HomeMy WebLinkAboutStephanie Inman Art Linder Rd. Medians Task Order C�
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MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Cassandra Schiffler,Arts & Culture Meeting Date: February, 18 2025
Coordinator
Presenter: Cassandra Schiffler Estimated Time: 0.5 minutes
Topic: Task Order for Linder Road Median Artwork Design, Engineering, Fabrication, and
Installation
Recommended Council Action:
Approve Task Order for the Mayor's signature.
Background:
Process and Art Selection:The construction of the Linder Road Overpass is a priority roadway project for
the City and ACHD. Part of this roadway project includes the construction of three medians north of the
overpass;the longest center median was identified by the Linder Road Task Force Aesthetic Subcommittee
as the foremost opportunity for a public art installation.
Three local artists/artist teams from the Parks Identity Theming and Public Art Roster were chosen by the
Public Art Committee to submit proposals for public art sculpture in the median in early 2024,and a
stakeholder committee with representatives from ACHD,the Planning Department,the Landscape
Architect,the Arts Commission,and Parks Staff reviewed artist proposals and presentations and
unanimously selected Stephanie Inman's "Safe Passage"proposal design on July 7, 2024.
Since the artist's selection,the artist has adapted the design,per stakeholder committee requests, and has
been working with Staff,the project's landscape architect,lighting experts,a fabricator,and structural
engineers on the project.The artwork engineering will be sent to ACHD as part of the landscaping package.
The Meridian Arts Commission reviewed the final design proposal on January 9, 2025 and unanimously
and enthusiastically voted to move it forward.
Strategic Goals Alignment: It meets MAC's Strategic Plan goals for Public Art,as laid out in Public Art Goal 1:
"Create opportunities for all Meridian residents and visitors to experience public art"and aligns with I.A. 4.
c. "partner with ACHD to install public artworks in conjunction with upcoming road projects."
Budget:No budget amendment is necessary.This project was budgeted for FY2025 and uses existing MAPS
funds (Meridian Art in Public Spaces). (The MAPS Ordinance 15-1642 established the method of
appropriating general funds to install visual,tangible artworks for installation on public property in
Meridian's public spaces in the amount of fifty cents per resident,with a carryforward to"save up" for
bigger projects like this one.)
Art Proposal:The Artwork proposal with concept details,imagery,drawings,budgets, and elevation
sketches can be reviewed in full in Exhibit A of the agreement.
TASK ORDER FOR LINDER ROAD MEDIANS
LIGHTED SCULPTURAL ART:
DESIGN,ENGINEERING,FABRICATION,AND INSTALLATION
This TASK ORDER FOR LINDER ROAD MEDIANS LIGHTED SCULPTURAL
ART: DESIGN, ENGINEERING, FABRICATION, AND INSTALLATION ("Task Order") is
made this 18th day of February 2025 ("Effective Date"), by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho ("City"), and Stephanie
Inman, an individual person("Artist").
WHEREAS, on December 23, 2022, City and Artist entered into a Master Agreement for
Professional Services: Park Identities Public Art Roster("Master Agreement"), which
establishes terms and conditions under which City may invite Artist to provide services including
consultation, design, fabrication, and installation, pursuant to separate project task orders setting
forth specific conditions, compensation amount, and scope of work;
WHEREAS,through a competitive proposal process with stakeholders representing the
Meridian Arts Commission, City Staff, Landscape Architect, and Ada County Highway District
("Stakeholders"), City has selected Artist's Proposal attached hereto as Exhibit A ("Proposal") to
install outdoor, lighted, sculptural artwork ("Artwork") in one of the landscaped center medians
that will be on Linder Road, on the north side of the overpass to be constructed over Interstate 84
("Site"),pursuant to the Public Art Project Plan for Linder Road Overpass:Lighted Sculptural
Art in the Median(s) ("Project Plan");
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, City and Artist agree as follows:
I. Scope of Services. Artist shall provide the services and deliverables as described in Exhibit
A and pursuant to the timeline set forth in the Scope of Services attached hereto as Exhibit B.
Additionally, throughout the term of this Agreement, as necessary to fabricate and install
Artwork suitable for the Site and compliant with the Project Plan, Artist shall provide project
management services, to include coordinating plans and schedules with contractors and
representatives of the Ada County Highway District, the Idaho Transportation Department,
City of Meridian, and the Landscape Architect consultant ("Stakeholders").
