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Home My WebLink AboutContract Amendment with LCA Architects for Consulting New City Hall Building ',' .:'~, - ,);1.,,"" cUerid/:n'l: ( I', II)AHO I~ \\~ .~ '\ft (, ./; "~<t!i~~,~J,,:jW5:- CITY OF MERIDIAN CONTRACT AMENDMENT CONTRACTOR NAME: DEPARTMENT NAME: LCA Architects, P.A. City Council ADDRESS: ADDRESS: 1221 ShoreHne Ln. 33 E. Idaho Boise, 10 83702 Meridian, 1083642 CURRENT CONTRACT INFORMATION: Amendment Date: 1/1107 Previous Amendments: -.! Current Contract Dates: START: 7/11/2006 COMPLETION: 9/1/2006 Current Contract Amount (Inclusive of Previous Amendments to Date): $854 000.00 CHOOSE ONE AMENDMENT COLUMS BELOW, either "STANDARD AMENDMENT" or "AMENDMENT TO EXERCISE OPTION TO RENEW" and check off any applicable amendments under that column. STANDARD AMENDMENT - AMENDMENT TO EXERCISE OPTION TO RENEW (Check aD that 800M {Check aU that AooM _ Amendment to Contract Performance (Scope) - Amendment to Contract Performance - Amendment to Contract Dates _ Amendment to Contract Dates _ Amendment to Contract Amount - Amendment to Contract Amount _ other: (Explain) _ other: (Explain) DESCRIPTION OF REASON FOR AMENDMENT: (Attach all relevant documentation detailing amendment): Perform Commissioning Consultation and Documentation for the new City Hall Project and LEED Certification Documentation and Plans Def'the attached pro LCA Dated 1212912006. NEW CONTRACT INFORMATION: Amendment Date: 1/1107 New Contract Dates: START: 7/11/2006 COMPLETION: 9/112008 Amount of Amendment Change $ 79.322.00 Current Contract Amount (Inclusive of Previous Amendments to Date): $933.322.00. ALL OTHER TERMS AND CONDITIONS OF THE ORIGNAL CONTRACT AND PREVIOUS AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT. CITY OF MERIDIAN LCA, P.A. BY: BY: STEVE SIMMONS TAMMYdeWEERD,MAYOR Dated: Dated : Approved by Council: Approved by City as to Content Attest: BY: KEITH WATTS, PURCHASING AGENT lombard-Conrad Architects, P..A December 29, 2006 Mr: Will Berg Meridian City Clerk 33 ECist Idaho Ave. . Meridian, Idaho 83642 RE:Mendian City Hall -Commissioning & L.EED Proposal LeA Project No: 06016.01 File Code O,.a Dear Will: Attach~ please find a proposal fromHeery IntemationaltoperfOr'mfhe commissioning consultation and documentation for the new city hall project. As discussed, their services are required at this time in case the city de.cides to apply for actutil LEED certification at a later date. We have reviewed their proposal and find it acceptable and recommend approval of the commissioning fee of$ 60,375 and the LEED fees of $ 18,947, fora total of $ 79,322. If the Council is agreeable, please have an amendmemttd our contract issued for signature. Please free to call with any questions you may have regarding thi$ matter. Cc:Russ Moorheap File 1221 Shoralinaln 6oi$Ei, ID 8~702 208.3,45.6677 fax.208:344.9Q02 lca@leareh.com www.lcorch.eom HEERY ..... F~e Proposal..... December 21, 2G06 Submitted to: Submitted by.: Reery International, Inc. 3201 Airport Way,Suite280 Baise, ID 83705 (208) 367-9151 SteveoM. Simmons, AlA. President Lonlbard-Conrad ArchitectS, P,A. 1221.Shareline Lane Baise~ ID 83702 Seope ol8erviees: . Reery will provide Commissioning Services. as described in Att4ChIneot A -. Scope afW 01'1<..00 th~ M~hanicallElectrical Systems t.o be instaIledin theNe~ Meridian CityRallBuiJding:Pendingfioal design documentation, equipmentcaunts, system selections,and.project schedUle, a reduction in Primary . Commissianing ServiCeS NOMo-Exceed (NTE) fee:wilI be identified. Our fee ~as devel(jpedbasedQpOll the drawings dated 12-05~6, and receivedfrorn Lombard-Conrad AnIDitectson12-13-06via ftpsit.e doWIiload. Sehec:Jule: Theduratioo ofHeery services isantiQipated to begin.in January, 2007 with a targeted completion date of December, 2008. . Compensation: . . - , Proposed compensation for Reery's services shaU be ona Time Spent basis with aNot,.T~ExCeed (NTE) ameunt ofS60.375 (60 thousand, three hundred and seventy-five dollars) fet Primary Comrhissi()hing SeniiceSas oiitlined in the attached Scepe efWark. Additional or LEEo..related Seryices.areshown as additive amounts to the Primary Commissianing Services. Additional services may :becampensated an a Time Spent basis. Hourly compensation shall beat: ~. Senior Commissianing Agent / TostEngineer .