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HomeMy WebLinkAboutAda County Highway Department Water/Sewer Roadway Construction Ustick-Black Cat - Ten Mile E IDIAN:--�- DAHO MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Manager Meeting Date: January 14, 2025 Presenter: Consent Estimated Time: N/A Topic: Approval of ACHD Bid/Contract amount and resulting Purchase Order to ACHD for the Water and Sewer Construction/Roadway Construction, Ustick-Black Cat to Ten Mile Road Improvement project for the Not-To-Exceed Amount of$3,483,280.82. Recommended Council Action: Approval of ACHD Bid/Contract amount and Meridian's share of project per the existing Interagency Agreement and Cost Share Permit for the Water and Sewer Construction/Roadway Construction Ustick-Black Cat to Ten Mile Road Improvement project to ACHD for the Not-To-Exceed amount of $3,483,280.82, and authorize the Procurement Manager to sign and to issue the resulting purchase order. Background: • Council approved the Interagency Agreement August 13, 2024. • Council approved the Cost Share Permit September 3, 2024. • This project involves Water&Sewer Lines as well as Streetlights, IT Fiber Conduit and Parks Conduit and Junction Boxes. Mayor Robert E. Simison City Council Members: C� f IDIAl�T�. Luke Cavener, President Liz Strader,Vice President I D A H 0 Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Keith Watts FROM: Dean Stacey Engineering Project Manager DATE: 30 December 2024 SUBJECT: AGREEMENT WITH ACHD FOR THE CONSTRUCTION OF UTILITY IMPROVEMENTS IN CONJUNCTION WITH ACHD-USTICK RD,BLACK CAT RD TO TEN MILE RD PROJECT I. DEPARTMENT CONTACT PERSONS Dean Stacey, Engineering Project Manager 208-489-0386 Kyle Radek,Assistant City Engineer 208-489-0343 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey,PW Director 208-985-1259 II. DESCRIPTION A. Back r� ound ACHD is widening Ustick Road from Ten Mile Road to Black Cat Road. ACHD and Meridian have entered into an agreement to include utility improvements in the project. The agreement requires ACHD to get Meridian's concurrence before awarding the construction contract. B. Project Description The City portion of this project includes adjustments to the 18 inch pressure sewer in Ustick at Nine Mile Creek,Rutledge Lateral and Eight Mile Lateral. The City is also installing sections of pressure sewer for future use where ACHD is constructing concerte intersections. New street lights are beig installed on the south side of Ustick Rd and east side Black Cat Rd, and new fiber optic conduits are being installed on the south side of Ustick Rd. Additionally, a water control vault(WCV)#22 with SCADA panel will be relocated from inside the new road right- of-way, onto the City parcel along Ustick Rd. III. IMPACT Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642 Phone 208-898-5500 . www.meridiancity.org A. Fiscal Impacts Funding for the water and sewer portion of project was included in the FY 25 extensions budget. The necessary street light portion requires a budget amendement of$276,600. (See Purchasing Information for more financial detail.) B. Time Constraints Sewer and water infrastructure crossing Nine Mile Creek,the Rutledge Lateral and Eight Mile Lateral must be installed before the 15th of March,2025, so it is important to get concurrence of award of the contract to ACHD so they can make the award and start the project. Departmental Approval: C��- b&V�i — Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642 Phone 208-898-5500 . www.meridiancity.org I ADA COUNTY HIGHWAY DISTRICT COST SHARE PERMIT 3775 Adams Street ACHD Contact Person : Garden City, Idaho Project Management 83714 Name : Seth Jarsky Phone (208) 387-6280 3775 Adams Street Facsimile (208) 387 - Garden City Idaho 83714 6289 Phone : (208) 387-6235 KL ACHD Date of Permit : ACHD Project No. : Permit No . : 50 322024/522025 Capitalized terms that are not defined in this Permit shall have the meanings given to them in the ACHD Cost Share Ordinance No. 215. I. PERMITTEE INFORMATION This permit is granted to : Partnering Agency Contact Person : City of Meridian Micah Bandurraga Transportation and Utility Coordinator Phone : 208489 -0352 Email : mbandurra a meridiancit . org IL ROAD PROJECT AND APPROVED NON -TRANS ON CON ' ONENTS Name/Location of ACHD Road Project : Ustick Road, Black Cate Road to Ten Mile Road ACHD Project 322024/522025 and City Project 11340 as depicted in the project plans attached hereto and incorporated herein as Exhibit A . 