2. Payment amount and method. City will pay Artist for services rendered pursuant to this
Task Order in the total amount of seventy-five thousand dollars ($75,000.00), which payment
shall be made pursuant to the following method. Following completion of the enumerated
benchmarks, Artist shall provide to City invoices for services and deliverables provided
pursuant to the payment schedule set forth herein, which City shall pay within thirty (30)
days of receipt. City shall not withhold any federal or state income taxes or Social Security
tax from any payment made by City to Artist under the terms and conditions of this Task
Order. Payment of all taxes and other assessments on such sums shall be the sole
responsibility of Artist.
TASK ORDER FOR LINDER ROAD MEDIANS LIGHTED SCULPTURAL ART PAGE I
3. Payment schedule. Artist shall be paid pursuant to the benchmarks set forth in the Scope of
Services, following Arts & Culture Coordinator's approval of each deliverable.
4. Delivery location. Artist shall deliver all deliverables enumerated in the Scope of Services
to the location directed by the Arts & Culture Coordinator via email.
5. Storage of Artwork between Delivery and Installation. Between Artist's Delivery of the
Artwork to City as contemplated in section D of the Scope of Services, and Installation of the
Artwork as contemplated in section E of the Scope of Services:
a. Following Delivery and upon the Arts & Cultural Coordinator's acceptance of the
Artwork, City shall own the Artwork and shall be responsible for storing, securing,
and insuring it.
b. City shall store the Artwork until the project manager of the of the Linder Road
Overpass construction project notifies the City that it is time to install the Artwork in
the center medians.
c. Prior to Installation, Artist shall coordinate with the Arts & Culture Coordinator to
take temporary possession of the Artwork, transport it to the Site, and complete
Installation of the Artwork.
6. Time of the essence. Artist acknowledges that services provided under this Task Order will
be performed in a timely manner. The Parties acknowledge and agree that time is strictly of
the essence with respect to this Task Order, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Task Order by the
party so failing to perform.
7. Ownership of Proposal materials. Upon City's receipt of the Proposals, City shall have
sole ownership of all materials submitted. City shall not be obligated to return materials to
Artist.
8. Notices. Day-to-day communications between Artist and City shall be via telephone or
email to or from the Arts & Culture Coordinator. All other notices required to be provided
by either of the parties hereto,unless otherwise stated in this Task Order, shall be in writing
and be deemed communicated when mailed by United States Mail addressed as follows:
If to City: If to Artist:
City of Meridian Stephanie Inman
Attn: Arts and Culture Coordinator 931 S. Capitola Way
33 E. Broadway Avenue Boise ID 83712
Meridian ID 83642
Either party may change its address for the purpose of this paragraph by giving written notice
of such change to the other in the manner herein provided.
9. Plans only.Nothing in this Task Order shall establish any obligation by City or any
expectation by Artist that the City shall approve, or request the design, fabrication, and/or
installation of the Artwork pursuant to this Task Order. Approval of deliverables shall be in
the discretion of the Arts & Culture Coordinator, with reference to the Project Plan, which
approval shall not be unreasonably withheld.
TASK ORDER FOR LINDER ROAD MEDIANS LIGHTED SCULPTURAL ART PAGE 2
10. Master Agreement applies. All provisions of the Master Agreement are incorporated by
reference and made a part of hereof as if set forth in their entirety herein.
11. Entire Task Order. This Task Order constitutes the entire understanding between the
Parties regarding the Scope of Services described herein. This Task Order supersedes any
and all statements,promises, or inducements made by either party, or agents of either party,
whether oral or written, whether before or after the execution hereof, regarding the Scope of
Services described herein. The terms of this Task Order may not be enlarged, modified or
altered except upon written amendment signed by both parties hereto.
12. Non-waiver of breach. A waiver of any breach of any of the provisions of this Task Order
shall not be construed as a continuing waiver of other breaches of the same or other
provisions hereof.
13. State of Idaho requirements. The following provisions, as applicable, are required by Idaho
law. The terms used shall have the definitions as set forth in the respective Idaho Code
provisions.
a. Pursuant to Idaho Code § 67-2346, Contractor certifies that Contractor is not currently
engaged in, and will not for the duration of this Agreement engage in, a boycott of goods or
services from Israel or territories under Israel's control.
b. Pursuant to Idaho Code § 18-8703, as applicable, Contractor certifies that it is not, and will
not for the duration of this Agreement become, an abortion provider or an affiliate of an
abortion provider.
c. Pursuant to Idaho Code § 67-2359, Contractor certifies that Contractor is not, and for the
duration of this Agreement will not be, a company currently owned or operated by the
government of China.
d. Pursuant to Idaho Code §67-2347A, Contractor certifies that Contractor is not currently
engaged in, and will not for the duration of this Agreement engage in, a boycott of any
individual or company because that individual or company engages in or supports the
exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-
based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture.
e. Pursuant to Idaho Code §67-2347A, Contractor certifies that Contractor is not currently
engaged in, and will not for the duration of this Agreement engage in, a boycott of any
individual or company because that individual or company engages in or supports the
manufacture, distribution, sale, or use of any firearm.
14. Construction and severability. If any part of this Task Order is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part of
this Task Order so long as the remainder of the Task Order is reasonably capable of
completion.
15. Assignment. Artist may not subcontract, assign, transfer, hypothecate or sell any right,
including the right to compensation, and/or duty arising hereunder without the prior express
written consent of City. Any subcontractor or assignee will be bound by all the terms and
conditions of this Task Order.
TASK ORDER FOR LINDER ROAD MEDIANS LIGHTED SCULPTURAL ART PAGE 3
16. Governing law. This Task Order shall be governed by the laws of the State of Idaho.
17. Approval required. This Agreement shall not become effective or binding until approved
by Meridian City Council.
IN WITNESS WHEREOF,the parties hereto have executed this Task Order on the
Effective Date first written above.
ARTIST:
1'� 3i 1"6 t-A
Stephanie Inman
CITY OF MERIDIAN: Attest:
Robert E. Simison, Mayor 2-18-2025 Chris Johnson,City Clerk 2-18-2025
TASK ORDER FOR LINDER ROAD MEDIANS LIGHTED SCULPTURAL ART PAGE 4
EXHIBIT B
SCOPE OF SERVICES
DELIVERABLE DELIVERY PAYMENT DUE
DATE
A. Detailed Plan. Prepare a detailed plan for design, fabrication, delivery, and installation of the 1/31/25 $10,000.00
Artwork, to include:
1. Detailed drawings of the Artwork to be fabricated and installed pursuant to Artist's Proposal
and the Project Plan, including a description of dimensions and materials;
2. Detailed drawings for lighting and footings for the Artwork;
3. Detailed project timeline;
4. Detailed, to-scale site plan for the installation of each and all components of the Artwork at
Site;
5. Plan for obtaining any and all necessary permits or approvals from the City of Meridian for the
installation of the Artwork, which may include permitting and inspection by the Community
Development Department/Building Services Division and coordination with Stakeholders
regarding landscaping and utilities; and
6. Plan for engaging an independent testing agency to test and inspect construction, fabrication,
and installation materials and methods, if necessary(the same duly qualified engineer who
prepares the construction drawings and structural calculations shall determine any testing needs,
and may serve as the testing agency, at Artist's election).
7. General budget for all costs related to services, materials, fabrication, and installation.
B. Engineered Drawings. Provide stamped engineered construction drawings and structural 3/31/25 $10,000.00
calculations, reviewed and stamped by an engineer certified in the state of Idaho for each and all
components of the Artwork, including associated lighting and footings.
C. Detailed Budget. Submit budget, including quotes for materials to be used in fabrication of 4/30/25 $25,000.00
Artwork.
D. Delivery of Artwork. Artist shall: 8/29/25 $20,000.00
1. Deliver the completed Artwork to City;
2. Provide a recommended maintenance plan for the Artwork; and
3. Provide waivers of lien from (or all invoices and proof of payment in full to) any and all
subcontractors and major materials suppliers.
TASK ORDER FOR LINDER ROAD MEDIANS LIGHTED SCULPTURAL ART PAGE 5
4. Installation of Artwork. Artist shall coordinate with all applicable Stakeholders to install the To be $5,000.00
Artwork, as well as all associated lighting and footings, at the Site. completed with
road
construction,
anticipated in
2027
5. Final acceptance.Artist shall prepare and submit to City: Six weeks post $5,000.00
1. Certification of complete installation of the completed Artwork at the Site; installation
2. A recommended maintenance plan for the Artwork;
3. Executed, mutually agreed-upon acceptance agreement, similar to the sample agreement
attached hereto as Exhibit D for illustrative purposes only, to include affirmation of Artist's
indemnification of City and express waiver of Artist's right, title, or interest in the Artwork,
which agreement shall be prepared by the City Attorney's Office;
4. Report from an independent testing agency approving construction, fabrication, and installation
materials and methods; and
5. Final inspection and approval of the installation of Artwork by the Arts & Culture Coordinator
and by City of Meridian Community Development Services Department/Building Services
Division, which may include, at the discretion of the Building Official, independent testing
and/or inspections for structural soundness.
