HomeMy WebLinkAbout2025-01-14 Work Session
CITY COUNCIL WORK SESSION
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Tuesday, January 14, 2025 at 4:30 PM
Minutes
ROLL CALL ATTENDANCE
PRESENT
Councilman Doug Taylor
Councilwoman Anne Little Roberts
Councilman Brian Whitlock
Councilwoman Liz Strader
Councilman Luke Cavener
Mayor Robert E. Simison
ABSENT
Councilman John Overton
ADOPTION OF AGENDA Adopted
CONSENT AGENDA \[Action Item\] Approved
Motion to approve made by Councilman Cavener, Seconded by Councilwoman Strader.
Voting Yea: Councilman Taylor, Councilwoman Little Roberts, Councilman Whitlock,
Councilwoman Strader, Councilman Cavener
1. Amity Storage Water Main Easement No. 2 (ESMT-2024-0070)
2. Chase Bank - Eagle Amity Water Main Easement No. 1 (ESMT-2024-0179)
3. Final Plat for Gander Creek South No. 4 (FP-2024-0021), by Bailey Engineering,
generally located south of W. McMillan Rd. on the S. side of the Five Mile Creek,
west of N. McDermott Rd.
4. Resolution 25-2497: Approving the retirement of police canines from active duty;
authorizing the transfer of ownership of retiring police canine Arco to Sgt. Bryan
Albers; authorizing the transfer of ownership of retiring police canine Gus to
Officer Peter Glynn; authorizing the transfer of ownership of retiring police canine
Griz to Sgt. Taylor Aja; authorizing the transfer of ownership of retiring police
canine Wyatt to Officer Tyler Marston; authorizing the Chief of the Meridian Police
Department to effectuate the transfer of ownership of the retiring police canines to
their respective handlers; and providing effective dates.
5. City of Meridian Financial Report - November 2024
ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\]
DEPARTMENT / COMMISSION REPORTS \[Action Item\]
6. Fiscal Year 2025 Budget Amendment in the amount of $311,000 for Ustick Road -
Ten Mile to Black Cat Streetlights Approved
Motion to approve made by Councilman Taylor, Seconded by Councilwoman Strader.
Voting Yea: Councilman Taylor, Councilwoman Little Roberts, Councilman Whitlock,
Councilwoman Strader, Councilman Cavener
7. Approval of ACHD Bid/Contract amount and resulting Purchase Order to ACHD for
the Water and Sewer Construction/Roadway Construction, Ustick-Black Cat to Ten
Mile Road Improvement project for the Not-To-Exceed Amount of $3,483,280.82
Approved
Motion to approve made by Councilman Taylor, Seconded by Councilwoman Strader.
Voting Yea: Councilman Taylor, Councilwoman Little Roberts, Councilman Whitlock,
Councilwoman Strader, Councilman Cavener
8. Parks and Recreation Department: Meridian Youth Baseball/Softball Update
ADJOURNMENT 5:36 PM
Meridian City Council Work Session January 14, 2025.
A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday,
January 14, 2025, by Mayor Robert Simison.
Members Present: Robert Simison, Luke Cavener, Liz Strader, Doug Taylor, Anne Little
Roberts and Brian Whitlock.
Members Absent: John Overton.
ROLL-CALL ATTENDANCE
X Liz Strader X Brian Whitlock
_X_Anne Little Roberts John Overton
_X_ Doug Taylor _X_Luke Cavener
X Mayor Robert E. Simison
Simison: Council, we will call the meeting to order. For the record it is January 14th,
2025, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance.
ADOPTION OF AGENDA
Simison: Next item up is adoption of the agenda.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Not seeing any changes for today's workshop, I move we adopt the agenda
as presented.
Strader: Second.
Simison: Motion and second to adopt the agenda. Is there any discussion? If not, all in
favor signify by saying aye. Opposed nay? The ayes have it and the agenda is agreed
to.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
CONSENT AGENDA [Action Item]
1. Amity Storage Water Main Easement No. 2 (ESMT-2024-0070)
2. Chase Bank - Eagle Amity Water Main Easement No. 1 (ESMT-2024-
0179)
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January 14,2025
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3. Final Plat for Gander Creek South No. 4 (FP-2024-0021), by Bailey
Engineering, generally located south of W. McMillan Rd. on the S.
side of the Five Mile Creek, west of N. McDermott Rd.
4. Resolution 25-2497: Approving the retirement of police canines from
active duty; authorizing the transfer of ownership of retiring police
canine Arco to Sgt. Bryan Albers; authorizing the transfer of
ownership of retiring police canine Gus to Officer Peter Glynn;
authorizing the transfer of ownership of retiring police canine Griz to
Sgt. Taylor Aja; authorizing the transfer of ownership of retiring
police canine Wyatt to Officer Tyler Marston; authorizing the Chief of
the Meridian Police Department to effectuate the transfer of
ownership of the retiring police canines to their respective handlers;
and providing effective dates.
5. City of Meridian Financial Report - November 2024
Simison: Up next Consent Agenda.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: I move that we approve the Consent Agenda for the Mayor to sign and the
Clerk to attest.
Strader: Second.
Simison: I have a motion and a second to approve the Consent Agenda. Is there any
discussion?
Little Roberts: Mr. Mayor?
Simison: Council Woman Little Roberts.
Little Roberts: If I may just take a moment, I would like to acknowledge our K-9s that
are retiring and I would like to thank Brandon Frazier. I asked for some information on
the K-9s and I ended up with a paragraph on -- or a few sentences on each one. I think
it's so important that we honor these dogs that have served us so well and their
handlers that are responsible for them. So, we had three K-9s retired at the end of
September. One retired shortly before Christmas. All of them were around the age of
eight. This is a typical life service between seven and nine years, depending on a
number of factors. All the K-9s were adopted by their former handlers and are now
living their best lives. As you know each of them have been deployed on hundreds of
calls, locating drugs leading the way for our officers with their nose, loyalty and bravery
to keep us all in Meridian safe. They were among the best trained, best performing
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January 14,2025
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dogs in the Pacific Northwest and probably beyond. Arco was handled by Officer Albers
his entire career. His retirement age coincided with Albers being promoted to sergeant
and he could no longer handle a K-9. He is now the sergeant of our K-9 unit. Arco won
multiple awards in his career, including best dog at a tough competition at Mountain
Home Air Force Base in 2021 . Gus was handled by Officer Voight most of his career,
then, went on to Officer Glynn for about a year before retiring. Gus was generally mild
mannered and clear headed, but if you loved on him too much he thought he wanted to
climb on your head. Wyatt was handled by Officer Marston his entire career. Wyatt was
cool as a cucumber and seemed more like a goofy pet than a police dog until it was
time to get serious. He was then second to none in his skills and determination. Griz
was handled by Officer Cushing most of his career, then went to Officer Aja. He was
just retired as Officer Aja became sergeant late this fall. Griz was -- is gigantic with a
huge -- huge head and pause. He usually looked comically confused most of the time
until it was time to go to work. These K-9 officers have worked enthusiastically along
the side of their handlers and I just wanted them to have our appreciation on record as
we -- I know that we all value the work that they have done. So, thank you to our K-9s
and thank you to their handlers. So, thank you for giving me a few moments to do that.
I have had the privilege of riding not with any of the K-9s, but seeing them work when I
have been on ride alongs and we have been blessed to have very very impressive dogs
and I think we have got three more that are just now on active duty I understand.
Simison: Thank you very much. Council, any additional comments as pertains to the
Consent Agenda? If not, all in favor signify by saying aye. Opposed nay? The ayes
have it and the Consent Agenda is agreed to.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
ITEMS MOVED FROM THE CONSENT AGENDA [Action Item]
Simison: There were no items moved from the Consent Agenda.
DEPARTMENT / COMMISSION REPORTS [Action Item]
6. Fiscal Year 2025 Budget Amendment in the amount of $311,000 for
Ustick Road - Ten Mile to Black Cat Streetlights
Simison: So, we will go on to Department/Commission Reports. Item 6 is the Fiscal
Year 2025 budget amendment in the amount of 311,000 for Ustick Road - Ten Mile to
Black Cat streetlights. Oh, turn this over to Warren.
Stewart: Mayor, Members of the Council, I have the opportunity to stand before you
tonight and present this budget amendment. So, this is a budget amendment that's
necessary to install streetlights on the south side of the Ustick Road widening project
that ACHD is currently underway doing. This project was moved up from '27, kind of
late in the game and we didn't have the opportunity to put the money for the streetlights
in the budget for last year. So, the only opportunity we have to include those lights is
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January 14,2025
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through this amendment process. So, I'm here to answer any questions that you have,
but, essentially, this will cover streetlights from Ten Mile to Black Cat on the south side
of Ustick Road. The ones on the north side of Ustick Road will be installed as
development alongside the Ustick Road on the north side actually occurs. Right now
there is mostly open fields on that side. So, I will stand for questions.
Simison: Thank you, Warren. Council, questions for Warren? Okay. With that do
have a motion?
Taylor: Mr. Mayor?
Simison: Councilman Taylor.
Taylor: Make a motion that we approve the Fiscal Year 2025 budget amendment in the
amount of 311 ,000 dollars for Ustick Road - Ten Mile to Black Cat streetlights.
Strader: Second.
Simison: Have a motion and a second to approve the budget amendment in the
amount of 311 ,000 dollars. Is there discussion on the motion?
Taylor: Mr. Mayor?
Simison: Councilman Taylor.
Taylor: Make a comment. When I was looking at this this is -- obviously it's not an
insignificant amount, but it's one of those situations where in working with our partner
agencies and entities in the valley makes a lot of sense to -- to bump this up. So, I think
it's a -- of course we have talked about the importance of streetlights and getting stuff
out and the safety component that comes with it. So, anyway, I just think it's a -- it's a --
it's good to move along now so we can take advantage of the construction schedule of
ACHD.
Simison: With that any additional comments? If not, clerk call the roll.
Roll Call- Cavener, yea; Strader, yea; Overton, absent; Little Roberts, yea; Taylor, yea;
Whitlock, yea.
Simison: All ayes. Motion carries and the item is agreed to.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Stewart: Thank you.
7. Approval of ACHD Bid/Contract amount and resulting Purchase
Order to ACHD for the Water and Sewer Construction/Roadway
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Construction, Ustick-Black Cat to Ten Mile Road Improvement
project for the Not-To-Exceed Amount of $3,483,280.82
Simison: Thanks, Warren. Next up is Item 7, which is approval of ACHD bid contract
amount and resulting purchase order to ACHD for the water and sewer construction --
roadway construction, Ustick - Black Cat to Ten Mile Road improvement project for a not
to exceed amount of $3,483,282.82. Warren.
Stewart: Mayor, Members of the Council, so this is the balance of that same project.
So, this includes the streetlights that we -- you just approved, but it also includes the
water and the sewer portions of that project and I will stand for any questions.
Simison: Council, any questions? If not, do I have a motion?
Taylor: Mr. Mayor?
Simison: Councilman Taylor.
Taylor: Make a motion that we approve Item No. 7.
Strader: Second.
Simison: Have a motion and a second to approve Item 7. Is there a discussion? If not,
clerk call the roll.
Roll Call: Cavener, yea; Strader, yea; Overton, absent; Little Roberts, yea; Taylor, yea;
Whitlock, yea.
Simison: All ayes. Motion carries and the item is agreed to.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Stewart: Thank you.
8. Parks and Recreation Department: Meridian Youth Baseball/Softball
Update
Simison: Thank you, Warren. We just spent some money. With that we will move on to
Item 8, which is Parks and Recreation Department, Meridian Youth Baseball/Softball
update and we will begin this conversation with Mr. White.
White: Mr. Mayor, Members of the Council, thanks for having us tonight. I'm here to --
really just to introduce three of the current board members from MYB, starting with Ryan
Bias. Ryan became the MYB president about three or four years ago and in those
conversations with Ryan over the past three or four years I have got to know kind of
what they do for the community, get to know them a lot better and kind of what they
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provide and some of the programs they have inside that might be -- that really we don't
get to see a whole lot of. Last year we asked them to come to our commission -- Parks
and Rec Commission to give a kind of an update on that and it was a really good
presentation. It was awesome. And this year we had them do it again just two months
ago and knowing all that we said, you know what, this would be something really good
for the Council to see and to hear and to kind of get to know some of those other sides
of MYB that we don't get to see every day. So, with that that's why they are here and I
would like to introduce Ryan Bias, who is a past MYB president. Travis Young, who is
the new MYB president coming up and, then, David Laing, who is also a board member
and their treasurer. So, with that I will turn it over these guys.
Simison: Welcome.
Young: All right. Thank you. My name is Travis Young. I am the new upcoming NYPD
president. This is Ryan Bias and this is David Laing, our new treasurer. So, I just
wanted to thank you guys for the opportunity to come here and share with you guys
what we have been doing with MYB and the league. I will let David start off here with
the presentation.
Laing: Okay. Well, thank you again for the opportunity. We recognize that you are
busy folks. You have got a lot of information to consume and what we wanted to do is
give you a sense of what MYBS is and the value it brings to the City of Meridian,
because we believe -- now we are, of course, passionately involved in it -- we believe
we built a shining star here within the Parks and Rec Department and within the state
and even many would argue within the Pacific Northwest in terms of a -- an elite public
league for baseball and softball. So, we serve kids from the ages of five to 16 years old.
We offer everything starting with T-ball and coach pitch to machine pitch for the younger
kids. Then as they get older we get into rec league, which is where most kids play Little
League, what, you know, people would consider to be Little League baseball and
softball. We are the only option in Meridian for softball where there are some other
options for baseball for other people, we are the only option really for softball for girls.
For the kids who want to get a more competitive experience we offer our All Star
League in the summer that competes against other All Star teams from around the state
and the region and for our kids who really want to take it up another level and compete
year around they compete in our select level. These are the kids who are really training
to become high school players and hope to maybe even go on beyond to college.
Okay? We also, as a fundraiser to help pay for our -- our league, we host a number of
-- of tournaments. Keith Bird is the biggest baseball tournament in the state of Idaho
every year. We bring in 101 teams mostly from the valley, but quite a few from as far as
Nevada and Colorado. Dairy Days is another big one -- is a part of the whole Dairy
Days event. Then, because we have some of the premier facilities in the Pacific
Northwest at Settlers Park, we very often are asked to host regional and state level
competitions. The great news about that is we are bringing in even more teams from
out of state and with the upcoming stadium district opportunity we have been asked to
be the regional host for the Pacific Northwest on potentially a permanent basis, which
would bring in 50 plus teams from all over the Pacific Northwest every summer to play
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at -- at Settlers Park. So, we are really excited about how we have got kids involved.
We have 2,200 kids participating in our league. They play on 184 teams and if you are
like me I'm always doing things to try to get my kids off their screens and so I found that
baseball and softball are awesome, because between all the practices and the prep that
you do and games, these kids don't have time to play games and so they -- I calculated
it out to be almost 230,000 hours. Those kids are -- are doing practices and games and
really participating in -- in a physical activity. We are a league that doesn't have any
paid employees. Everything is done through volunteers and we have a -- a
tremendously passionate group of volunteers who have built a culture that's really
unique in the valley in the way we handle baseball. Meridian Youth Baseball and
Softball does it right. We handle situations with parents, with competition and with
athletes with integrity and respect. You won't hear some of the language and some of
the yelling and screaming at officials and other things that you might hear in other
places at our facilities and at our tournaments. We do it right. And as a result people
want to come join our -- our -- our league and we have parents who are passionate
about participating. Because we have such a large league with that many athletes we
need a lot of board members, because we have a lot of work to do. Between all the
field work, the financials, the coaching, the -- managing the umpires, the concessions --
we are a big organization, so it takes a board. Well, I think we are up to 23 now on the
board, all working passionately through the summer. Gee, some of those folks are
there 40 hours a week it seems like and between that and the parents who are donating
time to help prep fields, clean things up -- we have, you know got folks donating almost
26,000 hours to MYBS and so we are really proud of the fact that people are so willing
to volunteer for our league because they see that their work, you know, comes back in
in really good activities. So, if you look at our league -- people around the Pacific
Northwest look to our league as an example for what they want to be. They do that for
two reasons. Number one is our facility. Our facility at Settlers Park is amazing. We
are unique in that we have separate baseball and softball fields. Most facilities have
one multi-purpose field, which when they play baseball on they drag out a plywood
mound with Astroturf on it for pitching. Well, that's not exactly a real baseball
experience. A real baseball field has a grass in field and a dirt mound. We are
fortunate to have separate baseball and softball facilities, which allows us to have, you
know, grass in fields and tremendously maintained facilities with the help of the city as
well, which is what makes our facility so unique. The second thing that draws people to
us, in addition to our facilities, is our culture. There is a lot of baseball coaches and a lot
of different leagues and -- and even some softball opportunities around, but they tend to
get super competitive and they can lose sight of what the real intent is of -- of what
people are trying to do in terms of developing people and developing the habits and --
and skill sets of our youth and so what really makes us unique and why we think we are
the premier league is our culture and our facilities. All right. If we go to the next slide.
All right. So, how are we different? We are a nonprofit organization. As I mentioned we
run off completely volunteers. We host those interleague games around the city and,
then, we host a lot of different tournaments. There is a lot of work for us to host those
tournaments, but we are very conscious of the financial impact that they can make on
our registration fees. We want to keep our registration fees as low as we possibly can
for our disadvantaged kids. So, we put tournaments -- and we have a -- a concession --
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set of concession stands to, essentially, allow us to generate revenues that offset the
cost of our participation. We would have to double our cost of participation almost if we
didn't host tournaments and have a concession stand to help subsidized those -- those
costs to play. Now, we have scholarship opportunities. We never turn a kid away if they
can't afford to play, but we are very conscious about how we spend our money. All
right? So, with that I'm going to turn it over to Ryan. Oh, our volunteers -- I'm sorry.
So, as I mentioned we have a -- a board that spends 20 -- actually 23 board members
now averaging 15 hours a week. From a financial perspective if the city wanted to take
that on and run it out of Parks and Rec we -- you know, calculating how many hours we
are putting in that's the equivalent of seven full- time employees, which at the cost that
they provided us and what those employees cost would, you know, total up to about
721,000 a year. So, that's the value of the time and energy that our board members are
putting in. I would tell you that I think that number is way low. If I look at these two
gentlemen here they probably spend 40 hours a week in addition to their day jobs
working on our league and there are many people like that in our board. Parent
volunteers are really important. When you have got 2,200 kids playing you have got a
lot of teams, when you have got ten to 12 kids per team. So, we get 184 coaches. We
train those coaches. We have parents that help with field prep and tear down. We have
to chalk the lines. We have to, you know, level the dirt. We have to move the bases.
We have to do a lot of things to keep our facilities as pristine and perfect as they are
and our parents are more than willing to jump in and grab a rake and -- and help out
and so if you take the time that those parent volunteers are putting in and if you had to
hire City of Meridian employees to do that kind of field work, it would come out to almost
600,000 dollars in donated time. So, our -- our volunteers in total value between the
board and the parent volunteers who are helping, you know, run the -- the games and
the tournaments, we are -- we are talking 1.3 million dollars in volunteer time that's
being contributed to this league. So, that's not an insignificant number for anybody and
we are proud that their volunteers are so excited to be involved.
Bias: So, I get to follow that. Thanks, David. He is our numbers guy. He does a great
job with it. But what I want to cover is kind of the improvements that we have been
making with -- with regard to the league and the facility. So, one thing that we have
been struggling with -- and this is a nationwide struggle, not only in baseball, but in all
sports, is there is a lack of umpires. For one they just get drug through the weeds every
time they make a bad call that us as fans and parents tend to ride them a little bit hard
and they don't want to -- they don't want to participate in that. So, one of the things we
do is there is a zero tolerance policy within MYBS. If you get kicked out of the game
you are done coaching in our league. We -- without question. We are done -- we are
done with you. You got to be able to control yourself, control your actions. You are
being an example for the whole team. One of the major things we preach is that mind
game of when something bad happens you got to be able to come back from it and not
focus on it and, then, it's a bad example of when we have a bunch of parents that can't
control themselves. So, we try and police it as -- as best we can. But -- so, to combat
the -- the lack of umpires we started an umpire training program. So, we allow 12 year
olds and above the opportunity to go and learn how to umpire and we take them
through a training course. We have an umpire in charge who runs multiple trainings.
