HomeMy WebLinkAbout2025-01-06 Executive Meeting Packet 700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433
Executive Board Meeting Agenda
January 06, 2025
11:30 AM
VRT Board Room – 700 NE 2nd Street – Meridian, Idaho
This is an in-person meeting.
If you are unable to attend in person, you may participate in the meeting in-person, via MSTeams at
https://ridevrt.org/VRTEB_JAN25
or by dialing in at 1-323-484-8960 Conference ID: 533 804 252#
I. Calling of the Roll - Jarom Wagoner
II. Agenda Additions/Changes
III. Consent Agenda
Items on the Consent Agenda are Action Items and will be enacted by one motion. There will be no
separate discussion on these items unless an Executive Board Member requests the item be
removed from the Consent Agenda and placed under Action Items.
A. ACTION: Transportation Improvement Program FY25-FY29
Pages 3-8 | Randy Reese
The Executive Board is asked to consider approval of the updated Transportation Improvement
Program for FY25-FY29 by approving RESOLUTION VEB25-002.
IV. Public Comments (Comments will be limited to no more than three (3) minutes).
V. Executive Board - Action Items
A. ACTION: Performance Report Updated Layout
Pages 9-20 | Leslie Pedrosa
Staff requests the Executive Board recommend improvements and provide direction for the
final layout of the performance report that is included with this memo.
B. ACTION: Bus Stop Bench Procurement from Creative Outdoor Advertising
Pages 21-26 | Stephanie Hailey
Staff requests the Executive Board consider approval of Resolution VEB25-001 Bus Stop
Bench Procurement from Creative Outdoor Advertising and corresponding Authorization for
Expenditure which provides the procurement of bus stop benches.
VI. Executive Board - Information Items
VII. Executive Session
The Executive Board may convene into Executive Session at this time Pursuant to Idaho Code 74-
206, identifying one or more of the specific paragraphs a) Personnel Hiring, b) Personnel Issues, c)
Land Acquisition, d) Records Exempt from Public Disclosure, e) Trade Negotiations, f)
Pending/Probable Litigation, i) Insurance Claims, j) Labor Contract, I.C. 74 -206(1)
1
VIII. Adjournment
Agenda order is subject to change.
Next VRT Executive Board Meeting:
February 2, 2025
VRT Boardroom
700 NE 2nd Street
Meridian, ID 83642
Mission Statement: Valley Regional Transit’s mission is to leverage, develop, provide, and manage
transportation resources and to coordinate the effective and efficient delivery of comprehensive
transportation choices to the region’s citizens. (ValleyConnect 2.0 Plan approved 04/02/18)
Any accommodations needed for effective communication, such as language interpretation or auxiliary
aids, should be made no later than three working days before the scheduled meeting. Please contact
Jason Rose, Communications Director at jrose@rideVRT.org or by calling 208-258-2739.
2
Staff Recommendation/Request
Staff requests the Executive Board review and consider approving the Transportation
Improvement Plan FY2025 through FY2029 and Resolution VEB25-002.
Summary
Valley Regional Transit Board of Directors is the governing body in the region with “exclusive
jurisdiction” over publicly funded transportation (Idaho Code § 40-2109(1), and responsible
for programming federal formula funding in the cases where VRT is the designated recipient.
These funds support capital and operations in both the large and small urban areas. In
January 2020, the VRT Board authorized the Executive Board to review and approve annual
updates and amendments to the Transportation Improvement Program (TIP). This process is
routine and has deadlines for submittal to COMPASS, which align with the federal funding
cycles.
Staff has developed a five-year programming document called the Transportation
Development Plan (TDP). The TDP defines federal and local transit investments for the region
and forms the foundation for VRT’s annual budget. The TIP establishes control totals for
programming both federally funded and regionally significant projects in the region.
The Board of Valley Regional Transit granted authority to the Executive Board to approve the
federally required Transportation Improvement Program, amend the TIP as needed, and
submit TIP documents to COMPASS for consideration in MPO TIP processes in Resolution
VBD20 - 004 on January 6, 2020.
Changes in the FY25 TIP include:
Large increases in numerous operating Key Numbers (both operating and capital)
due to the F.T.A. not obligating most submitted grants until right before the end of the
fiscal year. This caused larger than normal carryforward amounts than in previous
years.
Entries in the TIP for the recently awarded competitive Low/No (Bus & Bus Facilities)
and RAISE (State St corridor). Although awarded in previous Fiscal Years, they will be
obligated in FY25
This document will be submitted to COMPASS for their consideration in the adoption of the
annual regional TIP. Spending trends will be evaluated each year and adjustments made to
the baseline federal allocations to ensure they reflect changes in expense trends.
TOPIC Transportation Improvement Plan
DATE December
STAFF MEMBER Randall Reese
3
Item III. A.
