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2025-03-25 Work Session
CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, March 25, 2025 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilman Luke Cavener (4:32 PM) Mayor Robert E. Simison ABSENT Councilwoman Liz Strader ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilwoman Little Roberts, Seconded by Councilman Taylor. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock 1. Approve Minutes of the March 11, 2025 City Council Work Session 2. Approve Minutes of the March 11, 2025 City Council Regular Meeting 3. Primrose School Inglewood Place Subdivision No. 2 Water Main Easement (ESMT- 2025-0023) 4. Soldier Place Subdivision Sanitary Sewer Easement (ESMT-2025-0024) 5. Findings of Fact, Conclusions of Law for 965 E. Ustick Rd. (H-2024-0063) by Mussell Construction, Inc., located at 965 E. Ustick Rd. 6. Acceptance Agreement for Chateau Park Artwork between the City of Meridian and McCall Studios 7. Resolution No. 25-2509: A Resolution of the City Council of the City of Meridian signifying final acceptance of Chateau Park Artwork from McCall Studios ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 8. Fiscal Year 2025 Budget Amendment in the amount of $158,760 for Fire Outreach Center Design Approved Motion to approve made by Councilwoman Little Roberts, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock Voting Nay: Councilman Cavener 9. Parks and Recreation Commission Annual Update to City Council 10. Historic Preservation Commission Annual Update to City Council 11. Meridian Arts Commission Annual Update to City Council ADJOURNMENT 5:36 PM Meridian City Council Work Session March 25, 2025. A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday, March 25, 2025, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. Members Absent: Liz Strader. Other Present: Chris Johnson, Bill Nary, Jamie Leslie, Steve Taulbee and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader X Brian Whitlock Anne Little Roberts _X_ John Overton _X_ Doug Taylor _X_Luke Cavener (4:32pm) X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record is Tuesday, March 25th, 2025, at 4:30 p.m. We will begin this work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor, seeing no changes I move we adopt the agenda as published. Taylor: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is agreed to. MOTION CARRIED: FOUR AYES. TWO ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the March 11, 2025 City Council Work Session 2. Approve Minutes of the March 11, 2025 City Council Regular Meeting Meridian City Council Work Session March 25,2025 Page 2 of 21 3. Primrose School Inglewood Place Subdivision No. 2 Water Main Easement (ESMT2025-0023) 4. Soldier Place Subdivision Sanitary Sewer Easement (ESMT-2025- 0024) 5. Findings of Fact, Conclusions of Law for 965 E. Ustick Rd. (H-2024- 0063) by Mussell Construction, Inc., located at 965 E. Ustick Rd. 6. Acceptance Agreement for Chateau Park Artwork between the City of Meridian and McCall Studios 7. Resolution No. 25-2509: A Resolution of the City Council of the City of Meridian signifying final acceptance of Chateau Park Artwork from McCall Studios Simison: Next up is the Consent Agenda. Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor, I move that we adopt the Consent Agenda as published. Taylor: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FOUR AYES. TWO ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 8. Fiscal Year 2025 Budget Amendment in the amount of $158,760 for Fire Outreach Center Design Simison: So, we will move on to Department/Commission Reports. So, Item 8 is Fiscal Year 2025 budget amendment in the amount of 158,760 dollars for Fire Outreach Center design and turn this over to Chief Butterfield. Meridian City Council Work Session March 25,2025 Page 3 of 21 Butterfield: Good afternoon, Mayor and Council. You have in front of you a budget amendment request for 158,760 dollars for the design of the Fire Outreach Center. Also attached within your packet is a memo from the CRR division manager and questions that have been asked and answered. So, at this time I would like to turn this over to our division manager of CRR Carly Shears for a brief presentation on the amendment that's in front of you. Thank you. Shears: Good evening. I do just have a few slides. Just quick question. Do I just press the over tab or ask you to move? Press the arrow? Okay. Sounds good. In trying to be respectful of your time this evening I did write down what I wanted to say so I can be concise. So, I am going to be reading. So, good evening, Mayor Simison and Council Members. I want to thank you for your time and the opportunity to present to you on the proposed Fire Outreach Center. I want to start off with stating the intent and the purpose of this space and the value that the Fire Department sees in having an Outreach Center, specifically at this location and attached to the community center and, really, the intent and purpose is to better serve the public through fire and life safety education and community engagement, helping create a safer and more resilient city. Based on the experience gained in the CRR division, having held a multitude and variety of classes and community events, this space is recognized as an invaluable opportunity that would meet the needs of the CRR division and the community both today and for years to come. Settlers Park being centrally located and widely used is an excellent location for this outreach center and to meet the needs of the community. Additionally being attached to the Meridian Community Center provides an increased opportunity for public engagement and educational opportunities. Having a solid year now under my belt as a division manager of CRR for the Fire Department a few things have become very clear to me and those are being the expectations of the community when it comes to the Fire Department providing fire and life safety education, risk reduction efforts and overall public engagement, but even more importantly the actual need for risk reduction efforts and the overall impact it has on our community. While being only one component in the over -- overall CRR process, I do want to take a minute to highlight the important role public education plays in creating safe and resilient communities. When people understand the risks that they face, as well as the appropriate prevention and mitigation strategies, they are able to make safer choices and without consistent education complacency sets in leading to an uptick in preventable fires and injuries. The data that you see in front of you, while it may not reflect causation, certainly shows correlation and that correlation is a noted increase in the incidence in the Meridian response area, particularly in the categories shown above falls and assists, cooking fires, structure fires, motor vehicle collisions, as well as a noted decrease in the public education and community outreach, the community risk reduction division has been capable of providing over the past 18 months. In fact, when we compared the year's data from 2021 to 2022 and that of the most recent year 2024 to 2025, we have seen a decrease of 80 percent in total community risk reduction responses being educational presentations, classes, station tours, etcetera. Within these total CRR responses we have noted an additional 68 percent decrease in community event contact time, as well as a staggering 98 percent reduction in hands only and certified CPR classes offered to the community. When we look at why we Meridian City Council Work Session March 25,2025 Page 4 of 21 have had this reduction there is a direct relation to both decreased staffing in the division, as well as no longer having an adequate facility to provide vital classes and educational opportunities for various community groups and organizations. In the years past the CRR division had the fire safety center off Leighfield Drive, which for the time was used and was a valuable resource to the community. However, this facility was not designed for or planned appropriately at the time to meet the future needs of how large and diverse the community would become. That is why we view this initiative as crucial in addressing a significant gap in our ability to provide essential fire and life safety education to residents of all ages. It is anticipated that the center will host community training sessions, including fire extinguisher training, CPR, AED classes and additionally this space will be designed to accommodate our larger car seat safety clinics, as well as regularly scheduled car seat safety checks. Another key function of the center will be to offer an alternative venue for groups seeking fire station tours, reducing the operational impact on fire stations while still providing an educational experience to the community. Beyond community outreach and engagement the center will also function as a workspace for the CRR division, support -- supporting both current operations and future growth. By integrating a fire outreach center into the new community center we can significantly enhance community engagement, risk reduction and overall public safety. This space would not only be an educational asset that is a forward thinking investment that will save both lives and taxpayer dollars in the long run. I strongly urge the Council to prioritize and support this initiative as part of the new community center development. Thank you. And I would be welcome -- to open for any questions you may have. Simison: Thank you, Carly. Council, any questions for staff? Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Not a question as much as a comment. Many years ago we opened a training center and it was a partnership between police and fire, which was brilliant. Building two of them, one for each agency, didn't make any sense and I like seeing the fact that we are now bringing fire into the community center and, again, bringing two parks program and fire program together into one location. I think that's probably the most efficient way we can get the job done. Shears: I couldn't agree with you more, Councilman Overton. Thank you. Cavener: Mr. Mayor? Simison: Oh, Councilman Cavener, I -- and I didn't notice what time you joined, but welcome. Cavener: Thanks. Apologies, team, for -- for my tardiness. Carly, first to commend you and your team. Great presentation. I think, you know, when we get into some of these Meridian City Council Work Session March 25,2025 Page 5 of 21 budget amendments it's sometimes, hey, here is a -- here is a picture and a paragraph and I pick -- I appreciate you and your team's efforts to really paint a big picture and a vision for what you are hoping to achieve. My question somewhat dovetails off of Council Member Overton's statement, which is about the training center and certainly we have got some space right now in our current Home Court facility I think you guys are using. Help me understand why this approach going along with a new building is more efficient as opposed to repurposing or reutilizing some existing space that we have? Shears: Yeah. That's a great question, Councilman Cavener. It's -- what I have experienced in the past year in this role, especially trying to schedule classes at the Public Safety Training Center, is that it is widely utilized and very very difficult to schedule classes. I tried to schedule some classes recently and we are really pushed out to weekends when we use that, which is okay, we are operating outside of our normal work hours, so that, you know, causes some issues, family life, different things like that, but overall it's very difficult to schedule space at the Public Safety Training Center. What could be addressed or done for that in the future I'm not quite sure. I think it's probably above my -- my pay grade, but I suppose there are options there. Regarding Home Court, it is a great facility where we are able to have storage, as well as offices for our personnel in the CRR division. However, we don't have very many AV capabilities. It was recently renovated from a church and there are some classrooms there that we could gather some people in and we have before, it's just not an ideal environment. Specifically for car seat checks we are still doing those, especially in inclement weather days, at the stations to provide coverage and so the proposed Community Center also has a sally port that would provide that safe space for families as we are installing car seats. So, additionally, it is my understanding that future needs of the community and specifically court space and time that there is the potential that the Home Court facility basic specifically would get turned into more court space for the community to use and then -- so, really looking into the future of the CRR division and where we could be. I don't see it being into Home Court facility for into the extended future and I do think that this opportunity at the Community Center is much more viable, especially when we are talking about future needs. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Just a quick question. Do you have any sense of kind of where we are at now with the number of kind of classes and outreach we are doing and what you think having this space would enable you to do? I mean maybe it's a little premature on numbers. It sounds like you probably have to develop the programs a little bit more, what we would do, but do you have any sense or -- that you could provide? Shears: Yeah. I mean I do know that we do turn down a lot of requests for classes just based off of staffing and availability in our division. I do have some numbers from '24 to '25 for the last year as far -- as far as how many classes and events that we have been Meridian City Council Work Session March 25,2025 Page 6 of 21 able to provide. Is there anything in particular that you are looking for or just kind of total community engagements? Taylor: Just a general sense. Shears: Yeah. So, it looks like total contacts in the CRR division at events was 4,415. We had 37 presentations to classes, educational facilities, 27 of them were elementary schools, 61 hands-only participants for CPR, 61 for certified CPR. Station tour contacts. Two hundred and eighty-five station tour contacts, 1,285 total school contacts. Yeah. We have a lot of different numbers here, so -- but comparative to years past, again, we have decreased, you know, 80 -- upward of 98 percent in a lot of those. Did that answer all of your question, Councilman Taylor? Taylor: Yeah. That was helpful. I was just trying to get a sense -- and what you said there at the end in terms of where it -- where I was and kind of where we are now and seems like clearly, excuse me, moving back to where we were and, then, even above and beyond trying to provide some more services and classes. Shears: Yes. Absolutely. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Carly, thank you for the presentation and in real estate they always say location, location, location and that's the big driver. Is this the right location for you in terms of being central to our community, which you said, but do you get the kind of traffic and visibility do you think and have we seen that across the country by co- locating and being in a high traffic area, does that help as you do your community outreach? Shears: Yeah. I do believe the location at Settlers Park is an ideal location for this. Originally I was thinking, oh, maybe on the south side of town where we are developing and things are going to be newer, but a lot of our educational efforts, specifically at the Public Safety Training Center are much more centrally located on the north side of 84. When we schedule different events it seems like they are always wanting to be scheduled on the north side and Settlers Park is just a very busy community-oriented -- not only park but area. Additionally, being tied to the community center, you know, there is the possibility that they are going to be offering things like cooking classes there and we have the opportunity to get in and, you know, we have seen an increase in our cooking fires and to be able to provide that fire prevention education around cooking safety. There is a lot of opportunities that are missed currently, because we don't, one, have the space or, two, are tied up with something like a community center where we can really engage and interact with more members of the community, specifically for targeted intervention programs, so -- Meridian City Council Work Session March 25,2025 Page 7 of 21 Simison: And no one ever told me the south side was an option for something, so, don't know, maybe we have to reconsider this. Council, any additional questions? Comments? Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: A question -- maybe Steve answers this or finance. Impact fees are paying for the community center. For this portion of it is it fire-related impact fees that will pay for it? Getting a head nod. Simison: No, it is not. It is General Fund dollars. Taylor: Okay. Simison: That would -- that leaves us open opportunities for however we would like to move forward in the future and be impact or General Fund at the appropriate time. Taylor: Thank you. Shears: Any other questions? Simison: Thank you, Carly, very much. Shears: You are welcome. Just to close I would like to throw it out there that I would love the opportunity to still come talk to Council about community risk reduction and the process and what we do in our division. I would love for Liz and Luke to be able to be here. So, whenever you guys are willing to invite me I would humbly welcome that opportunity. So, thank you again. Simison: Thank you. And, Council, I will just add I, yeah, appreciate Council Woman Strader and all the diligent questions she asked and the information that was provided to you all on this. When the chief first approached me about this topic I thought it was a natural connection and, really, if you look at what we utilize -- and I don't know when the last time any of you were in the old facility -- fire education is more than that, it's moved forward in a lot of -- a lot of different ways to -- and can be better served in this community and so I think this is a great way for us to take advantage of an asset we hope to have in our community soon, but at the right time and have this be part of that operational facility, more people in the parks, which is where people go in one of our busiest parks, so I think it's got a lot of intrinsic value that we don't even realize yet when the time comes. So, with that I would be happy to entertain any motions. Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Meridian City Council Work Session March 25,2025 Page 8 of 21 Little Roberts: Mr. Mayor, I move that we approve the budget amendment in the amount of 158,760 for the Fire Outreach Center design. Overton: Second. Simison: Have a motion and a second to approve Item 8. Is there discussion on the motion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I want to just maybe speak real quick to my vote. I won't be voting in favor and it's not because I don't think that we need a new facility. It's no surprise to this Council I have got some concerns about this community center project. I would much rather -- I would much rather prefer a larger conversation about either a dedicated facility or a rehab of an existing facility to meet these needs, as opposed to putting this in connection with the community center. So, I appreciate what the team does. I'm all in favor of CRR. I just don't like this particular location. Simison: Council, any additional questions or additional comments? If not, clerk call the roll. Roll Call: Cavener, nay; Strader, absent; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, yea. Simison: Four ayes. One nay. And the item is agreed to. Thank you very much and, Steve, Chief, look forward to continue forging the partnership on this item, so -- MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. 9. Parks and Recreation Commission Annual Update to City Council Simison: Okay. With that we will move on to Item 9, which is the Parks and Recreation Commission annual update to City Council. Turn this over to Commissioner Gelsomino. Gelsomino: Mr. Mayor, City Council, thank you so much for allowing me to speak today. The last time I presented the Parks Commission report as chair was right at the outset of the pandemic. So, it's -- it's a great feeling to not have to do that during the outset of another tragic pandemic. Before I continue I would like to extend a big gratitude plug to Shelly Houston for preparing this PowerPoint today, knowing that I work in a different time zone, although I work from home, she was able to put together an incredible PowerPoint to present for each of you today. But we will get started and I apologize, we are just clicking the left arrow? Right arrow. Perfect. Thank you. So, as each of you may know, the Meridian Parks and Recreation Commission updates its list of goals for the coming year. We have currently identified 11 goals for the act -- we are actively Meridian City Council Work Session March 25,2025 Page 9 of 21 working towards in 2025. In this presentation I will briefly tell you about the progress we have made. So, first goal. Participate in the design and programming of our new community center. As you know planning is well underway for this new facility, which will serve as the hub for the city's community education programs. It will be accompanied by an expansion of Settlers Park. The Parks Commission has been actively reviewing documents, providing input and attending public engagement opportunities as they become available. I apologize. Let me put my eyeballs on. Our second goal and one that a lot of us are -- that is a favor of many of us, the support and development of a connected pathway system across the City of Meridian with the focus on user experience amenities and improved connectivity. The Parks Commission remains very invested in the development of our city's connected pathway system. We see it as an incredible opportunity to offer an alternative method of transportation, among others that we currently already have. Each May we take a bicycle pathways tour to personally view recently completed projects, see progress being made on current projects and to understand future connections. In our 2024 pathways tour I was able to record our entire tour on bike through the -- my map -- my ride app and we did about a five mile ride from Reta Huskey where we started to Black Cat and back. Our attention has mostly recent -- most recently been focused on the Five Mile pathway, the trail hub, the Golden Spike Bridge and the future connection that will connect McDermott Road to Glassford and pass underneath State Highway 16. This is an ambitious project with -- which we will be in collaboration with ACHD on. Our third goal, the Meridian path -- the Meridian pathways master plan is currently being updated. It has not had a -- undergone a comprehensive update since 2012. The park staff is currently working with Alta Planning Consultants and an initial information gathering has begun. Input has also already been sought from a steering commission, of which two of our parks commissioners are currently members, and broader public engagement activities will take place in the near future. The updated pathways master plan is targeted for completion by the end of this year. Our fourth -- fourth goal, continuing to provide feedback for our ongoing parks improvements and enhancements. We continue to explore ideas that enhance and improve the user experience to -- for those who utilize our various parks. A recent example of improvements we have implemented would be the lights that have been added to the tennis and pickleball courts at Discovery Park. Our Commission also gave input on the communication board that was installed as part of the Tully Park playground replacement. It helps nonverbal individuals better communicate with other -- others during visits to the park. We also supported the addition of a small parcel of donated land to Hillsdale Park, which provides a more convenient way for residents of a nearby neighborhood to access the park. One quick item that I would like to add to the -- to the updates and renovations to Tully Park. As a former case worker for individuals with both mental health experience, with mental health illnesses, with behavioral health, disabilities, any opportunity that we find where we can improve the quality of life of others in our -- of our fellow Idahoans who do live day to day with mental health, behavioral health or any other form of disability is an incredible blessing, because as Idaho we do sometimes lack in available resources for those who live with those day-to-day challenges and so providing them with those additional opportunities and amenities to make them feel more welcome is incredibly important and a valuable goal that we continue to strive for. Our fifth goal, Meridian City Council Work Session March 25,2025 Page 10 of 21 participate in the partnership with the Meridian Arts Commission to add theming and identity reinforcing art in Meridian parks and along pathways. Focus this year is on Chateau Park and the arts master plan. Last year Seasons Park received a colorful new themed entrance sign and picnic shelter gable. These artists created items help reflect the park's four season themes -- four -- four seasons theme and give the park a more memorable look and a sense of place. The latest Meridian Park to receive a glow up through the installation of public art is Chateau Park. On Monday, April 21, at 4:00 p.m. we will dedicate the new public art pieces in Meridian's Chateau Park. The pollinator and native flower themed pieces, designed by Treasure Valley artist Ken McCall, are part of the city's ongoing efforts to make its city parks more distinctive and inviting through the installation of themed public art. I will also make a quick plug on that as well, as many on the commission know and as well as many of you on Council may know, one of my -- my biggest items that I have striven for, both as chair in the past, as an ongoing commissioner and as chair this year, is to increase our use of native and pollinator flora throughout the City of Idaho -- or throughout the -- excuse me -- the City of Meridian. I believe that as we continue to strive towards being better stewards of our environment we need to have the ability to provide ecosystems where those, you know, species that give us clean air and clean water to breathe and drink flourish. Our sixth goal is supporting future improvements at Lakeview Golf Course, including clubhouse and patio improvements and new on-course restrooms. Last May the golf community, city leaders and park commissioners gathered at Lakeview Golf Course to celebrate improvements made to the course and clubhouse. Our very own Council Woman Little Roberts gave the opening shot and did so gracefully. We also held a Parks Commission team building gathering at Lakeview last year. The course has benefited from an entirely new irrigation system, paved cart paths and reshaped tee boxes, along with a new fleet of golf carts. The clubhouse debuted new furnishings, fresh paint and carpeting, as well as a new custom bar top. The patio's enhancement included a new louvered shade covering, new patio furniture, flower boxes filled with colorful flowers and a pair of fire tables. Two new on-course restrooms are currently being installed with two additional coming later this spring and for those of us who are golfers it is always nice to have a restroom facility at arm's length. Goal seven, pursue a future park site in northwest Meridian Fields District. The city is currently working to acquire approximately 40 acres of future park land located southwest of the intersection of Can-Ada and McMillan Roads. The land would eventually be used for a future regional park centrally located within The Fields District. Pathway connections are projected for the area, as are a number of smaller neighborhood -- neighborhood parks likely to be constructed by developers and HOAs in the area. The Parks Commission will be given a project update on the -- on this next month's commission meeting. We are excited that new parkland, half purchases, half donated, will be reserved for a new regional park. Our eighth goal, support replacement of the Settlers Park splash pad. Last May 30th, just in time for summer, we celebrated an all new splash pad at Settlers Park with a pop-up popsicle party with the Mayor, Parks Director Siddoway and other city leaders. The splash pad, which replaced the parks aging splash pad, has an -- has a fun nautical theme with water cannons. It also has a UV water sanitation system and other features, which help protect the health and safety of its users, which makes my germaphobic heart happy. Our city splash pads will open for the warm weather season Meridian City Council Work Session March 25,2025 Page 11 of 21 around Memorial Day and we are hoping for a less smoky summer this year. Goal nine. We engage other task forces, commissions, entities and agencies through workshops and other outreach for partnership opportunities. We enjoy collaborating with a variety of community partners. Examples of those -- we have had as guests at our monthly commission meetings include Ada County Parks and Waterways, Boise and Nampa Parks and Recreation, the Meridian Dairy Board, one of Meridian co-op gardeners, MYB and PAL and ACHD's Safe Routes to School staff. Others such as the Meridian Library, Meridian Food Bank, Idaho Fish and Game and MYAC, regularly take part in our large community events. Guests from outside organizations also occasionally attend our annual parks tour by charter bus, which we hold each September. Our tenth goal, supporting ongoing operations of the Meridian pool. The Meridian pool remains as popular as ever. Aquatics director Willow Spurlock recently gave an update of recent improvements throughout -- we -- that were made to the pool last year. These include a new motor installation, front railing work, the installation of a three -- new three meter diving board and -- and a new fabric shade sail -- or new fabric shade sails. Excuse me. Hiring for lifeguards and swim instructors is going well and the pool is planning to be able to accommodate some of its -- some evening and Saturday opening swim hours, in addition it -- to its usual afternoon open swims. The Meridian Pool will be open for the season on Monday, June 2nd, and sign-ups for swim lessons begin April 3rd. And, lastly, Goal 11, pursue improved communication tools and opportunities to engage the community in diverse interests. One of the newest ways the Meridian Parks and Recreation Department is reaching out to residents is through a new online e- newsletter, which goes out near the start of each month. It is sent to an e-mail mailing list of over -- excuse me -- of more than 26,000 addresses, which include all the folks who have ever rented facilities from us or participated in our classes, camps and sports leagues. Director Siddoway recently spoke about the department to the Meridian's Chamber leadership, Meridian participants and to the Meridian Rotary Club. I will also make a final plug from my -- for myself and for our other -- my fellow commissioners. We also -- because we do discuss this throughout our Commission meetings, we do also engage our community members and fellow citizens of the -- of the City of Meridian by just going out and being out in the community. Most of my engagement is at the dog parks and hearing what our fellow community members have to say, whether it's complements, whether it's areas of improvement and -- and everything in between. So, being able to reach out to people via the digital -- via digital mediums is also going to be a major method of gathering stronger input and with that I will stand for any questions. Simison: Thank you, Dom. Council, any questions? Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Chairman, thank you for your presentation and for sharing some of these goals. Is that working now? Sorry. Thank you for your presentation, Dom, and -- and for sharing the goals and as I reflect back over the -- the past year and some of the things that we have been able to do as a Council and some of the long-term planning Meridian City Council Work Session March 25,2025 Page 12 of 21 that we are looking at in The Fields District, the Community Center, the commission has been very involved in the groundwork with some of the decisions that have come to Council. So, appreciate all of the -- the groundwork that you are doing with your commission and the recommendations that are coming forward and sometimes plans change and I just want to compliment the commission and the department. Earlier this year we had an opportunity where a family in this community wanted to do something and add to our Discovery Park and -- and we had a budget amendment that came to us to approve a Ninja Warrior course at Discovery Park and so I just -- as you go through these goals and as you are looking long term, I just appreciate the flexibility along the path to be able to say here is a new need, here is something that we -- wasn't planned for, but something that we want to support and the support that we felt here as a Council from the department and from the commission to be able to have a budget amendment to fulfill a little girl's dream was both heartwarming and heartbreaking for us at the same time. It was an amazing -- amazing evening and thank you for the work that went into that ahead of time. As I look through all of these goals you're doing some things that are improving the quality of life for all residents of Meridian and so I just appreciate the - - the sacrifice of time, I appreciate the hours that you spend at the dog park talking to people, I appreciate your fellow commissioner here with you tonight to support you in this presentation and the full commission for all that you do. So, just wanted to say thanks. Gelsomino: Commissioner Whitlock and Mr. Mayor, City Council, thank you so much. You know, that's -- that's our role both yourselves as elected officials and ourselves as, you know, appointed volunteers to make those tough decisions. Sometimes they are great, sometimes they are not the easiest. I have -- we have all learned how to do acrobatics on our commission, especially in the very outset of my very first term as chair of the commission we had to do some acrobatics during the very first year of the pandemic. So, you know, there are those times where I have pushed -- if it were up to me we would have a community garden in every park in the City of Meridian. The fact that we got one at Discovery Park I can only thank yourselves and Mike and Steve for really sticking with me and allowing it to happen, because, you know, having to find a clone for Julie is not easy, but we were able to find someone to administer -- to administrate and manage the community garden at Discovery Park and we are able to extend that resource. There have been other things that I have pushed for that didn't come to fruition. So, I understand there -- there are those things that we win and we don't. Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor. Dom, thank you so much. Great report. And thank you for all of your years of service and dedication. It's greatly appreciated. You mentioned things that you kind of work for and in your talk you mentioned pollinators and I guess since it's spring we are hearing a lot about pollinators and we don't have places where Meridian City Council Work Session March 25,2025 Page 13 of 21 they can thrive like they used to. Is there anything specific for pollinators that we are looking at doing or that we are currently doing? Gelsomino: Council Woman Little Roberts, thank you. And that is an excellent question. I can speak not as a botanist, but I can speak as a homeowner that has -- has had his shares of struggles and successes with -- with regular gardening and with growing my own vegetables. There are a lot of different items that we can pursue and that we do continue to pursue, which is identifying those native and indigenous plants to the state of Idaho that are more pollinator friendly or introducing flowers, plants that tend to attract higher levels of pollinating insects, bees, butterflies or pollinating birds, such as hummingbirds. It also -- on a macro level we also have to consider the air quality -- air quality, water quality, so seasons like last year -- summers like last year where our skies are orange and toxic, they are not going to be conducive to active pollination, but when we do have better years, hopefully this year, we will continue to push for the inclusion of those pollinating plants, flowers, so that we can continue to nurture and strengthen those pollinating ecosystems, because the catastrophic consequences otherwise are to have a future where we don't have clean air to breathe. Thank you. Simison: Council, any additional questions? All right. Dom, thank you very much for what you do and all the commission and appreciate the hard work. Gelsomino: Thank you, Mr. Mayor, and thank you, Council. Have a wonderful rest of your evening. 