$9S/haur ..( CommissioningAgent $90lhaur ..( Administrative Support$55/hour Reiinbtirsablc Expenses will be billed at actual cosfpliis 1 0%. Reimbursable items includereproduc;tion, . postage, and shipping of project-related documents or materials. GeneralConditious: This Fee Proposal shaU..i>e subject to the review .of the General Canditians provided by Beery Intematianalin. Attachment B. attached and incorporated herein, or subject to review of the General. Conditions provided by the Client. . We appreciate the QppOrtunityta work with yaur team. toward the success of this project; Thank yauvery much~ Meridian Cftv Hall Commisswning Servkes Fee Proposal... TjnuBpent WE cPtige 20f7:" " '1 HEEBY December 21, 2006 Steven M; Simmons. AlA President. LoIIibard.Contad Architects, P.t\.. 1221 Sh~line~e Boise,m83702 ~ Subject: ~ee Proposal to ProvideCommissiomng Couoldog Services Meridiu City Hall Project ~"".~ ~. ^~~ -000i8n .fI1lgOIIn ""'- SRlogc F_.-'" .~ Dear Mr. Simmons, Thank you for the opportunity to submit a proposal to provide comprehensive building c.()mnrissioning c()nsuI#rrg services fortbe LEBO-targeted MerkiianCity Hall projf:Ct.As Ii local commissioning anclprojed/cpnstruction managl;mleJit firm with recent experience on a multitude Qfcommissioning projects inchJding a variety ofLEED facilitiflls in the.Treasure.Valley, .andas active members of the United States Green HiJil<lihg:CoiJi1Ctl (USGBC), we are entirely dediclilted not only to the success of projects in the State ofIdue,. bufalso in proj~ts ei1compassing.green building concepts. . . . .. Our commissioning staff is. comprised ofprofessionaIs with individUal strengths in mechanical and electrical :engineering. testandbaIanciiigsystems, control systeInprogfamniing, building operation andm8irltenance. O&M training, eitergy analysis arid testengirieeringlsystem troub1li'sbooting. writing commissioning specitications, ~d LEEIJ(X)Dlmissioning requirements. Heery hasprovidQd building cornmissioningfrQm QurBQise office for nearly five years, and from our'Tacoma and Portland. offices for neail~ ten years, In addition, we have provided retfo.- commissioning services and Direct Digital Control System programming with the focUs on ~IlergySavingsfor more tbaIi six years. For }feery, this. opportunity :isn'tjust about commissioning your projects. It is about building lasting relationships with LoDibatd-COntad Arc1rltectsand the City of Meridian. eamingyourtrust, and providing you with a team that will 8.Ccomplishyour goals. We hope we are given an oppOrtunity to demonstrate .our professional excellence on this project. Very troly yours, HEERYINTERNATIONAL,INC. ~ Gary M. Childe Senior Proje~tManager . Business DevelopJilent Manager EltelS.: FeeJ>>ropoSl!l ee: Russell B. Morebe&t AlA Vice PreSident Bruclil Herr I Heery S~e: Matt Beckingham lHeery Tacoma File , .' ==~ 3aiJ1.-:.i~.SullI28O, EIIiIIU~ll$705 . T~hori&~51 Fex2*,36U153 -.heerr;canj ^".wr^lIAI.~..9IIloP.:0II-=BOISii: llO!;ltJ>f<lHJ<WIO CI.oEV!L\NI)~...~ DtlNVEll GD/Nlll1IlOJlll<lUSmlO lOWA OITY .1ACKB:l1'IV1U.Jll~ ~ . IJ.Ji NEw YQRIt NlIW.wt, l/J PlllL:AllllU'HU.:1'II08NlX 1'Oll'I'LA....1l 1W.i30H....~SlSATI'LI't lIMP... 'l'Ili:NTtm'l'l.!<BJl<WNlHIN7roN..OOYOUmsroWN. 0>1 . ,..;., HEERY. .. " . . . . ..... Attachment A: SCQP~of Work.... $COPE OF WORk: CommissioaiagServices{continued) 5.. Complete a ConunlssioningReport a. List of all commiSsioned systems/features b. Results. of conunissioning c: Compliance with design intent d, Installation observation reports andfunctionalte~t results e, Operations and Maintenance (O&MJManuals.Review f. Summary ofoper.rtor training conducted g~ OUtstanding commissioning and testing issues . aLEED. Fundamental Commissioning: S 1;208.00 a. Provide Design Doc!J1:1leptation . for LEBO Acceptance b. Provide Basis of Design Review Documentation c. Provide LEED Form8ttedDocumentation (:.LEED Eabaaced Commissioning: SlD,S9U)(1 a. Pmvide Re:-Cornmissioiling