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HomeMy WebLinkAbout2025-02-25 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, February 25, 2025 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Cavener, Seconded by Councilwoman Strader. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 1. Approval of Task Order 11551.a to Jacobs Engineering Group, Inc. for WRRF Mechanical Building PLC (SMCB1) Programming Update for the Not-To-Exceed Amount of $209,247.00 2. Approval of Construction Contract to The Ewing Co. for the Biosolids Dewatering Odor Control project for the Not-to-Exceed amount of $668,532.95 3. Approval of Construction Contract to Challenger Companies for the Primary Power Upgrade project for the Not-to-Exceed amount of $1,165,500.00 4. Approval of Construction Contract to Hobson Fabricating Corp. for Meridian Homecourt HVAC Replacements for the Not-To-Exceed Amount of $212,409.00 5. License Agreement Between City of Meridian and Meridian Senior Center for Shed in Julius M. Kleiner Memorial Park 6. City of Meridian Financial Report - January 2025 7. Resolution No. 25-2503: A Resolution Establishing the Reappointment of Bobby Gaytan to Seat 5 and Patrick O'Leary to Seat 6 of the Meridian Arts Commission; and Providing an Effective Date ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 8. 2025 Roadway, Intersection and Community Program Prioritization 9. Meridian Intersection and Pedestrian Safety (MIPS) Project Updates 10. Comprehensive Financial Plan Updates EXECUTIVE SESSION Per Idaho Code 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Vacated ADJOURNMENT 6:12 PM Meridian City Council Work Session February 25, 2025. A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday, February 25, 2025, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Liz Strader, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. Other Present: Chris Johnson, Bill Nary, Caleb Hood, Hether Hill, Steve Siddoway, Scott Colaianni and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock Anne Little Roberts X John Overton _X_ Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is February 25th, 2025, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we adopt the agenda as presented. Strader: Second. Simison: Motion and second to adopt the agenda as presented. Is there any discussion? If not, all favor signify by saying aye. Opposed nay? The ayes have it and the agenda is agreed to. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approval of Task Order 11551.a to Jacobs Engineering Group, Inc. for WRRF Mechanical Building PLC (SMCB1) Programming Update for the Not-To-Exceed Amount of $209,247.00 Meridian City Council Work Session February 25,2025 Page 2 of 30 2. Approval of Construction Contract to The Ewing Co. for the Biosolids Dewatering Odor Control project for the Not-to-Exceed amount of $668,532.95 3. Approval of Construction Contract to Challenger Companies for the Primary Power Upgrade project for the Not-to-Exceed amount of $1,165,500.00 4. Approval of Construction Contract to Hobson Fabricating Corp. for Meridian Homecourt HVAC Replacements for the Not-To-Exceed Amount of $212,409.00 5. License Agreement Between City of Meridian and Meridian Senior Center for Shed in Julius M. Kleiner Memorial Park 6. City of Meridian Financial Report - January 2025 7. Resolution No. 25-2503: A Resolution Establishing the Reappointment of Bobby Gaytan to Seat 5 and Patrick O'Leary to Seat 6 of the Meridian Arts Commission; and Providing an Effective Date Simison: First up Consent Agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Strader: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed -- opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] Meridian City Council Work Session February 25,2025 Page 3 of 30 8. 2025 Roadway, Intersection and Community Program Prioritization Simison: So, we will go on to Item 8, which is 2025 Roadway Intersection and Community Program Prioritization. Hether. Hill: Good afternoon, Mayor and Council Members. So, I'm here this afternoon to discuss the 2025 Roadway Intersection and Community Program Prioritization process for the fiscal year 2026 through 2030 five year plan. I hope you had adequate time to look through the list and memo that was sent out a couple weeks ago and as a reminder as we start this conversation for our priorities to be considered we must submit this list to ACHD no later than March 19th and this is currently the only time I'm scheduled before you. So, a couple of things before we get into the list that I wanted to call your attention to. There is a new format this year for submitting the lists. As you will see you have two lists, one is for roads and intersections and, then, the other is for community programs. These are ranged by priority and include both funded and unfunded projects, whereas last year that was a bit different. So, if you see some shifts part of that is because they are now all together. So, the Transportation Commission and the prioritization subcommittee met a few times over the last few months and the lists and rankings that you see are their recommendations for this year. They recognize that most of the projects are very similar to last year's as part of the effort to group them all together, so, really, they use that as a starting point for this year for the rankings. Historically the Transportation Commission has placed a kind of importance on safety and congestion using the level of service map that I believe was also included in your memo as an exhibit. Looking at ACHD's scoring, projects that are actively in construction and looking at strategic corridors to kind of inform how they rank the project. So, that's -- I just wanted to kind of give you an update overview of why I'm here. But, really, I can just stand for questions that you have on the list and we can go from there. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you, Hether. I wanted to start by complimenting you, because this is the most comprehensive packet we have ever received about the five year work plan. It is super organized and the level of service map was really fantastic and helpful. My question was about Locust Grove. So, previously the Transportation Commission had kind of prioritized like a corridor approach and I saw that bullet point about how there is extra consideration given to like the Ustick corridor, but one thing that kind of stood out to me in some discussions we have talked about, there are a lot of bottlenecks kind of when you reach North Meridian if you are trying to get -- especially from like Ustick Road to Chinden and I was curious -- I didn't see a lot of prioritization of Locust Grove like north of, you know, McMillan, so I -- I kind of just wanted to understand is there something about that segment that just didn't work? Is it something that just hasn't been on the list? Kind of help me understand, because I see a lot of different Locust Grove projects, but I don't see it going all the way through. Meridian City Council Work Session February 25,2025 Page 4 of 30 Hill: Thank you, Mayor and Council Woman Strader. So, part of the conversation with the subcommittee was really -- let's look at like the top three, five, top ten, maybe 15 and just focus on those, since that's what we have been looking at year over year. Just knowing that, you know, last year there were several projects that were unprogrammed. So, where do we strategically want to have those projects and you are correct, like in the top ten you don't see a lot north and so they were focusing on what we have consistently had in the top ten and trying to group those projects together. For instance, the Amity Road and Locust Grove, that's why you see a jump for that one on Locust Grove particularly and that was the subcommittee's emphasis on trying to group corridor projects with intersection projects, but I can't speak to their rationale for further north on Locust Grove. I mean I think some of them are on the list, but, again, it's kind of limited, like which one do you pick first? So, they were just focusing on more of the top projects that would be foreseeable in the next five years. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Hether, quick question kind of in the same vein as Councilman Strader. On that connectivity on Meridian Road north of McMillan -- well, actually, it's really from Settlers Park North it's two lanes. Can you give me some insight into some of the discussion for the -- the subcommittee's discussion on -- on that? Because the same thing there is -- we kind of have some limited north-south in north Meridian to Chinden and it would -- I just kind of want to know what the sentiment was with -- again she talked about Locust Grove. I'm interested in what the discussion on Meridian Road was and where the subcommittee came down and some of the discussions on that. Hill: Okay. Mayor and Councilman Taylor, are you speaking to Meridian Road, Ustick to McMillan? Is that the corridor that you are -- Taylor: It would be essentially Ustick to Chinden. Hill- Okay. So, the entire stretch. So, I -- to be completely honest, as far as specific corridors we didn't spend the time to go through every single one really because they felt confident with the level of service map in the priority rankings from last year. I mean understanding that, you know, they are looking at here and they can see that it's a level of service C or better, I know, you know, when you actually travel on Meridian Road it might not be the case, because it is a two lane road, but, really, that was their justification is trying to take small bites at the apple, like where do we start with the conversation and where do we advertise the rankings and so they felt comfortable with some of those where they were from last year. Strader: Mr. Mayor? Simison: Council Woman Strader. Meridian City Council Work Session February 25,2025 Page 5 of 30 Strader: Maybe just to try to close out the loop on that conversation, you know, I'm actually pretty agnostic, like whether -- whether we choose to focus on -- if it's Meridian Road or Locust Grove. Linder kind of specific and different, but I think it would be very helpful to us to try to prioritize one of those corridors to -- to try to get all the way through to Chinden, because it does really bottleneck it pretty badly. Like the Meridian Road example I think is -- is a good one, because you have Heritage Middle School right there, you are down to two lanes. There are no sidewalks. Like it's -- it's really bottlenecking once you get past that school and Locust Grove I -- I think has issues as well but, again, I -- I think maybe just an idea, but it would be good to try to elevate one of the north-south corridors to actually get all the way through. It doesn't have to be like -- obviously we have a lot of priorities here, but since we are elevating so many that are kind of in that corridor that's what I was thinking was we needed something to try to get it on the map. So, we are starting to program it even if it's, you know, a ways down the line. But there is just a lot of bottlenecking in that area and if people could get through to Chinden easily to help bypass McMillan, because you can see from the level of service map what's going on here with McMillan is a disaster and the whole thing's red; right? This whole segment that borders my district is like a complete nightmare. Not to make it about that, but I do think like if -- if we have some way of people getting around that that will help. Like Ustick will definitely help a little bit with the east-west and that's programmed, but helping people kind of bypass this north-south seems important to me, even if it's just getting it on kind of the list for -- for future years. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: And kind of to back up what's being said, I mean I know we have got Locust Grove, Fairview to Ustick, heading north for the first mile segment as number two. But in the interest of trying to take that whole level F section up, number 12 is the next mile and they are always broke down into the mile segments. I would be willing to look at it as we get closer to a final number of moving that second mile of Locust Grove between Ustick and McMillan up higher into that list, so we could actually try to make that entire corridor of higher service level. Simison: And without the benefit of something like Dark Horse at our fingertips that put the fire station right there long term that might also help get it moving quicker along that corridor for that portion. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Hether, question for you about programs. How -- how -- who decides what a program is and it makes the list? Is that something the highway district identifies, that local jurisdictions identify, combination? Meridian City Council Work Session February 25,2025 Page 6 of 30 Hill: Councilman Cavener, are you speaking to whether they are programmed or not or whether they are a community program or a road and intersection project? Strader: Mr. Mayor? Simison: Councilman Cavener. Cavener: The -- the latter. Just -- I -- when I look at the -- I guess for all of these, for roadway priorities and the community programs who ultimately is the one that is proposing those on this list? Is it -- is it us? Is the highway district? Is it both? Hill: I would say it is us. These are our recommendations to ACHD of what our priorities are as a city. Cavener: Got it. Mr. Mayor, follow up. Simison: Councilman Cavener. Cavener: If we wanted to create a new program for consideration are we able to do that as part of this list? Hill: Mayor and Councilman Cavener, as in -- when you say program, do you mean like a new project? If you wanted to add something on to this list entirely new? Cavener: Yeah. Mr. Mayor. Yes. And I -- I guess I was speaking specifically to the -- I guess starting on page seven, the community programs list because I think those are largely kind of pedestrian connectivity intersection stuff. It's not necessarily moving of vehicles per se, but other ancillary projects that have an impact in some degree on traffic and transportation. Strader: That's correct. Yeah. Community programs tend to be like sidewalk, pedestrian enhancement, sidewalks, PHBs, traffic calming initiatives and such. So, if we were to add something this would be the way that we would say, hey, ACHD, this is a priority to the city. They do have several that they receive from this community initiatives or efforts or surveys. So, I know that they have more than are even on this list that are in their future considerations to review and rank in future years. Cavener: Mr. Mayor, if I may. Simison: Councilman Cavener. Cavener: Council, I'm at least going to refer you to Item No. -- I guess Draft 2025 city priority number 18 on our roadways project. Roads and Intersections. That deals with Black Cat from Franklin to Cherry. If -- those of you that were here may remember last year I talked at -- at great length about this project, because speaking of bottlenecks and congestion, you have got a -- a stop sign there at the train tracks that has a huge Meridian City Council Work Session February 25,2025 Page 7 of 30 impact on the flow of traffic. I actually think that the road right now is designed to handle the amount of traffic it has, but it all bottlenecks at that stop sign. When you look into the industrial project that we have -- that we have approved over there, I think a handful of other projects that are going to be likely requested before us over the next year, I'm really -- I continue to be concerned about that stop sign. In my meetings with the highway district their response to us has been, well, then, make this a community program and, right, we are -- we are 29 -- we are 2029, 2030 before this project would ever be designed, but if we wanted to address the piece with the stop sign to maybe segment that out as a community program, so they could focus on the main issue, which is the bottleneck that's occurring at the stop sign and, then, improve the roadway intersection as we get closer. So, when we get to a point of deliberation that's something I -- I plan to suggest as maybe a meeting of the middle. It addresses the -- the overall larger challenge while still recognizing, you know, seven or eight years from now they will start to work on actually improving that -- that roadway. Hood: Mr. Mayor? Simison: Mr. Hood. Hood: If -- if I can, I like where you are going, Councilman Cavener. I do want to just call your attention -- we do have a couple of ACHD staff also available and if Council goes there I want to make sure that that's possible. I -- intersections may need to be on the roadways and intersections list. So, there is a -- kind of a gray area to me, what does this classify? Is this a road and intersection improvement at the railroad tracks or is this more a community program? So, may -- they are listening, so if they want to chime in and if we are headed in a direction where they say, nope, that's the wrong list for your project to be on -- so, anyway, just wanted to disclose that that they are available. Cavener: Mr. Mayor, if I may. Simison: Councilman Cavener. Cavener: Thank you for that, Caleb. And I certainly would invite that feedback. I will say, however, that was the director that told me -- of the highway district that told me to make that recommendation and so if he and I are both incorrect that's wonderful and we are -- we are happy to both be corrected. Hood: Mr. Mayor, now I can't wait for Kristy or Rebecca to contradict their boss. Simison: Kristy, Rebecca, do either one of you have some context to that comment? Inselman: So, it really kind of boils down to what exactly it is you are asking to be done there. So, I -- I could see it going either direction. If you are asking for like a full signalized intersection, for like full build out of that particular location I could see it going on the roads and intersections section, but if it's something where you want like an Meridian City Council Work Session February 25,2025 Page 8 of 30 interim treatment, I do think that that does make more sense to go on the community programs list. It kind of just boils down to what you are looking for. I -- I hope that helps answer the question and neither -- neither person is wrong. Simison: Councilman Cavener. Cavener: Mr. Mayor, thanks. That's -- that's a very nice job of threading the needle on that particular one. Council, I think what I would envision is at a minimum is it's removing the stop sign and replacing it with a -- with a flasher. I think that's enough to keep the traffic moving north and south, while calling to attention, hey, that there is a train that, you know, you got to be looking for the train if it's coming. Certainly I think that there is probably a larger better approach, but that certainly comes at an excess cost and I'm looking to try and solve that problem sooner rather than later. It's -- full disclosure, I have a son who goes to that elementary school that's over there, so I see it all the time, but I -- it is also an issue that I have received a handful of requests from people in District Six that have voiced that concern about. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: I want to bring up another project on here, Ustick and Venable, the intersection there. Can we speak to a little bit -- if we are moving ahead with the new community center at the intersection, I would want to make sure that the timing of -- of the work there and -- and traffic flow with that would be something that would work well for the city. It's -- if you have been there it's -- it's going to be a mess with -- with the expected flow in and out. I see it's -- it would seem to me it's a little low on our priority list given the timeliness of that aligning with what we would think would be our -- our target deadlines for that. So, again, it looks like it's in draft, a city priority of 31. 1 would think it would be -- need to be much higher than that. I'm sure -- if you wouldn't speak to that or if we can ask maybe Director Siddoway if he has some -- some thoughts, too, on -- on what we want to see there. Simison: And maybe, Mr. Hood, I think you were involved in how the warrants play into the conversation, if any. Hood: Sure. I can start. And, then, I think Mr. Siddoway may want to address you as well. And Hether and I have talked and we -- we actually brought it to the Transportation Commission's attention while they were going through their process that -- that they explained I think -- and if memory serves I believe Hether even mentioned that we have the new community center that's planned there and think about anyways potentially raising this up. They were pretty -- I'm paraphrasing that conversation and that whole process, but they are pretty focused on the level of service map and some of the previous criteria, not so much the other considerations of a neighborhood. So, they were -- they were pretty good, if you will, at that -- a point of not kind of playing in their -- their own personal beliefs or -- or other political things that could factor into these. So, Meridian City Council Work Session February 25,2025 Page 9 of 30 they left it kind of where it was, but they knew that they don't make the final decision and, essentially, that's what they said is if Council wants to move it up our feelings won't be hurt, but we don't feel comfortable moving it up as a body. And -- and warrants -- Mayor, I don't know if you want me to go into that, but this intersection is eligible for a treatment. There is enough volume now, both on the -- the northern Venable leg, as well as east-west obviously on Ustick. So, their traffic department at ACHD has said you are on our radar to some degree and we would allow an intersection improvement to go out -- to be here. I think they are leaning towards signal, although they haven't totally discounted the potential for there to be a roundabout at this location, but it's probably a signal. Simison: Mr. Siddoway. Siddoway: Mayor and Council, yes, we have also heard that the intersection meets warrants for signalization. As we have been meeting with the public as part of our public outreach for the community center project, we have heard clearly from the people in that area that they -- that -- that the -- the traffic and particularly that intersection is probably their number one concern and we have committed to them to try and be part of that solution. We are certainly willing to help participate in -- in a signal in that location. We have talked with the developer about the potential of doing a cooperative development agreement to get that built ahead of schedule, but part of the challenge in getting that approved through ACHD is that it hasn't been identified as a high enough priority yet by the city to move that along. So, I would make the request that it go up higher, so that -- and I don't -- it's not because I need to build it before the community center, but it is so that we can build it with the community center at the same timeline through a cooperative development agreement hopefully. That would be my goal anyway. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Just a quick follow up on that. I think it would be a mistake for us to miss the opportunity to address that in conjunction with the development of the community center. I do think it will bring significant amount of traffic there and also when you look at the multi-family development there that's been sort of stop-start for a number of years, their only access to Ustick is to come out on Venable and -- and come north to Ustick and, then, out. Otherwise, they go back through the community and they have sort of started -- we restarted some construction on some -- some projects, but I think it's a 200 unit multi-family project there that when that's done their primary source to Ustick is Venable. So, that's sooner than later than the community center on the other side. I would think that we would want to -- it would be a mistake for us to not move that up the priority list as a city to ACHD so they understood where our priorities were with that. Overton: Mr. Mayor? Meridian City Council Work Session February 25,2025 Page 10 of 30 Simison: Councilman Overton. Overton: Just a possible clean up on the exact same one we are continuing to talk about. If I'm not mistaken, under agency project description it says install full signal, a roundabout, and if I'm not mistaken the option to build the roundabout is gone due to the development on the south side of Ustick eliminated that from being a possibility. So, we might just want to clean that up. ACHD can confirm or not, but I understood that they could no longer get the right of way to do a roundabout and it will only be a full signal when it's completed. Simison: The question I was going to ask is if Council wants to weigh in at this time or one way or the other. If you would prefer to have a roundabout or a full signal at this location just generally maybe it's too early, maybe you would rather think about it, but I think if you are going to move it up it would be good to give at least direction on what you think is the best way to move people through this area yourselves. I have got my opinion, but I'm not going to share it at this time, but we are -- and, if not, no -- not a big deal, but just if we are going to convey intentions. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: I'm under the same impression as Councilman Overton that the roundabout is not an option, because the -- ACHD didn't purchase the right of ways. So, that would have to be done. But I could stand to be corrected on that. But I don't disagree with what you are saying either in terms of how we would like to see that move forward if we had an opportunity to weigh in. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Hether, for the consideration, if we are making some -- if we are moving some priorities around, remember from past years really we should be thinking -- kind of to your earlier comments, we should be thinking top ten, top 15 are really the only ones that kind of rise to the level of I guess maybe seeing the highway district's kind of getting their attention in terms of our priorities. So, if we are going to move something that's I think ranked 31, we would probably need to move it to at least to place 15. Is that the direction we should be following? Hill: Mr. Mayor and Councilman Cavener, I would say so and as you may recall from our joint meeting with ACHD and directors had comments about really focus on the top three or five, because that seems to be what is most feasible to actually get done in, you know, maybe five years. So, I would say that's really up to your discretion on maybe like the top ten, 15 if you are really wanting to see something. It gets it on their Meridian City Council Work Session February 25,2025 Page 11 of 30 radar. They can rank the project. But, yeah, if -- if it was past the top 20 1 don't see -- you pick one or the other -- over the other. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: From a mechanical standpoint when we look at number one, Linder Road overpass; right? That's -- and -- and how it plays from -- from -- all the way down to Franklin, where that is designed -- a plan -- I assume they are in the -- I know they are in the process right now of the right of way acquisition and the construction kind of being planned, does it make sense for us to keep that as number one anymore? Do we need to keep it as number one? If we were to move it does it jeopardize the momentum of that project? Hill: Mr. Mayor and Councilman Cavener, in conversations with ACHD and when Ms. Inselman was at Transportation Commission there was discussion just about until something's really shovel ready keeping projects at the top, so that we -- ACHD still knows that it's a priority for us until it's actively in construction. So, that is why you will see some projects moved that are under construction to make room for other projects to move up the list. And I don't know if -- Caleb, if you have a further update to provide for Linder that you feel is relevant, but I feel like that mostly covers it. Hood: Mr. Mayor, I guess since I got called out and, Councilman Cavener and Council, yeah, I -- I -- that is the direction we received from ACHD is until it's in construction you should probably keep it on your list, so we are not sending mixed messages or that ACHD reads into it that this is no longer a priority. For that -- that project in particular, I don't see that happening. We have a good enough communication with them, they understand this is a good project, however, I don't know that it's worth that risk and we are following the rules. So, that's up to you. If you want to pull it pull it back that's your prerogative. But that is what we have been asked to do is, please, do have this reflect your priorities until projects are in construction. Regarding phase one -- so, near the Overland intersection, the southern leg of this, bid opening I believe is tomorrow, so notice to proceed is this spring. It's moving to construction, so that won't stop. There is potential, though, that phase two -- so, the actual bridge, overpass and up to Franklin, could be delayed if this fell too far below and ACHD says, hey, it's not a priority anymore, let's go over here. I don't really see that happening, but -- Simison: Yeah. My -- my request is that you leave it where it is. I don't think it's going to move anything up or down on the list based on what we do with that. You know, the only thing it may do is send a mixed signal to someone like ITD board who has to prioritize the next phase of funding. But I don't think we are going to get to sneak in another project because of this project being listed at two or three or four. Cavener: Mr. Mayor, maybe another quick question then. Meridian City Council Work Session February 25,2025 Page 12 of 30 Simison: Councilman Cavener. Cavener: Hether, Caleb, was there any conversation of the Transportation Commission about project number six with Linder Road? I just -- I recall this summer a highway district commissioner saying because the cost of this project, the emergency be prepared that no other projects are going to move forward and, you know, that -- that was telling to me about where the highway district was coming in on kind of their perception on this project and while I think it's important, I -- I don't know if it is more important than a lot of the other projects that are on the list and certainly in light of those comments it may warrant moving it lower on the list. But I don't know if the -- I'm always trying to really respect where our Transportation Commission comes from and the recommendations they make. I'm just curious if that topic was broached and if they provided any commentary about that. Hill: Thank you. Mr. Mayor and Councilman Cavener, the Transportation Commission did discuss Linder Road, Cherry to Ustick. Not in great depth, but more so just recognizing that they kind of just wanted to keep it where it was at last year based on the concept study that was adopted this past year and acknowledging that if we are focusing efforts on Linder as a corridor that at some point this project would most likely be a priority for ACHD and from when they came for the joint meeting discussing like their next steps. So, they just kind of wanted to keep it status quo as I recall. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Council, my -- my thought on this particular one is this was a project that was largely initiated by the highway district. I think maybe moving it out of our top six or seven at least sends a signal that we recognize it is an important project, but maybe not at the expense of other projects that are on our list. So, something I would encourage you all to at least consider. Simison: And if I could add to that, I think in paraphrasing my conversation with the director on this one is maybe it could be specifically called out in our letter of transmittal that, you know, there may be two different sides of this. We look at purchasing right of way -- because it's going to take a long time to purchase the right of way. You know, encourage them to continue to purchase right of way for the build, but when the time to actually prioritize that for construction maybe put that in a line where we think that makes sense for other projects. That -- that seemed to be, again, something I think that he indicated, you know, that way gives some certainty to even the people that are living there. But it may also mean we got to work with folks on that corridor if those homes become vacant or otherwise. Oh, I see Kristy is raising her hand. Yes, Kristy. Inselman: Thank you, Mr. Mayor and Council Members. I just wanted to quickly reiterate that when we completed the concept study for that one, if you recall there were up to 35 homes that we would need to acquire. So, it's been our direction with this next Meridian City Council Work Session February 25,2025 Page 13 of 30 update to plan for early acquisitions of parcels and to budget for that. So, with the next update you are likely to see right of way dollars in every single year, because that's going to be a big lift to be purchasing that many. So, our current strategy is to do early acquisitions on ones we know we are going to take and plan the funding accordingly. So, I just wanted to let you guys know that that was a strategy we are going to adopt for that section of Linder. Strader: Mr. Mayor? Simison: Councilman Strader. Strader: Hey, Kristy, maybe a quick question. If you kind of proceeded to do that strategy how long would it take do you think, just -- it's a guess, but how long do you think it would take to eventually get the right of way if we kind of chipped away at it over time? Is that a ten year project? A 20 year project? I'm just curious kind of what your thoughts are, because I do recall it was a -- it was a pretty large project. Inselman: Thank you, Mr. Mayor, Council Member Strader. So, it's going to depend on how much funding we have each year. I think the current strategy is to budget a million to two million a year, so that we can also keep moving other projects forward while we are still acquiring right of way for that, so -- I mean I think the early estimates for the right of way acquisition was around 20 million. So, it's going to take us some time to acquire that much -- or it would be a really big lift in one year. So, a ten year plan probably isn't out of the question to get that project going. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. And I actually think that -- that might be okay in a way, just because I -- I tend to agree with Council President Cavener that I think this is important in the long term vision, but it's not necessarily something that -- like I personally feel I -- I don't want to sacrifice a lot of other projects to like prioritize this. I think if it's something that we do take ten plus years to kind of do and we are just chipping away at it over time, like that seems to make sense. That's just feedback from one person. But I would hate to, you know, have that eat up all the dollars and, then, not get anything else done, because I just don't think that would be acceptable for Meridian. Simison: I concur with those comments as well, if that wasn't clear. Council, any additional questions, comments, thoughts, next steps? Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session February 25,2025 Page 14 of 30 Cavener: I think that's the right questions for next steps. Hether, the letter needs to be transmitted to the highway district by the 17th of March; is that what I remember hearing? Hill: The 19th. Cavener: The 19th. So, Council, do you want to do any deliberation tonight? Would you like to have a moment -- maybe a week to take into account the feedback from tonight and maybe we schedule this for a future workshop for maybe some modifications and an action? Does that seem doable? Seeing some nodding. Okay. Simison: Would you like staff to come back with a recommendation of changes based upon the feedback or do you want to provide direction to staff on where you would like to see the items that you have suggested? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Maybe it would really be good to hear -- I know in years past that staff have kind of brought recommendations to the Transportation Commission. Is that the same format that we have followed this year? Hood: I will take -- I will take this one maybe. So, Mr. Mayor, Councilman Cavener, Members of the Council, you know, staff had -- and we largely used last year's list this year and the Transportation Commission largely did the same thing. At this point I wouldn't be super comfortable having another bite at the apple if you will. We heard your comments and I have got some notes. There are some conflicting notes, though, like number 15 is Meridian Road, so if you bump one up Meridian Road corridor that we started out talking about now it's 16 and out of the top 15. So, I would appreciate -- think staff would appreciate if you would give us a little bit more clarity and, then, you guys could digest the updated list and tweak it further in a week or two or whenever you want to bring it back. We have time. I would like some numbers. There is not too much here really. I mean four or five projects is kind of what I have down. So, if you wouldn't mind some general consensus and we can send that back out and, then, if we need to discuss it more if you are comfortable with that. Simison: And I think the question is for me for what I heard that I would think, you know, Meridian or Locust Grove in the north which corridor, if either, was to be focused on all the way from Cherry to Chinden would we suggest be that one. If we are going to follow the Ustick model and we want to prioritize one or the other and let's say we have to come up with that, but I think that would probably help answer some of these questions if we had a thing, knowing that, you know, one of the biggest challenges Meridian north of Ustick was not intended to be more than three, if I recall correctly. So, I don't know what the impacts of that one are from a right of way acquisition, that Linder has done that. Meridian City Council Work Session February 25,2025 Page 15 of 30 Hood: So, Mr. Mayor, it's a -- it's a great point. So, both of those corridors, Locust Grove and Meridian, currently at ACHD are really only planned to be three lanes wide. However, we sent them the letter after the last joint meeting said please -- please preserve at least a hundred foot right of way or five lanes on all arterial roads in Meridian and that's how -- if you read it it says preserve for three, four or five on both of those corridors. So, there is some constraints on both of those as you get closer to Chinden, because right now ACHD's only been buying the right of way for new development to accommodate a 78 foot road, so -- or a three lane. So, I think there is some -- and we could be more clear, almost like Ustick-Venable intersection if we don't -- if we really think it is needed. Signalized or not roundabout, we can clean that up. We could also be clear, though, if we are going to prioritize one or the other corridor as a five lane roadway, if that's what Council wants to do, we can remove the language about three, four or five and say, no, maybe at least a four slash five lane roadway. Can I throw a proposal out there, we just -- we are going to kind of bite this off. I think we have a little bit of time. So, just as a reference -- and we have the list there, but that intersection at Locust and Fairview and kind of the northern leg of that that starts Locust Grove is priority number two right now. Don't know if you want to move that or not, but, then, the next mile up, right, between Ustick and McMillan is 12 and, then, 49 is the next mile up to Chinden and that last -- that last segment. What I would propose -- you could choose either Locust Grove or Meridian. I'm -- I can see benefits to both; right? Meridian Road has an 1-84. Locust Grove serves as largely a detour route for Eagle Road and -- and other purposes, but you have 12 and 15 and you could move the one that's at either 33 or 49 and put -- you would have the two mile segments of either Locust Grove or Meridian at 12 and 15 and have that make a connection at least in the top 15. It pushes the other ones down -- at least as an interim you push the other corridor down pretty far without monkeying with the mid 30s as priorities. But, again, if you look at priorities 12, 15, 33 and 49 that's -- that's pretty -- pretty simple to move 12 and 15 together. Again, whether it's Locust Grove or Meridian, but that gets -- that gets you up to Chinden in the top 15 anyways. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: In the spirit of giving direct feedback today, my -- my preference would be to prioritize Meridian Road, given Eagle two miles -- you have Meridian two miles, you have Ten Mile, it seems -- and -- and given that Meridian is a much more trafficked road, we have some new developments we have approved north of McMillan on Meridian there on the west side. So, I -- because it seems like Meridian Road is -- I -- I don't know the -- the -- the -- the -- the counts on traffic necessarily, but it seems a bit more of a north-south because of that connectivity with 1-84 would seem like it would make more sense to prioritize that. That's Councilman Taylor's perspective. So, I would -- I would move those up if we were advocating for that and I'm curious if other Council Members agree. I also think that the intersection on Venable and Ustick we should put in the top ten somewhere, because I do think that we need to signal a strong priority to addressing that. Whether that's a roundabout or a signal, I don't know that I have a personal -- I Meridian City Council Work Session February 25,2025 Page 16 of 30 actually prefer roundabouts myself in a situation like that, but I don't know if that's the best thing and I don't even know if it's an option. But I think we ought to highlight that as in the top ten to make sure that they get our attention with the timing of when we think that the -- the community center is going to come online. Those are really the only two ones that I feel pretty strongly about. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: It might be good if -- I don't know if ACHD has any feedback, because I think maybe the feasibility would -- would be an important factor just in -- is one of these a bit easier to achieve than the other? I don't have very strong feelings, to be honest. Like I think either of them could really help the situation. So, I'm not super tied to either one, but is there one of them that, you know, maybe, Kristy, if you are like, listen, the ship has sailed on Meridian Road for whatever reason. It's just really really challenging. Or there are some maybe geographic -- like geological considerations -- like I have no idea, but just kind of wanted to ask that question between those two kind of final legs to hit Chinden is there one of them that is easier to accomplish than the other? Inselman: Thank you, Mr. Mayor, Council Member Strader. I don't know that I have at this particular moment a great direction for you on either corridor. I think any of the corridors that we have in the master street map is a three, four or five. All of those I think we have already tagged knowing it's the desire of the city to go to five lanes on every arterial. All of them are going to require a concept study, because we are going to need to do a deeper dive on property impacts, other existing effects when it comes to like irrigation or any of those, you know, geographical -- or, sorry, geological issues. So, I think it's just whatever the preference is for -- for the city. I don't think we have designated one is more feasible over another. It's just we know that both we are going to need to be doing some type of a concept to really determine the ultimate treatment and what that's going to look like. I know it's not probably super helpful, but that's all I have. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: And not to get into Meridian Road versus Locust Grove conversation too much, but I do favor the Locust Grove simply based on -- when we look at the current levels of service and the fact that that two mile section of Locust Grove is level of service F compared to the C or better for Meridian Road, I know it may not appear that way, but I have got to put some faith and trust into the tools they are doing and providing for us. I think that we kind of owe it to residents to try to hit the reduced areas as hard as we can instead of avoiding that and going with one of the areas that's already got a good service level. That's my two cents. Meridian City Council Work Session February 25,2025 Page 17 of 30 Simison: Maybe this one we think about. Cavener: Yeah. Mr. Mayor? Simison: Councilman Cavener. Cavener: I think that maybe makes sense. Thank you, Mr. Mayor. Let's -- we can work to schedule this for maybe two weeks, give Council an opportunity if they need to meet with staff directly to talk through concerns or questions, but have this back on the agenda -- I assume on March 11 th for deliberation and action. Simison: The only thing I will add to the conversation is one requires three miles of work, one requires one and three-quarters of a mile. Like I say, it's easier, cheaper, but it is less and we already know the reason why the Locust Grove hasn't moved is because of all the right of way acquisitions that are required -- at least been a big part of the -- the reason. So, we know that there is that impediment, but that's also where we have the fire engine and I think getting the fire department to have part of the conversation if they can help articulate any of the value benefits might be a good part of the conversation for Council to consider. Cavener: And Mr. Mayor? Simison: Councilman Cavener. Cavener: That point for -- for our friends from ACHD, recognize we kind of put you on the spot, but if there is some feedback I think Council Member Strader asked a very good question about viability. If over the next week and a half there is an opportunity for them to provide us some of that feedback I think that's an important consideration as well. Simison: Okay. Then with that we will go ahead and schedule this for two weeks if that works on your guys' calendar for further conversation and dialogue. Okay. Council, with the time is there a preference on which item you would like to do next? Cavener: Mr. Mayor, I will look to staff. We feel confident we can do CFP for parks and MIPS in the next 45 minutes. Are we in a spot that we have got to pick one or the other? Simison: I don't know that we need to pick, but I want to make sure we get through whatever one for certain you would like to hear tonight. Cavener: I guess, Mr. Mayor and Mr. Nary, could we move our Executive Session to after our -- our regular meeting? Nary: Yes. Meridian City Council Work Session February 25,2025 Page 18 of 30 Cavener: Okay. So, Mr. Mayor, I'm -- I'm comfortable with starting with Item No. 9 and we have got Hether here, we can move through MIPS and, then, we can make a determination about the CFP after that. 9. Meridian Intersection and Pedestrian Safety (MIPS) Project Update Simison: Okay. With that we will move on to Item 9, the Meridian Intersection Pedestrian Safety, MIPS, project updates. Overton: Mr. Mayor? Simison: Is that Councilman Overton? Overton: Yes. If I can do a lead into this. Simison: You bet you. Overton: Before Hether starts talking. So, as most of you know we started this -- this was actually through the efforts of the Mayor when we first started this task force back in 2023. We had a -- a fairly narrow scope at that time based on several fatalities across our city and that narrow scope was to focus on those intersections and make sure they were safe and that we didn't have any patterns or things we needed to do better in those areas and quickly we discovered as we went through all of these intersections and where the locations were of things that happened that they couldn't have been more randomly spread out across our city. Caused our scope to get a little larger as we ended up studying almost every single intersection within the entire community and pathways to some of the schools that kids use all the time. It got to be a much larger project. But at the same time we had a collaboration of people that was initially ITD, ACHD, COMPASS, West Ada School District, multiple members from our Police Department, multiple members from Community Development and -- and, Miranda, when she worked for the -- the city was our lead on that on doing the work and, then, we suffered an issue when she left and we kind of -- it kind of dropped for a little bit and Hether has done a pretty amazing job of picking this up and bringing it to where it is today and I just want to do a shout out before I turn this over to her, because yesterday was our board meeting at COMPASS and they put out the 425 page Regional Safety Action Plan and in the executive summary for the section on Meridian first thing they call out is the interagency collaboration of our task force is one of the strong points that they really enjoyed. Now, we had COMPASS at the table, but they were very impressed that we brought that forward and worked with all our collaborative partners to look for who has funding to take care of what. What can we get done that's not on anybody's radar and, then, eventually, to get to the point we are at now, which is where are those items in our city that aren't covered by anybody else? Where are the holes and what can we do moving forward to enhance these levels of safety at these intersections. With that, Hether. Meridian City Council Work Session February 25,2025 Page 19 of 30 Hill: Thank you, Councilman Overton, for the introduction. He kind of stole some of what I was going to say, but that's okay. Overton: I'm sorry. Hill: He can speak to it better being part of it for years prior. So, I'm here to talk about the MIPS project and recommendations. As you may recall I was here in early January. We pivoted a bit and so I'm back. So, really, I'm here to just kind of give a brief reminder, projects for consideration and next steps. So, as part of the fiscal year '25 budget Council approved the funding request of 500,000 dollars to support the implementation of these projects and over the course of the past year, plus I have been working closely -- we have been working closely with ACHD staff to evaluate all of the projects in this report and to kind of just define which ones are already in progress, which ones would be good opportunities to partner with the city and move forward and so with that I will just kind of move into, for the sake of time, some of the project recommendations that we have come up with from the last meeting. So, these projects on the screen -- these are crosswalk paint projects. They are not significant in cost, but they are identified on the list of recommendations in that initial report. Many of these projects are in the vicinity of other enhanced crossings. There is several PHBs that these crosswalks are near, so, really, I believe the MIPS effort was to just bring pedestrian awareness that there is pedestrian activity in this area and it is an ACHD standard to mark these crosswalks on adjacent approaches, but after conversations with them they were willing to take on the additional maintenance effort at these locations after we do the initial placement, if Council so chooses, and that would be doing thermoplastic paint, which wears better in weather and lasts longer and so each of these -- there is 13 crosswalks on this -- on your screen that would be up for consideration to move forward with. The cost for these would be approximately 52,000 dollars and this includes the thermoplastic paint, construction, traffic control and flagging. So, that's the first group of projects. I can keep moving through them, because I have a few categories, but if you have questions, please, feel free to stop me. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Hether, how do we determine these crosswalks? Hill: How do we determine -- Cavener: Versus the other -- other crosswalks that are out in the community? Hill: Mr. Mayor and Councilman Cavener, I don't know how they picked one crosswalk over the other. I'm just looking at the report that the task force came up with and so this is -- these were ones that had recommendations. Cavener: Got you. Meridian City Council Work Session February 25,2025 Page 20 of 30 Hill: And so I don't know if Councilman Overton wants to speak to that as part of his efforts. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: So, when we were originally looking there were -- most of these that you see on this list were never originally picked out by ACHD to have crosswalks. They weren't ones that met their needs at the time. But when we started to look at now as everything's being developed and where pedestrian travel is and school children travel is, we -- we discovered that there were a lot of them that if we could go back in time probably should have been done. So, that's how this list was done. None of these are on the current list of ACHD for crosswalks. We identified them, but they are willing to -- if we put them in they are willing to maintain them from now into the future. Cavener: Thank you. Hill: All right. So, the next group is pedestrian ramp improvements and some sidewalk repair. So, there were a couple of projects on the list that ACHD felt would be a good project for us to do because it doesn't require any significant right of way acquisition and so the two on here are Linder and Turtle Creek. It's the photo on the right. It's at the PHB adjacent to Tully Park just improving some of the ped ramps there and placing some there and, then, Meridian and Autumn Park Lane, the sidewalk is in a state of disrepair. So, those were a couple of projects that they felt would be good, easy, concrete work to do if we were interested. The funds for that could be between -- up to maybe about 50,000 for both of them. Those are just rough costs; right? This is just kind of us just sketching and trying to come up with some projects. So, between the crosswalks and these two concrete projects that would be kind of an immediate benefit let's say for about 102,000 and as you know you approved 500,000. So, that still leaves around 400,000 dollars to apply towards other projects and so there -- there are several opportunities in the MIPS list and so this time I'm not coming before you to discuss the PHB at Locust Grove and Woodbridge necessarily. There are several opportunities to look at site vision projects, such as Locust Grove and Pine or Locust Grove and Central. I will go into some additional projects that we have identified through coordination with the Mayor's office and ACHD staff that could -- they could be greater projects, but they would require further coordination with ACHD and ITD to really scope out and identify what those would be and so that's just kind of where we are at with those. I would like to just note that in conversations with ACHD I know that there is a lot of list projects on the list, but really it's anything requiring right of way acquisition really should be placed in the five year plan, just because that's a significant effort. So, I just wanted to just throw that out there for consideration. So, as I alluded to these -- these are several projects where I think could be opportunities to further coordinate, review and scope with our partner agencies. Many of these could be improved crossing or improved safety elements. Maybe there is some infrastructure studies and pedestrian and bicycle evaluations, pedestrian ramps and so the list -- the MIPS list has all the Meridian City Council Work Session February 25,2025 Page 21 of 30 recommendations for these projects, but I wanted to at least put these up here, but depending on how Council would like to proceed in your recommendation on whether we do the crosswalk and sidewalk repair or if we want to focus on some of these, just kind of putting everything on the table for you. So, I think that's really it. The feedback that I received today will inform how I proceed in conversations with ACHD and ITD and so with that I can stand for questions and we can have a discussion. Simison: And so -- so, Hether, if I could just add on. I -- I think really that at this point in time the recommendations -- do the projects that you have seen that have a general cost and move those forward this spring to the best variability while they continue to work on some of these other projects and potentially bring back future projects that may not get done in this budget year, but we can scope them and if they can we would -- would do that. At least to identify with the budget that's been allocated what that makes sense for. Obviously that list didn't have any direct -- what's on these other ones that you were showcased and I saw one that wasn't on there. I thought Victory and Meridian was going to be on that list, but -- so, there is still others if people still want to bring them in to look at. But that's their recommendation at this time, with the others to be worked on and reviewed in future. Council Woman Strader. Strader: Mr. Mayor, thank you. So, I thought it was a good memo. It sounds like what you are looking for. What made sense to me was you are pretty actionable on the crosswalks. They agreed to maintain them. The pedestrian ramp improvement sidewalk are pretty actionable. I think in terms of like value for what we could put into it -- like it feels like a good value to me in terms of the trade off with enhanced safety compared to what we are investing in. I -- I tend to support moving forward on those. I think we have a lot more exploring to do on the other prioritizations though and I would just maybe add to that list and not to like muddy the waters too much. I realize that maybe this is a community program. It would be great to flush out what's going on with the stop sign on Black Cat, Franklin to Cherry. I would just like us to try to flush that out and think of that as a possible project. It may not make sense, but I -- it just feels like it's a more urgent situation and I would just like to try to figure out is there something -- lower cost that we could do on our end? Like should that be in the -- kind of list of bigger projects I guess. But, yeah, I -- I'm supportive of like number one and number two in the memo seemed fine. I just think past that it's like we need to have another meeting once you kind of sort it all out. Simison: Yeah. Absolutely. We wouldn't -- we will figure out how much we can or can't do -- get into some of these projects pretty quick. Okay. I see general head nods. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: The only thing that I would -- I would suggest -- and I don't know if the MIPS team looked at this or not, but I know there has been some challenges with getting crosswalks painted along state highways. There is some disconnect that's occurring Meridian City Council Work Session February 25,2025 Page 22 of 30 between maybe the highway district and the state. I think right at the intersection of Overland and Meridian I continue to receive feedback from residents in Bear Creek and certainly with the proximity of -- of Wahooz and Roaring Springs there is a pedestrian access along there, like it doesn't seem that maybe the highway district and the state are able to connect on getting those repainted. Rather than maybe waiting for them to try and figure out a workflow process, if we could maybe intervene and offer to take care of that as well that would be a -- another recommendation. Simison: Don't say that out loud. We are going to do it. Cavener: No. We have been waiting. Simison: It's really just waiting for the weather before they will get out to that. The crews aren't out to do the painting. That's what we have been waiting on. At least that's what they have shared directly with us that that it's on the list to get first and foremost when they get the paint crews out. Cavener: And, Mr. Mayor, I guess my ask would be is maybe for our staff to touch base with the highway district and the state to make sure that that intersection before summer is painted. I appreciate that. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Real quick. We identified at least a dozen of those intersections where the crosswalks were almost completely washed out and brought those to ACHD and ITD's attention and that, again, what they told us was it's all -- we will put in on our list. Thank you for bringing it to our attention, but we have got to wait until the weather changes. Simison: All right. Well, with that we look forward to seeing something before the spring and continue conversations and dialogue on the other projects and see what makes sense that we can move forward, either by ourselves or in partnership with our partner agencies. 10. Comprehensive Financial Plan Updates Simison: Okay. With that Item 10 is Comprehensive Financial Plan update. Mr. Siddoway. Yeah. You just sit back there, Todd. You look good. Siddoway: Thank you, Mayor, Members of Council. I know you heard from some of the admin departments and police last week. I'm here to continue the -- the conversation of the CFP. We have been working over the last couple of months on getting some changes and updates to the CFP. Met with Anne -- Council Woman Little Roberts back in -- can't remember -- end of November'ish and -- and Council Woman Strader and I met in December. I provided each of you with kind of a 11 by 17 overview of changes. Meridian City Council Work Session February 25,2025 Page 23 of 30 You can see my -- my notes in there are -- I wrote these out in January and it was kind of reflective of what we have moved and how they aligned with specific comments that we had received from Council Woman Strader and some proposed changes from Todd. I also think I provided it because I think it does a good job of kind of grouping things together and as I'm going through the slides it can be a little overwhelming to just look at all of them one after another and I thought some -- some grouping and some context were helpful. So, that's there just as a reference and I have grouped these in a few different groups. My first one -- it is kind of the main section here and that is because we -- as Council Woman Strader and -- and Council Woman Little Roberts and I met one of the big focuses was on -- really need to focus on when Parks operationalize. The design itself was maybe less important, but when do we start needing operating costs. When do we start needing staffing. When do we start -- and -- because that -- that's where the ongoing impacts happen. So, that was a big focus of our efforts. So, I'm going to jump right in. The first one and our top priority would be the community center. The construction is all impact fees and so that we are hoping to -- well, bring that forward here next year and -- or in the next fiscal year and you all know the site on the west side of Settlers Park. We are looking to do construction in '26 and '27. We are actively in the middle of the design process right now. If the -- if the proposed schedule moves forward as planned this would be opened in FY-28 and we are working hard, as you all know, to phase the staffing and to see -- to take it -- to take it a bite at a time and see what's truly needed as we get this open and you will -- you are going to see that this whole first section of separated enhancements kind of explodes all of that. So, they are all individual. So, I'm just going to move on. We -- we -- the Settlers Park expansion construction is separate, but, obviously, tied to the community center. This is all the -- the grounds that are -- are part of it is the park expansion. It's 11 acres of the site that's beyond the scope of just the community center. One of its main features is the additional parking that helps to serve the park and the MYB complex. It also has a dog park and open play areas. It's the area that needs the -- the new signalized intersection or roundabout. I hadn't heard that a roundabout was maybe possible. I have only heard signalization, but -- but the idea is to time this with the community center project also over the next couple of years. That would -- so, we have -- we usually bring the construction and the operations as one enhancement, but we have made the conscious decision to explode that here and -- and point out -- we don't need you to budget for the operations in 2026. We need to -- we need the operations when it opens in 2028. So, we have -- we have separated those. We have moved it out. We have shared with each of you the detailed operations pro forma that we have been -- been working on and we are looking at that in great detail and, then, the staffing is -- is also -- could be part of the same enhancement, but we have separated it just to make the point that how we have bitten this off in -- in individual pieces. So, we are looking at a phased staffing model. We propose to open the facility with two promotions of existing staff positions, one being the facility manager and one being the classes and camps coordinator and, then, we start into -- so, that would be in 2028 when the facility opens and then -- oh, sorry. Then the operating for the -- the park. This would probably be a little earlier, but we do need some O&M for the park expansion, fertilizer, restroom supplies, fuel and some seasonal labor. That -- I did find a correction on this, which we have already made in the CFP, but this slide was already built -- about 50 some thousand of that is Meridian City Council Work Session February 25,2025 Page 24 of 30 actually one-time cost for some of the equipment. So, that's not all ongoing costs and some of that would come off of the ongoing request. But, then, the community center -- this is now two years after opening. We are out to 2030 now. We would look at -- we have shown the need for three potential staff to be open seven days a week, as you know into the evening. So, the first one we would propose would be number one of three that would allow for additional evening coverage, Monday through Friday, if the use is higher demand than what can be done with just checking out keys. We are going to have the -- the access control and we will do as much as we can with access control and if that's where we want to leave it we can do that. But we have also shown that we may get a bigger bang for our buck with two-part time positions, rather than one full time, but finding evening and weekend part-time help that's year round has proven difficult at HomeCourt. We have recently changed some of those part -- we have combined part-time positions into full-time positions there and so I have -- I have got it built in as one full time, but if the market seems right for getting two-part timers we may try that. And so that's 2030. And, then, I will just do 2031 we have built in number two of three and, then, 2032 we have built in number three of three and so that's everything -- I will just pause there, because that's everything related to the community center and the park expansion. I think Council Woman Strader had asked early on when -- last fall, you know, can -- do we need all three of these staff at one year or can they be spread out? So, we have plan to -- you know, we are planning for them being spread out and they can move from there down the road as needed. The next one on the list is Discovery Park phase two. Sorry. Phase three. Phase two is built. But phase -- there is a third phase to be done. It is the area south of phase two, kind of behind the ball fields and the bike park and this one did not change in terms of its timing in the -- what was already in the -- the CFP. So, there is no changes to it. It -- we are showing it as designed in 2028. So, on the south end of the park primarily open play fields, possible have some parking and maybe some restrooms, but it's the -- the final phase of Discovery Park. The construction is currently plugged in for 2029 about four years from now and this would include the construction and the -- the operating and, again, like I said, no changes to the original timeline. One that did change -- and that's the -- kind of the second one on the -- the little handout, this Graycliff stub, because I realized -- just realized those were kind of flipped in the handout versus the slides, but it's the same two years, 2028 for design, 2029, but this one was in 2026. We were ramping up to bring this to you in the coming fiscal year, but we have spoken with the developer -- this one is a proposed -- like it would be a partnership with the developer where they would donate the land and the green app, some amenities and -- or we would do the amenities, sorry, and -- but we have reached out. Their -- their timing has slowed down. They are not ready for 2026. Best guess right now is 2028. If we find out a year from now that it's moved faster it might -- it could become 2027, but it's not 2026 and so we have bumped it out 2028 and -- for the design and 2029 for construction and that's where that one currently resides. The next -- oh, there is also a maintenance tech staff and it's -- it's tied to both Graycliff and Discovery. But with the opening of those two there -- there would be the need to bring on one additional staff to cover both parks. And we also -- that was originally programmed for 2027, but with the movement we also bumped that one out to 2029. Fields District Community Park is the next one. It's the new park in northwest Meridian and we originally had this one potentially programmed Meridian City Council Work Session February 25,2025 Page 25 of 30 in the -- the schedule I brought you last fall in 2027, just a couple years out, primarily based on when we know the sewers coming from Public Works and -- but we have -- I think that this one is coming out further. It is in the kind of the latter phases of how that area is going to develop as we understand it. So, we have gone ahead and both pushed it out a couple years and I will just say right now it could -- it might move out further, but we also divided into two phases. So, it was -- this has phase one design. It was -- we were thinking about it as a single project previously, but we split it into two phases and move phase one out from -- from 2027 to 2029 and, then, the construction from 2028 to 2030. So, basically, just bumping them both out a year -- two years each, but one year after the other. This one would come with a senior maintenance tech and we have also -- we have bumped that out from 2028 to 2031 , because we would need that when the park's getting finished, not when the park is beginning construction. West Meridian Regional Park is next and has not moved in the timeline. It's about the time we think utilities will get there. This one's always felt like, you know, it should be closer to developing than it has been, because we have owned it for a long time, but this is the one at Cherry Lane near McDermott and even though it's always been less than half a mile from existing city limits and it's an entirely different sewer shed, so we were waiting for the new Black Cat -- is it -- or McDermott, sorry, trunk to -- to come and -- and bring that -- bring utilities to that area. So, we still have this plugged in on the same timeline at -- at 2032 for design, 2033 for construction and, then, this one also comes with a senior maintenance tech and vehicle. We moved that position from 2033 to 2034 and this one had two positions, but we have split this also into two phases and we have moved the second position clear out to 2039. So, now we are 15 years out, because we would tie that -- that second position to the second phase and that's beyond the scope of the ten year plan we are talking about, but it's -- it is in the CFP, it's just further out than ten years. The next park is Margaret Aldape Park and this is one that we are very excited about, our first Boise River Park. Been talking with the Ewing family for years and we have moved this out from 2030 to 2033. I'm very sensitive to not wanting to send the message to the family that this is not a priority to us and I have had conversations with them directly and we are all in agreement that this still -- moving it out feels like the right thing to do and it kind of matches their current crystal ball of when they would think this would probably -- might be able to come online based on current development patterns and a lot can change over the next, you know, seven or eight years, but -- and if it did things would move faster, this could potentially move up, Fields District could move out. I mean we -- we -- the only constant about the CFP for us is that it changes. So, we -- every year we take another look at it and every year it changes. So, what I'm presenting to you I don't expect to be exactly what it is even five years from now. It's going to change next year and -- and that's okay. This is a tool for us to do our best planning and we -- we responded -- things change all the time and we respond to those changes and update the CFP annually. We similarly moved out the construction from 2031 to 2034 and, then, a senior maintenance tech from 2030 to 2035 and, then, with the addition of those three parks that I just covered last, Fields District, West Meridian and Aldape, we would have the need on our structure to add a crew chief, but we bumped that crew chief out from 2030 in the plan to 2035 to -- we could hold off until we get to Aldape Park. Meridian City Council Work Session February 25,2025 Page 26 of 30 Cavener: Mr. Mayor? Simison: Go ahead, Councilman Cavener. Cavener: Steve, I don't mean to interrupt you. Siddoway: Go ahead. Cavener: I'm going to ask maybe a favor of you. We have, obviously, got a main meeting that's going to start here in about 15 minutes -- Siddoway: Yes, sir. Cavener: And I would like to give Council a quick chance to use the restroom and get a quick bite to eat. So, what I would like, Council, if you are comfortable, is that let's recess, everyone can use the facilities, make any phone, call grab a quick bite. We will come back here and, then, Steve, if you can, then, we will have you conclude the rest of your presentation, then, we will just roll right into the 6:00 o'clock meeting, if that works for everyone. So, I appreciate your patience on that, Steve. I know you probably got other places to be. Just trying to find a balance of getting everything brought together. So, Mr. Mayor, if you are open I would -- I would move that we go ahead and just move into a recess for about 15 minutes. Simison: We stand in recess. Cavener: Okay. Thanks, Your Honor. (Recess: 5:45 p.m. to 6:00 p.m.) Simison: Mr. Siddoway, if you would like to continue. Siddoway: I would be glad to, Mr. Mayor. Thank you. This next slide is the last of the parks grouping and I mentioned that Fields District Community Park was split into two phases. We -- we were showing phase two out in 2035 and the construction doesn't even have a slide, because it's further out than -- than ten years, so -- the next grouping of CFP requests are those that are related not -- well, not related to operational izing new parks, but still have staffing implications. So, I thought that was an important group to -- to pull together and you see three of them at the bottom of the -- the sheet that I handed out, but there is more than that -- these are the three that move, so I'm just going to run through those. The first one is our volunteer program coordinator and this is currently -- but we had a volunteer program -- program coordinator already. As you know last year we morphed that into an events coordinator, got rid of the volunteer coordinator, but definitely see the need to bring it back. Our volunteer program is suffering. We have a way to do that with -- potentially with our existing admin staff and giving them the additional volunteer coordinator responsibilities, but it would require reclassification and we will have that for your consideration in the FY-26 budget and if Meridian City Council Work Session February 25,2025 Page 27 of 30 that -- if that reclass to our existing position is approved, then, this position is actually going to get moved out of -- out of the CFP altogether. We have a pathway development maintenance staff as we -- you know, as our pathway network begins -- you know, continues to -- to both grow and age, we will at some point need someone that's more specifically devoted to that. We bumped this one out one extra year from 2028 to 2029 and, then, we have a park scheduling specialist built in that didn't move years in 2030, so it's out an additional year from where that one got moved to. They would manage the -- the scheduling of park facilities with our sports organizations, as well as internal special events. This function currently is combined with our sports coordinator, but we know with the ongoing growth at some point those two functions are going to have to -- to split based on growth. If we are not there yet in 2030 this could continue to move, but we are thinking -- I'm thinking that's feeling about right. So, 2030 is when that is currently proposed and, then, the forestry assistant and vehicle, we bump that out three additional years from 2028 to 2031. We do have a growing and aging tree network, but we do contract out the majority of our tree work. We can continue to do that and we will -- you know, we -- we got it plugged in for 2031 and we will bring it back as -- as it's warranted. Then the next grouping of CFP requests are not related to either operation, parks or staffing. A lot of these are one-time cost. This one is -- we have a CFP element for purchasing park land and they are -- they are all impact fee eligible and they are built over multiple years between 2026 and 2033 and there are -- there is just a guess when we are going to want to buy some land. I will tell you that there is -- we -- we built in originally a 2026 request that's going to become an FY -- or '25 amendment here in probably in the next couple months to purchase the Fields District property that we have been working on and -- and updating you about. But about April I think we will be standing before you with the proposal to -- to close on that property. The LOI was approved by Council back in January and we continue to do our due diligence on that. We are currently working on getting legal parcels to acquire that would be building permit eligible in the future, things like that. So, somewhere around April I -- I anticipate bringing a portion of those funds forward, but we still need future land and, you know, one of the locations -- I -- I -- I plugged in this image from the presentation I did to you back in October and, you know, looking far out, you know, that southwest Meridian area that's just white on this map stands out to me as something that -- that needs future park land. So, I will just put out there if anyone listening or if any of you ever come across an opportunity for us to acquire what would amount to a larger community or regional park size property, that's something that I would be interested in. Bill, I did have to fork in this picture one more time. But pathway connections, we have something built in annually, so this amount is not a one -- it's a one-time cost, but it's not a one-time request. There is -- every year there is -- there is a piece of it -- it's meant to fund new pathway segments and amenities. The master plan is being updated and I think next year we would just be looking at doing some design work for some of them, as opposed to constructing a new segment. But we will be talking about that more with the budget. There is a request in that Dave Tiede -- I don't think he is here tonight, but added to bring Wi-Fi to Kleiner Park, much like was done last year in Settlers Park, to match what we were already doing in Discovery Park. So, Settlers Park was done last year. This would do something similar in -- in Kleiner Park. Park identity theming and reinforcement. About every other year we bring a request to Meridian City Council Work Session February 25,2025 Page 28 of 30 you for that. Season's Park was one of the -- the recent ones. We are currently working on Chateau Park and just a heads up where the fabrication is about done on those pieces and we expect them to be installed this spring. So, sometime later this spring we will be announcing a ribbon cutting. Hopefully soon. But the next one would be Settlers Park, according to our schedule. While it has an identity, there is nothing in its signage or features that actually play off of the Settlers theme, so we may be coming to talk to you about doing a -- some Settlers themed signage like we did Seasons Park theme signage there. But Bear Creek, 8th Street are the ones that are future years. Ustick Road median islands. Mike Barton was in front of you -- I think it was in November talking about the -- the -- the -- the medians and the islands. So, there is -- there is kind of -- for ACHD purposes there is kind of two segments. There is Linder and Ten Mile and Ten Mile to Black Cat and the roadway project is under construction out there, if you go in and look I think, and so we are gearing up to do the landscaping and maintain those. I think that's part of that same presentation. We also talked about the Linder Road overpass median islands and those are scheduled for 2027 currently. So, center islands with some artwork and the landscape buffer strips there. We have them in our -- our plan. So, we remember that we are taking those on when they come. Shade structures. About every other year there is a -- has been a request. This used to be one of the top priorities for our Commission. As our park system ages and the trees grow I think it seems to, you know, in the -- in locations that it was important to do this before it's becoming less important. So, I don't know what the next project is. There is an amount -- we will talk about that if there is a need. But, again, these are one-time costs, not ongoing costs, but we will see if there is a need for a shade structure -- not in 2026, but in 2027. And, then, there is a couple of maintenance equipment purchases. One is called a verticutter, which would be for the golf course. It's a thatch remover that's needed out there. We already own the -- the piece of equipment. These are attachments that would go on to an existing piece of equipment and, then, the tree limb chipper shredder is part of our arborist work and we -- we do a lot of tree work and it would sure help if we had something that we could just chip and shred our own tree work, so -- Parks and Rec master plan, since we are looking out ten years, we did just finish an update just a couple of years ago. You can see my -- the photo there. We -- we adopted the most recent update in 2023. We plugged in the next update for 2029. We tend to update these about every five to seven years. So, I think that is usually impact fee eligible. Is that right, Todd? Can't remember. But we -- I believe it is. Nearing the end. Last -- I think I'm down to my last two. This one's just to get it on the radar. I was approached by Sean Evans a couple years ago, at the time they were looking to move to -- to have us acquire the building that exists in Storey Park, reimburse them for the amounts that they had into the building. I don't know if this will continue to be the amount. It's a placeholder. But when it comes time for them to -- when they build their new facility and they will likely be moving their offices and we would like to make sure that that building becomes a city asset and not something else and whatever that process is we are still several years away and we can figure that out, but just to put it on the radar. And, then, we have recently approved some one-time projects that -- that we would propose for this coming fiscal year. So, these are -- are potentially 2026 project requests. One, Councilman Whitlock and I had a conversation just about a month ago about Discovery Dog Park and request from the public that have Meridian City Council Work Session February 25,2025 Page 29 of 30 been coming in to expand it and there is room to expand it without taking over an existing use. So, we can talk more about exactly what it is, where it is, why it is later, but we are looking at potentially just expanding that dog park in what was phase one to meet growing demands and, then, there is a few Lakeview projects. We have identified an area where there is a lot of cut-through traffic from Black Cat. We would like to do some safety fencing to prevent that cut-through pedestrian traffic. There is an old -- there is a lagoon as part of the pond that just fills with cattails and is a maintenance nightmare that's no longer needed with the new design of the well and system there that we would like to get rid of and at the same time get some access to the -- the -- the -- the netting that protects the -- the houses that are behind, so that we can actually get back there and do some -- some maintenance work. There is some corners on the asphalt drive. You can see the -- the -- the community center -- sorry, not the community center, but the -- the -- the pro shop and -- and restaurant area, one, there has always been a long standing desire to get a sign out there. There is nothing to identify it as Lakeview golf course signage wise. So, we are -- we would like to do a new sign and there is some corners on that asphalt loop drive that are always mud all summer long, because they are too sharp and they get driven over, so we would just like to correct that. So, small projects, but we would like to get some of those things taken care of in this next year and that is my presentation and I will stand for discussion and questions. Simison: Thank you. Council, any questions for Steve? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a compliment again, but phenomenal work on -- I think focusing on where you are operational izing your parks and getting really granular and breaking the costs apart of big projects, so that they are more within our control in terms of our operating costs. I thought you did a really good job working through that with us and I just wanted to compliment you again for that. Thank you. Simison: Council, anything else? All right. Thank you very much, Steve. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move that Executive Session move to the conclusion of our main 6:00 o'clock meeting and so with that, Mr. Mayor, I move that we adjourn our work session. Strader: Second. Meridian City Council Work Session February 25, 2025 Page 30of 30 By Luke Cavener Council President - E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Task Order 11551.a to Jacobs Engineering Group, Inc. for WRRF Mechanical Building PLC (SMCB1) Programming Update for the Not-To-Exceed Amount of $209,247.00 (::� WE N DIAN:--- MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Darren Brasseur, Procurement Division Meeting Date: February 25, 2025 Presenter: Consent Estimated Time: N/A Topic: Approval of Task Order 11551.a to Jacobs Engineering Group, Inc. for WRRF Mechanical Building PLC (SMCB1) Programming Update for the Not-To-Exceed Amount of$209,247.00. Recommended Council Action: Approval of Task Order 11551.a to Jacobs Engineering Group, Inc. for WRRF Mechanical Building PLC (SMCB1) Programming Update for the Not-To-Exceed Amount of$209,247.00 and authorize the Procurement Manager to sign and to issue the resulting Purchase Order. Background: • Please refer to attached Task Order 11551.a. CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 2/14/2025 REQUESTING DEPARTMENT Public Works Project Name: WRRF Mechanical Building PLC(SMCB1)Programming Update Project Manager: Marshal Latham Contract Amount: $209,427.00 Contractor/Consultant/Design Engineer: Jacobs Engineering Group, Inc. Is this a change order? yes ❑ No ❑� Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 65 Budget Available(Purchasing attach report): Department 3510 Yes 0 No ❑ Construction ❑ GL Account 53101 FY Budget: 2025 Task Order 0 Project Number: 11551.a Enhancement: Yes ❑ No 0 Professional Service ❑ Supplies or Equipment ❑ Will the project cross fiscal years? Yes❑ No Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) N/A N/A N/A N/A Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 7B (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: 10/1/2024 Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: November 13,2024 7 day protest period ends: November 20,2024 VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License N/A Expiration Date: N/A Corporation Status Active Insurance Certificates Received(Date): 6/17/2024 Expiration Date: 7/1/2025 Rating: A++ Payment and Performance Bonds Received(Date): N/A Rating: N/A Builders Risk Ins.Req'd: Yes ❑ No 0 If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected 0 1 Performance on past projects Check all that apply 0 Quality of work 0 On Budget 0 On Time El Accuracy of Construction Est 0 2 Qualified Personnel 0 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Please refer to attached Task Order 11551.a Enter Supervisor Name Date Approve Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: February 14,2025 Approval Date February 25,2025 By: City Council Purchase Order NO.: TBD Date Issued: TBD WH5 submitted N/A (Only for PW Construction Projects) NTP Date: TBD Contract Request Checklist.5.24.2016.Final TASK ORDER NO. 11151.a Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND JACOBS ENGINERING GROUP INC. (SYSTEMS PROGRAMMER) This Task Order is made this 12th Day of February, 2025 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "Owner", and accepted by Jacobs Engineering Group Inc., hereinafter referred to as "Systems Programmer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 7B) between the above-mentioned parties dated October 1, 2024. The Project Name for this Task Order is as follows: WRRF MECHANICAL BUILDING PLC (SMCB1) PROGRAMMING UPDATE PROJECT UNDERSTANDING-SUMMARY The owner's SCADA master plan identified several PLCs that are not up-to-date with the owner's current programming standards. Due to this, the owner has prioritized a few PLCs to be updated. The following Scope of Work describes the services that will be provided by the System Programmer to complete the PLC and Wonderware programming upgrade to use the current SCADA Standards. • Integration Services for updating the existing Mechanical Building PLC include updating the following: o Programming for (1) existing Programmable Logic Controllers (PLCs), associated Wonderware HMI objects: o Provision of import file for new alarm tags to be imported by Owner into TopView alarm notification software. Work Approach System Programmer will complete the work in a phased approach. Phase 1 Software Planning: will include meetings with the Owner, to coordinate project schedule, loop descriptions, PLC code development, HMI graphics development, preliminary 10 checkout, testing procedures, and testing coordination. Task Order 11551.a - WRRF Mechanical Building PLC (SMCB) Programming Update Page 1 of 10 Jacobs Engineering Group, Inc. Phase 2 Software Development: will include PLC, HMI and Wonderware development, unwitnessed software test, and witnessed software factory acceptance test. Phase 3 Software Implementation: will include onsite loop testing, process control strategy/functional testing, closed loop testing, and system acceptance test. This phase will also include training and final tuning. SCOPE OF WORK Task 1 - Project Management The purpose of this task is to manage, coordinate and lead System Programmer activities and perform administration of the project control system software execution and control system software quality reviews. System Programmer will provide the resources necessary for project initiation and management throughout the project. Activities include contract administration, project accounting, Health & Safety Plan preparation, project documentation, monitoring progress, change management, periodic invoicing, and closeout and archiving. The estimated level of effort associated with these functions is based on a 26-week duration from Owner-issued notice-to-proceed to completion for the tasks described herein. Change Management Request for Change (RFC): Changes made by the Owner that impact this scope of work and or schedule will be submitted as an RFC by the Owner to the System Programmer prior to implementing the change. The System Programmer shall review the RFC and submit a response including cost and schedule impacts. The System Programmer may begin working on the change once terms are agreed upon and authorization is received from the Owner. System Programmer Change Proposal (CP): If the System Programmer wants to propose an alternate solution to the Conformed Contract Drawings and Specifications or to suggest a change to the Contract, it will be done using a CP form. The System Programmer will provide information describing the change and the cost or credit being proposed and the schedule impacts. If a CP is accepted or partially accepted by the Owner, the Owner will issue an RFC authorizing the change. Request for Information (RFI): The System Programmer may request interpretation or clarification of the existing PLC program throughout the project. Either the Owner or System Programmer may request additional information from one of the other parties. The request section of the form will be filled out by the party initiating the request. It will be sent to the Owner or System Programmer. The written response will be returned to the Owner who will distribute copies. If the response to an RFI causes a change to this Contract, the Owner shall be notified. If the Systems Programmer and Owner concur, Owner will issue an RFC to the System Programmer. Page 2 of 10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. Task 1.1 - Kickoff Meeting • System Programmer Kickoff Meeting o Schedule and lead one 1-hour workshop at the project site. ■ Review procedures for exchanging information with Owner, including: • 1/0 Interface Summaries • Test Plans • Loop Descriptions • Training Plans ■ Review Programming Schedule and determine update frequency. Deliverables: • Completed RFC responses. • Completed CP forms. • Completed RFI forms. • Monthly invoices and progress reports. • Kickoff Meeting Minutes. Task 2 - Software Planning (Phase 1) The purpose of this task is to coordinate planning activities with the Owner to define roles and responsibilities. Workshops are included to allow System Programmer and Owner to review the loop descriptions, and to further define the details of the loop descriptions prior to beginning software development. Task 2.1 - Database setup • Populate Commissioning Database with PLC 1/0 tags, loop descriptions, and AOI assignments. Task 2.2 - Loop Description Development • Develop preliminary loop descriptions based on existing PLC code. • Lead one 4-hour Software Function Definition Workshop at the project site with Owner staff to review the details of the preliminary loop descriptions necessary for programming all equipment in the Mechanical Building (SMCB1) PLC. • Preliminary Loop Descriptions to be approved by the Owner. Once Preliminary Loop Descriptions are developed, the System Programmer will assess and submit Change Proposal forms if needed prior to developing preliminary code. Page 3 of 10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. • All Loop Description document edits to be completed by the System Programmer and approved by the Owner. Task 2.3 - 1/0 List Development • System Programmer to develop 10 lists for one Mechanical Building (SMCB1) PLC. Task 2.4 - Existing 10 Test Phase with Existing Program • Test each instrument loop as an integrated system from the field instrument to the PLC with existing PLC program. • Issues discovered during this test phase will be added to a list and addressed by owner before the Software Implementation phase. Deliverables: • Meeting minutes from System Programmer Kickoff meeting. • Function definition workshop notes. • Revised loop descriptions. • IO list. • Existing 10 Test Phase with Existing Program Test Results Task 3 - Software Development (Phase 2). The purpose of this task is to complete the programming of the plant control system software, and to demonstrate the software functions to the Owner. Refer to enclosed Table 2, Subsystem Details, for a description of the systems included in this scope of work. Task 3.1 - PLC and Wonderware Programming PLC, HMI, and Wonderware programming based on the results of the Software Function Definition Workshop. • Up to 10 process graphics. • Up to 5 custom control pop-up graphics. • Modify Navigation graphic and site plan graphic in Wonderware. • Maintain electronic copies of Loop Descriptions and throughout the development and implementation phases of the project. Task 3.2 - Draft HMI and Wonderware Graphics Review • Provide Wonderware and HMI screenshots of major process graphics and custom control popups digitally for review by Owner staff. Lead one 2-hour workshop within one week of providing the screenshots for review to collect Owner feedback. Owner staff will provide marked-up copies of the graphics identifying the desired changes within 1 week from completion of the graphics review workshop. Page 4 of 10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. Task 3.3 - Unwitnessed Software Demonstration • Unwitnessed software demonstration test to confirm that the PLC and Wonderware programs are ready for the witnessed software demonstration test and that they meet the functional requirements of the project. Task 3.4 - Witnessed Software Demonstration • Witnessed software demonstration test is a repeat of the unwitnessed software demonstration test but witnessed by Owner to verify functionality of PLC and Wonderware programs meet the project requirements. Deliverables: • Draft Wonderware Graphics Review Meeting Notes • Up to 10 preliminary process graphics. • Up to 5 preliminary custom control pop-up graphics. • Witnessed software demonstration notes. Task 4 - Software Implementation (Phase 3) The purpose of this task is to install the control system software additions, provide required field testing, provide Owner training, and to complete the system startup and tuning. Mechanical Building PLC Software Implementation System Programmer will provide the following for software implementation tasks: • PLC software installation and configuration • Wonderware software installation and configuration • TopView Alarm Import file based on final loop descriptions for Owner import into system (up to 400 alarms). • Testing o Component Test Phase ■ Test each instrument loop as an integrated system from the field instrument to the HMI. 1/0 counts based on preliminary 10 quantity developed during scope development for the project. See Table 2 for 1/0 counts. 0 2 people, 40 hours each for the equipment controlled by Mechanical Building (SMCB1) PLC. o Operational Test Phase ■ Perform System Acceptance Test (SAT): • Each component of the system operates correctly with all other components of the system. Page 5 of 10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. • Hardwired and software equipment interlocks perform correctly. • Process loop descriptions perform correctly. • Analog control loops operate in a stable manner. • PLC application program performs monitoring and control functions correctly. • Operator interface graphics represent the monitoring and control functions correctly. • 2 people, 48 hours each for the equipment controlled by Mechanical Building (SMCB1) PLC. ■ Operational Test Phase is considered complete when the software performs the functions as described in the loop descriptions modified in Task 2. • Training o Live control room training using Wonderware and functional PI-Cs, after Operational Test Phase. One 2-hour session. Deliverables: • Software test documentation forms for signature by an Owner representative authorized to witness and approve successful test completion. o Component test results o System test results o Final electronic copy of 10 list o Final System Platform Galaxy Backup o Final PLC programs. o Final TopView Import. o Final Updated Loop Description Document with screenshots. Assumptions: While preparing our scope of services and fee schedule, we have made the following assumptions: • Any software licenses required for this project are supplied by others and are not included in this scope of work. • PLC, HMI, and Wonderware programming for this project will be done remotely from the site, primarily in the Jacobs Boise office. • PLC 1/0 to be programmed and tested is based on the preliminary 10 quantity developed during scope development for the project. Owner changes to the 1/0 list shall be issued as an RFC. System Programmer shall have no less than 30 Page 6of10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. working days prior to loop testing to implement each change or as agreed to in the RFC response. • System Programmer to use the Owner standard Allen Bradley ControlLogix version 36 and Wonderware ArchestrA system platform version 2023 R2. • Upgrading PLC or HMI firmware is not included in this scope. • PanelView and/or local HMI programming not included in this scope. • Owner will provide PLC programs within 2 weeks of Notice to Proceed. • Owner will provide CAB backup of Wonderware within 2 weeks of Notice to Proceed. • PLC programming effort is based on using the Owner's existing add-on instructions (AOIs) as listed in Table 3. • Wonderware programming effort is based on using the Owner's existing ArchestrA object templates as listed in Table 3. • PLC and HMI tagging format will be based on tags developed during the 10 List Development portion of the project. • Owner will use tags from the 10 list development portion of this scope for entering and assigning tags within the Plant Maintenance Management System. Owner modification of tags to be completed prior to the software development phase of the project. • TopView modifications will add up to 400 new alarms based on new PLC programs. Base setup, development, and conversion of TopView is being performed by others and therefore is not covered in this scope. System Programmer to provide Excel import file of alarms for Owner to implement. • Existing 10 Test Phase with Existing Programs to be completed prior to Software Development. • Issues discovered during the Existing 10 Test Phase with Existing Programs step will be addressed by Owner or through the change management procedures. • No Factory Acceptance Test is required. • Test results signed by Owner are confirmation that testing has been completed successfully. Repeat of tests following sign off or additional testing beyond what is described in this scope are not included and will be resolved using contract modification procedures described in Task 1. • Test delays or interruptions due to Owner are not included and will be resolved using contract modification procedures described in Task 1. • Failed tests resulting from existing PLC program 10 assignment, equipment problems or issues outside the control of the System Programmer will be submitted by the System Programmer to the Owner for resolution. Impacts to programming will be resolved using contract modification procedures described in Task 1. Page 7 of 10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. • Owner staff will be available for coordination and assistance with field equipment during software testing. • System Programmer will use software test documentation forms for signature by an authorized Owner representative (similar to those used for previous work executed at the WWRF by System Programmer). • Milestone schedule is based on Owner provided start date of March 1, 2025 and 30-week project duration. • Installation, testing and configuration of radio or cell modem systems is not included in this scope of work. • Configuration of VFD's and smart overload devices is not required and will not be changed. TABLE 2: Subsystem Details Hardwired 1/0 Ethernet I/O DI DO Al AO DIE DOE AIE AOE Mechanical Building 95 33 18 4 35 13 5 5 PLC (SMCB1) TABLE 3: AOI and Archestra Template Standard Versions AOI Archestra Template Analog_lnput_Scaling_V1 $AI_v1 Cycle_Timer v1 $CycleTimer Discrete Alarm $Alarm CoM_Leadl-ag_0 $LeadSelect v1 LeadStandby (selection) $LeadSelect CoM_Interlock_v1 $Interlocks Motor Fixed_Speed_v2 $MotorFVNR v2 Motor VariableSpeed_v2 $MotorASD v2 PIDE Control v1 $PIDE v1 Totalizerl $Total Valve Modulating_v1_2 $ValveMOD v1 Valve_Open_Stop_Close_v1 $ValveOC v1 Valve Solenoid v1 $ValveSOL v1 CoM_Sequencer_Start Immediate v2 $CoM_Seq_v2* DayOfWeek N/A Page 8 of 10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. Milestone Schedule Project Management (Task 1) Notice to Proceed March 1, 2025 System Programmer Kickoff Meeting March 2025 Software Planning (Task 2) Software Function Definition Workshop April 2025 10 List Development April 2025 Existing 10 Testing April 2025 Software Development (Task 3) Software Development April 2025-July 2025 Draft HMI and Wonderware Graphics Review June 2025 Unwitnessed Software Demonstration June 2025 Witnessed Software Demonstration July 2025 Implementation (Task 4) Component Test Phase August 2025 Operational Test Phase August 2025 Training August 2025 Final Completion September 2025 Page 9 of 10 Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. TIME OF COMPLETION AND COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Estimated Due Date Compensation 1 Project Management ■ 3/1/25 - 9/30/25 $7,510.00 2 Software Planning (Phase 1) ■ 3/1/25 - 3/31/25 $65,493.00 3 Software Development (Phase 2) ■ 4/1/25 - 7/31/25 $81,087.00 4 Software Implementation (Phase 3) ■ 8/1/25 - 9/30/25 $55,157..00 TASK ORDER TOTAL: $209,247.00 The Not-To-Exceed amount to complete all services listed above for this Task Order is Two Hundred Nine Thousand, Two Hundred Forty-Seven Dollars and 00/100 ($209,247.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. Travel will be reimbursed at cost per the Master Agreement. No other expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN: JACOBS ENGINEERING GROUP, INC.: BY: BY: KEITH WATTS, Procurement Manager JEFF HO S N, Manager of Projects Dated: Dated: Feb 13, 2025 City Project Manager: Marshal Latham Task Order 11551.a -WRRF Mechanical Building PLC (SMCB) Programming Update Jacobs Engineering Group, Inc. Page 10 of 10 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Construction Contract to The Ewing Co. for the Biosolids Dewatering Odor Control project for the Not-to-Exceed amount of$668,532.95 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: February 25, 2025 Presenter: N/A Estimated Time: 0.00 Topic: Approval of Construction Contract to The Ewing Co. for the Biosolids Dewatering Odor Control project for the Not-to-Exceed amount of$668,532.95. Recommended Council Action: Approve construction contract to The Ewing Co. for the Not-to-Exceed amount of$668,532.95 and authorize the Procurement Manager to execute the contract and issue the Purchase Order for the Not-to-Exceed amount of$668,532.95. Background: The Ewing Co. was the low bidder of the two bid submissions. CITY OF MERIDIAN Purchase Requisition �E IDIAN^- Purchasing Department DATE OF 1 11/21/2024 33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST MERIDIAN, ID 83642 Dept Name PURCHASE ORDER NUMBER MUST APPEAR ON • TEL: (208)489-0417 SLIPS,CARTONS AND CORRESPONDENCE RELATED TO THIS ORDER FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT $916,460.25 IS BUDGET AMENDMENT REQUIRED? SUGGESTED VENDOR NA N CITY SUPPORT TICKET NO. PROJECT MANAGER PAYMENT TERMS I FREIGHT TERMS F.O.B. REQUESTOR Vicki Ly NET 30 PREPAID DESTINATION Public works PROJECT NAME: WRRF Biosolids Dewatering Odor Control Description of Purchase Quantity and Pricing ACCOUNTINGCODES PART NUMBER/DESCRIPTION/COMMITMENT NAME QTY UNIT UNIT PRICE FUND DEPT EXPENSE OR PROJECT/ TOTAL AMOUNT TASK ORDER/CONTRACT/PROJECT DESCRIPTION I Construction - Biosolids Odor Control 1 $ 916,460.25 65 3590 92100 11309 $ 916,460.25 $ - $ - NOTES: Council Approval Date: 3-4-2025 $916,460.25 AUTHORIZED DEPARTMENT SIGNATURE How to fill out the Purchase Requisition. Fill in the SHIP TO DEPARTMENT NAME. This is the name of the requesting department and where the product will be shipped If the Ship To location is somewhere other than the department location, please enter that address in the lines below the department name and highlight it. Fill in the DATE OF REQUEST located in the box on the right hand side of the form. Fill in the amount of budget available for this commitment. Is a budget amendment required to fund this request? Answer YES or NO. Enter the name of the SUGGESTED VENDOR. Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account. If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order. If PURCHASING receives this Purchase Requisition and the vendor is not set up, an order processing delay occurs If vendor will be determined by procurement process,enter"TBW CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff. Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER Enter the name of the PROJECT MANAGER and REQUESTOR. Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased If you have more than one item, enter each on a separate line. Enter the QUANTITY for each line item. Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as CITY 1 and UNIT EA. Unit price and total will be equal.) ACCOUNTING CODES Enter the FUND that you want the expense to impact 1) The FUND number will be either: (a) 01,07,08, 20, 55,or 60 depending on what FUND the budget is in Enter the DEPARTMENT CODE you want the expense to impact 1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department Enter the GL ACCOUNT NUMBER(Expense Account)for each item. 1) The GL ACCOUNT NUMBER(Expense Account) is the 5 digit number where the budgets are located Enter the PROJECT CODE/COMMITMENT#you want the expense to impact 1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to INFORMATION ONLY The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for your request. The accounting code will hold the budget dollars and actual expenses for your PO request. Accuracy is important as the resulting PO encumbers this accounting code(budget line item). Not all requests will have a project number. Call Purchasing if you are unsure. This form will automatically total your request. In the NOTES field add any information that you feel is significant. AUTHORIZED DEPARTMENT SIGNATURE Each department has a list of employees and amounts that they are authorized to sign for. Please make sure that the authorized department personnel signs the form. The completed and signed form must be submitted to Purchasing, along with the required support documents via a CITY SUPPORT(JITBIT)ticket. PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS) City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 65 - Wastewater Fund 3590 - WW Construction Projects From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining Capital Outlay 92100 WWTP - Bldg improvements 965,114.04 0.00 965,114.04 Total Capital Outlay 965,114.04 0.00 965,114.04 DEPT EXPENDITURES 965,114.04 0.00 965,114.04 TOTAL EXPENDITURES 965,114.04 0.00 965,114.04 Date: 12/17/24 12:22:25 PM Page: 1 CONTRACT CHECKLIST I. PROJECT INFORMATION Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes ❑ No ❑ Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: Budget Available(Purchasing attach report): Department Yes ❑ No ❑ Construction ❑ GL Account FY Budget: Task Order ❑ Project Number: Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑ No ❑ Grant ❑ IV. PROCUREMENT USE ONLY-GRANT INFORMATION(to be completed only on Grant funded projects) Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: VI. PROCUREMENT USE ONLY-CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License Expiration Date: Corporation Status Insurance Certificates Received(Date): Expiration Date: Rating: Payment and Performance Bonds Received(Date): Rating: Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget ❑On Time ❑ Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: Enter supervisor Name Date Approve Vill. PROCUREMENT USE ONLY- AWARD INFORMATION Date Submitted to Clerk for Agenda: Approval Date - - By: City Council Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final CONTRACT FOR PUBLIC WORKS CONSTRUCTION BIOSOLIDS DEWATERING ODOR CONTROL PROJECT # 11309.0 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 4th of March _' 2025, and entered into by and between the City of Meridian, a municipalcorporation organized under the laws of the State of Idaho, hereinafter referred to as "City", 33 East Broadway Avenue, Meridian, Idaho 83642, The Ewing Company hereinafter referred to as "Contractor", whose business address is 1500 Eldorado Ste. 4 Boise, Idaho 83704 and whose Public Works Contractor License # is C- PW License Number 12003. INTRODUCTION Whereas, the City has a need for services involving Biosolids Dewatering Odor Control; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 Contractor shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, Biosolids Dewatering Odor Control page 1 of 14 Project#11309.c state and City laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of$668,532.95. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups or material escalations. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by Biosolids Dewatering Odor Control page 2 of 14 Project#11309.c giving written notification to Contractor. 3.3 Should City fail to timely remit payment to Contractor as provided in Section 28, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 150 (one hundred fifty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $250 (two hundred fifty dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 160 (one hundred sixty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of$250 (two hundred fifty dollars) per calendar day. Such payment shall be construed tobe liquidated damages by the Contractor in lieu of anyclaim ordamage because ofsuch delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 If, through any cause, Contractor, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if City determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate thisAgreement by giving written notice to Contractor of such termination and specifying the effective date thereof at least fifteen (15) days before the effectivedate of such termination. Contractor may terminate this agreement at any time by giving at least sixty (60) days' notice to City. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by Contractor under this Agreement shall, at the option of the City, become its property, and Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, Contractor shall not be relieved of liability tothe Biosolids Dewatering Odor Control page 3 of 14 Project#11309.c City for damages sustained by the City by virtue of any breach of this Agreement by Contractor, and the City may withhold any payments to Contractor for the purposes of set-off until such time as the exact amount ofdamages due the City from Contractor is determined. This provision shallsurvive the termination of this agreement and shall not relieve Contractor of its liability to the City for damages. 6. Independent Contractor: 6.1 In all matters pertaining to this agreement, Contractor shall be acting as an independent Contractor, and neither Contractor nor any officer, employeeor agent of Contractor will be deemed an employee of City. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation ofthe personnel of the City in the performance of this agreement shall be made bythe City. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent Contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. SubContractors: Contractor shall require that all of its sub-Contractors be licensed per State of Idaho Statute # 54-1901 & 54-1902. 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. If, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 9. Indemnification and Insurance: 9.1 Contractor shall indemnify and save and hold harmless City and it's selected officials, officers, employees, agents, and volunteers from and for any and Biosolids Dewatering Odor Control page 4 of 14 Project#11309.c all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the Contractor, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of City or its employees. Contractor shall maintain, and specificallyagrees that it will maintain, throughout the term of this Agreement, liabilityinsurance, in which the City shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incidentor occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) perincident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a limitationof the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits, herein provided, Contractor covenants and agrees to indemnify and save and hold harmlessCity from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs andattorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable topersonal injury, death, or damage or destruction to tangible or intangible property,including use of. Contractor shall provide City with a Certificate of Insurance, or other proof of insurance evidencing Contractor's compliance with the requirements of this paragraph and file such proof of insurance with the City at least ten (10) days prior to the date Contractor begins performance of its obligations under this Agreement. In the event the insurance minimums are changed, Contractor shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 9.2 Insurance is to be placed with an Idaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against Biosolids Dewatering Odor Control page 5 of 14 Project#11309.c whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subContractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subContractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of Idaho with a Best's rating of no less than A-. In the event that the contract is subsequently terminated for failure to perform, the Contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The City may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of Contractor's compensation, which are mutually agreed upon by and between the City and Contractor, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. Biosolids Dewatering Odor Control page 6 of 14 Project#11309.c 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. Items purchased by the City and used by a Contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian Stormwater Specifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: http://www.meridianCity.org/environmental.aspx?id=13618. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the Contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and Information: 17.1 At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. Biosolids Dewatering Odor Control page 7 of 14 Project#11309.c 18. Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Contractor's records with respect to all matters covered by this Agreement. Contractor shall permit the City to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other datarelating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The City shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: In performing the work herein, Contractor agrees to comply with the provisions of Title VI and VII of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to ensure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. In performing the Work required herein, Contractor shall not unlawfully discriminate in violation of any federal, state orlocal law, rule or regulation against any person on the basis of race, color, religion,sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide Idaho Residents: Contractor must comply with Idaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide Idaho residents as employees on any job under any such contract except where under such contracts fifty (50) or less persons are employed, the Contractor may employ ten percent (10%) nonresidents, provided, however, in all cases employers must give preference to the employment of bona fide residents in the performance of said work. 22. Advice of Attorney: r Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. Biosolids Dewatering Odor Control page 8 of 14 Project#11309.c 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that Contractor shall not have the right to assign, transfer, hypothecate or sell any of its rights underthis Agreement except upon the prior express written consent of City. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) until final completion has been met and releases from both the Idaho Tax Commission and Surety have been received by the City. Biosolids Dewatering Odor Control page 9 of 14 Project#11309.c 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation to Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, Contractor shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. Certifications. Pursuant to Idaho Code §§ 67-2359 and 67-2346, Contractor hereby certifies: A. That Contractor is not currently owned or operated by the government of China and will not, for the duration of this Contract, be owned or operated by the government of China. B. That Contractor is not currently engaged in, and will not for the duration of the Contract engage in, a boycott of goods or services from Israel or territories under its control. 32. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City: Contractor: City of Meridian the Ewing Company Procurement Manager Attn: Tucker Ewing 33 E Broadway Ave. 1500 Eldorado Ste. 4 Meridian, ID 83642 Boise, ID 83704 208-489-0417 Phone: 208-377-1500 Email: bids@ewingcompany.com Biosolids Dewatering Odor Control page 10 of 14 Project#11309.c Idaho Public Works License #: 12003 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 33. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN: THE EWING COMPANY: BY: BY: KEITH WATTS, Procurement Manger TUCKER EWING, Owner DATED: DATED: Approved by Council Date: (if needed) 3-4-2025 Project Manager Vicki Ly Biosolids Dewatering Odor Control page 11 of 14 Project#11309.c EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID (BID NUMBER) ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # (BID NUMBER), are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the Idaho Standards for Public Works Construction (ISPWC), the current version of the City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: • Specifications - WRRF Biosolids Dewatering Odor Control by Merrick & Company dated August 6, 2024 (159 pages) • Drawings — Biosolids Dewatering Odor Control Project by Merrick dated August 2024 (31 pages) Biosolids Dewatering Odor Control page 12 of 14 Project#11309.c EXHIBIT B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $668,532.95. MILESTONE DATES/SCHEDULE Milestone 1 Substantial Completion 150 Days from Notice to Proceed Milestone 2 Final Completion 160 Days from Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment and incidentals as required for the Biosolids Dewatering Odor Control Construction Project per ITB BID #PW-2512-11309.c. NOT-TO-EXCEED AMOUNT.............................................$668,532.9 Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by City. The City will pay the Contractor based on actual quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Item No. Description Quantity Unit Unit Price 1 Section Reference 2.01 -Mobilization and 1 LS $15,289.60 Demobilization 2 Section Reference 2.02 - Demolition and 1 LS $16,359.24 Structural Repair 3 Section Reference 2.03 - Erosion and Sediment 1 LS $975.26 Control 4 Section Reference 2.04- Dewatering 1 LS $18,876.05 5 Section Reference 2.OS -Asphalt Paving Surface 1 LS $18,498.53 Repair 6 Section Reference 2.06- Reinforced Concrete 1 LS $32,441.63 Surface Repair 7 Section Reference 2.07-SDR3S PVC Duct 1 LS $114,196.94 8 Section Reference 2.08- DR18 C900 PVC Duct 1 LS $48,536.61 9 Section Reference 2.09 -Stainless Steel Duct 1 LS $121,561.74 10 Section Reference 2.10-Schedule 40 PVC Duct $40,394.74 11 Section Reference 2.11 -Water Main Offsets $3,775.21 12 Section Reference 2.12 - Precast Concrete 1 LS $49,559.06 Condensate Vault Biosolids Dewatering Odor Control page 13 of 14 Project#11309.c 13 Section Reference 2.13 - Mechanical Equipment 1 LS $77,077.19 and Appurtenances 14 Section Reference 2.14- Electrical 1 LS $78,020.99 15 Section Reference 2.15 - Electrical Controls and 1 LS $25,168.06 Instrumentation 16 Section Reference 2.16-Startup and 1 LS $7,802.10 Commissioning Biosolids Dewatering Odor Control page 14 of 14 Project#11309.c W IDIAN� AGENDA ITEM ITEM TOPIC: Approval of Construction Contract to Challenger Companies for the Primary Power Upgrade project for the Not-to-Exceed amount of$1,165,500.00 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: February 25, 2025 Presenter: N/A Estimated Time: 0.00 Topic: Approval of Construction Contract to Challenger Companies for the Primary Power Upgrade project for the Not-to-Exceed amount of$1,165,500.00. Recommended Council Action: Approve construction contract to Challenger Companies for the Not-to-Exceed amount of $1,165,500.00 and authorize the Procurement Manager to execute the contract and issue the Purchase Order for the Not-to-Exceed amount of$1,165,500.00. Background: Challenger Companies was the low bidder of the two bid submissions. CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 2/18/2025 REQUESTING DEPARTMENT Public Works Project Name: WRRF Primary Power Upgrade Project Manager: David Briggs Contract Amount: $1,165,500 Contractor/Consultant/Design Engineer: DC Engineering/Challenger Companies Is this a change order? Yes ❑ No ❑ Change Order No. N/A II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 65 Budget Available(Purchasing attach report): Department 3590 Yes ❑� No ❑ Construction ❑ GL Account 93000 FY Budget: 2025 Task Order ❑ Project Number: 10751.m Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑ No ❑ Grant ❑ IV. PROCUREMENT USE ONLY-GRANT INFORMATION(to be completed only on Grant funded projects) Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) N/A Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category N/A (Bid Results Attached) Yes No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: Typical Award Yes 0 No ❑ If no please state circumstances and conclusion: Date Award Posted: 2/3/2025 7 day protest period ends: February 10,2025 VI. PROCUREMENT USE ONLY-CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License 12879 Expiration Date: 3/31/2025 Corporation Status Active Insurance Certificates Received(Date): 2/17/2025 Expiration Date: 1/1/2026 Rating: A+ Payment and Performance Bonds Received(Date): 2/17/2025 Rating: A Builders Risk Ins.Req'd: Yes ❑J No ❑ If yes,has policy been purchased? In process (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget ❑On Time ❑ Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: Enter supervisor Name Date Approve Vill. PROCUREMENT USE ONLY- AWARD INFORMATION Date Submitted to Clerk for Agenda: February 18,2025 Approval Date 3-4-2025 By: City Council Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 65 - Wastewater Fund 3590 - WW Construction Projects From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining Capital Outlay 93000 Improvements Other Than Bld 2,023,859.96 289,884.02 1,733,975.94 Total Capital Outlay 2,023,859.96 289,884.02 1,733,975.94 DEPT EXPENDITURES 2,023,859.96 289,884.02 1,733,975.94 TOTAL EXPENDITURES 2,023,859.96 289,884.02 1,733,975.94 Date: 12/17/24 10:36:01 AM Page: 1 PRIMARY POWER UPGRADE - CONSTRU Legend The green cells with bolded numbers indicate that this bid was the lowest price. The orange cells indicate that this item from that vendor was selected. The green cells with orange outline indicate that this item from that vendor was self has the lowest price. $ 123 acted, and E IDIAN�-- IDA BID NUMBER: PW-2511-10751.m BID NAME: Primary Power Upgrade - Construction # Items Selected 0 No Basket (16) #0-1 MISCELLANEOUS SURFACE RESTORATION - LAWN SOD $ 12,000.0 40-2 TYPE C SURFACE RESTORATION -GRAVEL AND ROCK $ 10,000.0 #0-3 TYPE P SURFACE RESTORATION -ASPHALT $ 11,000.0 40-4 CONCRETE REPAIR $ 11,000.0 #0-5 STAGING AREA& STORM WATER CONTROL $ 6,000.0 40-6 MOBILIZATION $ 80,000.0 #0-7 VAULTS $ 36,000.0 40-8 CONCRETE ENCASED DUCT BANK AND ASSOCIATED TRENCH EXCAVATION AND BACKFILL $ 445,000.0 #0-9 DIRECT BURIED CONDUIT AND ASSOCIATED TRENCH EXCAVATION AND BACKFILL $ 110,000.0 40-10 PRIMARY CIRCUITS: 15-kV PHASE CONDUCTORS, 600V NEUTRAL CONDUCTOR, AND ASSOCIATED INSTALLATION $ 120,000.0 #0-11 SECONDARY CIRCUITS: 600-V CONDUCTORS AND ASSOCIATED INSTALLATION $ 24,000.0 40-12 OVERHEAD MEDIUM VOLTAGE ASSEMBLY REMOVAL $ 47,000.0 #0-13 OWNER-FURNISHED SWITCHGEAR INSTALLATION AND ASSOCIATED EQUIPMENT GROUNDING $ 10,000.0 #0-14 SECTIONALIZING CABINET AND ASSOCIATED EQUIPMENT BOX PAD AND GROUNDING $ 62,500.0 #0-15 OWNER-FURNISHED TRANSFORMER INSTALLATION AND ASSOCIATED EQUIPMENT PADS AND GROUNDING $ 9,000.0 #0-16 ELECTRICAL SYSTEM COMMISSIONING $ 42,000.0 BID RESULTS Due Date & Time: January 23, 2025 2:30 PM MST ANDERSON &WOOD CONSTRUCTION CO., INC. Challenger Companies, Inc. Total Cost $ 2,676,142.98 $ 1,035,500.0 Selected# 0 1 16 $ 0 $ 1,035,500.0 Unit Total Unit Total Lowest Quantity Unit Price Cost Price Cost $ 12,000.0 1 LS $ 32,754.1:$ 32,754.12 $ 12,000.0 $ 12,000.0 $ 10,000.0 1 LS $ 123,330.1$ 123,330.68 $ 10,000.0 $ 10,000.0 $ 11,000.0 1 LS $ 60,782.4:$ 60,782.43 $ 11,000.0 $ 11,000.0 $ 11,000.0 1 LS $ 23,150.31$ 23,150.36 $ 11,000.0 $ 11,000.0 $ 6,000.0 1 LS $ 36,912.71$ 36,912.76 $ 6,000.0 $6,000.0 $ 38,834.07 1 LS $ 38,834.0f$ 38,834.07 $ 80,000.0 $ 80,000.0 $ 36,000.0 1 LS $ 105,901.!$ 105,901.55 $ 36,000.0 $36,000.0 $445,000.0 1 LS $ 1,013,35,$ 1,013,354.88 $445,000.1 $445,000.0 $ 89,816.39 1 LS $89,816.3!$89,816.39 $ 110,000.1$ 110,000.0 $ 120,000.0 1 LS $883,329.1$ 883,329.69 $ 120,000.1 $ 120,000.0 $ 24,000.0 1 LS $82,851.6 $ 82,851.6 $ 24,000.0 $24,000.0 $ 26,492.35 1 LS $ 26,492.31$ 26,492.35 $47,000.0 $47,000.0 $ 7,368.2 1 LS $ 7,368.2 $7,368.2 $ 10,000.0 $ 10,000.0 $ 59,238.07 1 LS $ 59,238.0f$ 59,238.07 $ 62,500.0 $ 62,500.0 $ 9,000.0 1 LS $ 33,727A$ 33,727.43 $ 9,000.0 $9,000.0 $42,000.0 1 LS $ 58,298.4 $ 58,298.4 $42,000.0 $42,000.0 PRIMARY POWER UPGRADE - CONSTRU Legend The green cells with bolded numbers indicate that this bid was the lowest price. The orange cells indicate that this item from that vendor was selected. The green cells with orange outline indicate that this item from that vendor was self has the lowest price. $ 123 acted, and E IDIAN�-- IDA BID NUMBER: PW-251 1-1 0751.m BID NAME: Primary Power Upgrade - Construction BID ALTERNATE # Items Selected 0 No Basket (16) #0-1 Influent Pump Station Transformer and Associated Circuits and Raceways $84,000.0 #0-2 480V Manual Transfer Switch and Associated Circuits and Raceways $46,000.0 BID RESULTS Due Date & Time: January 23, 2025 2:30 PM MST ANDERSON &WOOD CONSTRUCTION CO., INC. Challenger Companies, Inc. Total Cost $ 245,580.27000000002 $ 130,000.0 Selected# 0 2 $ 0 $ 130,000.0 Unit Total Unit Total Lowest Quantity Unit Price Cost Price Cost $84,000.0 1 LS $ 151,530., $ 151,530.41 $84,000.0 $ 84,000.0 $ 46,000.0 1 LS $ 94,049.8f $ 94,049.86 $46,000.01 $46,000.0 CONTRACT FOR PUBLIC WORKS CONSTRUCTION PRIMARY POWER UPGRADE PROJECT # 10751.M THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this/-) of February, 2025, and entered into by and between the City of Meridian, a municipalcorporation organized under the laws of the State of Idaho, hereinafter referred to as "City", 33 East Broadway Avenue, Meridian, Idaho 83642, Challenger Companies hereinafter referred to as "Contractor", whose business address is 1415 Madison Ave. Nampa, ID 83687 and whose Public Works Contractor License# is C- PW License Number 12879. INTRODUCTION Whereas, the City has a need for services involving Primary Power Upgrade; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 Contractor shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, Primary Power Upgrade - Construction page 1 of 14 Project#10751.m state and City laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of$1,165,500.00. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups or material escalations. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by Primary Power Upgrade - Construction page 2 of 14 Project #10751.m giving written notification to Contractor. 3.3 Should City fail to timely remit payment to Contractor as provided in Section 28, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 245 (two hundred forty-five) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 290 (two hundred ninety) calendar days to complete the work as described herein. Contractor shall beliable to the City for any delay beyond this time period in the amount of$500.00 (five hundred dollars) per calendar day. Such payment shall be construed tobe liquidated damages by the Contractor in lieu of any claim ordamage because ofsuch delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 If, through any cause, Contractor, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if City determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate thisAgreement by giving written notice to Contractor of such termination and specifying the effective date thereof at least fifteen (15) days before the effectivedate of such termination. Contractor may terminate this agreement at any time by giving at least sixty (60) days' notice to City. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by Contractor under this Agreement shall, at the option of the City, become its property, and Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, Contractor shall not be relieved of liability tothe Primary Power Upgrade - Construction page 3 of 14 Project #10751.m City for damages sustained by the City by virtue of any breach of this Agreement by Contractor, and the City may withhold any payments to Contractor for the purposes of set-off until such time as the exact amount ofdamages due the City from Contractor is determined. This provision shallsurvive the termination of this agreement and shall not relieve Contractor of its liability to the City for damages. 6. Independent Contractor: 6.1 In all matters pertaining to this agreement, Contractor shall be acting as an independent Contractor, and neither Contractor nor any officer, employeeor agent of Contractor will be deemed an employee of City. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation ofthe personnel of the City in the performance of this agreement shall be made bythe City. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent Contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. SubContractors: Contractor shall require that all of its sub-Contractors be licensed per State of Idaho Statute # 54-1901 & 54-1902. 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. If, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 9. Indemnification and Insurance: 9.1 Contractor shall indemnify and save and hold harmless City and it's selected officials, officers, employees, agents, and volunteers from and for any and Primary Power Upgrade - Construction page 4 of 14 Project #10751.m all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the Contractor, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of City or its employees. Contractor shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liabilityinsurance, in which the City shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) perincident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a limitationof the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits, herein provided, Contractor covenants and agrees to indemnify and save and hold harmlessCity from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs andattorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable topersonal injury, death, or damage or destruction to tangible or intangible property,including use of. Contractor shall provide City with a Certificate of Insurance, or other proof of insurance evidencing Contractor's compliance with the requirements of this paragraph and file such proof of insurance with the City at least ten (10) days prior to the date Contractor begins performance of its obligations under this Agreement. In the event the insurance minimums are changed, Contractor shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 9.2 Insurance is to be placed with an Idaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against Primary Power Upgrade - Construction page 5 of 14 Project #10751.m whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for SubContractors shall be subject to all the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or SubContractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of Idaho with a Best's rating of no less than A-. In the event that the contract is subsequently terminated for failure to perform, the Contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The City may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of Contractor's compensation, which are mutually agreed upon by and between the City and Contractor, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. Primary Power Upgrade - Construction page 6 of 14 Project #10751.m 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. Items purchased by the City and used by a Contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian Stormwater Specifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: http://www.meridianCity.org/environmental.aspx?id=13618. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the Contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and Information: 17.1 At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. Primary Power Upgrade - Construction page 7 of 14 Project #10751.m 18. Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Contractor's records with respect to all matters covered by this Agreement. Contractor shall permit the City to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other datarelating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The City shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: In performing the work herein, Contractor agrees to comply with the provisions of Title VI and VII of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to ensure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. In performing the Work required herein, Contractor shall not unlawfully discriminate in violation of any federal, state orlocal law, rule or regulation against any person on the basis of race, color, religion,sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide Idaho Residents: Contractor must comply with Idaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide Idaho residents as employees on any job under any such contract except where under such contracts fifty (50) or less persons are employed, the Contractor may employ ten percent (10%) nonresidents, provided, however, in all cases employers must give preference to the employment of bona fide residents in the performance of said work. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. Primary Power Upgrade - Construction page 8 of 14 Project #10751.m 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that Contractor shall not have the right to assign, transfer, hypothecate or sell any of its rights underthis Agreement except upon the prior express written consent of City. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) until final completion has been met and releases from both the Idaho Tax Commission and Surety have been received by the City. Primary Power Upgrade - Construction page 9 of 14 Project #10751.m 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation to Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, Contractor shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. Certifications. Pursuant to Idaho Code §§ 67-2359 and 67-2346, Contractor hereby certifies: A. That Contractor is not currently owned or operated by the government of China and will not, for the duration of this Contract, be owned or operated by the government of China. B. That Contractor is not currently engaged in, and will not for the duration of the Contract engage in, a boycott of goods or services from Israel or territories under its control. C. Contractor certifies that: (i) as of the Effective Date, it is not engaged in a "Boycott," as defined in Idaho Code §67-2347A, of any individual or company because that individual or company engages in or supports (a) the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture, or (b) the manufacture, distribution, sale, or use of any "Firearm," as defined in Idaho Code §18-3302(2)(d); and (ii) it will not engage in any such boycott during the Term. 32. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed Primary Power Upgrade - Construction page 10 of 14 Project #10751.m communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City: Contractor: City of Meridian Challenger Companies, Inc. Procurement Manager Attn: Joe Gastelecutto 33 E Broadway Ave. 1415 Madison Ave. Meridian, ID 83642 Nampa, ID 83687 208-489-0417 Phone: 208-461-0608 Email: Joe@challengercompanies.com Idaho Public Works License#: 12879 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 33. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN: CHALLENGER COMPANIES, INC.: BY: BY: KEITH WATTS, Procurement Manger SIq54ZT0RY , TITLE J/-3vn1 �✓,C1ct[� DATED: DATED: 110 12-02 S Approved by Council Date: (if needed) 3-4-2025 Project Manager David Briggs Primary Power Upgrade- Construction page 11 of 14 Project#10751.m EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID (BID NUMBER) ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # (BID NUMBER), are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the Idaho Standards for Public Works Construction (ISPWC), the current version of the City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: • Technical Specifications by City of Meridian dated November 2024 (155 pages) • Plan Drawings by City of Meridian dated November 2024 (21 pages) Primary Power Upgrade - Construction page 12 of 14 Project #10751.m EXHIBIT B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $1,165,500.00. MILESTONE DATES/SCHEDULE Milestone 1 Substantial Completion 245 days from Notice to Proceed Milestone 2 Final Completion 290 days from Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment and incidentals as required for the PROJECT NAME Project per PW-2511-10751.M. NOT-TO-EXCEED AMOUNT.............................................$1,165,500.00 Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by City. The City will pay the Contractor based on actual quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Item No. Description Quantity Unit Unit Price 1 MISCELLANEOUS SURFACE RESTORATION - $12,000.00 LAWN SOD LS 2 TYPE C SURFACE RESTORATION - GRAVEL $10,000.00 AND ROCK LS 3 TYPE P SURFACE RESTORATION -ASPHALT LS $11,000.00 4 CONCRETE REPAIR LS $11,000.00 5 STAGING AREA& STORM WATER CONTROL LS $6,000.00 6 MOBILIZATION LS $80,000.00 7 VAULTS LS $36,000.00 CONCRETE ENCASED DUCT BANK AND $445,000.00 8 ASSOCIATED TRENCH EXCAVATION AND BACKFILL LS 9 DIRECT BURIED CONDUIT AND ASSOCIATED $110,000.00 TRENCH EXCAVATION AND BACKFILL LS PRIMARY CIRCUITS: 15-kV PHASE $120,000.00 10 CONDUCTORS, 600V NEUTRAL CONDUCTOR, AND ASSOCIATED INSTALLATION LS 11 SECONDARY CIRCUITS: 600-V CONDUCTORS $24,000.00 AND ASSOCIATED INSTALLATION LS Primary Power Upgrade - Construction page 13 of 14 Project #10751.m 12 OVERHEAD MEDIUM VOLTAGE ASSEMBLY $47,000.00 REMOVAL LS OWNER-FURNISHED SWITCHGEAR $10,000.00 13 INSTALLATION AND ASSOCIATED EQUIPMENT GROUNDING LS SECTIONALIZING CABINET AND $62,500.00 14 ASSOCIATED EQUIPMENT BOX PAD AND GROUNDING LS OWNER-FURNISHED TRANSFORMER $9,000.00 15 INSTALLATION AND ASSOCIATED EQUIPMENT PADS AND GROUNDING LS 16 ELECTRICAL SYSTEM COMMISSIONING LS $42,000.00 ADDITIVE ALTERNATE 1 Item No. Description Quantity Unit Unit Price 1 Influent Pump Station Transformer and $84,000.00 Associated Circuits and Raceways LS 2 480V Manual Transfer Switch and $46,000.00 Associated Circuits and Raceways I LS Primary Power Upgrade - Construction page 14 of 14 Project #10751.m E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Construction Contract to Hobson Fabricating Corp. for Meridian Homecourt HVAC Replacements for the Not-To-Exceed Amount of$212,409.00 (::� WE N DIAN:--- MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Darren Brasseur, Procurement Division Meeting Date: February 25, 2024 Presenter: Consent Estimated Time: N/A Topic: Approval of Construction Contract to Hobson Fabricating Corp. for Meridian Homecourt HVAC Replacements for the Not-To-Exceed Amount of$212,409.00 Recommended Council Action: Approval of Construction Contract to Hobson Fabricating Corp. for Meridian Homecourt HVAC Replacements for the Not-To-Exceed amount of $212,409.00 and authorize the Procurement Manager to sign and to issue the resulting purchase order. Background: • This Construction Contract is the result of Formal Bid# PKS-2514-11580 that closed at 2:30 PM on Monday 2/10/2025. Six (6) bids were received. CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 2/18/2025 REQUESTING DEPARTMENT Parks and Recreation Project Name: Meridian Homecourt HVAC Replacements Project Manager: Jake Garro Contract Amount: $212,409.00 Contractor/Consultant/Design Engineer: Muskgrove Engineering Is this a change order? yes ❑ No 0 Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 01 Budget Available(Purchasing attach report): Department 5130 Yes 0 No ❑ Construction 0 GL Account 53100 FY Budget: 2025 Task Order ❑ Project Number: 11580 Enhancement: Yes ❑ No 0 Professional Service ❑ Supplies or Equipment ❑ Will the project cross fiscal years? Yes❑ No Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) N/A N/A N/A N/A Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category (Bid Results Attached) Yes [2] No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: Typical Award Yes F,-/] No ❑ If no please state circumstances and conclusion: Date Award Posted: February 11,2025 7 day protest period ends: February 18,2025 VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License 10231 Expiration Date: 3/31/2025 Corporation Status Active Insurance Certificates Received(Date): 2/18/2025 Expiration Date: 7/1/2025 Rating: A+ Payment and Performance Bonds Received(Date): Pending Receipt Rating: 100% Builders Risk Ins.Req'd: Yes ❑ No 0 If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget ❑On Time ❑ Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: Enter Supervisor Name Date Approve Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: February 18,2025 Approval Date February 25,2025 By: City Council Purchase Order NO.: TBD Date Issued: TBD WH5 submitted TBD (Only for PW Construction Projects) NTP Date: TBD Contract Request Checklist.5.24.2016.Final CONTRACT FOR PUBLIC WORKS CONSTRUCTION MERIDIAN HOMECOURT HVAC REPLACEMENTS PROJECT# 11580 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 11 th Day of February, 2025, and entered into by and between the City of Meridian,a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", 33 East Broadway Avenue, Meridian, Idaho 83642, Hobson Fabricating Corp., hereinafter referred to as "Contractor", whose business address is 6428 Business Way, Boise, ID 83716, and whose Public Works Contractor License # is PWC-C-10231. INTRODUCTION WHEREAS, the City has a need for services involving Meridian Homecourt HVAC Replacements; and WHEREAS, the Contractor is specially trained, experienced and competentto perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants,terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 Contractor shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If anysuch work is copyrightable, the Contractor may copyright the same, except that, asto any work which is copyrighted by the Contractor, the City reserves a royalty-free, non- exclusive, and irrevocable license to reproduce, publish and use such work, orany part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and City laws, ordinances, regulations and resolutions. The Contractor Meridian Homecourt HVAC Replacements Project# 11580 represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of$212,409. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups or material escalations. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibits A or B. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. Meridian Homecourt HVAC Replacements Project# 11580 3.3 Should City fail to timely remit payment to Contractor as provided in Section 28, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. I 4. Liquidated Damages: Substantial Completion shall be accomplished within 180 (One Hundred Eighty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300 (Three Hundred Dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 195 (One Hundred Ninety-Five) calendar days to complete the work as described herein. Contractor shall beliable to the City for any delay beyond this time period in the amount of $300 (Three Hundred Dollars)per calendar day. Such payment shall be construed tobe liquidated damages by the Contractor in lieu of any claim or damage because ofsuch delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 If, through any cause, Contractor, its officers, employees, or agents failsto fulfill in a timely and proper manner its obligations under this Agreement, violatesany of the covenants, agreements, or stipulations of this Agreement, falsifies anyrecord or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if City determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate thisAgreement by giving written notice to Contractor of such termination and specifying the effective date thereof at least fifteen (15) days before the effectivedate of such termination. Contractor may terminate this agreement at any time by giving at least sixty (60) days' notice to City. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by Contractor under this Agreementshall, at the option of the City, become its property, and Contractor shall beentitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, Contractor shall not be relieved of liability tothe City for damages sustained by the City by virtue of any breach of this Agreement Meridian Homecourt HVAC Replacements Project# 11580 by Contractor, and the City may withhold any payments to Contractor for the purposes of set-off until such time as the exact amount ofdamages due the City from Contractor is determined. This provision shallsurvive the termination of this agreement and shall not relieve Contractor of Wiability to the City for damages. 6. Independent Contractor: 6.1 In all matters pertaining to this agreement, Contractor shall be acting as an independent Contractor, and neither Contractor nor any officer, employeeor agent of Contractor will be deemed an employee of City. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation ofthe personnel of the City in the performance of this agreement shall be made bythe City. 6.1 Contractor, its agents, officers, and employees are and at all-times during the term of this Agreement shall represent and conduct themselves as independent Contractors and not as employees of the City. 6.2 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-Contractors be licensed per State of Idaho Statute # 54-1901 & 54-1902. 8. Removal of Unsatisfactory Employees: The Contractor shall only fumish employees who are competent and skilled for work under this contract. If, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 9. Indemnification and Insurance: 9.1 Contractor shall indemnify and save and hold harmless City and it'selected officials,officers,employees,agents,and volunteers from and for any and all losses, claims, actions,judgments for damages, or injury to persons or propertyand losses and expenses and other costs including litigation costs and attorney'sfees, arising Meridian Homecourt HVAC Replacements Project# 11580 out of, resulting from, or in connection with the performance of this Agreement by the Contractor, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of City or its employees. Contractor shall maintain, and specificallyagrees that it will maintain, throughout the term of this Agreement, liabilityinsurance, in which the City shall be named an additional insured in the minimumamounts as follow: General Liability One Million Dollars ($1,000,000) per incidentor occurrence, Automobile Liability Insurance One Million Dollars($1,000,000)perincident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a limitationof the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits, herein provided, Contractor covenants and agrees to indemnify and save and hold harmlessCity from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs andattorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs,agents, representatives or subContractors and resulting in or attributable topersonal injury, death, or damage or destruction to tangible or intangible property, including use of. Contractor shall provide City with a Certificate of Insurance, or other proof of insurance evidencing Contractor's compliance with the requirements of this paragraph and file such proof of insurance with the City at least ten (10)days prior to the date Contractor begins performance of its obligations under this Agreement. In the event the insurance minimums are changed, Contractor shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City PurchasingAgent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 9.2 Insurance is to be placed with an Idaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City.At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Cityor the City's elected officers, officials, employees and volunteers shall be excess ofthe Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Meridian Homecourt HVAC Replacements Project# 11580 9.6 All insurance coverages for subContractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives,employees or subContractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of Idaho with a Best's rating of no less than A-. In the event that the contract is subsequently terminated for failure to perform, the Contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The City may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of Contractor's compensation, which are mutually agreed upon by and between the City and Contractor, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. Items Meridian Homecourt HVAC Replacements Project# 11580 purchased by the City and used by a Contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian Stormwater Specifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: http://www.meridianCity.orq/environmenta1.asr)x?id=13618. Contractor shall retain all stormwater and erosion control documentation generated rn site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the Contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and Information: 17.1 At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information asthe City may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four(4)years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 18. Audits and Inspections: At any time during normal business hours and as often as the City may deem Meridian Homecourt HVAC Replacements Project# 11580 necessary, there shall be made available to the City for examination all of Contractor's records with respect to all matters covered by this Agreement. Contractor shall permit the City to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials,payrolls, records of personnel,conditions of employment and other datarelating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The City shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: In performing the work herein, Contractor agrees to comply with the provisions of Title VI and VII of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to ensure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide Idaho Residents: Contractor must comply with Idaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide Idaho residents as employees on any job under any such contract except where under such contracts fifty (50) or less persons are employed, the Contractor may employ ten percent (10%) nonresidents, provided, however, in all cases employers must give preference to the employment of bona fide residents in the performance of said work. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as Meridian Homecourt HVAC Replacements Project# 11580 may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that Contractor shall not have the right to assign, transfer, hypothecate or sell any of its rights underthis Agreement except upon the prior express written consent of City. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) until final completion has been met and releases from both the Idaho Tax Commission and Surety have been received by the City. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces Meridian Homecourt HVAC Replacements Project# 11580 of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, Contractor shall comply Vball applicable laws, ordinances, and codes of Federal, State, and localgovernments. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. Certifications. Pursuant to Idaho Code §§ 67-2359 and 67-2346, Contractor hereby certifies: A. That Contractor is not currently owned or operated by the government of China and will not, for the duration of this Contract, be owned or operated by the government of China. B. That Contractor is not currently engaged in, and will not for the duration of the Contract engage in, a boycott of goods or services from Israel or territories under its control. C. Contractor certifies that: (i) as of the Effective Date, it is not engaged in a "Boycott," as defined in Idaho Code §67-2347A, of any individual or company because that individual or company engages in or supports (a) the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture, or (b) the manufacture, distribution, sale, or use of any "Firearm," as defined in Idaho Code §18-3302(2)(d); and (ii) it will not engage in any such boycott during the Term. 32. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: Meridian Homecourt HVAC Replacements Project# 11580 CITY: CONTRACTOR: City of Meridian Hobson Fabricating Corp. Procurement Manager Attn: Ted Frisbee, Jr. 33 E Broadway Ave. 6428 Business Way Meridian, ID 83642 Boise, ID 83716 208-489-0417 Phone: 208-343-5423 Email: #frisbee@hobsonfab.com Public Works Contractor Licenset PWC-C-10231 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 33. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN: HOBSON FABRICATING CORP.: BY: BY: KEITH WATTS, Procurement Manger TED FRISBEE, JR., PresidqCt & HVAC Mgr. DATED: DATED: 02/14/2025 Approved by Council Date: (if needed) February 25,2025 Project Manager: Jake Garro Meridian Homecourt HVAC Replacements Project# 11580 EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID (PKS-2514-11580) ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # (PKS-2514-11580), are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the Idaho Standards for Public Works Construction (ISPWC), the current version of the City of Meridian Supplemental Specifications to the 1SPWC (and any Addendums). See the following separate attached documents: • Document 5 - Project Manual--Technical Specifications For Meridian Homecourt HVAC Replacements (42 Pgs.) • Document 6 - Drawings--Plans For Meridian Homecourt HVAC Replacements (29 Pgs.) Meridian Homecourt HVAC Replacements Project# 11580 EXHIBIT B MILESTONE 1 PAYMENT SCHEDULE A. Total and complete compensation for this Contract shall not exceed $212,409.00. MILESTTQNE DATES/SCHEDULE Milestone 1 Substantial Completion 180 Days From Date of NTP Milestone 2 Final Completion 195 Days From Date of NTP PRICING-46 ULE:. Contract includes furnishing all labor, materials, equipment and incidentals as required for Meridian Homecourt HVAC Replacements per ITB BID# PKS-2514-11580. NOT-TO-EXCEED AMOUNT.............................................$212,409.00 Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by City.The City will pay the Contractor based on actual quantities of each item of work in accordance with the contract documents. BRACT PRICING,SCH QULE' Item Quantity Description Q wired Unit Unit Price Total Cost No. q 1 Meridian Homecourt HVAC Replacements 1 LS $212,409.00 $212,409.00 Meridian Homecourt HVAC Replacements Project# 11580 W IDIAN� AGENDA ITEM ITEM TOPIC: License Agreement Between City of Meridian and Meridian Senior Center for Shed in Julius M. Kleiner Memorial Park C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Item on the City Council Consent Agenda From: Mike Barton, Parks &Recreation Meeting Date: February 25, 2025 Topic: License Agreement between City of Meridian and Meridian Senior Center for shed in Julias M. Kleiner Memorial Park Background: The Meridian Senior Center has a critical need for additional storage of items associated with their daily operations and for items related to a local church that uses the center for Sunday services. This license agreement will allow the Senior Center to use an area in the existing maintenance yard at Kleiner Park to place a 10'x 12' wooden shed. The use and location are consistent with the existing uses of the maintenance area. Any costs associated with the shed including purchase, maintenance and insurance will be the responsibility of the Senior Center. The agreement was prepared by our Legal Department. Requested Action: Approve the License Agreement between the City of Meridian and the Meridian Senior Center for a Shed in Julius M. Kleiner Memorial Park. LICENSEAGREEMENT BETWEEN CITY OF MERIDIANANDMERIDIANSENIOR CENTER FOR SHEDIN JULIUS M. KLEINER MEMORIAL PARK ThisLICENSEAGREEMENTBETWEENCITY OFMERIDIAN ANDMERIDIAN SENIOR CENTER FORSHEDINJULIUS M. KLEINER MEMORIALPARK entered into this 25th day of February 2025 by and between the City of Meridian, a municipal Citizens Association, a nonprofit organization organized under the laws of the state of Idaho, doing busineLicensee WHEREAS,theCity ownsJulius M. KleinerMemorialPark, located at 1900 N. Records Ave.,Meridian,Idaho; WHEREAS,Licenseeseeks toplaceand use forthe purposeof storing equipment,a storageshed in theyardof the Meridian Parks & Recreation Department maintenancefacility at Park; WHEREAS,City wishes to authorizeLicenseetoplacetheshedat this location and use it for this purpose; NOW, THEREFORE,for good and valuableconsideration, the receiptand sufficiency of which is herebyacknowledged andagreed, and in consideration of the mutual promises and covenants herein contained,and in consideration of the recitals above, which areincorporated herein,City andLicenseeagreeas follows: I.License granted.Subject to the terms, conditions, and limitations set forth in this Agreement, City hereby grantsto Licensee alicense toplace a shed on the north side of the Department maintenance facilityin Park, at the location specified by the Department, and to access and use such shed for the purpose of storing equipment.The shed allowed by this license shall be made ofwoodandpainted in the color specified by the Department, shall have a singlestory, and shall beeight feet wide by twelve 2eighty-two inches () in heightand steel skid runners at the base.Licensee shall not store intheshed any edible, perishable, toxic,hazardous, explosive, flammable, or other dangerousor unstablematerials or items. II.Term of license.The term of this license shall be from the Effective Date through December 31, 2025,unless earlier terminated by either party by a method established herein.Absent other written agreement by the Parties, at the expiration of this term, the license shall be automatically renewed, on a year-to-year basis, under the terms and conditions set forth in this Agreement. III.Responsibilitiesof Licensee.Licensee shall be responsible for each and all of the following. A.Secure and maintain shed.Licenseeshall secure the shed from entry or intrusion by unauthorized persons, insects, and/or vermin. Licenseeshall provide any and all necessary maintenance andrepairs to theshed, and shall keep the shed in good condition and repair. L ICENSE A GREEMENT WITH M ERIDIAN S ENIOR C ENTER P AGE 1 OF 6 B. Alterations; waste. Licensee shall not make, or permit to be made, substantive alterations to the shed, to any portion or component thereof, or to any other portion of Park, whether temporary or permanent, without first obtaining City's written consent. Licensee shall not commit,permit, nor suffer any damage to or waste upon the premises of Park or any of the improvements or appurtenances situated or placed thereon by or on behalf of City or City's agents or invitees. C. Reasonable use. Licensee shall employ best efforts to ensure that its use of Park property is appropriate and reasonable. Where Licensee's use causes damage, Licensee shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement. Licensee shall exercise best efforts to see that any and all uses are in compliance with all laws and with City's policies regarding use of City parks and/or facilities. D. Liens. Licensee shall keep the shed and Park property free from any liens arising out of any work performed for, materials furnished to, or obligations incurred by Licensee. Licensee shall not allow any lien,judgment or encumbrance to be entered against or filed upon the shed or Park property. Licensee hereby covenants to satisfy any such lien,judgment or encumbrance at Licensee's sole and separate expense, and in all respects fully to indemnify City against all damages, legal costs and charges, including attorney's fees reasonably incurred, in any suit involving any liens, claims,judgments or encumbrances caused or suffered by Licensee. E. Surrender of possession. Licensee agrees that no later than thirty days (30) days following termination of this Agreement for any reason, Licensee shall remove the shed and surrender to City the portion of Park used under this Agreement in the same condition as on the Effective Date, reasonable wear and tear, act of God, act of nature, or damage by weather excepted. Licensee agrees to surrender possession and occupancy of the Park premises peaceably at the termination of this Agreement. If Licensee does not remove the shed within thirty days (30) days following termination or expiration of this Agreement as set forth in this provision, the shed shall become the property of City, and City, in City's sole discretion, may keep or remove the shed, restore the ground affected by the shed, and/or invoice Licensee for any and all related costs. F. Indemnification. To the extent permitted by Idaho law, Licensee specifically indemnifies City and holds City harmless from any loss, liability, claim,judgment, or action for damages or injury to Licensee, to Licensee's personal property or equipment, and to Licensee's employees, agents, volunteers, or assignees arising out of or resulting from the condition of Park or any lack of maintenance or repair thereon, and not caused by or arising out of the tortious conduct of City or its employees. To the extent permitted by Idaho law, Licensee further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way arising out of or resulting from the use of Park by Licensee or by Licensee's employees, agents, volunteers, or assignees and not caused by or arising out of the tortious conduct of City or its employees. Licensee acknowledges that provision of services under this Agreement may carry a risk of injury, illness, and/or death, some of which risks may be unknown, and, with that knowledge, Licensee hereby assumes all such risks and hazards. LICENSE AGREEMENT wITH MERIDIAN SENIOR CENTER PAGE 2 OF 6 G. Limitation of liability. City is not liable for consequential, indirect, incidental, special, exemplary, punitive, or enhanced damages, arising out of or relating to any breach of this License, whether or not such damages were foreseeable or Licensee was advised of the possibility of such damages, regardless of the legal or equitable theory (contract, tort or otherwise)upon which the claim is based, and notwithstanding the failure of any agreed or other remedy of its essential purpose. This limitation of City's liability shall not apply to (i) liability resulting from City's gross negligence or willful misconduct and(ii) death or bodily injury resulting from City's acts or omissions. No action for breach of this License or otherwise relating to this License may be brought more than one year after the accrual of the cause of action. H. Insurance. Licensee acknowledges and understands that City shall not provide insurance or benefit coverage of any kind for property loss or damage, injury, death, or illness related to Licensee's use of the shed or Park, or other activities related to this Agreement. Licensee may, at Licensee's sole election, discretion, and expense, obtain and maintain insurance in an amount adequate to cover any of Licensee's insurable interests or assets. I. No right to exclude conveyed. Any use granted to Licensee by this Agreement shall include neither the right to exclude any law-abiding person from Park,nor the right to interfere with any person's concurrent, lawful use of Park. IV.General provisions. A. No agency. It is understood and agreed Licensee shall not be considered an agent of City in any manner or for any purpose whatsoever in Licensee's use and occupancy of Park and/or any activity undertaken with regard to this Agreement. Neither Licensee nor any officer, employee or agent thereof shall be deemed an employee of City. Licensee shall have no authority or responsibility to exercise any rights or power vested in City. B. No warranty. City makes no warranty or representation to Licensee of any kind, express or implied, regarding the suitability of or compliance with any applicable laws by City's property or structures, or any portion thereof, for any aspect of the use that Licensee expects or intends to make of same. Licensee has made an adequate investigation and inspection of City's property, has made its own determination regarding their suitability for Licensee's proposed use, and is satisfied with the condition, fitness, and order thereof. Licensee agrees that it will be using City's structures "as is," "where is," and with any and all faults, whether known or unknown. Use of Park by Licensee for the placement of the shed shall be conclusive evidence that Park was in good repair and satisfactory condition, fitness, and order when such placement occurred. C. Termination. Either parry may terminate this Agreement for convenience or for cause. Termination shall be effective thirty (30) days following mailing of written notice to the other parry. Termination is not an exclusive remedy; all other remedies will be available whether or not this Agreement is terminated. In the event of termination of this Agreement, Licensee forfeits any and all rights established under this Agreement. D. Time of the essence. Contractor acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is LICENSE AGREEMENT wITH MERIDIAN SENIOR CENTER PAGE 3 OF 6 strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. E. Assignment. Licensee may assign the rights granted by this Agreement with the express written consent of City. Any and all assignees shall be bound by all the terms and conditions of this Agreement. F. Day-to-day communications. City shall provide to Licensee the name, e-mail address, and telephone number of specific City personnel ("City Contact")who shall serve as the liaison between City and Licensee for all day-to-day matters related to this Agreement(e.g., shed placement,painting, maintenance, etc.). Licensee shall provide to City the name, e-mail address, and telephone number of specific personnel ("Licensee Contact")who shall serve as the liaison between Licensee and City for all day-to-day matters. Communication between Licensee Contact and City Contact regarding day-to-day matters shall occur via e- mail or telephone. G. All other notice. All other notice to be provided under this Agreement shall be in writing and addressed as follows: If to Licensee: If to Ci Toni Allison, President City Clerk Meridian Senior Center City of Meridian P.O. Box 563 33 East Broadway Avenue Meridian, Idaho 83680 Meridian, Idaho 83642 director@meridianseniorcenter.org cityclerk@meridiancity.org Notices shall be either personally delivered or sent by U.S. mail, postage prepaid. Notice shall be deemed to have been given upon deposit in the U.S. mail, or upon personal delivery to the parry above specified. H. Relocation or removal. Upon five (5) days' notice to Licensee in the manner established herein, City shall have the right to relocate or remove the shed, except that City may undertake such relocation or removal on an emergency or immediate basis without notice to Licensee where such action is necessary to protect the health, safety, and/or welfare of the public, or where Licensee's rights as set forth in this Agreement will not be unreasonably affected. I. Choice of law. This Agreement was negotiated in Idaho, is entered into and is intended to be performed in the State of Idaho. The Parties agree that the laws of Idaho shall govern the interpretation of this Agreement. J. Third-party beneficiaries. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person or entity not a party hereto. K. Attorney fees. Each Party shall be liable to the other for all damages and costs, including legal expenses and attorneys' fees, suffered or incurred in the enforcement of any of the terms, covenants or conditions of this Agreement. LICENSE AGREEMENT wITH MERIDIAN SENIOR CENTER PAGE 4 OF 6 L. No waiver. City's waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive, or affect any right or remedy City may have under this Agreement with respect to such subsequent default or breach by Licensee. M. Compliance with law. Throughout the course of this Agreement, Contractor shall comply with any and all applicable federal, state, and local laws. N. Entire agreement. This Agreement contains the complete, final, and exclusive agreement of the parties and supersedes any and all prior agreements, understandings, negotiations, discussions, statements,promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written amendment or addendum signed by both parties hereto. No modification or rescission of this Agreement shall be binding unless executed in writing by both City and Licensor in the manner set forth herein. O. City Council approval required. This lease shall not be effective for any purpose whatsoever until it is approved by the City Council and executed by the Mayor. P. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. Q. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. LICENSEE: U. �2z� ni Allison, ident Meridian Senior Center CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor 3-4-2025 Chris Johnson, City Clerk 3-4-2025 LICENSE AGREEMENT wITH MERIDIAN SENIOR CENTER PAGE 5 OF 6 LICENSE AGREEMENT WITH MERIDIAN SENIOR CENTER PAGE 6 OF 6 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report -January 2025 City of Meridian Monthly Financial Report FY2025 Jan-25 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 r! II i �■ r �■ '■� ■ f �I kd Ti � n a 7r�1��ulu�iwulllsii �mirni it II r ie�► irr (�E IDII� F:\Reporting\Monthly Reports\FY2025\FY25 -4 Jan Council Report 1 of 3 Monthly Financial Report �E IDIAN� FY2025 Jan-25 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL 4.53% IDAHO BOND 3.60% FUND CASH 0.00% F •FIB MoneyMarket$5,227,873 -Cash$20,076,242 MONEYMARKET 4.91% •Idaho Bond Fund$77,605,198 •Idaho State Pool$142,953,021 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $4,000,000 $135,000,000 $3,500,000 — $3,000,000 — $130,000,000 $2,500,000 $125,000,000 $2,000,000 — $120,000,000 $1,500,000 $1,000,000 $115,000,000 $500,0010 5110,000,000 $o General Enterprise $105,000,000 General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY25 ■FY24 F:\Reporting\Monthly Reports\FY2025\FY25-4 Jan Council Report 2 of 3 Monthly Financial Report FY2025 E IDIAN*-- Jan-25 IDAHO 1/1/2025 GENERAL FUND BALANCE ALLOCATIONS $120A00.000 5100A00.000 $80,000,000 $60,000,000 -- $40A00=0 $20,000,000 9/30/2U15 9/30/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 9/30/2023 ■N—pendahle ■Restri eted ■Committed ■Assigned ■Assigned Reserves ■um—t ed ENTERPRISE FUND BALANCE ALLOCATIONS $120,000,000 $1.00,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 f 9/30/2015 9/30/2016 9/30/2017 9/30/2015 9/30/2019 9/30/2020 9/30/2021 9/30/2022 9/30/2023 ■As signed ■Unassigned ■Assgged Reserves F:\Reporting\Monthly Reports\FY2025\FY25-4 Jan Council Report 3 of 3 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 25-2503: A Resolution Establishing the Reappointment of Bobby Gaytan to Seat 5 and Patrick O'Leary to Seat 6 of the Meridian Arts Commission; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 25-2503 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION ESTABLISHING THE REAPPOINTMENT OF BOBBY GAYTAN TO SEAT 5 AND PATRICK O'LEARY TO SEAT 6 OF THE MERIDIAN ARTS COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Meridian City Code § 2-2-1 establishes the Meridian Arts Commission, its members and terms of their appointments; and WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the citizens of the City of Meridian to approve the reappointment of Bobby Gaytan to Seat 5 and Patrick O'Leary to Seat 6 of the Meridian Arts Commission as recommended by Mayor Simison and described herein; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, effectively immediately,Bobby Gaytan is hereby reappointed to Seat 5 and Patrick O'Leary is hereby reappointed to Seat 6, which terms shall expire February 28, 2028; Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 25th day of February, 2025. APPROVED by the Mayor of the City of Meridian, Idaho, this 251h day of February, 2025. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION FOR REAPPOINTMENT OF GAYTAN AND O'LEARY TO THE MERIDIAN ARTS COMMISSION-Page I E IDIAN�- )AH AGENDA ITEM Department Reports E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: 2025 Roadway, Intersection and Community Program Prioritization O�W E IDIAN�, ?AHO MEMO TO CITY COUNCIL Agenda Topic on the City Council Workshop From: Hether Hill, Coordination Planner Meeting Date: February 25, 2025 Topic: 2025 Roadway, Intersection and Community Program Prioritization Recommended Council Action: Staff requests the Council review and consider the Transportation Commission's recommended rankings of projects (see attachments) for approval as part of ACHD's 2025 Roadway, Intersection and Community Program prioritization process for the Five-Year Plan (FYP). Background: Annually, the City prepares and prioritizes transportation projects within our community for the ACHD Commission to consider in their programming and budget processes. To be considered this year, our priorities must be submitted to ACHD no later than March 191h. The intent of this memo is to share some high-level programming info from ACHD as well as the priority recommendations from the Transportation Commission. After feedback last year, ACHD is only asking for two lists. The first list, titled 2025 Meridian Prioritization Request Form - Roads and Intersections, consists of major capital projects, arterial roadway widening projects, as well as major intersection improvements. The second list, 2025 Meridian Prioritization Request Form - Community Programs, contains projects including, but not limited to: pedestrian enhancements (such as sidewalks, pathways, and ADA upgrades), upgraded pedestrian crossings (such as RRFB/PHB signals), bike facility projects, and traffic calming initiatives. Funded and unfunded projects are combined in each of these lists. The Meridian Transportation Commission (TC), and the Prioritization Subcommittee, met a few times over the last couple of months and have provided recommended priority rankings for each list. Both the Subcommittee and TC recognize most of the projects have been on the list for several years now so last year's priority list served as a starting point for the 2025 prioritization process. The following guidelines provided high-level sideboards for the rankings. • Historically, the City has placed high importance on safety and congestion when compiling project priorities. • The TC referenced Level of Service (LOS) to assist in understanding congestion. To inform the ranking process, the Subcommittee utilized the LOS map provided by ACHD (attached). • ACHD's scoring ( not all projects are scored and those that are, are not necessarily current), focused on the strategic implementation of projects, e.g.,grouping intersection projects with road corridor projects. • Projects that are actively in construction were dropped out of the top 10 projects to allow projects to shift upwards in priority. • Previously identified strategic corridors (such as Ustick) were given additional emphasis. Planning Staff have coordinated with Parks Staff and shared the draft lists and met with a representative of both West Ada School District and Ada County to discuss project priorities and partner agency support opportunities. For more on the FYP and the project prioritization process including the methodology ACHD uses to evaluate projects, please reference ACHD's webpage here.An interactive map for last year's adopted 2025-2029 Integrated Five Year Work Plan (IFYWP) is also available here. Attachments: 2025 Meridian Prioritization Request Form - Roads and Intersections 2025 Meridian Prioritization Request Form - Community Programs LOS Map 2025 Meridian Prioritization Request Form — Roads and Intersections DRAFT 2025 2024 Priority Ranking on Agency Project Name Design YR ROW YR Const YR Agency Project Description ACHD Update ACHD Implementation Project Name Program Funded City Priority ADOPTED Widen Linder Rd to 5 lanes and construct a new 4-lane Linder Rd,Overland Rd/ 1-84 overpass,including curb,gutter,sidewalk,and 1 1 2022-2024 2024 2025 2026 2027 Project programmed to be constructed in 2026 2027. Linder Rd,Overland Rd/Franklin Rd Roads&Intersections Y Franklin Rd bike lanes in accordance with the 2016 CIP.Project would be a joint project between ACHD and ITD. AR Widen Locust Grove Rd to 3,4 or 5 lanes with curb, Locust Grove Rd,Fairview Ave Locust Grove Corridor 8:Locust Grove Rd,Fairview 2 2 2028-2029 TBD TBD gutter and pedestrian/bike facilities.Consider Project programmed to be designed in 2028-2029. Roads&Intersections Y Ustick Rd enhanced crossing at Chateau Dr. Ave/Ustick Rd 3 3 Fairview arview Ave and Locust Grove 2020-2023 2024 2029 Widen intersection. Project programmed to be constructed in 2029. Fairview Ave and Locust Grove Rd Roads&Intersections Y 4 4 Victory Rd,Locust Grove Rd/ 2027-2028 TBD TBD Widen Victory Rd to 3 lanes.Include preferential bike Project programmed to be designed in 2027-2028. Victory Corridor A:Victory Rd,Locust Grove Rd/ Roads&Intersections Y Eagle Rd and pedestrian infrastructure. Eagle Rd Ustick Rd,Ten Mile Rd/Linder Widen Ustick Rd to 5 lanes with curb,gutter,and 5 5 2022-2023 2025 2026 Project programmed to be constructed in 2026. Ustick Corridor A:Ustick Rd,Ten Mile Rd/Linder Rd Roads&Intersections Y Rd pedestrian/bike facilities. 06 Widen Linder Rd to include curb,gutter and Linder Rd,Cherry Ln/Ustick Project programmed to be designed in 2028-2029. 6 6 Rd 2028-2029 TBD TBD pedestrian/bike facilities. Include preferential bik Concept Study in 2022-2024.e Linder Corridor B:Linder Rd,Pine Ave/Ustick Rd Roads&Intersections Y and pedestrian infrastructure with wayfinding signage. Construct interim signalized intersection with 7 28 Amity Rd and Locust Grove Rd 2023-2024 2029-2030 TBD preservation for future widening to accommodate 5- Project programmed to be constructed in future. Amity Corridor A:Amity Rd and Locust Grove Rd Roads&Intersections Y lane roadways in all directions. Widen Locust Grove Rd to a minimum 3 lanes,with Locust Grove Rd,Amity Rd/ preservation for up to 5 lanes,with curb,gutter and Escalated project costs have resulted in some projects being 8 7 NP NP NP Locust Grove Rd,Amity Rd/Victory Rd Roads&Intersections N Victory Rd pedestrian/bike facilities.Include pedestrian crossings deferred. at Palermo and Wrightwood. Widen Victory Rd to 3 lanes. Include preferential bike 9 8 Victory Rd,Meridian Rd/ 2027-2028 TBD TBD and pedestrian infrastructure.Complete Project programmed to be designed in 2027-2028. Victory Corridor A:Victory Rd,SH 69(Meridian Rd)/ Roads&Intersections Y Locust Grove Rd sidewalk/MUP on the south side of Victory Rd Locust Grove Rd adjacent to County outparcel. Widen intersection.Intersection improvements to 10 9 Ten Mile Rd/Cherry Ln 2028-2029 TBD TBD Project programmed to be designed in 2028-2029. Cherry Ln and Ten Mile Rd Roads&Intersections Y include dual left turn lanes. 11 10 Eagle Rd/Overland Rd NP Widen intersection.Intersection improvements to Escalated project costs have resulted in some projects being SH-69(Meridian Rd)and Overland Rd Roads&Intersections N include dual left turn lanes. deferred. Widen Locust Grove Rd to 3,4 or 5 lanes;preserve for 5 lanes,with curb,gutter,and pedestrian/bike Locust Grove Rd,Ustick Rd/ facilities.Project should include an enhanced crossing Project programmed to be designed in 2028-2029. Locust Grove Corridor A:Locust Grove Rd,Ustick Rd 12 11 2028-2029 TBD TBD Roads&Intersections Y McMillan Rd (pedestrian hybrid beacon)on Locust Grove Road at /McMillan Rd Heritage Park Street;access for Meridian Technical Charter High School. McMillan Rd,Meridian Rd/ Widen McMillan Rd up to 5-lanes with curb,gutter, To be evaluated and prioritized for possible inclusion into future 13 1 NP NP NP McMillan Rd,SH 69(Meridian Rd)/Locust Grove Rd Roads&Intersections N Locust Grove Rd sidewalk,and bike/pedestrian facilities. IFYWP updates. McMillan Rd,Linder Rd/ Widen McMillan Rd up to 5-lanes with curb,gutter, To be evaluated and prioritized for possible inclusion into future 14 2 NP NP NP McMillan Rd,Linder Rd/SH 69(Meridian Rd) Roads&Intersections N Meridian Rd sidewalk,and bike/pedestrian facilities. IFYWP updates. Widen Meridian Rd to 3,4 or 5 lanes;preserve for 5 lanes,with curb,gutter,and pedestrian/bike facilities. 15 12 Meridian R Ustick Rd/ 2027-2028 TBD McMillan Rd Project should include an enhanced pedestrian Project programmed to be designed in 2027-2028. Meridian Corridor A:Meridian Rd,Ustick Rd/ McMillan Rdd Roads&Intersections Y crossing of Meridian Rd at/near Settlers Park entrance and Sundance Subdivision micropath. Widen Amity Rd to minimum 3 lanes with preservation 16 15 Amity Rd,Meridian Rd/ 2023-2024 2029-2030 TBD for up to 5 lanes.Include preferential bike and Programmed for design in FY2023-2024. Amity Corridor A:Amity Rd,SH 69(Meridian Rd)/ Roads&Intersections Y Locust Grove Rd pedestrian infrastructure for Mary McPherson Locust Grove Rd elementary school. 17 3 Cherry Ln and Black Cat Rd NP NP Widen intersection.Address transition from bike-lane To be evaluated and prioritized for possible inclusion into future Cherry Ln and Black Cat Rd Roads&Intersections N to/from MUP. IFYWP updates. DRAFT 2025 2024 Priority Ranking on Agency Project Name Design YR ROW YR Const YR Agency Project Description ACHD Update ACHD Implementation Project Name Program Funded City Priority ADOPTED IFYWP Widen Black Cat Rd with curb,gutter and 18 16 Black Cat,Franklin to Cherry 2029-2030 TBD TBD pedestrian/bike facilities.An interim help could be Project programmed for design in 2029-2030. Black Cat Rd,Franklin Rd/Cherry Ln Roads&Intersections Y improvements north of Franklin to the RR tracks near COMPASS school. 19 4 Cherry Ln and McDermott Rd NP NP NP Widen intersection. To be evaluated and prioritized for possible inclusion into future Cherry Ln and McDermott Rd Roads&Intersections N IFYWP updates. Cherry Ln,Black Cat Rd/ Widen Cherry Ln with curb,gutter,sidewalk,and To be evaluated and prioritized for possible inclusion into future 20 5 NP NP NP Cherry Ln,McDermott Rd/Black Cot Rd Roads&Intersections N McDermott Rd bike/pedestrian facilities. IFYWP updates. 21 13 Ustick Rd and Black Cat Rd 2022-2024 2024 2025 Widen intersection. Project programmed to be constructed in 2025. mmUstick Corridor A:Ustick Rd and Black Cat Rd Roads&Intersections Y 22 14 Ustick,Black Cat to Ten Mile 2022-2023 2024 2025 Widen Ustick Rd to 5 lanes with curb,gutter,and Project programmed to be constructed in 2025. Ustick Corridor A:Ustick Rd,Black Cat Rd/Ten Mile Roads&Intersections Y pedestrian/bike facilities. Rd Fairview Ave,SH 55(Eagle Rd) Widen Fairview Ave with curb,gutter,sidewalk,and To be evaluated and prioritized for possible inclusion into future 23 6 NP NP Fairview Ave,SH 55(Eagle Rd)/Cloverdale Rd Roads&Intersections N /Cloverdale Rd bike/pedestrian facilities. IFYWP updates. Fairview Ave,Meridian Rd/ Widen Fairview Ave with curb,gutter,sidewalk,and To be evaluated and prioritized for possible inclusion into future 24 7 NP NP NP Fairview Ave,Meridian Rd/Locust Grove Rd Roads&Intersections N Locust Grove Rd bike/pedestrian facilities. IFYWP updates. Ten Mile Rd,Amity Rd/ Widen Ten Mile Rd with curb,gutter,sidewalk,and Defer. Operating at a LOS D or better. Reevaluate as conditions 25 8 NP NP NP Ten Mile Rd,Amity Rd/Victory Rd Roads&Intersections N Victory Rd bike/pedestrian facilities. change. Widen Linder Rd to include curb,gutter and 26 11 Linder,Pine/Cherry 2028-2029 Future Future pedestrian/bike facilities.Include preferential bike and Project programmed to be designed in 2028-2029. Linder Corridor 8:Linder Rd,Pine Ave Ustick Rd Roads&Intersections Y pedestrian infrastructure with wayfinding signage Move to programmed list. (several nearby and directly adjacent schools). Defer. Operating at a LOS D or better. Reevaluate as conditions 27 10 McMillan Rd and Star Rd NP NP NP Widen intersection. McMillan Rd and Star Rd Roads&Intersections N change. Defer. Operating at a LOS D or better. Reevaluate as conditions 28 12 Amity Rd and Linder Rd NP NP NP Widen intersection. Amity Rd and Linder Rd Roads&Intersections N change. 9 Amity Rd and Black Cat Rd NP NP NP Widen intersection. Defer. Operating at a LOS D or better. Reevaluate as conditions Amity Rd and Black Cat Rd Roads&Intersections N change. 30 13 Cherry Ln and Linder Rd NP NP NP Widen intersection. To be evaluated and prioritized for possible inclusion into future Cherry Ln and Linder Rd Roads&Intersections N IFYWP updates. 14 Ustick Rd and Venable Ln NP NP NP Install full signal or roundabout. Scoped in 2023.To be evaluated and prioritized for possible Ustick Rd and Venable Ln Roads&Intersections N inclusion into future IFYWP updates. Widen the entire segment to 3-travel lanes with curb, Project would require the removal of on-street parking for existing 32 16 Pine,Linder to Meridian NP NP NP gutter,sidewalks and/or multi-use or mixed-use homes. To be evaluated and prioritized for possible inclusion into Pine Ave,Linder Rd/Meridian Rd Roads&Intersections N bikeway. future IFYWP updates. 33 18 Meridian Rd,McMillan Rd/ 2027 2028 TBD TBD Widen Meridian Rd to 3,4 or 5 lanes;preserve for 5 Project programme to be designed in 2027-2028. Meridian Corridor A:Meridian Rd,McMillan Rd/US Roads&Intersections Y Chinden Blvd lanes,with curb,gutter,and pedestrian/bike facilities. 20/26(Chinden Blvd) Improve safety and traffic operations along Fairview Fairview Ave Corridor Ave in accordance with the Fairview Avenue Corridor Project to be implemented through development. ACHD and 34 28 Management,Linder Rd NP NP NP Management Strategy.Project may include bicycle Meridian to coordinate implementation as development Fairview Ave Corridor Management Linder Rd/ Roads&Intersections N g / g gY� 1 y y p p Orchard St Orchard St and pedestrian facilities and other access applications are processed. management treatments. 19 Lake Hazel Rd and Eagle Rd 2019-2022 2022-2023 2025 Widen and signalize intersection. Project programmed to be constructed in 2025. Lake Hazel Rd and Eagle Rd Roads&Intersections Y 36 19 Ten Mile Rd and Chateau Dr NP NP NP Improve intersection. Does not currently meet warrants. ACHD to reevaluate as Ten Mile Rd and Chateau Dr Roads&Intersections N development occurs in the area. 20 Victory,Linder to Meridian NP Widen Victory Rd to 3 lanes with curb,gutter and Escalated project costs have resulted in some projects being Victory CorridorE:Victory Rd,Linder Rd/Meridian Roads&Intersections N pedestrian/bike facilities. deferred. Rd 38 21 Franklin Rd,McDermott Rd/ 2024-2025 2028-2029 TBD Widen Franklin Rd to 5 lanes with curb,gutter and Project programmed to be constructed in future. Franklin Corridor A:Franklin Rd,McDermott Rd/ Roads&Intersections Y Black Cat Rd pedestrian/bike facilities. Black Cat Rd Widen Linder Rd.with bike and pedestrian facilities as Linder Rd,Chinden Blvd(US this is one of only a few river crossings in the County Linder Corridor A:Linder Rd,Chinden Blvd(US 39 22 20/26)/SH 44(State St) 2027 TBD and connects to nearby Eagle Island State Park.Part of Project programmed to be designed in 2027. 20/26)/SH 44(State St)-South Phase Roads&Intersections Y City's envisioned pathway network. 40 23 Fairview Ave,Locust Grove Rd 2020-2024 TBD 2029 Widen Fairview Ave to 7 lanes with curb,gutter Project programmed to be constructed in 2029. Fairview Ave,Locust Grove Rd/SH 55(Eagle Rd) Roads&Intersections Y /SH 55(Eagle Rd) pedestrian/bike facilities. 41 24 McMillan Rd and Black Cat Rd 2021-2023 2028 2029 Widen intersection. Project programmed to be constructed in 2029. McMillan Rd and Black Cat Rd Roundabout Roads&Intersections Y Improve intersection operation.This may mean adding To be evaluated and prioritized for possible inclusion into future 42 15 Meridian/Overland Signal NP NP NP SH 69(Meridian Rd)and Overland Rd Roads&Intersections N additional lanes. IFYWP updates. DRAFT 2025 2024 Priority Ranking on Agency Project Name Design YR ROW YR Const YR Agency Project Description ACHD Update ACHD Implementation Project Name Program Funded City Priority ADOPTED IFYWP 43 25 Franklin Rd and McDermott Rd 2024 2025 2027 2028 TBD Widen intersection.Coordinate design with ITD and Project programmed to be constructed in future. Franklin Corridor A:Franklin Rd and McDermott Rd Roads&Intersections Y the SH-16 improvements. 44 18 MdcMillan Rd and McDermott NP NP NP Widen intersection. Defer. Operating at a LOS D or better. Reevaluate as conditions McMillan Rd and McDermott Rd Roads&Intersections N change. 45 25 McMillan,Black Cat to Ten NP NP NP Widen with curb,gutter,and pedestrian/bike facilities. To be evaluated and prioritized for possible inclusion into future McMillan Rd,Black Cat Rd/Ten Mile Rd Roads&Intersections N Mile IFYWP updates. 46 26 Ustick Rd and McDermott Rd 2024-2025 2026 2027 Widen intersection. Project programmed to be constructed in 2027. Ustick Corridor B:Ustick Rd and McDermott Rd Roads&Intersections Y 47 29 Victory Rd and Linder Rd NP NP Widen intersection. Escalated project costs have resulted in some projects being Victory CorridorE:Victory Rd and Linder Rd Roads&Intersections N deferred. 48 27 Ustick Rd and Star Rd NP NP NP Widen intersection. Escalated project costs have resulted in some projects being Ustick Rd and Star Rd Roads&Intersections N deferred. Locust Grove Rd,McMillan Rd Widen Locust Grove Rd to 3,4 or 5 lanes;preserve for Escalated project costs have resulted in some projects being Locust Grove Rd,McMillan Rd/US 20/26(Chinden 49 30 /Chinden NP NP NP 5 lanes,with curb,gutter,and pedestrian/bike deferred. Blvd) Roads&Intersections N Blvd(US 20/26) facilities. 50 31 Ustick Rd,McDermott Rd/ 2024-2025 2026 2027 Widen Ustick Rd to 5 lanes with curb,gutter and Project programmed to be constructed in 2027. Ustick Corridor B:Ustick Rd,Owyhee Storm Ave/ Roads&Intersections Y Black Cat Rd pedestrian/bike facilities. Black Cat Rd Improve intersection operation.This may mean adding 51 20 Eagle Rd/Fairview Ave NP NP NP Request to be shared with our Traffic division. Reponse pending. Eagle Rd and Fairview Ave Roads&Intersections N additional lanes or a grade-separated roadway. Improve intersection/entry into City Park.The 52 21 Lake Hazel/Discovery Park NP NP NP improvements could be a signal,roundabout,or other, Request to be shared with our Traffic division. Reponse pending. Lake Hazel Rd and Discovery Park Roads&Intersections N but should include provisions for pedestrians/bicyclists. Widen Amity Rd to 5 lanes with curb,gutter and pedestrian/bike facilities.Include enhanced pedestrian 53 32 Amity,Eagle to Cloverdale 2026-2027 TBD TBD crossing at Ten Mile Creek pathway crossing and Project programmed to be designed in 2026-2027. Amity Corridor B:Amity Rd,Eagle Rd/Cloverdale Rd Roads&Intersections Y install pedestrian/bike improvements on Amity Rd near the YMCA and City Park so there are no gaps. Widen Amity Rd to 5 lanes with curb,gutter and Escalated project costs have resulted in some projects being Amity CorridorD:Amity Rd,Locust Grove Rd/Eagle 54 33 Amity,Locust Grove to Eagle NP NP NP pedestrian/bike facilities.Include enhanced pedestiran deferred. Rd Roads&Intersections N crossing at Ten Mile Creek pathway crossing. 5 To be evaluated and prioritized for possible inclusion into future 22 Victory,Ten Mile to Linder NP NP NP Widen with curb,gutter,and pedestrian/bike facilities. Victory Rd,Ten Mile Rd/Linder Rd Roads&Intersections N IFYWP updates. 56 17 Black Cat,Cherry to Ustick NP NP NP Widen with curb,gutter,and pedestrian/bike facilities. To be evaluated and prioritized for possible inclusion into future BlackCat Rd,Cherry Ln/Ustick Rd Roads&Intersections N IFYWP updates. 23 Black Cat,Ustick to McMillan NP NP NP Widen with curb,gutter,and pedestrian/bike facilities. To be evaluated and prioritized for possible inclusion into future Block Cat Rd,Ustick Rd/McMillan Rd Roads&Intersections N IFYWP updates. OPM Black Cat,McMillan to To be evaluated and prioritized for possible inclusion into future Block Cat Rd,McMillan Rd/Chinden Blvd(US 58 24 Chinden NP NP NP Widen with curb,gutter,and pedestrian/bike facilities. IFYWP updates. 20126) Roads&Intersections N Widen with curb,gutter,and pedestrian/bike facilities. Project should include an enhanced pedestrian Project scoped in 2022. To be evaluated and prioritized for 59 26 McMillan,Ten Mile to Linder N NP NP McMillan Rd,Ten Mile Rd/Linder Rd Roads&Intersections N crossing and curb ramps on McMillan Rd at Pantine possible inclusion into future IFYWP updates. Way,near Hunter Elementary. 60 34 Eagle,Lake Hazel to Amity 2021-2023 2023-2024 2025 Widen Eagle Rd to 5 lanes with curb,gutter,and Project programmed to be constructed in 2025. Eagle Rd,Lake Hazel Rd/Amity Rd Roads&Intersections Y pedestrian/bike facilities. Corridor improvement project which includes 61 Lake Hazel,Eagle/Cloverdale 2022-2023 2024 2027 widening to two(2)to five(5)lanes and constructing Roads&Intersections Y enhanced pedestrian and bike facilities on both sides of roadway. Locust Grove,Lake Hazel to Widen Locust Grove Rd up to 5 lanes with curb, To be evaluated and prioritized for possible inclusion into future 62 27 NP NP NP Locust Grove Rd,Lake Hazel Rd/Amity Rd Roads&Intersections N Amity gutter,and pedestrian/bike facilities. IFYWP updates. Corridor improvement project which includes Victory Rd,Eagle Rd/ widening from two(2)to five(5)lanes and Victory Corridor C.Victory Rd,Eagle Rd/Cloverdale 63 2028-2029 Future Future Roads&Intersections Y Cloverdale Rd constructing enhanced pedestrian and bike facilities Rd on both sides of the roadway. ML 64 29 Locust Grove and McMillan NP NP NP Improve intersection. Please provide additional information regarding type of request McMillan Rd and Locust Grove Rd Roads&Intersections N and/or improvements needed. DRAFT 2025 2024 Priority Ranking on Agency Project Name Design YR ROW YR Const YR Agency Project Description ACHD Update ACHD Implementation Project Name Program Funded City Priority ADOPTED Please provide additional information regarding type of request Locust Grove Rd,McMillan Rd/US 20/26(Chinden 65 30 Meridian and McMillan NP NP NP Improve intersection. Roads&Intersections N and/or improvements needed. Blvd) 66 31 Linder and McMillan NP NP NP Improve intersection. Please provide additional information regarding type of request McMillan Rd and Linder Rd Roads&Intersections N and/or improvements needed. 67 32 Ten Mile and McMillan NP NP NP Improve intersection. Please provide additional information regarding type of request McMillan Rd and Ten Mile Rd Roads&Intersections N and/or improvements needed. 2025 Meridian Prioritization Request Form —Community Programs DRAFT 2025 2024 Priority Ranking on Agency Project Name Design YR ROW YR Const YR Agency Project Descriptio ACHD Update ACHD Implementation Project Name Program Funded City Priority ADOPTED IFYWP Reconstruct Stoddard Rd,between Victory Rd and Overland Rd to 3-lanes,7'attached sidewalks and bike Stoddard Rd,Victory Rd/ lanes.Project includes bridge#2085 and an enhanced 1 1 Overland Rd Stoddard Rd, 2023 2027 TBD South Meridian Improvements A:Stoddard Rd, ( pedestrian crossing(pedestrian hybrid beacon)at Project programmed to be constructed in future. Victory Rd/Overland Rd Community Programs Y Victory Rd/Kodiak Dr) Victory and Stoddard(CM214-27).Bike lanes may be replaced by a pathway per the Bike Master Plan Update. Construct streetscape improvements,including curb, East 03rd St,Franklin Rd/ gutter,sidewalk,and improved UPRR crossing,from Meridian Downtown Improvements A:East 03rd St 2 2 2025-2026 2027 TBD Project programmed to be designed in 2025-2026. Community Programs Y Carlton Ave(Phase 1) Franklin Rd to Carlton Ave in accordance with the Franklin Rd/Carlton St Downtown Meridian Neighborhood Plan. City requests detached concrete sidewalk with curbing between Goddard Creek Way and Wild Goose Way. McMillan Rd,Ten Mile Rd/ North Meridian Improvements 8:McMillan Rd, 3 5 Linder Rd 2029-2030 TBD TBD City requests a pedestrian crossing across McMillan Project programmed to be designed in 2029-2030. Goddard Creek Way/Wild Goose Way Community Programs Y near Hunter Elementary(near Palatine Way).See Priority#18 below,please construct concurrently. Install an enhanced pedestrian crossing of Main St at Pedestrian 4 6 Main tr ian Crossing and King Street N/A TBD 2026 King Street.Main Street northbound has 3 lanes and Project to be completed through RPI initiative. Main St and King St Pedestrian Crossing Community Programs N creates a safety concern. 5 7 Bower St,Meridian Rd/E. 2029-2030 TBD TBD Complete sidewalks and add wayfinding signage on Project programmed to be designed in FY2029-2030. North Meridian Improvements B:Bower St, Community Programs Y 03rd St Bower St,between Meridian Rd and E.03rd St. Meridian Rd/East 03rd st Install an enhanced pedestrian crossing(rectangular 6 8 Pine Ave and os 1st St NP NP NP rapid flashing beacon)on Pine Ave at W 01st St to Escalated project costs have resulted in some projects being Pine Ave and West 01stSt Pedestrian Crossing Community Programs N Pedestrian Crossing deferred. improve access to Meridian Elementary School. Install sidewalk to fix gap on NW 7th St.This gap Included in the Meridian Downtown Pavement and Pedestrian W 7th St,Cedarburg Dr to prevents connection from the sidewalk from the south Improvements(2025)project. Meridian Downtown Pavement and Pedestrian 7 8 2022-2023 2024 2025 Community Programs Y Washington St. and east from connecting to the micro-path at Move to programmed list. Improvements(2025) Meridian Middle School/8th St. McMillan Rd,Locust Grove Rd Complete sidewalk gap on the north side of McMillan 8 9 2026 2028 2029 Project programmed to be constructed in 2029. McMillan Rd,Meridian Rd/Locust Grove Rd Community Programs Y /Red Horse Way Rd,between Locust Grove Rd and Red Horse Way. Locust Grove Rd and Palermo Install an enhanced pedestrian signal and lighting on South Meridian Improvements A:Locust Grove Rd 9 10 Dr Pedestrian Signal 2022-2023 2024 2028 the north side of Palermo Dr at Locust Grove Rd. Project programmed to be constructed in 2028. and Palermo Dr Pedestrian Crossing Community Programs Y Connect gap from existing sidewalk on west side of Locust Grove Rd,along with improving narrow sidewalk on east side of roadway newar Leighfield Dr and Star Dr;east side of Locust Grove Rd to connect Locust Grove Road,Leighfield with an existing path to the school near Paradise Ln Locust Grove Corridor A:Locust Grove Rd,Ustick Rd 10 11 Drive to Star Lane 2028-2029 TBD TBD and Grand Canyon Dr;and install an enhanced Project programmed to be designed in 2028 2029. Community Programs Y y /McMillan Rd crossing(PHB)on Locust Grove Rd at Heritage Park St, near Meridian Technical Charter High School.These improvements are needed sooner than what is planned with the roadway project. Extend roadway and construct streetscape improvements,including curb,gutter,sidewalk,and Extension to be completed through development. Duplicate 11 1 E.3rd,Carlton to Fairview NP NP NP improved UPRR crossing,from Carlton Ave to Fairview East 03rd St,Carlton St/Fairview Ave(Phase 2) Community Programs N Ave in accordance with several downtown plans and request. Recommend combining with other request. studies. Ustick-Cherry Bikeway,Black Install bike facilities.Several(likely5)segments Scoped in 2024.To be evaluated and prioritized for possible 12 2 Cat Road/Chateau Drive inclusion into future IFYWP updates.NP NP NP needed.City requestsACHD'sassistanceinprioritizing Ustick-Cherry Bikeway,Black Cat Rd/Hickory Way Community Programs N and scoping corridor connections(likely east to west.) DRAFT 2025 2024 Priority Ranking on Agency Project Name Design YR ROW YR Const YR Agency Project Description ACHD Update ACHD Implementation Project Name Program Funded City Priority ADOPTED IFYWP Include preferential bike and pedestrian infrastructre near Meridian High School.Complete sidewalk on the Linder Rd,Washington St/ Project programmed to be designed in 2026. Concept Study in Maple St 2022-2024. 13 3 2028-2029 TBD TBD west side of Linder Rd,between Washington St and Linder Corridor B:Linder Rd,Pine Ave/Ustick Rd Community Programs Y Maple St.These improvements are needed sooner than what is planned with the roadway project. Cherry Ln,Linder Rd/ Install bike facilities along Cherry Ln from Linder Rd to To be evaluated and prioritized for possible inclusion into future 14 3 NP NP NP Cherry Ln Bikeway,Linder Rd/Meridian Rd Community Programs N Meridian Rd Meridian Rd IFYWP updates. Include preferential bike and pedestrian infrastructure Linder Road,Maple Avenue/ for existing schools and City park.These Project programmed to be designed in 2026. Concept Study in 15 4 Cherry Lane 2028-2030 TBD TBD improvements are needed sooner than what is 2022-2024. Linder Corridor 8:Linder Rd,Pine Ave/Ustick Rd Community Programs Y planned with the roadway project. Ten Mile-Linder Bikeway, Scoped in 2020.To be evaluated and prioritized for possible 16 4 Linder Road/Chinden NP NP NP Install bike facilities,signing and pavement markings. Ten Mile-Linder Bikeway,W OBth St/Chinden Blvd Community Programs N Boulevard inclusion into future IFYWP updates. McMillan-Ustick Bikeway,Cool Scoped in 2020.To be evaluated and prioritized for possible McMillan-Ustick Bikeway(Phase 3),Linder Rd/ 17 5 NP NP NP Install bike facilities. Community Programs N River Avenue/Eagle Road inclusion into future IFYWP updates. Eagle Rd) Broadway Ave/Idaho Ave Extend roadway from its current terminus at NE 6th St 18 6 Extension,East NP NP NP to Stonehenge Way/Commercial Dr and construct Defer. To be considered as properties redevelopment. Broadway Ave/Idaho Ave Extension,06th St/ Community Programs N 06th St/Locust Grove Rd streetscape improvements,including curb,gutter, Locust Grove Rd sidewalk/MUP. W Park Creek Dr,Crosswalk at To be evaluated and prioritized for possible inclusion into future North Meridian Improvements C.Park Creek Dr and 19 7 N Deer Creek Ln NP NP NP Install enhanced crossing with hawk signal or RRFB IFYWP updates.Project Scoped as part of Black Cat-Ten Mile Deer Creek Ln Pedestrian Crossing Community Programs N Bikeway in FY2023 Scoping Effort. Pedestrian connection(sidewalk)between Barbara Dr 20 9 Fairview Terrace to Chief NP NP NP in Fairview Terrace Park to E.Willowbrook Dr and To be evaluated and prioritized for possible inclusion into future Chief Joseph Elementary Pedestrian Improvements Community Programs N Joseph Chief Joseph Elementary on Chateau Drive.Need right- IFYWP updates. of-way. Install bike facilities.Several(likely 3)segments Locust Grove-Eagle Bikeway, needed.City requestsACHD's assistance in prioritizing Scoped in 2020.To be evaluated and prioritized for possible Locust Grove-Eagle Bikeway,Pine Ave/Chinden 21 11 NP NP NP Community Programs N Pine Avenue/McMillan Road and scoping corridor connections(likely south to inclusion into future IFYWP updates. Blvd north.) Linder-Meridian Bikeway, Escalated project costs have resulted in some projects being North Meridian Improvements C.Linder-Meridian 22 12 Cherry Lane/Chinden NP NP NP Install bike facilities. Community Programs N Boulevard deferred. Bikeway,Pine Ave/Temple Dr Construct pedestrian/bicycle faciliteis on Nola Rd from Project added to Safe Sidewalk Program(2025).To be Nola Rd,south of Pine Ave Nola Rd and Crossroads Middle School Pedestrian 23 12 (Middle School) Crossing N/A N/A 2025 Pine Ave to Crossroads Middle School/RR Tracks.See constructed in 2025. Community Programs N Priority#19 below;construct concurrently. Move to programmed list. Install pedestrian/bike facilities on the west side of McDermott Road,Ustick Road McDermott Rd connecting to infrastructure on Ustick Escalated project costs have resulted in some projects being McDermott Rd Pedestrian Facilities,Ustick Rd/ 24 13 to McMillan Road NP NP NP Rd and McMillan Rd for connectivity to Owyhee High deferred. McMillan Rd Community Programs N School. Remove mid-block cross-walk by Hillsdale Elementary Scoped in 2020-Deferred/Consider keeping central mid-block Stockenham Enhanced Cross- School and add enhanced cross-walks at Lachlan and pedestrian crossing.Moving crossings would put students into Hillsdale Elementary Pedestrian Crossings and 25 13 NP NP NP Community Programs N walks near Rockhampton/Hill Park St.Update school zone parking lot.To be reviewed with WASD.To be evaluated and School Zone signs and flashers. prioritized for possible inclusion into future IFYWP updates. Central Meridian Bikeway, Install bike facilities along the Central Meridian 26 14 Blue Heron Street/Chinden N/A N/A 2029 Bikeway from Blue Heron Street to Chinden Project programmed to be constructed in 2029. Bikeway Signage(2029) Community Programs N Boulevard Boulevard. Taormina Drive at Maesaia Install sidewalk to fix gap on south side of Taormina Dr To be evaluated and prioritized for possible inclusion into future 27 14 NP NP NP Taormina Dr,Maesaia Way/W/OStromboli PI Community Programs N Way near Maesaia Way. IFYWP updates. Install bike facilities along the Chinden-McMillan Chinden-McMillan Bikeway, Bikeway from Ten Mile Road to Sedona Drive. Note: 28 15 Ten Mile Road/Sedona Drive N/A N/A 2029 Most of the stretch already is built or has an Project programmed to be constructed in 2029. Bikeway Signage(2029) Community Programs N alternative pathway,Locust grove to City Limits still needed. DRAFT 2025 2024 Priority Ranking on Agency Project Name Design YR ROW YR Const YR Agency Project Description ACHD Update ACHD Implementation Project Name Program Funded ADOPTED IFYWP Study the connectivity and bikeability of the 15 Woodbridge Neighborhood NP NP NP Woodbridge neighborhood,between Locust Grove Rd To be evaluated and prioritized for possible inclusion into future Woodbridge Neighborhood Bike Study Community Programs N Bike Study IFYWP updates. and Ea le Rd,north of I-84. Watertower St at Rebound Install a painted crosswalk on Watertower St at ACHD Traffic Engineering does not recommend installation. Watertower St and Rebound School Pedestrian 30 16 NP NP NP Community Programs N School Rebound School. Crossing activity is caused by parent drop off. Crossing Hollandale-Targee Bikeway, Install signage and pavement markings along Southwest Boise Improvements B:Hollandale- AL_ 17 Locust Grove Road/Eagle 2026-2027 2028 TBD Hollandale-TargeeBikeway from Locust Grove Rd to Project programmed to be designed in 2026-2027. Targee Bikeway,Locust Grove Rd/Entertainment Community Programs Y Road Eagle Rd. Ave St.Ignatius School Pedestrian Install pedestrian signal on Meridian Rd at Producer Project scoped in 2019. To be evaluated and prioritized for 32 17 NP NP NP Meridian Rd and Producer Dr Pedestrian Crossing Community Programs N Signal Dr. possible inclusion into future IFYWP updates. McMillan Rd and Palatine Way Install an enhanced pedestrian crossing and curb 0 North Meridian Improvements A:McMillan Rd and 33 18 Pedestrian Crossing Palatine Way Pedestrian Crossing 2026 2027 TBD ramps on McMillan Rd at Palantine Way.See Priority Project programmed to be designed in 2026. Community Programs Y #5 above,please construct concurrently. Complete sidewalk on both sides of West 02nd St, 34 18 West way02n AveUPRR/ NP NP NP between the Union Pacific Railroad and Broadway Ave Sidewalk scoped"No Go"in 2015. Agencies to coordinate if other West 02nd,UPRR/Broadway Ave Community Programs N Broadway v solutions identified. to address parking concerns in this area. Broadway Ave,West 07th St/ Complete sidewalks on the south side of Broadway Escalated project costs have resulted in some projects being Meridian Downtown Improvements C.Broadway 35 19 West 04th St NP NP NP Ave,between West 07th St and West 04th St. deferred. Ave,West 08th St/West 04th St Community Programs N Nola Rd and Crossroads Install a painted crosswalk on Nola Rd at Crossroads To be evaluated and prioritized for possible inclusion into future Nola Rd and Crossroads Middle School Pedestrian 36 19 Middle School Pedestrian NP NP NP Middle School.See Priority#12 above;construct Community Programs N Crossing concurrently. IFYWP updates. Crossing Install sidewalk on the west and/or east side of 2 1/2 East 2 1/2 St,Carlton Ave/ Meridian Downtown Improvements A:East 2 1/2 St, Fairview Ave Carlton Ave/Fairview Ave 37 20 2025-2026 2027 TBD St,south of Fairview Ave near Cole Valley Christian Project programmed to be designed in 2025-2026. Community Programs Y School. Gondola-Malta Bikeway,Black Scoped in 2023-Deferred/waiting for development to complete Gondola-Malta Bikeway,W/O Black Cat Rd/ 38 20 Cat Road/Goddard Creek NP NP NP Install bike facilities. roadway network for connectivity.To be evaluated and Goddard Creek Way Community Programs N Way prioritized for possible inclusion into future IFYWP updates. Locust Grove Rd and Install an enhanced pedestrian crossing of Locust Escalated project costs have resulted in some projects being Meridian Downtown Improvements C:Locust Grove 39 21 Woodbridge Dr Pedestrian NP NP NP Grove Rd at Woodbridge Dr or Watertower St. deferred. Rd and Woodbridge Dr Pedestrian Crossing Community Programs N Crossing 40 21 Montague Way,Amity Road/ NP NP NP Install sidewalk on east side of Montague Way from Montague Way is a collector and roadway improvements to be Montague Way,Amity Rd/Santo Stefano Dr Community Programs N Santo Stefano Drive Amity Rd to Santo Stefano Dr. completed through redevelopment. Black Cat-Ten Mile Bikeway, Install bike facilities along the Black Cat-Ten Mike Scoped in 2023.To be evaluated and prioritized for possible Black Cat-Ten Mile Bikeway(Phase 1),Cherry Ln/ 41 22 NP NP NP Community Programs N Cherry Lane/Ustick Road Bikeway. inclusion into future IFYWP updates. Ustick Rd Install multi-use pathway,between Pine Ave and Franklin Rd.This would connect the pathway on Pine Locust Grove,Pine to Franklin Ave,west of Locust Grove Rd to Franklin Rd,where To be evaluated and prioritized for possible inclusion into future 42 23 MUP NP NP NP the pathway then resumes along the Five Mile Creek. IFYWP updates. Locust Grove Rd,Pine Ave/Franklin Rd Pathway Community Programs N This would replace some existing sidewalk with a multiuse pathway. Signalize intersection.Near Victory Middle School and 43 24 American Fork(Kodiak)/Linder NP NP NP Request to be shared with our Traffic division. Reponse pending. Linder Rd and Kodiak Dr Pedestrian Crossing Community Programs N bus stops. Install pedestrian refuge islands on Fairview legs 44 Eagle/Fairview Future Paint bike ladders on east and west legs prior to the Community Programs N right turn lanes 45 8th/Cherry Future Evaluate the need for directional ramps Community Programs N 46 Linder/Pine Future Add bike medians for turn movements Community Programs N Removed 10 N Naomi Ave,Ustick to NP NP NP Install 20mph school zone signs. Should this be an Request to be shared with our Traffic division. Re onse pending. Ponderosa Elementary School Zone Si na e Community Programs Ponderosa enhanced crossing or 20mph or both? q p ry( g g l y g Draft Existing PM Peak Hour LOS Map HOMER RD O c t o be r 2 U 24 R DRY CREEK RD N BEACON LIGHT RD ' W. E J ' S FLOATING FEATHER RD Q STATE ST 7If4 FniRviEwnvE w �.CHINDEN BLVLU D - ��• asT ry Fsr I p S T T a MCMILLAN RD Q JEST � z � qO S� P mT �� 'Ewr 29 SST �gER o°2 o y F- USTICK RD � c� ow NORTHVIEW ST eaOgosT J� CHERRY LN z FAIRVIEW AVE eo PINE AVE, EMERALDST °fit V FRANKLIN RD OVERLANDRD -w J L o eo Boise Downtown VICTORY RD a O ISF-4 CL AMITY RD w z AMITY RD' ` o o oU a w ` \ GOWFN RD S m z LAKE HAZEL RD J � o LU � a t J 7 COLUMBIA'RD w - ~ HOLLILYNN DR HUBBARD RD y r DEER FLAT RD < �N/� * ' Legend 7� �qpF Level of Service-Intersections 4TH'ST F�Ra LOS KUNA RD J J C or Better a J D w . 7 E KING RD ILD F ■. ��pcKs�R Level of Service-Roadway '- LOS KUNA MORA RD A, B,C,or D r E J F a o � re a E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Meridian Intersection and Pedestrian Safety (MIPS) Project Updates C� f1E RIDIA4, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Hether Hill, Community Development Meeting Date: February 25, 2025 Presenter: Hether Hill Estimated Time: 15 mins Topic: Meridian Intersection and Pedestrian Safety (MIPS) - Project Updates Recommended Council Action: Feedback on identified projects. Background: As part of the FY2025 Budget, Council approved a funding request of $500,000 to support the implementation of projects listed in the 2023 Meridian Intersection and Pedestrian Safety (MIPSI Task Force Report. City and ACHD staff have been working together to evaluate the list of projects identified in the MIPS report.ACHD staff have been assisting to determine which projects on the list are scheduled for annual maintenance; which intersections, if any, have improvements in progress or are planned for construction; which intersections require further investigation/evaluation; and overall project complexity. Below are three categories of projects recommended to Council for consideration. These projects are identified as "Yes" in the "Recommend to Council" column of Exhibit -MIPS Projects. 1. Paint projects (crosswalks): ■ Arrowwood / Ustick (x2) ■ Black Cat/ Moon Lake (x2) ■ Linder/ Divide Creek (x1) ■ Linder/ Turtle Creek (see also below) (x1) ■ Meridian / Carlton (x2) ■ Meridian/ Director (x2) ■ 5th / Overland (x1) ■ Meridian Promenade (Lowes/Walmart) / Overland (x2) Cost: Approximately $52,000 for 13 crosswalks ($4,000/each and includes thermoplastic paint, construction and temporary traffic control/flagging) 2. Pedestrian ramp improvements and/or sidewalk repair (concrete work): ■ Linder/ Turtle Creek- PHB adjacent to Tully Park o —$25,000 to $30,000 ■ Meridian /Autumn Park Lane - sidewalk repair o — $10,000 to $20,000 Cost: Approximately$50,000 for both projects *In total,the 15 projects above provide immediate benefit and total approximately$102,000. This leaves around $400,000 to apply towards other projects. 3. Other opportunities: ■ Site vision triangle projects - costs unknown and require coordination with private property owners o Locust Grove/Pine o Locust Grove / Central ■ Explore other opportunities with ACHD or ITD that may be impactful and beneficial but require more detailed scoping (see below). ■ Locust Grove /Woodbridge - PHB presented to Council on January 7th o —$275,000 - $300,000 Other ACHD and ITD Projects: In addition to the three categories of"Yes" projects, ExhibitA identifies several projects as "Maybe - ACHD" or "Maybe - ITD". These projects require further coordination/review/scoping with our partner agencies. These projects are as follows: ■ 8th/ Cherry ■ Ten Mile / Teter ■ Lakes / Fairview ■ Lauderhill / Cherry ■ Meridian / Broadway ■ Records / Fairview ■ Records / Ustick ■ Storey Park/ Franklin ■ Ten Mile / South of Park Creek ■ Meridian /Victory ■ Eagle / I-84 (N On-Ramp) ■ Eagle / Ustick ■ Eagle /Village Projects could include direct projects such as view triangle obstructions, improved crossing identification/signalization and greater crossing safety elements; as well as various infrastructure studies, pedestrian and bicycle interaction evaluations, over-and underpass evaluations and sidewalk gap infill projects. Rough cost estimates based on ACHD's current costing examples are as follows; striping and/or painting of crosswalks and bike lanes - $500 to $5,000 depending on the type of paint, number of lanes, etc.; pedestrian ramp improvements or pedestrian refuge islands - $25,000 to $50,000; or Pedestrian Hybrid Beacons (PHB) and Rectangular Rapid Flashing Beacons (RRFB) - $200,000 to $350,000/each with varying additional costs depending on the number of beacons, signals and/or pedestrian improvements the intersection requires. Attachments: Exhibit A- MIPS Projects City of Merdian Intersection Pedestrian Safety Taskforce Report Region Intersection Recommendations Council South Sth/Overland •Paint the crosswalk on the north leg $4,00o Yes North Arrowwood/Ustick •Paint new crosswalks on the north and south legs $8,000 Yes North Black Cat/Moon Lake •Paint new crosswalks on east and west legs $8,000 Yes SOMME- North Linder/Divide Creek •Paint new crosswalk on Divide Creek $8,000 Yes •Paint bike ladders on Linder adjacent to Divide Creek North Linder/Turtle Creek •Paint a crosswalk on Turtle Creek $4,000 Yes •Evaluate need for ADA compliant ramps at pedestrian hybrid beacon Downtown Locust Grove/Central •ICOM sign blocks view from eastbound Central to Locust Grove Yes •Evaluate the vision triangle on the northwest corner •Evaluate the location of the midblock crosswalk on Central to determine if it should be moved to the pathway adjacent to the ICOM parking lot Downtown Locust Grove/Pine •Paint a bike ladder on the east leg prior to the right turn lane Yes •Evaluate the sight triangle on the northwest corner and mitigate obstructions by considering options to lower/shift the fence or consider a "No Right on Red"at the signal from southbound Locust Grove to Pine(High) Downtown Locust Grove/Woodbridge •Install a pedestrian hybrid beacon $275K-300K Yes Downtown Meridian/Autumn Park Ln •Sidewalk repairs needed at alley access south of Les Schwab $10,000 Yes Downtown Meridian/Carlton •Evaluate if lighting is adequate $8,000 Yes •Paint new crosswalks on the east and west legs North Meridian/Director •Paint new crosswalks on the east and west legs $8,000 Yes South Meridian Promenade •Paint the crosswalks on the north and south legs $8,000 Yes (Lowes/Walmart)/Overland Downtown 8th/Cherry •Evaluate the need for directional ramps orMaybe-ACHD North Ten Mile/Teter •Paint new crosswalk on the west leg Maybe-ACHD •Trees may be blocking the pedestrian hybrid beacon signage/lights(High) Downtown Lakes/Fairview •Paint new crosswalk on the west leg(High) Maybe-ACHD •Evaluate for an additional crossing between Main and Lakes North Lauderhill/Cherry •Upgrade to directional ramps Maybe-ACHD •Evaluate if crosswalks angles can be straightened Downtown Meridian/Broadway •Evaluate if a full signal is warranted Maybe-ACHD •Review pedestrian crossing time North Records/Fairview •Install pedestrian refuge island on Fairview Maybe-ACHD North Records/Ustick •Evaluate removing passive permissive left and extending protected left Maybe-ACHD signal on all legs Downtown Storey Park/Franklin •Install a wider landing on the south side Maybe-ACHD City of Merdian Intersection Pedestrian Safety Taskforce Report Region Intersection Recommendations Council North Ten Mile/South of Park •Replace the full signal with a pedestrian hybrid beacon Maybe-ACHD Creek •Install pedestrian refuge islands at the midblock crossing South Meridian/Victory •Paint the crosswalks on the north and south legs Maybe-ITD •Evaluate for ADA compliance •Install bike lane transitions to/from the multiuse path on the east leg North Eagle/1-84(N On-Ramp) •Southbound pathway ends abruptly between on ramps.Perform a Maybe-ITD pedestrian count to evaluate usage. •Finish pathway connection and in the interim add warning signage(High) North Eagle/Ustick •Escalate addition of leading pedestrian interval(High) Maybe-ITD •Install pedestrian refuge islands on all legs •Evaluate relocating or shortening utility boxes on south east and northwest corners North Eagle/Village •Install a pedestrian crossing signal across Village Dr Maybe-ITD South Eagle/Goldstone •Evaluate for ADA compliance;needs truncated domes No Downtown Linder/Cherry •Evaluate for ADA compliance No Downtown Linder/Meridian High •Evaluate the distance from stop bar north of the crosswalk to the crosswalk No North Locust Grove/Chateau •Evaluate the vison triangle on all corners and coordinate with code No enforcement to mitigate any obstructions(High) •Trees may be causing a visual obstruction on the northwest corner •Install candles or other vertical elements to buffer the bike lanes on Locust Grove •Corners should be bulbed to slow turning movements Downtown Meridian Library/Cherry •Pedestrian refuge island needs reflective paint or accents for better No visibility •Evaluate if lighting is adequate No •Mitigate conflicts between turning drivers and crosswalk users;evaluate for raised medians to restrict/guide turn movements North Touchmark/Franklin •Paint new crosswalk on the north leg No Downtown •Franklin to Bower&Meridian to Main-Evaluate for better multimodal Area/Corridor connectivity at intersections and along walk/bike routes •Main,Idaho to Broadway-Parking needs to be restricted at alley approaches;improve the vision triangle for people turning into/out of the alley •Main,Watertower to Fairview-Bike lane needs new paint markings and signage •Franklin,Linder to Locust Grove-Install continuous bike lanes •Mpridian.I-Rd to Chprry-Install cnntinunua hikes lanpc City Wide / •Paint crosswalks at arterial/collector intersections that are over 70'or have General landscaped medians Pedestrian •Install pedestrian refuge islands at existing midblock crossings(and future designed midblock crossings)that meet the following criteria:the crossing is over 3 lanes and other intersecting streets are over 100'away •Consider refuge islands on intersection legs over 7 lanes •Implement leading pedestrian intervals(LPI)along full corridors •Roundabouts(RAB)should include Rapid Rectangular Flashing Beacons (RRFB)at crosswalks •Consider In-Road Crosswalk Lights(IRWL)with all Rapid Rectangular Flashing Beacons(RRFB)installations •In-Road Crosswalk Lights(IRWL)should be considered for crosswalks with higher reflectivity/visibility needs •Set a guideline on frequency of painting crosswalks based on vehicle miles traveled City of Merdian Intersection Pedestrian Safety Taskforce Report Region Intersection Recommendations Council City Wide / •Paint bike ladders on the intersection approach when bike lane is to the General Bike right of the right turn lane •Consider painted bike ladders at intersections over 70'wide or with landscaped medians •Consider bike turn medians at intersections •Future bike studies should consider Locust Grove to be identified as a bike corridor City Wide / •Whenever feasible do not implement passive permissive yellow lights at General intersections with U-turns and on-street bike facilities Vehicular South Speed / •Ten Mile,1-84 to south Meridian-reduce speed to 40 MPH Limits North Speed / •Meridian,Cherry to Ustick-reduce speed to 35 MPH Limits •Ten Mile,Chinden to Franklin-reduce speed to 35 MPH •Ten Mile,Franklin to 1-84-reduce speed to 40 MPH •Eagle Road,City limits to Overland-reduce speed limit on to 45 MPH •Black Cat Road,Chinden to City limits-reduce speed limit on to 40 MPH North / •Eagle,City Limits to Overland -Build a pathway Area/Corridor Downtown 21/2/Washington •Repaint the crosswalks with high visibility bars North 3rd/M •Paint new crosswalk on the north leg North Black Cat/Cherry •Paint a bike ladder on the east leg prior to the right turn lane •Install a transition for the westbound bike lane across Cherry and onto the multi use pathway North Black Cat/Chinden •Install school zone flashers on Black Cat approach to Pleasant View •Paint new crosswalk on the north leg •Refresh painted crosswalks on the east and west legs North Black Cat/Franklin •Eastbound traffic on Franklin has been observed turning around the median into Compass Charter School •Extend the median curb on the east leg further to the east to block North Boise Co-op at The Village/ •Evaluate for crossing River Valley North Centrepoint/Ustick •Fill sidewalk gap on southern side of Ustick,east of Centrepoint South Eagle/Amity •Concerns with the slip lane conflict points with pedestrians •Crash data indicates pedestrian and vehicle improvements may be needed beyond what the task force is qualified to identify North Eagle/Fairview •Install pedestrian refuge islands on Fairview legs •Paint bike ladders on east and west legs prior to the right turn lanes North Eagle/Franklin •Evaluate feasibility of straightening the crosswalk on the west leg ■ North Eagle/1-84(S On-Ramp) •Prioritize connecting the pathways on the east side of Eagle.Pedestrian traffic can intersect vehicular lanes at the existing signal at the eastbound I- 84 on ramp. South Eagle/Overland •Bike facilities are needed on Eagle •Add bike turn medians for turn movements •Paint a bike ladder on the east leg prior to the right turn lane North Eagle/Pine •Paint bike ladders on west leg prior to the right turn lane South Eagle/Ridenbaugh •Evaluate the feasibility to replace full signal with a pedestrian hybrid beacon and give Fire Department access to activate immediately City of Merdian Intersection Pedestrian Safety Taskforce Report Region Intersection Recommendations Council North Eagle/River Valley •Install pedestrian refuge island on east leg North Eagle/St Luke's •Coordinate with St Luke's and Ada County Paramedics to explore options to improve emergency vehicle connectivity South Eagle/Zaldia •Install RRFBs at crosswalks North Fox Run/Chinden •Paint bike ladder adjacent Fox Run at access to 6351 N Fox Run Way South Hillsdale Elementary/ •Install a feedback speed limit sign Stockenham •Install school zone flashers •Concerns with parents speeding at school pick up/drop off North Linder/Cayuse Creek •Paint bike ladder on Linder adjacent to Cayuse Creek South Linder/Kodiak •Install a pedestrian hybrid beacon North Linder/McMillan •Paint bike ladders on all legs prior to the right turn lanes Downtown Linder/Pine •Add bike medians for turn movements North Linder/Ustick •Paint bike ladders on all legs prior to the right turn lanes Arm North Locust Grove/Chinden •Install continuous streetlights on Chinden Downtown Locust Grove/Fairview •Paint a bike ladder on the west leg prior to the right turn lane •Complete bike lane gap Fairview,Locust Grove to Dixie Ln •Install pedestrian refuge islands on Fairview Downtown Locust Grove/Franklin •Paint a bike ladder on north and south legs on the bike lanes adjacent to right turn lanes North Locust Grove/Heritage Park •Coordinate with WASD to educate Heritage Middle students to use the crosswalk or add another crossing guard North Locust Grove/Leigh Field •Add a full signal to the Integrated Five Year Work Plan request list to be prioritized by Council Downtown Locust Grove/Locust View •Install a pedestrian hybrid beacon North Locust Grove/McMillan •Fill sidewalk gap on the northwest corner •Paint bike ladders on the west and east legs prior to the right turn lanes South Locust Grove/Overland •Paint bike ladders on the north,west,and south legs prior to the right turn lanes •Paint a bike ladder on the east leg prior to the eastbound right turn lane to Jacksons •Evaluate opportunity for pedestrian refuge islands North Locust Grove/Ustick •Paint a bike ladder on the north leg prior to the right turn lane Downtown Main/Broadway •Evaluate removing passive permissive left •Good bulb-outs •Restrict parking on Main at the alley entrance north of 713 N Main to ensure a good vision triangle(High) City of Merdian Intersection Pedestrian Safety Taskforce Report Region Intersection Recommendations Council Downtown Main/Central •Paint zebra crosswalks on Main St north leg and Central Dr leg Downtown Main/Corporate •Paint bike ladder on Main prior to right turn lane Downtown Main/Fairview •Install pedestrian refuge island on Fairview •Width is concerning Downtown Main/Franklin •Pathway south of Franklin ends at the intersection •Paint bike lane on Main •Evaluate how to transition cyclists from the pathway to bike lane South Mary McPherson/Amity •Install pedestrian and bike facilities with widening/redevelopment South Meridian/Amity •Install pedestrian and bike facilities with widening/redevelopment North Meridian/Chinden •Paint bike ladder on south leg prior to right turn lane North Meridian/Ensenada •Coordinate with WASD to educate Heritage Middle students to use the ILcrosswalk or add another crossing guard Downtown Meridian/Fairview •Update the crosswalk painting frequency •Add bike lane ending signage on westside of Meridian Road between Carmel and Fairview Downtown Meridian/Franklin •Evaluate how to improve alignment of vehicular lanes on Franklin through the intersection Downtown Meridian/1-84 •Paint bike ladders at all locations the vehicle lane crossing the bike lane South Meridian/Lake Hazel •Install pedestrian and bike facilities with widening/redevelopment North Meridian/McMillan •Prioritize pedestrian push button to have less vehicle light cycles between walk times South Meridian/Overland •Fix the eastbound bike lane gap/narrowing on Overland,Meridian to Spring Valley by widening to at least 5'and painting markings(High) •Install a transition south of Overland for the southbound bike lane on Meridian onto the multiuse pathway(High) North Meridian/Ustick •Paint bike ladders on all legs prior to the right turn lanes Downtown Meridian/Main/Central •Paint zebra crosswalks on Meridian Rd north leg and Waltman Ln leg •Paint bike ladder on Meridian prior to right turn lane •With Waltman development,install crosswalk on the south legs North Red Horse/McMillan •North leg needs reflective paint or accents on the crosswalk for better visibility South Standing Timber/ ory •Paint new cros alks on the north and south legs South Stoddard/Overland •Install bike turn medians Downtown Stratford/Franklin •Replace"Keep Clear"pavement markings with"Do Not Block Intersection" markings at the Fire Department driveway City of Merdian Intersection Pedestrian Safety Taskforce Report Region Intersection Recommendations Council North Ten Mile/Cherry •Install bike lane with transitions to/from the sidewalk on the east leg North Ten Mile/Franklin •Repaint the crosswalks with high visibility bars North Ten Mile/Grand Rapids •Evaluate opportunity for pedestrian refuge island North Ten Mile/1-84 •Install rapid rectangular flashing beacons at the crosswalks •Paint bike ladders at all locations the vehicle lane crossing the bike lane North Ten Mile/Malta •Paint a crosswalk on Malta •Paint a bike ladder on Ten Mile adjacent to Malta South Ten Mile/Overland •Update signal timing so light is not green when walk is activated(High) North Tree Farm Way/Chinden •Bainbridge landscaping elements do not align with the crosswalk location North Troxel/Ustick •Install a pedestrian hybrid beacon •Paint new crosswalk on the north leg North Webb/Pine •Install signage/paint for a sharrow through the RAB •Paint zebra crosswalk on the north leg •Install RRFB •Move the RAB markings on the pavement back 50'on the east leg,west and/or northbound lanes.The directional markings come too late to adequately determine which lane to enter for the appropriate direction of travel. Meridian Intersection & Hether Hill, Community DevelopmentFebruary 25, 2025 Pedestrian Safety (MIPS) Overview QuestionsstepsNextconsiderationforProjects Background identified in the MIPS reportCity and ACHD staff have been working together to evaluate the list of projects safetyto support the implementation of projects to improve pedestrian and cyclist As part of the FY2025 Budget, Council approved a funding request of $500,000 versus vehicle crashesThe MIPS Task Force was established in 2023 in response to tragic pedestrian  PROJECT RECOMMENDATIONS Paint Projects (Lowes/Walmart) / Overland (x2)Meridian Promenade 5th / Overland (x1)Meridian / Director (x2)Meridian / Carlton (x2)Linder / Turtle Creek (x1)Linder / Divide Creek (x1)Black Cat / Moon Lake (x2)Arrowwood / Ustick (x2)Crosswalks- Pedestrian Ramp Improvements and/or Sidewalk Repairs sidewalk repair–Meridian / Autumn Park Lane PHB adjacent to Tully Park–Linder / Turtle Creek  Other Opportunities Locust Grove / WoodbridgeExplore other opportunities with ACHD or ITD (next slide)Locust Grove / CentralLocust Grove / PineSite vision triangle projects  Other Opportunities Continued… The following projects require further coordination/review/scoping with ACHD and/or ITD.Eagle / VillageEagle / UstickRamp)-84 (N On-Eagle / ITen Mile / TeterTen Mile / South of Park CreekPark / FranklinStoreyRecords / UstickRecords / FairviewMeridian / BroadwayLauderhill / CherryLakes / Fairview8th / Cherry NEXT STEPS QUESTIONS