HomeMy WebLinkAboutTask Order No. 0612 with Transportation & Civil Solutions for Utilities in Conjunction with ACHD
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TASK ORDER NO. 0612
CITY OF MERIDIAN (OWNER)
AND
Transportation & Civil Solutions, P.C. (ENGINEER)
This Task Order is issued by Owner and accepted by the Engineer pursuant to
the mutual promises, covenants and conditions contained in the Agreement
between the above named parties dated December _, 2006.
CITY OF MERIDIAN
UTILITY PROJECTS IN CONJUNCTION WITH ACHD PROJECTS
PURPOSE
Provide professional services to carry out property owner coordination,
perform plan reviews, and design potable water and sanitary sewer
services in cooperation with the Linder Road and Ustick Road Intersection
improvement project known as ACHD Project No. 305048.
TASK 0612.1 Coordination and Review/Approval Meetinas with the City of
Meridian
A. Attend initial project start-up meeting. Clarify work
activities/responsibilities, obtain materials from the City and
project administration/invoicing instructions.
B. Coordination with the City throughout the project.
C. Attend review meetings as necessary and coordinate with City
for approvals.
TASK 0612.2 Property Owner Coordination (six parcels: 3485 N. Linder,
3610 N. Linder, 1680 W. Ustick, 1450 W. Ustick, 3195 N. Linder, and 1515
N. Linder)
D. TransCivil personnel will contact each property owner for the
parcels listed above which are adjacent to the project. Each
property owner will be advised of the project and a meeting
will be arranged for further discussions if necessary.
E. TransCivil personnel will meet with each property owner to
discuss service needs. Property owners will be advised that
there will be a charge to them that will vary depending on the
service type requested with the final cost to each owner
available once a Contractor's bid has been awarded. They will
be informed that a contract between the property owner and
City of Meridian will be required, a sample contact will be
provided to the owner, provided by the City of Meridian, for
their review.
F. During this meeting property owners will be advised that a
temporary easement may be required to construct the
requested service and the owner will be provided a sample
easement form. We assume any necessary easements
required to provide requested services, which are for the
benefit of the property owner, will be granted without cost. In
any cases where the property owner requests compensation
for the easement, these requests shall be submitted to the City
of Meridian. If an easement is not acquired and the property
owner remains willing to pay for requested services TransCivil
will design the service to end one foot short of the right-of-way
line.
G. TransCivil will make all necessary modifications to the City of
Meridian UContract" to provide requested services and submit
them back to the City of Meridian for approval. Upon approval
TransCivil will meet with property owners requesting services
to obtain their signature on the contract and submit each
signed contract to the City of Meridian.
Assumptions:
. TransCivil assumes the City of Meridian will provide a
mailing list, contact names and addresses for each
parcel. It is also assumed that the City of Meridian will
provide the easement form and standard contract to be
used as the agreements between the City and property
owners.
TASK 0612.3 Potable Water and Sanitary Sewer Service Desian
H. Work directly with ACHD to incorporate water and sewer
improvements into ACHD plan sheets. If necessary, prepare
separate plan and detail sheets in conformance with the City
of Meridian standards and requirements or as directed. Plans
will be 40-scale on 22"x34" sheets to coincide with ACHD's
set. For estimating purposes, anticipate the set to include a
title sheet, general notes sheet, 4 plan sheets, and 2 detail
sheets totaling 8 sheets.
I. Prepare bid schedule, special provisions, and cost estimate in
conformance with the City of Meridian standards and
requirements or as directed.
J. TransCivil will submit the design package to ACHD for review
and approval prior to construction. We will mail out a copy of
the completed plan sheets to each property owner requesting
services along with any necessary easement forms for
execution.
Assumptions:
. Relocation of existing potatble water and sewer lines are
the City's responsibility. We expect the design consultant
to identify conflicts and identify / recommend changes to
ACHD designs to save total project costs (including
relocation costs).
. Adjustment of water valves is the responsibility of the City.