More Information
Attachments:
Attachment 1: VRT FY2025 – FY2029 Recommended Transportation Improvement Program
Attachment 2: Resolution VEB25-002 Transportation Improvement Plan FY25-FY29
For detailed information, contact:
Randy Reese
Grants Administrator
rreese@ridevrt.org
(208) 258-2795
4
Item III. A.
5307 LU - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
Specialized Transporation Operations 50/50
Fixed Route Operations 50/50
Preventive Maintenance 80/20
Demand Response 80/20
Program Support Admin 80/20
Short Range Transit Planning 80/20
Mobility Management Implementation 80/20
18788 Transit Capital 80/20 2,191,000$ 547,000$ 2,738,000$ 214,000$ 54,000$ 268,000$ 214,000$ 54,000$ 268,000$ 214,000$ 54,000$ 268,000$ 214,000$ 54,000$ 268,000$
5307 LU - VRT 11,171,300$ 4,993,700$ 16,165,000$ 5,199,000$ 2,871,000$ 8,070,000$ 5,199,000$ 2,871,000$ 8,070,000$ 5,199,000$ 2,871,000$ 8,070,000$ 5,199,000$ 2,871,000$ 8,070,000$
5307 LU - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
23970 Transit Capital - Low/No 80/20 16,188,000$ 4,047,000$ 20,235,000$
23179 State Street - RAISE 80/20 8,457,000$ 2,114,000$ 10,571,000$
24763 Towne Square & Buses 80/20 16,722,000$ 2,628,000$ 19,284,000$
5307 LU - VRT 24,645,000$ 6,161,000$ 30,806,000$ 16,722,000$ 2,628,000$ 19,284,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5307 SU - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
Specialized Transporation Operations 50/50
Fixed Route Operations 50/50
Preventive Maintenance 80/20
Demand Response 80/20
Program Support Admin 80/20
Short Range Transit Planning 80/20
Mobility Management Implementation 80/20
18781 Transit Capital 80/20 2,215,000$ 554,000$ 2,769,000$ 1,056,000$ 264,000$ 1,320,000$ 1,056,000$ 264,000$ 1,320,000$ 1,056,000$ 264,000$ 1,320,000$ 1,056,000$ 264,000$ 1,320,000$
5307 SU - VRT 5,671,000$ 2,544,000$ 8,215,000$ 2,952,000$ 1,304,000$ 4,256,000$ 2,952,000$ 1,304,000$ 4,256,000$ 2,952,000$ 1,304,000$ 4,256,000$ 2,952,000$ 1,304,000$ 4,256,000$
5307 SU - VRT/Treasure Valley Transit
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
20043 Beyond ADA Operating Assistance 50/50 252,000$ 252,000$ 504,000$
5307 SU - VRT 252,000$ 252,000$ 504,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5339 LU TIP - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
19122 Transit Capital 80/20 724,000$ 181,000$ 905,000$ 510,000$ 128,000$ 638,000$ 450,000$ 112,000$ 562,000$ 450,000$ 112,000$ 562,000$ 450,000$ 112,000$ 562,000$
5339 LU TIP - VRT 724,000$ 181,000$ 905,000$ 510,000$ 128,000$ 638,000$ 450,000$ 112,000$ 562,000$ 450,000$ 112,000$ 562,000$ 450,000$ 112,000$ 562,000$
5339 SU TIP - ITD/VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
20136e Transit Capital 80/20 258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$
258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$ 258,000$ 65,000$ 323,000$
5310 LU - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
19691 Acquisiton of Service 80/20 1,103,000$ 276,000$ 1,379,000$ 500,000$ 125,000$ 625,000$ 500,000$ 125,000$ 625,000$ 500,000$ 125,000$ 625,000$ 500,000$ 125,000$ 625,000$
1,103,000$ 276,000$ 1,379,000$ 500,000$ 125,000$ 625,000$ 500,000$ 125,000$ 625,000$ 500,000$ 125,000$ 625,000$ 500,000$ 125,000$ 625,000$
5310 SU TIP - ITD/VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
19464a Acquisiton of Service 80/20 318,000$ 79,000$ 397,000$ 403,000$ 101,000$ 504,000$ 403,000$ 101,000$ 504,000$ 403,000$ 101,000$ 504,000$ 403,000$ 101,000$ 504,000$
318,000$ 79,000$ 397,000$ 403,000$ 101,000$ 504,000$ 403,000$ 101,000$ 504,000$ 403,000$ 101,000$ 504,000$ 403,000$ 101,000$ 504,000$
5310 Rural - ITD/VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
19464c Acquisiton of Service 80/20 73,000$ 18,000$ 91,000$ 74,000$ 18,000$ 92,000$
73,000$ 18,000$ 91,000$ 74,000$ 18,000$ 92,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$
STBG/CRP LU - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
24221 Orchard Street Improvements/STBG 92.66:7.34 205,000$ 16,000$ 221,000$
3,988,000$ 997,000$ 4,985,000$ 1,623,000$ 406,000$ 2,029,000$
19041 2,935,500$ 2,935,500$ 5,871,000$ 2,094,000$ 2,094,000$ 4,188,000$
19137
2024-2028 VRT TIP
18854
2028 2029202520262027
1,623,000$ 406,000$ 2,029,000$ 1,623,000$ 406,000$ 2,029,000$ 1,623,000$ 406,000$ 2,029,000$
2,094,000$ 2,094,000$ 4,188,000$ 2,094,000$ 2,094,000$ 4,188,000$
1,585,000$ 1,268,000$ 317,000$ 2,056,800$ 514,200$ 2,571,000$ 1,268,000$ 317,000$ 1,585,000$ 1,268,000$ 317,000$ 1,585,000$ 1,585,000$ 1,268,000$ 317,000$
1,501,000$ 3,002,000$ 754,000$ 754,000$ 18786
18914 655,000$ 164,000$
1,508,000$ 754,000$ 754,000$ 1,508,000$ 1,508,000$ 754,000$ 754,000$ 1,508,000$ 754,000$ 754,000$ 1,501,000$
819,000$
18842
819,000$ 655,000$ 164,000$ 819,000$ 655,000$ 164,000$ 819,000$ 655,000$ 164,000$ 819,000$ 655,000$ 164,000$
609,000$ 487,000$ 122,000$ 609,000$ 609,000$ 487,000$ 122,000$ 609,000$ 487,000$ 122,000$ 1,300,000$ 325,000$
2,094,000$ 2,094,000$ 4,188,000$
1,625,000$ 487,000$ 122,000$
5
Item III. A.
24221 Orchard Street Improvements/CRP 92.66:7.34 2,297,000.00$ 182,000$ 2,479,000$
20659 Transit Capital 92.66:7.34 1,754,000.00$ 1,625,000$ 129,000$
various Transit Capital 92.66:7.34 1,698,000.00$ 134,000$ 1,832,000$ 1,698,000.00$ 134,000$ 1,832,000$ 1,408,000.00$ 111,000$ 1,519,000$ 1,378,000.00$ 109,000.00$ 1,487,000.00$ 1,349,000.00$ 107,000.00$ 1,456,000.00$
5,954,000$ 1,957,000$ 4,661,000$ 1,698,000$ 134,000$ 1,832,000$ 1,408,000$ 111,000$ 1,519,000$ 1,378,000$ 109,000$ 1,487,000$ 1,349,000$ 107,000$ 1,456,000$
STBG SU TIP - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
92.66:7.34
Key Number
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
TAP TMA - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
92.66:7.34 190,500$ 14,500$ 205,000$ 202,000$ 16,000$ 218,000$ 259,000$ 21,000$ 280,000$ 259,000$ 21,000$ 280,000$ 259,000$ 21,000$ 280,000$
Key Number
190,500$ 14,500$ 205,000$ 202,000$ 16,000$ 218,000$ 259,000$ 21,000$ 280,000$ 259,000$ 21,000$ 280,000$ 259,000$ 21,000$ 280,000$
TAP U - VRT
Key Number Project Match Ratio Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount Federal Local TIP Total Amount
92.66:7.34 100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$
Key Number
100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$ 100,000$ 8,000$ 108,000$
Various Transit Capital Asset Replacement
22922 Safe Routes to School Canyon County
23943 Safe Routes to School - Ada County
6
Item III. A.
VEB25-002
VALLEY REGIONAL TRANSIT EXECUTIVE BOARD RESOLUTION
TRANSPORTATION IMPROVEMENT PROGRAM FY2025 THROUGH FY2029
RESOLUTION VEB25-002
BY THE EXECUTIVE BOARD OF VALLEY REGIONAL TRANSIT APPROVING THE FY2025
THROUGH FY2029 RECOMMENDED TRANSPORTATION IMPROVEMENT PROGRAM FOR
PUBLIC TRANSPORTION, AND AUTHORIZATION FOR THE CHIEF EXECUTIVE OFFICER TO
SUBMIT THE RECOMMENDED TIP TO COMPASS:
WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of
the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation
authority (now known as “Valley Regional Transit”) was created to serve Ada and Canyon
counties; and
WHEREAS, Idaho Code § 40-2109(1) confers to Valley Regional Transit, as a regional public
transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized
transportation services and programs except those transportation services and programs
under the jurisdiction of public school districts and law enforcement agencies within Ada and
Canyon Counties; and
WHEREAS, Idaho Code § 40-2108(2) and (5) provide that Valley Regional Transit, as a regional
public transportation entity, has power to raise and expend funds as provided in Idaho Code
Chapter 21, Title 40 and to make contracts as may be necessary or convenient for the
purposes of the Regional Public Transportation Authority Act; and
WHEREAS, VRT relies on federal assistance for capital, operating, and planning projects based
on the amounts stated in transportation authorization bills adopted by Congress; and
WHEREAS, the Board of Valley Regional Transit granted authority to the Executive Board to
approve the federally required Transportation Improvement Program (TIP), amend the TIP as
needed, and submit TIP documents to COMPASS for consideration in MPO TIP processes in
Resolution VBD20 - 004 on January 6, 2020.
