3)the application of the domestic content preference would increase the cost of the overall project by more than 25 percent.This requirement is effective for iron and steel included in projects that are awarded after November 15, 2022 and will be effective for all other materials included in projects awarded after September 30, 2024. Architectural Barrier Act Any building designed,constructed or altered must be made accessible to persons with disabilities.Exceptions include(1)alterations where access cannot be provided, i.e.roofs, heating systems,water and sewer systems; (2) alterations are not structurally feasible;or(3)where Uniform Federal Accessibility Standards(UFAS)or Americans With Disabilities Act(ADA)requirements cannot be met according to undue hardship criteria.(42 USC 4151 et seq.,24 CFR Part 40 (UFAS),24 CFR Part 8) Lead Based Paint For all residential new construction or rehabilitation,use of lead-based paint on any interior surface,whether accessible or inaccessible,and exterior surfaces readily accessible to children under seven(7)years of age is prohibited. The surfaces of all existing structures must be inspected. If lead based paint is found on any interior surfaces or accessible surfaces,it must be treated and repainted with two(2) coats of nonlead paint;or completely removed;or covered with a suitable material such as gypsum wallboard,plywood or plaster.(42 USC 4801 et seq.,24 CFR Part 35) Additional Requirements • HUD Form 4010 Davis-Bacon and Related Acts—please note that if construction does not start within 180 days of the bid opening an updated wage determination must be adhered to,even if this increases the cost of the project. • Copeland "Anti-Kickback" Act • Contract Work Hours and Safety Standards Act,Sections 103 and 107 SUBRECIPIENT AGREEMENT—PY25 NWB HOMEOWNER REPAIR PAGE 35 OF 35 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Subrecipient Agreement Between City of Meridian and The Boys & Girls Club of Ada County in the amount of$35,000 for Program Year 2025 Community Development Block Grant Funds for Youth Scholarships SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND BOYS & GIRLS CLUBS OF ADA COUNTY,IDAHO,INC. FOR PROGRAM YEAR 2025 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Subrecipient Agreement("Agreement") is entered into this 5th day of November 2025 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Boys & Girls Clubs of Ada County, Idaho, Inc., a nonprofit charitable corporation organized under the laws of the state of Idaho ("Subrecipient"). WHEREAS, City is an entitlement community, and as such has applied for, and been granted authority to receive funds from the United States Department of Housing and Urban Development ("HUD")under Title I of the Housing and Community Development Act of 1974, Public Law 93-383, i.e., Community Development Block Grant("CDBG") funds; and WHEREAS,pursuant to the terms of this Agreement, the City hereby provides a subaward of the following grant(s)to Subrecipient: grant no. B-25-MC-16-0006, awarded by HUD on September 22, 2025; WHEREAS,the City wishes to engage Subrecipient by way of this Agreement to assist the City in utilizing such funds and the CDBG program in a manner compliant with the requirements of 24 CFR Part 570 and 2 CFR Part 200, and all other federal, state, and local laws, statutes, regulations and/or requirements; and WHEREAS, it is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City; and that City's obligation to provide funding to Subrecipient under this Agreement is provisional,pending the availability of such funds; NOW,THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: I. STATEMENT OF WORK A. Activities. Subrecipient shall use City's subaward of CDBG funds in an amount not to exceed thirty-five thousand dollars ($35,000). Subrecipient will be responsible for administering youth scholarships,in a manner satisfactory to the City and consistent with any standards required as a condition of providing the funds. This project is eligible under(05D) Youth Services. CDBG Funds will be used to reimburse for scholarships for low-to moderate-income families to participate in before and after school programs as well as summer programs at a free or reduced cost. The primary administrative office is located at 610 E 42nd St, Garden City, ID 83714. B. National Objective. Subrecipient certifies that the activities carried out using the City's CDBG funds provided by City under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CFR § 570.208(a)(2). C. Level of Service. Subrecipient's activities under this Agreement shall provide at least 65 total Units of Service over the term of this Agreement. For the purposes of this Agreement, "Units of SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 1 OF 28 Service" shall be defined as "youth scholarships." Subrecipient shall verify that the household income of clientele served by City's CDBG funds, as defined in 24 CFR § 5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing and Urban Development. The current income guidelines are located in the Subrecipient Toolbox at htl)s:HmeridiancitN-.org/toolbox. D. Staffing. Subrecipient agrees that CDBG funds provided under this Agreement will not be utilized for staffing. E. Special Conditions. 1. Subrecipient understands and agrees that the allocation of CDBG funds may be used to provide services and programs only to City of Meridian residents. If applicable, Subrecipient shall verify that any and all persons who receive funds granted to Subrecipient pursuant to this Agreement("Client") a) reside within the city limits of Meridian, Idaho and b)meet the current CDBG income eligibility guidelines. Subrecipient must deem any Client who does not meet the above requirements to be ineligible to receive CDBG funds and shall suspend use of federal funds for the Client. 2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act requirements. 3. City reserves the right to make unannounced visits to Subrecipient's location in order to verify compliance with all program requirements. 4. If applicable, Subrecipient may utilize HUD's Income Calculator at https://www.hudexchange.info/incomecalculator/to determine annual household income of any or all Clients based on CDBG criteria. F. Time of performance. Services of Subrecipient shall start on or after October 1, 2025 and end on September 30, 2026. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other CDBG assets, including program income. II. SUBRECIPIENT'S ADMINISTRATIVE REQUIREMENTS A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations,Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) including subpart K of these regulations, except that(1) Subrecipient does not assume the City's environmental responsibilities described in 24 CFR 570.604 and(2) Subrecipient does not assume the City's responsibility for initiating the review process under any applicable federal, state and local laws,regulations, and policies governing the funds provided under this Agreement. A copy of the Environmental Review Record is included as Attachment 6. B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR§ 570.502. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 2 OF 28 C. Performance monitoring. City will monitor the performance of Subrecipient against goals and performance measures as set forth herein. Performance monitoring shall include City's review of Subrecipient's submitted documents for accuracy and completion, as well as a risk analysis that will determine if the City will conduct a desk review and/or an on-site visit from City's Community Development Program Coordinator to review the completeness and accuracy of records maintained.A copy of the risk analysis is included as Attachment 5. City may share Subrecipient performance and monitoring results with other local CDBG grantees and/or agencies who are providing funding to Subrecipient. Funding_is tied to the milestones included in the Subrecipient's approved application, attached to this Agreement as Attachment 4. Subrecipient shall use funds in a manner that provides steady support over the course of the program year. The City will conduct periodic monitoring and desk reviews to assess whether expenditures and activities remain consistent with the approved budget and milestones. If Subrecipient's use of the funds does not comply with the budget and milestones set forth in Attachment 4, Subrecipient may be designated as high risk, among other rights and remedies set forth in this Agreement and by law. Substandard performance as determined by City shall constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within fourteen days (14) after being notified by City, City may initiate termination procedures. Noncompliance may result in a formal letter notifying Subrecipient that Subrecipient is not eligible to request funding for the following grant cycle. D. Budget. Subrecipient shall adhere to the budget included as Attachment 4. Subrecipient shall obtain written approval from City prior to any change in use of funds. E. Reports. Subrecipient shall submit progress reports quarterly, due 15 days after the last day of the reporting period. Subrecipient must timely submit progress reports even if no activities are conducted within the reporting period. A Final Report shall be submitted with the final reimbursement request, due 15 days after the end date of the award. If reports are delinquent or inaccurate, reimbursement requests will not be processed until the report is submitted or corrected. All reports must be submitted via the City's online portal. Instructions on submitting reports are located in the Subrecipient Toolbox at htt s:HmeridiancitN.or,/toolbox. F. Supplementation of other funds. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. G. Client Data. If applicable, subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to: client name, address, income level or other basis for determining eligibility, race, ethnicity, and description of service provided. Such information shall be made available for review upon City's request. Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained from such person receiving service and, in the case of a minor,that of a responsible parent/guardian. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 3 OF 28 H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but shall not be limited to: making final payments, submitting final report(s), disposing of program assets (including the return of all unused materials, equipment, unspent cash advances,program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing,the terms of this Agreement shall remain in effect during any period that Subrecipient has control over CDBG funds, including program income. I. Reversion of assets. Upon expiration or termination of this Agreement, Subrecipient shall transfer to City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds shall meet the requirements of 24 CFR § 570.503(b)(7)(ii). J. Audits and inspections.All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary,to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fully repaired by Subrecipient within thirty (30) days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient shall comply with 2 CFR § 200.501,which requires that all non- Federal entities that expend $1 million or more in Federal awards, in one year, have a single or program-specific audit. If the threshold is not met for a single or program audit, Subrecipient will provide a certified financial statement. K. Transparency, Suspension, and Debarment. Subrecipient shall comply with requirements established by the U.S. General Services Administration concerning the Unique Entity Identifier,the System for Award Management("SAM")and,per 2 CFR§ 170.320, the Federal Funding Accountability and Transparency Act, including Appendix A to 2 CFR part 25. Additionally,pursuant to 2 CFR Part 180 and 2 CFR Part 200, Appendix II, section (H), Subrecipient is prohibited from contracting with any party that is not registered in SAM with an active account, i.e. listed on the governmentwide exclusions in the SAM. L. Payment Procedures. 1. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that comply with 2 CFR 200, subpart E and have been previously approved, in writing,by the Community Development Program Coordinator per Attachment 1: Indirect Cost Rate(s). Subrecipient must immediately notify the City upon any change in the Subrecipient's indirect cost rate, so the City can amend the Agreement to reflect the change if necessary. 2. Payment Procedures. City will pay to Subrecipient funds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy concerning payments. With the exception of certain advances,payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by City in accordance with advance fund and program income balances available in Subrecipient's accounts. In addition, City SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 4 OF 28 reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 3. Reimbursement requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not exceed thirty-five thousand dollars ($35,000). City will not accept or process reimbursement requests prior to City's reception of Congressional Release of Funds; the Community Development Program Coordinator shall notify Subrecipient of such release and the opportunity to submit reimbursement requests. Reimbursement requests for the payment of eligible expenses shall be made against the activity specified, in accordance with performance, and as expenses are incurred by Subrecipient. Reimbursement requests shall only be accepted via the City's online portal and must be completed in full to be processed. Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at https:Hmeridiancitv.org/toolbox.All reimbursement requests are to be submitted as needed in coordination with the Community Development Program Coordinator. Reimbursement requests shall include the following: transaction detail completed for the relevant draw request period,timesheets in compliance with 2 CFR 200.430 (if applicable), and proof of payment by Subrecipient(such as copy of receipt of payment and/or other relevant documentation of payment), and any additional information requested by City staff. Reimbursement requests must be submitted within fifteen (15) calendar days from the close of each month of the program year except for the final reimbursement request. City will process reimbursement requests once per month after the due date. Subrecipient's final reimbursement request under this Agreement must be submitted by Subrecipient no later than October 30, 2026. Subrecipient shall forfeit reimbursement for any costs not requested within the timeframes set forth in this provision, unless otherwise authorized, in writing, by City. M. Documentation required prior to real estate transactions. Where City's CDBG funds are used for real estate acquisition, as early as practicable, and not less than two (2)weeks prior to the completion of each transaction, Subrecipient shall provide the address of real property under consideration to City for floodplain and related environmental review. Failure to provide the address of the housing unit under consideration in advance of the anticipated close date may result in added expenses for the beneficiary or Subrecipient, or refusal of reimbursement by City. Subrecipient shall maintain real property inventory records that clearly identify properties purchased, improved, rented, or sold. N. Housing Affordability.Where the City's CDBG funds are used for homeownership assistance, the housing must qualify as affordable per Section 215 of the National Affordable Housing Act. O. National Objectives met for five (5)years. Pursuant to 24 CFR § 570.503(b)(7)(i),real property that is acquired or improved, in whole or in part,with funds under this Agreement in excess of$25,000 shall be used to meet one of the CDBG National Objectives until five (5) years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City an amount equal to the current market value of the property, less any portion of the value attributed to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment shall constitute program income to City. Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 5 OF 28 P. Compliance with procurement policies. Subrecipient shall comply with current Federal, State, and City policies concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided hereunder. Q. Sale of equipment. In all cases in which equipment acquired in whole or in part with funds under this Agreement is sold, the proceeds shall be program income,prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment. Equipment purchased with funds received under this Agreement but not needed by Subrecipient for activities under this Agreement shall be (a)transferred to City for the CDBG program or(b)retained after compensating City an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. R. Program income. 1. Remittance at end of program year. Pursuant to 24 CFR § 570.503(b)(3) and pursuant to 24 CFR § 570.504(c), at the end of the program year,the City may require remittance of all or part of any program income balances, including investments thereof, held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Recording program income. Pursuant to 24 CFR § 570.504(a),the receipt and expenditure of program income shall be recorded as part of the financial transactions of the grant program. 3. Disposition if received before closeout.Pursuant to 24 CFR§ 570.504(b)(1),program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds, and will be subject to all provisions of Pursuant to 24 CFR §§ 570.504(b) and(c), both prior to and upon closeout. S. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including, but not limited to, those required by the Federal regulations specified in 2 CFR § 200.302(b)and 24 CFR § 570.506, including: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; c. Records required to determine the eligibility of activities for CDBG funding; d. Records required to document the acquisition, improvement,use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f. Financial records, as required by 570.506(h); g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K; h. Identification of CDBG funds received and expended and the Federal programs under which they were received, including Federal award identification number and year and SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 6 OF 28 name of the pass-through entity (City of Meridian); i. Records that identify adequately the application of CDBG funds, including information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest; such records shall be supported by source documentation; j. Comparison of expenditures with budget amounts for each Federal award. k. Written procedures to implement the requirements of 2 CFR 200.305; and 1. Written procedures for determining the allowability of costs in accordance with subpart E of this part and the terms and conditions of the Federal award. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement, defined as the date of the submission of City's final annual performance and evaluation report to HUD. Records for non-expendable property acquired with funds under this Agreement shall be retained for five(5)years after final disposition of such property. If,prior to the expiration of the five-year period, any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period,whichever occurs later. III. EMPLOYMENT AND LABOR CONDITION RE UIREMENTS A. Equal Employment Opportunity. Per 2 CFR Part 200, Appendix II, section (C) and 41 CFR § 60-1.4(b),the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein by reference, and shall apply as though set forth fully herein. B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act of 1990,the Age Discrimination Act of 1975, Executive Order 11063, Executive Order 11246 as amended by Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 (incorporating Title VI of the Civil Rights Act,the Fair Housing Act, and Executive Order 11063) and 570.602 (prohibiting any person's exclusion from receiving benefits due to race, color, national origin, religion, sex, age, or disability). Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR § 570.607. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act of 1974 (24 CFR § 6) are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,marital status or status with regard to public assistance. Subrecipient will take affirmative action to ensure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion,transfer, recruitment or recruitment advertising, layoff,termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 7 OF 28 D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 701 et seq.), which prohibits discrimination against the handicapped in any federally assisted activities. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. E. Small,Women-and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must take all necessary affirmative steps to assure that small businesses,minority businesses, women's business enterprises, and labor surplus area firms are used when possible F. Affirmative Action. Subrecipient agrees that it shall be committed to carry out pursuant to City's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds if applicable. G. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. I. Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701)which requires grantees (including individuals) of federal agencies, as a prior condition of being awarded a grant,to certify that they will provide drugfree workplaces. Each potential recipient must certify that it will comply with drugfree workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24, subpart F. J. Faith-based organizations. Pursuant to 24 CFR § 570.2000), if Subrecipient is a faith-based organization, Subrecipient agrees to expend funds provided under this Agreement in accordance with 24 CFR § 5.109. K. Labor standards. Per 2 CFR Part 200,Appendix II, section (D) and 24 CFR § 570.603, Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in accordance with the Davis-Bacon Act(40 U.S.C. §§ 3141-3144, and 3146-3148)as supplemented by Department of Labor regulations (29 CFR Part 5) as amended. In accordance with the statute, Subrecipient or Subrecipient's subcontractor must pay wages to laborers and mechanics at a rate not less than the prevailing wages as specified in a wage determination made by the Secretary of Labor. In addition, Subrecipient or Subrecipient's subcontractor must be required to pay wages not less than once a week. Subrecipient must include a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. Further,the provisions of Agreement Work Hours and Safety Standards Act; the Copeland"Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 8 OF 28 Labor regulations (29 CFR Part 3), under which Subrecipient or Subrecipient's subcontractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Subrecipient further acknowledges and agrees that all contractors engaged under contracts in excess of$2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with Federal requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided,that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if any,to require payment of the higher wage. Per 2 CFR Part 200,Appendix I1, section (E),the Contract Work Hours and Safety Standards Act(40 U.S.C. §§ 3701-3708) applies to contracts in excess of$100,000. L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR § 570.611. Further, no person who exercises or has exercised any function or responsibility with respect to CDBG-assisted activities, or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in activities funded under this Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1)year thereafter. M. Rights to Inventions. Per 2 CFR Part 200, Appendix 1I, section (F), if Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work, Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. N. Lobbying; political activities. Subrecipient hereby certifies that: No Federal appropriated funds have been paid or will be paid, by or on behalf of it,to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal agreement, the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement, and the extension, continuation,renewal, amendment, or modification of any Federal agreement, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 9 OF 28 Subrecipient will require that the following language be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not let less than $10,000 and not more than $100,000 for each such failure." The foregoing certification is a material representation of fact upon which reliance is placed by City. Per 31 U.S.C. § 1352 and 2 CFR Part 200,Appendix II, section (1), submission of this certification may be a prerequisite for making or entering into this transaction. Subrecipient further agrees that no funds provided,nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act(Title V, Chapter 15, U.S.C.). O. Section 3 of the Housing and Urban Development Act of 1968.Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701) ("Section 3"), the regulations set forth in 24 CFR Part 75, Subpart C, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City and any contractors and/or subcontractors. Section 3 will apply to a project if there is over $200,000 of HUD housing and community development financial assistance to the project(or$100,000 of Lead Hazard or Healthy Homes funding). Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's contractors and subcontractors,their successors and assigns,to those sanctions specified by the Agreement through which Federal assistance is provided. Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. P. Build America,Buy America Act. Subrecipient must comply with the requirements of the Build America,Buy America(BABA)Act, 41 USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Subrecipient's infrastructure project. Pursuant to HUD's Notice, "Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America,Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance" (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements,unless excepted by a waiver. Q. Violence Against Women Act. Subrecipient will comply with the right to report crime and emergencies protections at 34 U.S.C. 12495 of the Violence Against Women Act(VAWA). R. Waste,Fraud,Abuse, and Whistleblower Protections.Any person who becomes aware of the existence or apparent existence of fraud, waste or abuse of any HUD award must report such incidents to both the HUD official responsible for the award and to HUD's Office of Inspector General (OIG). HUD OIG is available to receive allegations of fraud,waste, and abuse related to HUD programs via its hotline number(1-800-347-3735) and its online hotline form. You must comply with 41 U.S.C. § 4712,which includes informing your employees in writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. § 4712, employees of a government contractor, subcontractor, grantee, and SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 10 OF 28 subgrantee—as well as a personal services contractor—who make a protected disclosure about a Federal grant or contract cannot be discharged, demoted, or otherwise discriminated against as long as they reasonably believe the information they disclose is evidence of. 1. Gross mismanagement of a Federal contract or grant; 2. Waste of Federal funds; 3.Abuse of authority relating to a Federal contract or grant; 4. Substantial and specific danger to public health and safety; or 5. Violations of law, rule, or regulation related to a Federal contract or grant. IV. ENVIRONMENTAL CONDITIONS No funds will be released until City conducts an environmental assessment and makes a determination of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws and regulations. If applicable,the City will issue a Notice to Proceed once the environmental review is completed and is accepted by the City and/or HUD. A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act,42 U.S.C. §§ 7401, et seq. and 2 CFR Part 200, Appendix II, section (G). 