HomeMy WebLinkAboutFire Department Outreach Center 2/28/2025 4:59 PM City of Meridian FY2025 Budget Amendment Form
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total E
01 2210 41200 1 0 Wages
01 2210 41206 0 PT/Seasonal Wages
01 2210 41210 0 Overtime Please only complete the fields highlighted
01 2210 41304 0 Uniform Allowance in Orange.
01 2210 42021 0 FICA $ Amendment Details
01 1 2210 42022 0 PERSI I $ Title: Fire Outreach Center Design
01 1 2210 1 42023 0 Worker's Comp $ Department Name: Fire
01 1 2210 1 42025 0 JEmployee Insurance 1 $ Presenting Department Name: Fire
Total Personnel Costs $ Department#: 2210
Operating Expenditures Primary Funding Source: 1
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
00 2210 1 0 $ Project#:
01 2210 0 $
01 2210 0 $ Is this for an Emergency? Yes No
01 2210 0 $ New Level of Service? 0 Yes No
01 2210 0 $
01 2210 0 $ Clerks Office Stamp
01 2210 0 $
01 2210 0 $
01 2210 0 $
01 2210 0 $
01 2210 0 $
01 2210 0 $
01 2210 0 $ Date of Council Approval 3-25-2025
Total Operating Expenditures $ - $ $
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date
01 2210 92000 1 11374 Cap Outlay-Bldgs&Struct $ 158,760 lC''�xJ�IMQ
01 2210 0 02.28.25
01 2210 0 Department Director
01 2210 0 REVIEWED jfields 3.3.25
01 2210 0 By Todd Lavoie at 8:19 am,Mar 03,2025
01 2210 0 Chief Financial Officer
Total Capital Outlay $ 158,760
Revenue/Donations Approved Liz Strader via email 3.10.25
Fund# Dept.# G/L# Proj.# G/L#Description Total 011ciwaison
01 2210 0 ' 2v5
011 2210 1 1 0 6W f<:7 .300 1 (
01 1 2210 1 1 0 Ma
Total Revenue/Donations $ -
Total Amend 158,760
City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form_Fire_Outreach Center Design(General Fund Version)
2/28/2025 4:59 PM City of Meridian FY2025 Budget Amendment Form
Total Amendment Cost-Lifetime
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Fire
Funding 2025 2026 2027 2028 2029 Title: Fire Outreach Center Design
Personnel $ $ $ $ $ I—ta,aiYt—for Submitting Budget Amendments:
Operating $ $ $ $ $ D Department will send Amendment with Directors si,-ature to Finance(Budget Manager)for review
Capital $ 158,760 D Finance will send Amencment to Courcil Lia son fc sisratire
Total $ $ 158,760 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor
Total Estimated Project Cost: $ 158,760 ➢ Mayarwill send signed Amendment to Finance(Budget Manager)
Evaluation Questions > Finance(Budget Manager)will send approved copy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. > Department will add❑opyof Amendment toCouncil Agenda using MunicodeAgenda Manager
1. Describe what is being requested?
Funding for the design of a Fire Outreach Center,to be incorporated in the new City of Meridian Community Center.Per direction from Parks and Recreation Director,adding a 5%
contigency to proposed amount,bringing the total of the request to$158,760.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
The Fire Outreach Center had not been planned to be incorporated in the new City of Meridian Community Center at the beginning of this fiscal year budget cycle.
3. What is the for not submitting this budget refiring the next fiscal year budget cycle?
This project of design and construction are time sensitive,needing to be started prior to the next fiscal year budget cycle.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources
of anticipated additional revenue that will result from approval of this request.
General Fund
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
The Fire Department is working closely with Parks and Rec on this project
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No
8.Is the amendment going to result in the disposal of an asset?(Yes or No) No
9.An additional comments?
rN/A
Total Amendment Request $ 158,760
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
J
City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form_Fire_Outreach Center Design(General Fund Version)
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Meridian Fire Department Memo
TO:Mayor Simison and City Council Members
FROM:Carly Shears—Community Risk Reduction Division Manager
SUBJECT:Proposal for a Fire Outreach Center at the Approved Community Center,to be built in Meridian
DATE:2/14/2025
CC:
Honorable Mayor and City Council Members,
I am writing to strongly advocate for the incorporation of a Fire Outreach Center within the soon-to-be-
constructed community center in Meridian. This initiative is crucial in addressing a significant gap in our ability
to provide essential fire and life safety education to residents of all ages.
While we currently have a dedicated space at the Home Court facility, it is not feasible for the Community Risk
Reduction (CRR) division to conduct the vital fire and life safety lessons our community needs. Without an
appropriate facility, we are limited in our ability to provide vital training such as CPR certification, car seat
safety inspections, fire prevention education, and hands-on safety demonstrations for schools, community
groups, and residents. By integrating a Fire Outreach Center into the new community center, we can
significantly enhance community engagement, risk reduction, and overall public safety.
Key Benefits of a Fire Safety Center:
• Enhanced Community Engagement: This center would serve as a focal point for fire and life safety
education, attracting residents, families, schools, and organizations seeking hands-on learning
opportunities.
• Increased Public Safety: Interactive and practical training sessions will help reduce fire risks, promote
emergency preparedness, and equip individuals with life-saving skills.
• Accessibility and Visibility: Locating this center within the new community hub ensures broad
community access, maximizing participation and utilization of fire safety programs.
Meridian Fire Department 33 E. Broadway, Suite 210, Meridian, ID 83642
Phone 208-888-1234 Fax 208-895-0390 . www.meridiancity.org
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• Multi-Purpose Use: The facility would support CPR training, fire extinguisher use demonstrations,
home fire safety education, car seat safety inspections, and large-scale community risk reduction events.
• Support for Schools and Organizations: A dedicated space would allow classroom visits, scout group
workshops, and senior safety programs to be conducted effectively and regularly.
By incorporating a Fire Outreach Center into the approved community center, we have a unique opportunity to
create a lasting impact on public safety and prevention efforts in Meridian. This space would not only be an
educational asset but also a life-saving investment for our city.
I strongly urge the council to prioritize and support this initiative as part of the new community center
development. I welcome the opportunity to discuss this proposal further and explore ways to make this vision a
reality for the benefit of our entire community.
Thank you for your time and consideration.
Sincerely,
Carly Shears
Community Risk Reduction Division Manager
cshears@meridiancity.org
(208) 489-0451
Meridian Fire Department - 33 E. Broadway, Suite 210, Meridian, ID 83642
Phone 208-888-1234 - Fax 208-895-0390 - www.meridiancity.org
ZGA ARCHITECTS&PLANNERS, CHARTERED
I�rAM l h Fi',19 7:h
February 17, 2025
Charlie Butterfield
Deputy Chief of Administration.
Meridian Fire Department
33 E. Broadway Ave. Suite 210
Meridian, ID 83642
And
Garrett White
Recreation Manager
City of Meridian Parks & Recreation Department
33 East Broadway Avenue, Suite 206
Meridian, Idaho 83642
Re: City of Meridian Community Center, Fire Outreach Center
Design Services Fee
Meridian, Idaho 83642
ZGA Project No.: 2264.01
Deputy Chief Butterfield and Mr. White,
Thank you for this opportunity to work with the City of Meridian Parks & Recreation and Meridian Fire
Department Teams on its new Community Center and Fire Outreach Facility. As requested, we are
providing this fee proposal for Design, Construction Documents, and Construction Administration
Services for the additional Fire Community Outreach Center. This design will be developed and
integrated into the final plans and Construction Documents for permit of the complete building.
For these phases, our design team will be:
Architect: ZGA Architects and Planners, Chartered
Principal-in-Charge: Steven C. Turney, NCARB, AIA, LEED AP
Project Manager: Matthew Sanchi, Architect
Civil Engineer: Erickson-Civil, Inc.
Project Manager: Ross Erickson, P.E.
Landscape Design: Jensen-Belts Associates
Principal: Bruce Taylor, L.A.
Structural Engineering: Axiom, PLLC
Principal: Lee Harrison, P.E., S.E.
Mechanical Engineering: Engineering Consultants, Inc.
President: Cathy Miller, P.E.
Electrical Engineering: Engineering Consultants, Inc.
Director of Electrical Engineering: Bruno Loza, P.E.