10. Historic Preservation Commission Annual Update to City Council Simison: With that we will move on to Item 10, which is an annual report update from the Historic Preservation Commission and turn this over to Chairman Johnston. Johnston: Mr. Mayor, Members of the Commission, thank you for allowing me the opportunity to speak this afternoon on the highlights that HPC has done this past year. Our ongoing projects include our virtual tour. We are continuing our projects with Whole Films to document areas and buildings associated with City of Meridian. These virtual tours include Meridian City Hall, History Center, Main and Broadway, Pine Tree School, exterior-interior. Black Cat Farms. Meridian Speedway. Downtown areas along Idaho Street near Centennial Park. Community Center. Along Idaho Street between 4th and 5th and the Eggers Farmstead at Black Cat Road. In 2025 we plan to add new virtual tours along north side -- North Main Street. You can visit this website off the city's website or go to the link that's listed here. May is always preservation month and this past May we celebrated the month with downtown signage and walking tours. We would like to thank Pine Tree School and Hidden Gems Events for their help with these tours of the historic sites. Ongoing HPC projects, the self-guided tour. Self-guided walking tour is available year round. Free book -- excuse me -- free booklets with a map and interpretive information are available at City Hall. For an enhanced walking tour experience download the Meridian Historic Preservation app for Android and smartphones. We also redid our walking tour brochures and I handed those out to each Meridian City Council Work Session March 25,2025 Page 14 of 21 of you earlier today. Our guided walking tours. In 2024 we hired an historic preservation consultant to create a new easy-to-follow walking tour guide binder to aid our HPC commissioners in leading these in-person walking tours and gave challenge coins to the walking tour participants. Commissioners led four walking tours last year and we plan to do a series of six this coming year. We will do them the third Saturday of every month. There is -- it's free. No registration is required. We just meet outside the City Hall at the front steps around 10:00 o'clock on those Saturdays. Our social media continues to grow. Efforts -- continuing efforts to encourage the public to follow both Meridian history on both Facebook and Instagram. Our posts highlight our history, both our culture and our historic buildings. Our accounts continue to grow in numbers -- followers and the people that comment on our posts. As you know last year we got the Meridian Speedway listed in the National Register of Registry of Historic Places. That ended a four year process for HPC and the speedway was greatly appreciative of our efforts. This year -- this past year the Eggers Farmstead, Black Cat historic structures. We would like to thank the Mayor and Council and to the developer for helping facilitate the preservation efforts for this last remaining dual silos structure in the Treasure Valley. The silos have been carefully disassembled and transferred to Victory Gardens for future reassembly on their properties for the community to continue to enjoy and remember our past. Historic preservation projects Iandmarking program research. Idaho code allows commissions to create Iandmarking programs. This will allow historic preservation and mission to review and make recommendations on changes to landmark properties and time to negotiate with property owners or other parties in an effort to mean -- find means of preserving properties. Advantage for this for Meridian over local historic districts. Landmarking can be noncontiguous properties throughout the city. Less regulatory or restrictive than historic districts with design guidelines and standards. Create a formal way to celebrate and preserve -- identify local historic properties. Our next step is to -- as a planning project HPC would need to do more research, create recommendations of which properties would be included, what criteria would be used, how the properties would be designated, what activities might trigger review. HPC would need to clear -- the clear purpose and criteria for review. Updating Historic Preservation Month plan. Meridian currently has a Historic Preservation plan that was completed in 2014. The Idaho State Historic Preservation Office, SHPO, recommends updating preservation plans every ten years. We received a 12,000 dollar CGL, certified local government, grant from SHPO to help with this project. We are also providing 5,000 dollars in matching funds and in-kind staff and volunteer hours. The consultant began this project with a kickoff meeting that involved interested historic preservation stakeholders at our regular February HPC meeting. The public -- a public survey will soon be open and the first public outreach meeting will be held on Saturday, April 19th from 11.00 to 1.00 at Hidden Gems Events. Join us for the outreach meeting at City Hall for our first guided walking tour of the season. With that I would like to thank you. Thank the Mayor's office, City Council, city staff for all they do for us and it's our pleasure to be able to serve you, the citizens of Meridian, serving our history. Without the support we receive from the city we would not to be able to do the work that we have been tasked to do. With that I will -- I will stand for any questions. Simison: Thank you, Blaine. Council, any questions or comments? Meridian City Council Work Session March 25,2025 Page 15 of 21 Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Mr. Chairman, I just want to commend you and all the good work that you do. read an article today, kind of an update on those silos, which I think kind of highlights a really good working partnership with the Commission and with the Council and -- and our community partners to sort of figure out how do we go about preserving the kind of unique history that we have. I think the Victory Gardens location is a perfect spot for something like that. It's a -- it's a neat little area, it's a nice little business, and I think it's a great way to preserve and tell the story and I just want to commend you for kind of being creative and helpful and patient with the City Council and the Mayor as we all tried to kind of figure our way through that. I think it was about a year ago, if I recall correctly, kind of discussing it. Johnston: Yep. Taylor: So, anyway, just really appreciate your work and I think that's a great example of how the commission advises the city on what are some really good decisions and how we should go about doing that. So, I just want to say thank you. Johnston: Thank you. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Yeah. Along the lines of Council Member Taylor, Blaine, you are -- you are far too humble. You helped to drive getting those silos placed when the city kind of exhausted options or thought options had been exhausted, you were quick with an idea and helped bring this all together. So, one, thanks to the commission for flagging this as an issue and, two, thanks for your hard work to get those relocated. I can't thank you enough for your perseverance and creative approach. It just goes back to I think what we say every time when you are before us, the HPC commission is about making history. It seems not just preserving history and I -- I appreciate your leadership and the commission's efforts. Our community should be really proud of our HPC commission. Johnston: Mr. Cavener, thank you. Simison: Okay. With that thank you very much for the update and wishing all the best. Johnston: Thank you so much. Have a good evening. 11. Meridian Arts Commission Annual Update to City Council Meridian City Council Work Session March 25,2025 Page 16 of 21 Simison: Next up is Meridian Arts Commission annual update and it looks like we have Cassandra and Brecken there. Bird: Thank you, Mr. Mayor and Council Members. Thank you so much for letting us present to you today. My name is Brecken Bird, I'm the current chair of the Meridian Arts Commission and I will be co-presenting today with Cassandra Schiffler, who is the, of course, arts and culture coordinator for the city. These are our wonderful commissioners. We have a great team and we love doing what we do. Schiffler: One of the major projects that the Arts Commission works on is through the -- the public art program. The MAPS program. So, through an ordinance that was passed in 2014 called the MAPS ordinance, the Meridian Art in Public Spaces, City Council allocates 50 cents per Meridian resident to complete public art projects for visible, tangible public art on public property. So, additional funding might come from other sources, like this year Valley Regional Transit and the Meridian Development Corporation sponsored some pieces. We will -- I will show that in just a minute. So, it might come from other sources, but primarily comes from that ordinance. So, just this last year the projects that were completed were some bike racks at Discovery Park, a fanfare sculpture also at Discovery Park, collaborative signage project at the trail hub, West Ada School District student art on the traffic boxes, some traffic boxes by professional artists that were themed with Meridian history and the transit shelters. So, here is some images of these. These are bike racks. And these pieces they represent a peregrine -- peregrine falcon and the raptors and so they each have kind of a different color and they are made out of salvage stainless steel propane tanks. So, they are 99 percent post-consumer recycled products. Another art piece is the fanfare piece by Steve Parker and this also utilizes recycled materials. Those are actual reclaimed brass marching brand -- marching band instruments and to interact with the piece you are supposed to put your ear up to the bells on the bottom and, then, they amplify the exterior sound so the work serves as a reminder to be present and appreciate the sounds around us. Then in 2023 there was the taller mosaic sculptures that were installed and in 2024 completing sort of the site at the trail hub. We had the artist work with the sign company as a collaborative project. So, the mosaic that's on the public art piece is also on the sign. So, it's kind of a nice through way for the art pieces and, then, there is also -- they might not be super recognizable as bike racks, but those cat tail sort of sculptures are bike racks. They have a little sign at the bottom with a bike to indicate that. So, it's kind of some nice theming through that -- through several projects, sort of the same way that Discovery Park had several projects with theming around learning, exploration and discovery. Bird: Yeah. Like Cassandra said, we had -- we -- every year we have our West Ada School District art show in the gallery and us as arts commissioners get to jury these wonderful kids' artwork and we pick several to be on traffic boxes. So, we were able to wrap five of those this year and -- yeah. And, then, next we were also able to wrap three boxes by professional artists and we did it a little differently this year. We decided to do -- they get -- they got pairs of boxes, so we could have a little bit more of a cohesive look to these traffic boxes, which I think turned out really beautifully and -- and Meridian City Council Work Session March 25,2025 Page 17 of 21 like Cassandra said, they were -- there was a theme this year and it was Meridian history, so all these -- all these pieces have something to do with Meridian specifically and the history. One of the artists Kayla, she specifically went to the history center and did a ton of research for her project and she got permission to use this historical photo for one of her boxes that she used as reference for the bigger box, which was really cool. I like that little piece of history that she used. We also were able to work with Claire Remsberg in -- in acquiring her pieces that she created for her traffic box. She has three pieces that she created for these boxes and we are in the final stages I believe of acquiring those and they will actually be hung right outside the windows there, so you will be able to see them all the time. But they are really beautiful and I know Claire personally, she's a great local artist, really influential in the community, so -- yeah. Schiffler: I was exceptionally happy with how this project turned out, because this was a collaboration with Valley Regional Transit, because they have the transit shelters and, fun fact, there are actually only two transit shelters in the City of Meridian, so we have done public art on both of the transit shelters and the Meridian Development Corporation sponsored these. So, this one the theme was getting around Meridian. So, they are kind of transportation and Meridian themed. One of them -- the structures are kind of some abstracted pieces and silos and there is some railways imagery that's in Meridian and the one on the right, the couple that's in there is actually the -- Eliza and Christian Zenger. I hope I got those names right. The founders of Meridian and you can see the water tower and things in there. So, both artists did a pretty exceptional job on these. Really happy with how this project turned out. And if they build some more transit shelters, then, we could do some more public art on the transit shelters in the future. So, what's next with public art? What else is coming up or in development? We have got the traffic box program planning on doing the West Ada School District once again. Safe passages is an artwork that is planned to go in the median along Linder Road. There is a little bit of a mock up design there on the right. That's a local artist Stephanie Inman and we used a stakeholder committee with ACHD's planning department, parks, arts commissioners and the landscape architect is doing the landscaping in the median to select the project. There were three artists that submitted designs and Stephanie's was the one that was selected. And, then, as you heard just a few minutes ago, Chateau Park is -- it's installed and we are not going to show you pictures, because we would really love you to come out to the dedication event and, again, that one was kind of -- we used a stakeholder committee of parks and rec commissioners, arts commissioners, some neighborhood citizens, the HOA and other city staff to guide that. The artists submitted a few different designs and the one that's installed is the one that was selected. Also we are looking at doing some artwork on the community center. So, Stephanie Inman is going to work with the design team to identify opportunities for integrated public art at the community center. The big project this year, though, is probably the public art master plan. We have never had a public art master plan for the City of Meridian, so we are just barely underway, but there should be a survey coming out soon and some public engagement event -- public engagement activities to get some information from the community about what they would most want to see. And as -- as Dom said earlier, the theme kind of for the Chateau Park was Meridian City Council Work Session March 25,2025 Page 18 of 21 pollinator and native flowers and so some of those -- the little hummingbird and the butterfly and the bee are actually pieces that are in the sculpture that we pulled out for the graphics. Excited to see those. Bird: Yeah. So, Initial Point Gallery is near and dear to my heart. We had the most applications we have ever had for the gallery this past year in 2024. So, double the applications we usually get. The word has really gotten out about the gallery and it's -- it's one of only two art galleries in Meridian and it's one of the best places to show work in the valley. So, it's a really great opportunity for artists locally and really instrumental in our art community. So, we -- yeah, we -- and we currently have -- we currently have landlines on -- on view for another week. Stephanie Inman, who she was just referring to as the designer for that Linder overpass project, actually has work up in the gallery right now. So, she's a very influential local artist. And our call to artists is currently out and the deadline is May 30th and those applications will be for the year of 2026 and we -- yeah, we anticipate a lot of applications this year as well. We usually are able to give a lot of the artists that apply a chance, but last year -- we, you know, sent a lot of rejections, which was sad, but also really cool, so -- Schiffler: Good problem to have. Bird: Good problem to have. Schiffler: Arts Commission supported three different youth performing arts projects for Treasure Valley Children's Theater. Their Imagine A Dragon performance, the Idaho Fine Arts Academies, Sabrodoria Connecterra performance and the high school band boosters. Concerts On Broadway. Popular series as always. We had Afrosonics, Steve Fulton's Ultra Muse and Summer Group Party Band. This year we have Soul Patch and Rock A Betty, which is a little bit of a newer band that does '50s and '60s covers of female -- female hits and Summer Groove Party Band has kind of been here every year, but their scheduling didn't work out, so, then, we have Billy Blues band for the last one and just a heads up, those were kind of all sort of around September. So, we are spacing these out a little bit this year, so they will be happening in July, August and September, one each month. Bird: We -- so, the Tammy de Weerd Award is something that happens biennially. So, last year we had ours and these were our winners. It is a legacy award named for the former Mayor Tammy de Weerd, who was just a huge supporter in the arts and sort of really instrumental in forming the Arts Commission. So, that's a really cool -- it's a really cool award. There are four categories. Student excellence in the arts. Supporter of the arts. Excellence in the arts. And arts in education. So, that -- that happens, yeah, like said biennially. So, we will have the next awards in 2026. Schiffler: Meridian Art Week is another great program. We have the art drop, which happens all week. There -- and this year -- or this last year it also -- we had this coincide with National Arts in Education Week and sort of tried to -- instead of doing all the arts for everyone, focus it just a little bit on education and education focus things. Meridian City Council Work Session March 25,2025 Page 19 of 21 So, there were several classes and artist talk at the gallery and, then, the community art party event I -- this has been a little bit of an evolving event and I think this was definitely the most successful year. Worked a lot with Renee, our special events coordinator, and we had a lot of components come together. It was at Kleiner Park. There were some art installations. You can see the -- this is called Yarn Bombing. It's the -- they Yarn Bombed the Kleiner statue. We got permission from the Kleiner family. But they are just -- they are crocheted and they are kind of temporary. She also wrapped several of the trees. So, that was a fun installation. There were several hands-on booths. There is letterpress printing and people could take away posters. We had lots of community organizations, like story -- story night and things throughout the valley. So, it was really an opportunity for the community to come and learn about various arts organizations throughout the valley that they might not know about that have opportunities for them to get involved. There were also performances throughout and you want to talk about the chalk art competition? Bird: Yeah. And every year we have a chalk art competition and that's always really successful. And especially -- I think especially like the kids and families really enjoy that. So, we have three categories. We have a youth, obviously, and a group. So, kids will come together and with their friends or families will come and do a chalk mural together and, then, we have a professional category. So, we have -- and this is judged by the arts commissioners. So, that's always a fun -- a fun thing. And we -- yeah, it felt really -- it felt really fun to give those awards on that big band shell at the park, so -- Schiller: Oh. And the -- and the Boise -- Boise Co-op in Meridian at The Village actually sponsored the award. So, the cash prizes happened for all of the chalk artist. Bird: Right. Yeah. That was good. That was fun to be able to give them a cash prize, too. Schiffler: We also had a temporary mural paintings and installations. So, he -- there on the left. That's actually Jay. He was not a commissioner at the time, but he is now a new arts commissioner. And these are kind of temporary panels that were put up in the park by different mural artists that were happening on site. Bird: Yeah. And it was -- I actually got to help one finish her mural, which was fun. But, yeah, we had -- we had three muralists and, then, on the -- on the other side of the cube there was a -- sort of color -- color in design made by the last -- last year's seasonal assistant Paxton designed it and it sort of ended up looking kind of like a Jackson Pollock at the end, but -- but it was really a fun activity and all the kids really loved it. It was very unrecognizable at the end. But, yeah, that was a really -- that was a really fun project and we are happy to have Jay on as a commissioner. We are also in negotiations to purchase one of these murals and have it permanently -- Schiffler: The -- the mural with the bright colorful ones in the mountains for installation at Home Court in the -- in basics and sort of the lobby area, so -- but just overall that Meridian City Council Work Session March 25,2025 Page 20 of 21 event, it's been kind of evolving and I felt like we really hit the right formula. So, this year we really just want to try to replicate it and keep that momentum. Bird: That was especially good for the kids, I think, and the families to have it at the park and in the day. That was really nice, so -- Schiffler: Yeah. Bird: These are -- but these are our adopted goals for 2025 as a commission and I won't read through these individually and bore you with them, but, please, look these over. We are really excited for the upcoming year and we are excited to work on and towards these goals. Thank you guys so much for listening to us and having us. Appreciate it. Simison: Thank you, Brecken and Cassandra. Council, any questions or comments? Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Cassandra, thank you. Great to see you again, Brecken. Thank you for being here. Just one comment and a question. First as a comment. I think the traffic box are -- is one of my favorite things that you do. I think that's really fun. I had a guest from out of town who came and they just noticed it at every intersection as we were driving around and I think that's a really unique way to kind of make it kind of fun and interesting. On the -- the temporary murals, can you just -- that's -- I had -- that was kind of the first time I had seen that. Would you just take a minute and tell me how long those temporary -- temporary murals are up, where do you put them, do you plan to maybe have them at different locations in the city, like where -- I'm just kind of really interested if you could take a couple minutes, maybe, and tell me a little bit more about that. Schiffler: Great question. Thank you, Councilman Taylor. So, the temporary -- they are up for the event four hours. So, we did find that location for one at Home Court. Tried to look into different solutions, because they are just on like plywood panels and so exterior we -- if you have any places that are interior locations with big walls, but we just couldn't find permanent homes for those. So, talk to the artists that -- on the other ones and they are fine turning those panels around and we can reuse the panels for next year, but -- so, there -- it was a little bit more of like the performance part of the -- of the mural painting. Simison: Additional questions, comments? All right. Thank you very much. You guys stay busy. We know that. And so we look forward to seeing what you can top this with next year. Schiffler: Thank you. Meridian City Council Work Session March 25,2025 Page 21 of 21 Bird: Thank you so much. Simison: Council, we have reached the end of our agenda. Are there any comments or a motion to adjourn? Little Roberts: Mr. Mayor? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thanks, Mr. Mayor. Team, before we wrap up, I know there is still some folks that are in the audience and I know Dave sent us an e-mail just announcing the passage of Lila Hill and I just want to take a quick moment and just thank Dave for sending that to us. I know Lila was a very unique individual with strong opinions on just about everything and when Blaine was giving his presentation I wish that I could have had Lila with me to hear her opinions, the good and the bad. I'm sure that she would have offered about what HPC is doing and I just wanted to take a moment and recognize her impact in our community. While never elected was certainly a leader and a driver of many leaders in our community and I just -- I want to take a moment. Thanks, Dave, for sharing that sad news and just to take a moment to recognize her impact. So, thank you, Mr. Mayor. And with that I would move that we adjourn the workshop. Simison: Motion to adjourn. Do I have a second? Little Roberts: Second. Simison: Motion and a second. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:36 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 4-8-2025 ATTEST: CHRIS JOHNSON - CITY CLERK 4-8-2025 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the March 11, 2025 City Council Work Session Meridian City Council Work Session March 11,2025 Page 26 of 26 Overton: Second. Cavener: Moved and seconded. Any discussion? Mr. Clerk, please call roll. Roll Call: Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, absent; Whitlock, yea. Cavener: All right. We are in Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:39 p.m. to 5:59 p.m.) Cavener: Okay. Council. Motion to come out of Executive Session. Strader: Second. Oh. I move that we come out of Executive Session. Little Roberts: Second. Cavener: Moved and seconded. Any discussion? All in favor say aye. We are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. Strader: Council President Cavener. Cavener: Council Member Strader. Strader: I move that we adjourn the meeting. Little Roberts: Second. Cavener: Moved and seconded. All in favor? Chair is aye we well. We have adjourned our work session. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6.00 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 3-25-2025 ATTEST: CHRIS JOHNSON - CITY CLERK 3-25-2025 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the March 11, 2025 City Council Regular Meeting Meridian City Council March 11,2025 Page 21 of 21 Little Roberts: Second. Cavener: It has been moved and seconded. Any discussion? Mr. Johnson, feel free to call Roll. Roll Call: Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, absent; Whitlock, yea. Cavener: All ayes. The motion passes. MOTION CARRIED: FIVE AYES. ONE ABSENT. FUTURE MEETING TOPICS Cavener: Future meeting topics. Council have anything flagged? Okay. Council, maybe just two quick indulgences if you will. Just want to commend our -- our police and fire. We have been getting updates about the many calls that you guys have been on the past couple weeks. I know that you guys are being sought for your help and assistance on a fairly -- more frequent beyond regular basis. Just want to pass on our appreciation to you and your colleagues for all the great work that you do. And, then, Council just real quick, this is going to get me going. Wow. Tomorrow is -- ooh, did not expect -- my son's 18th birthday and when I came to very first work for the city he was just 15 months and it's hard to believe that tomorrow he is turning 18 and I just -- wow, this was not expected. Apologies. I just want to wish my son a very happy 18th birthday. So, thank you for that, Council. Wow, I did not realize I was going to need tissues tonight. But we vacated the Executive Session. So, Council, a motion to adjourn. Strader: I move that we adjourn. Little Roberts: Second. Cavener: Motion -- motion and second. All in favor? Aye. We are adjourned MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:53 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT SIMISON 3-25-2025 ATTEST: CHRIS JOHNSON - CITY CLERK 3-25-2025 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Primrose School Inglewood Place Subdivision No. 2 Water Main Easement (ESMT-2025-0023) Project Name or Subdivision Name: INGLEWOOD PLACE SUBDIVISION NO.2 WATER MAIN EASEMENT Water Main Easement Number: 3-Water ADA COUNTY RECORDER Trent Tripple Main Easement Lot 3 2025-018069 Identify this Easement by sequential number if the project contains more than BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 03/26/2025 08:10 AM one easement of this type.See instructions/checklist for additional information. CITY OF MERIDIAN, IDAHO NO FEE For Internal Use Only Record Number: ESMT-2025-0023 WATER MAIN EASEMENT THIS Easement Agreement made this 25th day of March 20 25 between EIG14T PRI ID S MERIDIAN LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration,the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities,together with their maintenance,repair and replacement at the convenience ofthe Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement,including,but not limited to,buildings,trash enclosures, carports, sheds,fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of,or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereofagainst the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: EIG14T PRI ID S MERIDIAN LLC,a Michigan limited Zliabilky company By: Reed Fenton,Manager STATE OF MICHIGAN ) ) ss County of Oakland ) This record was acknowledged before me on March 5,2025 (date)by Reed Fenton ,the Manager of EIG14T PRI ID S MERIDIAN LLC, a Michigan limited liability company, on behalf of the limited liability company. Notary Stamp Below Notary igna e f My Commission Expires: =of hettiiChiparinty/2026Actin Water Main Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 3-25-2025 Attest by Chris Johnson, City Clerk 3-25-2025 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 3-25-2025 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version 01/01/2024 � ACKERMAN_ ESTVOLD WWW.ACKeRMAN-ESTVOLD.COM Exhibit A Project. No.: R25031 Date: March 3, 2025 DESCRIPTION FOR CITY OF MERIDIAN —WATER EASEMENT—PRIMROSE SCHOOL An easement lying in Lot 3 of Block 3 of Inglewood Place Subdivision No. 2, filed for record in the office of the Ada County Recorder's office in Book 126 of Plats at page 20292, lying in the SW 1/4, Section 21, T.3N., RA E., B.M., Meridian, Ada County, Idaho and more particularly described as follows: Commencing at the Southeast corner of said Lot 3; thence along the South boundary of said Lot 3 South 89059'35"West 59.96 feet to a point; thence leaving said South boundary at right angles North 00000'25"West 15.00 feet to the POINT OF BEGINNING; thence continuing North 00000'25"West 15.00 feet to a point; thence at right angles South 89059'35"West 20.00 feet to a point; thence at right angles South 00°00'25" East 15.00 feet to a point; thence at right angles North 89059'35" East 20.00 feet to the POINT OF BEGINNING, Said parcel of land contains 300 square feet, more or less. \ �� : ��F . HEADQUARTERS 4165 30TH AVE S 3210 27TH ST W 7661 W RIVERSIDE DR 1907 17TH ST SE SUITE 100 SUITE 200 SUITE 102 MINOT,ND 58701 FARGO,NO 58104 WILLISTON,NO 58801 GARDEN CITY,ID 83714 701.837.8737 701.5 S1.12 S 0 701.577.4127 208.853.6470 Exhibit B EXHIBIT FOR CITY OF MERIDIAN WATER EASEMENT LYING IN LOT 3, BLOCK 3, INGLEWOOD PLACE SUBDIVISION NO. 2, N LYING IN THE SW 1/4, SECTION 21, T.3N., RAE., B.M., t qnd MERIDIAN, ADA COUNTY, IDAHO >,sre�� 18350 Jj '1!4(L�p I 26'ACCESS I I T 9Te \Qp� �~ I EASEMENT K I PE T R PLA 0 10 I I I S 89'59'35'W EXISTING BUILDING 20.00' I I I ALN 00'00125,W S 00'00'25'f 15.00, I5.00' VZ ----- -- ---------- POINT OF BEGINNAMG �w N 89'59'35'E w �00 00'25"E I w w w 20.00' I 1.500' I 30'ACCESS, CITY— — SOUTHEAST CORNER MERIDIAN WATER AND I S 89'5935'W 59.96' LOT 3,BLOCK 3 SEWER EASEMENT. INSTRUMENT NO. I I EAST ALTA HILLS LANE 2020-156712. I I !PRIVATE) -- -------------------------------------------------- �26'ACCES� LEGEND I PEREPi.ATT I BOUJDARY LAME 1 I ———————— EASE,NENTLM '� ACKERMAN ❑ CALCULATED PMT, NOT SET w ESTVOLD x EXISTING WATER LNJE 7661 West Riv/f87de Drtre,SIC.102 'Garden CKY,aD 83714 20MA6470'wwwmckennan-estroK= R25031-water.dwg 03-03-25 N:36:40 Jcox PROJECT NO.R25031 W IDIAN� AGENDA ITEM ITEM TOPIC: Soldier Place Subdivision Sanitary Sewer Easement (ESMT-2025-0024) ADA COUNTY RECORDER Trent Tripple 2025-018070 Project Name or Subdivision Name: BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 03/26/2025 08:10 AM Soldier Place Subdivision CITY OF MERIDIAN, IDAHO NO FEE Sanitary ewer&Water Main Easement Number: 1 Identify this Easement by sequential number if the project contains more than one easement of this type.See instructionstcheddist for additional information. For Internal Use Only Record Number: FSMT- 2 -002 SANITARY SEWER EASEMENT THIS Easement Agreement made tis25th day of March 2025 between Steve A Hi6l&Betty J Hill ("Grantor")and the City offleridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described;and WHEREAS,the sanitary sewer is to be prodded for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration,the Grantor does hereby give,grant and convey onto the Grantee the right-of- way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) 'The easement hereby granted is for the purpose of construction and operation of sanitary sewer and allied facilities,together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way canto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY ERSTOOD AND AGREED, by`and between the parties hereto,that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not"be responsible for repairing,replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures ,or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports,sheds,fences,trees,or deep-rooted shrubs, Sanitary Sewer Easement Page 1 Version 01/01/ 024 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street,then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and ofno further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereofagainst the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers,or transferees ofany kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Steve A Hill and Betty J Hill Steve A Hill _ Be J Hill STATE OF IDAHO ) ) ss County ofAda ) This record was acknowledged before me on 3�11 ?,�25 (date) by �ktW- Ckndd 9! H` l+ill (name of individual), [complete the following 1 signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of (name of entity on behalf of whom record was executed), in the following representative capacity: (type ofauthority such as officer or trustee) Notary Stamp Below 1:C Notary Si naturePubk I ZS No.61474 My Commission Expires: �vMa avers Sanitary Sewer Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 3-25-2025 Attest by Chris Johnson, City Clerk 3-25-2025 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 3-25-2025 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: Sanitary Sewer Easement Page 3 Version 01/01/2024 EXHIBIT A SOLDIER PLACE SUBDIVISION SANITARY SEWER EASEMENT NO, 1 SITUATED IN THE NW 1/4 OF THE NW 1/4 OF SECTION 7 T. 3 N.,R. 1 E.,B.M. CITY OF MERIDIAN,ADA COUNTY,IDAHO A 20 foot wide easement situated in the Northwest''/4 of the Northwest '/4 of Section 7,Township 3 North, Range 1 East,Boise Meridian,City of Meridian,Ada County,Idaho,being 10 feet on both sides of the following described centerline: Commencing at the intersection of East Carlton Avenue and Northeast 2-1/2 Street from which the intersection of East Carlton Avenue and North Main Street bears South 89°04'44"West 558.15 feet; thence along the centerline of Northeast 2-1/2 Street North 0°03'31"West 716.33 feet; thence leaving said centerline South 89027'25"West 25.00 feet to the westerly right-of-way of said Northeast 2-1/2 Street and the POINT OF BEGINNING; thence continuing South 89°27'25"West 149.73 feet to POINT A of this description; thence South 0°32'35"East 28.00 feet; thence South 89°27'25"West 97.30 feet to the POINT OF TERMINUS. AND ALSO A 20 foot wide easement situated in the Northwest'/4 of the Northwest '/4 of Section 7,Township 3 North, Range 1 East,Boise Meridian,City of Meridian,Ada County,Idaho,being 10 feet on both sides of the following described centerline: BEGINNING at the above described POINT A; thence North 0°32'35" West 100.50 feet to the POINT OF TERMINUS. The above described easements comprise 695 square feet,more or less. Ns OF IDs`'�' C. 650-0 Ldoc Page 1 of 1 N EXHIBIT B 1 SOLDIER PLACE SUBDIVISION SANITARY SEWER EASEMENT NO. 1 yl SITUATED IN THE NW 1/4 OF THE NW 1/4 OF SECTION 7 It T. 3 N., R. 1 E., B.M. CITY OF MERIDIAN, ADA COUNTY, IDAHO NOT TO SCALE IDAHO POWER COMPANY EASEMENT INSTRUMENT N0. 2023-0444G1 51107223045 I O N I� I I tnf{le ' M Z o S1107223035 !*1 I I I Z N I z w Li 89'27'25" W 149.73 g P. m o �! 0 S 89'27'25" W 97.30' S1107223020 Lo w f, 4J E. CARL TON AVENUE N 89'04'44" E 558.15' 380-15, Q 178.00' LPL LAND N W G15TERF,o 2 0 78 �O = LINE TABLE LINE LENGTH BEARING C. ��/�L Lt 25.00 S 89-27'25" W 1 j2h L2 I 28.00 S 0-32-35" E E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for 965 E. Ustick Rd. (H-2024-0063) by Mussell Construction, Inc., located at 965 E. Ustick Rd. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI AND DECISION& ORDER A In the Matter of the Request for Annexation(AZ)of 1.11 Acres of Land with an L-O Zoning District with a Request for City Council Approval of a Reduced Buffer to Residential Uses from 20- feet to 8-feet 10-inches,by Kent Mussell,Mussell Construction,Inc. Case No(s). H-2024-0063 For the City Council Hearing Date of: March 11,2025 (Findings on March 25,2025) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of March 11,2025, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of March 11,2025, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of March 11,2025, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of March 11,2025,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR 965 E USTICK ROAD AZ H-2024-0063 - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of March 11,2025, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § I I-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation is hereby approved with the requirement of a development agreement per the provisions in the Staff Report for the hearing date of March 11, 2025, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d), if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted,including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-652 1(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of March 11, 2025 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR 965 E USTICK ROAD AZ H-2024-0063 -2- By action of the City Council at its regular meeting held on the 25th day of March,2025. COUNCIL PRESIDENT LUKE CAVENER VOTED COUNCIL VICE PRESIDENT LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER BRIAN WHITLOCK VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 3-25-2028 Attest: Chris Johnson 3-25-2028 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 3-25-2028 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR 965 E USTICK ROAD AZ H-2024-0063 -3- EXHIBIT A E STAFF REPORT REPORT a H o COMMUNITY DEVELOPMENT DEPARTMENT HEARING March 11, 2025 Legend - DATE: f ILIProjEct Lcou-Ron TO: Mayor&City Council FROM: Sonya Allen,Associate Planner _ ~~`T 208-884-5533 1 SUBJECT: 965 E.Ustick Rd.