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq., relating to inspection, monitoring, entry reports, and information, as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3. Environmental Protection Agency(EPA)regulations pursuant to 40 C.F.R. Part 50. B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001)and 24 CFR § 570.605, Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, and shall assure compliance with Title 10, Chapter 6, Meridian City Code, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CDBG lead based paint requirements under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require that all owners,prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms,treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children under seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property,paint testing,risk assessment,treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended(16 U.S.C. § 470)and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the performance SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 11 OF 28 of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. E. Endangered Species. Subrecipient agrees to comply with the provisions outlined in the Endangered Species Act of 1973, as amended, for the preservation and protection of endangered species. This obligation mandates that the Subrecipient takes all necessary measures to prevent any actions that could jeopardize the continued survival of species listed under the Act and to refrain from causing harm or alteration to their critical habitats. Additionally,the Subrecipient is obliged to adhere to proper waste management practices, ensuring that waste materials are either recycled or disposed of in an environmentally responsible manner, using EPA-approved sanitary or hazardous waste disposal facilities. F. Noise Abatement and Control. Subrecipient agree to comply with the guidelines outlined in the Noise Control Act of 1972, as well as the relevant directives provided by the General Services Administration Federal Management Circular 75-2,titled "Compatible Land Uses at Federal Airfields," and Title 24 CFR 51 Subpart B to mitigate excessive noise exposure, particularly in residential areas. For the rehabilitation of existing residential properties,the Subrecipient will enhance the building envelope for any components they address. Strategies may include the installation of improved windows and doors, reinforced sheathing, insulation, and sealing gaps, among other measures. V. GENERAL CONDITIONS A. Appropriation. It is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City. Unless and until HUD releases the funds, City shall have no contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG funds are not made available to City,whether by Congress or by HUD, this Agreement shall be void, and City shall have no obligation to Subrecipient, whether under this Agreement or under any legal or equitable claim. HUD's rescission of CDBG funds shall be grounds for termination of this Agreement. B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when emailed, personally served, or mailed in the United States mail, addressed as follows: If to City: If to Subrecipient: City of Meridian Boys & Girls Clubs of Ada County, Idaho, Attn: Crystal Campbell, Community Inc. Development Program Coordinator ATTN: Colleen Braga,Executive Director 33 E. Broadway Avenue 610 E 42nd St Meridian, Idaho 83642 Garden City, ID 83714 ccampbell@meridiancity.org colleen@adaclubs.org Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 12 OF 28 C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including,but not limited to, 24 CFR Part 570 and subpart K of such regulations. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this Agreement, except that: (1) Subrecipient does not assume the recipient's environmental responsibilities described in 24 CFR § 570.604; and(2) Subrecipient does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 58. D. Independent Contractor.Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Subrecipient shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors,officials, officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming, shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees,participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance coverage, in the amount required by Idaho law, for all employees involved in the performance of this Agreement. G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft, fraud and/or undue physical damage. At a minimum, Subrecipient must provide the equivalent insurance coverage for real property and equipment acquired or improved with CDBG funds as provided to property owned by the non-Federal entity. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold as defined in 41 U.S.C. 134 and Appendix II, section (A), Subrecipient must comply with bonding requirements set forth in 2 CFR § 200.325. H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. I. Amendments. The parties hereto may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, are executed in writing, and signed by a duly authorized representative of each party. A "minor amendment" shall be one moving less than 20%of total funds to a different line item, adding a new line item, or changing the number of persons served by less than 20%, and which does not change the total funds to be issued to SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 13 OF 28 Subrecipient under this Agreement, the scope of services, or any other material terms of this Agreement. Minor amendments may be approved and signed by the Community Development Program Coordinator. All other amendments shall be approved by City's governing body and signed by the mayor. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. Upon written notice to Subrecipient, City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines,policies and available funding amounts, or for other reasons. Where there is a conflict between this Agreement and any Federal, state, or local law or regulation,the law or regulation shall prevail. If such amendments result in a change in the funding,the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. J. Termination (see 2 CFR Part 200,Appendix II,section (B)). l. Termination for convenience. Either party may terminate this Agreement by, at least thirty (30) days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 2. Termination for cause; suspension. Termination of this Agreement, in whole or in part, may occur for cause, which shall include, but shall not be limited to,the following: a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines,policies or directives as may become applicable at any time; b. Failure to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission of reports that are incorrect or incomplete in any material respect. Pursuant to Executive Order 12549, in the event of such grounds to terminate for cause, Subrecipient may also be suspended from all Federal financial and nonfinancial assistance and benefits under Federal programs. Either Party may terminate this Agreement for cause by providing written notice to the other of the basis of termination. The defaulting Party shall have fourteen (14)days to cure the deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time period,the other Party shall terminate this Agreement for cause. In addition to termination of this Agreement and/or any other remedies as provided by law, City may declare Subrecipient ineligible for any further participation in City CDBG programming. 3. Reversion of assets. Pursuant to 24 CFR § 570.503(b)(7),upon expiration or termination of this Agreement, Subrecipient shall transfer to City any and all CDBG funds on hand at the time of expiration, any and all accounts receivable attributable to the use of CDBG funds, and any CDBG funds previously disbursed. 4. Work completed. In the event of any termination, all finished or unfinished documents, data, studies, surveys, maps, models, drawings,photographs, reports, and/or other materials that are the property of and prepared by Subrecipient under this Agreement shall become the property of City, and Subrecipient shall provide same within seven (7) days of City's demand therefor. Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the SU13RECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 14 OF 28 termination. K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City;provided, however,that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. L. Subcontractors. 1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. All subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City Purchasing Policy and/or local, state, or federal laws. 2. Monitoring. Subrecipient shall monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by City, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. Specifically,without limitation, Subrecipient shall include the provisions of this Agreement regarding Civil Rights, Affirmative Action, and the CDBG General Supplemental Conditions (if applicable) in every subcontract or purchase order, specifically or by reference,to ensure that such provisions will be binding upon all subcontractors. 4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. M. Relocation, real property acquisition,and one-for-one housing replacement. Subrecipient agrees specifically,without limitation,to comply with: 1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended(URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); 2. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under 24 CFR part 42, subpart B; and 3. The requirements in 24 CFR 570.606(d) governing optional relocation policies. Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2)that are displaced as a direct result of acquisition,rehabilitation, demolition or conversion for a CDBG-assisted project. N. Housing counseling. Pursuant to 24 CFR § 570.615, housing counseling shall be carried out only by certified housing counselors, in accordance with 24 CFR 5.1 1 1. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 15 OF 28 O. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. P. Severability. If any provision of this Agreement is held to be invalid,the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. Q. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written,whether previous to the execution hereof or contemporaneous herewith. R. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof,notwithstanding delay in enforcement. S. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. T. Attachments. All attachments and/or exhibits to this Agreement are incorporated by this reference and made a part of hereof as if set forth in their entirety herein. U. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. SUBRECIPIENT: Boys& Girls Clubs of Ada County, Idaho, Inc. t o a as Colleen Braga, Executive Director D to CITY: City of Meridian Attest: y i By: Robert E. Simison,Mayor 11-5-2025 Chris Johnson, City Clerk 11-5-2025 SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 16 OF 28 Attachment 1: Indirect Cost Rate(s) As the duly authorized representative of the subrecipient, I certify that the subrecipient: Will not use an indirect cost rate to calculate and charge indirect costs under the grant. ❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as provided by 2 CFR 200.414(f), as may be amended from time to time. ❑ Will calculate and charge indirect costs under the grant using the indirect cost rate(s) listed below, and each rate listed is included in an indirect cost rate proposal developed in accordance with the applicable appendix to 2 CFR part 200 and, if required,was approved by the cognizant agency for indirect costs. Agency/department/major function Indirect cost rate Type of Direct Cost Base /o /o /o Instructions for the Subrecipient's Authorized Representative: • You must mark the one (and only one) checkbox above that best reflects how the indirect costs will be calculated and charged under the grant. • The table following the third box must be completed only if that box is checked. When listing a rate in the table, enter both the percentage amount(e.g., 10%) and the type of direct cost base to be used. For example, if the direct cost base used for calculating indirect costs is Modified Total Direct Costs, then enter"MTDC" in the"Type of Direct Cost Base" column. • If using the Simplified Allocation Method for indirect costs, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. • If using the Multiple Allocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. • If the subrecipient is a government and more than one agency or department will carry out activities under the grant, enter each agency or department that will carry out activities under the grant, the indirect cost rate(s) for that agency or department, and the type of direct cost base to which each rate will be applied. • To learn more about the indirect cost requirements, see 2 CFR part 200, subpart E and Appendix VII to Part 200 (for state and local governments). autr �Ur a c� �xecc v t 17�rtc4ti� Name Title lob f Z Signature hate It SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 17 OF 28 1 Attachment 2:Signing Authority Complete the form to designate signing authority. SubrecipientName: a1tS c, a. C► 1 Project Name: $c ts�a��S 1•t }� {gyp Y"o�W1 -- 1 -- Program Year: ZAW�.g Start Date: End Date: _ o 3, �a��C{r+r1. �t'o►y0. �x�c.