HomeMy WebLinkAboutQCues Ford F550 Van for Wastewater Department C�
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MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Sandra Ramirez, Procurement Div. Meeting Date: December 19, 2024
Presenter: N/A Estimated Time: N/A
Topic: Approve and authorize Procurement Manager to issue and sign the Purchase Order
to QCues for the Not-to-Exceed amount of$350,000.00
Recommended Council Action:
Approve and authorize Procurement Manager to issue and sign the Purchase Order for the Not-to-
Exceed amount of$350,000 to QCues for a Ford F550 Van for the Wastewater Department.
Background:
This purchase is off a HGAC Coop agreement.
City Of Meridian
Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
65 - Wastewater Fund
3520 - WW Collection Lines
From 10/1/2024 Through 9/30/2025
Budget with Current Year Budget
Amendments Actual Remaining
Capital Outlay
94100 Capital - Vehicles 1,000,000.04 0.00 1,000,000.04
Total Capital Outlay 1,000,000.04 0.00 1,000,000.04
DEPT EXPENDITURES 1,000,000.04 0.00 1,000,000.04
TOTAL EXPENDITURES 1,000,000.04 0.00 1,000,000.04
Date: 12/5/24 09:53:09 AM Page: 1
CITY OF MERIDIAN Purchase Requisition
�E IDIAN=-- Purchasing Department DATE OF
33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST 11/22/2024
MERIDIAN, ID 83642 Wastewater Department PURCHASE ORDER -ON •
TEL: (208)489-0417 SLIPS,CARTONS AND CORRESPONDENCE RELATED TO THIS ORDER
FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT
$357,500.00
IS BUDGET AMENDMENT REQUIRED?
SUGGESTED
VENDOR QCUES No
CITY SUPPORT TICKET NO.
PROJECT MANAGER PAYMENTTERMS FREIGHT TERMS F.O.B. REQUESTOR
Jim Payfer INET30 PREPAID DESTINATION Warren Hudson
PROJECT NAME: QCUES CCTV VAN FY2025
Description of Purchase Quantity and Pricing ACCOUNTINGCODES
PART NUMBER DESCRIPTION/COMMITMENT NAME QTY UNIT UNIT PRICE FUND DEPT EXPENSE OR PROJECT/ TOTAL AMOUNT
TASK ORDER CONTRACT PROJECT DESCRIPTION I
QCUES CCTV VAN FY2025 1 $ 350,000.00 65 3520 94100 $ 350,000.00
$ -
$ -
NOTES: Council Approval Date: 1-7-2025
$350,000.00
AUTHORIZED DEPARTMENT SIGNATURE
How to fill out the Purchase Requisition.
Fill in the SHIP TO DEPARTMENT NAME.
This is the name of the requesting department and where the product will be shipped
If the Ship To location is somewhere other than the department location, please enter that address in the lines below the department name and highlight it.
Fill in the DATE OF REQUEST located in the box on the right hand side of the form.
Fill in the amount of budget available for this commitment.
Is a budget amendment required to fund this request? Answer YES or NO.
Enter the name of the SUGGESTED VENDOR.
Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account.
If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order.
If PURCHASING receives this Purchase Requisition and the vendor is not set up, an order processing delay occurs
If vendor will be determined by procurement process,enter"TBW
CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff.
Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER
Enter the name of the PROJECT MANAGER and REQUESTOR.
Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION
Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased
If you have more than one item,enter each on a separate line.
Enter the QUANTITY for each line item.
Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as CITY 1 and UNIT EA. Unit price and total will be equal.)
ACCOUNTING CODES
Enter the FUND that you want the expense to impact
1) The FUND number will be either:
(a) 01,07,08, 20,55,or 60 depending on what FUND the budget is in
Enter the DEPARTMENT CODE you want the expense to impact
1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department
Enter the GL ACCOUNT NUMBER(Expense Account)for each item.
1) The GL ACCOUNT NUMBER(Expense Account) is the 5 digit number where the budgets are located
Enter the PROJECT CODE/COMMITMENT#you want the expense to impact
1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to
INFORMATION ONLY
The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for your request.
The accounting code will hold the budget dollars and actual expenses for your PO request.
Accuracy is important as the resulting PO encumbers this accounting code(budget line item).
Not all requests will have a project number. Call Purchasing if you are unsure.
This form will automatically total your request.
In the NOTES field add any information that you feel is significant.
AUTHORIZED DEPARTMENT SIGNATURE
Each department has a list of employees and amounts that they are authorized to sign for.
Please make sure that the authorized department personnel signs the form.
The completed and signed form must be submitted to Purchasing, along with the required support documents via a CITY SUPPORT(JITBIT)ticket.
PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS)