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Home My WebLink AboutFire Department Budget Amendment Firehouse Subs Grant 11/21/2024 10:10AM City of Meridian FY2025 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E 20 2250 41200 1 5044 Wages 20 2250 41206 5044 PT/Seasonal Wages 20 2250 41210 5044 Overtime Please only complete the fields highlighted 20 2250 41304 5044 Uniform Allowance in Orange. 20 2250 42021 5044 FICA $ Amendment Details 20 1 2250 42022 5044 PERSI I $ Title: Firehouse Subs Grant 20 1 2250 1 42023 5044 Worker's Comp $ Department Name: Fire 20 1 2250 1 42025 5044 JEmployee Insurance 1 $ Presenting Department Name: Fire Total Personnel Costs $ Department#: 2250 Operating Expenditures Primary Funding Source: 20 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 20 2250 54000 1 5044 Rope Rescue Equipment $ 25,681 $ 25,681 Project#: 5044 20 2250 54000 5044 Freight/Shipping $ 450 $ 450 20 2250 5044 $ - Is this for an Emergency? ❑ Yes ❑� No 20 2250 5044 $ New Level of Service? ❑� Yes ❑ No 20 2250 5044 $ 20 2250 5044 $ Clerks Office Stamp 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ Date of Council Approval 12-10-2024 Total Operating Expenditures $ 26,131 $ $ 26,131 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 20 2250 5044 `C' 20 2250 5044 11.20.24 20 2250 5044 Department Director 20 2250 5044 REVIEWED 20 2250 5044 By Todd Lavoie at 8:19 am,Nov 22,2024 jfields 11.21.24 20 2250 5044 Chief Financial Officer Total Capital Outlay $ - Revenue/Donations Approved Liz Strader via email 11.26.24 Fund# Dept.# G/L# Proj.# G/L#Description Total C n iai n 20 1 2250 1 33100 1 5044 Grant Revenue $ 26,131 20 1 2250 1 1 5044 1 11-26-24 20 1 2250 1 1 5044 Mayor Total Revenue/Donations $ 26,131 Total Amendment Request $ (0) City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form—Fire—Firehouse Subs Grant 11/21/2024 10:10AM City of Meridian FY2025 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Fire Funding 2025 2026 2027 2028 2029 Title: Firehouse Subs Grant Personnel $ - $ $ $ $ I—tii iYi0115 for Submitting Budget Amendments: Operating $ 26,131 $ $ $ $ D Department will send Amendment with Directors siorature to Finance(Budget Manager)for review Capital $ - D Finance will send Amencment to Courcil Lia son fc sisratire Total $ $ 26,131 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 26,131 ➢ Mayorwill send signed Amendment to Finance(Budget Manager) Evaluation Questions > Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. > Department will add❑opyof Amendment toCouncil Agenda using MunicodeAgenda Manager 1. Describe what is being requested? Acceptance of Firehouse Sub Grant for the purchase of Rope Rescue Equipment 2. Why was this budget request not submitted during the current fiscal year budget cycle? Grant was awarded to the department in November 19,2024,which was after the fiscal year budget cycle. 3. What is the for not submitting this budget refiring the next fiscal year budget cycle? Equipment was only going to be purchased if we acquired a grant. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.Any additional comments? Total Amendment Request $ (0) Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form—Fire—Firehouse Subs Grant Firehouse Subs Public Safety Foundation, Inc. 12735 Gran Bay Pkwy.,Suite 150,Jacksonville,Florida 32258 MEMO OF UNDERSTANDING-FUNDING AGREEMENT November 4,2024 Failure to adhere to the requirements of this Funding Agreement will jeopardize your grant award. All purchases must match the quantities and equipment approved in the original grant request and approved quote. Firehouse Subs Public Safety Foundation Responsibilities • Firehouse Subs Public Safety Foundation will award funding to City of Meridian, on behalf of Meridian Fire Department, Meridian,ID for$25,680.60 to be used toward the direct purchase of Rope Rescue Equipment(Including Freight up to $450). City of Meridian, on behalf of Meridian Fire Department Responsibilities l. An ACH transfer will be remitted to the organization name as stated in this memo of understanding and must match the EIN number submitted on the grant request and bank account information listed on the ACH Authorization. If there is a change in either information, you must submit a W-9. 2. Purchase the equipment on Approved Quote#24-QT-7177A from Apparatus Equipment& Service, Inc. a. NOTE: DO NOT PREPAY for the equipment order at the time of purchase 3. Confirm Receipt of ACH Transfer by emailing procurementfoundation(a-),firehousesubs.com 4. Verify Purchase and Delivery by providing Firehouse Subs Public Safety Foundation with the following: a. All signed and dated packing slips b. Copies of paid invoices, verifying your organization's name as the customer and matching the vendor quote(s) c. A copy of the cleared check(s), verifying the payee and payment amount matches the vendor quote(s) 5. In the event that the purchased equipment costs less than the dollar amount awarded, all excess funds must be returned to Firehouse Subs Public Safety Foundation. a. Email procurementfoundationfirehousesubs.com with notification of excess funds within 30 days of purchase - b. Return Excess Funds within 30 days of receipt of excess funds invoice to Firehouse Subs Public Safety Foundation, Attention: Gina Brown, 12735 Gran Bay Parkway, Suite 150, Jacksonville, FL 32258 6. If purchases exceed funding, City of Meridian, on behalf of Meridian Fire Department is responsible for the additional amount. VERY IMPORTANT: Deadline for submitted documentation is March 1, 2025. Eire house SuI>s P blic Safety Foundation �C �y Date City of Meridiau,6BO M ' ian Fire Department Representative(Signature) Robe . i i ;°` yor 11-19-2024 Date .,,.W City o eridia BO �Fire Department Representative Name(Print) Attest: Chris Johnson, City Clerk 11-19-2024