HomeMy WebLinkAboutContract Agreement for Electronic Tracking System with ETS
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Sharon Smith
From: Sharon Smith
Sent: Thursday, December 14,200612:05 PM
To: Will Berg
Cc: Keith Watts
Subject: ETC agreement for Electronic Tracking System
Keith Watts explained that there is no cost to MPD for this tracking system, and therefore no council approval was
sought. There would be repair I replacement expenses if any equipment is damaged, so he did suggest we put it
on for Council approval December 19, 2006. Thanks!
Sharon Smith
Sr. Deputy City Clerk
Meridian City Clerks Office
Phone 208.888.4433
12/1412006
ctS
ELECTRONIC
TRACKING
SYSTEMS
A~~CONPAN'r
December 5, 2006
RECEIVED
DEe 0 8 2006
Mayor Tammy de Weerd
Meridian Police Department
1401 E Watertower Avenue
Meridian, ID 83642
City of Meridian
City Clerk Office
In reference to: Agreement 1701
Mayor Tammy de Weerd:
Enclosed is your fully executed copy of the above agreement. You can rest assured we
will provide you with the fastest, most efficient service, along with the highest quality
products available.
Should you have any questions regarding this contract, please contact me. We look
forward working with you.
Sincerely,
6~ WO>>:U?r-
Tammie Wolters
Contract Administrator
Phone 469-574-2024
Fax 469-574-20001
twolters@sm-ets.com
enclosure
cc: file
2545 Tarpley Road I Carro III on, TX 75006 I (469) 574-4000 I Fax (469) 574-400]
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ETS
Electronic Tracking Systems
2545 Tarpley Road
Carrollton, Texas 75006
Attention: Contract Administrator
Phone: 469-574-4000, FAX: 469-574-2001
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The parties above agree to the following terms and conditions for the use ofETS' Electronic Tracking System
elements by User:
Tvpe of Contract: Initial Install X Renewal 0 Term: 3 years
ETS' Oblh!ations - ETS agrees to provide the following:
· Delivery of the Tracking System elements in good operating condition for use in the Tracking System.
· Installation training (including special tools and templates) of designated personnel; installation inspection; and
initial installation and alignment of the mobile tracking units.
. Installation and alignment of all fixed site equipment.
· Installation of area wide monitor (A WM), including mapping of geographic area of coverage and coordination
of telephone interface.
· Training of designated police personnel as instructors in the operation of all Tracking System elements.
· Annual preventative maintenance on system elements.
· Repair or replace defective equipment when returned to ETS with RMA Form after Trouble-Shooting per the
ETS Trouble-Shooting Guide provided.
. Participation in an annual review of the Tracking System operations.
· Initial installations of vehicle install kits.
User's Obligations - User agrees to provide the following:
· Subsequent removal and reinstallation during fleet replacement.
. Assistance in the selection of fixed site (remote detector) locations.
· Payment of costs for the installation and monthly lease fees of phone lines required from the remote detectors
to the communications center.
· Designation of police personnel to be trained by ETS as instructors and training by User of User's personnel in
sufficient numbers to provide optimum utilization ofthe Tracking System.
· Notification oflocal Telephone Company for the repair of phone lines when indicated by the A WM.
· Payment for the repair or replacement, whichever is less, for Tracking System elements that are damaged or
lost, normal wear and tear excepted, in accordance with the following:
AWM
Vehicle Receiver
Pocket Detector
Stake-Out Tag
Vehicle Installation Kit
Aircraft Installation Kit
Hand Held Tracker
Vehicle Display
Fixed Site Beacon
Training Tag
Test Transmitter
Pocket Beacon
Talker
Listener
Cable Tester
Remote Detector
$9,350.00
$2,050.00
$275.00
$135.00
$200.00
$500.00
$2,200.00
$325.00
$400.00
$120.00
$300.00
$145.00
$375.00
$350.00
$550.00
$2,700.00
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General
· The term of this Agreement shall be for an initial period of three (3) years, and shall renew automatically
thereafter for successive one-year periods. The User, upon written notice to ETS, may terminate this
agreement based upon loss of funding in a fiscal year (October to September) regardless of the expiration of
the initial term or any renewal term. Notwithstanding the foregoing, ETS may terminate this Agreement at any
time without liability upon thirty (30) days written notice to Agency if ETS is unable to provide the Services to
Agency or ETS customers in a geographical area due to causes beyond the reasonable control ofETS.
· If additional Stake-Out Tags are requested they must be leased on the standard ETS Master Agreement for Tag
leases.
· Title to the Tracking System elements will remain with ETS. Upon expiration or termination of this
Agreement, User will rettirn the Tracking System elements to ETS in good working condition reasonable wear
and tear accepted.
· User will not disclose the terms of this Agreement orthe nature or operation of the Tracking System elements
to any person without the prior written consent ofETS, except that User may disclose such information to
those employees of User with a legitimate need to know. In addition, User will require all such employees to
keep the nature of this Agreement and the Tracking System elements strictly confidential.
· USER WILL BE SOLEY RESPONSIBLE FOR ALL CONSEQUENCES ARISING FROM ITS USE AND
OPERATION OF THE ELECTRONIC TRACKING SYSTEM. ETS WILL NOT BE LIABLE FOR ANY
CONSEQUENTIAL, INCIDENTAL, SPECIAL EXEMPLARY OR OTHER INDIRECT DAMAGES OR
FOR ANY FAILURE OR DELAY IN ETS' PERFORMANCE IF SUCH DELAY IS DUE IN WHOLE OR
IN PART TO ANY CAUSE BEYOND ETS' CONTROL.
· ETS' WARRANTY OBLIGATIONS SHALL BE LIMITED TO PROVIDING TRACKING SYSTEM
ELEMENTS AS SPECIFIED ABOVE. THIS WARRANTY IS IN LIEU OF ALL OTHER EXPRESS,
IMPLIED OR STATUTORY WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OF
MERCHANTABLILITY AND FITNESS FOR A PARTICULAR PURPOSE.
· This Agreement constitutes the entire agreement of the parties with regard to the subject matter hereof, and
supersedes all such prior written and oral agreements between the parties.
The parties acknowledge that they have read the terms and conditions listed above, and hereby agree to be.
bound by such terms and conditions.
Name:
Title:
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Date:
ETS
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