WHEREAS, before VRT can access federal assistance, the projects must be in the metropolitan
Transportation Improvement Program (TIP) and the State Transportation Improvement
Program (STIP); and
WHEREAS, VRT needs to update the TIP annually to reflect recommended public
transportation projects, and provide those updates to COMPASS for consideration in the
annual TIP adoption process;
7
Item III. A.
VEB25-002
WHEREAS, the Board of Valley Regional Transit has created an Executive Board, conferring
specific authority upon it to discharge its powers, pursuant to Resolution VBD11-011; and
NOW THEREFORE, BE IT RESOLVED BY THE EXECUTIVE BOARD OF VALLEY REGIONAL
TRANSIT:
Section 1. That the Executive Board of Valley Regional Transit approves the FY2025 through
FY2029 Recommended Transportation Improvement Program for Public Transportation
Projects.
Section 2. That the Executive Board authorizes the Chief Executive Officer to submit the
FY2025 through FY2029 recommended TIP to COMPASS for consideration in the Metropolitan
Transportation Improvement Program.
Section 3. That this Resolution shall be in full force and effective immediately upon its
adoption by the Executive Board of Valley Regional Transit and its approval by the Board Chair.
ADOPTED by the Executive Board of Valley Regional Transit, this 6th day of January 2025.
APPROVED by the Executive Board Chair this 6th Day of January 2025.
ATTEST: APPROVED:
________________________ _____________________________
EXECUTIVE ASSISTANT CHAIR
8
Item III. A.
Staff Recommendation/Request
This is an action item. Staff requests the Executive Board recommend improvements and
provide direction for the final layout of the performance report. The final report layout will be
presented to the Board of Directors in April.
Summary
Valley Regional Transit (VRT) has been providing the quarterly reports that include ridership,
rides per hour, and on-time performance. The data includes all programs funded through VRT.
The report was slightly adjusted in the past to make it a little easier to understand.
VRT heard from several jurisdictions during budget meetings that they wanted to know
ridership for their jurisdiction, but in a variety of ways. VRT wants to ensure that we are
providing data to our funding partners that is relevant, accurate, and timely.
Following this discussion, VRT staff designed a new layout that will be provided monthly,
quarterly and annually. The new layout provides additional information that staff heard would
be relevant to funding partners. The reports will include definitions for clarity and performance
scales to compare trends.
The report will be separated by service types: fixed-route, demand response, vanpool, and
other services between public transportation and specialized transportation services. Public
transportation is service available to the general public. Specialized transportation are
services available to specific or qualified populations.
The new reports will provide boardings, on-time performance, rides per revenue hour and mile,
as well as safety metrics. The reports will show trends compared to previous month and year.
The monthly report will provide boarding and on-time performance. The quarterly report will
also include revenue hour and mile metrics and safety metrics. The annual report will include
the same data as the quarterly report, but with detailed route information.
Staff will submit monthly report and memo as an information item in the Executive Board
packet. The memo will provide details describing variances, as well as what staff is doing to
address any metrics falling in the Suboptimal or Poor scale.
For example, if there is a positive variance in fixed route boardings, staff may provide an
example that states “Total boardings and boarding per revenue hour are trending up, given
the extensive service change in June. This is a positive trend and ahead of anticipated
ridership increases”. If there is a negative variance in fixed route boardings, staff may provide
TOPIC Performance Report Updated Layout
DATE January 8, 2025
STAFF MEMBER Leslie Pedrosa
9
Item V. A.
an example that states “The decrease in boardings per revenue hour point to routes that have
not seen the ridership interest yet and a need to promote those routes”.
Implication
VRT strives to provide performance reporting to jurisdictions that includes information that is
useful and transparent. Performance reporting should ensure jurisdictions get data they need
to approve funding for future services. If VRT continues to improve reporting, it could lead to
additional federal funding resources for the region.
More Information
Attachments
Draft Monthly Performance Report
For detailed information, contact:
Leslie Pedrosa
Chief Operating Officer
lpedrosa@ridevrt.org
(208) 258-2713
10
Item V. A.