�4-►v� ��rcc�-off -- Name Title Authorized to sign for(check all that apply): Identifying Signature 9-eontractual g-Reimbursements 02 G hV� e T C�TAu�s ;, RfcS�i.JG� f Vfl� ►W,6 Nam --�- — Title Authorized to sign for(check al I that ,_,/ Id l�ply): Ind ing Signature Contractual Reimbursements Name Title Authorized to sign for(check all that apply): Identifying Signature O Contractual O Reimbursements Signing authority for the above individuals is authorized by: N _e Title - - - - D, c Signature suaRr-CIPIENT AGeEFeeENT—YOU11!SC110LARSHIPS PAGE 19 OP28 Attachment 3: Federal Certifications The following are required as referenced below. Subrecipient Name: (�O 5 OL 1n 6 t (( L-40 S V- C C0kA.( '- J-C[o► ) Project Name: h `ar S1� �� ?rvn ra.YY1 nn Program Year: O;) Start Date: End Date: Subrecipient maintains a policy for and complies with the following: Yes No N/A Policy Q/ ❑ ❑ ADA/Section 504 [29 U.S.C. § 701] pi ❑ ❑ Confidentiality [2 CFR § 200.303(e)] C;�- ❑ ❑ Conflict of Interest [2 CFR § 200.318(c)(1); 24 CFR § 570.611] pi ❑ ❑ Drug Free Workplace [24 CFR part 24, subpart F] [y ❑ ❑ Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)] ❑ ❑ [y Fair Housing [Fair Housing Act] (if applicable) [;v ❑ ❑ Nondiscrimination [24 CFR § 570.607] ❑ ❑ [g,'- Procurement [2 CFR § 200.318(a)] (if applicable) Is Subrecipient a nonprofit entity? 91'es ONO Per 2 CFR § 200.415 major nonprofit organizations) are ineligible for this funding. If the agency is a nonprofit, please select one of the following: 3,Organization is not a major nonprofit organization. ❑ Organization is a major nonprofit organization. By signing this form, I certify the above is true and correct to the best of my knowledge. Co(<4t4V-1 r x t Name Title � o a Signature date I A major nonprofit organization is defined in§200.414(a)as an organization receiving more than$10 million in direct federal funding. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 19 OF 28 Attachment 4: Project Budget and Milestones Budget Budget Description Budgeted Catec,ory Amount Scholarships Scholarships for free or reduced access to before school, $35,000 after school, and summer programs. Milestones Timeframe Activities Anticipated Expenditures Quarter 1 Continue to provide before and after school activities to $8,750 scholarshipped youth from Q4 of the previous year enrollment that started in August. Activities will be focused on academic success, character and citizenship, and healthy lifestyles. Quarter 2 Continue to provide before and after school activities to $8,750 scholarshipped youth from Q4 of the previous year enrollment that started in August. Activities will be focused on academic success, character and citizenship, and healthy lifes les. Quarter 3 Market and award scholarships for qualifying children for $8,750 summer enrollment while capturing scholarship amounts for the remainder of the school year enrollment. Provide before and after schAl activities to scholarshipped youth. Activities will be focused on academic success, character and citizenship, and healthy lifestyles. _ Quarter 4 Provide Summer Programs to youth who receive scholarships. $8,750 Market and award scholarships for Mid mid-August and September start of the next school year program. SUBRECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 20 OF 28 9 Attachment 5: Risk of Noncompliance Risk Analysis Facto Risk Leve Type of Contact Med Risk: 3 Points Low Risk=Public Improvements/Planning Med Risk=Housing/Public Services Contract Amount Low Risk: 1 Point Low Risk=$0-$44,999 Med Risk=$45,000-$79,999 High Risk=$80,000+ Experience with Meridian CDBG Low Risk: 1 Point Low Risk=No Med Risk=Yes New Activity for Subrecipient Low Risk: 1 Point Low Risk=No High Risk=Yes Number of Clients Served Med Risk: 3 Points Low Risk=50 or Less Med Risk=More than 50 Admin Expenses Low Risk: 1 Point Low Risk=20%of budget or less High Risk=More than 20%of budget OR Staff Costs for Homeowner Repair more than 50% Key Organizational Change High Risk: 10 Points Low Risk=None Med Risk=Other Key Staff High Risk=Executive Director/Financial Manager/Program Manager Systems Change Low Risk: 1 Point Low Risk=Minor/None Med Risk=Major Program Delays Low Risk: 1 Point Low Risk=CDBG Program began on schedule Med Risk=CDBG Program did not begin on schedule/New Program Progress Reports Low Risk: 1 Point Low Risk=History of reports submitted on time(more than 75%) Med Risk=History of reports submitted late(25%or more late)/New Program Met Goals in Previous Years Low Risk: 1 Point Low Risk=Yes/Met at least 75% Med Risk=No/New Program Financial Audit Low Risk: 1 Point Low Risk=Audit with no/minor findings High Risk=Audit with moderate to serious findings/No audit although required Last Monitoring Visit Low Risk: 1 Point Low Risk=Less than 2 years Med Risk=2+years High Risk=New Program/Not Renewed Corrective Action (Any Monitoring) Med Risk: 3 Points Low Risk=No Findings or Concerns Med Risk=New Program/Current Concerns(e.g.require action but no serious impact) High Risk=Current Major Findings(e.g.would affect services/clients/financial concern) Risk Score 29 SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 21 OF 28 Risk Determination Level of Risk ❑ Low Risk(up to 25 points) Project will be monitored primarily via review of progress reports and reimbursement requests. Onsite monitoring will generally take place every three years,typically during the first six months of the program year, if there are multiple years of being a low risk subrecipient. Technical assistance will be provided upon request. ® Medium Risk(26 to 35 points) A desk monitor will be conducted annually.An on-site monitor will generally take place every two years, typically during the first six months of the program year. Based on the results of the monitoring visit, staff will determine the need for and frequency of additional technical assistance and/or on-site compliance reviews. ❑ High Risk(36+ points) Project will receive onsite monitoring after the first clients have been served. Subrecipient may also be required to submit additional documentation on a regular basis, as needed. Ongoing technical assistance will be required. Comments This project has a change in leadership at the Meridian club, which elevated it to a medium risk project. Additionally,the onsite monitor conducted during PY24 is still open, but city staff is working with the Executive Director to resolve this. Approval This determination was made on behalf of Meridian's CDBG Program based on information from the application,past experience, and collaboration with stakeholders and other local governments. By signing below, staff certifies that the information provided is,to the best of our knowledge, accurate and complete. CDBG Staff Name: Title: Crystal Campbell Community Development Program Coordinator Signature: Date: CrystaV Ca vnPbeW 9/25/2025 Electronically signed by campbell@meridiancity.org on 912512025 3:20 PM CDBG Staff Supervisor Name: Title: Curtis Calder Economic Development Administrator Signature: Date: Cw-ULLly Calder 9/26/2026 Electronically signed by ccalder@meridiancity.org on 912612025 2:40 PM SU13RECIPIENT AGREEMENT-YOUTH SCHOLARSHIPS PAGE 22 OF 28 Attachment 6: Environmental Review Environmental Review for Activity/Project that is Exempt or Categorically Excluded Not Subject to Section 58.5 Pursuant to 24 CFR 58.34(a)and 58.35(b) Proiect Informatic Project Name: Boys-&-Girls-Club-Youth-Scholarships-PY22-26 HERCIS Number: 900000010284413 Responsible Entity(RE): MERIDIAN,33 E Idaho Ave Meridian ID,83642 State/Local Identifier: RE Preparer: Crystal Campbell Grant Recipient(if different than Responsible Entity): Point of Contact: Consultant(if applicable): Point of Contact: Project Location: 911 N Meridian Rd, Meridian, ID 83642 Additional Location Information: N/A Description of the Proposed Project[24 CFR 50.12&58.32;40 CFR 1508.25]: The Scholarship Program for the Meridian Boys&Girls Club provides support to low income Meridian families by giving their children access to some of the Club's extended services such as Sunrise Club(before school program,) Early Risers Program (Summer extended day program)and Kinder Club(supports kindergartners during the half day they are not in school.)This program is important as it keeps kids safe and learning during the hours that parents are at work,and it provides economic stability to some of our communities most disadvantaged families.The City anticipates using$20,000 of CDBG funding per year during each of the remaining years in the 2022-2026 Consolidated Plan.This Environmental Review will cover that span. CDBG funds will be used to assist an estimated 150 children in the next five years.These services are provided at the Boy's and Girls Club throughout the year and should not have an environmental impact. This project is anticipated to be funded for the duration of the PY22-PY26 Consolidated Plan, but is dependent on a competitive annual application and the congressional release of funding. Level of Environmental Review Determination Activity/Project is Exempt per 24 CFR 58.34(a): 58.34(a)(4) SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 23 OF 28 Signature Page BG Club ER sig.pdf Funding Information Grant/Project HUD Program Program Name Identification Number Community Planning and Community Development Block Grants 147 Development(CPD) (CDBG)(Entitlement) Estimated Total HUD Funded,Assisted $100,000.00 or Insured Amount: Estimated Total Project Cost [24 CFR 58.2(a) (5)]: $100,000.00 Compliance with 24 CFR§50.4&§58.6 Laws and Authorities Compliance Factors: Are formal Compliance determination Statutes, Executive Orders,and compliance steps (See Appendix A for source Regulations listed at 24 CFR§50.4& or mitigation determinations) §58.6 required? STATUTES,EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§58.6 Airport Runway Clear Zones and Clear Zones 24 CFR part 51 ❑ Yes 0 No Coastal Barrier Resources Act Coastal Barrier Resources Act, as This project is located in a state that amended by the Coastal Barrier does not contain CBRS units.Therefore, Improvement Act of 1990 [16 USC this project is in compliance with the 35011 ❑ Yes 10 No Coastal Barrier Resources Act. Flood Insurance Based on the project description the Flood Disaster Protection Act of project includes no activities that would 1973 and National Flood Insurance require further evaluation under this Reform Act of 1994 [42 USC 4001- section.The project does not require 4128 and 42 USC 5154a] flood insurance or is excepted from flood insurance.While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance ❑ Yes 0 No Program (NFIP).The project is in SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 24 OF 28 Compliance Factors: Are formal Compliance determination Statutes, Executive Orders,and compliance steps (See Appendix A for source Regulations listed at 24 CFR§50.4& or mitigation determinations) §58.6 required? STATUTES,EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§58.6 compliance with Flood Insurance requirements. Mitigation Measures and Conditions [CFR 40 1505.2(c)]:Summarized below are all mitigation measures adopted by the Responsible Entity to reduce, avoid or eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions must be incorporated into project contracts, development agreements and other relevant documents.The staff responsible for implementing and monitoring mitigation measures should be clearly identified in the mitigation plan. Law,Authority, Mitigation Measure or Condition Comments on Mitigation Complete or Factor Completed Plan Measures Project Mitigation Plan Supporting documentation on completed measures SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 25 OF 28 APPENDIX A: Related Federal Laws and Authorities Airport Runway Clear Zones General polio; Legislation Regulation It is HUD's policy to apply standards to 24 CFR Part 51 Subpart D prevent incompatible development ` around civil airports and military airfields. 1. Does the project involve the sale or acquisition of developed property? ✓ No Based on the response,the review is in compliance with this section. Yes Compliance Determination Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 26 OF 28 Coastal Barrier Resources General requirements legislation Regulation HUD financial assistance may not be Coastal Barrier Resources Act used for most activities in units of the (CBRA)of 1982,as amended by Coastal Barrier Resources System the Coastal Barrier Improvement (CBRS). See 16 USC 3504 for limitations Act of 1990(16 USC 3501) on federal expenditures affecting the i CBRS. This project is located in a state that does not contain CBRA units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Screen Summary Compliance Determination This project is located in a state that does not contain CBRS units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 27 OF 28 Flood Insurance General requirements Legislatior, regulation Certain types of federal financial assistance may not be Flood Disaster 24 CFR 50.4(b)(1) used in floodplains unless the community participates Protection Act of 1973 and 24 CFR 58.6(a) in National Flood Insurance Program and flood as amended (42 USC and (b); 24 CFR insurance is both obtained and maintained. 4001-4128) 55.1(b). 1. Does this project involve financial assistance for construction rehabilitation or acquisition of a mobile home, building, or insurable personal property? ✓ No.This project does not require flood insurance or is excepted from flood insurance. Based on the response,the review is in compliance with this section. Yes 4. While flood insurance is not mandatory for this project,HUD strongly recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP). Will flood insurance be required as a mitigation measure or condition? Yes ✓ No Screen Summary Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project does not require flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance requirements. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No SUBRECIPIENT AGREEMENT—YOUTH SCHOLARSHIPS PAGE 28 OF 28 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: License Agreement with the Nampa & Meridian Irrigation District for Pedestrian Pathway in Southridge South Subdivision, Phase 2 AGREEMENT (Southridge South Phase 2-Ridenbaugh Canal) AGREEMENT,made and entered into this day of ,2025,by and between NAMPA&MERIDIAN IRRIGATION DISTRICT,an irrigation district organized and existing under and by virtue of the laws of the State of Idaho,hereinafter referred to as the"District,"and THE CITY OF MERIDIAN, a political subdivision and municipality of the State of Idaho hereinafter referred to as the"City," WITNESSETH: WHEREAS, the parties hereto entered into a Master Pathway Agreement For Developing and Maintaining Pathways for public use along and across some of the District's ditches and within some of the District's easements and fee title lands dated December 19, 2000,recorded as Instrument No. 100102999, records of Ada County,Idaho,and subsequently entered into an Addendum to Master Pathway Agreement dated July 6, 2023, recorded as Instrument No. 2023-039167, records of Ada County, Idaho, hereinafter collectively referred to as the"Master Pathway Agreement,"and,, WHEREAS, the District and the City intended by entering the Master Pathway Agreement to accomplish the following in a manner that is consistent with their respective legal and fiduciary responsibilities;to enhance the City's pathway planning though early consultation between the City and the District;to establish a process for the City's submission of pathway requests and the District's consideration of such requests; and to provide the general conditions for the District's approval and authorization of pathway requests affecting the District's ditches,property, operations and maintenance; and, WHEREAS, the District grants to the City the right develop pathways to encroach within the District's easements and/or fee title property along and across the District's ditches,canals and easements/fee title property therefor upon the terms and conditions of said Master Pathway Agreement and after the execution of an agreement for each proposed crossing and encroachment; and, WHEREAS,the City is the owner of the real property easement/right of way that is servient to the District's easement/fee title property particularly described in the"Legal Description"attached hereto as Exhibit A and by this reference made a part hereof, and, WHEREAS,the District controls the irrigation/drainage ditch or canal known as the RIDENBAUGH CANAL(hereinafter referred to as "ditch or canal") together with the real property and/or easements to convey irrigation and drainage water, to operate and maintain the ditch or canal, and which crosses and intersects said described real property of the City as shown on Exhibit B attached hereto and by this reference made a part hereof; and WHEREAS, the City desires approval to construct, install, operate and maintain: 1) a 10' wide pedestrian pathway within the District's easement for the Ridenbaugh Canal,under the terms and conditions of said Master Pathway Agreement and those hereinafter set forth, AGREEMENT-Page 1 NOW,THEREFORE,for and in consideration of the premises and of the covenants,agreements and conditions hereinafter set forth and those set forth in said Master Pathway Agreement, the parties hereto agree as follows: 1. The City may construct, operate,maintain and repair: 1)a 10'wide pedestrian pathway on the most southern ten feet of the District's easement for the Ridenbaugh Canal, within Southridge South Subdivision,Phase 2,located in Meridian,Ada County,Idaho. 2. Any construction, widening or crossing of said ditch or canal shall be performed in accordance with the"Special Conditions"stated in Exhibit C, attached hereto and by this reference made part thereof. 3. The permitted hours of use of the pathway shall be from one half hour before sunrise and one half hour after sunset. 4. The parties hereto incorporate in and make part of this Agreement all the covenants, conditions, and agreements of said Master Pathway Agreement unchanged except as the result of the provisions of this Agreement. The covenants, conditions and agreements herein contained and incorporated by reference shall constitute covenants to run with,and running with, all of the lands of the City described in said Exhibit A, and shall be binding on each of the parties hereto and on all parties and all persons claiming under them or either of them,and the advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF, the District has hereunto caused its name to be subscribed and the Licensee has caused its name to be subscribed by its duly authorized officer,all as ofthe day and year herein first above written. NAMPA&MERIDIAN IRRIGATION DISTRICT By David Duvall,Water Superintendent STATE OF IDAHO ) ss: County of Canyon ) On this day of ,2025,before me,the undersigned, a Notary Public in and for said State,personally appeared DAVID DUVALL,known to me to be the Water Superintendent of NAMPA & MERIDIAN IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. AGREEMENT-Page 2 Notary Public for Idaho Residing at , Idaho My Commission Expires : THE CITY OF MERIDIAN r _ By A ST oaPjEDAu�, obert E Simi on , Mayor 11 -05 -2025 Q / 2 w ('ilv of Ch ' s Joh -5 E IDIZ IAN - IDAHO SEAL` C� ,c STATE OF IDAHO ) 2l�R0 the TREI'�\\�� ss : County of Ada ) On this 5th day of November , 2025 , before me, the undersigned, a Notary Public in and for said State, personally appeared Robert E . Simison and Chris Johnson , known to me to be the Mayor and .City Clerk , respectively, of The CITY OF MERIDIAN, the entity that executed the foregoing instrument and acknowledged to me that such entity executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. Not Public for Idaho CHARLENE WAY Residing at Meridian ID COMMISSION No . 67390 My Commission Expires : 3 -28 -2028 NOTARY PUBLIC STATE OF IDAHO AGREEMENT - Page 3 EXHIBIT A Legal Description A right-of-way/easement located at or near Southridge South Subdivision Phase 2 in the N % of Section 23, Township 3 North, Range 1 West, B.M., Meridian, Ada County, Idaho as more specifically described/depicted in Exhibit A-1 attached hereto and by this reference incorporated herein. EXHIBIT B Location of Property/Drain See Exhibit C-1 attached hereto. EXHIBIT C Special Conditions a. The location and construction of the pathway,pedestrian bridge and landscaping shall be in accordance with Exhibit C-1, attached hereto and by this reference made a part hereof. b. Licensee acknowledges that the District's easement for the Ridenbaugh Canal includes a sufficient area of land to convey irrigation and drainage water,to operate,clean,maintain and repair the ditch or drain,and to access the ditch or drain for said purposes,and is a minimum of 140 feet, 60 feet to the left and 80 feet to the right of the centerline looking downstream. C. Construction shall be completed one year from the date of this agreement. Time if of the essence. AGREEMENT-Page 4 LEGAL DESCRIPTION ��r.•�; T H E Page 1 of 2 LAN D GROUP Date:October 8,2025 Project No.: 121172 EXHIBIT A SOUTHRIDGE SOUTH SUBDIVISION PHASE 2 PATHWAY EASEMENT DESCRIPTION An easement located in the North One Half of Section 23,Township 3 North, Range 1 West, Boise Meridian,City of Meridian,Ada County, Idaho, being more particularly described as follows: Commencing at the Northwest Corner of Section 23 of said Township 3 North, Range 1 West, (from which point the North One Quarter Corner of said Section 23 bears South 89'14'56" East,2652.36 feet distant); Thence from said Northwest Corner of Section 23,South 65°12'22" East,a distance of 2342.90 feet to a point on the easterly boundary line of Southridge South Subdivision Phase 1,as same is recorded in Book 131 of Plats at Page 31, records of Ada County,said point being the POINT OF BEGINNING; Thence South 64°01'59" East, a distance of 283.08 feet to a point of curve; Thence 63.83 feet on the arc of a curve to the left, having a radius of 440.00 feet,a central angle of 08°18'42",and whose chord bears South 68°11' 20" East, a distance of 63.77 feet; Thence South 72°20'41" East, a distance of 150.79 feet to a point of curve; Thence 132.23 feet on the arc of a curve to the right, having a radius of 110.00 feet,a central angle of 68°52'24",and whose chord bears South 37'54' 29" East, a distance of 124.41 feet; Thence South 03°28' 17" East, a distance of 411.33 feet; Thence South 03°28' 17" East, a distance of 3.59 feet to a point of curve; Thence 263.04 feet on the arc of a curve to the left,having a radius of 110.00 feet,a central angle of 1370 00'42",and whose chord bears South 71°58'38" East, a distance of 204.70 feet; Thence North 39°31'01" East, a distance of 141.01 feet to a point of curve; Thence 6.52 feet on the arc of a curve to the right, having a radius of 90.00 feet,a central angle of 04°08'57",and whose chord bears North 41°35'29" East,a distance of 6.52 feet; Thence South 32' 14'51" East, a distance of 20.81 feet; Thence South 39°31'01"West, a distance of 141.01 feet to a point of curve; Thence 134.27 feet on the arc of a curve to the right,having a radius of 130.00 feet,a central angle of 59°10'38",and whose chord bears South 690 06'20"West, a distance of 128.38 feet to a point of compound curve; Thence 176.60 feet on the arc of a curve to the right, having a radius of 130.00 feet,a central angle of 770 50'04",and whose chord bears North 42°23' 19" West,a distance of 163.33 feet; Thence North 030 28' 17"West,a distance of 414.91 feet to a point of curve; Thence 108.19 feet on the arc of a curve to the left, having a radius of 90.00 feet,a central angle of 68°52' 24",and whose chord bears North 37°54' 29"West, a distance of 101.79 feet; Thence North 72°20'41"West, a distance of 150.79 feet to a point of curve; 462 East Shore Drive, Suite 100, Eagle. Idaho 83616 208.939.4041 thelandgroupinc.com Exhibit A-1 , page 1 Page 2 of 2 Thence 66.73 feet on the arc of a curve to the right, having a radius of 460.00 feet, a central angle of 08° 18'42",and whose chord bears North 68° 11' 20" West, a distance of 66.67 feet; Thence North 64°01'59"West, a distance of 283.08 feet to a point on the Easterly boundary line of said Southridge South Subdivision Phase 1; Thence North 25'58'40" East, a distance of 20.00 feet to the POINT OF BEGINNING. The above described easement contains 0.67 acres(29,310 Sq. Ft.)more or less. PREPARED BY: The Land Group, Inc. L LAND t K 7880 00 �10-08-20250 T ✓y �rE OF�OP�� James R. Washburn WA 462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208.939.4041 thelandgroupinc.com Exhibit A-1 , page 2 NW COR SEC 23 N1/4 COR S.15 S.14 _ _ _ W. OVERLAND ROAD S.14 SEC 23 S.22 S.23 - - - - - S89014'56"E 2652.36' �S.23 (BASIS OF BEARING) J 90, „\OB LU h o 0 •�.`r o c� 19��� C� Line Table LINE BEARING LENGTH z � I L1 S64°01-59"E 283.08' 20' II L2 S72°20'41"E 150.79' Iw L3 S03°28'17"E 411.33' �OJ q0 I , L4 S03°2817"E 3.59' PATHWAY EASEMENT I I L5 N39°31'01"E 141.01' 0.67 ACRES± I C4 L6 N32°14'51"W 20.81' (29,310 SO.FT.) r h / L7 S39°31'01"W 141.01' LB NO3°28'17"W 414.91' `3 L9 N72°20'41"W 150.79' T G5 L10 N64°01'59"W 283.08' 1-11 N25°58-40"E 20.00' Curve Table CURVE LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH C1 63.83' 440.00' 8*18'42" S68°11'20"E 63.77' �N�s� l C2 132.23' 110.00, 68*52,24" S37°54'29"E 124.41' Cyr C3 263,04' 110.00, 137"DD'42" S71°58'38"E 204.70' O C4 6.52' 90.00, 4°08'57" N41°35'29"E 6.52' 788 Q+ 10-08-2025 c5 134.27' 130.00' 59°10'38" S69-06-20"W 128.38' C6 176.60' 130.00' 77°5D'04" N42°23'19"W 163.33' � ?9�Tf OF�pP "1►.WA:>'' C7 108.19, 90.00' 68°52'24" N37°54'29"W 101.79' E CS 66.73' 460.00' 8*18142" N68°1120"W 66.67' E 0 250' 500' E Exhibit "B" Horizontal Scale:1"= 250' Project No.:121172 Date of Issuance:October 8,2025 THE Pathway Easement TM ri LAND Southridge South Subdivision Phase 2 0 J�a GROUP City of Meridian r Exhibit A-1 , page 3 m � ] � | � � |■ ||| ; ��. �� - �| � . , / \ .