Manual b. Provide AddItional LEED Conunissioning Training c. Provide-Measure & VerifY (M&V) IilstrunientS, Validation, & Documentation - d; Conduct a Post Occllp8Dcy Review e; Verify system performance at siX and t I months after silbstaDtialcompletion f. Interview building users to. identi~ operational issues g. Develop plan to address operational issues D.LEEDIAQ 3.1: $ 3;565;00 a PrOvi(le IAQ Planfor construction. b. Verify lAQ Plan Implementation c.Docuinent IAQ Plan as Required d. Pedonn IAQ Site Visits E. LEED IAQ 3.2:$ 3.278.00 a. Provide IAQ Plan for Occupancy b. DooumentIAQ Plan Implementation c.Perform IAQ Plan Building Flush Verification wlIIlStrumentat;iQn d. No lAQ 3.2 Option "Bl' included Meridian CitlJ Hall C;()I1I1Ilissioning ServiCes Fee PrtJposaJ.... Time Spent NT~ -Page 4(jf7~ BEERY N Attachment A: Scope of Work - . SCOPE OFWORK~ ComniiSsioiling Services city oj Merillifm - N'6wCity Hl#llProj,a .l:Ieery.lntetnation,al, .In~. will Pl'9vide the following outlined Commissioning Scope ofWorkasPr1mary CommissIoning services with .wmonals~ identified to~the LEBO 2.2 requirements for targeted certffic~tion, The Primary Commissioning Servioes scope sball include the .folIowing: A; f~ryCo.miJsioning Services: S 6(),375.00 1. CommissiOning Agent will review design doCumentation a. Review Sequence of Operations and other design documents to verify design intent b. Patticipatein design team meeting(s) to coordinate comniissionitig respOnsibilities c. . Review Phm$ and specifjcations to develop pr.oject-specific COJDIDissioning requirements ~d provide . feeqback to ~sign teaD1ondesign.related commissioning issues (one review.in design developmentp~e, one review in constructiQJ1 dO(luments phase) 2. Develop Commissioning SpecificationS (SeCtion 17100, 01810) with project-specific cOIiunissioIiing 1:eq~ments for inclusion in project specifications manual a.: Commissioning responsibilities ofa11 parties through all phases of the project b. Oe$criptionof the commissioning piocesSthroughall stages of project construction. c. A copy of the Sequence of Operations d. Schedule/timing of eritical path COmniissioning.everits e. Requirements for pre-functional perfonnance. te.sts f. Requirements for operation and maintenance (<:>&M)maliuals g. Requireinents for O&Mtraining h. Submittal documentation requirements 3. Develop WrittenCommissioliing PlEin including the following elements: a ConunissioningScope b. CommissioilingTciam and responsibilities ofVarious parties/contractorswc. CoordinatiOnlSchedul~ of commissioning steps d. Supporting Documentation e. Submittal and doCumentation procedures and requirements f. Scope of Testing g. Post <<cupancy review scope of work 4.Cooduct CommisSioning a. Testing (functional performance review) b. SUbtnittli1 Review c;Cqpstruction Obse<rvatIDn (installation verification) d. ~rts. e, Q4tMMaQuals f. Traming g. Attendance at coInmjssioning meetings ",' Meridian CiiYHall C~in.iO~ Services Fee PrOp08Q/.- Time Spenl NTE --. Page3 of7 - .. .......\ .. BEERY .... Attacbment A: Scope of Work..... F. Systems 'to be ComiDissioned (Equipment identified for services outliD4ld): The buildJng equipment identified to becommissioned.isnoted~l()w. While intended to.be. a. complete list, it is .~ that the Construction Documents may dict~the.~ equipment included and/orthereiilaybe .variations requiring clarifiCation ItS the project unfolds.. a, Air HandJ.ets b. FlUl Systems c. Tennina1 Boxes d. Exllaust.FlUlS e. Direct Dig1.tal Control System Including-PowetFaillSystem Restore Test f. Pumping systems g. Cooling Systems h. Heating Systems . i.Domestic.HOt Water Systems. j. Ligl;rting Systems k Einergency Generation SystemS I. Associated openltional cOmwnents installed within the above syStems In additiono Heery Iriternational..InC~ strives to work with the owner, design team and construction team in an effort to help verify that the requirements for the LEBO creditsseleded to be included in the project are met. ### End of Attachment A, Scope of Work , .AfflrMianeih! Hall~qnin' Services Fee Pr0fXJ8al"" timeSpenzNtE . . , ~ ~. >.\ .",-.. Page 5. of7 "'- . '.