. Adjustment of manholes is the responsibility of ACHD.
. The City of Meridian will obtain from ACHD the Linder Road
and Ustick Road Intersection project electronic design files,
title reports, deeds, records of survey, and other data
available that is necessary to complete this task and
provide them to TransCivil.
. TransCivil assumes no additional survey will be necessary.
TASK 0612.4 Review ACHD Plan Set
K. TransCivil will review ACHD's plan set along with asbuilt
drawings of the existing water and sewer utilities to assist in
ensuring all utility conflicts related to the City of Meridian
existing and proposed potable water and sanitary sewer
utilities have been identified and measures to resolve them are
included in plans.
Assumptions:
. TransCivil assumes the City of Meridian will obtain all
necessary plan sets from ACHD and provide them to us to
complete this review.
· The City of Meridian will provide TransCivil with asbuilt
drawings of all existing potable water and sanitary sewer
utilities.
TIME OF COMPLETION
Engineering services will be completed on an as needed basis and time of completion
will be set as services are requested.
COMPENSATION
The Not-To-Exceed amount for this Task Order No. 0612 is fifteen thousand dollars
($15,000). The hourly rate for services and direct expenses is attached.
CITY OF MERIDIAN
ENGINEER
i:J EERD, MAYOR BY: ~ .i! ~
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Attachment A: Man-hour Costs
1. Coordination and Review/Approval Meetings with the City of Meridian
Basis:
· 2 hour initial meeting (Project Manager and Project Engineer)
· 24 hours to attend review meeting and coordinate to obtain
approvals.
· Remaining hours for project coordination throughout its
period.
Project Manager:
$900.00
10 hrs @ $90.00/hr =
Project Engineer:
$1,500.00
20 hrs @ $75.00/hr =
Engineer Tech.
$520.00
8 hrs @ $65.00/hr =
Subtotal:
$2,920.00
2. Property Owner Coordination (six parcels: 3485 N. Linder, 3610 N.
Linder, 1680 W. Ustick, 1450 W. Ustick, 3195 N. Linder, and 1515 N.
Linder)
Basis:
· 2 hours for initial contact to all six property owners.
· 2 hours to prepare to meet with all owners.
· 2.5 hours to meet with each individual property owner initially
for a total of 15 hours.
· 8 hours to modify City contract and get approved.
· 1.5 hours to meet with each individual property owner to
obtain signatures for a total of 9 hours.
Project Manager:
$180.00
2 hrs @ $90.00/hr =
Project Engineer:
$2,550.00
34 hrs @ $75.00/hr =
Engineer Tech.
o hrs @ $65.00/hr =
$0.00
Subtotal:
$2,730.00
3. Potable Water and Sanitary Sewer Service Design
Basis:
· Title Sheet (1): 4 hours.
· General Notes Sheet (1): 4 hours.
· Detail Sheets (2): 2 hours each = 4 hours total.
· Plan Sheets (4): 12 hours each = 48 hours total.
· Bid schedule, special provisions, and cost estimate: 20 hours.
· ACHD Coordination: 8 Hours.
· Prepare and Acquire Easements (6): 4 hours each = 16 hours
· Review: 2 hours.
Project Manager:
$900.00
10 hrs @ $90.00/hr =
Project Engineer:
$2,250.00
30 hrs @ $75.00/hr =
Engineer Tech.
$4,290.00
66 hrs @ $65.00/hr =
Subtotal:
$7,440.00
4. Review ACHD Plan Set
Project Manager:
o hrs @ $90.00/hr =
$0.00
Project Engineer:
$750.00
10 hrs @ $75.00/hr =
Engineer Tech.
$130.00
2 hrs @ $65.00/hr =
$880.00
Subtotal:
Direct Expenses:
Miscellaneous printing and copying:
$100.00
Mileage @ 44.5 Cents/Mile (120 miles):
$53.40
Subtotal:
$153.40
$14,123.40
Total Fee: