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Home My WebLink About2025-10-21 Work Session City Council Work Session Tuesday, October 21, 2025, at 4:30 PM City Council Chambers, 33 East Broadway Avenue Meridian, Idaho ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilman Luke Cavener Mayor Robert E. Simison ABSENT Councilwoman Liz Strader ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Cavener, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilman Cavener 1. Ferney Subdivision (Franklin Storage and Franklin Flex) Pedestrian Pathway Easement (ESMT-2025-0118) 2. Ferney Subdivision (Franklin Storage and Franklin Flex) Sanitary Sewer and Water Main Easement (ESMT-2025-0119) 3. Pura Vida Ridge Ranch Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1(ESMT-2025-0120) 4. Final Plat for District at Ten Mile (FP-2025-0009), by Kent Brown Planning, generally located at the southwest corner of W. Cobalt Dr. and S. Ten Mile Rd. 5. Final Plat for Brundage Estates Subdivision No. 2 (FP-2025-0023) by Engineering Solutions, generally located on the east side of S. Linder R., 1/2 mile S. of W. Victory Rd. 6. Fiscal Year 2026 Net-Zero Budget Amendment in the Amount of $523,218.00 to accept the Fiscal Year 2026/Program Year 2025 Community Development Block Grant (CDBG) Award 7. Subrecipient Agreement Between City of Meridian and The Jesse Tree of Idaho in the amount of $43,483 for Program Year 2025 Community Development Block Grant Funds for Emergency Rental Assistance 8. City of Meridian Financial Report - September 2025 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 9. Fiscal Year 2026 Budget Amendment in the amount of $182,988 to fund the Employee Benefits Plan Trust Approved Motion to approve made by Councilman Cavener, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilman Cavener 10. Fiscal Year 2026 Fee Update Next Steps 11. Service Accessibility Tool Use in Development Staff Reports ADJOURNMENT 5:44 PM Meridian City Council Work Session October 21, 2025. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, October 21, 2025, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. Members Absent: Liz Strader. Other Present: Chris Johnson, Bill Nary, Christena Barney, Todd Lavoie, Brian McClure, Jamie Leslie and Steve Taulbee. ROLL-CALL ATTENDANCE Liz Strader X Brian Whitlock Anne Little Roberts X John Overton _X_ Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is October 21 st, 2025, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we adopt the agenda as published. Overton: Second. Simison: Motion and second to adopt the agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Ferney Subdivision (Franklin Storage and Franklin Flex) Pedestrian Pathway Easement (ESMT-2025-0118) Meridian City Council Work Session October21,2025 Page 2 of 24 2. Ferney Subdivision (Franklin Storage and Franklin Flex) Sanitary Sewer and Water Main Easement (ESMT-2025-0119) 3. Pura Vida Ridge Ranch Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1(ESMT-2025-0120) 4. Final Plat for District at Ten Mile (FP-2025-0009), by Kent Brown Planning, generally located at the southwest corner of W. Cobalt Dr. and S. Ten Mile Rd. 5. Final Plat for Brundage Estates Subdivision No. 2 (FP-2025-0023) by Engineering Solutions, generally located on the east side of S. Linder R., 1/2 mile S. of W. Victory Rd. 6. Fiscal Year 2026 Net-Zero Budget Amendment in the Amount of $523,218.00 to accept the Fiscal Year 2026/Program Year 2025 Community Development Block Grant (CDBG) Award 7. Subrecipient Agreement Between City of Meridian and The Jesse Tree of Idaho in the amount of $43,483 for Program Year 2025 Community Development Block Grant Funds for Emergency Rental Assistance 8. City of Meridian Financial Report - September 2025 Simison: Next up is the Consent Agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Overton: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. Meridian City Council Work Session October21,2025 Page 3 of 24 DEPARTMENT / COMMISSION REPORTS [Action Item] 9. Fiscal Year 2026 Budget Amendment in the amount of $182,988 to fund the Employee Benefits Plan Trust Simison: So, I will move on to Item 9, which is a Fiscal Year 2026 budget amendment the amount of 182,988 dollars and this will be presented by Ms. Barney. Good afternoon. Barney: Good evening, Mayor, Council. I stand before you with the budget amendment we discussed last week. I did only bring forward the -- the deficit on Q2. The remaining deficit will be back in front of you once we get the final numbers for our Q3 and, again, likely for our Q4, but the remaining deficit for Q2 was 182,988 dollars. So, I stand for any questions. Simison: Thank you. Council, any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thanks for bringing this. I like at least we are on a cadence of seeing you guys at least every quarter, whether it's for a deficit request or just to keep us updated as how things are progressing with the trust. So, with that, Mr. Mayor, I move we approve the budget amendment in the amount of 182,988 dollars to fund the Employee Benefits Trust. Overton: Second. Simison: Have a motion and a second to approve Item 9. Is there discussion on the motion? If not, clerk call the roll. Roll Call- Cavener, yea; Strader, absent; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, yea. Simison: All ayes. Motion carries and the item is agreed to. Thank you. MOTION CARRIED: FIVE AYES. ONE ABSENT. 10. Fiscal Year 2026 Fee Update Next Steps Simison: Next item up is fiscal year 2026 fee update next steps. Turn this over to Mr. Lavoie. Lavoie: Thank you, Mr. Mayor, Members of the Council. We are here as a follow up to the previous presentation we did a few weeks ago. We opened it up for Meridian City Council Work Session October21,2025 Page 4 of 24 communications between the two branches. We sent out a request for information. We provided the context of the request, again, I think on the 13th for this meeting today. So, we stand here for any discussions that you have. Hopefully we can answer it for you today and we are looking for action on this Item as it was presented last month to approve the fees as presented. So, we stand or sit for any discussions or questions that you may have from the meeting last month and continuation of that discussion. Simison: Council, I wasn't here for that conversation, but just here to see if, yes, do we have any additional thoughts? Are we prepared to bring forward a resolution for consideration? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: For -- for thoughts, my -- my opinion hasn't changed. I'm not supportive of what's being presented before us. We are going to be subject -- you know, providing some subjectivity about when we are going to collect these fees and how much to have in here. You know, a 2,700 percent increase to me does not make a lot of sense. So, if this is what's being proposed I will not be in favor of it and I would encourage staff to go back and bring us back a -- a revised recommendation that would allow for a slower increase of these fees seeing how we have not kept up with the pace of what we have communicated to the public we would be doing. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Just have a quick question. I -- I missed the meeting, but watched -- watched it, but I had a couple of questions. A lot of the fees that increased the most were kind of tied into the community development and planning departments. That's where some of the biggest fees were. This year we had a -- we were in the red there, but I know that users kind of -- and the -- the income that we derived by the staffing that's required to process application fees, et cetera, kind of fluctuates. I'm just kind of curious when you were doing the full cost recovery model did you -- are some of these big spikes in the fees as a result of -- we have had less activity, therefore, we are kind of are running in the red or is this reflecting just the work that's needed to process those fees? Lavoie: Mr. Taylor, the fees that you see are based on what inputs we got back from the departments on the actual time and I guess materials it takes to process each transaction. So, the number of transactions per se do not come into play. We are asking how much times does it take to do this? Okay. And, then, we record that. So, in that way when somebody asks to do that we can tell the user it costs us this much to do that every time. We don't do a -- on average it costs this or this on some -- on those particular fees. There are some fees that we will use -- how many times do we do something divided into the total cost and, then, that's your average cost that we will Meridian City Council Work Session October21,2025 Page 5 of 24 spread, kind of like property taxes. Both -- the ones that you are looking at we did ask your -- your -- your departments how much time does it take to do X and are there any other materials or fees or things like that we need to associate to each of those particular transactions. I apologize. Does that get what you are looking for? Taylor: Yeah. That's helpful. Thank you. Lavoie: Thank you. Taylor: Which -- which suggests, then, no changes based on the -- the activity. These fees stay the same, because that's what's used to recoup the cost to process that service. Lavoie: I would agree with that statement. Taylor: Okay. Thank you. Mr. Mayor, just a quick follow up. Simison: Councilman Taylor. Taylor: Kind of curious. The other area where the fees seem to be pretty significant where I would -- I -- I see as really affecting a lot of the -- the citizens who might be looking for a temporary permit. You know, those went up significantly, right, from 85.50 up to, you know, several hundred dollars in all -- most -- in most cases. Did we get a sense from Parks and Rec on -- on -- is that just staff time? Is that the -- the -- I mean it's everything that's included, but is that going to actually, I guess, drive down the number of people that want to be using -- or fees. I mean that's one of my biggest concerns if I had to apply for a -- you know, a fee and it cost me 242 dollars I -- yeah, no -- no. Thank you. I'm going to go to a church parking lot or -- you know, I don't know, but I'm just kind of curious if there was any analysis done by our departments as to what the expected impact would be in terms of more usage, less usage. Lavoie: Fair question, Mr. Taylor. So, again, the tolerance level is going to be a factor that we did -- did discuss, you know, will there be a positive or negative reaction to these fees. Our job within the Finance Department and our policy is we will provide the full cost recovery method and how much it cost to do the job and inform you that this is what it costs to run the city. You have every right to reduce the rate down to anything below the full cost recovery method. You have every right to do so. Hence why we present it to you and I think there was even one fee that even the Mayor says, you know, we cannot charge 753 dollars, because we believe the tolerance would not be acceptable. So, Robert did ask us -- what is the regional average of X, Y and Z and we got that regional average. Hence why you see one rate as I think it's 250 dollars for the large TUP, because that's the regional kind of going rate for that. Our true cost recovery is what we presented to you. For us to do this job this is how much it costs. As long as we convey that to you that is our task for the finances, convey what it costs to run this city. We understand there is -- there is tolerances of political and business and economic. We understand it and that's why that's in our policy to give you that tolerance Meridian City Council Work Session October21,2025 Page 6 of 24 toggle. I understand what the math is, but no way we can charge this. We still need to run a business and that's what this is doing. So, again, I would say the answer to your question is, no, we did not do a complete poll out there. If we increased X, would it impact Y? We did not go out and ask those questions. Will it impact it? We don't know until I guess we put the -- if we put the fee out we won't know until then. I apologize. Simison: And maybe it might be good if I weighed in on -- on some of this as well, because, again, I wasn't here for the conversation, didn't get a chance to provide at least my perspective for the steps I went through in looking at -- at all these fees. And I reviewed every single one and anyone that had a large deviation I asked them to come in and explain to me what those deviations were and I think in the community development department ones -- you know, there were some that were bifurcating the processes through that and swapping some of the fees, so they look really big, but, in essence, if you put them both together they are not as -- it's not that far or that big of a difference. I'm overgeneralizing. I haven't had that conversation for quite a few months. So, it's like, you know, digging back in your brain. But I have also heard most of this Council very much talk about how community development needs to run like a business. Growth should pay for growth. Costs should be what costs are. And so didn't feel it was appropriate to make any modifications or adjustments or recommendations based upon the actual costs from that department, even though it was part of our General Fund. However, in what I'm going to say is our city clerk, because they are the ones that actually process the TUP applications, kind of lead that, those are things that our community has been paying and I will say this, I had a different view on the golf course and the Council said, no, charge full cost. We are not going to take a ramp up time, we are just going to put the cost of where we think the cost should be. In this case I did make a recommendation that based upon, you know, how much of a tolerance just to exact this exact point and I also used the -- the -- the -- the variable here. Those are things that we impose upon our citizens. Those aren't required. We don't have to have them do those things. Unlike building permits, unlike land use applications, those are things that are required for people to do. We could charge zero for any CUP -- or any TUP application. We don't have to recover any costs. We choose to. We ask people to come in and do certain things and we do impose obligations on them for their event to run successfully, but we don't have to provide -- have them pay for that advice and that consent unless we want them to. So, that one I didn't feel was necessary because of the high cost difference and -- and I tried to value proposition in a lot of ways. When you look at Boise who is the outlier of the regional large event costs, but I think that their regional events are much different than our regional events. I -- I -- I don't -- I don't know that we have anything quite to the level of their criterion of, you know -- what's the big music one that they do. I don't even know what that is. Tree Fort. I -- I think that some of their events go -- are very large in scale in both the -- the breadth, as well as the impacts to our community. I'm not going to say that, you know, Oktoberfest -- I heard the members say there were about 15,000 people in downtown. It's not in -- it's not small, but it's also pretty geographically contained to a short time period and doesn't have as much impacts. It was some of that rationale why I recommended to -- don't go up to the full cost recovery on those from that standpoint. But if Council thinks that you want full cost recovery, yes. As someone who has done Meridian City Council Work Session October21,2025 Page 7 of 24 events through the city for my own personal things, I share your concerns. I'm already concerned about the cost of, you know, permits and required activity to do an event in the city and the more it goes up the more I'm inclined to maybe not. Find other alternatives. Maybe that's okay, too. So, thank you for letting me share my perspective on these before you. Taylor: Yeah. Mr. Mayor, if I can. Simison: Councilman Taylor. Taylor: And I appreciate that. That's -- that's helpful context. I was kind of wondering, too, that may -- or maybe you can shed light -- or Todd, but we are looking at kind of four different department fees here; right? We got clerks, fire, police, planning and know we look at, you know, there is other fees that we have -- kind of see regularly that we have approved. Is it our intention tonight you obviously -- there is a -- a desire to maybe adopt these fees holistically. Is it our intention or your intention to -- to suggest that we would look at these fees sort of segmented out each year? Like we would look at all the police fees as one motion, we would look at all fire? Because I -- there is some things that -- most of this makes sense and I can agree with the rationale and I understand it and I think it -- there is an argument to be made that we want to have full cost recovery. But in some of them I -- I know I'm not quite there yet. So, I'm just kind of curious. This is a lot of fees in one big boat and it's hard for me to say I can -- I'm -- I'm getting there. You know, any reason why we don't do that now or that the future we might not say we are going to -- hey, here is all the police fees for the year to look at them. Here is the suggested changes and move on? Lavoie: Mr. Taylor, we are happy to do that. If we need to take small bites of this large beast -- we have no problem presenting to you one or two departments for over a -- you know, a month period. Every week we will be in front of you with one or two departments. We are happy to do so. Whatever works for you guys on conveying or getting you the information so you can make a comfortable decision, we are happy to do so. Our intent in the Finance Department, as we continue to get farther into this project, annual -- analyze each fee every single year and present to you anything that has made major changes for you to review. The big shift is always going to be year number one, which is right now. Year number two, year three, is probably just going to be small little things, because things don't change that drastic between year over year, but we have no problem adapting, adjusting to however the information needs to be conveyed to you in the most comfortable way. We are very comfortable. We are going to move forward with our to do list, which is get these all done annual basis, present presentation, we are happy to be flexible and work with you guys. Simison: And maybe just to piggyback on that a little bit, I would say if you need to take time now to get them right to where you want them let's take that time now, right, to get them where you want them, because to Todd's point, next year, hopefully, he is going to go to the police department and say, these good? Okay. Salaries went up by X. We are going to move all these up by X because of the salaries and in theory, unless we Meridian City Council Work Session October21,2025 Page 8 of 24 add a new fee, get rid of a fee or change a process that impacts a fee, you are not going to see much of a change next year, except for whatever the personnel costs or other costs associated with it that might go up. That's our intention. That's our goal. Lavoie: Agreed. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Initially when you first look at this you get a little sidetracked by the proposed percentage of change and I would really look at the fee amounts to -- to -- to kind of avoid looking at the percentage of change and look at the bigger picture of what we are talking about, because if you focused on the 2,930 percent change and, then, realized that if you just went up a few lines the same dollar amount in planned unit developments and in final plat costs, if you add those two up it's almost the same amount in a reduction of fees for those. You can get sideways if you just look at the percentages. When it comes to the current fee, proposed fees, and the fact that almost 40 or 50 of these fees are actually reductions in our current fees, not additions, and that we are making a lot of corrections moving forward, I got to believe this is the right first step and there is only one that's got that enormous percentage behind it. Most of them I believe are very valid and we probably should have done this in the past and we are a little behind on getting caught up on this and I think we are the Council that has the opportunity to make this change, catch up and start fresh and I would support this change. If we need to move some we can move some, but I would support this the way it looks. Lavoie: Appreciate that, Mr. Overton. You are correct. The 2,900 percent one it does, you know, stand out. Completely agree. And we did send an e-mail on that particular item after that meeting last week that talked about -- it was offset by something else, because we did -- as Robert said bifurcate it. We kind of moved some things around. But -- so your net overall change, if we implemented this using what Mr. Taylor is talking about, how many units did we sell using averages of -- averages, we think that this will generate 45,000 dollars of new revenues for the City of Meridian and your total annual revenue is 90 -- 90 million. So, you can see it's not a gigantic change, but, yeah, percentage is scary looking. I'm not going to disagree with you. But, again, we think that based on the numbers we think this will generate about 45,000 dollars in new revenues for the City going forward. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Well, I really appreciate that we took the pawnbroker's license with precious metal dealer endorsement from 30 dollars down to $10.25. 1 think that's good. I worry about the special event for folks that went from 85 to 245. 1 don't -- I don't generally Meridian City Council Work Session October 21,2025 Page 9 of 24 appreciate the concept of taxpayers subsidizing activities that other people do; right? So, that's where I'm -- when I look at fees you should be paying for the services you derive I think that's a more fair and equitable way to do it; right? Like I -- I think that makes a lot of sense. Instead of taking General Fund fees that I might pay and I would never do some of these things and we are subsidizing it, so as a general rule I -- I think that's the right approach. I think the sticker shock on some of this is going to come back to haunt us a little bit if we just drop some of these big fees in one year. I mean I kind of go back and forth on whether or not to phase a few of these in. I would like -- going forward in the future I think I would like to look at these segmented out by department. I think that would be better than looking at this massive change and to your point after we adopt a big change and the big pain is over there is going to be less pain as we look at some of these adjustments. So, I think that -- I understand that. But I really think that, again, some of our -- our constituents and citizens are going to let us know how they don't really appreciate -- appreciate that and I'm kind of going back and forth on some of these fees that are really born by individuals that are trying to enjoy the amenities that they are paying taxes for already. So, that's -- that's kind of where I'm at. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: For Council's benefit on -- on September 16th I did ask our Finance staff to engage with the impacted departments and bring back a proposal for a gradual increase over time for any fee over 130 percent. So, that was my recommendation at the time. They didn't do that. I -- I understand they have got their own reasons. They didn't think they needed to do that. But I think to me that addresses both the subjectivity of some of the stuff through the clerk's department, as well as the large percentage increases that we are seeing proposed. So, I -- I still stand by. I think that's the right approach. Again, bummed that that didn't happen. Looking forward to understanding why down the road. Simison: I think we are just looking for consensus from the Council. That's -- you know, how -- how do you -- how do you want to bite this apple? If that's what you want to do we can do that. I -- I get it. I think that -- I wasn't here. I don't know that they heard that from three other people as well. So, I think that's the question is if that's what Council wants to adopt an approach they can bring that back in a resolution and -- and make that approach. Cavener: Mr. Mayor? Simison: Yeah. Cavener: I'm not trying to air dirty laundry, but that e-mail wasn't responded to. So, either the request from a Council Member has chosen to be ignored or directed to be ignored. I don't know what's driving that. I'm disappointed by that. It did take a substantial follow up before I heard from our CFO about my feedback. I think we could Meridian City Council Work Session October21,2025 Page 10 of 24 have solved this problem a long time ago if staff were a little bit more proactive in communicating and responding to e-mails from City Council. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: To see if we can move forward from that point, Council President Cavener, are you proposing that we move forward, but we cap the increase at 130 percent? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Council Member Overton, I -- what I -- I had hoped for is that by tonight that our staff would have brought back -- that they would engage with our department directors, so we know -- so, that we can make an informed decision. That -- that piece hasn't happened and so it's hard for me to say thumbs up, thumbs down when maybe what I think is that crucial piece. You know -- I would -- I'm curious to understand why a large scale event we are only wanting to recover at 49 percent, I believe, and a large scale event in the park is at a higher percentage. I think those are important questions that we should be asking our department before we adopt anything. I -- I don't think that that step has happened and so that's why I'm -- I'm reluctant to support anything, because I have got strong feelings about this process and what we are doing, but we are missing that crucial piece of that impact from our directors. We are just -- we are trying to do what we think is best, but we are missing that crucial -- crucial piece of information. Simison: If I could -- I don't think our departments care what the fee is. The -- the fee is what the Council wants to recover from those costs. They have -- all they have expressed is this is the cost to do the work. I don't -- if -- if it goes -- I don't even know if the TUPs or CUPs -- if they go to your department, they go to the parks, it's not their bottom line budget that it really impacts, it's just -- it -- so, that -- that -- that point I don't think is -- that's -- it's really what does the Council want from your philosophy. If -- if you want us to drop down anything that's, you know, in those areas, again, it's not that big of an issue. We are happy to do whatever this Council as a body wants us to do on how you want to recover the funds. But the departments don't live or make their budgets based upon these numbers. Cavener: And, Mr. Mayor, on -- on the 16th I laid out what I wanted. Overton: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session October21,2025 Page 11 of 24 Overton: Based on President Cavener's statement, for the rest of Council, I have no problem with asking Finance to go back and cap the increases at 130 percent this year, but at the same time you are going to have to go back and correct some of the decreases that were done in anticipation for some of the other increases and, correct me if I'm wrong, when I look at some of the community development fees that went down, while others went up -- Lavoie: Well, Mr. -- you -- you are correct, they do go up and down, but they are independent to themselves. We don't use one to offset the other. So, if there is a cap to 130 -- it's just we are going to cap everything at 130, if they still went down -- because we still want to charge a true cost -- it's just like Mr. Taylor said, if the cost is to do X that's what we are presenting to you is what we call full cost recovery. This is how much it costs to run this business. You, as Robert was saying, you get to decide what the actual fee is. We have just provided you what it costs your departments to run this particular transaction independent of each other's fees. So, if some go down that's what we are presenting to you based on our input is that's how much it costs to run that part -- part -- that particular business unit. If they went up that's how much it cost to run that particular -- independent of each other. So, I would recommend if you do cap it let's not adjust the other ones, because, then, you are charging more to offset the others, which I don't think is a good business practice in my opinion. But, again, it's your fees at the end of the day. We will work with you on this. But if you cap at 130 1 wouldn't recommend raising others to offset the reductions, if I was hearing you correctly. Overton: So, Council, with that said and with -- Councilman Taylor, you make a really good point. We shouldn't be putting a lot of these expenses on the backs of taxpayers to pay for things that people come and get and if we cap these at 130 percent and some of these increases, instead of being passed on to who should be paying those fees, but, yet, we have other fees now we are going to substantially lower, we are actually going to increase the burden to our city. We are not increasing it -- we are not -- we are not -- we are not catching up and we are going to continue to be behind and what I'm saying by that is if they are independent of each other and we are lowering some of these fees by substantial amounts, because there are some substantial amounts being lowered and there are some that are being increased, but the only thing we do -- we don't -- we are not capping the amount they can decrease, we are only capping the amount they can increase, I think we need to make sure we are still going in the right direction for trying to obtain this cost recovery model as a city. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Councilman Overton, I -- I really agree with you on this and I think -- and that's -- that's why it's frustrating, because we don't have that analysis about which fees are being impacted by others. Again that was the piece that I was -- I have been trying to get. I -- I -- I do push back a little bit that -- that we are -- we are doing something -- we are going backwards. We are -- we are really maintaining the status quo; right? Meridian City Council Work Session October 21,2025 Page 12 of 24 This was something that was laid out that Council was told five years ago they were going to do. Staff moved slow to get us there. So, we are -- we are just maintaining where we are at. It's a -- it's a slower build to get to where we should be trying to be really sensitive to the impact to our customers, both our citizens and the development community. It's not their fault that we took long to do this and we certainly wouldn't, you know, propose, right, a 2,700 percent increase on our temporary use permits. right, because we understand the impact that's going to have on our residents. Likewise I -- and I -- and I hear you about we are going to move something over here and that's going to be offset over there, but there is a lot of fees that are there that are proposed. Not all of them do that and -- and we haven't received any of that information about how these are all impacted and so, again, that's where I'm -- I'm not comfortable with approving anything, because there is -- for me still a lack of information that should be provided to us before we make a decision. Taylor: Mr. Mayor? Simison: Other option. You can leave everything where it is and just do a cost of living adjustment moving forward. Cavener: Mr. Mayor, I don't think that's the case either. I think we want to do it right. So, it's not -- let's -- let's rush and get it done now. Like let's -- again -- and I'm -- and I'm -- I recognize that I'm -- I'm continuing to kind of repeat myself and I'm not trying to be punitive, but if -- if this request would have been responded to a month ago I think Council could have had that information available to them to make a decision one way or another. So, it's not a case of let's just do a cost of living or let's not approve it or let's approve it as presented, it's -- man, give your City Council the information that they need so that they can make -- make the best decision. I don't feel like that -- I -- I don't feel like I was asking for a lot on the 16th. Maybe I was. But I didn't hear back from staff, so I don't know. If I am I would love to hear that and, then, let's -- let's work together as a team to solve this. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Could be wrong, but just doing my quick counting of -- if we picked 130,000 as sort of the cap -- I think I'm only counting about ten or 11 fees that would exceed that. Four of those are temporary use permits; right? Those are people who want to use the parks at different events. Maybe it's a business. Maybe it's a person. I think as a general philosophy I think the right thing is to move there towards this cost recovery model. It sounds like -- you know, prior to me coming on Council and -- that was a decision that was made. We want to move towards that and I think that's the right thing, because I think that's a fair way in which we run the -- the city. I -- I'm comfortable easing into that just a little bit more. I like the suggestion of, you know, not increasing some of these fees beyond the 130 percent -- or maybe it's 150 percent or some -- some number that we think feels fair, but it's -- it's a -- it's ten or maybe a dozen fees Meridian City Council Work Session October21,2025 Page 13 of 24 that exceed that. So, the majority of these fees are going to be adopted, increased, decreased on -- on -- in many cases. I would feel much better having -- Simison: -- the other things that you learn through this -- and this one was brought to my attention -- is the -- the -- Easter egg hunt that Capital Christian or -- does, first time they did that event took a lot of staff time to make it happen. Now, five minute approval for a very large scale event, because they are basically resubmitting the same information. You are not having to go through it. So, you know, you are -- you are charging the cost no matter what the workload is based on averages, not what the actual workload is based upon reality, first year versus year ten when you can just -- it's kind of like the parade and you can dust off the parade route each year and if you don't change the parade and you don't change what's required, not a lot of extra work that goes into it, so it -- it is a little bit of a swinging skill on how -- on any event that you do in the city first time versus the fifth time and those costs, so -- as I have been informed. think we got a plan? What we were hoping for? So -- Lavoie: Mayor, we can easily get you two reports, one under 130 percent, another report with the ten transactions and, again, as Mr. Cavener said, if he wants to hear from directors on any concepts we can easily have the directors available. We will go ahead and send out the e-mail to the Council and directors, hey, please prepare to -- to your directors -- please be prepared to answer these questions and hopefully you can get the answers before the meeting, so that you will have the data before the meeting and just get it approved accordingly. No. But definitely doable. I mean there is -- the whole process is give you guys the fees, review them, give us inputs, thoughts. We -- we will adjust accordingly. Our job is to convey to you what the true cost recovery is, which we have done. We need you to give us guidance on what feels right to you. That's -- that's the ultimate goal. So, what you are doing here is exactly what we need. If you have questions or concerns on process let us know. We will work with your directors. We are kind of your messenger. These -- you know, they are not our fees, they are the city's fees and we are doing the best we can to communicate 763 fees to you guys. So, again, we appreciate this. Simison: Okay. With that you will be bringing back something next week or next two weeks, however long it takes to get something put up on the ones and we will schedule the others as appropriate around -- I think is it MDC next week? So, probably won't be until the week after or into November for the other ones, so -- okay. Council, anything else or do I have a motion to adjourn? 11. Service Accessibility Tool Use in Development Staff Reports Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: We have got the service accessibility tool use and development -- Meridian City Council Work Session October21,2025 Page 14 of 24 Simison: Oh, I'm sorry. Cavener: -- still on our agenda. Simison: I apologize. Cavener: That's all right. For Brian. I know you are probably hungry, Mr. Mayor, but this -- I know this is -- Council wanted to hear some feedback. Simison: I'm absolutely not. I just thought that that was going to be the one that was going to take the most time. With that we will move on to Item 11, service accessibility tool use and development staff report. Turn this over Mr. McClure. McClure: Mayor, Members of Council, I'm here to talk about the service accessibility tool and department reports, aka the service impact tool, which is part of growth priority areas. The confusing title is a little intentional. The purpose of this discussion is to follow up on a request to review the service accessibility tool and the department report. Much of the focus here will be on where it came from and how things have changed. There is a lot of names and references really since 2017 with original concept and implementation varying. I will try to describe this as just the tool -- or service tool, but will probably slip, so it's -- it's all service something. This is an outline of the presentation and discussion. Number one is origination of the tool. Number two overview of the tool itself. Number three criteria and metrics. Number four implementation. One other note here. But the process period here is years as I sort of alluded to. I'm going to refer to council throughout. It's understood that the people in council change and that the council persons may each have their own individual opinions on a lot of this. The short here or there, though, is that City Council body has seen and directed every major element of this tool and so this can be a moving target for staff. Made much more complex when staffing changes. The tool goes back to the concept of growth priority areas in which were a significant topic of discussion and -- and a priority of Council when developing the 2019 Comprehensive Plan. The tool was budgeted as part of the scope of work of the plan and was important enough to warrant several paragraphs of text and policies. This was, again, largely driven by the Mayor and Council at the time. Changes of topic of discussion later, but sort of a segue and I only learned this a few weeks ago, but in city code the term growth priority area only shows up once in Title 8 for infrastructure reimbursement. All previous mapping efforts for that topic, now years ago, were done through IT and none of that was formally adopted or approved a condition of that code. As an aside, other core analysis wrapped up into the tools that were developed with the Comprehensive Plan were marketing, corridor analysis, growth priorities and concept was the bow on transportation corridor and market analysis and, then, timing. Here are some related policies. Some of these have gone different directions or fallen out of favor with other work priorities. It's entirely up to the Mayor and City Council. This is context. Regardless, the tool was developed and integrated into more generalized workflows, including part of the department reports that you guys have seen. Miranda Carson, now with West Ada, also worked with Council on some of the reporting when she was in Community Development, including Meridian City Council Work Session October 21,2025 Page 15 of 24 the colors reporting and, then, highlighting areas to consider and not just assume good or bad. More recently staff worked with Council on integration of this tool into the department report. I have some text on some of this in the next slide. I apologize. These are the most relevant progress of text in the Comprehensive Plan. I'm skipping the intro section for this tool and several other related tools. The short here is that the tool is called -- as called out as doing what was envisioned, it's just sort of not getting quite as far. It's doing -- it's checking all the boxes, we just don't use it to its fullest. I will leave this here momentarily and, then, move on. Moving into overview. The tool ranks all parcels in the city for readiness. Apart from formal and clear growth priority areas it was implemented as a reminder of the -- for the entitlement process, considerations like efficiency in the context of location. Metrix being reported out and this is sort of a stress for this presentation, does not mean a project is good or bad. The project in a good location could be a lemon. A project with some challenges could also be mitigating all those impacts and efficiencies or even improving it. Again, the original sort of scope and purpose here was -- was larger than a project. It was a citywide analysis. This tool reflects existing conditions, not what is being proposed in front of you. This is where we start and, then, a developer or staff can, then, compare. Ideally an applicant uses the baseline to demonstrate value to the city, improving connectivity, improving efficiency, whatever that is and especially in the context of the policies and the comprehensive plan, which staff do reference. These are high level scoring categories. Bold and italics also in green were prioritized by Council and have the largest weight. There are actually 18 separate geospatial models that are part of this tool. Often with their own dependency work and -- and, then, server processing that's on -- on top of that. And a few of these, like location and plats, are combined into the -- into the final report. So, these don't align one to one with the report that you see in staff reports, but they -- they cover all the general topics and they reflect what was sort of driven forward as part of the Comprehensive Plan. Some of these are modeled and measured in very similar ways and others are very different. Before going into some of those measurement types so a few notes on items that have been discussion areas with Council more recently. Emergency services for police are not drive time. At least I think obviously patrol and while there could be some considerations like efficiency loss with some development patterns, this is understanding crime statistics from several different categories within reporting districts. Generally section miles. They have service goals, but response times -- or isn't a key matrix for all those categories. Similarly -- or, actually, the opposite. Fire -- for fire response times is important in this tool, but that includes call processing, turn out time and travel time, it's not just how long they take to get outside once they leave the station. All of this is modeled using street network, including intersections. I noticed -- I noted previously, but there is several different ways to -- some of these are measured and I think this will help with some of the questions previously. Two primary that may be helpful are boundary edge and centroid. Boundary edges are -- only include the data within the boundary. So, sewer analysis, for example, is not just a distance from the project to mainline, but the distance from the project to the mainline in the trunk shed that project is within. So, you can't just jump over a trunk shed easily. There is a whole lot of extra work that goes into that. Police reporting districts, as mentioned, are -- are the same as well. Only data within a reporting district is considered. If no data -- red is simply not green or yellow. We don't know what we Meridian City Council Work Session October21,2025 Page 16 of 24 don't know. Related the reporting districts use level of service modeling the police department was already using prior to the tool. It's not new reporting, it's just included with a bunch of other matrix. The other primary measurement tool is the centroid -- what is generally the center of a parcel and, then, the distance measurement from that to a feature of interest. Usually that is using the street network model again, so distance along roads, not as the bird flies. Centroid was used to consider an average for projects. Again, citywide parcel analysis and particularly for larger projects. You don't, for example, have a project that touches the edge of a -- of a park walking shed and say everything within that project is walkable when 99 percent of the units might be -- fall outside of that. So, we use the -- the parcel center as an average. All of this data updates nightly through automated sequel procedures and GIS modelling that's accessed directly from the server. The data is always the latest and it's the same information we use for all other systems. Data that is not ours, like parcels or center line, is updated no less than monthly. Stations, parks and schools are all kept current. The City Council approved these through multiple meetings prior to the Comprehensive Plan adoption and, then, was reviewed again in the last few years with Miranda. The reports are also -- collapse for simplicity. Each matrix is sometimes actually a series of models with their own scores that sort of rolled up. Colors have been a topic. They have been a topic in the past. Which doesn't mean we can't revisit them. Red is simply stopping to consider context though. It's not stop and go away. As I understand it it's like a single red flashing light in the middle of an intersection. You stop, sometimes you wait, sometimes you go and, then, you go. Hopefully, this overview today helps a little with that. Really was never intended to be bad and other options considered by Council had less support. Related, this is consistent with other direction. Current planning staff have been explicitly asked to include more formatting reports, like color, bold, underline in their staff reports for emphasis, be it good or bad. Moving into implementation of the tool. This is what the report looks like. You have hopefully seen this in -- in the department reports. Keep in mind, again, that these are single line scores and there is a lot more going on in the background. It's difficult to wrap your head around all of it. Access to the tools for staff is either in a server sequel or power BI report. Staff generally access these directly from GIS links when they -- and, then, these are supposed to be given out to other staff and applicants with pre-application meetings when requested. I will get here in a minute, but please note the name on this -- on the left here. It's called Service Accessibility and, then, this report here for curious -- is just for City Hall. The complete report is usually an attachment towards the back of a department report. Closer to the front with the other infographic -- infographics that Council requested with the department reports is a color graph. Again, this one here is for City Hall. The title on this one is Service Impact Summary going back to a comp plan policy, but I think it's confusing. Time -- time brings change. After years of Council discussion, integration and enterprise databases, pandemic and changing priorities and prolonged development of the department report, a finished product that's not quite as originally envisioned. Concepts like growth priority areas that become more conceptual than formal. Staff do believe the tool has value, though, when used consistently through the development review process, starting at a pre-application meeting. Everyone needs to be on the same page, though, and so, again, hopefully some of this helps. Some additional change may be helpful still. From recent experiences additional Meridian City Council Work Session October21,2025 Page 17 of 24 notes in the department report possibly being moved up to the chart or graph. I'm not planning to flash another wallet text with you, but we also do have the department report notes that we could revisit in general. Related to that graph in the report. Institutional memory for staff needs to change as well. It's been a struggle for staff to sort of build back the pieces to be able to explain some of this with other people having been involved for -- for a while. Perhaps more onboarding with new council persons would help. We are also happy to take suggestions. I think maybe, for example, could generally be improved. With that I'm happy to have a conversation on any of this. We also have -- we did also meet with fire and PD. We have Deputy Chief Taulbee and Captain Leslie here. They can help me with fire and PD considerations if needed. But I will do my best to answer any questions or take feedback. Simison: Thank you, Brian. Council, questions, comments? Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor. Brian, thank you very much for that. I think one of the things that really got the discussion going one night is we were dealing with bare dirt, bare ground, no roads, no nothing, but yet fire came out yellow and police came out red. But yet there is no -- nothing there. So, there had been no activity for the police to ever respond to. So, crime was zero. So, we were really trying to figure out how did we get red, but there is no roads for the fire trucks to get there either. McClure: Madam Mayor, Council Woman, yes, the tool definitely reflects existing conditions and not what's being proposed by a development. Modeling for a street network and fire is especially telling there, because you see how long it would take a developer -- fire engine to get there before they extend roads and that might be a very different picture when they improve connectivity in the area. They might have new points of access. They might not have to go through a long way down arterial roadways. Police reporting. That goes back to -- red was intended to be -- and I will just be honest I don't like the colors, but red was intended to be, you know, just -- we don't know what we don't know, we are calling this out. It was not intended to be bad. So, usually they have some text notes in the -- in the report that says we don't have any data in this area. Maybe that's one of the areas that could be improved, though, better notes to go along with those. I don't -- I don't know what they all say. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Along those same lines, in one of the first slides I saw at the bottom it stood out to me when it said not a development review tool. McClure: Do you remember -- Councilman, do you remember which slide that was? Meridian City Council Work Session October21,2025 Page 18 of 24 Overton: It was the second or third. It was actually italicized. It was -- I wrote it down right as it was -- it is not a development review tool. Bottom statement. It reflects current conditions. And I -- I -- I sit there and I look at that and I think it's in our packets and we are looking at a development and we are reviewing that application with a tool that says it's not a development review tool and, then, we get into a situation where I have comments from police and I have comments from fire and I got there the green light, you know, we got a -- a new station, we got a new fire station, we got a precinct, we got cops close, we got all these things close, but yet I have got this tool that to all of us that know the colors, looks like caution, and I got -- admitted, I was probably one of the most frustrated up here when I saw that, because it -- it's not that I don't like the colors, I was struggling to find the usefulness of the tool itself. When I see an area that's all single family and it gets a low score for transit, of course it does. Transit's going to be looking for areas where they can get the highest ridership through mostly areas of multi-family. I mean that's -- I have sat -- had coffee with the CEO. I know what she's striving for in transit. But, yet, we have a tool that designates our areas like we have got a problem with that in the tool and I'm -- I'm not sure that putting it in these staff reports is the right place for it and I'm not sure where the right place is, because it sure puts us in an awful position when we are up reviewing a plan when we are trying to say it looks good and we are staring at a page that's got that green, yellow and red and, like you said, you don't like the color red. Well, I don't like the color red when from that location on the map I can see a police department and it says I don't have any response. So, there is -- I think that's where there is a disconnect between how the tool has been built and how we are currently using it and how it's being interpreted on the dais and we need to make sure that we somehow fix that so we don't have those miscommunications. I don't mean I want to go old school, but, my gosh, when we got police representatives and fire representatives and I saw that chart, I threw that chart away and I went straight to the source and they said we don't have a problem with that area and I feel good moving it long. We were in good shape. But I feel terrible that we invest this kind of time in a tool that I wasn't getting good information from that helped me that evening. McClure: Mr. Mayor, Councilman Overton, the words on the screen here are mine. I -- didn't -- perhaps could have worded it differently. It definitely does not review the marriage of a development coming through. It's being used now -- again that's not necessarily the original concept that we had, but it's being used now as here is the baseline where we are starting. This is what exists out there right now. So, there may be a police station across the street, but it's -- they don't have enough data out there right now within a large area to report anything. There might be a fire station across the street, but that doesn't mean they can get there, because it's an 80 acre parcel and they haven't provided all the roads towards the center of it yet, you know. Have valid points and concerns. I -- I -- I'm not the decision maker on how this -- we should use this. Can certainly talk about it more though and you have Caleb here, but I -- I will say the data in there is -- is solid. There is reasons why it does that. If we need to get into more of that detail we can do that as well. It's pretty gnarly, but we can get IT here. I -- so -- so, yes, it's -- it's used informant. Here is where we are at. That's -- that's all. And, then, people -- someone, I don't know who, staff or an applicant should be saying this is where you Meridian City Council Work Session October 21,2025 Page 19 of 24 are at and these are all the things we are improving for you and are we still missing anything after all is said and done. That's not the tool though. That's -- that's analysis by staff, that's narrative by an applicant, that's traffic impact studies or whatever those things are, that's -- those are those other things. The -- the -- the service impact tool, again, it's -- it's been repurposed from what was originally growth priority area is to understand where we wanted to grow and prioritize those areas to something slightly different. It's related, but it's different. Overton: Mr. Mayor, quick follow up. Simison: Councilman Overton. Overton: So, you say it's -- it's -- it's based on good data when there is data and I think the problem we had in some of these cases is there is no data, because we are annexing an open field and I know for a fact if it's causing this group of six issues, it's got to be causing confusion at Planning and Zoning as well and I just -- I almost wonder whether we should be taking this out of our staff reports until we get this tool right where it actually is helping us move forward with our applications, because I don't want to see anything in our applications that's a -- that's a data-driven tool that's causing us more concern than helping us progress with the right decision. Just my thought. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Brian, thank you for the -- the update on this and I -- being the newest member of the Council would agree that this is probably a very good review with the onboarding of any new council members in the future, because I certainly didn't understand and I was experiencing the same thoughts and feelings that the other members had. Red to me meant stop. But I appreciated your -- your comments that it means stop and consider the context, not stop and go away. But how are we supposed to consider the context? And, again, I am not a sequel server magician and I have no idea what happens every night when it updates with GIS data and everything else, but at some point I need the context and I need either notations or something that says while this has -- it indicates red or this indicates yellow, here is the context and -- and that's what would be helpful to me if we are going to utilize the tool. Just a red, yellow green, it -- it -- it's simple in nature, but it's very difficult from a utility standpoint without the context. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Brian, thank you. I will share the same thoughts with Councilman Whitlock and maybe even suggest how to read a packet for new council members, because it takes a little bit of work to understand it. I am guilty also looking at that and thinking this was an Meridian City Council Work Session October 21,2025 Page 20 of 24 analysis of the application, as opposed to -- what I really like is the location readiness. I kind of flagged that. When I think of it, the feedback is this is what the current status of this location based on these metrics. That's helpful for me to understand and I -- it's a new revelation to me to understand how that tool is to be used. Is there -- my question is is there any way to marry up the proposal and the connectivity, the new roadways may be being proposed and how that might change the scoring on this metrics to say current readiness of the project is this, the new development with the proposed changes would change it to this. Is that something that we could do or would that be a little bit inappropriate, because that's assuming a decision that maybe we haven't made? McClure: Mr. Mayor, Councilman Taylor, the -- the tool is using pretty cutting edge tech, but the concept of the tool is a little dated now. There is other better tools that do what you just said and re -- to repurpose a tool we have now to do analysis on a project, I would have a hard time justifying as being a worthy endeavor. There are other tools that do that other agencies use, including even in the valley, but we don't use them now. We don't have them immediately available. So, I don't really -- not a great option for doing a compare and contrast right now. It's -- it's technically possible, but it would be a huge lift and I'm not sure would be the best outcome. Taylor: That's fair. Mr. Mayor, follow up. Simison: Mr. Taylor. Taylor: Is it -- does this tool require a significant amount of staff time and coordination to feed the data into it or is it a lot of it automated, because you have worked on it and you kind of set it up? I'm trying to get a sense for the utility of us on Council, the utility for staff to use it and how much -- how many resources are being required to kind of keep up to date. Can you give me a sense for what that looks like? McClure: Mr. Mayor, Councilman Taylor, yeah. So, the -- the tool itself is -- no. Things happen in IT, right? And they break. We do an upgrade of any sort and something breaks that no one expected. So, the tool has broken before, because we upgraded our GIS system and they -- and as we depreciated one of the things we were using and we had to -- have to reconfigure it. But for a daily, weekly, monthly sort of snapshot of -- of use, there is no update, there is no process, it's all completely automated. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Brian, couple just quick questions. In the interest of time if you want to follow up later, too, that's okay. Who are the top three users of this tool from staff's perspective? Council? Planning and Zoning? Is it applicant? Is it other staff? I recognize in your presentation you feel like to a degree it's -- it's doing what it's intended. Is that doing what it's intended for the intended audience I guess is maybe a bigger question that I'm -- I'm curious about and to maybe take it a step further, what Meridian City Council Work Session October 21,2025 Page 21 of 24 kind of grade would you give it for each audience? Because, right, you have got a Council here that is feeling like, man, we are relying on this information -- important -- it's included in the staff report to help us make a decision and if -- if we are not feeling like that -- that information is meeting our intention, I think that's part of the reason why we are talking tonight, but if it's meeting Planning and Zoning or it's meeting staff or it's meeting the applicant, again, as an audience, I think that's also a good piece for us to hear; right? We don't want to make drastic changes if it's meeting -- if we are giving A's as to these other intended audiences and maybe the Council might be a B minus or a C plus. So, I'm trying to be inclusive as to who all these, you know, users are and if -- if the Council is the only outlier that's -- that's struggling with the benefit of it. McClure: Mr. Mayor and Councilman Cavener, in 2017, 2018, 1 would have said this tool is bees' knees and it's awesome and we should be doing this. I did. Some degree. Now, not so much. You know, it's -- like I said, it's cutting edge tech, but it's not -- it's not being implemented and well. We have -- we have diverged past from where it was intended to go and gone somewhere else with it. So, I think it has -- and I'm going to get myself in trouble. I -- I think it has a lot of value for staff and for an applicant. I know these are the things that we should be looking at and these are the things that we should be addressing in our narrative and our application and making sure that when we propose something to our decision makers the city's kept whole and everyone understands that this is a good idea. I -- I think there is a lot of opportunity there. I don't think we are always doing that as well as we could be. For City Council, you know, we -- we haven't had a lot of screen time on this. It took so long with all the different things happening to get this in front of you and if I were to rank the limited discussion I have seen of this it wouldn't -- I don't have -- it wouldn't be a C or higher. It -- it -- it hasn't -- it's not doing -- it could have value. As it's being used right now I don't feel like it has a lot of value as it's implemented right now and there is my keeper. Hood: Can I -- can I maybe just add. Brian's in big trouble. No. Quickly -- and I realize you have a pretty good size agenda this evening. But just back to your -- your question, Councilman Cavener, for the most part. I -- I think it does help staff initially in the pre- apps and that gets -- Brian mentioned it a couple of times, but an initial cold called us, you want to meet with us next week, here is a snapshot of where our services are now and we -- honestly, we as staff kind of do use it as a little bit of a scorecard. Oh, look at red sewer. Sewer's a mile away. That's going to be an issue. Public Works, is it really an issue? Can we mitigate that issue? Some things like it's a low density subdivision we don't expect transit service to be awesome or it's a field with no parks nearby. That's probably okay. We know the context of that. So, back to the -- you know, staff and applicant early on, it's a -- I think it's -- I will give it a B plus even. It -- it can be a nice tool to say this is the condition of your property and where -- how long it takes -- if you dialed 9-1-1 from that property today here is how long it takes fire to get there. There is where the nearest park is. There is where their school is. It helps set that stage. When it gets to your -- you know, how you should use it and -- and we can have that conversation. We just looked at the staff report template, so maybe we take it out of that and we just leave it in the notes from staff at the pre-app and say, look, we shared that and -- but we really do work with the agencies today. Then there are conditions of Meridian City Council Work Session October 21,2025 Page 22 of 24 approval. Say we will mitigate that our response time is 15 minutes or that sewer is a mile away or whatever. So, the conditions of approval also provide the context for that. We can provide those services. Here is what the developer is doing. They are bringing that sewer to the property. We don't have the tool. We can't do that it -- well, we could. We don't have the resources to do it, but that's really -- so, I -- I kind of do at this point, too, question if it's appropriate for the staff report. We are trying to get you to understand how it's being used, though, and it isn't the -- I think Brian's intent with that. It's not a tool for development purposes. It doesn't spit out the answer for you. It doesn't tell you if you should approve a project or not, it just says -- and sometimes a date is missing and we have talked about that and maybe we use brown, it's missing data or whatever, like, hey, red isn't bad, it's just a pause and why is it red? Oh, it's because we don't have any data. How -- how can we relay that information better? But, anyways, that's -- Cavener: I appreciate it. Mr. Mayor, just real quick. Simison: Councilman Cavener. Cavener: I think maybe because I was here when you guys were kind of conceiving this and I -- I do see that it is a valuable tool for staff, for applicant, but I also think that with some -- in context it can be really beneficial for the City Council. So, I'm -- I'm not in the spot of saying let's do away with it, what I'm saying is let's -- let's provide maybe some of that extra analysis. Example. Right? My thermostat says it's 63 degrees. Now, the temperature is a hundred outside my house is awesome. It's great. I -- I -- I want that to be -- my house to be 63 degrees; right? If it's 35 outside, man, I want my house to be warmer; right? The -- the data point is the temperature; right? The information that you guys provide there is data points, but particularly for some areas -- and to me -- and I think it's areas that are probably in yellow and in red and brown or whatever, some extra analysis for Council as to what's driving that, so helping us to understand here is the why and these are the things that you as Council should be thinking about that this is -- it's I think a great partnership between staff and the Council is to help us see through your guys' eyes why those things are being rated the way that they are. So, just for feedback. I -- again, If Council wants to -- to -- to dump it that's fine. I -- I think there is a value there. I think there is merit for us and for our Planning and Zoning and I just think it -- it's more about leveling it up a little bit. Now that we have used it for a little while you have got some feedback, let's make it meet what you guys had hoped it would -- it would do for Council when this was first conceived. Hood: Mr. Mayor, if I can just quickly respond again. And we can do a better job. I think we -- we glom onto some of the things from the report. We don't always tie it back to the report, though, too; right. If it is an area where we anticipate transit we can say, hey, this density may be okay and -- and -- but we don't then tie that back to and it was red on the service side and this is something that we are -- you know, it would make it yellow or green even. So, good feedback and we can -- we can sort of use it more and not develop a tool that automatically spits out the answer, but says, hey, look by what the applicant's doing in the conditions of approval, this somewhat mitigates the red or Meridian City Council Work Session October 21,2025 Page 23 of 24 the context is sprawl and that's why a lot of this is red is because we don't have any facilities out there. Really, Council, though, do you want them to build a mile of sewer or not? I mean it's infrastructure we didn't have to maintain. I don't know that planning staff will do that analysis; right? That may be something more for Public Works and how do they put that in context to mitigate their service and the accessibility or readiness of that service? We can share that feedback. But, again, it's a tool that's in the planning staff report, but it really is a lot of inputs from other service providers, some of them internal, but, anyways, good -- good feedback and I will talk to the team and figure out how we can use it better and more and change notes and make it clear where data is missing or -- Simison: Caleb, maybe one other thing that -- I don't know if this Council has any interest or desire, but who -- who set the standards of red, yellow and green? Do you want Council to -- to have feedback on that, so that there is an agreement -- even understanding is that one person's green may be another person's red. Can you really align, so that you even understand what that means? I will -- I will throw that out there, because I -- I don't recall a conversation where you all said, well, here is what this should be and here is what this should -- you know, here is where the standards should be altered or where it matters, but -- Hood: Mr. Mayor, if you don't mind, I -- we did do that in '18, '19, right around when the comp plan and -- and with the recommendation from, again, those sort of -- you know, Public Works said half a mile seems reasonable or within 1 ,200 feet, that's when it should be -- you know, anything adjacent that's green. It's readily -- if someone went to and through the property, green, quarter of a mile more yellow, but that was vetted through, again, Council at that time. But your policy, you -- if you want to change where those lines break between green and yellow or yellow and red, yeah, but -- so, it is maybe -- it's older at this point -- Simison: Or at least discuss it, so there is a general understanding of everybody about -- Hood: Or we can just report that data and not do red, yellow, green, we can just say -- it's 500 feet. You can determine if that's red, yellow or green as individuals. It's just -- it's -- it's a data point. It's there. It's this far away. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: This is really helpful, because it's helping me understand the data I'm getting and what I should learn from it. I wouldn't want just a static number that I don't understand from your perspective in context, what does it mean. You guys know a lot more than I do. I need some context on some of this, but just this presentation to help me understand how I should maybe use it is good. I think we can make it more helpful. Meridian City Council Work Session October21,2025 Page 24 of 24 But we do want to see context from you, because you guys deal with -- deal this -- with this every day. So, I -- I wouldn't want you to get rid of it entirely. Hood: Okay. Thank you. Simison: Council, anything else? Brian, Caleb, you good to take it from here for whatever you are going to take that from? Okay. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: We are to the end of our workshop agenda. I move we adjourn. Overton: Second. Simison: Have a motion and second to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:44 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 11-5-2025 ATTEST: CHRIS JOHNSON - CITY CLERK 11-5-2025 E IDIAN --- AGENDA ITEM ITEM TOPIC: Ferney Subdivision (Franklin Storage and Franklin Flex) Pedestrian Pathway Easement (ESMT-2025-0118) Ada County Recorder Trent Tripple 2025-069439 Project Name or Subdivision Name: Boise,Idaho Pgs=5 vbailey 10/21/2025 04:51:00 PM CITY OF MERIDIAN IDAHO$0.00 Ferney Subdivision Franklin Storage and Electronically Recorded Franklin Flex For Internal Use Only Record Number:ESMT-2025-0118 PEDESTRIAN PATHWAY EASEMENT THIS Easement Agreement made this 21 st day of October,2025 between Franklin Storage, LLC ("Grantor")and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit 'B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or shrubs. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement Page 1 Version 01/01/2024 then,to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereofagainst the lawful claims ofall persons whomsoever. IN WITNESS WHEREOF,the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Franklin Storage, LLC STATE OF IDAHO ) ) ss County ofAda ) This record was acknowledged before me on 0� (date) by4reoolrol rone4 (name of individual), [complete the following l signing in a representati e c pacity, or strike the following lfsigning in an individual capacity] on behalf of Franklin Storage LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) Notary Stamp Below An 10D ,,p,n►nnHprp Otary e / °••��5ue�Ur9ess My C sion Expires: 91ARy 0 1 �O - `gym Noy 'L�i xx .,,�rq rE►►oF„o,,,.` Pedestrian Pathway Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 10-21-2025 Attest by Chris Johnson, City Clerk 10-21-2025 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 10-25-2025 Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Pedestrian Pathway Easement Page 3 Version 01/01/2024 r �`�vAi: Cy ACCURATE � SURVEYING & MAPPING Z &�& < "EXHIBIT A" f F R v 1�� Job No. 24-179 Pathway Easement Description An easement over a portion of proposed Lot 1, Block 2, Ferney Subdivision, said easement is located in the southwest quarter of the southeast quarter of Section 9, Township 3 North, Range I East, Boise Meridian, City of Meridian, County of Ada, Idaho being more particularly described as follows: Commencing at the found aluminum cap monument stamped PLS 13551 at the section corner common to Sections 9, 10, 15 and 16, T3N, RI E, from which the found aluminum cap monument stamped PLS 1029 at the quarter corner common to Sections 9 and 16 bears N 89°20'44" W a distance of 2702.61 feet; thence N 89°20'44" W along the section line for a distance of 2062.94 feet, thence N 00°34'57" E for a distance of 1048.12 feet to a found 5/8 inch iron pin labeled PLS 7881 on the southerly right-of- way of the Union Pacific Railway, the Point of Beginning; Thence S 88°27'42" E along said right-of-way for a distance of 214.12 feet to a found 5/8 inch iron pin with a 2 inch aluminum cap stamped PLS 12720; Thence S 00°34'55" W for a distance of 14.00 feet; Thence N 88°27'42" W for a distance of 214.12 feet; Thence N 00°34'57" E for a distance of 14.00 feet to the Point of Beginning. Easement contains 2,997 square feet or 0.069 acres, more or less. _I N� 1 gita y s g e by a n g .09.23 12:49:37 -06'00 1520 W. Washington St., Boise, ID 83702 Phone: 208-488-4227 ■ www.accuratesurveyors.com "EXHIBIT B" -EXU1131T PA TH WA Y EA SEMEN T OVER A PORTION OF PROPOSED LOT 1, BLOCK 2, PROPOSED FERNEY SUBDIVISION, L YING WI THIN THE SW 114 OF THE SE 114 OF SECTION 9, T.3N., R. 1 E., B.M. CITY OF MERIDIAN COUNTY OF ADA STATE OF IDAHO UNION PACIFIC RAILROAD RIGHT—OF—WAY P.O.B. S 88`2742" E 214. 12' �14 PATHWAY EASEMENT — N 88'2742" W 214. 12' N 00'3457" E 14.00' S DO'34'55" W N 14.00' c6 0 W N PROPOSED FERNEY SUBDIVISION �n 0 0 z 114 CORNER I W. FR"KUN RD. PLS 1029 SECTION CORNER DI I AND r.9 639.67' 2062_94' _ _ 9 10 PLS 13551 E SG �f t o RFo �G 16 N 89'20'44" W 2702.6 1' 1 6 i 15 1 Da a riq �- LEGEND 09 22 .� — — SECTION LINE SOP PARCEL LINE EASEMENT AREA FOUND 518" IRON PIN, WITH 2" ACCURATE CAP, PLS 12720 FOUND ALUMINUM CAP MONUMENT F SURVEYINU & MAPPIN6 • FOUND 518" IRON PIN, PLS 7881 = m 1520 W.Washington St. A CALCULATED POINT Boise,Idaho 8 3702(208)488-4227227 P.O.B. POINT OF BEGINNING -pFR www.accuratesurveyors.com DATE:SEPTEMBER,2025 JOB 24-179 E IDIAN --- AGENDA ITEM ITEM TOPIC: Ferney Subdivision (Franklin Storage and Franklin Flex) Sanitary Sewer and Water Main Easement (ESMT-2025-0119) Ada County Recorder Trent Tripple 2025-069440 Boise,Idaho Pgs=6 vbailey 10/21/2025 04:51:00 PM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Project Name or Subdivision Name: Ferney Subdivision Sanitary Sewer&Water Main Easement Number: 3 Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklist for additional inforimtion. For Internal Use Only ESMT-2025-0119 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this 21 st day of_October_2025 between Franklin Storage LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page I Version 01/01/2024 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports, sheds, fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and ofno further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF,the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Franklin Storage LLC STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on /D 7 @7 5 (date) by r so* (name of individual), [complete the following ifsigning in a rep se apity,tative c or strike the following ifsigning in an individual capacity] on behalf of Franklin Storage LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) BUt9%��,,•Notary Stamp Belo«' 0�AR y e ' _ - Notary Signature A U8�-�, 'o My Commission Expires: wwwM'' Sanitary Sewer and Water Main Easement Page 2 Version O1/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 10-21-2025 Attest by Chris Johnson, City Clerk 10-21-2025 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 10-21-2025 Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 r ACCURATE SURVEYING & MAPPING Z��< Exhibit A sFR V 1 Job No. 24-179 Water Main Easement Description An easement over a portion of the proposed Lot 1, Block 1, Ferney Subdivision, said easement is located in the southwest quarter of the southeast quarter of Section 9, Township 3 North, Range 1 East, Boise Meridian, City of Meridian,Ada County, Idaho, and being more particularly described as follows: Commencing at the found aluminum cap monument stamped PLS 13551 at the section corner common to Sections 9, 10, 15 and 16, T3N, RI E, from which the found aluminum cap monument stamped PLS 1029 at the quarter corner common to Sections 9 and 16 bears N 89°20'44" W a distance of 2702.61 feet; thence N 89°20'44" W along the section line for a distance of 2017.91 feet, thence N 00°31'23"E for a distance of 42.00 feet to the Point of Beginning; Thence N 0091'23" E for a distance of 33.15 feet; Thence N 45°07'10" W for a distance of 16.15 feet; Thence N 00°30'09" E for a distance of 252.44 feet; Thence S 89°59'50" E for a distance of 63.96 feet; Thence N 00°32'47" E for a distance of 275.19 feet; Thence S 89°25'03" E for a distance of 51.20 feet; Thence S 01°31'45" W for a distance of 8.41 feet; Thence S 88°28'15" E for a distance of 30.00 feet; Thence S 01°31'45" W for a distance of 11.10 feet; Thence N 89°28'44" W for a distance of 47.46 feet; Thence S 00°34'57" W for a distance of 22.96 feet; Thence N 89'11'14" W for a distance of 13.19 feet; Thence S 00°42'22" W for a distance of 108.19 feet; Thence S 89°25'03" E for a distance of 6.34 feet; Thence S 00°34'55" W for a distance of 20.00 feet; Thence N 89°25'03" W for a distance of 6.34 feet; Thence S 00°34'57" W for a distance of 124.31 feet; Thence N 89°35'03" W for a distance of 63.74 feet; Thence S 00°30'26" W for a distance of 224.18 feet; Thence S 45°07'10" E for a distance of 19.29 feet; t 1520 W. Washington St., Boise, ID 83702 Phone: 208-488-4227 ■ www.accuratesurveyors.com `�v r Cy� 9 ACCURATE � CO SURVEYING & MAPPING Z _Ak_�_AL, Exhibit A fFR V 1 C� Job No. 24-179 Thence N 46015'53" E for a distance of 1.17 feet; Thence S 43044'07" E for a distance of 16.05 feet; Thence S 89020'44" E for a distance of 40.88 feet; Thence S 00°39'16" W for a distance of 28.79 feet; Thence N 89020'44" W for a distance of 75.07 feet to the Point of Beginning. Easement contains 15,895 square feet or 0.365 acres, more or less. Q � 4 1 '� 63 'g,itally sigp d y ftacp ng .09.25 '16:15:57 -06'00 2 1520 W. Washington St., Boise, ID 83702 Phone: 208-488-4227 ■ www.accuratesurveyors.com Exhibit B EXHIBI WA TER MAIN EA SEMEN T OVER A PORTION OF PROPOSED LOT 1, BLOCK 1, PROPOSED FERNEY SUBDIVISION, L YING W1 THIN THE SW 114 OF THE SE 114 OF SECTION 9, T.3N., R. 1E., B.M. CITY OF MERIDIAN COUNTY OF ADA STATE OF IDAHO E. LANARK ST.5 $(o 'L7 LINE TABLE LINE BEARING DISTANCE L 9 L1 N 00'31'23" E 42.00' L2 N 00'31'23" E 33.15' L1 1 L3 N 45'07'10" W 16.15' CD j 7 L4 S 89'59'50" E 63.96' A N N I L5 S 89'25'03" E 51.20' L6 S 01'31'45" W 8.41' L7 S 88*28'15" E 30.00' Z V L8 S 01'31'45" W 11.10' pOD w L13 L9 N 89'28'44" W 47.46' i� L10 S 00'34'57" W 22.96' W iv L15 1-11 N 89'11'14" W 13.19' M L12 S 00'42'22" W 108.19' Q. 0 L13 S 89'25'03" E 6.34' z co L14 S 00'34'55" W 20.00' L15 N 89'25'03" W 6.34' L16 S 00'34'57" W 124.31' L4� L17 N 89'35'03" W 63.74' L18 S 45'07'10" E 19.29' SCALE: 1"=100' L1 7 L19 N 46'15'53" E 1.17' L20 S 43'44'07" E 16.05' 00 L21 S 89'20'44" E 40.88' L22 S 00'39'16" W 28.79' N N / L23 N 89'20'44" W 75.07' w � DETAIL Not To Scale l N z En L18 � L20 Of �.1 �� o See Detail Above I Ita BSI _ 21 �Dthan � arfg �L-- F 0 .29 P.O.B. L23 W. FR4NKLIN RD. CORNER -06'00 PLS 1029 114 EEm R 9 684.70�_ _ _2017.91_ 9 10 PLS 13551 OLF6 15 — _ 1 . — — — LEGEND ACCURATE — SECTION LINE m � PARCEL LINE SURVEYING & MAPPING EASEMENT LINE _ m 1520 W.Washington St. FOUND ALUMINUM CAP MONUMENT Boise,Idaho 8 3702(208)488-4227227 0 CALCULATED POINT R V I www.accuratesurveyors.com P.O.B. POINT OF BEGINNING DATE.