■ | |� . � ■ | ! ■ § �| � ■ S U§mDGESOT PHASE■ g Call B g rDevelopment I � h■ �� � || �_� §�£ Exhibit CG, pg ! t Aam j------------ i YYY ¢� i 11 I �6 I I I �=IC ' Y,=ff a...Y T-_____.. i wN 1 � I is -------- --------- ------ ----- I 1 I w� !san +I a NYl i sYf r � i � - i • � f I I � I ! 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' SOUTHRIDGE SOUTH PHASE 2rM F] 5 3 5 a bg Challenger Development MBIDA EAH0 � Exhibit C-1, page 7 '• ate`i..-.r�:\� +'y ! s J .. / �: ' f.•'-..L'l,"'� m .a,o to 12 s't�$r� �" / Wp , CD y V /. a r 4.44 I' All 1 � ; u a ! / - i 1 1 • •- -Jam.-'��•�� ����__���'/'// ♦♦!s$n� ..n r a it SOUTHRIDGE SOUTH PHASE 2 Challenger Development i •�•It�;S���!lrlrninnl�� � e � M61q�'Ak�ANo C�� 0 9 Exhibit C-1, page 8 S fi t t a u .gym J w. / � .• g 0 I r I to / Y 1011 Ali IRA , Mc)t r• c r l L r ! r€ I a r :i 1 r" MATCH LINE-AREA n u ■ee�ess �Nrss sepfeni��saerl�sswlesreaaeilsa1�•aeRaa�seanae:..r+aanane�..an-' d+a��saearrsa.an*ea�T±, l! .i S aRe�e Oro rT; g I T. .•'�'£''�.�r III i, SOUTHRIDGE SOUTH PHASE 2 b5 I Challenger Development ro w5s !€ P ya yy -MIDIAN.MAW C Exhibit C-1, page 9 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2026 Proposed Fee Increase Update >130%Change Department Fee Description Current Fee Proposed Fee Proposed$ ProposedChan g a Chan a Recovery Method Recovery% g Clerks Mobile sales unit license (includes$33.25 ISP background check fee) $ 73.25 $ 221.97 $ 148.72 203.03% Full Cost-100% 100% Clerks Temporary use permit Outdoor Market(in a park) $ 85.00 $ 242.00 $ 157.00 184.71% Full Cost-100% 100% Clerks Temporary use permit Outdoor Market(not in a park) $ 50.00 $ 217.98 $ 167.98 335.95% Full Cost-100% 100% Clerks Temporary use permit Special Event(in a park) $ 85.00 $ 245.00 $ 160.00 188.23% Majority Cost-80-99% 82% Clerks Temporary use permit Special Event(not in a park) $ 50.00 $ 217.98 $ 167.98 335.95% Full Cost-100% 100% Police Impound Fee-Dog $ 50.00 $ 145.34 $ 95.34 190.68% Full Cost-100% 100% Police Impound Fee-Livestock $ 150.00 $ 549.41 $ 399.41 266.28% Full Cost-100% 100% Planning Planned unit development,per exception fee $ 107.00 $ 353.95 $ 246.95 230.79% Full Cost-100% 100% Planning Surety Reduction Fee $ 69.00 $ 210.20 $ 141.20 204.64% Full Cost-100% 100% E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Park and Shelter Fee Schedule Discussion Mayor Robert E. Simison City Council Members: ER,IDIAN tl ��� Luke Cavener, President Liz Strader,Vice President A H Brian Whitlock Doug Taylor John Overton Anne Little Roberts October 24th, 2025 MEMORANDUM TO: Mayor Robert Simison and City Council FROM: Garrett White, Recreation Superintendent RE: Shelter Fees and Park Fees Discussion Background Over the past few months, our department has worked with our City Finance department to review our current park fees to ensure we are meeting the current cost recovery philosophy set by Council a few years ago. The park fees and shelter fees were last updated in 2018. According to the CPI,the inflation rate increase between 2018 and 2025 is approximately 29% based on an average annual inflation rate of about 3.70%. That said,we are proposing an increase to our shelter fees of approximately 30%after tax. This proposed increase does put the majority of our proposed shelter fees within the average price range of our neighboring cities and their comparable shelters. The exceptions are the two large shelters at Kleiner Park(Al and B1)and the Larger shelter(Green Shelter) at Discovery Park. These three shelters would be at the higher end of our comparable shelters but would still fall within our cost recovery philosophy. Please note that for simplicity,we have rounded all applicable fees to the nearest whole-dollar amount after the 6%tax. This results in a slight difference above or below the 30%target but overall,the adjustments align with the intended inflationary increase and cost recovery philosophy. Other Park Fees have been reviewed separately, and our proposals were established based on our cost recovery philosophy. Again,these have been rounded to the nearest whole dollar after tax as well. Objective To have Council provide feedback on the proposed fees. Once feedback is given, and if Council is comfortable with posting the proposed fees,the fees will be posted and brought back to Council for a public hearing within the next few weeks. Shelter Fees Shelter Current Fee W/O Tax Proposed Fees Proposed Fees Per Time Block W/O Tax W/TAX Per Time Block Per Time Block 8th Street Park Shelter $40 $49.06 $52.00 Champion Park Shelter $40 $49.06 $52.00 Chateau Park Shelter $40 $49.06 $52.00 Renaissance Park Shelter $40 $49.06 $52.00 Seasons Park Shelter $40 $49.06 $52.00 Centennial Park Shelter $40 $49.06 $52.00 Keith Bird Legacy Park Shelter $40 $49.06 $52.00 Reta Huskey Park Shelter $40 $49.06 $52.00 Gordon Harris Park Shelter $40 $49.06 $52.00 Fuller Park Shelter#3 $40 $49.06 $52.00 Hillsdale Park Shelter#2 $40 $49.06 $52.00 Tully Park Small Shelter $40 $49.06 $52.00 Storey Park Green Shelter $40 $49.06 $52.00 Fuller Park Shelter#2 $50 $61.32 $65.00 Settlers Park Shelter#3 $50 $61.32 $65.00 Bear Creek Park Shelter $50 $61.32 $65.00 Fuller Park Shelter#1 $50 $61.32 $65.00 Hillsdale Park Shelter#1 $50 $61.32 $65.00 Kleiner Park Shelter A3 $50 $61.32 $65.00 Kleiner Park Shelter A4 $50 $61.32 $65.00 Storey Park Blue Shelter $50 $61.32 $65.00 Settlers Park Shelter#2 $60 $73.58 $78.00 Kleiner Park Shelter A2 $75 $92.45 $98.00 Discovery Park Blue Shelter $75 $92.45 $98.00 Settlers Park Shelter#1 $75 $92.45 $98.00 Discovery Park Red Shelter $90 $113.21 $120.00 Discovery Park Green Shelter $125 $155.66 $165.00 Heroes Park Shelter $50 $61.32 $65.00 Tully Park Large Shelter $75 $92.45 $98.00 Kleiner Park Shelter Al $150 $183.96 $195.00 Kleiner Park Shelter B 1 $150 $183.96 $195.00 Kleiner Park Bandshell $150 $183.96 $195.00 Park Fees Park Fee Current Fee Proposed Fees Proposed Fee W/O Tax W/O Tax W/TAX Kleiner Park- Shelter A-1 and B-1 BBQ Grills $94.34 $94.34 $100.00 Ballfield Prep Closet(per day,per site/park) $50.00 $66.04 $70.00 Ballfield Temporary Fencing (per field,per $50.00 $75.47 $80.00 TOURNAMENT) Baseball Field Lights (per hour) $25.00 $28.30 $30.00 Softball Field Lights (per hour) $15.00 $14.15 $15.00 Baseball/Softball Field Prep (per field) $12.50 $23.58 $25.00 Baseball/Softball Field Rental(per hour) $10.00 $14.15 $15.00 Tennis/Pickleball Courts Hourly Reservation $4.72 $9.43 $10.00 Multi-Use Field Rental (per hour) $10.00 $14.15 $15.00 Outdoor Basketball Court Rental (per hour) $10.00 $14.15 $15.00 Cancellation Fee $5.00 $4.72 $5.00 Amplified Sound Permit(per day) $20.00 $9.43 $10.00 Amp.Equip./Lg Canopies (each,per day) $10.00 $18.87 $20.00 MPR On-Site Event Staff(per hour) $20.00 $37.74 $40.00 Short Term Concessions Permit(per day) $9.43 $9.43 $10.00 Discovery Stage and Grass Area(per time $100.00 $117.92 $125.00 block) Kleiner Memorial Plaza 4"x8" paver- $250.00 $259.43 $275.00 independent installation Kleiner Memorial Plaza 4"x8" paver-normal $150.00 $141.51 $150.00 installation schedule Kleiner Memorial Plaza 8"x8" paver- $350.00 $330.19 $350.00 independent installation Kleiner Memorial Plaza 8"x8" paver-normal $250.00 $235.85 $250.00 installation schedule NOTES Baseball/Softball Field Prep ($12.50)-Full cost recovery for this would be$45 per prep. That would be a 260% increase. The proposal represents a 100% increase at$25 per prep and it will be phased over the next two years to reach$45. This is also a fee we have not charged for some time as we have not had the staff available to provide field prep like we did years ago. We would like to keep this fee in the chance that we could offer this in the future. Amplified Sound Permit(per day)-We have found efficiencies in the processing of this permit. Therefore,we are proposing to reduce this fee. Current Fee is $20. Full cost recovery is $10.50. Proposed fee is rounded to$10 even. MPR On-Site Event Staff($20.00 per hour)-Full cost recovery for this would be$60 per hour. That is a 200% increase from our current fee. The proposal of$40 per hour represents a 100% increase and will be phased over the next two years to reach$60 per hour. This allows us to work with event organizers that need MRP Staffing over the next two years for planning purposes. Kleiner Park Memorial Plaza Pavers—We typically install pavers twice a year to keep costs low. "Independent installation"is done individually. Baseball/Softball Field Rentals —Current fee is $10/hour. Full cost recovery would be$39.75/hour. Per our cost recovery philosophy,baseball/softball field rentals are in tier two with minimal cost recovery as most fields are reserved for youth sports by volunteer coaches with little to no budget. Proposed fee is a 50% increase to $15/hour. Field Rentals—These are soccer fields or rectangle green spaces. Current fee is$10/hour. Full cost recovery would be$25.61/hour. Per our cost recovery philosophy,field rentals are in tier two with minimal cost recovery as most fields are reserved for youth sports by volunteer coaches with little to no budget. Proposed fee is a 50% increase to$15/hour. W IDIAN� AGENDA ITEM ITEM TOPIC: Meridian Youth Baseball/Softball Partnership Agreement Mayor Robert E. Simison City Council Members: E II�IAN�. Luke Cavener, President Liz Strader,Vice President D A H Q Brian Whitlock Doug Taylor John Overton Anne Little Roberts October 24th, 2025 MEMORANDUM TO: Mayor Robert Simison and City Council FROM: Garrett White, Recreation Superintendent RE: Meridian Youth Baseball/Softball Partnership Agreement Background In 2006 the Meridian Youth Baseball and Softball League (MYB/S) partnered with the City to develop the Trace Layton Baseball Complex in Settlers Park. The original agreement is set to expire on March 1"of 2029. Now that the agreement is close to expiration, MYB/S and the staff felt that a new partnership to help fund a much-needed parking lot would be a great opportunity to extend the MYB/S field use agreement. The parking lot is planned to be constructed with the Settlers Park expansion project beginning in the spring of 2027. This proposed new partnership agreement is structured similar to the partnership agreement established with the Meridian Police Activities League (PAL)and the new parking lot addition to Heroes Park a few years ago. MYB/S will contribute$500K over 20 years which is approximately half the projected costs of the new parking lot. Here are some key points of the new partnership agreement with MYB/S. • The term of this agreement shall be from the effective date written in the agreement through December 31, 2032. The agreement term shall be renewed automatically for three additional five-year periods(from January 1, 2033 through December 31, 2037;from January 1, 2038 through December 31, 2042; and from January 1, 2043 through December 31, 2047), unless earlier terminated by either party in the manner provided in this agreement. • Beginning in the spring of 2028, MYB/S will contribute $25K a year for the following 20 years. • Identifies a schedule for MYB/S, City Leagues, and Public use on the ballfields within the complex that will be reviewed annually. • Requires quarterly meetings between the City and MYB/S to discuss maintenance projects, scheduling, and future needs. • Establishes who is responsible for specific maintenance duties. • Does not allow for sub-leasing the fields to outside users. • MYB/S tournaments have grown and continue to grow,this agreement establishes tournament requirements to lower the impacts on City maintenance crews and neighbors. • Establishes what MYB/S is responsible for in regard to parking notifications to tournament participants and league participants. Objective To have Council approve the proposed partnership agreement between the City and Meridian Youth Baseball/Softball. AGREEMENT FOR PRIORITY USE AND MAINTENANCE OF SETTLER'S PARK SPORTS FACILITIES AND PARKING LOT EXPANSION CONTRIBUTION This AGREEMENT FOR PRIORITY USE AND MAINTENANCE OF SETTLER'S PARK SPORTS FACILITIES AND PARKING LOT EXPANSION CONTRIBUTION ("Agreement") is made this 5th day of November , 2025 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Meridian Youth Baseball/Softball, Inc., a nonprofit corporation organized under the laws of the State of Idaho ("MYB/S"). WHEREAS, City and MYB/S have historically worked together to enhance the Meridian community's quality of life by providing and supporting recreational opportunities for members of the Meridian community; WHEREAS, on February 14, 2006, MYB/S and City entered into an agreement entitled City of Meridian Parks & Recreation Department Meridian Youth Baseball/Softball, Inc. Amendment to Development and License Agreement("2006 Agreement"), under which MYB/S agreed to contribute funding for the construction of the baseball fields at Meridian Settlers' Park, 3245 N. Meridian Road, Meridian, Idaho ("Park"), including all associated facilities, amenities, infrastructure, infields, outfields, batting cages, fences, vegetation, and/or buildings ("Fields"), as depicted in Exhibit C, in exchange for exclusive rights to schedule use of the Fields; WHEREAS, on January 9, 2024, MYB/S and City entered into an agreement entitled First Amendment to City of Meridian Parks & Recreation Department Meridian Youth Baseball/Softball, Inc. Amendment to Development and License Agreement("2024 First Amendment"), under which City allowed MYB/S to install retractable awnings on two of the City's concession stands in Park, in order to provide shade and weather protection for MYB/S and other park users, at MYB/S's expense; WHEREAS,MYB/S desires to continue using the Fields for its baseball and softball programming; WHEREAS, City is willing to grant priority use of Fields to MYB/S in consideration of the youth sports programming, facility maintenance, and parking lot expansion monetary contributions by MYB/S as set forth in this Agreement; WHEREAS, this Agreement shall supersede and replace the 2006 Agreement and the 2024 First Amendment, both of which shall be null and void upon execution of this Agreement; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and MYB/S agree as follows. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 1 I.PRIORITY USE OF FIELDS. Throughout the term of this Agreement, as generally set forth in Exhibit A, MYB/S shall be entitled to priority use of the Fields for baseball and softball practice sessions, games, tournaments, classes, camps, and related preparatory activities, which priority use shall preclude non-MYB/S uses of the Fields. Specific dates for the Parties' and the public's respective uses of the Fields shall be determined by communications between the City Contact and the MYB/S Contact in the December prior to the upcoming year. MYB/S shall not be entitled to use the Fields for any purpose, on any date or time other than those listed in Exhibit A, unless MYB/S makes a separate reservation through the Meridian Parks and Recreation Department. MYB/S may reserve additional Fields at Park for the purposes described in this Agreement without paying reservation fees, but reservations of all other Meridian Park and Recreation facilities shall be subject to all applicable fees. 11.RIGHTS AND OBLIGATIONS OF PARTIES. A. General rights and obligations of MYB/S regarding Fields. 1. Consideration. In consideration for the priority use granted by this Agreement: a. 2025-2027: From the Effective Date of this Agreement through December 31, 2027, MYB/S shall provide consideration to City in the form of MYB/S's historic development of the Fields, provision of youth baseball and softball programming opportunities in Meridian, and long-standing relationship with City. b. 2028: From January 1, 2028 through the term of this Agreement, MYB/S shall make an annual payment to City in the amount of twenty-five thousand dollars ($25,000.00)in order to contribute to the installation of the expanded parking lot at Park. MYB/S shall make such payment by remitting to City two (2) installments annually, beginning in 2028. MYB/S shall pay to City the first installment of twelve thousand, five hundred dollars ($12,500.00) by May 1, 2028, and thereafter by May 1 of each subsequent year through the term of this Agreement. MYB/S shall pay to City the second installment of twelve thousand, five hundred dollars ($12,500.00) by November 1, 2028, and thereafter by November 1 of each subsequent year through the term of this Agreement. 2. Maintenance. MYB/S and City shall each complete the respective maintenance responsibilities as set forth in Exhibit B. City shall provide all necessary utilities and services to MYB/S and Fields, including, but not limited to, electricity, restrooms, water, sewer, and/or waste removal. 3. Concession stands. MYB/S shall be permitted to exclusively use, operate, and maintain the two (2) concession stands serving the Fields, and to store personal property in such buildings. MYB/S shall obtain all applicable permits and comply with all applicable laws and regulations applicable to the sale of concessions. If required by City agreement, MYB/S shall honor any beverage exclusivity agreement entered into by the City for Park. All revenue generated from concession sales shall support MYB/S programming. 4. Fields use and scheduling. Communication between MYB/S and City regarding Fields use and scheduling shall occur by e-mail between MYB/S Contact and City Contact. Each party AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 2 shall have the right to rely upon such communication in scheduling its uses of Fields. City Contact shall schedule, and the MYB/S Contact shall attend, in-person meetings in February and July of each year in order to confirm schedules and discuss any outstanding issues regarding scheduling, maintenance, or use of Fields or Park. 5. Tournament requirements. a. Payment provided pursuant to this Agreement shall not include payment for additional fees or costs related to tournaments. MYB/S shall be separately responsible for payment of all fees due and owing for additional City staffing and services necessitated by tournament play. b. Fourteen (14) days prior to a tournament, MYB/S shall request that City order additional trash container(s) and/or pick-up service. c. MYB/S shall provide all tournament set-up, clean-up, and any and all other staffing, janitorial, and/or facility maintenance needs. d. MYB/S shall conduct an additional survey and clean-up of the Fields between sunrise and 10:00 a.m. on the day following any tournament. e. MYB/S shall bring in portable restrooms for tournaments, at MYB/S's sole expense. Portable restrooms shall be placed only on hard surfaces. 6. Additional reservations. When necessary for the purposes described in this Agreement, MYB/S may reserve the Fields on days or times other than as specifically set forth in Exhibit A. City shall schedule such reservations as Fields are available and in accordance with City policy regarding field reservations and scheduling, except that reservation fees shall not apply to MYB/S's reservation of Fields at Park. MYB/S's reservation of all other Meridian Park and Recreation facilities shall be subject to all applicable fees and general facility reservation policies. 7. Reasonable use. MYB/S shall employ best efforts to ensure that its use of Fields and Fields facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where MYB/S's use of Fields and Fields facilities, infrastructure, and/or vegetation causes disproportionately excessive damage to same, MYB/S shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement. MYB/S shall exercise best efforts to see that any and all use of Fields, where such use is scheduled or authorized by MYB/S, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, such reasonable policies as may be adopted or enacted by the Director of the Meridian Parks and Recreation Department. S. Collection of fees. MYB/S shall have right to assess and collect reasonable fees for participation from members of the MYB/S program and/or tournament participants. MYB/S may only charge admission to the Fields in the following circumstances: a. A regional or state tournament hosted by MYB/S which is affiliated with a national sponsor which requires the host to charge admission fees; or AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 3 b. Where City provides written consent at least thirty (30) days in advance of the tournament. All proceeds from any admission fees collected by MYB/S shall be used to support MYB/S programming. Except as otherwise agreed in writing, City shall not be entitled to any fee assessed and/or collected by MYB/S. Except as specifically provided in this Agreement, MYB/S shall not charge admission for regular league play or any other regular activity of MYB/S. MYB/S shall not have the right to assign or sublease all or any portion of the Fields or of MYB/S's interest in this Agreement or any privilege or right hereunder without the prior written consent of City. MYB/S shall not assign or sublet any right conveyed by this Agreement, including scheduling any other party's use of Fields during the priority use times established for MYB/S in Exhibit A. 9. Equipment use and storage. Except as specifically set forth in this Agreement, MYB/S shall be solely responsible for providing, maintaining,preparing, repairing, and/or replacing any and all necessary equipment for any and all MYB/S activities at Fields. MYB/S acknowledges that the use and storage of MYB/S's equipment and property at Fields carries risks, some of which may be unknown. Any and all known and unknown risks and costs related to or arising from the use or storage of MYB/S's equipment, including, but not limited to, loss or theft of, damage to, and/or damage or injury caused by such equipment, shall be borne solely by MYB/S. 10. Banners. MYB/S shall be responsible for coordinating with City Contact the installation of any banners or notices posted by MYB/S at Park, and shall be responsible for removing them from Fields as appropriate or as directed. The following content shall not be displayed on any banner or notice posted at Park by MYB/S: a. Profane, obscene, indecent, violent, or pornographic content and/or language; b. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or national origin; c. Defamatory or personal attacks; d. Threats to any person or organization; e. Content that promotes, fosters or perpetuates conduct in violation of any federal, state or local law; f. Content that encourages or incites illegal activity; g. Information that may tend to compromise the safety or security of the public or public systems; h. Content that violates a known legal ownership interest, such as a copyright, of any party; or i. Any content that contains or perpetuates a message that the Director of the Parks& Recreation Department deems to be inappropriate and not in the best interest of the City of Meridian. 11. Parking. MYB/S shall make every reasonable effort to ensure that persons attending MYB/S games at the Fields do not park in the Cedar Springs Subdivision. MYB/S,shall remind game attendees of this requirement by means of signs, spoken reminders, emailed reminders, and posting on the MYB/S website and social media accounts. 12. Exclusion from Fields. Any exclusive use granted to MYB/S by this Agreement shall not include the right to exclude any law-abiding person from the Fields so long as such person is AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 4 not interfering with MYB/S's use thereof and not violating MYB/S's rules, regulations, and policies. MYB/S shall have the right to exclude from the Fields persons who are interfering with MYB/S's use of Fields or violating MYB/S rules, regulations, and policies. In the event that MYB/S has determined that a person shall be excluded from the Fields on these grounds, MYB/S shall first ask the person to leave the Fields, and if such person declines, MYB/S shall contact Meridian Police Department Meridian to effectuate the exclusion and update Parks & Recreation staff via email. MYB/S shall not have the right to interfere with any person's concurrent, lawful use of Park, where such concurrent use does not conflict or interfere with MYB/S's use. MYB/S shall exercise any exclusive use granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. 13. No alterations to premises; no liens. MYB/S shall not make, or permit to be made, alterations on or to Park or the Fields without first obtaining City's written consent. Except as otherwise specified in this Agreement, additions to, or alterations of, the premises shall become at once a part of the real property and belong to City. MYB/S shall keep Park and the Fields free from any liens arising out of any work performed for, materials furnished to, or obligations incurred by MYB/S. 14. Awnings. Throughout the term of this Agreement, MYB/S shall retain ownership of the retractable awnings on each of the two (2) concession stands serving the Fields ("Awnings"). MYB/S shall ensure that the Awnings are in good condition aesthetically and operationally by engaging routine inspection and maintenance pursuant to all applicable manufacturer's and installers' recommendations. MYB/S shall ensure that all maintenance and repairs of the Awnings are conducted by professionals with proper licensing and certification. MYB/S shall be responsible for obtaining all permits and inspections necessary for work on the Awnings and related systems. Upon termination or expiration of this Agreement,the Awnings shall become the property of City. B. General rights and obligations of City regarding Fields. 1. Notification of Fields closure. City shall provide thirty (30) days' notice to MYB/S when a field or fields at Park will be closed for routine or scheduled maintenance or repair of Fields facilities, infrastructure, vegetation, or other component, except that City may undertake, with fewer days' notice or no notice, emergency maintenance or repairs necessary to protect the health, safety, and/or welfare of the public, or where such alterations, construction, or improvements will not unreasonably affect MYB/S's use of Park or Park amenities or facilities as set forth in this Agreement. 2. Stop use; field location. Any duly authorized agent or employee of City may stop priority or scheduled use of Fields and/or City facilities, including play in progress, at any time where such action is warranted due to field or other conditions, or coach, player, or spectator conduct. Any duly authorized agent or employee of City may require that MYB/S utilize or not utilize a particular field or fields due to weather conditions and/or ground surface quality. 3. Public park. The parties hereto expressly acknowledge that Fields and Park are public spaces, the management and scheduling of which shall at all times be within the sole AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 5 purview of City. City shall have the right to use or allow the use of Fields and Park for any and all purposes and under any and all conditions, so long as such use does not conflict or interfere with MYB/S's priority or scheduled use of the Fields, except where necessary to protect the health or safety of Fields users and/or the public. 