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We will, then, put them on a scrimmage and he will be there with them or a very skilled
umpire will be with them to help them to learn where to position themselves and how to
hold themselves and how to make it through a two hour game being able to squat down
without burning yourself out and, then, once they have gone through that training they
will, then, be allowed to coach the younger games and as they prove that their abilities
are up to that level, then, they are allowed to go up and up and so there is continual
training throughout the year and as they get on to those higher level games, the older
kids, they have more opportunity to make money. So, what's really cool is we also have
a work and pay program and so for the older kids that usually are able to drive
themselves, they will come to the fields and they practice before everybody else. So,
usually right when they get out of school they will go to the parks, practice and, then,
they are ready to go umpire after they are done practicing when all the other games
start and a lot of them use that to offset the cost of -- of their team fees. So, they will be
able to pay for their uniforms and be able to pay for their participation fees by umpiring
games and offset it. So, for one we are saving money. Two, we are training these kids
to have skills, so they can go out and -- and do this really for the rest of their life, which
is pretty cool. If you look at the -- the picture that young man that's umpiring there, he is
a high school kid named Christian. He plays at Owyhee. He came through our
program. So, started at nine, went all the way through the program, played on our All
Star teams, went to World Series did all that stuff, is playing at the high school, now he
has come back and he is giving back to the -- it's just cool to see it go full circle; right?
And it kind of can tell you how much it means to him to -- to be part of the league.
Laing: Well -- and what Ryan always leaves out -- as the treasurer I always want to
point this out. There are umpires and there is a union of umpires in the valley that we
can hire to do games. They do adult level softball and other things.
Simison: Can you get to the mic just so people are hearing, those on YouTube.
Laing: That's fine. We could hire umpires, but they cost about 130 dollars a game.
That would -- if we look at our umpire expense, it's our second largest expense and in
this idea of keeping our cost to play as low as we can, developing our own umpire
program allows us to pay about 60 dollars a game. So, we cut our umpire costs almost
in half by training and building our own umpires and using them to help with our league.
The other thing that we are proud of is other leagues come and have copied our umpire
program as a result and try to borrow our umpires -- rent our umpires for different
tournaments and other things as well. So, it's a real cost benefit to us to have our own
empire program, as well as, you know, the benefit to our youth and others.
Bias: Thank you. I guess we -- before he stops did you guys have any questions on
anything that he covered so far? We are good? So, kind of the projects that we have
been working on through the last -- last year and this year. The first one Meridian
Middle School. So, I don't know if you guys had ever been out there to the softball
fields. So, if you took one step on it your foot would be so full of goat heads that it
would -- it would be a disaster. You wouldn't be walking on your shoe, you would be
walking on goat heads. So, we went out there a few times and tried to take ground balls
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and every bounce it would pick up 30 goat heads and, then, the kids were -- they
couldn't throw it, because it was stuck in their hand. So, we went out there and restored
those fields. So, we scraped off a hundred yards of dirt. I mean it was crazy how much
dirt we -- we pulled off of there and, then, brought in new dirt and filled it back up. So,
now kids aren't getting goat heads in their hands. We have got two fields that they are
able to practice on and what's super cool is I see other teams out there, I see kids going
out and practicing in the offseason and using those fields where before they were just --
just a waste. Nobody was out there. And so -- so, there has been a field -- fields --
baseball fields are -- are very hard to come by. They are -- there is not a ton of them
and so adding two fields to the community has been a huge help. So, we did that,
added new -- new dugout benches, removed some of the -- the splinter infested ones.
Fertilized the grass. Reseeded some areas. Fixed one of the faucets that was just
continually running and I know you guys don't do that, that's a West Ada School District
thing, but we just tried to make the place better and, then, we got Franklin Building
Supply to donate all the supplies to build dugout covers. It got too cold on them, so they
haven't done it yet, but they got all the -- all the stuff out there and as soon as it warms
up a little bit they are going to install dugout covers on each one of the fields for us,
which is going to be awesome when it starts getting hot. Settlers Park. So, we got
Lowe's up here on Overland to donate paint for painting the dugouts and, then, the trim
around each one of the -- in each one of the dugout bricks and the -- and the lining and I
have some pictures that I will show you of what I'm talking about. We installed shades
on both concession buildings. So, they are electric, they come out and -- and, then, we
can bring them back in, giving shade, just offering a -- a little bit better experience as
people are growing up and -- on those hot days buying food. We have put dugout
fencing in front of the dugouts. I will show you a picture of what I'm talking about, but
there is -- the way that dugouts are facing if a kid was late or super early on a -- on a
ball coming in that ball would deflect off and could possibly go in and -- and hit some of
the kids that are in the dugout and they all like to congregate right at the opening there
for some reason. There is a whole dugout and they are all just dog piled right at the
entrance and so foul balls could go in there. We talked with the -- with the parks and
recs guys and they put in some fencing to kind of protect that area and so now there is
not that risk of getting hit by any of those balls. We have put -- working with the parks
and rec guys we -- we put in turf in front of each one of the -- the pitching mounts and
so if you guys aren't familiar with -- with baseball fields, what the really good guys, the
pitchers, will stand on the -- on the mound, they never leave and they put out their glove
and the catcher throws it right back to them, but these kids don't have those skills and
so every time they walk halfway to the catcher, grab the ball, they walk back and so
there becomes a trench of where the grass no longer grows and it becomes just a
muddy mess and so we have removed that, put dirt -- some road mix in there and
covered it with -- with turf, so it shouldn't wear out and, then, it won't get all flooded
there and so we will be able to play more games. We have partnered up and we -- we
buy in field dirt every year to -- to help out with replacing that. We have been putting
park signs -- no parking signs up in the neighborhood, communicating with them to -- to
try and keep people from parking in the neighborhoods, which we will address -- Travis
will address that in a little bit. But that's been a huge focus that we have been trying to
prevent people from parking in the neighborhood and, then, really, I -- I would commend
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Garrett, he has bridged a gap where -- when I first came on as president I -- I was told
that there was not a great relationship between the city and -- and Meridian Youth
Baseball and Softball and I don't know why, but it was just kind of this idea of like us
versus them and, then, when I started talking with -- with Garrett I -- it was very
apparent that that is not the case, that we both want the same things and want the best
thing for our community. So, it's been a great relationship of being able to open a
communication between us and -- and work better together. So, we want to continue
that improved communication. We want to just be open books and -- and know what's
going on. We definitely want to finalize this agreement with -- with you guys, with the
city and renew our -- our agreement, but also to help out with -- you know, with the cost
of -- of what we need to do with the parking lot and help out with that parking situation.
Right now we have got some new batting cages going in, so -- and that's going to be
open to the community. On one side we had two really long batting cages, but we have
now cut them in half and added two and so we just added a little more -- a little more
function to them, so that more teams -- more people can get in there. We need to install
new fascia around the dugouts, but we have plans to do that and just help to improve --
you can see right there. But our goal is to continually make Settlers Park in Meridian a
better place and a better place to play baseball and softball. So, these are pictures -- I
wish I had before and after of Meridian Middle School. But, yeah, the dirt is -- is
pristine. It's -- it's great. You can slide on it and play baseball or softball on it. We
added some gravel there to try and prevent, you know, growth and those weeds blown
onto the field. But it looks fantastic. We added some backstop padding. We put in
those metal benches before they were -- if you see right behind it there is a piece of
wood, that's what they were sitting on and so that was just splinters in the butt, which
nobody wants. Settlers Park. So, these are pictures of Settlers. On the picture on the
left you can see the turf. That's the inlay that the -- that the parks and recs guys put in
and it's on all of the baseball fields where there is a mound and it's -- it's going to be
awesome. We got the picture of the shades in the middle that we had installed on the
concessions and, then, we got our little mascot there painting on the -- on the side of
the dugout there. But that's some of the improvements at Settlers. There is our no
parking signs, our trying to get people to not park in the neighborhoods. We place them
in that little roundabout area on the -- on the road and leave them out during the
weekends, during our major tournaments and try and monitor the best that we can. We
installed this fencing on the dugout and I don't know if you guys would remember, but on
the dugouts before there was a netting and it flopped in the wind and all the kids would
lean up against it and when those foul balls would come it -- it just wasn't protecting
them; right? Like if they weren't up against them it would have been fine. So, we had
this chain link installed and now they can lean against it. A ball can come and hit it and
everybody's protected and safe. Here is the fencing that I was talking about to protect
those errant foul balls from going into the dugout. You can see them kick out. So, if you
are up to bat and you hit a ball at the dugout it's now going to be blocked by those
fences and all the kids will be safe in there rather than that risk and, then, the coaches
can focus on the game more, because every two minutes you return around -- get in the
dugout. So, hopefully, that helps out a bunch. So, with that said we will turn it over to
Travis the next part.
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Young: All right. Thank you. So, as you all know we have -- we have been having --
over the last number of years parking challenges with Settlers Park, you know, with the
neighborhoods. It's just -- some of it's out of our control with where people go and so
some of the things that we have been doing -- you know, the problem is that -- we have
had with people parking, you know, you tell them and they still would park, so -- so, as a
-- as a board and the league we have been getting more proactive of having like during
games just getting more practical with signs out there, walking out there and making
sure -- you know, in the morning. But one of the things that we have been doing -- we
are going to have -- this year is as a board we are going to do a board member on duty.
So, every time -- anytime during the week, weekends, we have shifts, so there will be a
board member that's out there before games start, so that we are going to be making
sure and walking and seeing whoever is parking, because we do know that if some of
the parking in the neighborhood -- if someone's parking there they are most likely going
to be playing on one or two fields that are closest. They don't want to walk from the
parking lot and so we will just be more -- you know, we have been more proactive and
so that's something that we are -- we have done in the past and we will continue to do is
have blocked times for different people and then -- and, then, on the weekends,
because we -- we do run games all day, you know, over the weekend on Saturday and,
then, some games on Sunday, so we have created shifts and so in the morning there
will be somebody that goes out there and their job is to put the signs out in the proper
spots and, then, paying attention to where it is and, then, also throughout the --
throughout the day the next shifts and, then, also having somebody on board at the
whole time if there is ever an issue we can, you know, communicate with the
neighborhoods that they can -- if something does happen that's out of our -- or we don't
notice, that they can come reach out to us and we can find out who may be parked in
front of their house or -- and take care of that. The -- yeah. So -- so, some of the
alternatives that there were was like hiring mobile parking monitors, which would cost a
couple thousand dollars a year. Parking regulations on the weekends and so -- so,
think we have been pretty proactive and we have been open to any suggestions that we
could continue to combat that, the parking issues with the neighborhoods, you know,
because we definitely understand the frustrations of waking up in the morning and
coming out, having some friends or family coming over and everybody's parked in front
of your house. So, we appreciate our relationship that we have with you guys and we
value what we -- what we have at Settlers Park and so we want to continue to improve
that and we are -- we are really excited about the community center and the new
parking lot that's going to be available there and so we are thankful that we have the
opportunity to be able to contribute and be part of that, to help I think fix the solution as
far as it goes and, then, also, you know, knowing that there is going to be a construction
timeline, so we have been really proactive of kind of figuring out working with Garrett
and everybody has that does come we have been working with the board
communicating like the dirt lot is going to go away. This is what it's going to look like
and, then, making sure that everybody is on the same page of moving forward of where
to park. We put stuff on the website. We send out e-mails, you know, pretty frequently
throughout the season to continue to let people know do not park there. So, if we do
start seeing some issues arise, then, we go out there and send out e-mails again and,
then, also letting the coaches know and constantly communicating that information. So,
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1 think that's all we got there. And, then, going through some of the pictures here.
These are just some pictures of the kids in the league. It's a lot of stuff during the
summer. On the left there is some pictures of the kids celebrating eating some ice
cream and -- after a tournament. They won. And, then, just some -- yeah. Just pictures
of us being able to partner and do -- do a night at the Hawks and so the -- the kids get
an opportunity to go out there and -- and partner with the Hawks and be able to go out
on the field and participate with that and get pictures with the mascots and also along
with baseball nights we -- we work with the high schools as well, so that they get the
opportunity to be able to hang out with the high school teams, go out on the field and
also just see the bigger picture of the community of what we are -- what we are doing
here. So, there is some more pictures of our softball and more kids. Softball. It was
just -- just see all the joy of these kids. I -- so, I have four kids. My oldest she is in high
school. She dances. But my other three kids are -- they play baseball and softball and
so when we moved here maybe seven years ago we got -- we -- we were thankful to
come across MYB and -- and it's done wonders for our family and so just what the
league has done, which is also why I wanted to become part of the board and volunteer
and participate is because not only the memories that I have had with my kids, but what
it's taught my -- my kids, you know, from my older boy that's going to be -- he is 12 now
and, then, I have a nine year old daughter and a seven year old son, but the work ethic
-- because they are out there with me every morning, you know, Father's Day, 13 hours
at the field, that's what we are doing. But they get to see the work that we are putting in
and, then, they also, you know, learn to have the work ethic and put back in the field
and take care of things and so to see that each year and all the kids and, then, having
them just be part of that and taking pride of the fields and knowing what to do and just
being thankful to have the opportunity to play baseball and then -- but, then, also to see
other families, you know, just enjoy and so they -- so, they have been able to really see
the work that we put in to go out and prep the fields, because when they were younger
they just show up and they played and they were like, oh, we just play and, then, now
that they got older they are like, oh, somebody has to chalk and -- and drag the fields
and different things and so to see them understand what it takes as a community to give
back, so that they can see the younger kids just be able to show up enjoy and love the
game and have fun with it. Yeah. It's just more of the pictures. But that was it. That's
the end of the slide. But I do -- I do appreciate you guys' time and -- and just the
relationship that we have had with you guys over the years and -- and the opportunity to
continue the relationship together and continue to grow the league together. Does
anybody have any questions?
Simison: Thank you. Council, questions?
Taylor: Mr. Mayor?
Simison: Councilman Taylor.
Taylor: Yeah. Travis and Ryan and David, thank you for your presentation. Really
appreciate it. Got -- my older son played. My -- my 12 year old is currently playing and
I have a -- a nephew who is one of the top freshmen pitchers now in the state and I
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have spent a lot of time watching this game there, so really great facility. You guys do a
really good job and it's actually really impressive and appreciate the partnership with our
parks and rec and all that. It's a really really good facility. A couple of quick questions.
value the relationship and I think it's -- it's good. I think it's in a healthy place and want
to continue to see that. Some of the discussion with the community center coming in
nearby and some of the parking situation, there was a -- on one of your slides you had a
line that talked about any -- essentially that the player registration fees would be --
would be needed to be raised to kind of cover some of the parking you would have to
pay for. Do you have a sense of -- can you just tell me kind of what the registration fee
is today and what you think it might be if -- what we are looking at? Is this like a five,
ten, 15 dollar increase in the fees or do you have any sense of that right now?
Young: I can let David speak a little bit more on it, but -- but what we have been
working on is to -- to not raise, so what we have been doing is really going back with the
help of David and going through concessions and fundraising, we are really stepping all
that up so that our -- our fees are not impacted. You can share more.
Laing: Yeah. So, right now our -- our player fees, depending on when you register, are
between 160 and 195 dollars. If we took the 55,000 that we are going to be contributing
to the parking lot every year and added that to fees it would be between 15 and 20
dollars that we would need to increase the fees. But right now it looks like we are going
to be able to offset some of those fees with a combination of some price increases,
candidly, at our at our concession stand and working with the -- the parks and rec to
offset some of the costs on our fields. So, right now, cross our fingers, we are going to
try not to raise those fees, but we will have a better grip on that as we, you know, get a
little closer to that project.
Taylor: Yeah. Mr. -- oh.
Bias: And I -- I really think that comment was more just so we were all aware of any --
any increase of our cost is going to be a direct relation to what the trust for each one of
the families and our whole goal is to try and allow as many kids as possible to
participate in the sport, whether it be baseball or softball, and so each dollar that that
goes up that might be one family's decision on whether they participate or not. So, just
so we are all on the same page and aware of kind of that's -- that's what we are looking
at is how is it going to affect the families that are participating in the league.
Laing: And as a board that's kind of the -- every time when we -- we decide whether we
want to spend money or not; right? We are saying, hey, you know, are we going to raise
fees for this or are we going to cut money somewhere else? And as a treasurer I have
a whole bunch of experience in corporate America cutting costs, so I'm really tough on
keeping the budget really tight and making sure that we are stretching every dollar as
far as we can and, you know, being innovative, like the umpire program and other things
that we have come up with. Right now we are -- we are -- we are getting free paint
buckets from painters around the valley, so that our coaches don't have to buy buckets
for all softballs and baseballs and so we -- you know, we -- we are -- I think Ryan's the
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master of Facebook marketplace for getting, you know, discounted things for our fields.
I think we are just super sensitive to the cost of play I think is where that comment really
came from.
Taylor: Mr. Mayor, quick follow up?
Simison: Councilman Taylor.
Taylor: Yeah. And I -- I really appreciate that. I think you guys are doing a great job
and we certainly -- you know, we have that discussion quite a bit with fees. You know,
we are super sensitive to that, because -- especially for families with multiple kids it
adds up rather quickly. Just kind of curious, you know, it sounds like you guys are trying
to be innovative and forward thinking in terms of what are ways -- not just to cut
revenue, but, you know, increase revenue or other opportunities. Are there any
challenges or concerns or limitations on your ability to find other ways to utilize the
space or activities to raise new revenue or to do more things? I'm just kind of curious
what you are -- you know, I know you are volunteers and so there is a limitation on -- on
time, but just kind of curious what other -- if you can speak for a minute about other
things you have considered or looked at to raise revenue in -- in addition to just
registration fees, because, obviously, that's something we try to avoid. I know you guys
try to avoid, so --
Laing: We -- we just went through a significant effort on our concessions plan try to
figure out how we can lower costs and increase profits in our concessions program and
we are optimistic that we can make a substantial improvement there by being more
efficient. The other thing we did is tournaments are our other big source of revenue and
we had always had Keith Bird, Dairy Days and, then, the regionals and the state
tournaments very often at our facility. This year we added three more tournaments from
NCS, who is a local tournament, you know, for profit tournament organization who had
been using facilities in Boise and they came to us and said could we use yours? Well,
that's extra work and more wear and tear on our facilities. We will get more money for
that, too. It's more effort for us as a board to manage that, but we took it on, because
we knew it could raise more revenue, both through the fees that we charge them to use
the facility and also through our concession stands. So, if you look at the utilization of
that facility it's almost a hundred percent on weekends from -- from -- well, we are
starting up May 1st this year or -- excuse me -- March 1st through, you know, end of
October it's -- I don't think those fields sit idle.
Bias: -- from vacation and if we could push winter back we would be happy to get
another season in.
Taylor: Thank you.
Whitlock: Mr. Mayor?
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Simison: Just to touch base -- follow up on that one, what percentage of the -- of the
program is operated on those fields? What other fields are utilized here in the area or
around the valley that you --
Bias: So, we utilize Fuller Park. You know, we -- we rent it out maybe -- so, 80 percent
of it is played at Settlers Park and, then, the other 20 percent, 15 percent would be
Fuller and, then, we -- like out -- some at Heritage, some at Storey, but the large
majority could try and keep everybody at the facility, because it's so nice, Settlers Park.
Young: But most of all our games -- we -- we try to just only play at Settlers Park, you
know, for a rec. You know, Settlers and Fuller. In the tournaments we will use a couple
other tournament -- you know, other fields by renting them, but, then, also to provide
rent -- practice fields for softball and we go and rent Heritage, since they have a -- have
more fields to practice on instead of going to like the middle schools where they just
have -- it's not up kept, so it's hard to do ground balls and they will get hit with baseballs
and stuff, so we try to give them a good safe place. So, we will be back into the field
seven.
Laing: Yeah. Field rental is our third biggest cost factor and we spent a little over
35,000 renting fields from different people last season.
Simison: And -- and for our practices -- people use these facilities for practices or they
go to other --
Young: Yeah. So, most of the time -- like with the beginning of the season before we
have games scheduled, because there is so many games -- what was it, like 2,200. So,
we -- it's a huge process in getting -- scheduling games, but we will -- we block out a
couple weeks before games start and, then, we schedule, so that all the fields that we
have, whether, you know, we are renting the fields or at Settlers Park, everybody gets,
you know, an allotted amount of time, you know, evenly to practice on them and, then,
once the season starts there is just not a lot of room. So, there is some open space and
most of the coaches have to just go find a green space to practice on, unless -- you
know. But also the cages are open to the public, as well as all the teams and so they
may have one practice where they come to the fields and use -- utilize the batting
cages, whether it's at Fuller Park or Settlers or have to go find a green space to practice
during the week, because most of the time we are -- so, we have -- we have grown so
much -- we continue to grow like ten percent every year that --
Laing: The coach finds a place to practice and, then, they have a couple of assigned
slots at our facility, so they get to practice on the fields they will compete on once or
twice a week, but, then, the coaches -- I mean they are pretty creative. We end up at
churches and patches of grass all over the valley for practice. There is just not enough
fields as you know in the valley for all the practice time that wants to happen. Thank
you.
Whitlock: Mr. Mayor?
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Simison: Councilman Whitlock.
Whitlock: Kind of along those lines as well, with 2,200 kids and 84 teams and --
basically I think I heard you say you are a hundred subscribed on usage of the fields
right now. As we look to the future and as we build more parks, first question are you
turning kids away today? And, second, at ten percent growth a year do you think that's
sustainable and -- and do we need to plan for that in future park development?
Bias: I can definitely talk about that. So, right now, yes, we are working on getting our
schedule for max capacity on avoiding aligning how many games that we can have in
the entire -- in an entire season and, then, fill that out. So, we do cut off registration.
We don't turn anybody away, but as soon as we hit our limit we put a stop to registration
until we can figure out another way or there is more fields or if we can move some stuff
around we try and do that. We -- to answer your question, yes, we do need to think
about in the future of more fields and how we can accommodate more games to be
played. I don't see baseball or softball getting less popular at any point. So, some point
very soon we are going to hit that tipping point and not be able to accommodate
everybody.
Young: Yeah. I was talking with -- I think it was north -- yeah, Northwest Ada I was
talking the other day, just kind of -- because we do interleague with other -- other
leagues that -- you know, in the fall. So, that's one of the things we do in the fall is we --
sometimes we get delayed and our families and our league get frustrated with that if
they are scheduled right away, but what we do is we will get calls from all around the
valley of other organizations that don't have enough teams or players to -- to put on an
actual league and play. So, then, we -- we bring them in, so that kids -- so, I think in the
fall there was probably 150 kids that probably wouldn't have played if we didn't open it
up and figure it out with them. But talking with Northwest Ada Little League, they -- their
huge dilemma right now is fields as well. So, they were banking on Eagle building this
huge complex and, then, they -- they didn't build the fields, so now they are spread out
to like I think five different locations. So, he was just telling me -- he is like that's our
biggest struggle is that you have kids that want to play, there is nowhere to play. So, we
are driving 45 minutes, you know, from this field, go to get chalk, they got to go back
and forth and so -- so, it made me more thankful for what we have. But also, yeah,
there is a limit on fields. You know, they are feeling it and they have to have four or five
different locations, looking at it with us, you know, in capacity or, you know, always
pretty full on the games. We get creative, so that we adjust the schedule. As the sun
starts setting later. We are able to bump times around and kind of squeeze in another
game and stuff like that. But, then, when it starts to get warmer get a couple more
games in, so we get in as much as we possibly can, but I think future wise, the more the
valley grows baseball is going to continue to grow, as well as softball.
Simison: And if I could piggyback off that comment -- and Councilman Cavener I know
mentioned it -- have you ROM the value of lighting in these -- of the fields? I'm just
curious being from -- the way -- we have a lot of light most of the year, but there is,
obviously, some parts of the year there is not. I'm just curious what that impact might
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have. And I'm not saying it's a good idea, so -- so, I'm just curious if you guys have
looked at that.
Bias: Yeah. Every weekend somebody approaches me with a new idea of adding lights
to the fields and I always say, man, we have never thought of that, but that's -- you
know, there is only one location that I'm really aware of for the youth baseball and
softball and it's out in Caldwell. They run a tournament, Caldwell Under The Lights, and
they play their championship game at midnight, 2:00 in the morning, whenever it's dark
at that time, but -- and it's one of the more popular ones, because one of the fields
where they get to play under the lights -- it would be great. However, baseball it would
be very difficult to play in 20 degree weather when we would need the lights, but as
soon as it gets light and warm enough it's light until midnight, so we were able to -- I'm
exaggerating, but we are able to do that. If we are wanting to do it at Settlers Park I
would say that you can put a lot of unwanted light pollution into those homes and I don't
think that -- you know, depending on where the orientation of the home -- if they would
really appreciate that. That being said, if we can find a solution and put up lights we
could definitely be able to play more games at those times -- you know, in between the
summer.
Laing: Most of our -- most of our participants are seven to 12 and, you know, at 10:00
they melt down. So, you know, we -- they -- they just can't stay up late enough to play
under the lights.
Simison: Yeah. I -- I mean I grew up in Pocatello. Playing under lights in Pocatello was
the biggest -- we got to do it in two games a year. Biggest highlight of the year was
under the lights. But, you know, when you -- when you look at the -- with the layout I
mean you -- there is one or two fields that maybe could make sense. The ones that are
closer to Ustick, but even then I didn't know -- does that give you any -- you know, 20
days of one more game a year -- you know, what is that -- that's kind of where I was
going, if you have RON the value of it.
Bias: I know the exact number, but the impact of those lights wouldn't be as -- as big as
we would think it would be, just because of some of --
Simison: More other field space has a bigger impact than adding a few games later in
the evening.
Young: Yeah, you can pick up another -- you know, say another game on every field for
a month before spring and, then, you know, before the sun starts setting a little later
and, then, end of fall, you know, when it starts getting dark earlier.
Laing: Yeah. Most of our load on our fields is in the spring -- or what we call our spring
season, which runs March to end of May and, then, in the summer when we have more
light and everything we -- we are able to accommodate it. But it -- that -- that March to
May period is where we are really feeling it.
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Simison: Thank you. Councilman Cavener.
Cavener: Mr. Mayor. So, a few comments and some questions. So, I will kind of really
couch under -- thank you. Thank you guys for being here today and for giving us this
presentation. I think one of the matrix that we look at when you judge a community is
what programs and, you know, offerings are available to kids and it's -- David is right,
you -- you hit the nail on the head. I mean you guys are a standard for other leagues to
look at and selfishly, the ten, 11, 12 year old MYB Luke Cavanaugh, who played and
practiced at Meridian Middle School, thanks for those improvements. I don't have an
excuse now why my game is so terrible, because now you have improved Meridian
Middle School I have to come up with some new excuse and thank you for the
volunteering aspect. I didn't realize until today that every one of you are volunteers
and, you know, every two years the City Council has to evaluate how much we are
going to pay the Council, if we are going to take a raise and every year I -- I often refer
to our -- our youth baseball coaches that do this for free and all of you do this not -- just
because you are, you know, selfish, is you care about the community, you care about
our kids, you care about making a difference. So, thank you. Forty hours a week
setting fields, that sounds really fun with my kids like week one. Week 12, boy, it's -- it's
a little bit -- I'm hitting that snooze alarm maybe one too many times. So, thank you.
And -- and you touched on something I think is really important. This is a long-term
partnership; right? We are here on the Council because of smarter, more equipped
people came before us up here. You are here because other people came before you
that wanted to make an impact in -- in our community and I love the fact that -- this is
my first time I think in 11 years we have had MYB come here and talk about the
program and educate us. It gives me great confidence that for generations to come our
kids' kids are going to be talking about the impact of MYB in Meridian and so thanks for
that. Now, a couple of questions. You touched on about the charitable aspect and you
don't turn away any kid, which I just commend and applaud you. Can you give the
Council a flavor -- how -- how many kids a year are you guys helping to cover some of
their cost, all or some, because you are -- the point of the slide about every dollar
increase is one dollar less for the program. We are sensitive to that; right? We have
got some big challenges that we have got to work through, but the impact on kids is,
how I started the conversation, at least it's in the back of my head. So, give me a little
flavor for how many players, families you guys are helping to support each year.
Laing: So, right now I -- it varies by year, but I would say between 15 and 20 families.
Some of those families have multiple children. We are in the -- starting to get more
successful gathering donations to help offset that cost to us. The Meridian Lions group
is interested in partnering with us to help sponsor some scholarships and we -- we got
some -- Peterson Chevrolet contributed a big amount to us. So, we are -- we -- we are
-- have been very successful getting donations over those scholarships that we need to
offer. But as always, you know, we never turn anybody away.
Cavener: That's awesome.
Meridian City Council Work Session
January 14,2025
Page 20 of 23
Bias: And there has -- and there has been some very generous families that will come
to us as board members and say, hey, is -- if there are any families I would like to cover
their costs and so we get some generous people like that as -- as well that help us out.
Cavener: Great. That's -- that's huge. And, you know, again, just kind of -- no matter
how big our population gets that real sense of community still remains and it's because
of people like you and organizations like yours. Mr. Mayor, maybe one just an additional
question.
Simison: Councilman Cavener.
Cavener: Looking at it from a -- from a revenue standpoint, has the league explored --
are there options? I -- I go back to, you know, travel across the country in different cities
and whatnot and, you know, baseball fields have different sponsorships and field
ownership. Is that something you guys have explored? Is that something that maybe
the well-intended city has gotten in the way of? Maybe fill us in on kind of what some of
that creative thinking has been.
Laing: Last year we took in 55,000 in -- in sponsorships and donations.
Cavener: Wow.
Laing: And we have already -- we are on track to significantly exceed that goal this
year. So, we have a -- we have a member of our board whose full-time role is -- on the
board is to solicit sponsorships and so we have been very successful. Baseball and
softball are something that lots of people have children that do or did and so we -- we
generally -- I have -- I have tried to -- I have been the president of a swim team and
other things. Let me tell you it's a lot easier to find money for baseball and softball than
it is for other sports and what's also amazing is this town has a lot of construction
oriented folks in it and those people are willing to volunteer materials and time for us as
well, which offsets our costs. So, it's really been surprising to me how -- when we ask
people to show up and help us out. But we -- would we love to get more donors --
donors every year? You bet, you know, and we continue to seek that and try to find as
many as we can.
Bias: And you are right, there is a ton of real estate out on those fences that we haven't
filled up yet, but we are always open to those.
Laing: And we do have banners all over out there from our sponsorship.
Bias: Yeah.
Laing: And -- and more coming.
Young And some of the stuff we have been working on, too, is like -- we -- as a board,
you know, we have been -- over the years that our board has grown and we have gotten
Meridian City Council Work Session
January 14,2025
Page 21 of 23
some really really great people on board that just love what they are doing and really
finding each person's strengths and weaknesses and let them live in that space and
creating new roles for somebody that like thrives in something like the sponsorship, like
that's just her -- her jam. She loves it. She's passionate about it. So, it's like that's her
thing. For some of the other stuff that we have been doing, too, that's -- it's taken a
number of years and a lot of Ryan's hard work is with -- with the regionals we have been
hosting -- and what they do every year is they will find multiple facilities in different
states and they split up the age divisions to host and so what they have been doing is --
because we hosted last year, let -- you know, each year I think we have hosted a couple
age groups and so, then, they presented and said, hey, we -- we would like you guys to
host every age group every year and -- and just have one prime spot where everybody
comes. So, they are coming from Wyoming, Alaska, Canada -- everybody's coming
here for the Pacific Northwest and so they reached out to us last week and so they said
at a national level they said, hey, we are not going to make a decision yet, you know, for
the next 20 years or ten years to have you guys do this, but they awarded us next year
to host all the age groups here. So, now that we got that -- we got excited about that,
because now we are looking at going, okay, how can we get sponsorships, not only for
local businesses, but now that we are going to represent the Pacific Northwest, you
know, coming up with some type of like, you know, fundraising and advertising and
different sponsorships for the Pacific Northwest to draw into here. There is a lot of field
space and there is just a lot of opportunities I think there.
Laing: We are super excited, just like, you know, when you go to the hockey game and
the Zamboni has some. We got -- we got -- we got Peterson just pay for logos on our
graders that drag the fields out between games. So, we are getting creative as we can
to try to, you know, match those sponsor dollars out.
Cavener: Mr. Mayor?
Simison: So, there is room for Cavener Corner is what he's saying.
Cavener: Correct.
Simison: Okay.
Cavener: I'm looking forward to a phone call and looking forward to cutting that check.
Mr. Mayor, just one more thing real quick and, then, I will -- then I will end it. David, you
-- you touched on something that I thought was important, which is that you guys do it
right and that -- that brought me tremendous joy to hear you say that and look forward
to continuing to work with you guys as we build a new agreement. I would be remiss if I
didn't at least acknowledge somebody else who does it right and you guys touched on it
and that's Garrett White and I just -- I appreciate you guys acknowledging him. We, as
a Council, as citizens of Meridian, are so lucky to have Garrett and I, too, want to just
commend you for great work -- not just on this. I mean everything you touch you lean
in, you go after hours, nights and weekends, to help build these relationships and,
Meridian City Council Work Session
January 14,2025
Page 22 of 23
Garrett, I just -- I want to say thanks and I appreciate you guys for acknowledging his
impact as well. Thank you, Mr. Mayor.
Laing: Yes. We -- we -- we wouldn't exist without the partnership with you folks, with
the city, with the school district, all the parents and that culture is really different about
MYBS. You know, the culture of -- we do it right, we are positive -- we are competitive.
We have got teams that will kick your butt if you don't come ready to play, but we also --
we do it right and we think that's really as important as learning how to catch is how to
play it right.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: This has just been phenomenal and I would -- I would just encourage you to
come back like every -- every four or five years to please come back, because we get
new council members and -- you know, from time to time and I just think it's really eye
opening to hear what you are doing. I think for me the thing that really -- I was
interested to learn just the scale of what you are doing is tremendous. Like the fact that
you are a volunteer organization, but if you are serving this many youngsters it's just
incredible. So, thank you. Yeah. Just keep coming back to us. Yeah.
Laing: I think we are the biggest league in the Pacific Northwest.
Strader: I believe it. Thank you.
Whitlock: Mr. Mayor?
Simison: Councilman Whitlock.
Whitlock: Thank you for being here. Thank you for the update. And all my kids are
grown and gone, but this has been kind of a trip down memory lane for me, because my
kids all played baseball, softball, soccer, gymnastics, bands, scouts, you name it they
were active and involved. I just want to commend you for your umpire program, giving
these kids an opportunity to learn some leadership skills. For my kids when they got
involved in refereeing and umpiring that was probably the greatest part of their
maturation process. It taught them how to interact with adults. It taught them how to be
a leader and so to know that you are -- you are doing that, you're active and involved
and you are bringing those kids in and giving them the chance -- not only to make 60
bucks a game, but to gain those leadership skills. And, again, you -- you truly are doing
it right, so thank you very much. I guess one -- one question. Are there enough
dandelions for the T-ballers out in center field? So, I was just thinking about that, too.
Young: Only the first -- only the first two -- one or two games. Yeah.
Laing: The city does a great job of spraying the weeds.
Meridian City Council Work Session
January 14,2025
Page 23 of 23
Simison: All right. Well, thank you very much. We -- we definitely appreciate it and
look forward to next thing and if we can get a little bit more curve in the hats, so -- it
reminds me I -- I would love to bring that back, but I think that's just -- 20 years ago, but
that being said --
Bias: We were just talking about -- we need to get you guys all hats, so you can be part
of it. I would also like to give you guys an invite and maybe we can talk about it further,
but when we host state and -- and these regional tournaments we would love to have
you guys come out and be part of our opening ceremonies and -- and recognize you
guys for everything you do for us. Yeah. Help us with those flyovers.
Laing: Yeah. We have got a member of our board who works out at Gowen and we get
some cool flyovers.
Simison: Thank you. Council, we are at the end of our agenda.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Move we adjourn the workshop.
Simison: Have a motion to adjourn. Do I have a second?
Little Roberts: Second.
Simison: I have a motion and a second to adjourn the workshop. All in favor signify by
saying aye. Opposed nay? The ayes have it and we are adjourned.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5.36 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
1 / 28 2025
MAYOR ROBERT SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
w IDIAN�
AGENDA ITEM
ITEM TOPIC: Amity Storage Water Main Easement No. 2 (ESMT-2024-0070)
ADA COUNTY RECORDER Trent Tripple 2025-002445
BOISE IDAHO Pgs=7 ANGIE STEELE 01/14/2025 04:44 PM
Project Name or Subdivision Name: CITY OF MERIDIAN, IDAHO NO FEE
Amity Storage
Water Main Easement Number: 02
Identify this Easement by saquenllal number If the prefect contains more then one
easemonl of this lypo.Sao Instmcllonskhecidtel for additional Information.
For Internal Use Only ESMT-2024-0070
Record Number:
WATER MAIN EASEMENT
THIS Easement Agreement made this 14thday of January 20 25 between
Open Door Rentals LILC ("Grantor")and the City ofMeridian,an Idaho Municipal
Corporation("Grantee");
WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property
hereinafter particularly bounded and described; and
WHEREAS , the water .main is to be provided for through underground pipelines to be
constructed by others;and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the
Grantee;
NOW,THEREFORE, in consideration of the benefits to be received by the Grantor, and other goad and
valuable consideration,the Grantor does hereby give, grant and convey unto the Grantee the right-
of-way for an easement for the operation and maintenance of water mains over and across the
following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of water mains and their
allied facilities,together with their maintenance,repair and replacement at the convenience of the
Grantee,witb the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after
making repairs or performing other maintenance, Grantee shall restore the area of the casement and
adjacent property to that existent prior to undertaking such repairs and maintenance, However,
Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area
described in this easement that was placed there in violation ofthis casement.
THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any
permanent structures or obstructions within the easement area that would interfere with
Grantee's use of said casement, including,but not limited to,buildings,trash enclosures, carports,
sheds,fences,trees,or deep-rooted shrubs.
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and
easement hereby granted shall become part of, or he within the boundaries of any
Water Main Easement Pagel Version 01/01/2024
public street, then, to such extent, such right-of-way and easement hereby granted which lies
within such boundary thereof or which is a part thereof, shall cease and become null and void
and of no further effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and
possessed of the aforementioned and described tract of land, and that Grantor has a good and
lawful right to convey said easement, and that Grantor will warrant and forever defend the
title and quiet possession thereofagainst the lawful claims of all persons whomsoever.
THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,
assigns,heirs, personal representatives,purchasers, or transferees of any kind.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed
their signatures the day and year first.herein above written.
GRANTOR: p1::1`1 t ,. g FjJTA L..S L LC-
STATE OF IDAHO )
) ss
County ofAda )
This record was acknowledged before me on 10 (date)by &I-eu 6.p'fM
(name of individual), [complete the following if signing in a representative capacity, or strike
the following if signing in an individual capacity] on behalf of_00eyx_QWr R-e.,bc ls_ �--
(name of entity on behalf of whom record was executed), in the following representative
capacity: YV1 C 6 r (type of authority such as officer or trustee)
Notary Stamp Below
.. i
A5AIR KOLTES Notary Signature
Notary Public-State of Idaho My Commission Expires: 15-b5 Ali_
Commission Number 30052
MY Commission Expires 06-05-2028
I
i
I
Water Main Easement Page 2 Version 01/0112024
GRANTEE: CITY OF MERIDIAN
Robert E. Sim son a or - -
2025
� SEAL
Attest by s Johnson, City Clerk 1-14-2025
STATE OF IDAHO, )
. ss.
County of Ada }
1-14-2025
This record was acknowledged before me on (date) by Robert E. Simison
and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk,respectively.
Notary Stamp Below Na&yi-WU
CHARLENE WAY
COMMISSION No. 67390 Notary Signature
NOTARY PUBLIC My Commission Expires-
STATE OF IDAHO
Water Main Easement Page 3 Version 01/01/2024
I
EXHIBIT A
5awtooth Land 5urveymej, LLC
u
_ r ps (208) 398-8104 f: (208) 398-8105
1.Olt/' :el i)-&J,t.t.L. 2030 5. Washington Ave., Emmett, ID 83G 17
Amity Storage — City of Meridian Domestic Water Easement
BASIS OF BEARINGS for this description is N. 0016'11"E. between an aluminum cap marking the southwest
corner of Section 31,and an aluminum cap marking the northwest corner of Section 31, both in T. 3 N.,R. 1 E.,
s.M., Ada County,Idaho.
An easement located in Government Lot I of Section 31,T.3 N.,R. 1 E., 6.M.,Ada County, Idaho, more
particularly described as follows;
COMMENCING at an aluminum cap marking the northwest corner of said Section 31;
Thence S.850S2'46" E., 633.14 feet to the POINT OF BEGINNING;
Thence N.8902031"E., parallel with the north line of said Government Lot 1,a distance of 35.06 feet;
Thence S.40018102" E., 7.00 feet;
Thence S.0o36151'W.,27.65 feet;
Thence S.89008118"E., 15.73 feet;
Thence S.0051'42"W.,20.00 feet;
Thence N.89008'18"W., 15.65 feet;
Thence S.0036'51"W., 19.95 feet;
Thence S.23006151"W.,9.32 feet;
Thence S.0036151"W., 521.71 feet;
i
Thence S.89026'08"E., 140.00 feet;
Thence N.0041'04"E., 30.60 feet;
Thence S. 89018'56"E., 20.00 feet;
Thence S.0041'04"W., 50.56 feet;
Thence N.89026'08"W., 159.98 feet;
Thence S.0036'51"W., 54.80 feet;
Thence N. 89022150"W., 20.00 feet;
l
Thence N.0036'51"E.,24.20 feet;
i
Thence N.8902232"W., 15.45 feet;
PA2018118121-CITADEL 3 ALTAISurvey\Drawings\Descriptions118121 citadel 3 water ease legal.docx
Page 11
Thence S. 1026143"E., 14.36 feet;
Thence S, 88033'17"W., 20.00 feet;
Thence N. 102643"W., 15.08 feet;
Thence N. 8902232"W., 7.35 feet;
Thence N. 78054'15"W., 192.90 feet;
Thence N. 89022132"W., 31.80 feet;
Thence S. 003728"W., 16.05 feet;
Thence N. 90000100"W., 20.00 feet;
Thence N. 003728"E., 16.27 feet,
Thence N. 8902232"W., 189.81 feet;
Thence S. 0035'27"W., 131.97 feet;
Thence S. 89009'42"E.,4.91 feet;
Thence S. 003728"W., 20.00 feet;
Thence N. 8900942"W., 4.90 feet;
Thence S. 0035'27"W., 53.91 feet;
Thence N. 89016'22"W.,65.99 feet;
Thence N.0043'38"E.,20.77 feet;
Thence S. 89016'22"E.,45.94 feet;
Thence,N. 003527"E.,205.08 feet;
E Thence S. 8902232"E.,263.45 feet;
Thence S. 7805415"E., 192.90 feet;
Thence S.8902232"E.,40.98 feet;
Thence N. 0036'51"E.,297.87 feet;
Thence N. 8902X20"W., 113.80 feet;
Thence S.001415111 W.,24.27 feet;
Thence N.89045109"W., 20.00 feet;
Thence N.0014'51"E.,24.40 feet;
is
Thence N. 89022'20"W., 336.53 feet;
P:12018118121-CITADEL 3 ALTAtSurvey\Drawings\Descriptlons118121 citadel 3 water ease legal.docx
Page 12
Thence S. 0010'48"W., 12.20 feet;
Thence N. 89045'09"W., 20.00 feet;
Thence N. 0013'19"E.,32.34 feet;
Thence S. 89022'20"E.,490.46 feet,
Thence N. 0036'51"E.,238.41 feet;
Thence N. 2100729"W., 9.27 feet;
Thence N. 003651"E., 53.55 feet;
Thence N. 40018102"W., 19.30 feet to the POINT OF BEGINNING.
The above described easement contains 1.023 acres, more or less.
C�
'J
1 'I 574 ='
Ile-.. „;
rr
I:
I°
P:12018t18121-CITADEL.3 AL.TA\Survey\Drawings\Descrlptions118121 citadel 3 wafer ease iegal,dacx
Page 13
EXHIBIT B
N89020'31"E
E.AMZ7Y
Mix
POI
1.023 AC-+
Ll Sa
14
157
A 5/7/24
E
vlw
NTS
S89"2220"E 490.46
—
------------------- -
r------------
69922201 W 336,53' ELI, IV89-22"'Vl
L31 113.80,
IS lu S 8902212"E 263.45' ue° L -UMOTOLL
uo Z901
5 09022121,w,J J L92 -09 5IN,3 1 Fe2 f8'r ON;
.92.Vo-i--
�Lf 7 -11
-
Ll
I UNE- ME IAOU
JL24 965,99 F u�
..
E-1 -
VJb—T
ARING
X
l8 0209PE 35-06'
1H 2 018 PE 700'
us s0003527wL3: S -
53.91' L4 S. ..ff 03 r 28'E
LF s 909
02m 6 t 03N8 , L7 2.
1000 3
89922
E.LAMAb. Lf p 0
T.
45W
vo
lZ2
20.
is 3?
7F 0102 E
17 93M3 2V
ga
OR, 7 7- M.
0 3
A�
PROJEPROTECT; OWNER/DEVELOPER; 2030 S. WASHINGrON AVE. DWG#
EMMERT,,10 63617
WATER NO.3 EASEMENr M
CONGER P.-(208)398-8104 PROJEC
GOVERNMENTLOTI kk
F.-(208)398-8105 10121
SECY70N 31,T.3 Nv R,I Ey 8-Mv
ADA COUNTY,IDAHO SHEEr
rA 5120,22 14- WWW.SAWrOOTHLS.COM I OF2
_M
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Chase Bank - Eagle Amity Water Main Easement No. 1 (ESMT-2024-0179)
ADA COUNTY RECORDER Trent Tripple 2025-002446
Project Name or Subdivision Name: BOISE IDAHO Pgs=6 ANGIE STEELE 01/14/2025 04:45 PM
Chase Bank-Eagle Amity CITY OF MERIDIAN, IDAHO NO FEE
Water Main Easement Number: 01
Identify this Easement by sequential number if the project contains more than one
easement of this type.See instructions/checklist for additional information.
For internal Use Only ESMT-2024-0179
Record Number:
WATER MAIN EASEMENT
THIS Easement Agreement made this14th day of January 20 25 between First Meridian
Limited Partnership, a Wyoming Limited Partnership("Grantor")and the City ofMeridian,an Idaho
Municipal Corporation("Grantee");
WHEREAS, the Grantor desires to provide a water main right-of-way across the prernises and property
hereinafter particularly bounded and described;and
WHEREAS, the water main is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the
Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and
valuable consideration,the Grantor does hereby give,grant and convey unto the Grantee the right-
of-way for a non-exclusive easement for the operation and maintenance of water mains over
and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The non-exclusive easement hereby granted is for the purpose of construction and operation of water
mains and their allied facilities, together with their maintenance, repair and replacement at the
convenience of the Grantee, with the free right of access to such facilities at any and all tirnes,
TO HAVE AND TO HOLD, the said non-exclusive easement and right-of-way unto the said
Grantee, its successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that after
making repairs or performing other maintenance, Grantee shall restore the area of the non-exclusive
easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this non-exclusive easernent that was placed there in
violation ofthis non-exclusive easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this non-exclusive easement, which would interfere with the use of said non-exclusive
easement, for the purposes stated herein.
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and
non-exclusive easement hereby granted shall become part of, or lie within the boundaries of any
Water Main Easement Page I Version 0 1/0 1/2024
public street, then, to such extent, such right-of-way and non-exclusive easement hereby
granted which lies within such boundary thereof or which is a part thereof, shall cease and
become null and void and of no further effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and
possessed of the aforementioned and described tract of land, and that Grantor has a good and
lawful right to convey said non-exclusive easement, and that Grantor will warrant and forever
defend the title and quiet possession thereof against the lawful claims of all persons
whomsoever.
THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,
assigns, heirs, personal representatives, purchasers, or transferees of any kind.
IN WITNESS WHEREOF, the said parties of the first pail have hereunto subscribed
their signatures the day and year first herein above written.
GRANTOR: First Meridian Limited Partnership,
a Wyoming Limited Partnership
By: West Pacific Holdings, Inc.,
'Caliform corporatio al Partner
t
By:
Darryl wr resident
STATE OF CALIFORNIA) �
County of ) ss 154i`l� �
This record was acknowledged before me on (date) by
Pname of individual), on behalf of First Men ran r rte Partnership, a Wyorning Limited
artnership, in the following representative capacity: (type of authority, such as
partner)
Notary Stamp Below
Notary Signature
My Commission Expires:
Water Main Easement Page 2 Version 01/01/2024
CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document
to which this certificate is attached,and not the truthfulness, accuracy,or validity of that document.
State of California
County of (.�—AW.4 (jc�,T--A'
On 1��-��/1�'X'1� V-ti 2 before me, V-Iettl
Date Here Insert Name and Title of the Officer
personally appeared 1z ,;�+\/1�►j
Nome(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed
to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity
upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
*my
ALLISON0.KLEIN paragraph is true and correct.
Notary Public•CalContra Costa County
Commission#241743d WITNESS my hand and official s
Comm.Expires Oct 19,2026
Signature
Place Notary Seal and/or Stamp Above Signature Notary lic
OPTIONAL
Completing this information can deter alteration of the document or
fraudulent reattachment of this form to on unintended document.
Description of Attached Document �..
Title or Type of Document: _LjT -fl� A�t11
Document Date: Number of Pages:
Signer(s) Other Than Named Above: _ —
Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
❑ Corporate Officer- Title(s): ❑ Corporate Officer- Title(s): ___
❑ Partner - ❑ Limited ❑ General ❑ Partner - ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact ❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator ❑ Trustee ❑ Guardian or Conservator
❑ Other: ❑ Other:
Signer is Representing: Signer is Representing:
02019 National Notary Association
GRANTEE: CITY OF MERIDIAN
RobertE. Simiso yor 1-14-2025
SF,AL
Attest by Ch Johnso°-� Clerk 1-14-2025
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on 1-14-2025 (date) by Robert E. Simison
and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk, respectively.
CHARL N �'WAY" NadvwW
COMMISSION No. 67390 0-q_
NOTARY PUBLIC Notary Signature
STATE OF IDAHO My Commission Expires: 3-28-2028
Water Main Easement Page 3 Version 0 1/0 1/2024
PROJECT NO.20246074-E
EXHIBIT 'A'
LEGAL DESCRIPTION OF EASEMENTS 1 &2 FOR WATER PURPOSES
IN THE SE 1/4 OF THE SE 1/4 OF SECTION 29, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN
COUNTY OF ADA, STATE OF IDAHO
EASEMENT 1:
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 29,TOWNSHIP 3 NORTH,RANGE 1 EAST,BOISE
MERIDIAN,COUNTY OF ADA, STATE OF IDAHO,LYING WITHIN LOT 2 IN BLOCK 2 OF FIRENZE PLAZA SUBDIVISION,ACCORDING TO THE PLAT
THEREOF, FILED IN BOOK 124 OF PLATS AT PAGES 19867-19871,RECORDS OF SAID COUNTY,MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF SAID LOT 2;THENCE NORTH 89°22'53"WESTALONG THE SOUTHERLY LINE OF SAID LOT 2,23.85
FEET TO THE WESTERLY LINE OF A SEWER AND WATER EASEMENT RECORDED AS INSTRUMENT NUMBER 2022-063227,RECORDS OF SAID
COUNTY;THENCE NORTH 00°37'41" EAST ALONG SAID WESTERLY LINE,36.14 FEET TO THE POINT OF BEGINNING;THENCE NORTH 89°22'29"
WEST, 25.00 FEET;THENCE NORTH 00°37'31" EAST, 22.25 FEET;THENCE SOUTH 89°22'29"EAST, 20.00 FEET;THENCE SOUTH 00°37'31"WEST,2.25
FEET,THENCE SOUTH 89°22'29" EAST, 5.00 FEET TO THE WESTERLY LINE OF SAID SEWER AND WATER EASEMENT;THENCE ALONG THE LINE OF
SAID SEWER AND WATER EASEMENT THE FOLLOWING FIVE(5)COURSES;1) SOUTH 00°37'31"WEST,3.80 FEET;2)NORTH 89°22'29"WEST,15.00
FEET;3)SOUTH 00°37'31"WEST, 10.00 FEET; 4)SOUTH 89°22'29" EAST, 15.00 FEET;5)SOUTH 00°37'31" EAST,6.20 FEET TO THE POINT OF
BEGINNING AND THE TERMINUS OF THIS DESCRIPTION.
CONTAINING 395 SQUARE FEET,MORE OR LESS.
EASEMENT 2:
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 29,TOWNSHIP 3 NORTH,RANGE 1 EAST,BOISE
MERIDIAN, COUNTY OF ADA,STATE OF IDAHO, LYING WITHIN LOT 1 IN BLOCK 2 OF FIRENZE PLAZA SUBDIVISION,ACCORDING TO THE PLAT
THEREOF, FILED IN BOOK 124 OF PLATS AT PAGES 19867-19871, RECORDS OF SAID COUNTY,MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1;THENCE SOUTH 89°22'53" EAST ALONG THE SOUTHERLY LINE OF SAID LOT 1,7.15
FEET TO THE EASTERLY LINE OF A SEWER AND WATER EASEMENT RECORDED AS INSTRUMENT NUMBER 2022-063227, RECORDS OF SAID
COUNTY;THENCE ALONG THE LINE OF SAID SEWER AND WATER EASEMENT THE FOLLOWING FIVE (5)COURSE;1)NORTH 00°37'31"EAST,42.22
FEET;2)SOUTH 89°22'29" EAST, 17.75 FEET;3) NORTH 00°37'31" EAST, 10.00 FEET;4) NORTH 89°22'29"WEST, 17.75 FEET;5)NORTH 00°37'31"
EAST, 46.26 FEET TO THE POINT OF BEGINNING;THENCE SOUTH 89°22'29"EAST,6.50;THENCE NORTH 00°37'31" EAST,20.00 FEET;THENCE
NORTH 89°22'29" WEST, 6.50 FEET TO THE EASTERLY LINE OF SAID SEWER AND WATER EASEMENT;THENCE SOUTH 00°37'31"WEST ALONG SAID
EASTERLY LINE,20.00 FEET TO THE POINT OF BEGINNING AND THE TERMINUS OF THIS DESCRIPTION.
CONTAINING 130 SQUARE FEET,MORE OR LESS.
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PROJECT NO.20246074-E
EXHIBIT 'B'
DEPICTION OF EASEMENTS 1 & 2 FOR WATER PURPOSES
IN THE SE 1/4 OF THE SE 1/4 OF SECTION 29, TOWNSHIP 3 NORTH,RANGE 1 EAST, BOISE MERIDIAN
COUNTY OF ADA, STATE OF IDAHO
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E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Final Plat for Gander Creek South No. 4 (FP-2024-0021), by Bailey
Engineering, generally located south of W. McMillan Rd. on the S. side of the Five Mile Creek,
west of N. McDermott Rd.
STAFF REPORT E COMMUNITY
N --
COMMUNITY DEVELOPMENT DEPARTMENT .►A H O
HEARING 1/14/2025 Legend -
DATE: Project Location
TO: Mayor&City Council ::: Area of impact _ *-
I
4. City Limits
FROM: Nick Napoli,Associate Planner O Analysis
1
208-884-5533
1
I
SUBJECT: Gander Creek South No. 4
FP-2024-0021 B -,
LOCATION: Generally located south of W. McMillan
Road on the south side of the Five Mile
Creek,west of N. McDermott Road, I the
NE 1/4 of Section 31,TAN.,R.1 W.
I. PROJECT DESCRIPTION
Final Plat consisting of 26 residential building lots and three(3)common lots on approximately 4.58
acres of land in the R-8 zoning district by Bailey Engineering.
II. APPLICANT INFORMATION
A. Applicant
Kent Brown,Kent Brown Planning Services—3161 E. Springwood Drive,Meridian,ID 83642
B. Owner:
John Laude—9839 W. Cable Car Street,Boise,ID 83706
C. Representative:
Same as Applicant
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat(H-2019-0013)in accord with the requirements listed in UDC 11-6B-3C.2.
This Final Plat is part of Phase Nine(9) of the Gander Creek Development.
In order for the proposed final plat to be deemed in substantial compliance with the approved
preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the
amount of common area cannot decrease. Since there is no change to the number of buildable lots and
the amount of common open space is the same,therefore, Staff deems the proposed final plat to be in
substantial compliance with the approved preliminary plat as required.
Page 1
IV. DECISION
Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this
report.
V. EXHIBITS
A. Preliminary Plat (dated: 12/22/19)
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VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
1. Applicant shall comply with all previous conditions of approval associated with this
development [H-2019-0013,H-20210057,Development Agreement Inst. #2019-060657,FP-
2020-0019,FP-2019-0108,FP-2022-0026.
2. The applicant shall obtain the City Engineer's signature on the final plat within two (2)years
of the City Engineer's signature on the third phase final plat on October 15t'',2024 as set forth
in UDC I 1-613-7 in order for the preliminary plat to remain valid; or, a time extension may be
requested. Gander Creek North and Gander Creek South preliminary plats are allowed to
develop as one project in accord with the phasing plan for the overall development,per the
DA.
3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat shown in Section V.B prepared by Bailey Engineering Inc., stamped on
08/20/2024 by Cody M. McCammon, shall be revised as follows:
a. Note#7: Include the recorded instrument number for the ACHD license agreement.
b. W. Redwood Creek Drive shall have an arrow showing the location on the plat.
Page 5
An electronic copy of the revised plat shall be submitted prior to signature on the final plat by
the City Engineer.
5. The landscape plan shown in Section V.C, dated 08/05/24, is approved as shown in Exhibit C.
a. A detail shall be included that depicts the centerline(or estimated centerline)of the future
SH-16 in relation to the top of the berm/wall verifying it's a minimum of 12-feet higher than
the elevation at the centerline of the state highway as required by UDC 11-3H-4D.2. The
Director may approve alternative compliance as set forth in UDC 11-5B-5 where the
Applicant has a substitute noise abatement proposal in accord with ITD standards and
prepared by a qualified sound engineer as set forth in UDC 11-3114D.4.
b. The 6-foot tall closed vision fence along the east boundary of the subdivision adjacent to N.
McDermott Rd./future SH-16 shall be removed and either a use easement recorded across the
back side of the berm along McDermott/SH-16 benefitting adjacent building lots with
allowance for side yard fences to be constructed to the wall on top of the berm; or, an open
vision,4-foot tall closed vision, or 4-foot tall closed vision with 2 foot open vision fencing on
top could be constructed for visibility of the common area between the fence and wall on top
of the berm.
6. Prior to the issuance of any new building permit,the property shall be subdivided in accordance
with the UDC.
7. All fencing shall comply with the standards of UDC 11-3A-7C.
8. The rear and/or sides of structures that face future SH-16 (Lots 29-40, Block 2), shall
incorporate articulation through changes in two or more of the following: modulation (e.g.
projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types,
or other integrated architectural elements to break up monotonous wall planes and roof lines
that are visible from the subject public street. Single-story structures are exempt from this
requirement.
9. All development shall comply with the dimensional standards for the R-8 zoning district listed
in UDC Table 11-2A-6.
10. All homes constructed shall be generally consistent with the conceptual elevations included
with the development agreement(inst. #2019-060657).
11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location
of mailboxes. Contact the Meridian Postmaster, Matthew Peterson, at 208-887-1620 or
Matthew.W.Peterson(kusps.gov for more information.
12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance
V IDIAN�
AGENDA ITEM
ITEM TOPIC: Resolution 25-2497: Approving the retirement of police canines from active
duty; authorizing the transfer of ownership of retiring police canine Arco to Sgt. Bryan Albers;
authorizing the transfer of ownership of retiring police canine Gus to Officer Peter Glynn;
authorizing the transfer of ownership of retiring police canine Griz to Sgt. Taylor Aja; authorizing
the transfer of ownership of retiring police canine Wyatt to Officer Tyler Marston; authorizing
the Chief of the Meridian Police Department to effectuate the transfer of ownership of the
retiring police canines to their respective handlers; and providing effective dates.
C�
fIEN .D L4,,
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Emily Kane, Deputy City Attorney Meeting Date: January 14, 2025
Presenter: Meridian Police Department Estimated Time: 0.5 minutes
Topic: Resolution no. 25-2497:Approving the retirement of police canines from active duty;
authorizing the transfer of ownership of retiring police canine Arco to Sgt. Bryan
Albers; authorizing the transfer of ownership of retiring police canine Gus to Officer
Peter Glynn; authorizing the transfer of ownership of retiring police canine Griz to Sgt.
