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HomeMy WebLinkAbout2025-04-22 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, April 22, 2025 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener ABSENT Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilwoman Strader, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 1. Approve Minutes of the April 8, 2025 City Council Work Session 2. Approve Minutes of the April 8, 2025 City Council Regular Meeting 3. Approve Minutes of the April 15, 2025 City Council Work Session 4. Slatestone Subdivision Sanitary Sewer Easement (ESMT-2025-0027) 5. Wadsworth Meridian Subdivision Water Main Easement No. 1 (ESMT-2025-0035) 6. Horse Meadows No. 1 Water Main Easement (ESMT-2025-0036) 7. Horse Meadows No. 2 Sanitary Sewer and Water Main Easement (ESMT-2025- 0037) 8. Final Order Modification (MFP-2025-0001) for Vanguard Village Subdivision No. 1 (FP-2024-0012), by Clark Wardle, LLP., generally located 1/4 mile west of S. Ten Mile Rd. on the north side of I-84. 9. Findings of Fact, Conclusions of Law for Pollard North Subdivision (H-2024-0037) by Brighton Corporation, generally located approximately 1/4 mile north of W. Chinden Blvd. at the north end of N. Levi Ave. on the north side of W. Waverton Dr. 10. Resolution No. 25-2514: A Resolution of the City Council of the City of Meridian Appointing Charlie Rountree to the Meridian Utility Billing Review Committee; and Providing an Effective Date ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 11. CDBG Community Development Week and Sticker Competition Presentation 12. Legal Department Discussion: Farmstone Crossing Development Agreement 13. Employee Health Benefits Plan Trust Annual Update ADJOURNMENT 5:33 PM Meridian City Council Work Session April 22, 2025. A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday, April 22, 2025, by Council President Luke Cavener. Members Present: Luke Cavener, Liz Strader, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. Members Absent: Robert Simison. Other Present: Chris Johnson, Bill Nary, Bill Parsons, Kyle Ludwig and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock Anne Little Roberts _X_ John Overton _X_ Doug Taylor _X_Luke Cavener Mayor Robert E. Simison Cavener: All right. Good afternoon, everyone. It is 4:30 on April 22nd. Begin with our workshop agenda with roll attendance. Mr. Clerk. ADOPTION OF AGENDA Cavener: All are present except for our Mayor. We will now move on to the adoption of the agenda. Strader: Mr. Council President? Cavener: Council Woman Strader. Strader: I move that we adopt the agenda as published. Whitlock: Second. Cavener: Moved and seconded. All in favor of adopting the agenda say aye. Opposed? All ayes and the agenda has been adopted. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the April 8, 2025 City Council Work Session 2. Approve Minutes of the April 8, 2025 City Council Regular Meeting Meridian City Council Work Session April 22,2025 Page 2 of 22 3. Approve Minutes of the April 15, 2025 City Council Work Session 4. Slatestone Subdivision Sanitary Sewer Easement (ESMT-2025-0027) 5. Wadsworth Meridian Subdivision Water Main Easement No. 1 (ESMT- 2025-0035) 6. Horse Meadows No. 1 Water Main Easement (ESMT-2025-0036) 7. Horse Meadows No. 2 Sanitary Sewer and Water Main Easement (ESMT-2025-0037) 8. Final Order Modification (MFP-2025-0001) for Vanguard Village Subdivision No. 1 (FP-2024-0012), by Clark Wardle, LLP., generally located 1/4 mile west of S. Ten Mile Rd. on the north side of 1-84. 9. Findings of Fact, Conclusions of Law for Pollard North Subdivision (H-2024-0037) by Brighton Corporation, generally located approximately 1/4 mile north of W. Chinden Blvd. at the north end of N. Levi Ave. on the north side of W. Waverton Dr. 10. Resolution No. 25-2514: A Resolution of the City Council of the City of Meridian Appointing Charlie Rountree to the Meridian Utility Billing Review Committee; and Providing an Effective Date Cavener: Next up is our Consent Agenda. Strader: Council President Cavener? Cavener: Yes, Council Member Strader. Strader: I move that we approve the Consent Agenda. For the City Council President to sign and clerk to attest. Little Roberts: Second. Cavener: Moved and seconded. All in favor of adopting the Consent Agenda say aye. Any opposed? All ayes and the motion passes. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Cavener: All right. And there were no items moved from our Consent Agenda. Meridian City Council Work Session April 22,2025 Page 3 of 22 DEPARTMENT / COMMISSION REPORTS [Action Item] 11. CDBG Community Development Week and Sticker Competition Presentation Cavener: So, we will begin with Department/Commission Reports. Turn it over to Crystal for CDBG Community Development Week and sticker competition presentation. Crystal. Campbell: Thank you. And so as you said I'm here for National Community Development Week. Let me get this open really quick. So, the purpose of Community Development Week is to make sure that we are highlighting how these federal dollars are impacting our community. We are also wanting to make sure that people are aware of what's happening with them, so that we can protect any future funding that may be coming our way and we also want to empower our community by giving them a voice for what happens next. The total funding that we had for last year -- and I will refer to it as the program year, which ran from October 2023 to September 2024. The total that we spent was 560,498 dollars and it's broken down here by percentage of the -- what we put towards our goals. So, roughly four percent for administrative costs, about nine percent for services and, then, housing was right around 39 percent and infrastructure was about 48 percent. I wanted to go through and give you a breakdown of what those individual projects look like and for the services. We also got a couple of success stories and this is also some pictures that came actually from the Boys and Girls Club. The other pictures are now from the actual places there. So, the Boys and Girls Club spent 20,000 dollars last year and they provided 61 youth access to summer, before school and after school care and one of the success stories that they shared with us is that they had built a trusting enough relationship that a child who was being neglected and abused was able to come to them and they were able to help them get out of that situation. So, that's really what their program is about, just helping kids have the supports that they need in place. For the Jesse Tree we provided them with 32,354 dollars and they provided short-term rental assistance to help 57 people stay housed during a time of crisis. It is emergency rental assistance, so they pretty much always have an eviction notice before they can even access these funds. So, one of their success stories was a mom of two, she was recently separated and she didn't have any additional funding coming in, so she was trying to work through all of the child support things that you have to go through during something like that and she got an eviction notice and they were able to give her the short-term help that she needed, so that she could get to her long-term plan that was more sustainable. For NeighborWorks Boise they worked through our goal of housing. They had a total of 220,370 dollars that they spent and that was for two different programs. One was for their -- the end of their homeowner -- or, sorry, home buyer assistance program. That was one that carried over from previous years just with the affordable housing issues that we have. Then it was hard for them to find a home that qualified. So, it was a carry over and they were able to spend that on one home and they also provided repairs to nine homes to help people stay in their homes and stay safely and stably housed. For public improvements we spent a total of 266 -- 576,000 dollars. With that we installed and upgraded 83 Meridian City Council Work Session April 22,2025 Page 4 of 22 streetlights along walking routes to schools and we also finalized the designs for the city's top two walkability projects, the -- and that's the CDBG walkability projects. And the final goal was administering the program and doing fair housing activities. We spent 21,198 dollars there. We have partnered with Caldwell, Nampa and Boise quite a bit to educate the community on fair housing issues. We also coordinated efforts with property -- property manager advocates and tenant advocates to develop a tenant rights campaign and we also just did the normal managing the program to ensure compliance and monitoring of the projects. The projects that we are funding in the current year are Boys and Girls Club scholarships program, Jesse Tree emergency rental assistance and, then, neighbor -- NeighborWorks Boise's homeowner repair program and we are also funding walkability projects. We are asking everybody to stay involved. We do have our next action plan coming out soon and it will be open for public comment during the month of June. We will be doing multiple public hearings and public outreach events, so people can contact me if they want any additional information. But speaking of community outreach events, we have a sticker design contest with the theme of home feels like belonging that -- that finished earlier this month and we invited all community members of any age to participate and the winning designs are going to be shared with the community throughout the year and the stickers will be available starting next week and we have two winning artists that we wanted to recognize tonight. The first one is Naho Nakashima and this is the design that she shared and her daughter Leela is here to take a picture with -- with Council to -- she wasn't able to make it today. And, then, we also have J.C. McKenna here and this one is her sticker. So, that is it for me. I will stand for questions. Cavener: Thank you, Crystal. Council, any questions? Crystal, maybe one just real quick about CDBG, as there continues to be a lot of national conversations about budgets. We are hearing from national offices about threats, reductions, what have the communication been with -- with your national counterparts? Just give us a flavor of how that communication has been ongoing or -- or is challenged? Campbell: Our HUD offices, the reps that we have, they have been reduced by about half. They -- they are doing some pretty big cuts to HUD for this year. There is -- this funding is staying level, but they are -- have not said how they are going to allocate it, so I'm not sure if we are going to get the same amount or if they are going to use a different way of doing that. We should hear by May 15th how much we will be getting this next year, but, then, after that I'm -- I'm unsure what's going to happen. Cavener: I know you will -- when you find that information out if you can forward that onto Council we would sure appreciate it. Campbell: Will do. Cavener: All right. Council, any other questions? If not, ready for pictures? Want to do it? Great. Council, you want to join me down at the podium with our artists. (Pictures taken.) Meridian City Council Work Session April 22,2025 Page 5 of 22 Cavener: Congratulations. Yes. And I think it's important. You do not have to stay. You are welcome to go. You are welcome to stay, but if you would like to leave that's okay, too. Great. Thank you, Crystal, for doing that, for helping to coordinate that as a nice piece of community outreach. Well done. 12. Legal Department Discussion: Farmstone Crossing Development Agreement Cavener: Moving on, then, is going to be Item No. 12 from our legal department, discussion of the Farmstone Crossing Development Agreement. Mr. Nary, we will turn it over to you. Nary: Mr. President, Members of the Council, I don't think this is a lengthy discussion. did send you a memo. Basically most of you remember we had the Farmstone Crossing that had the Avery silo. Great discussion about that. Great desire to preserve that. We worked with the HPC and the developer to preserve that silo and they originally -- the intention when we created a development agreement was to eventually move it temporarily to the city property and eventually back to either a different site of the site where the Farmstone Crossing would be developed on a different location or some other type of outcome. In the interim, after we signed the agreement to take the ownership of the property, they did work it out with a corresponding developer with Victor Greens to be able to put it on their site and so we worked with them, worked with HPC, worked with the Mayor's office and we got that coordinated and so we created a separate document that, then, terminated that agreement, so that way we didn't own it at all and they could, then, transfer it. It has been transferred. It is over at Victory Greens. Their intention is to, then, put it at Victory Gardens and the last they told me about a couple weeks ago they were in the process this spring of getting it -- all the footings done and all the placement for it, so they can actually move it and restore it and put it back and they actually intend to use it in the future. So, what's left now -- I have discussed with planning is we have a development agreement that is incomplete and has not been signed yet and that the developer is simply asking how do you want us to proceed, because there is -- I can't remember, Bill, three or four provisions -- a few provisions in the agreement that are -- need to be changed and -- because they only relate to the city and the developer and no one else. So, really, discussion with planning really -- we just wanted some clarity from the Council, what would you like us to see? Do you want us to go through your typical modification of the development process when it only really is relevant to us? We can do an amendment and amend the development agreement, again, bring it forward with that. So, I want to make sure the record is clear and that's kind of what the whole purpose of today was. Bill, I don't know if he -- Bill Parsons has anything from planning and his thoughts, but he and I have discussed this and I just wanted to make sure we are all on the same page with the Council on how we wanted to move forward, so -- Cavener: Great. Council, questions, comments? Mr. Parsons, I don't know if you have anything else that you wanted to add. Meridian City Council Work Session April 22,2025 Page 6 of 22 Parsons: Mr. President, Members of the Council, no. I appreciate Bill bringing me in the loop on this, because it is a unique circumstance where we had a stored structure that they usually get torn down and we don't -- we are so fortunate to have it relocated onto a different property. I think ultimately the Council really wanted to see that stay on the property, but understanding the -- the challenges with that I think there is a good compromise here. So, just to touch on a few points that Bill was trying to share with you. Typically when we modify a DA we will go through a public hearing process and that's where we felt this was a little outside of the box, because, again, the silo had nothing to do with what we typically see in a normal development agreement. It really was the city trying to find the best solution with the Historic Preservation Commission to find a home for that, rather than destroying it. So, I feel very confident in my discussions with both Bill and Emily in the legal department that I think this is the right decision for the city is to have staff go back and look at the -- that staff report, update -- you know, make some tweaks to those provisions and, then, bring that back just for you on a subsequent agenda, just to have it finalized with the developer and you and, then, finally get this property annexed and development underway on that part of the city. That's really all I had to add. I would stand for any questions you have. Overton: Mr. President? Cavener: Council Member Overton. Overton: I'm pretty confident in both what legal and planning have said is a path forward and be willing to -- I think that's transparent enough. I think it's the right thing to do and I would certainly be willing to back that coming back forward in front of us to modify and make it happen. Cavener: All right. I think overall we will make those changes and, then, we will have the developer review it and they can sign off on it and, then, we can bring it forward with the normal development agreement. Nary: Sounds excellent. Cavener: Thank you, Mr. Nary. Nary: Thank you. 13. Employee Health Benefits Plan Trust Annual Update Cavener: All right. And now we are going to move on to Item 13. 1 don't think you are going anywhere, so turn this over to counsel real quick and I'm sure Mr. Nary will touch on this, but a number of years ago we established a trust. That trust has never been before Council since it's been formed and so in speaking with the Mayor we thought it was important from of the Mayor's comments at the all-employee meeting about the cost related to benefits, good for us to learn a little bit more about the trust, how it Meridian City Council Work Session April 22,2025 Page 7 of 22 functions, impact on our budget. So, I appreciate Mr. Nary and many of our amazing HR team members being here today and, Mr. Nary, I will turn it over to you. Nary: Thank you, Mr. President, Members of the Council. So, I'm here on behalf of the City of Meridian employee benefits trust. I'm the chair of the trust committee. The trust is here -- or some of the members of the trust committee are here. If I can get this started. And, Chris, you tell people every week and this does not look like what normally see. Do I just simply move by the arrows here or the arrows on the board? Okay. That looks great. It's different when you are sitting over there than over here. All right. So, as Council President Cavener said, we formed this trust through a number of years of discussion and effort of both the city staff, the HR staff and with our partners at Gallagher and our prior partners at Mercer in deciding this is the proper pathway for the city to move forward with our benefits and for both our medical, dental and vision benefits for the city and its employees. We felt this was a good path forward to do this. We got this up and going just prior to 2020. Nothing were to happen in 2020 this would have been perfect, but we did have a few things that hiccupped along the way, but we are here to kind of catch you up on where we are today. So, as we said, this is again -- it's a -- it's a trust, so it has actually a separate entity from the city. The trust is managed by the board. Again, the board is made up currently of myself, Alex Freitag from -- from Public Works, Christena Barney from Human Resources, Eli Daniel from IT and Justin Northway from police. We work in conjunction with our partners with Gallagher as the city's benefits brokers. So, we work with them on how the trust is managed, how the benefits are decided, how we coordinate with Blue Cross as our benefits provider and how we work through all of the various programs that are necessary to operate this trust. We have some of the folks here in the audience. So, if you have some specific questions, either whether it's for Gallagher or for the trustees or for human resources or -- Reba White is here as well from human resources to help with that. If you have any specific ones that I can't answer we can certainly have somebody else. But, anyway, our trust meetings, again it's -- it's -- it's run like any other public entity. We have public meetings. They are noticed monthly. We meet monthly. Our meetings predominantly are online, but they can be in person. They are held here at the city. And we work -- again we meet with our Blue Cross representatives, as well as Gallagher monthly, as well as the trustees to discuss anything related to the operation and the financial piece of the benefits plan. So, again, Reba is -- of course we work with closely on our accounts payable, receivable, paying for the bills, helping process that and also between her and Christena Barney in working with the Department of Insurance for compliance requirements, so that we make sure we comply with the state and whatever needs they -- we want to make sure that the trust is solvent and is being operated in a clear and concise manner for the public's benefit and, then, also we believe again we work with Gallagher for our benefits and they work closely with us with all the various questions, all the various issues, as well as helping give us a great perspective and a great view of the broader perspective -- or broader spectrum of benefits out there, not just with our entity, but with other entities. But Gallagher works with a lot of other public entities and private, so they have a good cross-section of -- of the world out there on what's valuable, what's useful, what can be done, what can be of use to our employees and they are a great partner and a great assist for us to have. So, again, the trust has Meridian City Council Work Session April 22,2025 Page 8 of 22 annual rate renewals. We -- they are reviewed annually. We also have to have them reviewed by an actuarial annually. So, that's helping us to determine what the rates would be and they look at our experience, they look at the -- the level of number of employees, the number of lives that are in the program, because, of course, it not just includes our employees, but also the dependents of all the employees, that includes their spouses, as well as children. They help us try to determine and estimate what the costs are going to be on a year-by-year basis, so that we can try to get the right amount of funding appropriate for the potential risks that are out there in the world and related to the cost of both medical coverage, as well as medical procedure, as well as pharmaceuticals. All of those things have various rates and various types of issues that arise from them and we certainly have to be as nimble as we can to be in front of those types of things and try to use that actuarial and that type of expertise to help us gage what the cost of that program would be on a year by year basis and through that, of course, the trust is audited. Just like the city. Obviously in a much smaller scale, but we were audited as well, making sure that we are, again, solvent and running the trust appropriately and meeting all the requirements of the Department of Insurance and, then, of course, we have quarterlies, actual reviews, auto reports, all of those are reviewed by the Department of Insurance for annual approval. Again the people that are