A transit service that operates on a set schedule along a predetermined route with
designated stops.
VRT Fixed Route Bus
Bronco Shule Fixed route bus operated by Boise State University
A curb-to-curb service within a defined service area where trips can be booked in
advance or same day.
Non-Emergency Medical Transportation — provides transportation for
individuals needing to access routine medical appointments or treatments.
Specialized Transit Providers — Transit services tailored to meet the needs
of specific populations.
Complementary ADA paratransit service for persons
with disabilities within ¾ mile of fixed route service
VRT’s demand-response service open to the general
public, with service currently in Canyon County
Service for older adults and persons with disabilities
outside VRT Access service area
Treasure Valley TransitMeridian Veterans Shule Rides2Wellness
ACHD Commuteride
A shared ride service where a group of commuters traveling to similar destinations
(e.g., workplaces) shares a van.
VRT Ly Pass Volunteer Driver Program
VRT Late Night Shared Vehicle Program
Other services, including additional specialized transit services, seeking to fulfill
the remaining needs of the community and region.
Senior Center ProvidersEmployer Shule
VRT METRICS
MONTHLY REPORT
List of Services
11
Item V. A.
KEY MESSAGE POPULARITY BENEFIT
BOARDINGS: PUBLIC TRANSPORTATION
BOARDINGS: PUBLIC OCT 89,809 Compare to this month last year
Fixed Route Bus
Boardings per revenue mile OCT .87 OCT .88
Boardings per revenue hour
Productivity:
OCT 13 OCT 11
OCT 90,333 Boardings this month
Trend snapshot:
AugJuly Sept Oct
74,200
90,400
2024
2023
Boardings
Good
OCT 20,384 Compare to this month last year
Bronco Shule
OCT 27,043 Boardings this month
Trend snapshot:
AugJuly Sept Oct
4,700
27,700
2024
2023
Boardings
Good
What do “Boardings” tell us?
Boardings refer to the total number of times passengers board our vehicles.
Boardings show us where and how the community is benefiting from our services
the most. “Public transportation” is available to the general public. “Specialized
Transportation“ is available to specific or qualified populations.
VRT METRICS
MONTHLY REPORT
OCTOBER 2024
Boardings
12
Item V. A.
BOARDINGS: PUBLICOCT 2,886 Compare to this month last year
Boardings per revenue mile OCT .14 OCT .17
Boardings per revenue hour
Productivity:
OCT 2 OCT 3
OCT 2,006 Boardings this month
Trend snapshot:
AugJuly Sept Oct
2,000
2,500
2024
2023
Boardings
Suboptimal
OCT 10,414 Compare to this month last year
OCT 11,110 Boardings this month
Trend snapshot:
AugJuly Sept Oct
9,000
12,000
2024
2023
Boardings
AcceptableACHD Commuteride
OCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableEmployer Shule
VRT METRICS
MONTHLY REPORT
OCTOBER 2024
Boardings
13
Item V. A.
BOARDINGS: PUBLICOCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableVolunteer Driver Program
OCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableShared Vehicle User
OCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableVRT Ly Pass
Scale is based on quarterly boarding numbers, by service, over the past three years.
Excellent
More than
the maximum
Poor
Fewer than
the minimum
Acceptable
More than average
Good
(midpoint)
Suboptimal
(midpoint)
VRT METRICS
MONTHLY REPORT
Boardings
OCTOBER 2024 14
Item V. A.
KEY MESSAGE POPULARITY BENEFIT
BOARDINGS: SPECIALIZED TRANSPORTATION
BOARDINGS: SPECIALIZEDOCT 3,273 Compare to this month last year
Boardings per revenue mile OCT .18 OCT .19
Boardings per revenue hour
Productivity:
OCT 4 OCT 3
OCT 3,731 Boardings this month
Trend snapshot:
AugJuly Sept Oct
2,000
3,500
2024
2023
Boardings
Acceptable
OCT 3,273 Compare to this month last year
Boardings per revenue mile OCT .18 OCT .19
Boardings per revenue hour
Productivity:
OCT 4 OCT 3
OCT 3,731 Boardings this month
Trend snapshot:
AugJuly Sept Oct
2,000
3,500
2024
2023
Boardings
Acceptable
“Specialized Transportation“ are available to specific or qualified populations.
VRT METRICS
MONTHLY REPORT
Boardings
OCTOBER 2024 15
Item V. A.