Taylor Aja; authorizing the transfer of ownership of retiring police canine Wyatt to
Officer Tyler Marston; authorizing the Chief of the Meridian Police Department to
effectuate the transfer of ownership of the retiring police canine canines to their
respective handlers; and providing effective dates.
Recommended Council Action:
Approve resolution for Mayor's signature.
Background:
Police canines Arco, Gus, Griz, and Wyatt have served as members of the Meridian Police
Department and have been retired due to their age. City of Meridian Standard Operating Procedure
no. 9.07 states that the process for transferring retiring police canines into private ownership is as
follows: completion of a property information form, approval by the chief and Finance Department,
and City Council's authorization of the canine's transfer to a qualified handler, pursuant to the
recommendation of the Chief of Police,via resolution. This resolution is the final step in effectuating
the transfer of the retiring canines from City ownership into the private ownership of their
respective handlers.
CITY OF MERIDIAN RESOLUTION NO. 25-2497
BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON,
STRADER, TAYLOR,WHITLOCK
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING
THE RETIREMENT OF POLICE CANINES FROM ACTIVE DUTY; AUTHORIZING
THE TRANSFER OF OWNERSHIP OF RETIRING POLICE CANINE ARCO TO SGT.
BRYAN ALBERS; AUTHORIZING THE TRANSFER OF OWNERSHIP OF RETIRING
POLICE CANINE GUS TO OFFICER PETER GLYNN; AUTHORIZING THE
TRANSFER OF OWNERSHIP OF RETIRING POLICE CANINE GRIZ TO SGT.
TAYLOR AJA; AUTHORIZING THE TRANSFER OF OWNERSHIP OF RETIRING
POLICE CANINE WYATT TO OFFICER TYLER MARSTON; AUTHORIZING THE
CHIEF OF THE MERIDIAN POLICE DEPARTMENT TO EFFECTUATE THE
TRANSFER OF OWNERSHIP OF THE RETIRING POLICE CANINE CANINES TO
THEIR RESPECTIVE HANDLERS; AND PROVIDING EFFECTIVE DATES.
WHEREAS, City of Meridian Standard Operating Procedure no. 9.07 states that the
disposal of City assets requires completion of a property information form, approval by the
department director, and approval by the Finance Department; and that due to the unique nature
of police canine service dogs, the transfer of ownership of a retiring police canine is exempt from
the bid and/or auction requirement; and that City Council may authorize the removal of a police
canine from active duty and transfer of ownership of such canine to a qualified handler, pursuant
to the recommendation of the Chief of Police;
WHEREAS,the Chief of the Meridian Police Department finds that police canines Arco,
Gus, Griz, and Wyatt served as valuable members of the Department and that they are now
suitable for retirement;
WHEREAS,Meridian Police Department Sgt. Bryan Albers, Officer Peter Glynn, Sgt.
Taylor Aja, and Officer Tyler Marston were the retiring canines' respective handlers, and each is
willing to accept ownership and responsibility for the care, financial responsibility, and liability
for the retiring canine, and to provide a comfortable, humane, and caring environment;
WHEREAS,the Chief recommends that ownership of police canines Arco, Gus, Griz,
and Wyatt be permanently transferred to their respective handlers; and
WHEREAS, City Council finds that transferring ownership of the retiring canines to the
enumerated officers is in the best interest of the retiring canines and the public;
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MERIDIAN, IDAHO:
Section 1. That the City Council approves the retirement of Meridian Police Department
police canines Arco, Gus, Griz, and Wyatt and their removal from active duty.
RESOLUTION TRANSFERRING OWNERSHIP OF RETIRING POLICE CANINES PAGE 1
Section 2. That, pursuant to the Transfer and Release Agreement attached hereto as
Exhibit A, the City Council authorizes the transfer of ownership of retiring police canine Arco to
Sgt. Bryan Albers, as of October 7, 2024.
Section 3. That, pursuant to the Transfer and Release Agreement attached hereto as
Exhibit B, the City Council authorizes the transfer of ownership of retiring police canine Gus to
Officer Peter Glynn, as of October 2, 2024.
Section 4. That, pursuant to the Transfer and Release Agreement attached hereto as
Exhibit C, the City Council authorizes the transfer of ownership of retiring police canine Griz to
Sgt. Taylor Aja, as of December 31, 2024.
Section 5. That, pursuant to the Transfer and Release Agreement attached hereto as
Exhibit D, the City Council authorizes the transfer of ownership of retiring police canine Wyatt
to Officer Tyler Marston, as of October 2, 2024.
Section 6. That the Chief of Police shall effectuate the transfer of ownership of the
retiring police canines as set forth herein.
Section 7. That this resolution shall be in full force and effect as to the ownership of
each retiring canine as of the dates for such respective transfers of ownership as set forth above.
ADOPTED by the City Council of the City of Meridian, Idaho, this 14th day of
January , 2025.
APPROVED by the Mayor of the City of Meridian, Idaho, this 14th day of
January 2025.
APPROVED:
Robert E. Simison, Mayor
ATTEST:
By:
Chris Johnson, City Clerk
RESOLUTION TRANSFERRING OWNERSHIP OF RETIRING POLICE CANINES PAGE 2
Exhibit A
TRANSFER AND RELEASE AGREEMENT: RETIRING CANINE
I, Bryan Albers do hereby acknowledge and agree that: the City of Meridian has transferred
ownership of a GSD police canine named ARCO ("subject canine") to my private ownership; that
the transfer of ownership shall occur immediately upon adoption of City Council resolution
declaring subject canine to be surplus property and delivery of the subject canine into my
possession; and that my acceptance of the subject canine shall be subject to the following terms and
conditions, which shall be binding upon me, upon each and all current or future members of my
household, and upon any subsequent owners of the subject canine. I acknowledge and agree that:
1. Acceptance of possession and ownership of a police canine carries risks,some of which are
unknown, and with that knowledge I do assume all known and unknown risks and hazards of
said possession and ownership.
2. I accept ownership of the subject canine as-is, without any warranty or representation from the
City of Meridian regarding the subject canine's present or fixture health.
3. I agree not to use the subject canine to perform any search, detection, apprehension, or other
police activity.
4. Upon taking possession of subject canine, I agree to assume full financial responsibility and
liability for subject canine including, but not limited to, providing for subject canine's feed,
shelter, veterinary care, licensing, training, and enrichment.
5. Upon taking possession of subject canine, I shall, and hereby do, release and forever hold
harmless the City of Meridian from any and all real or possible losses, claims, actions,
judgments for damages,expenses,harm or injury to myself or to any household member,
visitor, invitee, or guest; to any other person; and/or to property incurred in relation to
ownership of subject canine,regardless of the manner by which such claim may be brought.
My signature below confirms that I have read and agree with the above acknowledgements and
conditions of ownership of the subject canine, and hereby agree to assume custody of the subject
canine and thereby accept ownership and possession of the subject canine to my custody and care,
pursuant to the above enumerated term and conditions.
Date: 16.. 4 7 . 0 4'P
Bryan Albers
Exhibit B
TRANSFER AND RELEASE AGREEMENT: RETIRING CANINE
1,Peter Glynn,do Hereby acknowledge and agree that: the City of Meridian has transferred
ownership of a Belgian Malinois police canine named Gus("subject canine") to my private
ownership; that the transfer of ownership shall occur immediately upon adoption of City Council
resolution declaring subject canine to be surplus property and delivery of the subject canine into my
possession;and that my acceptance of the subject canine shall be subject to the following terms and
conditions, which shall be binding upon me, upon each and all current or future members of my
household,and upon any subsequent owners of the subject canine. I acknowledge and agree that:
1. Acceptance of possession and ownership of a police canine carries risks, some of which are
unknown, and with that knowledge I do assume all known and unknown risks and hazards of
said possession and ownership.
2. 1 accept ownership of the subject canine as-is,without any warranty or representation from the
City of Meridian regarding the subject canine's present or fixture health.
3. 1 agree not to use the subject canine to perform any search, detection, apprehension, or other
police activity.
4. Upon taking possession of subject canine, I agree to assume Rill financial responsibility and
liability for subject canine including, but not limited to,providing for subject canine's feed,
shelter,veterinary care, licensing,training, and enrichment.
S. Upon taking possession of subject canine,I shall, and hereby do, release and forever hold
harmless (lie City of Meridian from any and all real or possible losses, claims, actions,
judgments for damages, expenses, harm or injury to myself or to any household member,
visitor, invitee, or guest; to any other person; and/or to property incurred in relation to
ownership of subject canine, regardless of the manner by which such claim may be brought.
My signature below confirms that I have read and agree with the above acknowledgements and
conditions of ownership of the subject canine, and hereby agree to assume custody of the subject
canine and thereby accept ownership and possession of the subject canine to nny custody and care,
pursuant to the above enumerated terra and conditions.
Date: JG/ZLZ
eter Glynn
Exhibit C
TRANSFER AND RELEASE AGREEMENT: RETIRING CANINE
I, Taylor Aja, do hereby acknowledge and agree that: the City of Meridian has transferred
ownership of a German Shepherd police canine named Griz("subject canine") to my private
ownership;that the transfer of ownership shall occur immediately upon adoption of City Council
resolution declaring subject canine to be surplus property and delivery of the subject canine into my
possession; and that my acceptance of the subject canine shall be subject to the following terms and
conditions,which shall be binding upon me,upon each and all current or future members of my
household, and upon any subsequent owners of the subject canine. I acknowledge and agree that:
1. Acceptance of possession and ownership of a police canine carries risks, some of which are
unknown, and with that knowledge I do assume all known and unknown risks and hazards of
said possession and ownership.
2. I accept ownership of the subject canine as-is,without any warranty or representation from the
City of Meridian regarding the subject canine's present or future health.
.3. I agree not to use the subject canine to perforrn any search, detection, apprehension, or other
police activity.
4. Upon taking possession of subject canine, I agree to assume full financial responsibility and
liability for subject canine including, but not limited to,providing for subject canine's feed,
shelter, veterinary care, licensing,training, and enrichment.
5. Upon taking possession of subject canine, I shall, and hereby do,release and forever hold
harmless the City of Meridian from any and all real or possible losses, claims, actions,
judgments for damages, expenses, harm or injury to myself or to any household member,
visitor, invitee, or guest; to any other person; and/or to property incurred in relation to
ownership of subject canine, regardless of the manner by which such claim may be brought.
My signature below confirms that I have read and agree with the above acknowledgements and
conditions of ownership of the subject canine, and hereby agree to assume custody of the subject
canine and thereby accept ownership and possession of the subject canine to my custody and care,
pursuant to the above enumerated term and conditions.
'Mytt,t Date: 12 3I12-4
OFFICER NAME
i
I
Exhibit D
TRANSFER AND RELEASE AGREEMENT: RETIRING CANINE
I, Tyler Marston, do hereby acknowledge and agree that: the City of Meridian has transferred
ownership of a Belgian Malinois police canine named Wyatt ("subject canine") to my private
ownership; that the transfer of ownership shall occur immediately upon adoption of City Council
resolution declaring subject canine to be surplus property and delivery of the subject canine into my
possession; and that my acceptance of the subject canine shall be subject to the following terms and
conditions,which shall be binding upon me, upon each and all current or firture members of my
household,and upon any subsequent owners of the subject canine. I acknowledge and agree that:
1. Acceptance of possession and ownership of a police canine carries risks, some of which are
unknown, and with that knowledge I do assume all known and unknown risks and hazards of
said possession and ownership.
2. I accept ownership of the subject canine as-is, without any warranty or representation from the
City of Meridian regarding the subject canine's present or future health.
3. I agree not to use the subject canine to perform any search, detection, apprehension, or other
police activity.
4. Upon taking possession of subject canine, I agree to assume full financial responsibility and
liability for subject canine including,but not limited to,providing for subject canine's feed,
shelter, veterinary care, licensing, training, and enrichment.
5. Upon taking possession of subject canine, I shall, and hereby do, release and forever hold
harmless the City of Meridian from any and all real or possible losses, claims, actions,
judgments for damages, expenses, harm or injury to myself or to any household member,
visitor, invitee, or guest; to any other person; and/or to property incurred in relation to
ownership of subject canine,regardless of the manner by which such claim may be brought.
My signature below confirms that I have read and agree with the above acknowledgements and
conditions of ownership of the subject canine, and hereby agree to assume custody of the subject
canine and thereby accept ownership and possession of the subject canine to my custody and care,
pursuant to the above enumerated term and conditions.
�:�'=- -iS�J Date: l° 0 2
Tyler Marston
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: City of Meridian Financial Report - November 2024
City of Meridian
Monthly Financial Report
FY2025
Nov-24
Table of Contents
Report Name Page Number
Investment Graphs 2
Fund Balance 3
Awli1
7
I_
�f
.III ■1 _ ��i i�• �� fj
pr
III
�E IDII�T
F:\Reporting\Monthly Reports\FY2025\FY25 -2 Nov Council Report 1 of 3
Monthly Financial Report �E IDIAN=---
FY2025
Nov-24
City of Meridian Investment Portfolio Yield by Investment Type
41 IDAHO STATE
POOL 4.86%
IDA FUND
BOND
FUND 6.38%
CASH 0.00%
FIB 5.32%
.FIB Moneylvarket$5,184,141 .Cash$16,984,537 MONEYMARKET
.Idaho Bond Fund$77,162,504 .Idaho State Pool$122,460,023
City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance
by Major Fund by Major Fund
$4,000,000
$118,000,000
$3,500,000
$116,000,000
$3,000,000
$114,000,000
$2,500,000
$112,000,000
$2,000,000
$110,000,000
$1,500,000 $108,000,000
$1,000,000 $106,000,000
$500,000 $104,000,000
$0 $102,000,000
General Enterprise $100,000,000
General Fund Enterprise Fund
■Total Budget ■Actual YTD ■FY25 ■FY24
F:\Reporting\Monthly Reports\FY2025\FY25-2 Nov Council Report 2 of 3
Monthly Financial Report
FY2025 (:��E IDIAN*--
Nov-24
IDAHO
11/1/2024
GENERAL FUND BALANCE ALLOCATIONS
5100,OOOA00
$80,000,000
$6C,000,000 ...
$401000,000
$2C,000,000
9/30/2015 9/3C/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 9/30/2023
■Norispenda6le ■R-w ded ■CommiFted ■Assigned ■Assigned Reserves ■Lnass4ed
ENTERPRISE FUND BALANCE ALLOCATIONS
m0A00,000
$100.nun.000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
f
9/30/2015 9/30/2116 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 9/30/2023
■As signed ■Unassigned ■A—ged Reserves
F:\Reporting\Monthly Reports\FY2025\FY25-2 Nov Council Report 3 of 3
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Fiscal Year 2025 Budget Amendment in the amount of$311,000 for Ustick
Road -Ten Mile to Black Cat Streetlights
Mayor Robert E. Simison
ILR. ItNI,--�ACity Council Members:
Luke Cavener, President
WE, Liz Strader,Vice President
i D A H Brian Whitlock
Doug Taylor
John Overton
Anne Little Roberts
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Micah Bandurraga
DATE: 1213112024
SUBJECT: FY 25 BUDGET AMENDMENT IN THE AMOUNT OF $311,000 FOR THE
USTICK RD—BLACK CAT TO TEN MILE STREETLIGHT PROJECT
REQUESTED COUNCIL DATE: 01/14/2025
I. RECOMMENDED ACTION
A. Move to:
1. Approve the $311,000 Budget Amendment for Streetlight installation in
conjunction with the Ustick Rd. —Black Cat to Ten Mile Road Widening
2. Authorize the Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Micah Bandurraga, Transportation &Utility Coordinator 208-489-0352
Dean Stacy, PM 208-489-0386
Kyle Radek, PM Supervisor 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Laurelei McVey, Director of Public Works 208-985-1259
III. DESCRIPTION
A. Background
The Ustick Road widening project from Black Cat to Ten Mile was originally
scheduled for construction in FY27 by ACHD. The schedule was moved up to
Page 1 of 2
FY25 due to a City of Nampa project to widen the additional road area for Ustick
—Black Cat to Can Ada Road.
B. Proposed Project
This amendment is to provide funding for streetlights along the south side of
Ustick Rd between Black Cat and Ten Mile in conjunction with the Ustick Rd
widening project. The south side of Ustick was previously developed without
streetlights being installed thus the City cannot rely on developers to install the
necessary streetlights required by City standards for public safety. The streetlights
along the north side of the road will be installed by developers later as development
occurs.
IV. IMPACT
A. Strategic Impact: This is an underserved area of Meridian that does not currently
meet City standards for street lighting. Installing streetlights with this project will
follow the City Master Plan for street lighting. Installing the streetlights in conjunction
with the road widening project provides cost savings to the City by utilizing our cost
share agreement with ACHD.
B. Service/Delivery Impact: This project will provide additional public safety for
pedestrians and vehicular traffic in this area.
C. Project Funding
r Fiscal Year Account Code/Codes
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
FY25 01-1860-54000-11340 $311,000.00
--------------------------------------------- - ---------------------------------------
---------------------------------------------------------------------r---------------------------------------------------------------------------------------------------------------------------------
Total Funding $311,000.00
VI. TIME CONSTRAINTS: This road widening project is currently under construction;
the streetlight funding needs approved as soon as possible.
VII. LIST OF ATTACHMENTS: Request for Change with cost breakdowns, Budget
Amendment Request.
Approved for Council Agenda: C/� Date 1/6/25
Page 2 of 2
1/6/2025 3:10PM City of Meridian FY2025 Budget Amendment Form
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN�--'
01 1860 41200 11340 Wages
01 1860 41206 11340 PT/Seasonal Wages
01 1860 41210 11340 Overtime Please only complete the fields
01 1860 41304 11340 Uniform Allowance highlighted in Orange.
01 1860 42021 11340 FICA $ Amendment Details
01 1 1860 42022 11340 PERSI $ Title: Ustick Rd-Ten Mile to Black Cat-Streetlights
01 1860 42023 11340 Worker's Comp $ Department Name: Public Works
01 1860 42025 11340 Employee Insurance $ Presenting Department Name: Public Works
Total Personnel Costs $ Department#: 1860
Operating Expenditures Primary Funding Source: 1
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
01 1860 11340 $ Project#: 11340
01 1860 11340 $
01 1860 11340 $ Is this for an Emergency? ] Yes ] No
01 1860 11340 $ New Level of Service? ] Yes ] No
01 1860 11340 $
01 1860 11340 $ Clerks Office Stamp
01 1860 11340 $
01 1860 11340 $
01 1860 11340 $
01 1860 11340 $
01 1860 11340 $
01 1860 11340 $
01 1860 11340 $ Date of Council Approvall-14-2025
Total Operating Expenditures $ $ $
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date
01 1860 54000 1 11340 Streetlights $ 311,000 1/6/25
01 1860 11340
01 1860 11340 Depart
01 1860 11340 APPROVED
01 1860 11340 By Jenny Fields at 12:09 pm,Jan 07,202,11 in Todd's absent
01 1 1860 11340 Chief Financial Officer
Total Capital Outlay $ 311,000
Revenue/Donations Approved Doug Taylor via email 1.7.25
Fund# Dept.# G/L# Proj.# G/L#Description Total Council
01 1 1860 1 1 11340 1 1-7-25
01 1 1860 1 1 11340
01 1860 11340 Mayor
Total Revenue/Donations $
Total Amendment Request $ 311,000
City of Meridian FY2025 Budget Amendment Form C:\Users\lmcvey\Desktop\Copy of fy2025-budget-amendment-Usti ck-Black Cat to Ten Mile 11340-final draft-MB-CM-1-2-25
1/6/2025 3:10PM City of Meridian FY2025 Budget Amendment Form
Total Amendment Cost-Lifetime
PriorYear(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2025 2026 2027 2028 2029 Title: Ustick Rd-Ten Mile to Black Cat-Streetlights
Personnel $ $ $ $ $ f—suhm4uGrrg Budget Ann--I rents:
Operating $ $ $ $ $ ➢ Depart—twill send Amerdment.with Directors signature to Finance(Budget Manager}for review
Capital $ 311,000 > Firance will send Amencment to courcil Lia son fe signature
Total $ $ 311,000 $ $ $ $ ➢C—ol Liaison will send signed Amendment to Mayor
Total Estimated Project Cost: $ 311,000 ➢ Mayor will send signed Amendment to Finarce(Budget Manager)
Evaluation Questions > Firance(B dget Manager)will send anpr-ed copv of Amenc ment to Depa itment
Please answer all Evaluation Questions using the financial data referenced above. ➢ Depaiti—ta,luadd•_cnyofAmendmen.toCouncilAgenca singMunlcone Agenda Manager
1. Describe what is being requested?
This request is to fund the streetlight installation on the south side of Ustick Road between Black Cat and Ten Mile. ACHD is widening Ustick Road between Black Cat&Ten Mile.