Audio-Visual Design: AVI Boise
Executive Account Manager: Greg Nettles
MEMEERS
AMERICAN I NSTIME OF A CHI=S 300 E.Mallard Dr.,Suite 325 Boise,Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com
Background
The City of Meridian has moved forward with design for the new Community Center adjacent to
Settler's Park. For this phase of the Work, the City of Meridian and Meridian Fire has asked the
design team to update and modify Design and Construction services for an additional Community
Outreach Facility for the Meridian Fire Department. This space will be integrated into the Community
Center Site and Building. This proposal includes time for ZGA and the Consultant Team to adjust the
project and design for the Services and project modifications. This will cover the coordination to
provide the design package to clarify future scope.
Assumed Project Schedule
Approximate time for Design from start to finish is approximately 7-1/2 to months. Procurement and
Construction Administration will cover approximately 24 months.
Fee Proposal — Cost Estimate
Projected Construction Cost $2,500,000.00 building/site (In addition to the proposed Community
Center cost $17,500,000.00 current estimate) Services at this phase are based on the scope of work
to provide Schematic and Design Development Documents.
Fee Proposal
For Basic and Supplemental Services required, we propose that our fee be established as One
Hundred and Fifty-one Thousand, Two Hundred and 00/100 Dollars ($151,200.00). These fees
are broken down by discipline and by design phase as follows:
Discipline SD DID CD Total
Architectural $ 22,000.00 $ 20,000.00 $ 40,000.00 $ 82,000.00
Civil $ 500.00 $ 1,000.00 $ 1,500.00 $ 1,500.00
Landscape $ 400.00 $ 400.00 $ 1,500.00 $ 2,300.00
Structural $ 1,500.00 $ 2,400.00 $ 9,500.00 $ 13,400.00
Mech./Elec. $ 5,100.00 $ 5,000.00 $ 14,000.00 $ 24,100.00
Audio-Visual $ 9,000.00 $ 4,400.00 $ 13,000.00 $ 26,400.00
Total $ 38,500.00 $ 33,200.00 $ 79,500.00 $151,200.00
Procurement and Construction Administration Services
Procurement and Construction Phase services will be billed on a Time and Materials basis in
addition to the fixed fee.
Reimbursable Expenses
Printing and presentation materials are reimbursable expenses and are billed at cost + 10%.
Change of Scope
If any of the following circumstances affect our services for the project, ZGA and/or our consultants
shall be entitled to an appropriate adjustment in our schedule and/or compensation:
1. Change in the instructions or approvals given by the Owner that necessitate revisions in our
design/construction documents.
2. Enactment or revisions to codes, laws or regulations or official interpretations that necessitate
changes to previously prepared design/construction documents.
300 E.Mallard Dr.,Suite 325 Boise,Idaho 83r06 t: (208)345.8872 f: (208)343.7162 www.zya.com A*t
3. Significant changes in the project including but not limited to size, quality, complexity,
schedule, or budget.
Approval
The purpose of this letter is to define our basic agreement for Design and Construction Administration
services. If it meets with your approval, then we will follow up with the formal services agreement.
We look forward to working with you and incorporating your proposed design into the development of
the Community Center. Please contact me with any questions or if you require additional information.
Sincerely,
ZGA Ar hitects and Planners, Chartered
Matthew Sanchi, Architect
By:
City of Meridian
Garrett White Charlie Butterfield
Recreation Manager Deputy Chief of Administration.
Meridian Parks and Recreation Meridian Fire Department
300 E.Mallard Dr.,Suite 325 Boise,Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com A*t
Fire Outreach Center Design Budget Amendment
Questions & Answers
Q: Where is the Parks Department at overall with the design of the overall community
center? Why does the timing need to be now vs. an enhancement to the budget?
A: The construction budget should be an enhancement to the FY26 budget. The design
work needs to be an FY25 budget amendment. This is because design work is already
underway, for a bid date in the fall. We need to amend the existing contract ASAP to add
the Fire annex to the design and construction documents already in progress, if they are to
move forward together.
Actually the fee is a great deal for the City and much smaller than I originally expected.
This is because they are adding onto an existing effort, resulting in some cost savings for
them. Design fees are often 9-10% of construction cost. Fire's fee is approx. 6.5%.
Q: What would this budget amendment do to our overall financial results from this fiscal?
