HomeMy WebLinkAboutDubois Chemicals Ferric Chloride Chemicals (� E N
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Sandra Ramirez, Procurement Div. Meeting Date: October 14, 2025
Presenter: N/A Estimated Time: 0.00
Topic: Approve Purchase Order for the Not-to-Exceed amount of$224,000.00.
Recommended Council Action:
Authorize and approve Procurement Manager to issue Purchase Order on behalf of the Wastewater
Department to the Dubois Chemicals for Ferric Chloride Chemicals for the Not-to-Exceed amount of
$224,000.00.
No signature required, approval only.
Background:
This is a purchase approved for fiscal year 2026 budget appropriation.
CITY OF MERIDIAN Purchase Requisition
�E IDR IAN - Purchasing Department DATE OF
33 E BROADWAY AVE,STE 106 CITY OF MERIDIAN REQUEST 9/25/2025
MERIDIAN,ID 83642 Wastewater Division PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES,PACKING
TEL:(208)489-0417 SLIPS,CARTONS AND CORRESPONDENCE RELATED TO THIS ORDER
FAX:(208)887-4813 AVAILABLE BUDGET AMOUNT
$994,855.00
IS BUDGET AMENDMENT REQUIRED?
SUGGESTED
VENDOR Dubois NO
CITY SUPPORT TICKET NO.
PROJECT MANAGER PAYMENTTERMS FREIGHTTERMS F.O.B. REQUESTOR ir
Brandon Sanford NET 30 PREPAID IDESTINATION Warren Hudson
PROJECT NAME: FY2026 Chemical Ferric Chloride
DESCRIPTIONDescription of Purchase 0
PART NUMBER/ • 7QTY UNIT UNIT PRICE FUND DEPT EXPENSE OR
TASK ORDER/CONTRACT I PROJECT DESCRIPTION CODE GLACCOUNT# COMMITMENT#=
FY2026 Chemical Ferric Chloride 1 $ 224,000.00 65 3510 52015 $ 224,000.00
$
$
$
$
NOTES: Council Approval Date: - -
$224,000.00
How to fill out the Purchase Requisition.
Fill in the SHIP TO DEPARTMENT NAME.
This is the name of the requesting department and where the product will be shipped
If the Ship To location is somewhere other than the department location,please enter that address in the lines below the department name and highlight it.
Fill in the DATE OF REQUEST located in the box on the right hand side of the form.
Fill in the amount of budget available for this commitment.
Is a budget amendment required to fund this request? Answer YES or NO.
Enter the name of the SUGGESTED VENDOR.
Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account.
If the vendor is not set up,request that a W-9 form be submitted to FINANCE before placing the order.
If PURCHASING receives this Purchase Requisition and the vendor is not set up,an order processing delay occurs
If vendor will be determined by procurement process,enter"TBD"
CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff.
Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER(if one has been created)
Enter the name of the PROJECT MANAGER/REQUESTOR.
Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION
Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION,Part Number or Description of Item being purchased
If you have more than one item,enter each on a separate line.
Enter the QUANTITY for each line item.
Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as QTY 1 and UNIT EA. Unit price and total will be equal.)
ACCOUNTING CODES
Enter the FUND that you want the expense to impact
1) The FUND number will be either:
(a) 01,07,08,20,55,or 60,62,65 depending on what FUND the budget is in
Enter the DEPARTMENT CODE you want the expense to impact
1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department
Enter the GL ACCOUNT NUMBER(Expense Account)for each item.
1) The GL ACCOUNT NUMBER(Expense Account)is the 5 digit number where the budgets are located
Enter the PROJECT CODE/COMMITMENT#you want the expense to impact
1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to
INFORMATION ONLY
The FUND,DEPARTMENT CODE,GLACCOUNT NUMBER,AND PROJECT CODE make up the accounting code foryour request.
The accounting code will hold the budget dollars and actual expenses for your PO request.
Accuracy is important as the resulting PO encumbers this accounting code(budget line item).
Not all requests will have a project number. Call Procurement if you are unsure.
This form will automatically total your request.
In the NOTES field add any information that you feel is significant.
PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS)
City Of Meridian
Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
3510 - WW Treatment Plant
65 - Wastewater Fund
From 10/1/2025 Through 9/30/2026
Budget with Current Year Budget
Amendments Actual Remaining
OPERATING COSTS
52015 Chemicals 994,854.96 394,300.00 600,554.96
Total OPERATING COSTS 994,854.96 394,300.00 600,554.96
DEPT EXPENDITURES 994,854.96 394,300.00 600,554.96
TOTAL EXPENDITURES 994,854.96 394,300.00 600,554.96
Date: 10/1/25 04:28:27 PM Page: 1