In conjunction with this project,the City needs to install streetlights along the south side of Ustick Road. The north side is undeveloped and lights will be installed on the north as
development occurs.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
This project was moved forward earlier than planned by ACHD-we did not expect to need funding for this fiscal year.
3. What is the explanation for not submitting this budget re uest during the next fiscal Year budget c cle?
The project is currently under construction and the City must act quickly to coordinate the work with ACHD.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
This is a General Fund cost.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes,the streetlights are part of the City's Master Plan. All
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
N/A
7EWA.Does this Amendment include an needed Equipment or Software that will utilize the Cit 's network? Yes or No N
8.Is the amendment going to result in the disposal of an asset?(Yes or No) No
9.An additional comments?
Total Amendment Request $ 311,000
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
City of Meridian FY2025 Budget Amendment Form C:\Users\lmcvey\Desktop\Copy of fy2025-budget-amendment-Ustick-Black Cat to Ten Mile 11340-final draft-MB-CM-1-2-25
Mayor Robert E. Simison
ILR. ItNI,--�ACity Council Members:
Luke Cavener, President
WE, Liz Strader,Vice President
i D A H Brian Whitlock
Doug Taylor
John Overton
Anne Little Roberts
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Micah Bandurraga
DATE: 1213112024
SUBJECT: FY 25 BUDGET AMENDMENT IN THE AMOUNT OF $311,000 FOR THE
USTICK RD—BLACK CAT TO TEN MILE STREETLIGHT PROJECT
REQUESTED COUNCIL DATE: 01/14/2025
I. RECOMMENDED ACTION
A. Move to:
1. Approve the $311,000 Budget Amendment for Streetlight installation in
conjunction with the Ustick Rd. —Black Cat to Ten Mile Road Widening
2. Authorize the Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Micah Bandurraga, Transportation &Utility Coordinator 208-489-0352
Dean Stacy, PM 208-489-0386
Kyle Radek, PM Supervisor 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Laurelei McVey, Director of Public Works 208-985-1259
III. DESCRIPTION
A. Background
The Ustick Road widening project from Black Cat to Ten Mile was originally
scheduled for construction in FY27 by ACHD. The schedule was moved up to
Page 1 of 2
FY25 due to a City of Nampa project to widen the additional road area for Ustick
—Black Cat to Can Ada Road.
B. Proposed Project
This amendment is to provide funding for streetlights along the south side of
Ustick Rd between Black Cat and Ten Mile in conjunction with the Ustick Rd
widening project. The south side of Ustick was previously developed without
streetlights being installed thus the City cannot rely on developers to install the
necessary streetlights required by City standards for public safety. The streetlights
along the north side of the road will be installed by developers later as development
occurs.
IV. IMPACT
A. Strategic Impact: This is an underserved area of Meridian that does not currently
meet City standards for street lighting. Installing streetlights with this project will
follow the City Master Plan for street lighting. Installing the streetlights in conjunction
with the road widening project provides cost savings to the City by utilizing our cost
share agreement with ACHD.
B. Service/Delivery Impact: This project will provide additional public safety for
pedestrians and vehicular traffic in this area.
C. Project Funding
r Fiscal Year Account Code/Codes
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
FY25 01-1860-54000-11340 $311,000.00
--------------------------------------------- - ---------------------------------------
---------------------------------------------------------------------r---------------------------------------------------------------------------------------------------------------------------------
Total Funding $311,000.00
VI. TIME CONSTRAINTS: This road widening project is currently under construction;
the streetlight funding needs approved as soon as possible.
VII. LIST OF ATTACHMENTS: Request for Change with cost breakdowns, Budget
Amendment Request.
Approved for Council Agenda: C/� Date 1/6/25
Page 2 of 2
City of Meridian
Ustick Road (Black Cat Road to Ten Mile Road)
Utility Improvements
City Project #11340
Construction Cost Estimate
Revised September 26, 2024
Item No. Item Description Unit Sheet No. Estimated
C-03 C-04 C-05 C-06 C-07 C-08 C-09 C-10 C-11 C-12 C-13 C-14 C-15 C-16 C-17 C-18 C-19 C-20 Quantity
204.4.1.A.1. STRUCTURAL EXCAVATION -AERIAL SEWER SUPPORT ONLY CY 42 42
204.4.3.A.1. COMPACTING BACKFILL-AERIAL SEWER SUPPORT ONLY CY 33 33
205.4.1.B.1 DEWATERING LS 1 1
303.4.1.A.3 EXPLORATORY EXCAVATION PRE-APPROVAL REQUIRED HR 4 3 3 10
306.4.1.D.1 IMPORTED TRENCH BACKFILL, TYPE A PRE-APPROVAL REQUIRED TON 32 20 12 85 13 22 42 20 95 341
306.4.1.G.1 CULVERT CROSSING CDF FLOWABLE BACKFILL CY 52 52
307.4.1.E.1 TYPE C SURFACE RESTORATION SY 82 82
307.4.1.G.1.a TYPE P SURFACE RESTORATION -TEMPORARY SY 25 15 20 15 15 90
307.4.1.G.1.b TYPE P SURFACE RESTORATION - PERMANENT SY 280 299 579
310.4.1.A.1.a 16"O, 3/8" THICK STEEL CASING LF 28 41 30 99
310.4.1.A.1.b 20"O, 3/8" THICK STEEL CASING LF 30 20 24 80 30 184
310.4.1.A.1.c 30"O, 3/8" THICK STEEL CASING LF 28 30 58
310.4.1.A.1.d 36"O, 3/8" THICK STEEL CASING LF 60 60
310.4.1.A.1.e 42"O, 3/8" THICK STEEL CASING LF 24 24 30 78
310.4.1.A.1.e 20" PVC, AWWA C900, DR25 PVC WATER MAIN SLEEVE LF 60 60
401.4.1.A.1.a 6" PVC, AWWA C900, DR18 WATER MAIN LF 16 29 27 5 30 8 115
401.4.1.A.1.b 8" PVC, AWWA C900, DR18 WATER MAIN LF 32 29 12 57 130
401.4.1.A.1.c 12" PVC, AWWA C900, DR18 WATER MAIN LF 57 10 20 481 421 295 25 1309
401.4.1.A.1.d 8" (IPS) HDPE, AWWA C906, PE4710, DR7 WATER MAIN LF 33 33
401.4.1.A.1.d 12" (IPS) HDPE, AWWA C906, PE4710, DR9 WATER MAIN LF 45 45
401.4.1.A.1.e 16" (IPS) HDPE, AWWA C906, PE4710, DR7 WATER MAIN LF 97 97
401.4.1.A.1.f 16" (IPS) HDPE, AWWA C906, PE4710, DR9 WATER MAIN LF 40 30 34 120 80 40 344
401.4.1.C.1. LOCATE STATION PER MERIDIAN SD-G5 EA 1 2 1 2 1 1 2 1 1 12
401.4.1.D.1. WATER CONTROL VAULT#22 EA 1 1
401.4.1.E.1. RELOCATE WATER CONTROL VAULT#22 CONTROL PANEL EA 1 1
402.4.1.A.1.a 6" GATE VALVE EA 1 1 1 1 1 5
402.4.1.A.1.b 8" GATE VALVE EA 1 1 1 1 4
402.4.1.A.1.c 12" GATE VALVE EA 3 3 1 2 2 6 3 3 1 1 1 26
403.4.1.A.1.a FIRE HYDRANT ASSEMBLY WITH LOCATE STATION EA 1 1 1 1 1 5
403.4.1.A.1.b RELOCATE EXISTING FIRE HYDRANT ASSEMBLY WITH LOCATE STATION EA 1 1
404.4.1.A.1.a 3/4" SINGLE WATER SERVICE CONNECTION EA 1 1 1 1 1 1 1 1 1 9
404.4.1.A.1.b 2" SINGLE WATER SERVICE CONNECTION EA 1 1
404.4.1.B.1.a 3/4" WATER SERVICE LINE METER TO BUILDING LF 15 15
404.4.1.B.1.b 2"WATER SERVICE LINE METER TO BUILDING LF 45 45
501.4.1.B.1. 30" (IPS) HDPE, ASTM F714, PE4710, DR17 SANITARY SEWER MAIN LF 23 71 94
502.4.1.A.1.a 60"0 SANITARY SEWER MANHOLE, TYPE B EA 1 1
502.4.1.A.1.b 60"0 SANITARY SEWER DOGHOUSE MANHOLE EA 1 1
503.4.1.A.3. SEWER SERVICE CLEANOUT EA 1 2 3
504.4.1.A.1.a 4" PVC, ASTM D3034, SEWER SERVICE PIPE LF 77 77
504.4.1.A.1.b EXTEND EXISTING SEWER SERVICE, MATCH PIPE SIZE LF 22 54 76
504.4.1.D.1. 4" SEWER SERVICE CONNECTION TO MAIN EA 1 1
505.4.1.B.1.a 10" PVC, AWWA C900, DR18 PRESSURE SEWER MAIN LF 14 13 35 62
505.4.1.B.1.b 18" PVC, AWWA C900, DR18 PRESSURE SEWER MAIN LF 18 13 25 56
505.4.1.B.1.c 12" (IPS) HDPE, AWWA C906, PE4710, DR9 PRESSURE SEWER MAIN LF 38 20 40 98
505.4.1.B.1.d 24" (IPS) HDPE, AWWA C906, PE4710, DR9 PRESSURE SEWER MAIN LF 38 20 40 98
505.4.1.B.1.e 36" (IPS) HDPE, AWWA C906, PE4710, DR11 DRY PRESSURE SEWER MAIN LF 245 109 418 7 266 149 1194
505.4.1.D.1. RELOCATE EXISTING PRESSURE SEWER MANHOLE AIR VENT EA 1 1 2
512.4.1.A.1. SEWAGE BYPASS SYSTEM LS 1
702.4.2.A.1. REINFORCING STEEL -AERIAL SEWER SUPPORT ONLY LB 595 595
703.4.1.A.1. CONCRETE CLASS 4000 -AERIAL SEWER SUPPORT ONLY CY 6 6
706.4.1.G.1. CONCRETE REPAIR SY 5 5
802.4.1.A.1. 3/4" CRUSHED AGGREGATE BASE -AERIAL SEWER SUPPORT ONLY CY 3 3
1102.4.1.A.1. JUNCTION BOX, S40T/ADA EA 2 2 2 2 2 2 12
1102.4.1.E.1.a 2" PVC, SCH 40, FIBER OPTIC CONDUIT WITH LOCATE WIRE LF 356 586 440 440 440 440 440 440 440 442 1048 892 554 294 198 441 83 7974
1102.4.1.E.1.b 4" SCHEDULE 40 RIGID PLASTIC CONDUIT IRRIGATION AND ELECTRICAL SERVICE SLEE LF 92 92 92 92 92 92 552
1102.4.1.F.1. FIBER OPTIC JUNCTION BOX, TYPE H2436-24H EA 3 3 1 1 1 1 1 1 1 1 2 1 2 1 1 1 22
2030.4.1.A.1. ADJUST EXISTING SEWER MANHOLE TO GRADE EA 2 3 3 2 1 1 1 1 2 16
2030.4.1.C.1. ADJUST EXISTING VALVE BOX TO GRADE EA 7 4 3 1 2 7 1 2 27
SP-M04004.a 2" BLOW-OFF ASSEMBLY PER MERIDIAN SD-W12 EA 1 1 1 1 1 1 2 1 9
SP-M04004.b 2" BLOW-OFF ASSEMBLY PER MERIDIAN SD-W13 EA 1 1 2
SP-M04007.a ABANDON EXISTING SEWER SERVICE CONNECTION EA 2 2
SP-M04007.b ABANDON EXISTING SEWER MAIN EA 1 1 2
SP-M04007.c ABANDON EXISTING WATER SERVICE EA 1 1
SP-M04007.d ABANDON & REMOVE EXISTING WATER MAIN EA 1 2 3
SP-M04007.e REMOVE EXISTING VALVE EA 1 1
SP-M04007.f REMOVE EXISTING WATER CONTROL VAULT EA 1 1
SP-M04007.g REMOVE ABANDONED PRESSURE SEWER MAIN LOCATE WIRE BOX EA 1 1
SP-M04007.h REMOVE ABANDONED PRESSURE SEWER MANHOLE EA 1 1 3 5
SP-M04021 JADJUST EXISTING WATER METER TO GRADE EA 1 1
SP-29068 ILAWN SOD RESTORATION SF 848 1 848
City of Meridian
Ustick Road(Black Cat Road to Ten Mile Road)
Utility Improvements
City Project#11340 ACHD Pay For water stub
Construction Cost Estimate
Revised September 26,2024
Item No. Item Description Estimated Unit Bid Unit Price Bid Item Total
Quantity
204.4.1.A.1. STRUCTURAL EXCAVATION-AERIAL SEWER SUPPORT ONLY 42 CY $57.13 $2,399.46
204.4.3.A.1. COMPACTING BACKFILL-AERIAL SEWER SUPPORT ONLY 33 CY $108.90 $3,593.70
205.4.1.B.1 DEWATERING 1 LS $67,418.34 $67,418.34
303.4.1.A.3 EXPLORATORY EXCAVATION PRE-APPROVAL REQUIRED 10 HR $669.11 $6,691.10 $2,676.44 $4,014.66
306.4.1.D.1 IMPORTED TRENCH BACKFILL,TYPE A(PRE-APPROVAL REQUIRED) 341 TON $36.23 $12,354.43 $6,177.22 $6,177.22
306.4.1.G.1 CULVERT CROSSING CDF FLOWABLE BACKFILL 29 CY $324.21 $9,402.09 $4,701.05 $4,701.05
307.4.1.E.1 TYPE C SURFACE RESTORATION SY $25.05
307.4.1.G.1.a TYPE P SURFACE RESTORATION-TEMPORARY SY $49.50
307.4.1.G.1.b TYPE P SURFACE RESTORATION-PERMANENT SY $61.60
310.4.1.A.1.a 16"O,3/8"THICK STEEL CASING 41 LF $547.95 $22,465.95 $22,465.95 $31,781.10
310.4.1.A.1.b 20"0,3/8"THICK STEEL CASING 144 LF $359.90 $51,825.60
310.4.1.A.1.c 30"O,3/8"THICK STEEL CASING 58 LF $389.73 $22,604.34
310.4.1.A.1.d 36"0,3/8"THICK STEEL CASING 60 LF $511.25 $30,675.00
310.4.1.A.1.e 42"O,3/8"THICK STEEL CASING 78 LF $542.75 $42,334.50
310.4.1.A.1.e 20"PVC,AWWA C900,DR25 PVC WATER MAIN SLEEVE 30 LF $229.03 $6,870.90
401.4.1.A.1.a 6"PVC,AWWA C900,DR18 WATER MAIN 115 LF $40.88 $4,701.20
401.4.1.A.1.b 8"PVC,AWWA C900,DR18 WATER MAIN 130 LF $80.77 $10,500.10
401.4.1.A.1.c 12"PVC,AWWA C900,DR18 WATER MAIN 220 LF $186.64 $41,060.80
401.4.1.A.1.d 8"(IPS)HDPE,AWWA C906,PE4710,DR7 WATER MAIN 33 LF $149.38 $4,929.54
401.4.1.A.1.d 12" IPS HDPE,AWWA C906,PE4710,DR9 WATER MAIN 45 LF $249.37 $11,221.65
401.4.1.A.1.e 16"(IPS)HDPE,AWWA C906,PE4710,DR7 WATER MAIN 97 LF $217.29 $21,077.13
401.4.1.A.1.f 16" IPS HDPE,AWWA C906,PE4710,DR9 WATER MAIN 244 LF $565.68 $138,025.92
401.4.1.C.1. LOCATE STATION PER MERIDIAN SD-G5 10 EA $743.62 $7,436.20
401.4.1.D.1. WATER CONTROL VAULT#22 1 EA $99,629.35 $99,629.35
401.4.1.E.1. RELOCATE WATER CONTROL VAULT#22 CONTROL PANEL 1 EA $42,189.00 $42,189.00
402.4.1.A.1.a 6"GATE VALVE 5 EA $2,086.65 $10,433.25
402.4.1.A.1.b 8"GATE VALVE 4 EA $2,745.89 $10,983.56
402.4.1.A.1.c 12"GATE VALVE 25 EA $4,050.24 $101,256.00
403.4.1.A.1.a FIRE HYDRANT ASSEMBLY WITH LOCATE STATION 5 EA $7,175.77 $35,878.85
403.4.1.A.1.b RELOCATE EXISTING FIRE HYDRANT ASSEMBLY WITH LOCATE STATION 1 EA $5,872.68 $5,872.68
404.4.1.A.1.a 3/4"SINGLE WATER SERVICE CONNECTION 9 EA $2,590.61 $23,315.49
404.4.1.A.1.b 2"SINGLE WATER SERVICE CONNECTION 1 EA $6,437.00 $6,437.00
404.4.1.B.1.a 3/4"WATER SERVICE LINE METER TO BUILDING 15 LF $101.01 $1,515.15
404.4.1.B.1.b 2"WATER SERVICE LINE(METER TO BUILDING) 45 LF $82.01 $3,690.45
501.4.1.B.1. 30" IPS HDPE,ASTM F714,PE4710,DR17 SANITARY SEWER MAIN 94 LF $295.07 $27,736.58
502.4.1.A.1.a 60"0 SANITARY SEWER MANHOLE,TYPE B 1 EA $12,433.91 $12,433.91
502.4.1.A.1.b 60"0 SANITARY SEWER DOGHOUSE MANHOLE 1 EA $19,724.86 $19,724.86
503.4.1.A.3. SEWER SERVICE CLEANOUT 3 EA $1,133.10 $3,399.30
504.4.1.A.1.a 4"PVC,ASTM D3034,SEWER SERVICE PIPE 77 LF $122.90 $9,463.30
504.4.1.A.1.b EXTEND EXISTING SEWER SERVICE,MATCH PIPE SIZE 76 LF $56.48 $4,292.48
504.4.1.D.1. 4"SEWER SERVICE CONNECTION TO MAIN 1 EA $6,143.53 $6,143.53
505.4.1.B.1.a 10"PVC,AWWA C900,DR18 PRESSURE SEWER MAIN LF $336.76
505.4.1.B.1.b 18"PVC,AWWA C900,DR18 PRESSURE SEWER MAIN 56 LF $455.33 $25,498.48
505.4.1.B.1.c 12"(IPS)HDPE,AWWA C906,PE4710,DR9 PRESSURE SEWER MAIN LF $436.00
505.4.1.13.1A 24" IPS HDPE,AWWA C906,PE4710,DR9 PRESSURE SEWER MAIN 98 LF $1,988.71 $194,893.58
505.4.1.B.1.e 36"(IPS)HDPE,AWWA C906,PE4710,DR11 DRY PRESSURE SEWER MAIN 1194 LF $431.64 $515,378.16
505.4.1.D.1. RELOCATE EXISTING PRESSURE SEWER MANHOLE AIR VENT 2 EA $5,757.64 $11,515.28
512.4.1.A.1. SEWAGE BYPASS SYSTEM 1 LS $492,975.02 $492,975.02
702.4.2.A.1. REINFORCING STEEL-AERIAL SEWER SUPPORT ONLY 595 LB $2.52 $1,499.40
703.4.1.A.1. CONCRETE CLASS 4000-AERIAL SEWER SUPPORT ONLY 6 CY $1,440.00 $8,640.00
706.4.1.G.1. CONCRETE REPAIR 5 SY $690.00 $3,450.00
802.4.1.A.1. 3/4"CRUSHED AGGREGATE BASE-AERIAL SEWER SUPPORT ONLY 3 CY $660.25 $1,980.75
1102.4.1.A.1. JUNCTION BOX,S40T/ADA 12 EA $1,399.65 $16,795.80
1102.4.1.E.1.a 2"PVC,SCH 40,FIBER OPTIC CONDUIT WITH LOCATE WIRE 7974 LF $14.96 $119,291.04
1102.4.1.E.1.b 4"SCHEDULE 40 RIGID PLASTIC CONDUIT IRRIGATION AND ELECTRICAL SERVICE SLEE 552 LF $24.41 $13,474.32
1102.4.15.1. FIBER OPTIC JUNCTION BOX,TYPE H2436-24H 22 EA $2,961.00 $65,142.00
2030.4.1.A.1. ADJUST EXISTING SEWER MANHOLE TO GRADE 16 EA $1,155.00 $18,480.00
2030.4.1.C.1. ADJUST EXISTING VALVE BOX TO GRADE 27 EA $992.25 $26,790.75
SP-M04004.a 2"BLOW-OFF ASSEMBLY PER MERIDIAN SD-W 12 8 EA $5,365.44 $42,923.52
SP-M04004b 2"BLOW-OFF ASSEMBLY PER MERIDIAN SD-W 13 1 EA $2,930.54 $2,930.54
SP-M04007!a ABANDON EXISTING SEWER SERVICE CONNECTION 2 EA $1,401.77 $2,803.54
SP-M04007.b JABANDON EXISTING SEWER MAIN 3 EA $33,659.34 $100.978.02
SP-M04007.c JABANDON EXISTING WATER SERVICE 1 EA $1,203.16 $1,203.16
SP-M04007.d ABANDON&REMOVE EXISTING WATER MAIN 3 EA $5,322.51 $15,967.53
SP-M04007.e REMOVE EXISTING VALVE 1 EA $3,516.52 $3,516.52
SP-M04007.f REMOVE EXISTING WATER CONTROL VAULT 1 EA $10,645.01 $10,645.01
SP-M04007.g REMOVE ABANDONED PRESSURE SEWER MAIN LOCATE WIRE BOX 1 EA $597.80 $597.80
SP-M04007.h REMOVE ABANDONED PRESSURE SEWER MANHOLE 5 EA $2,661.25 $13,306.25
SP-MO4021 ADJUST EXISTING WATER METER TO GRADE 1 EA $1,309.86 $1,309.86
SP-29068 LAWN SOD RESTORATION 848 SF $1.36 $1,153.28 $576.64 $576.64
TOTAL ESTIMATED COST $2,655,122.30 $756,477.73 $1,688,016.241 $184,433.041 $ 276,600.00
Water Total ISewer Total lFiber Total I Street Lights 5.99% $ 45,043.21 Cost Share Water
13.38% $ 100,510.12 Cost Share Sewer
FIBER CONDUIT 1.46% $ 10,981.76 Cost Share Fiber
IT Portion $ 150,000.00 2.19% $ 6,062.87 Cost Share Street Lights
PW Water Portion $73,079.75
Parks Conduits/Boxes 1 $30,270.121 $ 621,705.00 Mobilization
$ 129,675.00 Traffic Control
$ 751,380.00
10%Contingency $75,647.77 $168,801.62 $18,443.30 $ 27,660.00
5%Overhead $37,823.89 $84,400.81 $9,221.65 $ - $ 12,619,043.91 ACHD Project Total
Cost Share(Traffic) $ 45,043.21 $ 100,510.12 $ 10,981.76 $ 6,062.87 5% $37,823.89 Overhead
TOTALS $914,992.60 $2,041,728.80 $223,079.75 $310,322.87 5% $84,400.81 Overhead
$122,224.70 Total
TOTAL PROJECT COST $3,520,394.14
MERIDIAN
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Approval of ACHD Bid/Contract amount and resulting Purchase Order to
ACHD for the Water and Sewer Construction/Roadway Construction, Ustick-Black Cat to Ten Mile
Road Improvement project for the Not-To-Exceed Amount of$3,483,280.82
E IDIAN:--�-
DAHO
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Keith Watts, Procurement Manager Meeting Date: January 14, 2025
Presenter: Consent Estimated Time: N/A
Topic: Approval of ACHD Bid/Contract amount and resulting Purchase Order to ACHD for
the Water and Sewer Construction/Roadway Construction, Ustick-Black Cat to Ten
Mile Road Improvement project for the Not-To-Exceed Amount of$3,483,280.82.
Recommended Council Action:
Approval of ACHD Bid/Contract amount and Meridian's share of project per the existing Interagency
Agreement and Cost Share Permit for the Water and Sewer Construction/Roadway Construction
Ustick-Black Cat to Ten Mile Road Improvement project to ACHD for the Not-To-Exceed amount of
$3,483,280.82, and authorize the Procurement Manager to sign and to issue the resulting purchase
order.
Background:
• Council approved the Interagency Agreement August 13, 2024.
• Council approved the Cost Share Permit September 3, 2024.
• This project involves Water&Sewer Lines as well as Streetlights, IT Fiber Conduit and Parks
Conduit and Junction Boxes.
Mayor Robert E. Simison
City Council Members:
C� f IDIAl�T�. Luke Cavener, President
Liz Strader,Vice President
I D A H 0 Brian Whitlock
Doug Taylor
John Overton
Anne Little Roberts
TO: Keith Watts
FROM: Dean Stacey
Engineering Project Manager
DATE: 30 December 2024
SUBJECT: AGREEMENT WITH ACHD FOR THE CONSTRUCTION OF UTILITY
IMPROVEMENTS IN CONJUNCTION WITH ACHD-USTICK RD,BLACK CAT RD
TO TEN MILE RD PROJECT
I. DEPARTMENT CONTACT PERSONS
Dean Stacey, Engineering Project Manager 208-489-0386
Kyle Radek,Assistant City Engineer 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Laurelei McVey,PW Director 208-985-1259
II. DESCRIPTION
A. Back r� ound
ACHD is widening Ustick Road from Ten Mile Road to Black Cat Road. ACHD and Meridian
have entered into an agreement to include utility improvements in the project. The agreement
requires ACHD to get Meridian's concurrence before awarding the construction contract.
B. Project Description
The City portion of this project includes adjustments to the 18 inch pressure sewer in Ustick at
Nine Mile Creek,Rutledge Lateral and Eight Mile Lateral. The City is also installing sections
of pressure sewer for future use where ACHD is constructing concerte intersections. New street
lights are beig installed on the south side of Ustick Rd and east side Black Cat Rd, and new
fiber optic conduits are being installed on the south side of Ustick Rd. Additionally, a water
control vault(WCV)#22 with SCADA panel will be relocated from inside the new road right-
of-way, onto the City parcel along Ustick Rd.
III. IMPACT
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642
Phone 208-898-5500 . www.meridiancity.org
A. Fiscal Impacts
Funding for the water and sewer portion of project was included in the FY 25 extensions
budget. The necessary street light portion requires a budget amendement of$276,600. (See
Purchasing Information for more financial detail.)
B. Time Constraints
Sewer and water infrastructure crossing Nine Mile Creek,the Rutledge Lateral and Eight Mile
Lateral must be installed before the 15th of March,2025, so it is important to get concurrence of
award of the contract to ACHD so they can make the award and start the project.
Departmental Approval: C��- b&V�i —
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642
Phone 208-898-5500 . www.meridiancity.org
I
ADA COUNTY HIGHWAY DISTRICT
COST SHARE PERMIT
3775 Adams Street ACHD Contact Person :
Garden City, Idaho Project Management
83714 Name : Seth Jarsky
Phone (208) 387-6280 3775 Adams Street
Facsimile (208) 387 - Garden City Idaho 83714
6289 Phone : (208) 387-6235
KL
ACHD
Date of Permit : ACHD Project No. : Permit No . : 50
322024/522025
Capitalized terms that are not defined in this Permit shall have the meanings given to them in the
ACHD Cost Share Ordinance No. 215.
I. PERMITTEE INFORMATION
This permit is granted to : Partnering Agency Contact
Person :
City of Meridian Micah Bandurraga
Transportation and Utility
Coordinator
Phone : 208489 -0352
Email :
mbandurra a meridiancit . org
IL ROAD PROJECT AND APPROVED NON -TRANS ON CON ' ONENTS
Name/Location of ACHD Road Project :
Ustick Road, Black Cate Road to Ten Mile Road
ACHD Project 322024/522025 and City Project 11340 as depicted in the project plans attached hereto and
incorporated herein as Exhibit A .
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i
Approved Non-Transportation Components .
Pursuant to this Permit, ACHD authorizes, and, as a condition of issuing this Permit, requires, the
following NonJransportation Components :
1 ) Construction and Perpetual Maintenance of the following
• Continuous Streetlighting, and
• Fiber conduit with junction boxes ,
All of the aforementioned is depicted in Exhibit A as attached and incorporated herein .
ACHD authorizes and requires the construction and perpetual maintenance of the continuous streetlighting
and fiber conduit with junction boxes associated with this Project .
In accordance with Ordinance 215 , the foregoing continuous streetlighting and fiber conduit with junction
boxes are referred to as the "Non-Transportation Components . "
III . ACQUISITION OF RIGHT-OF-WAY OR REAL PROPERTY
Conditions of acquisition/contribution of right-of-way or real property by Partnering Agency and/or
reimbursement to ACHD by Partnering Agency for said acquisition ,
None . ACHD has already acquired or is in the process of acquiring the right- of-way necessary to
incorporate the Non-Transportation Components into the Project. Therefore, the acquisition of real
property is not required of the Partnering Agency and is not part of the Non-Transportation Components ,
IV. DESIGN OF NON-TRANSPORTATION COMPONENTS
Party responsible for obtaining plans/design for Non4ransportation Components :
ACHD is designing the continuous streetlighting described in Section II . The fiber conduits with junction
boxes described in Section II have been designed by the Partnering Agency, as shown in Exhibit A.
If Partnering Agency is responsible for providing plans/design, deadline for submitting plans/designs
to ACHD for approval . -
The Partnering Agency has provided 90% plans/designs for the fiber conduits with junction boxes to be
included in the ACHD bid package for this Project .
Additional conditions: All desi ns/ lans submitted by PartneringAgency must comply with i established
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engineering standards, including the Idaho Standards for Public Works Construction (ISPWC); (ii) the
American Association of State Highway and Transportation Officials ("AASHTO "); (iii) the Cost-Share
Ordinance No. 215; (iv) all adopted ACHD rules, regulations, and policies; and (v) all state and federal
laws. No designs shall be considered final until they are approved in writing by ACHD. Any modifications
to the deadlines set forth above must be approved in writing by ACHD. By approving such design or
construction of the Non- Transportation Components to the extent such Non- Transportation Components
were not designed or constructed by ACHD.
Allocation of design costs for Non-Transportation Components (including, if applicable, any credits
provided to Partnership Agency and application of any federal funding) and for reimbursement, if
applicable :
The Partnering Agency shall be solely responsible for all design costs for the fiber optic conduits and
associated junction boxes (Non-Transportation Components) , if any.
V. CONSTRUCTION OF NON-TRANSPORTATION COMPONENTS
Description of construction work approved by ACHD to be completed by Partnering Agency (if
applicable) : (In addition to description , refer to designs and plans attached to this Permit as
Exhibits , if applicable. If designs and plans are not complete at the time of issuance of this Permit,
they must be approved in writing by ACHD and shall be incorporated into this Permit.)
All construction will be included in the ACHD construction contract. The Partnering Agency will be
responsible for reimbursing the construction costs of the proposed Non-Transportation Components .
Additional conditions: (1) Partnering Agency will not allow any liens to attach to any right-of-way,
improvements, or any other property ofACHD as a result of any labor performed or materials supplied in
connection with the construction of the Non-Transportation Components. (2) Partnering Agency shall be
responsible for obtaining all permits required by ACHD in connection with any construction of the Non-
Transportation Components. (3) Partnering Agency 's construction shall not negatively impact ACHD 's
construction of the Transportation Components or ACHD 's Road Project schedule in any way. (4) Any
amendment to the designs and plans must be approved in writing by ACHD. (5) All construction of the
Non- Transportation Components shall be in accordance with the designs/plans approved by ACHD. (6)
All construction by Partnering Agency will comply with (i) established engineering standards including the
Idaho Standards for Public Works Construction (ISPWC); (fi) the American Association of State Highway
and Transportation Officials (AASHTO ') ; (iii) the Cost Share Ordinance No. 215; (iv) all adopted ACHD
rules, regulations and policies; and (v) all state and federal laws.
If Partnering Agency is responsible for all or a part of the construction of the Non-Transportation
Components .
a . Date for submitting Partnering Agency ' s contractors and engineers to ACHD for approval.
N/A
b . Date for submitting Partnering Agency ' s contractors ' and engineers ' estimates to ACHD
approval : August 9 , 2024
c. Date for submitting Partnering Agency ' s contractors ' and engineers ' contracts to ACHD for
approval : N/A
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Any modifications to the deadlines set forth above must be approved in writing by ACHD .
All construction will be included in the ACHD construction contract . The Partnering Agency will be
responsible for reimbursing the construction costs of the proposed NonJransportation Components .
Allocation of construction costs for Non-Transportation Components , reconstruction costs of
Transportation Components necessitated by the incorporation of Non-Transportation Components
into the Road Project, ACHD construction, maintenance, administration , and overrun costs
(including, if applicable, any credits provided to Partnering Agency and application of any federal
funding) , and time for reimbursement, if applicable :
Partnering Agency shall be solely responsible for all construction costs of the Non-Transportation
Components, whether ACHD or Partnering Agency performs such construction. If ACHD performs the
construction of the NonJransportation Components , then Partnering Agency shall reimburse ACHD for
the actual costs of all materials used, the cost of the relocation of any utilities necessitated by installation of
the Non-Transportation Components, including but not limited to the construction costs of Streetlights,
conduit, and junction boxes where applicable . Payment by Partnering Agency shall be made to ACHD
within 30 days following submission of any invoice by ACHD to Partnering Agency identifying such
charges .
Relocation of utilities to be completed by Partnering Agency (if any) :
The Partnering Agency shall be solely responsible for the cost of relocating any utilities required in
connection with the placement, incorporation, or construction of the Non-Transportation Components .
Storm water provisions (if applicable) :
N/A
Additional conditions : Upon a determination by ACHD that the incorporation into the Road Project of
Partnering Agency 's Non- Transportation Components will have an adverse effect on storm water quantity
or quality, Partnering Agency shall be solely responsible for either mitigating or funding the mitigation of
any such adverse effects in a means determined by or acceptable to ACHD.
Schedule for completion of Road Project :
At this time, ACHD ' s schedule for completion of the Transportation and Non-Transportation Components
of the Road Project completion is estimated for October 2025 .
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VI . MAINTENANCE OF NON-TRANSPORTATION COMPONENTS
Maintenance requirements of Non-Transportation Components by Partnering Agency $
The Partnering Agency shall be, and is hereby, granted a non-exclusive, revocable license to maintain,
repair, and replace the Non-Transportation Components , subject to the provisions of this Permit and during
the term of this Permit. This includes the perpetual maintenance, repair, and replacement of the streetlights,
fiber optic conduits and junction boxes described in Section II .
Partnering Agency shall cause the Non-Transportation Components to be operated and maintained in good
functioning order during the term of this Permit, in accordance with applicable law, the approved
designs/plans, Partnering Agency ' s streetlights, fiber optic conduits and junction boxes . Any replacement
and/or installation by Partnering Agency of additional improvements shall be accomplished in accordance
with designs, plans, and specification approved in advanced an in writing by ACHD , in its discretion, and
as required to satisfy applicable laws, its policies, and good engineering and landscaping practices .
Additional conditions:
1 . This Permit does not extend to Partnering Agency the Right to use any part of the ACHD Road
Project area to the exclusion of ACHD for any use within its jurisdiction, authority, and discretion
or of others to the extent authorized by law.
2. In accessing any part of the Road project that has been accepted as an open public highway (as the
term "highway " is defined in Idaho Code Section 40-109 (5), Partnering Agency 's authorized use is
subject to the rights of the public to use the highway.
3. The rights granted hereunder are subject to and subordinate to the rights of holders of easements
of records and the statutory rights of utilities to use the right-of-way.
4. This Permit does not preclude or impede the ability of ACHD to enter into or grant easements or
license agreements allowing third parties to access the Road Project area, or the ability of ACHD
to redesign) reconstruct, relocate, maintain, and improve the Road Project and right-of way as it
determines necessary, in its sole discretion.
5. In consideration of the license granted by this Permit, Partnering Agency expressly covenants and
agrees that the license granted herein is temporary and merely a permissive use of the ACHD right-
of-way pursuant to the terms of this Permit. Partnering Agency assumes the risk that the license
granted herein may be terminated before Partnering Agency has realized the economic benefit of
the cost of installing, constructing, repairing, or maintaining the Non-Transportation Components,
and by signing and accepting this Permit, Partnering Agency hereby waives and estops itself from
asserting any claim, including damages or reimbursement, that the license is in any way
irrevocable because partnering Agency has expended finds on the Non-Transportation
Components and the Permit has not been in effect for a period sufficient for Partnering Agency to
realize the economic benefitfrom such expenditures.
I 6. In the event Partnering Agency fails to replace, repair, maintain, and care for the Non- -
Transportation Components, ACHD shall have the following remedies in addition to any other
recovery in law or in equity, provided that ACHD first gives Partnering Agency 30 days ' notice and
Partnering Agency fails to remedy such failure : (i) ACHD may revoke this Permit; (ii) ACHD may
replace, maintain, and/or care for the Non- Transportation Components, and Partnering Agency
shall reimburse ACHD Jully ,for all associated costs; iii ACHD may remove, alter, redesign, of•
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reconstruct the Non- Transportation Components or any part of the ACHD Road Project (including
without limitation the right-of4ay), or in the case of landscaping, replace the Non- Transportation
Components with hardscape, and Partnering Agency shall reimburse ACHD filly for all associated
costs; and (h) ACHD may refuse to issue any further Cost Share Permits or any other permits for
future ACHD Road Projects until Partnering Agency complies with the conditions of the Permit. In
addition, in the event of an emergency caused by Partnering Agency 's failure to perform required
maintenance, ACHD may immediately perform any and all emergency repairs or take other
measures in connection with an emergency and Partnering Agency shall reimburse ACHD fully for
all associated costs.
VII . TERM
Term of Permit .
This Permit shall be perpetual, until terminated or revoked pursuant to the provisions of this Permit .
Upon termination or revocation of this Permit, upon the request of ACHD, Partnering Agency will either,
as directed by ACHD, (i) promptly remove the Non-Transportation Components and restore the underlying
area to at least the condition present as of the date of this Permit repairing and restoring all portions of
ACHD ' s right-of--way, personal property, and real property, if any, that are damaged during such removal
activities ; or (ii) reimburse ACHD for its cost of redesigning, replacing, and/or reconstructing the right-of-
way or real property underlying the Non-Transportation Components . Any portion of the Non-
Transportation Components that remain in ACHD right-of--way or on ACHD real property 90 days after
termination or revocation of this Permit shall be deemed abandoned, and ACHD shall have the right to
remove them or redesign, replace, and reconstruct the right-of--way or real property underlying them and
charge all costs to Partnering Agency .
VII. ADDITIONAL PROVISIONS APPLICABLE TO PROJECT
5004
Additional provisions .
This permit provides terms upon which the incorporation of the Non-Transportation Components into the
Road Project is approved .
IX. GENERAL CONDITIONS OF PERMIT
1 . This Permit is issued conditioned on the Partnering Agency ' s compliance with ACHD ' s Cost Share
Ordinance No . 215 , the terms and conditions of this Permit and all applicable ACHD policies,
standards and specifications and all certifications made by the Partnering Agency' s pursuant to this
Permit.
2 . This Permit is subject to the provisions of state and federal law and all ACHD Ordinance, including but
not limited to the Cost Share Ordinance No . 215 , in effect as of the date of issuance of this Permit and
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those that may be adopted after the issuance of this Permit (the "Applicable Law") . In the event of any
conflict between this Permit and Applicable Law, Applicable Law shall govern . In the event that any
part of the obligations of the Partnering Agency or of ACHD in connection with this Permit or the
Road Project are determined to be illegal or unenforceable by a court of competent jurisdiction, the
remaining obligations of the Permittee set forth in this Permit shall still be applicable . Further
amendments and restatements of the Cost Share Ordinance shall not be applicable to this Permit .