A: This budget amendment will result in a decrease to General Fund -fund balance by
$158,760.
Q: What would the impacts be if this is presented as a budget enhancement from a timing
and cost standpoint?
A: If we do not add Fire to the existing design work, the costs will go up for both
departments. We would save a spot for them to add a Fire annex in the future and finish
the walls on our portion, that would have been interior walls,with exterior finishes. Fire will
then have their own separate mobilization costs, etc. when it comes time for their
construction project. It will also take away some of the parking and/or access to it, as the
Fire annex construction project will need a staging area.
Or, we delay the timing of both projects, which would result in 5-10% higher costs for the
community center. We also would no longer meet the deadline to obligate our impact fees
for community center construction before the next impact fee study. As a reminder, here
is a snip from the Council presentation and discussion last October on this topic:
Or, we go back to the original plan of a community center without a Fire addition and move
forward independently. However, we do see benefit to having the Fire personnel and
services on site for additional"eyes on the facility" and other cross-over benefits related to
the topics and courses they teach.
11Page
Q: Please take a look at the plans you made with finance regarding impact fees and advise
if we are/ plan to use impact fees for this or not. If the strategy is to commit the funds and
then pivot to anew impact fee study to pay for FS#9 etc. please explain that as well.
A: In discussions between the Mayor's office and the Fire Department,the direction of
funding the design portion of the fire outreach center located at the community center has
been to utilize general funds.The fire department is currently evaluating the utilization of
impact fees which have been accumulated and those impact fee funds expected to be
accumulated from this current impact fee study. The fire department will have this
evaluation completed prior to budget workshops this summer to identify whether it is
recommended to fund construction of the fire outreach center utilizing impact fee funds or
utilize other funding methods.The cost analysis and timelines of using impact fees for fire
station remodels, building a new fire station, purchasing a ladder truck and other identified
items in the impact fee schedule is currently under review by Fire Department Leadership.
Q: I want to make sure if we are designing it we do it right and don't get stuck doing a space
study or something later... So ...
A:While fire prevention education is a component of the CRR Division's efforts,this facility
is specifically intended for the CRR Division and not the Fire Prevention Division. Fire
Prevention focuses on inspections and investigations. I want to clarify this distinction to
ensure alignment on the intended purpose and use of the space.
Q: What are the assumptions that will be used to design the prevention space for Fire?
A:The design of the Fire Community Outreach Center will be guided by the fire and life
safety risks and needs of the community,with consideration for the city's future growth
and evolving safety requirements. This facility will serve as a dedicated space for providing
essential fire and life safety education through interactive and hands-on displays.
It is anticipated that the center will host community training sessions, including Fire
Extinguisher Training and CPR/AED certification courses. Additionally, the space will be
designed to accommodate larger car seat safety clinics, as well as regularly scheduled car
seat safety checks.Another key function of the center will be to offer an alternative venue
for groups seeking fire station tours, reducing the operational impact on fire stations while
still providing an educational experience.The facility will ideally feature a range of fire
suppression equipment and displays to simulate the typical environment of a firehouse.
Beyond community outreach and engagement, the center will also function as a
workspace for the Community Risk Reduction (CRR) Division, supporting both current
operations and future growth. The design will include private offices and a designated area
for cubicles to accommodate additional personnel as the division expands.
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Q: Are we building this for the existing team with a bit of extra capacity?
A: This facility will be designed to meet the operational needs of the current CRR team,
which consists of two employees,while also anticipating for future expansion of the
division.
Q: How can we best use the space?
A: The Meridian community can maximize the benefits of a new Fire Community Outreach
Center by engaging with its various programs, resources, and services. Here are some key
ways the center can be effectively utilized:
1. Fire and Life Safety Education
• Attend hands-on training sessions on fire prevention, life safety and emergency
preparedness.
• Participate in interactive exhibits that demonstrate fire hazards and prevention
strategies.
2. Community Training Programs
• Take part in CPR/AED certification courses and First Aid training.
• Join Fire Extinguisher Training workshops to learn how to respond to small fires
safely.
• Participate in Stop the Bleed programs to gain life-saving bleeding control skills.
3. Car Seat Safety Checks
• Schedule appointments for car seat inspections by certified technicians.