BOARDINGS: SPECIALIZED OCT 2,016 Compare to this month last year
Combined Senior Center Providers
Boardings per revenue mile OCT .18 OCT .19
Boardings per revenue hour
Productivity:
OCT 4 OCT 3
OCT 1,959 Boardings this month
Trend snapshot:
AugJuly Sept Oct
scale
scale
2024
2023
Boardings
Good
OCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableTreasure Valley Transit
OCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableMeridian Veterans Shule
VRT METRICS
MONTHLY REPORT
OCTOBER 2024
Boardings
16
Item V. A.
BOARDINGS: SPECIALIZED OCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableVRT Late Night
OCT xxxx Compare to this month last year
OCT xxxx Boardings this month
Trend snapshot:
AugJuly Sept Oct
xx
xx
2024
2023
Boardings
AcceptableRides2Wellness
Scale is based on quarterly boarding numbers, by service, over the past three years.
Excellent
More than
the maximum
Poor
Fewer than
the minimum
Acceptable
More than average
Good
(midpoint)
Suboptimal
(midpoint)
VRT METRICS
MONTHLY REPORT
OCTOBER 2024
Boardings
17
Item V. A.
METRIC KEY RELIABILITY SCHEDULE ADHERENCE
ONTIME PERFORMANCE
What does “On-Time Performance” tell us?
On-time performance (OTP) tells us how oen we are on time according to posted
schedules. The OTP percentage compares scheduled times with actual departure
times. High OTP means we’re providing riders with consistent, predictable service.
Low OTP means services aren’t arriving as consistently as they should. OTP is
especially important on routes where buses arrive less frequently, as riders must
plan their trips around when services are available.
A bus is considered on time if it leaves a major stop no more than 5.5 minutes late
and does not depart early.
Contextual Note -- OTP is impacted by a wide array of factors ranging from
scheduling, road delays, construction, traic, ticketing, and more.ONTIME PERFORMANCEOCT 70%Compare to this month last year
Fixed Route Bus
OCT 76%OTP this month
Trend snapshot:
AugJuly Sept Oct
70%
85%
2024
2023
OTP
Acceptable
Acceptable
OCT XX%Compare to this month last year
OCT XX%OTP this month
Trend snapshot:
AugJuly Sept Oct
40%
80%
2024
2023
OTP
VRT METRICS
MONTHLY REPORT
On-Time Performance
OCTOBER 2024 18
Item V. A.
Excellent
90% and above
Good
80% to 89.9%
Acceptable
70% to 79.9%
Suboptimal
60% to 69.9%
Poor
Below 59.9%ONTIME PERFORMANCEAcceptable
OCT XX%Compare to this month last year
OCT XX%OTP this month
Trend snapshot:
AugJuly Sept Oct
85%
100%
2024
2023
OTP
Acceptable
OCT XX%Compare to this month last year
OCT XX%OTP this month
Trend snapshot:
AugJuly Sept Oct
80%
95%
2024
2023
OTP
Low Income Employer Shule Acceptable
OCT XX%Compare to this month last year
OCT XX%OTP this month
Trend snapshot:
AugJuly Sept Oct
75%
90%
2024
2023
OTP
VRT METRICS
MONTHLY REPORT
On-Time Performance
OCTOBER 2024 19
Item V. A.
What do “Boardings” tell us?
Boardings refer to the total number of times passengers board our vehicles.
Boardings show us where and how the community is benefiting from our services
the most. “Public transportation” is available to the general public. “Specialized
Transportation“ is available to specific or qualified populations.
KEY MESSAGE POPULARITY BENEFIT
KEY MESSAGE REGIONAL DEVELOPMENT EFFICIENCY
What do Boardings per Revenue Mile tell you?
“Boardings per Revenue Mile” shows us how many passengers, on average, board
each mile we oer service. This metric reflects development paerns and how much
distance is between key destinations along a route, such as work, schools, shopping,
healthcare, etc. Direct routes that connect population centers and activity hubs and
serve higher density developments along the way will increase boardings per
revenue mile will maximize rider convenience by minimizing travel distance.
KEY MESSAGE TRANSIT SERVICE EFFICIENCY
What do Boardings per Revenue Hour tell you?
“Boardings per Revenue Hour” tells us how many passengers board for every hour
of service. This helps us assess how well-used our services are and whether
schedules match passenger demand. “Boardings per Revenue Hour” helps us
measure eiciency and compare routes with limited service to routes with more
service. This also helps us determine where to add or remove service hours when
we want to prioritize growing boardings.
KEY MESSAGE RELIABILITY SCHEDULE ADHERENCE
What does “On-Time Performance” tell us?
On-time performance (OTP) tells us how oen we are on time according to posted
schedules. The OTP percentage compares scheduled times with actual departure
times and may be impacted by things like road delays and detours, traic
congestion, weather, and more. High OTP means we’re providing riders with
consistent, predictable service. Low OTP means services aren’t arriving as
consistently as they should. OTP is especially important on routes where buses
arrive less frequently, as riders must plan their trips around when services are
available. A bus is considered on time if it leaves a major stop no more than 5.5
minutes late and does not depart early.