part of our trust are the general employees and all the police department sworn. The fire union is not a part of it, so all the fire union members are in a different trust of their own. They manage that through their entity and they aren't managed through the city, so we don't have any relationship with their -- with their -- with their medical benefit coverage. That's done through them and their own -- their own entity, which is not part of this. So, it's a completely separate one. But as I said it's medical, dental, vision. Those are the current coverage and the current providers that we use, Blue Cross, Delta Dental. Also that includes Willamette Dental as well for dental and vision through VSP. Again we are -- we are -- generally it's called a self-insured trust. We are partially self-funded again for this portion of the trust that is basically handled by the city by part of the trust on the cost and, then, above a certain amount, a certain stop loss amount, then, is then partly covered, then, by Blue Cross. So, this allows us to remain really competitive. It allows us to be a little more nimble for employees. You know, we have had two or three situations since we have been in -- in the -- the trust has been up and running that we have had employees come to us, whether it's based on an individual circumstance for an individual employee or an individual group of employees with a particular condition or a particular circumstance that was unique to that group and they could, then, come to the trust, because either the coverage wasn't quite expansive enough for what their needs were or there had been some other issues on some of the coverage that had occurred and they could come to our board to say can we cover that? Can we -- can we address their particular need and that was one of the values when we looked at trying to create this type of trust of what -- how it could be maybe greater value to the employees, because it would feel less concerning, less -- I guess daunting for them to go before a board that is made up of other employees that understand the circumstances both of how the cost of these things work, but also what the needs of individual employees were, rather than a large company that you would normally have to deal with with an appeal, if you ever have to deal with any type of insurance issue. Sometimes that could be a pretty daunting task for folks and we thought this would be Meridian City Council Work Session April 22,2025 Page 9 of 22 one reason why a trust of this type might be of value to the employees. And, again, we have had that happen two or three times and we have been able to work through those issues pretty well with the employee. Again, one of the things which says here like on our bullet, once fully returned and funded one of the discussion points we have had over this time period with the Council over the years was could this fund -- could the funding from the trust -- we could build up a reserve, be able to help fund additional benefits, whether it be a post-employment retirement program or some other types of benefits that may have value to the work group, could we be able to fund that through some realized savings through the program? So, that way in the past when you had any savings those were realized by the provider, like Blue Cross and not by this trust or by a separate group that could reapply it back into the trust itself. That was one of the main reasons why we decided to go this route was that was the hope is that as we become more solvent and become more -- more fundable and fungible over the years that would be more valuable to be able to do that for future needs. So, again, contribution rates are suggested by carry and broker based on experience trends. That's, again, what the actuarial helps us with. They give us what they determine we should be charging to make sure we stay solvent. Do we need to have any additional funding or any additional need that we need to make sure we are in front of that we can anticipate coming in the marketplace. Again, there are some fixed costs as the state's administrative fees, health insurer fees, stop loss premiums, things like that. Again, we don't have the same tax that you have to pay on some of these that you would otherwise that we have had to deal with. In fact, one of the questions I asked recently at our -- at our trust meeting was if the question were posed would we have been better off or would it have been cheaper if we would have simply just stayed with what we had and instead stayed in the same type of program we had for years and just stayed as a funded program through Blue Cross and done it that way and we had always believed prior to making this decision that that was not the best sustainable model for the city anyway, to just continually just accept the future increases and costs without any control or any ability to manage any of the care -- wouldn't be the most wisest business decision anyway. But the question I posed was, again, would it have been cheaper and the answer I received back -- and I would certainly leave the people behind me to answer it even more succinctly or more clear than I can, but the answer was, no, we really wouldn't have saved any money. The money really -- I mean, again, with -- with assurance, like most other types of, businesses, right, it's very cyclical. There is a lot of ups and downs. You have to understand that the down years are going to be also exchanged by up years and so as a trust you get to gain the benefit of both the good and the bad. You have to deal with the down years, but you also get the benefit of the up years. When you have it fully funded and you don't have any of that, you may have some -- some consistency, because you are not experiencing any of the losses, but you are almost always going to experience the expenses, because they are going to make it up. You are going to always have to recoup that return and they aren't going to keep it from what you made, but, basically, what the cost of the program is. So, you are not necessarily going to get anything back by doing that. So, by us maintaining and keeping it internally we have a better chance of doing that over the longer haul. So, the answer to me was, no, we wouldn't have really saved anything in the long run. The reality was a lot of these things cost what they cost. Again the employer maintains the Meridian City Council Work Session April 22,2025 Page 10 of 22 risk, pays the claims out of the trust and the reserves and the surplus are held by the trust. So, we do get some -- some -- I guess some level of comfort or assurance that we are the ones maintaining the funds to help pay for these claims until they reach that stop loss amount. So, again, I don't want to go through everything on the slide, but if you have questions, please, feel free to stop me at any point. And so we can go kind of year by year. So, in 2020, again, we did end the year with a down loss. There was this worldwide pandemic. Most of you probably heard about it. That was something, again, was a little unanticipated by most of us and there was a lot of unknown costs for everyone. So, it certainly wasn't just us and certainly was -- everyone had to experience those things and many of the things that we dealt with in that time period -- and, again, I don't think we were alone in this. So, whether we had been fully funded with Blue Cross or we had done our partial self-funding that we took on, there were many things that we and Blue Cross, to their credit as well, just said we are going to just pay for this. We are just going to pay for it and we will figure it out, because we just need to take care of this, we need to get in front of this, we need to make sure to help people and provide whatever's needed and we don't always know exactly what was needed in the moment. It was just -- everything was very much dependent on the moment. So, we tried to address those things, as did our -- our partners and, again, Blue Cross is great to work with and we had no issues and Gallagher was a great help to us and we really worked through all of this together as a group. Again, 2021 , again, we ended with some losses. Again there was -- the pandemic was still going on. There was issues on vaccines if you recall. Vaccines came out in '21, so, then, that was when -- that was another change that happened. There was cost to that. Some of those things we had to absorb. You know, I have to remind employees periodically that employees always look at things based on what comes out of their pocket, which I understand. I was in that -- I have been in that boat for a long time, too. They don't realize the 20 dollars they pay is a fraction of what -- whatever that actually cost and it may have already cost you 20 dollars, but it may have cost the plan 100 dollars or 200 dollars or whatever that may be and oftentimes, again, sometimes the employees don't always understand that and I get it, but there was a cost that is unknown or at least unknown until you really get into this part of the side of the business to understand that. But with vaccines and tests and all the things that were happening, all of those things had cost to them. Again, about two -- almost 200,000 dollars were additional costs related to COVID. We had very -- we had some very large claims. Eight of them were over 100,000. Our stop loss is 225. So, once it hits 225 that, then, goes into a fully funded portion of the plan. So, now that comes off of Blue Cross's side again and that, again, has a relationship to what we pay as a premium, but it also doesn't affect our bottom dollar and what the trust has to pay. But, again, we had one at that particular point in time that hit 225. We did have to come back to the city that year for some additional funding. We have to maintain a certain amount of -- of reserve by Department of Insurance to make sure we can pay any claims that are out there and I think it's three months? Three months. Okay. So, three months' worth of contributions after we maintain. So, were we to ever have any deficit it's generally been in those reserves. So, not only be able to pay out the claims, but making sure we have that back fill, make sure there is any outstanding claims on the tail end. So, the Board of Trustees, we also looked at some other options. So, this telehealth coupon maximizer Meridian City Council Work Session April 22,2025 Page 11 of 22 and choice stocks were different programs that we have to allow choice and that was one of the things -- again, as we developed this program and develop having a trust, we were looking for is are there ways we can look for both -- ways to save money in a practical way for employees, but, secondarily, a way to provide options and choice and education for people to find a better opportunity to be more consumer oriented and thoughtful of what needs they have and ways they could address those needs that might not just save the trust money, but could save them money and might be a better option for them as well. So, again, trying to educate, trying to get them to make wiser choices, be better consumers was something that we were looking for or trying to help our employees do a better job at and be more informed. Again we changed from -- to Gallagher then and, again, they have been a great partner for us and we have really enjoyed working with Gallagher and a couple of folks from Gallagher in the audience. And, again, they have been invaluable. Scott's online as well from Gallagher with us and they have been absolutely invaluable to us and we really appreciate their -- their counsel and their guidance and helping us manage through this. 2022 in the year with a gain, so we were -- it was on plus side at least for that year. Again COVID claims started tapering off. Again, we had some large claims and when we are talking about large claims, again, we get a list that -- monthly that shows the number of larger claims and, then, basically these are claims that are multiple thousands of dollars and we -- these aren't itemized by individuals, but really the type of claims they are and, then, the dollar values attached to them and, again, these are the most serious illnesses, serious injury types of claims. Again, we had six over a hundred thousand. We didn't have any that year that hit the 225,000, but these are the ones that are really sometimes the hardest to -- to address. You know, when you are looking at trying to manage claims, you are looking at the majority of the types of claims you are going to get and that's, again, what the -- a lot of the work that goes into trying to determine what the cost of the program is going to be is looking at what is generally types of claims people are going to have. But can you always be able to manage or understand how many claims you may have for serious health conditions or, you know, cancers and for premature babies and things like that are significantly expensive, than just, you know, an injury that may happen from a car injury or an off-work injury or something like that. So, those are the kind of things that can be really challenging to address from a plan standpoint. And, again, 2023 ended with a gain. Again we had 56 large claims. Five of them were over a hundred thousand. Again, we had none hitting the stop loss in that particular year. We added, again, smart shopper. This is another program, again, to provide some consumer choice for our employees and to give them options to be able to find better ways for them to get treatment for certain types of -- either conditions or for types of procedures. Oftentimes with some of these programs they can get a rebate, they can get some cost savings back to them and they can also provide them with some cost savings up front. So, we try to, again, help educate folks, because there are certain types of procedures -- and I always use the common examples -- people get MRIs or other types of injury where they are not going to their normal physician; right? They are just a referral. They have to go get an MRI for a condition of some sort. Many people don't care where they get it, they just get it wherever they are either told to get it or whether they could find a place that's either more convenient or cheaper and they are not really that concerned about where it is. It's not like going to your regular physician Meridian City Council Work Session April 22,2025 Page 12 of 22 where, again, most people don't want to do that, but if they could have an option or look for something else that might be a more beneficial, location wise, time wise, cost wise this is what our -- we have been trying to do is helping educate them about that. Again 2024, that was a year we ended up with a smaller loss. Again, 70 large claims. We had a number over a hundred thousand and a couple that hit the 225. Now -- and I don't know this for a fact and certainly I think the folks behind me can answer it, but one of the questions I always have is I don't know if these were two brand new claims. So, don't know if some of the -- because, again, some of these claims are going to just keep going, because they are an ongoing condition. So, some of those that may have been a hundred thousand in one year hit that stop loss in the second year. So, I think some of these may be that, but I don't know that for certain. But -- so, again, as you can imagine some fall off, some keep increasing. So, some of those are going to hit that, so they aren't necessarily brand new claims. Again we -- Strader: Council President? Cavener: Council Member Strader. Nary: Yes. Strader: Just maybe while we are on the slide. So, I have been shaking my head around this. Is the correct way to look at this -- if we take all the losses and all the gains, it looks like we are in the green by 437,000 dollars on a net basis. So, if I net those out, right, I take -- take the losses, I take the gains, sort them all out -- I mean so -- we are certainly on an absolute basis looks like we are coming out ahead and we have had to fund our plan more though, too. But at the same time our insurance premiums have likely not increased as much as they would have if we were on more of a market driven plan. Like if we weren't self-funded; right? Have we figured out on like an absolute basis if we have achieved a decrease in our premiums compared to where we would be? Just kind of curious like how that math works. Nary: Well -- and that I don't know, but -- oh, are we going to get to that? Strader: I looked at the increases of the market on your subsequent slide and I thought that was very interesting. I was just wondering if you guys actually went through that math. Nary: So, this isn't the one you are talking about though. Strader: Huh-huh. Nary: Okay. Yeah. So, to finish that and, then, we will get to your question, Council Member Strader. So, again, in these particular years, again, we had some anticipated losses to say cost. One factor to remember that's not listed here is our employee base increases as well. So, again, you have got the -- so, you have got more people to be covering and, again, then, your reserve has to grow with that, too, because, again, it's Meridian City Council Work Session April 22,2025 Page 13 of 22 three months of -- of claim -- or three months of paid premiums, so that you are increasing that as well, so -- this one you were talk about, Reba? Okay. So -- okay. So, it -- so -- maybe I'm not sure -- hopefully, Council, should have just answered your question, but we tried to look at that on a year-by-year basis and see what the averages were in other places. So, again, back to my other question, whereas would we have -- would we have been better if we had just stayed where we were and the answer was generally no. I mean generally there was some realized savings or some ability to do that. Again, one of the things we are seeing this year, of course, is a bigger jump of almost 18 percent. Potentially it may be slightly smaller, but it's going to be somewhere in that ballpark. When I talked to our finance -- or CFO he said, you know, again, I'm not super concerned. We had a zero last year. You know, you are going to probably anticipate a higher increase the second year when you have a zero. So, his view was from a -- you know, again, from his standpoint from the finance side, he looks at it over a much bigger scale and a much bigger period. It says over time, again, I think we are still pretty consistent and I think he used eight percent as an annual increase. That was an average to him. So, anything below the eight percent to him was about a plus and anything above eight percent, depending how far above was probably not significant and here we are kind of in that same ballpark. So, he wasn't as concerned. But I think here we are trying to at least capture some intent that we are trying to stay really within the market or better if we can. So, we can provide a better value from a service standpoint to our employees and a cost to the city that is relatively in the same ballpark is what we would have paid anyway or better. Then we think that's probably a plus. Strader: Council President? Cavener: Council Member Strader. Strader: Yeah. I mean if you could just go back to that slide and I was going to compliment the team actually. This a fantastic slide deck. I thought it was really very helpful. But like -- so if I -- if I assumed that the base was constant from year to year, which I think is an unfair assumption, because to your point the employee -- the number of employees has gone up, so I can't really factor that math in, but if I just look at this -- like to me it looks like it's -- it's neutral. Like that's kind of where I'm coming at. Like if we took the losses that we have incurred and the gains we have incurred into account, it looks to me like maybe we are slightly positive. If we accounted for these increases compared to the statewide average, it looks like it's pretty neutral. I mean do you feel like that's -- I think to calculate that like you would need to, you know, put an Excel spreadsheet together or probably have the finance team help, but I mean is that kind of the conclusion that you all are coming to is that you feel like this is net neutral or how do you kind of look at it? I just mean performance to date. I understand over a very long time period that's where we should see a lot of the benefit, but -- Barney: Yeah. Yeah. The monetary is net neutral. Strader: Yeah. Meridian City Council Work Session April 22,2025 Page 14 of 22 Barney: You are a hundred percent right. Strader: Okay. What we are gaining is the ability and the flexibility we have in the plan design. So, we are more marketable than we have ever been, because we have been able to add the smart shopper, the coupon maximizer, the telehealth and all of those other things that we weren't able to add while we were fully insured. So, those are where we have the most gain. So, monetarily, yeah, we are net neutral and we have been able to, you know, kind of a net loss -- or net neutral and -- in that respect. But what we are gaining is the flexibility in the market to be -- to be able to be market competitive, attract and retain with our benefit package and that's really what we were trying to do with this self-funding. Over the long haul what we are trying to do is to fund this to be able to do some post-retirement health or an HRA/Veba or something like that. But you have to do this for five, ten, 15, 20 years, like city of Caldwell or city of Boise, in order to get that where you need it to be to sustain that for a long period of time in order to get to that point. Strader: Uh-huh. Maybe just one more question. Like what level of plan assets do you feel that you would need to achieve in order for a program like that to be fundable? I was just curious. Like do you -- you know, obviously, we are taking the premiums; right? We are controlling that. I have to assume over a long time period those assets build up and, then, you reach a critical mass where it's been long enough and you kind of have a surplus and you can do some interesting things. But like how -- what level of plan assets do you have to hit or how long do you think that that takes? I'm just curious. Obviously a long time frame from your perspective, but is there like dollar figure that we are trying to achieve? Is there kind of like a specific goal? Barney: I think, honestly, we are looking for a period of time where we are in the green and we are not making significant plan design changes. So, we are sustainable. We are looking for a period of time where we are sustainable. You are looking at these slides. We are kind of doing