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Home My WebLink AboutLawn Co. Landscape Maintenance C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: September 23, 2025 Presenter: N/A Estimated Time: Topic: Approve FY26 Purchase Order for the Not-to-Exceed amount of$342,918.00 Recommended Council Action: Authorize and approve Procurement Manager to issue FY26 Purchase Order on behalf of the Parks Department to Lawn Co. for Landscape Maintenance for the Not-to-Exceed amount of$342,918.00. No signature required, approval only. Background: This is the second year of the agreement; original agreement approval date September 11, 2024. CITY OF MERIDIAN Purchase Requisition CiWE IDIAN—- Purchasing Department DATE OF 9/4/2025 33 E BROADWAY AVE,STE 106 CITY OF MERIDIAN REQUEST 7 MERIDIAN, ID 83642 Parks& Recreation PURCHASE ORDER NUMBER MUST APPEAR ON • TEL: (208)489-0417 SLIPS,CARTONS 'CORRESPONDENCE RELATED TO THIS ORDER FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT $349,918.00 IS BUDGET AMENDMENT REQUIRED? SUGGESTED VENDOR LawnCo NO CITY SUPPORT TICKET NO. PROJECT MANAGER PAYMENT TERMS FREIGHT TERMS- F.O.B. REQUESTOR Jeremy Aldrich NET 30 PREPAID DESTINATION Jeremy Aldrich PROJECT NAME: Landscape Maintenance FY26 Description of Purchase Quantity and Pricing ACCOUNTINGCODES DESCRIPTIONPART NUMBER • QTY UNIT UNIT PRICE FUND OR PROJECT/ TOTAL AMOUNT TASK ORDER CONTRACT/PROJECT DESCRIPTION ri 1 $ - $ - Landscape Maintenance FY26 1 5210 55704 $ 342,918.00 $ - NOTES: Council Approval Date: 1�i1 i��ti 9-23-2025 $342,918.00 How to fill out the Purchase Requisition. Fill in the SHIP TO DEPARTMENT NAME. This is the name of the requesting department and where the product will be shipped If the Ship To location is somewhere other than the department location, please enter that address in the lines below the department name and highlight it. Fill in the DATE OF REQUEST located in the box on the right hand side of the form. Fill in the amount of budget available for this commitment. Is a budget amendment required to fund this request? Answer YES or NO. Enter the name of the SUGGESTED VENDOR. Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account. If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order. If PURCHASING receives this Purchase Requisition and the vendor is not set up,an order processing delay occurs If vendor will be determined by procurement process,enter"TBD" CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff. Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER(if one has been created) Enter the name of the PROJECT MANAGER/REQUESTOR. Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased If you have more than one item,enter each on a separate line. Enter the QUANTITY for each line item. Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as CITY 1 and UNIT EA. Unit price and total will be equal.) ACCOUNTING CODES Enter the FUND that you want the expense to impact 1) The FUND number will be either: (a) 01,07,08, 20,55,or 60, 62, 65 depending on what FUND the budget is in Enter the DEPARTMENT CODE you want the expense to impact 1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department Enter the GL ACCOUNT NUMBER(Expense Account)for each item. 1) The GL ACCOUNT NUMBER(Expense Account) is the 5 digit number where the budgets are located Enter the PROJECT CODE/COMMITMENT#you want the expense to impact 1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to INFORMATION ONLY The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for your request. The accounting code will hold the budget dollars and actual expenses for your PO request. Accuracy is important as the resulting PO encumbers this accounting code(budget line item). Not all requests will have a project number. Call Procurement if you are unsure. This form will automatically total your request. In the NOTES field add any information that you feel is significant. PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS) City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 5210 - Parks Division 01 - General Fund From 10/1/2025 Through 9/30/2026 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 55704 Contracted Services 425,818.00 0.00 425,818.00 Total OPERATING COSTS 425,818.00 0.00 425,818.00 DEPT EXPENDITURES 425,818.00 0.00 425,818.00 TOTAL EXPENDITURES 425,818.00 0.00 425,818.00 Date: 9/16/25 09:22:18 AM Page: 1