VRT METRICS
MONTHLY REPORT
Metric Definitions
OCTOBER 2024 20
Item V. A.
Staff Recommendation/Request
This is an action item. Staff is asking the Executive Board to consider approval of Resolution
VEB25-001 and the corresponding Authorization for Expenditure for the procurement of
Creative Outdoor Advertising, Inc. (COA) bus benches.
Background
Valley Regional Transit (VRT) entered a contract with COA on April 2, 2020, to manage
advertising on bus benches within the VRT service area, with a term date of March 31, 2025,
and an option to renew for five (5) additional years. In lieu of renewing the contract, staff
recommends the purchase of existing bench inventory from COA and that we take over the
management of bus bench advertising. Doing so will enhance our visibility to the public,
provide a much-needed amenity for riders, improve our ability to control bench locations, and
increase advertising revenue.
There are 238 benches on inventory located throughout Ada and Canyon County. Staff
proposes the following schedule to assume the bench asset inventory and advertising
management:
Winter/Spring 2025 – Purchase existing bench inventory.
Spring 2025 – Re-brand existing bench inventory with VRT logos and information. Outreach
to existing advertisers to extend contracts or secure new advertisement opportunities.
Summer 2025 –relocate benches, if necessary, based on ridership, and continued
maintenance of benches.
The benches have proven their durability, necessity, and visibility from the time of installation.
Implication
If approved, benches would be purchased from Capital Budget 23227-023-021, Bus Shelter
and Amenities, in the amount of $225,000 dollars. Under the current contract with COA, VRT
receives 10% of the annual income from advertisements. FY2011 to FY2024, VRT generated
$180,894.90 in revenue.
Procurement of benches will boost revenue to approximately 90% within the first year of
advertisement sales, creating a significant and near-term return on investment.
Bench advertisements will be sold at $500.00 per bench, with a $100.00 monthly fee.
TOPIC Bus Stop Bench Procurement from Creative Outdoor Advertising
DATE January 6, 2025
STAFF MEMBER Stephanie Hailey
21
Item V. B.
The $100.00 monthly fee covers production and maintenance costs.
Revenue can be used to support budgeting needs for multiple VRT departments.
VRT staff believes this to be an excellent opportunity to expand public awareness of VRT
services, provide quality control, enhance VRT branding, ensure that benches are located at
bus stops and areas where there is public need, and increase advertising revenue.
Additionally, this expands opportunities for new advertising packages across all advertising
mediums and collaborations with community partners.
For detailed information, contact:
Stephanie Hailey
Capital Projects Manager I
shailey@ridevrt.org
(208) 258-2705
22
Item V. B.
Resolution VEB25-001 | Bus Stop Bench Procurement from Creative Outdoor Advertising
AUTHORIZATION FOR EXPENDITURE
EXECUTIVE BOARD
PROCUREMENT DESCRIPTION: Bus Stop Bench Amenity Procurement
TOTAL COST: $225,000
PURPOSE/ACTION: Provide seating amenities for riders, enhance visibility to the public,
improve ability to control bench locations, and increase advertising revenue.
SCOPE OF WORK: There are 238 benches on inventory located throughout Ada and Canyon
Counties. If purchased, the re-branding of benches with Valley Regional Transit (VRT) logos
and information will take place, as well as, extending contracts and securing new
advertisement opportunities. Benches will be relocated, if necessary, based on ridership.
VRT will provide ongoing bench maintenance.
DISCUSSION: VRT entered a contract with Creative Outdoor Advertising, LLC, on April 2,
2020, to manage advertising on bus benches within the VRT service area, with a term date
of March 31, 2025, and an option to renew for five (5) additional years.
ALTERNATIVES: VRT has the option to renew the contract with Creative Outdoor Advertising,
LLC, for the additional 5 years.
FISCAL IMPACT: Bench purchase will be funded by Capital Budget 23227-023-021, Bus
Shelter and Amenities, in the amount of up to $225,000.
RECOMMENDATION/JUSTIFICATION: Under the current contract with Creative Outdoor
Advertising, LLC, VRT receives 10% of the annual income from advertisements. FY2011 to
FY2024, VRT generated $180,894.90 in revenue or approximately $14,000/year.
Procurement of benches will boost revenue by approximately 10-fold with an estimated
revenue of $143,000 within the first year, recovering the full cost of the bench
procurements within two years. VRT staff believes this to be an excellent opportunity to
expand public awareness of VRT services, provide quality control, enhance VRT branding,
ensure that benches are located at bus stops and areas where there is public need, and
increase advertising revenue. Additionally, this expands opportunities for new advertising
packages across all advertising mediums and collaborations with community partners.