this up and down yo-yoing. We are looking for that sustained period of time and that I think is the tipping point where we can go, okay, now we can do something else, something more drastic and we can fund, you know, something post-retirement or something larger than what we can right now. Does that answer your question? Strader: Yeah. Thank you. Whitlock: Mr. President? Cavener: Council Member Whitlock. Whitlock: Just a quick -- are there -- are there caps or limitations by the Department of Insurance? You have to have a minimum three months on your reserve side. But are you capped or limited on what you are able to put toward a surplus or build for future needs? Meridian City Council Work Session April 22,2025 Page 15 of 22 Barney: There is a cap, but it isn't clearly defined and they won't give you a number. So, they will review our quarterly statements and they will tell us when we are approaching said cap, but they won't tell us what that number is. So, I can answer partially, because I don't know entirely what that is. Cavener: Christena, what has been the benefit satisfaction with our employees since doing this? Has that improved? Is that increased? Is it -- just recognize that a lot of people don't always take the time to understand the different benefits that are included and the ways to take advantage of them, but I think that was one of the reasons why we did this is to make ourselves more recruitable and to better meet the needs of our employees. Are they seeing that as well? Barney: So, the only way that I can answer that is through our exit interviews. I can say through our exit interviews benefits is not something that's coming up as frequently in our exit interviews as being a point of someone leaving. We are scheduled to do our benefit survey this year, so we can do a comparison from this year to our previous one and see if there has been a difference and I can report on that when we get the results. Cavener: Thank you. Nary: I can add to your question, Council President Cavener. I mean from an employee satisfaction I mean certainly, as I mentioned, we have had a few occasions where employee groups or individuals have come to the trust to say this isn't working for me for whatever reason. Is there a way to help with that? I'm pretty confident all of those people would say, yes, having this trust was a lot better than me dealing with Blue Cross. That's not a whole lot of people, but there is certainly a minimal value to that. I think the other thing -- and we talked about this a lot at the most recent benefits meeting, as well as the trust meeting, is we spent a lot of effort -- and HR has been fantastic in trying to educate our employees on what do you have and how it could be valuable to you and the hardest part to educate folks is people don't care until they have to care and, then, they care a lot and, then, they really do see it and get it that there is some things here that we give value to them. But you can tell people all day to go get your heart -- your blood pressure checked. Until you have high blood pressure you don't worry about it too much and, then, you do. So, I think the information is still valuable. It's still getting there. I think we are discussing a lot of times at the trust level how do we make a better inroad? One of the things, for example, we discussed at our recent meeting is -- one of the higher groups of our high expense claims has been is dependents. So, how do we make sure that our information that we give to employees is getting to their dependents, because if the dependents are the ones where the claims are arising, is it from a lack of information or something else? And if it's lack of information we can at least address that and, hopefully, get them more information to maybe get in front of those health conditions. The other one -- and I -- and I know, Council Member Cavener, you have heard me say this many times. One of the things that's out there -- and I think Council Member Whitlock gets this, too -- that we have zero control over is the cost of pharmaceuticals and the cost of pharmaceuticals is incredibly expensive and we as a group, as a trust, as well as the benefits committee, Meridian City Council Work Session April 22,2025 Page 16 of 22 are trying to figure out ways to address those things as best we can, because we can't control what -- many of those things that you see -- I was jokingly saying between Wheel of Fortune and Jeopardy every commercial you watch all of those drugs are expensive and every one of them we have got to find ways to help address it, because they are addressing health conditions that many of our employees are experiencing and so how do we get to that? Well, we actually are looking at that and we have actually got one on here that I think -- and I don't know if it's on this slide. We had this discussion recently with Blue Cross and we do have a drug that is very expensive. It's only used by a few employees, but it can be real expensive and there is a way to get to a better opportunity and I know it's -- I know -- I saw the slide for it. Anyway, we -- we did agree with Blue Cross to be able to pivot to essentially a bio-similar type of pharmaceutical for it and they actually allowed us to move it up. Originally when we agreed to it at our recent trust meeting, they said the closest -- the earliest they could do it was October. Actually, signed off yesterday or the day before to move it to July, so that we can get it up and going sooner. Again, it may only be a few people, but a few people for a very expensive pharmaceutical is a little bit more that's going to help. So, I think we are always trying to do that. The other thing that I have said to a lot of folks that we cannot -- you know, you cannot anticipate things that may or may not have a great deal of preventative means to them. Certain types of cancers are really tough for preventative means to be in front of. Education is the best we can do for many of those. Trying to get people for early diagnosis for a lot of those things is the best we can do and we try to, but I can't anticipate this year will be four and next year it will be six, but, instead, there is eight. Really hard for us to gage all of that. So, obviously, we are trying to stay as much nimble of that if we can. Again, a lot of these things are -- where the costs are really realized and where we are getting those, those are the things that we are trying to address as a trust. Again, education is probably our biggest -- our biggest asset we can provide to our employees to do that. Other questions from anybody? Little Roberts: Mr. President? Cavener: Council Woman Little Roberts. Little Roberts: Mr. President, Bill, thank you very much. There was a lot of things on there that clarified for me, so I appreciate that. So, if someone gets to the point that they need an appeal, does the appeal go at this point to Blue Cross or does it come to the trust board? Nary: I think it depends -- and I will let our folks make sure to answer that, too, to help you with that. I think it depends on what it is. White: Hi, counsel. Nary: Thank you, Reba. White: Sorry. I'm not seven foot tall. So, typically the first appeal does go through Blue Cross. I am usually informed by that point helping the employee go through that Meridian City Council Work Session April 22,2025 Page 17 of 22 process, so that they have the ability to share their concerns with me, then, I have the ability to share them with the board as well. So, we are kind of all at an angle. That way if -- if the appeal goes to Blue Cross and it's denied for the first one, they can do up to three. We do have the ability, then, to say that we need to exceed and go outside of Blue Cross and get a third-party appeal. That has happened in one instance for one of our employees that we have requested that to happen before the third even was formulated by Blue Cross to speed up the process. So, there is a little bit of control that we do have at the city level for me. But, then, the board does approve that to move forward and that moves through the appeal process with Blue Cross a little bit faster. Little Roberts: Thank you. Follow up? Cavener: Please. Little Roberts: I won't say -- you probably know which one I'm thinking about, but it just seemed like it was a very -- like a fairly urgent matter, but it was -- seemed like it was very drawn out. How long does an appeal typically take? White: I know -- Dan is here, too, from Blue Cross. But it can take a very long time. will say -- I don't have a time frame that I know of. In this instance where we may be talking about a similar -- it took probably two, two and a half weeks to get the denial and, then, they moved to an appeal, two, two and a half weeks to the next appeal, but, then, when we got involved it was moved to third party and third party had a decision within days. Little Roberts: Great. Thank you. Cavener: Is that a City of Meridian process then? That slows that it just -- again, maybe the mechanics of -- White: Yes. So, Blue Cross does -- depending on the claim they have to go through and look at what our policies state. Now, if it's uncovered what they need to do, that is all played by Blue Cross and, then, they may work with the provider, which does take longer time, because, then, they need to figure out, you know, the word of medical necessity is used a lot. So, they might work with the provider to find the medical necessity of the procedure or whatever they need to do. So, that -- it all takes communication time back and forth where the provider is just not sitting in his office waiting for a phone call on this appeal. So, it is lengthy. What we are here to try to do -- and I advocate for our employees -- is come to me with those concerns when you have them, don't wait until you get that second appeal, because we can intervene and we can try to speed up the process as quickly as possible. Cavener: Are those timelines something that can be expedited as part of our agreement with -- working with them to basically say, hey, this is -- these things are important and for -- again, if it's the person I'm thinking of, that -- that's a very very big deal for that -- that extent of time. I recognize the mechanics of an operation, but if we Meridian City Council Work Session April 22,2025 Page 18 of 22 can say as an organization we need a faster timeline, that's something I think that I would want to consider supporting, if it's doable. So, I appreciate that. I do have one more question just about our employees meeting with the trust. So, I recognize these meetings occur kind of during the work day and I know the Mayor's not here, maybe Dave can chime in, but from an operational standpoint if I'm an employee and I work for the parks department and I need to go to the trust meeting to present, hey, I need -- I need help with this particular thing, does the employee have to use their time off to go attend. Do they just have to work with their supervisor to be excused? How do we handle it for, you know, some of our police officers who maybe -- you know, they work graveyard or swing shift and so that's putting them out of sequence. How are we providing that from an operational standpoint for employees? Nary: That's a great question, Council Member Cavener. I don't know. The few we have had that hasn't come up to us -- to the trust as I would like to come and talk to you, but I can't or I can't take the time or where -- I certainly would work with the departments if we need to to make sure the employee has the opportunity or time to do it. Obviously, we wouldn't -- we wouldn't do much if anything much different if they had to go to Blue Cross to deal with it. Again, they are all online, so they can do this on Zoom, they don't have to come physically to City Hall to do this. So, we do provide that. But, certainly, if that were to come up we would work with the department and make sure they could. Cavener: Thank you. Nary: I can answer one of the questions on your employee satisfaction. One of the things that we still get questioned about is post-employment health. That's always a question. Has been for many years. And that was one of the objectives we sought as why we would do this when we started this six years ago and we did tell the employees that that's the goal and that's the same answer I give them today. That is the goal. It's also on the compensation committee's radar. They also are looking at that and they know that is -- from a both recruitment and retention standpoint that is an important piece. So, I have reminded employees -- again all of these things take time. It's not off -- it's not off the checklist. It's just one of the things that we are trying to get to, but making sure we have a viable, usable, helpful program at a reasonable cost for the employees in the city is our number one goal and that's what we are trying to do. But, you know, I can't repeat enough how valuable the working relationship we have had with Blue Cross and with Gallagher has been to make this successful. Because of them and because of the work that's being done with HR and our trustees I think we have a successful program and it's just hopefully going to continue going forward. Taylor: Mr. President? Cavener: Council Member Taylor. Taylor: Bill, quick question. Excuse me. Of the many reasons why we chose this route it seemed as if one of them was to provide some consistent stability over time with increases -- sort of absorb the increases or losses to sort of have a -- kind of a flatter, Meridian City Council Work Session April 22,2025 Page 19 of 22 more predictable trajectory, seems like this year that's wildly out of -- out of line. Do we -- and I missed the all employee meeting for various reasons, but do we understand why we were at zero percent and now we are looking at 18 percent? And I understand the rationale. Like we didn't see any increases last year, but it seems like that's a big departure from one of the goals here is to have that stability over time. Can you speak to that at all? Nary: Well, maybe a little bit. I mean, again, we do have to look at on a year-by-year basis; right? And so, you know, ideally from a business standpoint I think what you are saying would be the -- one way to do it; right? You could say, look, every year we are just going to do an eight percent increase like what Todd projects. So, we will charge eight percent no matter what the cost of the program is. But last year, based on the cost of the program, based on what the actuarials believe, we couldn't justify that to the city or to the employees to charge a greater premium than what the cost would be. So, we didn't do that. So, from a business standpoint, although we -- maybe it would have been wiser to have said we will just charge eight percent and bank that difference, in anticipating it being more, that really isn't how we function or how it works and how the Department of Insurance, in my opinion, would probably not allow us to do that. They would be concerned about that. But that's -- that's kind of the challenge we always have is you are trying to gage your experience going forward, what it could be or can't be, the cost and that's kind of those numbers all line up to. So, I don't have a better answer than that and certainly if either Gallagher or Blue Cross have a better answer I'm happy to have them come up. But I don't know there is a better way to do it that we could -- to build that consistency other than for the program to realize those savings, be able to use that and, then, whether or not we reapply some of those savings, because that's what some of these programs do is as they build up a surplus they may say, hey, we will have a 17 percent increase. Well, we will buy back two percent of it or three percent of it and only realize a 14 percent increase or something less, because we can use some of that reserve money for that. Cavener: Bill, to that point -- I would -- you know, not tonight certainly, but I think asking some of our industry leaders for recommendations on things that we can do, I think from a -- we all are well aware of our budget challenge that we are going to be working through this year and consistency, right, predictability makes -- when it's already challenging a little bit more easier to digest when you have these inconsistent numbers. We are already kind of working every angle we can to -- to take care of our employees and also maintain our -- our business operations, being able to have some more predictability would be helpful. Nary: Okay. Overton: Mr. President? Cavener: Council Member Overton. Meridian City Council Work Session April 22,2025 Page 20 of 22 Overton: Just one question. One missing piece I see on the graph. We have a comparison on the average statewide versus what we have seen in a trust on increases and we have the really high increase that we are predicting that we are going to see in 2026, but I don't see a prediction of what -- the statewide increase. Are they looking at about the same? More? Less? So, we can have some sort of context on what that 2026 increase is going to look like? Nary: This is Cindy Tealey with -- Cavener: We have people who are watching online that want to hear your wisdom and so they cannot hear you, unfortunately, from the audience, so -- Nary: Again this is Cindy Tealey from Gallagher. Tealey: Council, so excuse me if I'm nervous, because I always am. One of the things that we find is that with your larger self-funded groups a lot of times their experience is what drives cost and so one of the things that we have seen with the beginning of your immature trust is that you have had two perfect storms. One Bill talked about and that was the pandemic and the second one is inflation and we have all been hit with that. And so, consequently, we are seeing across the board where some of the larger self- funded -- MEWS, for instance, the statewide school, they are looking at a seven percent rate increase. So, we are seeing other large self-funded accounts -- again, they are in the same type situation. The difference is you don't have the additional built up surplus that they have to whereas I have conversations with my self-funded accounts says, well, we are going to take X number of dollars out of our surplus, because we don't want the employees to have a rate increase. It's just your plan is immature. But we are seeing -- across the board statewide we are seeing the rate increase come across and a lot of it is inflation and I think that from your perspective, if you look at the cost of hiring your employees, you look at the cost of materials, everything is costing more. I know that from our perspective from consultants, we look at it at every lever, every opportunity that we can find to save the trust dollars, but we also don't want to take it out on the back of the employees. So, there has to be an even balance to be able to do that. Cavener: Thank you. Tealey: Thank you. Cavener: Bill, maybe to that last point -- and the Mayor's not here and I'm asking you to maybe do something that we don't like to do, which is asking maybe to speak for the Mayor. But when he says at the employee meeting that we should be expecting a 17 to 18 percent increase, what does that mean? And what does that mean to our employees? What message should they be taking away from when they hear that? Nary: Well, that's a great question Council Member Cavener and here is -- here is what I always tell employees. You have to look at the scale; right? So, if you take and look at how much -- one of the things that is not planned to change is employees don't pay Meridian City Council Work Session April 22,2025 Page 21 of 22 anything for their health care. So, whatever the percentage increase is, that won't affect you. If you are the only person covered under your plan right now, there is no intention to make any change to that. So, it won't mean anything to you. But if you have dependent care, like I do, if you have dependence on your plan you do pay a portion; right? We pay 20 percent. So, all the employees are paying 20 percent of their cost of their dependent. Seventeen percent, if you were to take a very quick lawyer math is what I usually use, and say what's 17 percent of that number? How much is that going to realize on you? Because what I would normally get for a lot of employees to say we got a two percent increase on my wages, but a ten percent increase on my benefits. I lost money. Well, ten percent on this pool is a lot smaller than the two percent on your wages. So, the reality is 70 percent, potentially, could be a significant number related to your dependent costs and care expenses, but the number is a much smaller number you are starting with than what you may realize in a cost of living adjustment that you might get. So, is it going to net out different? Again, everybody's pay is different, that -- likely it will cost you a little more for your benefits compared to what we might provide you in a cost of living. You are probably still going to be in it ahead. Cavener: Bill, how -- I know you said every three years the trust is audited. So, you guys have been around for six. Have you been audited once? Twice? What does it audit? Nary: Every year. Cavener: Every year. Nary: Every year. Cavener: Okay. I thought the slide said three years. Nary: Yeah. Cavener: Okay. Got it. Council, any other questions? Bill, team, especially our friends from -- from Gallagher and Blue Cross being here, Bill touched on that partnership and having you guys here for the conversation, too. Echo that. So, thank you for that. This was very informative for me, Bill, and I appreciate it. I do think, though, that we -- given these cost increases, I do think it is important that we go out and look at an RFP for our health insurance. So, I don't know what that process looks like. What would be good is if you and the team could discuss that and come back to us with maybe what a calendar of that would look like and if that's something we would be able to execute before we approve next year's budget or if that has to come at a later point in time. I just think that that cost is going to be a big factor of our budget and so I don't think it -- I don't think we have been out for RFP in a long time and so I think now is a good time for us to take a look at that, taking in some of these efficiencies that we have learned in the past five years with our -- with our trust and looking for your leadership to where we need to take it in the future. Meridian City Council Work Session April 22,2025 Page 22 of 22 Nary: We can do that. Cavener: Great. Nary: Thank you. Cavener: Council, anything else? If not that brings us to the end of our agenda for our work session. Strader: I move that we adjourn the meeting. Cavener: It's been moved and -- Little Roberts: Second. Cavener: -- seconded by Council Member Little Roberts and we are adjourned from the work session. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:33 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Robert E. Simison, Mayor 5-6-2025 ATTEST: CHRIS JOHNSON - CITY CLERK 5-6-2025 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the April 8, 2025 City Council Work Session Meridian City Council Work Session April 8,2025 Page 16 of 16 from my standpoint, so -- appreciate it. Okay. Well, will let you put together a time frame moving forward and get the information out for any additional feedback and to bring it back. Kane: Mayor, would you like me to come back with another presentation to Council or public hearings next step? Cavener: Public hearing I think is -- Kane: Okay. Okay. Great. Thank you. EXECUTIVE SESSION [Action Item] Per Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Simison: Thank you. Okay. With that next up -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we go into Executive Session pursuant to Idaho State Code 74- 206(1)(f). Little Roberts: Second. Simison: Have a motion and a second to go into Executive Session. Is there any discussion? If not, clerk call the roll. Roll Call: Cavener, yea; Strader, absent; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, yea. Simison: All ayes. Motion carries and we will go into Executive session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5.24 p.m. to 5.39 p.m.) MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5.39 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Luke Cavener, Council President 4-22-2025 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the April 8, 2025 City Council Regular Meeting Meridian City Council April 8,2025 Page 32 of 32 Simison: Council, any future meeting topics? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye -- oh, second? Little Roberts: Second. Simison: Motion and second. All in favor signify by aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:50 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Luke Cavener, Council President 4-22-2025 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the April 15, 2025 City Council Work Session Meridian City Council Work Session April 15,2025 Page 11 of 11 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Luke Cavener, Council President 4-22-2025 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Slatestone Subdivision Sanitary Sewer Easement (ESMT-2025-0027) Ada County Recorder Trent Tripple 2025-024577 Boise,Idaho Pgs=5 asteele 04/22/2025 04:55:09 PM CITY OF MERIDIAN IDAHO$0.00 Project Name or Subdivision Name: Electronically Recorded Slatestone Subdivision Sanitary Sewer&Water Main Easement Number: N/A Identify this Easement by sequential number If the project contains more than one easement of this type.See instructions/checklist for additional information. For Internal Use Only ESMT-2025-0027 Record Number: SANITARY SEWER EASEMENT THIS Easement Agreement made this22nd day of April 20 25 between LASHER ENTERPRISES LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS,the sanitary sewer is to be provided for through underground pipelines to be constructed by others;and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE,in consideration of the benefits to be received by the Grantor, and other good and valuable consideration,the Grantor does hereby give,grant and convey unto the Grantee the right-of- way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds,fences,trees,or deep-rooted shrubs. Sanitary Sewer Easement Page 1 Version 01/01/2024 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereofagainst the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers,or transferees ofany kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: STATE OF IDAHO ) ) ss County ofAda ) This record was acknowledged before me on L 1 - 2 S (date) by gradt. (- k t f (name of individual), [complete the following l signing in a representative capacity, or strike the following Zf signing in an individual capacity] on behalf of LOSP/ &A-"rhj 44y (name of entity on behalf of whom record was executed), in the following representative capacity: 1140A 4 g e-,' (type of authority such as officer or trustee) Notary Stamp Below Emmycoc .......-.- USTIN WHITEHEAD Notary Signature MMISSION#20223546 My Commission Expires: a 7- 2, z - L� NOTARY PUBLIC STATE OF IDAHO MISSION EXPIRES 07/22/2028 Sanitary Sewer Easement Page 2 Version 01/01/2024 Instrument # 2025-024577 04/22/2025 04:55:09 PM Page 3 of 5 GRANTEE: CITY OF MERIDIAN Luke Cavener, Council President 4-22-2025 Attest by Chr Johns`' ,r Clerk 4-22-2025 STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 4-22-2025 (date) by Luke Cavener and Chris Johnson on behalf of the City of Meridian, in their capacities as Council President and City Clerk,respectively. CHARLENE WAY COMMISSION No. 67390 Cha&wW NOTARY PUBLIC Notary Signature STATE OF IDAHO My Commission Expires: 3-28-2028 Sanitary Sewer Easement Page 3 Version 01/01/2024 /�/ ARDURRA Slatestone Subdivision Project No: 210791 Date: April 1, 2025 Page 1 of 1 EXHIBIT"A" CITY OF MERIDIAN ACCESS AND UTILITY EASEMENT DESCRIPTION A parcel of land located in the NE1/4 of the SW1/4 of Section 24, Township 3 North, Range 1 West, Boise Meridian, City of Meridian,Ada County, Idaho, more particularly described as follows: BEGINNING at the center south 1/16 corner of said Section 24; thence, along the south boundary of said NE1/4 of the SW1/4, 1. N.89022'47"W., 178.00 feet; thence leaving said boundary, 2. N.00051'03"E., 143.20 feet to the beginning of a non-tangent curve; thence, 3. Northeasterly along said curve to the left having a radius of 29.00 feet, an arc length of 32.25 feet, through a central angle of 63042'30", of which the long chord bears N.58059'47"E., 30.61 feet; thence, non-tangent from said curve, 4. S.00051'03"W., 129.40 feet; thence, 5. S.42022'01"E., 13.46 feet; thence, 6. S.89022'47"E., 142.78 feet to the east boundary of said NE1/4 of the SW1/4; thence, along said boundary, 7. S.00051'03"W., 20.00 feet to the POINT OF BEGINNING. CONTAINING: 6,927 square feet. '60L SAND �JENcF S 3765 o 0 F MA 332 N.Broadmore Way i pc, ID 83687 208.442.6300 www_ardurra.com EXHIBIT "B" - ACCESS AND UTILITY EASEMENT w FOR SLATESTONE SUBDIVISION, LOCATED IN THE NE1/4 OF THE SW1/4 OF SECTION 24, TOWNSHIP 3 NORTH, RANGE 1 WEST BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO 2024 U r co C1/4 0 a LL O Z 0' 30' 60' 120' U3 Lu w a z w Of CIN U LL a �I � w o 0 II A N �IQ o A w o w ;n o o 0 o v� o N r L z Lu O � O � Z S89°22'47"E 142.78' POINT OF r 6927 SF N BEGINNING O J z o N89"22'47"W 178.00' GCS 1/16 U LL_ in C. LINE TABLE 0 w LINE BEARING DISTANCE of . o L1 S42"22'01"E 13.46' Z � co o L2 S00`51'03"W 20.00' Q n CDw w m u CURVE TABLE Ln L N CURVE RADIUS LENGTH DELTA BEARING CHORD Q o 00 "'I o C1 29.00' 32.25' 63`42'30" N58`59'47"E 30.61' ui w a 0 LL w x r z NIL A No 24 � S W. VICTORY RD 0 EN ,�SJ 25 �`` (/ �A co 13765 `� - 9 210791•V•XB CITY 411125 210791 z o s". rF OF y /� ARDURRA MA 0 0 \1 \/ 332 N.BROADMORE WAY O NAMPA, IDAHO 83687 208-442-6300 1 WWW.ARDURRA.COM E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Wadsworth Meridian Subdivision Water Main Easement No. 1 (ESMT-2025- 0035) Ada County Recorder Trent Tripple 2025-024578 Boise,Idaho Pgs=5 vbailey 04/22/2025 04:59:50 PM__ Project Name or Subdivision Name: CITY OF MERIDIAN IDAHO$0.00 WADSW ORTH MERIDIAN SUBDIVISION>WATER"EASEMENT Electronically Recorded Water Main Easement Number: 1 For Internal Use Only Record Number: ESMT-2025-0035 WATER MAIN EASEMENT THIS Easement Agreement made this 22nd�day of-April_2025 between THEIN NGUYEN,HONG NGUYEN_("Grantor") and the City ofMeridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others, and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee, NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and ) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences,trees,or deep-rooted shrubs. Water Main Easement Page 1 Version 01/01/2024 Instrument # 2025-024578 04/22/2025 04:59:50 PM Page 2 of 5 i i THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of,or lie within the boundaries of any i public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. i THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has is good and lawful right to convey said easement,and that Grantor will warrant and forever defend the title t and quiet possession thereof against the lawful claims.bf all persons whomsoever. ; THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any:kind. , IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year Erst herein above written. GRANTOR: THIEN NGUYEN (TA ' Z4 . HONG NGUYEN Six, a o3 STATE OF IDAHO ) ) Ss. '�� :''� k � �o• a County of Ada This record was acknowledged before me on�`� ��.� (date) by Thien Nguyen and Hong Nguyen. (Votary Stamp Below NIIAR A* _JU,_Uzou � >c Notary Signature y : r `, My Commission Expires;. [2 j 1 (l2 0 30 r • F . S l..0 , ' E,."l LLLLL EE£utiEt�'C_ i i f Water Main Easement Page 2 Version 01/01/2024 Instrument # 2025-024578 04/22/2025 04:59:50 PM Page 3 of 5 GRANTEE: CITY OF MERIDIAN Luke Cavener, Council President 4-22-2025 ��4J I�IDIAN SFAL Attest by iris Johns"';"' ity Clerk 4-22-2025 STATE OF IDAHO, ) ) ss. County of Ada ) This record was acknowledged before me on _4-22-2025_ (date) by Luke Cavener and Chris Johnson on behalf of the City of Meridian, in their capacities as Council President and City Clerk, respectively. Notary Stamp Below CHARLENE WAY Cha&ycWajj COMMISSION No. 67390 NOTARY PUBLIC Notary Signature STATE OF IDAHO My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version 01/01/2024 rFC ACCURATE z Y+Nlk SURVEYING & MAPPING < ` t R V I Job No. 24-205 Water Easement Description An easement over and across a portion of Parcel A, Record of Survey No. 13633, and being across a portion of Lot 1, Block 1, Wadsworth Meridian Subdivision, Book 121, Page 19070, Ada County Records, located in Government Lot 1, Section 5, Township 3 North, Range 1 East, Boise Meridian, being particularly described as follows: Commencing at the found brass cap monument at the section corner common to Sections 32 and 33, TAN., R.IE. and Sections 4 and 5, T.3N., R.IE., from which the found brass cap monument at the quarter corner common to Section 32, TAN., R.IE, and Section 5 bears N 89°44'27" W a distance of 2656.46 feet; thence along the township line N 89044'27" W for a distance of 497.37 feet; thence leaving said township line S 00'15'33" W for a distance of 80.92 feet to the northwest corner of said Parcel A; thence along the exterior boundary of Parcel A S 01042'12" W for a distance of 15 1.00 feet; thence continuing S 880 17'48"E for a distance of 56.00 feet; thence continuing N 01 042'12"E for a distance of 32.89 feet; thence continuing S 85°25'34" E for a distance of 35.27 feet to the Point of Beginning; Thence N 03016'54" E for a distance of 56.31 feet; Thence S 86°43'06" E for a distance of 20.00 feet; Thence S 03'16'54" W for a distance of 56.76 feet; Thence N 85°25'34" W for a distance of 20.01 feet to the Point of Beginning. Easement contains 0.026 acres or 1131 square feet, more or less. G � 4 11463 �,q4r�0 F%�P�C� BAN J. 'D i 1520 W. Washington St., Boise, ID 83702 ■ Phone: 208-488-4227 ■ www.accuratesurveyors.com WA TER EA SEMENT MR. TEA OVER A PORTION OF PARCEL 'A' RECORD OF SURVEY No. 13633 IN L 0 T 1, BLOCK 1, WADSWOR TH MERIDIAN SUBDIVISION, BOOK 121, PAGE 19070, ADA COUNTY RECORDS LOCATED IN CO VT LOT 1 IN THE NE 114 OF SECTION 5, T 3N., R. 1E., B.M. BASIS OF BEARING 32 N 89'4427" W 2656.46' T.4N., R. 1E. 32 33 5 2159.09' 497.37' T.3N., R. l E. V 5 4 � I N E. USTICK RD. A O /IO vl WADSWORTH MERIDIAN SCALE: 1"=50' SUBD VISION LEGEND BLOCK 1 PARCEL i4' RECORD OF -- - - SECTION LINE SURVEY No. 13633 PARCEL LINE 3075 E. USTICK RD. O 1 EASEMENT BRASS CAP MONUMENT L 4 p CALCULATED POINT `r N 20' WIDE 1 PLATTED L 0 T NUMBER N / WA TER EA SEMEN T O � � � J 1131f S.F. P.D.B. POINT OF BEGINNING O A .0 �N A L2 L 6 O � 5 \S 4 S 88'17'48" E 114 6 3 56.00' IN OF \OP C LINE TABLE LINE BEARING DISTANCE C L 1 N 01-42'12" E 32.89' ®` ': d o ACCURATE L2 S 852534" E 35.27' W r`z+ SURVEYING & MAPPING L3 N 03'1654" E 56.31' ��` CD L4 S 86'43'06" E 20.00' _ m 1520 W.Washington St. j Boise, Idaho 83702 L5 S 03'16'54" W 56.76' ` (208)488 4227 L6 N 852534" W 1 20.01' f www.accuratesurveyors.com ERV1� DATE.•APRII,2025 JOB 24-205 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Horse Meadows No. 1 Water Main Easement (ESMT-2025-0036) Ada County Recorder Trent Tripple 2025-024575 Boise,Idaho Pgs=5 asteele 04/22/2025 04:55:09 PM CITY OF MERIDIAN IDAHO$0.00 Project Name or Subdivision Name: Electronically Recorded Horse Meadows Subdivision Water Main Easement Number: 01 For Internal Use Only Record Number: :E T-2025-0036 WATER MAIN EASEMIENT THIS Easement Agreement madethis 22nd day of April 2025 between KB Home Idaho LLC ("Grantor")and the City o eriian,an Idaho Municipal Corporation("Grantee"),- WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines firom time to time by the Grantee; NOW,THEREFORE,in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right- of--way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and ) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities,together with their(maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation oftis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,but not limited to,buildings,trash enclosures, carports, sheds,fences,trees,ordeep-rooted shrubs. THE GRANTOR ven is and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of,or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 Instrument # 2025-024575 04/22/2025 04:55:09 PM Page 2 of 5 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: KB Home Idaho LLC b Stan Katanic, Division President for KB Idaho LLC STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on -A- `A-- 2-T _(date) by Stan Katanic (name of individual), [complete the following If signing in a representative capacity, or strike the following Zf signing in an individual capacity] on behalf of_KB Home Idaho LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Division President (type of authority such as officer or trustee) Notary Stamp Below Notary Signature `•`�4 '"+yam`'. My Commission Expires: TAOTgh,� U$L1C �rtZc OF�I r'���*+► Water Main Easement Page 2 Version 01/01/2024 Instrument # 2025-024575 04/22/2025 04:55:09 PM Page 3 of 5 GRANTEE: CITY OF MERIDIAN Luke Cavener, Council President 4-22-2025 A est by Ch Johns i ,dt, lerk 4-22-2025 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 4-22-2025 (date) by Luke Cavener and Chris Johnson on behalf of the City of Meridian, in their capacities as Council President and City Clerk,respectively. Notary Stamp Below CHARLENE WAY Notary Signature COMMISSION No. 67390 My Commission Expires: 28-2028 NOTARY PUBLIC STATE OF IDAHO Water Main Easement Page 3 Version 01/01/2024 Instrument # 2025-024575 04/22/2025 04:55:09 PM Page 4 of 5 Exhibit A Water Easement Horse Meadows Subdivision February 28, 2025 A portion of Lot 1, Block 2, Horse Meadows Subdivision as filed in Book 129 of Plats at Pages 21213 through 21216, records of Ada County, Idaho located in the Northwest 1/4 of the Southwest 1/4, of Section 10, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the 1/4 corner common to Sections 9 and 10, T.3N., R.1 W., B.M., from which the Section corner common to Sections 9 and 10, 15, and 16, T.3N., RAW., B.M., bears South 0038'55" West, 2653.02 feet; thence South 00038'55" West 387.02 feet; thence South 89021'54" East, 48.00 feet to the POINT OF BEGINNING; thence continuing South 89021'54" East, 119.59 feet to the west right-of-way line of N. Traquair Place; thence on said west right-of-way line, South 00038'05" West, 5.00 feet to the north line of an easement recorded as Instrument No.'s 2022-065022 and 2022-065023, records of Ada County, Idaho; thence on said north easement line, North 89021'54" West, 119.59 feet to the east right-of-way of N. Black Cat Road; thence on said east right-of-way line, North 00038'55" East, 5.00 feet to the POINT OF BEGINNING. Containing 598 square feet, more or less. End of Description. Page 1 of 1 Instrument # 2025-024575 04/22/2025 04:55:09 PM Page 5 of 5 W. Pine Ave. S.9 TS-1c) --—------- Exhibit B 48.0' Line Table Line Bearing Length Ll S89*21'54"E 48.00' L2 S00'38'05"W 5.00' C14 N00*38'55"E - to 0 8 U Block 2 Ln 0Cn1-C' Q) 04 0 M I r` Co in Co 0 CO CO 0 M 0 S Point of 21 Beginningl, . 89'21'54"E 119159'------i L2 NIL LgNQ N89*21'54"W 119.59' 1 11779 0 U C VI? 4� L 4f MC C S-9 S-10 W. Franklin Rd. 0 Q 4S.16 S.1 5 < Ln c 0 sw Exhibit B Job No, IDAHO993qVVEM Etta ID SURVEY 'C Water Easement 2 3-335 BOO AHO 8170S4 Horse Meadows Subdivision Sheet No. (20B)846-5570 1 A portion of Lot 1, Block 2, Horse Meadows Subdivision located in GROUP, LLC the NW1/4 of the SW1/4 of Section 10, T.3N., R.1W., B.Mloca City of Dwg. Date Meridian,Ada_Count X,__Idaho. ................j 2/28/2025� v IDIAN� AGENDA ITEM ITEM TOPIC: Horse Meadows No. 2 Sanitary Sewer and Water Main Easement (ESMT- 2025-0037) Ada County Recorder Trent Tripple 2025-024576 Boise,Idaho Pgs=5 asteele 04/22/2025 04:55:09 PM CITY OF MERIDIAN IDAHO$0.00 Electronically Recorded Project Name or Subdivision Name: Horse Meadows No. 2 Sanitary Sewer&Water Main Easement Number: 01 ESMT-2025-0037 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this 22n d day of April 2025 between KB Home Idaho LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 Instrument # 2025-024576 04/22/2025 04:55:09 PM Page 2 of 5 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers,or transferees ofany kind. IN WITNESS WHEREOF, the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: KB Home Idaho LLC L�L, / /6 ct, Stan Katanic, Division President STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on 4-7-25 (date) by Stan Katanic (name of individual), [complete the following ifsigrrirag in cx representative capacity, or strike the folloiring ifsigning in an individual capacity] on behalf of KB Home Idaho LLc (name of entity on behalf of whom record was executed), in the following representative capacity: Division president (type of authority such as officer or trustee) ri A D tee. p. _ Notary Signature My Commission Expires:4-27-30 icy 3� "'i••i B L ICs•ii OF I'D Sanitary Sewer ZnTtF Wets v� AC Easement Page 2 Version 0 1/0 1/2024 Instrument # 2025-024576 04/22/2025 04:55:09 PM Page 3 of 5 GRANTEE: CITY OF MERIDIAN Luke CZ er, ��re�,, resident 4-22-2025 Y�� Attest by Oris Johns "';' '%y Clerk 4-22-2025 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 4-22-2025 (date) by Luke Cavener and Chris Johnson on behalf of the City of Meridian, in their capacities as Council President and City Clerk, respectively. Notary Stamp Below CHARLENE WAY COMMISSION No. 67390 Cha&ycWM NOTARY PUBLIC STATE OF IDAHO Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 Instrument # 2025-024576 04/22/2025 04:55:09 PM Page 4 of 5 Exhibit A Horse Meadow Subdivision No. 2 April 6, 2025 A portion of the Northwest 1/4 of the Southwest 1/4 of Section 10, Township 3 North, Range 1 West, Boise-Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the 1/4 corner common to Sections 9 and 10, T.3N., R.1W., B.M., from which the Section corner common to Sections 9, 10, 15 and 16, T.3N., R.1 W., B.M., bears South 0°38'55" West, 2653.02 feet; thence on the north boundary line of the Northwest 1/4 of the Southwest 1/4 of said Section 10 coincident with the north boundary line of Horse Meadows Subdivision as filed in Book 129 of Plats at Pages 21213 through 21216, records of Ada County, Idaho , South 89'11'35" East, 525.09 feet; thence leaving said north boundary line on the east boundary line of said Horse Meadow Subdivision, South 00038'55" West, 395.52 feet; thence leaving said east boundary line, 37.26 feet on the arc of a non-tangent curve to the left having a radius of 476.50 feet, a central angle of 04°28'49", and a long chord which bears North 88°46'33" East, 37.25 feet; thence North 86°32'08" East, 218.23 feet to the POINT OF BEGINNING; thence continuing North 86°32'08" East, 24.01 feet; thence South 05015'31" East, 43.68 feet; thence North 89021'54" West, 24.13 feet; thence North 05015'31" West, 41.95 feet to the POINT OF BEGINNING. Containing 1,028 square feet or 0.024 acres, more or less. End of Description. Page l of l Instrument # 2025-024576 04/22/2025 04:55:09 PM Page 5 of 5 W Pine Ave. 14 S 8 9111',3 5 E 525 09' S 9 i S.10 Exhibit B .......... Line Table Line Bearing Length I L! N8632'0B"E 24 01' L2 1 S05'15'31"E 143 68' > L3 N89'21'54"W 2 4,13' Ln L 4 N 0 5'15 31 W 41 9 5 Horse Afeado co 'n CD o c,N� Z c Lr) to KB Home Idaho LLC w a,' Point of -v) NL LA 0 Beginning M N S 01 1 L I 0 �9- cl N86-3208"E -2-8��23' 0 W- 779 Quaterhorse Dr 11 tp mz�, 0 L3 Of MccN Curve Table KB HDMe Idaho LLC Curve ELen h�Ra6d Delta I Chord Bearing Chord Length iB g 'us Ct 3 6� 7�2 1 4 50- 4-28'49" N88-46',3,3"E 37 25' 1 S9 S 10 Job No IDAHO Exhibit B 23-335 SURVEY Horse Meadow Subdivision No. 2 Sheet Na GROUP, LLC A, vo,t.om of tnt NWI/4 of tht SW,/4 of SeCl-o. 10, Dwg. Dote 4/6/2025 !N, R 1W, 5,M,, Ada Covmy, Idoh. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order Modification (MFP-2025-0001) for Vanguard Village Subdivision No. 1 (FP-2024-0012), by Clark Wardle, LLP., generally located 1/4 mile west of S. Ten Mile Rd. on the north side of 1-84. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 4/8/2025 ORDER APPROVAL DATE: 4/22/2025 IN THE MATTER OF THE ) REQUEST FOR MODIFICATION ) TO THE FINAL PLAT (FP-2024- ) CASE NO. MFP-2025-0001 0012)APPROVAL FOR ) VANGUARD VILLAGE NO. 1 TO ) ORDER OF CONDITIONAL MODIFY CONDITION NO. 11, ) APPROVAL OF FINAL PLAT WHICH REQUIRES 9-FOOT-WIDE ) PARALLEL PARKING ON BOTH ) SIDES OF PRIVATE STREETS ) WITHIN THE DEVELOPMENT, TO ) ALLOW PARKING ONLY ALONG ) THE EAST SIDE OF S. LA VISTA ) LN.,WHILE MAINTAINING ) PARKING ALONG BOTH SIDES OF ALL OTHER PRIVATE STREETS. BY: CLARK WARDLE,LLP APPLICANT This matter coming before the City Council on April 8, 2025 for final plat modification approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR VANGUARD VILLAGE NO. 1 MFP-2025-0001 Page 1 of 3 IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING VANGUARD VILLAGE SUBDIVISION NO. 1, LOCATED IN PORTIONS OF THE NW `/4 OF THE SE '/4 AND THE NE '/4 OF THE SW 1/4 , SECTION 15, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2024, HANDWRITTEN DATE: 7/25/2024,by ROB O'MALLEY, PLS, SHEET 1 OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 8, 2025, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein. 2. The request for modification to final plat condition of approval#11 is approved. 3. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR VANGUARD VILLAGE NO. 1 MFP-2025-0001 Page 2 of 3 NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 22nd day of April 2025. By: Luke Cavener, Council 4-22-2025 President, City of Meridian Attest: Chris Johnson 4-22-2025 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 4-22-2025 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR VANGUARD VILLAGE NO. 1 MFP-2025-0001 Page 3 of 3 EXHIBIT A STAFF REPORTC�WE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT f D A H 0 HEARING 4/8/2025 �;-` - DATE: Legend TO: Mayor& City Council FROM: Sonya Allen,Associate Planner 208-884-5533 L s.... SUBJECT: Vanguard Village No. 1 { MFP-2025-0001 LOCATION: Generally located a'/4 mile west of S. Ten Mile Rd. on the north side of I-84, in . _ the south 1/2 of Section 15, T.3N.,R.1W. i..`T I. PROJECT DESCRIPTION Modification to the final plat(FP-2024-0012)approval for Vanguard Village No. 1 to modify condition#11,which requires 9-foot-wide parallel parking on both sides of private streets within the development,to allow parking to only be provided along the east side of S. La Vista Ln.,while maintaining parking along both sides of all other private streets,by Clark Wardle,LLP. II. APPLICANT INFORMATION A. Applicant: Joshua Leonard, Clark Wardle, LLP—251 E. Front Street, Ste. 310,Boise, ID 83701-0639 B. Owner: Ten Mile West Commercial,LLC—PO Box 51298,Idaho Falls,ID 83405 C. Representative: Same as applicant III. STAFF ANALYSIS The final plat(FP-2024-0012) for Vanguard Village No. 1 was approved by City Council on October 8,2024 and has not been recorded. The Applicant proposes to modify the following final plat condition of approval, as follows: 11. Except as otherwise expressly provided herein, -Tthe private streets within this development shall be constructed within an easement wide enough to accommodate a travel lane width of 26 feet in accord with UDC I1-3F-4B.2b, 9-foot-wide parallel parking on both sides of Page 1 the street and bulb-outs. Notwithstanding foregoing, S. La Vista Ln. shall only have 9- foot-wide parallel parking on the east side of the street. Revised street sections shall be submitted for each side of S. La Vista Ln. and for the east/west private street required between La Vista and S. Umbria Hills Way/W. Navigator Dr. that demonstrates compliance with these requirements. Approval of the proposed change would result in 20 fewer on-street parking spaces being provided in this area. The reason for the request is that joint trench was installed along the west side of La Vista without consideration of on-street parking in that area,which is a requirement associated with the preliminary plat based on consistency with the street sections in the Ten Mile Interchange Specific Area Plan(TMISAP).Adding parking bump outs in this area would position the drainage swales over the top of the joint trench,which isn't ideal. Because industrial type uses(i.e. flex space,distribution and manufacturing) are conceptually approved to develop on the abutting property to the west and additional parking isn't typically needed beyond that required on-site for industrial uses, Staff doesn't anticipate the on-street parking being needed. Therefore, Staff is amenable to the Applicant's request and recommends approval of the proposed private street section shown in Section V.B below. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat modification based on the analysis above in Section III. Page 2 V. EXHIBITS A. Approved Final Plat(dated: 7/25/24) VANGUARD VILLAGE SUBDIVISION NO.1 LEGEND LOUTEOM Ofli'n"N..OF E."..0i5E[nEwori4nry AND .Ltt OF n[EJwouw THE�SWIEE"'TI X24 cv+aazx[ vru aN'xwx • nr cp'nerr.x[n�m r e xrtp�xuxx N,syrp DML L[ wnfoe'[rm.n' 6 twpr5^�--_____ L Sr--_ ___N•. ��rr.w'—r2_ uacuc owns wnx'a^.'�_, _ g�[fi vsys�npV- 0xpah —_____�_____ � LEIILA B9616 oF6f.4aiuc8 NMIrvrvING I �' ski A �.� y �c1.��4�5F xaa Fenxnc I ri� �' 7�1 st• r'c ~ � wsx¢ � �' � NOTv[axstva N[«[c.u.n rx[a-x[ygc[yyp, umr�• rl '8 k' u4$ alb aew,axs.+Mtr[s =1 b'� � 9" � nn,r d T ou9,G.ems,rn ptwax teTrnb M W+�m�,x[9Pe4�lxm rt i M 4i� rI �� '!B'E b9 M' _�•-_ __-. _-_-___--_.�_wrt-o ___ _ xfK,x xumpett. o x as wnar xra wxmriw 1aV M •_ r i i a _ w 516.z>'--�---•n�__ tmy 9R'aYw',s iayslmta tsn x.eawEF!is suem ro M[orNutn.cdanorlR un _ �_ __1t56'w'b'r e,aw9'----�_,�y[ff s°m xesewer�uts icor�m.r eortw mwrs oexs.mmlr,mee nuo wto m � tem,.n�r,nxc -- cStl�s xp_ ®t-sttti tast6 EE,M1� xcavue ix tx[�a w xr mamw.cxxrm wcxn tomb mj� . SURVEYORS NkRRATIVE a woow wartw.awa Nn.xxacwc usww2 ws ar-ws u 7. .m w ixwsee/aaw wo.[we FE A. rim/.mr>r<[trt/. osxn.x Enew[w.TM[wr eer.•vm rimer irtcn®Mrrmm000cwaa murgxa, ,x[c[xrtntE ffeM6r r,o n n on v rrxwrx W lxmt I,nvYxt4 sr,,Y m vmfo ,aoeY.am XnY ty maw[xn Nn x warxwxn 1Rw u wows. -`tc[x y' e,v P uemev orn,av en t�•+fi.xe u®nrS u 9.x. �Elw xwrAWM � !'m+pyx.a va.'R�w[Iw�6 x olY AJsmno�xR nNl mRR �� 1376 S ARDLRRA BOOK ,PAGE SHEET NO.I OF Page 3 B. Proposed Parking Along S. La Vista Ln. (shown in red) I � I I PARALLEL PA10[IN6 I � f r D C Z m I i PARALLEL PARKING f WE YAZ .K*IM 332 N.BROADMORE WAY HAM PA,IDAHO 13697 .o o .o so 2UW4Z-300 I WWW.AROURM.COM Page 4 VI. CITY/AGENCY COMMENTS A. PLANNING DIVISION 1. The Applicant shall comply with all previous conditions of approval associated with this development, except as approved herein(Vanguard Village MDA,RZ,PP, CUP H-2021- 0081,DA Inst. #2022-049799; H-2023-0072(amended DA Inst. #2024-050341); TED-2024- 0001). 2. Final plat condition of approval#11, shall be amended as follows: Except as otherwise expressly provided herein, the private streets within this development shall be constructed within an easement wide enough to accommodate a travel lane width of 26 feet in accord with UDC 11-3F-4B.2b, 9 foot-wide parallel parking on both sides of the street and bulb-outs. Notwithstanding the foregoing, S.La Vista Ln. shall only have 9-foot- wide parallel parking on the east side of the street, on-street parking is not required along the west side of S. La Vista Ln. A revised street section shall be submitted for S. La Vista Ln. and for the east/west private street required between La Vista and S. Umbria Hills Way/W. Navigator Dr. that demonstrates compliance with these requirements. Page 5 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Pollard North Subdivision (H-2024- 0037) by Brighton Corporation, generally located approximately 1/4 mile north of W. Chinden Blvd. at the north end of N. Levi Ave. on the north side of W. Waverton Dr. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI AND DECISION& ORDER In the Matter of the Request for Modification to the Existing Development Agreement(Inst.#2019- 060655)for a New Agreement for the Residential Portion of the Development with an Updated Development Plan; Rezone of 14.90 Acres of Land from the R-8 to the R-15 Zoning District; and a Preliminary Plat for 157 Building Lots and 32 Common Lots on 19.76-Acres of Land in the R-8 and R-15 Zoning Districts for Pollard North Subdivision,by Brighton Corporation. Case No(s).H-2024-0037 For the City Council Hearing Dates of. April 8,2025 (Findings on April 22,2025) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of April 8, 2025, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of April 8,2025,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 8,2025, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of April 8,2025, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title I I Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § I I-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR POLLARD NORTH-MDA PP RZ H-2024-0037 - I - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 8, 2025, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a modification to the development agreement,rezone and preliminary plat is hereby approved per the provisions in the Staff Report for the hearing date of April 8,2025,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B- 7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments,if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR POLLARD NORTH-MDA PP RZ H-2024-0037 -2- A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy;the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of April 8,2025 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR POLLARD NORTH-MDA PP RZ H-2024-0037 -3- By action of the City Council at its regular meeting held on the 22nd day of April 2025. COUNCIL PRESIDENT LUKE CAVENER VOTED COUNCIL VICE PRESIDENT LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER BRIAN WHITLOCK VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Luke Cavener, Council President 4-22-2025 Attest: Chris Johnson 4-22-2025 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 4-22-2025 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR POLLARD NORTH-MDA PP RZ H-2024-0037 -4- EXHIBIT A COMMUNITY DEVELOPMENT �E DEPARTMENT REPORT REPORT �✓ �r HEARING 4/8/2025 Legend DATE: l� Project Location TO: Mayor& City Council :Area of Impact = City Limits FROM: Sonya Allen,Associate Planner O Analysis -- 208-884-5533 - -- 'fir . sallen@meridiancity.org APPLICANT: Brighton Corporation L _ g SUBJECT: H-2024-0037 Pollard North—MDA,PP,RZ LOCATION: Generally located approximately 1/4 mile - - _ < north of W. Chinden Blvd. at the north � . end of N. Levi Ave. on the north side of W. Waverton Dr., in the south 1/2 of It � A �� � c�CUD Section 21,TAN.,R.1W. (Parcel #SO421438475). The Planning&Zoning Commission heard this project on December 5th and issued a recommendation of denial to City Council on the original development plan based on their opinion the proposed rezone would create too much density for the area & the transition to lower density development to the north is not enough. Following the Commission hearing, the Applicant submitted revised plans to address some of the concerns raised by neighboring residents and the Commission. The revised plans include a reduction of 20 building lots(an 11.3% decrease) resulting in a decrease in density from 8.06 to 7.95 units per acre; an increase in the width of the lots along the northern boundary between Pollard Ln. &Schwenkfelder Ave.from a minimum of 50 feet to 60 feet; and replacement of some internal single-family attached/paired units with detached units and open space resulting in an increase of 3.4%in qualified open space, and additional pedestrian pathways (see original vs. revised layout below in Section VII.J). The project is also now proposed to develop in two (2)phases rather than one(1). City Council heard this project on January 14, 2025. Due to substantial changes to the plat and zoning request from the original submittal on which the Commission recommended denial, Council remanded the project back to the Commission for review and an updated recommendation to City Council. The staff report has been updated to reflect these changes and the project has also been re-noticed for the new public hearing. The Commission heard the project again on March 6, 2025 and recommended approval to City Council. I. PROJECT OVERVIEW A. Summary The Applicant requests a modification to the existing development agreement(Inst. #2019-060655) for a new agreement for the residential portion of the development with an updated development plan; rezone of 21.95 14.90-acres of land from the R-8 to the TN-R R-15 zoning district; and a preliminary plat for 4-77 157 building lots and 26 2s3 32 common lots on 19.76-acres of land in the TN-R R-8 and R- 15 zoning districts. City of Meridian I Department Report B. Issues/Waivers the faee ef Bleeks 1,2, 3, 4 a-ad 5 alone A'. Fla4 Reek St. a-ad W. Wa-veftea Dr.,whieh all r-a-nee fieffit.- 620 t 875 feet i le h isn't z . None C. Recommendation Staff. Approval with the provisions included below in Section IV. Commission(12/5/24): Denial due to the following reasons: the proposed rezone would create too much density for the area; and the transition to lower density development to the north is not enough. Council(1/14/25): Due to substantial changes to the plat and zoning request from the original submittal, Council remanded the project back to the Commission for review and an updated recommendation. Commission(3/7/25): Approval D. Decision Council: Approved IL COMMUNITY METRICS Table 1•Land Use Description Details Map Ref. Existing Land Use(s) Vacant/undeveloped land - Proposed Land Use(s) Single-family residential detached&attached dwellings - Existing Zoning R-8 (Medium-density Residential) VILA.2 Proposed Zoning TN R-l5 (T-Fa,:t".aa Neigh,.,..,iee Medium High- Densi Residential)(14.90-acres).A portion of the existing R-8 zone will remain (7.05-acres Existing Future Land Use Map Medium Density Residential(MDR) VILA.3 Designation Table 2: Process Facts Description Details Preapplication Meeting date 7/15/2024 PREAPP-2024-0061 Neighborhood Meeting 7/22/2024 Table 3: Community Metrics Agency/Element Description/Issue Reference Ada County Highway District • Comments Received Yes • Commission Action Required No • Access N.Levi Ln.,a collector street,and N.Black Cat Rd., an arterial street,via W.Chinden Blvd. City of Meridian I Department Report • Traffic Level of Service NA(ACHD doesn't set LOS thresholds for local streets) Traffic Impact Study(Y/N) No ITD Comments Received Yes(no significant impact to the state highway system) Meridian Fire No comments received Meridian Police No comments receivediiiiiiiiiiiii Meridian Public Works Wastewater Distance to Mainline: Sewer is available at site;Impacts or Concerns: see site specific conditions Meridian Public Works Water Distance to Mainline:Water provided by Veolia;Impacts ■ or Concerns:None See City/Agency Comments and Conditions Section for all department/agency and the public record for comments received on this application. Figure 1: One-Mile Radius Existing Condition Metrics 2.00 1,500 Single-family LA 4.1 Residential a 1.50 1,000 3 Parcel Diversity v 1.00 0 0ParceI Count N 0.50 500 Vf i *Average Acres J 0.00 0:00 0:00 0.00 0:00• 0 a R-2 R-4 R-8 R-15 Average Single-family Density by Zoning Average � 10.00 Oi 9.28 Residential _ Density L 5.00 O 5.58 0 3.78 4.76 • 1.36 o.00 Dwelling Units / Acre R-2 R-4 R-8 R-15 III. STAFF ANALYSIS Comprehensive Plan and Unified Development Code(UDC) A. General Overview Development Agreement Modification: The Applicant requests a modification to the existing development agreement(Inst. #2019-060655) for a new agreement for the proposed development with an updated development plan. This property will no longer be subject to the existing DA. A legal description and exhibit map for the property to be included in the new DA is included below in Section VII.C. The current approved development plan for this area, shown below,consists of 74 building lots for conventional single-family residential homes, independent living units for 55 and older, and an 88-bed assisted living facility. City of Meridian I Department Report F T •+ I I The updated development plan(i.e.preliminary plat), shown below, is for 4-7-7 157 building lots and 26 29 32 common lots for the development of(47 42)front-loaded"conventional" single-family detached dwellings and alley-loaded"carriage lane"(38 45) single-family detached and(92 70)attached"duet" dwellings. Conceptual building elevations for these dwellings are included below in Section VII.I. Larger lots are proposed along the north and east sides of the development as a transition to adjacent lots of a similar width for compatibility. = o 0 0 0 ov o o vo Qo 0 o o 0 s s w---- ". aco o cc° o= =s=, =so=== o®oo`� oo®oo� o= o0000000�= o0000000 Ia �$ e a �,aa:< a0 Rezone: A rezone of 21.95 14.90-acres of land from the R-8 to the T-N R-15 zoning district is proposed as shown in the legal description and associated exhibit in Section VII.D below. The rezone of a portion of the property to-TN-R R-15 allows more lots to develop on the property as there is no minimum lame or street frontage requirement in the-TN-R R-15 district and a lesser building setback is allowed as opposed to that in the R-8 district.Note:If the rezone is not approved, the plat will need to be revised, and the number of buildable lots will be significantly reduced to comply with the minimum dimensional standards of the R-8 district. The rezone area is designated Medium Density Residential(MDR)on the Future Lane Use Map (FLUM)included in the Comprehensive Plan. The MDR designation allows for dwelling units at gross densities of 3 to 8 dwellinguits per acre. dwelling units per-aero The proposed use and development plan with a gross density of�-og 7.95 units per acre and net density of 14.23 13.33 units per acre is consistent with the MDR FLUM designation and the TN D dist.-ie Preliminary Plat: A preliminary plat consisting of 477 157 building lots and 26 2-9 32 common lots on 19.76-acres of land is proposed in the T-N R-8 and R-15 zoning districts. The plat is proposed to develop in one two(47 2) final plat phases,with the eastern portion developingper the phasing plan included in Section V11C. City of Meridian I Department Report The minimum lot size proposed in the R-8 district is 4,350 square feet(s.f.)with an average lot size of 4,805 s.f.;the minimum lot size in the R-15 district is 2,238 s.f.with an average lot size of 3-,062-2 2,801 s.f. The proposed development is consistent with Comprehensive Plan Goal#3.07.01A which states, "Require all new development to create a site design compatible with surrounding uses through buffering, screening, transitional densities, and other best site design practices." Table 4: Project Overview Description Details History H-2019-0021 (Pollard Subdivision AZ,PP -DA Inst.#2019-060655); TED-2021-0003(2-year time extension on preliminary plat);TECC-2023- 0001 (1-year time extension on preliminary plat) Phasing Plan 47 2 phases Physical Features There are no waterways or other physical features of importance on this site;the property is relatively flat. Acreage 19.76-acres Lots 4-7-7 157 single-family residential building lots and-2-6 N 32 common lots B. History The subject property is part of a larger area annexed in 2019 and included in a development agreement and preliminary plat for Pollard Subdivision. C. Site Development and Use Analysis 1. Existing Structures/Site Improvements (UDC 11-1): There are no existing structures on this site. 2. Proposed Use Analysis (UDC 11-2): Single-family residential detached and attached dwellings are principally permitted uses in the T#- R R-8 and R-15 zoning districts,per UDC Table 11-2D-2 11-2A-2. 3. Dimensional Standards (UDC 11-2): See UDC Tables 11-2D-3 11-2A-6 and 11-2A-7 for standards applicable in al tram aeighber4eed the R-8 and R-15 zoning districts;; a- d r� le 11 2D 6 for-the dimensional sta-adaMs of the TN R zoning distr-iet. D. Design Standards Analysis 1. Existing structure and Site Design Standards (Comp Plan, UDC 11-3A-19): There are no existing structures on this site. The proposed single-family attached dwellings are required to comply with the residential design standards listed in the Architectural Standards Manual. Single-family detached dwellings are exempt from these standards. 2. Qualified Open Space&Amenities (Comp Plan, UDC 11-4-3-27): Compliance with the open space and site amenity standards listed in UDC 11-3G-3 and 11-3G-4 is required. A minimum of 15%(or 2.96-acres) qualified open space is required to be provided with development that meets the quality standards listed in UDC 11-3G-3A.2 and the standards for qualified open space listed in UDC 11-3G-3B. City of Meridian I Department Report The Applicant proposes a total of 3-43 4.W 3.94-acres(or 17.86 21.26 19.94%) qualified open space consisting of several open grassy areas exceeding 5,000 square feet in area; linear open space;the street buffer along the eastern portion of W.Waverton Dr., a collector street; and parkways along local residential streets as shown on the open space exhibit in Section VII.I. When counting street buffers along collector streets,the buffers are required to comply with the enhanced buffer requirements in UDC 11-3G-3B.3. Parkways along local residential streets are required to meet the standards listed in UDC 11-3G-3B.4 when counted toward open space. If any stormwater detention facilities are proposed,they're required to comply with the standards in UDC 11-3G-3B.5 when counted toward open space. Amenities totaling a minimum of four(4)points are required to be provided based on the area of the development(i.e. 19.76-acres). Site amenities totaling 4.5 points(pts.) are proposed from the Qualify of Life and Recreation Activity categories as shown on the exhibit in Section VII.1 as follows: • Quality of Life: a small dog park(3-,900 below 5,000 s.f.)with a waste station(1.5 pts.); and a picnic shelter area on a site 5,000 s.f. or greater in size(2 pts.). Dog parks are required to have bags for dog waste disposal, a double entrance gate, bench(es) and fencing to enclose a minimum of 5,000 s.f. and secured open space for an off-leash dog park as set forth in UDC 11-3G-4C.9 in order to count as 2 amenity pts. (a waste station is an additional 0.5 pt.). The Applicant proposes a lesser size dog park with a waste station at 1.5 pts.Because the minimum amenity points are met, Staff does not recommend the dog park is enlarged to meet the minimum standard. The dog park also counts toward the required common open space. The picnic area is required to include tables,benches,landscaping and a structure for shade, as set forth in UDC 11-3G-4C.5. • Recreation Activity Area: a tot lot(1 pt.) Per UDC 11-3G-4D.3,the tot lot is required to have commercial grade play equipment scaled and designed for the use and safety of younger children; benches for seating shall be provided nearby. i. The proposed common open space and site amenities meet and exceed UDC standards for such. ii. Landscaping is required to be provided in common open space areas in accord with the standards listed in UDC 11-3G-5B and maintained in accord with the standards listed in UDC 11-3G-5C. The proposed development is consistent with Comprehensive Plan Policy#2.02.00,which states, Plan for safe, attractive, and well-maintained neighborhoods that have ample open space, and generous amenities that provide varied lifestyle choices. 