4. Scheduling; collection of fees. City shall be solely responsible for scheduling all use of Fields, Fields facilities and amenities, and Park. In accordance with its policies, City shall have right to assess and collect reasonable user fees from persons who use Fields; however, the amount of such user fees shall not exceed costs and expenses actually incurred. MYB/S shall not be entitled to any Fields user fee assessed and/or collected by City. IV. GENERAL PROVISIONS. A. Term. The term of this Agreement shall be from the Effective Date written above through December 31, 2032. The Agreement term shall be renewed automatically for three additional five-year periods (from January 1, 2033 through December 31, 2037; from January 1, 2038 through December 31, 2042; and from January 1, 2043 through December 31, 2047), unless earlier terminated by either party in the manner provided in this Agreement. B. Day-to-day communications. Communication between MYB/S and City regarding day-to-day matters (e.g., issues related to use, scheduling, and maintenance of Fields) shall occur via e- mail, facsimile, or telephone. City shall provide MYB/S the name, e-mail address, and telephone number of specific City personnel ("City Contact") who shall serve as the liaison between City and MYB/S for all matters regarding the day-to-day scheduling, use, and maintenance of Fields and Fields. MYB/S shall provide City the name, e-mail address, and telephone number of specific MYB/S personnel ("MYB/S Contact") who shall serve as the liaison between MYB/S and City for all matters regarding the day-to-day scheduling, use, and maintenance of Fields and Fields. C. All other notice. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when sent via electronic mail ("e-mail") or mailed via United States mail, addressed as follows: If to City: If to MYB/S: City of Meridian Meridian Youth Baseball/Softball, Inc. Attn: Parks & Recreation Dept. Director Attn: MYB/S President 33 E. Broadway Avenue 13601 W. McMillan Road, Suite 102, Box 292 Meridian ID 83642 Boise ID 83713 meridianrecreation@meridiancity.org president@mybbaseball.com Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. D. Quarterly review. City Contact shall schedule, and the MYB/S Contact shall attend, a quarterly meeting to review Fields use and scheduling, address any concerns which may have arisen, and discuss improvements regarding or related to the parties'joint use of Fields. E. Conflict resolution. If either party believes that the other party is not fulfilling its obligations as established by this Agreement, the complaining party shall give written notice of its complaint AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 6 to the other party. The party receiving the complaint shall, within fourteen(14) calendar days, correct the situation and confirm the correction in writing, or reject the complaint, explaining the mitigating circumstances and why a remedy cannot be achieved. F. Assignment. MYB/S shall not assign or sublet all or any portion of MYB/S's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. MYB/S shall not assign or sublet any right conveyed by this Agreement, including, but not limited to, scheduling any other party's use of Fields during the priority use times established for MYB/S in Exhibit A. This provision shall apply to and are binding upon the respective organizations, legal representative, successors, and assigns of the parties. G. No agency. Neither MYB/S nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in their use and occupancy of Fields. No actual or putative ownership rights of real property or fixtures at Park are conveyed to MYB/S by this Agreement. H. Indemnification. MYB/S and each and all of its employees, volunteers, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in MYB/S programming, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses caused or incurred by MYB/S or any MYB/S employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MYB/S programming, at or in its use of Fields, Park, and/or any amenity or appurtenance thereto, or any lack of maintenance or repair thereon, which is not caused by or arising out of the tortious conduct of City. I. Insurance. MYB/S shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of MYB/S or any MYB/S employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MYB/S programming,MYB/S covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. J. Premises available as is. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of the premises; MYB/S and its employees, volunteers, agents, contractors, officials, officers, servants, guests, and/or invitees accept Fields and Park for use as is, both at the Effective Date of this Agreement and for each practice session, game, and/or tournament, and any portion thereof. K. Compliance with Laws. In performing the scope of services required hereunder, City and MYB/S shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 7 L. State of Idaho requirements. The following provisions, as applicable, are required by Idaho law. The terms used in this provision shall have the definitions as set forth in the respective Idaho Code provisions. 1. Pursuant to Idaho Code § 67-2346, MYB/S certifies that MYB/S is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under Israel's control. 2. Pursuant to Idaho Code § 18-8703, as applicable,MYB/S certifies that it is not, and will not for the duration of this Agreement become, an abortion provider or an affiliate of an abortion provider. 3. Pursuant to Idaho Code § 67-2359, MYB/S certifies that MYB/S is not, and for the duration of this Agreement will not be, a company currently owned or operated by the government of China. 4. Pursuant to Idaho Code § 67-2347A, MYB/S certifies that MYB/S is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company engages in or supports the exploration, production,utilization,transportation, sale,or manufacture of fossil fuel-based energy,timber, minerals, hydroelectric power, nuclear energy, or agriculture. 5. Pursuant to Idaho Code § 67-2347A,MYB/S certifies that MYB/S is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company engages in or supports the manufacture, distribution, sale, or use of any firearm. M. Cancellation. The Director of the Parks & Recreation Department may, in his sole discretion, elect to close Park, and cancel MYB/S's use and/or reservation of Fields, with no notice to MYB/S, where closure is in the best interest of City or the public health, safety, or welfare, due to weather, Act of God, or other reason. City shall neither assume nor incur any liability for costs, damages, or losses incurred due to such cancellation. For purposes of this agreement, an Act of God shall include, but shall not be limited to: fire, storm, flooding, disease, national or local emergency, natural or human-caused disaster, or any other emergency or hazard under which it is illegal, impractical, or unsafe for use of the Fields to proceed as scheduled, in the Director's sole discretion. N. Non-Appropriation. MYB/S acknowledges that City is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. Notwithstanding anything in this Agreement to the contrary, City's obligations under this Agreement shall be subject to and dependent upon appropriations being made by City Council for such purpose. O. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. P. Grounds for termination. Grounds for termination of this Agreement shall include, but shall not be limited to: 1. An act or omission by either party which breaches any term of this Agreement. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 8 2. An Act of God or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party. 3. A change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 4. A decision by either party that termination will serve its best interest. Q. Termination process. Either party may terminate this Agreement by providing one hundred eighty (180) days' advance written notice of intention to terminate. Such written notice shall include a description of the breach or circumstances providing grounds for termination. As applicable, a seven(7) day cure period shall commence upon mailing of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement may be terminated upon provision of written notice of termination. R. Surrender of premises. Upon the expiration or termination of this Agreement, MYB/S shall quit and surrender the Fields, Park, concession stands, restrooms, and all fixtures and premises in Park to City without causing or allowing any waste thereon. City hereby agrees that in consideration of MYB/S's performance of the terms and conditions of this Agreement, MYB/S may peaceably and quietly have and enjoy the Fields as set forth in this Agreement. S. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. T. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. U. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. V. Third-party beneficiaries. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person or entity not a party hereto. W. Exhibits and recitals. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. All recitals set forth at the beginning of this Agreement are hereby incorporated into this Agreement by this reference. X. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. Y. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and MYB/S. The parties signatory hereto represent AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 9 and wan-ant that each is duly authorized to bind,respectively,City and MYB/S to this Agreement in all respects. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. MERIDIAN YOUTH BASEBALL/SOFTBALL,INC.: Travis Young President CITY OF MERIDIAN: BY: Attest: Robert E.Simison 11-5-2025 Chris Johnson 11-5-2025 Mayor City Cleric i I i j j I AGRr WIM wrni MMID"Yormi BASFBAII,K*PRKwm USF of FAc xnEs PACE 10 EXHIBIT A PRIORITY USE OF FIELDS AND BATTING CAGES 1. MYB/S PRIORITY USE OF FIELDS AND BATTING CAGES A. March through May: 1. Batting Cages & All Fields (1-8): Monday, Tuesday, Wednesday, Thursday, and Friday from 3:00 p.m. to sunset 2. Batting Cages & All fields (1-8): Saturdays from sunrise to sunset 3. Batting Cages & All fields (1-8): Sundays from 12:00 p.m. to sunset ➢ Exception: Memorial Day weekend. MYB/S priority from sunrise to sunset on fields (1-5) ➢ Exception: Memorial Day weekend. City has priority from sunrise to sunset on fields (6-8) B. June and July: 1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, Friday from 12:00 p.m. to sunset 2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from 12:00pm to sunset 3. Batting Cages & Fields 7-8: Tuesday and Thursday from 2:00pm to sunset 4. Batting Cages & All fields (1-8): Saturdays from sunrise to sunset. 5. Batting Cages &All fields (1-8): Sunday from 12:00pm to sunset. ➢ Exception: Tournament dates where MYB/S will have priority use from sunrise to sunset on all fields (1-8). C. August through third Friday in October: 1. Batting Cages & All fields (1-8): Monday, Tuesday, Wednesday, Thursday, and Friday from 3:00 p.m. to sunset 2. Batting Cages & All fields (1-8): Saturdays from sunrise to sunset 3. Batting Cages & All fields (1-8): Sundays from 12:00 p.m. to sunset ➢ Exception: Tournament dates where MYB/S will have priority use from sunrise to sunset on all fields (1-8). D. Tournaments, on dates as agreed with City Contact per section I of Agreement: all fields and batting cages, sunrise to sunset II. CITY PRIORITY USE OF FIELDS A. March through September Senior Wooden Bat League: 1. Fields 7-8: Tuesday and Thursday from 8:00 a.m. to 2:00 p.m. 2. Fields 7-8: Last Saturday in September(Senior Wooden Bat Championship) B. Memorial Day Weekend: 1. Fields 6-8: Friday, Saturday, Sunday, and Monday sunrise to sunset. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE I I 111. PUBLIC PRIORITY USE OF FIELDS(FIRST COME/FIRST SERVED OR RESERVATION) A. March through May: 1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, and Friday from sunrise to 3:00 p.m. 2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from sunrise to 3:00pm 3. Batting Cages & Fields 7-8: Tuesday and Thursday from 2:00pm to 3:00pm 4. Batting Cages & All fields (1-8): Sundays from sunrise to 12:00 p.m. ➢ Exception: Memorial Day weekend. MYB/S priority from sunrise to sunset on fields (1-5) ➢ Exception: Memorial Day weekend. City has priority from sunrise to sunset on fields (6-8) B. June and July: 1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, Friday from sunrise to 12:00 p.m. 2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from sunrise to 12:00pm 3. Batting Cages & All fields: Sunday from sunrise to 12:00 p.m. ➢ Exception: Tournament dates where MYB/S will have priority use from sunrise to sunset on all fields (1-8). C. August through third Friday in October: 1. Batting Cages & Fields 1-6: Monday, Tuesday, Wednesday, Thursday, and Friday from sunrise to 3:00 p.m. 2. Batting Cages & Fields 7-8: Monday, Wednesday, and Friday from sunrise to 3:00pm 3. Batting Cages & All fields (1-8): Sunday from sunrise to 12:00 p.m. ➢ Exception: Tournament dates where MYB/S will have priority use from sunrise to sunset on all fields (1-8). 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V1 C\ .. cd C/) C/) C/) C U U a U Q C\ V) V] C\/) C\/] CC40 C\/) uw U ° U U ya H a a w b4 w � •j U � Ca to U 40, 03 Q U U U Obp � a ;� N EXHIBIT C MAP OF RESERVED AREA ("FIELDS") t 2 ii B C D -1 =Y , 4 'ne,' r wty �.. - USTICK ROAD -.... - - - - AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 17