•SEPTEMBER,2025 JOB 24-179 E IDIAN --- AGENDA ITEM ITEM TOPIC: Pura Vida Ridge Ranch Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1(ESMT-2025-0120) Ada County Recorder Trent Tripple 2025=069441 Boise,Idaho Pgs=.5 vbailey 10/21/2025 04:51:00 PM__ CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Prgject Nanic or Subdivision Name: Pura Vida Ridge Ranch Subdivision No, 1 Sanitary Sewer&water Main Easernent Number: � Idasttafjr this� anen¢€sy sequansaai muctvber ufckae peer,..�,ctxniaeaas v those unc^+e;+:rcmst ar this tppsc.f+ aas4cuciion:JcPceckiiSE faa ada3i4 wal zrafs}rir:taTm.. For Intemal Use Only ESMT-2025-0120 Record Nurrib r: AM SEME AM I A I THIS Easement Agreement made this 21 St day of October 20 25 between ... _ _.. G4 Lease LLB ("Grantor")and the City ofloteridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide'a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described;and WHEREAS,S, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others;and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and Other good and valuable consideration,the Grantor does hereby give, grant and convey onto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property. (SEE ATTACHED EXHIBITS Ai and ) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities,together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. T O HAVE AND `I'O HOLD, the said easement and right-of-way onto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY Y DERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing,_replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page I Version 01l`OU2 24 Lb THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports, sheds, fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives, purchasers,or transferees of any kind. IN WITNESS WHEREOF,the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: C4 Lease LLC ,--I M/,, / STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on I -3' (date) by Jim Conger (name of individual), [complete the following ifsigning in a representative capacity, or strike the following ifsigning in an individual capacity] on behalf of C4 Lease L<_C (name of entity on behalf of whom record was executed), in the following representative capacity:member (type of authority such as officer or trustee) Not:,oil .0i/0000,,� i000 �pTARY I' Notary Signature AUB1,1G My Commission Expires: .NO6 Sanitary Sewer a in Easement Page 2 Version 01/01/2024 �`� GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 10-21-2025 Attest by Chris Johnson,City Clerk 10-21-2025 STATE OF IDAHO, ) : ss. County of Ada ) 10-21-2025 This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notarn Stamp Belo,+ Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 Exhibit A �NTUR0a G ti CENTURION ENGINEERS, INC. Consulting Engineers, Land Surveyors and, Planners 2323 S. Vista Ave, Suite 206 Boise, ID 83705 Telephone 208.343.3381 www.centengr.com INEcl+ Pura Vida Ridge Ranch Subdivision Off-Site Meridian Water and Sewer Stub Easement 26 September 2025 A portion of U.S. Lot 4 of Section 4, Township 2 North, Range 1 East, Boise Meridian, Ada County, Idaho being more particularly described as follows: Commencing at the northwest corner of said Section 4, which bears S88°43'34"W, 2,851.67 feet from the north quarter corner of said Section 4; thence from said northwest corner of said Section 4, N89043'34"E, 1,325.81 feet along the northerly boundary of said U.S. Lot 4 to the northeast comer of said U.S. Lot 4; thence S00012'11"W, 173.52 feet along the easterly boundary of said U.S. Lot 4 to the Point of Beginning: Thence continuing S00012'11"W, 30.00 feet along the easterly boundary of said U.S. Lot 4; Thence S89°43'34"W, 20.00 feet along a line parallel with the northerly boundary of said U.S. Lot 4; Thence N00012'11"E, 30.00 feet along a line parallel with the easterly boundary of said U.S. Lot 4; Thence N89°43'34"E, 20.00 feet along a line parallel with the northerly boundary of said U.S. Lot 4 to the Point of Beginning. t !A NO Comprising 600 square feet, more or less. �� S o 4116 p.CA Exhibit A Our Second Century of Engineering Excellence Established 1921 Exhibit B NW Corner N 114 Corner Section 4 Section 4 East Lake Hazel Road N 8904334 E S 8904334"W 1325.81' 1325.86' NE Corner US Lot 4 � N O � 3 a N East Boundary US Lot 4 N 89°43'34 E 20.00' Point of Beginning Easement Area 600 SF N 002'll E 30.00' S 0001211"W 30.00' S 89°43 34"W 20.00 Pura Vide Ridge Rench Subdivision s tE s Off-Site Meridian o Water/Sewer Stub Easement 4116 Situate in U.S. Lot 4 of Section 4, Township 2 North, Range f East, Boise Meridian, Ada County, Idaho Ge�TsR�a* September 2025 CENTURION CNGINCCRS. INC. �- Consuk g Bxjkm s. Land Surveyors, Plamers f. Exhibit B 2323 S. Vista Ave, Ste 206 � Boise, D 83705 �yo�Nc S 208.43 3MI 1 www.tentengr tom E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Plat for District at Ten Mile (FP-2025-0009), by Kent Brown Planning, generally located at the southwest corner of W. Cobalt Dr. and S. Ten Mile Rd. STAFF REPORT E IDIAN COMMUNITY DEVELOPMENT DEPARTMENT A H O DATE: 10/21/2025 m TO: City Council FROM: Sonya Allen,Associate Planner 208-884-5533 �� sallen e,meridianciiy.org SUBJECT: FP-2025-0009 District Ten Mile Subdivision No. 1 PROPERTY LOCATION: Generally located at the southwest corner of W. Cobalt Dr. and S. Ten Mile Rd.,in the NE 1/4 of Section 15,T.3N.,R.1W. R V L PROJECT DESCRIPTION Final plat consisting of 17 buildable lots on 34.04 acres of land in the C-G zoning district for the first phase of District Ten Mile Subdivision. IL APPLICANT INFORMATION A. Applicant Nicolette Womack,Kimley-Horn— 1100 W. Idaho St., Ste. 210,Boise,ID 83702 B. Owner: Ten Mile District North,LLC—3240 W.Bavaria St.,Eagle,ID 83616 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat(H- 2023-0071)as required by UDC 11-6B-3C.2. The configuration of lots within the proposed final plat is different than that depicted on the approved preliminary plat and the proposed final plat depicts one(1)fewer building lot than shown on the approved preliminary plat for the subject area. Staff finds the changes depicted on the proposed final plat are in substantial compliance with the approved preliminary as required by UDC 11-6B-3C. Pagel IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval below in Section VI. Page 2 V. EXHIBITS A. Preliminary Plat(dated: 6/4/2024) vanow NOISIAI(isnS 31IIN N311ORI1S10 3H1 ' g F IV and iv is navrnwnaad �ga 114 I e ° ,�e�, 9 LA co U) gx a { y u �o' qqJ rm Ou O o s� woa FW oao °O _ 1 az W a / ° W)� F o c g ggB g gggg ggg $$ BB gggg oogg gg;;ggBBBBggo gg 11 ��i6� eli6f� F T1T1tl��4S�eiee®ae®c�c � eee®®e 1'tl11Y�es®e r° A�s�e�e�e�e�ae�i�e� ea? :8g� 8BI883i1xili � $6b��6CAAx. €e. 9. ®�! a °sai a aa�w's �`FFii€€ � �FFFFFF Aai&NeFFFFeBB R 3 W R W W I � W i W I fill I till... oil a � SF 0 000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000©000 0 © o ® o 0 031181xWdAWWO 81 vtltl118M'dO x0189I—x311MM01dI0 10 Wx11M 81x81x00811 tl01x3x1M l Sift dO xOLLVJIiI00Wtq 38x3tl'NOIlax00Hd3tl un dxxllOeYd0AW3d0Ud 3x1811x3�ae18x181xL'�xl'd00U0tlWI0W ezoz® Page 3 B. 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Landscape Plan(dated: 7/18/25) H 3If103HOS-1VRi31VV4'S SaN3J3l JNUNVId- NOISIAIGU 1S 3-1IW N31 i3PJiS10 -,.- 119 P 4� 3 3 3 3 ,��_ ■�, ■�. ■�_ ■�, �5■. Ii!, Ir. �_ � /s ii ii ii i ii ■■ pq(a�pk! 8 �. • e .. a •. a • � �.� 8 E 8 ® a 9 a F Ail Abil 1 Page 8 1 ----------- -NV-1 d 33 a 1 i� �o O g e NOISIAI(ienS 311N N31131N1SIO I� —••y- Oil 91 Ir f a , m O - o } U f 1 Page 9 Np iE J NOISU lcionS 311H N31 1O1a1SIO gill .. ❑ ❑ ❑ � ❑ - ❑ - o ® ❑ � � i � �9g1��f3i�g1��O,��E$1p��,i'�i� �$�$ ��$�$, i ipiQ�E�p�lg$g� 1i�l9g�,b$i!�Q7�I1:11��!p��!ie!$R E '4 m 4l7 � 0 Page 10 H �_ - �� ------------- -Ntfld 332iL - � NOISIAK113nS 3111N N3110NIS10 p fifi S �� e � '� p � 3 ! a Q y= l °Qi=pi i! !� Q•�QI ioi i mII w =sii! i i=�gggl'6gE��iai!!i�!i�iQl Q Oiili:� =i i =Y i i 9 GVON 31IW N31 LL y m :i 1\ 1 i g e ! 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Q li I�g ip 3 �I;p" l��a e'rIs w j spip �; f I 119 � �i�Row ��Eggg11.,,11.11�i!�l!!°Hill on:9:E��e S � 1 I I !I i i Page 16 w Mild onkJHS, _ O a � , # C � NOISIAMenS 31M N3110IUSKI -••- R I!jI $ i � ,FF 1' r. r' - o I � Q S T t� l7i r Page 17 w a NVId enaHS, CV Oo "W O I: t e NOISI/U08nS 31IW N3113INISIO -• x �> ® gJr r-i cn 4 lii i t, 1 n f: � I J I Q CY] O I' _ I I Page 18 y a Mild 8MAHS I i , o 6 ji E NOISIAKITIS 31IW N311ORi1SIO _ _ -y �1 ay e I s I �lE GVOd 31IW N31 1 _ _ #r- ❑ %fin , r , �1 "� eV0 4 AZk; ,� /r I o Page 19 Nbld smHS- � II NOISIAI(IanS 3]IM N31101NIS I -••-- go 8 8 8 8 8 i i i 0 i a e 0 gill Jill y 1 y � ea OVON 311W N31 ' El ML c 9� Page 20 — N a r NVId anHHSi p E NOISY[cionS 31M N3110Ib1Sl0 -•. Jill ---- avoa 311M N31 - 1 y t ss �r^ V .t e n (� Z 1 5i t� 111If it y ; i ° V 1 sit �l S:} YY li 9�. �}1 i� Page 21 Ndld 9ndHs. g �e O CV I t p N01SIAloa s 31M N3110ldiSIG p = = s v a n a x ■ p ' dj a Mmp lm �� 0 " J III Ilm, I wil 7 1, I Page 22 t p 16 NOISIAlaenS 31M N311OINISIO -•• �`-----1--------i �x 1 � ) I I < l' I LJ A/ t: .z3 � o 4 4 i Page 23 Nv-ld om:IHS, CD i. NOISIAIGOnS 311A N31 101diS10 a a a a a a a a a a a a a s Tfi Vic' j v f s. Y , , I 7qFlf i •�fY 1 f, Page 24 D. Public Art Examples and Site Plan N cg 3 IIGIHX3 NOLL`dOOI iav onend, Q LLI i A 163M 3IIW N31 Uj A� H � Q a ° U V) a r LU 0 a i, 1� � � 'µI{Iel��,'�'IIyIyI�1µII�y' :. . �■1 � � r,.-__-_ r°- .'lllllll llllllll�_ %g I"• :k� -... � �IIIIIIIIIIIII II(- a '� {Ii I � r All- a 1 Page 25 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(preliminary plat H-2023-0071 and Development Agreement Inst. 42023- 022884). Future development of the property shall be generally consistent 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two (2)years of the preliminary plat approval(i.e. by October 8,2026); or apply for a time extension,in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Kimley-Horn, stamped on 8/13/25 by W. Travis Bradley, included in Exhibit B shall be revised as follows: a. Under Notes section on Sheet 4: I. Note 43: Delete note in favor of note 95. ii. Note 44: Include the recorded instrument of the CC&R's. In. Note 95: Include the recorded instrument number of the development agreement (i.e. 42023-022884). iv. Note 47: Complete missing information. v. Note 911: Include the ACHD temporary license agreement instrument number. vi. Note 412: Complete the missing information. vii. Note 413: Complete the missing information. viii. Note 414: Complete the missing information. ix. Note 415: Complete the missing information. X. Include a note stating who the responsible party is for maintenance of the street buffer landscaping along N.Ten Mile Rd.,W. Cobalt Dr. and W. Grand Mogul Dr. (i.e.the property owner or business owner's association)in accord with UDC 11-3B-7C.2a. b. Include the phase number(Le.No. 1)in the subdivision name. c. Under the Surveyor's Narrative on Sheet 5,include the missing information in Note 42. d. Include the recorded instrument number of the public water and sewer easement graphically depicted on Sheets 2 and 3. e. Depict 10-foot-wide detached sidewalks/pathways on the construction plans in the street buffers along N. Ten Mile Rd. and W. Grand Mogul in the areas where 6-foot- wide walkways are currently depicted near the intersections of Grand Mogul/Ten Mile and Cobalt/Ten Mile unless a physical barrier exists that prevents compliance. Submit a copy of the updated construction plans with the application for final plat signature. Page 26 f. Widen the 5' wide parkways depicted west of first driveway off Grand Mogul to 8' consistent with Street Sections B&C in the TMISAP on the construction drawings. g. Include the recorded instrument number(s)for the multi-use pathway public use easement. 5. The landscape plan prepared by AO Architects,dated 7/18/25 included in Exhibit C, shall be revised as follows: a. Depict 10-foot-wide detached sidewalks/pathways in the street buffers along N. Ten Mile Rd. and W. Grand Mogul in the areas where 6-foot-wide walkways are currently depicted near the intersections of Grand Mogul/Ten Mile and Cobalt/Ten Mile unless a physical barrier exists that prevents compliance. b. Depict landscaping within the street buffer along W. Grand Mogul Dr. in accord with the standards listed in UDC 11-3B-7C.3 (Le. depict a variety of shrubs and vegetative groundcover along with the 37 trees that elicit design principles including rhythm, repetition,balance and focal elements).Also revise the Project Calculations table on Sheet L1.00 to reflect a total of 37 street trees are proposed in the buffer. c. Depict landscaping along the multi-use pathway adjacent to the Purdam Drain in accord with the standards listed in UDC 11-313- 12C (i.e. 5-foot-wide landscape strips are required along each side of the pathway planted with a mix of trees, shrubs, lawn,and/or other vegetative groundcover—a minimum of one tree per 100 linear feet of pathway is required—include calculations in the Project Calculations table that demonstrate compliance). d. Widen the 5'wide parkways depicted west of first driveway off Grand Mogul to 8' consistent with Street Sections B&C in the TMISAP. 6. A Certificate of Zoning Compliance application shall be submitted and approved for all development on the site prior to submitting any associated building permit applications. 7. Future development shall be consistent with the Project Design Standards submitted by the Applicant,included in the Development Agreement,which supersede the design standards in the Architectural Standards Manual and the design guidelines in the TMISAP. 8. The subject property shall be subdivided prior to issuance of any Certificates of Occupancies within the development per requirement of the development agreement. 9. Prior to submittal of the final plat for City Engineer signature,a 14-foot wide public pedestrian easement shall be submitted to the Planning Division,approved by City Council and recorded for the multi-use pathway along the Purdam Drain(or drain alignment)and any other pathways required by the Park's Department in accord with the Pathways Master Plan that are outside of public right-of-way. 10. All waterways,except natural waterways,are required to be piped unless used as a water amenity or linear open space,in which case they may be left open as set forth in UDC I I- 3A- 6. 11. Staff's failure to cite specific Unified Development Code requirements,conditions from the preliminary plat and/or provisions in the development agreement does not relieve the Applicant of responsibility for compliance. Page 27 B. Public Works https://weblink.meridiancily.org/WebLink/DocView.aspx?id=417255&dbid=0&repo=Meridi anCi See the following link for any additional Agency comments: https://weblink.meridianci . .org/WebLink/browse.aspx?id=417248&dbid=0&repo=MeridianCit Y Page 28 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Plat for Brundage Estates Subdivision No. 2 (FP-2025-0023) by Engineering Solutions, generally located on the east side of S. Linder R., 112 mile S. of W. Victory Rd. STAFF REPORT E IDIAN--- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 10/21/2025 DATE: TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: Brundage Estates Subdivision No. 2 FP-2025-0023 W.Awl SITE LOCATION: Generally located on the east side of S. EES Linder Rd., 1/2 mile south of W. Victory L Rd.,in the west 1/2 of Section 25,T.3N., i R.1 W W.AWY F—T-1—FT PROJECT DESCRIPTION Final plat consisting of 36 buildable lots and 11 common lots on 12.57 acres of land in the R-4 zoning district for the second phase of Brundage Estates Subdivision. IL APPLICANT INFORMATION A. Applicant: Shari Stiles,Engineering Solutions— 1029 N. Rosario, Suite 100,Meridian, ID 83642 B. Owner: Centers Farm,LLC—P.O. Box 7156,Boise,ID 83707-1156 C. Representative: Same as applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2016-0001)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. The street layout shown on the approved preliminary plat had to be reconfigured to meet the current ACHD Policy Manual requirement that local street intersections with a collector roadway be offset 330' from centerline. This change resulted in two (2) fewer buildable lots in Phase 1 and one (1) Page 1 additional building lot in Phase 2 for a total of one (1)less buildable lot overall; and 1.2 acres more qualified open space in Phase 1 and 1.32 acres more qualified open space in Phase 2 for a total of 2.52 acres more than shown on the approved preliminary plat. Because the number of buildable lots has not increased and the amount of common open space has not decreased, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 01/06/16) "o _m m ., m �.o �..o... b i m. 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U- 0 z �i4 M ¢a� s1s �m e s� of > m 111111 lit (9 4 8 Z IDasii c@ � £t @ �@a x z G@ ¢ 4 g \ a � � a �P w pj; w o eWmEy $5H W !b l$ LL ZL Y / 3y �QS aW= � WRS � W$4ar¢ Z A f8y �� w 1 • _ WEEE i]488^e'EEy O MIMI HIM MIN Ion I MIT Nit Open Space Calculations Provided by Applicant: Brundage Estates No. 1 —Preliminary Plat Qualified Open Space: 0.85 acre - Local street 8-foot-wide landscape buffers: 0.39 acre - Collector buffer: 0.24 acre - Arterial buffer(50%): 0.18 acre - Pedestrian Path: 0.04 acre Brundage Estates No. 1 —Final Plat Qualified Open Space: 2.05 acres(17.64%) - Local Street 8-foot-wide landscape buffers: 0.41 acre - Collector buffer: 0.38 acre - Arterial buffer(50%): 0.22 acre - Pedestrian Path: 0.06 acre - Grassy common area: 0.36 acre Brundage Estates No. 2—Preliminary Plat Qualified Open Space: 0.64 acres - Local street 8-foot-wide landscape buffers: 0.51 acre - Collector buffer: 0.13 acre Brundage Estates No. 2—Final Plat Qualified Open Space: 1.96 acres(15.59%) - Local street 8-foot-wide landscape buffers: 0.51 acre - Collector buffers: 0.75 acre - Multi-Use and Pedestrian Pathways: 0.30 acre - End block buffers: 0.40 acre Page 15 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. Applicant shall comply with all previous conditions of approval associated with this development [AZ-13-014;H-2016-0001; A-2018-0231; TECC-2020-0001; TECC-2022- 0001; TECC-2024-0002; H-2024-0031 (DA Inst#2024-070384]. 2. The applicant shall obtain the City Engineer's signature on the final plat within two (2)years of the City Engineer's signature on the previous phase final plat as set forth in UDC 11-6B-7 in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Engineering Solutions, stamped on 9/7/2025 by Clinton W.Hansen,shall be revised as follows: a. Note 411: "A portion of Lot 22 of Block 2 ar-€is servient to and contains the Ada County Highway District storm water drainage system. 'Tl..,..e lots a-eThis lot is encumbered by . b. Graphically depict the portion of Lot 22,Block 2 covered by the storm water drainage system easement described in Note 411. c. Note 912: Include the recorded instrument number of the ACHD temporary license agreement. d. Note 913: Include the recorded instrument number of the CC&R's. e. Note 415: Include the recorded instrument number of the ACHD development agreement. A revised plat shall be submitted with the final plat signature application. 5. The landscape plan shown in Section V.C,dated 8/7/2025, shall be revised as follows: a. Include additional landscaping along the pathway on Lot 20,Block 2 and Lot 10,Block 3 in accord with the standards listed in UDC 11-313-12C. b. The fencing type along the rear lot lines of Lots 20 and 21,Block 1 adjacent to the common lot(i.e. Lot 19,Block 1)where the Calkins Lateral has been piped shall be changed to an open vision or semiprivate fence up to six (6) feet in height or four (4) feet in height if closed vision fencing is used [an additional two (2) feet in height of open vision fencing may be provided to the top section of the fence],per UDC 11-3A-7A.7b. A revised landscape plan shall be submitted with the final plat signature application. 6. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 7. All fencing shall comply with the standards of UDC 11-3A-7C. 8. All development shall comply with the dimensional standards for the R-4 zoning district listed in UDC Table 11-2A-6. 9. All homes constructed shall be generally consistent with the conceptual elevations included with the development agreement(Inst. 92024-070384). 10. The rear and/or sides of homes facing W.Harris St.(Lots 3,4 and 21,Block 3)shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exemptfrom this requirement. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster at 208-887-1620 or for more information. 12. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works https://weblink.meridiancity.oEgj ebLink/DocView.aspx?id 416409&dbid 0&repo MeridianC Lty Page 17 E IDIAN --- AGENDA ITEM ITEM TOPIC: Fiscal Year 2026 Net-Zero Budget Amendment in the Amount of$523,218.00 to accept the Fiscal Year 2026/Program Year 2025 Community Development Block Grant (CDBG) Awa rd 10/8/2025 3:15PM City of Meridian FY2026 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN*_- 20 1930 41200 6003 Wages I D A H O 20 1930 41206 6003 PT/Seasonal Wages 20 1930 41210 6003 Overtime Please only complete the fields highlighted 20 1930 41304 6003 Uniform Allowance in Orange. 20 1930 42021 6003 FICA $ - Amendment Details 20 1930 42022 6003 PERSI $ - Title: PY25(FY26)CDBG Grant Funding 20 1930 42023 6003 Worker's Comp $ Department Name: Mayor's Office 20 1930 42025 6003 Employee Insurance $ Presenting Department Name: Mayor's Office Total Personnel Costs $ Department#: 1930 Operating Expenditures Primary Funding Source: 20 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: n/a 20 1840 85000 6003.189 Jesse Tree Emergency Rental Assistance $ 43,483 $ 43,483 Project#: 6003 20 1840 85000 6003.190 Boys&Girls Club Scholarships $ 35,000 $ 35,000 20 1840 85000 6003.191 NeighborWorks Boise Homeowner Repairs $ 193,868 $ 193,868 Is this for an Emergency? ❑Yes 0 No 20 5290 53201 6003.178 LMA Walkability NW 7th $ 193,867 $ 193,867 New Level of Service? ❑Yes 0 No 20 1930 85000 6003 Admin $ 52,000 $ 52,000 20 1930 85000 6003.192 Fair Housing $ 5,000 $ 5,000 Clerks Office Stamp 20 1930 6003 1 $ - 20 1 1930 1 6003 $ 20 1930 6003 $ 20 1930 6003 $ 20 1930 6003 $ - 20 1930 6003 $ - 20 1930 6003 $ - Dote of Council Approval 10-21-2025 Total Operating Expenditures $ 523,218 $ $ 523,218 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 20 1930 6003 Dave WMA Oet. 8,P07.5 20 1930 6003 20 1930 6003 Department Director 20 1930 6003 REVIEWED 20 1930 6003 By Todd Lavoie at 4:11 pm,Oct 08,2025 20 1930 6003 Chief Financial Officer Total Capital Outlay $ Revenue/Donations Councilman Cavener approved via email 10.9.2025 Fund# Dept.# G/L# Proj.# G/L#Description Total Council Liaison 20 1840 33100 6003.189 Jesse Tree Emergency Rental Assistance $ 43,483 20 1840 33100 6003.190 Boys&Girls Club Scholarships $ 35,000 Mayor approved via email 10.9.25 20 1840 33100 6003.191 NeighborWorks Boise Homeowner Repairs $ 193,868 Mayor 20 5290 33100 6003.178 LMA Walkability NW 7th $ 193,867 20 1930 33100 6003 Admin $ 52,000 Total Amendment Request $ - 20 1930 33100 6003.192 Fair Housing $ 5,000 Total Revenue Donations 523,218 REVIEWED By Jenny Fields at 3:16 pm,Oct 08,2025 City of Meridian FY2026 Budget Amendment Form F:\Budget\FY2026\FY2026 AmendmentsWrchived Copies\FY2026 Budget Amendment Form_MO_CDBG PY25 Award 10/8/2025 3:15PM City of Meridian FY2026 Budget Amendment Form Department Name: Mayor's Office Total Amendment Cost-Lifetime Title: PY25(FY26)CDBG Grant Funding PriorYear(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year rrsuhmitnnga,.dgetAmendmee4: Funding 2026 2027 2028 2029 2030 ➢Department will Send Amendment with Dlreatorsslgna m to Finance(Budget Manager)for reNew Personnel $ - $ - $ - $ - $ - ➢Finance will send Amendment to Countll Lill—foreignat Operating $ 523,218 $ - $ - $ - $ - ➢coanal uai:on will send,lg.e —.ndmentto Mayor Capital $ - ➢Mayor wi ll send signed Amendment to Fina (Budget Managerl Total $ $ 523,218 $ $ $ $ ➢Finance Bud tMana will sends dw fAmendment to De rtment ( ge ger)wi pprwe pyo pa Total Estimated Project Cost: $ 523,218 ➢ceartmentwill.ddm fAmendmentt.