3. Landscaping (Comp Plan, UDC 11-3B): Attractive landscaping and pedestrian friendly design is required within new developments in accord with Comprehensive Plan Policy#5.01.02G. Landscaping is required to be provided within the development in accord with the standards listed in UDC 11-313. i. Landscape buffers along streets A 20-foot wide street buffer is required along W.Waverton Dr. designated as a collector street, east of N. Levi Ave., landscaped per the standards listed in UDC 11-3B-7C. The buffer is required to be planted with a variety of trees,shrubs, lawn, or other vegetative groundcover. Lawn and other grasses requiring regular mowing shall comprise no more than sixty-five City of Meridian I Department Report (65)percent of the vegetated coverage of a landscape buffer. This maximum area excludes landscaped parkway with trees.All other vegetated coverage shall be mulched and treated as planting area for shrubs or other vegetative cover.Areas along required walls and closed vision fences should generally be reserved for planting beds with a minimum of one(1) shrub per seven (7) lineal feet of frontage, as demonstrated in Figure 1. The buffer shall also comply with the enhanced buffer requirements listed in UDC 11-3G- 313.3 because it was counted toward open space requirements. All street buffers are required to be in a common lot or on a permanent dedicated buffer easement,maintained by the property owner, homeowner's association or business owner's association per UDC 11-313-7C.2a and should be depicted on the plat. ii. Storm integration Stormwater integration is required in accord with the standards listed in UDC 11-3B-IIC. A Geotechnical Engineering Report was submitted with this application and is included in the project file. iii. Pathway landscaping Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B- 12C. 4. Parking (UDC 11-3C): Off-street parking is required to be provided for each dwelling based on the number of bedrooms per unit in accord with the standards for single-family detached and attached dwellings in UDC Table 11-3C-6. 5. Building Elevations (Comp Plan,Architectural Standards Manual): Several conceptual building elevations were submitted for 2-story detached and attached single- family residential homes,included in Section VII.I below. A variety of materials are proposed including vertical and horizontal lap siding,board and batten siding, stucco and fenestration with masonry accents in a variety of colors and design elements/features with varying roof profiles and wall modulation that demonstrate the high quality of development proposed. All single-family attached structures are subject to the residential design standards in the Architectural Standards Manual(ASM).Although single-family detached structures are typically exempt from these standards,compliance can be required by the Commission and Council as part of a development agreement. A few of the conceptual elevations for single-family detached homes lack the variety of materials and colors desired in the ASM; however,they do appear to meet the alterative standards which include the provision of design elements such as corbels, front porches,fagade and roof modulation, stone and brick accents,wood columns,lintels,balconies, awnings, etc. Therefore, Staff finds them acceptable. Staff is of the opinion the proposed conceptual building elevations are in accord with Comprehensive Plan Policy#5.01.02L: "Support beautiful and high-quality development that reinforces neighborhood character and sustainability. 6. Fencing (UDC 11-3A-6, 11-3A-7): All/any fencing proposed on the site should comply with the standards listed in UDC 11-3A-7. The landscape plan depicts 5-foot tall open vision metal fencing and 6-foot tall closed vision stained cedar fencing on the shared property line of some building and common lots. The developer is responsible for constructing fences abutting all pathways and common open space lots to distinguish common from private areas.Fencing should be depicted on a revised City of Meridian I Department Report landscape plan along with a detail of the fencing type proposed; or, alternative compliance may be requested to the standard. 7. Parkways (UDC 11-3A-17): All parkways should comply with the standards for such listed in UDC 11-3A-17. Parkways are proposed along all streets within the subdivision, except for along N. Pollard Ln.,with landscaping that complies with the standards listed in UDC 11-3B-7C,as required. Parkways along local residential streets shall comply with the standards listed in UDC 11-3G-3B.4 when counted toward open space requirements as proposed. E. Transportation Analysis A Traffic Impact Study(TIS)was not submitted for this development as ACHD did not require one. Capital Improvements Plan(CIP)/Integrated Five Year Work Plan(IFYWP): • Black Cat Road is listed in the CIP to be widened to 5-lanes from McMillan Road to US 20/26 between 2036 and 2040. • The intersection of US 20/26 and Black Cat Road is listed in the CIP to be widened to 5-lanes on the north leg, 5-lanes on the south, 7-lanes east, and 7-lanes on the west leg, and signalized between 2036 and 2040. Condition of Area Roadways (Traffic Count is based on Vehicles per Hour(VPH): Roadway Frontage Functional PM Peak Hour PM Peak Hour Classification Traffic Count Level of Service Pollard Lane 315-feet Local Industrial NIA NIA Waverton Drive 2,667-feet Local 27 N/A ACHD does not set level of service thresholds for local streets. Collector streets are required to be constructed with development in accord with ACHD's Master Street Map(MSM) and/or as required by ACHD. The section of W. Waverton Dr.between N. Levi Ave. and the east boundary of the site is designated as a collector street. Access (Comp Plan, UDC 11-3A-3, UDC 11-3H-4): 1. Access is proposed from W. Chinden Blvd. from the south via N. Levi Ave., a collector street, and from the east via W.Waverton Dr. from N. Black Cat Rd., an arterial street. The Applicant plans to install a traffic signal at the Levi Ave./Chinden Blvd. intersection;while the timingis s dependent on ITD, it's anticipated it will be completed prior to any residential occupancy in this development. This should minimize trips through Fairbourne subdivision to the east to access the traffic signal at Black Cat/Chinden. Two (2) stub streets are proposed to the north for future extension and interconnectivity with adjacent future development. The western stub street(N. Woodhead Ave.) is in alignment with that approved in Alden Ridge Subdivision to the north. Local and collector street connectivity is proposed within the development in accord with Comprehensive Plan Policy#6.01.02B, "Reduce the number of existing access points onto arterial streets by using methods such as cross-access agreements, access management, and frontage/backage roads, and promoting local and collector street connectivity." City of Meridian I Department Report 2. Multiuse Pathways (UDC 11-3A-5): Multi-use pathways are required to be provided with development in accord with the Pathways Master Plan. There are no pathways depicted on the Plan on this property;therefore,none are required. 3. Pathways (Comp Plan, UDC 11-3A-81): All pathways should be constructed in accord with the standards listed in UDC 11-3A-8. Pathways are depicted on the landscape plan throughout common areas for pedestrian connectivity within the development and to adjacent existing and future developments.A pathway stub exists to this property at the east boundary,which is being extended with development. The pathways along the east and west sides of Lot 47514,Block 5 abut the residential property lines and don't have the required 5-feet of landscaping on both sides of the pathway as set forth in UDC 11-3B-12C.The landscape plan should be revised to comply with these standards; or,a request for alternative compliance may be submitted to this standard as set forth in UDC 11-5B-5. 4. Sidewalks (UDC 11-3A-17): All sidewalks should be constructed in accord with the standards listed in UDC 11-3A-17. Five-foot wide detached sidewalks are proposed along the section of W.Waverton Dr.west of N. Levi Ave.,designated as a local street,and along the eastern section of Waverton that lies east of N-. Silver-Bir-e N. Frosted Oak Ave.to align with the existing 5-foot wide detached sidewalk to the east. The section of Waverton between Levi and Silver- h N. Frosted Oak Ave., designated as a collector street,is proposed to have 10-foot wide detached sidewalks. 5. Subdivision Regulations (UDC 11-6): Compliance with the subdivision design and improvements standards listed in UDC 11-6C-3 is required. Alleys: Alleys are required to comply with the standards in UDC 11-6C-3B.5. The proposed 20- foot wide alleys appear to comply with these standards. Wayfinding address signage should be provided at the public street for homes accessed via alleys that don't have frontage on a public street i.e. Lots 9-13 and 15-19, Block 5). Common driveways: Common driveways are required to comply with the standards listed in UDC 11-6C-3D. One (1) common driveway is proposed on Lot 44 16,Block 3 for access to Lots 4-3- 14 and 4-4 15. A common driveway exhibit is included in Section VII.F that demonstrates compliance with the standards listed in UDC 11-6C-3D. Perpetual ingress/egress shall be required either by a recorded easement or as a note on a recorded final plat. The easement or plat note shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. Solid fencing adjacent to common driveways is prohibited,unless separated by a minimum five-foot wide landscaped buffer planted with shrubs,lawn or other vegetative groundcover-if fencing is proposed along the south side of Lot 4516,Block 3,a 5-foot wide buffer should be provided. Block face: In residential districts,no block face should have ., length greater shall be more than 58A 750-feet i ijlgqgjh without an intersecting street or alley, except as allowed in UDC 11-6C-3F.3.Where a pedestrian connection is provided,then the maximum block face may be extended up to 7-50 1,000-feet in length ins residential districts. The pedestrian connection shall provide access from within the subdivision to one(1) or more of the following: a qualified open space as defined in UDC 11-3G-3.B, a street,or a common open space area or public meeting area within an abutting development. The City Gotmeil may approve a blee faee up to 1,200 feet in length where the bleek design is eenstfained by site eenditiefis whieh ineltide, among ether-things, an abtt#iag w-ba-a pr-ejeet with no adjoining alley er-street eenneefiens City of Meridian I Department Report sueh as the ease with this deve ,,..v. e The proposed block faces meet the required standards as they are either below 750-feet in length or have a pedestrian connection and are less than 1,000-feet in length. from 620 to 975 f-et i...I.-no, exeeediag the mffidmum length sta-adafd. Bleeks 1 3 along t pedestfian eemeetion. area,a-ad 5)that exeeed 750 feet ift length. The reasons sta4ed afe as feliews! the er-iginal Pellaf streets (i.e.N.Weedhead Ave. &N. SehwefgEfeldef Ave.),whieh are being fetained with the the pr-ojeet is designed with bleeks that exeeed the maximum sia-ndafd;the stfeet length an leea4iefi are r-estr-ieted by the agreed upen position of N. SehwefgEfelder-Ave,whieh will set=ve both yellow), ehekefs (fieted ift red) a-ad desigaa4ed pedestfia-a aeeesses(with distanees noted ift blaek) on the fellewing diagfam--. 310' 310' 40 - — s J fl a WAVERTON - - 7 ' 840' •'� g J a WAVERTON F. Services Analysis See Service Accessibility Report in Section VILB below. 1. Waterways (Comp Plan, UDC 11-3A-6): All waterways, except natural waterways,are required to be piped unless used as a water amenity or linear open space,in which case they may be left open as set forth in UDC 11-3A-6. There are no waterways within the boundary of this property. 2. Pressurized Irrigation(UDC 11-3A-15): Underground pressurized irrigation water is required to be provided in each development as set forth in UDC 11-3A-15. City of Meridian I Department Report 3. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in accord with the adopted standards, specifications and ordinances; design and construction shall follow Best Management Practice as adopted by the City per UDC 11-3A-18. 4. Utilities (Comp Plan, UDC 11-3A-21): All utilities for the proposed development are required to be installed in accord with the standards listed in UDC 11-3A-21. Water service is provided by Veolia; sewer service is available at the site. Main lines are required to be extended to and through the subject property with development. The developer should coordinate main size and routing with the Public Works Dept. and execute standard forms of easements for any mains that are required to provide service. 5. Topography This property slopes down from the east to the west as shown on Sheet PP1.1 of the plat. 6. Hazards Staff is unaware of any hazards that exist on this site. IV. CITY/AGENCY COMMENTS& CONDITIONS A. Meridian Planning Division 1. A new Development Agreement(DA) shall be required as a provision of the MDA and RZ applications. The previous DA [i.e. Pollard Subdivision-Inst. #2019-060655)] shall no longer be in effect for the subject property. Prior to approval of the rezone ordinance,a new DA shall be entered into between the City of Meridian,the property owner at the time of rezone ordinance adoption, and the developer.A final plat application shall not be submitted until the rezone is finalized.The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the date of City Council approval of the Findings of Fact, Conclusions of Law and Decision& Order for the Rezone and MDA request. The new DA shall incorporate the following provisions: i. Future development of the subject property shall be generally consistent with the conceptual development plan/preliminary plat,phasing plan, landscape plan, open space and site amenity exhibit and conceptual building elevations included below in Section VII,the conditions contained herein and the standards in the Unified Development Code(UDC). ii. The subject property shall be subdivided prior to submittal of any building permit applications for the development. iii. The developer shall construct 10-foot wide detached sidewalks along W. Waverton Dr. on the section east of N. Levi Ave.to the west side of N Silver-Bir-eh Ave.N. Frosted Oak Ave., as proposed. iv. Administrative design review shall be required for all single-family attached structures in accord with the residential design standards in the Architectural Standards Manual.Single- family detached structures are exempt from these standards. 2. The final plat shall include the following revisions: i. Depict a 20-foot wide street buffer along W.Waverton Dr. designated as a collector street, east of N. Levi Ave.,in a common lot or on a permanent dedicated buffer easement,maintained by the property owner,homeowner's association per UDC 11-3B-7C.2a. City of Meridian I Department Report n a B lr 1 2 n a 6 1 W. Flat Reek Sid W.:x� rt 11. rccvoixugciiwxoc cs , ,�.Taix -aixcr -a 6�3g�� ur coc c� �-cr`o'c 6f3 Dr. to eemply with the Week--farVe Q_t_A_qMJA_r-d_S listed in UDC 11 6C 3F for-the TN R distf iet,tmiess 3. The landscape plan shall include the following revisions: i. Depict a 20-foot wide street buffer along W.Waverton Dr. designated as a collector street, east of N. Levi Ave.,with landscaping per the standards listed in UDC 11-3B-7C. Include additional landscaping with calculations that demonstrate compliance with the required standards. The buffer shall also comply with the enhanced buffer requirements listed in UDC 11-3G-3B.3 and because it was counted toward open space requirements. The buffer shall also comply with the enhanced buffer requirements listed in UDC 11-3G-3B.3 because it was counted toward open space requirements. ii. Depict fencing abutting pathways and common open space lots to distinguish common from private areas as set forth in UDC 11-3A-7A.7; or, submit a request for alternative compliance to this standard. iii. Depict a minimum 5-foot wide landscape strip along both sides of the pathways located along the east and west sides of Lot 4-5 14,Block 5 with landscaping in accord with the standards listed in UDC 11-3B-12C; or, submit a request for alternative compliance to this standard as set forth in UDC 11-5B-5. iv. If solid fencing is proposed along the south side of Lot 4-5 16,Block 3, a 5-foot wide buffer should be provided planted with shrubs, lawn or other vegetative groundcover as set forth in UDC 11-6C-3D.5. The plat should be adjusted accordingly. 4. The common driveway shall be constructed in accord with the standards listed in UDC 11-6C-3D and per the common driveway exhibit in Section VII.F. 5. Perpetual ingress/egress shall be required for the common driveway either by a recorded easement or as a note on a recorded final plat as set forth in UDC 11-6C-3D. The easement or plat note shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. 6. Submit a detail of the dog park that demonstrates compliance with the standards listed in UDC 11- 3G-4C.9,which require bags for dog waste disposal,a double entrance gate,bench(es), and fencing to enclose the area and secured open space for an off-leash dog park. 7. Submit a detail of the tot lot that demonstrates compliance with the standards listed in UDC 11-3G- 4D.3,which require commercial grade play equipment scaled and designed for the use and safety of younger children with benches for seating nearby. 8. Submit a detail of the picnic area that demonstrates compliance with the standards listed in UDC 11-3G-4C.5,which require the area to include tables,benches, landscaping and a structure for shade. 9. Off-street parking is required to be provided for all single-family residential units in accord with the standards for such listed in UDC Table 11-3C-6. 10. All waterways,except natural waterways,intersecting,crossing or lying within the area being development are required to be piped unless used as a water amenity or linear open space,in which case they may be left open as set forth in UDC 11-3A-6. If left open, fencing may be required in accord with the standards listed in UDC 11-3A-6C. City of Meridian I Department Report 11. Wayfinding address signage shall be provided at the public street for homes accessed via alleys that don't have frontage on a public street(i.e. Lots 9-13 and 15-19,Block 5). Other Agency comments may be accessed in the project file in the public record. Copy and paste the following link into your browser: https:llweblink.meridianciU.orglWebLinkIBrowse.aspx?id=358315&dbid=O&repo=MeridigBcitX V. FINDINGS A. Rezone(UDC 11-511-3E) Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed map amendment and development plan complies with provisions of the Comprehensive Plan pertaining to transition in density and compatibility with adjacent uses. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed amendment to the R-8 and R-15 districts is consistent with the purpose statement of the residential districts in that a range of housing opportunities are proposed consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment will not be materially detrimental to the public health and safety. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds the proposed map amendment should not result in an adverse impact upon the delivery of services by any political subdivision providing public services; however, because student enrollment at area schools will increase with this development, services by the school district may be impacted by the proposed map amendment. 5. The annexation(as applicable)is in the best interest of city. This finding is not applicable as the proposed request is for a rezone, not annexation. B. Preliminary Plat(UDC 11-6B-6) In consideration of a preliminary plat,combined preliminary and final plat, or short plat,the decision- making body shall make the following findings: 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; The City Council finds the proposed plat is in conformance with the Comprehensive Plan and is consistent with the UDC. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The City Council finds public services are available to the site and will be adequate to accommodate the proposed development. City of Meridian I Department Report 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council finds there are no scheduled public improvements that affect development of this site. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. VI. ACTION A. Staff: Staff recommends approval of the proposed MDA,RZ and PP requests with the provisions included above in Section IV. Council should consider and take action on the waiver requested by the Applicant pertaining to block face. B. Commission: The Meridian Planning&Zoning Commission heard these items on December 5, 2024. At the public hearing,the Commission moved to recommend denial of the subject RZ and PP requests. 1. Summary of Commission public hearing_ a. In favor: Eli Benski and Jon Wardle,Brighton Corporation b. In opposition: David Hitz,Jacob Jensen,David Durrough, Scott Willoughby, Kyle Enzler, Jade Enzler,Lea Taylor, Chase Taylor c. Commenting: d. Written testimony: Eli Benski,Brighton Corporation(in agreement with staff report conditions e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Bill Parsons 2. Key issue(s)of public testimony a. Concern pertainingto o higher traffic volumes and resulting safety concerns for area children due to the proposed increase in the number of homes planned for this area. b. Proposed development seems inconsistent with what was planned for this area(i.e. lower density residential). c. Opinion that proposed density is too high and doesn't provide an adequate transition and site design that is compatible with existing and future development to the north. The proposed TN-R zoning allows a higher density due to lesser setback requirements than the existing R-8 district. Concern that the proposed open space isn't adequate for the density and lot sizes proposed,resulting in residents using the common areas in adjacent developments. d. Opinion that it would be unfair to adjacent residents to change the development plan for this area from what was previously pproved and anticipated for this area to a much higher density development. e. Not in favor of the changes to the development plan as the previous plan,which included an assisted livingfacility,acility,was much less dense and would result in much less traffic in the area. City of Meridian I Department Report f. Concern that the higher volume of traffic ,generated from the proposed development will be pushed through the adjacent development to the east(i.e. Fairbourne Sub.) for access to the signal at Black Cat Rd. 3. Key issue(s)of discussion by Commission. a. Not in favor of the proposed zoning&development plan, opinion the density is too high and not appropriate for this area and will adversely affect area neighbors;preference for the existingdevelopment evelopment plan and density; inadequate transition to existing and future residential properties;waiver to block face standards wouldn't be needed if existing zoning is retained; and the higher density will create more traffic impacts on area roadways,more impacts on area schools and create more demand for services. b. Preference for the R-8 zoning to be retained with revisions to the development plan to replace the assisted living. fly with single-family residential building lots similar in size to those approved with the previous plat. C. No issue with TN-R zoning if the development plan reflects compliance with associated development provisions(i.e.block face length)- d. In favor of the variety of housing types proposed with smaller lots sizes,which rn provide opportunities for people to be able to afford a starter home. e. In favor of keeping the same general plan but reducing the number of units, which would address a lot of the concerns noted by providing a better transition to the north, compliance with block face standards and the provision of additional open space& site amenities, including pedestrian accesses, for the development. 