• Attend larger car seat safety clinics to ensure proper installation and use.
4. Youth and School Engagement
• Schools can organize field trips to provide students with hands-on learning
experiences.
• Scout groups and youth organizations can use the space for badge-earning
activities related to fire safety.
5. Community Meetings and Events
• Use the space for neighborhood safety meetings, emergency preparedness
workshops, and town hall discussions.
• Partner with local organizations for outreach events focused on community risk
reduction.
• Offer space for civic groups and nonprofits to collaborate on public safety
initiatives.
6. Alternative to Fire Station Tours
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• Host groups that would typically request station tours, reducing operational
disruptions for on-duty firefighters.
• Provide a controlled, educational setting where visitors can explore fire suppression
tools and equipment.
7. Support for the Community Risk Reduction (CRR) Division
• Serve as a workspace for the CRR Division's personnel, allowing them to expand
their programs and outreach efforts.
• Offer a central hub for fire prevention specialists to coordinate initiatives with local
schools, businesses, and residents.
Q: What other future positions in the next 15+years of the CFP may wish to co-locate
there?
A: Future positions that could be located at this location would be additions to the
Community Risk Reduction Division.
Q: What are the features we will be asking for? I recall that we thought a drop-off lane
would be helpful for both kids' classes as well as car seat checkups. Any other specific
features needed or storage features for Fire?
A: The Community Outreach Center will be designed to accommodate both current and
future storage needs. In addition to dedicated storage within the building, additional
capacity will be integrated into the Sally Port component of the design. The Sally Port will
serve as a drive-through bay, providing a sheltered space for car seat safety checks and
community events—an especially critical feature during extreme weather conditions in
both summer and winter.
Furthermore, to support anticipated growth and evolving needs, the Sally Port will be
designed to accommodate the storage of a "retired engine," designated for use in
community and city events, parades, and public outreach initiatives.
The facility will also include two enclosed office spaces, along with a designated area for
cubicles capable of accommodating up to three additional personnel.
To ensure the highest quality educational experience, the development of interactive and
hands-on displays within the center will require collaboration with an external agency
specializing in exhibit design and public education resources.
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Q: Where is Fire at and the process at overall with the city-hall space study? Is there a
backup plan for extra capacity that can be used for prevention if this effort does not move
forward? ***
A: The City Hall space study is being led by Public Works. It is the fire department's
understanding that the draft recommendations from the architect are forthcoming in a few
weeks. The community and public engaging activities anticipated to occur at the fire
outreach center would not be advantageous to attempt to conduct at City Hall given the
tight space considerations in Fire Administration. The prevention division will remain at
City Hall.
Q: Does Dark Horse indicate where a good location is for a prevention activity? Seems like
they would be more focused on fire stations but I am curious.
A: While Dark Horse analytics can be utilized to predict the best placement of future fire
stations, as well as looking at historical call data and trends, it is not particularly designed
for risk reduction and prevention activities.
Q: In the future could this space could be used more extensively to centralize data and
analytics and other technological advancements like manning an AI-powered early fire
detection system?
A:This space will be designed with adaptability in mind, allowing for the integration of
future technological advancements, including the incorporation of artificial intelligence
(AI) in fire prevention and fire and life safety education.
Q: If the space is being built out to accommodate various educational groups etc. let's
make sure we narrow in on when the team could actually support that type of activity or
how frequently that type of activity will occur. We need to make sure we are driving it, and
not creating a demand-driven amenity that will necessitate additional staffing. How do you
plan to address that concern? How will we staff this space to give tours etc? Will we offer
the same number of CPR and other classes as we do today? Keep in mind the pressure on
our operating costs... thus the question.
A: To address the concern frequency and type of activities that will occur at the Fire
Outreach Center,the CRR division will schedule all events that occur at the facility. The
scheduling will occur based on the availability of staff to conduct classes, informational
sessions, public education, etc at the facility to prevent a demand-driven amenity. The
division will continue to offer CPR and other classes as they do today.
As was noted in the Fire Department CFP presentation to City Council earlier this week,
there are no requests within the CFP for additional CRR division personnel in the next 10
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years. The fire department will continue to evaluate efficient operations of department
divisions utilizing the resources allocated by the City while meeting on-going demands of
public safety needs of the community.
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