—AZ E:U � H-2024-0063 LOCATION: 965 E.Ustick Rd., in the NE 1/4 of Section 6, T.3N.,R.IE. I. PROJECT DESCRIPTION Annexation(AZ) of 1.11 acres of land with an L-O zoning district with a request for City Council approval of a reduced buffer to residential uses from 20-feet to 8-feet 10-inches. IL SUMMARY OF REPORT A. Project Summary Description Details Acreage 0.90-acre Future Land Use Designation Medium Density Residential(MDR) Existing Land Use Single-family residential(SFR)with an existing home Proposed Land Use(s) Uses as allowed in the L-O district—no specific use is proposed at this time Current Zoning RI in Ada County Proposed Zoning Limited Office(L-O) Physical Features(waterways, None PM hazards,flood plain,hillside) Neighborhood meeting date 10/18/24 History(previous approvals) ROS#1070;H-2023-0061 [AZ,CUP-Pathways(private education institution)— withdrawn] Page 1 � ���' ��i i � III •_�' � -- s .i _`#+, .s ■IIIILI IIIIIILL p u�r�� ■ ,� u�tu �� pll • � 1111111 � li ��� ■ 11 I !;sue � ■ 11 ����a�l�� 1 11 :�� �a���ai�l�� 1 � ■- 11 :� son i 13�7�1 �� ■■1 e . i 13�13n �� ■■1 2111111 �■ E I� i ��■11■1 �■ I� 4 ■■■■l ■ i ■■■■■ ■ ■ 1■111 ■ ■� ■■ _ ■ 1■111 ■ ■� ■■ ■I�r<l'�iiiii �� � � �' ■I�r<l'�iiii■ 1■1111�����1■1 ■�; ■1 it 111■11�����1■1 ■�; 11 11 EXHIBIT A C. Representative: Same as Applicant IV. COMPREHENSIVE PLAN ANALYSIS Land Use: This property is designated as Medium Density Residential(MDR)on the Future Land Use Map(FLUM) contained in the (Comprehensive Plan). This designation allows for dwelling units at gross densities of 3 to 8 dwelling units per acre. Although dwelling units are typically desired in the MDR designation,the Comprehensive Plan does state that at the discretion of City Council,areas with a Residential Comprehensive Plan designation may request an office use if the property only has frontage on an arterial street or section line road and is 2-acres or less in size. In this instance,no ancillary commercial uses are permitted. The subject property meets the aforementioned criteria. The Applicant proposes an addition to the existing residential structure for the purpose of leasing out spaces to uses that are allowed in the L-O zoning district. This caveat in the Comprehensive Plan applies solely to office uses, classified in UDC 11-1A-1 as professional services and healthcare or social services,and does not include other non- office uses allowed in the L-O district.See analysis below in Section Vfor more information. Transportation: East Ustick Road, a 5-lane roadway which runs along the front/north side of this property,is depicted as a residential arterial street on the Master Street Map(MSM). There are no stub streets from adjacent properties/developments to this property. Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval,and in accord with any adopted levels of service for public facilities and services." (3.03.03F) City water and sewer service is available and can be provided to this property in accord with UDC 11-3A-21. • "Require urban infrastructure be provided for all new developments, including curb and gutter, sidewalks,water and sewer utilities."(3.03.03G) Urban sewer and water infrastructure is available to this property. Curb, gutter and an attached sidewalk was constructed along E. Ustick Rd. with the road widening project. • "Ensure development provides safe routes and access to schools,parks, and other community gathering places."(2.02.01G) A sidewalk exists along E. Ustick Rd. on this site, which assists in providing a safe route to schools,parks and other community gathering places. • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe."(2.02.02) Annexation and redevelopment of the subject infill parcel will maximize public services. V. STAFF ANALYSIS Annexation &Zoning(AZ): The Applicant proposes to annex 1.11 acres of land with an L-O zoning district,which includes land to the section line of E. Ustick Rd. City Council approval is needed to approve the proposed L-O zoning in the MDR FLUM designation as mentioned above in Section IV. Page 3 EXHIBIT A There is an existing 2,259 square foot(s.£) single-family dwelling on this site,which the Applicant proposes an addition totaling 8,000 s.f. for tenant spaces for uses allowed in the L-O zoning district, per UDC Table 11-2B-2.A conceptual site/landscape plan is included below in Section VII showing how the site is proposed to re-develop with the larger building and associated parking,drive aisles, walkways and landscaping. If the property is annexed,the existing structure will be required to connect to City water and sewer service within 60 days of annexation and disconnect from private service,as set forth in MCC 9-1-4 and 9-4-8. Because the Comprehensive Plan only allows office use of properties with a residential FLUM designation, Staff recommends uses in the proposed L-O district are restricted to"professional services" and"healthcare or social services"only,which are defined in UDC 11-1A-1,as follows: Professional service uses include, but are not limited to:Architects, landscape architects and other design services;graphic designers; consultants;lawyers;media advisors;photography studios;and general offices. The term does not include healthcare and social service. Healthcare and social services(NAICS Code 62). The use of a site for ambulatory healthcare services.Included in this use are offices of dentists;physicians; chiropractors;optometrists; mental health practitioners;physical, occupational and speech therapists;audiologists; outpatient care centers,family planning centers,medical and diagnostic laboratories, imaging centers, kidney dialysis centers;blood and organ banks.Social service uses include, but are not limited to, individual and family services; community food and housing, emergency and other relief services;vocational rehabilitation services;services for the elderly and persons with disabilities;vocational rehabilitation services;and emergency and other relief services. Professional services and healthcare or social services are listed as a principal permitted use in the L- O zoning district in UDC Table 11-2B-2. Other uses typically allowed in the L-O district are not allowed. The reason for the restriction in the Comprehensive Plan is that other uses allowed in the L-O district may be more intense and not compatible with adjacent land uses,which are typically residential, and access and interconnectivity between uses may be limited and not adequate for other such uses. The site is within the Area of City Impact(AOCI)boundary and is contiguous to City annexed land to the south, east and west. A legal description was submitted for the boundary of the annexation area, included in Section VII.A below. The City may require a development agreement(DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. To ensure this property develops as proposed and required,Staff recommends a DA with the provisions discussed herein and included in Section IX.A. Access: There are two(2)existing driveway curb cuts to this site via E. Ustick Rd., an arterial street; no other accesses are available to the site from adjacent properties. Only one(1)access driveway is proposed with redevelopment of the site as shown on the site plan,the other driveway will be removed. Where access to a local street is not available,the UDC(11-3A-3A.2)requires the property owner to grant cross-access/ingress-egress to adjoining properties via a recorded easement. This standard is intended to apply primarily to non-residential properties but may extend to residential properties where the use is anticipated to change to a non-residential use. This property and the adjacent property to the east at 1001 E.Ustick Rd. (S 1106120867) only have access via an arterial street(i.e. Ustick Rd.). The property to the east is designated on the FLUM as Medium Density Residential. The subject property owner also owns the property to the east and doesn't anticipate fixture use of that property changing from residential to a non-residential use. If a driveway stub and a cross-access Page 4 EXHIBIT A easement were required to the property to the east,the building pad would need to be reduced in size and parking removed on the south side of the building in order for the driveway to align with the adjacent property to the east. For these reasons, Staff does not recommend a driveway stub is required to the east for future cross-access—the Commission and/or City Council may determine otherwise. Parking: A minimum of 16 spaces are required to be provided for an 8,000 s.f. office building; a total of 37 spaces are proposed,which exceed UDC standards by more than double. Sidewalks/Pathways: A 7-foot wide(mostly) attached sidewalk exists along E. Ustick Rd. Detached sidewalks are required along arterial streets per UDC 11-3A-17;however,because the existing sidewalk is in good condition, Staff doesn't recommend it's reconstructed as a detached sidewalk. A sidewalk is proposed on the south and west sides of the building adjacent to the drive aisle and parking that ranges from 5 to 9 feet in width. The sidewalk that abuts parking on the south side of the building is 7-feet wide,which accommodates vehicle overhang in accord with 11-3C-5B.4. A 5-foot wide sidewalk is proposed from the perimeter sidewalk along Ustick Rd. to the main building entrance in accord with UDC 11-3A-19.B.4. Landscaping: A minimum 25-foot wide street buffer is required along E.Ustick Rd.,an arterial street, landscaped per the standards listed in UDC 11-3B-7C. The tree class should be included in the plant material legend and should demonstrate compliance with the required standards(25%of the required trees should be Class II; and 35%of qualifying trees must provide urban canopy at maturity. The landscape plan depicts a 30-foot wide buffer and the plantings appear to comply with the UDC standards. Parking lot landscaping is required in accord with the standards listed in UDC 11-3B-8C. Class II or III trees are required in perimeter buffers; tree class should be added to the plant legend to demonstrate compliance.Planter islands are required at the ends of rows of parking to reduce the visual impact of long rows of parked cars and to guide traffic. The UDC(Table 11-2B-3)requires a minimum 20-foot wide buffer to residential uses in the L-O zoning district,landscaped per the standards listed in UDC 11-3B-9C. Residential uses abut the site on three sides—to the west, south and east. The Applicant requests City Council approval of a modified buffer width along the west property boundary of 8-foot 10-inches at its narrowest point to 11+/-feet with an allowance for up to 2-feet of vehicle overhang within the buffer from adjacent parking spaces. Such requests are allowed to be considered by City Council at a public hearing with notice to surrounding property owners.The building will not encroach into any of the required buffer areas. The buffer is required to include a mix of evergreen and deciduous trees, shrubs, lawn or other vegetative groundcover. Typically,the buffer area should result in a barrier that allows trees to touch within 5 years of planting; however,because a 6-foot tall privacy fence is proposed,the planting requirement may be reduced to a minimum of one(1)tree per 35 linear feet, plus shrubs,lawn, or other vegetative groundcover.Note:If Council does not approve the reduced buffer width requested along the west boundary of the site, a 20 foot wide buffer shall be provided as set forth in UDC Table 11-2B-3. This would reduce parking to 22 spaces as there wouldn't be adequate room to accommodate parking along the west boundary, which still complies with the parking standards in UDC 11-3C-6B.1 but may not be adequate for the site. Mitigation is required for existing healthy trees 4"caliper and greater that are removed from the site as set forth in UDC 11-3B-IOC.5. There are 18 existing healthy trees on the site totaling 384 caliper inches, 11 of which,totaling 186 caliper inches, are proposed to be removed—these require mitigation. The other seven(7),totaling 198 caliper inches, are proposed to be preserved and protected on the site. Alternative compliance to this standard may be requested with the Certificate of Zoning Compliance application if it's not feasible to mitigate for all of the trees being removed. Page 5 EXHIBIT A Fencing: Fencing is required to comply with the standards listed in UDC 11-3A-7. Fencing exists around the perimeter of the site; however,the applicant proposes to construct new 6-foot tall metal framed vinyl privacy fence around the perimeter of the site as shown on the site plan. Utilities(UDC 11-3A-21): Connection to City water and sewer services is required in accord with UDC 11-3A-21. Street lights will be required to be installed with redevelopment of the property in accord with the City's adopted standards,specifications and ordinances. Trash: Trash carts are proposed within privacy fencing for screening at the southeast corner of the building,which will be taken to the street for service. Waterways: There are no existing waterways that cross this site. Pressurized Irrigation System(UDC 11-3A-15): Underground pressurized irrigation water is required to be provided to the development as set forth in UDC 11-3A-15. Storm Drainage(UDC 11-3A-18):An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Hours of Operation: The UDC 11-2B-3B,restricts business hours of operation in the L-O zoning district from 6:00 am to 10:00 pm. Building Elevations: Conceptual building elevation perspectives were submitted for the proposed enlarged structure as shown in Section VIII.C. Final design of the structure is required to comply with the design standards listed in the Architectural Standards Manual(ASM). The architectural character of the building should relate to adjacent residential uses.New construction must share at least three similar accent materials,field materials,or other architectural feature of a building within 150-feet of the property in accord with ASM Goal 1.2B. Certificate of Zoning Compliance/Design Review: A Certificate of Zoning Compliance(CZC) and Design Review application is required to be submitted to the Planning Division and approved prior to submittal of building permit application(s). VI. DECISION A. Staff: Staff recommends approval of the proposed annexation&zoning application with the provisions included in Section VIII per the Findings in Section IX. B. The Meridian Planning&Zoning Commission heard these items on February 6,2025.At the public hearing,the Commission moved to recommend approval of the subject AZ request. 1. Summary of Commission public hearing_ a. In favor: Kent Mussell,Applicant b. In opposition:None C. Commenting: Todd Powell d. Written testimony: Kent Mussell,Applicant—in agreement with the Staff recommendation. e. Staff presenting application: Bill Parsons f. Other Staff commenting on application:None 2. Key issue(s) public testimony a. Questions pertaining to the width of the buffer proposed along the southern boundary of the site and activity on the property to the east under the same ownership.Staff confirmed the reduced buffer width is only requested along the west boundary of the site —the buffer width along the south boundary exceeds the minimum required buffer Page 6 EXHIBIT A width. The Applicant stated they're planning to flip the residential house on the adjacent property to the east and that they have no intention of it being part of this development. 3. Key issue(s)of discussion by Commission. a. The request for the reduced buffer width along the west boundary of the site—opinion that with the access proposed via Ustick Rd. and the parking,the reduced buffer width is needed. 4. Commission change(s)to Staff recommendation: a. None 5. Outstandin issue(s)ssue(s) for City Council: a. The Applicant requests Council approval of a reduced buffer to residential uses along the west boundary of the site from 20' to 10'8". C. The Meridian City Council heard these items on March 11,2025.At the public hearing,the Council moved to approve the subject AZ request. 1. Summary of the City Council public hearing: a. In favor: Kent Mussell.Applicant b. In opposition:None c. Commenting: Lindy Bower d. Written testimony:None e. Staff presenting application: Sonya Allen f Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. Ms.Bower expressed concern about the buffer to her property along the southern boundary of the site,which meets and exceeds the minimum buffer width. 3. Key issue(s)of discussion by City Council: a. Discussion pertaining to the request for a reduced buffer width to residential uses along west boundary and possibility of reducing parking along that boundary in order to provide the full buffer width. 4. City Council change(s)to Commission recommendation. a. None Page 7 EXHIBIT A VIL EXHIBITS A. Annexation&Zoning Legal Description and Exhibit Map LEGAL DESCRIPTION FOR ANNEXATION OF 965 E USTICK ROAD A parcel of land located in the in the Northwest 114, of the]Northeast 114 Section 6, Township 3 North, Range 1 East, Boise Meridian,Ada County, Idaho and being further described as follows BASIS OF BEARING: The North line of said Northwest 114, of the Northeast 114, derived from found monuments and taken as S89114728"E with the distance between monuments found to be 1324,50 feet. BEGINNING at a point on the North line of the Northwest 114,of the Northeast 114 Section 6,Township 3 North, Range 1 East,Boise Meridian from which the from which the East 111E corner of said section 6 gears South 85°47'28"East a distance of 493.86 feet. Thence leaving said North line, South 00015'42"West, a distance of 252.59 feet; Thence North 89°42'02"West, a distance of 192.00 feet; Thence North 00'30'53"East to a paint on said North line,a distance of 252.30 feet; Thence along said North line South 89°47'28"East, a distance of 190.96 feet to the POINT OF BEGINNING. Said Parcel containing 48,356 square feet or 1.11 acres,more or less and is subject to all existing easements and eights-of-ways of record or implied. END OF DESCRIPTION. Kenneth H_Cook, P.L.S. 9895 Timberline Surveying IAAL 847 Paris Centre Way, Suite 3 GIsr Nampa, Idaho 83551 re (208)465-5687 o � H. U:\TS-23�ADA\23013-MUSSELL-USTICK-LOCUST GROVE\sunrey�LEGALS\23013-MUSSELL ANNIXATION.rtf Page 8 EXHIBIT A 1I 114 A PORTION OF NORTHWEST 1/4 OF THE NORTHEAST BRASS CAP (!STICK ROAD 1/4 OF SECTION 6, TOWNSHIP 3 NORTH, PLS 12087 RANGE 1 EAST, B.M., ADA COUNTY, IDAHO CP&F#2017-120052 — 639.68 19�.96' P.O.B i 120,34' 373.52' E1116 g ALUMINUM $894TZ8E-T91.7Z' LEGEND CP&F#2017-10061 — 12 114 COR.MONUMNET AS NOTED -1 O 11112 Ill 6CDR.MONU MNETASNOTED ILL � T F.O.B. POINT OFBEGINNNG M w 0 Z NI f� CALC,POINT m m h h O FOUND MONUMENT N z a k $ PARCEL ADJOINER LINEw , 48.356 sq.1. w — — BOUNDARY LINE 1.11aC. ep --— EASEMENT LINE K o w 2� I — RIGHT OF WAY LINE �Nx w NARRATIVE- o THIS SURVEY WAS MADE AT THE REQUEST OF KENT MUSSELL TO ESTABLISH THE BOUNDARY AS SHOWN.BOUNDARY WAS DEFINED FROM FOUND MONUMENTS OF FOUND OF RECORD P.