3 . If any portion of the ACHD Road Project (including without limitation any portion of the right-of-way
and ACHD personal property therein) is damaged as a result of Permittee ' s action or inaction with
regard to the construction, operation, and/or maintenance of the Fiber Optic Facilities or the failure or
neglect to construct, operate, and/or maintain the Fiber Optic Facilities, then the Permittee shall, at its
sole cost and expense, correct such deficiency and restore the area to the same condition it was in prior
thereto , and if Permittee or its successors or assigns shall fail or neglect to commence such correction
and restoration within twenty-four (24) hours of notification thereof, ACHD may proceed to do so, in
which event Permittee shall reimburse ACHD for the costs and expenses thereof, including, without
limitation, reasonable compensation for the use of staff and equipment of ACHD .
4 . The Partnering Agency shall be liable to ACHD for any and all damages, fines, fees, obligations to
third parties, costs, expenses , attorney fees, or any other liabilities whatsoever directly resulting from
the Partnering Agency ' s failure to comply with any provision of this Permit and/or Cost Share
Ordinance No . 215 . Without limiting the foregoing in any manner, in the event Partnering Agency
fails to comply with any provision of this Permit, then following any applicable notice and opportunity
to cure set forth herein, ACHD shall have the right, in addition to all other rights and remedies
elsewhere in this Permit, to redesign, replace, and/or reconstruct the Non Transportation Components
and/or the right- of4ay or real property underling the Non-Transportation Components, and in such
event, Partnering Agency shall reimburse ACHD for all associated cost . The obligations in this Section
shall survive the expiration, revocation, and/or cancellation of this Permit for any reason.
5 . The Partnering Agency may delegate any of its responsibilities hereunder to any third party so long as
it gives prior written notice to ACHD that specifies in detail what responsibilities are being delegated
and identifies the third party. Notwithstanding any delegation to a third party, the Partnering Agency
shall remain and shall be ultimately responsible for the third party' s compliance with the terms of this
Permit, and no delegation shall absolve Partnering Agency of any duties or obligations of this Permit in
any way. In addition, Partnering Agency fully assurnes all legal risks of determining whether any such
delegation is property under applicable law and/or regulations , and shall not be absolved of any
responsibilities under this Permit if it is unable to complete or maintain any such delegation for any
reason .
6 . Partnering Agency will protect, defend, indemnify, and hold ACHD and its officers, directors,
employees, members, and agents harmless from and against any and all liability, suits, losses, damages,
claims, actions, costs, and expenses of any nature, including court costs and attorney fees, arising from
or out of any acts or omissions of the Permittee, its agents, or contractors related to or in connection with the Non-Transportation Components and the exercise of any privileges or performance of any
obligations by the Partnering Agency pursuant to the terms of this Permit . Partnering Agency ' s
obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for
any reason.
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7 . In the event the NonJransportation Components will or may necessitate future maintenance, repair,
relocation, or replacement that is not subject to this Permit, ACHD shall in its discretion issue
Partnering Agency an amended or an additional Cost Share Permit to perform such work .
8 . ACHD shall at all times have the right to relocate, reconstruct, remove, or redesign any and all
improvements that are part of the Road Project . ACHD will use its best efforts to advise Partnering
Agency of any anticipated actions within the Road Project that would be likely to cause a relocation,
modification, or other adaptation of any of the Non-Transportation Components, and the parties , to the
extent reasonably possible, shall agree to a priority schedule regarding the same and shall attempt to
cooperate with respect to planning and coordination as related to any such relocation, modification, or
other adaptation of any of the NonJransportation Components . If ACHD ultimately determines that
any part of the Road project must be relocated, reconstructed, removed, or redesigned, then Partnering
Agency, at its sole cost and expense, shall be responsible for relocating, reconstructing, removing, or
redesigning the NonJransportation Components, as required by ACHD, which shall be accomplished
by the Partnering Agency according to designs, plans, and specifications approved by ACHD in writing
prior to any such work . Partnering Agency may also elect to remove all or a part of the Non-
Transportation Components in lieu of any relocation, modification, or adaptation. Partnering Agency
assumes any and all costs of itself and ACHD relating to any future relocation of the Non-
Transportation Components ,
9 . ACHD shall at all times have the right to revoke this and any other Permit granted to the Partnering
Agency to access the Highway or public right- of--way or real property. In addition, ACHD may
immediately perform any and all emergency repairs or take other measures in connection with an
emergency, in which case the Partnering Agency shall reimburse ACHD fully for all associated costs .
10 . This Permit shall immediately be revocable and/or cancelable by ACHD by providing written notice to
the Partnering Agency upon the occurrence of any of the following: (i) a determination by ACHD that
any of the information submitted by the Partnering Agency in the Cost Share Application is false or
inaccurate in any manner, (ii) a determination by ACHD that the Partnering Agency has failed to
comply with any term or provision of this Permit; (iii) a determination by ACHD that the Partnering
Agency has failed to replace, maintain, and/or care for the NonJransportation Components, as
required by the terms of this Permit. Except in an emergency situation, ACHD shall provide the
Partnering Agency with thirty (30) days notice of the issue and an opportunity to comply prior to
exercising such rights .
11 . The issuance of this Permit shall in no way obligate ACHD to provide Partnering Agency with
additional permits or rights, nor shall ACHD be obligation to utilize provisions or rights set forth in this
Permit in connection with additional permits or rights that it may elect to provide to Partnering Agency
in the future.
12 . All exhibits and any addenda to this Permit are incorporated herein .
15 . This Permit is conditioned upon the signature of ACHD and the Permittee below.
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This Cost Share Permit is issued by the Ada County Highway District on the date set forth above :
Ada County Highway District :
The person signing below represents that he or she has the authority on behalf of ACHD to issue this
Permit and bind ACHD to the terms set forth herein.
( :B Rya He
It : Dire or
Acceptance/certification by Permittee :
The person signing below represents that he or she has the authority on behalf of the Partnering Agency to
accept a d agree to the terms of thus Permit and bind the Partnering Agency to the terms set forth herein .
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By: Luke Cavener
Its : un i re ident = < �
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E IDIAN*,.
A s is J son m IDAHO
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City Cher 00 SEAL
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EXHIBITS
EXHIBIT A : ACHD Project 320024/522025 and City of Meridian Project No . 11340 plans
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INTERAGENCY AGREEMENT FOR:
WATER AND SEWER CONSTRUCTION/ROADWAY CONSTRUCTION
Ustick-Black Cat to Ten Mile Road Improvements
MERIDIAN PROJECT NO. 11340
THIS INTERAGENCY AGREEMENT FOR WATER AND SEWER CONSTRUCTION/
ROADWAY CONSTRUCTION ("Agreement") is made and entered into this 13TH day of
August _, 2024, by and between the ADA COUNTY HIGHWAY DISTRICT, a
highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and
the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of
Idaho("MERIDAN" or "City"), regarding MERIDIAN Project No. 11340.
RECITALS
WHEREAS, ACHD is a single county-wide highway district, a public entity, organized
and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with
the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights-
of-way in Ada County;
WHEREAS, MERIDIAN is a municipal corporation organized and operating
pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and
police power to regulate and control municipal activities within the City;
WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may
contract with any one or more other public agencies to perform any governmental service,
activity or undertaking which each public agency entering into the contract is authorized by law
to perform, provided that such contract is authorized by the governing body of each party and
that such contract shall set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting parties; and
WHEREAS, ACHD and MERIDIAN desire to undertake a cooperative effort to
incorporate into ACHD's road widening construction project known as USTICK RD, BLACK
CAT RD/TEN MILE RD , to include certain modifications or improvements to MERIDIAN'S
owned facilities on Ustick Road from Black Cat Road to Ten Mile Road (collectively, "DISTRICT
Roadway Improvements, sewer main and water main adjustments and installations"); and
WHEREAS, ACHD is willing to accommodate MERIDIAN'S request by including the
MERIDIAN'S sewer and water Improvements in the Project plans, subject to the terms,
conditions and obligations set forth in this Agreement and so long as DISTRICT receives
assurances by the CITY that it will fully reimburse DISTRICT for all actual costs including,
without limitation, any indirect costs and expenses that DISTRICT incurs as a result of the
additional work attributable to the modification or installation of the CITY sewer and water
improvements within the Project Boundaries; and
Interagency Agreement
Page 1 of 8
NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and
agreements herein contained, the parties hereto agree as follows:
1. DISTRICT SHALL:
a. Be the party responsible for soliciting, receiving and opening of bids and for executing
and administering the construction CONTRACT for the roadway reconstruction and
City Sewer Improvements referenced herein, which CONTRACT shall include, inter
alia, a provision that all work required for the City Sewer Improvements shall be
performed in conformance with the most current edition of the Idaho Standards for
Public Works Construction (ISPWC), the most current City of Meridian Supplemental
Specifications to the ISPWC, and the City's Revisions to the Standard Specifications.
b. Provide MERIDIAN with a complete set of combined bid documents for the roadway
reconstruction, and for the City Sewer Improvements.
c. Furnish MERIDIAN with an abstract of all bids received. and obtain MERIDIAN'S
written concurrence with DISTRICT'S recommendation for award of the CONTRACT
prior to making such award. MERIDIAN'S concurrence shall specifically acknowledge
that the City Sewer Improvements are and shall be subject to the terms and conditions
of this Agreement. If MERIDIAN does not concur, DISTRICT shall remove the City
Sewer Improvements from the Project. MERIDIAN shall be responsible and shall
reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the
removal of the City Sewer Improvements from the Project.
d. Include in the CONTRACT a term providing that MERIDIAN will have the right to work
directly with the Contractor to resolve any claims relating in any way to the City Sewer
Improvements and that any such claims will be reviewed, approved or denied by
MERIDIAN.
e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the
CONTRACT or work pursuant thereto that does or may impact the City Sewer
Improvements.
f. Make monthly progress payments and the final CONTRACT payment to the
Contractor in conformance with the terms of the construction CONTRACT.
g. Submit to MERIDIAN a copy of each construction contractor billing attributable to the
City Sewer and water Improvements if applicable and Contractor progress payment
estimate, and the final CONTRACT payment estimate, as such estimates are approved
by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion
of the CONTRACT, together with an invoice for MERIDIAN's share of the construction
CONTRACT costs earned by and to be paid to the Contractor.
h. As applicable, provide for the reference and replacement of all pre-existing survey
monuments within the Project.
Interagency Agreement
Page 2 of 8
i. Provide the field survey and grade control necessary for construction of the roadway.
Centerline or offsets and stationing shall be established prior to the City staking any
sanitary sewer or manhole locations, and other City facilities.
j. At the conclusion of the Project, submit to MERIDIAN written documentation of
expenditures with an invoice for payment of all costs and expenses the DISTRICT
incurs, in addition to those provided under paragraph 1.g. above, as a result of the
additional work attributed to the City Sewer Improvements within the Project
Boundaries, including but not limited to, costs or changed conditions, plan errors and
omissions, and delays attributable to design and/or installation of the City Sewer
Improvements.
2. MERIDIAN SHALL:
a. Provide the inspection, field surrey and grade control required for the installation of all
City Sewer and water Improvements incorporated into the Project and installed and
adjusted under the CONTRACT and provide copies of appropriate tests and
construction diaries to the District Project Representative as designated by DISTRICT.
b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid
quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the
DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same) for
the City Sewer and water Improvements to be incorporated into the Project and
included in the bid documents for the CONTRACT (all work required for the City Sewer
Improvements to be performed in accordance with the most current edition of the Idaho
Standards for Public Works Construction (ISPWC), the most current City of Meridian
Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard
Specifications).
c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice
referenced in paragraph 1.f. or 1.g., all funds for which MERIDIAN is responsible
pursuant to the approved progress payment estimate and the final CONTRACT
payment estimate.
d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice
referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to
this Agreement.
e. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable
to the City Sewer Improvements as payment toward the additional costs incurred by
DISTRICT, including overhead and benefits, and project administration costs which
include but are not limited to: public advertisement of the Project, supplying bid plans,
supplying construction plans, preparing and holding the preconstruction meeting,
generating monthly pay estimates and paying the Contractor, preparing change orders,
general construction project oversight and maintaining construction project files.
Interagency Agreement
Page 3 of 8
f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly
meetings on a prorated basis. The prorated basis for the above items will be calculated
using the percentage of MERIDIAN's project costs as they relate to the total project
construction costs.
g. Provide (at City's sole cost) trench compaction testing for the City Sewer and water
Improvements from one-foot (T) above the pipe zone to sub-grade of the roadway
section; trench compaction testing shall be provided at the minimum frequency rate of
one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3)
transverse trenches; provide all re-testing required in any area that does not meet
CONTRACT requirements; and provide copies of test results for the area along the
alignment of the pipeline to the designated DISTRICT representative.
h. Be liable for the cost of repairing any trench failure attributable to the City Sewer and
water Improvements within the Project Boundaries, and be liable for and indemnify, defend
and hold DISTRICT harmless for any and all costs, claims and damages resulting
from any such trench failure. This duty to indemnify, defend, and hold harmless
is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho
Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any
other limitations set forth in the agreement.
i. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs
specifically enumerated herein, where such costs are attributable to the installations,
adjustments, relocations and abandonments of the City Sewer Improvements or to the
removal of any or all items from the CONTRACT that are associated with the
installation of the City Sewer and water Improvements.
j. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from
expenses and against suits, actions, claims or losses of every kind, nature and
description, including costs, expenses and attorney fees caused by or arising out of
any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or
contractors while acting within the course and scope of their employment, which arise
from or which are in any way connected to the City Sewer and water Improvements.
Such indemnification hereunder by MERIDIAN shall in no event cause the liability of
MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses
of attorney fees attributable to such negligent act, and shall not apply to loss, damages,
expenses or attorney fees attributable to the negligence of DISTRICT. This duty to
defend, indemnify and hold harmless is subject to the limitations of Idaho law, including
Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho
Tort Claims Act), and to any other limitations set forth by law or in this Agreement.
k. Work directly with the Contractor to resolve any claims relating in any way to the City
Sewer and water Improvements; any and all such claims will be reviewed, approved
or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend,
regardless of outcome, DISTRICT from expenses and against suits, actions, claims or
losses of every kind, nature and description, including costs, expenses and attorney
fees caused by or arising out of any and all such claims regardless of the outcome of
Interagency Agreement
Page 4 of 8
the City's efforts to resolve said claims with the Contractor. This duty to indemnify,
defend, and hold harmless is subject to the limitations of Idaho law, including Article
VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort
Claims Act), and to any other limitations set forth in the agreement.
3. THE PARTIES HERETO FURTHER AGREE THAT:
a. In accordance with Idaho Code§ 67-2332, the purposes, powers, rights and objectives
of each of the parties are as set forth in the Recitals above. Each of the Recitals above
is incorporated into the body of this Agreement.
b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of
the Project shall be based on the actual quantities of work acceptably performed and/or
installed, as determined from field measurements made by MERIDIAN, and paid for
pursuant to the unit and/or lump sum prices, established in the CONTRACT.
C. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change
order work involving the installations, adjustments, relocations and abandonments of
City water or sewer facilities.
d. Prior to commencement of work by the Contractor, the parties will, together with the
Contractor, inspect within the entire Project Boundaries for the purpose of reviewing
the Project to locate any unstable areas and to resolve any items of concern or
misunderstanding.
e. This Agreement may not be enlarged, modified, amended or altered except in writing
signed by both of the parties hereto.
f. All signatories to this Agreement represent and warrant that they have the power to
execute this Agreement and to bind the agency they represent to the terms of this
Agreement.
g. Should either party to this Agreement be required to commence legal action against
the other to enforce the terms and conditions of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees and costs incurred in said action.
h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement
of this Agreement shall be instituted only in the courts of the State of Idaho, County of
Ada.
i. This Agreement shall be binding upon and inure to the benefit of the personal
representatives, heirs and assigns of the respective parties hereto.
j. Nothing in this Agreement shall be construed to be an indebtedness or liability in
violation of Article VIII, Section 3 of the Idaho Constitution.
Interagency Agreement
Page 5 of 8
k. The validity, meaning and effect of this Agreement shall be determined in accordance
with the laws of the State of Idaho.
I. This Agreement and the exhibits hereto constitute the full and entire understanding
and agreement between the parties with regard to the transaction contemplated herein,
and no party shall be liable or bound to the other in any manner by any representations,
warranties, covenants or agreements except as specifically set forth herein.
m. The promises, covenants, conditions and agreements herein contained shall be
binding on each of the parties hereto and on all parties and all persons claiming under
them or any of them; and the rights and obligations hereof shall inure to the benefit of
each of the parties hereto and their respective successors and assigns.
n. If any part of this Agreement is held to be illegal or unenforceable by a court of
competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
o. The failure of a party to insist on the strict performance of any provision of this
Agreement or to exercise any right or remedy upon a breach hereof shall not constitute
a waiver of any provision of this Agreement or limit such party's right to enforce any
provision or exercise any right. No acknowledgments required hereunder, and no
modification or waiver of any provision of this Agreement or consent to departure
therefrom, shall be effective unless in writing and signed by DISTRICT and MERIDIAN.
p. The headings used in this Agreement are used for convenience only and are not to be
considered in construing or interpreting this Agreement.
q. This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original, but both of which together shall constitute one and the same.
r. The parties hereto agree that nothing herein contained shall be construed to create a
joint venture, partnership or other similar relationship which might subject any party to
liability for the debts and/or obligations of the others, except as otherwise expressly
agreed in this Agreement.
s. This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third-party beneficiary rights in any person not a party hereto.
t. All parties have been represented by legal counsel, and no party shall be deemed to
be the drafter of this Agreement for purposes of interpreting an ambiguity against the
drafter.
u. Time shall be of the essence for all events and obligations to be performed under this
Agreement. Without limiting the foregoing, in the event that MERIDIAN does not timely
comply with any of its obligations hereunder, DISTRICT shall have no obligation
whatsoever to incorporate, facilitate, and/or complete the City Sewer Improvements,
regardless of whether prior approval has been given by DISTRICT to MERIDIAN.
Interagency Agreement
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ATTEST: ADA COUNTY HIGHWAY DISTRICT
f
By: By:
an H d Alexi ickering
D for Pr ident, Board of Commissioners
ATTEST: CITY OF MERIDIAN
SEAL
By: By:
Chris Johnson Robert Simison
City Clerk Mayor
Interagency Agreement
Page 7 of 8
STATE OF IDAHO )
) ss.
COUNTY OF ADA )
On this day of u S 2024, before me, the
undersigned, personally appeared ALEXIS PI RING and RYAN HEAD, President of the
Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT,
a body politic and corporate, known to me to be the persons whose names are subscribed
to the within instrument, and acknowledged to me that they executed the same for and on behalf
of said body.
IN WITNESS WHEREOF, I have hereunto set my hand nd affixed my official seal the
day and year first above written.
C-0 •�
Comm.6205, Notary Public-hqv�daho
Residing at / , Idaho
JhBt0 P 4tc My commission expires:AuguSt 13, 2025
of 9 0 •
STATE OF IDAHO )
) ss.
COUNTY OF ADA )
On this 13TH day of August 2024, before me, the
undersigned, personally appeared ROBERT SIMISON and C H R I S J O H N S O N, Mayor a n d
City Clerk respectively of Meridian, a municipal corporation, known to me to be the persons
whose names are subscribed to the within instrument, and acknowledged to me that they
executed the same for and on behalf of said body.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written
Na&wW
_
CHARLENE WAY T
COMMISSION No. 67390 Notary Public for Idaho
NOTARY PUBLIC Residing at Meridian _ , Idaho
STATE OF IDAHO My commission expires: 3-28-2028
Interagency Agreement
Page 8 of 8
E IDIAN�-
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AGENDA ITEM
Department Reports
MYBS Volunteers providing $1.3M value at no costMYBS is very efficient for the City of Meridian of donated time$602k/year value •($102k value)2,775 games down for -and teargame field
prep Parents help with •184 ($500k value)Parent coaches: •Parent Volunteers(@$103k/FTE)$721k/year in staff savings •rec employeesEffective staff of 7 full time parks and •average 15
hours per week20 board members contributing on •MYBS Board of Directors