1 of 10 i Approved Non-Transportation Components . Pursuant to this Permit, ACHD authorizes, and, as a condition of issuing this Permit, requires, the following NonJransportation Components : 1 ) Construction and Perpetual Maintenance of the following • Continuous Streetlighting, and • Fiber conduit with junction boxes , All of the aforementioned is depicted in Exhibit A as attached and incorporated herein . ACHD authorizes and requires the construction and perpetual maintenance of the continuous streetlighting and fiber conduit with junction boxes associated with this Project . In accordance with Ordinance 215 , the foregoing continuous streetlighting and fiber conduit with junction boxes are referred to as the "Non-Transportation Components . " III . ACQUISITION OF RIGHT-OF-WAY OR REAL PROPERTY Conditions of acquisition/contribution of right-of-way or real property by Partnering Agency and/or reimbursement to ACHD by Partnering Agency for said acquisition , None . ACHD has already acquired or is in the process of acquiring the right- of-way necessary to incorporate the Non-Transportation Components into the Project. Therefore, the acquisition of real property is not required of the Partnering Agency and is not part of the Non-Transportation Components , IV. DESIGN OF NON-TRANSPORTATION COMPONENTS Party responsible for obtaining plans/design for Non4ransportation Components : ACHD is designing the continuous streetlighting described in Section II . The fiber conduits with junction boxes described in Section II have been designed by the Partnering Agency, as shown in Exhibit A. If Partnering Agency is responsible for providing plans/design, deadline for submitting plans/designs to ACHD for approval . - The Partnering Agency has provided 90% plans/designs for the fiber conduits with junction boxes to be included in the ACHD bid package for this Project . Additional conditions: All desi ns/ lans submitted by PartneringAgency must comply with i established 2of10 engineering standards, including the Idaho Standards for Public Works Construction (ISPWC); (ii) the American Association of State Highway and Transportation Officials ("AASHTO "); (iii) the Cost-Share Ordinance No. 215; (iv) all adopted ACHD rules, regulations, and policies; and (v) all state and federal laws. No designs shall be considered final until they are approved in writing by ACHD. Any modifications to the deadlines set forth above must be approved in writing by ACHD. By approving such design or construction of the Non- Transportation Components to the extent such Non- Transportation Components were not designed or constructed by ACHD. Allocation of design costs for Non-Transportation Components (including, if applicable, any credits provided to Partnership Agency and application of any federal funding) and for reimbursement, if applicable : The Partnering Agency shall be solely responsible for all design costs for the fiber optic conduits and associated junction boxes (Non-Transportation Components) , if any. V. CONSTRUCTION OF NON-TRANSPORTATION COMPONENTS Description of construction work approved by ACHD to be completed by Partnering Agency (if applicable) : (In addition to description , refer to designs and plans attached to this Permit as Exhibits , if applicable. If designs and plans are not complete at the time of issuance of this Permit, they must be approved in writing by ACHD and shall be incorporated into this Permit.) All construction will be included in the ACHD construction contract. The Partnering Agency will be responsible for reimbursing the construction costs of the proposed Non-Transportation Components . Additional conditions: (1) Partnering Agency will not allow any liens to attach to any right-of-way, improvements, or any other property ofACHD as a result of any labor performed or materials supplied in connection with the construction of the Non-Transportation Components. (2) Partnering Agency shall be responsible for obtaining all permits required by ACHD in connection with any construction of the Non- Transportation Components. (3) Partnering Agency 's construction shall not negatively impact ACHD 's construction of the Transportation Components or ACHD 's Road Project schedule in any way. (4) Any amendment to the designs and plans must be approved in writing by ACHD. (5) All construction of the Non- Transportation Components shall be in accordance with the designs/plans approved by ACHD. (6) All construction by Partnering Agency will comply with (i) established engineering standards including the Idaho Standards for Public Works Construction (ISPWC); (fi) the American Association of State Highway and Transportation Officials (AASHTO ') ; (iii) the Cost Share Ordinance No. 215; (iv) all adopted ACHD rules, regulations and policies; and (v) all state and federal laws. If Partnering Agency is responsible for all or a part of the construction of the Non-Transportation Components . a . Date for submitting Partnering Agency ' s contractors and engineers to ACHD for approval. N/A b . Date for submitting Partnering Agency ' s contractors ' and engineers ' estimates to ACHD approval : August 9 , 2024 c. Date for submitting Partnering Agency ' s contractors ' and engineers ' contracts to ACHD for approval : N/A 3of10 Any modifications to the deadlines set forth above must be approved in writing by ACHD . All construction will be included in the ACHD construction contract . The Partnering Agency will be responsible for reimbursing the construction costs of the proposed NonJransportation Components . Allocation of construction costs for Non-Transportation Components , reconstruction costs of Transportation Components necessitated by the incorporation of Non-Transportation Components into the Road Project, ACHD construction, maintenance, administration , and overrun costs (including, if applicable, any credits provided to Partnering Agency and application of any federal funding) , and time for reimbursement, if applicable : Partnering Agency shall be solely responsible for all construction costs of the Non-Transportation Components, whether ACHD or Partnering Agency performs such construction. If ACHD performs the construction of the NonJransportation Components , then Partnering Agency shall reimburse ACHD for the actual costs of all materials used, the cost of the relocation of any utilities necessitated by installation of the Non-Transportation Components, including but not limited to the construction costs of Streetlights, conduit, and junction boxes where applicable . Payment by Partnering Agency shall be made to ACHD within 30 days following submission of any invoice by ACHD to Partnering Agency identifying such charges . Relocation of utilities to be completed by Partnering Agency (if any) : The Partnering Agency shall be solely responsible for the cost of relocating any utilities required in connection with the placement, incorporation, or construction of the Non-Transportation Components . Storm water provisions (if applicable) : N/A Additional conditions : Upon a determination by ACHD that the incorporation into the Road Project of Partnering Agency 's Non- Transportation Components will have an adverse effect on storm water quantity or quality, Partnering Agency shall be solely responsible for either mitigating or funding the mitigation of any such adverse effects in a means determined by or acceptable to ACHD. Schedule for completion of Road Project : At this time, ACHD ' s schedule for completion of the Transportation and Non-Transportation Components of the Road Project completion is estimated for October 2025 . 4of10 VI . MAINTENANCE OF NON-TRANSPORTATION COMPONENTS Maintenance requirements of Non-Transportation Components by Partnering Agency $ The Partnering Agency shall be, and is hereby, granted a non-exclusive, revocable license to maintain, repair, and replace the Non-Transportation Components , subject to the provisions of this Permit and during the term of this Permit. This includes the perpetual maintenance, repair, and replacement of the streetlights, fiber optic conduits and junction boxes described in Section II . Partnering Agency shall cause the Non-Transportation Components to be operated and maintained in good functioning order during the term of this Permit, in accordance with applicable law, the approved designs/plans, Partnering Agency ' s streetlights, fiber optic conduits and junction boxes . Any replacement and/or installation by Partnering Agency of additional improvements shall be accomplished in accordance with designs, plans, and specification approved in advanced an in writing by ACHD , in its discretion, and as required to satisfy applicable laws, its policies, and good engineering and landscaping practices . Additional conditions: 1 . This Permit does not extend to Partnering Agency the Right to use any part of the ACHD Road Project area to the exclusion of ACHD for any use within its jurisdiction, authority, and discretion or of others to the extent authorized by law. 2. In accessing any part of the Road project that has been accepted as an open public highway (as the term "highway " is defined in Idaho Code Section 40-109 (5), Partnering Agency 's authorized use is subject to the rights of the public to use the highway. 3. The rights granted hereunder are subject to and subordinate to the rights of holders of easements of records and the statutory rights of utilities to use the right-of-way. 4. This Permit does not preclude or impede the ability of ACHD to enter into or grant easements or license agreements allowing third parties to access the Road Project area, or the ability of ACHD to redesign) reconstruct, relocate, maintain, and improve the Road Project and right-of way as it determines necessary, in its sole discretion. 