=SO' IN THE TIMBERFALLS AND GRANITE CREEK SUBDIVISIONS WHICH ARE NOT SHOWN ON THIS DISPLAY GRANITE CREEK ►vss 42'02'W-f92 ao' SUBDIVISION TIMBERFALLS �y`��NL LA SUBDIVISION t a DISPLAY FOR l,.l� � NO. 1 0: 4 ANNEXATION OF ���k���� 1.2 16� a � 9E5 E USTICK RD T' BE�'N� SURVEYING sr a svY aAnxCUN.9[WAY,911YfE]NAMPA.inAio BMsI jI�TF O F 1D'�O� FI LE:23013-MUSSELL-USTICK 4-6-2023.dwg �a s Page 9 EXHIBIT A B. Conceptual Development Plan(dated: 1/24/25) W awom . v 06mi W • D ;URN % asT a a i N a i x a r s a Sl �llHi�'v' IQ1113N � P fJ4'EgyjE►R1)QE1913'3 we F ` � ❑I`N�'flal�i3W 'avoH )iousn 996 it _ i „ 4 r++ i ++ E L.-. -.-.-.-.-.-.-.-.-.----J +++++}++R + 3 L � I ................ ... ..a.........................1.3....1..E Sa&&&tssidIll gn 115 g s a q s8_ pia g� lilt I i II ............ ................. ... .... . . ...... Page 10 EXHIBIT A C. Conceptual Landscape Plan(dated: 11/1Y24 2/12/25) _ 6 s 2 6 O F�-MR y a 9 8 fi P � r� a` g g � � Ito El s = Ornid MI su s Rio 75 LL a � g 4x[ Ca 7G ate", � 5 �c L _qe5 � S� Page 11 BuildingEXHIBIT A D. Conceptual moll M— Page 12 1t li; s Y, f --.P�.ti- } {�. l��•.{:yi' .•may. EXHIBIT A VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Annexation & Zoning A Development Agreement(DA)is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian,the property owner(s) at the time of annexation ordinance adoption,and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the date of City Council approval of the Findings of Fact, Conclusions of Law and Decision&Order for the Annexation request. The DA shall, at minimum,incorporate the following provisions: a. The existing structure shall connect to City water and sewer service within 60 days of annexation and disconnect from private service, as set forth in MCC 9-1-4 and 9-4-8. b. Future development of this site shall be generally consistent with the conceptual site and landscape plans and building perspectives included in Section VII and the provisions contained herein. c. Future development of the property shall comply with the dimensional standards for the L-O (Limited Office)zoning district listed in UDC Table 11-2B-3. d. Future use of the site is limited to office uses (i.e.professional services and healthcare or social services as defined in UDC 11-1A-1 and as allowed in UDC Table 11-2B-2)in accordance with the Comprehensive Plan for properties with a residential Comprehensive Plan designation; no ancillary commercial uses shall be permitted. e. A reduced buffer width to residential uses is allowed from 20-feet to 8-feet 10-inches if- as approved by City Council as accord with UDC 11-3B-9C.2. The buffer shall contain landscaping in accord with the standards listed in UDC 11-3B-9C. f. Business hours of operation shall be limited to the hours between 6:00 am and 10:00 pm as set forth in UDC 11-2B-3B for the L-O zoning district. g. A Certificate of Zoning Compliance application shall be submitted for the change in use and expansion of the site that complies with all UDC conditions and the provisions contained herein. h. A Design Review application shall be submitted for the proposed addition to the existing structure that demonstrates compliance with the design standards listed in the Architectural Standards Manual.New construction must share at least three similar accent materials, field materials, or other architectural feature of a building within 150- feet of the property(ASM Goal 1.2B). IX. FINDINGS A. Annexation (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: Page 13 EXHIBIT A 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed map amendment to the L-O zoning district for office uses only is consistent with the Comprehensive Plan as noted in Section V. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the map amendment and associated development is consistent with the regulations outlined for the district and the purpose statement of the commercial districts in that it provides for the service needs of the community. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as office use(s)should be compatible with adjacent existing residential uses in the vicinity. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds City water and sewer service is available to be extended to this development. The proposed map amendment shouldn't result in adverse impact upon the delivery of services by any political subdivision providing public services within the City as noted. 5. The annexation(as applicable)is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the city. Page 14 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Acceptance Agreement for Chateau Park Artwork between the City of Meridian and McCall Studios ACCEPTANCE AGREEMENT: CHATEAU PARK ARTWORK This ACCEPTANCE AGREEMENT: CHATEAU PARK ARTWORK is made this 25th day of March, 2025 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and McCall Studios LLC, ("Artist"), a limited liability company organized under the laws of the state of Idaho. WHEREAS,Artist and City have entered into a Master Agreement for Professional Services: Park Identities Public Art Roster("Master Agreement"),which establishes the terms and conditions under which City may invite Artist to provide services including consultations, design, installation, maintenance, and repair of artwork, pursuant to separate project task order(s) setting forth specific conditions, compensation amount, and scope of work; and WHEREAS, on August 27, 2024, Artist and City entered into a task order("August 27, 2024 Task Order") for the fabrication and installation of a flower sign, composition bench, and flower bench for installation at Chateau Park, and this artwork has been installed as depicted in Exhibit A hereto ("Artwork"); NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I.INDEMNIFICATION. Artist hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions, and/or judgments for damages, expenses, and/or injury to any person or property caused or incurred by or as the result of the performance of or failure to perform any work or service under or related to the Master Agreement. Artist specifically hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions, judgments for damages, expenses, or injury to any person or to property arising as a result of: A. Artist's failure, or the failure of any agent, employee, or subcontractor of Artist to exercise reasonable care, skill or diligence in the performance of any work or service under or related to the August 27, 2024 Task Order; B. Any breach of any representation, warranty or covenant made by Artist, or by any of Artist's agent(s), employee(s), or subcontractor(s); C. Artist's infringement of or upon any intellectual property rights, whether intentional or unintentional, known or unknown, including any copyright or patent arising out of the reproduction or use in any manner of any plans, designs, drawings, specifications, ACCEPTANCE AGREEMENT MCCALL STUDIOS LLC PAGE 1 of 3 information, material, sketches, notes or documents created by Artist in the performance of any work or service under the August 27, 2024 Task Order; and/or D. The malfunction or failure of the Artwork, or any portion or component thereof, created and installed under the August 27, 2024 Task Order. I1.NVAIVER. Artist hereby waives and releases, on behalf of Artist and Artist's employees, agents, heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Artist now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of the performance of any work or service under or related to the August 27, 2024 Task Order. Except as otherwise expressly delineated in the August 27, 2024 Task Order, Artist hereby waives any and all right, title, or interest in the Artwork and/or all items created under, assembled pursuant to, and/or otherwise related to the August 27, 2024 Task Order and any and all addenda thereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST• Ken McCall Manager, McCall Studios LLC CITY OF MERIDIAN: BY: Attest: Robert E. Simison, Mayor 3-25-2025 Chris Johnson, City Clerk 3-25-2025 ACCEPTANCE AGREEMENT MCCALL STuuios LLC PAGE 2 of 3 Exhibit A yWr 4py�-,r.s d �r w� ✓ � FL' Y { Fr L ACCEPTANCE AGREEMENT MCCALL STUDIOS LLC PAGE 3 of 3 W IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 25-2509: A Resolution of the City Council of the City of Meridian signifying final acceptance of Chateau Park Artwork from McCall Studios CITY OF MERIDIAN RESOLUTION NO. 25-2509 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR, WHITLOCK A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN SIGNIFYING FINAL ACCEPTANCE OF CHATEAU PARK SIGN, COMPOSITION BENCH, AND FLOWER BENCH,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,McCall Studios LLC ("Artist") designed and installed at Chateau Park, in Meridian, Idaho, a flower sign, composition bench, and flower bench for the City and people of Meridian ("Artwork"); WHEREAS,this Artwork is compliant with the specifications set forth in the Task Order for Fabrication and Installation of Chateau Park Artwork executed by City and Artist on August 27, 2024 ("August 27, 2024 Task Order"); WHEREAS,pursuant to the August 27, 2024 Task Order, Artist has submitted a Maintenance Plan for the Artwork, attached hereto as Exhibit A, and executed an acceptance agreement with City contemporaneously herewith, and by these actions and submissions Artist did timely complete all tasks enumerated in the August 27, 2024 Task Order; NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the City of Meridian hereby accepts the delivery of the Artwork as designed, fabricated, and installed at Chateau Park, and by this instrument the City conveys its approval and acceptance thereof. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 25th day of March, 2025. APPROVED by the Mayor of the City of Meridian, Idaho, this 25th day of March, 2025. APPROVED: ATTEST: Robert E. Simison, Mayor Chris Johnson, City Clerk FINAL ACCEPTANCE OF CHATEAU PARK ARTWORK PAGE 1 EXHIBIT A MAINTENANCE PLAN FINAL ACCEPTANCE OF CHATEAU PARK ARTWORK PAGE 2 VARA Waived: YES I NO City of Meridian Public Art & History Conservation Record This document will act as a primary source for our public art maintenance. The detailed information you provide will be essential to maintain the best practices of care for your work during its designated lifespan and historical legacy beyond. Please be as thorough as possible and attach any additional documents you deem relevant. Primary Artist(s): Ken McCall Title of Artwork: Chateau Park Date Completed: March 5, 2025 Number of Object Components: 3 Dimensions: H.- 12 x W.- 10 x D: 3 Dimensions of Frame (if applicable): H.• x W.• x D: Materials: List primary materials used. Start with the support/base material and work your way out or by order of application. (Please include brand name, model, color names/codes, etc.): Material Brand Color#/Name or Finish Size/Model# Mild steel 1/4" 5053 Aluminum 3/16" Composite Powder coating Pantone 1225C bench: Flower stems,flower bench,leaf: Pantone 350C Paint Superurethane Flower on bench,butterfly on bench: Warm white Flowers on sign: Pantone 265C,warm white,Pantone 1225C Bee: Pantone 1225C,black Hummingbird: Self mixed colors IDIAN:--- Materials (cont'd): List any custom-made or specialty parts and their sources/manufacturers. (Feel free to provide us with replacement parts if you anticipate their need.): Part Source/Manufacturer Dimensions Sign: 12' x 10 x 3' Composite Bench: 4' X 5' X 3' Flower Bench: 12' x Tx 3' List the names, roles/contributions, and contact information of any sub-contractors used (e.g.framers, welders, electricians,foundries, etc.)..- Name Role/Contribution Contact Epsco Powder coater 208-389-2000 www.epscousa.com Golden West Crane 208-631-4258 bmoore@goldenwestsigns.com Jon Pullman Concrete 208-363-0449 jon.pullman@cableone.net 2 Ci�fERIDIAN Materials (cont'd): If applicable, describe existing materials/methods of presentation (e.g.frame, base, mounting/hanging hardware, etc).: Life Expectancy: Even under the best of environmental conditions and maintenance, all things eventually deteriorate beyond feasible repair. This is a result of inherent vices in the materials, the way they interact with other materials and the surrounding environment including public interaction. While we commit to doing our best to extend the lifespan of an artwork, we by no means expect it to last forever. As difficult as it may be to place an expiration date on one's creation, it is important to level-set realistic expectations. Considering the materials and likely environment, what is the conservative estimated lifespan of your artwork? If you don't know, describe what deteriorations you anticipate.: The paint may fade over time. 3 (L%'VL E IDIANj-- IDAF§ Artistic Intent: Please provide your artist statement regarding the conceptual intent and purpose of your artwork. What does it symbolize? What is it meant to evoke or convey?: Flower Bench:inspired by the idea of a garden theme,the flower bench represents a stylized yellow cone flower while providing the interactive element of being seating. Butterfly Bench:the composition bench will depict sunflowers, provide seating and incorporate an educational aspect by having the scientific name cut out of the front. Entrance Sign:the place making sculptural sign will replicate a syringa,a blue camas and a black-eyed susan. 4 Ci�fERIDIAN Physical/Functional Intent: Please describe your literal intention of appearance. Describe the ideal condition of the materials and components. Do you want it to age or remain visually static? How is it supposed to physically operate?: People should enjoy the benches by sitting on them. I would like the artworks to age. 5IDIAN�-- Techniques: Describe in detail how your artwork was constructed. (Feel free to attach proposal material): Materials were cut,welded,powder coated,painted and bolted together. Describe any specific techniques/tools used, especially to acquire finishes or textures.: Laser cutter,MIG and TIG welder,powder coating and paint. 6IDIAN�-- Installation: If applicable, describe any special procedures for assembly and disassembly. (Please provide us with any specialized custom-made tools required to do so): If applicable, describe your preferences for presentation (e.g.frame material/color, mat color/thickness, open or enclosed pedestal, etc).: 7IDIAN�-- Installation (cont'd): If there are several components, is there a specific order or con fquration?: Is the work site-specific?If so, describe the intended relationship to its environment.: Yes. Garden themed artwork was designed specifically for Chateau Park. 8 C%WERIDIAN Installation (cont'd): Describe any concerns you might have about how the environment may affect your artwork and vice versa (e.g. exposure to the elements, pollution, vehicle/foot traffic, wildlife, urban development, etc.).: Sprinklers hitting the artwork will cause deterioration of the paint. Maintenance: Do you have any specific recommendations regarding the methods and frequency of care and maintenance for specific materials and/or your artwork as a whole?: Wash with water and mild detergent as desired. Check hardware annually. 9 Ci�fERIDIAN W IDIAN� AGENDA ITEM ITEM TOPIC: Fiscal Year 2025 Budget Amendment in the amount of$158,760 for Fire Outreach Center Design 2/28/2025 4:59 PM City of Meridian FY2025 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E 01 2210 41200 1 0 Wages 01 2210 41206 0 PT/Seasonal Wages 01 2210 41210 0 Overtime Please only complete the fields highlighted 01 2210 41304 0 Uniform Allowance in Orange. 01 2210 42021 0 FICA $ Amendment Details 01 1 2210 42022 0 PERSI I $ Title: Fire Outreach Center Design 01 1 2210 1 42023 0 Worker's Comp $ Department Name: Fire 01 1 2210 1 42025 0 JEmployee Insurance 1 $ Presenting Department Name: Fire Total Personnel Costs $ Department#: 2210 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 00 2210 1 0 $ Project#: 01 2210 0 $ 01 2210 0 $ Is this for an Emergency? Yes No 01 2210 0 $ New Level of Service? 0 Yes No 01 2210 0 $ 01 2210 0 $ Clerks Office Stamp 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ Date of Council Approval 3-25-2025 Total Operating Expenditures $ - $ $ Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 2210 92000 1 11374 Cap Outlay-Bldgs&Struct $ 158,760 lC''�xJ�IMQ 01 2210 0 02.28.25 01 2210 0 Department Director 01 2210 0 REVIEWED jfields 3.3.25 01 2210 0 By Todd Lavoie at 8:19 am,Mar 03,2025 01 2210 0 Chief Financial Officer Total Capital Outlay $ 158,760 Revenue/Donations Approved Liz Strader via email 3.10.25 Fund# Dept.# G/L# Proj.# G/L#Description Total 011ciwaison 01 2210 0 ' 2v5 011 2210 1 1 0 6W f<:7 .300 1 ( 01 1 2210 1 1 0 Ma Total Revenue/Donations $ - Total Amend 158,760 City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form_Fire_Outreach Center Design(General Fund Version) 2/28/2025 4:59 PM City of Meridian FY2025 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Fire Funding 2025 2026 2027 2028 2029 Title: Fire Outreach Center Design Personnel $ $ $ $ $ I—ta,aiYt—for Submitting Budget Amendments: Operating $ $ $ $ $ D Department will send Amendment with Directors si,-ature to Finance(Budget Manager)for review Capital $ 158,760 D Finance will send Amencment to Courcil Lia son fc sisratire Total $ $ 158,760 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 158,760 ➢ Mayarwill send signed Amendment to Finance(Budget Manager) Evaluation Questions > Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. > Department will add❑opyof Amendment toCouncil Agenda using MunicodeAgenda Manager 1. Describe what is being requested? Funding for the design of a Fire Outreach Center,to be incorporated in the new City of Meridian Community Center.Per direction from Parks and Recreation Director,adding a 5% contigency to proposed amount,bringing the total of the request to$158,760. 2. Why was this budget request not submitted during the current fiscal year budget cycle? The Fire Outreach Center had not been planned to be incorporated in the new City of Meridian Community Center at the beginning of this fiscal year budget cycle. 3. What is the for not submitting this budget refiring the next fiscal year budget cycle? This project of design and construction are time sensitive,needing to be started prior to the next fiscal year budget cycle. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. The Fire Department is working closely with Parks and Rec on this project 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.An additional comments? rN/A Total Amendment Request $ 158,760 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. J City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form_Fire_Outreach Center Design(General Fund Version) ivicenrr�� a -10YAClY Meridian Fire Department Memo TO:Mayor Simison and City Council Members FROM:Carly Shears—Community Risk Reduction Division Manager SUBJECT:Proposal for a Fire Outreach Center at the Approved Community Center,to be built in Meridian DATE:2/14/2025 CC: Honorable Mayor and City Council Members, I am writing to strongly advocate for the incorporation of a Fire Outreach Center within the soon-to-be- constructed community center in Meridian. This initiative is crucial in addressing a significant gap in our ability to provide essential fire and life safety education to residents of all ages. While we currently have a dedicated space at the Home Court facility, it is not feasible for the Community Risk Reduction (CRR) division to conduct the vital fire and life safety lessons our community needs. Without an appropriate facility, we are limited in our ability to provide vital training such as CPR certification, car seat safety inspections, fire prevention education, and hands-on safety demonstrations for schools, community groups, and residents. By integrating a Fire Outreach Center into the new community center, we can significantly enhance community engagement, risk reduction, and overall public safety. Key Benefits of a Fire Safety Center: • Enhanced Community Engagement: This center would serve as a focal point for fire and life safety education, attracting residents, families, schools, and organizations seeking hands-on learning opportunities. • Increased Public Safety: Interactive and practical training sessions will help reduce fire risks, promote emergency preparedness, and equip individuals with life-saving skills. • Accessibility and Visibility: Locating this center within the new community hub ensures broad community access, maximizing participation and utilization of fire safety programs. Meridian Fire Department 33 E. Broadway, Suite 210, Meridian, ID 83642 Phone 208-888-1234 Fax 208-895-0390 . www.meridiancity.org ivicenrr�� -LOYACIY'"" • Multi-Purpose Use: The facility would support CPR training, fire extinguisher use demonstrations, home fire safety education, car seat safety inspections, and large-scale community risk reduction events. • Support for Schools and Organizations: A dedicated space would allow classroom visits, scout group workshops, and senior safety programs to be conducted effectively and regularly. By incorporating a Fire Outreach Center into the approved community center, we have a unique opportunity to create a lasting impact on public safety and prevention efforts in Meridian. This space would not only be an educational asset but also a life-saving investment for our city. I strongly urge the council to prioritize and support this initiative as part of the new community center development. I welcome the opportunity to discuss this proposal further and explore ways to make this vision a reality for the benefit of our entire community. Thank you for your time and consideration. Sincerely, Carly Shears Community Risk Reduction Division Manager cshears@meridiancity.org (208) 489-0451 Meridian Fire Department - 33 E. Broadway, Suite 210, Meridian, ID 83642 Phone 208-888-1234 - Fax 208-895-0390 - www.meridiancity.org ZGA ARCHITECTS&PLANNERS, CHARTERED I�rAM l h Fi',19 7:h February 17, 2025 Charlie Butterfield Deputy Chief of Administration. Meridian Fire Department 33 E. Broadway Ave. Suite 210 Meridian, ID 83642 And Garrett White Recreation Manager City of Meridian Parks & Recreation Department 33 East Broadway Avenue, Suite 206 Meridian, Idaho 83642 Re: City of Meridian Community Center, Fire Outreach Center Design Services Fee Meridian, Idaho 83642 ZGA Project No.: 2264.01 Deputy Chief Butterfield and Mr. White, Thank you for this opportunity to work with the City of Meridian Parks & Recreation and Meridian Fire Department Teams on its new Community Center and Fire Outreach Facility. As requested, we are providing this fee proposal for Design, Construction Documents, and Construction Administration Services for the additional Fire Community Outreach Center. This design will be developed and integrated into the final plans and Construction Documents for permit of the complete building. For these phases, our design team will be: Architect: ZGA Architects and Planners, Chartered Principal-in-Charge: Steven C. Turney, NCARB, AIA, LEED AP Project Manager: Matthew Sanchi, Architect Civil Engineer: Erickson-Civil, Inc. Project Manager: Ross Erickson, P.E. Landscape Design: Jensen-Belts Associates Principal: Bruce Taylor, L.A. Structural Engineering: Axiom, PLLC Principal: Lee Harrison, P.E., S.E. Mechanical Engineering: Engineering Consultants, Inc. President: Cathy Miller, P.E. Electrical Engineering: Engineering Consultants, Inc. Director of Electrical Engineering: Bruno Loza, P.E. Audio-Visual Design: AVI Boise Executive Account Manager: Greg Nettles MEMEERS AMERICAN I NSTIME OF A CHI=S 300 E.Mallard Dr.,Suite 325 Boise,Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com Background The City of Meridian has moved forward with design for the new Community Center adjacent to Settler's Park. For this phase of the Work, the City of Meridian and Meridian Fire has asked the design team to update and modify Design and Construction services for an additional Community Outreach Facility for the Meridian Fire Department. This space will be integrated into the Community Center Site and Building. This proposal includes time for ZGA and the Consultant Team to adjust the project and design for the Services and project modifications. This will cover the coordination to provide the design package to clarify future scope. Assumed Project Schedule Approximate time for Design from start to finish is approximately 7-1/2 to months. Procurement and Construction Administration will cover approximately 24 months. Fee Proposal — Cost Estimate Projected Construction Cost $2,500,000.00 building/site (In addition to the proposed Community Center cost $17,500,000.00 current estimate) Services at this phase are based on the scope of work to provide Schematic and Design Development Documents. Fee Proposal For Basic and Supplemental Services required, we propose that our fee be established as One Hundred and Fifty-one Thousand, Two Hundred and 00/100 Dollars ($151,200.00). These fees are broken down by discipline and by design phase as follows: Discipline SD DID CD Total Architectural $ 22,000.00 $ 20,000.00 $ 40,000.00 $ 82,000.00 Civil $ 500.00 $ 1,000.00 $ 1,500.00 $ 1,500.00 Landscape $ 400.00 $ 400.00 $ 1,500.00 $ 2,300.00 Structural $ 1,500.00 $ 2,400.00 $ 9,500.00 $ 13,400.00 Mech./Elec. $ 5,100.00 $ 5,000.00 $ 14,000.00 $ 24,100.00 Audio-Visual $ 9,000.00 $ 4,400.00 $ 13,000.00 $ 26,400.00 Total $ 38,500.00 $ 33,200.00 $ 79,500.00 $151,200.00 Procurement and Construction Administration Services Procurement and Construction Phase services will be billed on a Time and Materials basis in addition to the fixed fee. Reimbursable Expenses Printing and presentation materials are reimbursable expenses and are billed at cost + 10%. Change of Scope If any of the following circumstances affect our services for the project, ZGA and/or our consultants shall be entitled to an appropriate adjustment in our schedule and/or compensation: 1. Change in the instructions or approvals given by the Owner that necessitate revisions in our design/construction documents. 2. Enactment or revisions to codes, laws or regulations or official interpretations that necessitate changes to previously prepared design/construction documents. 300 E.Mallard Dr.,Suite 325 Boise,Idaho 83r06 t: (208)345.8872 f: (208)343.7162 www.zya.com A*t 3. Significant changes in the project including but not limited to size, quality, complexity, schedule, or budget. Approval The purpose of this letter is to define our basic agreement for Design and Construction Administration services. If it meets with your approval, then we will follow up with the formal services agreement. We look forward to working with you and incorporating your proposed design into the development of the Community Center. Please contact me with any questions or if you require additional information. Sincerely, ZGA Ar hitects and Planners, Chartered Matthew Sanchi, Architect By: City of Meridian Garrett White Charlie Butterfield Recreation Manager Deputy Chief of Administration. Meridian Parks and Recreation Meridian Fire Department 300 E.Mallard Dr.,Suite 325 Boise,Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com A*t Fire Outreach Center Design Budget Amendment Questions & Answers Q: Where is the Parks Department at overall with the design of the overall community center? Why does the timing need to be now vs. an enhancement to the budget? A: The construction budget should be an enhancement to the FY26 budget. The design work needs to be an FY25 budget amendment. This is because design work is already underway, for a bid date in the fall. We need to amend the existing contract ASAP to add the Fire annex to the design and construction documents already in progress, if they are to move forward together. Actually the fee is a great deal for the City and much smaller than I originally expected. This is because they are adding onto an existing effort, resulting in some cost savings for them. Design fees are often 9-10% of construction cost. Fire's fee is approx. 6.5%. Q: What would this budget amendment do to our overall financial results from this fiscal? A: This budget amendment will result in a decrease to General Fund -fund balance by $158,760. Q: What would the impacts be if this is presented as a budget enhancement from a timing and cost standpoint? A: If we do not add Fire to the existing design work, the costs will go up for both departments. We would save a spot for them to add a Fire annex in the future and finish the walls on our portion, that would have been interior walls,with exterior finishes. Fire will then have their own separate mobilization costs, etc. when it comes time for their construction project. It will also take away some of the parking and/or access to it, as the Fire annex construction project will need a staging area. Or, we delay the timing of both projects, which would result in 5-10% higher costs for the community center. We also would no longer meet the deadline to obligate our impact fees for community center construction before the next impact fee study. As a reminder, here is a snip from the Council presentation and discussion last October on this topic: Or, we go back to the original plan of a community center without a Fire addition and move forward independently. However, we do see benefit to having the Fire personnel and services on site for additional"eyes on the facility" and other cross-over benefits related to the topics and courses they teach. 11Page Q: Please take a look at the plans you made with finance regarding impact fees and advise if we are/ plan to use impact fees for this or not. If the strategy is to commit the funds and then pivot to anew impact fee study to pay for FS#9 etc. please explain that as well. A: In discussions between the Mayor's office and the Fire Department,the direction of funding the design portion of the fire outreach center located at the community center has been to utilize general funds.The fire department is currently evaluating the utilization of impact fees which have been accumulated and those impact fee funds expected to be accumulated from this current impact fee study. The fire department will have this evaluation completed prior to budget workshops this summer to identify whether it is recommended to fund construction of the fire outreach center utilizing impact fee funds or utilize other funding methods.The cost analysis and timelines of using impact fees for fire station remodels, building a new fire station, purchasing a ladder truck and other identified items in the impact fee schedule is currently under review by Fire Department Leadership. Q: I want to make sure if we are designing it we do it right and don't get stuck doing a space study or something later... So ... A:While fire prevention education is a component of the CRR Division's efforts,this facility is specifically intended for the CRR Division and not the Fire Prevention Division. Fire Prevention focuses on inspections and investigations. I want to clarify this distinction to ensure alignment on the intended purpose and use of the space. Q: What are the assumptions that will be used to design the prevention space for Fire? A:The design of the Fire Community Outreach Center will be guided by the fire and life safety risks and needs of the community,with consideration for the city's future growth and evolving safety requirements. This facility will serve as a dedicated space for providing essential fire and life safety education through interactive and hands-on displays. It is anticipated that the center will host community training sessions, including Fire Extinguisher Training and CPR/AED certification courses. Additionally, the space will be designed to accommodate larger car seat safety clinics, as well as regularly scheduled car seat safety checks.Another key function of the center will be to offer an alternative venue for groups seeking fire station tours, reducing the operational impact on fire stations while still providing an educational experience.The facility will ideally feature a range of fire suppression equipment and displays to simulate the typical environment of a firehouse. Beyond community outreach and engagement, the center will also function as a workspace for the Community Risk Reduction (CRR) Division, supporting both current operations and future growth. The design will include private offices and a designated area for cubicles to accommodate additional personnel as the division expands. 2 1 P a g e Q: Are we building this for the existing team with a bit of extra capacity? A: This facility will be designed to meet the operational needs of the current CRR team, which consists of two employees,while also anticipating for future expansion of the division. Q: How can we best use the space? A: The Meridian community can maximize the benefits of a new Fire Community Outreach Center by engaging with its various programs, resources, and services. Here are some key ways the center can be effectively utilized: 1. Fire and Life Safety Education • Attend hands-on training sessions on fire prevention, life safety and emergency preparedness. • Participate in interactive exhibits that demonstrate fire hazards and prevention strategies. 2. Community Training Programs • Take part in CPR/AED certification courses and First Aid training. • Join Fire Extinguisher Training workshops to learn how to respond to small fires safely. • Participate in Stop the Bleed programs to gain life-saving bleeding control skills. 3. Car Seat Safety Checks • Schedule appointments for car seat inspections by certified technicians. • Attend larger car seat safety clinics to ensure proper installation and use. 4. Youth and School Engagement • Schools can organize field trips to provide students with hands-on learning experiences. • Scout groups and youth organizations can use the space for badge-earning activities related to fire safety. 5. Community Meetings and Events • Use the space for neighborhood safety meetings, emergency preparedness workshops, and town hall discussions. • Partner with local organizations for outreach events focused on community risk reduction. • Offer space for civic groups and nonprofits to collaborate on public safety initiatives. 6. Alternative to Fire Station Tours 3 1 P a g e • Host groups that would typically request station tours, reducing operational disruptions for on-duty firefighters. • Provide a controlled, educational setting where visitors can explore fire suppression tools and equipment. 7. Support for the Community Risk Reduction (CRR) Division • Serve as a workspace for the CRR Division's personnel, allowing them to expand their programs and outreach efforts. • Offer a central hub for fire prevention specialists to coordinate initiatives with local schools, businesses, and residents. Q: What other future positions in the next 15+years of the CFP may wish to co-locate there? A: Future positions that could be located at this location would be additions to the Community Risk Reduction Division. Q: What are the features we will be asking for? I recall that we thought a drop-off lane would be helpful for both kids' classes as well as car seat checkups. Any other specific features needed or storage features for Fire? A: The Community Outreach Center will be designed to accommodate both current and future storage needs. In addition to dedicated storage within the building, additional capacity will be integrated into the Sally Port component of the design. The Sally Port will serve as a drive-through bay, providing a sheltered space for car seat safety checks and community events—an especially critical feature during extreme weather conditions in both summer and winter. Furthermore, to support anticipated growth and evolving needs, the Sally Port will be designed to accommodate the storage of a "retired engine," designated for use in community and city events, parades, and public outreach initiatives. The facility will also include two enclosed office spaces, along with a designated area for cubicles capable of accommodating up to three additional personnel. To ensure the highest quality educational experience, the development of interactive and hands-on displays within the center will require collaboration with an external agency specializing in exhibit design and public education resources. 4 1 P a g e Q: Where is Fire at and the process at overall with the city-hall space study? Is there a backup plan for extra capacity that can be used for prevention if this effort does not move forward? *** A: The City Hall space study is being led by Public Works. It is the fire department's understanding that the draft recommendations from the architect are forthcoming in a few weeks. The community and public engaging activities anticipated to occur at the fire outreach center would not be advantageous to attempt to conduct at City Hall given the tight space considerations in Fire Administration. The prevention division will remain at City Hall. Q: Does Dark Horse indicate where a good location is for a prevention activity? Seems like they would be more focused on fire stations but I am curious. A: While Dark Horse analytics can be utilized to predict the best placement of future fire stations, as well as looking at historical call data and trends, it is not particularly designed for risk reduction and prevention activities. Q: In the future could this space could be used more extensively to centralize data and analytics and other technological advancements like manning an AI-powered early fire detection system? A:This space will be designed with adaptability in mind, allowing for the integration of future technological advancements, including the incorporation of artificial intelligence (AI) in fire prevention and fire and life safety education. Q: If the space is being built out to accommodate various educational groups etc. let's make sure we narrow in on when the team could actually support that type of activity or how frequently that type of activity will occur. We need to make sure we are driving it, and not creating a demand-driven amenity that will necessitate additional staffing. How do you plan to address that concern? How will we staff this space to give tours etc? Will we offer the same number of CPR and other classes as we do today? Keep in mind the pressure on our operating costs... thus the question. A: To address the concern frequency and type of activities that will occur at the Fire Outreach Center,the CRR division will schedule all events that occur at the facility. The scheduling will occur based on the availability of staff to conduct classes, informational sessions, public education, etc at the facility to prevent a demand-driven amenity. The division will continue to offer CPR and other classes as they do today. As was noted in the Fire Department CFP presentation to City Council earlier this week, there are no requests within the CFP for additional CRR division personnel in the next 10 5 1 P a g e years. The fire department will continue to evaluate efficient operations of department divisions utilizing the resources allocated by the City while meeting on-going demands of public safety needs of the community. 