TASK ORDER FOR LINDER ROAD MEDIANS LIGHTED SCULPTURAL ART PAGE 6
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Inspiration Images
PUBLIC ART PROPOSAL
CONCEPT
Inspired by the landmarks along Linder Road, from the Snake River to
the Initial point of Idaho and into Meridian and to the foothills, SAFE
PASSAGE captures the natural rhythm of birds of prey. These majestic
creatures soar and hunt within the warm air currents rising from the
canyon floor, navigating updrafts and crevices. From low rivers to high
canyons and arid deserts, the Snake River area boasts the highest
concentration of nesting birds of prey in North America. Creating birds of
prey from swooping sheets of aluminum, this installation symbolizes
their journey and the story of safe passage.
The design and placement of these swooping birds at different heights
and angles will also keep visibility and durability at the forefront.
Pearl
ss
16 Hidden
,ss Springs
-Slar Ea le sit. y #,..• _
BOIN
Vilk
erldian B 8E
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sCorner
eat ,-
Ku
mont Mora
Pleasant Valley
rtma Owyhe
Melba
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,rens
ey
Morley Nelsonry
Snake River
Birds of Prey Go gle
National...
Color Palette Inspiration Early sketches of swooping forms
3 different bird wing positions
WINGS UP
WINGS OUT
60"high
WINGS DOWN
54"high
48"high
Drainage
Distinctive holes
curved beak
of bird of prey Hooded
bird of
prey eye Wings are
made out of
aluminum
Bases are to be /
made of corsteel Survey stick
measurement
reference
BIRD SHAPE
Sketches and experiments with scale models resulted in a
swooping bird design.The curved beak is distinctive to birds of !�
prey.There is a hooded eye and measurement notches along the ss•
base to reference survey equipment (a tool used to determine '
Idaho's nearby Initial Point). A curved aluminum body connects at
different spots to create a structurally sound shape that is visually
interesting at vehicle level,from either direction. Drainage holes
allow for rainfall not to accumulate, and wind can easily pass
through the form.The leaning shape mimics the motion of flight.
SCULPTURE PLACEMENT ON MAIN MEDIAN
The birds will be spaced to mimic the movement of wings up,
wings down, and wings out slightly curved and soaring.The
overall placement of the birds in the median reflects the natural
rhythm of birds of prey.This overall rhythm is spread out and
could be interpreted as one bird in motion, or multiple birds.The
colors of the wings will reference canyons,tall grasses, and blue
rivers.The birds are at 3 different heights.Two ground lights at
each bird will enhance the layout. Large boulders will be
carefully positioned for vehicular safety.The medians will be
landscaped in a cohesive way and designed by landscape
architect Jon Breckon.
Elevation Sketch
Plan Sketch
SA F F 'DAS SAG '
PUBLIC ART PROPOSAL
Materials
Materials are chosen for their longevity and durability: corten steel, aluminum, and automotive paint.
A steel base that has notches referencing a survey measuring stick, capped with an aluminum
shape curved into swooping bird shapes. These materials are durable for outdoors, and will last for
decades. I plan to use automotive paint to paint the birds myself, and aluminum will make the birds
lighter for handling.
Dimensions
Each bird is approximately 30" wide. There will be three heights with three wing positions. The
repeating design creates more impact grouped on one median and is an efficient use of the budget.
Additional Details The color palette changes with the position of the birds- low birds are to be
painted with warm khaki yellow like canyon grasses. Open wings are cool colors like a shimmering
blue to green blend to reference the Snake River. Warm colors are used as if the updrafts have
helped the birds soar.
Inground lighting can emphasize this color palette. Lights will spotlight the birds in two places.
Budget Breakdown
$3,000 requested revisions/ renderings for engineer
$7,000 engineering / project management
$8,000 artist fee/ painting birds/ paint
$52,000 fabrication and installation by McCall Studios (11 birds)
$5,000 final delivery/ maintenance plan /contingency/ boulder placement
Note: Lighting and footings included in construction budget
$75,000 total budget
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SAFE PASSAG'F
LINDER ROAD SCULPTURE 4*1
SAFE PASSAGE
LINDER ROAD SCULPTURE
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