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Home My WebLink AboutPublic Works Budget Amendment Aeration Basin 1-4 Retro & 9/10 5/28/2025 9-53AM City of Meridian FY2025 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN*-- 3590 65 41200 11230 Wages I D A H O 3590 65 41206 11230 PT/Seasonal Wages 3590 65 41210 11230 Overtime Please only complete thefields 3590 65 41304 11230 Uniform Allowance highlighted in Orange. 3590 65 42021 11230 FICA $ Amendment Details 3590 65 42022 11230 PERSI $ Title: Aeration Basin 1-4 Retro&9/10 3590 65 42023 11230 Worker's Comp $ Department Name: Public Works 3590 65 42025 11230 Employee Insurance $ - Presenting Department Name: Public Works Total Personnel Costs $ - Department#: 65 Operating Expenditures Primary Funding Source: 3590 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 3590 65 11230 $ Project#: 11230 3590 65 11230 $ 3590 65 11230 $ Is this for an Emergency? ❑ Yes [Z No 3590 65 11230 $ New Level of Service? ❑ Yes ❑� No 3590 65 11230 $ 3590 65 11230 $ Clerks Office Stamp 3590 65 11230 3590 1 65 1 11230 $ !I 3590 65 11230 $ 3590 65 11230 $ 3590 65 11230 $ 3590 65 11230 $ 3590 65 11230 $ - Date of C'aanril Approval 6-1 0-2025 Total Operating Expenditures $ - $ - $ - Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement -,t Date 3590 65 96101 11230 Aeration Basin Construction $ 2,500,000 I•I_II 5/28/25 3590 65 11230 I �jtA� 3590 65 11230 Department Director 3590 65 11230 REVIEWED 3590 65 11230 By Todd Lavoie at 8:17 am,Jun 02,2o25 Jields 5.30.25 3590 65 11230 Chief Financial Officer Total Capital Outlay $ 2,500,000 Revenue/Donations Approved Doug Taylor via email 6.2.25 Fund# Dept.# G/L# Proj.# G/L#Description Total Counen-DWson 3590 65 11230 ( (G1 -" 3590 65 11230 6-2-25 3590 65 11230 Mayor _. Total Revenue/Donations $ - Total Amendment Request $ 2,500,000 City of Meridian FY2025 Budget Amendment Form C:\Users\Imcvey\Desktop\Copy of Revised fy2025-budget-amendment-form AB 9 10 0-CM-5-19-25 5/28/2025 9:53AM City of Meridian FY2025 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works Funding 2025 2026 2027 2028 2029 Title: Aeration Basin 1-4 Retro&9/10 Personnel S $ $ S S 1.--1,,-r,;.1,, i.i„ a-d r.a,,r.d„rnls: Operating $ - $ - $ $ S ➢-partmentwdl send Amendme wth UileClOrS signature to Finance(Budget Manager)for review Capital $ 16,800,000 $14,700,000 $ 3,900,000 a F...nc.will wna—ndm.ntt C—cil Liai,,nf—gn—m Total $ 16,800,000 $14,700,000 $ 3,900,000 $ - $ - $ - ,c... "I Li—,will s.nasign.e—dme—Mayur Total Estimated Project Cost: $ 35,400,000 ,May,—llsendsigned Amendment,Finance(Budget Manager) Evaluation Questions >Finance(BudgetManager)will s..dappro..dwpyof—nem.ntt,-paam.nt Please answer all Evaluation Questions using the financial data referenced above. >o.p.r[m..win.aecnpywam.nam.Atmcn.ncilAg.nd.usingM—A .Ag.ne.M.n.g.r 1. Describe what is being requested? A budget amendment in the amount of$2,500,000.00 is being requested for the construction phase of the Aeration Basin 1-4 retrofit and 9&10 Ugrades at the Wastewater Resource Recovery Facility. The contractor is ahead of schedule and more FY25 budget than was allocated is needed so as not to slow the work progress.This amendment will not result in an increase to the construction contract/project cost as a whole,but will allow the contractor to continue work in FY25 thus reducing the budget request for FY26. 2.Why was this budget request not submitted during the current fiscal year budget cycle? In FY25,Public Works requested$12,200,000 for the project.JC Constructors is completing construction and needs more budget than was projected for this fiscal year to expedite the completion date of this IPDES-Permit-Required project.The overall construction cost/project cost will not go up as a result of this amendment;the timing of the work/payments for the work are being moved up. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? This project is currently under construction and is scheduled to be completed in the first quarter of FY26. If the extra budget is not moved up from FY26 to FY25,the contractor will have to stop working until additional funding is available and will slow the project considerably.The funding requested in this amendment will enable the contractor to continue to work to complete this project in the time allotted. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Enterprise Fund. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes,is needed for regulatory compliance. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Procurement-for contract and PO requirements. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.Any additional comments? No Total Amendment Request $ 2,500,000 Every effort should be made to avoid reopening the budget for an amendment.Departments will need to provide back up and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2025 Budget Amendment Form C:\Users\Imcvey\Desktop\Copy of Revised fy2025-budget-amendment-form AB 9 10 0-CM-5-19-25 Mayor Robert E. Simison E I DIA City Council Members: Luke Cavener, President Liz Strader, Vice President D A H O Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert E. Simison Members of the City Council FROM: Troy Thrall Staff Engineer II DATE: 05/27/25 SUBJECT: FY25 BUDGET AMENDMENT IN THE AMOUNT OF $2,500,000 FOR THE AERATION BASIN 1-4 RETROFIT AND 9 & 10 UPGRADES PROJECT REQUESTED COUNCIL DATE: 06/10/25 L RECOMMENDED ACTION A. Move to: 1. Approve the budget amendment for the Aeration Basin 1-4 Retrofit and 9 & 10 Upgrades Project of$2,500,000. 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS Troy Thrall, Staff Engineer II 208-489-0348 Clint Dolsby—Assistant City Engineer 208-489-0341 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-489-0365 III. DESCRIPTION A. Background The purpose of the project is to reconfigure existing aeration basins 1-4 so they operate in a configuration more well suited to phosphors and ammonia removal Page I of 2 and add aeration basin 9 and 10 to increase the overall capacity of the WRRF while helping to meet the current permits final IPDES limits. Completion of this project is a requirement of the current IPDES permit. This project is currently underway and is in year 5 of 6. This amendment is being requested to accelerate funding from FY26 for the construction phase of the project. The amendment does not add additional funding to the total overall project cost. B. Reason for Amendment The contractor is ahead of schedule and more FY25 budget than was allocated is needed so as not to slow the work progress. This amendment will not result in an increase to the construction contract/project cost as a whole but will allow the contractor to continue work in FY25 thus reducing the budget request for FY26. IV. IMPACT Fiscal Impact: Current Funding Profile Total Anticipated Project Cost $35,400,000 FY21-FY25 Approved Budgets $29,000,000 FY26 Current Proposed Budget $6,400,000 $35,400,000 Pro osed Funding Profile Total Anticipated Project Cost $35,400,000 FY21-FY25 Approved Budgets $29,000,000 FY25 Budget Amendment $2,500,000 FY26 Proposed Budget $3,900,000 Reduced b $2.5M $35,400,000 V. ALTERNATIVES Delaying the construction of the project would be problematic. The project has been under construction for over a year,and a delay would create issues with IPDES Permit compliance and could cause delay charges from the construction contractor. Approved for Council Agenda: Page 2 of 2