--il dausin Mun J. daMana p pya Agen g Agen ger 1. Describe what is being requested? Spending authority of the awarded HUD CDBG grant funds in the amount of$523,218 for FY26(Program Year 25).The individual projects were approved by Council in the PY25 Action Plan submitted to HUD. 2.Why was this budget request not submitted during the current fiscal year budget cycle? The city receives the grant agreement from HUD after the budget process is complete,typically in August or September. 3.What is the explanation for not submitting this budget request during the next fiscal year budget c cle? The grant award is for FY26 and a significant portion must be spent during the current fiscal year. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. The proposed method of funding is 100%Grant Revenue.This amendment is net-zero. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes,the LMA Walkability project will require input from Public Works for design and construction,as well as support from Finance,including Purchasing. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No Yes 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.Any additional comments? None Total Amendment Request $ Every effort should be made to avoid reopening the budget for an amendment.Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2026 Budget Amendment Form F:\Budget\FY2026\FY2026 Amendments\Archived Copies\FY2026 Budget Amendment Form_MO_CDBG PY25 Award Mayor Robert E. Simison City Council Members: E Luke Cavener, President Liz Strader, Vice President D A H O Brian Whitlock Doug Taylor John Overton Anne Little Roberts September 4, 2024 MEMORANDUM FROM: Crystal Campbell, Community Development Program Coordinator To: Dave Miles, Chief of Staff CC: Curtis Calder, Economic Development Administrator RE: CDBG Budget Amendment Good afternoon Dave, Attached is the budget amendment for the Program Year 2025 (PY25) Community Development Block Grant (CDBG)funding. The Mayor and Council approved the PY25 Action Plan during the Council Workshop on July 22, 2025. Following this, HUD issued the grant agreement, which Mayor Simison signed on September 19, 2025. The funding has now been released and is available in the Integrated Disbursement and Information System (IDIS). This budget amendment authorizes the City to accept and utilize the PY25 CDBG funding. The projects included are fully funded by the grant, with minimal staff interaction across departments. This is a net- zero budget amendment. Thank you, Crystal Campbell Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-489-0529 . www.meridiancity.org Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT FEDERAL AWARD AGREEMENT A.General Federal Award Information 1.Recipient name(must match Unique Entity Identifier 12.Assistance listing number and title: name)and address: . 14.218,Community Development Block Grant Meridian Program for Entitlement Communities 33 E BROADWAY AVE • 14.225,Community Development Block Grant Meridian,ID 83642-2619 Program for Insular Areas • 14.228,Community Development Block Grant Program for States and Non-Entitlement Grants in Hawaii 2.Recipient's Unique Entity Identifier: 13.Amount of federal funds obligated by this action: J8EZGMTAPHN5 $523,218.00 3.Tax identification number: 14.Total amount of federal funds obligated: 826000225 $523,218.00 4.Federal Award Identification Number(FAIN): 15.Total approved cost sharing(if applicable): B25MC160006 N/A 5.Instrument type: 16.Total federal award amount,including approved Grant ® Cooperative agreement ❑ cost sharing: Loan Guarantee ❑ $523,218.00 6. Period of performance start and end date: 17.Budget approved by HUD: 9�22/ZUZS 10/1/2024-See Addendum 2 7.Budget period start and end date: 18.Fiscal year: 10/1/2024-See Addendum 2 2025 8.Initial Agreement ® Amendment❑ # 19.Statutory authority: 42 U.S.C.5301 et seq. 9.Indirect cost rate(per g 200.414): 20.Applicable appropriations act(s): Recipients must complete Addendum 3:Indirect Cost Public Law 119-4 Rate Schedule 10.Is this award for research and development(per 2 21.Notice/notice of funding opportunity this award is C.F.R.5 200.1)?Yes ❑ No® made under(if applicable): N/A 11.Awarding official name and contact information: 22.Program regulations(if applicable): Mark Mitchell CPD Director 24 C.F.R.Part 570 23.Federal award description: The CDBG program provides fundingto eligible grantees for the development of viable urban communities,by providing decent housing and a suitable Living environment and expanding economic opportunities,principally for persons of Low and moderate income. • Addendum 1.Policy Requirements • Addendum 2.Program-Specific Requirements • Addendum 3.Indirect Cost Rate Schedule Authority and Agreement.This agreement between the U.S.Department of Housing and Urban Development(HUD) and the Recipient is made pursuant to the statutory authority above(box 19)and is subject to the applicable appropriations act(s)(box 20).This agreement incorporates by reference the Community Development Block Grant program statute 42 U.S.C.5301 et seq.,the program regulations at 24 C.F.R.§570(as now in effect and as may be Page 1 of 8 Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. Department of Housing and Urban Development—Federal Award Agreement amended from time to time),Recipient's consolidated plan/action plan,the relevantfunding notice(box 21),any attached Specific Terms and Conditions,and the attached addenda(box 23). B.Terms and Conditions 1. General terms and requirements.The Recipient must comply with all applicable federal laws,regulations,and requirements,unless otherwise provided through HUD's formal waiver authorities.This agreement,including any attachments and addenda,may only be amended in writing executed by parties to this agreement and any addenda. 2. Administrative requirements. The Recipient must comply with the following requirement(s)if checked below: ❑ The administrative requirements in the HUD General Administrative,National,and Departmental Policy Requirements and Terms for HUD's Financial Assistance Programs 2025,as indicated in the relevant NOFO,apply to this agreement. ® The grantee shall comply with requirements established by the Office of Management and Budget(OMB) concerning the Unique Entity Identifier(UEI);the System for Award Management(SAM.gov.);the Federal Funding Accountability and Transparency Act as provided in 2 C.F.R.part 25,Universal Identifier and General Contractor Registration;and 2 C.F.R.part 170,Reporting Subaward and Executive Compensation Information. 3. Applicability of2C.F.R.part 200. ® The Recipient must comply with the applicable requirements at 2 C.F.R.part 200,as maybe amended from time to time.If any previous or future amendments to 2 C.F.R.part 200 replace or renumber any part 200 section cited in HUD's regulations in Title 24 of the Code of Federal Regulations,the amended part 200 requirements will govern award activities carried out after the amendments'effective date. ❑ The Recipient must comply with the applicable requirements at 2 C.F.R.part 200.If any previous amendments to 2 C.F.R.part 200 replace or renumber any part 200 section cited in HUD's regulations in Title 24 of the Code of Federal Regulations,the amended part 200 requirements will govern award activities carried out after the amendments'effective date. 4. Future budgetperiods. If the period of performance spans multiple budget periods,subsequent budget periods are subject to the availability of funds,program authority,satisfactory performance,and compliance with the terms and conditions of the Federal award. 5. Indirect Cost Rate. If the Recipient intends to use a negotiated or de minimis rate for indirect costs,the Recipient must submit an Indirect Cost Rate form to HUD,either with its application using HUD-426 (competitive grants)or with this agreement using"Addendum#3"Indirect Cost Rate Schedule"(formula and congressional grants).The submitted form/addendum will be incorporated into and made part of this agreement,provided that the rate information is consistent with the applicable requirements under C.F.R.§ 200.414.If there is any change in the Recipient's indirect cost rate,it must immediately notify HUD and execute an amendment to this agreement to reflect the change if necessary. 6. Recipient integrity and performance matters. If the Federal share of this award is more than$500,000 over the period of performance(box 6),the terms and conditions in 2 C.F.R.part 200 Appendix XII applyto this agreement. 7. Recordkeeping and Access to Records.The Recipient hereby agrees to maintain complete and accurate books of account for this award and award activities in such a manner as to permit the preparation of statements and reports in accordance with HUD requirements,and to permit timely and effective audit.The Recipient agrees to furnish HUD such financial and project reports,records,statements,subrecipient data, and documents at such times,in such form,and accompanied by such reporting data as required by HUD. HUD and its duly authorized representative shall have full and free access to all Recipient offices and facilities,and to all books,documents,and records of the Recipient relevant to the administration,receipt, and use of this award and award activities,including the right to audit and make copies.The Recipient agrees to maintain records that identify the source and application of funds,including relevant subrecipient data,in [14.218,14.225,14.228,CDBG,FY 2025] Page 2 of 8 Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. Department of Housing and Urban Development—Federal Award Agreement such a manner as to allow HUD to determine that all funds are and have been expended in accordance with program requirements and in a manner consistent with applicable law. Further,the Recipient hereby acknowledges that HUD is in the process of implementing new grants management and reportingtools,which will be made available for the Recipient's use in the future.The Recipient agrees to report on grant performance and financial activities(including vendor and cash disbursement supporting details for the Recipient and its subrecipients)using these new tools when they are released.HUD witlworkwith the Recipient to support the Recipient's transition to this new reporting environment.Once implemented,timely reporting in this new environment wilt be mandatory.HUD reserves the right to exercise all of its available rights and remedies for any noncompliance with these grants management and financial reporting requirements,to include,without limitation,requiring 100%review, suspension of disbursements,and all other legally available remedies,to the furthest extent permitted by law, as amended. 8. Noncompliance. If the Recipient fails to complywith the provisions of this agreement,HUD may take one or more of the actions provided in program statutes,regulations or 2 C.F.R.§200.339,as applicable.Nothing in this agreement shall limit any remedies otherwise available to HUD in the case of noncompliance by the Recipient.No delay or omissions by HUD in exercising any right or remedy available to it under this agreement shall impair any such right or remedy or constitute a waiver of or acquiescence in any Recipient noncompliance. 9. Termination provisions. Unless superseded by program statutes,regulations or NOFOs,the termination provisions in 2 C.F.R.§200.340 apply. 10. BuildAmerica,BuyAmerica.The Recipient must comply with the requirements of the Build America,Buy America(BABA)Act,41 U.S.C.§8301 note,and all applicable rules and notices,as may be amended,if applicable.Pursuant to HUD's Notice,"Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America,Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance"(88 Fed.Reg.17001),BABA requirements applyto any infrastructure projects HUD has obligated funds for after the effective dates,unless excepted by a waiver. 11. Waste,Fraud,Abuse,and Whistleblower Protections.Any person who becomes aware of the existence or apparent existence of fraud,waste,or abuse of any HUD award must report such incidents to both the HUD official responsible forthe award and to HUD's Office of Inspector General(OIG).Allegations of fraud,waste, and abuse related to HUD programs can be reported to the HUD OIG hotline via phone at 1-800-347-3735 or online hotline form.The Recipient must complywith 41 U.S.C.§4712,which includes informing employees in writing of their rights and remedies,in the predominant native language of the workforce.Under 41 U.S.C.§ 4712,employees of a government contractor,subcontractor,recipient,and subrecipient—as well as a personal services contractor—who make a protected disclosure about a Federal award or contract cannot be discharged,demoted,or otherwise discriminated against if they reasonably believe the information they disclose is evidence of(1)gross mismanagement of a Federal contract or award;(2)waste of Federal funds; (3)abuse of authority relating to a Federal contract or award;(4)substantial and specific danger to public health and safety;or(5)violations of law,rule,or regulation related to a Federal contract or award. 12. Third-Party Claims.Nothing in this agreement shall be construed as creating orjustifying any claim against the federal government or the Recipient by anythird party. 13. Rule of Construction and No Construction Against Drafter. Notwithstanding anything contained in this agreement,the terms and conditions hereof are to be construed to have full and expansive effect in both interpretation and application,and the parties agree that the principle of interpretation that holds that ambiguities in terms or conditions are construed against the drafter shall not apply in interpreting this agreement. C.Federal Award Performance Goals The Recipient must meet any applicable performance goals,indicators,targets,and baseline data as required by applicable program requirements. [14.218,14.225,14.228,CDBG,FY 2025] Page 3 of 8 Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. Department of Housing and Urban Development—Federal Award Agreement D.Specific Terms and Conditions Not applicable® Attached❑ For the U.S.Department of HUD Signature Date (name and title of authorized official) DocuSigned by: Mark Mitchell CPD Director 9/22/2025 For the Recipient ' atu a Date (name and title of authorized official) Robert E. Slmison, Mayor [14.218,14.225,14.228,CDBG,FY 2025] Page 4 of 8 Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. Department of Housing and Urban Development—Federal Award Agreement ADDENDUM 1.POLICY REQUIREMENTS If applicable: 1. The Recipient shall not use grant funds to promote"gender ideology,"as defined in Executive Order (E.O.)14168,Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federa I Government; 2. The Recipient agrees that its compliance in all respects with al[applicable Federal anti- discrimination laws is material to the U.S.Government's payment decisions for purposes of section 3729(b)(4)of title 31,United States Code; 3. The Recipient certifies that it does not operate any programs that violate any applicable Federal anti-discrimination laws,including Title VI of the Civil Rights Act of 1964; 4. The Recipient shall not use any grant funds to fund or promote elective abortions,as required by E.O. 14182, Enforcing the Hyde Amendment;and that, 5. Notwithstanding anything in the NOFO or Application,this Grant shall not be governed by Executive Orders revoked by E.O. 14154,including E.O. 14008,or NOFO requirements implementing Executive Orders that have been revoked. 6. The Recipient must administer its grant in accordance with all applicable immigration restrictions and requirements,including the eligibility and verification requirements that apply under title IV of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996,as amended(8 U.S.C. 1601-1646)(PRWORA)and any applicable requirements that HUD,the Attorney General,or the U.S. Citizenship and Immigration Services may establish from time to time to comply with PRWORA, Executive Order 14218,or other Executive Orders or immigration laws. 7. No state or unit of general local government that receives funding under this grant may use that funding in a manner that by design or effect facilitates the subsidization or promotion of illegal immigration or shields illegal aliens from deportation,including by maintaining policies or practices that materially impede enforcement of federal immigration statutes and regulations. 8. The Recipient must use SAVE,or an equivalent verification system approved by the Federal government,to prevent any Federal public benefit from being provided to an ineligible alien who entered the United States illegally or is otherwise unlawfully present in the United States. 9. Faith-based organizations may be subrecipients for funds on the same basis as any other organization. Recipients may not,in the selection of subrecipients,discriminate against an organization based on the organization's religious character,affiliation,or exercise. [14.218,14.225,14.228,CDBG,FY 20251 Page 5 of 8 Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. Department of Housing and Urban Development—Federal Award Agreement ADDENDUM 2.PROGRAM-SPECIFIC REQUIREMENTS Assistance Listing 14.218,Community Development Block Grant Program for Entitlement Communities Assistance Listing 14.225,Community Development Block Grant Program for Insular Areas Assistance Listing 14.228,Community Development Block Grant Program for States and Non- Entitlement Grants in Hawaii 1. Environmental Review.The Recipient agrees to assume all the responsibilities for environmental review,decision making,and actions,as specified and required in regulations issued bythe Secretary pursuant to section 104(g)of title I of the Housing and Community Development Act of 1974 and published in 24 C.F.R.part 58;except that if the Recipient is a state,the Recipient must require the unit of general local government to assume that responsibility and must comply with the state's responsibilities under 24 C.F.R.58.4. 2. Public Use.The Recipient shall ensure that no CDBG funds are used to support any Federal,State, or local projects that seek to use the power of eminent domain,unless eminent domain is employed only for public use.For the purposes of this requirement,public use shalt not be construed to include economic development that primarily benefits private entities.Any use of funds for mass transit,railroad,airport,seaport,or highway projects as well as utility projects that benefit or serve the general public(including energy-,communication-,water-,and wastewater- related infrastructure),other structures designated for use by the general public or which have other common-carrier or public-utility functions that serve the general public and are subject to regulation and oversight by the government,and projects for the removal of an immediate threat to public health and safety or brownfield as defined in the Small Business Liability Relief and Brownfietds Revitalization Act(Pub. Law No. 107-118)shall be considered a public use for purposes of eminent domain. 3. Prohibition on Selling, Trading,and Transferring Funds.The Recipient or unit of general local government that directly or indirectly receives CDBG funds may not sell,trade,or otherwise transfer all or any such portion of such funds to another such entity in exchange for any other funds,credits or non-Federat considerations,but must use such funds for activities eligible under title I of the Housing and Community Development Act of 1974. 4. Construction ofWaterand Sewer Facilities. Notwithstanding any other provision of this agreement, the Recipient may not obligate or expend award funds to plan or construct water or sewer facilities, including any new or revised activities,until after 1)it completes the review procedures required under Executive Order 12372,Intergovernmental Review of Federal Programs,and 24 C.F.R. part 52 and 2)HUD provides written notice of the release of funds. 5. Funds for For-Profit Entities. Under 42 U.S.C.§5305(a)(17),CDBG funds may not be provided to a for-profit entity unless such activity or project has been evaluated and selected in accordance with Appendix A to 24 C.F.R.§570,Guidelines and Objectives for Evaluating Project Costs and Financial Requirements. 6. Violence Against Women Act.The Recipient will comply with the right to report crime and emergencies protections at 34 U.S.C.§12495 of the Violence Against Women Act. [14.218,14 225,14 228,CDBG,FY 20251 Page 6 of 8 Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. Department of Housing and Urban Development—Federal Award Agreement 7. Funding Information and Period of Performance and Budget Period End Dates Source of Funds Amount Period of Performance End Date Budget Period End Date 2025 $523,218.00 9/30/2033 9/30/2033 [14.218,14225,14228,CDBG,FY 2025] Page 7 of 8 Docusign Envelope ID: 553AE4B2-30AA-417E-A931-53B9C04BCFBC U.S. Department of Housing and Urban Development—Federal Award Agreement ADDENDUM 3.INDIRECT COST RATE SCHEDULE As the duly authorized representative of the Recipient,I certify that the Recipient: ® Will not use an indirect cost rate to calculate and charge indirect costs under the grant. ❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as provided by 2 C.F.R.§200.414(f),as may be amended from time to time. ❑ Will calculate and charge indirect costs underthe grant using the indirect cost rate(s)listed below, and each rate listed is included in an indirect cost rate proposal developed in accordance with the applicable appendix to 2 C.F.R. part 200 and,if required,was approved by the cognizant agency for indirect costs. Agency/department/major function Indirect cost rate Type of Direct Cost Base oho oho Instructions for the Recipient: The Recipient must mark the one(and only one)checkbox above that best reflects how the Recipient's indirect costs will be calculated and charged under the grant. Do not include indirect cost rate information for subrecipients. The table following the third box must be completed only if that box is checked. When listing a rate in the table,enter both the percentage amount(e.g., 10%)and the type of direct cost base to be used. For example,if the direct cost base used for calculating indirect costs is Modified Total Direct Costs,then enter"MTDC"in the"Type of Direct Cost Base"column. If using the Simplified Allocation Method for indirect costs,enter the applicable indirect cost rate and type of direct cost base in the first row of the table. If usingthe Multiple Allocation Base Method,enter each majorfunction of the organization for which a rate was developed and will be used under the grant,the indirect cost rate applicable to that major function,and the type of direct cost base to which the rate will be applied. If the Recipient is a government and more than one agency or department will carry out activities under the grant,enter each agency or department that will carry out activities under the grant,the indirect cost rate(s)for that agency or department,and the type of direct cost base to which each rate will be applied. To learn more about the indirect cost requirements,see 2 C.F.R.part 200,subpart E and Appendix VII to Part 200(for state and local governments). [14.218,14.225,14'.228,CDBG,FY 20251 Page 8 of 8 E IDIAN --- AGENDA ITEM ITEM TOPIC: Subrecipient Agreement Between City of Meridian and The Jesse Tree of Idaho in the amount of$43,483 for Program Year 2025 Community Development Block Grant Funds for Emergency Rental Assistance SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND THE JESSE TREE OF IDAHO, INC. FOR PROGRAM YEAR 2025 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Subrecipient Agreement("Agreement") is entered into this 21st day of October 2025 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and The Jesse Tree of Idaho, Inc., a nonprofit charitable corporation organized under the laws of the state of Idaho ("Subrecipient"). WHEREAS, City is an entitlement community, and as such has applied for, and been granted authority to receive funds from the United States Department of Housing and Urban Development ("HUD")under Title I of the Housing and Community Development Act of 1974, Public Law 93-383, i.e., Community Development Block Grant ("CDBG") fiords; and WHEREAS,pursuant to the terms of this Agreement, the City hereby provides a subaward of the following grant(s) to Subrecipient: grant no. B-25-MC-16-0006, awarded by HUD on September 22, 2025; WHEREAS, the City wishes to engage Subrecipient by way of this Agreement to assist the City in utilizing such funds and the CDBG program in a manner compliant with the requirements of 24 CFR Part 570 and 2 CFR Part 200, and all other federal, state, and local laws, statutes, regulations and/or requirements; and WHEREAS, it is acknowledged by the Parties that although Congress has signed an appropriation bill committing the fiends set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City; and that City's obligation to provide funding to Subrecipient under this Agreement is provisional, pending the availability of such funds; NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: I. STATEMENT OF WORK l 1 �-- •t C' 1. , ., .) ,�? ,. l';,, , 1.. .1 �'r+1r T�/7 f„7 ,n ( zl i, „7 forty-three thousand four hundred eighty-three dollars ($43,483). Subrecipient will be responsible for administering an emergency rental assistance program, in a manner satisfactory to the City and consistent with any standards required as a condition of providing the finds. This project is eligible under (05Q) Subsistence Payments. CDBG Funds will be used to reimburse for up to three (3) months of rental payments, including current and past due rent, for households at risk of homelessness. The primary administrative office is located at 1121 W. Miller St., Boise, ID 83702. B. National Objective. Subrecipient certifies that the activities carried out using the City's CDBG fiinds provided by City under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CFR § 570.208(a)(2). C. Level of Service. Subrecipient's activities under this Agreement shall provide at least 22 total SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE I OF 26 Units of Service over the term of this Agreement. For the purposes of this Agreement, "Units of Service" shall be defined as "households." Subrecipient shall verify that the household income of clientele served by City's CDBG funds, as defined in 24 CFR § 5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing and Urban Development. The current income guidelines are located in the Subrecipient Toolbox at https://meridiancity.org/toolbox. D. Staffing. Subrecipient agrees that CDBG funds provided under this Agreement will not be utilized for staffing. E. Special Conditions. 1. Subrecipient understands and agrees that the allocation of CDBG funds may be used to provide services and programs only to City of Meridian residents. If applicable, Subrecipient shall verify that any and all persons who receive funds granted to Subrecipient pursuant to this Agreement("Client") a)reside within the city limits of Meridian, Idaho and b) meet the current CDBG income eligibility guidelines. Subrecipient must deem any Client who does not meet the above requirements to be ineligible to receive CDBG funds and shall suspend use of federal funds for the Client. 2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act requirements. 3. City reserves the right to make unannounced visits to Subrecipient's location in order to verify compliance with all program requirements. 4. If applicable, Subrecipient may utilize HUD's Income Calculator at https://www.hudexchange.info/incomecalculator/to determine annual household income of any or all Clients based on CDBG criteria. F. Time of performance. Services of Subrecipient shall start on or after October 1, 2025 and end on September 30, 2026. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other CDBG assets, including program income. II. SUBRECIPIENT'S ADMINISTRATIVE REQUIREMENTS A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) including subpart K of these regulations, except that (1) Subrecipient does not assume the City's environmental responsibilities described in 24 CFR 570.604 and(2) Subrecipient does not assume the City's responsibility for initiating the review process under any applicable federal, state and local laws, regulations, and policies governing the funds provided under this Agreement. A copy of the Environmental Review Record is included as Attachment 6. B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR § 570.502. SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 2 OF 26 C. Performance monitoring. City will monitor the performance of Subrecipient against goals and performance measures as set forth herein. Performance monitoring shall include City's review of Subrecipient's submitted documents for accuracy and completion, as well as a risk analysis that will determine if the City will conduct a desk review and/or an on-site visit from City's Community Development Program Coordinator to review the completeness and accuracy of records maintained. A copy of the risk analysis is included as Attachment 5. City may share Subrecipient performance and monitoring results with other local CDBG grantees and/or agencies who are providing funding to Subrecipient. Funding is tied to the milestones included in the Subrecipient's approved application, attached to this Agreement as Attachment 4. Subrecipient shall use funds in a manner that provides steady support over the course of the program year. The City will conduct periodic monitoring and desk reviews to assess whether expenditures and activities remain consistent with the approved budget and milestones. If Subrecipient's use of the funds does not comply with the budget and milestones set forth in Attachment 4, Subrecipient may be designated as high risk, among other rights and remedies set forth in this Agreement and by law. Substandard performance as determined by City shall constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within fourteen days (14) after being notified by City, City may initiate termination procedures. Noncompliance may result in a formal letter notifying Subrecipient that Subrecipient is not eligible to request funding for the following grant cycle. D. Budget. Subrecipient shall adhere to the budget included as Attachment 4. Subrecipient shall ' obtain written approval from City prior to any change in use of funds. E. Reports. Subrecipient shall submit progress reports monthly, due 15 days after the last day of the reporting period. Subrecipient must timely submit progress reports even if no activities are conducted within the reporting period. A Final Report shall be submitted with the final reimbursement request, due 15 days after the end date of the award. If reports are delinquent or inaccurate, reimbursement requests will not be processed until the report is submitted or corrected. All reports must be submitted via the City's online portal. Instructions on submitting reports are located in the Subrecipient Toolbox at hqps://meridiancity.org/toolbox, F. Supplementation of other fiends. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. G. Client Data. If applicable, subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to: client name, address, income level or other basis for determining eligibility, race, ethnicity, and description of service provided. Such information shall be made available for review upon City's request. Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 3 OF 26 H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but shall not be limited to: making final payments, submitting final report(s), disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient has control over CDBG funds, including program income. I. Reversion of assets. Upon expiration or termination of this Agreement, Subrecipient shall transfer to City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds shall meet the requirements of 24 CFR § 570.503(b)(7)(ii). J. Audits and inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fiilly repaired by Subrecipient within thirty (30) days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient shall comply with 2 CFR § 200.501, which requires that all non- Federal entities that expend $1 million or more in Federal awards, in one year,have a single or program-specific audit. If the threshold is not met for a single or program audit, Subrecipient will provide a certified financial statement. K. Transparency, Suspension, and Debarment. Subrecipient shall comply with requirements established by the U.S. General Services Administration concerning the Unique Entity Identifier, the System for Award Management ("SAM") and, per 2 CFR § 170.320, the Federal Funding Accountability and Transparency Act, including Appendix A to 2 CFR part 25. Additionally, pursuant to 2 CFR Part 180 and 2 CFR Part 200, Appendix II, section (H), Subrecipient is prohibited from contracting with any party that is not registered in SAM with an active account, i.e. listed on the governmentwide exclusions in the SAM. L. Payment Procedures. 1. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that comply with 2 CFR 200, subpart E and have been previously approved, in writing, by the Community Development Program Coordinator per Attachment 1: Indirect Cost Rate(s). Subrecipient must immediately notify the City upon any change in the Subrecipient's indirect cost rate, so the City can amend the Agreement to reflect the change if necessary. 2. Payment Procedures. City will pay to Subrecipient finds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by City in accordance with advance S[;BRECIPIENT AGREENIENT-PY25 EMERGENCE'RENTAL ASSISTANCE PAGE 4 OF 26 fund and program income balances available in Subrecipient's accounts. In addition, City reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 3. Reimbursement requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not exceed forty-three thousand four hundred eighty-three dollars ($43,483). City will not accept or process reimbursement requests prior to City's reception of Congressional Release of Funds; the Community Development Program Coordinator shall notify Subrecipient of such release and the opportunity to submit reimbursement requests. Reimbursement requests for the payment of eligible expenses shall be made against the activity specified, in accordance with performance, and as expenses are incurred by Subrecipient. Reimbursement requests shall only be accepted via the City's online portal and must be completed in full to be processed. Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at https://meridiancit y�org/toolbox. All reimbursement requests are to be submitted as needed in coordination with the Community Development Program Coordinator. Reimbursement requests shall include the following: transaction detail completed for the relevant draw request period, timesheets in compliance with 2 CFR 200.430 (if applicable), and proof of payment by Subrecipient (such as copy of receipt of payment and/or other relevant documentation of payment), and any additional information requested by City staff. Reimbursement requests must be submitted within fifteen (15) calendar days from the close of each month of the program year except for the final reimbursement request. City will process reimbursement requests once per month after the due date. Subrecipient's final reimbursement request under this Agreement must be submitted by Subrecipient no later than October 30, 2026. Subrecipient shall forfeit reimbursement for any costs not requested within the timeframes set forth in this provision, unless otherwise authorized, in writing, by City. M. Documentation required prior to real estate transactions. Where City's CDBG funds are used for real estate acquisition, as early as practicable, and not less than two (2)weeks prior to the completion of each transaction, Subrecipient shall provide the address of real property under consideration to City for floodplain and related environmental review. Failure to provide the address of the housing unit under consideration in advance of the anticipated close date may result in added expenses for the beneficiary or Subrecipient, or refusal of reimbursement by City. Subrecipient shall maintain real property inventory records that clearly identify properties purchased, improved, rented, or sold. N. Housing Affordability. Where the City's CDBG funds are used for homeownership assistance, the housing must qualify as affordable per Section 215 of the National Affordable Housing Act. O. National Objectives met for five (5) years. Pursuant to 24 CFR § 570.503(b)(7)(i), real property that is acquired or improved, in whole or in part, with fiinds under this Agreement in excess of$25,000 shall be used to meet one of the CDBG National Objectives until five (5) years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City an amount equal to the current market value of the property, less any portion of the value attributed to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment shall constitute program income to City. Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 5 OF 26 period. P. Compliance with procurement policies. Subrecipient shall comply with current Federal, State, and City policies concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided hereunder. Q. Sale of equipment. In all cases in which equipment acquired in whole or in part with fiends under this Agreement is sold, the proceeds shall be program income,prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment. Equipment purchased with funds received under this Agreement but not needed by Subrecipient for activities under this Agreement shall be (a) transferred to City for the CDBG program or (b) retained after compensating City an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. R. Program income. 1. Remittance at end of program year. Pursuant to 24 CFR § 570.503(b)(3) and pursuant to 24 CFR § 570.504(c), at the end of the program year, the City may require remittance of all or part of any program income balances, including investments thereof,held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fiend, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Recording program income. Pursuant to 24 CFR § 570.504(a), the receipt and expenditure of program income shall be recorded as part of the financial transactions of the grant program. 3. Disposition if received before closeout. Pursuant to 24 CFR § 570.504(b)(1),program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG fiends subject to all applicable requirements governing the use of CDBG fiends, and will be subject to all provisions of Pursuant to 24 CFR §§ 570.504(b) and(c), both prior to and upon closeout. S. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including, but not limited to, those required by the Federal regulations specified in 2 CFR § 200.302(b) and 24 CFR § 570.506, including: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; c. Records required to determine the eligibility of activities for CDBG funding; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f. Financial records, as required by 570.506(h); g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K; SUB RECIPIENT AGREEI\IENT PY25 EMERGENCY RENTAL ASSISTANCE PAGE 6 OF 26 h. Identification of CDBG funds received and expended and the Federal programs under which they were received, including Federal award identification number and year and name of the pass-through entity (City of Meridian); i. Records that identify adequately the application of CDBG funds, including information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest; such records shall be supported by source documentation; j. Comparison of expenditures with budget amounts for each Federal award. k. Written procedures to implement the requirements of 2 CFR 200.305; and 1. Written procedures for determining the allowability of costs in accordance with subpart E of this part and the terms and conditions of the Federal award. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement, defined as the date of the submission of City's final annual performance and evaluation report to HUD. Records for non-expendable property acquired with funds under this Agreement shall be retained for five (5) years after final disposition of such property. If,prior to the expiration of the five-year period, any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period, whichever occurs later. III. EMPLOYMENT AND LABOR CONDITION REQUIREMENTS A. Equal Employment Opportunity. Per 2 CFR Part 200, Appendix II, section (C) and 41 CFR § 60-1.4(b), the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein by reference, and shall apply as though set forth fully herein. B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, Executive Order 11246 as amended by Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 (incorporating Title VI of the Civil Rights Act, the Fair Housing Act, and Executive Order 11063) and 570.602 (prohibiting r`i lo;, p rro: 1-. ,�, i��ri ��.,n;�Ciic. I l 1' .1 :i:._:l .,.�1.� I l lL. 1�' �. _..i: .> i�ll�- .O I�aC C'(`iC age, or disability). Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR § 570.607. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act of 1974 (24 CFR § 6) are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status or status with regard to public assistance. Subrecipient will take affirmative action to ensure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, SUBRECIPIENT AGREEMENT—PY25 EMERGENCI'RENTAL ASSISTANCE PAGE 7 OF 26 recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 701 et seq.), which prohibits discrimination against the handicapped in any federally assisted activities. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. E. Small, Women- and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must take all necessary affirmative steps to assure that small businesses, minority businesses, women's business enterprises, and labor surplus area firms are used when possible F. Affirmative Action. Subrecipient agrees that it shall be committed to carry out pursuant to City's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds if applicable. G. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. I. Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701) which requires grantees (including individuals) of federal agencies, as a prior condition of being awarded a grant, to certify that they will provide drugfree workplaces. Each potential recipient must certify that it will comply with drugfree workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24, subpart F. I �.:fh �. ..�i:.i? na• .�3 ¢_ .,. 1�U:�Ca:?� is, r'T" `70 2 1,(1j)., organization, Subrecipient agrees to expend fiends provided under this Agreement in accordance with 24 CFR § 5.109. K. Labor standards. Per 2 CFR Part 200, Appendix II, section (D) and 24 CFR § 570.603, Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in accordance with the Davis-Bacon Act (40 U.S.C. §§ 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5) as amended. In accordance with the statute, Subrecipient or Subrecipient's subcontractor must pay wages to laborers and mechanics at a rate not less than the prevailing wages as specified in a wage determination made by the Secretary of Labor. In addition, Subrecipient or Subrecipient's subcontractor must be required to pay wages not less than once a week. Subrecipient must include a copy of the Current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the SCBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 8 OF 26 wage determination. Further, the provisions of Agreement Work Hours and Safety Standards Act; the Copeland "Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3), under which Subrecipient or Subrecipient's subcontractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Subrecipient further acknowledges and agrees that all contractors engaged under contracts in excess of$2,000.00 for constriction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with Federal requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if any, to require payment of the higher wage. Per 2 CFR Part 200, Appendix II, section (E), the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 3701-3708) applies to contracts in excess of$100,000. L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR § 570.611. Further, no person who exercises or has exercised any function or responsibility with respect to CDBG-assisted activities, or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in activities funded under this Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. M. Rights to Inventions. Per 2 CFR Part 200, Appendix II, section (F), if Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work , Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. N. Lobbying; political activities. Subrecipient hereby certifies that: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal agreement, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal agreement, grant, loan, or cooperative agreement; If any finds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete SLBRECIPIENT AGREEMENT-PY25 EMERGENCI'RENTAL ASSISTANCE PAGE 9 OF 26 and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; Subrecipient will require that the following language be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not let less than $10,000 and not more than $100,000 for each such failure." The foregoing certification is a material representation of fact upon which reliance is placed by City. Per 31 U.S.C. § 1352 and 2 CFR Part 200, Appendix II, section (I), submission of this certification may be a prerequisite for making or entering into this transaction. Subrecipient further agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act(Title V, Chapter 15, U.S.C.). O. Section 3 of the Housing and Urban Development Act of 1968.Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701) ("Section 3"), the regulations set forth in 24 CFR Part 75, Subpart C, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City and any contractors and/or subcontractors. Section 3 will apply to a project if there is over $200,000 of HUD housing and community development financial assistance to the project (or$100,000 of Lead Hazard or Healthy Homes funding). Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's contractors and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. P. Build America, Buy America Act. Subrecipient must comply with the requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Subrecipient's infrastructure project. Pursuant tO IILj �S �� ', �iPIf1�1;C ?:�1C f'C`�� P11:1'C(! i112I)!;:I,�C11!1lt;nr W iv-r �or n, '10" 11I'd 'W" 011, Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance" (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver. Q. Violence Against Women Act. Subrecipient will comply with the right to report crime and emergencies protections at 34 U.S.C. 12495 of the Violence Against Women Act(VAWA). R. Waste, Fraud, Abuse, and Whistleblower Protections. Any person who becomes aware of the existence or apparent existence of fraud, waste or abuse of any HUD award must report such incidents to both the HUD official responsible for the award and to HUD's Office of Inspector General (OIG). HUD OIG is available to receive allegations of fraud, waste, and abuse related to HUD programs via its hotline number(1-800-347-3735) and its online hotline form. You must comply with 41 U.S.C. § 4712, which includes informing your employees in SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 10 OF 26 writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. § 4712, employees of a government contractor, subcontractor, grantee, and subgrantee—as well as a personal services contractor—who make a protected disclosure about a Federal grant or contract cannot be discharged, demoted, or otherwise discriminated against as long as they reasonably believe the information they disclose is evidence of: 1. Gross mismanagement of a Federal contract or grant; 2. Waste of Federal funds; 3. Abuse of authority relating to a Federal contract or grant; 4. Substantial and specific danger to public health and safety; or 5. Violations of law, rule, or regulation related to a Federal contract or grant. IV. ENVIRONMENTAL CONDITIONS No funds will be released until City conducts an environmental assessment and makes a determination of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws and regulations. If applicable, the City will issue a Notice to Proceed once the environmental review is completed and is accepted by the City and/or HUD. A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. and 2 CFR Part 200, Appendix II, section (G). 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, etseq., relating to inspection, monitoring, entry reports, and information, as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3. Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R. Part 50. B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001) and 24 CFR § 570.605, Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, and shall assure compliance with Title 10, Chapter 6, Meridian City Code, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential l ,�, :II ' ;I 1"1.11 1, li.'-:?'.' 1 :� ll!1�l(I fl:sc A criCC�ilC11. il.�111 1iC SU11i, (1 T-T T y j Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CDBG lead based paint requirements under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require that all owners,prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children tinder seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation SUBRECIPIENT AGREEMENT—PY25 EMERGENCY RENTAL ASSISTANCE PAGE 1 1 OF 26 requirements set forth in the National Historic Preservation Act of 1966, as amended(16 U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. E. Endangered Species. Subrecipient agrees to comply with the provisions outlined in the Endangered Species Act of 1973, as amended, for the preservation and protection of endangered species. This obligation mandates that the Subrecipient takes all necessary measures to prevent any actions that could jeopardize the continued survival of species listed under the Act and to refrain from causing harm or alteration to their critical habitats. Additionally, the Subrecipient is obliged to adhere to proper waste management practices, ensuring that waste materials are either recycled or disposed of in an environmentally responsible manner, using EPA-approved sanitary or hazardous waste disposal facilities. F. Noise Abatement and Control. Subrecipient agree to comply with the guidelines outlined in the Noise Control Act of 1972, as well as the relevant directives provided by the General Services Administration Federal Management Circular 75-2, titled "Compatible Land Uses at Federal Airfields," and Title 24 CFR 51 Subpart B to mitigate excessive noise exposure, particularly in residential areas. For the rehabilitation of existing residential properties, the Subrecipient will enhance the building envelope for any components they address. Strategies may include the installation of improved windows and doors,reinforced sheathing, insulation, and sealing gaps, among other measures. V. GENERAL CONDITIONS A. Appropriation. It is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG fiends to City, and thus to Subrecipient, is subject to Congressional release of such fiends to HUD and HUD's release of such fiends to City. Unless and until HUD releases the fiends, City shall have no contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG fiends are not made available to City, whether by Congress or by HUD, this Agreement shall be void, and City shall have no obligation to Subrecipient, whether under this Agreement or under any legal �•,ii >>�1 1 TTTTFI� t 't ti �.!`rTIT?('. Agreement. B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when emailed,personally served, or mailed in the United States mail, addressed as follows: If to City: If to Subrecipient: City of Meridian The Jesse Tree of Idaho, Inc. Attn: Crystal Campbell, Community ATTN: Evan Stewart, Executive Director Development Program Coordinator 1121 W. Miller St. 33 E. Broadway Avenue Boise, ID 83702 Meridian, Idaho 83642 evan@jessetreeidaho.org ccampbell@')merldlancity.org SUBRECIPIENT AGREEMENT-PY25 ENIERGENCI'RENTAL ASSISTANCE PAGE 12 OF 26 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including, but not limited to, 24 CFR Part 570 and subpart K of such regulations. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the fiends provided under this Agreement, except that: (1) Subrecipient does not assume the recipient's environmental responsibilities described in 24 CFR § 570.604; and (2) Subrecipient does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 58. D. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Subrecipient shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming, shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees, participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance coverage, in the amount required by Idaho law, for all employees involved in the performance of this Agreement. G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets A, provide the equivalent insurance coverage for real property and equipment acquired or improved with CDBG funds as provided to property owned by the non-Federal entity. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold as defined in 41 U.S.C. 134 and Appendix I1, section (A), Subrecipient must comply with bonding requirements set forth in 2 CFR § 200.325. H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, Subrecipient will include a reference to the support provided herein in all publications made possible with fiinds made available under this Agreement. 1. Amendments. The parties hereto may amend this Agreement at any time provided that such SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 13 OF 26 amendments make specific reference to this Agreement, are executed in writing, and signed by a duly authorized representative of each party. A "minor amendment" shall be one moving less than 20% of total fiends to a different line item, adding a new line item, or changing the number of persons served by less than 20%, and which does not change the total funds to be issued to Subrecipient under this Agreement, the scope of services, or any other material terms of this Agreement. Minor amendments may be approved and signed by the Community Development Program Coordinator. All other amendments shall be approved by City's governing body and signed by the mayor. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. Upon written notice to Subrecipient, City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available finding amounts, or for other reasons. Where there is a conflict between this Agreement and any Federal, state, or local law or regulation, the law or regulation shall prevail. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. J. Termination (see 2 CFR Part 200, Appendix II, section (B)). 1. Termination for convenience. Either parry may terminate this Agreement by, at least thirty (30) days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 2. Termination for cause; suspension. Termination of this Agreement, in whole or in part, may occur for cause, which shall include, but shall not be limited to, the following: a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; b. Failure to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission of reports that are incorrect or incomplete in any material respect. Pursuant to Executive Order 12549, in the event of such grounds to terminate for cause, Subrecipient may also be suspended from all Federal financial and nonfinancial assistance and benefits under Federal programs. TtIh�: n �7 other of the basis of termination. The defaulting Party shall have fourteen (14) days to cure the deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time period, the other Party shall terminate this Agreement for cause. In addition to termination of this Agreement and/or any other remedies as provided by law, City may declare Subrecipient ineligible for any further participation in City CDBG programming. 3. Reversion of assets. Pursuant to 24 CFR § 570.503(b)(7), upon expiration or termination of this Agreement, Subrecipient shall transfer to City any and all CDBG fiends on hand at the time of expiration, any and all accounts receivable attributable to the use of CDBG fiends, and any CDBG funds previously disbursed. 4. Work completed. In the event of any termination, all finished or unfinished documents, data, studies, surveys, maps, models, drawings, photographs, reports, and/or other materials SGBRECIPIENT AGREEMENT—PY25 EMERGENcI-RENTAL ASSISTANCE PAGE 14 OF 26 that are the property of and prepared by Subrecipient under this Agreement shall become the property of City, and Subrecipient shall provide same within seven (7) days of City's demand therefor. Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City; provided, however, that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. L. Subcontractors. 1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. All subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City Purchasing Policy and/or local, state, or federal laws. 2. Monitoring. Subrecipient shall monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by City, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the riles, regulations and provisions stated herein. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. Specifically, without limitation, Subrecipient shall include the provisions of this Agreement regarding Civil Rights, Affirmative Action, and the CDBG General Supplemental Conditions (if applicable) in every subcontract or purchase order, specifically or by reference, to ensure that such provisions will be binding upon all 4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. M. Relocation, real property acquisition, and one-for-one housing replacement. Subrecipient agrees specifically, without limitation, to comply with: 1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); 2. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under 24 CFR part 42, subpart B; and 3. The requirements in 24 CFR 570.606(d) governing optional relocation policies. SUBRECIPIENT AGREEMENT-PY25 EMERGENCI-RENTAL ASSISTANCE PAGE 15 OF 26 Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. N. Housing counseling. Pursuant to 24 CFR § 570.615, housing counseling shall be carried out only by certified housing counselors, in accordance with 24 CFR 5.111. O. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. P. Severability. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. Q. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. R. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. S. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. T. Attachments. All attachments and/or exhibits to this Agreement are incorporated by this reference and made a part of hereof as if set forth in their entirety herein. U. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. SUBRECIPIENT: The Jesse Tree of o, In 1a1(,, z. S Evan Stewart, Exe itive Director Date CITY: City of Meridian Attest: By: Robert E. Simison, Mayor 10-21-2025 Chris Johnson, City Clerk 10-21-2025 SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 16 OF 26 Attachment 1: Indirect Cost Rate(s) As the dul authorized representative of the subrecipient, I certify that the subrecipient: Will not use an indirect cost rate to calculate and charge indirect costs under the grant. ❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as provided by 2 CFR 200.414(f), as may be amended from time to time. ❑ Will calculate and charge indirect costs under the grant using the indirect cost rate(s) listed below, and each rate listed is included in an indirect cost rate proposal developed in accordance with the applicable appendix to 2 CFR part 200 and, if required, was approved by the cognizant agency for indirect costs. Agency/department/major function Indirect cost rate Type of Direct Cost Base Instructions for the Subrecipient's Authorized Representative: • You must mark the one (and only one) checkbox above that best reflects how the indirect costs will be calculated and charged under the grant. • The table following the third box must be completed only if that box is checked. When listing a rate in the table, enter both the percentage amount(e.g., 10%) and the type of direct cost base to be used. For example, if the direct cost base used for calculating indirect costs is Modified Total Direct Costs, then enter"MTDC" in the "Type of Direct Cost Base" column. • If using the Simplified Allocation Method for indirect costs, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. • If using the Multiple Allocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant,the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. • If the subrecipient is a government and more than one agency or department will carry out activities under the grant, enter each agency or department that will carry out activities under the grant, the indirect cost rate(s) for that agency or department, and the type of direct cost base to which each rate will be applied. a To Jearn more about the indirect cost requirements, sec -2 CFR Dart 200, Subp<:rt E and Appendix VII to Part 200 (for state and local governments). Name Title C5�� to kot ZS Signature Date SUBRECIPIENT AGREEDIENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 17 OF 26 Attachment 2: Signing Authority Complete the form to designate signing authority. Subrecipient Name: Project Name: �� -� Program Year: `LS"2 b Start Date: 00- \. t 'ZO2 S End Date: 5 0 ZG 2- Name Title Authorized to sign for(check all that C&7t�— apply): Identifying Signature CKContractual C�Reimbursements I-CM-f-I OMM."/A Name Title Authorized to sign for(check all that apply): Id ntifying Signature ❑ Contractual X Reimbursements Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Contractual ❑ Reimbursements Signing authority for the above individuals is authorized by: me Title Signature Date SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 18 OF 26 Attachment 3: Federal Certifications The following are required as referenced below. Subrecipient Name: Project Name: n�<r-��.cy \Z.�car AsS�S�ti� Program Year:VS•-L(a Start Date: Oc.A' \ Z4)2 1 End Date: 2-0 2-k Subrecipient maintains a policy for and complies with the following: Yes No N/A Policy Q� ❑ ❑ ADA/Section 504 [29 U.S.C. § 701] p� ❑ ❑ Confidentiality [2 CFR § 200.303(e)] g/ ❑ ❑ Conflict of Interest [2 CFR § 200.318(c)(1); 24 CFR § 570.611] C41 ❑ ❑ Drug Free Workplace [24 CFR part 24, subpart F] N/ ❑ ❑ Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)] E / ❑ ❑ Fair Housing [Fair Housing Act] (if applicable) (n/ ❑ ❑ Nondiscrimination [24 CFR § 570.607] 91" ❑ ❑ Procurement [2 CFR § 200.318(a)] (if applicable) Is Subrecipient a nonprofit entity? NI'es ❑No Per 2 CFR § 200.415 major nonprofit organizationsi are ineligible for this funding. If the agency is as nonprofit, please select one of the following: L5'Urganization is not a major nonprofit organization. ❑ Organization is a major nonprofit organization. By signing this form, I certify the above is true and correct to the best of my knowledge. ame Title `0 � faI2rS Signature Date 1 A major nonprofit organization is defined in § 200.414(a)as an organization receiving more than S 10 million in direct federal funding. SUBRECIPIENT AGREEMENT—PY25 EMERGENCY RENTAL ASSISTANCE PAGE 19 OF 26 Attachment 4: Project Budget and Milestones Budget Budget Category Description Budgeted Amount Rental Assistance Up to three (3) months of rental payments, including $43,483 current an past due rent Total Project $43,483 Budget Milestones Timeframe Activities Anticipated Expenditures Quarter 1 Emergency Rental Assistance $11,000 Quarter 2 Emergency Rental Assistance $11,000 Quarter 3 Emergency Rental Assistance $11,000 Quarter 4 Emergency Rental Assistance $10,483 SliBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 20 OF 26 Attachment 5: Risk of Noncompliance Risk Analysis Factor Risk Level Type of Contact Med Risk: 3 Points Low Risk=Public Improvements/Planning Med Risk=Housing/Public Services Contract Amount Low Risk: 1 Point Low Risk=$0-$44,999 Med Risk=$45,000-$79,999 High Risk=$80,000+ Experience with Meridian CDBG Low Risk: 1 Point Low Risk=No Med Risk= Yes New Activity for Subrecipient Low Risk: 1 Point Low Risk=No High Risk=Yes Number of Clients Served Med Risk: 3 Points Low Risk=50 or Less Med Risk=More than 50 Admin Expenses Med Risk: 3 Points Low Risk=20%of budget or less High Risk=More than 20%of budget OR Staff Costs for Homeowner Repair more than 50% Key Organizational Change High Risk: 10 Points Low Risk=None Med Risk=Other Key Staff High Risk=Executive Director/Financial Manager/Program Manager Systems Change Low Risk: 1 Point Low Risk=Minor/None Med Risk=Major Program Delays Low Risk: 1 Point Low Risk=CDBG Program began on schedule Med Risk=CDBG Program did not begin on schedule/New Program Progress Reports Low Risk: 1 Point Low Risk=History of reports submitted on time(more than 75%) Med Risk=History of reports submitted late(25%or more late)/New Program Met Goals in Previous Years Low Risk: 1 Point Low Risk=Yes/Met at least 7.5% Med Risk=No/New Program Financial Audit Low Risk: 1 Point Low Risk=Audit with no/minor findings High Risk=Audit with moderate to serious findings/No audit although required Last Monitoring Visit Med Risk: 3 Points Low Risk=Less than 2 years Med Risk=2+years High Risk=New Program/Not Renewed Corrective Action (Any Monitoring) Low Risk: 1 Point Low Risk=No Findings or Concerns Med Risk=New Program/Current Concerns(e.g,require action but no serious impact) High Risk=Current Major Findings(e.g. would affect services/clients/financial concern) Risk Score 29 SUBRECIPIENT AGREEMENT—PY25 EMERGENCY RENTAL ASSISTANCE PAGE 21 OF 26 Risk Determination Level of Risk ❑ Low Risk (up to 25 points) Project will be monitored primarily via review of progress reports and reimbursement requests. Onsite monitoring will generally take place every three years, typically during the first six months of the program year, if there are multiple years of being a low risk subrecipient. Technical assistance will be provided upon request. ® Medium Risk (26 to 35 points) A desk monitor will be conducted annually. An on-site monitor will generally take place every two years, typically during the first six months of the program year. Based on the results of the monitoring visit, staff will determine the need for and frequency of additional technical assistance and/or on-site compliance reviews. High Risk(36+ points) Project will receive onsite monitoring after the first clients have been served. Subrecipient may also be required to submit additional documentation on a regular basis, as needed. Ongoing technical assistance will be required. Comments This determination was made on behalf of Meridian's CDBG Program based on information from the application,past experience, and collaboration with stakeholders and other local governments. By signing below, staff certifies that the information provided is, to the best of our knowledge, accurate and complete. Approval This determination was made on behalf of Meridian's CDBG Program based on information from the application, past experience, and collaboration with stakeholders and other local governments. By signing below, staff certifies that the information provided is, to the best of our knowledge, accurate and complete. CDBG Staff Name: Title: Crystal Campbell Community Development Program Coordinator Cryst"at Ca*npb-eW Date: Electronically signed by compbell@meridiancity.org on 912512025 3:31 PM 9/25/2025 CDBG Staff Supervisor Name: Title: Curtis Calder Economic Development Administrator Ct wtbk Catder Date: Electronically signed by ccolder@meridiancity.org on 912612025 2:46 PM: 9/25/2025 SUBRECIPIENT AGREEMENT-PY25 EMERGENCY RENTAL ASSISTANCE PAGE 22 OF 26 Attachment 6: Environmental Review Environmental Review for Activity/Project that is Exempt or Categorically Excluded Not Subject to Section 58.5 Pursuant to 24 CFR 58.34(a) and 58.35(b) Project Information Project Name: Jesse-Tree-Emergency-Rental-Assistancy-PY22-26 HERDS Number: 900000010284403 Responsible Entity(RE): MERIDIAN, 33 E Idaho Ave Meridian ID, 83642 State/ Local Identifier: RE Preparer: Crystal Campbell Grant Recipient(if different than Responsible Entity): Point of Contact: Consultant(if applicable): Point of Contact: Project Location: 1121 W Miller St, Boise, ID 83702 Additional Location Information: N/A Description of the Proposed Project [24 CFR 50.12&58.32;40 CFR 1508.25]: The Jesse Tree provides emergency rental assistance for eligible applicants who are at risk of being evicted in Meridian. Services will be provided at Jesse Tree and in the community as necessary.The City anticipates using $20,000 to $50,000 of CDBG funding per year during each of the remaining years in the 2022-2026 Consolidated Plan. This Environmental Review will cover that span. CDBG funds will be used to assist an estimated 75 households remain in housing over the next three years.The Jesse Tree screens potential participants throughout the year, but availability of funding is dependent on a competitive annual application and the congressional release of funding. Level of Environmental Review Determination Activity/Project is Exempt per 24 CFR 58.34(a): 58.34(a)(4) Signature Page JT ER sig.pdf SUBRECIPIENT AGREEMENT—PY25 EMERGENCY RENTAL ASSISTANCE PAGE 23 OF 26 Funding Information Grant/ Project HUD Program Program Name Identification Number Community Planning and Community Development Block Grants 146 Development (CPD) (CDBG) (Entitlement) Estimated Total HUD Funded,Assisted $150,000.00 or Insured Amount: Estimated Total Project Cost [24 CFR 58.2 (a) (5)]: $150,000.00 Compliance with 24 CFR§50.4&§58.6 Laws and Authorities Compliance Factors: Are formal Compliance determination Statutes, Executive Orders, and compliance steps (See Appendix A for source Regulations listed at 24 CFR §50.4 & or mitigation determinations) §58.6 required? STATUTES, EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§ 58.6 Airport Runway Clear Zones and Clear Zones 24 CFR part 51 ❑ Yes 0 No Coastal Barrier Resources Act Coastal Barrier Resources Act, as This project is located in a state that amended by the Coastal Barrier does not contain CBRS units.Therefore, Improvement Act of 1990 [16 USC this project is in compliance with the 3501] ❑ Yes Q No Coastal Barrier Resources Act. Flood Insurance Based on the project description the Flood Disaster Protection Act of project includes no activities that would 1973 and National Flood Insurance require further evaluation under this Reform Act of 1994 [42 USC 4001- section.The project does not require 4128 and 42 USC 5154a] flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP). The project is in compliance with Flood Insurance ❑ Yes 10 No requirements. SUBRECIPIENT AGREEMENT—PY25 EMERGENCY RENTAL ASSISTANCE PAGE 24 OF 26 Mitigation Measures and Conditions [CFR 40 1505.2(c)]: Summarized below are all mitigation measures adopted by the Responsible Entity to reduce, avoid or eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions must be incorporated into project contracts, development agreements and other relevant documents.The staff responsible for implementing and monitoring mitigation measures should be clearly identified in the mitigation plan. Law,Authority, Mitigation Measure or Condition Comments on Mitigation Complete or Factor Completed Plan Measures Project Mitigation Plan Supporting documentation on completed measures SGBRECIPIENT AGREEMENT—PY25 EMERGENM'RENTAL ASSISTANCE PAGE 25 OF 26 APPENDIX A: Related Federal Laws and Authorities Airport Runway Clear Zones _ _.. .._ __._.. General policy Legislation Regulation It is HUD's policy to apply standards to 24 CFR Part 51 Subpart D prevent incompatible development around civil airports and military airfields. _ .......... _...__._....._._ ---- __.I 1. Does the project involve the sale or acquisition of developed property? ✓ No Based on the response, the review is in compliance with this section. Yes Compliance Determination Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No SUBRECIPIENT AGREED I ENT—PY25 EMERGENCY RENTAL ASSISTANCE PAGE 26 OF 26 E IDIAN --- AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report- September 2025 City of Meridian Monthly Financial Report FY2025 Sep-25 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 Aftj �I' rr-Cr FT F11 11� ' JI r �j�E IDiAN-- F:\Reporting\Monthly Reports\FY2025\FY25 - 12 Sept Council Report 1 of 3 Monthly Financial Report C.�/�fEF,ID� Fyzozs Sep-25 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL 4.31% IDA BOND FUND 4.03% CASH 0.00% FIB 4.53% •FIB MoneyMarket$5,384,369 •Cash$17,670,597 MONEVMARKET •Idaho Bond Fund$79,494,432 •Idaho State Pool$107,201,102 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $4,500,000 $4,000,000 $140,000,000 $3,500,000 $120,000,000 $3,000,000 $100,000,000 $2,500,000 $80,000,000 $2,000,000 $1,500,000 $60,000,000 $1,000,000 $40,000,000 $500,000 $20,000,000 $0 General Enterprise $ General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY25 ■FY24 F:\Reporting\Monthly Reports\FY2025\FY25-12 Sept Council Report 2 of 3 Monthly Financial Report FY2025 Ci�fIERIDIAN*,-, Sep-25 IDAHO 9/1/2025 GOVERNMENTAL FUNDS BALANCE ALLOCATIONS $120,000,000 $100,000,000 ■ $80,000,000 $60,000,000 $40,000,000 $20,000,000 $- 9/30/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 9/30/2023 9/30/2024 ■Nonspendable ■Restricted ■Committed ■Assigned ■Assigned Reserves ■Unassigned ENTERPRISE FUND BALANCE ALLOCATIONS $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $- 9/30/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 9/30/2023 9/30/2024 ■Assigned ■Unassigned ■Assigned Reserves F:\Reporting\Monthly Reports\FY2025\FY25-12 Sept Council Report 3 of 3 E IDIAN --- AGENDA ITEM ITEM TOPIC: Fiscal Year 2026 Budget Amendment in the amount of$182,988 to fund the Employee Benefits Plan Trust E IDIAN"---*-�iri u MEMORANDUM DATE: OCTOBER 21, 2025 TO: MAYOR AND CITY COUNCIL FROM: CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BOARD RE: CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST: BUDGET AMENDMENT Purpose: Adequately fund the City of Meridian Employee Benefits Plan Trust through the end of June 2025 (Quarter 2). Recommended Action: • Move to approve the $182,988 additional funding for the City of Meridian Employee Benefits Plan Trust to provide adequate surplus as defined by Idaho State Department of Insurance (DOI) to cover the actual plan costs through June 30, 2025. • Authorize the Mayor to sign the budget amendment. Financial Summary: • End of Q2 2025 (June 30, 2025) deficit: $733,063, minus the $550,075 already approved by Council leaves a remaining deficit of$182,988 Future Amendments: • Once Q3 Financials are available, the Trust will bring forward an additional budget amendment for the actual amount of deficit. • Once Q4 Financials are available, the Trust will provide an update on the actual costs and will bring forward an additional budget amendment for the actual amount of deficit. Trustee Contact Information: • Bill Nary, Trust Chair 208-489-0480 • Alex Frietag, Trust Vice Chair 208-489-0376 • Christena Barney, Trustee 208-489-0465 • Eli Daniel, Trustee 208-489-0494 • Justin Northway, Trustee 208-895-3335 E IDIAN:--- MEMORANDUM DATE: OCTOBER 21, 2025 TO: MAYOR AND CITY COUNCIL FROM: CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BOARD RE: CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST: BUDGET AMENDMENT Purpose: Adequately fund the City of Meridian Employee Benefits Plan Trust through the end of June 2025 (Quarter 2). Recommended Action: • Move to approve the$182,988 additional funding for the City of Meridian Employee Benefits Plan Trust to provide adequate surplus as defined by Idaho State Department of Insurance (DOI)to cover the actual plan costs through June 30,2025. • Authorize the Mayor to sign the budget amendment. Financial Summary: • End of Q2 2025(June 30,2025)deficit: $733,063, minus the$550,075 already approved by Council leaves a remaining deficit of$182,988 Future Amendments: • Once Q3 Financials are available,the Trust will bring forward an additional budget amendment for the actual amount of deficit. • Once Q4 Financials are available,the Trust will provide an update on the actual costs and will bring forward an additional budget amendment for the actual amount of deficit. Trustee Contact Information: • Bill Nary,Trust Chair 208-489-0480 • Alex Frietag,Trust Vice Chair 208-489-0376 • Christena Barney,Trustee 208-489-0465 • Eli Daniel,Trustee 208-489-0494 • Justin Northway,Trustee 208-895-3335 10/15/2025 3:53PM City of Meridian FY2026 Budget Amendment Form Personnel Costspt. Full Time Equivalent(FTE): �^ f� �� Fund# Dept.# G/L# Proj.# G/L#Description Total �1-�l/�L Various Various 41200 0 Wages I Various Various 41206 0 PT/Seasonal Wages Various Various 41210 0 Overtime Please only complete the fields Various Various 41304 0 Uniform Allowance highlighted In Orange. Various Various 42021 0 FICA $ Amendment Details Various Various 42022 0 PERSI $ Title:City of Meridian Employee Benefits Plan Trust(COMEBPT) Various Various 42023 0 Worker's Comp $ Department Name: COMEBP Trust Various Various 42025 0 Employee Insurance $ Presenting Department Name: COMEBP Trust Total Personnel Costs $ Department M Various Operating Expenditures Primary Funding Source: Various Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIPM Various Various 0 Surplus Funding for COMESPT $ 182,988 5 182,988 Project#: Various Various 0 $ Various Various 0 $ Is this for an Emergency? ❑Yes(Z No Various Various 0 $ New Level of Service? ❑Yes(] No Various Various 0 $ Various Various 0 $ Clerks Office Stomp Various Various 0 $ - Various Various 0 $ E us Various 0 $ s Various svarious0 $ sVarious 0s Various 0 $ - Total Operating Expenditures $ 182,988 $ $ 182988 Dote o/Council Approval10-21-2025 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Ackn2g4dgement Date Various Various 0 Various Various 071�75a �� l3 ZS Various Various 0 Department Dir Various Various 0 Various Various o ' 113•1 S- ZS lfields 10.15.25 Various Various 0 f Financial Officer Total Capital Outlay $ Revenue/Donations Approved Luke Cavener via email 10.15.25 Fund# Dept.# G/L# Proj.