5. In consideration of the license granted by this Permit, Partnering Agency expressly covenants and agrees that the license granted herein is temporary and merely a permissive use of the ACHD right- of-way pursuant to the terms of this Permit. Partnering Agency assumes the risk that the license granted herein may be terminated before Partnering Agency has realized the economic benefit of the cost of installing, constructing, repairing, or maintaining the Non-Transportation Components, and by signing and accepting this Permit, Partnering Agency hereby waives and estops itself from asserting any claim, including damages or reimbursement, that the license is in any way irrevocable because partnering Agency has expended finds on the Non-Transportation Components and the Permit has not been in effect for a period sufficient for Partnering Agency to realize the economic benefitfrom such expenditures. I 6. In the event Partnering Agency fails to replace, repair, maintain, and care for the Non- - Transportation Components, ACHD shall have the following remedies in addition to any other recovery in law or in equity, provided that ACHD first gives Partnering Agency 30 days ' notice and Partnering Agency fails to remedy such failure : (i) ACHD may revoke this Permit; (ii) ACHD may replace, maintain, and/or care for the Non- Transportation Components, and Partnering Agency shall reimburse ACHD Jully ,for all associated costs; iii ACHD may remove, alter, redesign, of• 5of10 reconstruct the Non- Transportation Components or any part of the ACHD Road Project (including without limitation the right-of4ay), or in the case of landscaping, replace the Non- Transportation Components with hardscape, and Partnering Agency shall reimburse ACHD filly for all associated costs; and (h) ACHD may refuse to issue any further Cost Share Permits or any other permits for future ACHD Road Projects until Partnering Agency complies with the conditions of the Permit. In addition, in the event of an emergency caused by Partnering Agency 's failure to perform required maintenance, ACHD may immediately perform any and all emergency repairs or take other measures in connection with an emergency and Partnering Agency shall reimburse ACHD fully for all associated costs. VII . TERM Term of Permit . This Permit shall be perpetual, until terminated or revoked pursuant to the provisions of this Permit . Upon termination or revocation of this Permit, upon the request of ACHD, Partnering Agency will either, as directed by ACHD, (i) promptly remove the Non-Transportation Components and restore the underlying area to at least the condition present as of the date of this Permit repairing and restoring all portions of ACHD ' s right-of--way, personal property, and real property, if any, that are damaged during such removal activities ; or (ii) reimburse ACHD for its cost of redesigning, replacing, and/or reconstructing the right-of- way or real property underlying the Non-Transportation Components . Any portion of the Non- Transportation Components that remain in ACHD right-of--way or on ACHD real property 90 days after termination or revocation of this Permit shall be deemed abandoned, and ACHD shall have the right to remove them or redesign, replace, and reconstruct the right-of--way or real property underlying them and charge all costs to Partnering Agency . VII. ADDITIONAL PROVISIONS APPLICABLE TO PROJECT 5004 Additional provisions . This permit provides terms upon which the incorporation of the Non-Transportation Components into the Road Project is approved . IX. GENERAL CONDITIONS OF PERMIT 1 . This Permit is issued conditioned on the Partnering Agency ' s compliance with ACHD ' s Cost Share Ordinance No . 215 , the terms and conditions of this Permit and all applicable ACHD policies, standards and specifications and all certifications made by the Partnering Agency' s pursuant to this Permit. 2 . This Permit is subject to the provisions of state and federal law and all ACHD Ordinance, including but not limited to the Cost Share Ordinance No . 215 , in effect as of the date of issuance of this Permit and 6of10 those that may be adopted after the issuance of this Permit (the "Applicable Law") . In the event of any conflict between this Permit and Applicable Law, Applicable Law shall govern . In the event that any part of the obligations of the Partnering Agency or of ACHD in connection with this Permit or the Road Project are determined to be illegal or unenforceable by a court of competent jurisdiction, the remaining obligations of the Permittee set forth in this Permit shall still be applicable . Further amendments and restatements of the Cost Share Ordinance shall not be applicable to this Permit . 