6 1 P a g e E IDIAN�- )AH AGENDA ITEM Department Reports 2024 Meridian Annual Report To develop, advance, and nurture all Cassandra Schiffler, Arts & Culture CoordinatorCity Staff Liaison: •Seoyoon Song, Youth •Jay Smith•Patrick O’Leary•Shaun Muscolo••Bobby Gaytan, Public Art Committee Chair•Lizzie Taylor, IPG subcommittee Chair•Bridget King, Vice Chair•Brecken Bird, Chair•Commissioners:.and its visitorsquality of life for Meridian residents facets of the arts and to enhance the MAPS Program Development Corporationpartnership with Valley Regional Transit and Meridian –Transit Shelter public art •professional local artists3 sets of boxes wrapped with Meridian history themed art commissions by •5 traffic boxes wrapped with WASD student art•TrailhubCreek FivemileCollaborative signage project at the •“Fanfare” sculpture at Discovery Park•“Peregrine Bike Racks” at Discovery Park•2024 projects completed:•sources)complete public art projects. (Additional public art funding may also come from other Through the MAPS ordinance, City Council allocates 50 cents per Meridian resident to •(Meridan Art in Public Spaces) Peregrine Bike Racks feathers, upper body, talons and beak. They feature abstracted shapes and colors from the bird of prey’s wings, tail •raptor, the peregrine falcon.The forms for these whimsical bike racks were inspired by Idaho’s official state •repurposed from salvaged steel propane tanks. These five piece public art bike racks are original, functional works of art •By Colin Selig “Fanfare”sounds around us.The artwork serves as a reminder to be present and appreciate the •the subtle changes in sound. trumpet bells at the sculpture base, cover your other ear, and listen to To interact with the piece, you place your ear against one of the •utilizes reclaimed brass marching band instruments •By Steve Parker FivemileCollaborative Signage ProjectTrailhubCreek Traffic Box Wraps T5 TRAFFIC BOXES WRAPPED WITH WEST ADA SCHOOL DISTRICT STUDENT AR Traffic Box Wraps HANSONKAYLA: CLAIRE REMSBERG, WILLOW WELLS, PROFESSIONAL LOCAL ARTISTSIONS BY 3 SETS OF BOXES WRAPPED WITH MERIDIAN HISTORY THEMED ART COMMISS Bus Transit Shelter Public Art. Blake Cokerand Antonia Hedrick Meridian themed artworks on bus shelters by local artists Partnered with Valley Regional Transit and Meridian Development Corporation to install Ongoing & Upcoming Public Art Projects in Development:up: Outreach and EngagementWorking on the research and analysis phase, next •Contracted Vendor: VIA Partnership•Beginning work on the Master Plan•Public Art Master Plan•integrated public art at the Community Centerdesign team to identify opportunities for Artist Stephanie Inman will work with the •Community Center•citizensComm issioners, HOA, City Staff, neighborhood Parks and Rec Commissioners, Arts of ommitteeProject chosen by a stakeholder c•Local Artist: Ken McCall•Chateau Park•project Landscape ArchitectACHD, Planning, Parks, Arts Commissioners, and Project chosen by a stakeholder committee of •Local Artist: Stephanie Inman•(project will continue into 2026/2027)“Safe Passages” Linder Road Artwork Fabrication •“Framed” showWASD annual wraps chosen from their annual •Ongoing Traffic Box Program• Please join us! Initial Point discussionsartist talks, and panel opening receptions, ◦148 artists shown◦8 exhibits◦2024: Gallery Current Land LinesGallery:Initial Point exhibit at Youth Performing Arts •” performanceConectadaSabiduriaIdaho Fine Arts Academy “•Dragon” Treasure Valley Children’s Theater “Imagine a •for Supported three youth performing arts projects Projects 2024 Concerts on Broadway, Summer Groove Party BandUltraMuse, Steve Fulton’s Afrosonics◦ Tammy de Awards in the ArtsWeerd’s 2024 Meridian Drum Circle◦Belly Dance◦Line Dance◦Writing Workshop Class◦Watercolor with Grandparents◦Angry Easel◦Classes:◦Artist Talk at Initial Point Gallery◦Art Drop (all week)◦Community Art Party◦14 -September 9Art Week Community Art Party Photos Temporary Mural Paintings at the Art Party Meridian Arts Commission de Weerd's Awards in the ArtsPlan to present the 2026 biennial Tammy 9.youth performing arts projects.through partnership and fiscal support of Support youth performing arts programs 8.installation of new traffic box wraps.Artists to commission -to-use CallWASD artworks, recommend locations, and Maintain existing Traffic Box Series; select 7.2025.Support Concerts on Broadway Series in 6.underrepresented populationsmarketing to underserved and representation of diverse populations and Increase inclusive programming through 5.of a new Public Art Master Plan.Public Art Workplan. Focus on the creation projects and future updates to the MAPS Participate in planning for new MAPS 4.marketing events.2025 and participate in programming and Engage the community through Art Week in 3.year on Fuller Park.in Meridian parks and pathways. Focus this to add theming and identity reinforcing art Parks and Recreation Commission and staff Participate in the partnership with the 2.selection panel for new exhibits.Artists, and serve as a -to-market yearly Callthe gallery to the city and the community, exhibits, host opening receptions, market Program monthly Initial Point Gallery 1.Adopted Goals for 2025 To follow Meridian Arts Commission on on Instagrammeridianarts@◦Meridian Arts Commission on Facebook◦social media: Questions? Comments?support the arts in Meridian.Thank you for all that you do to E IDIAN�- )AH AGENDA ITEM Department Reports MERIDIAN HISTORIC Cassandra Schiffler, Arts & Culture CoordinatorCity Staff Liaison: •2024 Annual Report Commissioners Jack Keller, Youth•Heather Giacomo•Ken Freeze•Pam Jagosh•Debra Pitts•President, Vice GittingsPat •PresidentBlaine Johnston, •COMMISSIONPRESERVATION Ongoing HPC Projects Virtual Tours/https://hullfilm360.com/projects/meridian/tour13 site along North Main StreetIn 2025 we plan to add a new virtual tour Egger’s Farmstead at Black Cat RoadCenter, along Idaho Street between 4th and 5th, and at areas along Idaho Street, near Centennial Park/Community interior), Black Cat Farm, Meridian Speedway, Downtown Main and Broadway Street), Pine Street School (exterior and Meridian City Hall/Creamery (City Hall views, History Center, Virtual Tours Include:areas and building associated with the City of Meridian.We are continuing our projects with Hull Films to document May:101 W. Pine St.Pine Street SchoolBank of Meridian Gem Events for their help with the tours of historic sitesWe would like to thank the Pine Street School and Hidden •walking toursWe celebrated the month with downtown signage and •MonthPreservation Ongoing HPC Projects walking tour booklet!In 2024 we created an updated Clara Hill House Guided -Self walk.videos and narratives about each property while you to enjoy additional photos, AndroidoriPhoneapp forexperience, download the Meridian Historic Tour mobile enhanced Historic Meridian Downtown Walking Tour information are available at Meridian City Hall. For an round. Free booklets with a map and interpretive -yearguided Meridian Historic Walking Tour is available -A self Ongoing HPC more this upcoming year. walking tours, and plan to do a series of six tour participants. Commissioners led four tours and gave challenge coins to walking person walking -commissioners in leading inwalking tour guide binder to aid HPC follow -to-In 2024, we hired a historic preservation Clara Hill House Historic Walking ToursGuided Projects The Historic Preservation Commission continues its efforts to Social Media Ongoing HPC Projects on Instagrammeridianhistory@on FacebookMeridian History the number of people that comment on our posts. our culture and our historic buildings.Facebook and Instagram. Our posts highlight our history, both encourage the public to follow Meridian History on both Meridian Speedway Listed in the National Register of Historic Places! Egger’s Farmstead/ remember our past.community to continue to enjoy and to reassembly on their property for our and transferred to Vicory Garden for future The silos have been carefully disassembled •alleyVdual silo structure in the Treasure preservation efforts for the last remaining developer for helping facilitate the Thank you to Mayor and Council and to the •Historic StructuresBlack Cat Farm Historic Preservation Project: and criteria for reviewHPC would need a clear purpose ; what activities might trigger reviewwould be designated, propertieswhat criteria would be used, how and create recommendations which properties would be included, HPC would need to do more research term planning project, -Long•Next Steps:•historic propertiesCreate a formal way to celebrate and preserve identified local ◦guidelines or standardsLess regulatory or restrictive than a historic district with design ◦citythe THROUGHOUTLandmarking can be noncontiguous properties ◦Advantages for Meridian (over a local historic district):•propertyowner or other parties in an effort to find a means of preserving the changes to landmarked properties, and time to negotiate with the Would allow for HPC to review and make recommendations on •Idaho Code allows local Commissions to create Landmarking Programs•ResearchLandmarking Program What’s Next in walking tour of the season.Join us before the outreach event at 10 at City Hall for our first guided •Events. 1pm at Hidden Gem -meeting will be held on Saturday, April 19 from 11The public survey will be open soon, and the first Public Outreach historic preservation stakeholders at the regular February HPC meeting. off that involved interested -Consultant began the project with a kick•-matching funds + inSHPO to help fund this project, and we are providing $5,000 in We received a $12,000 CLG (Certified Local Government) grant from •recommends updating preservation plans every ten years.completed in 2014. The Idaho State Historic Preservation Office (SHPO) that was Historic Preservation Plan Meridian currently has a •Historic Preservation PlanUpdating the Meridian Historic Preservation? THANK would be happy to answer them.If you have any questions at this time, we work that we have been tasked to do.the city, we would not be able to do the Without the support that we receive from in preserving our history.to serve you and the citizens of Meridian they do for us. It our pleasure to be able City Council and City Staff for all that would like to thank the Mayor’s office, The Historic Preservation Commission YOU- E IDIAN�- )AH AGENDA ITEM Department Reports Meridian Community 325 and greater loss.unaddressed, leading to increased incidents own safety. Without it, preventable risks go the community to take responsibility for its implemented CRR program empowers -A well 5 Year Trend-Cooking Fires 2024202320222021202025201510502221131317 5 Year Trend-Structure Fires 202420232022202120204030201003122252324 20.3%18.9%19.4%17.7%19%5 Year Trend–Falls and Lift Assists 5 Year Trend-MVC's 202420232022202120206004002000507444382396 Dynamic PresentationsFire Prevention EducationLife Saving LessonsAid-CPR, AED & First Community Risk Reduction Community Risk Reduction (CRR) is CRR:The 5 E’s of reduce their occurrence and impact.integrated and strategic investment of resources to identifying and prioritizing local risks, followed by the a process of E IDIAN�- )AH AGENDA ITEM Department Reports 2024 Annual Report of the Solid Waste Advisory Commission FY24 Community Recycling Fund Program 98,048.75 Current Available Balance $ 16,192.48 Additions $ 81,856.27 Beginning Balance $ Balance Ongoing Services general plastics servicesAbsorbed Drop off squishy water bottle service into Subscription and drop off glass serviceSubscription grass service CY 2024 Outreach Activities Ada County Hazardous Waste ProgramAda County SWACRecycle a BicyclePublic Works Expo Public Works Expo Booth Recycle a Bicycle Annual Rate Adjustment Bump in Labor costsmaterial processingContinued cost sharing for residential recycled Franchise agreement contractual CPI adjustment Presentations CRFP program and account balance;Squishy water bottle program;Solid waste program metrics and data;City’s solid waste planOrange Bag programDiversion sourcesSW management system and partnersBiosolids & gritAbout SWAC Presentations (continued)The Meridian Budget Process.Proposed rates and fees for FY25 ; andDonated services and the franchise agreement;Meridian City ordinance changes;HHW meeting reviews; Recycle a Bicycle program status;Changes to the bulky item collection process up;-Trash or treasure and spring cleanHoliday light recycling project; Upcoming Business while being mindful of the ratepayer.and recycling practices and systems Improving and protecting the city’s waste E IDIAN�- )AH AGENDA ITEM Department Reports `.rolwar�,--ate,r■ .K�Kr_ r � ► i��rrrr_ra�' '�•; 'fA R. la��ap mow. Meridian Parks and Recreation COMMISSION v- MeridianUPDATE Presented to the Parks and Recreation Chair March • • 2025 Commission Goals ............ A Ow i GOAL I � Participate in the design and programming of a new Community Center. f {fy �a 3•. _ i ti GOAL 2 Meridian's Pathways Map Support . ; developmentofar ..�q� ' NE�. �rE� �e i a connected athwa - -� - �� � p y ; �r« 4, r., ,a system across the '� :.rp�.. CnERNT ; _S g rnenar City of Meridian EPANIlII ,._ , with a focus on user -kLAAD �«, - � ovEauxo an:aEAro legend ar experience + Sc� - schwa Prope ty , ncroar Parts A ' • • Meridian Gry Lmds r ...Area of City Impact r amenities and - - i Waterway AMITY Meridian Pathways :......,'. 11 r improved ----Pathway Conung Soon --- . ACHD Bikeways At W,tE' � S �E SEE —&ke lane Negh�artnod Bike w � • • AOYtE 0 �-� connectivity. �_ CMUMIA '� r . r. ! � r a W;- Ah AIIII s Mile ® k Five HwAY *, PAT & 4leridian '�` - `�•�� ` �l Connecting Finder Rd. Ustick Rd. ` 0 0.4 mi Reta Huskey Park Ten Mile Rd. { ° �E IDI� IAN� 1 �J II `P 4 ti GOAL 4 � Continue to provide feedback for ongoing improvements and enhancements . n Op0 O4s qp J ff i!lCiOm©F�C� - oaflo©o� ...� p©OOO� - e�isei k , GOAL 5 - �� ,p, Participate in the partnership with the Public Art Meridian Arts Dedication Commission to add theming and identity reinforcing art in Monday, April 2, ' Meridian parks and °:°° - 5:°° Pm (remarks a, 43o) along pathways . 2640 W. Chateau Dr. �= Meridian, Idaho a,a4a Focus this year on Chateau Park and the Arts Master Plan . GOAL 1 Support future improvements at Lakeview GoLf Course , incLuding cLubhouse • patio on - course restrooms ,, improvements and new 9 `x y GOAL Pursue a future park Northwest Meridian " Fields District . ` �� �;+� •r,�\. .. . . � . .r^�� ,�- • rem. (���WE IDIANI---"-" A.der :.r: `; . .,�._,,.. '• .i. ��,..�.��__.• dr. ' � :r r � � � ' �s,1�i�s 6�`�•,y � •, ��-�!y,� t • • - 1 y GOAL 8 Support Re Lacement ofP rr. � � s"�•ry { Setters Park SpLash Pad . -- 3 µ1 S 1� y r GOAL 9 - Engage other task forces , commissions , entities , and agencies through workshops and other outreach for partnership opportunities . DC ;=-- IDAHO �pR��•�NERS MERIDIAN ANTI-DRUG COALITION Meridian7 STRENGTHENING OUR COMMUNITY "No more empty bowlsl Commission ;Co m Tis s � meridian F 0 0 D 8 A N K0 'M+%-j \1�C �111 library'— district A, ' CHD • � • • q _�-_ �..._�_� '.. _��� �� - �l �����... i �� § ` f��_,O`er' ,+��y �l� _. �I �.4` T_ � - -r.�� n _ �'sp4h��-fir �^ �� l 'a �. � 6 r \ ::. �� '�..�� �' � ll / l...... �� 1 � ems. ti! + ���= `���',-�/ _l !1 f..-' �_ 1p f .� �� =�. �� I-..��-� co-����' 't '���-��' � _ � � �� ���)-� .� _ -�"_�, �,-��e-_'ate _ � �.K-r t k _ � � � ,.� r - - •�� �� � �'j� � _ � -fir._-�- � ��_���. i -r - _L�.�-` .. �' r i �® *� Py_ �i�1j ..f _ _ �_.. ` .� \� � - � �. _ r"- GOAL I I - Pursue improved communication tools and opportunities to engage the community and diverse interests . V"o 'V VW 0 '� ► L/y� E IDR IAN,r n Q MERIDIAN PARKS AND RECREATION Monthly E-Newsletter E IDIAN�- )AH AGENDA ITEM Department Reports Meridian CDBG PROGRAM for input during the planning phase for the upcoming Summary of Meridian's CDBG program and a request Project Planning All projects should lead back to of CDBG Program opportunities principally for persons with low to moderate incomes. Development (HUD) to promote decent housing, a suitable living environment, and expanded economic Meridian’s CDBG Program receives funding from the U.S. Department of Housing and Urban Meridian Resident of the area median income (AMI).those who are at or below 80% This program is specifically for Mod Income-LowHousing Stability Overview within the Meridian City limits.All projects must benefit those creating housing stability. Who’s$78,400$70,600$62,750$54,900 80% AMIHousehold Size Eligible?area median income (AMI). Services are for Meridian resident’s that are at or below 80% of the Guiding for the upcoming year.Identifies specific activities Annual Action Plan goals.progress toward overall end report that shows -Year CAPER 2026 Con Plan.-2022Currently working under the year program goals. -Defines 5 Consolidated Plan2026 -2022 Expenditures Total: $560,498 for Program Year 2023 Potential 30 to Nonprofit Organizations-Open April 1 Internal ProjectsCompetitive ApplicationsInfrastructure PROJECTS ServicesHousing Youth Scholarships•Emergency Rental Assistance •Current ProjectsEstimated Funding: $80,000 Public Services Homeowner Repair•Current ProjectEstimated Funding: $200,000 Housing.Walkability StudyImprove walkability in areas identified in the •Planned Project:Estimated Funding: $200,000 Infrastructure Public members.accessible to community and make sure services are Review current partnerships 02 Partnerships foster to provide necessary partnerships the City can Identify other potential 03 Targeted Approach community.meet the needs of the relevant and we continue to Ensure the Con Plan stays 01 Community Need be part of the planning process for the Action Plan.Providing a space to encourage the community to Tentative Action Plan Final Public Hearing/Public Comment Closes uly 8:JCommunity Outreach une:JFirst Public Hearing for Action Plan une 3:JAction Plan Available for Public Comment May 29:Scoring Committee Recommends Projects May: Application Open 30: -April 1 https://meridiancity.org/cdbgFor more information visit our website at: 0575-(208) 489ccampbell@meridiancity.orgCrystal Campbell FeedbackProvide Your Timeline