# G/L#Description Total Con wino various various 0 10-16-25 Various Various 0 /-V�t �t� Various various 0 Mayor Total Revenue/Donations $ Total Amendment Request $ 182,988 1011W025 353PM City of Meridian FY2026 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year F'sca Year Fiscal Year Fiscal Year Department Name: COMEBP Trust Funding 2026 2027 2028 2029 2030 Title:City of Meridian Employee Benefits Plan Trust(COMEBPT) Personnel $ . S - S - $ . $ - matnrci—ror sDbmltn.e 6oda•t Amendments: Operating $ 182,988 $ $ - $ - $ - >Depwtmmt wa aendemendmem wall Dl--Ygnaton to Flnance(gWget Marugerl for review Capital $ >n�an..wm:<ne Amenemem to ca,ncn ual:a.rnr axn.nae Total $ - $ 182,988 $ - $ - $ - $ >covnal um:an wln:end:lgnea.m.ndmem to Ma,nr Total Estimated Project Cost: $ 182288 >Mapr well smd zlxned AmeMment m Fnsmx iand¢et Menegerl Evaluation Questions >nn.na lg udget Managed will send appwed copy ol.amendment m Department Please answer all Evaluation Questions using the financial data referenced above- >Deowtmencw n add navnrnmendmn ,my alyeMa oa g M.nl,d.Na da Manager 1.Describe what is being requested? Due to additional health care claims costs the COMEBPT has a deficit in the surplus that is required by the Department of Insurance(DOI)nder Idaho Code,41-4010(3).The amount requested includes the current deficit in the surplus at the end of Q2(June 2025). 2.Why was this budget request not submitted during the current fiscal year budget cycle? Health benefit costs are incurred throughout the calendar year and cannot always be adequately anticipated despite acturial studies,audits,benchmarks and reviews. 3. what is the ex lanation for not submitting this budget request during the next fiscal year budget cycle? The deficit needs to be maintained per DO]requirements under Idaho code 41-4010(3)in the current year. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split.List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund and Enterprise Fund. 5.Does this request align with the Department/City's strategic plan?If not,please explain how this request was not included In the Department/City strategic plan? Yes,Government excellence in attracting and retaining employees. �J 6. Does this request require resources to be provided by other departments?If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include aMf needed Equipment or Software that will utilize the C' 's network? es or No 8.Is the amendment goingto result in the disposal of an asset?Yes or No 9.AnX additional comments? The City of Meridian has contributed$2,519,075 to the Trust for State Reserve requirements to date.Adding this$182,988 will put the additional contribution from the City at $2,702,063. Total Amendment Request $ 182,988 Every effort should be made to avoid reopening the budgetfor an amendment.Departments will need to provide backup and appear before the CityCouncil to Justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget.Changes to the original balanced budget may cause a funding shortfall. Employee Benefit Costs Employee Benefits Plan Trust Source:Questica>Position Allocation> $ 182,988 Fund Code Dept Code Department FY2026 Budget FTE %Allocation Allocation Across Departments 01 1120 Council 6.00 1.16% $ 2,115 01 1140 City Clerk 7.00 1.35% $ 2,468 01 1310 Mayor's Office 5.00 0.96% $ 1,763 01 1500 Finance Department 12.00 2.31% $ 4,231 01 1510 Information Technology 19.00 3.66% $ 6,699 01 1520 Legal Dept 6.00 1.16% $ 2,115 01 1540 Human Resources 7.00 1.35% $ 2,468 01 1840 Other Government 1.00 0.19% $ 353 01 1841 Communications 2.00 0.39% $ 705 01 1842 Capital Projects 1.00 0.19% $ 353 01 1850 City Hall 4.00 0.77% $ 1,410 01 1860 Street Lighting 1.00 0.19% $ 353 01 1900 Community Development Depts 47.00 9.06% $ 16,571 01 2110 Police Department 197.00 37.96% $ 69,458 01 2210 Fire Department 15.00 2.89% $ 5,289 01 5200 Parks&Recreation 53.00 10.21% $ 18,687 60 3200 Public Works 49.00 9.44% $ 17,276 60 3300 Meridian Utility Billing 7.00 1.35% $ 2,468 62 3400 Water Department 31.00 5.97% $ 10,930 65 3500 WasteWater Facility 49.00 9.44% $ 17,276 Total Employee Benefit Costs 519.00 100.00% $ 182,988 Fire Union Members are not on City's Benefits Plan General Fund 74% $ 135,037 Enterprise Fund 26% $ 47,951 F:\Budget\FY2026\FY2026 Amendments\1.Pending\FY2026 Budget Amendment Form_HR_Health Benefits Trust Cost Allocation E IDIAN --- AGENDA ITEM ITEM TOPIC: Fiscal Year 2026 Fee Update Next Steps FY2026 Proposed Fees Department Fee Description Current Fee Proposed Fee Proposed $ Proposed rChange% Recovery Method Recovery% Change Clerks Alcohol catering permit Alcohol Permit $ 20.00 $ 20.00 $ - 0.00% State/Fed Controlled 100% Clerks Attorney Labor to redact nonpublic records(Idaho Resident) Hou is 1&2 Bound by I.C.74-302(10) $ 50.00 $ - $ (50.00) -100.00% No Cost-0% 0% Clerks Attorney Labor to redact nonpublic records(Idaho Resident) Hours 3&up Bound by I.C.74-302(10) $ 60.00 $ 72.48 $ 12.48 20.80% Full Cost-100% 100% Clerks Beer License by the drink $ 200.00 $ 200.00 $ - 0.00% Full Cost-100% 100% Clerks Beer License retail $ 50.00 $ 50.00 $ - 0.00% Full Cost-100% 100% Fee to file declaration of candidacy for elective City office per Clerks Campaign Filing Fee I its ho Code section 50.406 $ 40.00 $ 40.00 $ - 0.00% State/Fed Controlled 100% Clerks Dog License Fees Dog License $ 16.00 $ 10.00 $ (6.00) 37.50% Full Cost-100% 100% Clerks Dog License Fees Replacement Tag $ 5.00 $ 6.21 $ 1.21 24.26% Full Cost-100% 100% Clerks Fireworks Display Permit $ 125.00 $ 120.05 $ (4.95) 3.96% Full Cost-100% 100% Clerks Liquor License by the drink $ 56250 $ 562.50 $ - 0.00% Full Cost-100% 100% Clerks Liquor/beer/wine license transfer $ 100.00 $ 71.60 $ (28.40) -28.40% Full Cost-100% 100% Clerks Mobile sales unit license (includes$33.251SP background check fee) $ 73.25 $ 221.97 $ 148.72 203.03% Full Cost-100% 100% Clerks Other laborto respond to public records request(Idaho Resident) Hours 1&2 �- $ - $ - 0.00% No Cost-0% 0% Clerks Oth er labor to respondto pu bli c records request(Idaho Resident) Hours3&up $ 30.00 $ 39.91 $ 9.91 33.04% Full Cost-100% 100% Clerks Paper copies of public record information 0-100 pages - $ - $ - 0.00% No Cost-0% 0% Clerks Pape r copies of public record information 101 or more pages $ 0.10 $ 0.10 $ - 0.00% Full Cost-100% 100% Clerks Passport Fee Mandatory by Federal agency 35.00 $ 35.00 $ - 0.00% State/Fed Controlled 100% Clerks Pawnbroker's license with Precious Metal Dealer Entlorsement-New (includes$33.251SP background check fee) $ 6325 $ 53.75 $ (9.50) -15.02% Full Cost-100% 100% Clerks Pawnbroker's license with Precious Metal Dealer Entlorsement-Renewal 30.00 $ 10.25 $ (19.75) 65.84% Full Cost-100% 100% Clerks Pawnbroker's license without Precious Metal Dealer Endorsement-New (includes$33.251SP background check fee) $ 6325 $ 53.75 $ (9.50) -15.02% Full Cost-100% 100% Clerks Pawnbroker's license without Precious Metal Dealer Endorsement-Renewal $ 30.00 $ 10.25 $ (1936) 65.84% Full Cost-100% 100% Clerks Precious Metal Dealer License-New (includes$33.251SP background check fee) $ 6325 $ 76.28 $ 13.03 20.60% Full Cost-100% 100% Clerks Precious Metal Dealer License-Renewal $ 30.00 $ 32.78 $ 238 9.27% Full Cost-100% 100% Clerks Retail Sales of Non-Aerial Common Fireworks Permit $ 25.00 $ 25.00 $ - 0.00% Full Cost-100% 100% Clerks Temporary use permit Large-scale Special Event 150.00 $ 250.00 $ 100.00 66.67% Minimal Cost-1-49% 34% Clerks Tempora ry use pe on It Outd nor Me rket(in a park) $ 85.00 $ 242.00 $ 157.00 184.71% Full Cost-100% 100% Clerks Temporary use permit Outdoor Market(not in a park) 50.00 $ 217.98 $ 167.98 335.95% Full Cost-100% 100% Clerks Temporary use permit Promotional Sales Unit $ 65.00 $ 80.75 $ 15.75 24.23% Full Cost-100% 100% Clerks Temporary use permit Special Event(in a park) 85.00 $ 245.00 $ 160.00 188.23% Majority Cost-80-99% 82% Clerks Tempora ry use pe on it Special Event(not in a park) $ 50.00 $ 217.98 $ 167.98 335.95% Full Cost-100% 100% Clerks Temporary use permit Temporary Sales Unit 65.00 $ 80.75 $ 1636 24.23% Full Cost-100% 100% Clerks Vehicle Immobilization License Application Fee (includes$33.251SP background check fee) $ 7325 $ 84.37 $ 11.12 15.18% Full Cost-100% 100% Clerks Wine License by the drink $ 200.00 $ 200.00 $ - 0.00% Full Cost-100% 100% Clerks Wine License retail $ 200.00 $ 200.00 $ - 0.00% Full Cost-100% 100% Fire Above Ground Storage Tank Operational Permit $ 85.00 $ 119.76 $ 34.76 40.89% Full Cost-100% 100% Fire Compliance Engine Administrative Fee $ 13.05 $ 6.90 $ (6.15) -47.16% Full Cost-100% 100% Fire Day Care Inspections $ 25.00 $ 25.00 $ - 0.00% Minimal Cost-1-49% 50% Fire Mobile Food Vendor Inspection $ 45.00 $ 59.82 $ 14.82 32.94% Full Cost-100% 100% Fire Firework Display Inspection-Inspector/Investigator Per Hour(4 hrs.Minimum) $ 65.00 $ 102.69 $ 37.69 57.99% Full Cost-100% 100% Fire False Alarm(2nd Offense within Calendar Year) $ 65.00 $ 99.15 $ 34.15 52.53% Full Cost-100% 100% Fire False Alarm(3rd Offense within Calendar Year) $ 130.00 $ 198.29 $ 68.29 52.53% Full Cost-100% 100% Fire False Alarm(4th Offense withi n Calendar Year) $ 195.00 $ 297.44 $ 102.44 52.53% Full Cost-100% 100% FY2026 Proposed Fees Department Fee Description Current Fee Proposed Fee Proposetl$ Proposetl% Recovery Method Recovery% Change Change Fire False Alarm(5th Offense within Calendar Year) $ 260.00 $ 396.58 $ 136.58 52.53% Full Cost-100% 100% Fire Brush/Squad Per Hour $ 180.57 $ 169.16 $ (11.41) -6.32% Full Cost-100% 100% Fire Command/incident Mangement Per Hour $ 54.75 $ 69.85 $ 15.10 27.59% Full Cost-100% 100% Fire EMT Bike Patrol 2 Person Team Per Hour(4 hrs.Minimum) $ 480.00 $ 447.86 $ (32.14) -6.70% Full Cost-100% 100% Fire EMT Bike Patrol 4 Person Team Per Hour(4 hrs.Minimum) $ 960.00 $ 885.42 $ (74.58) -7.77% Full Cost-100% 100% Fire Engine Response Per Hour $ 261.29 $ 169.16 $ (92.13) -35.26% Full Cost-100% 100% Fire Tender Response Per Hour $ 190.80 $ 121.74 $ (69.06) 36.19% Full Cost-100% 100% Fire Ladder Truck Response Per Hour New $ 216.57 $ 216.57 100.00% Full Cost-100% 100% Fire Extra-Duly Personnel-Captain Fire Inspector Per Hour New $ 102.69 $ 102.69 100.00% Full Cost-100% 100% Police Impound Fee-Dog $ 50.00 $ 145.34 $ 95.34 190.68% Full Cost-100% 100% Police Impound Fee-Livestock 150.00 $ 549.41 $ 399.41 266.28% Full Cost-100% 100% Police Impound Fee-Cat $ 15.00 $ - $ (15.00) -100.00% Full Cost-100% 100% Police Impound Fee-Vicious Dog or Bile Case $ 75.00 $ 161.49 $ 86.49 115.32% Full Cost-100% 100% Police Extra-Duty Personnel-Officer(PO4I) $ 54.01 $ 90.21 $ 36.20 67.02% Full Cost-100% 100% Police Extra-Duty Personnel-Supervisor(S2S) $ 60.32 $ 129.17 $ 68.85 114.14% Full Cost-100% 100% Police Non-attorney staff hourly rate to process response to public records request Hours 3&up-per Hour $ 24.67 $ 41.54 $ 16.87 68.39% Full Cost-100% 100% Police Attorney hourly rate to process response to public records request Hours 3&up-per Hour $ 47.70 $ 72.48 $ 2438 51.95% Full Cost-100% 100% Police Nuisance/weeds abatement administrative fee $ 100.00 $ 186.37 $ 86.37 86.37% Full Cost-100% 100% Police Paper copies of public record information 101 or more pages $ 0.10 $ 0.10 $ - 0.00% Full Cost-100% 100% Police Thumb drive with public record information $ 750 $ 5.00 $ (2.50) -33.33% Full Cost-100% 100% Planning Accessory use for daycare $ 160.00 $ 244.67 $ 84.67 52.92% Full Cost-100% 100% Planning Accessory use for Home Occupation $ 53.00 $ 120.89 $ 67.89 128.09% Full Cost-100% 100% Accessory use for Home Occupation that includes provision of lessons or instruction to a Planning group of 7 or more students $ 160.00 $ 169.24 $ 9.24 5.78% Full Cost-100% 100% Planning Additional hearing(post reconsideration) $ 69200 $ 611.40 $ (80.60) -11.65% Full Cost-100% 100% Planning Alternative compliance $ 160.00 $ 255.78 $ 95.78 59.86% Full Cost-100% 100% Planning Annexation,staff prepared consensual $ 2,086.00 $ 2,162.64 $ 76.64 3.67% Full Cost-100% 100% Planning Annexation/rezone 1,826.00 $ 2,048.70 $ 222.70 12.20% Full Cost-100% 100% Planning Annexation/rezone w/out concurrent application $ 2,092.00 $ 2,048.70 $ (43.30) -2.07% Full Cost-100% 100% Planning Certificate of zoning compliance $ 453.00 $ 531.92 $ 78.92 17.42% Full Cost-100% 100% Planning Certificate of zoning compliance w/prior approval $ 173.00 $ 340.34 $ 167.34 96.73% Full Cost-100% 100% Planning Certificate of Zoning Compliance,use 133.00 $ 230.87 $ 97.87 73.59% Full Cost-100% 100% Planning City council review(appeal) $ 69200 $ 855.34 $ 163.34 23.60% Full Cost-100% 100% Planning Comprehensive plan map amendment $ 2,409.00 $ 2,125.37 $ (283.63) -11.77% Full Cost-100% 100% Planning Comprehensive plan text amendment $ 1,431.00 $ 1,420.73 $ (10.27) -0.72% Full Cost-100% 100% Planning Conditional use minor modification $ 378.00 $ 602.63 $ 224.63 59.43% Full Cost-100% 100% Planning Conditional use(or Commission level modification) $ 1,369.00 $ 1,338.95 $ (30.05) -2.19% Full Cost-100% 100% Planning Design review $ 173.00 $ 273.69 $ 100.69 58.20% Full Cost-100% 100% Planning Development agreement $ 303.00 $ 611.47 $ 308.47 101.80% Full Cost-100% 100% Planning Development agreement modification 502.00 $ 912.77 $ 410.77 81.83% Full Cost-100% 100% Planning Director determination $ 160.00 $ 294.05 $ 134.05 83.78% Full Cost-100% 100% Planning Fence Permit 10.00 $ 10.00 $ - 0.00% Full Cost-100% 100% Planning Inspections,additional $ 53.00 $ 54.74 $ 1.74 3.28% Full Cost-100% 100% Planning Miscellaneous hearing item $ 937.00 $ 935.55 $ (1.45) -0.15% Full Cost-100% 100% FY2026 Proposed Fees Department Fee Description Current Fee Proposed Fee Proposed $ Proposed rChange% Recovery Method Recovery% Change Planning Performance,Warranty and Development of Surety Agreement Fee $ 233.00 $ 374.84 $ 141.84 60.88% Full Cost-100% 100% Planning Planned unit development $ 2,001.00 $ 1,781.48 $ (219.52) -10.97% Full Cost-100% 100% Planning Ple o ned unit d evelopment,Fire Department Review Fees $ 250.00 $ 250.00 $ - 0.00% Full Cost-100% 100% Planning Planned unit development,Fire Department review per lot fee $ 1.00 $ 1.00 $ - 0.00% Full Cost-100% 100% Planning Pla n ned unit d evelopment,per exception fee $ 107.00 $ 353.95 $ 246.95 230.79% Full Cost-100% 100% Planning Plat,combination 2,189.00 $ 2,289.56 $ 100.55 4.59% Full Cost-100% 100% Planning Plat,final $ 1,242.00 $ 691.64 $ (550.36) -44.31% Full Cost-100% 100% Planning Plat,first PWfee , IIIJIL 36.00 $ 145.45 $ 109.45 304.03% Full Cost-100% 100% Planning Plat,final,modification to condition $ 541.00 $ 748.04 $ 207.04 38.27% Full Cost-100% 100% Planning Plat,preliminary $ 2,104.00 $ 2,045.94 $ (58.06) -2.76% Full Cost-100% 100% Planning Plat,preliminary Fire Department review fee $ 160.00 $ 160.00 $ - 0.00% Full Cost-100% 100% Planning Plat,preliminary Fire Department review per lotfes $ 1.00 $ 1.00 $ - 0.00% Full Cost-100% 100% Planning Plat,preliminary per lot P&Z and P&W Flat Fee $ 24.00 $ 727.25 $ 703.25 2930.21% Full Cost-100% 100% Planning Plat,short $ 868.00 $ 807.35 $ (60.65) -6.99% Full Cost-100% 100% Planning Private road $ 19&00 $ 265.89 $ 67.89 34.29% Full Cost-100% 100% Planning Property boundary adjustment 365.00 $ 313.82 $ (51.18) -14.02% Full Cost-100% 100% Planning Re-notice of a public hearing $ 183.00 $ 378.28 $ 195.28 106.71% Full Cost-100% 100% Planning Remand Fee 705.00 $ 695.72 $ (9.28) -1.32% Full Cost-100% 100% Planning Review of Landscape Plan revisions $ 160.00 $ 169.24 $ 9.24 5.78% Full Cost-100% 100% Planning Sign 53.00 $ 48.36 $ (4.64) -8.76% Full Cost-100% 100% Planning Sign,limited duration $ 27.00 $ 24.18 $ (2.82) -10.45% Full Cost-100% 100% Planning Sign,Portable 27.00 $ 27.00 $ - 0.00% Full Cost-100% 100% Planning Stand Atone 2 year Warranty Surety Agreement $ 180.00 $ 210.20 $ 30.20 16.78% Full Cost-100% 100% Stand-alone Performance Surety,without the preparation of a formal Development Surety Planning Agreement $ 162.00 $ 210.20 $ 48.20 29.76% Full Cost-100% 100% Planning Surety Reduction Fee $ 69.00 $ 210.20 $ 141.20 204.64% Full Cost-100% 100% Planning Time extension,Commission or Council $ 493.00 $ 636.90 $ 143.90 29.19% Full Cost-100% 100% Planning Time extension,Director $ 133.00 $ 276.71 $ 143.71 108.05% Full Cost-100% 100% Planning Unified development code text amendment $ 1,723.00 $ 1,349.13 $ (373.87) -21.70% Full Cost-100% 100% Planning Vacations(including recorded plat notes) $ 589.00 $ 1,101.81 $ 512.81 87.06% Full Cost-100% 100% Planning Variance $ 1,056.00 $ 689.14 $ (366.86) 34.74% Full Cost-100% 100% Planning Zoning verification letter $ 53.00 $ 120.89 $ 67.89 128.09% Full Cost-100% 100% Planning Use Zone Encroachment Permit - $ - $ - 0.00% No Cost-0% 0% Planning Streetscape Sublicense $ $ - $ - 0.00% No Cost-0% 0% Planning Parklet Permit $ 0.00% No Cost-0% 0% E IDIAN�- )AH AGENDA ITEM Department Reports Service Accessibility Tool October 21, 2025 City Council part of Growth Priority Areas)(aka the Service Impact Tool, which is a + Department Reports Outline of Discussion ImplementationCriteria & MetricsOverviewOrigination of the Tool Origination of the Tool““11-2019 Comprehensive Plan, Page 1-develop first.identify areas that that are likely to framework to set priorities, and to The tool may also be used as a development proposals.leaders as they consider reporting relevant factors to City and consideringgrowth by clearly The intent is to promote thoughtful multiple policies.the first chapter of the Plan, and Several paragraphs of text on this in the time.emphasis by the Mayor and Council at were a topic of Priority Growth Areas Comprehensive Plan.Accessibility), The Service Impact Tool (now Service Comprehensive PlanDeveloped and Approved as part of the Origination of the Tool Related Policies3.03.02Fimpacts to existing City service users.Comprehensive Plan, contiguity with existing development, and appropriate mitigation for any requiring significant City utility upgrades, to demonstrate fiscal benefits, strategic fit with the Require proposed development within areas further away from urban services, existing utilities or 3.03.02Eoutside of established growth areas. Develop incentives for appropriate investment in strategic growth areas; discourage development 3.03.02Dfor annexation. within a specified distance of major utility connections, and unincorporated county enclaves suitable redevelopment/opportunity areas within the Area of City Impact, areas within the City limits and As part of establishing and maintaining strategic growth areas, consider including targeted 3.03.02CUtilize the City's Service Impact Tool to help identify potential strategic growth areas.3.03.02BFocu s future investments within established priority growth areas.3.03.02Aareas.Engage with service providers, City leadership, and community members to identify priority growth PolicyDescription Origination consistent with plans for infrastructure. impact tool will help the City coordinate services so growth is strategic and more time, and environmental constraints. Over time, it is envisioned that the service infrastructure, proximity to schools and pathways, emergency services’ response numeric scale. Attributes include among other things, proximity to water, and sewer haven’t. The tool looks at a number of attributes and ranks each criterion on a This tool considers both areas that already receive city services and those that priorities, and to identify areas that that are likely to develop first. consider development proposals. The tool may also be used as a framework to set growth by clearly considering and reporting relevant factors to City leaders as they of a parcel at the time annexation is requested. The intent is to promote thoughtful A service impact tool was developed for use by staff to evaluate the serviceability Service Impact Tool:– Overview value to the City.opportunity to contrast improvement and but may be an reflects current conditions,It a development review tool. NOTIt is adding value to the City.mitigating concerns, or that it is not does not mean that a project is not It but location readiness.good or bad, Ranking does not mean that a project is we being efficient.considerations in the context of location. Are entitlement process as reminder of Areas, it was implemented as part of the “readiness”. Apart from formal Growth Priority Tool ranks all parcels in the City for  Criteria & Metrics Current Conditions (Today)Note: Criteria in bold/italics, were prioritized by Council and have the largest weight.PathwaysPark walkabilitySchool DrivabilitySchool Walking Proximity.“Red” if more than 9 minutesin this report per City GIS and indicates Response Time which is what is indicated components make up the Total Travel Time. These three 3.) and Turnout Time, 2.) Call Processing Time, 1.) (three components)Emergency services fire crime statistic types averaged over timeNot drive time, as police patrol. Instead, Emergency services policeversus planned buildout)Arterial Road Buildout Status (existing lane TransitExtension sewerFloodplainPlatted or adjacent to preliminary platted(distance to City Limits)Location  Criteria & Metrics Boundary EdgesData NOT ConsideredData Considered defined by section mile roads.isn’t considered. Generally square miles and reporting. Something on the other side of the line established prior to the tool and used for other reporting districts Police Reporting District: boundary.approve. Distance is to mainline within the constraints; will someone else have to wait if we engineering. Even then, there are capacity trunkshedthe wrong can’t just be dropped into another mainline if it’s Waste : TrunkshedSewer Extension. Mainline + Examples:. Boundary edgeTool Measurement Types Criteria & Metrics Example ParcelCentroidsData Point Parks (network distance)Schools (network distance)Fire Stations (network distance)City Limits (distance too, direct)Examples:indicator. The center is an “average” distance. large, and a boundary isn’t always a good . Parcels can be Centroids (“middle” of parcel)Tool Measurement Types Criteria & Metrics highlights, colors, bold, and underline.Reinforced during development of the new Department Report tool, to include context, not stop and go away.Colors used per previous direction rather than numbers. Red is stop and consider Scoring is collapsed for simplicity; each metric is given one overall scoreSubject matter experts recommended thresholds and Council approvedOccur daily using latest enterprise dataUpdates Implementation: SQL Database Report Note: This parcel is City Hall Department Reports.report as an attachment in the back of Staff usually include the full graphic improvement by IT GIS)the parcel or address (a recent within GIS, but they can also just search Staff generally access these from links (same thing, different way)database Report or Power BI Report Access to the tool is from a network SQL  Implementation: “Service Impact Summary”Service Impact SummaryFigure 3: II. Community Metrics Department Report Note: This parcel is City Hall name for it…Should probably consider a different Department Report.type metrics in the beginning of the Located with other new infographic same report, (now) in a chart.“Service Impact Summary” is the  Implementation: Change Institutional Memory. Additional documentation and handouts for staff.more consistent name that helps to reinforce intent (several are used).Some notes earlier with charts, or Consider additional Department Report changes. all staff reporting.Share with applicants beginning with preapplication meetings and continue through Concepts still have value, and Council has asked for much of this over time.Where we are now:Concepts like Growth Priority Areas have become more conceptualDepartment Report (related effort) took much longerIntegration with City database automation was not immediateAfter the Comp Plan was adopted, more review with CouncilImplementation of the tool took time: DISCUSSION 2019 Comp Plan future decisions about both commercial and transportation investments.services and infrastructure. Choices about housing types and location will influence future transportation hubs influences the timing and investment in public transit roadways. As with commercial development, the level of residential density near work units could result in reduced pressure on -to neighborhood shopping and livetransportation investment decisions. Providing expanded opportunities and access An example is the relationship between traffic, commercial development, and and design; and the need for public facilities and services of all types. opportunities for jobs, housing and business development; community character aspects of Meridian, including traffic, noise air and environmental quality; where, and what kind of development takes place in the future will affect other heart of managing growth and the character of Meridian. Decisions about how, Getting the timing and appropriate land uses right, today and in the future, is at the Review of Recent Research and Tools Tools Introduction– Disclaimer in Department Report sole basis for decisions.Plan. Scores, whether high or low, are just one data point and should not be the was developed as a City Council priority and outcome of the 2019 Comprehensive percentile score compares the parcel to others in the city (higher is better). This tool The overall score is based on weighted criteria (not a ranked order), and the Data from similar topics may vary based on different levels of review.The tool provides context for project review, using multiple indicators consistently. and park proximity, and other resources.pathway information, existing and planned transit, roadway improvements, school , floodplain, fire service areas and response times, police crime reporting, trunkshedsmost recent available data from various sources, including sewer main lines, sewer GIS database, exported through dynamic reporting. The system references the This data represents existing conditions derived from our enterprise application and  City Code: Growth Priority Areas greatest portion of the development shall be used for the entire development.spans across more than one (1) growth priority area, the designation for the master planning area may be eligible to receive. In the event that a development percentage of eligible reimbursement amount that a particular parcel within the once approved by the Meridian City Council, shall be used to determine the priority areas within the sewer master planning areas. The growth priority area map, with the Meridian Planning Department, shall develop a map indicating growth Growth priority areas. The City of Meridian Public Works Department, in conjunction 5 Reimbursement agreement for infrastructure enhancement.-6-Title 8