3 . If any portion of the ACHD Road Project (including without limitation any portion of the right-of-way and ACHD personal property therein) is damaged as a result of Permittee ' s action or inaction with regard to the construction, operation, and/or maintenance of the Fiber Optic Facilities or the failure or neglect to construct, operate, and/or maintain the Fiber Optic Facilities, then the Permittee shall, at its sole cost and expense, correct such deficiency and restore the area to the same condition it was in prior thereto , and if Permittee or its successors or assigns shall fail or neglect to commence such correction and restoration within twenty-four (24) hours of notification thereof, ACHD may proceed to do so, in which event Permittee shall reimburse ACHD for the costs and expenses thereof, including, without limitation, reasonable compensation for the use of staff and equipment of ACHD . 4 . The Partnering Agency shall be liable to ACHD for any and all damages, fines, fees, obligations to third parties, costs, expenses , attorney fees, or any other liabilities whatsoever directly resulting from the Partnering Agency ' s failure to comply with any provision of this Permit and/or Cost Share Ordinance No . 215 . Without limiting the foregoing in any manner, in the event Partnering Agency fails to comply with any provision of this Permit, then following any applicable notice and opportunity to cure set forth herein, ACHD shall have the right, in addition to all other rights and remedies elsewhere in this Permit, to redesign, replace, and/or reconstruct the Non Transportation Components and/or the right- of4ay or real property underling the Non-Transportation Components, and in such event, Partnering Agency shall reimburse ACHD for all associated cost . The obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. 5 . The Partnering Agency may delegate any of its responsibilities hereunder to any third party so long as it gives prior written notice to ACHD that specifies in detail what responsibilities are being delegated and identifies the third party. Notwithstanding any delegation to a third party, the Partnering Agency shall remain and shall be ultimately responsible for the third party' s compliance with the terms of this Permit, and no delegation shall absolve Partnering Agency of any duties or obligations of this Permit in any way. In addition, Partnering Agency fully assurnes all legal risks of determining whether any such delegation is property under applicable law and/or regulations , and shall not be absolved of any responsibilities under this Permit if it is unable to complete or maintain any such delegation for any reason . 6 . Partnering Agency will protect, defend, indemnify, and hold ACHD and its officers, directors, employees, members, and agents harmless from and against any and all liability, suits, losses, damages, claims, actions, costs, and expenses of any nature, including court costs and attorney fees, arising from or out of any acts or omissions of the Permittee, its agents, or contractors related to or in connection with the Non-Transportation Components and the exercise of any privileges or performance of any obligations by the Partnering Agency pursuant to the terms of this Permit . Partnering Agency ' s obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. 7of10 7 . In the event the NonJransportation Components will or may necessitate future maintenance, repair, relocation, or replacement that is not subject to this Permit, ACHD shall in its discretion issue Partnering Agency an amended or an additional Cost Share Permit to perform such work . 8 . ACHD shall at all times have the right to relocate, reconstruct, remove, or redesign any and all improvements that are part of the Road Project . ACHD will use its best efforts to advise Partnering Agency of any anticipated actions within the Road Project that would be likely to cause a relocation, modification, or other adaptation of any of the Non-Transportation Components, and the parties , to the extent reasonably possible, shall agree to a priority schedule regarding the same and shall attempt to cooperate with respect to planning and coordination as related to any such relocation, modification, or other adaptation of any of the NonJransportation Components . If ACHD ultimately determines that any part of the Road project must be relocated, reconstructed, removed, or redesigned, then Partnering Agency, at its sole cost and expense, shall be responsible for relocating, reconstructing, removing, or redesigning the NonJransportation Components, as required by ACHD, which shall be accomplished by the Partnering Agency according to designs, plans, and specifications approved by ACHD in writing prior to any such work . Partnering Agency may also elect to remove all or a part of the Non- Transportation Components in lieu of any relocation, modification, or adaptation. Partnering Agency assumes any and all costs of itself and ACHD relating to any future relocation of the Non- Transportation Components , 9 . ACHD shall at all times have the right to revoke this and any other Permit granted to the Partnering Agency to access the Highway or public right- of--way or real property. In addition, ACHD may immediately perform any and all emergency repairs or take other measures in connection with an emergency, in which case the Partnering Agency shall reimburse ACHD fully for all associated costs . 10 . This Permit shall immediately be revocable and/or cancelable by ACHD by providing written notice to the Partnering Agency upon the occurrence of any of the following: (i) a determination by ACHD that any of the information submitted by the Partnering Agency in the Cost Share Application is false or inaccurate in any manner, (ii) a determination by ACHD that the Partnering Agency has failed to comply with any term or provision of this Permit; (iii) a determination by ACHD that the Partnering Agency has failed to replace, maintain, and/or care for the NonJransportation Components, as required by the terms of this Permit. Except in an emergency situation, ACHD shall provide the Partnering Agency with thirty (30) days notice of the issue and an opportunity to comply prior to exercising such rights . 11 . The issuance of this Permit shall in no way obligate ACHD to provide Partnering Agency with additional permits or rights, nor shall ACHD be obligation to utilize provisions or rights set forth in this Permit in connection with additional permits or rights that it may elect to provide to Partnering Agency in the future. 12 . All exhibits and any addenda to this Permit are incorporated herein . 15 . This Permit is conditioned upon the signature of ACHD and the Permittee below. 8of10 This Cost Share Permit is issued by the Ada County Highway District on the date set forth above : Ada County Highway District : The person signing below represents that he or she has the authority on behalf of ACHD to issue this Permit and bind ACHD to the terms set forth herein. ( :B Rya He It : Dire or Acceptance/certification by Permittee : The person signing below represents that he or she has the authority on behalf of the Partnering Agency to accept a d agree to the terms of thus Permit and bind the Partnering Agency to the terms set forth herein . -- — �Q0 pTEDAUQ& By: Luke Cavener Its : un i re ident = < � p �+ us )r w E IDIAN*,. A s is J son m IDAHO qx City Cher 00 SEAL the TREP`�V�� -- 9of10 i i EXHIBITS EXHIBIT A : ACHD Project 320024/522025 and City of Meridian Project No . 11340 plans i I 1 10 of 10 INTERAGENCY AGREEMENT FOR: WATER AND SEWER CONSTRUCTION/ROADWAY CONSTRUCTION Ustick-Black Cat to Ten Mile Road Improvements MERIDIAN PROJECT NO. 11340 THIS INTERAGENCY AGREEMENT FOR WATER AND SEWER CONSTRUCTION/ ROADWAY CONSTRUCTION ("Agreement") is made and entered into this 13TH day of August _, 2024, by and between the ADA COUNTY HIGHWAY DISTRICT, a highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of Idaho("MERIDAN" or "City"), regarding MERIDIAN Project No. 11340. RECITALS WHEREAS, ACHD is a single county-wide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights- of-way in Ada County; WHEREAS, MERIDIAN is a municipal corporation organized and operating pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; and WHEREAS, ACHD and MERIDIAN desire to undertake a cooperative effort to incorporate into ACHD's road widening construction project known as USTICK RD, BLACK CAT RD/TEN MILE RD , to include certain modifications or improvements to MERIDIAN'S owned facilities on Ustick Road from Black Cat Road to Ten Mile Road (collectively, "DISTRICT Roadway Improvements, sewer main and water main adjustments and installations"); and WHEREAS, ACHD is willing to accommodate MERIDIAN'S request by including the MERIDIAN'S sewer and water Improvements in the Project plans, subject to the terms, conditions and obligations set forth in this Agreement and so long as DISTRICT receives assurances by the CITY that it will fully reimburse DISTRICT for all actual costs including, without limitation, any indirect costs and expenses that DISTRICT incurs as a result of the additional work attributable to the modification or installation of the CITY sewer and water improvements within the Project Boundaries; and Interagency Agreement Page 1 of 8 NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving and opening of bids and for executing and administering the construction CONTRACT for the roadway reconstruction and City Sewer Improvements referenced herein, which CONTRACT shall include, inter alia, a provision that all work required