4. Commission change(s)to Staff recommendation: a. Denial—the proposed rezone creates too much density for the area&the transition to lower density development to the north is not enough. 5. Outstandingissue(s)ssue(s) for City Council: a. Request for Council approval of extended block faces beyond the maximum length standard in the TN-R district of 500' without an intersecting street or alley, and to 750' with a pedestrian connection, for the face of Blocks 1,2, 3,4 and 5 along W. Flat Rock St. and W. Waverton Dr.,which all range from 620-to 875-feet in length. Per UDC 11-6C-3F, Council may approve a block face up to 1,200'in length where block design is constrained by site conditions such as an abutting arterial street or highway, a limited access street, railroad tracks, steep slopes in excess of 10%, an abutting urban project with no ad ioining alley or street connections, a public or private education facility or park, a large waterway and/or a large irri ag tion facility—none of which exist in this case. A waiver to the standards isn't necessary if revisions are made to the plan to comply, as follows: a pedestrian connection could be added in Block 1 to the abutting fixture common open space area to the north in Alden Ridge Sub.; and street connections could be provided through Blocks 2-5. C. City Council: The Meridian City Council heard these items on January 7 and 14,2025.At the public hearing on January 14,2025,the Council moved to remand the subject RZ and PP requests back to the Commission for review of the revised plans and for an updated recommendation. 1. Summary of the City Council public hearing: a. In favor: Jon Wardle,Brighton Corp. (Applicant) b. In opposition: Aaron Tomosky,Benjamin Grayson,Karen Ernest,Kyle Enzler.Jacob Jensen,David Hitz,David Woodard,Elizabeth Blencoe, Chase Taylor,Leah Taylor. Zeppelin Hitz c. Commenting.None d. Written testimony: Eli Benski,Brighton Corp. (Applicant) City of Meridian I Department Report C. Staff presenting application: Sonya Allen f Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. Against the proposed rezone to TN-R as he feels it's inappropriate for the area as it will increase the density in this area and may result in a rental community like to the one to the east—preference for R-8 zoning to be retained: concern the proposed rezone will result increased traffic and congestion in the area,which is already backed up at times from the high volume of traffic from the adjacent church&rental community. b. Against the proposed rezone&development plan,which will increase the number of SFR dwelling units by 83 additional homes—request for R-8 zoning to be retained- opinion the proposed development will burden community&resources and have a negative impact on home values. C. Opposed to the zone change from R-8 to TN-R. d. Concern pertaining to the stress this development will put on the school system and the community in Fajrbourne Subdivision. e. Proposed development isn't consistent density-wise with existing d evelopment: proposed development will negatively impact adjacent neighborhoods and congestion in the Fairbourne development to the east. f A berm with landscapingand a privacy fence on top was proposed along the northern boundary of the subdivision with the previous application as a buffer to residential development to the north that is not proposed with this application; safety of children walking to bus stop and traffic generated from the proposed development. g. Against traffic, congestion,noise, air quality generated from the proposed development. 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation: a. Due to substantial changes to the plat and zoning request,Council remanded the proms back to the Commission for review of the updated plat and zoning change. D. The Meridian Planning&Zoning Commission heard these items on March 61}i.At the public hearing,the Commission moved to recommend approval of the subject RZ and PP requests. 1. Summary of Commission public hearing: a. In favor: Jon Wardle,Brighton Corp. (Applicant) b. In opposition: Jake Jensen; Ken Fenwick; Kyle Enzler;David Hitz; Chase Taylor; Lea Tam c. Commenting. None d. Written testimony: Eli Benski,Brighton Corp.;Aaron Kwan e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s)of public testimony a. Against the degree of increase in the number of homes between the existing approved plan and proposed plan; traffic and parking concerns due to the increased number of residents between the existing and proposed plan; concern residents will use Fairbourne's common areas for recreation. b. Opinion home values will decrease in this area if the proposed development is approved; c. Opinion that the proposed density doesn't match the area. 3. Key issue(s)of discussion by Commission. a. The Commission was generally in favor of the proposed changes to the development plan and reduction in the number of building lots. 4. Commission change(s)to Staff recommendation: a. None 5. Outstandingissue(s) for City Council: City of Meridian I Department Report a. None E. The Meridian City Council heard these items on April 8,2025.At the public hearing,the Council moved to approve the subject MDA.RZ and PP requests. 1. Summary of the City Council public hearing: a. In favor: Jon Wardle,Brighton Corp. (Applicant) b. In opposition: Lea Taylor,Kyle Enzler,Jake Jensen,David Hitz,Karen Ernest C. Commenting:None d. Written testimony:None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. Concern pertaining to overcrowding of area schools, against proposed density;which is a significant increase from what was previously approved and too much for this area- b. Concern pertaining to if R-15 zoning is approved.the Applicant could come back later and request approval of a multi-family development- C. Request for conditions to be added to DA,as follows: implement"no parking"zones along Schwenkfelder&Woodhead: restriction on 2nd story north-facing windows (windows should face east or west): and require dark sky lighting on north facing facades of homes along north boundary, d. Concern pertaining to traffic in this area and the impact the proposed development will have with the higher density proposed. 3. Key issue(s)of discussion by City Council: a. Opinion that Council shouldn't require the developer to develop an assisted living facility on this site if they don't want to be in that business- b. Belief the proposed density is appropriate in such close proximity to a major transportation corridor(i.e. SH 2O-26/Chinden Blvd.)with access via a collector street (i.e.Wavertonl: c. Concern pertaining to impact on area schools—enrollment in public schools is declining: d. Concern pertaining to too much on-street parking along Flatrock. e. In support of the Applicant contributing toward a traffic signal at Levi/Chinden to assist in the traffic issues in this area. 4. City Council change(s)to Commission recommendation. a. None City of Meridian I Department Report VII. EXHIBITS A. Project Area Maps 1. Aerial Legend Project Location "I Area of Impact -, OAnalysis 1 R 1! Ri fi► Out - _ 1_' ' v141N#� �6 t�PAI ' *y f � IIIIIII.�flllll ��oR.ne■F}■A e51i/iqR�q�`[nn�u mnm •w A. SV YY 7YY•!0 wi a�rr s �� RI Rri II j ... • -. iY¢ �F+. _ "'W al.YYYYYl6R7Y _ - ■1!1 yn it ,%'.tv;Ca R.}RIII}4MR _ •a: • - �M., lllYel! s#�R�ItA�ltw a ��iliRi��III�R���.m • nnn1.nli. Y Yq•.Yd.L'�- EY3Rfl I tt i• ! F11111111i: 51y!• }r�R�' 1■R YRIl.RI+l1' }id- R��•`P Y, .,.i.. _rlji Ii�1i��rF1H i1939.y1. +}� i■�� Aji�g F i::+*-•.+r�•.� 'airy} O Yslti i11y i-INz IN, 7lxR 1Ll-.. DR_. i,[ }I}IwR.q=e •. 3>f '-..tea la'snaf 2. Zoning Map Legend - Project Location 'Area of Impact RUT OAnalysis JR-3 R 2, �R-4 ' M1 R1 C C C-N R-15 l RUTy L O_�® RUT e R-15 C'C City of Meridian Department Report , �.11. m ■ tom_mum-- Falls . —_ Is :- --[-w�_I- :■ •„•,n► •al■•�! pr� t7r1 +' IIIIIs` `� ♦ fi �/nnIr I�� 1111111r1111111111H1■4 IIIIIIIIAIII�� FINIIIIIIf11111111,11111 PiHI IIIIII 1111'IIr=C ■uu-.Illlrlll C_ _ • _ n t...wlrJ-u�.J -nub_�__�_�n = imr= 1�/.� lnn7x unun- n111 IN Q/:�Ilnru i�rrrlrl . R: - ■ -... ..■■�-[I------ld:C mn1■, �,lr., r.►_ Y Run�.. .� .,omnm.. 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SR,11. 1 r.►- /IUY:_-- 1111=.[I >•.. AI,u�,11.,.. LLJ" ;�Cllnl�lnne_'a♦.♦� .1.����HIi,11 :--Iflnul_:-�1 1�.•-p/+rnn nnl►�i 1f11A1111111[alllllll" �--� 1111[\�rllnllr n1.jV' 7 1,[,11 1111[,� 111111Aluffifivil go 1111111 :�-S1\11f�__mumm __a�'Iw �1111111111���11111111 r111tl11, lrunmmuuuunu�,:��— �1,1\N�- - O• nJ\q v- �-Innnmu won • +{' + �. �Q111116 real r+ .s•�� +��AhI:■1.'.'r�+:�� �::.� ��nnn1��la,oulrn� B. Service Accessibility Report PARCEL E042143 475 SERVICE ACCESSIBILITY overall Score: 12 2nd Percentile Location - City Limits Extension Sewer TrunKshed mains < 500 ft.from parcel GREEN I Floodplain Either not within the 100 yrfloodplain or 5� 2 acres I GREEN Emergency Services Fire Response time > g min, ED Emergency Services Police Not enough data to report average response time Pathways Within 114 mile of current pathways Transit Not within 114 of current or future transit route Ultimate configuration(#of lanes in master streets Arterial Road Buildout Status plan) > existing (#of lanes) &road IS NOT in 5 yr work plan SchooI Walking Proximity From 112 to 1 mile walking YELLOW Eithera pigh School or College within 2 miles OR a SchooI Driwability Middle or Elementar,,School within 1 mile driving (existing or future) Park Walkability No park within walking distance by park type Repxt gereramd on n-25-2G24 h-H ERIDIAN,,sallen City of Meridian I Department Report C. Legal Description&Exhibit Map for Boundary of Proposed New Development Agreement August 1,N24 Project No.244)31 Exhibit A Legal Description for Development Agreement Modification(Pollard North Subdivision) A pa reel of la nd situated in a portion of the Southwest 1/4 of the Southeast 114 and the lout heast 1/4 of the Southwest 114 of Section 21,Township 4 North, Range 1 West,B-M-,City of Meridian,Ada County,Idaho,and being more particularly described as follows: Commencing at an aluminum cap rnarking the South 1/4 corner of said Section 21 which bears$89'27'17"E a d fstance of 2,509.39 feet from an aluminum ca p marking the Southwest corner of said Section 21,thence along the westerly line of the Southwest 1/4 of the Southeast 314(easterly fine of the Southeast 1/4 of the Southwest 1/4)of said Section 21,Np0°32'12"E a distance of 1,317,30 feet to a 5/8-inch rebar marking the Center-South 1116th corner of said Section 21 a nd bei ng the Pq0J NT OF BEGIN NlnlG- Thence leaving said westerly line(and said easterly line)and fallowing said northerly line of said Southwest 1/4 of the 5o utheast 1/4,599'20'25"Ea distance of 1,305.33 feet to a 5/8-inch reba r marking the Southeast 1/16th ca mer of 5a id Section 21; Thence leaving said northe rFy line a nd fol lowing the easterly line of said Southwest 1/4 of the 5autheast 1/4, 500'27'1I"W a dicta nce of 506.58 feet to a 5/8-inch rebar on the subdivision boundary of Pollard Subdivision No.1(Bmk 127,Pages 2C407-20411,records of Ada County,Jdaho); Therrre fol lowing said subdivision boundary the fol lowing fourteen(14)rDurses: 1_ S8850'33"W a distance of 17,79 Feet to a 5/8-inch rebar, 2- 133-88 feet along the arc of a circular curve to the right,,said curve having a radius of 238-50 feed,a delta angle of 32'09'46",a chord bea ring of N73°27'5&'W and a chord distance of 132,13 feet to a 5/8-inch rebar; 3- N07°05'39"W a distance of 26,37 feet to a 5/8-Inch rebar; 4. N5 2'4(Y22"W a distance cf 61,09 feet to a 5/8-inch rebar; 5. 581`24'38"W a distance of 14-13 feet to a 5/8-inch rebar; 6- 246-97 feet along the arc of a circular curve to the lefty said curve having a radius of 301-50 feetr a delta angle of 46"55'57",a chord bea ring of N55`51'45W and a chord distance of 240,22 feet to a 5/3-inch rebar, 7, N89'19'43"W a distance of 524,75 feet to a 5/8-inch rebar; 8- NW4 W23"W a distance of 23,19 feet to a 5/8-inch rebar; 9. N89'20'25"W a distance of 611M feet to a 518-inch rebar; 10. S45"39'34"W a distance of Z316 kmtlo a 5/8-inch rebar, 11- N89'29'43"W a distance of 164,32 feet to a 5/8-i nch rebar; 12, 21,54 feet along the arc of a curve to the right,said curve having a radius of 10,031-50,a delta angle of 00'07'23",a chord bearing of N$9'23'25"W a nd a chard distance of 21.54 feet to a 5/3-inch reba r; 19. N89.27'06"W a distance of 1,358.82 feet to a brass pktg; 14, N44'25'05"W a distance of 23,34 feet to a brass glue on the westerly line of said Southeast 1/4 of the Southwest 1/4; 5725 North Oiscovery Way t 6o15a,Idaho 83713• 208,63S.69 34}• kmengilp.com City of Meridian Department Report Thence following said westerly line,N00"34'56"E a distance of 298.49 feet to an aI urn inum;ap markingthe Southwest 1/16th corner of said Section 21; Thence leaving said westerly line and following the northerly line of s.a id-%outheast 1/4 of the Southwest 1/4. 589°27'OG"E a distance of 1,303.59 feet to the POINT OF BEGINNING- Said description contains a total of 19.756 acres,mo re or Jess. Attarhed hereto is Exhibit a and by this reference is made apart hereof. P, 124519 0 City of Meridian I Department Report �l 1. 0 aqcpj ` iuno epv `ueip is jo Ai!:) `no 'MU `Nt7-L `L Z '1:);D5 z r17/1 3 �O b/T MS 041 PUB trf 1 AAS JO _Z/T S a4110 UO!Ijod -V Lu Uoljeo.lppO VC1 - 8 1Iq!q ] � h Z 133H 33 K,4 DON WL7 7-jn� d a Ln 0 W U- z ' 4NLLJ CJ {y G U n N b o Q rn sp _ m b) fn V iI 7 Z 0 z .� r J J J Z w Q O 0 ? � ICie dA �� C sa r iM N co I N Ln L) 3 od Iy YV to Z II €O ul 0 , I CD W � N �� � I qsy {O cm Z (n ;w O q Z a # 9. + Z:L) Ul NeIIO o c�4 ti in rs r%r ni F "'E7,T'iOGOgn153'P2U21T�"d2fg11'a�u0a4'v"- MN411VJI�IOOF'fY0 TE'J'kFl.`1161H7L�a'�Jy3M1HR5tilfa92'y°d City of Meridian Department Report OgcPI RnoO ePy 'U@ Pg®v� A;!:) 'A u 'AA I@ 'N#± 'T ZTpeS 2 z) 117/I ]S ja 17/I MS aqjPeet AAS}o Z S eq!$D uc 141 od V Trd � §§2| §. - u 0[Slalp g n\ q P O N P-1 q|0 d . " f u OI eg}Ip oV� V O - g j q|§x] § § Z NCI k § � 2E § [ —/ /f 2 / k �_ w / > 2 3 2 § w v Z 2 � f Q ® / LL- cn 2 a to 0 zQ g �L t S \ — — — LO \ § t § �G u f§ / k \ / q § k § § $ k % v §LLI § § A / 2 / k w < m k § 2 \ C ) 2 c 5 | 2 § // LEI LU / § f z \ k I/ w cu o ru \ 2 / # # Q S \ � 5 / / � E O ®^V @ 'N _ IJ]HS ]]S ,csu,_,_mA'vI_N_T&Omu,ODL,w�»m City of Meridian Department Rep o4 A Rezone Legal Description&Exhibit Map-REVISED kip January 28,2024 Project No.24-051 Exhibit A Legal Description far Rezone to R-15 Pollard North Subdivision No.1 A parcel of land situated in a portion of the South 112 of the Southwest 1/4 and the Southwest 1/4 of the Southeast 1/4ofSection 21,Town5hip4 North,Range I West,B_M-,City of Meridian,Ada County,Idaho,and Being more particularly described as follows: Commencing at an aluminum cap marking the South 1/4 corner of said Section 21 which bears 589`27'i7"E a distance of 2,609.39 feet from an aluminum tap marking the Southwest corner of said Section 21,thence following the westerly line of the Southwest 1/4 of the southeast 1/4(Easterly line of the Southeast 1/4 of the Southwest 1/4)of said Section 21,NOO°32'12"E a distance of 970.30 feet to the centerline of W.Wavertan❑r. and being the POINT OF BEGINNING_ Thence leaving said westerly fine and following said centerline,I489°27'06"W a distance of 1,328.87 feet to the centerline of N.Pollard Lane; Thence leaving said centerline of W.Waverton Dr.and following the centerline of N-Pollard Laner Nlpp`34'56"E a distance of 253,00 feet, Thence leaving said centerline,S89'27'06"E a distance of 1,31$_$i feet Thence 19.49 feet along the art of a curve to the right,said curve having a radius of 10,021.OD feet,a delta angle of00°0641",a chord bearing of S89"23'4eE and a chord distance of 19.49 feet; Thence 589°2D'2S"E a distance of 1,141.61 feet; 7hente 51.91 feet along the arc of a curve to the right said curve having a radius of 31.83 feet,a delta angle of 93°O8'16 a chard bearing of S42°41'57"E and a chord distance of 463E feet, Theme W27'11"W a distanre of 197.57 feet; Thence 100.47 Net along the arc of a curve to the right,said curve having a radius of 128.50 feet,a delta angle of44°47'58",a chord bearing of52Z°51'10"W and a chord distance of97.93feet; Thence S45°15'N"W a distance of 66.08 feet to said centerline of W.Waverton Dr.; Thence fo flowing sa id cente rl ine the fo llowing five(5)courses: 1. 27.30 feet along the arc of a curve to the right,said curve having a radius of 270.CO feet,a delta angle of 05'4735",a chord bearing of N42"20'29"W and a chord distance of 27-29 feet t4 a 519-inth rebar; 2. 235.47 feet along the arc of a curve to the left,said curve having a radius of 270,00 feet,a delta angle of 49`53'U2,a chord bearing of Ni,4°23'1 Z"w a nd a chord distance of 227.72 feet to a 5/8-inch rebar; 3_ N8V19'43"W a distance of 781.84 feet to a 5/g-inch rebar; 4. Thence 21.48 feet along the art of a curve to the left,said curve having a radius of MOM-00 feet,a delta angle of 00'07'23",a ch o rd bearing of N89'23'25"W and a cho rd distance of 21.48 feet to a 5/8- Inch rebar; �►L 5- N89'2746"W a distance cf 71.A8 feet to the POINT OF BEGINNING. STp Said parcel contains 14-901 acres,more or less. %� G 1245 a w Attached hereto is Exhibit 8 and by this reference is hereby made a part of_ Al I-A, 9 ' OT % �4 Z. S 5725 North discovery Way+OnIse,Ida he E:3713•208.539.6939- kmeng I I p.corn City of Meridian I Department Report oyepl 'Aluno:) PpV 'ueipiaaA �o AID ` 18 ' -EU `Nl7l "TZ Va � W uDISinipgnS OJON pae110d A ST-d of Duozad - 8 I!q qx] 1 .. j a W Z 113HS 33S CD z w�0 s `` O o r CL r�7 rD {.!5 r NamD � c� G 0 L C3 O [.] O a g 4h bJ US I i IL-O p c: `o c € o rCD ru I Q. 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Preliminary Plat&Phasing Plan(date: 9/6/2024 12/23/2024 1/28/2025)-REVISED NOUA&SNOO UOJ iON-,kUVN1V9113Vd 0— A IF--Lll oil ill INN -0 (D G ®r a — ! 6 w 0�! <z LLI—J:5 I 4V WO ttmoc HS Ego F71 I MH AM City of Meridian Department Report a sa JA31 MM3 9 3 3 5-31111 HXVW 79 I I w. we wa w�wa'� � Ygg - yy yy •r. pp 93 x�ra � ♦�•',�- '� ♦� I' I' Y �� �'� '§•�tl C�9 Y#�®i tl � tl ®j � 'ewn�ygmrn x Q 5 C �� �� •I ,we wa• ®3 § I ) �� �" Ilp xr�v uorwe. a°v' Y �'"" �'•;4' ,` I!r I lei I p 19. i N II �� i� $ $ I my I �$ � q.j4 �• G "'S5 II End em y e I t"N" -ar __ GCIG $ I$ & II$ I # �� � _� I $� _� q •11i ■ � Y QI F m� I$3�S �] IIC �S I ,aee� C O� ,a��4 ®��9 I III , i i a. # ■! I [� ■ k 6 yy �(�ee pp C I P.. ■F -ME R g .wre I$ ] I$1 �u k i�� p Y� § F gyp, F F y>'� �i@@@ ■� asp5g IN II �I - �u - - .�ljrevi�� mu.�! I �� � �Y � 2i¢�g !� � �.. J� ,.a PIN REIN 6 Y 4.«'u G �E G A 3 )ro �i •. r'�. ' -. = : a =__ # —_ __ -- IWANIA09V 335-BNII H01VW Y § € x k g lid� e' c I �6se € ,i �I e gg €€E City of Meridian Department Report i 2 T— maE f ! � J �y Q 5 � F z � t5 I `g � o L N F 9z W {� W � N g � 2 o ° ° V w N T iR 2 2 c d 0 G W W w w a City of Meridian Department Report 5 �� II -jw-- J11:-- LU < 1.� -T - `a- f I r City of Meridian Department Report F. Common Driveway Exhibit 91:ETIMEHDOl9 1181HX3AVM3AINflfl3UVHSltlld kHVNIU4Il3Nd x 01`Nvial 3W "J NOISWO9nS HIHON❑8"Od = a r wy = a� zz 3w� c3 n S tN/i� as�m N�W 4 �UN�Y m� °gm=s 1N3W35tl3 a31tlM� 0 3;IMNFMNtlO aH�b' Of, RL 01 H J r 6Tl 6�PI d"PI 6RIE WS T �. ¢ � I In oII W fI [/��' Q Im I I I !� off . 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Conceptual Building 1 �t� BRIGHTON POLLARD NORTH-Central Park City of Meridian Ott... ��� BRIG HTON POLLARD NORTH-Carriage Lane Home Department " A �,•R �� f �--�..-w-w S AAA,,,� y, ���.; �..J to 5ti•� — � -� � �� "�I�. 'mod}I"S�` 1 '��..,' - .. v...J - 416 - C�✓ r• + BRIG HTON POLLARD NORTH-Carriage Lane Duet Homes 4 BRIGHTON POLLARD NORTH-Conventional Homes rto r -- LI �. ' so e 'i' B RIG HTGN POLLARD NORTH-Home Types 1lf�l 1111 . f , Illfll�lll 111 = �� !� f : 11111 1� 11111�111 , lf�lll91�I�1 = zll 'lllll 11I Jul ' 1 Conventional A Carriage Lane B - Duet Carriage Lane C Conventional D City of Meridian I �� 11 ■■■ I Iiil �1 I �• -III- Departmentpo `i' BRIG HTGN POLLARD NORTH-Carriage Lane "B" Duets ■ I I ��� IIlII . IE�IIIIIIIIlI - 11�]l1111-�'��� fl 11111 il�rli���lll �, `rl�ll 11! Rlll�l�l 'I�pll �-n1LUANNI 11,=,11111 �11��111®111 ;�� ;g i' BRIG HTGN POLLARD NORTH-Carriage Lane "C" ■I■I■I � I■I■I■I� City of Meridian Department Report p IIIII . IE�Illllillll�= IIC3�l�fll - + 11' '�11111 1�1�1�11- R �`r rl�rr• Ire r �'_'� ili��r �=�`��� ' � , : ��� B RIG HTGN POLLARD NORTH -Conventional"A" t El - ■rr City of Meridian ��� B RIG HTGN POLLARD NORTH-Conventional"D" Departmentpo J. Original vs. Revised Proposed Preliminary Plat PRELIMINARY F T �r s � i -�. - ic:..