RESOLUTION NUMBER: VEB25-001 Bus Stop Bench Procurement from Creative Outdoor
Advertising
POST RFP/FINAL SELECTION OF PROJECT: VRT staff recommends the Executive Board
approve Resolution VEB25-001 Bus Stop Bench Procurement from Creative Outdoor
Advertising and authorize the acquisition of bus stop bench amenities not to exceed the
amount of $225,000, for fiscal year 2025 and be purchased from Creative Outdoor
Advertising, LLC.
23
Item V. B.
Resolution Number: VBD25-001
ORDER OF REVIEW
CHIEF EXECUTIVE OFFICER (CEO) (Approves procurements up to $225,000)
Signature: _______________________________________________
Date Approved:
EXECUTIVE BOARD (Approves procurements $225,000)
Signature: _______________________________________________
Date Approved: 01/06/2025 Resolution Number: VEB25-001
VRT BOARD (Approves procurements $225,000 and over)
Signature: _______________________________________________
Date Approved: Resolution Number:
24
Item V. B.
VEB25-001 Bus Stop Bench Procurement from Creative Outdoor Advertising
VALLEY REGIONAL TRANSIT EXECUTIVE BOARD RESOLUTION
BUS STOP BENCH PROCUREMENT FROM CREATIVE OUTDOOR ADVERTISING
RESOLUTION VEB25-001
BY THE EXECUTIVE BOARD OF VALLEY REGIONAL TRANSIT APPROVING THE PROCUREMENT
OF BUS STOP BENCH AMENITIES FOR BUS STOP LOCATIONS.
WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of
the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation
authority (now known as “Valley Regional Transit” (VRT) was created to serve Ada and Canyon
counties; and
WHEREAS, Idaho Code § 40-2109(1) confers to Valley Regional Transit, as a regional public
transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized
transportation services and programs except those transportation services and programs
under the jurisdiction of public school districts and law enforcement agencies within Ada and
Canyon Counties; and
WHEREAS, Valley Regional Transit strives to expand public awareness of services; and provide
amenities to riders; and
WHEREAS, Valley Regional Transit believes the procurement is an excellent opportunity to
provide quality control, enhance VRT branding, and insure benches are located at bus stops
and areas where there is public need; and
WHEREAS, it will expand opportunities for new advertising packages across all advertising
mediums and collaborations with community partners; and
WHEREAS, Valley Regional Transit included the budget for this expenditure in the fiscal year
2025 budget 23227-023-021, Bus Shelter and Amenities, – Resolution VEB25-001 as
approved by the VRT Board on 01/06/2025; and
WHEREAS, only Creative Outdoor Advertising has benches at Valley Regional Transit bus
stops, and as such, Valley Regional Transit staff prepared sole source documentation for this
procurement as allowed for in the VRT Procurement Policies adopted by the Valley Regional
Transit Board of Directors by Resolution VBD17-003 on 01/09/17 and updated by Resolution
VBD17-022 on 09/25/17, and in compliance with all local and FTA requirements; and
WHEREAS, Idaho Code § 40-2108(2) and (5) provide that Valley Regional Transit, as a regional
public transportation entity has power to raise and expend funds as provided in Idaho Code
Chapter 21, Title 40 and to make contracts as may be necessary or convenient for the
purposes of the Regional Public Transportation Authority Act; and
25
Item V. B.
VEB25-001
WHEREAS, Idaho Code § 40-2109 (5) provides that the Board of Valley Regional Transit may
adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter
21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional
Transit pursuant to Chapter 21, Title 40.
WHEREAS, the Board of Valley Regional Transit has created an Executive Board, conferring
specific authority upon it to discharge its powers, pursuant to Resolution VBD11-011; and
NOW THEREFORE, BE IT RESOLVED BY THE EXECUTIVE BOARD OF VALLEY REGIONAL
TRANSIT:
Section 1. That the Executive Board of Valley Regional Transit approves Resolution
VEB25-001 for the procurement of benches, not exceeding $225.000 for bus stop
bench amenities, purchased from Creative Outdoor Advertising, LLC.
Section 2. That the Executive Board of Valley Regional Transit delegates authority to the
Chief Executive Officer (CEO) to finalize and execute the contract.
Section 3. That this Resolution shall be in full force and effective immediately upon its
adoption by the Executive Board of Valley Regional Transit and its approval by the
Executive Board Chair.
ADOPTED by the Executive Board of Valley Regional Transit, this 6th day of January 2025.
APPROVED by the Executive Board Chair this 6th day of January 2025.
ATTEST: APPROVED:
________________________ _____________________________
EXECUTIVE ASSISTANT CHAIR
26
Item V. B.