for the City Sewer Improvements shall be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the most current City of Meridian Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications. b. Provide MERIDIAN with a complete set of combined bid documents for the roadway reconstruction, and for the City Sewer Improvements. c. Furnish MERIDIAN with an abstract of all bids received. and obtain MERIDIAN'S written concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award. MERIDIAN'S concurrence shall specifically acknowledge that the City Sewer Improvements are and shall be subject to the terms and conditions of this Agreement. If MERIDIAN does not concur, DISTRICT shall remove the City Sewer Improvements from the Project. MERIDIAN shall be responsible and shall reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the removal of the City Sewer Improvements from the Project. d. Include in the CONTRACT a term providing that MERIDIAN will have the right to work directly with the Contractor to resolve any claims relating in any way to the City Sewer Improvements and that any such claims will be reviewed, approved or denied by MERIDIAN. e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact the City Sewer Improvements. f. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT. g. Submit to MERIDIAN a copy of each construction contractor billing attributable to the City Sewer and water Improvements if applicable and Contractor progress payment estimate, and the final CONTRACT payment estimate, as such estimates are approved by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's share of the construction CONTRACT costs earned by and to be paid to the Contractor. h. As applicable, provide for the reference and replacement of all pre-existing survey monuments within the Project. Interagency Agreement Page 2 of 8 i. Provide the field survey and grade control necessary for construction of the roadway. Centerline or offsets and stationing shall be established prior to the City staking any sanitary sewer or manhole locations, and other City facilities. j. At the conclusion of the Project, submit to MERIDIAN written documentation of expenditures with an invoice for payment of all costs and expenses the DISTRICT incurs, in addition to those provided under paragraph 1.g. above, as a result of the additional work attributed to the City Sewer Improvements within the Project Boundaries, including but not limited to, costs or changed conditions, plan errors and omissions, and delays attributable to design and/or installation of the City Sewer Improvements. 2. MERIDIAN SHALL: a. Provide the inspection, field surrey and grade control required for the installation of all City Sewer and water Improvements incorporated into the Project and installed and adjusted under the CONTRACT and provide copies of appropriate tests and construction diaries to the District Project Representative as designated by DISTRICT. b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same) for the City Sewer and water Improvements to be incorporated into the Project and included in the bid documents for the CONTRACT (all work required for the City Sewer Improvements to be performed in accordance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the most current City of Meridian Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications). c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice referenced in paragraph 1.f. or 1.g., all funds for which MERIDIAN is responsible pursuant to the approved progress payment estimate and the final CONTRACT payment estimate. d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to this Agreement. e. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable to the City Sewer Improvements as payment toward the additional costs incurred by DISTRICT, including overhead and benefits, and project administration costs which include but are not limited to: public advertisement of the Project, supplying bid plans, supplying construction plans, preparing and holding the preconstruction meeting, generating monthly pay estimates and paying the Contractor, preparing change orders, general construction project oversight and maintaining construction project files. Interagency Agreement Page 3 of 8 f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly meetings on a prorated basis. The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs. g. Provide (at City's sole cost) trench compaction testing for the City Sewer and water Improvements from one-foot (T) above the pipe zone to sub-grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3) transverse trenches; provide all re-testing required in any area that does not meet CONTRACT requirements; and provide copies of test results for the area along the alignment of the pipeline to the designated DISTRICT representative. h. Be liable for the cost of repairing any trench failure attributable to the City Sewer and water Improvements within the Project Boundaries, and be liable for and indemnify, defend and hold DISTRICT harmless for any and all costs, claims and damages resulting from any such trench failure. This duty to indemnify, defend, and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. i. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, adjustments, relocations and abandonments of the City Sewer Improvements or to the removal of any or all items from the CONTRACT that are associated with the installation of the City Sewer and water Improvements. j. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or contractors while acting within the course and scope of their employment, which arise from or which are in any way connected to the City Sewer and water Improvements. Such indemnification hereunder by MERIDIAN shall in no event cause the liability of MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of DISTRICT. This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth by law or in this Agreement. k. Work directly with the Contractor to resolve any claims relating in any way to the City Sewer and water Improvements; any and all such claims will be reviewed, approved or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any and all such claims regardless of the outcome of Interagency Agreement Page 4 of 8 the City's efforts to resolve said claims with the Contractor. This duty to indemnify, defend, and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code§ 67-2332, the purposes, powers, rights and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of the Project shall be based on the actual quantities of work acceptably performed and/or installed, as determined from field measurements made by MERIDIAN, and paid for pursuant to the unit and/or lump sum prices, established in the CONTRACT. C. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change order work involving the installations, adjustments, relocations and abandonments of City water or sewer facilities. d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of reviewing the Project to locate any unstable areas and to resolve any items of concern or misunderstanding. e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto. f. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. g. Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. i. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. j. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution. Interagency Agreement Page 5 of 8 k. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. I. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants or agreements except as specifically set forth herein. m. The promises, covenants, conditions and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by DISTRICT and MERIDIAN. p. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person not a party hereto. t. All parties have been represented by legal counsel, and no party shall be deemed to be the drafter of this Agreement for purposes of interpreting an ambiguity against the drafter. u. Time shall be of the essence for all events and obligations to be performed under this Agreement. Without limiting the foregoing, in the event that MERIDIAN does not timely comply with any of its obligations hereunder, DISTRICT shall have no obligation whatsoever to incorporate, facilitate, and/or complete the City Sewer Improvements, regardless of whether prior approval has been given by DISTRICT to MERIDIAN. Interagency Agreement Page 6 of 8 ATTEST: ADA COUNTY HIGHWAY DISTRICT f By: By: an H d Alexi ickering D for Pr ident, Board of Commissioners ATTEST: CITY OF MERIDIAN SEAL By: By: Chris Johnson Robert Simison City Clerk Mayor Interagency Agreement Page 7 of 8 STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this day of u S 2024, before me, the undersigned, personally appeared ALEXIS PI RING and RYAN HEAD, President of the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my hand nd affixed my official seal the day and year first above written. C-0 •� Comm.6205, Notary Public-hqv�daho Residing at / , Idaho JhBt0 P 4tc My commission expires:AuguSt 13, 2025 of 9 0 • STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this 13TH day of August 2024, before me, the undersigned, personally appeared ROBERT SIMISON and C H R I S J O H N S O N, Mayor a n d City Clerk respectively of Meridian, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written Na&wW _ CHARLENE WAY T COMMISSION No. 67390 Notary Public for Idaho NOTARY PUBLIC Residing at Meridian _ , Idaho STATE OF IDAHO My commission expires: 3-28-2028 Interagency Agreement Page 8 of 8