�.'a,'. �. ���� ,y e:' �2S' �QS 49�➢Q4 R e�[?,�r � ., 777 RESIDENTIAL LOTS E t ' L W '" 21 LANDSCAPE COMMON LOTS PRELIMINARY PLAT 1 F4 I F —_----------_—_—M1—___________ 00 Goo x i iiT RESIDENTIAL LOTS (-20) f ti #� RE if ED I 27 LANDSCAPE COMMON Lcrrs (+6) City of Meridian I Department Report E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 25-2514: A Resolution of the City Council of the City of Meridian Appointing Charlie Rountree to the Meridian Utility Billing Review Committee; and Providing an Effective Date C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Emily Kane, Deputy City Attorney Meeting Date: 4/22/2025 Presenter: Bill Nary, City Attorney Estimated Time: 0.1 minutes Topic: Resolution no. 25-2514: Appointing Charlie Rountree to the Meridian Utility Billing Review Committee Recommended Council Action: Please adopt resolution and authorize Mayor to sign. Background: The recent update of Title 2 included changing the name of the Board of Adjustment ("BOA") to the Utility Billing Review Committee, and adjusting the term of service of standing committee members to one year (previously three years for BOA members). Charlie Rountree was appointed to the BOA in November 2024. This resolution clarifies that Mr. Rountree is appointed as the citizen member of the Utility Billing Review Committee, and conforms his appointed term to the length contemplated by the applicable City Code provisions. CITY OF MERIDIAN RESOLUTION NO. 25-2514 BY THE CITY COUNCIL: CAVENER,LITTLE ROBERTS, OVERTON, STRADER, TAYLOR, WHITLOCK A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN APPOINTING CHARLIE ROUNTREE TO THE MERIDIAN UTILITY BILLING REVIEW COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code § 2-3-6(A) establishes the Utility Billing Review Committee, and Meridian City Code § 2-3-6(B) establishes its member qualifications and terms of appointment; and WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the citizens of the City of Meridian to appoint Charlie Rountree to Seat 3 of the Meridian Board of Adjustment as recommended by Mayor Simison and described herein; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code §§ 2-3-3(A) and 2-3-6(B), Charlie Rountree is hereby appointed to the Utility Billing Review Committee with a term to expire on April 22, 2026; Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 22nd day of April, 2025. APPROVED by the Mayor of the City of Meridian, Idaho, this 22nd day of April, 2025. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION APPOINTING CHARLIE ROUNTREE TO UTILITY BILLING REVIEW COMMITTEE PAGE I E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: CDBG Community Development Week and Sticker Competition Presentation Mayor Robert E. Simison City Council Members: C�w IDIAN� Luke Cavener, President Liz Strader,Vice President Brian Whitlock Doug Taylor John Overton Anne Little Roberts March 6, 2024 MEMORANDUM From: Crystal Campbell, Community Development Program Coordinator To: Mayor Robert Simison and City Council CC: Dave Miles, Curtis Calder RE: Action Plan Development& Community Development Week Initiatives Overview The Meridian Community Development Block Grant (CDBG) Program is providing multiple opportunities for community members to engage in the planning, development, and review of the upcoming Action Plan. Staff is seeking public input on the availability and accessibility of services for residents at or below 80% of the Area Median Income (AMI). Our goal is to ensure that the Consolidated Plan remains relevant and continues to meet the needs of the community. Additionally, CDBG staff are organizing a sticker design competition for Meridian residents.The winning design will be used throughout the year at community events and other outreach opportunities.This initiative aligns with Community Development Week,which highlights the impact of programs like CDBG. Action Plan Development The Meridian CDBG Program's Citizen Participation Plan (CPP) requires a public hearing as part of the Action Plan development process. Staff will utilize feedback from the Mayor, Council, and community stakeholders to inform potential applicants about the CDBG Housing and Public Services application, which will be open during April. Once a draft Action Plan is completed, a public comment period and two public hearings will be held to gather community feedback. Staff will conduct outreach to ensure broad participation. Tentative Action Plan Timeline: • March 25—Public hearing to gather feedback on potential projects • May 29—July 8—Public comment period (no Council involvement required) • June 10—Public hearing to announce the Action Plan's availability for comment • July 8—Public hearing to close the public comment period • July 22—Resolution to approve the Action Plan on the consent agenda Community Development Week&Sticker Design Competition The sticker design competition is scheduled to run from March 15 to April 10. After consulting with Councilman Cavener, it was determined that Council would select the winning designs in each category. Artwork created for entry in each category will depict the following themes: • Pre-K(age 5 & under): What makes you feel happy and safe at home? • Kids (ages 6-12): What makes home a fun and welcoming place? • Teens (ages 13-17): How do friends,family, and community bring people together? • Adults (ages 18& up): How do homes, neighborhoods, and public spaces create belonging? Staff plans to recognize competition winners at the April 22 Council meeting during Community Development Week. Tentative Sticker Competition Timeline: • March 15—Competition opens • April 10—Final promotion at the Do the Right event; competition closes • April 11—Staff submits designs to Council for review • April 18—Council notifies staff of winners • April 22—Presentation on Community Development Week; winners announced and recognized (if available) Council Action Requested Staff requests Council's support in the following areas: 1. Action Plan Development: Provide feedback on the direction of the upcoming Action Plan and facilitate the public hearing on March 25. 2. Sticker Competition: Select winning designs and participate in recognizing winners at the April 22 Council meeting. xr X d yv .. i , Y.f '1t 3 .s r r � 7 � ' x ' �-..Ysct -_ _s. _ ---sue...•i _ _ _ -_ _ > _ MOORE 04 44 MRP t • _s - - ir r l ` /1���f� - - - Ill . _ _ _ --_ �\\\�\\�\ll)v\ XOMM _ �\\\��� - CDBG Program Design Contest WinnersRecognition of Sticker Achievements and Recap of Last Year’s National Community Community Income Families-LowCommunity, Especially for Federal Funding on Our Celebrating the Impact of shaping what comes next.Empowers our community by giving a voice in Community Voice Shares success stories to help protect future funding.Protecting Future Funding behind the work.our city and recognize the people and partners Highlights how federal dollars make a real impact in Impact and Collaboration Week Overview October 2023 to September 2024 TOTAL FUNDING: $560,498 Program Year 2023 Spentof Funds Boys and Girls Club Client Success supportive environment.children move to a safer, more intervened and helped the abuse and neglect. Staff youth, leading to the discovery of Built trusting relationships with school care.-afterschool, and -summer, beforeProvided 61 youth access to Accomplishments in PY23$20,000 CDBG Funding Jesse Tree Goal: Public Services her family could stay housed and stable.-Jesse Tree stepped in with shortchild support when she got an eviction notice. A mom of two, newly separated, was waiting on Client Success people stay housed during a time of crisis.term rental assistance to help 57 -Provided short Accomplishments in PY23$32,354 NeighborWorks Boise Goal: Housing owners.affordable and safe for their homes, ensuring they remain home and provided repairs to 9 Helped a family of five purchase a Accomplishments in PY23$220,370 CDBG Funding CDBG Funding Goal: Public Improvements walkability projects.Finalized designs for the city’s top two •for residents and students. walking routes to schools, improving safety Installed or upgraded 83 streetlights along •Accomplishments in PY23$266,576 CDBG Funding Goal: Administration and Fair Housing and monitored the progress of projects.Managed the program to ensure compliance •cooperation between renters and landlords.develop a Tenant Rights Campaign, fostering manager advocates and tenant advocates to Coordinated efforts between property •issues.to educate the community about fair housing Partnered with Caldwell, Nampa, and Boise •Accomplishments in PY23$21,198 Ongoing meridiancity.org/cdbg•0575-(208) 489•ccampbell@meridiancity.org•Learn more or share your input:public hearings and community outreach events.open for public comment throughout June. Join us for The plan to fund community projects for next year will be Stay Involved!•NeighborWorks Boise Homeowner Repairs•Jesse Tree Emergency Rental Assistance•Boys and Girls Club Scholarships•Current Projects Efforts Sticker Two winning artists to recognize tonight!•Stickers will be available starting next week•throughout the yearWinning designs will be shared with the community •Community members of all ages were invited to •Theme: Home Feels Like Belonging ContestDesign Naho Category: Adult Nakashima Jaycee Category: Kids McKenna E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Legal Department Discussion: Farmstone Crossing Development Agreement MUTUAL TERMINATION AGREEMENT TO THE AGREEMENT FOR DISASSEMBLY,TRANSPORT,AND OWNERSHIP OF HISTORIC DOUBLE-SILO BARN COMPONENTS This MUTUAL TERMINATION AGREEMENT to the Agreement For Disassembly, Transport, And Ownership Of Historic Double-Silo Barn Components ("Agreement")is made effective this22nd day of April , 2025 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Endurance Holdings LLC, a limited liability company organized under the laws of the State of Idaho ("Developer"). City and Developer may be collectively referred to as "Parties." WHEREAS, Developer owns property located at 820 S. Black Cat Road, in Meridian, Ada County parcel no. S 1215325450 ("Property"), a 27-acre parcel that was formerly the site of Black Cat Farm, which included an historically significant double-silo barn structure, built in approximately 1917, as generally depicted in Exhibit A ("Barn"), which Barn was also owned by Developer; WHEREAS,Developer agreed to disassemble the Barn; and to label, package,and move its components, including the beams,trusses, framing, chutes, steel bands, and bricks ("Components") to the Meridian Parks and Recreation Department's maintenance facility, located at 1700 E. Lanark Street, Meridian, Idaho, and to place them in an area in the outdoor yard of the maintenance facility to be identified by the Park Superintendent ("Facility"); WHEREAS,with this condition, on May 7, 2024, Meridian City Council approved application no. H-2023-0045 for the annexation of the Property into Meridian; WHEREAS,the City received an inquiry from Victory Greens who desires to obtain the Barn, and the City desires Victory Greens to take ownership of the Barn; and WHEREAS,in taking ownership of the Barn, Victory Greens has agreed to re-assemble and display the Barn on their property at either their Victory Greens location or their Victory Garden location within the City of Meridian; and WHEREAS,this future display will be in furtherance of the City's interest in preserving the Barn structure for historical purposes and value as contemplated by the original Development Agreement related to application no. H-2023-0045 as referenced above and incorporated herein by reference; and WHEREAS,the City and Developer agree to mutually terminate the original agreement and revert ownership of the Barn to Developer to allow Victory Greens to directly take ownership of the Barn. NOW,THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the parties hereby agree as follows: TERMINATION AGREEMENT FOR HISTORIC DOUBLE-SILO BARN PAGE 1 OF 2 1. The Parties agree to mutually terminate the Agreement, specifically the responsibilities listed under Sections I and II of the Agreement. 2. Ownership of the Barn shall revert back to the Developer, and Developer shall have no responsibility to convey a lot to the City. The City shall have no responsibility,liability, or obligations to the Barn. 3. Miscellaneous. This Termination Amendment may be executed in one or more counterparts, each of which shall constitute an original and all of which shall be one and the same agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. The validity, interpretation,performance and enforcement of this Agreement shall be governed by the laws of the State of Idaho, including, without limitation, Article VIII, Section 3, of the Idaho Constitution. Venue shall be in the courts of Ada County, Idaho. IN WITNESS WHEREOF,the undersigned have caused this Agreement to be executed the day and year first written above. DEVELOPER: Endurance Holdings LLC By: Corey Barto . Member Endurance Holdings LLC CITY: City of Meridian ATTEST: Luke Cavener, Council President 4-22-2025 Chris Johnson, City Clerk 4-22-2025 TERMINATION AGREEMENT FOR HISTORIC DOUBLE-SILO BARN PAGE 2 OF 2 E IDIAN�- )AH AGENDA ITEM Department Reports i 1 EI�PLDI�EE BENEFITS PLAN TRUST CITY CF N� ERI� IAH CITY OF MERIDIAN EMPLOYEE BENEFITS PL Bill Nary, Trust Chair II D A " c� Trust Structure • City of Meridian Employee Benefits Trust is a separate entity from the City • The Trust is run by the Board of Trustees • Governed by the Trust's By-Laws and the Department of Insurance • The Board of Trustees were approved by the Department of Insurance and City Council • Bill Nary, President • Alex Freitag, Vice President • Christena Barney, Trustee • Eli Daniel, Trustee • Justin Northway, Trustee • The Trust Meetings are noticed, open to the public and are the 3rd Wednesday of each month Trust Support • Reba White, HR Benefits Specialist, conducts the business for the Trust such as: • Accounts Payable, Accounts Receivable, Account Reconciliation, Benefit Administration and DOI Compliance • Gallagher is the City's Benefits Broker, but works closely with the Trust to provide guidance and assist with answering claims questions, provides claims utilization reporting, trend analysis, recommendations for cost mitigation strategies and actuary requirements Trust Oversight • The Trust rate renewals are reviewed annually by an actuary to assess and manage financial risks and uncertainties based on the previous years claims trends to ensure continued solvency of the Trust • The Trust is audited annually by third party to assess compliance with industry standards, regulations, and contractual obligations, providing assurance to customers and stakeholders • Quarterly Financials, Actuarial Reviews and Audit Reports are all reviewed by the Department of Insurance for compliance Trust Coverage General Employees and Police Sworn Employees of City of Meridian • Medical — Blue Cross of Idaho • Dental - Delta Dental • Vision — VSP Why • • Self-Insuring allows the Trust the ability to make plan design changes to specifically target our employees and dependents and provide better coverage and support • Allows us to remain competitive in the employment market with regards to recruitment and retention by providing flexibility in our benefits package • Once fully matured and funded, could potentially contribute to a post retirement benefit program Self-Funded Structure • Contribution rates are s1I ' ' I by the carrier & broker based on experience • • Fixed Costs (Admin Fees, Health-Insurer Fees and Stop Loss Premiums) are billed monthly • Reduced Premium Tax • Employer maintains the risk and pays the claims out of a Trust (required by DOI) • Reserves and Surplus are held and kept by the Trust (3x/monthly contributions required by DOI) Carriers & Broker Trust keeps any recommends Benefits Insurance premiums not rates based on Committee carriers bill paid out in Experience recommends monthly for fixed Trust pays fees claims and Rating, Actuarial final rates to fees and weekly and claims from assumes liability confirms rates Trust for for claims established Trust for all claims needed for approval incurred over premiums sustainability collected up to the pooling 8oint Trust Overview • 2020 Ended Year with a loss of $151,516 • March 2020 Worldwide Pandemic began, industry uncertain of impacts to medical plans • City Funded additional $185,000 to remain compliant with DOI Regulations • 2021 Ended Year with a loss of $445,563 • Worldwide Pandemic continued, vaccines and antigen tests widely available, costs still uncertain • Approximately $191,000 in additional costs associated with COVID-19 • 51 Large Claims, 8 Over $100K, 1 Hitting Stop Loss at $225K • City Funded additional $254,000 to remain compliant with DOI Regulations • Board of Trustees approved addition of Telehealth, Coupon Maximizer and Choice Docs • Changed Benefit Brokers from Mercer to Gallagher Trust Overview • 2022 Ended Year with a gain of $146,130 • COVID claims tapering off and overall lower claims utilization • 52 Large Claims, 6 Over $100K, 0 Hitting Stop Loss at $225K • Board of Trustees approved addition of Mail Order Prescription • 2023 Ended Year with a gain of $1,000,718 • 56 Large Claims, 5 Over $100K, 0 Hitting Stop Loss at $225K • Board of Trustees approved addition of Smart Shopper Program • 2024 Ended Year with a loss of $112,375 • 70 Large Claims, 11 Over $100K, 2 Hitting Stop Loss at $225K • Board of Trustees approved addition of Bright Beginnings Program Trust Overview • 2025 Q1 End Anticipated loss of approximately $320,000 • 8 Large Claims, 2 Over $100K, 0 Hitting Stop Loss at $225K • Board of Trustees approved a decrease in Rehabilitation and Habilitation Therapy Copays and transition to Biosimilars for Humera, will take effect on 10/1/25 • 2026 • Board of Trustees discussing transition to Biosimilars for additional specialty Rx Trust Overview COMEBPT Year End Gain/Loss $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 ■ 2022 2023 $(200,000.00) $(400,000.00) $(600,000.00) C�Aj E IDI Large Claims • 2020 — Stop Loss set at $225K. NA= Not Available - Data not available due to broker reporting. • 2025 YTD is through February Large Claims Plan Year Total 100K+ 225K+ Stop Loss Claims Year End%of Total Gross Total Large Claims Total Large Claims Incl Rx Total Rx Paid Pd Claims 2020 NA NA 1 $ 21,712.00 NA NA NA NA .................................:.....................:......................:......................:..........................................................:.............................................................:..................................................................:.............................................................:.................................................... : 2021 51 8 1 $ 44,111.82 53.89% $ 3,280,276.00 $ 6,086,995.08 $ 2,806,719.08 .................................:.....................:......................s......................>..........................................................:.............................................................>..................................................................:.............................................................:.................................................... < 2022 52 6 0 $ 418.98 46.10% $ 2,699,755.00 $ 5,856,879.47 $ 3,157,124.47 .................................:.....................:......................:...................... ..........................................................:.............................................................:..................................................................:.............................................................:.................................................... : 2023 56 5 0 $ - 45.72% $ 2,891,181.00 $ 6,323,409.63 $ 3,432,228.63 .................................:.....................:......................>...................... >..........................................................;..............................................................>..................................................................;.............................................................<.................................................... < 2024 70 11 2 $ 244,969.40 54.76% $ 4,562,865.00 $ 8,332,528.74 $ 3,769,663.74 .................................:.....................:......................:..................................................................................:................................................................................................................................:.............................................................:...................................................... 2025 8 2 0 $ 26,782.44 35.47% $ 510,150.00 $ 1,483,317.54 $ 973,167.54 .................................................................................................................................................................:................................................................................................................................:.............................................................:..................................................... [" E rowHn IAN Large Claims Large Claims & Rx $9,000,000.00 $8,000,000.00 $7,000,000.00 $6,000,000.00 $5,000,000.00 $4,000,000.00 $3,000,000.00 $2,000,000.00 $1,000,000.00 2021 2022 2023 2024 Total Large Claims t Total Large Claims Inc[Rx t Total Rx Paid �E IDIAN I p A H 0 Comparison of Statewide Average v City of Meridian Contribution Rates • 2020 Statewide Average — N/A, City of Meridian increase was 1.2% • 2021 Statewide Average — 6%, City of Meridian increase was 6.97% • 2022 Statewide Average — 6%, City of Meridian increase was 6.8% • 2023 Statewide Average — 9%, City of Meridian increase was 7.9% • 2024 Statewide Average — 7%, City of Meridian increase was 4.0% • 2025 Statewide Average — 9%, City of Meridian increase was 0.00% • 2026 City of Meridian anticipated is 17.97% (Still pending actuarial review, certification and DOI acceptance) Trust Contribution • • • Contributions rates are suggested by the carrier & broker based on experience trends (May) • Recommendations are presented to the Benefits Committee • Benefits Committee vets new benefit options, cost mitigation strategies • Board of Trustees review vetted benefit options, cost mitigation strategies and determines whether to implement or not and sets rates for the following year • Approved changes are communicated to the broker and provided to the Actuarial • Actuarial conducts review of carrier and broker recommendation, Board's approved changes and rates as well as the DOI requirements and issues an opinion on solvency • Board reviews Actuarial and determines if changes are necessary to ensure compliance and continued solvency of the plan Board Concerns • Large Claims make up on average 40-60% of Total Gross Paid Claims • Cancers, Pre-Mature Pregnancies, Major Surgeries, Treatable Diseases • How do we get employees to seek diagnosis and treatment sooner? • How do we help employees to get the resources needed to navigate once diagnosed for the best outcomes? • RX make up on average 24-27% of Total Gross Paid Claims • Life Saving and Quality of Life Enhancing, but extremely expensive • How do we continue to offer these, but find ways to mitigate the rising costs on the plan? Questions ? Thank you ! City of Meridian Employee Benefits Plan Trust